HomeMy WebLinkAboutRes1964-386
r-_m~___mm__'_'m______---------~~-
RESOLUTION NO. 386
-:\ ~~
\\' '0 ~ 0-. ~;'\)
yY''0 to" 0v
fI{\' \'~ \/
;,)ection 20.030
BE IT RESOLVED that as authorized by Title 40,
of the Alaska Statutes Annotated 1952, and upon compliance with
the requirements thereof, that the City Clerk, legal custodian
of the municipal records, is hereby authorized and instructed
to destroy the following municipal records which are deemed to
have no legal or administrative value and no historical inter-
est, on the following schedule:
Records for fiscal 1957-58 and previous years on or
after July 1, 1964; 1958-59 on or after July 1, 1965,
etc. each successive year.
1. Accounts payable invoices and statements for all depart-
ments excepting bills of sale and title documents.
2. Accounts receivable duplicate receipts and daily cash
receipts summaries, including sales tax, but exclusive of
property tax receipts and special assessments receipts.
Note: This does not include customer ledgers or unpaid accounts
receivable billings.
3. Payroll Daily and semi-monthly time sheets, reports of
State and Federal taxes withheld and paid and reports of
employer FICA tax paid. Note: This does not include the
individual employee payroll record of earnings, etc. and signed
withholding fornl w-2 which are to be retained forever.
4. Property tax (ad valorem and personalty) rendition forms
where taxes have been paid.
5. Electric meter books.
6. Reading and miscellaneous correspondence.
Passed and approved by the Common Council of the City of Seward,
AJaska, this/~day of June, 1))64.
Attest:
~~,c:L~W~
eatrice E. vvatts
City Clerk-Treasurer
/!
/J / /./ ~,
,- - J" (J
~.r, l-l7 ~I
Perry R.
r:"ayor
.lhIL)
Stockton
rj:...;. :....... "
!
RESQLUTION NO. 386 AMENDED
BE IT RESOLVED that Resolution No. 386 as passed and approved June
15, 1964 shall be amended to include the following munieipal records
hereby designated for destruction in accordance with the time sched-
ule set forth in Resolution No. 386:
7. Copies of checks and/or warrants written against any bank account
for all departments. Cancelled checks and/or warrants paid by the
bank shall not be destroyed.
8. Fire insurance policies. Policies terminating in fiscal 1957-
58 shall be considered a "record for fiscal 1957-58, etc.
9. Full utility customer ledger cards, with date of last entry to
be considered the date of the record, excepting ledger cards for
those accounts showing an unpaid balance due the City, in which
cases ledger cards representing not less than twelve months history,
or the total history if the account was opened ~d closed within a
period of less than twelve months, which shall be retained.
BE IT FURTHER RESOLVED that subject to the 1:"equir>8lJ1ent.e set forth
in paragraph one of Resolution No. 386, the City Clerk is hereby
authorized and instructed to destroy tha following recorda, docu-
ments and instruments on the time schedule set forth herein:
1. Liabilit.y and/or casualty insurance policies when twenty-one
(21) years'shall have passed from the date of termination.
2. Performance contracts when seven (7) years shall have passed
trom the date of completion and written acceptanc.or-termination.
3. Fidelity (faithful performance of duties) blanket or position
bonds when ten (10) years shall have passed from date of t4nnination.
4. Individual fidelity;(faithful performance of duties) bonds when
ten (10) years shall have passed from date of termination.
5. Individual personnel files including workmen's. oompensation
accident and illness reports and claims when ten (10) years shall
have passed after termination.
r-
RESOLUTION NO. 386 AMENDEP (Cont.)
6. Bonds and interest coupons therefor when ten (10) years shall
have passed from date of final maturity and when paid in full by
the City, and excepting legal opinions thereon, evidence of payment
thereof, election documents thereof, etc.
7. Building Permits for which Occupancy Permits have been issued
on the second June 30th after the issuance of the Occupancy Permit.
8. General correspondence relating to the above items on the same
schedule as the item under consideration.
This Resolution to be in full force and effect immediately upon
passage and approval. Passed and apprezd by the Common Council
of the City of Seward, Alaska, this g - day of September, 1964.
Attest:
a .~,~
~y ~ Stoc ton
Mayor
-LL-4.it d~ ;- 't (/a&
Beatrice E. Watts
City Clerk-Treasurer
. "' ~.
, '
';.
l'hb body certifies that, to the best of its lcnowlodbe and. beUet, the
l'oquestecl ~rk is elIcible unde:- Public Law C75, 8ls.t COflc1Z'U., .u
amended, and a,zNes to (aLprovido without ~os~"to the United States
..1 landi, eaaementa, .n4 1".tghta-of-w~ neoe.sary fgr ~QQQmp1!.hm.Qt
of the approved workl and (b) bold and saya the United States f~e
frcm damac;es duo to the &p;Jl'ove<l work. __~_____..,_. ,
Pa>>Ud ~cl app%'Ovac1 this 20th day of HaI'Ch 19G~.
Att~st: ~. /71- J_
~/ .' ~--/ .' ~ /~ '~{-~J Q A:4~.LJ
A . . .' ~".-- ,:' '=-L.:2L..,tLr.L.rtiime ano. T1tlePerry R. Stockton, Mayor
c eatrlce E. ,!vatts (J /' _'.
Ci ty Clerk-Treasurer j') / (~J T~.-'7.j ? ,,'_ ,-r ~ ,~ ,"
Nam& and . tlO n ,
V-:;/. /
~!ft~"'>- ',- ............ /:,.'
&.~f}.fh~' )(fA":,f 1PJ"~11
V]Or ,tD ~,Y' /!.'
/ ~. Ii t' f
Il, - (./ .,a~ x I
'(Y. / y ~\, /' .
tc~ t' [l . .\IY).. I
V D>,~"tt? f
I-' . t/ 1;0 I
(YrfY i
i