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HomeMy WebLinkAbout10102022 City Council PacketSe -ward ON Council Agenda Packet October 10, 2022 Monday, October 10, 2022 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting October 10, 2022 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Sue McClure Vice Mayor Term Expires 2023 John Osenga Council Member Term Expires 2024 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Mike Calhoon Council Member Term Expires 2024 Randy Wells Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Fire Prevention Month Proclamation ....................... Pg. 3 B. City Manager Report ............................................. Pg. 4 C. City Attorney Report ............................................ Pg. 26 D. Other Reports and Announcements — None E. Presentations [Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.] 1. Seward Senior Center presentation by Dana Paperman. Pg. 28 2. Recycling in Seward presentation by Lori Landstrom. Pg. 44 City of Seward, Alaska Council Agenda October 10, 2022 Page I 7. CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] A. Minutes of Preceding Meeting * 1. Approval of the September 26, 2022 City Council Special Meeting Minutes....... Pg. 57 *2. Approval of the September 26, 2022 City Council Regular Meeting Minutes....... Pg. 60 *3. Approval of the September 28, 2022 City Council Special Meeting Minutes....... Pg. 67 B. Resolutions *1. Resolution 2022-105, Accepting and Appropriating the Public Library Assistance Grant from the Alaska State Library in the Amount of $7,000..................... Pg. 71 *2. Resolution 2022-106, Authorizing The City Manager To Approve R&M Engineering Task Order 2734.25.02 For Engineering Services To Continue Work On The Public Works Shop Project, And Appropriating Funds .......................................... Pg. 81 8. PUBLIC HEARINGS — None 9. UNFINISHED BUSINESS — None 10. NEW BUSINESS A. Other New Business 1. Certify the results of the October 4, 2022 Regular Municipal Election ............... Pg. 94 11. INFORMATIONAL ITEMS AND REPORTS [No action required] A. City Clerk Travel Report for the Oregon Association of Municipal Recorders (OAMR) Conference..................................................................................... Pg. 99 B. Happy Youth Programs & Educational Resources (HYPER) Financials........... Pg. 100 12. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 13. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. Per Seward City Code 2.10.033(E)(2): Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion — City Manager Contract. 15. ADJOURNMENT City of Seward, Alaska October 10, 2022 Council Agenda Page 2 `a PROCLAMATION WHEREAS, fires are a serious safety concern and cause devastating personal injury and property loss throughout Alaska; and WHEREAS, in 2021 alone, the State of Alaska experienced 829 residential structure fires resulting in 19 civilian deaths, 53 civilian injuries, 24 firefighter injuries and over 47 million dollars in property loss, and there have already been at least 10 deaths in the first half of 2022 due to fires; and WHEREAS, the Governor of Alaska has proclaimed October, 2022 as Fire Prevention Month; and WHEREAS, the City of Seward has experienced low fire deaths, injuries, and property loss due to the diligence of our community, voluntary code compliance, and the dedication and commitment of our Seward Volunteer Firefighters; and WHEREAS, the City Council urges the citizens of our community to participate in fire safety and prevention every day; and WHEREAS, the Fire Department encourages all residents to check their smoke alarms and carbon monoxide detectors for the date of manufacture to ensure they are less than 10 years old, and to confirm proper operation; and WHEREAS, the Fire Department additionally encourages all residents to have a properly functioning fire extinguisher and a practiced home fire escape plan; and WHEREAS, the 2022 NFPA Fire Prevention message is "Fire won't wait. Plan your escape." NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby join with Governor Dunleavy in proclaiming October, 2022 as Fire Prevention Month and encourage all citizens in our community to protect themselves from the dangers of fire through fire education and safe practices. DATED THIS I Oth DAY OF OCTOBER, 2022 THE CITY OF SEWARD, ALASKA ClIgG OUR FOR OVER 100'(001 Christy Terry, Mayor 3 City of Seward City Manager's Report October 10, 2022 Mayor Terry and Council Members, Coast Guard Housing The contractor contracted to conduct a housing survey for the Coast Guard was in Seward the week of September 26. The contractor will provide the information to the Coast Guard, who will make the final decision on their needs. State Jails Operated by Municipalities On Tuesday, October 4, I met with a staff member from the Department of Corrections. We discussed the need to amend the contract and to increase the amount paid to the city. The member spoke of the need to form a task force to address the issue. I was asked by the staff member what it would take for the contract to be signed. Because I know the staff member cannot make changes, I told her that I would willing to sign the contract if the task force is formed. Note: the current contract runs until July 2023 and I anticipate it will take that long to form the task force and affect change. The Alaska Municipal League is contacting DOC to expand on the contract issue and will attempt to hold a meeting with DOC, chiefs of police, and city managers. I'll report more on this during the council meeting. ICMA Conference I traveled to the ICMA conference a day early to attend three micro -sessions. I purposely took sessions that would challenge me and I am pleased with the sessions. My first session was regarding vision and strategic plans. There were a lot of take aways from this session. Thought I would share a few: Why (should we, staff, council) pursue organizational excellence? • Our reputation — as a city, we must be an example of a high functioning organization • Increased demands — we must find a way to limit employee fatigue & burnout • Limit rework — provide all of the information to prevent errors & reconsidered decisions • Our capacity — keep employees who are competent & engaged • Ownership — its ours. No one will do the work for us Critical organizational success factors: • Organization commitment • Sufficient resources • Management commitment • Right people • Right attitude • Team based Why do we create strategic plans?* • Creates a shared vision of success • Focuses management decisions • Connects budget, resources and time to the Plan • Creates a collaborative environment • Stretches us to keep improving *the city's strategic plan has not been updated since 1999. Updating the plan will take place during the upcoming year. The remainder of the sessions and conference focused on leadership, professionalism in local government and personnel management. Overall, it was a very solid educational conference and I am thankful for the educational opportunity. City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Manager Separations: Department: Date of Separation: Accounting Tech Payroll Finance 9/29/2022 New Hires: Executive Assistant Admin Available Full Time Positions: Finance Director Acct Tech II Patrol Officer Police Dispatcher Dispatch Supervisor Recreation Assistant P&R Campground Coordinator Maintenance Mechanic/Operator Accounting Tech Payroll Available Seasonal Positions: Recreational Program Aide Library/Museum Aide Winter Park Maintenance Worker Department: Date of Hire: Administration 10/17/2022 Department: Position Status: Finance Advertising Since 10/05/2021 Finance Advertising Since 03/24/2022 Police Advertising Since 04/20/2022 Police Advertising Since 06/28/2022 Police Advertising Since 08/18/2022 SPRD Advertising Since 08/30/2022 SPRD Advertising Since 09/01/2022 PW Advertising Since 09/22/2022 Finance Advertising Since 09/29/2022 Department: Position Status: SPRD Advertising Since 07/20/2022 Library Advertising Since 08/15/2022 SPRD Advertising Since 08/30/2022 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: Department Order Date Vendor Description Amount = RE 9/28/2022 'JU\ C DALEr•:IERGE\C'r SER'd CES \C \e•v.,=ace'Jasks for SCBA E. 601.92 = RE 9!02/2022 ESO SOLUT O\S \C Ar�r�ua ESO Subscrp. or, E.689.99 EMERGENCY DREDARED \ESS 9!09/2022 E'VERBR DGE \C 2022-2023 Anr�ua Subscr p. ors .o nixie. 6.090.00 VOLUNTEERS 9/26/2022 r•,IUNICIPALEMERGENCY SERVICES INC New Storz and D S.on r,.ake'va ves 12 319.60 ROADS AND STREETS 9/28/2022 ALASKA GARDEN AND PET SUPPLY INC Winter S'ree.s Supp es Bulk Bag of Salt 26.113.28 Thank you, j*r ru 4i 0 L 0 0 E 0 m LM ♦ V I.W1 m V L V 1 0 L V a E a 0 w a m m c O N w 0 L a �c dS V O � C 7 G m L C Co J � m 'Y7 �3 L L' O W a ru 4i V m Q E L O 1-4 o� U) +j 0 v U W U Q U 0 It 0 D m m 00 ru 4i E r. �0 V m 0 J V/ L m L` L w CY L V U) 0 v U W U Q U 0 It m City of Seward Department Activity Reports its] Assistant City Manager Stephen Sowell ➢ Heat Loop Project. I have continued to work with our Grant Writer, Finance staff, and the Ad Hoc Committee on the grant application for a DOE grant that will be submitted in early October. An updated cost estimate has been requested from HMS and I met with their representative on September 26t" to discuss the needed revisions to the four -building design option. The 2020 cost estimate had the project at $3.61VI and we anticipate costs have gone up several hundred thousand dollars since then. The grant application requires a more up to date estimate. The good news is that the City can use the $725,000 grant from AEA as our match for the grant from DOE. Our Grant Writer with R&M Engineering is working with City Staff, the National Renewable Energy Laboratory, the Ad Hoc Committee, and Your Clean Energy to complete the grant application. ➢ City Administration met with the Coast Guard on September 27t" and discuss Housing in Seward. The Coast Guard is in the process of conducting a housing survey of the Seward area, which will assist in their evaluation of needs for their staff in the coming 5 years. is Community Development Department Jason Bickling Director Notes: ➢ The Ground Penetrating Radar Survey was conducted from September 17th — 22nd We will be analyzing these results to determine unmarked sites. At some time in the future, we will likely have them come back to do a smaller "clean up" project to catch few areas that they were not able to get due to weather and tree coverage. This was overall a great success and will significantly help as we "clean up" the cemetery records. ➢ We have passed the revisions for the Legislative Priorities / Capital Improvement Projects Guide with our designer including updated narratives, data, photographs, and maps. ➢ The STR (short term rental) Regulation Language review work session was delayed a week (lack of quorum) and held on September 27th and we will be bringing Title 15 language recommendations before the commission at the October 11th meeting for official approval. If approved, it would then be moved onto council. ➢ We are working at putting all of the Short Term Rental Application Pieces online which will make it significantly easier for businesses to register and/or renew each year. ➢ Working on some clean up issues on City Properties: working with the Borough to get an access Right Of Way for the ballfields, re -platting and rezoning the Bike Park property, working on easement clean up, and digging into issues that were discovered in the Muni Land Plan review. ➢ We have been given an October window for the remainder of the Jesse Lee Home site final mitigation. We will keep you posted with upcoming developments. ➢ We are working on re -designing the Free Shuttle signs that will have helpful information (stop number, time estimates) and a QR code that will direct them to the Free Shuttle Website and detailed info. ➢ Working with a number of ongoing compliance and property use violations with the City Attorney. W ➢ Continuing GIS work for Community Development, Fire, Building, Public Works, Utility, and Parks and Rec. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, Cups, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. 13 Electric System Director Rob Montgomery ➢ Stoney Creek Underground Cable Replacement — Seward Electric crews completed Phase I work to replace old underground cable in the Stoney Creek neighborhood the week of September 26. Phase II of the work, which will create loops in the circuit (redundancy) for improved reliability, will be completed in the spring of 2023. ➢ PACAB Workshop — Participated in a workshop of the Port & Commerce Advisory Board focused on the Electric Department's net metering (interconnection) program. As discussed during the meeting, the Electric Department now has 24 net metering customers on its system, with nine added in 2022. We anticipate completing the construction season with another two added for a total of 26. Net metering customers who attended the meeting and shared comments indicated they have been satisfied with the application and installation processes. However, one area where improvement was noted is billing, where software limitations have resulted in some customer bills being calculated manually. The billing department is working with the software company to complete the necessary upgrades. ➢ Job Orders — Electric System crews have completed 31 job orders YTD, with another seven in the queue ready for crews. Twelve (12) additional jobs are in the queue waiting on the customers to complete work on their side of the meter before those jobs can proceed. ➢ Bradley Lake Management Committee Meeting (BPMQ — On Friday, September 30, I participated in the regular meeting of the BPMC along with the other Railbelt utility leaders and the Alaska Energy Authority, which was followed by a lunch meeting with Gov. Mike Dunleavy. The BPMC continues to work with AEA to identify and prioritize "required project work" designed to improve the electric transmission system across the Railbelt. ➢ Renewable Energy Standards Legislation — In anticipation of renewable energy legislation being introduced during the upcoming legislative session, I participated in three meetings with the other Railbelt utilities to discuss the utilities' priorities and recommendations for a Renewable Portfolio Standard for Alaska. The utilities are working together to ensure any Renewable Portfolio Standard introduced includes a prudent approach that considers system reliability and financial impacts to end -use consumers. ➢ Utility Sale (Update) — At the direction of City Council and Administration, follow-up discussions were conducted with the two utilities that submitted proposals regarding the potential sale of the City's electric system. The process to select a utility to negotiate with will continue into October. A special election for citizens to determine whether to sell or not is scheduled May 2, 2023. ➢ 2023-2024 Budget — Continue to work with the City's Finance Department to finalize the Electric Department's budget for the upcoming budget cycle. 14 Mission Statement: CMR Finance Department Valuable Objectives: Sully Jusino Deputy Finance Director To provide the highest level of services responsive to our We built trust with all stakeholders through responsible community's expectations and to enhance the quality of life stewardship of public resources with integrity, and economic vitality. accountability, and respect. Utility Department: • Carmen Jackson Firm and Finance department continue working with the initial internal and forensic audit work plan. CJ Team will be working on the side on 10/24/22. • Harris update has begun; Finance staff will be training for the new update. We are working on ways to look for efficient alternatives to alternate the new system. Carmen Jackson Firm and Finance Staff- - Carmen Jackson LLC firm continued assisting the Finance Department in account reconciliation, journal entry review, and analysis workflows. - Finance Staff has started the claim with FEMA related to the emergency Lowell Point Landslide in May. - Carmen Jackson's team is assisting finance staff in preparation for the first draft of the FY23_24 Budget for the second week of October. - Finance staff and Asst. City Manager are currently working on the Heat Loop Project. Annual Audit: - Altman, Rogers & Co. has finalized our audit for 2021. Electronic version reports of the Financial Statements and the Compliance Report for the City of Seward for December 31, 2021, will be available on our City webpage. IV Fire & Building Department Fire Chief Clinton Crites We NEED volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00pm. 3 Statistical Information: Fire & Life Safety Inspections 2022 YTD: 339 with 269 violations noted. Emergency Calls YTD: 285 New Building Permits Issued 2022: 44 with a total valuation of $7,875,635.597 Fire Prevention Week is the perfect time to educate and talk with your whole family about fire safety — including testing alarms, changing the batteries or upgrading to 10-year sealed battery alarms, knowing how to use a fire extinguisher and escape route planning. • 3 of every 5 home fire deaths resulted from fires with no working smoke alarms • Less than 50% of homeowners have an escape plan* • Carbon monoxide (CO) is the #1 cause of accidental poisoning in the US • 60% of consumers do not test their smoke and CO alarms monthly* • Only 47% of people report having CO alarms in their home • Unattended cooking is the #1 cause of home fires. "BASSADOR T11A ■ WEATHER -READY NATION ill Having functioning smoke and carbon monoxide detectors installed throughout your home is the first line of defense for Are prevention. They work around the clock to ,provide your family an early alert in the event of an emergency, helping to provide you time to safely escape. Smoke and CO alarms should be ,placed on every level of the home, including the basement, as well as inside and outside each bedroom to keep your home and family safe. Fire extinguishers should also be placed on every level of the home, especially in the kitchen and garage. Smoke Alarm One on every level and in every bedroom COCarbon Monoxide Alarm L� One on even level and 'in every bedroom Fire Extinguisher One on every level, plus kitchen and garage Harbor Harbormaster Norm Regis ➢ The 330-ton Travelift has started to pick up; vessels are starting to come out for winter. ➢ We are training new harborworkers on the maintaining the Travelifts. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ The water will be turned off the first week of October. ➢ We have opened G, K and L-float still waiting on the pedestals, no water is available but we did set up a location between K and J float for the vessels to clean or get fresh water. ➢ The pedestals will be arriving on the 14t" with installation the following week. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last lot at SMIC, this cleanup is starting to take shape, just a few more items to deal with and we can lease out the property again. ➢ The harbor office will be closing on Sundays starting September 25 until spring 2023. ➢ The North East harbor launch ramp has a few punch list items left for the contractor to work on. ➢ I called Washington and checked on the City of Seward Harbors PIDP grant it is in the final weeks of technical review, an announcement of the grant awardees will be in a couple of weeks. (GETTING CLOSER) ➢ We are continuing to work with Moffatt & Nicole on the design for the 5-ton crane on I - Dock, Corp Permit has been approved ➢ We have hired two Harborworker II's they both have started at the harbor. ➢ Received an update from the Coast Guard on the lease for the new FRC location, the package went to Headquarters for review. After the review, negotiations can take place for the lease land located at SMIC. (GETTING CLOSER) ➢ The Deputy Harbormaster and I was at the harbormaster conference in Anchorage last week, lots of great information and networking. ➢ The 330 ton lift was broken last week, the part was shipped up two day air (once located) the crew had it running in a matter of hours, the lift was down for 5 days 18 Seward Community Library & Museum Bailey Sayler MUSEUM TEMPORARY DISPLAY Seward Coal Loading Facility The Temporary Display space presents a history of the now abandoned coal loading terminal. Learn the history of the terminal, along with its machinery pieces, and issues the terminal faced in its 32 years of operation. Also featured are historic photos of the terminal and models of historic Alaska Central Railway train cars and modern Alaska Railroad passenger cars. MUSEUM WINDOW DISPLAY Alaska Souvenir Spoons Featured in the Windows of History display is a collection of Alaska souvenir spoons. Learn a brief history of souvenir spoons in the USA and a history of the collector and donor of the spoons, local Barbara Shea. The spoons feature a variety of Alaska towns and motifs such as Seward, Valdez, Mt. McKinley, totem poles, and miners. Play n Chat Every Tuesday and Thursday, the Library and Bloom work together to bring arts n crafts, story time, and play time for our younger crowd. Discovery Kits We have new Discovery Kits out for the public to use. New kits include Montessori letters and numbers, Zoo -Phonics, Anatomy, Cells, Time, Planets, Aquatic Discovery, and many more. New Books are here: Wonderbooks! We have new audio books at the library for the Children and Junior reading levels. Saturday, November 5- Laser Tag at the library! 6 p.m. — 8 p.m. Parents must accompany their children and can participate in the fun! IN SEARCH Or Fle ARTHsce encvunirer Caugust-OC�Ober "I1. ages " cornea nt the sewnrtl 11brtrry museum I�j (9 a.m. - 5:30 daily until the end of October) — National Science Foundation presents: "In Search of Earths secrets" brought to the community by Hyper and Seward Prevention Coalition. For the month of August, we served over 14,000 people. Library hours Tuesday —Friday 9 a.m. — 6 p.m. Saturdays 9 a.m. — 5 p.m. Museum Summer Hours Tuesday — Saturday 11 a.m. — 3 p.m. (Winter Hours) We are currently taking passport appointments for new passports. The library does not do renewals. Please call 907-224-4082 to make an appointment. `11 Seward Parks & Recreation Director • Staff recruitment efforts ongoing. Applications starting to trickle in and interviews scheduled. • Winter Wonderland planning and purchasing. • Community Recreation Center presentation follow up and next steps. Parking • Paid parking season ended September 30tn • Pay stations shut down and batteries removed for the winter. • RFP in progress for spring pavement markings and maintenance. Parks, Pavilions, Cemetery & Gardens: • Phase 1 of Ground Penetrating Radar survey of cemetery completed. Data analysis report forthcoming. • Waterfront improvement projects completed include: o Marven Garden rock path -created to mitigate rogue parking issues. o Alder/brush clean up along length of the waterfront bike path improving views and safety. o Broken section of pavement repaired. Camaarounds & Maintenance YTD Cam s of Bookings as of 09/30/22 Period Site Nights Completed Bookings 34,393 Campgrounds are now closed for the winter. Signage has been removed and water turned off. Iditarod camping area will remain open for winter use as usual. Maintenance staff has removed 28,014 gallons of trash from the Big Belly bins this season. `& Sports & Recreation Avtec gym is now open to the public. Thursday - Saturday from 12-8 pm 0 Sauna Hours Thursday - Saturday • Men: 5-6 pm • Women: 6-7 pm 0 Racquetball Court can be reserved online at Seward.recdesk.com • Thursday - Friday: 2-7pm • Saturday: 12-7pm 0 Adult Open Basketball: Thursday 6-8pm 0 Youth Open gym: Thursday: 12-1pm and Friday 3-5pm 0 16+yrs Open Volleyball: Friday 6-8pm Membership/Punch Passes are available at Seward.recdesk.com. 0 Yearly adult rate (18+): $100 0 Yearly youth rate (17 to 6): $50 0 5 and under: Free 0 6 punch pass $20 0 12 punch pass $40 Upcoming events: Recreation Co-ed Volleyball League, October - December, Wednesday nights at Seward Middle School. Registration is available at Seward.recdesk.com. Halloween Carnival, Monday, October 31, 5-8 pm. Cruise ship terminal. Entry is free and games will be cash only. Halloween Carnival vendors wanted. Sign-up is free and can be done at Seward.recdesk.com Past event update: On Saturday, September 24, at the North Harbor Parking lot, Parks and Recreation held the first ever Touch a Truck event. We had 21 different types of vehicles and heavy equipment. Despite the rain, the Seward Community showed up. 150 youth and adults showed up to check out these service vehicles and heavy equipment. We would like to thank all the participating companies and organizations that showed their support. -City of Seward Fire, Police, Electric, Harbor and Public works department, Alaska Railroad, Bear Creek Fire Department, Ascension Construction Services, National Park Service, Alaska State Troopers, and Shoreside Petroleum. We are looking forward to having this event next year! —Jenny Rutledge - Sports & Rec Coordinator WN Public Works Department Doug Schoessler ➢ Public Works Director • US Army Corp of Engineers -Tunnel: -The drilling and geotechnical drilling work at the outfall area by the bridge is complete. The contractor has demobilized from the work area. -In the next few weeks the USACE has meetings and project discussions scheduled with the City representatives as they determine the design details and steps to proceed forward. • Federal FEMA and State Emergency Management work on next steps and reimbursement costs to be paid to the City: - Public Works, Administration, and Finance are conducting virtual and in -person meetings with FEMA regarding reimbursement of funds spent for the declared emergency. We are also working on some repair items continuing and upcoming. • Public Works Facility Relocation: -We are working with R&M Engineering to review designs and facility layout for the Public Works operations and staging plans. A Task order for initial scope and construction estimate is to go through Council at the first available meeting. • Lowell Creek Falls: -We are still doing pretty well with the latest rain storms. We are anticipating removing the gravel debris piles and buildup in the short future, but we will continue moving material from below the bridge to be as prepared and proactive as possible. ➢ Streets Department -High levels of rain and storm runoff are causing more grader work on gravel roads and higher maintenance efforts. Pothole patching continues to need attention with the rain we have been receiving. -Clearing and ditching work is helping in many areas to move water off of the roadways. -Alley improvements are ongoing and we will reshape and add gravel to reduce potholes and improve drainage. 23 ➢ City Shop All winter equipment checks are being scheduled. We hope to complete an online Public Surplus sale in late September or early October. ➢ Water & Wastewater Department - A reminder to all residents not to flush wipes, feminine products, etc. down the toilet. Also, never put grease down the drain. Sewer clogs due to these items cost the sewer utility thousands of $$ each year to fix the problems that could have been easily prevented These losses of capital are to be reflected in monthly sewer service rates. -Multiple locates for water and sewer lines continue as residents and contractors work through their projects around the city. -Monthly testing of water and wastewater systems is being done and submitted to DEC as required by the permits. ➢ Wastewater and Lagoon overview study: This study is complete. The third -party study was presented by R & M Engineering at the October 25 Council Meeting. Recommendations are as follows: 1. Using a multi -function portable probe, perform summertime DO, pH and temperature measurement profiles in grid pattern from both lagoons during a period of non -rainy conditions and at least 3 days after a significant rain or high user population event. Testing profiles are being logged for all measurements. We are finishing data collection once we can get 3 days of no rain. It's been raining a lot and we still have to perform our other testing and routine work tasks. 2. During the same effort, from at least four separate locations in each lagoon aeration zone (front and back zones of both basins), collect composite samples of BOD, TSS, carbonaceous BOD (CBOD), soluble carbonaceous BOD (SCBOD), ammonia, total Kjeldahl nitrogen (TKN), alkalinity, nitrites nitrates Testing profiles are being logged for all measurements. We are finishing data collection once we can get 3 days of no rain. It's been raining a lot and we still have to perform our other testing and routine work tasks. 3. Consider the eventual supplementing or replacement of the existing coarse bubble aeration system with a fine -bubble aeration system. The initial estimate came in over $600, 000 and included draining the lagoon and adding more options than what we needed to accomplish this goal. We are working with R&M and the contractor on scope. 24 4. Consider replacing the existing blowers with new, more -efficient units having a higher aeration output to increase the capacity of the existing aeration system for improved treatment of greater -than -average conditions. R&M will continue after aeration improvement for pricing on replacing the large system blowers with newer high efficiency blowers. 5. Consider modifying the influent and effluent header piping to provide additional inlets and outlets serving each basin. Per engineering update 3/25/2022: "If it's determined to provide worthwhile benefit, this work could be accomplished the next time the lagoon is dewatered. From past performance, it is apparent that the lagoon would provide sufficient treatment without this improvement, as the large size of the lagoon and the use of the coarse -bubble aeration produces a lot of residence time. This concept should be regarded as an enhancement and not an imperative improvement." 6. Continue implementing a regular sludge removal program. Scheduled for 2025/2026. Consider the procurement of a floating dredge unit to reduce the need for dewatering the lagoon basins for this effort. Per engineering update 3/25/2022: "I'm still researching this with folks in the wastewater lagoon industry (still awaiting some inputs), but I'm coming to the conclusion that the City would probably be better off contracting out the sludge removal work, rather than doing this work themselves. For the size and depth of Seward's lagoon, a considerable degree of equipment and temporary set-up would be needed to do this work, and it would not appear to be good use of the City's resources to invest in this equipment for use on an occasional basis (say every 5 to 10 years)". 7. The use of sodium nitrate could continue to be used by the City as a relatively quick and temporary measure for addressing odors. This method does not appear to be a good permanent solution for proactively mitigating or preventing odors. Agreed, when Bove aeration improvements are approved and installed, this use will be reduced. W CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP Attorneys At Law Suite 302 911 West Eighth Avenue Anchorage, Alaska 99501 Telephone: (907) 272-8401 Facsimile: (907) 274-3698 bcf@bcfaklaw.com October 5, 2022 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: Status Report Dear City Council: This is our status report covering activity on legal matters worked on during September. General Matters: We continued work on establishing leases with various media companies for use of city property for transmission equipment. We reviewed a second ordinance amending Title 5. We advised on an appeal from a suspension of a chauffeur permit. We advised on procurements for snow removal from fire hydrants and equipment leases. We reviewed a proposal for a joint grant application. We advised on an issue related to the army resort contract. We advised on the process for beginning terms of office after the October election. We analyzed regarding the legality of private wells within the City. Electric Utility: We reviewed RFP responses and analyzed how a purchase would be reviewed by the Regulatory Commission of Alaska. We reviewed a pole attachment agreement. Personnel: We advised on a personnel matter. 41- Planning: We analyzed and advised on an easement issue. We advised on abatement of an encroachment in a city right of way and assisted in issuance of a notice of abatement intended to resolve the problem. Port: We advised on an abandoned vessel. You can expect to receive our next status report by November 9. Very truly yours, CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP Brooks Chandler MA Seward Senior Center My name is Dana Paperman, and I am the director for the Seward Senior Center for the past 22 years, residing here in Seward, Alaska. Thank you for hearing our story. Looking back on the pandemic, this center was skating on thin ice to support the needs of our vulnerable senior population. Seniors had been forced to retreat to the safety of their homes, holding their activities of daily living in a small bubble and for some, this bubble seems to be frozen in a lake of ice, not to move until spring thaw, if then. This is the same lake that seniors have fished for the past 60 years, from a 16-foot skiff or sitting on the ice on a blue bucket at 10 below, waiting for a prized Rainbow Trout nibble. And the city came to our rescue as they provided the necessary Care Act funds to extend our services from 26 meals on wheels clients to 98 meals on wheels delivered daily, as to protect their wellbeing, as the pandemic ran wild. Now that we are looking back in the rearview mirror, local seniors are actively visiting the center with friends around the dining tables at the senior center, riding in the van for senior shopping or to access one of the many activities at the senior center. Hanging out at the senior center is a regular occurrence for many older Alaskan, because we share similarities to high school but with better food. Older Alaskans and senior centers are interdependent and reliant on each other to create a healthy community, that engages community citizens at all ages, taking into consideration quality longevity and inclusiveness. They are a valuable part of our economic engine and spend a majority of their income within their respective community. For decades, seniors have turned to senior centers to meet their social, health and wellness, mobility and nutritional needs, as retirement checks leave less to live on at a time of rising costs in medical care, fuel and energy costs and as the normal, outrageous food costs that don't equal a person's income on SSI. On any given day, senior center staff are advocates for seniors and play a part in public safety, as we request wellness checks from Village Public Officers, State Troopers or the local police force due to circumstances that staff are trained to respond with correspondence with Adult Protective Services and to file a Critical Incident Report, as they report vulnerable adult that is need of another level of support. Senior Centers are the cornerstone of senior services, as they offer staff training that is necessary to support seniors, financial partnerships that range from the Older Americans Act to the American Legion raffles that support meals on wheels. On a weekly basis we turn to the Medicare SHIP office, Social Security, AARP in Anchorage, Meals on Wheels of America, National Council on Aging, the State of Alaska Aging and Disability Resource Centers and Independent Living Centers, and of course our amazing supportive staff at the Department of Senior and Disability Services. Home and Community based services are the most affordable direct services for our rural community, encouraging older Alaskans to age in place. Meals on Wheels, Transportation and shopping assistance, Evidence based health promotional opportunities to keep seniors flexible with better balance and the confidence to walk the extra mile. Information/Referrals/Personal Advocacy directs seniors to Alaska Legal Services; Aging and Disability Resource Centers and Independent Living Centers; Home Repair and Home Maker Services provide safe access and support a senior's activities of daily living. Staff collaborate with other senior providers, whether for financial assistance advice or insight into personnel problems, we stand together stronger than ever before, as we all face the pandemic together. Another valuable partnership that creates a collective voice for providers, AgeNet; the Alaska Geriatric Exchange Network, a statewide leadership association of Alaska senior service providers and has been an advocate for Alaskans, 60 and older for more than 20 years. 28 As you have heard this evening, the senior center is built on the foundation to support the independence, integrity and dignity of our aging population of rural Alaska and we as providers are asked to work miracles, embrace those that live on the fringe of society and encourage those that live without family in their later years. No one deserves to live and die alone, so we will continue to accept our responsibilities of senior providers and continue the fight to keep them out of harms way and in the center of the conversation. Today we turn to the City of Seward as a founding partner of senior services in Seward, as you have been one of the many pillars that rise to the occasion and hold older Alaskans at the highest regard, supporting our efforts to serve more than 6000 meals on wheels 8000 hot meals at the congregate setting and improved the health conditions of many older Alaskan who participate in one of the many evidence based fitness programs. Staff assisted 56 local area seniors to enroll in social security retirement benefits and Medicare Insurance enrollment. We provide a continuum of care, that is unduplicated and essential for aging in place here at home. We encourage you tonight to approve our fiscal budget request partnership with the city at $135,000, to bring staff into the fold of the mission, by providing them with a wage that helps them out of poverty, keep them invested in Seward and those that they serve. This opportunity for a higher level of financial stewardship is a focus on one of the most vulnerable populations in Seward, with an eye on our grandparents, mentors and those individuals that served as Seward politicians, fish processors, teachers, hotel operators and retail owners once upon a time. We are still here and continue to strive to make Seward a better place to live. On another note, in response to the Recreation center feasibility study as you have already perused, the Seward Senior Center was not informed of the concept of relocating to this recreation center, as we have a terrific location, with amazing facility support from the city with winter snow removal, boiler and elevator maintenance. This partnership makes our facility a perfect venue for senior service, as it is affordable with the necessary space to operate evidence -based programs, with outcomes that are healthy, enriching and inclusive in the community of Seward. Thank you for this opportunity to share our challenges and the positive outcomes that arise from compassionate care, that is efficient, affordable and enriching to those seniors it touches every day. You are part of our rural senior center's success. It takes a village to care for our elders. Resurrect -ion, Tidings _4, rrcm the desk M... So thrilled to see the sun come out for a few days in September and I am encouraged that October, the month that returns us to winter, will provide ample sunshine before it drops to the horizon for the next four months. This month brings us back inside for some invigorating and engaging activities, to keep you stimulated throughout the dark and cold winter months. We are resurrecting Wii Bowling as a drop -in activity, so call a friend and reserve a bowling lane at the fitness room big screen TV. Join the music jam every Monday and enjoy the art of string instruments and harmonizing vocals. Don't play or sing? Then join us in the audience because we all know musician always perform better with an audience. Want to learn to play a new game? Join us after lunch for a game of farkel, puzzles or parcheesi. The Seward Intra-Transit project is preparing to serve your transportation needs, Monday - Friday this winter, so please reach out to us and have your name added to the transportation group, so when the rubber hits the road, you will be on the bus. We are even planning year-round field trips too. Annual Board elections are here again, so please return your ballot to the center by October 14th. Halloween day will be ghastly hilarious with games, costumes and prizes. Don't be scared and come have fun with us. And in honor of Hallowmas, we will be feasting all month long. kind regards, SENIOR SERVICES To receive services at the center, seniors must fill out an intake form. This documentation is essential to continue receiving federal, state and city funds. Thank You! Festival Week Activities: Monday 17t"-Carmel Apple Bar (11:00 am) Tuesday 18th: Pastel Pumpkin Art Class (1 pm with Carol SouzaJ) Wednesday: Halloween Cookie Decorating (11:00 am) Thursday: Pumpkin Painting (1:00 pm) Friday -Halloween Movie 1 pm Monday, October 31St-Wear a costume! a , OR Mission Statement To ensure honor, dignity-, security- and independence for the older Alaskan age 60+ through support services; to assist them in maintaining, meaningful, quality Eves. Seward Senior Center Sta Dana Paperman - Executive Director Email: ssc&seward.net Danielle Deer — Outreach Coordinator Email: seniors&seward.net Brian Spacek-Executive Chef Beverly Forero, Nutrition Advocate VACANT -Transportation Center Hours: Monday through Friday gam — 4pm Phone 907-224-5604 Mailing: P.O. Box 1195 Seward, AK 99664 Website: httj2://www.sewardsenior.org What you'll find at Ihe Center... • Books Galore • Coffee & Tea Buffet • Fitness Room • Daily Puzzles • Music • Wi-Fi Access • Smiling Faces 0 • Courteous Staff & Volunteers! • iPad's available to use in the facility! Board of Directors 2022 ,%� Nicole Lawrence, Chair Frances Azzad-Smith, Vice Chair Sharon Ganser, Sec/Treasurer vi& Linda Amberg Carol Souza Angie Duncan Randy Nabb JJ Kaiser Rhonda Spurr BOARD MEETING Thursday, October 20, 2022 Public Welcome Senior Center Closed on Friday, October 28, 2022 for Staff Training toNIINUING �qNT LEARN SEWARD SENIOR CENTER OCTOBER 2022 2 31 Seward Senior Center Board of Director's Elections Duties and Responsibilities of the Board of Directors Employs the Executive Director of the Senior Center. Make policies governing all employees, finances, buildings, grounds, programs and public relations. Endeavor to make everyone in the service area aware of the needs, programs and services of the Senior Center. Review the monthly financial reports and the annual budget as presented by the director and the corporation's accountant. The books shall be audited as deemed necessary by the Board of Directors. Supervise the disbursement of the funds of the operation. Supervise maintenance of the buildings and grounds. Periodically survey the needs of the service area and establish or change programs and services to meet these needs. Participate directly in the fundraising and the activities and programs of the Senior Center. Prepare and present orientation materials for board members, consisting of by-laws, personnel policies, job descriptions of each employee and any other pertinent information. Review and sign the Board of Directors Position Description annually. Please VOTE for THREE candidates. U November 2022 — October 2025 Linda Amberg Retired Insurance Broker, SSC front desk volunteer Carol Souza Owner of Weezingreens/SSC volunteer art instructor o Write In: Elections close on October 14t" at 4:OOPM Please drop off at center, scan to ggsewara.nt or place in the mail. Seward Senior Center, PO Box 1195, Seward, AK 99664 SEWARD SENIOR CENTER OCTOBER 2022 32 S se Seward Intra-Transit Coming Soon!! "A transportation program serving older Alaskans" Please call us to become a rider with the e ward Intra-Transit (SIT) program, starting up this winter, to provide access to the Senior Center programs, senior shopping and other essential rvices. You must be a registered rider before you can access this transportation program Monday - 1 riday, 9am to 4pm INN �%riank�ou Advance Physical Therapy, Holland America Tours, Ressurection Roadhouse, Seward Community Health Center, Compassionate Foot Care Program, Food Bank of Alaska, Portage Transportation, American Legion, Edward Jones, Indpendant Living Center, Dani Kebshull, Kenai Peninsula Family Caregivers Program, Nicole Lawrence, Frances Azzad-Smith, Sharon Ganser, Linda Amberg, Carol Souza, Randy Nabb, JJ Kaiser, Rhonda Spurr, Kim Gaines, Morman Elders, Mary Huss, Sharyl Seese, Bonnie Apperson, Patti Heim, Valerie Rose, Marie Gage, Judi Christiansen, Marilyn Sutherland and Ludi Everett I' M7 SEWARD SENIOR CENTER OCTOBER 2022 33 Important! Hang upon Medicare Scams! In the last few days, the Medicare Information Office -Alaska SHIP/SMP has received several complaints about scammers calling pretending to be Medicare representatives, stating your Medicare card has been deactivated, and often using caller ID spoofing to mask their identity. (Spoofing is when a caller deliberately falsifies the information sent to your caller ID display to disguise their identity.) Scammers may use different tactics to steal your money or identity. Some callers indicate your Medicare card has been compromised and they need to send you a new card. Some claim the new cards has a microchip like credit cards or a new plastic Medicare card. They may even request payment for the new Medicare card, as you to "verify" your Medicare or Social Security Number, and/or as the name of your family member or primary care doctor. If successful, these thieves can steal your money or use your personal information to file False Medicare claims, fill prescriptions, or sell your information to other fraudsters. Here is information that you should know: • There is no fee for a new Medicare card • There is no new card being issued due to the COVID (Coronavirus) pandemic • Red, white, and blue Medicare (Part A and Part B) cards are paper -they do not come with a "gold chip", microchip, as a plastic card, or in a new color. • Medicare will never call you uninvited to request personal or private information in order for you to get your Medicare number and/or new card. • Any major communications from Medicare come through the postal mail, that includes when new cards are issued. • If someone calls you claiming to be from Medicare, hang up, even if the caller ID says they're calling from Medicare. Any phone number can be "spoofed". If you need a new Medicare card you can order one online at the Federal website www.Medicare.gov or by telephone at 1-800-Medicare (1-800-633-4227, or TTY 1-877-486-2048). You will be asked to verify your personal information when you call Medicare for assistance. If someone asks you for your information, for money or threatens to cancel your health benefits if you don't' share your personal information, hang up and call 1-800-MEDICARE (1-800-633-4227). For more information visit www.medicare.gov/fraud. You can also file consumer complaints about phone scams with your local Senior Medica Patrol (SMP) the Federal Communications Commission (FCC) or the Federal Trade Commission (FTC) MEDICARE RIGHT Getting Medicare right. SHIP State Health Insurance Assistance Program Navigating Medicare G SMP Senior Medicare Patrol Preventing Medicare Fraud SEWARD SENIOR CENTER OCTOBER 2022 34 Medicare's Open Enrollment Period Medicare's Open Enrollment runs October 15 through December 7 and is the time of year when you can make certain changes to your Medicare coverage. You can make as many changes as you need to your Medicare coverage during Open Enrollment. The last change you make will take effect on January 1. Take action during Open Enrollment to ensure your coverage will meet your needs in 2023. Know the changes you can make during Medicare's Open Enrollment The changes you can make include: • Joining a new Medicare Advantage Plan or Part D prescription drug plan • Switching from Original Medicare to a Medicare Advantage Plan • Switching from a Medicare Advantage Plan to Original Medicare (with or without a Part D plan) Call 1-800-MEDICARE (800-633-4227) to make changes by phone or visit Medicare.gov to compare options and enroll in some plans online. Note: If you leave a Medicare Advantage Plan to join Original Medicare, you may also be able to purchase a Medigap policy. Medigap policies help with out-of-pocket costs and only work with Original Medicare. Contact your State Health Insurance Assistance Program (SHIP) to learn about your state -specific Medigap rights and options. Call the Senior Center to set up an appointment for enrollment or review. 907-224-5604 SEWARD SENIOR CENTER OCTOBER 2022 35 5 AND DIME CLUB These contributors provide the Center with unrestricted funding to support and continue the Seward Senior Center Mission. Your tax-deductible donations ensure the success of all services that the Center provides for the local and visiting senior. Thank you for your financial contributions: Teri & Chip Arnold Dot Bardarson Judy & James Burge Judi Christiansen Mary & Sam Daniel Kaare & Rae Elde Ludwig (Ludi) Everett Kathy & Jim Fredrickson Claire Glotfelty Bill Hearn Diane & Jim Hunt Rosella & Ben Ikerd Sharon &Tom Irvin Bev Dunham Dixie & Eric Landenburger Mary Lechner Ann Leisle Sanna LeVan Diane Owens Nichole Lawrence Lee Poleske Jack Sadusky Sandy & Glenn Schiff Jean Schwafel Linda & Jon Sewall Christine & Jim Sheehan Dorothy Urbach Marilyn Sutherland Mary & Warren Huss Bill Alloway Margaret Anderson Jaime Atherton Jean Cripps Peggy Jackson Deb Dixon Vichai (Lee) Likit Linda Amberg Catherine Malcom Byars Mike & Maya Moriarty Sharon & Mark Ganser Mark &Colleen Kelly Mark Kansteiner Jackie & Keith Campbell Arne & Melody Hatch Karen Sefton Craig & Katy Turnbull Michael & Linda Brown Dana & Dave Paperman SHS Class of 1962 Paul & Sharon Ruple CAC Shares Linda Paquette The 5 & Dime Club and the SSC Endowment Fund are easy ways to donate and receive the tax benefits. See the back page of this newsletter for the clip -out statement available for your use. ENDOWMENT FUND h) SSC Goal: $250,000 SSC Amount to date: $219,000 Your thoughtful financial contributions are forever preserved, and the interest provides for the Center: building improvements, new program development and financial security for a healthy future in senior services. Thank von for investing! All Vrwd of Join us for lunch & birthday cake on Wednesday, October 5th, 2022 Cake provided by EdwardJones MAKING SENSE OF INVESTING Mary Huss Robert Schultz Doug Capra I Avigail Lyons William McLinn Deb Dixon Robin Collman Barbara Chappell Tom Irvin i Nikki Shanigan Mark Mulvehill Brad Jones Cindy Capra Linda Chichester Bruce Stanford i Stefan Lengyel Doug Mathieson Marie Gage Gordon Wilkie Allen Baumunk Sassa Unrien Bonnie Randolph Valerie Cole Kim Kowalski -Rogers Marvin Tapsfield Marion Wagner Angel Hribernick uaAft, f t Y' Faccgh eh. and I Fial�l�ir2.<.s s _ ii ...... J HEALTHY AGING never gets gold SEWARD SENIOR CENTER OCTOBER 2022 36 Seward Food Bank Open Thursdays 3:00pm - 6:00pm Old Library bldg. (alley entrance) 5th & Adams St Apply for Medicaid or Public Assistance any time during the year! Call today (Option 4) to schedule a free appointment. Seward Community Health Center 907.224.2273 www.sewardhealthcenter.org +1► HEALTH �14 Open: Tuesday through Friday 10:00 am to 2:00 pm A224-3051 907 3rd Avenue, Suite C Se cl Area giros i e T�'rhoenix ollsntig across from Wells Fargo) Taxi Vouchers - a are available at the 4M Enendent Living Center 224-8711 "Useable eyeglasses give new life!! " Recycle Monday -Thursday 9am-3:30pm your used eyeglasses at the Seward Senior Center& the Seward Community Health Friday 9am-12:00pm Clinic. Sponsored by the Lions Club International. W Alaska Legal Services Corporation (ALSC) Legal Questions? ALSC Can Help. For over 50 years, Alaska Legal Services Corporation has helped Alaskans find solutions to their civil legal issues. Learn more about how ALSC can help with the complex legal issues seniors and their caregivers face. • Advance Healthcare Directives • Power of Attorney • Wills and Estate Planning Friday, October 7: Lunch and Learn Presentation 11:30 AM Free 30-minute consultations: 1:30-5:00 PM Contact Senior Center for Appointment 907-224-5604 AIaska !20AFN G e i- Go , n ected. G e t Answers. M:41s SEWARD SENIOR CENTER OCTOBER . 8 37 The Senior Center has For the latest COVID Information: https:// he a It h. a l as ka.gov/dph/e i/id/pages/covid- 19/shareables.aspx placed plastic recycling bins located throughout the building. We are happy to be doing our part for clean air and water! Commodity Supplemental Food Program (CSFP) All CSFP Clients must reapply in October to continue in the food box program.. You will receive the application at the October Distribution site (October 13th) and required to be returned to the center by November 10th (distribution date) Arts N Crafts Friday's 1:00 pm-3:00 pm QNT Community Room 221 Third Avenue Barbara Gerlach (907) 224-8711 �r Volunteers are an important and valuable addition to the Senior Center, helping staff extend friendly, timely, and courteous services. Are you available once a week or once a month? We could really benefit from your contributions to the welfare of older Alaskans. Please contact Danielle @ 907-224-5604. Meals on Wheels Seward Senior Center offers nutritious lunches Monday - Friday through its Meals on Wheels Program. To be eligible the following conditions must all be true: 1. Age 60 or above (or the senior spouse of any age) 2. Physically and/or mentally incapacitated (i.e. long-term illness, surgery or bedbound) 3. Unable to prepare nutritious meals 4. Lack of informal supports (i.e. no relative or friend who can assist with meal preparations) The Senior Center can provide daily meals whether your need is temporary or long-term. Please contact the SSC office for more information at 224-5604 Nll MEALSOWHEELS �,,MERICA Meals Program supported by: Iiji.t IHI a wa CAN 09LIVER, Educational Opportunities for October Please call and reserve your spot. SSC staff will set up class and be available if needed. ` Caregiving 101 Webinar Early Detection of The GEMS: Using Skills that Dementia: What Is our make a Difference Role? Tuesday, October 01:00pm Tuesday, October 11th 12pm E 1 d t f d d' The GEMS developed by acclaimed dementia educator Teepa Snow, is a dementia model that focuses on an individual's uniqueness and capabilities, rather than on their M memory loss. The GEMS model recognizes the dynamic nature of the human brain and its abilities. Join us to discover how to use this knowledge to improve everyday living, care tasks, and communications. ar y e eC Ion an IagnOsls can greatly improve quality of life for people living with dementia and their families. Caregiving 101 Webinar What is Good for the Brain Wednesday, October 12th 11 am What are the health risk factors? What can we do to support a healthy aging brain? SEWARD SENIOR CENTER OCTOBER 2022 38 0CT01BER MENZT 4& AcIrIYITIES Monday Tuesday Wednesday Thursday Friday 3 Spaghetti 4 Taco's 5 Grilled Ham Steak 6 Chicken N 7 Bacon Cheese w/meat sauce w/Spanish rice Dumplings Burgers "Gems: Using Skills" Birthday Cake 12:30 pm Medicare Minute 12:00 Webinar 1:00 pm "0 en Enrollment" Seward Strings 1pm 9 ALSC 11:30 52Opm Pinochle/Farkle 1 pm Art of Pastels 1 pm _ - Friday Flick 1:15 pm 10 Ribs 11 Roasted 12 Baked Salmon 13 Bratz w/grilled 14 Chili Dogs Pork Loin peppers and onions Seward Strings 1 pm Writing Group 1 pm Pinochle/Farkle 1 pm Art of Pastels 1 pm CSFP 1:30-2:30 "Early Detection of "What is good for the Brain" Friday Flick 1:15 pm Dementia " Webinar 11 am Voting Ends 4:00pm Webinar 12pm Fall Festival Week cctcber 17t"-cctcber 21 17 Stuffed 18 Chicken 19 Salisbury Steak 20 BBQ Pork 21 Chef Salad Cabbage Enchilada Pie w/Mushroom Gravy Sandwhich Blood Pressure A-000 Vet Center 11-2pm Check11:30 am Board Meeting 1 pm Seward Strings 1 pm Foot Care 1-3pm Friday Flick 1:15 pm Pinochle/Farkle 1 m p Art of Pastels 1 m p Halloween Cookie Pumpkin Painting 1 pm Halloween Movie Carmel Apple Bar Pumpkin Pastels Decorating 11 am ll am 24 Hot Roast 25 Lasagna 26 Roast Turkey 27 BBQ Beef 28 Beef w/Mashed w/Garlic Bread Sandwich Senior Center Potatoes Writing Groupq 1 pm Closed Seward Strings 1 pm Pinochle/Farkle 1 pm a, -I 4 C4DSD Art of Pastels 1 pm 31 Chef's Surprise!' '" _ '' N111 Lunch Service 12:00-1:00 PM Please reserve at Halloween Party! ■ MEALSt�WHEELS least 2hours AMERICA before. Seward Strings 1 pm T©UTH(R, Wi CAN 01LIVIR. Pinochle/Farkle 1 pm SEWARD SENIOR CENTER OCTOBER 2022 39 Foot Care Wednesday, October 19th 1:00 PM-3:00 PM Call 224-5604 for Appointment Play Bingo! Win is2h,, 4 ip Z0 �1,, Prizes! Learn ,2;,a,, 1 is } 7 3�'b �. 11,, 1216�50 - 1fl3 r- �3\ '3,,3T'=� about the Kenai ,22•'-s ti'`11g 3�� bt Peninsula Family Caregiver Friday, October 7th Support Programl 1:00 PM-2:00 PM Seward Strings Every Monday 1: 00pm-4: 00pm......... . Bring your string instrument & pluck, strum and pick our way through summer! Wii Bowling League Wednesday and Friday's 1:00 PM-2:00 PM-3:00 PM Starting Wednesday, October 12 Friday Flick 1:15 pm YA Come watch your favorite — -: .VI: V I ,I "+ movie at the Center on > c Fridays! =1 PINOCHLE MONDAYS AT `I PM Join Master Artist Carol Souza and learn the Art of Pastels Every Tuesday @i:oo Pm SENIOR FOOD BOX CSFP Food Box pickup is: Thursday. October 13th. 1:30 PM-2:30 PM Stop by the office to see if you qualify for the monthly distribution. (Income below $1,632 Singlel$2,198 Couple - Household Monthly) i �ooQea��oFa�.asKa Blood Pressure Checks with Tonya Foote, RN Wednesday, October 19th 11:30am-12:30pm Writing Group 2nd and 4th Tuesdays Walking fir Wellness Starting October 17' @ Dale R. Lindsey Alaska Railroad Terminal Monday -Wednesday -Friday 1 pm-3pm Callsr�8 All SeiuoT s! SEWARD SENIOR CENTER OCTOBER 2022 40 HEALTH e FITNESS Mo ---SAIL #1 With Rachel Dow 9:30 am-10:30am Advance sign up required TAI CHI 1 With Mary Ann Benoit 1:30pm-2:30pm TAI CHI 2 2.45 pm-3.45 pm Walking for Wellness ARR Terminal 1:00 pm-3:00 pm Tuesday SAIL #2 With Rachel Dow 9.30am-10.30 am Advance sign up required TAI CHI 1 With Mary Ann Benoit 1:30pm-2:30pm TAI CHI 2 2.45 1)m-3.45 pm Wednesday SAIL #1 With Rachel Dow 9:30 am-10:30am Advance sign up required Walking for Wellness ARR Terminal 1:00 pm-3:00 pm Thursday SAIL #2 With Rachel Dow 9.30am-10.30 am Advance sign up required TAI CHI 1 With Mary Ann Benoit 1.30pm-2.301)m TAI CHI 2 2:45 pm-3:45 pm Fr' -day SAIL #1 With Rachel Dow 9:30 am-10:30am Advance sign up required Walking for Wellness ARR Terminal 1:00 pm-3:00 pm *Must have Seward W In partnership with the Alaska Railroad Corporation, winter walking in the terminal will resume October 17t"-April 15t" for Older Alaskans. M-W-F,1:00-3:00 pm. This is a drop -in activity. Register to access the terminal by calling us at 907-224-5604 and we will add you to the group. Thank you ARRC! Activities: • workout roam open gym satina AVTEC Flours Pk Sponsored by Seward Senior Citizen Center We want you to stay Safe and Healthy This Winter! Let us know if you need Ice Cleats, Walking Sticks, or reflective tape. Call the Center at 907-224-5604 for an update on our supplies! WII Bowling Wednesdays and Friday's 1 pm-2pm-3pm Starting October 12t". Reserve your lane! SEWARD SENIOR CENTER OCTOBER 2022 41 Vet Center Community Outreach TAKE A YET TO LURCH Monday October 17, 2022 lW111F.9 WiIl]Mo Counseling, Information, and Education Services will be offered between 11:00-14:00 on October 17, 2022. This will be a "walk-in" event, but appointments are highly encouraged to address specific issues or needs. William R. Boyles, LCSW 907-563-6966 Readjustment Counselor Seward United States Post Office Contact Numbers Phone- 907-224-3001 Toll -Free: 1-800-Ask-USPSO (275-8777) Retail Hours Monday- Friday, 9.30am - 4.30pm Saturday10.00am - 2.00pm Closed on Sunday PO Box access open 24 hours Back dock pick-up has limited hours. VEHICLE TAX EXEMPTION Older Alaskans, 65 years of age on January 1st may apply for an exemption for one vehicle. The vehicle must be registered to the older Alaskan. DMV in Seward All Veterans, 60 and older and their spouses, are welcome to receive lunches at the Center at no cost to them. Sponsored by Seward American Legion, Post 5 FREE Community Breakfast 9:00am—11:OOam 3rd Sunday of the month October 16, 2022 Community Bingo ($) A Place for Healing, Community and Support. Mental Health Help is Available! Set Up an Intake Today: 907-224-5257 24/7 Crisis Line: 907-224-3027 www.SeaViewSeward.org SeaView 1000moftw-1-11 In home services and supports Are you or a family member in need of information on or assistance with: • Disability or age -related issues? • Long term care options and resources to live safely in your own home? • Caring for aging parents or a family member with disability? • Home accessibility or safety modifications? • Assistive technology options for hearing or vision loss? ILC Advocate, Natalie Merrick (907)262-6326 F R ir AD%0 Aging & Disability Resource Centers SEWARD SENIOR CENTER OCTOBER 2022 42 Seward Senior Center PO Box 1195 NONPROFIT ORG U.S. POSTAGE Seward, AK 99664 PAID SEWARD, AK 99664 PERMIT NO. 95 Address Service Requested Seward Senior Citizens Inc. is 80% funded by grants from the City of Seward, State of Alaska, & Kenai Peninsula Borough, 20% comcs from financial supporters like you. 0 ServinL' Seward seniors since 1978 ------------------------------------------, i SSC Endowment: The gift that keeps on giving! When you contribute to the Endowment, your donation is preserved. SSC benefits from i the interest from your investment. Help us to reach our new goal of i $250,000.00. ' Please Donate Today! SSC Endowment Fund $ ' i Senior Nutrition Program $ Five &Dime Club (unrestricted) $ i Name: i Mailing Address: ' Mail to: SSC, PO Box 1195 Seward, AK 99664 Thank you in advance for your financial ' ' support and volunteerism! Link your Amazon account to Ama,Zon Smile and designate Seward Senior Center to receive donations whenever you shop online: htti2://smile.amazon.com/ LINK your account to Seward Senior Center and Fred Meyer will donate to its when you Shop. htt-[2s:11www. fredmever. comlto-picicommun itv-rewards-4 $46.39 Thank you Seward Shoppers SEVJARD SENIOR CENTER OCTOBER 2022 43 u u 4 u ow SM U � v a� _C �e x 7 Mks° cn C� 4- j C� u u u F�--1 u � 3' � � 7 1� Y �'�� �1� ���P�y��y£R�k J� ik �".j. i �n � � �14,d�P s 0 O Q �' O O O O O O � a� •s' 0 0 ,� O� CZ U N O ':; U O o v+ � � U � c� � 4 4-� C% a� p U t-R-4cn �+ 4 U cn ct cn ct cn ' '� cn O � U O O � U tic � b-C 4� s� + 4- U u U • s-i � Q� s-i � � � bJJ o U U O 0 4� 4 U ct o 0 0 ct 75 �--i ct CL t ct ct ct o i CL 0 ct Ct J U� CL 147 W ct � AM Q CV LL c^i co . oo N co C 4 T O o c rj 00 CN � L.L_ cn L� N co OD � CD O M C0 C4 CV M Q LO co coE CX5 LO 0) >- LL In ® � d' cn C O C� U) r— 0 l7 C O r- cn O +� CO 00 O c 0 0�� C=) > LL U) Q CN cn O � 00 a � — CDU) cn 0 � C6 f~— a3 4- O v� N CO � L � Q X 0 va '_' r I w W 0 cn � C) O 1 +- a co bA U U N 7w 0 •-7-1 cn N � O c� � O N � c c� ':; U cn cn ,4- U 4- 0 �-' u0 cn cn O O v 7 U N O v cn U c� U cn b�JO Na OR O c� U by U U N N ':; N 4 blo ':; U N N ':; U a m O City of Seward, Alaska City Council Special Meeting Minutes September 26, 2022 Volume 42, Page CALL TO ORDER The September 26, 2022 special meeting of the Seward City Council was called to order at 5:30 p.m. by Vice Mayor Sue McClure. OPENING CEREMONY Assistant City Manager Stephen Sowell led the Pledge of Allegiance to the flag. ROLL CALL There were present: ChFis+y T-ef y presiding and Sue McClure (presiding) Liz DeMoss Mike Calhoon comprising a quorum of the Council; and Janette Bower, City Manager Kris Peck, Acting City Clerk Excused — Terry Absent — None John Osenga Ristine Casagranda Randy Wells CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Harold Faust, inside city limits, was opposed to the project. He felt the SMIC Bench housing idea was not practical. The aesthetics of the added roads and lights in the viewshed would be offensive to people who valued Seward for its natural beauty. Seward needed more housing, but it was not realistic to develop the side of Mt. Alice. There were protected lakes and wetlands in the area that were not considered in the study. From his personal hiking experience, there were also some nasty ravines that would require large bridges. The whole idea sounded implausible and extremely expensive. Karen Corrigan, inside city limits, felt an estimated cost of $200,000 per lot was outside the reach of a regular citizen. A fire station and additional commercial businesses would be required for a subdivision in this mountain location. She encouraged council to make it apriority to find housing for locals. Carol Griswold, inside city limits, said the feasibility study and graphics did not take into account the extreme winter weather. The price of $200,000 per lot was enormous and would surely increase. This development idea on a steep mountainside did not equate to a feasible subdivision. 57 City of Seward, Alaska City Council Special Meeting Minutes September 26, 2022 Volume 42, Page Tim McDonald, inside city limits, spoke of the potential sale of the city electric utility. He felt there were so many types of new energy coming up, and the city should wait before taking any major action. Lauri Schneider, inside city limits, said she appreciated the feasibility study. There was a lot of potential on Mt. Alice for recreational activities, as well as housing. There needed to be more places to live in Seward and the city didn't always have to break even. Linda Paquette, outside city limits, said she would like to see a number of how many new homes Seward actually needed. She would like to see a survey sent to employers in town to get a figure of what type of housing was needed. She encouraged the city to plan ahead for what Seward would be like in 30-50 years. Kirk DesErmia, outside of city limits, said he was opposed to the new development idea. He felt that a subdivision on Mt. Alice would be a detriment to the wild landscape and the view that was enjoyed by locals and visitors. As a nearby resident to the site, he was concerned about the increased traffic of an additional 1,200 cars on Nash Road. The projected costs of this subdivision would surely have more devil in the details as it unfolded. He wondered if other locations were considered that would make more sense. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Casagranda/Wells) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: There were no consent agenda items. NEW BUSINESS Other New Business Items Committee of the Whole: SMIC Bench Feasibility Study. Motion (Casagranda/Wells) Move into Committee of the Whole for the SMIC Bench Feasibility Study. Motion Passed Unanimous Council went into Committee of the Whole at 5:52 p.m. Council came out of Committee of the Whole at 6:39 p.m. CITIZEN COMMENTS 58 City of Seward, Alaska City Council Special Meeting Minutes September 26, 2022 Volume 42, Page Linda Paquette, outside city limits, wanted to make a general clarification that the road to Lowell Point was originally created for access to the city's septic system rather than for the Lowell Point community. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Casagranda thanked everyone who showed up. DeMoss thanked everyone for showing up, and encouraged citizens to check the city website for city council agendas and packets to get the most current information. Osenga thanked everyone for presentation and comments. McClure thanked everyone for coming out and said in her family, the closest thing to heaven was sitting on Mt. Alice admiring the view. ADJOURNMENT The meeting was adjourned at 6:41 p.m. Kris Peck Acting City Clerk (City Seal) Sue McClure Vice Mayor 59 City of Seward, Alaska City Council Meeting Minutes September 26, 2022 Volume 42, Page CALL TO ORDER The September 26, 2022 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: ChFis+y Toffy presiding and Sue McClure (presiding) Liz DeMoss Mike Calhoon comprising a quorum of the Council; and Janette Bower, City Manager Kris Peck, Acting City Clerk Excused — Terry Absent — None John Osenga Ristine Casagranda Randy Wells CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Lori Landstrom, outside city limits, spoke in regard to the proposed electric utility sale; she hoped for a fair price and no loss of local jobs. Landstrom wanted a board of directors to represent the customers outside of city limits. As a solar customer, she hoped the rates would either stay the same or improve. Landstrom encouraged the city to carefully and thoroughly review any contract from the purchaser. Tim McDonald, inside city limits, said Alaska electric rates were very high. It was crucial to get more progressive with renewable energy. McDonald felt a co-op among the users would be the best platform for innovation. The electric utility had always been a money maker for the city. Mica Van Buskirk, inside city limits, asked that the 2023 legislative priorities be postponed or amended to include the proposed recreation facility. Unlike the Mt. Alice subdivision idea, the community would be supportive of the recreation facility. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Casagranda) Approval of Agenda and Consent Agenda 60 City of Seward, Alaska City Council Meeting Minutes September 26, 2022 Volume 42, Page Casagranda removed Resolution 2022-103 from the consent agenda. McClure added the approvals of the Election Board and Canvass Board to the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2022-104, Authorizing The City Manager To Purchase 10 Pad -Mounted Transformers Of Varying Voltage Capacities From Anixter To Replace Inventory Used In Earlier Projects During The 2022 Construction Season In A Not -To -Exceed Amount Of $145,801 And Appropriating Funds. Approval of the September 12, 2022 City Council Special Meeting Minutes. Approval of the September 12, 2022 City Council Regular Meeting Minutes. Approve the Appointment of the Election Board for the 2022 Regular Municipal Election. Approve the Appointment of the Canvass Board for the 2022 Regular Municipal Election. City Manager Report. City Manager Janette Bower said the Seward Community Jail contract meeting was held on September 13, 2022. There were a number of concerns listed in her report and she did not plan to sign the contract until these issues were resolved with the Department of Corrections. Other Reports and Announcements Presentations Happy Youth Programs & Educational Resources (HYPER) presentation by Casie Warner. PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2022-014, Amending The Land Use Plan And Rezoning Lots 21-23, Block 10 Of Original Townsite Of Seward Laubner Addition, With The Physical Address Of 1104 & 1100 Second Ave, From Urban Residential (UR) Zoning District To Auto Commercial (AC) Zoning District. This ordinance was introduced on September 12, 2022 and is coming tonight for public hearing and enactment. Motion (Casagranda/DeMoss) Enact Ordinance 2022-014 City of Seward, Alaska City Council Meeting Minutes September 26, 2022 Volume 42, Page Community Development Director Jason Bickling said this rezone would give the Exit Glacier Guides more development opportunities for the property. The current parking lot was not working out for the company due to abuse from non -patrons. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. Karen Corrigan, inside city limits, said she was concerned that losing the parking lot would increase street parking in the neighborhood. Parking was not a problem exclusive to Exit Glacier Guides, as patrons visiting the nearby pavilion and restaurants would also park on the street. The city should review parking needs for public areas and consider how to lessen the impact on residential areas. That being said, Corrigan supported the ordinance. No one else appeared and the public hearing was closed. DeMoss supported this ordinance. There were a lot of people abusing the private parking there and she understood why Exit Glacier Guides would rather create something new and more beneficial to their business. Casagranda wondered where all the Exit Glacier Guides vehicles would park if it was no longer a parking lot. Bickling responded the summer season was over now and all their equipment visible there today was in winter storage. Motion Passed NEW BUSINESS Unanimous Resolution 2022-103, Approving The Calendar Year 2023 Legislative Priorities. Motion (Casagranda/DeMoss) Approve Resolution 2022-103 Bower said the city had a legislative priorities brochure last year which was very effective and she would be producing another one for 2023. It would be possible to make updates later on, but she wanted the bulk of it done so the city could begin the lobbying process next month. Motion to Amend (McClure/Casagranda) Amend Resolution 2022-103 by striking the words, "...in the Forest Ares Subdivision," so that it reads, "Expansion of water and sewer infrastructure which will increase construction of new residential development throughout City limits." McClure said removing the line about the Forest Acres Subdivision would allow for broader expansion and not be limited to that one specific area. Bower concurred. 62 City of Seward, Alaska City Council Meeting Minutes September 26, 2022 Volume 42, Page Motion to Amend Passed Motion to Amend (McClure/Casagranda) Unanimous Amend Resolution 2022-103 by deleting the third bullet point, "Expansion of infrastructure which will increase construction of new residential development on the Seward Marine Industrial Center Bench." in its entirety. McClure said that based on the discussion at the special meeting earlier tonight, there wasn't enough interest to move forward with this project. Motion to Amend Passed Motion to Amend (DeMoss/Casagranda) Motion to Amend Passed Motion to Amend (DeMoss/McClure) Unanimous Amend Resolution 2022-103 by creating a new bullet point which reads, "Full funding of the Alaska Department of Corrections in order to return to 100% funding of the operational costs associated with operating the Seward Community Jail." Unanimous Amend Resolution 2022-103 by creating a new bullet point which reads, "Continued full funding for the construction and maintenance of the United States Army Corp of Engineers Lowell Tunnel Outfall diversion structure." Bower clarified that the city would retain ownership of the tunnel and wanted continued funding and maintenance. Motion to Amend Passed Unanimous Primary Motion to Amend (DeMoss/Casagranda) Amend Resolution 2022-103 by creating a new bullet point which reads, "Full funding and support for the Seward Airport, operated by the State of Alaska." Bower asked if this amendment addressed the long runway. DeMoss said she mainly just wanted to see the airport remain on the list of legislative priorities. Bower explained that maintenance was addressed in last year's legislative priorities and perhaps should be included again this year. McClure agreed the word "maintenance" was important. 63 City of Seward, Alaska City Council Meeting Minutes September 26, 2022 Volume 42, Page Secondary Motion to Amend (DeMoss/Casagranda) Amend the bullet point to read, "Full funding and ongoing maintenance for the Seward Airport, operated by the State of Alaska." Secondary Motion to Amend Passed Primary Motion to Amend Passed Motion to Amend (Casagranda/DeMoss) Motion to Amend Failed Main Motion Passed UNFINISHED BUSINESS — None Unanimous Yes: Wells, Osenga, Calhoon, DeMoss, McClure No: Casagranda Amend Resolution 2022-103 by creating a new bullet point which reads, "Full funding and support of the proposed Seward Recreation Center." Yes: Casagranda No: Wells, Osenga, McClure Unanimous INFORMATIONAL ITEMS AND REPORTS — None CITIZEN COMMENTS — None Calhoon, DeMoss, COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Calhoon said the possible sale of the electric utility was being done the way of law and code; in the end there would be a choice made by the citizens of Seward. Wells thanked Calhoon for his comment and thanked everyone who came out tonight. DeMoss thanked Casie Warner for her presentation. She encouraged further discussion about the parking situations in the downtown and harbor areas. Casagranda agreed the parking was worth looking into and thanked the Deputy City Clerk for clerking this evening. Osenga thanked everyone for their thoughtful discussion. 64 City of Seward, Alaska City Council Meeting Minutes September 26, 2022 Volume 42, Page McClure emphasized that the city was approaching the proposed electric sale in the proper way. She cautioned folks in town to look out for some rowdy moose that had kept her awake last night. McClure thanked the Deputy City Clerk for clerking tonight's meeting. EXECUTIVE SESSION Go into executive session to discuss matters, the immediate knowledge of which, would clearly have an adverse effect upon the finances of the public entity — Electric Utility Sale Negotiations, per Seward City Code 2.10.033(E)(1). Motion (Casagranda/Wells) Go into executive session to discuss matters, the immediate knowledge of which, would clearly have an adverse effect upon the finances of the public entity — Electric Utility Sale Negotiations, per Seward City Code 2.10.033(E)(1). The city manager and the electric utility director were invited to stay. Motion Passed Unanimous Council recessed the meeting at 8:11 p.m. Council resumed the meeting at 8:19 p.m. Council went into executive session at 8:19 p.m. Council came out of executive session at 9:06 p.m. Go into executive session to discuss subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion — City Manager Evaluation, per Seward City Code 2.10.033(E)(2). Motion (Osenga/Casagranda) The city manager was invited to stay. Motion Passed Go into executive session to discuss subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion — City Manager Evaluation, per Seward City Code 2.10.033(E)(2): Unanimous Council went into executive session at 9:07 p.m. Council came out of executive session at 9:40 p.m. (Wells left the meeting at 9:17 p. m.) W City of Seward, Alaska City Council Meeting Minutes September 26, 2022 Volume 42, Page ADJOURNMENT The meeting was adjourned at 9:40 p.m. Kris Peck Acting City Clerk (City Seal) Sue McClure Vice Mayor 66 City of Seward, Alaska City Council Special Meeting Minutes September 28, 2022 Volume 42, Page CALL TO ORDER The September 28, 2022 special meeting of the Seward City Council was called to order at 5:30 p.m. by Vice Mayor Sue McClure. OPENING CEREMONY Assistant City Manager Steven Sowell led the Pledge of Allegiance to the flag. ROLL CALL There were present: ChFis+y T-ef y presiding and Sue McClure (presiding) Liz Dee ss Mike Calhoon comprising a quorum of the Council; and Janette Bower, City Manager Kris Peck, Acting City Clerk Excused — Wells, DeMoss, Terry Absent — None John Osenga Ristine Casagranda v. *dy A�oii� CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Devananda Day, outside city limits, was not convinced the proposed recreation center was feasible. Christy Jordan, outside city limits, was in support of the recreation center. The chance to recreate and exercise would improve both physical and mental health among our community. Seward needed a place outside of work and home that was inclusive to everybody. Gregory Haas, outside city limits, was in support of the recreation center. This idea had been talked about for decades and he would love to see it finally happen. Jodi Kurtz, outside city limits, was in support of the recreation center. She read aloud a letter on behalf of Linda Corbin, inside city limits, which was also supportive of the proposed recreation center. Demitra Apergis, inside city limits, was in support of the recreation center. She said having an indoor space for walking was very important to maintain mobility for older people, as well as for younger people to play. 67 City of Seward, Alaska City Council Special Meeting Minutes September 28, 2022 Volume 42, Page Leslie Jacoby, outside city limits, said she supported the recreation center whole-heartedly. She would love to see a new pool and indoor track for Seward. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Casagranda/Osenga) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: There were no consent agenda items. NEW BUSINESS Other New Business Items Committee of the Whole: Recreation Center Feasibility Study Presentation by Victus Advisors. Motion (Osenga/Casagranda) Move into Committee of the Whole for the Recreation Center Feasibility Study Presentation by Victus Advisors. Motion Passed Unanimous Council went into Committee of the Whole at 5:45 p.m. Council came out of Committee of the Whole at 7:18 p.m. McClure reported that there had been a presentation and discussion. CITIZEN COMMENTS Mica Van Buskirk, inside city limits, would like to see one consolidated location for all recreational activities. She would like to see the recreation center added to the legislative priority list for 2023. She felt the current site at Fort Raymond was the perfect location. Devananda Day, outside city limits, wanted to raise a caution flag about the financial costs of the recreation center. The Alaska Railroad terminal would be an adequate community center if it was refurbished instead of demolished. Grace Williams, inside city limits, was in support of the recreation center. She said it was difficult for kids to use the school gym unless they were part of a sports team. As a professional construction consultant, she felt $18 million dollars was a good deal. 68 City of Seward, Alaska City Council Special Meeting Minutes September 28, 2022 Volume 42, Page Gregory Haas, outside city limits, was in support of the recreation center. He felt this would be an opportunity to jump on something that should have been done decades ago. Hass urged the city to hold the land at Fort Raymond because there would be no better location. Heather Lindquist, outside city limits, said having more gym space to play basketball and volleyball would be wonderful. The school districts had strict policies about using their gyms and even basic functions like open gym night were not open to kids or the public. Greer Ethridge, inside city limits, wanted to point out that the pool at the high school was closed to the public during the spring break, summer break and winter break. Ethridge fully supported the recreation center and year-round facilities open to the public. Julie Lindquist, outside city limits, wondered if there would be anything new and different this proposed facility would offer the community. The idea of charging tourists for everything was unfair and the locals should step up to help pay for this recreation center. Trey Johnson, inside city limits, fully supported the proposed recreation center. He felt it would be a great place for kids to get together and play. Demitra Apergis, inside city limits, said school sports were very dependent on parents being able to drive the kids around. The proposed facility would allow kids to be more independent. Leslie Jacoby, outside city limits, would like to see this recreation center utilized by lower income families, as well and kids who didn't have a lot of support from their parents. Joe Tougas, inside city limits, said the community had been fortunate thus far to use other facilities around town like the Alaska SeaLife Center and Alaska Railroad terminal for indoor recreation. He was in support of the proposed recreation center. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Calhoon said it was a great presentation and wanted to thank everyone for showing up. He felt a private enterprise would be the one to step up and provide amenities like a bowling alley. Casagranda said a movie theater and bowling alley would be opportunities for the private sector and outside of the scope of government. She reminded the audience that the city could not control what privately -owned establishments decided to do with their buildings. Osenga said it was a great presentation and thanked everyone for coming. He wanted to emphasize the importance of being patient to make sure this would be done correctly. McClure said they would have a full council again in a few weeks and she looked forward to a more in-depth discussion. 69 City of Seward, Alaska City Council Special Meeting Minutes September 28, 2022 Volume 42, Page ADJOURNMENT The meeting was adjourned at 7:54 p.m. Kris Peck Acting City Clerk (City Seal) Sue McClure Vice Mayor 70 Resolution 2022-105 Documents: • Agenda Statement • Resolution 2022-105 • Attachments: o PLA Application o PLA signed agreement VA City Council Agenda Statement Meeting Date: October 10, 2022 To: City Council Through: Janette Bower, City Manager From: Bailey Sayler, Library & Museum Director Agenda Item: Resolution 2022-105: Accepting and Appropriating the Public Library Assistance Grant from the Alaska State Library in the Amount of $7000 Background and justification: The Seward Community Library & Museum has applied for the Public Library Assistance (PLA) grant and received the PLA grant. The purpose of these funds is to purchase books, periodical subscriptions, media, digital ebooks and audiobooks, and other material to build both the library and digital library collections. The required match funds are budgeted in the 2022 budget. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.1 Community Vision and Values Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 14,000 (PLA Grant & budgeted matching funds This legislation (✓): ✓ Creates revenue in the amount of: ✓ Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): ✓ Not budgeted Not applicable $ 7,000 $ 7,000 15000-1500-7200 Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): ✓ General SMIC Boat Harbor Parking Motor Pool Other Electric Wastewater Water F1 Healthcare Unassigned Fund Balance*: $ 5,405,940.93 *unaudited numbers Available Unrestricted Cash Balance*: $ 7,998,191.37 r`a Finance Director Signature: 5u&-Zf- Qz4d� Attorney Review RV Yes Attorney Signature: Not applicable Comments: e✓ Adopt Resolution Other: Administration Recommendation 73 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-105 A Resolution of the City Council of the City of Seward, Alaska, Accepting and Appropriating the Public Library Assistance Grant from the Alaska State Library in the Amount of $7,000 WHEREAS, in January 2022, the Alaska State Library sought applications for the FY 2022 Public Library Assistance Grant; and WHEREAS, the staff of the Seward Community Library Museum submitted an application for $7,000, with a match of $7,000 from the City, to purchase materials and build the library collection for the benefit of the community in July 2022; and WHEREAS, the purpose of these funds is to purchase books, periodical subscriptions, media, digital e-books and audiobooks, and other material to build both the library and digital library collections; and WHEREAS, the required match funds are budgeted in the 2022 budget; and WHEREAS, in August 2022, the Alaska State Library presented the Seward Community Library Museum with an agreement for the Public Library Assistance Grant in the amount of $7,000, with a City match of $7,000; and WHEREAS, library staff and city administration signed the grant agreement with the Alaska State Library in August 2022; and WHEREAS, a total of $7,000 is to be appropriated and expended by June 30, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby authorizes the City Manager to accept the Public Library Assistance Grant in the amount of $7,000 from the Alaska State Library. Section 2. Funding is hereby appropriated as follows: $7,000 from Alaska State Library Public Library Assistance Grant revenue account no. 01000-1500-4252-0001 to library material account nos. 01000-1500-7200-0001. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10t1i day of October, 2022. 74 FY22 ALASKA PUBLIC LIBRARY ASSISTANCE GRANT APPLICATION Use this form to apply for the Alaska Public Library Assistance Grant. Applications are available in January and must be submitted by April 1. Instructions are found in the PLA Guidelines found on the Alaska State Library Grants web page. A. Library Library Name: Seward Community Library & Musuem Mailing Address: PO Box 167, Seward, AK 99664 Fax Number (if available): 907-224-4082 Library Type(s) (please check all that apply) ❑■ Public ❑ School ❑ Special ❑ Academic ❑ Museum ❑ Archive B. Contact Information Director Name: Bailey Sayler Phone: 907-224-4008 E-mail: bsaylerAcityofseward. net C. Schedule When will the library be open each day? Monday: closed Tuesday: 9-6 Wednesday: 9-6 Thursday: 9-6 Friday: 9-6 Saturday: 9-5 Sunday: closed Total Hours Per Week: 53 Weeks Open Per Year: 52 Financial or Second Contact Name: Naneth Ambrosiani Phone: 907-224-4063 E-mail: nambrosiani(cDcityofseward.net If open fewer than 52 weeks, the weeks will your library be closed: 75 D. Budget Fair Value Rate for Volunteer Labor: Volunteer value should only be included in the local match if your library is staffed exclusively by volunteers. You may only claim up to the total number of hours that the library is open for the entire year, even if more than one volunteer is present. Total Hours Per Week x Weeks Open Per Year x $22 = the maximum volunteer value that you can enter in A3. Volunteer Value. Financial Summary Category Subcategory Local Funds Grant Funds Total Budget A. Personnel 1. Wages 0 2. Benefits 0 3. Volunteer Value 0 B. Collection 1. Books (print) 2500 2500 5000 2. Subscriptions (print) 1500 1500 3000 3. A/V 4. Digital Materials/Online Services 2000 2000 4000 5. Initial $500 Spent on ISP 0 0 0 6. Games, Toys, Software, Tools, Equipment, and other items for patron use 1000 1000 2000 C. Other 1. Building Operations 0 2. Furniture, Equipment, Computers & E-Readers 0 3. Travel 0 4. Supplies 0 5. Services (not ISP) 0 6. ISP Fees Paid Beyond the $500 listed on Line b-5 0 7. All Other Unreported Expenditures 0 D. Total Totals 7000 7000 Note: If Local Funds for Match column totals $7,000 or more, you should request $7,000 in Grant Funds column. 76 E. Basic Services Every public library that receives the Alaska public library assistance grant is required by law to provide four basic library services. Please answer the following questions for each of these four required services, even if you do not plan to use grant funds for that service. Provide a collection of books and other materials for loan — How will your library collections be increased or improved? What activities will you undertake to achieve your objectives? Will staff receive training in this service area? How will you evaluate improvements to your library collections? Please be specific. Our collections will be updated with new and newer books for our patrons. We will be working on strengthening our collections to better represent a diverse population. Our staff will receive continuous education on library collections so that we can make sure we have a broad range of books. My staff has already located numerous holes in the collection and we are working on filling. Provide access to interlibrary loan (ILL) services — How will ILL service be increased or improved? What activities will you undertake to achieve your objectives? Will staff receive training in this service area? Do you plan to use the 800# ILL and Reference Backup Service in Anchorage to provide ILLS to your patrons? (See box below.) How will you evaluate improvements to ILL services? Please be specific. We have continuous training on ILL for our staff to make sure we are as up to date as possible. We evaluate improvements with surveys with our patrons. 77 F. How to Submit Once you have completed this application please obtain the necessary signatures and return to the Alaska State Library by April 1. We do not need the original document. Scans or copies are definitely OK! Scan/email (preferred) application to eed.library.grants@alaska.gov OR Mail application to Grants Administrator, Alaska State Library, PO Box 110571, Juneau, AK 99811 OR FAX application to 907-465-2151 If your library meets the requirements for the PLAG, you will receive an email with your official award paperwork. As soon as the award paperwork is signed and returned to the Alaska State Library, your award funding will be processed. G. Additional Material If you have branches, please fill out the Branch Library or Bookmobile Addendum and attach to the grant application. If you are a New Library, please fill out the New Library Addendum attach to the grant application. These forms are available at Alaska State Library Grants web rage. H. Signatures This grant application is a legal document committing your library to a specific course of action. This application MUST have two signatures from two different people. For the Library: Print or Type Name: Bailey Sayler Title: Director Date: 03/29/2022 Signature: For the Legal Entity: (J� Print or Type Name: �GUn%�(L ww Title: illyl LA Date: Signature: Vf Due by April 1 ! Questions? Contact the Grants Administrator by email or phone, 907-465-1018 78 Alaska Public Library Assistance Grant Agreement FY2023 This agreement made and entered into on Wednesday, July 27, 2022, by and between the Alaska State Library, hereafter referred to as the Grantor; and the Seward Community Library & Museum, hereafter referred to as the Grantee. Whereas, the State of Alaska has appropriated funds for public library assistance; and whereas, the application of the Grantee for a grant for public library assistance has been approved. NOW THEREFORE, for and in consideration of the mutual covenants herein contained the parties hereto agree as follows: The Grantor will agree to: 1. Furnish funds in the amount of $7,000 (dispersed after the agreement is received). 2. Provide advisory services in furtherance of the grant project. 3. Acknowledge the Grantee's eligibility for additional grants and services. The Grantee will agree to: Provide at least the following services free to residents of the municipality or community: • Establish and maintain a collection of books and other materials for loan; • Provide access to interlibrary loans; • Provide reference information; and • Provide programming for children. Abide by the conditions set forth in Its application, guidelines, and approved by the Grantor, including: • Expend at least $3,500 on library materials and online services for each outlet. • The number and timing of open hours; • The existing and ongoing educational requirements for the library director. • Have trained paid or volunteer staff on duty in the library during the scheduled open hours. Maintain accurate financial records for auditing purposes. • Return any grant funds unexpended or unencumbered by June 30, 2023, and all funds for which there is no proper accounting. • Receive prior approval from the Grantor for any line item change that exceeds 10% of the line item, except that no prior approval is required for: Line item changes of less than $100; or line item changes that add funds to library materials and online services. • Expend local funds of at least $7,000 for project purposes. Repay any portion of grant funds that have not actually been matched by local funds over the course of the grant period. Local fund match can include volunteer service as described in the Guidelines. • Expended funds must be clearly attributable to public library (not school) services and operations. Uphold specific governance requirements • Non -profits will maintain "Good Standing" with the State and submit minutes of required quarterly public board meetings. • School/public libraries will have an agreement between the school district and the public library governing body. Submit reports, certifications, and contact information such as: • The online Alaska Public Library Report (APLR) by September 1, 2023. • The follow-up signed certification for the APLR • Any changes in director or library contact information within 30 days. Funding for this grant is dependent on the following source: State Sources PLA23-Sewar $7,000 By accepting this award or agreement, the grantee may become subject to the audit requirements of State of Alaska Administrative code 2 AAC 45.010. As a result, the grantee may be required to provide for an audit and to permit independent auditors to have access to their records and financial statements. The grantee should consult with an independent auditor for assistance in determining audit requirements for each fiscal year. The undersigned understands and agrees to the conditions of this agreement. Both signatures are required. For the Library S' ur Title Date For the Legal Entity C Title bate le MAIL TO: Library Grants Administrator, Alaska State Library, P.O. Box 110571, Juneau, AK 99801, SCAN TO eed.library.grants@alaska.gov, or FAX to 907465-2151 79 THE STATE "ALASKA GOVERNOR MIKE DUNLEAVY July 27, 2022 Department of Education & Early Development DIVISION OF LIBRARY, ARCHIVES & Iv1USEUMS °.O. Box 110571 .:urie u. Alaska 99511-0571 Mon: 907.455,4837 Fax: 907_465.2151 The Public Library Assistance (PLA) grant for FY23 for Seward Community Library & Museum will be $7,000. We are delighted that your library is eligible to receive this annual operating grant so that you can provide the best possible service to your library patrons, In order to receive your grant money, please return the attached grant agreement as soon as you can. Two different people (the librarian and the appropriate legal authority) must sign the grant agreement, since it is a legal document committing your library to certain obligations in return for receiving the public library assistance grant. Once we have your agreement, we will be able to electronically deposit your grant award (or mail a paper check in specific instances). Librarians and officials should carefully note and follow the regulations governing the administration of this grant. To remain eligible for future grants, I have highlighted some off the most important grant requirements: • Meet the four statutory requirements: o Maintain a Collection for Lending o Provide Interlibrary Loan o Provide Reference o Offer Children's Programming • Submit the online Alaska Public Library Report for this fiscal year grant by September 1, 2023. • Spend at least $3,500 on library materials and online services. • Be open 48 weeks and the appropriate number of hours for your population and type of library (weeks closed because of natural disasters will be waived). Attend at least 6 hours of continuing education (CE) during the current two-year cycle (7/1/2021-2023). Please note that in addition to the above requirements, non-profit and school/public libraries have additional requirements. Non-profit organizations must have at least quarterly (4) public board meetings and submit minutes to the State Library. School libraries must execute and keep in force a binding legal agreement between the school district and the public library governing body. The governing body of the public library may be the municipal assembly, an advisory board appointed by the municipal assembly, or the board of directors of a non-profit corporation. The State Library audits the records of selected libraries at the end of the grant year and reclaims any grant funds not properly accounted for. Also, any portion of this grant money not spent or encumbered by June 30, 2023 should be returned to the State Library. You may request a brief extension to spend unused FY23 collection grant funds. Please return your signed agreements to Claire Imamura at eed.library.grants@alaska.gov. Questions should also be directed to Claire at 907-465-1018 or the email above. Thank you! Sincerely, Claire Imamura Grants & Inclusive Services Librarian Alaska State Library 80 Resolution 2022-106 Documents: • Agenda Statement • Resolution 2022-106 • Attachments: o R&M Engineering Task Order 2734.25.02 81 City Council Agenda Statement Meeting Date: October 10, 2022 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2022-106: Authorizing the City Manager to Approve R&M Engineering Task Order 2734.25.02 for Engineering Services to Continue Work on the Public Works Shop Project, and Appropriating Funds Background and justification: A special City Council meeting was held on August 8, 2022, to select the site for the new Public Works facility. During the meeting, the City Council unanimously passed the motion: "Select the Fort Raymond property as the site for the new Public Works facility and direct the City Manager to bring back a Development Plan". Additionally, City Council approved Resolution 2022-094 on August 22, 2022, which directed the City Manager to proceed with the project and authorized R&M Engineering Task Order 2734.25.01 which provides for the requisite geotechnical investigation of the Fort Raymond parcel. This resolution authorizes the City Manager to approve R&M Engineering Task Order 2734.25.02, which will provide the project management, architectural services, and cost estimating needed in order to continue work on the project. Specific deliverables from the task order will include: 1. Charrette Exhibits — Drawings, Narrative and Code Analysis 2. Charrette Meeting 3. Concept Scoping Report — Drawings, Narrative & Construction Cost Estimate Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.10 Enable a more viable property use at the site of the existing Public Works Facility. 3.3.1 Encourage development of new housing in Seward. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 62,131 This legislation (✓): Creates revenue in the amount of: X Creates expenditure in amount of: Creates a savings in the amount of: Has no fiscal impact Funds are (✓): Budgeted Line item(s): X Not budgeted Not applicable 62,131 01000-1122-7009-090 82 Unassigned Fund Balance and Available Unrestricted Cash Balance Information Fund (✓): X General SMIC Electric Wastewater Boat Harbor Parking Wat F1 Healthcare Motor Pool Other Unassigned Fund Balance*: $ 5,405,940.93 *unaudited numbers Available Unrestricted Cash Balance*: $ 7,998,191.37 Finance Signature: A.4 , Review RYes Attorney Signature: X Not applicable Comments: Administration Recommendation XeAdopt Resolution Other: 83 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-106 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Approve R&M Engineering Task Order 2734.25.02 For Engineering Services To Continue Work On The Public Works Shop Project, And Appropriating Funds WHEREAS, since 1984, relocation of the Public Works Facility has been discussed by City Staff, the Planning and Zoning Commission, the Seward City Council, and the entire Seward community; and WHEREAS, construction of a new Public Works Facility is listed on the City of Seward's 2022 Capital Improvement Plan; and WHEREAS, the current Public Works Facility is beyond its useful life; and WHEREAS, the Municipal Land Use Plan has identified the parcel where the current Public Works Facility is located as desirable for residential development; and WHEREAS, lack of residential housing is a recognized barrier to growth in Seward; and WHEREAS, during the August 8, 2022, Special Meeting, the City Council passed the following motion: "Select the Fort Raymond property as the site for the new Public Works facility and direct the City Manager to bring back a Development Plan"; and WHEREAS, City Council approved Resolution 2022-094 on August 22,2022 which approved R&M Engineering Task Order 2734.25.01 which provided for the requisite geotechnical investigation of the Fort Raymond site; and WHEREAS, Task Order 2734.25.02 will provide the project management, architectural services, and cost estimating which are needed in order to continue work on the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to approve task order 2734.25.02 with R&M Consultants for the completion of engineering services to continue work on the Public Works shop project. Section 2. Funding in the amount of $62,131 is hereby appropriated from General Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community 84 CITY OF SEWARD, ALASKA RESOLUTION 2022-106 Development Contracted Services account no. 01000-1122-7009-0090 within the 2022 Operating Budget. Section 3. This resolution shall take effect upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this loth day of October, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 85 September 30, 2022 R&M Project #2734.25.02 Janette Bower -City Manager City of Seward 410 Adams Street Seward, Alaska 99664 RE: On -Call Engineering Services Contract Task Order (#25.02) New Public Works Facility Concept Scoping Dear Ms. Bower, We are pleased to submit this fee proposal for professional services to the City of Seward (City) under our On -Call Engineering Services contract for Design Scoping of the New Public Works Facility project. R&M Consultants will provide Project Management and Civil Engineering assisted by KPB Architects for Architectural, CRW Engineering Group, LLC for Mechanical/Electrical Engineering and HMS, Inc. for Construction Cost Estimating. We understand that you would like to have architectural, engineering and cost estimating assistance to develop a concept design for the project. This scoping phase of the project will advance to a concept level sufficient to define the site layout, floor plan, code analysis amenities, utilities and permitting needed provide a conceptual construction cost estimate. Geotechnical investigation (TO25.01) of the selected site is currently scheduled for early October. R&M has performed a boundary survey of the site and is currently working on replatting the parcel (TO23). The City of Seward has provided initial scoping data for the new 12,000 sq ft facility at 2101 & 2iog Dimond Boulevard in Seward and this information will be used to develop exhibits and a design narrative for a scoping Charrette meeting with the City of Seward staff. We assume the City will select and provide a meeting room. Our proposed Time and Expense (T&E) fee estimate for the services described above is enclosed with KPB, CRW and HMS subconsultant proposals. After Notice to Proceed (NTP) R&M will work with our subconsultants to develop meeting materials and select an acceptable time for the Charrette within 3 weeks of NTP. Deliverables: 1. Charrette Exhibits —Drawings, Narrative and Code Analysis 2. Charrette Meeting 3. Concept Scoping Report— Drawings, Narrative & Construction Cost Estimate Please let us know if you have any questions or require additional information. Sincerely,., R&76 CONSULTANTS INC- �y4rzt7L_-_ Donald R. Porter, PE Utility Group Manager Accepted by the City of Seward Janette Bower, City Manager (Signature) Enclosure: Detailed R&M Fee proposal breakdown KPB Letter Proposal and Fee CRW Fee Proposal HMS Letter and Fee Proposal (Lump Sum) (Date) M1 rd ive 99507 R&M CONSULTANTS, INC. 1 212Fr nt9StreetD#r150'• Fairbanks, AK 99701 '907 452. 2707 Engineering Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Task: 25.02 Public Works Facility Scoping Project No: 2734.25 09/30/22 SUB -TASK SUB -TASK DESCRIPTION Utilities Group Manager LABOR HOURS PER JOB CLASSIFICATION Utilities Utilities Project Staff Admin Engineer Engineer 1 Project Management and Coordination City of Seward 8 Architectural 4 Elec & Mech 2 Cost Estimating 2 2 Desktop Review of Existing Data 2 Existing Site Information 2 4 Existing Utilities 1 2 3 Scoping and Charette 4 Define Building Scope 4 Concept Site Drawings and Narrative 8 24 Charrette Meeting 9 9 4 Conceptual Cost Estimate 1 Site Work 4 8 5 Conceptual Scoping Meeting Report Update Concept Drawings 2 4 16 Scoping Report 4 16 8 8 Review Meeting and Review Comments 2 4 8 TOTAL LABOR HOURS 32 60 70 8 LABOR RATES ($/HR) $213.75 $159.60 $99.75 $108.30 LABOR COSTS ($) $6,840 $9,576 $6,983 $866 EXPENSES DESCRIPTION QUANTITY UNIT PRICE MARKUP PRICE Misc. Field Supplies 1 $ 150.00 $ 150.00 $ R&M Vehicle Milage 256 $ 0.75 $ 192.00 $ TOTAL EXPENSES SUB -CONTRACTORS TASK DESCRIPTION FIRM TOTAL PRICE $ 150.00 $ 192.00 $ 342 TOTAL PRICE COMMENTS: 1. City of Seward to provide meeting facilty 2 3. 4. 3 & 4 Architectural Assistance KPB $ 13,542 TOTAL LABOR $ 24,265 3 & 4 Electrical and Mechanical Assistance CRW $ 15,100 TOTAL EXPENSES $ 342 5 Conceptual Construction Cost HMS $ 5,471 SUBCONTRACTORS $ 34,113 SUBCONTRACTORS MARK-UP $ 3,411 TOTAL SUB- $ 34,113 TOTAL T&E COST $ 62,131 87 9/30/2022 T025.02 R&M Fee Proposal - New Public Works Facility 11 - Scoping 1 of 1 ARCHITECTS September 8, 2022 Don Porter Project Manager R&M Consultants, Inc. 9101 Vanguard Drive Anchorage, AK 99507 RE: Seward Public Works Building - Concept Design Fee Proposal Dear Don: Thank you for the opportunity to provide a proposal for concept design efforts for thew Public Works Building in Seward, AK. Please find below our understanding of the scope of work as well as our fee proposal. Scope of Work: 1. Architectural scope for a facility with the following elements: a. 12,000 sf Shop Area w/ 5 pull-thru bays w/ OH doors b. 2,600 sf Parts Room c. 250 sf Tool Room d. 160 sf Oil Storage Room e. Mechanics Office f. 425 sf Breakroom/Safety g. M/E/Telcom Rooms h. Toilet Rooms i. Office Area — accessory use (size TBD) i. 4 — large Offices ii. Work Area iii. Meeting Rooms 2. Prepare Concept design drawings and design narrative 3. Attend scoping Charrette in Seward with client 4. Post-charrette development of drawings/design narrative and minutes 5. Coordinate with Cost Estimator and Design Team Deliverables: 1. Concept Floor Plan w/ Code analysis 2. Concept Elevations 3. Concept level 3D renderings 500 L Street, Suite 400 Anchorage, AK 99501 P: 9Gf.274.7443 F: 907.274.7407 www.kpbarchitects.com ARCHITECTS Schedule: • Draft Deliverables — 10 days from NTP • Final Deliverables — 5 days from Charrette Fee Summary: • Concept Design $8,280 • Scoping Charrette in Seward — 9 hrs. (includes mtg/travel & reimbursables) $1,950 • Post-charrette document updates and minutes $3,312 Total Fee: $13,542 Exclusions & Assumotions: • Fees are Time and Expense T&E (NTE) • Travel milage based @ $.062/mile • KPB Architects are only providing architectural design/scope • Project Management by R&M • Concept cost estimate (by sub -consultant) • Other required engineering not included in KPB's fee proposal Thank you for the opportunity and please feel free to contact us should you have any questions. We look forward to working with R&M Consultants again! Sincerely, KPB Architects V6 Michael A Prozeralik, AIA President/Managing Principal 89 File: TaskB_Public Works Building Scoping_R1.xls Tab: Sheet1 R&M Consultants, Inc. CONTRACT FEE PROPOSAL - City of Seward Public Works Building Scoping Name, Rate & Projected Hours CRWXEngineering Group, LLC Cost $ X X — X > BASIC SERVICES C: C: c c Revised 9/6/2022 X w w 0) w 0 w > X 0- U m U _ E, 0 0 0 0 E Total w w w Q CRW Labor Ex enses Total Subtask Total Task Task & Subtask Description $230 $215 $150 $215 $150 $110 Scoping Task Review Plans & Identify Building Systems 1 2 2 1 $1,200 $20 $1,220 Charette in Seward 9 9 $3,870 $330 $4,200 Mechanical Systems Narrative 14 14 $5,110 $100 $5,210 Electrical Systems Narrative 12 12 $4,380 $90 $4,470 Total Task: 1 1 1 25 1 14 1 23 1 12 1 1 1 $14,560 1 $540 1 $15,100 1 $15,100 TOTAL BASIC SERVICES:1 1 1 25 1 14 1 23 1 12 1 1 1 $14,560 1 $540 1 $15,100 1 $15,100 Notes and Assumptions: 1) Scope consists of assisting with development of a new City of Seward Public Works Building on a pre -selected lot. 2) Scope includes: a) Participation in the Scoping task to identify User needs for the building. b) Prepare narrative for basic Electrical and Mechanical requirements for building. Drawings will not be provided. c) Perform preliminary heat loss and ventilation calculations to aid in equipment selection and scoping of major building mechanical system. d) Provide recommendation for the procurement method (DB, CMGC, or Design -Bid -Build). 3) The building will generally have: a)12,000 SF Shop Floor with 5 doors b) 2,600 SF Parts Room c) 250 SF Tool Room d) 160 SF Oil Storage e) 800 SF Office Accessory (two offices = 4 people) 4) Cost Estimating will be provided by others. 90 CRW Engineering Group, LLC Page 1 of 1 Date: 9/7/2022 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 INC. mail@hmsalaska.com Fee Proposal Prepared For. - R&M Consultants, Inc. 9101 Vanguard Drive Anchorage, Alaska 99507 Attn: Don Porter Project: Public Works Building Location: Seward, Alaska 1. Project Description and Service DATE 9/6/2022 FEE PROPOSAL NO. P22-09-04 HMS PROJECT NO. N/A Provide a concept level estimate for construction of an approximately 16,000 SF public works building. The estimates will be in Uniformat Elemental Categories and priced for construction on a date to be determined. 2. Fee Breakdown and Schedule (Lump Sum) Concept Design Estimate $ 5,471.00 Within (10) Full Working Days The above fee does not include preparation of additive bid items or alternates. Charrette attendance is excluded. See 3. Terms below. Allow the above full working days to provide the proposed services. Time for task completion will begin following receipt of all available design information for that particular phase. Please note the above durations exclude weekends, holidays and partial days. Please give two weeks advance notice for commencing each phase of work. 3. Terms Deliverable: HMS Inc. will provide a copy of our estimate via email in a PDF file format or in Excel, if necessary. Should a hard copy of the estimate be necessary, at your request, a bound or loose copy will be provided to you. Drawings: Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee proposal and add additional days to complete our work. Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending on the quantity, an additional charge may be added at $4.00/sheet. Additive Bid Items or Alternates: Our fee proposal does not include preparing estimates for additive bid items or alternates (except those included in Section 2 Fee Breakdown) that require re -measurement of work items included in the Base Bid cost estimate. We reserve the right to renegotiate our fee should alternates become necessary beyond one or two minor alternates or additive bid items. Page i of 3 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 INC. mail@hmsalaska.com 3. Terms (Continued) Reimbursable Expenses: DATE 9/6/2022 FEE PROPOSAL NO. P22-09-04 HMS PROJECT NO. N/A This fee proposal does not provide for long distance phone calls, site visits, meetings with the owner, or any other unforeseen expenses unless listed in Section 2. Fee Breakdown. Any such items, if required, will be charged on a time -and -expense basis at our current rate schedule. Penalty/Bonus Condition: This proposal is made on the understanding that we will not be entering into an agreement with the client that includes a penalty/bonus condition dependent on the outcome of the bid. Should such a clause be required, we reserve the right to modify our proposal or possibly withdraw from the project. Additional Insured. - Any requirements to name additional insureds on our insurance policies may be subject to additional fees should fees be added to our policy by our carrier. Payment Terms: Payment shall be made within (45) days of invoice date. Delayed payment beyond that period is subject to a 1.5% fee per month. Expiration Date: This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust the fee to incorporate the current years rates after the (6) month period. Change in Scope: Should the project scope or format change, HMS Inc. reserves the right to modify this proposal. Written approval for work on increased scope items prior to proceeding with additional work will be required. Notice to Proceed.- Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice to proceed. Prepared By: Kent Gamble, Principal KG/as Page � of 3 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 INC. mail@hmsalaska.com Project: Public Works Building Location: Seward, Alaska FEE BREAKDOWN (2022 SCHEDULE OF RATES) DATE 9/6/2022 FEE PROPOSAL NO. P22-09-04 HMS PROJECT NO. N/A A/E Firm: R&M Consultants, Inc. Prepared By: Kent Gamble, Principal Total Total Discipline Rate Hours Subtotal Hours Fee Concept Estimate: Estimator V 183.00 x 1 = 183.00 Estimator IV 159.00 x 10 = 1,590.00 Estimator 111 149.00 x 12 = 1,788.00 Estimator 11 127.00 x 12 = 1,524.00 Estimator 1 86.00 x 0 = 0.00 Office Support 11 86.00 x 3 = 258.00 Office Support 1 64.00 x 2 = 128.00 Total Concept Estimate: 40 Hours $ 5,471.00 TOTAL: 40 Hours $ 5,471.00 PagA of 3 Agenda Statement Meeting Date: October 10, 2022 From: Brenda Ballou, City Clerk Agenda Item: Certification of the October 4, 2022 Regular Municipal Election BACKGROUND & JUSTIFICATION: The City conducted its annual municipal election on Tuesday, October 4, 2022. The Canvass of the election was conducted on Thursday, October 6, 2022. A report stating the final results of the election, including votes cast by absentee and questioned voters, is attached for your certification. The newly -elected council members will be sworn and seated as the first item of business at the October 24, 2022 regular meeting. RECOMMENDATION: Certify the October 4, 2022 regular city election and declare the results final. oi! REPORT OF ELECTION CANVASS BOARD Certification of City Clerk's Recording We, the undersigned, duly appointed at the City Council Regular Meeting on September 26, 2022 as the Canvass Board for the City of Seward, do hereby certify that we have examined in detail all absentee, special needs and questioned ballots, original and duplicate tally sheets, and questioned and special needs registers from the City of Seward precinct. Upon completion of the canvass, it is our opinion that the attached summary of election returns, as compiled by the Canvass Board and recorded by the City Clerk, accurately reflects the totals shown on the Certificate of Election Returns (ballot statement) by the election board of the voting precinct for the October 4, 2022 Election. Dated this 6t' day of October, 2022. 1 � � GC GZ diL Q ^ i � w in O T in GJ U q M "9 -a O - O O v co } m 4 aJ C W a s � .. ro W ]L N CD } b -0 r 2 �� z--. nl /.-" Q o N 0� a, N Cn Q � cn aNi c O Uj 4 ,- n 95 � C133 F h Cn a - ' UD Ln m IJ..I co LL cc: 11Z c U 3 N u w? i o 3 LL- 3 H z O � � J 2 U WW U W i�tJ 3 W U Z = Uj a n C15 W m s Cc C�j Uj 3 U- O H FINAL CERTIFICATE OF RESULTS FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCTOBER 4, 2022 The City Canvass Board has canvassed the absentee, special needs, and questioned ballots of the Regular Municipal Election held October 4, 2022. The canvass took place on Thursday, October 6, 2022. Their totals are: ABSENTEE AND QUESTIONED BALLOTS VOTED Absentee In Person ballots voted 13 Absentee By Mail ballots voted 16 Questioned ballots voted 1 Special Needs ballots voted 5 TOTAL VOTED 35 REJECTED Absentee In Person 0 *note reason Absentee By Mail 0 *note reason Questioned 1 *Voter not on register Special Needs 0 *note reason TOTAL REJECTED 1 1911111►Y Y I, Absentee In Person ballots voted 13 Absentee By Mail ballots voted 16 Questioned ballots voted 0 Special Needs ballots voted 5 TOTAL COUNTED 34 October 4, 2022 City of Seward Regular Election Final Certificate of Results 96 Page 1 of 3 FINAL CERTIFICATE OF RESULTS FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCTOBER 4, 2022 ONE Mayor Seat Available (Three -Year Term) Election Day Votes Canvass Votes Total Votes McCLURE, Sue 230 31 261 Write In 9 3 12 TWO City Council Seats Available (Three -Year Terms) Election Day Votes Canvass Votes Total Votes WELLS, Randy 190 24 214 FINCH, Kevin 148 16 164 Write In 17 8 25 October 4, 2022 City of Seward Regular Election Final Certificate of Results 97 Page 2 of 3 FINAL CERTIFICATE OF RESULTS FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCTOBER 4, 2022 SUMMARY A total of 1,796 people were registered to vote in this precinct for this election A total of 249 people signed the register and voted in person on election day A total of 5 (2) special needs ballots were issued and returned on election day and (3) special needs ballots were issued and returned during the AVO period A total of 1 questioned ballot was voted on election day A total of 16 (1) by -mail ballot was turned in on election day and (15) absentee by - mail ballots were received during the AVO period A total of 13 absentee in -person ballots were voted during the AVO period Totaling 284 ballots voted Minus 1 rejected ballots Therefore, 283 ballots counted for this election Equaling 16% voter turnout Upon completion of the canvass, it is our opinion that the results compiled above accurately reflect the final totals for the Regular City Election held October 4, 2022 in the City of Seward, Alaska. Dated this 6" day of October, 2022. October 4, 2022 City of Seward Regular Election Final Certificate of Results 98 Page 3 of 3 Memorandum Date: October 10, 2022 From: Brenda Ballou, City Clerk RE: City Clerk's Travel Report From September 27-30, 2022 I attended the Oregon Association of Municipal Recorders (OAMR) 401h Annual Conference in Newport, Oregon. There were 95 Oregon Recorders in attendance, and about one-third of them were bran new to the field. What a great group of people — warm, friendly, and inquisitive. The Academy on Wednesday was facilitated by Karen Kirk from Eagle River on the topic, "Overcoming the Challenge of Change." Karen conducted this Academy for AAMC last November which was well -received. Karen is a dynamic speaker and the topic is relevant to adjusting through newly -developing COVID impacts. On Thursday, the conference officially began with Opening Ceremonies. Following that, I attended several sessions that were held concurrent to the Athenian Dialogue. The first session I attended was actually for brand new clerks, but I wanted to attend to get updated information; it was beneficial, too, because I learned that there have been updates made to the application standards and processes for IIMC designations. I observed the election of officers, received presentations from various exhibitors, and fortuitously was able to have a one-on-one discussion with my representative from Laserfiche who was attending in person. Later in the afternoon I attended a Legislative Update. The evening was filled with OAMR's annual banquet and fundraising activities. Friday was the second full day of conference and the session was facilitated by Jan Dwyer Bang on the topic, "Tapping into your Purpose to Increase your Leadership Influence." The session focused on taking the DISC personality test to identify each person's strengths, and discussions and exercises to assist in taking the best advantage of each style. This trip concludes my regional attendance as president of the Alaska Association of Municipal Clerks (AAMC). 99 Seward Prevention Coalition HYPER Statement of Activity by Class July - August, 2022 Day Care City Donation Revenue Total Revenue $ 0.00 Gross Profit $ 0.00 Expenditures Payroll Expenses Taxes 344.83 Wages 3,986.68 Workers Comp 107.42 Total Payroll Expenses $ 4,438.93 Total Expenditures $ 4,438.93 Net Operating Revenue $ 4,438.93 Net Revenue $ 4,438.93 Monday, Oct 03, 2022 12:52:03 PM GMT-7 - Accrual Basis KIM Seward Prevention Coalition Statement of Financial Position As of August 31, 2022 Day Care City Donation ASSETS Current Assets Bank Accounts Edward Jones Investments 400,000.00 FNBA Checking 46,044.97 TOTAL ASSETS $ 446,044.97 LIABILITIES AND EQUITY Payroll Liabilities AK Unemployment Tax 15.54 Federal Taxes (941/944) 241.77 Wages Payable 825.56 Total Payroll Liabilities $ 1,082.87 Total Liabilities $ 1,082.87 Equity Retained Earnings 449,401.03 Net Revenue-4,438.93 Total Equity $ 444,962.10 TOTAL LIABILITIES AND EQUITY $ 446,044.97 Monday, Oct 03, 2022 12:48:59 PM GMT-7 - Accrual Basis October 2022 November 2022 October 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 2021 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 SUNDAY Sep 25 MONDAY 26 27 28 29 30 WIDAY Oct 1 2 3 4 5 6 7 8 ELECTION DAY 7 am - 8 pm (Council 12:00pm PACAB Mtq 1:00pm Canvass Board (Council Chambers - Open to 9 10 11 12 13 14 15 7:00pm CC Mtg (Council 7:00pm P&Z 6:00pm Board of Adjustment Appeal Hearings (b*b) 1:00pm PACAB Ad Hoc Committee 6:00pm HPC Work Ses-ion 7:00pm HPC eqular 16 17 18 19 20 21 22 5:30pm CC Spc Mtg (2023/2024 HOLIDAY 12:00pm PACAB WS 5:30pm CC Spc Mtg (2023/2024 6:00pm P&Z Joint WS 23 24 25 26 27 28 29 5:30pm CC Special Mtg (2023/2024 1:00pm PACAB Ad Hoc Committee Meeting @ 7:00pm CC Mtg 6:00pm Cancelled - P&Z WorkUtil) CC Special Mtg (Elec 5:30 pm 30 31 Nov 1 2 3 4 5 Council Calendar 1 10/4/2022 9:08 AM 102 November 2022 December 2022 November 2022 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 910 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Oct 30 31 Nov 1 2 3 4 5 5:30pm CC Spc Mtg (2023/2024 12:00pm PACAB Mtq 7:00pm P&Z 6 7 8 9 10 11 12 ELECTION DAY 7 am - 8 pm (Council Chambers)6:OOpm 1:00pm PACAB Ad Hoc Committee HOLIDAY HPC Work Session 7:00pm HPC egular 13 14 15 16 17 18 19 6:00pm P&Z Work Session (Council 12:00pm PACAB WS 7:00pm CC Mtg (Council 20 21 22 23 24 25 26 5:30pm CC Special Mtg (2023/2024 HOLIDAY HOLIDAY 1:00pm PACAB Ad Hoc Committee Meeting @ brary 27 28 29 30 Dec 1 2 3 5:30pm CC Special Mtg (2023/2024 7:00pm CC Mtg Council Calendar 2 10/4/2022 9:08 AM 103 December 2022 December2022 SuMo TuWe Th Fr Sa u SuMoT uWeWe Th Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 910 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 Nov 27 28 29 30 Dec 1 2 3 AAM C Conference Anchorage 4 5 7 8 9 AAMC Conference Anchorage RAMC Conference Anchorage ACOM Conference Anchorage AML Conference Anchorage pm P&Z (AA 12:00pm PACAB 1:00pm PACAB Ad Hoc Committee C Conference Anchorage AML Conference Anchorage 6:00pm HPC Work Session 7:00pm HPC eqular AML Conference 11 12 13 14 jKhorage 16 7:00pm CC Mtg (Council 18 25 19 20 21 22 23 6:00pm P&Z 12:00pm PACAB 1:00pm PACAB Work Session WS Ad Hoc (Council Committee Chambers) i Meeting @ 26 127 28 29 30 HOLIDAY 7:00pm CC Mtg 10 17 24 31 Council Calendar 3 10/4/2022 9:08 AM 104