HomeMy WebLinkAboutRES2023-058 Personnel Policy No 1 - Phone Use & Recording CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2023-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,ADOPTING PERSONNEL POLICY#2023-01: PHONE USE AND
RECORDING POLICY
WHEREAS, Seward City Code 3.05.015 A. 2. states the city council shall adopt all
personnel policies; and
WHEREAS,the city manager requests the city council adopt Personnel Policy#2023-
01; and
WHEREAS, Personnel Policy #2023-01 provides the parameters and restrictions
concerning phone use and surreptitious recording; and
WHEREAS, the policy is applicable to all employees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1.The Seward City Council adopts Personnel Policy#2023-01: Phone Use and
Recording in its entirety as attached herein.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th
day of May, 2023.
THE CITY OF SEWARD,ALASKA
SliuiRrir t,
Sue McClure,Mayor
AYES: Calhoon, Barnwell, DeMoss, Osenga, Wells, Finch, McClure
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF SEWARD,ALASKA
RESOLUTION 2023-058
ATTEST:
Brenda J. Ballou
City Clerk
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City Council Agenda Statement
Meeting Date: May 8, 2023 t!
To: City Council
Through: Janette Bower, City Manager
From: Tammy Nickell, Human Resources Manager
Subject: Resolution 2023-058: Adopting Personnel Policy #2023-01: Phone Use and
Recording Policy
Background and justification:
Seward City Code 3.05.015 A. 2. states the city council shall adopt all personnel policies and
the city manager requests the city council adopt Personnel Policy #2023-01.
Personnel Policy #2023-01 provides the parameters and restrictions concerning phone use and
surreptitious recording the policy is applicable to all employees.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 0
This legislation (✓):
Creates revenue in the amount of: $
Creates expenditure in amount of: $
Creates a savings in the amount of: $
✓ Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
✓ Not applicable
Fund Balance Information
Affected Fund (✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Wat F1 Healthcare
Motor Pool Other
179
Note: amounts are unaudited
Fund Balance/Net position — unrestricted/unassigned $ n/a
Finance Director Signature:
Attorne ew
✓ Yes Attorney Signature:
Not applicable Comments:
Administration Recommendation
Approve Res.
Other:
180
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M
City of Seward
Phone Use and Recording Policy
Approved by City Council Resolution 2023-058
May 8, 2023
Personnel Policy #2023-01
Applicable to All Employees
Phone Use and Recording Policy
A. Phone use.
1. While at work, employees are expected to exercise discretion in using personal
phones and smartphones.
2. Excessive personal calls or text messages or smartphone use during the workday
can interfere with employee productivity and be distracting to others.
3. Employees are expected to make any personal calls and or text messages and
personal use of smartphones during nonwork time when possible.
B. Surreptitious recording with a phone or other audio or visual device is
prohibited.
1. Surreptitious recording is defined as the video and/or audio recording, on any
device, of clients, coworkers, other city employees, city manager, or city officials,
without their knowledge, on or adjacent to the recorder's work time or the work
time of the one being recorded.
2. Surreptitious recording is prohibited without the express prior written permission
of the recording employee's supervisor, with violations subject to discipline up to
or including dismissal for cause.
3. The sole exception to this prohibition is that employees who believe they have a
legal right or a concerted activity right to surreptitiously record must notify, or
have their legal or union representative notify, city management in advance of or
concurrent with the start of any surreptitious recording.
4. Failure to do so will result in discipline or dismissal regardless of the eventual
justification given for the surreptitious recording.
5. Video, photos, or audio recording in restrooms and/or locker rooms is strictly
prohibited.
6. This policy does not prohibit employer-owned cameras from recording for business
purposes.
Personnel Policy #2023-01
May 8, 2023
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