HomeMy WebLinkAboutRES2023-008 R&M Task Order for Water Sewer At Public Works Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2023-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO APPROVE R&M
ENGINEERING TASK ORDER 2734.27.01 FOR ENGINEERING
SERVICES TO DESIGN WATER AND SEWER MAIN EXTENSIONS ON
BALLAINE BOULEVARD,AND APPROPRIATING FUNDS
WHEREAS, since 1984, the relocation of the Public Works Facility has been discussed
by City Staff, the Planning and Zoning Commission, the Seward City Council, and the entire
Seward community; and
WHEREAS, the current Public Works Facility is beyond its useful life; and
WHEREAS,the project to construct a new Public Works Facility is underway; and
WHEREAS,the Municipal Land Use Plan has identified the parcel where the current
Public Works Facility is located as desirable for residential development; and
WHEREAS, lack of residential housing is a recognized barrier to growth in Seward;
and
WHEREAS,R&M Task Order 2734.27.01 will provide the construction documents, an
Engineer's cost estimate, and an Alaska Department of Environmental Conservation (ADEC)
Engineering Plan for extending water and sewer mains which will be required for residential
development at the current Public Works Shop facility on Ballaine Boulevard.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to approve R&M Task Order
2734.27.01 with R&M Engineering for the completion of engineering services to expand the
water and sewer mains at the current Public Works Shop facility on Ballaine Boulevard.
Section 2. Funding in the amount of$19,068 is hereby appropriated from 17100-
0000-8101-0090 Water Fund ARPA New City Shop Expenses and $19,068 from the 18100-
0000-8101-0090 Sewer Fund ARPA New City Shop Expenses.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th
day of January, 2023.
CITY OF SEWARD, ALASKA
RESOLUTION 2023-008
THE CITY OF SEWARD, ALASKA
StuAlA6Cbir-P
Sue McClure, Mayor
AYES: Osenga, DeMoss, Calhoon, Wells, Finch, Barnwell, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
renda J. Ball , MMC
City Clerk
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City Council Agenda Statement
a
Meeting Date: January 9, 2023 t!
To: City Council
Through: Janette Bower, City Manager
From: Doug Schoessler, Public Works Director
Subject: Resolution 2023-008: Authorizing the City Manager to Approve R&M
Engineering Task Order 2734.27.01 for Engineering Services to Design
Water and Sewer Main Extensions on Ballaine Boulevard, and Appropriating
Funds
Background and justification:
As the City continues the project to construct a new Public Works Facility; it is important to begin
the process of setting the stage for conversion of the existing shop location to residential
development.
In order to accommodate residential development after the old shop facility is removed, the City
needs to extend the water and sewer mains in the area. Funding for this utility expansion will be
through American Rescue Plan Act(ARPA)funding which has been designated for water and sewer
projects.
This resolution authorizes the City Manager to approve R&M Engineering Task Order 2734.27.01,
which will provide the design and cost estimate for the water and sewer main extensions at the
current shop facility. Specific deliverables from the task order will include:
1. Construction documents-water and sewer main extensions
2. Construction cost estimate
3. ADEC Engineering Plan Review and Authority to construct Application Package
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 2.2.10 Enable a more viable property use at the site of the existing Public
Works Facility. 3.3.1 Encourage development of new housing in Seward.
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 38,136
This legislation (✓):
Creates revenue in the amount of: $
x Creates expenditure in amount of: $ 38,136
Creates a savings in the amount of: $
Has no fiscal impact
68
Funds are (✓):
Budgeted Line item(s):
x Not budgeted
Not applicable
Fund Balance Information
Affected Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Wat F1 Healthcare
Motor Pool X Other ARPA Grant Funds
Note: amounts are unaudited
Fund Balance/Net position — restricted $
Fund Balance/Net position — unrestricted/unassigned $
Available Unrestricted Cash Balance: $
Finance Director Signature:
Attorney Review
RxYes Attorney Signature:
Not applicable Comments:
Administration Recommendation
x Adopt
Resolution
Other:
69
December 2, 2022 R&M Project#2734.27.01
Janette Bower-City Manager
City of Seward
410 Adams Street
Seward,Alaska 99664
Ll ok rmconsultcom RE: On-Call Engineering Services Contract Task Order (#27.01)
Ballaine Boulevard Water& Sewer Extension Design
Dear Ms. Bower,
R&M CONSULTANTS,INC.
9101 Vanguard Drive We are pleased to submit this scope &fee proposal to the City of Seward (City) under our
Anchorage,Alaska 99507 On-Call Engineering Services contract for the design of water and sewer main extensions
along Ballaine Boulevard.The water and sewer mains will support future redevelopment of
phone:90 the parcel currently occupied bythe City's existing Public Works Facility.
907.522.3403
R&M Consultants will provide Civil Engineering and Permitting services. Design will include
the water and sewer main extensions and roadway restoration. Permitting activities will
include Alaska Department of Environmental Conservation (ADEC)Authority to Construct.
Our proposed Time and Expense (T&E)fee estimate for the services described above is
enclosed. Design and permitting will be expedited to utilize available 2023 ARPA funding,
excluding review periods out of our control by ADEC and DOT&PF.
Deliverables:
a) Construction Documents—Water and Sewer Main Extensions
b) Construction Cost Estimate
c) ADEC Engineering Plan Review&Authority to Construct Application Package
Notes and Exclusions:
1. Assistance during bidding & construction services to be added by future task order
2. Topographic survey to be provided by R&M under a separate task order
3. Relocation design of other utilities is not included.
4. Project General Conditions template(s)to be provided by City of Seward.
Please let us know if you have any questions or require additional information.
Sincerely,., Accepted by the City of Seward
R�f CON SULTANTSPiNC- Janette Bower, City Manager
Donald R. Porter, PE
Utility Group Manager (Signature) (Date)
Enclosure: Detailed R&M Fee proposal breakdown
71
R&M CONSULTANTS, INC. 1 212FontgStreet#150-Farbank,AK 97001?'907452.5 70
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 27.01 Ballaine Blvd Water&Sewer Extension Design Project No:2734.27 12/02/22
LABOR HOURS PER JOB CLASSIFICATION
Utilities Utilities Utilities Enviro Enviro.
SUB-TASK SUB-TASK DESCRIPTION Group Project Staff Manager Specialist
Manager Engineer Engineer (Prof 4) (ES 4)
(Prof 5) (Prof 3) (Eng 2)
Project Management and Coordination 8
a) Construction Documents 4
Existing Conditions and Record Drawing Review 2 4
Site Visit 8 8
Cover Sheet,Legend,Index,Notes 2 4
Sheet Specifications 4 4
Sanitary Sewer P&P 8 16
Water Main P&P 8 16
Water&Sewer Details 4 8
Road Restoration Details 2 8
65%Review Meeting&Review Comments 2 6 4
95%Design Submittal 2 8 8
100%Issued for Construction Deliverables 4 8 8
b) Construction Cost Estimate 2 8 12
c) ADEC Approval to Construct(ATC)Permit
Engineers'Letter and ADEC Checklists 4 16 24 4 12
Coordination with ADEC,Reviews,ATC Letter 2 8 4 2 4
TOTAL LABOR HOURS 28 92 128 6 16
LABOR RATES($/HR) $213.75 $159.60 $99.75 $173.85 $133.95
LABOR COSTS($) $5,985 $14,683 $12,768 $1,043 $2,143
EXPENSES COMMENTS:
1.See Cover Letter for Scope and Exclusions
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL 2.ADEC permit fees for water/sewer per ADEC
PRICE PRICE 3.Assume 1 site visit during design
Miscellaneous Field Supplies 1 $ 150.00 $ 150.00 $ $ 150.00
R&M Vehicle Milage(see notes) 256 $ 0.75 $ 192.00 $ $ 192.00
ADEC Plan Review(Water) 1 $ 386.00 $ 386.00 $ $ 386.00
ADEC Plan Review(Wastewater) 1 $ 785.00 $ 785.00 $ $ 785.00
TOTAL EXPENSES $ 1,513
SUBCONTRACTORS
SUB- DESCRIPTION FIRM TOTAL
TASK PRICE
TOTAL LABOR $ 36,623
TOTAL EXPENSES $ 1,513
SUBCONTRACTORS $ -
SUBCONTRACTORS MARK-UP $ -
TOTAL $ TOTAL T&E COST $ 38,136
72
12/2/2022 TO 27.01 R&M Fee Proposal - Ballaine Water Sewer Design 2022-12-02 1 of 1
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