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HomeMy WebLinkAbout06122023 City Council Regular Meeting Packet Seward City Council Agenda Packet 7 - � { y ,ry mm w. Summer Solstice[ernetery Tour -Photo by Kris Peck Monday, .Tune 12, 2023 City Council Chambers Beginning at 7:00 p.m. 1 1963 1965 2005 The City of Seward,Alaska CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones during the meeting Mayor Sue McClure Council Member Randy Wells Acting City Manager Norm Regis Vice Mayor John Osenga Council Member Kevin Finch City Clerk Kris Peck Council Member Liz DeMoss Council Member Robert Barnwell City Attorney Brooks Chandler Council Member Mike Calhoon Monday, June 12, 2023 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member requests. In the event ofsuch a request, the item is returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS AND AWARDS A. Proclamations and Awards -None B. City Manager Report... ............................................................................ Pg. 5 C. City Clerk Report...... ............................................................................. Pg. 31 D. City Attorney Report... ........................................................................... Pg. 33 E. Other Reports and Announcements 1. Borough Assembly Representative F. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 1. Updates from the Kenai Peninsula Economic Development District (KPEDD) by Tim Dillon .......................................................................................................... Pg. 35 2 7. CONSENT AGENDA A. Minutes of Preceding Meeting *1. Approval of the May 22, 2023 City Council Meeting Minutes................................. Pg. 44 B. Introduction of Ordinances *1. Ordinance 2023-016, Amending Seward City Code Chapter 5.20 Improvement Districts. Pg. 52 *2. Ordinance 2023-017, Amending Seward City Code Chapter 2.15 Ordinances and Resolutions............................................................................................. Pg. 66 C. Resolutions *1. Resolution 2023-070, Accepting The State Of Alaska,Healthy&Equitable Communities Grant In The Amount Of $49,162, Acting As A Pass-Through Agency For Seward Prevention Coalition And Appropriating Funds................................................................ Pg. 71 D. Action Memoranda *1. Action Memorandum 2023-006, Opposing KPB Ordinance 2023-11......................... Pg. 94 E. Other Items 8. PUBLIC HEARINGS (Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.) A. Ordinances for Enactment I. Ordinance 2023-015, Amending Seward City Code Title 6 Purchasing, Contracts and Professional Services (This ordinance was introduced on May 22, 2023 and is coming tonight for public hearing and enactment).................. ............................................. Pg. 101 B. Resolutions Requiring Public Hearing I. Resolution 2023-068, Updating the Municipal Lands Inventory and Management Plan to Include Recommendations to Improve and Designate Parking and Access at the Fourth of July Beach and Plat the Area into One Parcel and Rezone to Park.................. .............. Pg. 120 2. Resolution 2023-069, Updating The Municipal Lands Inventory And Management Plan To Include Recommendations To Increase Day Use Parking At The Spring Creek Campground, Request An Easement To Maintain Beach Access To The North Of The Campground, And Plat The Area Into One Parcel And Rezone To Park .............................................. Pg. 134 3 9. UNFINISHED BUSINESS A. Resolutions 1. Resolution 2023-046, Authorizing The City Manager To Enter Into A Recruitment Services Contract With GovHR In The Amount Of$30,000, And Appropriating Funds (This resolution was postponed on April 24, 2023)................................................................. Pg. 147 10. NEW BUSINESS A. Resolutions —None B. Action Memoranda -None C. Other New Business 1. Future Of The City of Seward Electric Utility....................................................Pg. 176 2. Sixth Avenue Public Works Facility Location Determinations............................... Pg. 187 3. Council Member Finch Requests Appointed Officials To Draft A Resolution To Repeal Personnel Policy 92023-01 Phone Use and Recording Policy................................. Pg. 205 11. INFORMATIONAL ITEMS AND REPORTS -None 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION -None 15. ADJOURNMENT 4 City of Seward Acting City Manager's Report June 12, 2023 Mayor McClure and Council Members, We have had a very busy few weeks since I have taken over as Acting City Manager there are many things happening within the city. The city staff has been very helpful this past week. We had a meeting with GCI about a fiber optics landing on city tidelands, still a ways off. The city has many more meetings coming up on future legislation for council to decide on. The harbor opening weekend with so many events went very well for the town. As you can see attached we have added a Central Treasury report to the CMR, the Acting Finance Director MC Pehle will be available for any questions. If you have any questions please feel free to reach out to me, you have my number. Board and Commission Attendance Attached is the Board and Commission attendance record. Purchase Orders As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting. Department Order Date Vendor Description Amount WATER 5,101/2023 CORE AVD MAIN LP :"Dater Department-Replacing=ire Hgdran.or,Coolidge&Sevaer Co•verr C,eanout Ring and Cover. 7 524.03 ROADS AND STREETS 5j01j2023 NORTHSTAR SUPPLY.LLC Sheets Departmem Operating Supplies-Calcium Chloride for dust control.x7 pallets of 2,2041b Super 7,714.00 sack of Calcium Chloride ELECTRIC ADMIN 4113j2023 ELECTRIC POWER Install of ccr1rol panel forthe temporary skid mounted substation for Infrastructure Project 15,000.00 CONSTRUCTORS.INC. SMIC GENERAL 4j13j2023 ALA SKA INDUSTRIAL HARDWARE 2 ea Hotsy 871SS Pressure washers and 1 Hotsy BEPHW4013HG 16,081.77 INC =SCTRiC ADMIN 4113L023 IOTELCOM SU1 PLY INC Insulators for Infrastructure Iffect 29 795.00 Thank you, Norm Reds 5 Board/Commission Meeting Date Port and Commerce 1/4/2023 2/1/2023 2/15/2023 3/8/2023 4/5/2023 4/26/2023 5/3/2023 5/17/2023 YTD Absences Tom Miller Yes 0 Paquette Yes Yes Yes Yes Yes Yes Yes Yes 0 Hughes Yes Yes Yes Yes Yes Yes Yes No 1 Jaffa Yes Yes Yes No Yes Yes Yes Yes 1 Smith Yes Yes Yes Yes Yes Yes No Yes 1 Woelkers Yes No No Yes Yes Yes Yes No 3 Atwood I Yes IYes lNo I Yes Yes I Yes I Yes Yes I 1 1 Board/Commission Meeting Date Planninq and Zonin 1/10/2023 2/7/2023 2/21/2023 3/7/2023 3/14/2023 3/20/2023 4/6/2023 4/19/2023 5/9/2023 5/23/2023 YTD Absences Sullivan Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 0 Verhey No No No No No No Yes Yes Yes Yes 6 Monaco Yes Yes No Yes Yes Yes Yes Yes Yes No 2 Staggs Yes Yes No No No No Yes Yes No No 5 Charbonneau Yes Yes Yes No Yes Yes Yes Yes Yes Yes 1 Hornseth Yes Yes No No No Yes Yes Yes Yes No 4 Ulm an INo IYes IYes lNo INo lNo IYes IYes IYes lNo 5 Board/Commission Meeting Date Historic Preservation 1/12/2023 YTD Absences Lebbrecht Yes 0 Ward Yes 0 Walker Yes 0 Benoit Yes 0 LeMaster Yes 0 Vacant Vacant 6 .dd Colifluenee Strategies 2023 1st Special Session Summary Report May 19, 2023 The 1st Special Session of 2023 lasted a total of one day.While the time was limited, the Legislature did conclude work the key policy items: Operating, Capital, and Mental Health Budgets.Without these measures passing the State would have faced sending out termination slips to state employees soon and facing a program/services shutdown on July 1.With the passage of HB39 and HB41 these very disruptive activities have been avoided. The Governor has yet to indicate how he will address the budgetary (services/program) changes made to his original submissions. • Budget Bills& related detail documents: HB39 - "An Act making appropriations for the operating and loan program expenses of state government and for certain programs; capitalizing funds; repealing appropriations; amending appropriations; making capital appropriations, supplemental appropriations, and reappropriations; and providing for an effective date." HB0039E SCS CSHB 39(FIN) am S �df HB41 - "An Act making appropriations for the operating and capital expenses of the state's integrated comprehensive mental health program; and providing for an effective date." HB0041D SCS CSHB 41(FIN) pddf P.O. Box 110190,Anchorage,AK 99511 423 Seward Street,Juneau,AK 99801 7 Conflucilec Strategies Adjournment reports reflect the version of the budget adopted by the legislature at the conclusion of the first special session. • The Senate column reflects the Senate version of the budget at the conclusion of the first regular session. • The Adjournment column includes capital budget amendments adopted by the Senate during the first special session. No changes were made to operating. The House concurred with this version of the budget. Please See the Capital Page for Additional Senate Reports HB39 (Omnibus) Bill Totals Agency Summary HB41 v.0 (OpCap) Bill Totals Agency Summary Fiscal Notes Fiscal Note Packet See column definitions at the end of each report for clarification. Click on a fund code to see a description and history. Statewide Reports Statewide Totals Statewide Totals - Non-Duplicated Statewide Agency Summary Statewide Agency Summary (UGF Only) Statewide Agency Summary (GF Only) Supplemental Operating Budget Reports Allocation Summary Transaction Detail Mental Health Capital Reports Statewide Totals P.O. Box 110190,Anchorage,AK 99511 423 Seward Street,Juneau,AK 99801 8 Confluertlee Strategies Agency Summary Agency Summary (GF Only) Project Detail By Agency Link to all reports: http://www.legfin.akleg.gov/BudgetRel2orts/LY2023/Operating/SelectBudget.phl2 • Legislative Press Release: Senate Passes a Balanced Budget with an $84.2 Million Surplus Fully Funded Budget Provides a Healthy Dividend and Avoids Spending from Savings JUNEAU- Today, the Alaska Senate passed House Bill39, Fiscal Year2024 operating and capital budgets. The Senate's version of the budget increases education funding outside the formula by$174.9 million - the single largest increase in state history, provides Alaskans with a $1,300 permanent fund dividend, and leaves the state with a $84.2 million surplus. The Senate budget is balanced based on the governor's spring forecast revenue projections of an average of$73 per barrel of oil without dipping into the state's significantly low reserves savings account, the Constitutional Budget Reserve (CBR) or passing any additional tax measures. "This budget is not only reasonable, but it is also responsible,"said Senate President Gary Stevens. "The hard work that members of Senate Finance did made it possible to find solutions to balance the budget and provide a path to pay back our savings, all without spending down our savings, which is commendable." The budget provides a path to repay the CBR account, which the legislature is constitutionally obligated to do. If incoming revenue exceeds projections, the first$636 million is split between a 2024 energy relief payment of up to $500 for every eligible Alaskan and deposits into the CBR. This occurs if the average price per barrel of oil in FY24 averages between $73 -$83 per barrel.Any additional revenue above an average of$83 per barrel is deposited into the CBR. P.O. Box 110190,Anchorage,AK 99511 423 Seward Street,Juneau,AK 99801 9 COnfluertlee Strategies "We have a balanced budget at$73 per barrel of oil with the single largest education funding increase in history and a reasonable dividend,"said Senator Bert Stedman, R-Sitka, Operating Budget Chair of the Senate Finance Committee. "By pursuing these goals of a balanced budget, beingfiscally responsible, and getting our children educated along the way, we can increase the financial strength of the state. This will lower our cost of borrowing and possibly increase the state's credit rating." The Senate's version of the operating budget includes the state's capital budget, which maximizes federal dollars while preventing overspending. While constructing the capital budget, the Senate Finance Committee took into consideration five goals: 1) Balance the budget, 2) maximize federal funds and provide grant writers for communities the ability to secure federal grants, 3) establish food security and resource preservation, 4)strengthen state-wide energy programs, and 5) address our deferred maintenance needs. Before the Senate passed the budget, the body added additional revenues for Head Start, renewable energy projects, community-based waiver services, and child care grants. The Senate adjourned the special session sine die and anticipates the House of Representatives to concur with the budget. • Articles of Interest: Alaska Legislature passes budget after one-day special session The Alaska Legislature finally agreed on a budget deal Thursday evening, ending a special legislative session after one day. Lawmakers in the House and Senate passed the spending plan a day after the regular 121-day legislative session ended with no agreement between the two chambers. After lawmakers failed to agree on a budget, Gov. Mike Dunleavy immediately called them into a special session. httl2s://www.adn.com,/politics/alaska-legislature/2023/05/18/alaska-legislature-passes- budget-after-one-da�pecial-session/ Alaska Legislature passes budget with $1,300 PFD and boost to school funding The budget deal came after failure on the last day of the regular session when the House members adjourned before even voting on the Senate's budget. P.O. Box 1 10190,Anchorage,AK 99511 423 Seward Street,Juneau,AK 99801 10 .dd Coliflueuce Strategies Led by the Senate,Alaska Legislature delivers sensible budget The budget approved by the Legislature for the fiscal year that begins July 1 is what bipartisan politics looks like. It's a sensible compromise that pays for state and local government services that Alaskans depend upon,while leaving difficult questions about a fiscal plan for another day. Read More P.O. Box 110190,Anchorage,AK 99511 423 Seward Street,Juneau,AK 99801 11 City of Seward - Human Resources Manager Report Staffing Information # of Department Job Title Positions Filled Administration City Manager 1 0 Assistant City Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL: 4 3 Finance Director - unfunded for 2023 1 0 Deputy Finance Director 1 1 Senior Accountant 1 1 Accounting Technician I I 1 1 Accounting Technician 11 1 1 Accounting Technician - Utilities 2 1 Accounting Tech Payroll 1 1 Accounting Tech Accounts Payable 1 0 TOTAL: 9 6 Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 3 Public Works Technician 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 3 Custodian 2 1 TOTAL: 13 12 Community Development Director 1 1 Planner 1 1 GIS Technician 1 1 TOTAL: 3 3 Electric Director 1 1 Operations Supervisor 1 0 Field Engineer 1 1 Executive Assistant 1 1 Lineman 4 4 Plant Operator 2 2 TOTAL: 10 9 Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 Building Fire Inspector 1 1 Firefighter/EMT 1 1 Seasonal - Summer Laborer 1 1 12 # of Department Job Title Positions Filled TOTAL: 7 7 Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 2 Harbor Worker 11 6 6 Harbor Worker I11 1 1 Seasonal - Summer Laborer Part-Time 1 1 Seasonal - Summer Laborer Full-Time 1 1 TOTAL: 14 14 T Director 1 1 Senior IT Tech 1 1 IT Technician 1 1 TOTAL: 3 3 Library Director 1 1 Assitant Library Director 1 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal - Aides 2 2 TOTAL: 7 7 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Patrol Officer 7 5 Patrol Officer not funded 1 0 Executive Assistant 1 1 Corrections Sergeant 1 1 Corrections Officer 4 3 Corrections Officer not funded 1 0 Dispatch Supervisor 1 1 Dispatcher 5 5 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk 1 1 TOTAL: 27 22 Parks & Recreation Director 1 1 Deputy Director 1 1 Executive Assistant 1 1 Campground Coordinator 1 1 Program Coordinator 1 1 Recreational Assistant 1 1 Maintenance Technician 1 1 Seasonal - Summer 15 11 Seasonal - Winter 2 0 TOTAL: 24 18 13 # of Department Job Title Positions Filled City Clerk's Office City Clerk 1 1 Deputy City Clerk 1 0 Executive Assistant 1 1 TOTAL: 3 2 Total number of authorized positions: 124 Total number of filled positions: 106 14 Assistant City Manager Stephen Sowell ➢ Public Works Shop Project: Work continues on progressing to 35% design. Our goal is to be at that point by the end of June. We plan to provide Council and the public a project update presentation at that time. The next step will be to approve a Task Order for getting to 65% design. At this time, Senator Murkowski has included $7.5 million in the federal budget requested Congressionally Designated Spending list for this project. We will continue to monitor this as the Federal Budget progresses. Tentative plan is for R&M Engineering to provide City Council and the public a presentation in late June or early July on the status of the project. ➢ Public Safety Needs Assessment: The Design and Engineering Team continues it's work on this project. Current activities include continued evaluation of data as it applies to needed facility space and operational requirements. The next step will be evaluation of possible sites for the facility(s). We will likely schedule a presentation for Council and the public in August to give a project update. The goal is to complete this project by December 2023. ➢ Heat Loop Project: PACAB and the Heat Loop Ad Hoc Committee conducted a project update meeting on May 17t". The Project Team continues to provide the Department of Energy with supplemental information which DOE needs to further evaluate the project for funding eligibility. ➢ As a follow up to the Special Meeting regarding the Developer Reimbursement Program, I am working on an Ordinance to Title 5 which will meet the needs that Council discussed. That ordinance is planned to come to Council for introduction on June 12. ➢ KPB is working on an emergency siren improvement project. A copy of the recap is attached from Brenda Ahlberg-KPB Emergency Manager. 15 4 L NI"' vr,+ .rGl 0 Off e of ffice of Emergency Management g 144 N. Binkley Street, Soldotna, Alaska 99669 • (907) 262-4910 • (907) 714-2395 Fax Peter A. Micciche Borough Mayor May 20, 2023 KPB Coastal Communities Re: Mass Notification System - Siren Upgrade Project In 2022, the Borough conducted an assessment our All-Hazards Alert and Broadcast System (AHABS). In order to address the deficiencies identified in that study along with many issues previously noted during after action reviews, we put out a Request for Proposal for a complete overhaul of our system. In January 2023, we awarded the contract to HQE Incorporated and have been hard at work establishing timelines and finalizing project drawings. Their proposal showcased a robust system that includes the possibility for expansion with additional sirens, indoor alerting methods or alternate cellphone notification platform should we choose these options in the future. HQE has experience providing warning systems to the Department of Defense both at home and abroad, including projects in Alaska. The software will be provided through SiRCom, which the Alaska Department of Public Safety currently uses for their Wireless Emergency Alerting. The construction components of the new system will be contracted through Huffer Electric, who brings a wealth of local knowledge and years of expertise to the project. The 14 existing sites will have increased redundancy through cellular and radio methods. This will involve placing a radio at each of the three server locations to provide control links in Soldotna, Seward and Homer. We will also be constructing two new sites: a siren at the Northern Enterprises Boat Yard on Kachemak Drive in Homer, and the other siren at the solid waste transfer site in Anchor Point. Both locations provide coverage to areas within potential inundation zones. Our current schedule targets construction beginning July 2023with the upgrades to the server sites, followed by roughly two days at each of the 14 existing sites to remove the old equipment and install the new sirens on existing poles. The two new sites will include ground preparation and pole placement so some additional time may be required. We are forecasting construction to be completed mid- August. Of note, there may be directional signage or flagging along roadways 16 Page -2- May 20, 2023 RE: Mass Notification System - Siren Upgrade Project for the siren installation at the Anchor Point solid waste site. We are not anticipating road closures; however, we will coordinate with AK Department of Transportation. Additionally, OEM will provide updates on our Facebook page @KPBalerts. We'll also be launching a tsunami awareness campaign during the month of July to coincide with the project - not only providing preparedness messaging but also bringing awareness to the project. What this means for your communities is enhanced coverage, newer speakers providing clearer warnings and information, and better control with reliable redundancy. The HQE contract includes training to Borough personnel as well as for cities of Seward and Homer personnel to activate the system at the individual siren or group siren level if needed. In closing, we will provide update memos to you as this project progresses; please feel free to share this information within your community. I want to recognize Carmen Vick, Borough Project Manager, for representing the Borough's interests as we navigate through the intricacies of each milestone. Please feel free to reach out to Paul McBride, OEM Preparedness Manager, at 907-262-2097 or pmcbride@kpb.us should you have any questions. Paul is doing a great job as the liaison to ensure that the project objectives are met. Kind regards, renda &hlberg, Emergency Manager Office of Emergency Management 17 N CMR Finance Department Sully Jusino Deputy Finance Director Mission Statement: Valuable Objectives: To provide the highest level of services responsive to our We built trust with all stakeholders through responsible community's expectations and to enhance the quality of stewardship of public resources with integrity, life and economic vitality. accountability,and respect. Utility Department: The finance department and the Carmen Jackson team continue to work on utility billing issues and resolving old problems identified through internal audits of the City as well as developing billing manuals and user guides to assist with the outsourcing process. This includes a collection program to work on collecting old outstanding balances which has resulted in the first distribution from the collection agency. Util-Assist has made an onsite visit to beginning the outsourcing implementation and will continue to work with the utilities and finance department to finalize this process. The finance department is assisting with information and analysis of the ongoing water/sewer rate study that has been in progress for several years. Change for summer rates for residential and SGS will be on 4/15 reflected in the 5/31 bill. Annual Audit: The 2022 fiscal year audit fieldwork with the auditors from Altman, Rogers & Co., has concluded. The only outstanding items relate to the integration of Providence health financial information, which relies on receiving their final audit and capital asset information. Overall we anticipate completing the process in a more timely manner than the last couple of years. Staffing: The finance department continues to struggle with retaining staff, but does expect some relief with the outsourcing of the utility billing position. The City has posted for an in-house Finance Director, which when filled will also alleviate some of the staffing issues. City Code and Fiscal Manual updates: The department continues to review the fiscal manual and portions of the City code with financial implications as part of the overall updates to policies and procedures. 18 N CMR Finance Department Sully Jusino Deputy Finance Director Carmen Jackson Update: A couple Carmen Jackson staff have been on site during May to continue with primarily utility work and the process of documentating current practices and providing information to Util- Assist for the outsourcing transition. Additionally CJCPA continues to provide ongoing accounting and finance director services on a daily basis. The Carmen Jackson team along with the finance department and administration continues to review the fiscal manual and portions of the City code with financial implications as part of the overall updates to policies and procedures. They continue to work with the audits and with the PSMC to complete the audit. A capital asset detail for purchases made by the medical center which are City assets is the last item needed. The team has worked with administration to updated the agenda information and provide additional cash information to the City council in order to increase the clarity and transparency. Central Treasury Report: The attached Central Treasury Report provides the unrestricted cash available by fund as of May 31, 2023. These amounts fluctuate on a daily basis and are reconciled every month. The amounts reports on the agenda statement items for the council represent the available fund balance/net assets for the impacted funds. This is a longer term perspective that takes into account the assets and liabilities of the fund, which results in different numbers than the Central Treasury Report. Any funds with negative cash on the Central Treasury Report are either waiting for funding for expenses already paid or are in the process of being closed out, negative cash for a fund does not represent a problem with operations. 19 Central Treasury Report, May 31, 2023 md Cash and Investments 2022 2023 Wells Fargo Checking 12,751,206.07 12,231,612.50 Undeposited Funds(Cash in Transit) 26,652.89 86,184.52 Investments 43,051,618.63 43,593,380.65 55,829,477.59 55,911,177.67 By Fund: Fund Name Fund Number General Fund 01000 9,886,990.36 9,421,213.63 Teen Council Agency Fund 02000 6,097.94 6,112.65 Motor Pool Internal Service Fund 03000 2,296,794.14 2,212,804.01 Compensated Absences Fund 03100 465,144.79 500,180.86 Harbor Enterprise Fund 11000 974,873.77 1,910,843.84 Harbor MRRF Fund 11001 732,827.56 794,152.56 Harbor Passenger Fee Fund 11002 620,845.65 524,293.55 Harbor CPV State 11103 1,604,354.49 1,745,827.84 Harbor CPV KPB 11113 216,741.98 (74,959.02) NE Harbor Launch Ramp Renovation Project-City 11422 895,138.03 (2,083.33) NE Harbor Launch Ramp Renovation Project-State (1,281,942.66) 0.00 11423 G,K&L Floats City 11430 (1,130,525.97) (1,140,408.37) G,K&L Floats State 11431 73,783.99 (6,281.12) Cathodic Protection Project 11440 13,679.80 13,679.80 SMIC Enterprise Fund 12000 333,808.06 261,194.82 Parking Enterprise Fund 13000 304,776.32 595,910.86 Electric Enterprise Fund 15000 7,960,628.32 8,024,738.58 Electric MRRF Fund 15001 957,301.76 957,301.76 Transmission Line-City Funding 15310 566,135.55 0.00 Electric Critical Infrastructure Fund 15340 2,566,035.55 1,285,045.41 Electric Nash Road Infrastructure Project 15351 4,797,093.46 3,804,890.54 Water Enterprise Fund 17000 1,755,484.88 2,326,141.58 20 Water MRRF Fund 17001 852,572.15 852,572.15 Water ARPA Fund 17100 577,195.00 245,295.00 Lowell Canyon Water Storage Tank 17330 222,914.29 222,914.29 Wastewater Enterprise Fund 18000 2,390,233.59 2,797,799.87 Wastewater MRRF Fund 18001 742,025.05 742,025.05 Wastewater ARPA Fund 18100 577,195.00 356,155.90 Hospital Enterprise Fund 19100 120,123.70 1,042,288.36 Healthcare Facilities 19102 927,284.17 927,284.17 Seward Mountain Haven Enterprise Fund 19200 9,607,487.52 11,696,081.52 Seward Historical Tour 30016 7,549.00 349.00 SCHC-City Funding 30040 0.81 0.81 Bus Transportation-CPV Funds 30051 191,965.00 195,882.06 Erosion Fund 30070 2,150.00 2,150.00 FEMA 2022 Lowell PT Rd Land Slide(Cat A) 70061 0.00 (1,013,819.97) FEMA 2022 Lowell PT Rd Land Slide(Cat B) 70062 0.00 (126,904.27) Capital Acquisition Fund-City Funding 80010 645,673.44 1,991,423.44 Animal Shelter 80015 1,312,963.55 68,428.39 Streets&Sidewalks-City Funding 80020 74,554.09 74,554.09 Energy Efficiency-City Funding 80040 101,211.69 93,784.69 Developer Reimbursement Program 80071 1,013,895.50 775,896.40 ARPA-LGLRR 80084 1,806,416.27 1,806,416.27 JLH-City Funding 80090 40,000.00 0.00 Total Pooled Cash and Investments by Fund 55,829,477.59 55,911,177.67 Note: *The above is the pooled cash balance of each fund,which simply represents the amount of available cash held by each fund.This differs from the fund balance in that the fund balance also considers the fund's current assets and liabilities. 21 N CMR Finance Department Sully Jusino Deputy Finance Director Mission Statement: Valuable Objectives: To provide the highest level of services responsive to our We built trust with all stakeholders through responsible community's expectations and to enhance the quality of stewardship of public resources with integrity, life and economic vitality. accountability,and respect. Utility Department: The finance department and the Carmen Jackson team continue to work on utility billing issues and resolving old problems identified through internal audits of the City as well as developing billing manuals and user guides to assist with the outsourcing process. This includes a collection program to work on collecting old outstanding balances which has resulted in the first distribution from the collection agency. Util-Assist has made an onsite visit to beginning the outsourcing implementation and will continue to work with the utilities and finance department to finalize this process. The finance department is assisting with information and analysis of the ongoing water/sewer rate study that has been in progress for several years. Change for summer rates for residential and SGS will be on 4/15 reflected in the 5/31 bill. Annual Audit: The 2022 fiscal year audit fieldwork with the auditors from Altman, Rogers & Co., has concluded. The only outstanding items relate to the integration of Providence health financial information, which relies on receiving their final audit and capital asset information. Overall we anticipate completing the process in a more timely manner than the last couple of years. Staffing: The finance department continues to struggle with retaining staff, but does expect some relief with the outsourcing of the utility billing position. The City has posted for an in-house Finance Director, which when filled will also alleviate some of the staffing issues. City Code and Fiscal Manual updates: The department continues to review the fiscal manual and portions of the City code with financial implications as part of the overall updates to policies and procedures. 22 N CMR Finance Department Sully Jusino Deputy Finance Director Carmen Jackson Update: A couple Carmen Jackson staff have been on site during May to continue with primarily utility work and the process of documentating current practices and providing information to Util- Assist for the outsourcing transition. Additionally CJCPA continues to provide ongoing accounting and finance director services on a daily basis. The Carmen Jackson team along with the finance department and administration continues to review the fiscal manual and portions of the City code with financial implications as part of the overall updates to policies and procedures. They continue to work with the audits and with the PSMC to complete the audit. A capital asset detail for purchases made by the medical center which are City assets is the last item needed. The team has worked with administration to updated the agenda information and provide additional cash information to the City council in order to increase the clarity and transparency. Central Treasury Report: The attached Central Treasury Report provides the unrestricted cash available by fund as of May 31, 2023. These amounts fluctuate on a daily basis and are reconciled every month. The amounts reports on the agenda statement items for the council represent the available fund balance/net assets for the impacted funds. This is a longer term perspective that takes into account the assets and liabilities of the fund, which results in different numbers than the Central Treasury Report. Any funds with negative cash on the Central Treasury Report are either waiting for funding for expenses already paid or are in the process of being closed out, negative cash for a fund does not represent a problem with operations. 23 Community Development Department Jason Bickling ➢ Our Work session on May 23 d was cancelled due to no quorum caused by an unexcused absence of a commissioner. I texted them at the meeting start time asking when they would be there, they said that they were not going to make it. We combined our regular meeting on June 6t" to include the work session as we have a short agenda so that we don't get any further behind on our work. ➢ We have received some positive feedback from the P&Z Commissioner Training that was recently started. We sent out the training information to any council members that have requested it. If you would like to receive it, please contact Courtney and she will get it to you. ➢ I met with Stephanie Presley before she left and made sure that we keep agenda items and projects in play and connected us with the specific Borough staff for those pieces. They had someone who was a great candidate for Stephanie's position but they could not find housing within their price range and so they declined. ➢ STR Compliance: We have had a few new operators that Hamari/Avenu has found that were not registered with a City and State Business License, Borough Tax, or Short-Term Rental Permit. We are working to bring them into compliance. We are also working with a couple of improper use of property violations. ➢ We are reviewing and compiling the input for the September 2023 Muni Land Plan potential revisions. ➢ Ongoing work on the Public Works Building Project - both new site development and the development of the current site for residential housing after it is moved. ➢ Assisting with work on the Public Safety Feasibility Study. Their site visit was from May 9-12t". Continuing with getting data and information for the study - call mapping, population trends, site information. ➢ We are still (patiently) waiting for the ADEC decision on the Jesse Lee Home Property review. I will let Council know immediately when we hear back from them on whether or not more mitigation will need to be done. ➢ Our long-term Temp is continuing to work on scanning and archiving for the Com Dev, Fire, Public Works, and Electric Departments. 24 ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, CUPs, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. GIS Report: - Selena is continuing to work on GIS development, most recently working on Public Works and Fire Dept. Projects. She is hoping to create inspection forms through ArcGIS Survey123 so that staff have a better workflow with recording features and taking notes through GIS. - Public Works has received their subfoot GNSS receiver and are starting to use it in the field with the Mile 0-8 construction projects. - Courtney is working on putting CUPs onto a web map for better tracking. Selena is creating a form for staff/ad hoc committee to use when they review CUPs. - Selena is also working with OpenGov to create GIS flags and an address table for when staff review permits. - Courtney is working on creating a zoning history map that shows all the zoning changes within the City of Seward from 1962 to present day 25 Harbor Harbormaster Norm Regis ➢ We have been working on spring cleanup on both sides of the bay. ➢ The 50-ton and 330-ton Travelift has really picked up; fishing vessels are going into the water for the season. ➢ We are continuing to train several new harborworkers on the maintaining and operating the Travelifts. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ The final testing on the water system G, K and L-float has been completed, we have been issued a 90-day interim approval to operate the water system until the final paperwork has been approved. Then we will be issued our DEC permit. ➢ Some people like that we are still working with some COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ This spring we will continue the cleanup at the old Raibow dump area,just a few more items to deal with and we can lease the property out again. ➢ The harbor office is open seven days a week starting May 7. ➢ The harbor is fully staffed. ➢ We are continuing to work with the Director from the Pacific Northwest & Alaska Maritime Administration U.S.DOT on finding a suitable grant for the washdown pad project. ➢ We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved ➢ We have sent the Coast Guard the resolution and the Purchase and sale agreement for them to look over. (Have not received any response as of today) ➢ The harbor is helping the parking department prepare the parking lots for striping; the striping will start on 5-30, dependent on weather. ➢ The Mermaid festival and all the events for Harbor Opening weekend went very well. We had some issues in the harbor restrooms, but the harbor crew along with local vender got things flowing again. 26 Seward Community Library & Museum Bailey Sayler MUSEUM WINDOW DISPLAY Early Alaska Railroad The summer Windows of History display features a history of the early Alaska Railroad. Learn about the railroads beginning as the Alaska Central Railroad in 1903, through its ups and downs until it was purchased by the federal government in 1915, and its official start as the Alaska Railroad Company in 1923 when President Harding came to Alaska to drive the golden spike at Nenana. On view are an assortment of early railroad photos from the Resurrection Bay Historical Society. Thank you Museum Volunteers We would like to thank our amazing museum volunteers, from the Resurrection Bay Historical Society and the Seward Community Library Association, for all the hours they put into caring for the museum and its collection. In 2022, both organizations combined contributed over 660 hours to volunteering, with RBHS having 624 of those hours. We would also like to thank local Boy Scout Troop 568 for volunteering 56 additional hours with RBHS to complete other large museum tasks. Play n Chat Every Tuesday and Thursday, Bloom brings arts n crafts, story time, and play time for our younger crowd. New At the Library: Adult Discovery Kits • Knitting • Crocheting • Watercolor • Soapmaking • Pyro craft-wood burning with stencils • Stargazing Upcoming Events: Movie @ 2 "Waves Over Seward," a movie about the 1964 Earthquake, will be hosted daily at 2 p.m. in the downstairs community room of the library. Admission for this event is priced at $5 per person, while children aged 12 and under can enjoy free entry. 27 Summer Reading Challenge has started with over 100 patrons signed up. Each week we are taking our signed up participants around town to meet our Local Hero's within the community! Saturday Storytime: Join us for Story-time and an activity every Saturday at 11:00 a.m. Library hours Tuesday— Friday 9 a.m. — 6 p.m. Saturdays 9 a.m.— 5 p.m. Museum Summer Hours Tuesday—Saturday-11-5 p.m. We served 8300 patrons for the month of May 2023. We are currently taking passport appointments for new passports. The library does not do renewals. Please call 907-224-4082 to make an appointment. woo, MOVI (KD 2 � / A V ES OVER SE YARD 1964 EARTHQUAKE &TSUNAMI 05.00 Admission Kids under 12 get fi ek Shows once a day at 2 PM Tuesday - Saturday 25 minutes Community Room Seward Community Library & Museum 239 6th Ave 907-224-4082 vvvv _cityofsevvard.us.libmus S WR lKs R `�Fricnds of the Sewaxd ub_y 1 MTYL a�'J_ 28 i l 1- I Seward Summer Reading Program I a 0 a 0 6 0 0 9 a 9 6 0 a 0 4 6 a a a a 6 9 2 0 a 0 a 6 a 0 a a a 2 a a a a a 2 a a a a 5 The Seward Community Library&Museum is happy to announce our new theme for the 2023 Summer Reading Program is Community Heroes! We are partnering with different community heroes in Seward such as Alaska Waste, the Alaska Sealife Center,the fire department and many more! The program will be held every Wednesday from 5131 to 8 f 2! Program Includes: M' • Six reading logs (4 hours each in 20 minute Mocks) r • Weekly field trips or presentations hosted at the library • Starter goodie bag R • Weekly dramatic play toys in the Children's Room • A free baby bear ice cream from Sweet Darlings upon completion of the program! Register today in person at the library front desk or online by scanning the OR code. Registration ends 5J24! Seward Carnmunity Library&Museum wa�a 907-224-4082 I libmus@6tyof seward.net the Seward We appreciate the support from the Seward �L[�raay � CommunityLi�braryAssociation! Y Electric System Director Rob Montgomery & Line Foreman Bryan Thrall • Infrastructure Projects — Phase one of Nash Road has started on schedule. Sturgeon has nearly completed all work possible in advance of the generation event for the SMIC area. A two-hour outage is scheduled for 5/30 from 6-8pm and is estimated to last for three weeks. While on Generation, we will be operating with a night crew consisting of one lineman and one operator. During the day, the generation crew will consist of one operator and Bryan Thrall (project manager), leaving two linemen during the day to handle daily tasks. Lineman on nights will also be on call and will be available to respond to a standard trouble call should one occur. The last of our materials to complete phase one are on site and accounted for as of 5/25. Our operators are working toward removing the smaller 1-megawatt generator and replace with a 2 megawatt from Caterpillar. This will give us a 2 megawatt and a 1.5- megawatt generator for SMIC. Both can handle the normal load at SMIC on their own. The larger will give us the confidence to run the synchro-lift, as the previous setup lost load sharing capability upon arrival. Caterpillar is reflecting this inconvenience in the billing. Seward is working with Electric Power Constructors, Inc., in preparation and planning for the complete refurbishment of the Fort Raymond Substation. This construction effort is under way with them moving on site and work will start soon. Infrastructure Overtime — Total overtime hours for the 4-man line crew and 2 plant operators for the infrastructure project (WO#4236) from May 22 through June 2 was 189 hours. Line crew members also worked an additional 15.5 hours on other activities. • Customer Job Orders — With the construction underway, the electric department is beginning to process customer job orders. We currently have three jobs completed, two jobs being processed, seven jobs ready for the crew, and five jobs waiting for the customer to complete preparation work. The total so far for 2023 is seventeen. The crew has also been working on the hill top project, and we a looking to finish rock quarry project after the generation event. 2023 Rate Study — Rates consultant Mike Hubbard of The Financial Engineering Company will visit Seward to begin due diligence for the 2023 electric rate study. The study is expected to run through August with a presentation to City Council in September. The timing for implementation of the rate increase will be discussed with Council once the study is completed. • Other Work - Assisted Utility Billing with meter reads, meter testing, and over/under billing issues. Also, crews completed 49 locates completed in the month of May. 30 City Clerk's Report June 12, 2023 The 77t"Annual International Institute of Municipal Clerks Conference was held in Minneapolis, Minnesota from May 14-17, 2023. 1 had the pleasure of attending this massive event along with hundreds of other clerks from around the world. The conference was self-contained inside the Hyatt Regency and we divided into different tracks to follow a certain schedule and keep the class size manageable. The opening ceremony was held in the grand ballroom which included a Parade of Flags and a speech from the City of Minneapolis Mayor Jacob Frey, who noted that clerks were the glue that held a city together. IIMC Educational Sessions covered a wide variety of topics from Election Security In Times of Disturbance, Ethical Leadership, and Right-Sizing The Clerk's Office In A Growing Municipality. Credit for each session will count towards obtaining my Certified Municipal Clerk (CIVIC) designation. The location of the conference itself was situated fairly close to the Mississippi River, the Minnesota Vikings football stadium, and the Minnesota Sculpture Garden. These points of interest led to some fun wanderings after class. Upon returning to Seward, we had to say our goodbyes to the outgoing City Clerk Brenda Ballou. On Tuesday, May 23, 2023 1 started in my new role as the City Clerk. The Wordle puzzle answer on that day was "CLERK" which I took to be a good omen. I am looking forward to a challenging, complex, and fun career serving the community. "Keep calm and clerk on!" -Kris Peck 31 City Clerk's Report June 12, 2023 C- °: City ]y 7, TY1 ! City Clerk Kris Peck and Mayor Sue McClure Wordle Q dh %F Splendid mines © M1 I I I i � waaaaaa an D F i ENTER Z X a v B © m <91 Wordle on 5/23 Land of the Minnesota Vikings IIMC 77th Annual Conference 32 CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP ATTORNEYS AT LAW SUITE 302 911 WEST EIGHTH AVENUE ANCHORAGE, ALA SKA 99501 TELEPHONE: (907)272-8401 FACSIMILE:(907) 274-3698 bcf@bcfaklaw.com June 6, 2023 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: Status Report Dear City Council: This is our status report covering activity on legal matters worked on during May. General Matters: We advised on several requests for public records. We advised regarding establishing limitations on bringing a defeated agenda item back to Council and assisted in drafting a related ordinance. We advised on an Open Meetings Act issue. We began reviewing the Title 12 recodification ordinance. We advised on the process for amending the personnel policy. We advised on code compliance issues regarding the ongoing renovations at the Van Gilder Hotel. Electric Utility: We advised on calculation of the votes required in the referendum election. We advised on APOC issues related to the election. We advised on the impact of the election results on the asset purchase agreement. We advised on the wholesale power contract with Chugach Electric. Personnel: We drafted a response to the Equal Employment Opportunity Commission in response to a complaint from a former employee. We advised regarding the documents pertaining to former employees that can be provided in response to requests from prospective employers. Planning: We continued to advise regarding potential enforcement actions, including an unpermitted campground. We reviewed a rezoning ordinance. We reviewed an ordinance amending Title 15. We are currently engaged in litigation requesting injunctive relief to prevent unlawful short-term rental practices. 33 Status Report to Seward City Council May 2, 2023 Page 2 of 2 Port and Harbor We commented on USCG revisions to a purchase and sale agreement. We worked with the attorneys for OBI and Icicle on environmental covenant language and a lease amendment. Utilities We analyzed an issue related to past billing errors. You can expect to receive our next status report by July 6th. Very truly yours, CHANDLER, FALCONER, MUNSON& CACCIOLA, LLP 67S� Brooks Chandler 34 vft i u SS {f{fffftf �f.' t, f E33 �}lif �Yip � ,. . ' y� ktelugaf NCNORA 3E . Tyonekj Kenai i Moose Point. Hope Gray ClItL I Borough Kusta.tan i„y Pi a aNikieki Online aqa )7• 1[enal ling Ster Coo er _•"� P Landing G * 1 Kalgin Island 1/te Mnoea 3 `eena x it w y, a Paas t ` • Kaei ~ Clam Gulch � f 1h C 1 t 9 fi O V oint Happy Valley r I Nikolaevsk R dwna Anchor Point a Voznes le"I Selo Kechemak Ilk Ntamer Clty ' Seldeviae e Nanwalek e e P,prt Ori,�am f� b' Gulf of Alaska Tr, Kan.iPaniead. spo,sibility for any w�e s KPEDD OVERVIEW T� The Kenai Peninsula Economic Development District (KPEDD) is a private non-government resource focused on the responsible and sustainable economic development for our region. Using a 30,OOOft view of the economy, we locate financing and orchestrate community collaboration for economic planning and business incubation. We support infrastructure projects, workforce development and regional industries. KPEDD is funded by federal, state, regional and educational contracts. Tim Dillon Executive Director Caitlin Coreson MeetProgram Manager our Cassidi Cameron Staff Special Projects Manager a� Abby Dial : , Research Assistant r WORKFORCE 3 - LEGGED STOOL Of 01 02 03 HOUSING TRANSPORTATION CHILDCARE 4 MARICV LTV RE Develop a viable and sustainable mariculture industry producing shellfish and seaweed for the long-term benefit of Alaska's economy, environment, and communities. Component Projects: • Revolving Loan Fund • Governance, coordination and outreach • Workforce development to support industry growth ,p- • Research & Development • Marketing • Green Energy • Equipment & Technology • SEC Grant Management & Administration 5 Key Members: South East Conference (SEC), Kenai Peninsula Economic Development �� - _ District (KPEDD), Prince William Sound Economic Development District =. (PWSEDD), Southwest Alaska Municipal Conference (SWAMC), Alaska ' :.- Mariculture Alliance (AMA) T s kw VISION A world-class trail system 12,ZW­ connecting 500+ miles of .. a� Alaska's iconic terrain and T h e Alaska A, diverse communities from they Pacific to the Interior, Long Trail ° - embracing the many ways Alaskans recreate outdoors and bolstering the Alaska economy by attracting visitors from all over the world. " t .. _ ;RAM•. ... •. ..wx' ,rT is r' rdliY" Rustic Roots https://www.rusticrootsak.com G i ,k 5' x yam, - -:•.,. Thank You EMAIL PHONE WEBSITE SOCIAL MEDIA tim@kpedd.org 907-242-9709 www.kpedd.org Instagram:@kenaipeninsulaedd Facebook: Search KPEDDor @ kenaipeninsulaworkforce.org kenaipeninsulaedd Linkedin:KENAI PENINSULA ECONOMIC DEVELOPMENT DISTRICT INC YouTube:Kenai Peninsula Economic Development District City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale CALL TO ORDER The May 22, 2023 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Liz DeMoss Mike Calhoon Randy Wells Kevin Finch Robert Barnwell comprising a quorum of the Council; and Norm Regis, Acting City Manager Kris Peck, Deputy City Clerk Excused—None Absent—None Mayor McClure stated she wished to extend the 36-minute time limit for citizen comments in order to allow all members of the public to speak. There was no objection from council CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Bailey Sayler, outside city limits,asked the public to please be kind.As the Library Museum Director, she noted there had been several mean comments directed towards library staff due to the upcoming Drag Story Hour event. Bruce Jaffa, outside city limits, said he was concerned by the number of executive sessions that were being held at city council meetings. He felt the precise need and use of executive sessions was being exceeded. Diane Clark,inside city limits,was opposed to the Drag Story Hour event at the library. She felt program was for an adult crowd not appropriate for children. Sherry Clark, outside city limits,was opposed to the Drag Story Hour event at the library. She wondered if background checks had been done on the adults involved in this event. 44 City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale Ali Willhite, outside city limits, said Resolution 2023-058 should be reconsidered. City employees should have the right to record their conversations with co-workers and supervisors. Willhite said the Resolution 2023-058 took away an employee's protection from toxic work environments and bullying. Mike Brittain, inside city limits, said he recently attended a meeting in Valdez and took a tour of their marine terminal. He encouraged council to read the safety report that was recently in the Anchorage Daily News about the Valdez Marine Terminal. Lavina Dickinson, outside city limits, spoke in support of the Drag Story Hour event. She wanted youth to be able to lead their best life and not experience discrimination or harm. Events such as Drag Story Hour made the community feel safe and more inclusive. Chad Dickinson,outside city limits, spoke in support of Drag Story Hour. The library was a community space and to deny access would be a blatant act of discrimination. Christiana Smith, outside city limits, spoke in support of the Drag Story Hour. She wanted the community to feel safe and be able to express themselves. Tara Miller, outside city limits, spoke in support of the Drag Story Hour event. Norma Shillgren, outside city limits, was opposed to the Drag Story Hour event. Tim McDonald, inside city limits, said he was one of the few people across the bay who could legally vote in City of Seward elections. He felt the city limits sign had become an illegal voting boundary. Brittany Stallings, outside city limits, spoke in support of the Drag Story Hour event. She was excited for this inclusive event to be held in Seward. Brianna Hutchison,inside city limits, spoke in support of the Drag Story Hour event. She appreciated the diversity that comes with being a human. Tyler Pelo,inside city limits, spoke in support of the Drag Story Hour event. Bonnie Apperson,inside city limits,was opposed to the Drag Story Hour event. She felt it was an adult event and not suitable for children. Tony Baclaan,inside city limits,provided a summary of the two books that would be read at the Drag Story Hour. He asked all in support of the event to please stand up. Lynda Paquette,outside city limits,read a 2017 proclamation for Seward as a We Love Us City. She supported the Drag Story Hour event at the library. Dimitri Apergis,inside city limits, spoke in support the Drag Story Hour event. 45 City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale Hannah Pike, outside city limits, was opposed to the Drag Story Hour event. She did not want adult content being used in a children's library room. Amanda Sanchez,inside city limits,was in support of the Drag Story Hour event. This type of event inspired children to embrace their own creativity and self-expression. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (DeMoss/Wells) Approval of Agenda and Consent Agenda Calhoon removed Resolution 2023-066 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the May 8, 2023 City Council Special Meeting Minutes. Approval of the May 8, 2023 City Council Regular Meeting Minutes. Introduction of Ordinance 2023-015,Amending Seward City Code Title 6 Purchasing Contracts and Professional Services. (This ordinance was introduced tonight and will come forpublic hearingand enactment on June 12, 2023) Resolution 2023-063, Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith. Resolution 2023-064,Authorizing The City Manager To Enter Into A Contract With The Financial Engineering Company In An Amount Not-To-Exceed$55,350 To Conduct An Electric Rate Study So That Customer Rates Can Be Set Appropriately To Recover Expenses And Generate A Reasonable Financial Return To The City's General Fund. Resolution 2023-065, Authorizing The City Manager To Enter A Financial Advisory Agreement With PFM Financial Advisors LLC, And Appropriating Funds. Resolution 2023-067, Authorizing The City Manager To Enter Into A Professional Services Agreement With Altman, Rogers, & Co For External Audit Services, And Appropriating Funds. Action Memorandum 2023-005,Authorizing the City Manager to Approve Placement of a Memorial on the Jesse Lee Home Parcel By the Seward Community Library Association. Appoint Art LeMaster, Tanguy Libbrecht, and Sue Ward to the Historic Preservation Commission with terms to expire May, 2026. 46 City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards 2023 Historic Preservation Award to Tiffany & Al Siller National Historic Preservation Month Seward Pride Weekend City Manager Report Acting City Manager Norm Regis read a statement from the Seward Community Library and Seward Pride Alliance. He reiterated the message of being kind and respectful to the library staff. The library policy allowed for the community rooms to be rented out for private events. DeMoss inquired about the city finance director job posting as well as the current salary offered. Sowell responded the salary was $139,000. DeMoss wanted to know if that salary was competitive, because the job posting had not been filled. Council gave direction to see the position rescored by GovHR. Deputy Finance Director Sully Jusino added she would like to see the wages for the entire finance department rescored by GovHR. Calhoon asked if a central treasury report could be added to the council packets. This report would help with council know what amount of funding was available. Carmen Jackson Accountant M.C.Pehle (telephonically)said the central treasury report could be included as part of the City Manager Report for each council meeting. City Clerk Report—None City Attorney Report—None Other Reports and Announcements —None Council recessed the meeting at 8:14 p.m. Council resumed the meeting at 8:20 p.m. Presentations Seward Community Foundation Presentation by David Paperman. Electric Infrastructure Update by Bryan Thrall and James Unrein. PUBLIC HEARINGS Ordinances for Enactment—None 47 City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale Resolutions Requiring Public Hearing Resolution 2023-062,Recommending Kenai Peninsula Borough Approval of the Preliminary Replat of Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Unsubdivided Remainder of Block 6,Located at 110 Olga Street; Creating Two Lots,Lots 4& 5,Block 6,Fourth of July Creek Subdivision SMIC, Duchess Replat. Motion (Osenga/DeMoss) Approve Resolution 2023-062 Community Development Director Jason Bickling said that Planning & Zoning Commission voted to approve that preliminary replat. Notice of the public hearing being posted and published as required bylaw was noted and the public hearing was opened No one appeared and the public hearing was closed Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Resolutions Resolution 2023-066, Authorizing The City Manager To Enter Into A Contract With Seward City Tours For The Operation Of The Seasonal Shuttle Transportation Services For The 2024,2025,And 2026 Seasons, In A Total Amount Not To Exceed $827, 280 And Appropriating Funds. Motion (DeMoss/Osenga) Approve 2023-066 Calhoon said he removed this resolution from the consent agenda only because he questioned the payment schedule. Mayor McClure asked the Seward City Tours Operator Jonah Swiderski to speak to the contract payment schedule. Swiderski said the payment schedule would allow him to operate at full strength at the beginning of the contract as well as the end of the contract. DeMoss thanked Swiderski for his effort and thought Seward City Tours was doing a great job. Seward was lucky to have such a professional service. Motion Passed Unanimous Other New Business INFORMATIONAL ITEMS AND REPORTS Other Items 48 City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale Small Business Development Center(SBDC) Pt Quarter 2023 Report. Happy Youth Programs & Educational Resources (HYPER)Financial Report through March 31, 2023. CITIZEN COMMENTS Tim McDonald, inside city limits, felt the approval for a three-year contract with Seward City Tours was highly irregular. He was concerned that council was playing favorites for business owners. Tony Baclaan, inside city limits, thanked outgoing City Clerk Brenda Ballou for her 13 years of service with the city. On another topic, Baclaan spoke in support of the Drag Story Hour at the library. Baclaan noted the library staff had received just a small sample of the type of hatred that Baclaan has had to deal with his entire life. Christiane Smith, outside city limits, said she was frustrated to not be able to vote in the recent Special Municipal Election due to her residence outside the city limits. However, she appreciated the opportunities to speak to council and still be involved in the community. Smith also provided some constructive feedback on her recent experience using the city website. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Regis reminded everyone to be kind to library staff. He thanked David Paperman and Bryan Thrall for their presentations. Regis encouraged everyone to drive down Nash Road and see the electric poles. Sowell thanked the boards&commissions for attending the j oint work session.He noted the June 12, 2023 council meeting would contain a discussion item on the future of the electric utility. Finch thanked Tiffany and Al Siller for the efforts in preserving Seward history. He reminded everyone Memorial Day was approaching. Calhoon thanked the presenters, as well as the boards & commissions for the joint work session.He hoped the city could provide notice about upcoming power outages to all residents along Nash Road. Calhoon noted the month of May also contained Peace Officers Memorial Day,Fallen Fire Fighter Memorial Day, and Memorial Day. In the future, he would like to see more proclamations to honor those days in May. DeMoss thanked outgoing city clerk Brenda Ballou for her service and wished her well. DeMoss was pleasantly surprised how many positive emails council had received in regard to the Drag Story Hour. 49 City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale Wells agreed that proclamations should be carefully selected. On another topic, Wells was looking forward to attending his first Drag Story Hour. In regard to the question of annexation, Wells noted the city council does not have the authority to extend the city limits boundary. Barnwell appreciated the j oint work session with the boards&commissions.He thanked Mr. Thrall and Mr. Paperman for their presentations. Osenga thanked outgoing city clerk Brenda Ballou for her service with the city. McClure thanked Brenda Ballou for her service as city clerk. McClure announced the new animal shelter would have a grand opening on Saturday, June 10, 2023. McClure noted the free shuttle busses were funded by cruise ship head tax rather than citizen tax. Lastly,McClure said she would look into the website issues that were brought up by a citizen. Calhoon also wanted to remind everyone that Wednesday, May 24, 2023 was the Combat Fishing Tournament. Afterward, there would be a banquet in the heavy diesel equipment shop in AVTEC. EXECUTIVE SESSION Go into executive session to receive legal advice from the city attorney on the following topics: 1) The impact of election results on the Homer Electric Association (HEA) purchase agreement; 2) Potential Alaska public Offices Commission (APOC) claims of the City against Chugach Electric Association (CEA); and, 3) City-CEA wholesale power contract termination provisions. Motion (McClure/Finch) Go into executive session to receive legal advice from the city attorney on the following topics: 1) The impact of election results on the Homer Electric Association (HEA) purchase agreement; 2) Potential Alaska public Offices Commission(APOC) claims of the City against Chugach Electric Association (CEA); and, 3) City-CEA wholesale power contract termination provisions. Motion Passed Unanimous The Acting City Manager Norm Regis and Assistant City Manager Stephen Sowell were invited to stay. Utility Director Rob Montgomery and City Attorney Brooks Chandler were invited to join telephonically. Council recessed the meeting at 9:37 p.m. Council resumed the meeting at 9:45 p.m. 50 City of Seward,Alaska City Council Meeting Minutes May22, 2023 Volume 42, Pale Council went into executive session at 9:45 p.m. Council came out of executive session at 10:39 p.m. ADJOURNMENT The meeting was adjourned at 10:40 p.m. Kris Peck Sue McClure Deputy City Clerk Mayor (City Seal) 51 Ordinance 2023-016 An Ordinance of the Seward City Council, Amending Seward City Code Chapter 5 . 20 Improvement Districts Documents: • Agenda Statement • Ordinance • Alaska Statute 29.46 • Improvement District Form • Improvement District Petition 52 City Council Agenda Statement Meeting Date: June 12, 2023 To: City Council From: Norm Regis, Acting City Manager Subject: Ordinance 2023-016: Amending Seward City Code Chapter 5.20 Improvement Districts Background and justification: During the Seward City Council Special Meeting on May 8t", Council directed City Administration to bring forward an Ordinance to address the needed modifications to Title 5 which would allow the City to provide a mechanism for assisting private property owners in the installation of public utilities which are required for residential development. Although the City has a current program for assisting Developers, no such mechanism is in place for private landowners. Recently, a petition was filed by several landowners inside City limits, but no code language existed for City Council to provide financial assistance for the cost of the utilities. Additional discussion needs to take place regarding funding such a program as well if this ordinance passes. Code Sections affected by this Ordinance: Amended Section Section Title Amendment 5.20.010 AuthorftV and Intent Added"intent"to the headin 5.20.010 a AuthorftV and Intent Added section b to provIde a mechanism for 0tv Financial ContrlbUtlon 5.20.015 a Initiation Added verbiage requIrInq the list of pai-cels to be included in the petItIon 5.20.015 a Initiation Removed 50%cost provIslon as that info is unknown at the time of petItIon 5.20.015 a Initiation Added verbiage to Incorporate AS 29.46 verbia e re ardin 50%of property value representation 5.20.025 c Hearinq on Necessity Incorporated AS 29.46.1020 b Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.3 Housing Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable 53 Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking R Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance: $ n/a Finance Director Signature: ✓ " Attorney Review x Yes Attorney Sam Severin Signature: Not applicable Comments: Administration Recommendation x Adopt Ordinance Other: 54 Sponsored by: Regis CITY OF SEWARD,ALASKA ORDINANCE 2023-016 An Ordinance of the Seward City Council, Amending Seward City Code Chapter 5.20 Improvement Districts WHEREAS,there is a need to provide a mechanism in code for the City Council to, when funds are available, provide for up to 50 percent of the costs of extending public utilities to property owner's undeveloped property in order to incentivize installation of public utilities and residential development within city boundaries. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code 5.20 is amended to read as follows(new language is in bolded italics and underlined and deleted language is men : Chapter 5.20. Improvement Districts 5.20.010 Authority and Intent LqLA special improvement district may be initiated either by council or by petition rom property owners for any public improvements. (b) It is the intent of this chapter to permit the city, when funds are available, to pay for a portion of the costs of*extendin,-public utilities to the undeveloped property in order to incentivize installation of*public utilities and property development within city boundaries. 5.20.015 Initiation. (a) Initiation by petrtron. Improvement districts and assessments may be initiated by petition to the council of the owners of*up to one-half in value of the property to be benetitted. A_ petition shall be in a form prescribed by the city manager which shall include a description of the improvements sought by the petition as well as a list of the parcel(s) to be bene ited. whieh will bear-at least 50 per-eent of the estifnated east of th i . ffit satight by wee. The petition, when signed, shall be filed with the city clerk. (b) Initiation by council The council by motion or other action may direct the city manager to make a survey and report on a proposed council initiated special improvement district. 55 5.20.020 Reports on necessity, cost, etc. Upon receipt by the city manager of the petition from the city clerk, or upon direction of the council, the city manager shall make a survey and report to council concerning the need for and desirable extent and estimated cost of each proposed local improvement. The report shall contain a map or legal description of the proposed district. After completion of the report, a public hearing shall be held. 5.20.025 Hearings on necessity. (a) Purpose. The hearing shall determine whether the proposed improvement district is in the public interest and necessary. (b) Notice. (1) Notice of the public hearing shall be published in a newspaper of general circulation in the city at least once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth publication shall occur at least one week prior to the hearing. The city clerk shall send a written notice by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed. (2) The notice shall include a summary of the improvement, the designation of the properties to be assessed in the special improvement district, the purpose of the public hearing and the time and place fixed for the public hearing. Mailed notices shall include a designation of the addressee's property to be assessed. Each notice shall generally inform the property owner of the manner and method of protesting or objecting to the action to be taken at the public hearing. (c) Written protests. If protests in writing are made by the owners of property who shall bear 50 percent or more of the estimated cost of the improvement, the council shall not proceed with the improvement until the protests have been reduced to less than 50 percent, except upon the approval of not less than few five members of the council. (d) Changes and revisions. After hearing all interested persons favoring or opposing the proposed improvement, the council may decrease the extent or value of the improvement, and may delete from the district properties not benefited by the improvement. 5.20.030 Resolution to proceed. After the public hearing is closed, council shall adopt or reject a resolution to proceed with the proposed improvement. The resolution to proceed shall find that the improvement is necessary and will benefit the properties to be assessed. The findings of the council are conclusive. The resolution shall require an account to be kept of all costs of the improvements and direct the proper city official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. (Ord. 425, 1976; Ord. 93-18) Page 2 of 7 56 5.20.035 Computation of assessments. (a) Costs of improvements. The costs of an improvement shall be the actual costs of the improvement, including acquisition of interests in land for the improvement, design, engineering, administration, overhead, professional services, guarantee fund, bond costs and interest incurred as a result of the improvement and all other costs resulting from the construction of the improvement. (b) Method of apportionment. All property included within the improvement district shall be considered and held to be all the property specially benefited by such public improvement and shall be the property to be assessed to pay the cost and expense thereof. Council may determine upon and use any method for spreading the assessment among the properties within the district, which bears a reasonable relationship to the benefit received by the properties. (c) Assessment roll After the improvement has been completed and the costs of the improvement computed, the city manager shall prepare an assessment roll for the district. The special assessment roll shall contain property descriptions, names of owners of record and assessment amounts. When the assessment roll is completed, the council shall fix a time and place for a public hearing on objections to the assessment roll. 5.20.040 Hearings on objections to assessment roll. (a) Purpose. The hearing shall provide affected property owners the right to object to the method of apportionment used in the assessment roll. (b) Notice. (1) Notice of the public hearing shall be published in a newspaper of general circulation in the city at least once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth publication shall occur at least one week prior to the hearing. The city clerk shall send a written notice by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed. (2) The notice shall include a summary of the improvement, the designation of the properties to be assessed in the special improvement district, the purpose of the public hearing and the time and place fixed for the public hearing. Mailed notices shall state the amount of assessment against the particular tract. Each notice shall generally inform the property owner of the manner and method of protesting or objecting to the method of apportionment. (c) Correction to the roll All persons concerned shall have a right to present their objections to the assessment and to point out errors and inequalities and submit such reasons for amendments and corrections as they may have. Council shall have power to vary the assessments in individual cases where the property assessed is not benefited commensurate with the amount of the assessment. After the council has heard all objections and suggestions, it shall correct all errors. When the roll is finally determined, the city clerk shall so certify. 57 5.20.045 Resolution on assessments. After the public hearing and determination of the assessment roll, the council by resolution shall confirm the special assessment roll of the special assessment district. The resolution shall provide for the levy and payment schedule of the assessments. No payment shall be required within 60 days after the resolution. Deferred or installment payments shall bear such interest as the city council may prescribe in the resolution. 5.20.050 Notice of assessment. Within ten days after final passage of the resolution levying the assessment, the city clerk shall mail, postage prepaid, a notice to the owner of each property assessed, which notice shall designate the property, the amount of the assessment, the time of delinquency and the amount of penalty. Within five days after the notices have been mailed, the clerk shall file his affidavit setting forth such mailing, which affidavit shall be conclusive as to the facts therein set forth. 5.20.055 Receipts from special assessments. Accounts for special assessment rolls shall be created and maintained in accordance with generally accepted governmental accounting principles. Moneys collected from special assessments shall be used solely to pay the cost of the improvements to which they apply and to the principal of and interest on indebtedness to the city. 5.20.060 Premature expenditures. No expenditures, other than for administrative engineering and legal work for any local improvement, the cost of which is to be borne by special assessments on the property benefited, shall be made unless the cash is on hand or bonds have been authorized to finance the cost thereof. 5.20.065 Special assessment bonds—authorized. The council may by ordinance authorize the issuance and sale of special assessment bonds to pay all or part of the cost of an improvement in a district. 5.20.070 Special assessment bonds—guarantee fund. Before the council may issue special assessment bonds, it shall establish a guarantee fund and appropriate to the fund annually a sum adequate to cover any deficiency in meeting payments of principal and interest of bonds issued by reason of nonpayment of assessments when due. In anticipation of delinquent assessments there may be added to each separate assessment appearing on the assessment roll a sum not less than three percent nor greater than ten percent of the assessment. Page 4 of 7 58 5.20.075 Penalty. Penalty for late payment of assessments shall be set in the resolution confirming the special assessment district. 5.20.080 Assessment of all benefiting property. The council may assess for an improvement any real property, or any interest in real property, and the property specially benefited may include abutting, adjoining, adjacent, contiguous, noncontiguous or other property or interest in property benefited directly or indirectly by the improvement. The property to be assessed may include any property which is otherwise, for any reason, exempt from taxation by law. 5.20.085 Property owner. The person whose name is listed on the latest tax roll as the owner of the property to be assessed is presumed to be the legal owner of the property. If the property owner is unknown, the property may be assessed in the name of the "unknown owner." No assessment is invalidated by a mistake, omission or error in the name of the owner if the property is correctly described. 5.20.090 Assessments to be lien on property. Such assessment shall be a lien upon the property assessed from the time the assessment is levied, which lien shall be paramount and superior to any other lien heretofore or hereafter created whether by mortgage or otherwise, except a lien for prior assessments and for general taxes, and shall be payable at such time as city council may prescribe and may be enforced in the same manner provided for the collection and enforcement of general taxes. 5.20.092 Delinquent assessment installments. Upon the delinquency of an assessment installment there shall be due and payable in addition to the delinquent installment a penalty on the delinquent installment determined in accordance with the resolution confirming the assessment roll. Notice of the delinquency shall be mailed to the owner of record. The notice shall describe the delinquency and state that the entire principal balance of the assessment, plus accrued interest and penalty on the principal balance, shall be due and payable if the delinquent installment, plus penalty and interest, is not paid within six months of the date of the delinquency. A delinquency in the payment of an installment is cured by payment of the delinquent installment, plus penalty and interest, within six months of the date of the delinquency. If a delinquent installment, plus penalty and accrued interest, is not paid within six months of the date of the delinquency, the entire principal balance of the assessment, plus accrued interest and penalty on the principal balance, shall be due and payable. Created: 2023-04-18 15:04:37 [EST] (Supp. No.26-1,Update 1) Page 5 of 7 59 5.20.095 Foreclosure of liens for unpaid assessments. Liens for unpaid assessments shall be foreclosed and the property sold in the same manner as provided for foreclosure of property for taxes. 5.20.100 Assessments to be binding. The regularity or validity of assessments as provided herein may not in any manner be contested or questioned by any proceeding whatsoever by any person not filing objections to such assessment roll prior to the confirmation thereof. 5.20.105 Appeals. The decision of council upon any objective may be reviewed by the state superior court in the manner prescribed by law and city charter. 5.20.110 Reassessments—Invalidation of original assessment. Whenever an assessment provided for in this chapter is set aside, annulled or declared void, or its enforcement refused by a court of the state or the United States, whether directly or by virtue of a decision of a court, the council may, by ordinance or resolution, make a new assessment or reassessment upon the lots, blocks or parcels of land benefited by the improvement. The reassessment shall be based on the special and peculiar benefit of the improvement to the respective parcels of land assessed at the time it was originally made. 5.20.115 Reassessments—Valid notwithstanding irregularities. The proceedings required by law to be taken before the making of an original assessment are not required to be taken in connection with a reassessment under this chapter. The reassessment shall be made and become a charge upon the property notwithstanding the omission, failure or neglect of an officer, body or person to comply with the provisions of law relating to improvement and assessment, and whether or not the proceedings of the council or a person connected with the work may have been irregular or defective and whether or not an irregularity was jurisdictional. Section 2. This ordinance shall take effect ten days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,26tn day of June 2023. Page 6 of 7 60 CITY OF SEWARD,ALASKA ORDINANCE 2023-016 THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 61 Sec. 29.46.020. Procedure. (a) A municipality may prescribe by ordinance the procedures relating to creating special assessment districts , making tocat improvements , Levying and collecting assessments , and financing improvements , including the following : (1) a procedure for filing petitions ; (2) a survey and report by the mayor concerning the need for, desirable extent of , and estimated cost of each proposed tocat improvement ; (3) a public hearing on the necessity for the proposed tocat improvement ; (4) a resolution or ordinance determining to proceed or not to proceed with the proposed tocat improvement ; (5) a public hearing by the governing body on the special assessment roll for the proposed tocat improvement ; (6) published notice of each public hearing required by this section and mailing notice to each record owner of real property in the special assessment district ; (7) a resolution or ordinance confirming the special assessment roll for the proposed tocat improvement . (b) If protests as to the necessity of a proposed tocat improvement are made by owners of property that will bear 50 percent or more of the estimated cost of the improvement , the governing body may not proceed with the improvement until the objections have been reduced to Less than 50 percent , except on approval of not fewer than three-fourths of the governing body . (c) To the extent that a municipality does not prescribe a procedure for special assessments as permitted by this section , the municipality shall comply with the special assessment procedures set out in AS 29 .46 . 030 — 29 .46 . 100 . (d) A municipality may by ordinance provide for deferral of payment of att or part of the assessments on real property owned and occupied as the primary residence and permanent place of abode by a resident who is economically disadvantaged as determined under criteria established in the ordinance . The assessment becomes due when the property ceases to be owned by the resident who qualified for the deferral . 62 City of Seward City Manager's Office PO Box 167 • Seward, AK 99664 907-224-3331 www.cityofseward.us Improvement District — Citizen Initiated Petitioner and Alternate Petitioner Information Please list the petitioner and alternate petitioner information. The petitioner is the spokesperson for the Improvement District. The alternate petitioner speaks on the behalf of the petitioner when the petitioner is unavailable. Petitioner: Name: Address: Email: Phone number(s): Alternate Petitioner: Name: Address: Email: Phone number(s): Improvement District Information Please provide a description of the improvement sought by the petition, along with the location of the improvement. 63 Information Regarding Petition Process Seward City Code 5.20.15 (a) requires the attached petition to be signed by the owners of property which will bear at least 50 percent of the estimated cost of the improvement sought by the petition. When the petition is signed, the petition is filed with the City Clerk's Office. The city clerk will certify the petition and forward it to the city manager. The city manager will prepare a survey and report in the form of a resolution to the city council concerning the need for and the desirable extent and estimated cost of the improvement district. A public hearing will be held on the resolution. The city clerk will notify each property owner in the improvement district, of the date and time of the public hearing, 15 days prior to the time of public hearing. The city council will hold the public hearing and will either adopt or reject the resolution to proceed with the improvement. After hearing all interested persons favoring or opposing the proposed improvement, the council may decrease the extent or value of the improvement, and may delete from the district, properties not benefited by the improvement. The findings of the council are conclusive. For office use only Date petition received: Received by: City clerk certification: Certified: 0 Yes ❑ No Date certified: Reason for denial: Date forwarded to city manager: City council agenda date: 64 Petition Requesting the Seward City Council Establish a Local Improvement District For _ in the (type of improvement) (name of subdivision or area) All improvements are paid for by the property owners. A public hearing will be held to determine the assessment for each property. Printed Property Property Owner Property Address, Borough Tax I D#,or Date Owner Name Signature Mailing and Email Address Property Description (Subdivision name, Lot&Block) Ordinance 2023-017 Amending Seward City Code Chapter 2.15 — Ordinances and Resolutions Documents: • Agenda Statement • Ordinance 2023-017 66 City Council Agenda Statement Meeting Date: June 12, 2023 To: City Council From: Norm Regis, Acting City Manager Subject: Ordinance 2023-017: Amending Seward City Code Chapter 2.15 Ordinances and Resolutions Background and justification: There is currently no prohibition on bringing substantially similar legislation before City Council after the Council has voted against the legislation. It is not in the City's interest to use limited meeting time and city resources to consider legislation which has recently been defeated. While this ordinance prohibits legislation coming before the City Council for 90 days if the legislation is defeated, there is a mechanism for City Council to direct that legislation comes forward if there is a need to do so. This ordinance ensures that necessary legislation can always be introduced, while also allowing the city to wisely utilize resources and be good stewards of time at City Council meetings. Amended Section Section Title Amendment 2.15 036 Reintroduction of Defeated Le islation Created Headin 2.15 036 A Reintroduction of Defeated Le islation Createdp(B)i-eqarding and n resoluflons may not he reintroduced 2.15 036 B Reintroduction of Defeated Le islation Createdordinances rma not be reintroduced 2.15 036 C Reintoduction of Defeated Le islation Created Aq a provision for Ci Cound''to direct that legislation be brow ht fm and Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: All aspects of the Comprehensive Plan are affected. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this $ 0 legislation: This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): ❑ Budgeted Line item(s): 67 Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance: $ n/a Finance Director Signature: ✓� Attorney Review x Yes Attorney Signature: Sam Severin 5/17/2023 Not Comments: applicable Administration Recommendation x Adopt Ordinance Other: 68 CITY OF SEWARD,ALASKA ORDINANCE 2023-017 An Ordinance of the Seward City Council, Amending Seward City Code Chapter 2.15—Ordinances and Resolutions WHEREAS,there is currently no prohibition on bringing substantially similar legislation before council after council has voted against the legislation; and WHEREAS, it is not in the City's interest to use limited meeting time and city resources to consider legislation which has recently been defeated; NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Chapter 2.15 — Ordinances and Resolutions is amended by addition of a new section 2.15.036 as follows (new language is in bolded italics): 2.15.036—Reintroduction of Defeated Legislation A. If*a resolution is defeated by the council, the same or a substantially similar resolution may not be reintroduced for a period of 90 days following the defeating vote. B. If*an ordinance is defeated by the council, the same or a substantially similar ordinance may not be reintroduced for a period of*90 days following the defeating vote. C. The city council may direct legislation to be brought forward at any time, regardless of* whether the same or substantially similar legislation was defeated in the last 90 days. Section 2. This ordinance shall take effect 10 days after adoption. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,the 10th day of July, 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 69 CITY OF SEWARD,ALASKA ORDINANCE 2023-017 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 70 Resolution 2023-070 : Accepting The State Of Alaska, Healthy & Equitable Communities Grant In The Amount Of $49, 162, Acting As A Pass- Through Agency For Seward Prevention Coalition And Appropriating Funds Documents: • Agenda Statement • Resolution 2023-070 • Attachments o MOA C0622-584-RX o Grant Information 71 City Council Agenda Statement Meeting Date: June 12, 2023 To: City Council From: Norm Regis, Acting City Manager Subject: Resolution 2023-070: Accepting The State Of Alaska, Healthy & Equitable Communities Grant In The Amount Of $49,162, Acting As A Pass- Through Agency For Seward Prevention Coalition And Appropriating Funds Background and justification: The City of Seward was notified on May 17, 2023 that we had been awarded the State of Alaska, Healthy and Equitable Communities Grant in the amount of $49,162. This is a pass-through grant and we will be working with the Seward Prevention Coalition (SPC). The SPC will be working with coalition member agencies and other organizations to enhance access and remove barriers to services. SPC and member organizations will collaborate on the development and implementation of a Youth Mental Health campaign to educate the community on Youth Mental Health issues and destigmatizing accessing services. This campaign will be in partnership with the Center of Health and Safety culture, who have expertise in the science of stigma and positive community campaign development. Funding will be used to design and produce educational materials that will be disseminated into the community, as well as support a portion of the contract costs with CHSC. Youth 360, which is a program under SPC, is going to increase knowledge of substance use patterns among youth in the community and educate parents and families on protective factors that can decrease the risk. Funding will be used to design and produce educational materials that will be disseminated into the community. Youth Mental Health issues have grown significantly since the Covid-19 pandemic. 44% of Seward youth report having poor mental health, that number jumps even higher when you look at just the female students, where 74% report poor mental health. Mental Health First Aid Training is an evidence-based program that trains adults, adults who work with youth, and teens how to identify mental health issues, respond when someone is in crisis, and how to connect to resources. SPC will train 6 adults in our community to become trainers in Mental Health First Aid. There will be 2 people trained for each program: Adult, Adults who work with Youth, and Teen because the program requires that 2 trainers be present for each training. Funding will be used to pay for the fees for the trainings, and travel costs if the trainee prefers an in-person class over virtual. Once trained the trainers will provide Mental Health First Aid Trainings to the community for free. This resolution accepts the funding from the State of Alaska and provides a mechanism for passing the grant funds to the Seward Prevention Coalition. 72 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 1.3.4 Public Facilities and Services. Continue to improve the quality of public facilities and services made available to the residents of Seward. 2.2.6 Health Care We value effective, accessible, and affordable healthcare. Strategic Plan: Page 19 Maintain and enhance medical and social services. Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ ✓ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted ✓ Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance/Net position - restricted $ Fund Balance/Net position - unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: 54 -z Attorney Review F Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Approve Res. Other: 73 Sponsored by: Regis CITY OF SEWARD,ALASKA RESOLUTION 2023-070 A Resolution of the City Council of the City of Seward,Alaska,Accepting The State Of Alaska,Healthy& Equitable Communities Grant In The Amount Of $49,162, Acting As A Pass-Through Agency For Seward Prevention Coalition, And Appropriating Funds WHEREAS, on May 8, 2023 The Seward City Council passed Resolution 2023-053 supporting the Memorandum of Agreement to serve as the pass-through agency for Seward Prevention Coalition for The State of Alaska, Healthy & Equitable Communities Grant and submission of the grant application; and WHEREAS, the State of Alaska Division of Public Health agrees to provide support to the community for COVID-19 response and mitigation activities; and WHEREAS, the Healthy & Equitable Communities Project Team is available to consult and provide technical assistance to government entities for health equity funds and to pre-approve pass-through recipients of award funding; and WHEREAS, the Department of Public Health agrees to provide $49,162 in funds in accordance with the terms of this agreement; and WHEREAS,the City of Seward agrees to conduct the services described in the application and proposal response following the last page of Memorandum of Agreement (MOA) #C0622- 5 84-RX. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council accepts the Healthy & Equitable Communities Grant in the amount of$49,162 and agrees to the MCA between the HEC, DPH, and the City of Seward as a pass-through agency for Seward Prevention Coalition. Section 2. Funding for this activity will be recorded in the City's Pass-Through grant fund. Funds will be received in Federal Grant revenue account 30201-0000-4251 and these funds will be appropriated for the pass through to the Pass-Thru Payments account 30201-0000-7009. Section 3. This resolution shall take effect immediately upon adoption PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of June, 2023. 74 CITY OF SEWARD,ALASKA RESOLUTION 2023-070 THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 75 OF T Department of Health w���ri/yam THE STATE A DIVISION OF PUBLIC HEALTH Of A L1 i/� SKA Director's Office 1� - - P.O.Box 110610 r" -_-_ GOVLRNOR MIKL L7UNLEAVY Juneau,Alaska 99811-0610 Main:907.465.3090 Fax:907.465.4632 Healthy & Equitable Communities Memorandum of Agreement (MCIA), Between State of Alaska — Department of Health Division of Public Health (DPH) - and - City of Seward MCIA # C0622-584-RX I. PURPOSE AND SCOPE The State of Alaska, Dept of Health, Division of Public Health will provide funding to Alaskan local governments in support of creating and sustaining healthy and equitable communities around the state. This project is funded through two federal grants equally(50%/50%split) with ALN/CFDA codes 93.391 and 93.268. Funding will support the following activities and strategies to promote and build healthy & equitable communities around the state. All funded activities must have an emphasis on high risk, underserved population groups. • Ensure a fair and adequate baseline of care is established for populations at higher risk that are underserved and who are disproportionately impacted by COVID-19 by expanding existing or developing new mitigation and prevention resources and services; • Increase/improve data collection and reporting for populations disproportionately affected by COVID-19 to guide current and future pandemic response; • Build, leverage or expand infrastructure support for COVID-19 or future pandemic prevention and control among populations that are at higher risk or underserved; • Mobilize partners to build and promote healthy and equitable communities, improving everyone's opportunities for living a healthy life, particularly those who are disproportionately impacted by COVID-19; • Improve access to COVID-19 vaccine, as well as other necessary vaccines, for individuals who are higher risk or underserved. II. THE STATE OF ALASKA DIVISION OF PUBLIC HEALTH (DPH) AGREES TO: Provide support to the community for COVID-19 response and mitigation activities. The Healthy& Equitable Communities Project Team is available to consult and provide technical assistance to government entities for health equity funds and to pre-approve pass-through recipients of award funding.The team will also ensure that approved activities meet the funding requirements. DPH agrees to provide$49,162 in funds in accordance with the terms of this agreement. 76 III. CITY OF SEWARD AGREES TO: Conduct the services as described in the attached application and proposal response following the last page of this MOA. Invoicing The recipient will submit quarterly invoices detailing services performed. Quarterly invoices should be supported with completed reporting templates and any applicable backup documentation such as receipts, payroll information, sub award agreements, etc. Invoices are due January 10,April 10, July 10, and October 10 for each quarter. The invoice must: • Reference the recipient's name,address,and phone number • Reference the contract number:C0622-584-RX • Include the City of Seward's invoice number • Reference the Alaska Division of Public Health—Healthy& Equitable Communities MOA Send invoices to:doh.publichealth@alaska.gov (reference"C0622-584-RX MOA Reimbursement Request" in the subject line) Failure to include the required information on invoices may cause an unavoidable delay to the payment process. The State will pay all invoices within thirty(30) days of invoice approval by the project director.The recipient shall submit final invoices no later than 30 days after the MOA expires. REPORTING: Reporting requirements will be due at the same time as invoices. Payment will not be issued unless necessary reporting is attached. Reporting requirements will be determined during the MOA preparation and will be dependent upon the type of activities selected. Entities are encouraged to collaborate with hospitals, schools, and community organizations to improve the outcomes for their population. Any projects that will be collecting data may have additional reporting requirements. Initial information about the project will be needed, including: • Who is collecting data? • Why is data being collected? • What communities/populations are being researched? • What type of data is being collected? • Estimated timeframe of data collection • How will this data be used? IV. JOINT RESPONSIBILITIES: Should there be a conflict amongst the documents, the following order of precedence shall apply:first, this agreement; second, the application; third, the proposal. Both parties agree to communicate timely and effectively as needed to support the goals of this agreement. Points of contact for both parties are as follows: State of Alaska—DPH: Primary Points of Contact: Judy Holland, Project Director Judy.Holland@alaska.gov 907/334-2669 77 Raquel Eisenmann, Community Coordinator raquel.eisenmann@alaska.gov 907/782-6870 Send invoices to: doh.publicheaith@alaska.gov (reference"C0622-584-RX MOA Reimbursement Request" in the subject line) City of Seward: Primary Point of Contact: Naneth Ambrosiani nambrosiani@cityofseward.net 907/224-4063 Finance Point of Contact: Sully Jusino sjusino@cityofseward..net 907/224-4064 Other(Signatory): Sully Jusino Email phone V. PERIOD OF AGREEMENT AND TERMINATION: This agreement will be in effect from the date of execution through May 31, 2024. The services may extend beyond that date by mutual agreement of both parties. Any extension provided will be for time only; no additional funds will be offered. VI. SIGNATURES: By signature of the below, both parties agree to the terms of this MOA. _~ Y Ma 10, 2023 BY: DATE: Judy Holland, DOP Project Director BY: DATE: Sully Jusino, Cit of Seward l BY: _ DATE: 05/15/23 - Christy Lawton, DPH Acting Director BY: DATE: 5/15/2023 Matthew Meienberg, DOH Procurement Specialist 78 0F'r THE STATE Department of Health �a DIVISION OF PUBLIC HEALTH o 1ALASKA Director's Office P.O. Box 110610 ` GOVERNOR MIKE DUNLEAVY Juneau,Alaska 99811-0610 Main:907.465.3090 O ALAS Fax: 907.465.4632 Healthy & Equitable Communities Round 2 Funding for Cities and Boroughs —Application and Memorandum of Agreement Information PURPOSE: The State of Alaska, Department of Health, Division of Public Health will provide funding to Alaskan local governments in support of creating and sustaining healthy and equitable communities around the state. Funding will be available through May 31, 2024 to support the following activities and strategies to promote and build healthy and equitable communities around the state. All funded activities must have an emphasis on high risk, underserved population groups. • Ensure a fair and adequate baseline of care is established for populations at higher risk that are underserved and who are disproportionately impacted by COVID-19 by expanding existing or developing new mitigation and prevention resources and services; • Increase/improve data collection and reporting for populations disproportionately affected by COVID-19 to guide current and future pandemic response; • Build, leverage or expand infrastructure support for COVID-19 or future pandemic prevention and control among populations that are at higher risk or underserved; • Mobilize partners to build and promote healthy and equitable communities, improving everyone's opportunities for living a healthy life, particularly those who are disproportionately impacted by COVID-19; • Improve access to COVID-19 vaccine, as well as other necessary vaccines, for individuals who are higher risk or underserved. SCOPE OF FUNDING: Strategies that are implemented should aim to build infrastructures that both improve health outcomes for higher risk underserved Alaskans in the current COVID-19 pandemic and set the foundation for future responses. This application mentions several eligible activities, but communities are not limited in scope to these examples. There are several resources available for communities to assist them in determining what types of activities may be proposed.The Alaska Health Equity Index utilizes data from the US Census Bureau and the US Centers for Disease Control and Prevention's Social Vulnerability Index and is an excellent reference to assist communities in identifying target populations* and areas of need. The Healthy Alaskans team has identified priority health topics for the Healthy Alaskans 2030 plan including strategies and actionable objectives within each strategy. Both resources highlight the needs of Alaskans, and communities are encouraged to develop plans that incorporate factors from either of these resources. *Target populations can include but are not limited to: • Low income or homeless individuals • Individuals/families/communities with limited access to tech nology/internet • Individuals/families/communities who face food insecurity 79 • Communities with limited to no transportation access • Individuals without access to health care • Populations that do not speak English as their first language • Rural communities/areas where physical services are not accessible • Refugee/immigrant communities that face economic, cultural, or linguistic barriers to accessing health care services • Individuals with disabilities • Older adults • Children • Individuals with mental health or substance-related disorders Funding is calculated using two factors: population size, and the Alaska Health Equity Index. ELIGIBILITY: Local governments are eligible to apply and may propose plans to engage one or more communities and geographic areas. The definition of communities may also include a group of people who have particular characteristic in common (e.g. share similar cultural beliefs or interests). Please work with your local tribes, borough, or municipality to ensure efforts are coordinated. DHSS allows recipients to act as pass-through entities to provide funding to other recipients, including community-based organizations serving populations who may experience health inequities. Technical assistance will be provided throughout the funding period to assist with reporting, advancing approved projects, pre- approval of activities and invoice processing. If you live in an unincorporated census area or census designated place, are aware of an entity or organization that is interested in implementing this work and unsure about how to access this funding opportunity, please contact Judy.Holland@alaska.gov or HECommunities@alaska.gov to discuss potential alternative opportunities. Designated entities must have the capacity to manage funds and implement projects within the scope of the funding.4f c-a-MM-Unities chose to pursue this route for funding, _21tern-ative entities Must be- id-entified- byApril , 2 The state intends to make available an alternate method of procurement for these entities, and the timeline for funding will be dependent upon the number of non-governmental entities identified across the state for this option. We will make every attempt to accommodate alternative requests. For entities that chose to pursue this option, please be aware that the funding can take significantly longer to award through alternate procurement methods. REVISION: If communities chose to pursue this route for funding, alternative entities must be identified by 5:00 on April 20, 2023. REPORTING: Reporting requirements will be due at the same time as invoices. Payment will not be issued unless necessary reporting is attached. Reporting requirements will be determined during the MOA preparation and will be dependent upon the type of activities selected. Entities are encouraged to collaborate with hospitals, schools and community organizations to improve the outcomes for their population. Any projects that will be collecting data may have additional reporting requirements. Initial information about the project will be needed, including: - Who is collecting data? - Why is data being collected? - What communities/populations are being researched? - What type of data is being collected? - Estimated timeframe of data collection - How will this data be used? 80 PERIOD OF AGREEMENT, IMPORTANT DATES AND DEADLINES: May, 2023—May 31,2024 Period of Agreement Wed. March 28, 10:OOam Member call via zoom hosted by Alaska Municipal League Tuesday, May 2, by 5:00 Applications due to HECommunities@alaska.gov May, 2023 Award funding to Communities via signed MOA May 31, 2024 Final receipts due to DPH, payments issued to Communities Submit questions to:Judy.Holland@alaska.gov or HECommunities@alaska.gov TERMS OF PAYMENT: Funds will be reimbursed through invoicing upon approval of MOA. Communities who do not apply for funding by May 3 will forfeit their allocation and that funding will be reallocated at the State's discretion. Communities wishing to propose projects larger than their allocated amounts can apply for this forfeited funding by contacting Judy Holland at Judy.Holland@alaska.gov or HECommunities@alaska.gov. PRIOR APPROVAL REQUIRED*: • Facility modifications • Vehicles • Furniture • Equipment over$25,000 *If you wish to utilize funds for any of the above items, please provide a detailed description of how these items will fit into the overall goal of the project they will support and how they will be used. FUNDS CANNOT BE USED FOR: • Programs or services already funded by another HSS grant, contract or MOA • Research • Clinical care • Land or buildings • Publicity or propaganda If these funds are used to administer COVID-19 testing or vaccine services recipients must: • Establish/maintain a means to ensure that all positive COVID testing results performed by this entity/sub- recipient/pass though entity is reported to the State of Alaska Department of Health within 24 hours of administration. • Establish/maintain a means to ensure that the COVID-19 vaccine administration performed by this entity/sub-recipient/pass though entity is reported to the State of Alaska Department of Health. All vaccinations must be reported within 24 hours of administration. Please complete the following application to apply for this funding. Details from your application will be used to develop the MOA. Submit completed application and W9 to: HECommunities@alaska.gov and cc Judy.Holland@alaska.gov. 81 Healthy and Equitable Communities Memorandum of Agreement Application Primary Contact Information: (Please make sure to include name, phone number, email and physical address for all contacts listed.) Program Contact:Naneth Ambrosiani Phone number: (907) 224-4063 Email: nambrosiani9cityofseward.net Physical Address: 410 Adams Street, Seward, Ak 99664 Finance Contact:SUJJ)r JUSino Phone number: (907) 224-4064 Email: sjusion@cityofseward.net Physical Address: 410 Adams Street, Seward, Ak 99664 Other Contact that needs to sign/be listed on the Memorandum of Agreement (MOA): Contact: Sully Jusino Phone number: Email: Physical Address: Please list communities and partners intended to be part of this funding, either through subawards or support. Community/Partner Name(s): Seward Prevention Coalition SCOPE and AMOUNTS: Please check activities from the menu below. In the final box, indicate the dollar amount anticipated. All activities selected must have an emphasis on high risk, underserved population groups. 82 Menu of Activities 1. Ensure a fair and adequate baseline of care is established for populations who are disproportionately impacted by COVID-19 by expanding existing or developing new mitigation and prevention resources and services targeted at higher risk, underserved Alaskans: • Expand reach of case investigation and contact tracing • Enhance availability of supportive services that enable individuals to successfully isolate or quarantine • Collaborate with community groups who can connect people at higher risk for COVID 19 with community services • Improve access to vaccination information and services • Reduce the rate of preventable hospitalizations by improving access to primary and preventative care • Improve/increase access to health insurance • Provide new or improved access to mental health services or provide education for/destigmatize existing services • Provide/improve access to substance use disorder treatment/tobacco cessation resources or provide education for/destigmatize existing services • Adopt strategies in the built environment that can mitigate the impact of COVID-19, for example establishing new pedestrian zones to minimize crowding and encourage physical activity • Assess and adapt health policies, for example food service guidelines, to ensure they reach higher risk underserved Alaskans • Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. The Seward Prevention Coalition (SPC) will work with coalition member agencies and organizations to enhance access and remove barriers to services. SPC and member organizations will collaborate on the development and implementation of a Youth Mental Health campaign to educate the community on Youth Mental Health issues and destigmatizing accessing services. This campaign will be in partnership with the Center for Health and Safety Culture, who have expertise in the science of stigma and positive community campaign development. Funding will be used to design and produce educational materials that will be disseminated into the community, as well as support a portion of the contract costs with CHSC. Youth 360, which is a program under SPC, is going to increase knowledge of substance use patterns among youth in the community, and educate parents and families on protective factors that can decrease the risk. Funding will be used to design and produce educational materials that will be disseminated into the community. Youth Mental Health issues have grown significantly since the Covid-19 pandemic. 44%of Seward youth report having poor mental health,that numberjumps even higher when you look at just the female students, where 74% report poor mental health. Mental Health First Aid Training is an evidence-based program that trains adults, adults who work with youth, and teens how to identify mental health issues, respond when someone is in crisis, and how to connect to resources. SPC will rain 6 adults in our community to become trainers in Mental Health First Aid. There will be 2 people trained for each program: Adult, Adults who work with Youth, and Teen because the program requires that 2 trainers be present for each raining. Funding will be used to pay for the fees for the trainings, and travel costs if the trainee prefers an in-person class over virtual. Once trained the trainers will provide Mental Health First Aid Trainings to the community for free. Total $30,000 83 Depending on activities selected, reporting requirements may include some or all of the following measures: 1.1 Number of COVID-19 mitigation and prevention resources and services delivered in support of populations that are underserved and disproportionately affected. 1.2 Number of COVID-19 tests completed by test type, results, and race and ethnicity 1.3 Caseload, number of cases per case investigator, and number of contacts per contact tracer during the data collection period 2. Increase/improve data collection and reporting for populations disproportionately affected by COVID-19 to guide current and future pandemic response: • Educate health care providers and community partners on the importance for collection of race, ethnicity, and other priority data elements • Enhance the ability of electronic health records (EHR) systems to collect data on age, race, sex, and other differences among patients in health care systems • Upgrade interoperability of health systems to comply with HL7 standards to report data elements including age, race, sex, and other priority data elements • Provide training for staff on new/upgraded EHR systems • Support staff who can enhance reporting of COVID-19 data to include race, ethnicity, sex, and other priority data elements • Develop and disseminate data and other information materials to be culturally and linguistically appropriate for local audiences • Other activities (Please describe in the box below) 84 If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total: Depending on activities selected, reporting requirements may include the following measure: 2.1: Number of improvements to data collection, quality, and reporting capacity for recipients, partners and agencies related to disproportionate health impacts of COVID-19. 85 3. Build, leverage or expand infrastructure support for COVID-19 or future pandemic prevention and control with a focus on populations that are at higher risk and underserved: • Establish or enhance local staffing or coalitions to that focus on improving COVID-19 or other health outcomes for these populations • Develop or update local plans to improve health outcomes for higher risk underserved Alaskans • Expand local capacity to offer targeted testing and contact tracing • Improve local Continuity of Operations Plans (COOP) and exercises to prioritize higher risk underserved Alaskans • Improve plans for use of community facilities to include better spaces for social distancing, isolation and quarantine • Update plans for community shelter locations to ensure they are ADA compliant or can facilitate hosting health care pods including testing and vaccinations • Increase/improve access to facilities/community spaces that promote health and physical activity and serve high-risk populations • Provide training to local/regional public health or health workforce to better serve the needs of higher risk underserved Alaskans • Hire health or public health workforce who are equipped to assess and address the needs of higher risk underserved Alaskans, for example trusted community members or community health workers • Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Youth 360 will reduce barriers and increase access to community spaces and activities that promote health and wellness to he children of our community. Youth 360 will provide equitable opportunities for youth to participate in activities, clubs, or sports and increase the number of activities available that promote health and wellness. The program will also identify barriers to access and work with community groups to find tangible solutions and increase access. An example of this, is working with local partners to increase public transportation options within the city. Funding will be used to provide scholarships to youth for participation in activities, funding free community classes or events, and help sponsor partner programming. Bloom, which is a program of SPC, works with families of children ages 0-5.This program will work to reduce barriers and increase access to facilities/community spaces that promote health and physical activity for the youngest children in our community. Through providing opportunities that promote family connectedness and reduce isolation in young families, Bloom will host weekly Coffee & Walks, and hikes for families. They also host Play N Chat twice a week, year round, that provides families with free indoor play space for children and caregivers to socialize. Bloom will also partner with PARKS to host events at the bike park to teach children ages 1-5 how to ride balance bikes. Funding will be used to provide supplies or community activities hosted by Bloom, advertising of events, and the purchase of community balance bikes. SPC will also use these funds to build the capacity of the coalition and develop a community strategic plan for improving health outcomes in our community. Funding will be used to support staffing and strategic plan development. Total: $19,162.00 Depending on activities selected, reporting requirements may include the following measure: 86 3.1: Number of improvements to infrastructure to address disproportionate health impacts of COVID-19. 4. Mobilize partners to build and enhance community social supports targeted towards those who are disproportionately impacted by COVID-19: • Tailor local testing, contact tracing, and quarantine practices and programs to be culturally or linguistically appropriate for targeted populations • Develop and support local or regional advisory groups that have representation from higher risk underserved populations to inform emergency response activities • Build partnerships with local health and non health agencies (for example housing, transportation providers, food security, churches, community health workers, social workers)to implement strategies that decrease risk for COVID-19 • Develop and distribute COVID-19 prevention communication materials and messaging that are understood and resonate with local higher risk and underserved groups • Identify and establish relationships with agencies who serve higher risk underserved groups to share information and improve access to services that prevent COVID-19 • Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. The Seward Prevention Coalition will continue to build relationships with groups, organizations and agencies across the community that will implement strategies to decrease risk for covid-19. Total: 87 Depending on activities selected, reporting requirements may include the following measure: 4.1: Number and proportion of new, expanded, or existing partnerships mobilized to address disproportionate health impacts of COVID-19. S. Improve access to COVID-19 vaccine, as well as other necessary vaccines,for individuals who are higher risk or underserved: • Increase local health care capacity for providing vaccinations • Hire additional staff to support administration of vaccines and to promote easily accessible health education • Increase capacity for mobile vaccine delivery • Increase the number of children, adolescents, and adults receiving all ACIP-recom mended vaccines • Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. 88 Total: Depending on activities selected, reporting requirements may include the following measure: 5.1: Provide a description of the work and successes/challenges of COVID-19 vaccine-related activities (e.g., number of vaccine clinics, number of mobile vaccine clinics, number of pop-up clinics). 89 * Any funded projects that will be collecting data may have additional reporting requirements. Initial information about the project will be needed, including: Who is collecting data? - Estimated timeframe of data collection? Why is data being collected? - How will this data be used? -What communities/populations are being researched/what is the data? Reporting must be completed quarterly and is due to the HEC team July 10, October 10, January 10 and April 10 Instructions for Reporting Performance Measures: • Please use the next page to provide us with a brief overview of the the status of your funded project(s). If funds are being passed through to another entity or organization, that entity or organization can fill out the following information. • The form should be included each quarter that you are submitting receipts for reimbursement. • Please make sure to fill out each section of the report. • If any funded activities include vaccination activities, please note there is a second report form that must be filled out quarterly. • If you do not have enough room to complete your report, please attached additional pages. • If you need assistance with reporting, please contact your local Healthy & Equitable Communities Coordinator. • Section 4 instructions: How to determine what type of partnership is being supported (and examples): New Partnership Existing Partnership Expanded Partnership Select this type of partnership Select this type of partnership if Select this type of partnership if if you are working with an you are working with an you are working with an organization or entity with organization or entity with organization or entity with whom your local government whom your local government whom your local government has not previously worked. has previously partnered, and has previously partnered, but this agreement is supporting or this agreement is supporting or funding specific programs that funding a program that has not have been supported in the past previously been supported in the past. EXAMPLE: EXAMPLE: EXAMPLE: If are passing through funds to If you are passing funds through if you are passing funds through a food bank and the local to a local medical provider to to a local community center government has not previously support COVID-19 vaccination that has previously been partnered with that services, and your government supported, but previous organization, this would count has previously provided them support went towards as a new partnership funds for COVID-19 operational expenses, and this vaccinations, this would count agreement will be used to as an existing partnership. support youth programming, this would count as an expanded partnership. 90 State of Alaska COVID-19 Funding Invoice Report: Health & Equitable Communities MOA Recipient Name: City/Borough/Entity Reporting Personnel: Address:Street Address Phone: Address 2 Email: City,ST ZIP Code Date Submitted: Contract#: C0622-584-?? Invoice#: BILL TO: doll public health@alaska.gov Department of Health *Reference:Alaska Division of Public Health-Healthy&Equitable Communities* Invoice Date Invoice# Category Description of Funded Activity:Personnel/Work/Item/Event/Place Amount Health Equity $0.00 SUBTOTAL: Vaccination $0.00 Indirect $0.00 GRAND TOTAL: $0.00 Note:If additional space is needed,use an additional form. It's a good idea to send a copy of the invoice to HECommunities@alaska.gov. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... e - Revised 11/29/2021 91 CITY OF SEWARD, ALASKA Sponsored by: Bower RESOLUTION 2023-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEN1'ARD, ALASKA, APPROVING THE MEMORANDUM OF AGREE�tiIENTI' TO SERVE AS A PASS-THROUGH AGENCY FOR SEWARD PREVENTION COALITION FOR THE STATE OF ALASKA, HEALTHY & EQUITAB1-E COMMUNITIES GRANT AND SUBMISSION OF THE GRANT APPLICATION BY SEWARD PREVENTION COALITION WHEREAS, the City of Seward and the Seward Prevention Coalition were notified that Healthy& Equitable Communities Funding had appropriated $49,1 b2 to Seward; and WHEREAS, the goal of the funding is to create and support local coalitions to develop and implement sustainable plans to improve the overall health of the community; and WHEREAS, preventing and addressing COVID-19 among underserved Alaskans at higher risk for COVID-19 related illness and death; and WHEREAS, the pandemic his higlhli�;Iitcd that many groups are prevented from having fair opportunities for economic, physical, and emotional health; and WHEREAS,to receive these funds the Seward Prevention Coalition sponsored by the City of Seward had to file an application and submit it by May 1, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves the Mcmorxidunn of Agreement (MOA) and grant application as attached hc:rcit7 60r t'unds in the amo�int ot'S49.102 for the State of Alaska, Healthy& Equitable Communities. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8`h day of May, 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 92 CITY OF SEWARD, ALASKA RESOLUTION 2023-053 AYES: Calhoon. Barnwell, ❑eMoss, Osen-a. Wells. Finch. McClure NOES: Nome ABSENT: Done ABSTAIN: None ATTEST: Brenda J. Ballo MC City Clerk r*116112111&1 OF SeSPO sr EAL p� . OF ALPS��'++ 93 City of Seward Action Memorandum 2023-006 Meeting Date: June 12, 2023 To: City Council From: Norm Regis, Acting City Manager Subject: Action Memorandum 2023-006: Opposing Kenai Peninsula Borough Ordinance 2023-11 Background and justification: The Kenai Peninsula Borough will be considering Ordinance 2023-11 : Amending Borough Code, KPB 2.40.015 and KPB 2.40.030, to Reduce the Number of Seats on the Planning Commission and Provide for an Orderly Process for the Seat Reduction sponsored by Assembly Members Elam and Hibbert. If approved, this Ordinance would reduce the representation of Kenai Peninsula Communities in planning and zoning issues. This action memorandum directs the City Manager to send a letter opposing this ordinance and requests the Kenai Peninsula Borough to retain the current alignment of representation. This ordinance proposes to eliminate the five "City Seats" and retain the nine area seats. KPB 2.40.015 — Apportionment: A. The planning commission will consist of eleven members. Commission membership will be apportioned consistent with assembly member districts with two seats reserved for home rule and first class cities located in the borough. B. Only City residents may serve on a city seat and shall be selected by the Borough Mayor from a list provided by the City Council. The list will contain at least one applicant from the respective city. C. The city seats shall be set up on a rotational basis. D. No City may have more than one representative on the Planning Commission. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 1.3.2 Land Use Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): 0 Creates revenue in the amount of: $ 94 Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review Yes Attorney Signature: x Not applicable Comments: Administration Recommendation rq Adopt AM Other: Disposition (Completed by the City Clerk's Office) 95 Introduced by: Elam Date: 05/02/23 Hearing: 06/06/23 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2023-11 AN ORDINANCE AMENDING BOROUGH CODE, KPB 2.40.015 AND KPB 2.40.030, TO REDUCE THE NUMBER OF SEATS ON THE PLANNING COMMISSION AND PROVIDE FOR AN ORDERLY PROCESS FOR THE SEAT REDUCTION WHEREAS, the Kenai Peninsula Borough ("Borough") is a second class borough with a population of 58,799 as of April 1, 2020 U.S. Census totals; and WHEREAS, The Alaska State Legislature amended AS 29.40.020(a) in 2022 to provide the Borough with flexibility to apportion its Planning Commission seats in a manner that the Assembly deems appropriate; and WHEREAS, presently, there are fourteen members of the Borough Planning Commission, and there do not appear to be any other planning commissions in the State of Alaska with so many members; and WHEREAS, presently, there are nine members on the Borough Assembly; and WHEREAS, Borough code requires the Borough to compensate its Planning Commission members at the rate of$175.00 per regular or special meeting attended except the chairperson, who will be compensated at the rate of$200.00 per regular or special meeting; and WHEREAS, Borough code requires the Borough to compensate its Planning Commission members serving on the plat committee at an additional rate of$25.00; and WHEREAS aligning the number of Planning Commission member seats to be consistent with the number of Assembly member seats will reduce the aggregate cost of compensation the Borough must pay to its Planning Commission members by approximately $40,698.00; and WHEREAS, a code provision for elimination of a Planning Commission member seat will allow for an orderly and fair process when Planning Commission member seats are consolidated; Kenai Peninsula Borough New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2023-11 Page 1 of 5 96 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. That KPB 2.40.015 is amended to read as follows: 2.40.015. Membership—Apportionment. In accordance with AS 29.40.020(a): A. The planning commission [SHALL CONSIST OF A MAXIMUM OF FOURTEEN MEMBERS] will consist of the same number of member seats as the number of assembly member seats. Commission membership [SHALL BE APPORTIONED SO THAT THE NUMBER OF MEMBERS FROM HOME RULE AND FIRST CLASS CITIES REFLECTS THE PROPORTION OF BOROUGH POPULATION RESIDING IN HOME RULE AND FIRST CLASS CITIES LOCATED IN THE BOROUGH. NO MORE THAN ONE MEMBER OF THE COMMISSION MAY BE FROM ANY SINGLE HOME RULE OR FIRST CLASS CITY IN THE BOROUGH UNLESS MORE ARE REQUIRED TO SATISFY THE STATUTORY APPORTIONMENT REQUIREMENT] will be apportioned consistent with assembly member district seats. [B. CITY SEATS. ONLY A CITY RESIDENT MAY SERVE ON A CITY SEAT AND SHALL BE SELECTED BY THE MAYOR FROM A LIST OF RECOMMENDATIONS SUBMITTED BY THE COUNCIL. THE LIST WILL CONSIST OF AT LEAST ONE APPLICANT FROM THE RESPECTIVE CITY WHOSE CITY SEAT IS VACANT OR EXPIRING. APPOINTMENTS SHALL BE SUBJECT TO CONFIRMATION BY THE ASSEMBLY. THE CITY SEATS ARE AS FOLLOWS: 1. HOMER; 2. KENAI; 3. SELDOVIA; 4. SEWARD;AND 5. SOLDOTNA.] [C] B. SINGLE MEMBER DISTRICT. [PLANNING COMMISSIONERS RESIDING OUTSIDE OF FIRST CLASS AND HOME RULE CITIES SHALL BE APPOINTED BY THE MAYOR AND CONFIRMED BY THE ASSEMBLY AND REPRESENTATIVE OF THE FOLLOWING ASSEMBLY DISTRICTS: 1. ASSEMBLY DISTRICT 1 -KALIFORNSKY; 2. ASSEMBLY DISTRICT 2-KENAI; 3. ASSEMBLY DISTRICT 3 -NIKISKI; 4. ASSEMBLY DISTRICT 4- SOLDOTNA; 5. ASSEMBLY DISTRICT 5 - STERLING/FUNNY RIVER; 6. ASSEMBLY DISTRICT 6-EAST PENINSULA; 7. ASSEMBLY DISTRICT 7-CENTRAL; 8. ASSEMBLY DISTRICT 8 -HOMER;AND 9. ASSEMBLY DISTRICT 9- SOUTH PENINSULA. Ordinance 2023-11 New Teat Underlined; [DELETED TEx'r BRACKETED] Kenai Peninsula Borough,Alaska Page 2 of 5 97 PLANNING COMMISSIONERS APPOINTED TO REPRESENT A DISTRICT SHOULD RESIDE WITHIN THAT DISTRICT. IN THE EVENT THAT NO QUALIFIED RESIDENTS OF A SINGLE MEMBER DISTRICT APPLY TO FILL A VACANCY FOR THAT DISTRICT'S SEAT, THEN THAT SEAT MAY BE FILLED WITH A QUALIFIED RESIDENT OF THE BOROUGH WHO RESIDES OUTSIDE OF CITY LIMITS. ONLY RESIDENTS LIVING WITHIN THE RESPECTIVE CITY OR SINGLE MEMBER DISTRICT MAY APPLY FOR A LOCATION SPECIFIC VACANCY. ANY BOROUGH RESIDENT WHO RESIDES OUTSIDE OF CITY LIMITS MAY APPLY "AT-LARGE" AND MAY BE SELECTED IN THE EVENT NO QUALIFIED RESIDENTS OF A SINGLE MEMBER DISTRICT APPLY TO FILL A VACANCY FOR THAT DISTRICT'S SEAT.] Each district will have one representative. Commissioners may only serve in the district in which they reside. [D] C. All planning commission members [SHALL] will meet the minimum qualifications of the appointed planning commission member seat description. All planning commission members will be appointed for their expertise and knowledge of the community,borough land use, and planning issues, as well as their familiarity with regulations and land use code, and [SHALL] must represent the entire borough. Prospective planning commission members must be in compliance with KPB Titles 14, 17, 20, and 21 and must not have any pending or unresolved code enforcement actions. E. A vacancy or expiring term on the planning commission will be noticed for at least 30 days by the borough clerk's office. All applications to fill a vacancy or expiring term must be submitted through the borough clerk's office. [APPLICATIONS TO FILL A CITY SEAT SHALL BE TRANSMITTED TO THE CITY CLERK'S OFFICE AT THE CLOSE OF THE APPLICATION PERIOD.] SECTION 2. That KPB 2.40.030 is amended to read as follows: 2.40.030. Terms—Vacancy filling—Seat Elimination—Compensation—Voting restrictions. Members and membership of the planning commission shall be subject to the following conditions: A. Members of the commission shall be qualified voters of the borough as defined in KPB 4.20.010(A) and who are duly appointed and confirmed as provided in AS § 29.40.020(a). B. Vacancies on the commission are created under the following conditions and upon declaration of vacancy by the borough mayor when the member 1. Fails to qualify or be confirmed by the assembly or take office within 30 days after his appointment; 2. Is physically absent from the borough [,OR IN THE CASE OF A CITY REPRESENTATIVE FROM THE CITY] for a 90-day period, unless excused by the commission; 3. Resigns and [HIS] the resignation is accepted by the borough mayor; 4. Is physically or mentally unable to perform the duties of[HIS] the office; 5. Is removed from office by the borough mayor in order to bring commission apportionment into compliance with statutes or [COMPLETES HIS TERM] no longer Kenai Peninsula Borough New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2023-11 Page 3 of 5 98 resides in the district as defined in KPB 2.40.015 as it presently exists or later is amended; 6. Misses 3 consecutive regular meetings unless excused by the commission; or 7. Is convicted of a felony or of an offense involving a violation of[HIS] the oath of office. C. Seat elimination. The Mayor may remove commissioners when seats are consolidated to comply with state statutes or borough code. In the event a seat is eliminated and the elimination necessitates the removal of a member, the member may: 1. Voluntarily resign to achieve a single-member district representative; or 2. Interview with the Mayor, or designee, and Planning Department staff. The Mayor will make the final selection in consultation with the Planning Director based on the qualifications set forth in KPB 2.40.015(C)as it presently exists or later is amended. [C] D. The [borough] [m]Mayor and the [borough] [p]Planning [d]Director shall be additional members ex officio and shall have the privilege of the floor, but may not vote. [D] E. Duly appointed, confirmed and qualified official members of the commission will be compensated monthly at the rate of $175.00 per regular or special meeting attended except the chairperson, who will be compensated at the rate of$200.00 per regular or special meeting. Members serving on the plat committee will be compensated at an additional rate of$25.00 per plat committee meeting. SECTION 3. This ordinance shall become effective immediately upon enactment. Ordinance 2023-11 New Text Underlined; [DELETED TEx'r BRACKETED] Kenai Peninsula Borough,Alaska Page 4 of 5 99 ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY OF * 2023. Brent Johnson, Assembly President ATTEST: Michele Turner, CMC, Acting Borough Clerk Yes: No: Absent: Kenai Peninsula Borough New Teat Underlined; [DELETED TEXT BRACKETED] Ordinance 2023-11 Page 5 of 5 100 Ordinance 2023-015 : An Ordinance of the Seward City Council, Amending Seward City Code Title 6 Purchasing, Contracts and Professional Services Documents: • Agenda Statement • Ordinance 2023-015 101 City Council Agenda Statement Meeting Date: May 22, 2023 To: City Council From: Norm Regis, Acting City Manager Crystal Miner, Carmen Jackson CPA MC Pehle, Carmen Jackson CPA Sully Jusino, Deputy Finance Director Agenda Item: Ordinance 2023-015: Amending Seward City Code Title 6 Purchasing, Contracts and Professional Services Background and justification: As part of the original city recodification project, this ordinance is brought to council to update Seward City Code Title 6. Title 6 is dedicated to Purchasing, Contracts and Professional Services. The entire title has been examined and nearly every portion of the content has been updated. Amended Ordinance code section Page # Amendment Further defines the purpose of the title and adds assurance language 6.01.010 1 regarding the city's purchasing actions and demonstration of open and transparent public processes. 6.01.015 2 References the entire Title as opposed to one section. 6.01.025 2 Further defines documentation of the purchasing processes. Note: some portions of the section have been moved to 6.01.026. 6.01.026 3 New section regarding the finance director and city managers authority. Note: some portions of the section were previously in 6.01.025. 6.01.030 3 New section providing the authority to use city credit cards. 6.01.035 3 Grammatical and bulleting updates. 6.01.040 3 Grammatical updates. 6.01.050 4 Grammatical and bulleting updates. 6.01.060 4 New section addressing business license requirements. Note: some of the language was in 6.05.020. 6.01.070 5 New section for definitions. Note: some of the language was previously in 6.05.15. 6.05.005 6 Minor purchases of less than $5,000 was moved from 6.05.020 to its own section. Note: the previous minor purchase amount was $1,000. 6.05.010 These sections have repealed and moved to 6.01.060, 6.05.005, 6.05.025, 6.05.015 6 and 6.05.030. 6.05.020 6.05.025 7 Intermediate purchases($5,000 -$30,000)was moved from 6.05.010 and 6.05.020 to its own section. 6.05.030 7 Major purchases over $30,000 was moved to its own section. Article 1 7 The term Article 1 has been struck. Use of chapters as found in other areas of code is being used in its place. 6.10.010 7 New section — language was previously in 6.10.220. 6.10.020 8 New section regarding exemptions from competitive procurement procedures. Note: most of the language was previously in 6.10.115. 6.10.030 8 Renumbered from 6.10.120. The language has been updated to reflect the exemptions forspecialized products and professional services. 6.10.040 9 Renumbered from 36.10.125 102 6.10.050 9 Renumbered from 6.10.130. The updated language requires the city to make written findings to the city council. 6.10.060 9 New section and language regarding sole-source procurement. 6.10.070 10 Renumbered from 6.10.135 and additional regarding bidders being prohibited from receiving federal funds. 6.10.080 10 Renumbered from 6.10.140 and updated bulleting added. 6.10.090 11 Renumbered from 6.10.145 and grammatical amendments made. Article 2 11 The term Article 2 has been struck. Use of chapters as found in other areas of code is being used in its place. 6.20.010 11 Renumbered from 6.10.210. Note: the increased amount for cost of goods and services. 6.20.020 11 Renumbered from 6.10.020. Additional information has been added regarding the public notice. 6.20.030 11 New section regarding bid packets. 6.10.220 former 11 This section has been struck. The language was moved to 6.10.020. 6.20.040 12 Renumbered from 6.20.225. 6.20.050 12 New section regarding ublic opening of bids. 6.20.060 12 Renumbered from 6.10.230. Clarifying language regarding bid awards. 6.20.070 12 Renumbered from 6.10.235. Article 3 12 The term Article 3 has been struck. Use of chapters as found in other areas of code is being used in its place. 6.10.310 former 13 Removes language regarding the alternate procurement procedures. 6.30.010 13 Renumbered from 6.10.315. the language provides the proposal process. 6.30.020 13 Renumbered from 6.10.320. 6.30.040 13 Renumbered from 6.10.325. The language speaks the packets content for proposals and points back to the fiscal policy. 6.30.050 13 New section regarding the response to requests for proposals. 6.30.060 14 Renumbered from 6.10.330. The language provides for the criteria for public opening of proposals. 6.30.070 14 Renumbered from 6.10.335. 6.30.080 14 Renumbered from 6.10.340. 6.10.345 former 14 The language has been struck because it a process that is no longer used. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ ✓ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted ✓ Not applicable 103 Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review ✓ Yes Attorney Signature: Not applicable Comments: Administration Recommendation e✓ Adopt ordinance Other: 104 Sponsored by: Regis CITY OF SEWARD,ALASKA ORDINANCE 2023-015 An Ordinance of the Seward City Council,Amending Seward City Code Title 6 Purchasing, Contracts and Professional Services WHEREAS,this ordinance updates Title 6 with the most current financial practices; and WHEREAS,in May 2020, Seward City Council approved Resolution 2020-040 to review, update, and recodify Seward City Code; WHEREAS,there are 16 Titles contained in the Seward City Code; and WHEREAS, due to the sheer volume of material to be received, it is more efficient and reasonable to provide the changes in smaller, more manageable portions for consideration; and WHEREAS, to that end, this ordinance is focused specifically on Title 6 - Purchasing, Contracts and Professional Services. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Title 6 is amended to read as follows (new language is in bolded italics and underlined and deleted language is stricken): TITLE 6 - PURCHASING, CONTRACTS AND PROFESSIONAL SERVICES Chapter 6.01 General Provisions. 6.01.010 Purpose. The purpose of this title is to: A. 4-Maximize the purchasing value of public funds in the procurement of goods and services for the city; B. Ensure that supplies, materials, services, and construction are procured efficiently, effectively, and at the most favorable prices available n-^vide an effieie t system for- the without creating unreasonable administrative burdens and restrictions; C: � Provide flexibility in and safeguards for maintainin,- a procurement system of quality and integ-rity in order to meet the goals and objectives of the city as determined by the city council; D. 4 Provide for the fair and equitable treatment of all persons or organizations involved in the provision of goods and services to the city; E. -S,Prevent collusion and anti-competitive practices by the providers of goods and services, E Ensure that the city's purchasing actions are in compliance with applicable state and federal standards, regulations and tribal laws, and 105 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 G. Demonstrate open and transparent processes to the public. 6.01.015 Interpretation. This title is to be interpreted and applied in order to further the objectives stated in this title. above. 6.01.020 Compliance with grant conditions. When a procurement involves the expenditure of state or federal grant, assistance or contract funds, the procurement shall be conducted in accordance with any applicable mandatory local, state, or federal law and regulation. Nothing in this Code shall prevent the city from complying with the terms and conditions of any grant, gift or bequest which is otherwise consistent with law. 6.01.025 . Documentation of Purchase Process. A. Every undertaking of the city involving the expenditure of city money, no matter the amount, shall be in writing in the form of a purchase order, check request, credit card, electronic communication, travel voucher or of a contract, as may be appropriate, and tie effieer or employee of the e4y shall ha-ve attthofity to enter- into any aral agreement involving t s that eaeh &Epeadittire has been properly at4horized and that funds ha-ve been lawfii!!�, apprepria+ed for that perehase. The eity managef: ef: designee and eit-y eleAE or designee shall sign all eantraets on behalf of the e4y and the e4y manager or designee and the fiflaflee dire or designee shall sign all perehase erders. B. No officer or employee of the city shall have authority to enter into any oral a,-reement involvin,- the expenditure of money, Separate perehase erders shall net be isseed for- the f, ting the I� ,R liffl tali RS f this title C. Separate purchase orders shall not be issued for the purpose of circumventin- the requirements and limitations of this title. The e4y m thorize any depa tme eantraetual serviees eader written proeederes not less r-estrietive than those preseri-�-ed- ender- D. References in this title to matters required to be in "writin'-"or to be "written"may include electronic communication unless procedures are otherwise prescribed shall have the attthority to and shall establish the admi )eederes and provide for ether- matters whiek may be neeessafy to earfy etit the previsiens ef this ehapter- and Chapter E. References in this title to matters required to be in "writing" or to be "written" may include electronic communication unless procedures are otherwise prescribed; ,„-,,yide.a, however,that all sealed bids and sealed prepesals mest be physieally stibmitted in the manner- previded in Chapter ti 10. 6.01.026 Authority. 106 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 A. The finance director's, or desig-nee's, written approval of expenditures certifies that each expenditure has been properly authorized and that funds have been lawfully appropriated for that purchase throe,-h approved city bud,-et. B. The city mana,-er or desi,-nee and city clerk or desi,-nee shall si,-n all contracts on behalf of the city. C. The city mana,-er may authorize any department of the city to purchase directly certain specified supplies, materials, equipment or contractual services under written procedures not less restrictive than those prescribed under this title. D. The city mana,-er shall have the authority to and shall establish the administrative procedures and provide for other matters which may be necessary to carry out the provisions of this title. E. The city mana,-er is authorized to issue an invitation to bid if the procedure will best serve the needs of the city and accomplish the objectives of this title. F. The city mana,-er is hereby authorized to issue a request for proposals of the city and accomplish the objectives of this title. G. The city mana,-er my reiect any or all quotations and may waive minor irre,-ularities in the quotations. 6.01.030 Repealed by Ord. 2003 City credit cartL The city may use credit cards or purchase cards to purchase items followin- the processes outlined in this chapter. 6.01.035 Inspection of work, materials, etc., prior to payment. A. Prior to t4+e making e€partial or final payments on contracts, the city manager or designee shall certify the conditions of the contract for which payment is being made have been complied with. 1. In the case of partial payments,stieh the payments shall be made on estimates of the amount and value of work accomplished. 2. The certificates of estimate shall include the amount and value of the work accomplished and the materials used since any preceding estimate. 3. Stieh The certificates of estimates shall further indicate that if a greater proportion of the contract has been performed by the contracting party than that which is represented by the request for partial payment, the request only shall be paid, in addition to any preceding partial payments. 4. The finance director may authorize payment upon receiving the invoices properly certified, and evidence of compliance with any other applicable requirements. B. The responsibility for the inspection and acceptance of all materials, supplies and equipment shall rest with the department even head concerned. 6.01.040 Payment of claims. A. The city finance director shall pay claims for which appropriations have previously been made, when the claim was incurred by purchase order as otherwise herein provided, or by agreement approved by the city council. B. The finance director shall require invoices to be submitted to the finance director or designee by the vendors, and that the head of the department ^won of the city concerned shall 107 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 submit to the finance director or designee confirmation that the goods or services for which the purchase order and invoices are rendered have been delivered in the manner, quantity and quality specified, prior to the issuance of the city's payment thereof. C. Claims for transportation expenses and allowances submitted in connection with traveling on official business will be allowed by the finance director only when StIC4 the expenses have been approved in advance by the city manager or designee and are submitted on property forms provided by the city and certified by claimant. 6.01.050 Contractor delinquency in certain payments. A. The city shall not award a contract or purchase order to any person who then is delinquent in paying: 1. (i)Any tax levied by the city or the Kenai Peninsula Borough, 2. (4)Any special assessment levied by the city, 3. 04)Any charge for city utility or harbor services, or 4. O-Y4 Any city business license fee, unless the person cures the delinquency within ten 10 days after the mailing of written notice thereof. B. The city may terminate any contract or purchase order if the contractor becomes delinquent in payment of any of the items listed in subsection A. of this section, unless the contractor cures the delinquency within ten days after mailing of written notice thereof. C. The city may deduct from any amount due the contractor under any contract or purchase order an amount equal to the total of all delinquent amounts that the contractor owes for: 1. (i)Taxes levied by the city or the Kenai Peninsula Borough, 2. (4) Special assessments levied by the city, 3. 04)Charges for city utility or harbor services, and 4. O-Y4 The city business license fee. D. Subsections B. and C. of this section shall be deemed to be incorporated in every city contract and purchase order that is executed after-the ova tive date of this see4i ,, E. Nothing in this section shall prevent any person from paying under protest any tax, special assessment, utility or harbor charge, or business license fee, or pursuing appropriate judicial or administrative action to contest or recover any stt&the tax, assessment, charge or fee. 6.01.060 Business license required A. All contractors or persons conductin,-work for, or providin,-professional services to or on behalf of, the city shall obtain a city business license prior to conductin'- any work or providing any services. B. A valid city business license shall be required to be maintained for the life of the contract or a,-reement between the city and the contractor or provider. C. To obtain a city business license, a current state business license and valid Kenai Peninsula Borou,-h sales tax account is required D. Accordin,- to Municipal Code 8.30.020, an exemption to this requirement is made for -overnment and-overnmental services. 6.01.070 Definitions. Bid Offer of a specific price to secure commodities, capital equipment or construction work. 108 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 Intermediate purchase. Those purchase orders or contracts for labor, services, materials, or other valuable considerations between $5,000 - $30,000 for anv one item, or any passenger vehicle purchase. Maior purchase. Those purchase orders or contracts for labor, services, materials, or other valuable considerations which exceed $30,000 for any one item, or any passenger vehicle purchase and require competitive bids or proposals. Minor purchase. Those purchases of labor, services, materials or other valuable considerations which do not exceed$5,000 for any one item. Open market purchasin,-. Procuring goods and/or services without formal advertisin,- or formal bid procedures, usually in small quantities or in an emergency. Shall be based on at least three quotations. Open purchase order. A city-wide purchase order approved by the finance director and city mana,-er each fiscal year. Allows city employees to purchase items as needed for under$1,000. Purchases must still be approved by department head Passen,-er vehicle. Any vehicle that is primarily intended for the carria'-e of*passenpers and does not meet the requirements of Alaska Statute definition of"commercial motor vehicle." Professional services. Those services that require special knowled,-e and iud,-meet that includes analysis, evaluation, prediction, plannin,-or recommendations and which result in the production of a report or the completion of a task. Proposal. A formal plan or su,-,-estion put forward for consideration or discussion. Used Primarily to secure services or combination of products and services (Example: professional services). Purchase order. Document completed by purchaser that includes all relevant details of the purchase and approval of the purchase by department head, finance director, and city manager as appropriate. Ouotations. A detailed record shall be made of the quotations received and shall include the firm's name, person contacted, detailed description of materials or services, and price. Prices in published mail order catalo,-s or internet web sites may be considered to be written quotations. Records. A record of all purchases and the quotations submitted to the City shall be kept and the records shall be public. Requisition. Document completed by potential purchaser prior to purchase, that includes all relevant details of purchase and quotations and is submitted for approval by department head, finance director and city manager as appropriate. Solicitation. Written quotations may be solicited by telephone, in person or in writin'-from interested persons or firms. Sole source. When only one vendor, to the best of the requestor's knowled'-e and belief, based upon documented research, is capable of*providin,-the required'-ood or service. This may occur when -oods or services are specialized or unique in character. Written justification is required Time and material contract A contract whose cost is the sum of: a. The actual cost of materials, and b. Direct labor hours charged at fixed hourly rates that reflect wa,-es, -eneral and administrative expenses, and profit Value en,-ineerin,-.A systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost 109 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 Chapter 6.05 ineidental Minor, Intermediate, and Maio r Purchases 6.05.005 Minor purchases less than $5,000. A. All purchases for an amount estimated to be$5,000 or less shall be made on the open market with such competition as is reasonable and practical in the circumstances. R Such open market purchases, whenever practicable, shall be based on at least three quotations and shall be awarded to the lowest qualified quotation. C: Purchases over$5,000 require a requisition authorized by the department head and finance director before purchase is made. tha+ r-easenable effei4s ha-ve been made te pr-evide the e4y with the lewest and best pr-iees. obtainable, and pr-ovided that the F shall notify the e4y eatineil at its ae�Et r-egtila-F ineltide, but are not limited to, th- Otat!E)HS Of advei4isiag for- sealed bids. The eitly managef may fejeet any er- all Eltiet4i8fis ef bids and may waive tier- ir-r-egelar-ifies in the bids. 6vs0r5. Solie4ation, n ro interested pe r r B. Otieta6ens. A detailed r-eeer-d shall be made ef the Eltieta6ens r-eeeived and shall ineltide t open ffiar4et with stieh eampetition as is reasonable and pr-aetieal in the eir-etiffistanees. . , shall be made when feasible and when in t *bed fer- the award ef fer-mal sealed bid per-ehases. Seek epen mar4et per-ehases 'A.,heifiever- pr-aetieable, shall be based an at least three ild shall be awarded to t lewest Eltialified bidder-. The basis fer-detefmining the lewest Eltialified bidder-shall be the same established by law. 110 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 behalf of-,the e4y shall obtain a 64y business lieense prior-to eandueting any waf:k or-providing any (d) A valid e4y business lieense shall be r-equir-ed to be maintained for-the life of the eaatr-aet or- agr-eement between the e4y and the eentr-a 6.05.025Intermediate purchases ($5,000- $30,000). A. The city mana,-er is hereby authorized to bind the city by purchase order or contract without advertisin,-or previous action by the city council for the payment of labor,services, materials or other valuable considerations, in amounts not exceedin,- $30,000.00 in any one item provided, that: 1. Reasonable efforts have been made to provide the city with the lowest and best prices obtainable, and 2. Provided that the city mana,-er shall notify the city council at its next regular meetin,-of any purchase order or contract between $5,000.00 and$30,000.00. B. Those efforts may include, but are not limited to, the written quotations or advertisin,- for sealed bids. 6.05.030 Maior purchases (over$30,000). When the cost of-oods or services required by the city exceeds the sum of$30,000 the city manager shall seek and preserve a competitive environment by utilizin,--competitive bids or proposals as set forth in this title, unless otherwise exempt. Chapter 6.10 General Procurement Procedures. 6.10.110. Definition. Far-the pur-poses of this ehapter-, fn�Ew pur-ehases are these pur-ehase Ewder-s Ew eaatr-aets for-labE).r-., 6.10.010 Bid and proposal security-financial A. All bids or proposals for contracts estimated at $100,000 or more, or when otherwise required by a request for bids or proposals, must be accompanied by a certificate of*deposit, or certified check or draft, or a cashier's check or a draft on some responsible bank in the United States, in favor of and payable at the site to the city, for an amount equal to five percent of the bid, the deposit shall not exceed$50,000. B. If the bidder or proposer to whom the contract is awarded shall, for 15 days after the award, fails or ne-lects to enter into a contract and file any required payment or performance bond, the city mana,-er shall draw the money due on the certificate of deposit or check or draft, and pay the same into the treasury, and under no circumstances shall it be returned to the defaultin-bidder. 111 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 C. In lieu of the foregoing, any bid may be accompanied by a surety bond, equal to the amount stated in this section, furnished by a surety authorized to do a surety business in the state, guaranteeing the bidder will enter into a contract and file the required bond within the required period D. Without limiting the foregoing, no plea or defense of mistake by a bidder or proposer shall be available in any action by the city for the recovery of any deposit, or in any action on any surety bond or as a defense to any action based upon any refusal to execute a contract 6.10.020 Exemptions from competitive procurement procedures. A. The provisions of this title requiring competitive procurement procedures need not apply to the types of services and/or contracts set forth in this chapter, and the city council shall approve these contracts. B. Any purchases made utilizing an exemption in this title will have documented justification. C. The city manager will disclose if an exemption to the procurement process was used and the reasoning behind the utilization of the exemption when requesting city council approval for purchase as required by this title. D. Exemptions listed in this title may only be used if not restricted by federal, state, or local regulations. 6.10.0308 Exemptions for specialized products and professional services. A. Exceptions for specialized products and professional services include: R es+ri et e s and 1. Purchase of supplies, materials, equipment or contractual services from another unit of government at a price determined by the city manager to be below that obtainable from private vendors, including government surplus. 2. Purchase of contractual services from a public utility corporation at a price or rate determined by state or other government authority, ineident to eampetitive bidding, 0 able• 3. Purchase of professional services. pr-oeedtir-es E)- o e..tiag a low bisetd atit § ti i n i 40 tiar-easoaable;- amples of Professional services include accounting, architectural, appraisal, engineering, land surveying, financial consultation, legal services, lobbying, planning, economic analysis, computer programming and system analysis, insurance consultation and risk analysis, and other specialized services. 4. ; Purchase of electronic data processing software and hardware systems and communications equipment, and 5. a single eaL- nEk e ^ tinifafm published ee;—When competitive procurement procedures have been followed, but no bids, quotations or proposals are received In such case, the city manager may proceed to have the services performed or the supplies purchased without further competitive bidding or quotation. 6. ; 112 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 7. deter-mined by state or-other- 0 0 8. knowledge and judgmeat that ineludes analysis, evaltiation, pr-edietion, planning OF . -, land stif-veying, finaneial eanstiltation, legal sef-viees, lobbying, plan 9. eaffiffleflie 0 t; n 0 10. proposals are r-eeeived. in stieh ease, the eity manager- fna-y pr-eee d *.A- haave�4e sef-viees B. The city may utilize competitive bids obtained by other governmental units. 6.10.040445 Purehase of used equipment exempti Exemption for purchase of used equipment Restrictions and provisions of this title shall not apply where the city council determines that the public interest would be best served by the purchase of used equipment and, by resat itia , authorizes the city manager to locate and purchase a particular type and quantity of used equipment. 6.10.0504-39 Where eompetitive bid proposals not in publie inter Exemption when competitive bid/proposals not in public interest Restrictions and provisions of this title shall not apply where the city manager 60HH64kdetermines and makes written findings to the city council that the public interest would be best served by not requiring competitive bids/proposals. The best interest determination may be based upon, but is not limited to, a finding that the services or articles can be procured at a lower cost without competitive bidding. 6.10.060 Exemption when sole-source. Sole-source procurement may occur in the followin-circumstances: A. Based on documented research, the -ood or service is only available from one source. B. Where a public exi,-ency or emergency makes the delay in purchase due to competitive solicitation and selection unreasonable. C: When the Federal awardin,- a,-ency or pass-throe,-h entity expressly authorizes a noncompetitive procurement in response to a written request from the city. D. Purchase of a patented articles. E. Products or services that support existin,- software or data exchan,-e between public or private agencies or are required for compatibility to existing equipment. F. When competitive procurement procedures have been followed, but a limited number or no bids, quotations, or proposals are received 113 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 6.10.0704-3-5--Award only to responsible bidder/proposer. A. A contract awarded under this chapter shall be made only to a responsible bidder/proposer. B. Prior to the city issuing a notice to proceed, the successful bidder/proposer shall: 1. Provide evidence of a valid city business license. All eaatr-aetar-s or per-sons ,.,,,,,auet , . ide 2. Be reviewed by the city to ensure the bidder/proposer is not listed as prohibited for receivin-federal funds on the Excluded Parties List System within the System forAward Mana,-ement. Per Federal Re-elation 45 CFR 75.335. C: The city manager may report to the city council and recommend rejection of a bid or a proposal on the basis of the following criteria: 1. The skill and experience demonstrated by the bidder/proposer in performing contracts of a similar nature; 2. The bidder's/proposer's record for honesty and integrity; 3. The bidder's history with any prior litigation or threatened litigation; 4. The bidder's/proposer's capacity to perform in terms of facilities, personnel and financing; 5. The previous and existing compliance by the bidder/proposer with laws and ordinances relating to the contract; 6. The number and scope of conditions attached to the bid/proposal; 7. The bidder's/proposer's past performance under city contracts, including failure to timely complete a contract for the amount stated in its bid or proposal including city requested change orders. If the bidder/proposer has failed in any material way to perform its obligations under any contract with the city, the bidder/proposer may be deemed a non- responsible bidder/proposer. 6.10.080448 Not responsible bidder/proposer finding. A report that the low bidder/proposer is not responsible shall delay the award of the contract until after completion of the procedures outlined below: A. 4- If the city manager or designee reports to the city council that the lowest bidder is not responsible, notice shall immediately be sent to the next two lowest bidders or the next two most preferred proposers and the report shall be placed on the agenda of the next scheduled council meeting; provided, that the next council meeting allows two weeks' written notice to the lowest bidder and the next two lowest bidders or most preferred and next two most preferred proposers. B. -2- At the council meeting, the lowest bidder or most preferred proposer and the city manager or hi-,designee shall have the opportunity to be heard regarding the adverse report. C: �The city council shall then determine whether it is in the best interest of the public to affirm, reject, or modify the city manager's report and in so doing make written findings to support its determination. The written findings shall be based on, but not limited to, the criteria set out in this chapter. 6.10.090�5 Insufficient fiindin . 114 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 A. If the lowest responsive and responsible bid or proposal exceeds the amount of funds available for the procurement, the scope of the procurement may be reduced to bring its estimated cost within the amount of available funds. B. The city shall issue a new invitation for bids or requests for proposals for the reduced procurement, or,upon a finding by the city manager that the procurement is in the best interests of the city and upon notice to the city council in the city manager may negotiate with the three lowest responsive and responsible bidders or the three most responsive and responsible proposers in succession, beginning with the lowest bid or most responsive proposal, and may recommend the city council award the reduced contract. Chapter 6.20 Competitive Bids. 6.4720.2010 Use of competitive bids. When the cost of goods or services required by the city exceeds the sum of$30,000.00 $100,000 the city manager shall seek and preserve a competitive environment by utilizing competitive bids process as set forth in this chapter a unless otherwise exempt. 6.4720.020 Invitations to bid—Public notice. A. The city manager or designee shall call for bids by advertising at least once in a newspaper of general circulation not less than two weeks prior to the date set for receiving bids. B. The public notice shall include: 1. Instructions on how to obtain a bid packs,-e, 2. The process for posing questions and obtaining responses to questions, 3. The deadline for submittin-a bid response, 4. Instructions for how and where to submit bid response, and, 5. The time, date, and location of the public bid opening. 6.20.030 Bid packets. Bid packets shall be comprised of appropriate documents and notices as indicated throe'-h city fiscal policies. eheek ar draft, ar a eashier's eheek ar a draft E)a safne r-espeasible bank in the United States, in depasit not to e�Eeeed $50,000.00. if the bidder to whom the 60fltra6t is aWar-ded shall, fOr- 1-5- days after- seek award, fail ef:negleet te entef inte a eentraet and file pa-yment ef performanee bead, the eity manager shall draw the meney due E)a the eertifieate of depasit eT- ekeek er- draft, and pay the same inte t4e t+eastify, and tinder- tie eiretimstanees shall it be returned to the defaulting bidder-. stated above, fliraished by a surety at4harized to da a surety business in the state, 115 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 tha+t4e bidder-will —4e. ..4- -eentr-aet and file the r-eqttir-ed bend within seek per-ied. Withetil, lifniting the foregoing, no plea or-defense of fnistake by a bidder-shall be a-vailable 6.4720.0402M Bid€ems responses. All bid responses shall be placed in a sealed envelope, clearly marked as to the purpose of•the submission, and delivered to the city clerk_ by him, publie, at the tifne and plaee-designat , ;a ecrnr the natiee inviting 6.20.050 Public opening of bids. A. The city mana,-er or desi,-nee shall open the bid responses in public, at the time and place designated in the public notice invitin,-bids and shall: 1. Announce the name of each responder and verify the response was received in a timely manner; 2. Open the sealed envelope(s) and announce the bid amount(s); and 3. State the apparent low bidder, subiect to thorou,-h examination. B. The city clerk or desi,-nee shall attend, witness, and record all public bid openings. 6.4720.0602-34 Bid award. A. The city council may reiect all submitted bids,parts of bids, awf or all of•a bid and may waive minor irre-ularities in the bids when public interest will be best served by Join'-so. B. The city council may award the contract The ^ rtr- et shall belet bythe e ty eatifleil to the lowest qualified responsive and responsible bidder as defined in this title. 1. Provided that if the lowest bids are approximately equal, that is within the lesser of $5,000.00 or five percent of each other, preference may be given to local bidders who maintain and operate businesses within the boundaries of the city, the Seward e'ee*riea' 2. Local preference will be applied to the bid process except when specifically excluded within invitation to bid, or by funding source for project. The eit-y 6.4720.0702-M Return of bids. The city manager shall return to the apparent unsuccessful bidders their certificates of deposit, drafts or checks; provided, however, that the manager may retain the certificate of deposit, check or draft of the three apparent low bidders until after award and signing of the contract. Chapter 6.30 Competitive Proposals. 116 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 . Al , a depai4fneat or- division head ma-y best sef-ve the needs of the e4y and aeeafnplish the objeetives of this title. Th 9ef 43--. The eity manager- shall notify the e4y eatiae*! of his deeision to use any pr-aeedtir-e other-than fneeting. tha+will be tised te analyi�e and r-eeemmend award, if er-iter-ia ether-than pr-iee are te be tised. 6.4730.012315 Competitive sealed proposals.Proposals. A. The city may utilize requests for sealed,.,,mpetitive proposals for goods and services,including design/build services. B. When the cost of,-oods or services required by the city exceeds the sum of$100,000 the city mana,-er shall seek and preserve a competitive environment by utilizin'- proposals as set forth in this chapter, unless otherwise exempt. C. The city mana,-er shall notify the city council of the decision to use competitive proposals and the reasons for the decision at the next re,-ularly scheduled city council meetin'-. 6.4730.0320 Notiee.Requests for proposals-public notice. Notice of requests for proposals shall be given in accordance with this title § 6.10-25 and the city may use additional means considered appropriate to notify prospective proposers of the intent to enter into a contract through competitive sealed proposals. 6.4730.0403M Request for proposals-packet content. Requests for proposals shall be comprised of appropriate documents and notices as indicated throe,-h city fiscal policies. Uiij-1- r-equest for- eampetitive sealed pr-apasals must eantain the date, tifne and plaee infafmation as may be r-equested by the e4y. 6.30.050 Response to requests for proposals. All proposals shall be placed in a sealed envelope, clearly marked as to the purpose of the submission, and delivered to the city clerk. 6.47303-3060 Public opening of proposals. 117 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 A. The city mana,-er or desi,-nee, in public, shall open and announce the name of each responder and verify the response was received in a timely manner. B. The city shall epeff score the proposals in private so as to avoid disclosure of contents to a competing proposer during the process of negotiation. C. A register of proposals containing the name and address of each proposer shall be prepared. The register and the proposals themselves are open for public inspection only after a notice of intent to award has been issued by the city. D. To the extent that the proposer designates and the city attorney concurs,trade secrets and other proprietary data contained in the proposal documents are confidential. E. The city clerk or desi,-nee shall attend and record all proposal openings. 6.4730.0703M Discussions with proposers. A. Following review and evaluation of the proposals, the city may prepare a short list of the proposals which most nearly meet the requirements set forth in the request for proposals. The city may then request supplemental information or enter into discussions with the proposers listed therein for the purpose of clarification to a ensure full understanding of, and responsiveness to, the solicitation requirements. B. Upon receipt of additional or clarifying information,the short-listed proposers shall be ranked and negotiations may be initiated with the first-ranked proposer. If an agreement cannot be reached, that proposer shall be dropped from the list and negotiations initiated with the next- ranked proposer. C. These proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals, and revisions may be permitted after submissions and before final negotiation of the contract for the purpose of obtaining best and final offers. In conducting discussions, the city may not disclose information derived from proposals submitted by competing proposers. 6.4730.080344 "ward of e nt-aet.Notice of intent to award A. The city manager shall make a written recommendation for award to the responsible and responsive proposer whose proposal is determined to be the most advantageous to the city, taking into consideration the price and the evaluation factors set out in the request for proposals. Other factors and criteria may not be used in the evaluation. B. The city manager or designee shall issue a CITY OF SEWARD, ALASKA notice of recommendation to award to all responding proponents prior to approval by the final decision- making authority. C. The contract shall be let by the city council to the most qualified responsive and responsible proposer. D. The city council may reject any or all proposals and may waive minor irregularities in the proposals. deter-mines that pr-equalifieation is in the publie inter-est. Jidstifieation for- pr-equalifieation fna�7 inelede bet shall net be limited te the need te r-estr-iet bidding te firms ha-'4ng speei 118 CITY OF SEWARD,ALASKA ORDINANCE 2023-015 the same faetar-s as listed at § 6.10.135 for- dete....*...i....1 --peasible bidder-. Fir-fns will be either- shall approve the i-1--st by r-eseltition. Requests for-bids or-proposals will be salieited f+em enly these fifms en the appr-&ved list and enly these pr-eqttalified firms shall be allewed te submit bids pur-stiant to this seetiew. Section 2. This ordinance shall take effect 10 days after adoption. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,the 8tn day of May, 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou, MMC City Clerk (City Seal) 119 Resolution 2023-068 A Resolution of the City Council of the City of Seward, Alaska, Updating the Municipal Lands Inventory and Management Plan to Include Recommendations to Improve and Designate Parking and Access at the Fourth of July Beach and Plat the Area into One Parcel and Rezone to Park Documents: • Agenda Statement • Resolution 2023-068 • Fourth of July Beach Map • Planning and Zoning Resolution 2023-008 120 City Council Agenda Statement Meeting Date: June 12, 2023 To: City Council Through: Norm Regis, Acting City Manager From: Jason Bickling, Community Development Director Subject: Resolution 2023-068: Updating the Municipal Lands Inventory and Management Plan to Include Recommendations to Improve and Designate Parking and Access at the Fourth of July Beach and Plat the Area into one Parcel and Rezone to Park Background and justification: On January 24, 2023, the Planning and Zoning Commission held a public work session to discuss ways to improve the parking and accessibility at the Fourth of July Beach. The public and Commissioners voiced their concerns on the accessibility of the current parking area. The lower elevation of this parking area causes it to fill with water at various times of the year, making it difficult or impossible to use. Also, the size of the parking area is insufficient to meet the excessive use the area receives during the summer months. The Commission recommended that gravel and fill be brought in to raise and level the elevation of the parking area with Sorrel Road, and to designate additional parking on the parcel of land to the north of Sorrel Road (see the attached map for reference). It is recommended to designate this additional parking area by creating a separate parcel through platting action. In the meantime, the area can be designated for parking by putting up signage and marking the area with boulders and/or paint. It was also noted at the meeting that the official right-of-way (ROW) to access the Fourth of July Beach, as designated by plat, is Delphin Street. However, this road is not consistently maintained throughout the year. Consequently, visitors to Fourth of July Beach primarily use Olga Street,which is currently platted as a private service road.The Commission recommended that either Olga Street be officially designated as a public ROW, or Delphin Street should be better maintained. Currently, the area within City limits comprising the Fourth of July Beach is made up of various parcels. The Commission recommends platting the Fourth of July Beach area into one parcel and then rezoning it as a Park in order to preserve its use as a recreational area. On April 4, 2023 the Planning and Zoning Commission approved Resolution 2023-008, which included recommendation to improve and designate parking and access at the Fourth of July Beach and to plat the area into one parcel and rezone to Park. 121 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.6.1.1—"Improve existing and develop additional recreational infrastructure • Identify, protect, and preserve scenic and natural areas for recreational enjoyment 3.6.1.2 • Maintain public access to beaches by continuing City ownership of tidelands and upland access points • Develop an acquisition strategy to identify and secure sufficient and suitable public lands for parks, sports fields, greenbelts, open space, trails, trailhead parking and other public facilities, including easements to access these public lands • Ensure that Municipal land acquired for or converted to long-term or permanent-park or recreational uses are officially dedicated as park land Strategic Plan: N/A Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note:amounts are unaudited Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: No financial impact Attorney Review RYes Attorney Signature: Not applicable Comments: 122 Administration Recommendation eApprove Resolution Other: 123 Sponsored by: Regis CITY OF SEWARD,ALASKA RESOLUTION 2023-068 A Resolution of the City Council of the City of Seward, Alaska, Updating the Municipal Lands Inventory and Management Plan to Include Recommendations to Improve and Designate Parking and Access at the Fourth of July Beach and Plat the Area into One Parcel and Rezone to Park WHEREAS, the Seward City Code §2.30.225.b states that"the Commission shall act in an advisory capacity to the City Council regarding the Seward Zoning Code, Seward Comprehensive Plan, Official Zoning Map, Official Land Use Plan Map, and other duties as requested by the City Council"; and WHEREAS, the Planning and Zoning Commission held a public work session on January 24, 2023 to discuss ways to improve the parking and access at the Fourth of July Beach; and WHEREAS, on April 4, 2023, the Planning and Zoning Commission approved Resolution 2023-008 with the below stated recommendations for the Fourth of July Creek Beach area; and WHEREAS,the Short-term Action Items on the 2022 Municipal Lands Inventory and Management Plan recommends maintaining public access to Fourth of July Beach, adding signage, dedicated parking spaces for RV's, and platting the area into one parcel; and WHEREAS,Fourth of July beach is a very popular recreational beach for visitors and locals year-round; and WHEREAS, the existing parking area is at an elevation that often floods and is inaccessible, and WHEREAS, the parking area could be made more accessible year-round if fill was brought in to raise the elevation of the existing parking area; and WHEREAS, the number of visitors frequenting the beach during the summer months exceeds the space in the existing parking area; and WHEREAS, additional parking could be designated north of the lower parking lot along the fence west of Sorrel Road, and on the northern side of Sorrel Road on Lot 4A-4, Block 7, by placing signage and boulders around the boundary; and WHEREAS, if platting action is taken in the future to divide the existing Lot 4A-4, Block 7, a lot should be created for the specific use of parking for Fourth of July Beach; and 124 CITY OF SEWARD,ALASKA RESOLUTION 2023-068 WHEREAS, Delphin Street by plat is the designated public right-of-way (ROW) and primary access to Fourth of July Beach, but is not adequately maintained year-round; and WHEREAS,Olga Street is maintained more regularly than Delphin Street, and should be designated as a public ROW and the primary access to Fourth of July Beach by platting action; and WHEREAS, the coast guard currently leases parcel 14534034 and 14534035 for an emergency response tower and has plans to continue those leases in perpetuity; and WHEREAS, the long term plan for the use of the Fourth of July Beach area is as a recreational area; and WHEREAS, the City should plat those parcels as part of a larger parcel that would encompass all of Fourth of July Beach within City limits; and WHEREAS, when a larger parcel has been platted specifically for Fourth of July Beach and its parking, that parcel should be rezoned to Park to protect the use of Fourth of July Beach as a recreational area; and WHEREAS, protecting the beach now for public recreation by platting and rezoning from Industrial to Park is even more crucial as the surrounding area develops; and WHEREAS, officially naming Parks is important to the public, Fourth of July Beach should be officially named, Fourth of July Beach Park. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Municipal Lands Inventory and Management Plan will be updated with the following recommendations: a) Raise and level the current parking space with fill b) Designate additional parking north of the lower parking lot along the fence west of Sorrel Road, and on Lot 4A-4, Block 7 located on the northern side of Sorrel Road (place signage, boulders, painted lines, etc.) c) Designate Olga Street through platting action as the primary right-of-way access to Fourth of July Beach d) Create a new lot on Lot 4A-4, Block 7 through platting action that will be used solely as parking for Fourth of July Beach 125 CITY OF SEWARD,ALASKA RESOLUTION 2023-068 e) Create one lot through platting action that encompasses the portion of land that comprises Fourth of July Beach and rezone as Park Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 12th day of June, 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Kris Peck City Clerk (City Seal) 126 '9u Fourth of July Beach* f t 4p. s °y I k ,9 Y Plat into on€parcel - Re�one to •ark �� „� Rai and level parking area Plat into a separate parcel for parking' 1 1 1 1 ,y �F Sponsored by: St,d'r Public Hearing: �ll7ri 1 4. �'()2_; C"1TY OF SI�.�r AItD. ;ti_.��SKA 11LANNING AN I} L[)NING C'()MMISSION RESOLUTION 2U23-008 A RESOLUTION OF THE PLANNING AND ZONINC; CO3XIMISSION OF THE CITY OF SENN ARD, AI.:ASKA, lt1.C:ONIN'IENDING THE CITY COUNCIL UPDATE T1IF V1[_'NI("Il':rl_, LANDS INVENTORY AND MANAGEMENT 'PLAN TO INC.LLiM' RECOMMENDATIONS TO IMPROVE AND DESIGNATE PARKING AND ACCESS AT THE FOURTH OF DULY BEACH AND PLAT THE AREA INTO ONE PARCEL AND REZONE TO PARK WHEREAS, the Planning ,zncl Commission hcld a public \Mork. session on January 24. 2023 to discuss N\.I%s to izrrpre �c the park inu, and access at tllc l 0LIrth ol` 31.Ik 11cmch, and WHEREAS, the; Sc.\urd City Codc §'-.30._'"_5.h st,itcs that "dic Commission shall uct in an advisory czilr:icit} to the C'itN coi.itcil r� -ariiiny� tic Sc%�:ud /.rrrur}g Code, "tieward ComprchensiN e flan, 0111cial :/oning Map. 01'l iciai land Use flan Map, and othcr duties as requested by the City COLHICil", and A`'HEREAS, the Short-term Action Items on the 2022 Municipal Lands Irrti ento]-N and. Mttnauement Plan recornmends maintaining public access to Fourth of .lulu Beaclr. Erddim-, siunap-c. dedicated parking spaces for RV`s,and platting the area into one parcel. and WHEREAS,Fourth of July beach is a very popular recreational beach for visitors and locals year-round; and WHEREAS, the existing parking area is at an cic%a(Wn that saticn floods and is inatccssihlc. 'N'HERI AS, the area could be made Inure %c:u'-rut.tnd i1 fill ��as hi-OLI-1ht in (1) raitic the cicl ation of tlic cxistit7+_ pai'kin­ ,irea: and WHEREAS, the nunnhcr oC %'isitors freciuctZtitig the beach rlur111L, the summer rlrorrtlrti cxcccels the space in the: e msung, parking area; and WHEREAS, ,idditional parkinL. could be desi,_,natcd north cal'the I()\t er park -7 lot aloziL, the fence wcst ul'Sorrel Road. and on the northern side of Son-L:1 [toad on Lot 4A-4, Block 7, br artcl horzldc.rs around. the bWindary; 1111d 128 �+�1tal'Cl l�l:.lrinlrlf_' a[ltl f.[ir11I11! ( ilIl11t71Stil[�!t Iietii�lLltlflrl �t�. �(1??-t]l-1S l' ,-e2of3 WHEREAS, i I'plattingg action is taken in the future to divitic, the ce:isting Lot 4A- 4, Block 7, a lot should be created for the spcciiic use of parking for I ourth of Jul Beach; and WHEREAS, I)elphin Street by plat is the designated public right aN (R()11 } .lnd access to I ourt) of.lule' Beach. but is I)0t .idcyLl1tc1y maintaini:d y ear-roulid: :lnd WHERTAS, ()Ivor Street Is Inainl.Iinc d more rcmilarly tllall I)cipllin Street, and should be des-Ignated as I,t j)ul is R V ;-wd (lie prilll.in 41eccSy 10 ) 0LItIll 01'Rik I3c,reh by platting action. and WHEREAS, the: coat ILlard eurrcntk lcoscs parcel 14534034 and 14534035 for an emergency response tower and has plans to continue those leases in perpetuity; and WHEREAS,the long term plan for the:use of the Fourth of July Beach area is as a recreational area; and WHEREAS, the City should plat those parcels as part of a larger parcel that N\t U I d encompass all of Fourth of Ju1\ IIcacIi within. City limits; and «`H E�F�I:Ati, ., llcll a IaI'4_'i:l' 17.trce.l h.i, been plFilletl s1�cc i liceillr ii7r I Llurth ol'.(ttlr I3ciicll and its p.lrl jwu� that I)arccl should be Tv,,�)ncd to Park to I)rotcct tllc use ofFourtli A ,IUIN RCcICII aN it 1,ccrCatiomil al'eil. and WHEREAS, l)roteclin�L, the 1)cacll iim lilr public reLrc.ltii>n by platting and rciL[IIII-. from Industrial to Park is C%en 1110rc crLlcial as the SurrLlurlcling area develops. ;iticl WHEREAS, officially nawin,2 Park,, i:, Mip�,rtant to the public, Fourth of July Beach should be officially named, Fourth of.luk Beach Park, NOW,THEREFORE,BE 1T RESOLVED by the Seward Planning and Zoning Commission that: Section 1- 'I'hc ('it- of Seward Planning, and Zoning Commission recommends the C[TV Connell add the t'()II()\\inL, recommendations to the Municipal Lands Inventory gild. Mrnacnlent Tian: 129 Se�and Planning and Zoning Commission 1Zcsolution No. 201-3-008 Page 3 of 3 a.) Raise and leti el the current parking space with f all b) Designate additional parking north of the ImNor parking lot alongthe fence wrest of Sorrel Road. and on l.ot 4A-4, Block 7 located on the northern side of Sorrel Road (phice si<,,nage, boulders. painted lines, etc.) c) Desigr7ate Olga Street tl-iroulh plattinL actiloii .rs the primary right-of-way access to Fourth of.ltik l3each d) Create a ne,,% lot on Lot 4A-4. Block 7 through platting action that will be used solON as parking for Fourth of July Beach e) Create oi,e lot through platting action that encompasses the portion of land that comprises Fourth of July Beach and rezone as Park Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the: Seward Planning and Zoning Commission this 4th clay ol'April. 2023. THE Y F SEWARD, ALASKA Cl u ivan, air AYES: Charbonneau, UIman, Hornseth_ Monaco. Staggs, Verhey, Sullivan N()I`S: None AIISf�N"l': None ABSTAIN: None VA CAN T: Norge A f l LST: Brenda Ballou, MMC K Cite Clerk � •seA41////�. SEy��+. /P�i V • a s SEALr � ti 130 Planning and Zoning Agenda Statement Meeting Date: April 4, 2023 To: Planning and Zoning Commission Through: Jason Bickling, Community Development Director From: Courtney Bringhurst, Planner Agenda Item: Resolution 2023-008: Recommending the City Council Update the Municipal Lands Inventory and Management Plan to Include Recommendations to Improve and Designate Parking and Access at the Fourth of July Beach and Plat the Area into one Parcel and Rezone to Park Background and justification: On January 24, 2023, the Planning and Zoning Commission held a public work session to discuss ways to improve the parking and accessibility at the Fourth of July Beach. The public and Commissioners voiced their concerns on the accessibility of the current parking area. The lower elevation of this parking area causes it to fill with water at various times of the year, making it difficult or impossible to use. Also, the size of the parking area is insufficient to meet the excessive use the area receives during the summer months. The Commission recommended that gravel and fill be brought in to raise and level the elevation of the parking area with Sorrel Road, and to designate additional parking on the parcel of land to the north of Sorrel Road (see the attached map for reference). It is recommended to designate this additional parking area by creating a separate parcel through platting action. In the meantime, the area can be designated for parking by putting up signage and marking the area with boulders and/or paint. It was also noted at the meeting that the official right-of-way (ROW) to access the Fourth of July Beach, as designated by plat, is Delphln Street. However, this road is not consistently maintained throughout the year. Consequently, visitors to Fourth of July Beach primarily use Olga Street, which is currently platted as a private service road.The Commission recommended that either Olga Street be officially designated as a public ROW, or Delphin Street should be better maintained. Currently, the area within City limits comprising the Fourth of July Beach is made up of various parcels. The Commission recommends platting the Fourth of July Beach area into one parcel and then rezoning it as a Park in order to preserve its use as a recreational area. Intent: To provide recommendations to the City Council on various actions that can be taken to improve the parking, access, and future use of the Fourth of July Beach area. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive 3.6.1.1 -"Improve existing and develop additional recreational infrastructure Plan: Identify, protect, and preserve scenic and natural areas for recreational enjoyment im 3.6.1.2 • Maintain public access to beaches by continuing City ownership of tidelands and upland access points • Develop an acquisition strategy to identify and secure sufficient and suitable public lands for parks, soorts fields, greenbelts, open space, trails,trailhead parking and other public facilities, including easements to access these public lands • Ensure that Municipal land acquired for or converted to long-term or permanent-park or recreational uses are officially dedicated as park land Strategic Plan: N/A Other: Recommendation Community Development Department staff recommends approval of Resolution 2023-008 recommending the City Council update the Municipal Lands Inventory and Management Plan to include recommendations to improve and designate parking and access at the Fourth of July Beach and plat the area into one parcel and rezone to Park im '9u Fourth of July Beach* f t 4p. s °y I k ,9 Y Plat into on€parcel - Re�one to •ark �� „� Rai and level parking area Plat into a separate parcel for parking' 1 1 1 1 ,y �F Resolution 2023-069 A Resolution of the City Council of the City of Seward, Alaska Updating the Municipal Lands Inventory and Management Plan to Include Recommendations to Increase Day Use Parking at the Spring Creek Campground, Request an Easement to Maintain Beach Access to the North of the Campground, and Plat the Area into One Parcel and Rezone to Park Documents: • Agenda Statement • Resolution 2023-069 • Spring Creek Campground Map • Planning and Zoning Resolution 2023-007 134 City Council Agenda Statement Meeting Date: June 12, 2023 To: City Council Through: Norm Regis, Acting City Manager From: Jason Bickling, Community Development Director Subject: Resolution 2023-069: Updating the Municipal Lands Inventory and Management Plan to Include Recommendations to Increase Day Use Parking at the Spring Creek Campground, Request an Easement to Maintain Beach Access to the North of the Campground, and Plat the Area into one Parcel and Rezone to Park Background and justification: On January 24, 2023, the Planning and Zoning Commission held a public work session to discuss ways to improve the parking and beach access at the Spring Creek Campground. The Spring Creek Campground area is currently used for overnight parking as well as day use parking. The day use parking is designated closer to the beach and limited in size. The Commission recommended designating additional day use parking adjacent to the current parking to the east, and marking this area with signage. The public and Commission also noted that individuals are trespassing on the beach to the north of the Spring Creek Campground area as it is privately owned. It was recommended that the City work with the property owner to establish a right-of-way easement that would allow the public to legally access that portion of the beach. This easement would create continuous beach access from the Spring Creek Campground area up to the tidelands south of the Seward Airport. Finally, it was noted that the long-term use of the Spring Creek Campground area and beach is intended to be that of a recreational area. As such, it should be protected by platting those areas into one parcel and then rezoning as Park. On April 4, 2023 the Planning and Zoning Commission approved Resolution 2023-007, which included recommendations to increase the day use parking at the Spring Creek Campground, request and easement to maintain beach access, plat the campground and day use area into one parcel and rezone as Park, and rename it as the Spring Creek Park and Campground. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.6.1.1—"Improve existing and develop additional recreational infrastructure • Identify, protect, and preserve scenic and natural areas for recreational enjoyment 3.6.1.2 • Maintain public access to beaches by continuing City ownership of tidelands and upland access points 135 • Develop an acquisition strategy to identify and secure sufficient and suitable public lands for parks, sports fields, greenbelts,open space, trails, trailhead parking and other public facilities, including easements to access these public lands • Ensure that Municipal land acquired for or converted to long-term or permanent-park or recreational uses are officially dedicated as park land Strategic Plan: N/A Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note:amounts are unaudited Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: No financial impact Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation eApprove Resolution Other: 136 Sponsored by: Regis CITY OF SEWARD,ALASKA RESOLUTION 2023-069 A Resolution of the City Council of the City of Seward, Alaska Updating the Municipal Lands Inventory and Management Plan to Include Recommendations to Increase Day Use Parking at the Spring Creek Campground, Request an Easement to Maintain Beach Access to the North of the Campground, and Plat the Area into One Parcel and Rezone to Park WHEREAS, the Seward City Code §2.30.225.b states that"the Commission shall act in an advisory capacity to the City Council regarding the Seward Zoning Code, Seward Comprehensive Plan, Official Zoning Map, Official Land Use Plan Map, and other duties as requested by the City Council; and WHEREAS, the Planning and Zoning Commission held a public work session on January 24, 2023 to discuss ways to improve the parking and access at the Spring Creek Campground; and WHEREAS, on April 4, 2023, the Planning and Zoning Commission approved Resolution 2023-007 with the below stated recommendations for the Spring Creek Campground area; and WHEREAS,the 2022 Municipal Lands Inventory and Management Plan recommends separating the Spring Creek Campground from docks, boat basin, breakwater, and the rest of Parcel 14524040, retaining the campground and maintaining the public access to the beach; and WHEREAS, Spring Creek Campground is the only municipal campground on the east side of the bay; and WHEREAS, Spring Creek Beach is very popular with visitors and locals; and WHEREAS, the Spring Creek Campground area is being used for overnight parking as well as day use parking; and WHEREAS, the day use parking area should be expanded and marked with signage; and WHEREAS, the public walks along the beach front to the north of the Spring Creek Campground, which is trespassing on private property; and WHEREAS, although the Alaska constitution protects the public's access to beaches 137 CITY OF SEWARD,ALASKA RESOLUTION 2023-069 below the ordinary high tide, obtaining a public easement from property owners to the north will further protect the public's right of access and use of the beach, and ability to connect to the sections owned by the City of Seward; and WHEREAS, the intended long-term use of this parcel is as a recreational area; and WHEREAS, the City should plat the Spring Creek Campground and surrounding beach area into one parcel and rezone to Park to preserve it as a public recreation area; and WHEREAS, protecting the campground and beach now for public recreation by platting into one parcel and rezoning from Industrial to Park is even more crucial as the surrounding area develops; and WHEREAS, the other municipal campgrounds are named "Waterfront Park and Campground" and"Forest Acres Park and Campground",the official name should be"Spring Creek Park and Campground." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Municipal Lands Inventory and Management Plan will be updated with the following recommendations: a) Designate additional day use parking in the Spring Creek Park and Campground with signage b) Request an easement from the property owners to the north of Spring Creek Park and Campground to clarify and further protect legal beach access for the public c) Plat the Spring Creek Park Campground area into one parcel and rezone as Park d) Officially rename as Spring Creek Park and Campground Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 12th day of June, 2023. 138 CITY OF SEWARD,ALASKA RESOLUTION 2023-069 THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Kris Peck City Clerk (City Seal) 139 S rin Creek Cam F..-p g • k � ptg�� a �f , & Fourth of��Ju�ly��,6ea>ch:�� ` ({{�{{,,..t . 4 R:-ry.�K• _ �y+ f .j `•. 4 4' 1 •L 1` Owner: � F�� � ��►� �' ` '.'r k� -� ��$ '�R� City of `� �•' � '���� A �� � ��` `;� . Seward � �` � - � ..tom• �� � �• ,`��k• �. . ';i ,� .�"� �i..I�S ;•r�t v, Gy.°3G`!cr� 1 xF� �F,�2'diY� �', + ����a� `'� �- � .9 +�.1����"�,�� a `^"�}���,��1 �«' ` �•,�� y •. ZIV. i . ar• Owner: and Prop LLC ti 1 Owner: Deborah Anderson v � ' ,�, k+%� Owner: Deborah An erson '�"'�3 ,}, Create an easement for a public ROW Plat into one parcel R—ez-o—nniielt-ol Park Designate as day use parking area u � a w twl l> Plat into one parcel Rezone to Park MEN Raise and level parking area Plat into a separate parcel for parking Sponsored by: Staff Public Hearing: April 4. 2023 CITY OF SEWARD,ALASk:� PLANNING AND ZONING CO�NINIISSION I7ESOLUTION 2023-007 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, IZECONVNIE LADING TIIE CITY COUNCIL UPDATE THE 11WNIC"IPAL I.,ANI)S INVENT0l�Y AND NI.XNAGEMENT PLAN TO INCLUDE RECONINIENDATIONS TO INCIZI''IASE DAY USE PARKING AT THE; SPRING CREEK. CANIPGROUND, REQUEST AN EASEMENT TO MAINTAIN REACH ACCESS TO THE NORTH OF THE CANIPGROUND, AND PLAT THE AREA INTO ONE PARCEL AND REZONI" 'I 0 PARK WHEREAS, the Planning and Zoning Commission held a public work session on January 249 2023 to discuss ways to improve the parking, and access at the Spring Creek Campground; and WHEREAS, the Sc•%%ard City Code y2.10-1-1�.b �tatcs that "tic CoIT71111"Sioll Shall act in 1n adx isory capacity to th+w (_'itN Council rL:LardM the ScNvard %'onirq-, Codc. Scx%ard C'oniprclicilsir e flan, ()tlicsal e%o inu Map, Official 1-ind Use Plan. Map. and othcr duties as regLICSICd hN, the: City Council: and WHEREAS, the 2022 Municipal Lands Inventory and Management Plan recommends separating the Spring Creek Campground from ducks, boat basin. breakwater, and the rest of Parcel 14524040. retaining dw campground and maintaining the public access to the beach; and WHEREAS, Spring Creek Campground is the only municipal campground on the cast side of the bay; and WHEREAS, Sprinyr Creek Beach is N crN popular «ith t isitors and locals; and WHEREAS, 11w 'Sl)rinC,, Creek C'.1nlpground area is being used for overnight parking as well as iIzi v tisc: parl:Ing� and WHEREAS, the da% tise prirkinu area should be expanded and marked with signage; and. WHEREAS, the pub]is \�,Jk-, i6,ii , the beach front to the north of the Spring Creek Campground. which is trLs1111',�III,F otl pri%ate property; and WHEREAS, although the Alaska constitution protects the public's access to 141 5eN�ard lllanlli>>,, and /ollin'-, ( onlini"'si0n Resolution No. 1'agc: 2 of i beaches below the ordinary high tide. obtaining a public easement from propertN ore ners to the north will further protect the public's right of access and use of the beach, and ability to connect to the sections owned by the City of Seward; and WHEREAS, the intended long-term use of this parcel is as a recreational area; and WHEREAS,the Cit), should plat the Spring Creek Campground and surrounding beach area into one parcel and rezone to Park to preserve it as a public recreation area;. and WHEREAS, protectin,T lllc canijwroLind and beach now for public recreation by platting into one parcel and reloninL� fron1 Industrial to Park is even more crucial as the surrounding area develops; and WHEREAS, the other municipal campgrounds are named "Waterfront Park and Campground" and "Forest Acres Park and Campgrotuid", the official name should be ".`Spring Creek Park.and Campground." NOW,THEREFORE, BE IT RESOLVE❑ b\ the Seward Planning and Zoning Commission that: Section 1. The City of Seward Plannin_ <in41 Iuziin��_ Commission recommends the City Council add the following recommendations to (he Municipal Lands Inventory and Management Plan: a) Designate additional day use parking in the Spring Creek. Park and Campground with signage b} Request an easement from the property owners to the north of Spring Crcck lark and Campground to clarify and further protect legal beach accc4ti lcfr the public c) Plat the Spring, Crcck Park. Campground area into one parcel and rezone as Park d'j Officially rename as Spring Creek Part: and Campground Section 2. This resolution shall take effect immediately upon its adoption. 142 Seward Planning and ZoninL, Commission pag.c " of II.,%,SSr.D AND APPROVED by the Seward Planning .-Ind (_'miIIIII:"lon this 4111 TH F, G FT)Y f-)F S E NN A R 1). A LA S K A CkII-C Sullivan, Cha,( AYES: Charbonn cau. U Im an, Hornseth, Monaco, Staggs, Veflicy, S u I I I Va I I NOFS: None All 1)1'-'NT: None A IIS 1AIN: None VA NT: None ATIVST: Brcjid.i Ballou- ,MNIC City Clerk C '�'T C �t-v-i"\ (City Seal) VE I OF 143 Planning and Zoning Agenda Statement Meeting Date: March 7, 2023 To: Planning and Zoning Commission Through: Jason Bickling, Community Development Director From: Courtney Bringhurst, Planner Agenda Item: Resolution 2023-007: Recommending the City Council Update the Municipal Lands Inventory and Management Plan to Include Recommendations to Increase Day Use Parking at the Spring Creek Campground, Request an Easement to Maintain Beach Access to the North of the Campground, and Plat the Area into one Parcel and Rezone to Park Background and justification: On January 24, 2023, the Planning and Zoning Commission held a public work session to discuss ways to improve the parking and beach access at the Spring Creek Campground. The Spring Creek Campground area is currently used for overnight parking as well as day use parking. The day use parking is designated closer to the beach and limited in size. The Commission recommended designating additional day use parking adjacent to the current parking to the east, and marking this area with signage. The public and Commission also noted that individuals are trespassing on the beach to the north of the Spring Creek Campground area as it is privately owned. It was recommended that the City work with the property owner to establish a right-of-way easement that would allow the public to legally access that portion of the beach. This easement would create continuous beach access from the Spring Creek Campground area up to the tidelands south of the Seward Airport. Finally, it was noted that the long-term use of the Spring Creek Campground area and beach is intended to be that of a recreational area. As such, it should be protected by platting those areas into one parcel and then rezoning as Park. Intent: To provide recommendations to City Council on various actions that can be taken to improve the parking, establish legal beach access, and protect the future use of the Spring Creek Campground area. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive 3.6.1.1 -"Improve existing and develop additional recreational infrastructure Plan: Identify, protect, and preserve scenic and natural areas for recreational enjoyment 3.6.1.2 • Maintain public access to beaches by continuing City ownership of tidelands and upland access points • Develop an acquisition strategy to identify and secure sufficient and suitable public lands for parks, sports fields, greenbelts, open space, trails,trailhead parking and other public facilities,including easements to access these public lands • Ensure that Municipal land acquired for or converted to long-term or permanent-park or recreational uses are officially dedicated as park land Strategic Plan: N/A Other: Recommendation Community Development Department staff recommends approval of Resolution 2023-007 recommending the City Council update the Municipal Lands Inventory and Management Plan to include recommendations to increase day use parking at the Spring Creek Campground, request an easement to maintain beach access to the north of the campground, and plat the area into one parcel and rezone to Park ro�ffi S rin Creek Cam F..-p g • k � ptg�� a �f , & Fourth of��Ju�ly��,6ea>ch:�� ` ({{�{{,,..t . 4 R:-ry.�K• _ �y+ f .j `•. 4 4' 1 •L 1` Owner: � F�� � ��►� �' ` '.'r k� -� ��$ '�R� City of `� �•' � '���� A �� � ��` `;� . Seward � �` � - � ..tom• �� � �• ,`��k• �. . ';i ,� .�"� �i..I�S ;•r�t v, Gy.°3G`!cr� 1 xF� �F,�2'diY� �', + ����a� `'� �- � .9 +�.1����"�,�� a `^"�}���,��1 �«' ` �•,�� y •. ZIV. i . ar• Owner: and Prop LLC ti 1 Owner: Deborah Anderson v � ' ,�, k+%� Owner: Deborah An erson '�"'�3 ,}, Create an easement for a public ROW Plat into one parcel R—ez-o—nniielt-ol Park Designate as day use parking area u � a w twl l> Plat into one parcel Rezone to Park MEN Raise and level parking area Plat into a separate parcel for parking Resolution 2023-046: A Resolution of the City Council of the City of Seward, Alaska, Authorizing the City Manager to Enter into a Recruitment Services Contract with GovHR, and Appropriating Funds Documents: • Agenda Statement • Resolution 2023-046 • GovHR Proposal Request 2023 • GovHR City Manager Announcement 2020/2021 147 City Council Agenda Statement Meeting Date: April 24, 2023 To: City Council Through: Janette Bower, City Manager From: Tammy Nickell, Human Resource Manager Subject: Resolution 2023-046: Authorizing the City Manager to Enter Into a Recruitment Services Contract with GovHR, and Appropriating Funds Background and justification: On March City Manager Janette Bower gave notice to resign from the City of Seward effective May 10, 2023. The city has previously contracted with GovHR for personnel related services to include recruitment and pay plan related issues. GovHR has provided a proposal for City Manager recruitment, advertising, and selection. The proposed amount of$24,500 covers recruitment fees, recruitment expenses and advertising. An additional amount of $5,500 is requested to over the final candidate(s) travel for in-person interviewing. This addition also covers travel expenses for the GovHR consultant should in-person services be required for the final candidate(s) interviews. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.3 Improve quality of City Governmental Services Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 30,000 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 30,000 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): x Not budgeted 01000-1120-7009 Not applicable Fund Balance Information Affected Fund (✓): x General SMIC Electric Wastewater Boat Harbor Parking F1 Wat F1 Healthcare Motor Pool Other 148 Note: amounts are unaudited Fund Balance/Net position — restricted $ 2,597,995 Fund Balance/Net position — unrestricted/unassigned $ 6,485,764 Available Unrestricted Cash Balance: $ 9,229,784 Finance Director Signature: `� Attorney Review RxYes Attorney Signature: Not applicable Comments: Administration Recommendation x Approve Res. Other: 149 Sponsored by: Bower Postponed: April 24, 2023 CITY OF SEWARD,ALASKA RESOLUTION 2023-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A RECRUITMENT SERVICES CONTRACT WITH GOVHR, AND APPROPRIATING FUNDS WHEREAS, on March 28, 2023, City Manager Janette Bower gave notice to resign from the city effective May 10, 2023; and WHEREAS, the city has continuously contracted with GovHR for personnel related services; and WHEREAS, GovHR has provided a proposal for City Manager recruitment and selection; and WHEREAS, the proposed amount of $24,500 will cover recruitment fees, recruitment expenses and advertising; and WHEREAS, an additional $5,500 will be set aside to cover the candidate travel and consultant travel expenses should in-person services be required. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to enter a recruitment services contract with GovHR for the recruitment of a new City Manager. Section 2. Funding in the amount of $30,000 is appropriated from the General Fund Reserves account number 01000-0000-3400 to the City Manager contracted services account number 01000-1120-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th day of June, 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 150 CITY OF SEWARD,ALASKA RESOLUTION 2023-046 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 151 �� r LK y,r{ City of Seward, Alaska Request for Proposal City Manager Recruitment & Selection April 11, 2023 GovHRUSA GovTEMPS USA 630 Dundee Road Suite 225 Northbrook, IL 60062 Primary Contact Person: Laurie Pederson Director of Administrative Services 847-380-3198 LPederson@GovH Rusa.com r6: r a. m ii PW 4� 152 GovHR USA GovTEmps USA. Table of Contents FirmProfile....................................................................................................................................................3 OurLeadership..........................................................................................................................................3 WhyChoose GovHR?................................................................................................................................4 OurTeam ......................................................................................................................................................S Project Approach and Methodology.............................................................................................................6 Phase I: Position Assessment, Position Announcement& Brochure........................................................6 Phase II:Advertising, Candidate Recruitment& Outreach.......................................................................6 Phase III: Candidate Evaluation &Screening............................................................................................7 Phase IV:Presentation of Recommended Candidates.............................................................................7 Phase V: Interviewing Process & Background Screening..........................................................................7 Phase VI:Appointment of Candidate........................................................................................................8 ProjectTimeline............................................................................................................................................9 Commitment to Diversity, Equity& Inclusion in Recruitments....................................................................9 Recruiting During the Great Resignation....................................................................................................1© Full Scope Recruitment—Price Proposal....................................................................................................11 The GovHR Guarantee—Full Scope Recruitment.......................................................................................12 ContractSignature Page .............................................................................................................................13 OptionalServices ........................................................................................................................................14 Attachments Consultant Biography 2 City of Seward,Alaska-City Manager 153 GovHR USA GovTEMPS USA Firm Profile GovHR is a public management consulting firm serving local government clients and other public-sector entities across the country. The firm was originally formed as Voorhees Associates in 2009 and changed its name to GovHR USA in 2013. Our headquarters are in Northbrook, Illinois. We are a certified Female Business Enterprise in the State of Illinois and work exclusively in the public and non-profit sectors.GovHR offers customized executive recruitment services, management studies and consulting projects for local government and organizations who work with local government. GovHR has 21 full-time and 8 permanent part-time employees including 6 full-time recruiters and 26 additional project consultants. Our employees and r project consultants are located across the country,giving us a national presence. Additionally, GovTempsUSA, GovHR's subsidiary, provides interim staffing solutions to keep operations moving during the recruitment process. Our consultants are experienced executive recruiters who have conducted over 1,000 recruitments, working with cities, counties, special districts, and other governmental entities of all sizes throughout the country. In addition,we have held leadership positions within local government,giving us an understanding of the complexities and challenges facing today's public sector leaders. Our Leadership � p s r., Heidi Voorhees Joellen Cademartori President Chief Executive Officer 847-380-3240 847-380-3238 HVoorhees@GovHRusa.com JC.ademartos-iL�GovHRusa.con-i Ms. Voorhees has conducted more than 400 Ms. Cademartori is a seasoned manager, with expertise recruitments in her management consulting career, in public sector human resources management. She has with many of her clients being repeat clients,attesting held positions from Human Resources Director and to the high quality of work performed for them. In Administrative Services Director to Assistant Town addition to her 17 years of executive recruitment and Manager and Assistant County Manager, Ms. management consulting experience,Ms. Voorhees has Cademartori has worked informs of government 29 years of focal government leadership and ranging from Open Town Meeting to Council•Manoger management service, including ten years as Village and has supervised all municipal and County Manager for the Village of Wilmette, Illinois. departments ranging from Public Safety and Public Works to Mental Health and Social Services. 3 City of Seward, Alaska - City Manager 154 GovHR USA GovTEMPS USA Why Choose GovHR? Unparalleled Expertise and Level of Service:We are a leader in the field of local government recruitment and selection with experience in 44 states, in communities ranging in population from 1,000 to 3,000,000. Since our establishment in 2009, more than 40% of our clients are repeat clients showing a high level of satisfaction with our work. We encourage you to call any ❑f our previous clients. Surveys of our clients show that 94% rate their overall experience with our firm as Outstanding and indicate that they plan to use our services or highly recommend us in the future. Delivering the Best: We conduct comprehensive due diligence on candidates. Our state-of-the-art process,includes extensive use of social media for cand idate outreach and video interviews with potential finalist candidates, ensure a successful recruitment for your organization. Our high quality, thorough Recruitment Brochure reflects the knowledge we will have about your community and your organization and will provide important information to potential candidates. Additionally, before we recommend a candidate to you, we will have interviewed them via video, conducted reference calls, and news media and social media searches. Our knowledge of local government ensures that we can ask probing questions that will verify their expertise. A Partner from Start to Finish:We are your partners in this important process.You are welcome to review all the resumes we receive, and we will share our honest assessment of the candidates. Our goal is your complete satisfaction. We can strategize with you on a variety of approaches for meeting your recruiting needs, including evaluation of internal candidates, identification of non-traditional candidates who meet your recruitment requirements, succession planning and mentoring options. We are committed to working with you until you find the candidate that is the best fit for your position.. Services for Any Budget and Any Search: We strive to meet the specific needs of our clients. We offer several options for recruitment services to meet your needs and your budget. Our services range from Full Executive Recruitments to Virtual Recruitments and even simply Professional Outreach for those who want to reach a broader network. In the following proposal, we have provided the scope we believe that best fits your needs. However, you may find all our services hi-,E, on nui website, 4 City of Seward, Alaska - City Manager 155 GovHR USA GovTEMPS USA Our Teat GovHR employs a team of professionals with backgrounds in local government and the not-for-profit sector. With your staff needs in mind and due to the significance of this recruitment, we have assigned our highly knowledgeable and experienced Vice President Mary Jacobs. She will act as your project manager and primary point of contact for this project. She will be responsible for your recruitment and selection process. Her full biography can be found as part of the Appendix. Project Manager& Main Point of Contact Mary Jacobs Vice President 847-380-3240 MJacobs(cbGovH R u sa,cc)n1; Proposal Inquiries Laurie Pederson Client Services &Administrative director 847-380-3198 5 City of Seward, Alaska - City Manager 156 GovHR USA GovTEMPS USA Project. Approach and Methodology A typical recruitment and selection process takes approximately 175 hours to conduct. At least 50 hours of this time is administrative, including advertisement placement, reference interviews,and due diligence on candidates. We believe our experience and ability to professionally administer your recruitment will provide you with a diverse pool of highly qualified candidates for your position search. GovHR clients are informed of the progress of their recruitment throughout the entire process. We are always available by mobile phone or email should you have a question or need information about the recruitment. Phase f: Position Assessment, Position Announcement & Brochure GovHR treats each executive recruitment as a transparent partnership with ❑ur client. We believe in engaging with stakeholders early in each recruitment process to fully understand the challenges and opportunities inherent in the position. Understanding the organizational culture is critical to a successful recruitment. We gain this insight and information through meetings (one on one and small groups), surveys and a review of relevant information. This information is reflected in a polished marketing piece that showcases the organization and the area it serves. Information Gathering: One-on-one or group interviews with stakeholders identified by the client. GovHR can establish a dedicated email address for feedback from stakeholders or the community. Community forums (In-person or via video) can be used to gather input and feedback. Surveys can be used for department personnel and/or the community to gather feedback. Conversations/interviews with department heads.. A combination of the above items can be used to fully understand community and organizational needs and expectations for the position (this proposal includes 12 hours of meetings —additional meetings can be added for a fee of $150/hour plus actual expenses if incurred. Dedicated email address and one organizational survey are included. Community Survey can be conducted for$2,500. Community Forums can be conducted as an optional service. Development of a Position Announcement to be placed on websites and social media. Development of a thorough Recruitment Brochure for client review and approval. Agreement on a detailed Recruitment Timetable— a typical recruitment takes between 90 to 120 days from the time you sign the contract to appointment of the finalist candidate. Phase fl: Advertising, Candidate Recruitment& outreach We make extensive use of social media as well as traditional outreach methods to ensure a diverse and highly qualified pool of candidates. In addition, ourwebsite is well known in the local government industry —we typically have 14,000+visits monthly to our website and career center. Additionally, our weekly jobs listings are sent to over 7,000 subscribers. Phase 11 will include the following: GovHR consultants will personally identify and contact potential candidates. r Develop a database of potential candidates from across the country unique to the position and to the Client,focusing on: E City of Seward, Aiasko - City Manager 157 GovHR USA GovTumps USA a Leadership and management skills a Size of organization a Experience in addressing challenges and opportunities also outlined in Phase I o The database will range from several hundred to thousands of names and an email blast will be sent to each potential candidate. Placement of the Position Announcement in appropriate professional online publications: o Public sector publications& websites (approximately 20 online sources) o Social media: Linkedln (over 20,000 connections), Facebook, Instagram and Twitter o GovHR will provide you with a list of advertising options for approval Phase III; Candidate Evaluation & Screening Phase II I will include the following steps: Review and evaluation of candidates' credentials considering the criteria outlined in the Recruitment Brochure Candidates will be narrowed clown to those candidates that meet the qualification criteria Candidate evaluation process: o Completion of a questionnaire explaining prior work experience • Live Video Interview (45 minutes to 1 hour) conducted by consultant with each finalist candidate © References provided by the candidate are contacted o Internet/Social Media search conducted on each finalist candidate All resumes will be acknowledged and inquiries from candidates will be personally handled by GovHR, ensuring that the Client's process is professional and well regarded by all who participate. Phase IV: Presentation of Recommended Candidates Phase IV will include the following steps. GovHR will prepare a Recruitment Report presenting the credentials of those candidates most qualified for the position. GovHR will provide an electronic recruitment portfolio which contains the candidates' materials along with a "mini" resume for each candidate so that each candidate's credentials are presented in a uniform way.. Client will receive a log of all applicants and may review resumes if requested. Report will arrive in advance of the Recruitment Report Presentation. GovHR will spend approximately 2 hours with the Client reviewing the recruitment report and providing additional information on the candidates. Phase V: Interviewing Process & Background Screening Phase V will include the following steps: GovHR will: y Develop the first and second round interview questions for your review and comment Coordinate candidate travel and accommodations 7 City of Seward, A+asko - City Monoger 158 GovHR USA GiovTEMPS USA :- Provide you with an electronic file that includes: Candidates' credentials c Set of questions with roam for interviewers to make notes c Evaluation sheets to assist interviewers in assessingthe candidate's skills and abilities Background screening will be conducted along with additional references contacted: GovHR USA Background Screening Social Security Trace & Verification County/Statewide Criminal U.S. Federal Criminal Search Civil Search Enhanced Verified National Criminal Bankruptcy, Leans and Judgements - National Sex Offender Registry Motor Vehicle Record Most Wanted Lists FBI,DEA, ATF, ✓ Education Verification—All Degrees Earned Interpol Optional:Credit Report--Transunion with score OFAC Terrorist Database Search (based on position and state laws) OIG,GSA,SAM, FDA - Optional- All felonies and misdemeanors reported to the National Database Professional License Verification Drug Screen Employment Verification GovHR will work with you to develop an interview schedule for the candidates, coordinating travel and accommodations. GovHR consultants will be present for all the interviews, serving as a resource and facilitator. GovHR will coordinate a 2-Step Interview process. The first round interviews will include four to five candidates.The second round interviews will include two or three candidates.GovHR will supply interview questions and an evaluation form. In addition to a structured interview,the schedule can incorporate: Tour of Client facilities Interviews with senior staff Phase VI, Appointment of Candidate r GovHR will assist you as much as you request with the salary and benefit negotiations and drafting of an employment agreement, if appropriate. GovHR will notify all applicants of the final appointment, providing professional background information on the successful candidate. 8 City of Seward, Alaska- City Manager 159 GovHR USA ' GovTEMP5 USA Project Timeline Week Week Week Week Week Week Week Week Week Week Week Week Week Week Phase I Phase II Phase III Phase Phase V Phase VI IV Meeks 1 & 2 Phase 1: Interviews &Brochure Development Weeks 3 thru 6 Phase 2:Advertising, Candidate Recruitment & Outreach Weeks 7 thru 9 Phase 3: Candidate Evaluation & Background Screening Week 10 Phase 4: Presentation of Recommended Candidates Week 11 & 12 Phase 5: Interview Process &Additional Background Screening Weeks 13 & 14 Phase 6:Appointment of Candidate Commitment to Diversity, Equity & Inclusion in Recruitments GovHR has a long-standing commitment to Equity, diversity and Inclusion in all of our recruitment and selection processes. Since ourfirm's inception we have supported, with our time and financial resources, organizations that advance women and other underrepresented minorities in local government. These include the National Forum for Black Public Administrators,the local Government Hispanic Network,The League of Women in Government and CivicPride. GovHR Team Members have moderated and spoken on DEI initiatives at the International City and County Management Association conference and state conferences in Illinois, Michigan,Wisconsin,and North Carolina. Our employees and consultants have undergone Implicit Bias Training and we are frequent speakers on incorporating DEI values into recruitment and selection processes.We have a list of DEI resources on the front page of our website (I)ttos://www.govlirusa.cotii/diver-sitv.equity-and inclusion-resourcesl) that can be accessed by anyone who visits our website. GovHR has formally partnered with the National Forum for Black Public Administrators' consulting arm, i4x, in several recruitment and selection processes throughout the country including Toledo, OH, Fort Collins, CO, Ann Arbor, MI, Oakland, MI and Arlington, TX. Our partnership reflects our mutual commitment to advancing DEI values and increasing the diversity of local government leaders at the highest levels of local government organizations. 9 City of Seward, Alaska- City Manager 160 GovHR USA GovTEMPS USA Recruiting During the Great Resignation The GovHR team is aware of the lasting impact that the Great Resignation has had on nearly all local government positions. Data shows annual quit rates have been at record highs the past two years. Additionally, there is a growing trend of public workers accelerating retirement plans, a drastic change from when workers were postponing retirement. Our team of consultants work diligently to ensure the success of each recruitment and will be transparent upfront and throughout the process regarding any obstacles or delays they anticipate. Despite these challenging times, we have still seen a tremendous amount of success in our recruitments largely due to our consultants' outreach methods and our team's marketing strategies. GovHR'S RECOMMENDATIONS To RECRUIT AND RETAIN TOP TALENT Responsive: Roll out the Welcome Mat! Candidates may struggle with relocating for a new position as well as be concerned about the "fit" with a new team. It is Important to include costs for your top candidate(s) to travel to your location for the final interview process. Our team will work with you to create a welcoming, informative experience for both you and the candidate(s). Encouraging: Employee development is a must-have in today's market. Candidates appreciate their employer investing in them as much as they are investing themselves in thejob, Consider"up and corning" candidates who may lack one or two preferred skills and assign a mentor or invest in a course to encourage their professional development. A mentor/training program will also help establish a peer-to-peer connection and make them feel more comfortable about the transition to a new job. Competitive: Our team will guide you in offering a competitive market rate compensation and competitive benefits package attractive to today's candidates. Competitive employers must include relocation expenses and should consider signing bonuses and temporary housing. Resourceful: Review your job description — do you need public sector experience? Are the years' experience you list essential, or can that be preferred? Consider a more resourceful approach when reviewing candidates'experience. Carefully consider requirements such as CPA, Professional Engineer and others that will limit your talent pool—consider using the word "ideally"or"preferably." Understanding:These past few years have,without a doubt,changed the work environment.Competitive employers have recognized this and are offering flexible/hybrid/remote work options. Those positions that offer this type of flexibility consistently receive a better candidate response rate. Innovative: Think about what is unique and attractive about your community and organization and highlight that in your recruitment efforts, Talk about organizational culture and what your values are with respect to your employees. GovHR will assist you in being as innovative as possible in your outreach, Transparent:Some states now mandate listing salary ranges in any job advertisements or postings. More and more companies are now showing at least a salary range in their postings to promote pay transparency and equity. Post the salary range you will use for hiring— it is public information if we make it too difficult for candidates to find out the salary,they will move on to the next opportunity. as City of Seward, Alaska - City Monrager 161 GovHR USA GovTEMPS USA Full Scope Recruitment — Price Proposal Summary of Costs: Full Scope Price Recruitment Fee: $20,500 Recruitment Expenses: (not to exceed) $1,500 Expenses include candidate due diligence efforts Advertisin - i g� $2,500* *Advertisinq costs over $2,500 will be placed only with client approval. if less than $2,500, Client is billed only far actual cost. **Consultant travel expenses are not included in the price proposal.If the consultant is requested to travel to the client, travel costs will be estimated at time of request. Only actual expenses will be billed to the client for reimbursement to GovHR. Possible in-person meetings could include: 1. Recruitment brochure interview process 2. Presentation of recommended candidates 3. interview Process Any additional consultant visits requested by the Client (beyond the three visits listed above) will be billed at$150/hour.The additional visits may also result in an increase in thetravel expenses and those expenses will be billed to the client. This fee does not include travel and accommodations for candidates interviewed- Payment for Fees & Services Professional fees and expenses will be invoiced as follows: 1- Invoice upon acceptance of proposal:40%of the Recruitment Fee 2,,^ Invoice upon recommendation of candidates:40% of the Recruitment Fee & expenses incurred to date Final Invoice upon completion: 20% of the Recruitment Fee plus all remaining expenses Payment of invoices is due within thirty (30) days of receipt (unless the client advises that its normal payment procedures require 60 days.) 11 City of Seward, Alosko - City Manager 162 GovHR USA r GovTEMPS USA The GovHR Guarantee — Full Scope Recruitment GovHR is committed to assisting our clients until a candidate is appointed to the position. Therefore, no additional professional fee will be incurred if the client does not make a selection from the initial group of recommended candidates and requests additional candidates be developed for interview consideration. If additional advertising beyond the Phase I advertising is requested,client will be billed for actual advertising charges. Reimbursable expenses may be incurred should the recruitment process require consultant travel to the Client. Upon appointment of a candidate, GovHR provides the following guarantee: should the selected and appointed candidate,at the request of the Client orthe employee's own determination, leave the employ of the Client within the first 12 months of appointment, we will, if desired, conduct one additional recruitment for the cost of expenses and announcements only. This request must be made within 6 months of the employee's departure. 12 City of Seward, Alaska- City Monoger 163 GovHR USA 1 GovTEMPS LJSA Contract Signature Page We believe we have provided you with a comprehensive proposal; however, if you would like a service that you do not see in our proposal, please let us know. We can most likely accommodate your request. This proposal will remain in effect for a period of six months from the date of the proposal. We look forward to working with you on this recruitment and selection process! City of Seward, Alaska agrees to retain GovHR USA, LLC ("GovHR") to conduct a City Manager Recruitment in accordance with its proposal dated April 11, 2023. The terms of the proposal are incorporated herein and shall become a part of this contract. ACCEPTED: City of Seward, Alaska By: Title: Date: Billing Contact: Billing Contact Email: GovHR USA, LLC By: Title: Date: 13 City of Seward,Alaska - City Manager 164 GovHR USA GovTEMPS USA Optional Services GovTemps USA Need an Interim? GovTempsUSA, a subsidiary of GovHR USA, specializes in the temporary placement of positions in local government. The firm offers short-term assignments, in addition to long-term and outsourced arrangements. Our placement professionals at GovTempsUSA have typically enjoyed distinguished careers in local government and displayed a commitment to public service throughout their career. Recorded ❑ne-Way Video Interview of Candidates Candidates we recommend for your consideration can complete a one-way video interview with 3 to 5 questions that will be recorded and which you can review electronically at your convenience.This can occur prior to making your decision on which candidates to invite for an interview. Cost $100 per candidate. Leadership/Personality Testing GovHR has experience working with a wide variety of leadership and personality assessment tools, depending on the qualities and experiences the client is seeking in their candidates. These include but are not limited to Luminaspark, Caliper, DISC and others. Depending on the evaluation type selected fees can range between$100 to$500 per candidate. 360" Evaluation As a service to the Client, we offer the option to provide you with a proposal for a 360' performance evaluation for the appointed position at six months into his or her employment. This evaluation will include seeking feedback from both elected officials and department directors, along with any other stakeholder the Client feels would be relevant and beneficial. This input will be obtained on a confidential basis with comments known only to the consultant. If you are interested in this option, GovHR will prepare a proposal for this service. 14 City of Seward, Aloska-Crty Manager 165 a GvvHR USA r GoVYEMPS USA Mary Jacobs is a Vice President with GovHR USA, and has held leadership positions over the past 30 plus years within the local government, including 28 years at either a city manager or assistant city manager level. Mary Jacobs'extensive leadership experience at the state and national level with the International City/County Management Association, the Arizona City/County Management Association, and as a representative of the National League of Cities on a federal advisory committee has cemented a strong network of professionals across the U.S. and internationally. Mary's work and passion for supporting women and young people in the profession has further contributed to her reputation as a highly respected executive among her peers. Mary served as the Town Manager for Oro Valley,Arizona from 2017-2022,a full-service community of nearly 50,000 residents in the Tucson metropolitan area. Among other accomplishments, she led the development of the Town's first comprehensive economic development strategy; negotiated an agreement that led to the Town's long-desired and lucrative annexation of a second resort property;and implemented policies that ensured the Town boasted its strongest financials in two decades. In addition, Mary brought a culture of process improvement, innovation and employee engagement to the organization that contributed to more than 40 employees obtaining "Green Belt" certification in the international LEAN management framework and resulted in substantial cost savings across all departments annually. Mary also served as the Assistant City Manager for Sierra Vista,Arizona for 17 years, a similar sized community that is home to the largest military installation in the state.She introduced and oversaw a successful on-going comprehensive strategic planning process with the elected officials and senior management. Mary led the development and negotiation of several military partnerships with Fort Huachuca for the provision of municipal services on the Army fort. She also championed the development of a community-based economic development strategy and led the implementation of the Towns first economic development division. Mary also has experience in Massachusetts where she served as Barnstable's Assistant Town Manager for six years. Mary is a trained facilitator, excellent communicator and is skilled at leading both government and non-profit organizations in developing short and long-term strategic plans, organizational strategies, and financial and capital plans. During Mary's career,she has also recruited dozens of highly skilled management professionals in local government. PROFESSIONAL EDUCATION,TRAINING & INSTRUCTION MEMBERSHIPS AND AFFILIATIONS • Master's Degree in Public Administration, University of Arizona ` International City/County Management Association (ICMA),Current Member and Past Regional Vice President/Board Member and Chair of • Bachelor of Arts in Political Science,University of Arizona Board's Membership Committee.Also served as an ICMA coach/ • Senior Executive Program for State and Local Government, mentor,and Member of the Government Affairs Policy Committee, Harvard University,Kennedy Schoen of Government Task Force on Women in the Profession and Conference Planning • Presenter,various conference and training sessions for ICMA, Committee. ACMA,Arizona League of Cities and Towns,Arizona Women Arizona City/County Management Association (ACMA),Past President Leading Government,Arizona Association of Economic and Board Member,ACMA coach/mentor Developers, Rotary Clubs and Chambers of Commerce Arizona Women Leading Government,Past Founding Board Member • Regular guest lecturer at University of Arizona MPA classes • Arizona Municipal Risk Retention Pool(AMRRP), Past Board Member (elected by membership) PROFESSIONAL BACKGROUND . Campus Research Corporation,Current Chair and Board Member.Non- Over 30 Years of Local Government Leadership& Management profit arm of the Arizona Board of Regents responsible for oversight of Experience property owned and leased for the University of Arizona(UA)Tech • Town Manager,Town of Oro Valley,AZ 2017-2022 Parks and UA Center for Innovation • Assistant City Manager,City of Sierra Vista, AZ 2000-2017 ■ Wiidland Fire Executive Council,Member.Appointed by the U.S. • Assistant Town Manager,Town of Barnstable, MA 1994-2000 Secretaries of Interior and Agriculture to serve as the National League • Administrative Support Manager,Maricopa County Manager's of Cities' representative on this federal advisory committee. Office AZ, 1991-1993 • Court Appointed Special Advocate(CASA) • Management Analyst, Maricopa County Office of Organizational Development,AZ 1989-1991 in 10 .fiV�{ �����W � • � 1 1 rr • s i}uKy�1�V City of Seward City Manager's Office PO Box 167 Janette Bower, City Manager Seward, Alaska 99664 Phone: 907-224-4012 AarlsaSfat* Email: jbowerCa cityofseward.net April 11, 2023 Brenda Ballou, City Clerk City of Seward Re. April 24, 2023, Special City Council Meeting Madam Clerk, Please consider this my written request as required by Seward City Code 2.10.030 (a)(2) for a special meeting on April 29, 2023, at 5:30 pm, for the following items: 1. GovHR Presentation and City Council Discussion Regarding City Manager Recruitment Services 2. Resolution 2023-XXX: Authorizing a Contract with GovHR for City Manager Recruitment Services USA and Appropriating Funds Thank you, Janette Bower, City Manager 167 GovHR USA GovTEMPS USA SEWARD, ALASKA CITY MANAGER Seward, Alaska (2,693) Beautiful and dynamic Seward, situated at the head of Resurrection Bay on the Kenai Peninsula,seeks a strong,collaborative, and visionary leader to become its next City Manager. Founded in 1903 as the ocean terminus of what is now the Alaska Railroad, Seward is not only known for its natural beauty but also as Alaska's only deep-water ice-free port with rail, highway and air transportation to Alaska's interior and major urban population centers. This strategically positions Seward for Pacific Rim maritime commerce. Seward is a dynamic community with a year-round population of just under 3,000, that is served by Seward's electric utility,and a seasonal population exceeding 10,000,supplemented by arrival of two to three cruise ships per week during the season. Seward's citizens distinguish themselves through volunteerism and civic pride and involvement. The operations of the City of Seward are complex and broad in scope, including utilities, harbors,and ownership of health care facilities. Exciting challenges and opportunities to partner with other entities, Improve service delivery, and enhance the quality and performance of the municipal organization await the next City Manager. The City Council seeks nonpartisan candidates who will exhibit a welcoming and collaborative approach with all constituencies. This is truly an outstanding and unique career opportunity for an experienced,well-rounded and professional municipal manager. The successful candidate will, without limitation, have the following qualifications and experience: • Bachelor's degree in public administration, business administration or related field. Graduate degree in public administration or related field preferred. • Seven (7) years progressively responsible experience in council/manager municipal government, with five (5) years at a management level. Experience as a city manager, assistant city manager, or other executive level position preferred. Rural community and Alaska experience a plus. • Strong experience in budgeting and financial planning, utility management, public works, project management, human resources and employee relations, community development and economic development highly desirable. • Strong leadership, interpersonal, communication and team-building skills essential. • Knowledge and experience in emergency management, health care, environmental sustainability, renewable energy, maritime law, and marine operations desirable. Starting salary $130,000 +/- DOO./E. Competitive benefits package including participation in the Alaska Public Employees' Retirement System (PERS). Alaska does not have a state income tax. Apply online with resume, cover letter and contact information for five (5) work-related references to Rachel Skaggs,Senior Vice President,GovHR USA at www.GovHRJob .com, The recruitment for this position will remain open until the position is filled, with a first review of resumes on January 4, 2021. Click here to apply: https://www.govhrusa,comicar-r*ei-center/ 168 a. Ch GovHR USA Gov"fempsUSA SEWARD, ALASKA CITY MANAGER GovHR USA is pleased to announce the recruitment and selection process for City Manager for the City of Seward, Alaska. This brochure provides background I� ° information about the City of Seward and the municipal organization, as well as the challenges, opportunities and expected qualifications for the position. If living and working in a dynamic community ' surrounded by natural beauty interests you, submit a cover letter, resume and contact information for five (5) work-related references to www.GovHRJobs-coo_ Electronic submissions are required. The recruitment for this position will remain open ,e until the position is filled, with a first review of resumes on January 4, 2021 . Questions regarding this opportunity should be directed to the Executive Recruiter working with the City of Seward: Rachel Skaggs, Senior Vice President GovHRUSA, LLC 630 Dundee Road, Suite 130 Northbrook, Illinois 60062 Cell: 815-303-2187 Formal Applications should be submitted to: , Additional information about the City of Seward can be found on the City's website. www.6tyofseward_us. 4z Seward, Alaska PROFESSIONAL ANNOUNCEMENT • Strong leadership, interpersonal, communication and team-building skills essential. Seward, Alaska (2,693) Beautiful and dynamic Seward, situated at the head of Resurrection Bay on the Kenai Knowledge and experience in emergency management, Peninsula, seeks a strong, collaborative and visionary health care, environmental sustainability. renewable leader to become its next City Manager. Founded in 1903 energy. maritime law and marine operations desirable, as the ocean terminus of what is now the Alaska Railroad. Seward is not only known for its natural beauty but also as Starting salary $130,000 +/- DOG/E. Competitive benefits Alaska's only deep-water ice-free port with rail, highway package including participation in the Alaska Public and air transportation to Alaska's interior and major urban Employees' Retirement System (PERS). Alaska does not population centers. This strategically positions Seward for have a state income tax. Pacific Rim maritime commerce. Apply online with resume. cover letter and contact Seward is a dynamic community with a year-round information for five (5) work-related references to population of just under 3.000, an Rachel Skaggs, Senior Vice President, GovHR extraterritorial population of similar size that is served USA at G�vNv,, .-a:.:vHRJo1)s.i ,. The recruitment for by Seward's electric utility and is active in the this position will remain open until the position is community. and a seasonal population exceeding filled, with a first review of resumes on January 4, 2021. 10,000. supplemented by arrival of two to three cruise ships per week during the season. Seward's citizens distinguish themselves through volunteerism and civic pride and involvement. The operations of the City of Seward are complex, Y t sophisticated, and broad in scope. including utilities. harbors and ownership of health care facilities. Exciting challenges and opportunities to partner with other entities, improve service delivery, and enhance the quality and performance of the municipal organization await the next City Manager. The City Council seeks candidates who will exhibit a welcoming and collaborative approach with all constituencies. This is truly an outstanding and unique career opportunity for 'COMMUNITY BACKGROUND an experienced. well-rounded and professional municipal manager. The successful candidate will. Seward, pronounced"Soo-word," is situated at the head of without limitation, have the following qualifications and Resurrection Bay on the Kenai Peninsula. It is experience: surrounded by majestic snow-capped mountains which are blanketed with lush green vegetation, trees and alpine • Bachelors degree in public administration, business wildflowers. Mt. Marathon is the western backdrop of administration or related field. Graduate degree in Seward with Harding Ice Field lined along the back, public administration or related field preferred. extending to the coast. Chugach National Forest, Kenai Fjords National Park and Caines Head State Recreation • Seven (7) years progressively responsible experience area are nearby. in council/manager municipal government. with five (5) years at a management level. Experience as a city Founded in 1903 as the ocean terminus of what is now the manager, assistant city manager. or other executive Alaska Railroad. Seward prides itself, not only on its level position preferred. Rural community and Alaska natural beauty, but as Alaska's only deep-water. ice-free experience a plus. port with rail, highway and air transportation to Alaska's interior and major urban population centers. This • Strong experience in budgeting and financial planning, strategically positions Seward for pacific Rim maritime utility management. public works, project management, commerce, human resources and employee relations, community development and economic development highly Seward enjoys a beautiful and scenic natural Alaskan desirable. environment with numerous visitor attractions. The town 170 City Meager offers day cruises, kayaking, fishing. abundant marine land-based and marine wildlife, coupled with immediate activities and wildlife, unparalleled recreation and is the access to pristine areas for hiking, mountain biking, terminus for the Alaska Railroad. Seward was named mountain climbing, cross country skiing, snow machining, All-American City in 1963, 1965, and 2005. camping. fishing, white water rafting, dog mushing, sea kayaking, cold water scuba diving and other outdoor Seward experiences a maritime climate with average activities make the City of Seward a year-round outdoor winter temperatures ranging from 17 to 38 degrees playground for all ages. Fahrenheit and average summer temperatures ranging from 49 to 63 degrees Fahrenheit. Average annual rainfall is 66 inches. Average annual snowfall is 80 inches. Seward's local economy is driven largely by the commercial fishing industry, marine trade, vessel servicing. and seasonal tourism, Many of Seward's " lodging facilities, restaurants and shops cater mainly to tourists- and open for business during the summer tourist season, generally mid-May through mid- September. Other major employers in Seward include the state-run Spring Creek Correctional Center, the Alaska Department of Labor and Workforce Development's AVTEC vocational school and the Providence Seward Medical and Care Center. .., Seward Historyr In 1792, Russian explorer Alexander Baranof arrived by boat in what is now known as Resurrection Bay. Baranof remembered the sheltered waters of the bay when he chose a place to build the Phoenix, perhaps the first ship f built on the west coast of North America, in 1793-1794. Seward is named in honor of William H. Seward. President Abraham Lincoln's Secretary of State. Secretary Seward was responsible for negotiating the purchase of Alaska from Russia in 1867. Settlement of Seward is proud to be the home of the Alaska SeaLife Resurrection gay began in the 1890's with the arrival of Center. The Center is the only facility in Alaska that Captain Frank Lowell and his family. The founders and combines a public aquarium with marine research. settlers of the town of Seward arrived in 1903 to build the education, and wildlife response. While primarily railroad. dedicated to marine research and education, the Center is the only permanent marine mammal rescue and On Christmas Clay. 1908, gold was discovered on Otter rehabilitation facility in the state. The Alaska SeaLife Creek, a tributary of the Iditarod River. The Iditarod Center lies at "Mile 0" of the scenic Seward Highway on Trail began as a mail and supply route from the coastal the shores of Resurrection Bay. Visitors to its "windows to towns of Seward and Knik to the interior mining camps the sea" have close encounters with, puffins, octopus, and beyond to the coastal communities of Unalakleet, harbor seals, sea lions. and other marine life while Elim. Golovin, White Mountain and Nome. Later, in learning about the work Conducted both in the field and in 1925, the Iditarod Trail became a life saving highway for the Center's laboratories. epidemic-stricken Nome. Diphtheria threatened and serum was sent via dogsled to the western community. The Seward offers an unbeatable year-round quality of life and Iditarod now is a national historic trail, and is called the environment to attract residents. visitors and employees. "Last Great Race on Earth." Each year an extremely The spectacular mountain and bay scenery, with abundant competitive dogsled race takes place over more than 171 Seward, Alaska 1,150 miles from Anchorage to Nome. Mile 0 in Seward is THE MUNICIPAL ORGANIZATION marked by a historical monument. Seward is a home-rule city located within the Kenai Seward was incorporated in 1912. In 1915. President peninsula Borough. A full-service City, Seward operates Woodrow Wilson chose Seward as the main railroad route under the council/manager form of government. The into Alaska's interior. The fate of the railroad fluctuated for Mayor and six City Council members exercise all many years until the advert of World War II. During the legislative and policy-making powers of the City and war, Seward and its port prospered. Resurrection Bay perform all duties and obligations required by law. The became a strategic military port, and by 1944 the railroad City Manager is appointed by the Mayor and City Council, was one of the most prosperous in the nation. which also appoints the City Attorney and City Clerk. Year- round staffing is approximately 88 FTE. Seasonal In 1984, an earthquake measuring 9.2 on the Richter employment increases staffing to approximately 150 FTE, scale was centered 95 air miles northeast of Seward. The with the bulk of the increase occurring in the Harbor quake, several tsunami waves, and resulting fires severely And Parks & Recreation Department. damaged the town and the rail yards. Eventually both the town and railroad were restored, but rail service took The Kenai Peninsula Borough was incorporated in 1964 many years to recover. Remnants of that earthquake can as a second-class borough. An elected Mayor serves as still be seen along the waterfront today. with a movie the chief administrator of the Borough and works with an being shown at the Seward Library during the summer elected 9-member legislative assembly, on which Seward months. has one seat. The Borough is responsible for area-wide education, solid-waste management, planning and zoning, SEWARD AT A GLANCE taxation and assessment. Year-Round Population. 2,693 (2010 Census); 2,831 .:.. (2017 estimate) Seasonal Population; 10,000+; supplemented by visitors arriving by ship Incorporated: 1912 City Budget: Approximately $38 million (2019) Land Area: 21.55 sq, mi. (14,11sq. mi. land; 7.44 sq. mi.watery Total Housing Units: 1,086 (2010) i Households: 928 (2010) ' Average Household Size: 2.14 (2010) a C Average Family Size: 2.87 (2010) Median Household Income: $74,397(2010) Mean Annual Temperature: 40.6 °F THE CITY MANAGER The City Manager is responsible for administering the day- to-day operations of the City of Seward. Working with a professional staff. the City Manager ensures the provision of services and enforces the policies established by the City Council. The City Manager's direct reports include the Assistant City Manager, the Chiefs of the Fire and Police Departments, and the directors of the Building, Community Development, Finance. Human Resources, !Parking, Parks & Recreation, Library & Museum, Electric: Public Works and Harbor departments. The City Manager is required to reside within the corporate limits of Seward. 172 City Manager Challenges and Opportunities • Addressing challenges in recruitment.. compensation, development and retention of City staff. as well as Seward is a small community where big things are staff succession planning. happening. The next City Manager can expect to work closely with elected officials, City staff, and other 0 Helping to guide the organization and community community stakeholders on a wide variety of challenges through changes in the employee relations and opportunities, including: environment. including contract negotiations and • There is opportunity to create a new and positive possible opt-in under the Alaska Public Employment organizational culture in Seward, to build a high Relations Act(PERA)_ performing municipal organization and to significantly improve relations with the community. The effort will Hazard mitigation and response planning, and involve strategic planning among elected officials, City emergency operations planning. staff and community stakeholders as well as staff and leadership development and team-building. r ,� • Developing and maintaining a sustainable City long- range financial plan and budget. There is an w opportunity to enhance methodology and develop more useful financial tools for the City Council. City staff and public. • Overseeing planning. development and completion of significant municipal capital projects including renovation or replacement of City buildings. drainage ^' diversion projects and continued expansion of the •* ,.. ' Seward Marine Industrial Center SMICp. • Working with the Alaska Railroad to support the replacement of the cruise ship and freight docks. CANDIDATE QUALIFICATION • Working with the Army Corps of Engineers to develop CRITERIA and implement a plan to replace the Lowell Creek Canyon water diversion works and outfall tunnel. The Seward City Council is seeking candidates with high integrity, a welcoming and collaborative approach, and an • Community and economic development opportunities orientation toward results to serve as the City's next City and initiatives to address housing availability and Manager- The following education, experience, expand housing stock, diversify the local economy management and leadership style factors have been and reduce the seasonal variation in economic identified as important for candidates to possess and activity. demonstrate. • Diversifying the community's energy portfolio through Education, Experience, securing access to natural gas and developing Knowledge and Skills alternative energy sources, including wind, geothermal, tidal and hydro. Candidates must have a bachelor's degree in public • Electric, water and wastewater utility planning, administration, business administration or a related field. operations, billing transparency. system expansion field graduate degree in public administration or a related field is preferred_ and upgrades. Candidates should have at least 7 years progressively • Review of the City Code to address inconsistencies. responsible experience in council/manager municipal adoption of the current editions of reference codes. government. with at least 5 years at a management level, and re-engineering the code enforcement process. Experience as a city manager, assistant city manager, or 173 Seward, Alaska other executive level position is preferred Experience in Be a person who welcomes diversity of opinion, who a rural community is a plus, as is experience in an Alaska empowers staff and who seeks to build consensus. municipality. Be a professional who keeps the City Council and City Candidates must have strong interpersonal and staff informed on issues, initiatives and projects- team-building skills. strong oral and written communication skills. and strong public speaking and Be a person who is energized by challenges and brings a presentation skills_ creative and results-oriented approach to solving problems; a person who thrives in a place where there is Candidates should have extensive experience in real opportunity to make things happen. municipal financial planning and budgeting, management of municipal utilities, municipal public works Be a person who leads with an open style, views administration, contracts and project management, and stakeholders as partners, and deals with all in a economic and community development. professional. fair. straightforward, and responsive manner. Candidates must have experience in municipal human Be a critical thinker able to distill information with clarity resources management including recruitment. and who provides considered advice and a steady voice. compensation.. retention and development of staff, collective bargaining and succession planning. Be a person who believes in and has a history of organizational transparency and encouraging the Candidates must have experience in intergovernmental involvement and input of staff. relations at the State and Federal levels. including procurement and administration of grants. Be a person who embraces cultural diversity and is naturally collaborative, with a desire and ability to work Knowledge and experience in emergency management. effectively with all stakeholders. health care, environmental sustainability, renewable energy, maritime law and marine operations is desirable. Be a person who exhibits a calm. disciplined and communicative demeanor. Experience in a coastal community and an intermodal transportation environment is desirable. Have a management style that involves delegation of responsibility and authority, accountability for achievement of goals and objectives. while encouraging staff and helping them to be successful. Be a patient, resilient, and visionary leader with the ability to focus on the ''big picture", anticipate problems and opportunities, and understand current and past practices n without being constrained by them. Be a good listener. Be a person who meets people "where they are" and is committed to nurturing and developing talent in others. Be a person who will be visible and involved in the Management and Leadership community and who recognizes the value and importance Style of"quality of life" resources and activities. Have a sense of humor. The City Council desires that Seward's next City Manager: Be someone who enjoys the outdoors and will relish the Be a person of humility who exhibits highest standards for opportunity to live and work in a truly amazing place. honesty and integrity. 174 City Manager COMPENSATION AND BENEFITS The starting salary for the City Manager is anticipated to be approximately $130.000, dependent upon the qualifications and experience of the candidate selected. The City of Seward offers a competitive benefits package, including participation in the Alaska Public Employees' Retirement System (PERS). Alaska does not have a state income tax. Seward.Citizens City Courted Bau4s&Cv Pssions CAYCW* C"ry Managrr [�:y Arrnrrrwy �mr$E4TmT,C�dtlwsn,p rE,+x•n PUBLIC.W0IRKS commijwy PUBLIC SAFETY A)YANCE (NTERFRISI OPMA110N) May I MRAM li Vl 01F YIM PARK'S RE CREAFION IYI VF IIAlMEN6 t YRp .._. P(7Fllt ",.ly tiniq.+&�;•'esar, !laiidurg brspi luxs i",rL W,nasµnL h,.EaMt Il,rrl.rur$�Shtlf 11"k,A Ca f,4)8 row Id htw'Ilclpal I nnegelwt A ow-i Elect nt lean t.enter& Buildings I^reper'e**Ss Iwerr Ncr Rtrorn I I.ul Wat"a Srwr.+r Wd4njP"%.SVAC Spwls&Rp,evjf—1 Var+InR 3:1 C,ovHR USA O^rr�mes 41S� 175 New Business Item : Future of the City of Seward Electric Utility Documents: • Agenda Statement • PowerPoint 176 City Council Agenda Statement Meeting Date: June 12, 2023 To: City Council Through: Norm Regis, Acting City Manager From: Rob Montgomery, Electric Utility Director Subject: Future of the City of Seward Electric Utility Background and justification: On August 8,2022 the Seward City Council passed Resolution 2022-087; submitting the question of selling the City of Seward Electric Utility to the qualified City of Seward voters at a Special Election in and for the City of Seward on May 2, 2023. The outcome of the election was 58.4% of voters in favor of the sale of the Utility. The City of Seward Charter 13.4-Disposal of utility plants and utility property states, "The council may sell, lease or otherwise dispose of a municipal utility or of property and interest in property used or useful in the operation of a utility only after a proposition to do so is approved by three-fifths of the electors of the city voting on the proposition." The City of Seward is faced with a number of questions regarding the Electric Utility in terms of operations, compliance with forthcoming federal requirements, staffing, meeting the desires and needs of the community for expanded services and programming, and infrastructure repair and upgrades. City Administration requests City Council direction on the future of the Electric Utility. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 1.3.4.1 Utilities 3.7.1.4 Upgrade and expand utilities Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable 177 Fund Balance Information Affected Fund (✓): General SMIC x Electric Wastewater Boat Harbor Parking Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance: $ 6,734,193 Finance Director Signature: Attorney Review Yes Attorney Signature: x Not applicable Comments: Administration Recommendation Adopt AM x Other: Provide City Administration direction on the future of the Electric Utility 178 Seward Electric Syst"e m pO tions for the Future \\N\\\\VMM \\N\\7 MW\ June 12, 2023 Current Status o Despite a clear majority of the citizens voting in favor of selling Seward's electric utility, the ballot measure narrowly failed. o The election's outcome does not change the many challenges facing the utility: ➢ A future of escalating rates ➢ Staffing limitations ➢ Limited in-house expertise (engineering, technology, rate design, communications, billing, etc.) ➢ Limited customer-focused services and programs ➢ Non-competitive industry salaries for non-union personnel, making it difficult to attract and retain qualified employees 180 Where does the utility go from here? Option 1 : Do Nothing o Not realistic given the changes occurring in the industry, the lack of financial and human resources, and limited in-house expertise o Customers continue to be deprived of basic programs and services offered by most other utilities o The City will continue struggling to fund large capital investments or maintenance projects, resulting in a depleted enterprise fund o No viable solution for long-term rate stabilization; rates will increase o Limited opportunities for significantly growing the utility's revenue base 182 Option 2 : Rebuild the Utility o Increase staffing 4-6 positions (most non-union) o Increase non-union salaries to make industry competitive ➢ Results in significant increases in salaries/benefits ➢ City's entire wage scale would have to restructured to accommodate ➢ Substantial impact to customers rates/general fund contribution o Would take an estimated 18 months minimum to complete o Seward's housing problem... Where do new employees live? 183 Option 3 : Services Contract o Outsource the various services of Seward's electric utility to another utility or firm o Comes with challenges ➢ Impact to union contract and separation of responsibilities ➢ Regulatory restrictions, if outsourced to another utility ➢ Could take months to work through the various union and regulatory details ➢ Cost to City?...Impact to rates? o Perhaps a temporary solution 184 Option 4 : Place on Future Ballot o Revisit the option of selling Seward's electric utility o Selling was widely supported in May 2 election by nearly 19 percentage points o Would provide increased financial security and long-term rate stability through more meters to spread expenses and bring in revenues o Would address challenges of staffing, in-house expertise, availability of programs and services, and ready access to supplies/materials o Salaries for non-union personnel would be industry competitive, ensuring qualified employees are available to Seward o Customers outside the City would become voting members o Would take months to place on a future ballot and gain regulatory approval 185 Questions New Business Item : 6T" Avenue Public Works Facility Location Determinations Documents: • Agenda Statement • Zoning Map • Municipal Land Plan Information • KPB Parcel Information • Plat 187 City Council Agenda Statement Meeting Date: June 12, 2023 To: City Council From: Norm Regis, Acting City Manager Subject: 6t" Avenue Public Works Facility Location Determinations Background and justification: The City is in the process of design and engineering for a new Public Works Facility. The Municipal Land Plan, as approved by City Council via Resolution 2022-107 states, "After relocation, current market property will be available for sale and conversion to residential development. Rezone Urban Residential". As the project moves forward with the design and construction of the new facility, Administration wishes to develop the plan for the current site and move forward with that project as much as is feasible. Administration requests City Council direction regarding the following questions: 1. What lot sizes would Council prefer the lots be replated to prior to sale? -Currently, there are a total of (32) 30x100 lots. Administration recommendation is to replat with (9) 60x100 on Ballaine and retain the lots on the 6t" Avenue side as 30x100 lots. 2. What mechanism would Council prefer for the sale of the parcel(s)? Does Council wish to sell the entire parcel as one unit or as individual parcels? -A copy of SCC 7.05 Acquisition and Disposal of Real Property is attached for reference. 7.05.120 Alternative means of real property acquisition or disposition. "The City Council may acquire or dispose of an interest in real property by negotiation, public auction, or sealed bid." The intention at this time is to allow bids for the removal of the current location once the new facility is constructed. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.3 Housing Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): 188 Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review Yes Attorney Signature: x Not applicable Comments: Administration Recommendation x Provide Direction Other: City Council provide Administration direction on the questions listed 189 ti =ERSON JEFFERSON J RSON JEFFERSON JEFFERS N JEFFERSON I as IL vow Le 7 (l H m NAaxar Chapter 7.05.Acquisition and Disposal of Real Property Chapter 7.05. Acquisition and Disposal of Real Property' Article 1. Generally' 7.05.110 Adoption of provisions and statutory authority. These regulations are adopted by the City Council pursuant to authority vested in that body by the charter of the city and by the Alaska Land Act,AS 38.05.820,as amended. (Ord. 98-04) 7.05.115 Definitions. For purposes of this chapter,the following terms defined have the meaning provided below unless the context requires otherwise. Acquisition means to obtain ownership or interest in and to hold real property within or outside the city boundaries by purchase,gift,donation,grant,dedication,exchange, redemption, purchase or equity of redemption,operation of law,tax or lien foreclosure,adverse possession,condemnation or declaration of taking, annexation, lease or by any other lawful means of conveyances. City means the city of Seward,Alaska. Disposition means the transfer of city interest in real property by warranty or quitclaim deed,easement, grant, permit, license,deed of trust, mortgage,contract of sale of real property, plat dedication, lease,tax deed, will,or any other lawful method or mode of conveyance or grant. Encroachment means any obstruction in,or intrusion into a delineated floodway, right-of-way,easement,or public land or associated airspace. Essential terms and conditions means a description of the real property involved;the length or term of a lease;the sale, purchase or lease amount;any special deed restrictions or covenants; and any special development requirements. Fair market value means the highest price,described in terms of money,which the property would bring if exposed for sale for a reasonable time in the open market,with a seller,willing but not forced to sell,and a buyer, willing but not forced to buy, both being fully informed of all the purposes for which the property is best adapted or could be used. Real property interest means any estate in land,including tide and submerged lands,or improvements thereon. Rights-of-way,encroachments or easements wherein no warranties are made and title is not transferred are regarded as not involving the disposal of a party's interest in real property;thus,the execution of such documents are exempt from provisions of charter section 12.3(b)and section 7.05.110, et seq. of this chapter. 'State law reference(s)—See AS 29.35.010(8)for state provisions allowing a municipality to sell,own,etc., real property;see AS 29.35.030 for state provisions allowing municipalities to exercise the powers of eminent domain; see AS 29.71.010 as to adverse possession. 2Prior ordinance history:Ord. 520, 1984; Ord. 610, 1988; Ord. 92-05. Seward,Alaska,Code of Ordinances Created: 2023-04-18 15:04:40 [EST] (Supp. No.26-1,Update 1) Page 1 of 9 191 Structure means any improvement,constructed or erected on or attached to the ground or another structure, including, but not limited to,awnings, refuse container racks,towers,sheds,signs and fences. Submerged lands means those lands covered by tidal waters between the line of mean low water and seaward to a distance of three geographical miles,or as may hereafter be properly claimed by the city. Tidelands means those lands which are periodically covered by tidal waters between the elevation of mean high water and mean low water or are contained within a recorded Alaska Tideland Survey. (Ord. 98-04; Ord. 98-05) 7.05.120 Alternative means of real property acquisition or disposition. The City Council may acquire or dispose of an interest in real property by negotiation, public auction,or sealed bid. (Ord. 98-04) 7.05.125 Public hearing and notice. Prior to disposition or acquisition of a real property interest by negotiation, public auction or sealed bid,a public hearing shall be held. Notice of the public hearing shall be published in a newspaper of general circulation in the city and shall be posted in at least three public places within the city. Both posting and publication shall be done at least ten days prior to the hearing. (Ord. 98-04) 7.05.130 Terms and conditions to be made available. The notice of public hearing shall indicate where the public may obtain the essential terms and conditions of the proposed acquisition or disposition.A copy of the terms and conditions shall be maintained for inspection at the office of the city clerk for at least ten days prior to the hearing. (Ord. 98-04) 7.05.135 Authorizing resolution to approve terms and conditions. At any time after the hearing required in section 7.05.125,the council shall make a finding in an authorizing resolution that the essential terms and conditions and the method of acquisition or disposition are in the public interest. (Ord. 98-04) 7.05.140 Posting copy of resolution. Upon adoption of a resolution approving an acquisition or disposition,the city clerk shall cause a true copy of same to be posted for at least 30 days in at least three public places within the city. (Ord. 98-04) Created: 2023-04-18 15:04:39 [EST] (Supp. No.26-1,Update 1) Page 2 of 9 192 7.05.145 Effectiveness of resolution. Objections to a resolution approving a real property acquisition or disposition may be made at any time until the resolution becomes effective. Unless rescinded or amended,any resolution adopted under this chapter automatically becomes effective 30 days after passage and posting. (Ord. 98-04) 7.05.150 Appraisal. (a) The city shall not sell any real property interest without first making an appraisal of the fair market value of that interest, unless the City Council finds that the public interest will not be served by an appraisal. (b) If an appraisal is made,the property interest shall not be disposed of for less than the appraised fair market value, unless the City Council finds by resolution that public interest will be served by disposing of the property interest for less than the appraised fair market value. (Ord. 98-04) 7.05.155 Notice of foreclosure sale. Before property obtained through a foreclosure may be sold, notice of such sale must be sent by registered or certified mail to the last known address of the record owner at the time the foreclosure action was initiated. The notice shall be mailed at least 30 days prior to the effective date of sale. It shall contain the following information: (1) The time and date of sale; (2) The manner of sale; (3) The place of sale; and (4) Notice that until the effective time of sale the record owner has the right to repurchase the property as provided by AS 29.45. (Ord. 98-04) 7.05.160 Adjustment to fair market value. (a) Except as provided in (b)of this section,the rent under each lease of city property shall be adjusted on July 1, 1995,and on July 1 of every fifth year thereafter during the term of the lease,to the fair market rental value of the property as of the date of adjustment. For each leased property subject to rent adjustment under this section,the city shall obtain a fair market rental value appraisal as of the date of each rent adjustment. (b) Subsection (a)of this section shall not apply to any lease of city property: (1) Authorized before the effective date of this section,except to the extent that the rent adjustment described in subsection (a)of this section has been incorporated in the terms of the lease; (2) For which the Council finds that the public interest will be served by leasing the property for less than appraised value;or (3) Whose terms provide for adjustment of rent to fair market value more frequently than every five years. Created: 2023-04-18 15:04:39 [EST] (Supp. No.26-1,Update 1) Page 3 of 9 193 (c) Nothing in this section extends the term of any lease of city property. (Ord. 98-04) Article 2. Disposition of Reol Property by Public Auction or Seoled Bid' 7.05.210 Terms and conditions of sale. (a) The resolution authorizing the sale of real property by public auction or sealed bid shall set forth the terms and conditions of the public sale.The Council shall reserve the right to reject any and all bids received.The resolution shall provide if the sale is for cash,or cash deposit and a purchase agreement. If the sale is for a cash deposit and a purchase agreement,the city manager shall prescribe the form of the purchase agreement. (b) The city manager shall designate the individual who shall conduct the sale,and such designee shall give the bidder a receipt for all moneys received by the city.A purchaser at a public sale by auction or sealed bid who fails to make such other cash payments within the time required by the authorizing resolution shall forfeit any cash deposit paid to the city. (Ord. 98-04) 7.05.215 Location of sale. The public sale by auction shall take place at a location within the city limits as selected by the city manager. (Ord. 98-04) 7.05.220 Procedure for sale by sealed bid. All real property interests offered for public sale by sealed bid may be sold to any person submitting an offer in writing to the Council. Such offer shall be submitted in a sealed envelope marked "Real Property Bid"and must be accompanied by a check or money order made payable to the city in an amount equal to at least 20 percent of the amount bid for residential lots and ten percent of the amount bid for other parcels. (Ord. 98-04) 7.05.225 Selection of successful bidder(s). If there is more than one bid,at a public auction or by sealed bid,for a particular or group of lots,the lot(s) shall be sold to the highest bidder(s).The highest bidder(s) shall be the one(s)whose bid(s) represents the highest total price for the property interest(s). In the event that two or more parties submit high but identical bids,the Council may accept the bid first received,or reject all bids. (Ord. 98-04) 'Prior ordinance history:Ord. 520, 1984; Ord. 610, 1988; Ord. 92-05. Created: 2023-04-18 15:04:39 [EST] (Supp. No.26-1,Update 1) Page 4 of 9 194 7.05.230 Resolution accepting bids. After a sale has been conducted by public auction or sealed bid,the Council, by resolution with or without public hearing, may approve all public sales of real property based on the bids received,and shall approve any purchase agreement prior to its execution by the city.The approval of any public sale by the Council authorizes the city manager to take all steps and execute all instruments to complete and close the sale. (Ord. 98-04) Article 3. Short-Term Lease Negotiation 7.05.410 City manager authorized to negotiate short-term leases. Nothing in this chapter shall prevent the city manager from negotiating short-term leases of city property subject to Council approval at the next regularly scheduled City Council meeting. Such leases shall not be subject to the public hearing process,shall not exceed 120 days in length,and shall contain no provisions for optional terms. The resolution approving such a lease may be signed and adopted immediately provided the lease form contains a provision stating that the lease is subject to suspension during the first 30 days after passage of the resolution if a sufficient referendary petition is filed in accordance with section 4.8 of the City Charter. (Ord. 520, 1984; Ord. 610, 1988; Ord. 92-05) Article 4. Encroachments, easements and rights-of-way 7.05.510 Easements and rights-of-way. A. Subject to applicable provisions of the Kenai Peninsula Borough Code,Title 20,Subdivisions,the city manager may,with regard to city land,negotiate and execute rights-of-way and easements not exceeding a term of 20 years. B. The city manager may negotiate and execute the acquisition of rights-of-way and easements necessary for a utility, public improvement or other public use except the city council shall, by resolution,approve acquisitions involving cash considerations or the exchange or real property valued in excess of$30,000.00. C. Any other rights-of-way and easements shall be granted or acquired only upon approval of the City Council. D. The city manager may,at the direction of the City Council convey,quitclaim, release,cancel,or otherwise relinquish any real property easement, right-of-way, permit or license the city may have or hold for the purpose of installing,constructing or maintaining a public improvement or utility,whenever the interest is no longer used or useful for that purpose. (Ord. 92-05;Ord. 98-05;Ord. No. 2008-018, §2, 11-24-2008; Ord. No. 2018-006, §5,9-24-2018) 7.05.515 Encroachments. A. It is the city's policy not to allow new or unauthorized encroachments into any public right-of-way, land or easement.The city finds that: (i) neither the perpetuation of an existing encroachment beyond the depreciable life of the structure, nor its enlargement, expansion, improvement or extension is deemed to be in the public interest; (ii)all encroachments considered as hazardous,obstructing motorists' line of sight, Created: 2023-04-18 15:04:39 [EST] (Supp. No.26-1,Update 1) Page 5 of 9 195 impeding emergency vehicle access,or impairing snow removal,shall be removed at the earliest available opportunity;and (iii)all other encroachments shall eventually be removed over time. B. The city manager may,after determining that alternatives, including but not limited to, removal of the encroachment or vacating the right-of-way are not feasible alternatives and would not be in the public interest,and where neither public safety nor access is impaired, issue an encroachment permit for the depriciable life of the encroaching structure. 1. No permits may be issued for refuse container racks,towers,sheds,signs or fences; 2. The city may revoke the permit upon written notice of not less than twenty days nor more than six months for the construction, improvement or use by the public of public street,sidewalk,and utility projects; 3. The encroachment may not be expanded,extended, improved or enlarged; 4. Encroachment permit shall require the permittee to: a. Pay an appropriate fee as established by City Council resolution; b. Secure and maintain general liability insurance coverage based on appropriate minimum limits as determined by the city's risk manager,to protect,defend and indemnify the city during the term of the permit. The city shall be named as a certificate holder for any structure associated with a personal use single family residence; and as an additional insured party for any structure associated with an activity involving rentals,the sale of goods or services,or any business carried out for profit; C. Maintain the property in such a manner as to protect the public safety and welfare; d. At the expiration of the agreement or permit, remove the encroachment and restore the encroachment site to the surrounding grade leaving it in a clean,safe and stable condition; e. Provide other assurances as deemed appropriate by the manager in order to protect the public interest; and f. Provide an as-built survey completed by an Alaska registered surveyor which clearly delineates all encroaching structures. (Ord. 98-05) 7.05.520 Recording. All easement and encroachment permits including applicable as-built surveys shall be recorded by the permittee in the Seward recording district,third judicial district,State of Alaska. (Ord. 98-05) Article 5. Tidelands 7.05.610 Purpose. These regulations implement, interpret and apply the provisions of the Alaska Land Act concerning use and disposal of tide and submerged lands and related matters and extend to and include the applicable provisions of Public Law 85-303. (Ord. 92-05) Created: 2023-04-18 15:04:39 [EST] (Supp. No.26-1,Update 1) Page 6 of 9 196 7.05.615 Definitions. For purposes of this article,the following terms shall be defined as follows: Coast line means the line of ordinary low water along that portion of the coast which is in direct contact with the open sea and the line marking the seaward limit of inland waters. Improvements and substantial permanent improvements means buildings,wharves, piers,drydocks and other similar types of structures permanently fixed to the tidelands or contiguous submerged lands that were constructed and/or maintained by the applicant for commercial, recreation, residential,or other beneficial uses or purposes. In no event shall fill be considered a permanent improvement when placed on tidelands solely for the purposes of disposing of waste or spoils. However,fill material actually utilized for beneficial purposes by the applicant shall be considered a permanent improvement. Mean low or lower water means the tide datum plane of the average of the low tides as has been or may be established by the United States Coast and Geodetic Survey. Mean high tide means the tidal datum plane of the average of all the high tides as has been or may be established by the United States Coast and Geodetic Survey. Mean high water line shall be interpreted as the intersection of the datum plane of mean high water with the shore. Occupant means any person as defined herein,or his successor in interest,who actually occupied for any business, residential,or other beneficial purpose,tidelands,or tidelands and submerged lands contiguous thereto, within the city,on or prior to January 3, 1959,with substantial permanent improvements. The holder of a permit of clearance in respect to interference of navigation, or of a special use permit from a government agency will not qualify as an 'occupant" unless such entry on the land had,through exercise of reasonable diligence, resulted in actual occupancy and substantial permanent improvements as hereinafter mentioned. No person shall be considered an occupant by reason of having(a) placed a fish trap in a position for operation or storage upon the tide,shore,or submerged land; (b) placed a set net or piling thereof or any other device or facility for taking of fish; (c) placed pilings or dolphins for log storage or other moorage; (d) placed floats or vessels upon the tide,shore or submerged land; (e) placed telephone, power or other transmission facilities, roads,trails or other improvements not requiring exclusive use or possession of tide or contiguous submerged lands;or(f)claimed the land by virtue of some form of constructive occupancy. Where land is occupied by a person other than the owner of the improvements thereon,the owner of the improvements shall,for the purposes of this definition, be considered the occupant of such lands. Occupied and developed means the actual use,control,and occupancy, but not necessarily residence,of the tide and contiguous submerged land by the establishment thereon of substantial permanent improvements. Permit preference means the privilege of the upland owner to acquire first choice over other non-preference right claimants to a permit for like use and enjoyment of city owned tide or contiguous submerged lands abutting his property. Person means any person,firm, organization,cooperative association, partnership or other entity legally capable of owning land or an interest therein. Pierhead line means the line fixed by the Department of the Army Corps of Engineers that is parallel to the existing mean low tide line at such distance offshore from the mean low tide line that the pierhead line shall encompass, landward and no more,all stationary man-made structures(but shall not encompass any part of breakwaters, bridges,or piers used for vessel dockage which part extends beyond such a parallel line marking the seaward extremity of other man-made structures)which were in existence as of February 1, 1957,to seaward of the city. Created: 2023-04-18 15:04:40 [EST] (Supp. No.26-1,Update 1) Page 7 of 9 197 Preference right subject to the established classifications, means and includes the right of an occupant to acquire by grant, purchase,or otherwise,at the election of the occupant,except as otherwise limited or prescribed in these regulations,any tract or tracts of tidelands,or tide and submerged land contiguous thereto,occupied or developed by such occupant on and prior to January 3, 1959. Preference right,Class I means a right claimed by persons who occupied and developed tide and contiguous submerged lands seaward of the city on and prior to September 7, 1957,after executing a waiver to the city and state of all right such occupant may have had pursuant to Public Law 85-303. Upon execution of the waiver,such persons or their successors in interest have the right to acquire such occupied and developed tide and contiguous submerged lands from the city for consideration not in excess of the cost of survey,transferring and conveying of title. Preference Right,Class 11 means a right claimed by Class I Preference Right claimants who decline to execute a waiver to the state and city of any rights such occupants may have acquired pursuant to Public Law 85-303(71 Stat. 623). It shall be mandatory for the city to honor the application from the occupant after the Secretary of the Army has submitted to the Secretary of the Interior,the Governor of Alaska and the city manager, maps showing the pierhead line established by the Corps of Engineers with respect to the land claimed. Upon proof of such occupancy,such persons have the right to acquire such tidelands and contiguous submerged lands from the city for a consideration not in excess of the cost of survey,transferring and conveying title. Preference Right,Class III means a right claimed by persons who occupied and developed tidelands and contiguous submerged lands after September 7, 1957,and who continued to occupy them on January 3, 1959. Upon proof of such occupancy,such persons have the right to acquire such tidelands and contiguous submerged lands for a consideration not in excess of the cost of appraisal,survey,administering and transferring title, plus the appraised fair market value of the land claimed,exclusive of any value accruing from improvements or development,such as fill material, buildings or structures. Upland owner means that land owner whose upland property abuts the line of mean high tide. (Ord. 92-05) 7.05.620 Preference to upland owners. Should the city decide to dispose of interest in any tide or submerged land,the city shall grant to the owner of upland property adjacent to said tide and submerged land a first preference to acquire said interest over other applicants/bidders.The upland owner shall be notified by certified mail or by a posting of a notice for three consecutive weeks of his right to exercise his preference.The upland owner shall then have 90 days to exercise this preference under this section. If the preference is not exercised by the upland owner,then the city may dispose of the tide and submerged land to others. It shall not be required that the city offer its tide and submerged lands for disposal should the city determine that it is not in its best interests to dispose of such land.The city may itself make such use of its tide and submerged lands as it may consider in the public interest without offering the tide and submerged lands to others. (Ord. 92-05) 7.05.625 Preference right application. An occupant claiming a class 1,class 11,or class III preference right may apply for preference rights within two years from the effective date of the ordinance adopting these regulations.Any preference right for which an application is not filed within this period shall be forfeited. Completed applications shall be submitted to the city manager on forms supplied by the city. (Ord. 92-05) Created: 2023-04-18 15:04:40 [EST] (Supp. No.26-1,Update 1) Page 8 of 9 198 Created: 2023-04-18 15:04:40 [EST] (Supp. No.26-1,Update 1) Page 9 of 9 199 Map 5. Public Works Facility/Old Seward Animal Shelter ,9 o Or I I J J� N Old SewardAnimal Shelter Legend City Property 'Parcels showing parcel ID numt~er are in this mar group All Others City Sewer City Water P 0 35 70 Feet _.. w. � I Qata is fnr graphio representatic17 onlw'. Imagery kay no`t r atcl7 true parcel I}r}uri cries.. City of Seward,Alaska Municipal Ls Management Plan Rev. 10/2022 20 Map 5. Public Works Facility/Old Seward Animal Shelter These parcels include the public works facility, sand building, and storage yard. The shop building was constructed under the post-earthquake Urban Renewal Project. It was formally a storage yard for the power company. The Public Works Facility will be relocated to the Fort Raymond property (Map 76. Fort Raymond Vacant Lots — South End). After relocation, current market property will be available for sale and conversion to residential development. Rezone Urban Residential. The animal shelter uses the south 42 feet of the City-owned lots fronting the east side of Sixth Ave. Recommendation is to retain location until the Public Works Shop is built and the Animal Shelter relocated to Sea Lion Ave. Following relocation, property will be for lease or sale. During that time,the alley will need to be continued since it is a ROW and the utilities will need to be extended. Parcel ID Physical Address Legal Parcel Fund Zoning Retention Description Size Status 14817004 434 Sixth Ave Original 5,4014 SF General Auto Retain (East side of alley- Townsite, Lots (1.24 acre) Fund Commercial Ownership Sand 1-18, Block 21 Shed/Storage) 14817005 434 Sixth Ave Original 37800 SF General Auto Retain (West side of Townsite, (0.87 acre) Fund Commercial Ownership alley-main shop North 18 ft of bldg.) Lot 28 and Lots 29-40, Block 21 14817005 412 Sixth Ave (Old Original 4,200 SF General Auto Retain Animal Shelter) Townsite Lot (0.09 acre) Fund Commercial Ownership 27 & South 12 feet of Lot 28, Block 21 City of Seward,Alaska Municipal LA tls Management Plan Rev. 10/2022 21 May 19 2023 2:24PM aCKenai Peninsula Borough Assessing Department 144 N. Binkley Street �RaC� . . . General Information SEWARD CITY OF Property ID 14817004 PO BOX 167 Address 405 BALLAINE BLVD SEWARD,AK 99664-0167 Document/ Book Page Acreage 1.2400 uu Property ID Display Name Address 14817004 SEWARD CITY OF PO BOX 167 Legal Description T 1S R 1W SEC 10 Seward Meridian SW 0000001 ORIGINAL TOWNSITE OF SEWARD LOTS 1 THRU 18 BLK 21 Value History Assessed Year Reason Land Structures Total 2023 Main Roll Certification $217,400 $68,700 $286,100 2022 Main Roll Certification $207,100 $66,600 $273,700 2021 Main Roll Certification $601,100 $0 $601,100 2020 Main Roll Certification $601,100 $0 $601,100 2019 Main Roll Certification $553,000 $0 $553,000 2018 Main Roll Certification $480,900 $0 $480,900 2017 Main Roll Certification $480,900 $0 $480,900 2016 Main Roll Certification $480,900 $0 $480,900 2015 Main Roll Certification $480,900 $0 $480,900 2014 Main Roll Certification $480,900 $0 $480,900 2013 Main Roll Certification $480,900 $0 $480,900 2012 Main Roll Certification $480,900 $0 $480,900 2011 Main Roll Certification $478,500 $0 $478,500 2010 Main Roll Certification $478,500 $0 $478,500 2009 Main Roll Certification $322,600 $0 $322,600 2008 Main Roll Certification $258,100 $0 $258,100 2007 Main Roll Certification $258,100 $0 $258,100 2006 Main Roll Certification $258,100 $0 $258,100 2005 Main Roll Certification $258,100 $0 $258,100 2004 Main Roll Certification $245,800 $0 $245,800 2003 Main Roll Certification $245,800 $0 $245,800 2002 Main Roll Certification $245,800 $0 1 $245,800 2001 Main Roll Certification $245,800 $0 $245,800 202 : Ie: 1C1 ft Address 405 BALLAINE BLVD 1 S Fr Grade A Slab Year Built 1980 Value $63,700 Attribute Story Use Attribute Code Detail 0 Roofing Cover 4 Shingle 0 Stories 1 Structures Code Year Bldg Length Width Units Unit Type Value CONEX 3000 COI 40.00 8.00 2 IT $5,000 Land Details Primary Use Land Type Acres Eff Frontage Eff Depth Asd Value Residential City/Residential B 1.2400 0.00 0.00 $217,400 203 ! t .r,�lG7/� /7nCJx 3DQ 3'c�f .X, - � n � �zrr��ar✓ r ;[ 7"hApr 1J .5 try u th F kl3 7/ F✓ � k / rls Ir<,w 1 rq h eet +y �lv 7,�'6s }n <4; HC � I3_/✓d R � — �m rr z - f r y✓r as,w�s 4r�,[ clr�f X ys r zof H' }Yvz �LL &raf .da FE y'{ Yi I i"' � k �3 F'7 h G ✓1. { } it Nz r I `4,y-wr.`: �F - {.,V IT ��'- 'i �W Th¢'c 51vr�aft fl38l tR?,r5 E3�n1lf>/Ery`i. � G 60/Cif oN � �1��.'�"s san Sireef r'* ,rea rr�,:. y byGx ,�. f✓ Yl/t.�. .� �_ .. _. d t' d r� dfh f}he rYF'�k1 f.3 /f / r✓ai /d R d ✓l 'v tr �>/ a'eft y d {':p } //r f�1i x C t, Ac`brns ��� �hyd:. > dr.,✓i >'' h 3 I{ h fl r`Y✓h<h hf h Y F y �'r"f f Y+b radd cnr L. 7;� hrre f N 1 F RL..13r�// hu..Icre�n>a h=r d df efh f ry s�ri�u .dse>vl U l.> IH- ! puu Rffkrrf�l rya yrr ' Wwv hrn I � '4# !1L fS NL�WL:CDGMz NT . (" r/ ,„a.�,-�;r a�.�,�,r y p r✓ e� ins�{srr��,�I e dc5f'I<.kPd/n .xdrv.,.5dewecu{o'.f,5e>b�`ynrr?y sn.~��x�ntc:na'hr �"}rs/ t f..�frrsho =''` k led�'m,'vv me>fh fhe r^vs<�CJ1+ sam { ly nr} � .J II. }tfeck PM i+ r719 S,3rxf ly r�' r c# �+ I y 9iif No( }•prtbfic rw`/ r1.4�5f m of r+'s rv.gr�fse ems. � L . .'.+} - `3" w.. t I, ,i. AGENDA STATEMENT � Meeting Date: June 12, 2023 From: Kris Peck, City Clerk Agenda Item: Council Member Finch Requests Appointed Officials To Draft A Resolution To Repeal Personnel Policy 92023-01 Phone Use and Recording Policy BACKGROUND & JUSTIFICATION On May 8, 2023, City Council Approved Resolution 2023-058 which contained Personnel Policy #2023-01 Phone Use and Recording Policy. Council Member Finch Requests Appointed Officials To Draft A Resolution To Repeal Personnel Policy #2023-01 Phone Use and Recording Policy. SEWARD CITY CODE 2.10.115 - Council direction to city attorney, city clerk, or city manager. A. The attorney, city clerk, and city manager work for the council as a body and may not take direction from any individual member of the council. B. City council requests for research or drafting of council legislation and other documents shall be made at a meeting. C. The city council may direct the city attorney, city clerk, or city manager via motion provided the motion regarding substantive directives are included on the agenda before a vote is taken on the motion. (Ord. No. 2022-011, § 1, 8-22-2022) GUIDELINES FOR THE MOTION 1. Motion to Direct Appointed Officials to Draft a Resolution to Repeal Personnel Policy #2023-01 2. Second the Motion 3. Discussion 4. Vote 205 Council Member Finch requests appointed officials to draft a resolution to repeal Personnel Policy #2023-01 Phone Use and Recording Policy City of Seward Phone Use and Recording Policy Approved by City Council Resolution 2023-058 May 8, 2023 Personnel Policy #2023-01 Applicable to All Employees Phone Use and Recording Policy A. Phone use. 1. While at work, employees are expected to exercise discretion in using personal phones and smartphones. 2. Excessive personal calls or text messages or smartphone use during the workday can interfere with employee productivity and be distracting to others. 3. Employees are expected to make any personal calls and or text messages and personal use of smartphones during nonwork time when possible. B. Surreptitious recording with a phone or other audio or visual device is prohibited. 1. Surreptitious recording is defined as the video and/or audio recording, on any device, of clients, coworkers, other city employees, city manager, or city officials, without their knowledge, on or adjacent to the recorder's work time or the work time of the one being recorded. 2. Surreptitious recording is prohibited without the express prior written permission of the recording employee's supervisor, with violations subject to discipline up to or including dismissal for cause. 3. The sole exception to this prohibition is that employees who believe they have a legal right or a concerted activity right to surreptitiously record must notify, or have their legal or union representative notify, city management in advance of or concurrent with the start of any surreptitious recording. 4. Failure to do so will result in discipline or dismissal regardless of the eventual justification given for the surreptitious recording. 5. Video, photos, or audio recording in restrooms and/or locker rooms is strictly prohibited. 6. This policy does not prohibit employer-owned cameras from recording for business purposes. Personnel Policy #2023-01 May 8, 2023 Page 1 of 1 206 23 June 2023 June e Th July e Th SuMo TuW Fr Sa SuMo TuW Th Fr Sa 1 2 3 1 4 5 6 7 8 910 2 3 4 5 6 7 8 11 12 13 14 15 16 17 9 10 11 12 13 14 15 18 19 20 21 22 23 24 16 17 18 19 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 28 29 30 31 Jun 1 2 3 4 5 6 7 8 9 10 7:OOpm P&Z eeting 8:301pm PZ Work Session (rescheduled from May 23) 11 12 13 14 15 16 17 5:30pm CC Spc Mtg(Review City Manager 7:00pm CC Mtg (Council 18 19 20 21 22 23 24 6:00pm P&Z Work Session (Council 25 26 27 28 29 30 Jul 1 7:00pm CC Mtg Council Calendar 1 6/7/2023 8:41 AM 207 July 202 July August 2023 SuMo TuWa Th Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 31 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 25 26 27 28 29 30 Jul 1 2 3 4 5 6 7 8 Holiday- Independence Day 9 10 11 12 13 14 15 7:OOpm CC Mtg 7:OOpm P&Z (Council 16 17 18 19 20 21 22 6:OOpm P&Z Work Session (Council 23 24 25 26 27 28 29 7:OOpm CC Mtg 30 31 Aug 1 2 3 4 5 Council Calendar 2 6/7/2023 8:41 AM 208 August 2023 September 2023 August 2023 023 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9101112 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 30 31 Aug 1 2 3 4 5 7:00pm P&Z eetinQ 6 7 8 9 [Regular 11 12 pm HPC pm HPC eeting ouncil 13 14 15 16 17 18 19 7:00pm CC Mtg 6:00pm P&Z (Council Work Session (Council 20 21 22 23 24 25 26 27 28 29 30 31 Sep 1 2 7:00pm CC Mtg Council Calendar 3 6/7/2023 8:41 AM 209