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HomeMy WebLinkAbout10132022 Historic Preservation MinutesCity of Seward, Alaska October 13, 2022 CALL TO ORDER Historic Preservation Commission Meeting Minutes Volume 3, Page 354 The October 13, 2022 regular meeting of the Historic Preservation Commission was called to order at 7:09 p.m. by Vice Chair Sue Ward. OPENING CEREMONY Vice Chair Sue Ward led the Pledge of Allegiance to the flag. ROLL CALL There were present: Chair, Vacant presiding and Sue Ward presiding Tanguy Libbrecht Dona Walker comprising a quorum of the Commission; and Bailey Sayler, Library Museum Director Kris Peck, Deputy City Clerk Excused — LeMaster Absent — None Vacant — Two Mary Ann Benoit Ai4 LeMaster CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Benoit [Walker) Motion Passed Approval of Agenda and Consent Agenda Unanimous The clerk read the following approved consent agenda items: Approval of the May 12, 2022 Historic Preservation Regular Meeting Minutes. Approval of the May 16, 2022 Historic Preservation Special Meeting Minutes. Approval Of A Reimbursement For Cheryl Seese For The Expense Of Plants And Soil For Hoben Park In The Amount Of $147.45. City of Seward, Alaska Historic Preservation Commission Meeting Minutes October 13, 2022 Volume 3, Page 355 SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards — None Other Reports and Announcements Report on Historic Preservation Facebook Page. Benoit said the Facebook page had a steady stream of activity over the summer. Heritage tourism emerged as one of the most popular topics. Report on Certified Local Government (CLG) Grant 20005. Benoit said 72,000 walking tour maps were received over the summer and the logistics of transporting them was complicated. In the end, the maps were delivered to the Seward Community Library and Chamber of Commerce. There was also a new option for people to download a digital copy by scanning a QR code with their phones. The QR window decal would be available at the Seward Community Library and the Chamber of Commerce. Presentations — None NEW BUSINESS Other New Business Items The commission wanted to address the future meeting schedule prior to the process of electing a chair and vice chair so the order of the agenda was altered. Discuss future meetings and the process for submitting documents. Libbrecht wondered what kind of administration support would be provided to the commission for their meetings and packets. Library Museum Director Bailey Sayler responded that the commission needed to be clear about their specific intention when submitting documents and how the material was relevant to the agenda. Libbrecht expressed concern that the role of the chair was too time consuming and he wanted a clarification of how much work was involved. City Clerk Brenda Ballou said the main role of the chair was to run the meetings. Benoit felt that meeting four times a year would be sufficient. Ward agreed and wanted to logically schedule the four meetings so the timing would coincide with real world events and deadlines. The commission wanted to keep their next scheduled work session and regular meeting on November 10, 2022. City of Seward, Alaska Historic Preservation Commission Meeting Minutes October 13, 2022 Volume 3, Page 356 I( The commission recessed at 7:58 p.m. 1 The commission resumed at 8:03 p.m. Nominate and elect a Chair. Benoit nominated Tanguy Libbrecht as Chair. There were no other nominations. Motion (Benoit/Walker) Motion Passed Nominate and elect a Vice Chair. Elect Tanguy Libbrecht as Chair with a term to expire May, 2023. Unanimous Benoit nominated Sue Ward as Vice Chair. There were no other nominations. Motion (Benoit /Walker) Elect Sue Ward as Vice Chair with a term to expire May, 2023. Motion Passed Unanimous Discuss a proposal for assisting in writing a grant for St. Peter's Episcopal Church. Libbrecht wanted to get in the touch with the owners of St. Peter's Episcopal Church in regard to possible grant opportunities in 2023. He wanted to emphasize that Historic Presevation's role was educational rather than being grant managers. Ward said the church was in need of a new gutter system to protect the building before weather damaged more of the roof. Libbrecht wanted to address the subject of raising private funds and donations so the commission was aware of the proper procedure. Ballou advised the commission to bring forward a detailed resolution with the scope of the project; the resolution would be presented to city council for approval. INFORMATIONAL ITEMS AND REPORTS —None CITIZEN COMMENTS — None COMMISSION AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Benoit thanked both Libbrecht and Ward for stepping up and accepting their respective nominations for Chair and Vice Chair. City of Seward, Alaska October 13, 2022 Historic Preservation Commission Meeting Minutes Volume 3, PaZe 357 Ward said she received thank you cards from visitors who were impressed with how Seward cared about local history. She wanted to inspire other communities to become involved in historic preservation. ADJOURNMENT The meeting was adjourned at 8:17 p.m. Kris Peck Deputy City Clerk iltlfilllflf/ {City Seal} ♦ 1� Q � 1 � ` • SEAL I � Y r ■1 Vice Chair