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Home My WebLink AboutRES2023-076 R&M Task Order 65% Design CITY OF SEWARD,ALASKA Sponsored by: Regis RESOLUTION 2023-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE R&M ENGINEERING TASK ORDER NO. 2734.25.03, COMPLETING THE 65% DESIGN OF A NEW PUBLIC WORKS FACILITY, AND • APPROPRIATING FUNDS WHEREAS,the current Public Works Facility is past its useful life and does not meet the needs of the community or the staff operating in the department; and WHEREAS, since 1984, relocation of the Public Works Facility has been discussed by City Staff,the Planning and Zoning Commission,the Seward City Council, and the entire Seward community; and WHEREAS,construction of a new Public Works Facility is listed on the City of Seward's 2023-2028 Capital Improvement Plan; and WHEREAS,the Municipal Land Use Plan has identified the parcel where the current Public Works Facility is located as desirable for residential development; and WHEREAS,City Council unanimously approved Resolution 2023-035 on March 28, 2023 which authorized the City Manager to approved the 35%design Task Order to continue working on the project; and WHEREAS; Task Order 2734.25.03 will complete the 65% design and the construction estimate for a new Public Works Facility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to execute task order No. 2734.25.03 with R&M Engineering for the completion of a 65%design for a new Public Works Facility. Section 2. Funding in the amount of$233,211 is hereby appropriated from ARPA LGLRRP Fund Account 80084-0000-3400 to Contracted Services account no.80084-0000- 7009-0090. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10th day of July, 2023. CITY OF SEWARD, ALASKA RESOLUTION 2023-076 , THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: Finch, Osenga, Calhoon, Demoss, McClure NOES: None ABSENT: Wells, Barnwell ABSTAIN: None ATTEST: Kris Peck City Clerk (City Seal) ,♦♦♦`ky�AQo q�0��'. Et, • : SEAL ENE 1. /(6`�•♦ ♦• City Council Agenda Statement Meeting Date: July 10, 2023 To: City Council From: Norm Regis, Acting City Manager Subject: Resolution 2023-076:Authorizing the City Manager to Execute R&M Engineering Task Order No. 2734.25.03, Completing the 65%Design of A New Public Works Facility, and Appropriating Funds Background and justification: On October 10,2022,the City Council approved Resolution 2022-094 directing the City Managerto proceed with the Public Works Facility Project at the Fort Raymond Property and approving R&M Engineering tasks related to geotechnical services.R&M was on site the first week ofNovemberto complete the drilling and the report is forthcoming. City Council unanimously passed Resolution 2023-031 on March 28, 2023 which authorized the City Manager to proceed with the first step in the design,bringing the facility to 35%. This 65%design Task Order will continue work on the engineering,design,and cost estimate for construction of the new Public Works Facility.The goal is to complete this design work and then proceed with a follow up Task Order to get to 95%design by the end of 2023. Deliverables: • 65%Design Submittal-Drawings in PDF Format, Design Narrative, and Outline Specifications Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 1.3.4 Public Facilities and Services Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: S 233,211 This legislation(✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 233,211 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted,but included in Capital Improvement Plan x Not budgeted Not applicable Fund Balance Information Affected Fund(✓): F-IGencral 71 SMIC Electric Wastewater 202 Boat Harbor Parking = water Healthcare Motor Pool Other ARPA Account x 80084-0000-7009 Note:amounts are unaudited Fund Balance/Net position unrestricted/unassigned $ 839,547.27 Finance Signature: * r 40 Attorney Review RYes Attorney Signature: Not applicable Comments: Administration Recommendation eApprove Resolution Other: 203 rGRw ENGINEERING GROUP June 20, 2023 R&M Consultants, Inc 9101 Vanguard Drive Anchorage, Alaska 99507 Attn: Donald Porter, P.E. Re: City of Seward New Public Works Facility Design—65% M+E and Structural Design Proposed Scope & Fee - Revised Dear Mr. Porter, CRW Engineering Group is pleased to offer our proposal to provide mechanical, electrical, and structural engineering services in support of R&M Consultants' project for the City of Seward's new Public Works Facility. Our understanding is scope of work will be from the 35% schematic design and cost estimate to the 65%design development submittal phase. SCOPE OF SERVICES CRW Engineering Group proposes to provide the following tasks for mechanical, electrical, and structural engineering services for this project. 1) Mechanical design to include heating,ventilation, plumbing, and fuel oil distribution systems for the new facility. 2) Electrical design to include internal power distribution, internal and external lighting, internal telecom design, provisions to connect to utility telecom and power, generator sizing, roof solar power design, hazardous location plans, and electrical site layout for the new facility. 3) Structural design to include foundations for the pre-engineered metal buildings (PEMBs)for the Publics Works Facility, and the Sand Storage building, and design for the free-standing canopy structure at the Publics Works Facility main entrance. Structural design also include coordinating the PEMB performance specifications. 4) Attendance at design coordination meetings and review of construction cost estimates. DELIVERABLES The following deliverables will be provided: • 65% Design Submittal—Drawings in PDF Format, Design Narrative, and Outline Specifications SCHEDULE CRW is prepared to begin following the approval of the 35% design and cost estimate. FEE CRW proposes to complete these services on a time and expenses basis in accordance with the attached Fee Proposal. The estimated cost for the Basic Services tasks is$103,560. Anchorage Office: 3940 Arctic Blvd. Suite 300,Anchorage,AK 99503 1 (907)562-3252 fax(907)561-2273 Palmer Office: 808 S. Bailey St. Suite 104, Palmer,AK 99645 1 (907)707-1352 www.crweng.com 282 June 20, 2023 City of Seward New Public Works Facility Design—65% M+E and Structural Design Proposed Scope& Fee- Revised Assumptions made in preparing this proposal are as follows: 1) Solar power panels may be located on the roof of the building. CRW will evaluate ideal panel layout and estimate electricity to be generated from the solar panels. Solar power system will not backfeed to utility. 2) CRW will design the lighting system based upon the usage of Power Over Ethernet (POE) lighting, based on products readily and commercially available in Alaska, and locally supported. The POE lighting shall be able to be integrated into the Building Automation System. 3) The generator and fuel tank will be located outside, and the only Hazardous Location is the garage bays. 4) Others will select open office furniture or will inform CRW if the furniture is hardwired or connects to a receptacle. 5) Cable tray will be used to the full extent possible to minimize raceway costs and support future changes. 6) Fire Alarm design or specifications are included as performance based specifications. 7) PEMB design and reactions will be provided by the PEMB manufacturer. We look forward to assisting the R&M Consultants with this effort. If you have any questions or comments regarding this proposal, please don't hesitate to contact me. Sincerely, CRW Engineering Group, Inc. PZ& 1�4, 134V Pete Bellezza, P.E. Principal/Civil Engineer Phone: (907) 646-5640/email: pbellezza@crweng.com 2of2 283 File:TaskC_Public Works Building M+E DesignAs Tab:65%Design Fee R&M Consultants,Inc. CONTRACT FEE PROPOSAL-City of Seward Public Works Building M+E Design Name,Rate&Projected Hours CRW Engineering Group,LLC Cost$ X > x = x = BASIC SERVICES > 6/20/2023 X w w w a' 61 w w x U U U W W M (6 (6 N L E L E L E U U ! 'C C E S S E Total w w w u) U) F ¢ CRW Total Total Task&Subtask Description $250 $240 $200 $160 $240 $160 $230 $190 $180 $150 1$110 1 Labor Expenses Subtask Task Project Management&Coordination Project Management and Coordination 4 4 4 $2,400 $50 $2,450 Kickoff Meeting and Coordination Meetings 3 3 3 3 $2,730 $50 $2,780 Total Task: 4 7 3 0 3 0 3 0 0 0 4 $5,130 $100 $5,230 $5,230 35%Design Submittal Mechanial Design Electrical Design Structural Design Review Design Narrative and Calculations Independent Quality Assurance/Quality Control Attend Review Meeting(Virtual) Review&Respond to Owner Review Comments Total Task: 0 0 0 0 0 0 0 0 0 0 0 65%Design Submittal Mechanial Design 8 50 90 $26,320 $530 $26,850 Electrical Design 16 70 $15,040 $300 $15,340 Structural Design 20 80 24 $24,120 $480 $24,600 Specifications 4 12 4 4 16 8 $9,360 $190 $9,550 Design Narrative and Calculations 4 6 1 8 $3,280 $70 $3,350 Independent Quality Assurance/QualityControl 10 8 8 $6,160 $120 $6,280 Review Construction Cost Estimate 2 2 2 2 2 $2,140 $40 $2,180 Attend Review Meeting(In Seward) 12 12 12 $7,560 $580 $8,140 Review&Respond to Owner Review Comments 2 2 2 2 2 $2,000 $40 $2,040 Total Task: 0 38 70 102 33 110 50 80 24 0 0 $95,980 $2,350 $98,330 $98,330 95%Design Submittal Mechanial Design Electrical Design Structural Design Specifications Design Narrative and Calculations Independent Quality Assurance/Quality Control Attend Review Meeting(Virtual) Review&Respond to Owner Review Comments Total Task: 0 0 0 0 0 0 0 0 0 0 0 IFC Submittal Mechanial Design Electrical Design Structural Design Review Specifications Review Construction Cost Estimate Independent Quality Assurance/Quality Control Compile IFC Documents Total Task: 0 0 0 0 0 0 0 0 0 0 0 TOTAL BASIC SERVICES: 4 45 73 102 36 110 53 80 24 0 4 $101,110 $2,450 $103,560 $103,560 Notes and Assumptions: 1)Scope consists of assisting with development of a new City of Seward Public Works Building on a pre-selected lot. 2)CRW Scope includes: a)Participation in Coordination Meetings and Review of third party cost estimate b)Preparation of Mechanical,Electrical,and Strucutral Design Documents 3)Individual Submittals include: a)35%Design-Drawings,Design Narrative,and Code Analysis b)65%Design-Drawings,Outlines Specifications&Construct Cost Estimate c)95%Design-Drawings and Specificaitons d)100%IFC Contract Documents&Construction Cost Estiamte 4)Cost Estimating will be provided by others. 284 CRW Engineering Group,LLC Page 1 of 1 Date:620/2023