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Home My WebLink AboutRES2023-016 Yukon Fire Contract Amendment CITY OF SEWARD,ALASKA Sponsored by: Bower RESOLUTION 2023-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AMENDMENT #1 TO THE CONTRACT BETWEEN THE CITY OF SEWARD AND YUKON FIRE PROTECTION TO INCLUDE THE NEW ANIMAL SHELTER IN THE SERVICE CONTRACT WHEREAS, Seward City Code 2.25.055 - Fire Department Power and Duties states the Seward Fire Department"is responsible for maintenance and repair of all City fire alarm systems"; and WHEREAS,the fire department coordinates the annually-required fire extinguisher, fire alarm, and sprinkler inspections for all City buildings; and WHEREAS, the proposed Amendment No. 1 would add the new Animal Shelter to the service contract with Yukon Fire Protection; and WHEREAS,this amendment would increase the current contract(approved by Resolution 2021-025)by an additional amount of$500.00 per year to cover fire detection,suppression system, and fire extinguisher inspection,maintenance, and hydro-testing. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby authorizes the City Manager to sign Amendment No. 1 between the City of Seward and Yukon Fire Protection. Section 2. Funding in the amount to not exceed of $22,500 is included under each department's FY23/FY24 budget under the contracted services line item 7009. No additional appropriation is necessary. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of February, 2023. THE CITY OF SEWARD,ALASKA Pvl,2*WC-ht Sue McClure, Mayor CITY OF SEWARD, ALASKA RESOLUTION 2023-016 AYES: Osenga, Finch, DeMoss, Calhoon, Wells, McClure NOES: None ABSENT: Barnwell ABSTAIN: None ATTEST: /01) :renda J. Ba 1'u, MMC City Clerk (City ��OF,SF•,i ' •o ` , e � % SEAL i; - �,�• - • • 4' •• • .#j''91h`•' n'e•�M•� `OFA�P is City Council Agenda Statement a Meeting Date: February 13, 2023 t! To: City Council Through: Janette Bower, City Manager From: Clinton Crites, Fire Chief Subject: Resolution 2023-016: Authorizing the City Manager to Enter into Amendment #1 to the Contract Between the City of Seward and Yukon Fire Protection to Include the New Animal Shelter in the Service Contract, and Appropriating Funds Background and justification: The Fire Department coordinates the annually required fire extinguisher, fire alarm, and sprinkler inspections for all City buildings. The proposed contact would last one year with one-year extension. The previous contract did not include the new Animal Shelter. It is necessary to add the new Animal Shelter to our annually required fire extinguisher, fire alarm, and sprinkler inspections for the City. The Fire Department, per Seward City Code 2.25.005 Fire Department Power and Duties, "is responsible for maintenance and repair of all City fire alarm systems". It is necessary to add the new Animal Shelter to the contract approved in Resolution 2021-025 and adding an additional $500.00 annually to cover the additional building and fire extinguishers. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Page 19, Promote a safe community with superior police and fire management Other: Seward City Code 2.25.005 Fire Department Power and Responsibility Certification of Funds Total amount of funds listed in this legislation: $ 500.00 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 500.00 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): X Budgeted Line item(s): Not budgeted Not applicable 142 Fund Balance Information Affected Fund (✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance/Net position — restricted $ 2,575,000 Fund Balance/Net position — unrestricted/unassigned $ 7,966,028 Available Unrestricted Cash Balance: $ 10,318,577 Finance Director Signature: Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation eApprove Resolution Other: 143 Amendment No. 1 Amendment No. 1 to the agreement between the City of Seward and Yukon Fire Protection., dated February 22, 2021 follows: WHEREAS, Resolution 2021-025 approved the contract between the City of Seward and Yukon Fire Protection for inspection and maintenance of fire detection and suppressions systems for all departments for the City of Seward, as coordinated with the Seward Fire Department plus 2 one-year extensions; and WHEREAS, a separate contract for the inspection, maintenance, and hydro-testing of fire extinguishers for all departments for the City of Seward, as coordinated with the Seward Fire Department plus 2 one-year extensions; and WHEREAS, contract date to begin February 22, 2023 through February 22, 2024 plus one- year extension that could extend the contract to 2025 WHEREAS, Amendment No. 1 would add fire detection, suppression system and inspection, maintenance, and hydro-testing of all fire extinguishers at the New Animal Shelter for an additional $500.00. NOW, THEREFORE,in consideration of the mutual exchange of the promises of the parties the agreed to amendment to the agreement as follows: 3. FEES shall read"Total Cost Not-To-Exceed $22,500.00 Per Year" 4. SCOPE OF SERVICES shall read"The City and Contractor have agreed upon a scope of work described in the Contractor's proposal, in response to the RFP issued by City dated August 14, 2018, to provide professional services based on approved standards and instructions as specifically described in the same RFP." Except as provided herein, all other terms and conditions of the originating agreement remain in full effect. In witness thereof, the parties have set their hands and seals below: ------------------------------------------- ---------------------- Yukon Fire Protection City of Seward ----------------------------------------- ---------------------- Date Date 145 S '111`f i i -ll '( 3 YEAR CONTRACT PLUS 2 ONE-YEAR EXTENSIONS Y U KON FIRE PROTECTION FIRE DETECTION & SUPPRESSION SYSTEMS This contract is between the City of Seward and Yukon Fire Protection, office location is f 5601 Silvemdo Way, Anchorage Alaska 99518. Office phone contact 907-563-3608. This is a three (3) year contract for inslicction and maintenance of fire detection and suppressions systems for all departments Im the City of Seward, as coordinated with the Seward Fire Department plus 2 oric-year extensions. CONTRACT DATES: February 2.2, 2021 through February 2023 plus 2 one- year lextensions that could extend the contract to 2024 and 2025. Pricing is outlined in the price yuntc i c poose. It is further understood that any fire system that needs repairs will be diSCL ,tied and the option of repair or replacement will be made. Subject to the extent of the repairs, the cost and type of work involved versus the per hour shop charge for possible upgr,i(lcs. The first inspection of fire detection and suppression systems for the City of Seward, under this contract will be completed during the month of October 2021. City of Sewar epresentative Date J' Zf 1012021 .! Yukon Firc 1'rolcction Reprge t ive Date Erik van Elburg, Operations Manager � a�nimaC+SEAL ��p 4 OF AV �. 146 aaasarn■ � ti z l� C l� 3 YEAR CONTRACT PLUS 2 ONE YEAR EXTENSIONS YUKON FIRE PROTECTION FIRE EXTINGUISHER This contract is between the City of Seward and Yukon Fire Protection, off ice location is I, 5601 Silverado Way,Anchorage Alaska 99518. Office phone contact 907 56 1 3608. 1 This is a three(3)year contract for inspection, maintenance and hydro- test 1il" of fire extin4-uishcrs for all departments for the City of Seward, as coordinated with the Seward Fire Dcpartment plus 2 one-year extension. CONTRACT DATES: February 22, 2021 through February 2023 plus 2 one-year extensions that could extend the contract to 2024 and 2025. Pricing is outlined in the price quote response. It is further understood that an 'i extinguisher that needs to be repaired or replaced will be discussed and the option of repair or replacement will be made. Subject to the extent of the repairs, the cost and type of extinguisher involved versus the per hour shop charge. I� The first inspection of extinguishers for the City of Seward,under this contract will be I� completed during the month of October 2021. 'I 1� City of Sew epresentative Date I. 2/10/2021 ►►,,,,,,,m4 Yukon hire Protection R resentative Date .�• OF Erik van Elburg, Operations Manager `• cjl ............ . ORPO 11 � ---• : ` SEAL ■ r • OF p�a ►. 147 i