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Home My WebLink AboutORD2023-014 SCC 2.30 Article 3 PACAB Sponsored by: Port and Commerce Advisory Board Introduction: April 24, 2023 Public Hearing: May 8, 2023 Enactment: May 8, 2023 CITY OF SEWARD,ALASKA ORDINANCE 2023-014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, TITLE 2, CHAPTER 2.30, ARTICLE 3—PORT AND COMMERCE ADVISORY BOARD WHEREAS,the Port and Commerce Advisory Board desires City Council amend Chapter 2.30 to update to current processes as part of a comprehensive review of the Seward City Code. NOW,THEREFORE,THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code, Title 2, Chapter 2.30 is hereby amended to read as follows (new language is in bolded, italics and underlined and deleted language is sten): TITLE 2—ADMINISTRATION Article 3.- Port and Commerce Advisory Board 2.30.310-Established. A. Composition. The pPort and eCommerce aAdvisory bBoard is hereby created, consisting of seven residents of the City of Seward and/or surrounding areas, and who shall be appointed by the council. 1. If there is more than one applicant for the position,the council shall appoint by ballot voting. 2. Applicants must receive at least four votes in order to be appointed. 3. No officer or employee of the city may be appointed a member of the board. B. Chair and vice chair. 1. The board shall select a chair and vice chair annually. 2. The chair shall preside at all board meetings, may participate in the debate, and vote on any matter of the board. 3. In the absence of the chair, the vice chair shall exercise all the powers of the chair. 2.30.315- Terms of office; filling vacancies. A. Members of thepPort and eCommerce aAdvisory bBoard shall be appointed for a term of three years; provided, that the terms of initial appointments shall be staggered so that as nearly as possible a pro rata number of members shall be appointed for each year. B. The council may appoint any qualified person to fill a vacancy of any member of the board provided that the appointment shall be for the unexpired term of the vacancy. C. Following a member's absence from three consecutive fegulac meetings or twenty-five (25%) of scheduled meetings of the board, the remaining board members shall may decide whether the board member should be retained or dismissed. CITY OF SEWARD,ALASKA ORDINANCE 2023-014 a new member. Any recommendation for dismissal shall be forwarded to city council for action. D. Members shall not be paid for services on the board or participation in board activities without prior approval of the city council. 3.30.317 Staff assistance to board. A. The city manager, or designee, shall: 1. Assist the board and shall be qualified by special training and experience in the field of ports,harbors, and commerce; 2. Will be Be the regular technical advisor of the board,but shall not have the power to vote. B. City staff shall provide a clerk to the board. The clerk shall: 1. Properly advertise the meetings as required by the Alaska Open Meetings Act; 2. Prepare the board packet; and 3. Attend the board meeting and keep a record of board proceedings. 2.30.320- Meetings and quorum. place, the board shall consider the reasonable accommodation of the public. The port and commerce advisory board meets on the first and third Wednesday of each month, excluding June, July, and August in city council chambers. B. Four members of the board shall constitute a quorum for the transaction of business except that, in the absence of a quorum, any number less than a quorum may adjourn the meeting to a later date. C. The affirmative votes of at least a majority of those board members present shall be required for any action. D. The clerk to the commission shall keep minutes of proceedings showing the vote of each member upon each question and shall keep records of any actions, all of which shall be immediately filed in the office of the city clerk and shall be a public record. 2.30.325- Powers and duties. A. It shall be the responsibility of the port and commerce a visory board to: 1. Report annually to the city council at the first last c uncil meeting prior to the year end and at any other time as may be requested by the city council. The annual report shall include, at the minimum, a report on the prier current year's activities, and a list of the upcoming year's planned activities; 2. Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy, and commerce, and infrastructure throughout Seward; 3. Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest; CITY OF SEWARD,ALASKA ORDINANCE 2023-014 4. Advise the city council on matters involving the establishment of support services towards the objectives outlined in subsections 2.30.325(aAJ(2) and 2.30.325(aAJ(3); 5. Perform other duties as requested by the city council. B. The board shall have no authority to solicit,expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. Section 2. This ordinance shall take effect ten(10)days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,this 8th day of May, 2023. THE CITY OF SEWARD, ALASKA Sue McClure,Mayor AYES: Wells, DeMoss, Barnwell, Calhoon, Finch, Osenga, McClure NOES: None ABSENT: None ABSTAIN: None ATTEST: rends J. Ball , MMC City Clerk ,• F SE •.e, (CiQa -Q •., • f SEAL i • • �( Dry/ 4. �OFP�P•s' l City Council Agenda Statement Meeting Date: April 24, 2023 To: City Council From: Port and Commerce Advisory Board Agenda Item: Ordinance 2023-014: Amending Seward City Code Chapter 2.30 Boards and Commissions Background and justification: The purpose of this ordinance is to amend Chapter 2.30 to reflect the current roles, duties, and activities of the Port and Commerce Advisory Board. The current code language reflects past practice when the board was in its origination and current practices are incorporated here. The chapter has been amended as follows: Amended Section Page # Amendment 2.30.310 Established 1 Housekeeping change to add "and" regarding area of resident 2.30.315 1 Remove "regular" for meetings to clarify this applies to all meetings 2.30.315 1 Add "or 25% of scheduled meetings" to further requirement Add specific verbiage regarding meeting frequency and codify the 2.30.320 2 'hiatus' 2.30.325 2 Modify timing of annual report to meet operational requirements 2.30.325 2 Added "infrastructure" to the areas of recommendation to Council Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 2.2.8 City Government-Continue to review and update the City Code Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable 236 Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Unassigned Fund Balance Net position — unrestricted $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review X Yes Attorney Signature: /s Kody George Other Comments: Please see attached suggested edits. Administration Recommendation Approve Ordinance This ordinance is coming from PACAB x Other: 237