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HomeMy WebLinkAbout09252023 City Council Packet Seward City Council Agenda Packet 'K� E`►d'y.� v 'QY7ja$F 2 y Monday, September 2S 2023 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska An-AmF.�.e3.i CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Council Member Randy Wells City Manager Kat Sorensen Vice Mayor John Osenga Council Member Kevin Finch City Clerk Kris Peck Council Member Liz DeMoss Council Member Robert Barnwell City Attorney Brooks Chandler Council Member Mike Calhoon Monday, September 25,2023 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULE FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA(Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS A. Proclamations and Awards 1) Proclamation for Senior Center Month..................................................Pg. 5 B. City Manager Report...........................................................................Pg. 6 C. City Clerk Report—None D. City Attorney Report—None E. Other Reports and Announcements—None F. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 1) Presentation of the City 2022 Financial Audit Report by Altman, Rogers & Co. 2) Presentation from Homer Electric Association by Brad Janorschke 7. CONSENT AGENDA(also marked with an asterisk) A. Minutes of Preceding Meeting 1)*Approval of the September 11, 2023 Meeting Minutes.............................Pg. 53 B. Introduction of Ordinances—None City Council Meeting Agenda September 25,2023 11 P a g e C. Resolutions 1) *Resolution 2023-108: Authorizing The City Manager to enter into a Contract for Janitor Services for the Seward Community Library & Museum with Sasha's Spic & Span in the amount of$83,800 and Appropriating Funds.............................Pg. 63 D. Action Memoranda-None E. Other Items 1)*Appoint Canvass Board for 2023 Regular Municipal Election......................Pg. 75 8. PUBLIC HEARINGS (Public hearing comments are limited to five(5) minutes per person.After all speakers have spoken, a person may speak for a second time for no more than one(1) minute.) A. Ordinances for Enactment—None B. Resolutions Requiring Public Hearing 1) Resolution 2023-100: Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Improvement District For And Benefiting Lots 17, 18, 19, 20, 21, CR, CQ1, CQ2, CD, CFI, CF2, CG2, CP2, CG1, CPI, CO, CH, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, And BE2 Of The Forest Acres Subdivision For An Amount Not To Exceed Three Million, Five Hundred Sixty Three Thousand, Nine Hundred Seventy Eight Dollars($3,563,978)............................................Pg. 76 2) Resolution 2023-107: Recommending the Kenai Peninsula Borough Approval of the Preliminary Replat of Waterfront Tracts Mariculture Addition, Tracts IA & 1B and Waterfront Tracts, Tract 2A; Located at 201, 101, and 301 Railway Ave; Creating Waterfront Tracts Resubdivision, Tracts IA-1, 1B-1, and 2A- I.............................................................................................Pg. 127 9. UNFINISHED BUSINESS—None 10. NEW BUSINESS A. Ordinances—None B. Resolutions 1) Resolution 2023-109: Authorizing The City Manager To Enter Into A Contract With Mckinley Fence Company To Construct A New Security Fence Around The Spring Creek Substation As Part Of The Electric Utility's Larger Transmission Infrastructure Project, In The Amount Of$87,943 And Appropriating Funds....................Pg. 138 2) Resolution 2023-110: Authorizing The City Manager To Purchase A New John Deere 6110M Utility Tractor And Flex Wing Rotary Cutter From Craig Taylor Equipment Co.,Plus 10% Contingency For A Total Amount Not To Exceed $183,223.13 Utilizing The Sourcewell Contract Ag Tractors 110719-JDC (PG 1P CG 70)And Appropriating Funds........................................................................................Pg. 147 City Council Meeting Agenda September 25,2023 2 1 P a g e 3) Resolution 2023-111: Authorizing the City Manager to Purchase (1) 2024 Ram 2500 Single Cab Long bed truck from Lithia Dodge Anchorage under the City of Seward procurement process, with associated upfitting from TrailerCraft Alaska in the amount not to Exceed $55,785 Plus 10%contingency and Appropriating Funds...........Pg.163 4) Resolution 2023-112: Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held on Tuesday, November 28, 2023..................Pg. 170 C. Action Memoranda—None D. Other Items 1) Discuss the Agenda Format for Citizen Comments and Public Hearing Comments..................................................................................Pg. 230 2) Discuss the future of the Electric Utility Ad Hoc Committee......................Pg. 232 11. INFORMATIONAL ITEMS AND REPORTS—None (No action required.) 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five(5) minutes per speaker.) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION—None 15. ADJOURNMENT City Council Meeting Agenda September 25,2023 3 1 P a g e PROCLAMATION WHEREAS, September's Senior Center month, we honor our older Alaskans and the tremendous impact they have made in helping build this great state of Alaska; and WHEREAS, Older Americans contribute their time and wisdom to make our community stronger, more informed and better connected. They are our loved ones, friends, mentors, essential workers, volunteers, and neighbors; and WHEREAS, Older adults have always been a vital source of strength and resilience in Alaska. During the pandemic, many seniors came out of retirement to serve their communities in healthcare and education roles, filling job vacancies in critical shortage areas; and WHEREAS, Moving forward, we must ensure that older Americans have the appropriate resources to maintain their independence and stay connected to their communities; and WHEREAS, We Celebrate their achievements and recommit to providing our elders with the support and services they need to thrive and age with dignity; and WHEREAS, This year, we celebrate the 45t oanniversary of the Seward Senior Center, a federal and locally funded program to support te w wing of older Alaskans through meal deliveries, nutrition services, fitness, educational programs, Social Security and Medicare counseling; and WHEREAS, During the Senior Month, let us pay tribute to the seniors who raised and guided us throughout our lives, and let us renew our commitment honoring their contributions by giving them the fullest care, support, and respect they deserve. NOW, THEREFORE, I Mayor of the City of Seward, Alaska, do hereby call upon all Alaskans to celebrate older adults and elders for their contributions, support their independence, and recognize their unparallel value to our great State of Alaska. Dated this 25th day of September 2023 THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 5 City Manager's Report Kat Sorensen September 25, 2023 Mayor McClure and Council Members, It's been an exciting first few weeks as City Manager, and I've been learning a lot and familiarizing myself with the different departments, infrastructure, and issues of the city of Seward. A lot more to learn, but it's been informative and engaging so far! Seward Jail Update: The Seward Jail closed on Sept. 16 due to staffing issues. Thanks to Chief Nickell and Spring Creek/DOC, we were able to come up with stop gaps to make sure that the community need is still being met. We will continue to have weekly meetings with DOC and other vital players until a long-term solution is found or, even better, staff is hired. If anyone is interested in applying for a position, the job description and information is available under Employment Opportunities'on the city of Seward website. Providence Advisory Board: I attended my first Providence Advisory Council Meeting as City Manager on 9/13. I was familiar with the group, having been on the board before starting as City Manager but was able to reintroduce myself to the group in the new role. Finance Director Sully also joined. Kenai Aviation: I met with a company from Kenai hoping to start passenger trips between Anchorage and Seward. They have taken a lot of steps forward in making it a reality and currently operate daily from Homer to Anchorage and Kenai to Anchorage. ICS: I have completed ICS 100, the Introduction to Incident Command Systems, and have started ICS-200. I plan to have ICS100/200/700/800 completed well within the 6 months required by my job description, and ICS300/400 as soon as they're available. If you have any questions please feel free to reach out to me, my number is (907) 224 4012 and city cell phone is 907 362 1020. My email address is ksorensENCCbcityofseward.net. Purchase Orders As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting. Order Department Date Vendor Description Amount ROADS AND 9/08/2023 CONSTRUCTION Streets Department— 8,237.00 STREETS MACHINERY INDUSTRIAL Grader Blades/Cutting LLC Edges 6 Assistant City Manager Jason Bickling Courtney Bringhurst is currently the acting Community Development Director. I will be continuing to work through the end of the year on Community Development pieces with her to ensure a smooth transition for that department and ensure continuity of projects. Public Works Facility: Doug and I had a meeting with the Public Works Facility Design and Engineering team. Some of the other entities have had staffing changes as well so it was good to get everyone up to speed to make sure that progress continues smoothly. We are looking at late October for the completion of the 65% design phase. In the meantime, we will all be making a trip to the Kenai Facility to do some ground truthing on shared design pieces. Public Safety Needs Assessment: The study team will be here October 101" through 12tn to finalizing their information gathering. They will be looking at configurations and potential sites. Jail Support: Chief Nickell, Kat, and I met with the DOC and Public Safety in regard to getting help and support for the jail staffing shortage. Heat Loop Project: Kat and I met with the key leaders on the Heat Loop Ad hoc Committee and partners to get up to speed on the project status and continue work there as we are entering the next phase. Legislative Priorities / Congressionally Designated Spending Brochure: Working on collecting photos, creating narratives, and finalizing cost estimates to send to the designer. We are hoping to have these printed by mid-October. Jesse Lee Home Status: I met with the engineering firm on September 12th when they came to do the further required testing. They were hopeful that the site would not require any further excavation. I will keep you posted as to when we get the results. Library Issues: working with Library Director, PW Director, R&M, and CRW to continue to define the extensive problems and issues and the parameters for the required solutions. CRW will be starting on an engineering plan shortly so that the fix can be put out for RFP. We will continue to keep you posted. Lobbying: Kat and I are schedule to meet with both lobbyists soon to get up to speed and discuss needs and strategies moving forward. Board and Commission Attendance Tracker is included in this report. 7 City of Seward - Human Resources Manager Report Staffing Information # of Department Job Title Positions Filled Administration City Manager 1 1 Assistant City Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL: 4 4 Finance Director 1 1 Deputy Finance Director 1 0 Senior Accountant 1 1 Accounting Technician III 1 1 Accounting Technician II 1 1 Accounting Technician - Utilities 2 1 Accounting Tech Payroll 1 1 Accounting Tech Accounts Payable 1 0 TOTAL: 9 6 Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 3 Public Works Technician 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 2 Building Maintenance Technician 2 1 TOTAL: 13 11 Community Development Director 1 0 Planner 1 1 Executive Assistant 1 0 TOTAL: 3 1 Electric Director 1 0 Operations Supervisor 1 0 Field Engineer 1 1 Executive Assistant 1 1 Lineman 4 4 Plant Operator 2 2 TOTAL: 10 8 Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 8 # of Department Job Title Positions Filled Building Fire Inspector 1 1 Firefighter/EMT 1 1 Seasonal - Summer Laborer 1 1 TOTAL: 7 7 Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 2 Harbor Worker II 6 5 Harbor Worker III 1 1 Seasonal - Summer Laborer Part-Time 1 1 Seasonal - Summer Laborer Full-Time 1 0 TOTAL: 14 12 IT Director 1 1 Senior IT Tech 1 1 IT Technician 1 1 TOTAL: 3 3 Library Director 1 1 Assitant Library Director 1 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal - Aides 2 2 TOTAL: 7 7 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Patrol Officer 7 5 Patrol Officer not funded 1 0 Executive Assistant 1 1 Corrections Sergeant 1 1 Corrections Officer 4 1 Corrections Officer not funded 1 0 Dispatch Supervisor 1 1 Dispatcher 5 5 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk 1 1 TOTAL: 27 20 Parks & Recreation Director 1 1 Deputy Director 1 1 Executive Assistant 1 0 Campground Coordinator 1 1 9 # of Department Job Title Positions Filled Program Coordinator 1 1 Recreational Assistant 1 1 Maintenance Technician 1 1 Seasonal - Summer 15 10 Seasonal - Winter 2 0 TOTAL: 24 16 City Clerk's Office City Clerk 1 1 Deputy City Clerk 1 1 Executive Assistant 1 1 TOTAL: 3 3 Total number of authorized positions: 124 Total number of filled positions: 98 10 CMR Finance Department Sully Jusino Finance Mop M- Director Mission Statement: Valuable Objectives: To provide the highest level of services responsive to our We built trust with all stakeholders through responsible community's expectations and to enhance the quality of stewardship of public resources with integrity, life and economic vitality. accountability,and respect. Utility Department: Working with Utility Assist. on implementing and mapping the City process of billing, Utility Assist went live on 9.11.23, and the conversion process of the outsourcing is moving smoothly. Finance is working with the Electric department on training on meter reading, addressing and resolving old problems. The finance department assists with information and analysis of the ongoing water/sewer rate study. Utility Assist will work with Cornerstone on the collection program to collect old outstanding balances. Utility Assist. is working on the Net Meter billing implementation. The finance department and the Carmen Jackson team continue to work on utility billing issues and resolve old problems identified through internal audits of the City. Staffing: The finance department continues to struggle with retaining staff but expects some relief with outsourcing the utility billing position. Anyone interested in any open position with Finance is encouraged to apply through our City's website at Employment Opportunities I Seward, AK (cityofseward.us) 11 CMR Finance Department Sully:Director no Finance City Code and Fiscal Manual updates: A Fiscal Manual has been created for the City using best practices, the current municipal code, the city charter, and state regulations. The City Manager, Finance Director, and CJCPA are currently reviewing the draft. Of the drafted ten (10) sections, seven (7) have been reviewed and approved by the city currently working with Title 14 with other departments' heads for review and analysis. Carmen Jackson Update: The Carmen Jackson team continues to work closely with the finance department to assist with the Util-Assist transition as well as directly assisting with the billing process until the outsourcing is complete. Additionally, CJCPA continues to provide ongoing accounting services on a daily basis and continues to assist with high level finance department operations. The Carmen Jackson team along with the finance department and administration continues to review the fiscal manual and portions of the City code with financial implications as part of the overall updates to policies and procedures. Central Treasury Report: The attached Central Treasury Report provides the unrestricted cash available by funds as of September 15, 2023. These amounts fluctuate on a daily basis and are reconciled every month. The amounts reports on the agenda statement items for the council represent the available fund balance/net assets for the impacted funds. This is a longer term perspective that takes into account the assets and liabilities of the fund, which results in different numbers than the Central Treasury Report. Any funds with negative cash on the Central Treasury Report are either waiting for funding for expenses already paid or are in the process of being closed out, negative cash for a fund does not represent a problem with operations. Attached with the Central Treasury Report is financial information for the funds that would be utilized for the upcoming resolutions. 12 Central Treasury Report,September 15,2023 Cash and Investments 2022 2023 Wells Fargo Checking 11,786,601.22 7,913,875.83 Wells Fargo Payroll 0.00 (225,416.37) Clearing Account 0.00 5,273.84 Undeposited Funds(Cash in Transit) (3,639.17) 157,371.23 Investments 42,686,962.50 43,653,140.88 54,469,924.55 51,504,245.41 By Fund: Fund Name Fund Number General Fund 01000 7,127,873.47 9,857,285.51 Teen Council Agency Fund 02000 6,055.95 6,155.27 Motor Pool Internal Service Fund 03000 2,408,906.07 2,174,847.51 Compensated Absences Fund 03100 465,144.79 500,180.86 Harbor Enterprise Fund 11000 1,068,321.50 800,255.66 Harbor MRRF Fund 11001 749,617.56 839,907.56 Harbor Passenger Fee Fund 11002 1,087,445.30 544,809.65 Harbor CPV State 11103 1,604,354.49 1,698,362.84 Harbor CPV KPB 11113 216,741.98 (852,239.02) NE Harbor Launch Ramp Renovation Project-City 11422 624,690.33 (2,083.33) NE Harbor Launch Ramp Renovation Project-State 11423 0.00 0.00 G,K&L Floats City 11430 (1,142,621.23) 696,230.23 G,K&L Floats State 11431 108,068.88 (38,681.12) Cathodic Protection Project 11440 13,679.80 13,679.80 SMIC Enterprise Fund 12000 276,124.29 345,266.24 Parking Enterprise Fund 13000 555,197.91 899,574.99 Electric Enterprise Fund 15000 7,658,260.53 4,688,819.58 Electric MRRF Fund 15001 957,301.76 957,301.76 Transmission Line-City Funding 15310 0.00 0.00 Electric Critical Infrastructure Fund 15340 1,862,891.90 (27,377.48) Electric Nash Road Infrastructure Project 15351 4,797,093.46 2,259,096.29 Water Enterprise Fund 17000 2,127,767.43 2,472,964.71 Water MRRF Fund 17001 852,572.15 852,572.15 Water ARPA Fund 17100 577,195.00 469,457.88 Lowell Canyon Water Storage Tank 17330 222,914.29 222,914.29 Wastewater Enterprise Fund 18000 2,502,765.30 2,688,262.96 Wastewater MRRF Fund 18001 742,025.05 742,025.05 Wastewater ARPA Fund 18100 577,195.00 476,620.91 Hospital Enterprise Fund 19100 784,501.00 442,486.89 Healthcare Facilities 19102 927,284.17 927,284.17 Seward Mountain Haven Enterprise Fund 19200 10,015,585.98 11,625,157.96 Seward Historical Tour 30016 349.00 349.00 SCHC-City Funding 30040 0.81 0.81 Bus Transportation-CPV Funds 30051 0.00 886,705.24 Erosion Fund 30070 2,150.00 2,150.00 Capital Acquisition Fund-City Funding 80010 74,554.09 74,554.09 Animal Shelter 80015 95,371.69 93,784.69 Streets&Sidewalks-City Funding 80020 923,814.90 1,836,748.04 Energy Efficiency-City Funding 80040 1,806,416.27 1,642,706.65 Developer Reimbursement Program 80071 211,651.92 0.00 ARPA-LGLRR 80084 0.00 58,310.58 1LH-City Funding 80090 0.00 0.00 Japanese Creek Flod Mitigation-City Funding 80117 0.00 0.00 Total Pooled Cash and Investments by Fund 54,469,924.55 51,504,245.41 Note: *The above is the pooled cash balance of each fund,which simply represents the amount of available cash held by each fund.This differs from the fund balance in that the fund balance also considers the fund's current assets and liabilities. Prepareab -inance AM City of Seward,Alaska. Central Treasury Report 9.15.23 The attached Central Treasury Report provides the unrestricted cash available by fund as of September 15, 2023. The intent of this report is to provide transparent financial information to the public. These amounts fluctuate on a daily basis and are reconciled every month; however, these numbers are not audited. The amounts reports on the agenda statement items for the council represent the available fund balance/net assets for the impacted funds. This is a longer- term perspective that takes into account the assets and liabilities of the fund, which results in different numbers than the Central Treasury Report.Any funds with negative cash on the Central Treasury Report are either waiting for funding for expenses already paid or are in the process of being closed out, where the City is required to expend the funds prior to requesting reimbursement for expenditures; negative cash for a fund does not represent a problem with operations. For example, when the City conducts repairs following a major disaster declaration, it can take multiple years before the City receives reimbursement from FEMA for its costs. Funds in Negative balance: • Fund 11113 Harbor CPVKPB—Res.2023-066 Funding for Seward City Tours Services. The City will receive funds from CPV KPB • Fund 11422 NE Harbor Launch Project City Funding—Res.2022-072 City spends $1,573,162.80. • Fund 11431 G, K & L Floats State Funding—Res.2021-113. The City will be reimbursed from the State Grant. Attached with this report is the fund balance report for funds that would be utilized for upcoming resolutions. If you have questions or require additional information,please feel free to contact acting finance director Sully Jusino at(907)224-4059, or by e-mail at sjusino@cityofseward.net. 14 Community Development Department - Courtney Bringhurst ➢ Courtney is Acting Community Development Director until someone is hired to fill the Director position. The Assistant Planning Technician position is also still vacant. ➢ Courtney attended the American Planning Association, Alaska and Western Planner Conference that was held on September 20-22 in Anchorage. ➢ P&Zs next scheduled meeting is on October 3rd. On the Agenda is the Verhey Replat. The meeting will be held in the Seward Community Library since elections will be taking place in the Council Chambers. ➢ The annual Municipal Lands Inventory and Use Plan review came before the commission for its first work session on September 191". The Commission will have a follow up session to continue reviewing the Plan on October 241n ➢ After the Muni Land Plan is reviewed, the Commission will finalize the revisions for the Cemetery Master Plan which will update management processes and burial permit fees. ➢ We are working on several code revisions for recodification, specifically in Title 16 (Subdivisions and Utilities). ➢ We are continuing to work on platting pieces for the new Public Works Facility. ➢ The CUPs, both current and past, have begun to be reviewed for status and compliance. After we go through our CUP review process P&Z will be reviewing applicable code. Our code currently doesn't have a lot of teeth for following up and helping with non- compliance to the CUP. ➢ Our long-term Temp finished scanning and archiving all of Community Development's documents and is now working on scanning documents for the Finance department. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, CUPs, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. GIS Report: - Selena plans on starting work in her contract position with us at the beginning of October. - Selena is continuing work on the zoning map audit to coincide with Courtney's work that she did earlier for the zoning history. Most of this research is finished. However, she did ask the Borough if they had any additional information and is waiting to hear back from them. The mapping application is being worked on now. A future land use layer will be started soon and will be added to the online zoning map. The format of the zoning map printed versions will be updated after the above tasks are finished and will be reviewed later by PZ Commission. 15 Board/Commission Meeting Date Port and Commerce 3 8 2023 4 5 2023 4 26 2023 5 3 2023 5 17 2023 9 6 2023 YTD Tom Miller Yes Yes 0 Paquette Yes Yes Yes Yes Yes Yes 0 Vacant 0 Jaffa No Yes Yes Yes Yes Yes 1 Smith Yes Yes Yes No Yes Yes 1 Woelkers Yes Yes Yes Yes No No 3 Atwood Yes Yes Yes Yes Yes Yes 1 Board/Commission Meeting Date Planning and Zoning 3 7 2023 3 14 2023 3 20 2023 4 6 2023 4 19 2023 5 9 2023 5 23 2023 6 6 2023 7 11 2023 8 1 2023 8 15 2023 9 5 2023 YTD Sullivan Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 0 Verhey No No No Yes Yes Yes Yes Yes Yes Yes Yes Yes 6 Vacant Vacant Charbonneau No Yes Yes Yes Yes Yes Yes Yes No Yes No Yes 3 Hornseth No No Yes Yes Yes Yes No Yes Yes Yes Yes Yes 4 Ulman No No No Yes Yes Yes No Yes Yes Yes Yes Yes 5 Board/Commission Meeting Date Historic Preservation 8 24 2023 YTD Lebbrecht Yes 0 Ward Yes 0 Walker Yes 0 Benoit Yes 0 LeMaster Yes 0 Vacant Vacant 16 Electric System Director Rob Montgomery • 2023 Rate Study (Ongoing) — The rate study findings and recommendations were presented to the City Council by The Financial Engineering Company during a work session on September 11. The rate study made recommendations based upon two scenarios: 1) selling the electric utility and, 2) retaining the electric utility. Final recommendations will be made to Council once a decision has been made on the electric utility's future. Any increase in rates will go into effect January 1, 2024. • Right-of-Way Maintenance — Tree clearing contractor AK Tree Service began its 2023 work for the Seward electric utility in early September. AK Tree crews are conducting clearing work in the rights-of-way along the Seward Highway near Moose Pass. This is the continuation of clearing work they performed in 2021. The clearing work done since 2021 has resulted in a nearly 75% reduction in power outages for Seward electric customers. Also, Assistant City Manager Jason Bickling and I met with CEA representatives on September 14 to discuss future right-of-way maintenance for Seward's transmission line between Dave's Creek Substation in Cooper Landing and Seward's Lawing Substation near Moose Pass. CEA, which has lower voltage distribution lines attached to Seward's transmission poles, has previously managed the maintenance. • Ad Hoc Committee (Ongoing) — The Ad Hoc Committee presented its deliverables to City Council during public comments at the Council's September 11 meeting. The next meeting is scheduled for September 25. I continue to make myself available to the Ad Hoc Committee to answer questions and provide information as requested. • Infrastructure Project (Ongoing) — Refurbishment work at the Fort Raymond Substation continues. The second large transformer for the substation is expected to arrive and be installed in early October. The first transformer was installed by contractor Electric Power Constructors in August. Refurbishment of the Lawing and Spring Creek substations is scheduled for spring and summer of 2024. Also, the second phase of Nash Road work is scheduled in 2024. • Customer Job Orders — Between September 3 and September 16, electric department personnel completed 13 job orders with another 13 in processing. Three job orders also are in the queue ready for the crew with nine others waiting for customers to complete work on their side of the meter. Crews also completed 26 underground locates while the field engineer assisted the billing department with meter reading on September 15. • Department Overtime—Total overtime hours for the 4-man line crew, 2 plant operators and field engineer: Infrastructure 6 hours; Other 29 hours. 17 Harbor Harbormaster Norm Regis ➢ We are continuing to cleanup on both sides of the bay. ➢ The 50-ton and 330-ton Travelift have really picked up for winter storage; the SMIC yard is starting to fill up. ➢ We are continuing to train several new harborworkers on the maintaining and operating the Travelifts. ➢ We are working on the SMIC yard drainage to keep water flowing into the ditches. ➢ We are working on the beach access parking lot located at the South end of SMIC. ➢ Some people like that we are still working with some COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ We will continue the cleanup at the old Raibow dump area, just a few more items to deal with and we can lease the property out again. ➢ The harbor office is closed on Sundays for the fall and winter schedule. ➢ The harbor has hired a new Harborworker II; he should start within the week. ➢ The harbor will be short one office staff, this individual was a great part of the team in the harbor, she will be missed. ➢ We are continuing to work with the Director from the Pacific Northwest &Alaska Maritime Administration U.S.DOT on finding a suitable grant for the washdown pad project. ➢ We are waiting on funding for the 5-ton crane on I-Dock, Corp Permit has been approved ➢ We are working with a Kenai Peninsula title company on the land acquisition for the Coast Guard land across the bay. ➢ The harbor restrooms have been vandalized many times this summer, NEW HOURS WILL BE 6:00 am TO 9:00 pm we apologize for the inconvenience the harbor has spent over $6,000.00 this summer repairing and taking care of the vandalism/blockages in the harbor restrooms. ➢ If anyone has any information please reach out to the harbor. 18 Seward Community Library & Museum Bailey Sayler MUSEUM WINDOW DISPLAY Early Alaska Railroad The summer "Windows of History" display features a history of the early Alaska Railroad. Learn about the railroads beginning as the Alaska Central Railroad in 1903, through its ups and downs until it was purchased by the federal government in 1915, and its official start as the Alaska Railroad Company in 1923 when President Harding came to Alaska to drive the golden spike at Nenana. On view are an assortment of early railroad photos from the Resurrection Bay Historical Society. Founders' Day Celebration Join the Resurrection Bay Historical Society on August 28th from 11am to 2pm in the Community Room for the annual Founders' Day celebration. There will be free museum admission as well as a reception in the Community Room featuring a slide show of historic photos and free Alaska Railroad Centennial pins (while supplies last). Obihiro Collection View a selection of objects donated to the City of Seward over the years from our sister city Obihiro,Japan. Commemorative items include baseballs from a friendly game played in 1993, a plaque about the Obihiro Gazebo, and two model samurai helmets. Located in the atrium area. Thank you Museum Volunteers We would like to thank our amazing museum volunteers, from the Resurrection Bay Historical Society and the Seward Community Library Association, for all the hours they put into caring for the museum and its collection. In 2022, both organizations combined contributed over 660 hours to volunteering, with RBHS having 624 of those hours. We would also like to thank local Boy Scout Troop 568 for volunteering 56 additional hours with RBHS to complete other large museum tasks. Play n Chat Every Tuesday and Thursday, Bloom brings arts n crafts, story time, and play time for our younger crowd. Upcoming Events 4 After school tutoring Tuesday— Friday. Math, Spanish, and Language Arts help. Hvery Friday we have a Movie Matinee starting at 3:30 p.m. OSeptember 30th— 1st Solar Program will have solar eclipse fun and crafts. 19 , October 7tn—2 nd Solar program at the library with crafts. More details to come. You can pick up your Free Solar Glasses for October 14th partial Solar Eclipse. DOctober 14t"-Solar Eclipse Day! Sign up for our final Eclipse event happening at Avtec from 10 am — 12 pm. We will have a Dome inside the Avtec Gym where we can view the solar system! Registration Required. Movie @ 2 "Waves Over Seward," a movie about the 1964 Earthquake, will be hosted Tuesday-Saturday and some Sundays at 2 p.m. in the downstairs community room of the library. Admission for this event is priced at $5 per person, while children aged 12 and under can enjoy free entry. Saturday Storytime: Join us for Story-time and an activity every Saturday at 11:00 a.m. Library Winter Hours starting October 1st: Tuesday— Friday 10 a.m. — 6 p.m. Saturdays 10 a.m. —5 p.m. Museum Winter Hours Closed due to staffing issues. Passports We are currently taking passport appointments for new passports but not renewals. Please call 907-224-4082 for appointments. MOVIE 2 WAVES OVER SEWARD 1964 EARTHQUAKE&TSUNAMI $5.00 Admission Kick: a.c e i]r L_%.' e;E:[ ir7 f r;.-o Shows once a day at 2 PM Tuesday- Saturday 25 minutes Community Room Seward Community Library& Museum 239 lithe Ave 907-224-4082 www.cetycfueward.us.hbrrrus 'dM rRr . 4 th Sew�M - 20 Parks and Recreation Department Sports and Recreation: Sept. 7: Sports and Recreation hosted the Mario Kart Tournament with over 20 participants. Sept. 8: The Maui Fire Relief Danceathon was a huge success raising $1300 in donations. Sept. 9: Jeopardy Skate Night was held at the AVTEC Gym with over 80 in attendance. Sept 16: Zudy's Fun Run was held on Saturday; 5K to celebrating the end of season and raised money for the high school Cross Country team. Half of the $40 admission price went towards the team. A big thank you to Judy at Zudy's for sponsoring the event. Adult sports leagues are starting up in October! Basketball League will run 10/3— 11/30 Tue and Thurs nights Competitive Racquetball Tournament runs every Friday 10/13— 12/8 Competitive Volleyball League runs 10/18— 12/13 Wed nights Recreational Volleyball League will run Fridays 10/20— 12/15 Daily Activities: (August) Tuesday: Open Gym: 10-6pm Thursday: *Senior walking hour: 11-12pm *Senior Walking Hour: 11-12pm Youth Gym: 12-lpm Teen Hoops Tuesdays: 4-6pm Open Basketball: 6-8pm Dungeons and Dragons: 6-8pm Friday: Senior Walking hour: 12-lpm Wednesday: *Senior Walking: 11-12pm Youth Gym: 1-3pm Racquetball Challenge Court: 5-8pm Open Volleyball: 6-8pm Open Pickle Ball: 6-8pm Saturday: Open Pickleball: 12-2pm Cribbage meetup: 6-8 pm Open Rockwall: 2-4pm Adult Only Rockwall: 4-5pm Skate Night: 6-8pm (every other Saturday) Other events: Saturdays September 2 to 23: Basics of Ballet Youth Dance Class, 9-1 lam, AVTEC September 16th: Zudy's Fun Run, 1lam, Zudy's Cafe September 30: Touch a Truck at the North Parking Lot across from Harbor 360 1 —4pm Oct 6—7th: Seward Heavy Industrial Invitational Racquetball Tournament will be held at the AVTEC Racquetball Court. Parks: Shower house remains closed, working on repairs and ordering parts to replace the electrical box and sump pump. Continuing painting and plumbing improvements. Wellington and Adams Street bathrooms have been painted working on replacing old plumbing Winterization of gardens and park areas. Campgrounds: Ongoing Campground work& improvements Updating Maps, Campground rules and enhancements to Campspot website for easier usage. Parking: Center Parking Lot striping was completed Thu, Sep 21st 21 k ]' :pt Fire & Building Department Fire Chief Clinton Crites _ 2023 TYD Statistical Information: Fire & Life Safety Inspections: 273 with 187 violations noted. We NEED volunteers, if you or Emergency Calls: 336 someone you know is interested in serving your community, please New Building Permits Issued 2023: 41 give us a call at 224-3445 or stop with a total construction valuation of $25,836,552.00 by at one of our trainings on Wednesday evenings at 6:00pm. • Great on-going training! Come by and see what we are all about! • Continual maintenance on the station and apparatus. 1 Yi ra L 1 x Updated Tsunami Warning Sirens installed throughout Seward. These new sirens have additional redundant methods of receiving warnings during power outages or other unforeseen events. ^n �f 171 Baas v n _ 6FVA . �gy - . .. .�...v.w. R.S4k.www4i.why..m.,..-.l.r.«.ti...n ;'�'1 i� f,-,$ ._ l� ...✓�T.,' ... Emergency repair to the waterline to the Fire Station completed Ready Please go to the following links for more information on how to better prepare yourself and your family. https://www.kpb.us/emergency-mamt/disaster-preparedness htti)s://www.ready.ciov/shelter 23 09/15/2023 Public Works Department Doug Schoessler-Director ➢ Public Works Director • US Army Corp of Engineers -Tunnel: -Field assessment work up the canyon is complete. The Corp plans to have the design finalized by the end of October. Then a USACE conference in Denver with their full group. They are still on schedule to have the project bid out by late 2026 with construction of the new tunnel starting in 2027. • Public Works Facility Relocation: -We are now waiting on the 65% drawings from R&M Engineering. As the design plans get closer to final, we can cut the contingency cost concerns and get more accurate construction numbers. • Current Public Works site Water and Sewer: -The Ballaine Blvd water main replacement is under construction with Metco Alaska. Construction this fall will make ready the water and sewer mains for residential services at the current 61h Ave Public Works site. ➢ Buildings -The library has a successful bid for janitorial services. We are now exploring the same bids for possible contracting cleaning at other City Buildings. If an acceptable service is selected, a contract will require Council approval. ➢ Streets Department -Street crews will continue to clear ditches, grade gravel roads, and patch potholes throughout the rain and cooling temperatures. - The efforts and continuing work on the alley ways is helping to smooth the surface and lessen the puddling during rain events. ➢ Water &Wastewater Department -We had water main breaks behind the Army Rec Camp. The water department crew did an excellent job of isolating and repairing the breaks. -Many local projects are trying to get work done before freeze-up. The locate requests are coming in steadily. -Water systems and alarms are all showing normal and being monitored daily to ensure water quality is above standards. -Monthly testing of water and wastewater systems is being done and submitted to DEC as required by the permits. ➢ City Maintenance Shop -Most of our winter equipment has been tested or repaired. We still have a few major repairs to finish. -Once Metco finishes replacing the water main on Ballaine Blvd.they will start working on the sewer main going through the alley in the Public Works yard off 6th Ave. We will have to move and stage most of our vehicles outside of the work area to be sure we always have access to needed equipment. -Regular and preventative maintenance work continues and fall cleaning through the facilities outside and in has started. Page 1 of 3 24 09/15/2023 :00- r. 12, r,* s �r 4 Water main replacement on Ballaine Blvd -------------------------------------------------------------------------------------------------------------------- -A repeating reminder to all residents not to flush wipes,feminine products, etc. clown the toilet. Also, never put grease down the drain. Sewer clogs due to these items cost the sewer utility thousands of SS each year to fix the problems that could have been easily prevented. These losses of capital are to be reflected in monthly sewer service rates. Page 2 of 3 25 09/15/2023 ➢ Wastewater Lagoon: • Using a multi-function portable probe, perform summertime DO, pH and temperature measurement profiles in grid pattern from both lagoons during a period of non-rainy conditions and at least 3 days after a significant rain or high user population event. Done. We are applying for grant funding to make improvements. • During the same effort, from at least four separate locations in each lagoon aeration zone (front and back zones of both basins), collect composite samples of BOD, TSS, carbonaceous BOD (CBOD), soluble carbonaceous BOD (SCBOD), ammonia, total Kjeldahl nitrogen (TKN), alkalinity, nitrites nitrates Done. We are applying for grant funding to make improvements. • -The City was successful through Senator Murkowski and others in recently getting approved for $2,000,000 of funding for sludge removal on the City's sewer lagoons. This project is tentatively scheduled for 2025 depending on sludge buildup in the lagoons.There is also a 20%match on those funds that will have to be paid. • -We are currently working on other grant or loan funding to replace the liner at that same time.The liner replacement will also require the use of a helicopter to lift out the 40 biodomes and reinstall them on the new liner. • -This will also be the time to make any upgrades to the air systems and blower components since all"in-lagoon" systems will have to be removed to install a new liner. Because the lagoon will have to be drained(one side at a time). We can capitalize on construction costs and efforts by installing new system upgrades at the same time. • The new DEC permits also added a disinfection requirement to be completed in the next 5 years. • -We are working on the funding and coordination of the many components and the planning efforts in the next few years will help make a successful project. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Page 3 of 3 26 CRW Technical Memorandum ENGINEERING GROUP,LLC Date: August 28, 2023 To: Doug Schoessler, DPW Director, City of Seward Thru: Don Porter, PE, R&M Consulting, Inc. From: Tracy McKeon, PE—CRW Engineering Group, Inc. Project: City of Seward Community Library and Museum HVAC Assessment Project: (CRW#77101.06) Subject: Final Report EXECUTIVE SUMMARY CRW Engineering Group was contracted to provide a survey of the Heating, Ventilating and Air Conditioning (HVAC) systems for the Seward Community Library and Museum. This report includes a summary of the findings regarding the condition of the existing building HVAC system and recommendations for upgrades. The survey was performed utilizing review of as-built record drawings, site observations, discussions with the City of Seward and Library staff and an engineering analysis of the building. The purpose of the survey is to aid the City of Seward in creating a plan for mechanical upgrades to complete repairs and upgrade the building HVAC systems to deal with ongoing maintenance and operational concerns. The original building code analysis was complete in accordance with the 2006 International Building Code and the HVAC system design was in accordance with ASHRAE 62.1-2010. Since the original construction of the building, there have been ongoing leaks and need repetitive repairs that have led to concerns with the quality of the installation, potential design deficiencies, and the cost of increased operation, maintenance and repairs. Several of the areas in the building have been designed for natural ventilation and have reported significant occupant thermal comfort issues. Consideration for upgrading the HVAC systems to support improved occupant comfort and improved efficiency of the building was also reviewed. The following is the list of upgrades/repairs recommended for the building: 1. Reconfigure terminal unit piping to eliminate flex connections at baseboard and radiant zones. 2. Improve ventilation for Young Adult and Children rooms to provide ventilation in accordance with ASHRAE 62.1-2019. 3. Install drip pans under all piping in Secure Storage and Exhibit Work Rooms. 4. Provide drip pan, route condensate from AHU-4 to indirect drain to a new hub drain in loading dock. 5. Repair leak at heating coil, HC001. 6. Seal air leak at condensate piping penetration near humidifier manifold in duct at AHU-1. City of Seward —Seward Community Library & Museum Mechanical Survey Report 27 CRW Technical Memorandum ENGINEERING GROUP,LLC 7. Replace flow control valve on heating supply side of terminal heating units and coils with an isolation valve. City of Seward —Seward Community Library & Museum Mechanical Survey Report 28 CRW Technical Memorandum ENGINEERING GROUP,LLC EXISTING HVAC SYSTEMS DESCRIPTION General The building was originally constructed in 2014. The total building area is approximately 24,323 square feet and includes two occupied floors with a basement. The general layout of the building includes the Lobby, Museum/Exhibit, Community Room, Kitchen, Storage, Loading Dock, Secure Storage, Server Room, and Exhibit Workroom on the first floor. The second floor includes the Library Stacks, Reading Area, Young Adult, Children, Meeting Room, Work Area, Research Area, Director Office, and Circulation Desk. Both floors have a men and women restrooms, elevator access, custodian closets and stair access. The basement includes the mechanical room, fan room, and collection storage area. The building heating systems is comprised primarily of two fuel fired boilers and an electric boiler, radiant floors and perimeter hydronic finned tube, and duct reheat coils. While the ventilation system includes both constant volume and variable volume air handlers, a relief air fan, two heat recovery ventilators, and several small cabinet supply ventilation fans, The HVAC systems are from the original construction of the building. It was reported that since shortly after construction they have had ongoing issues with leaks in the hydronic heating system and indoor air quality issues in several areas of the building. The hydronic leaks have been primarily addressed as they have occurred, by the HVAC service contractor Long Building Technologies, but are ongoing. Also, it is noted that some leaks have been reoccurring in the same locations in some cases, most recently ones in the community room closet and the basement. In preparation for the site investigation on May 1. 2023, we spoke with Ryan Skiff at Long Building Technologies regarding recent and past work orders in the building and ongoing concerns with the HVAC system.The initial discussion with the City of Seward had led to some questions of potential water quality concerns, electrolysis, galvanic corrosion, and/or a defective batch of fittings installed. Ryan indicated that they had sampled the water and it was within acceptable ranges and okay. However, he did confirm that they had multiple areas where there were numerous flex lines installed including the secure storage area where he would estimate there were 60 connections that had been replaced. He noted that the original flex connectors installed before they started replacing them were "Home Depot" style flex connectors with garden style hose end threaded connections. These are prone to leaks and have been replace with a welded style. A few other items brought up at the time of concern included: 1. Balance valves are installed on both the supply and return of terminal units . 2. The boilers had been recently re-piped as primary/secondary with the electric boiler as backup. Several bad fuses had recently been replaced. Noted the boilers operate on an outside air reset schedule and have been operating well unless they run out of fuel since. City of Seward —Seward Community Library & Museum Mechanical Survey Report 29 CRW Technical Memorandum ENGINEERING GROUP,LLC 3. Four actuators for radiant floor zones had failed and been replaced. This should correct the hot and cold places in the building. We will review space temperatures during our site investigation. 4. They have had a few controllers fail due to brown outs over the years and have installed UPS to prevent further issues. 5. The heat recovery ventilator (HRV) serving Director's office was found not to have a wall controller. One is not available from the manufacturer. 6. The humidifier is maintained twice a year, but due to water quality it should be done four times a year. 7. The contractor has performed spot flushing of the system when making repairs. 8. Contractor confirmed that controls are a Niagra N4 front end with Schneider field devices. Additionally, we reviewed the existing HVAC control drawings made available to gain an understanding of the operation of the build and maintenance. Site Observations: On May 1, 2023,Tracy McKeon performed a visual inspection of the facility. An existing conditions survey was performed on the HVAC systems. This report describes the existing conditions and recommendations of the systems found. Ventilation Upon review of the original building construction documents, it was found the ventilation systems in the building were designed in accordance with ASHRAE standard 62.2010 with a mixture of mechanical ventilation and natural ventilation assuming a normal building occupancy of 140 people. Upon review of the design documents, we found all outside air and ventilation standards appeared to meet the design standard of reference. Additional descriptions and findings based on our site investigations for each of the individual ventilation systems I noted below. AHU-1 is the centralized air handling system for Museum ventilation. The air handler is located in a dedicated fan room in the basement in a dedicated fan room. It serves Exhibit 119, Exhibit Workroom 116, Secure Storage 117, and Office 110. This is a constant volume unit with heating, cooling, and humidification. The supply air utilizes low pressure ductwork and reheat coils through the system to maintain zone temperature setpoints. Return fan for this unit operates to maintain a slightly positive general building pressure. Air returns back to the unit of it can be directed to a relief louver high on the building. No unusual building pressures were noted in the spaces. During the site inspection we documented the following temperatures in the spaces: Exhibit Work Room 680F Secure Storage 630F City of Seward —Seward Community Library & Museum Mechanical Survey Report 30 CRW Technical Memorandum ENGINEERING GROUP,LLC The following concerns were noted: 1. A minor leak was noted at the heating coil, HC001. 2. Air was found to be leaking at condensate piping penetration near humidifier manifold in duct at AHU-1. AHU-2 is a variable volume air handler unit that serves the Community room. This unit is located in Storage Room 104. The unit operates at low speed during times of low demand and has an AHU-2 bypass switch on the wall. Through gravity return air returns back to the unit or to a relief louver high on the wall. No unusual building pressures were noted in the space relative to the rest of the building. Radiant floor and hydronic finned tube are used to provide additional thermal comfort in the Community Room. During the site inspection we documented the following temperatures in the spaces: Community Room 690F Storage 104 680F The following concerns were noted: 1. Outside air intake for AHU-2 was found to be located adjacent to a parking area. No signs were noted to be installed to turn off cars do to outside air intake in the area. While no fumes were noted in the building the building was closed during the site investigation and no cars were present. 2. Signs of past leaks at the heating coil to this unit. This appear to have been repaired and was not actively leaking at the time of the inspection. AHU-3 is a constant volume heat recovery unit that is located in Loading Area 109. It provides general building exhaust, EF-3, for the restroom and supply air, SF-3, for the Lobby 101, Kitchen 103, Loading Dock 109, and Server Room 115. The supply air utilizes low pressure ductwork and reheat coils throughout the system to maintain zone temperature setpoints. Three reheat coils on this system serve the loading zone, lobby and Kitchen, and the server room, respectively. During the site inspection we documented the following temperatures in the spaces: Lobby 101 680F Vestibule 100 630F Women (1st Floor) 670F Loading Dock 109 660F Women (2nd Floor) 680F City of Seward —Seward Community Library & Museum Mechanical Survey Report 31 CRW Technical Memorandum ENGINEERING GROUP,LLC The following concerns were noted: 1. There are four holes in the bottom of the AHU-3 noted. We were advised that Condensate runs out of this unit onto the floor through the holes and regularly floods the floor in Loading Dock 109 that does not have a drain in it. This drips onto the cabinet unit heater located below AHU-3. Upon review of the Operations and Maintenance manual we did not find a drip pan in the unit. 2. We also noted concerns with the installation of the flex connections and supports to the reheat coil in the loading dock. These are further discussed in the heating section. AHU-4 is a constant volume heat recovery ventilator installed above ceiling in Research 212. It serves Research 212 and the Director's Office 211. The supply air utilizes low pressure ductwork and radiant floor is provided in the spaces for additional comfort. During the site inspection we documented the following temperatures in the spaces: Research 212 720F The following concerns were noted: 1. It was notably noise in the 122 square foot room Research 212 room when AHU-4 was operating at 48 dB in space while seated in relation to the Library Stacks which was 28 dB. We found supply diffusers ducted directly off the main without the industry and manufacturer recommend downstream installed duct lengths between the AHU-4 discharge and the first branch take off. 2. The factory controller was noted as missing and the controls were directly wired to the terminal strip at AHU-4. As a result, DDC cannot enable, disable, or otherwise control the unit or damper operation. 3. While not noted during the inspection, it was brought to our attention that in the past a gas/exhaust fume odor has been noticed in the Director's Office when AHU-4 is in operation. Upon investigation we found the unit is ducted such that the outside air intake is downwind of the exhaust. Natural Ventilation Areas During our investigation we found no mechanical ventilation or cooling serving the Library Stacks, Juniors, Reading Areas, Upper Lobby, Circulation Desk, Work Area, Meeting/Study, Young Adults, or Children Rooms. Currently the ventilation requirements are met in these spaces by natural ventilation with additional airflow circulation assistance by a high volume low speed fan (HVLS) mounted in the center of the Library Stacks. The HVLS helps to provided improved indoor air quality by continuously mixing incoming fresh air when windows are open in the space, provides heat destratification in the space, and helps to reduce condensation build up on roof and beams and floor, and keeps space and humidity temperatures more uniform in the space. Radiant floor and perimeter baseboard is provided in spaces for additional comfort. City of Seward —Seward Community Library & Museum Mechanical Survey Report 32 CRW Technical Memorandum ENGINEERING GROUP,LLC The HVLS fan was installed in the Library Stacks and serves this space, as well as the Circulation Desk and Reading Areas, Juniors, Upper Lobby originally it served the Work Area based on the original construction documents. However, the Young Adults, Children, and Meeting are all physically separated from the Library Stacks area and these spaces do not see any of the airflow circulation benefit of the HVLS fan. Additionally, with the Work Area having recently been walled off from the circulation desk this has result in a lack of circulation of air to this space. Leading to some of the discomfort experienced by the occupants. Natural ventilation is most effective in winter due to buoyancy driven air flow. For natural ventilation to be effective in any space windows, need to be open for a minimum of 10-15 minutes every hour and there needs to be a temperature differential. Without this we see higher levels of CO2 in spaces, inadequate transfer of air, and thermal comfort issues. With colder temperatures in the winter, occupants tend not to open windows and summer air temperatures don't create the need differentials to make natural ventilation effective in most instances. Additionally, when the outdoor temperature equals the indoor temperature, as it often does during a typical Seward summer day, there is no natural draft pressure. This means that wind is required to create good air movement or a mechanical means such as the HVLS fan. In addition, high ceilings are required for effective buoyancy driven air flow. It was brought to our attention that the Young Adults, Children, and Meeting/Study Areas can be stuffy and do not seem well ventilated. This was not unexpected based on the separation from the HVLS fan and lower ceilings in the spaces. We found eggcrate exhaust grilles installed in the drop ceiling in the Childrens room, but these just opened to the above ceiling no duct or mechanical system is attached. During the site inspection we documented the following temperatures in the spaces: Library Stacks/Reading Area 670F Children 690F Young Adults 680F Meeting/Study 690F The following concerns were noted: 1. The closing of windows in the staff Work Area prevents circulation of air and increases staff discomfort. 2. Young Adults/Children/Meeting/Study have low ceilings, are physically isolated for HVLS fan, and only served by natural ventilation. In summer with the limited temperature differential resulting in minimal airflow through spaces thermal discomfort is a concern. Windows must be open to provide required outside air in the space and there is no good means to provide an even distribution of airflow and temperatures throughout these spaces. 3. It is recommended that the Young Adults and Children Rooms at a minimum be supplemented with mechanical ventilation. City of Seward —Seward Community Library & Museum Mechanical Survey Report 33 CRW Technical Memorandum ENGINEERING GROUP,LLC Heating The heating system for the building consists of one fuel fired Burnham Model V9A Series, oil fired, cast iron boiler with Power Flame burner rated for 4.1 GPH and one Lattner Space Saver electric boiler The boilers are approximately 10 years old and are in good condition. The boilers are located in a boiler room on the basement level, adjacent to the fan room. The boilers are piped primary/secondary and appeared to be sized for 70 to 75% of the building heading loads. Each boiler has a pump on the primary loop. The building heat system is circulated by the two inline variable drive circulating pumps out to control valve at terminal units, coils, and reheat coils. A set of zone pumps circulate heating water to the radiant floor zones off the return from the central heat system.The building is primarily heated with radiant floor and reheat coils with supplemental perimeter hydronic finned tube radiation, unit heaters, and cabinet unit heaters. The building heating system is 75 percent radiant floor with some baseboard perimeter heating and heating coils supplementing the remainder of the system. Concerns of the reoccurring issues and description of leaks were noted at specific fittings, connections with dissimilar metals, and numerous pipe flex connectors. Due to the reoccurring leaks in the facility, we used an ammeter to test for any stray electrical current at the water service and verify the service was grounded. No electrical current was noted. During our inspection we found numerous flex connections installed on the hydronic heating supply and return connections to all terminal units including air handling heating reheat coils, finned tube terminal unit connections, cabinet unit heaters, unit heaters, and radiant zone connections. Flex connectors are typically installed for one of several reasons; to compensate for misalignment in piping and reduce stress, control vibration such that normal equipment vibrations are reduced at the connector, to reduce noise in areas of high pipe vibration, and to compensate for thermal expansion. The original design has hard piped expansion loops included in the design and therefore, flex expansion compensators should only be installed at areas of high pipe vibration or to control vibration from normal equipment operation. We would not anticipate flex connectors to have been installed in new construction of misalignment of piping. The design documents support this finding see the snapshots below of details from the construction documents. City of Seward —Seward Community Library & Museum Mechanical Survey Report 34 r(,—R W Technical Memorandum ENGINEERING GROUP,LLC 00 s� ,/tom' ,u�''`a✓'"" i - _ 1 rton iiiuiui moron iiiinii I, a� ---MCY mwxM.1VIpMTiC wrrcs fLdY[C ufo D WIYE Fuumx n cowrnaxs (4TY�ram at nan�'4 - f°w.rcr�ram•nas�r�m��,ue _�..�.ma wrt.ea ro mart a nr.ssaw g21AIL - RECESSED I CEILING MOUNTED CUH r ,DETAIL - FT-1 (SINGLE SECTIOA__ _ Y5.1 r,..rar W 4Th11.i•' /"'NA1T 19EC64➢YNiCm EtLm9ME,•I 3 m rmwr rinor zaxEts7 orw wig 6 4 5 > LE—z - I F --- -- ----- ---� ---J �aat 5zcs �i� inw rtcr rrc.� roY nu raxssm rrwFrm � ---------- r.. aecra[n uiaoYrc nd mn�YuyE rrir � •••� 5tau(r,seU.n ul)Yb Pt QMECU4 IrYa04 ��•��y��� ,y (PR rd P¢5tl�E0u�E1 �1 46 IGL uS.2 e' m wnvY�zaEzsl rnn wui DIAGRAM — RADIANT FLOOR HEATING LOOP Y5.2 acre nr[ — The original installing contractor provided flex connectors on all hydronic finned tube terminal unit, reheat coil, air handling coils, cabinet unit heaters, unit heaters, and radiant zone supply and return piping connections even though they were not required by the design. Moreover, we found flex connectors of various material types, lengths, including both sweat and threaded ends as well. Connector ends should have been constructed of similar material to pipe connections and sweated not threaded for a more secure leak resistant construction. We would have expected most flex connectors to be 10" in length for the branch connections under 1-1/4" in size and to be installed only at units associated with excessive vibration. j City of Seward —Seward Community Library & Museum Mechanical Survey Report 35 CRW Technical Memorandum ENGINEERING GROUP,LLC We had been instructed prior to the inspection the balance valves were installed on both the heating supply and return lines to each of the terminal units. Upon investigation we found that the system included cartridge style automatic flow limiting valves with strainers and isolation valves and zone control valves on the heating return lines and flow control valves on the supply side as well. Specific findings are noted below: Mech Room 001: 1. Unit heater, UH-1, Flex connectors installed were stainless and not well supported. 2. Water service is located in this space. Fan Room 005: 1. Small leak noted at heating coil, HC-001. 2. Flex connectors are installed on the small unit heater in this space. Storage 006: 1. Multiple flex connectors, at heating coil, HC-5, not properly supported and stressing connection. Potential for leaks. Dissimilar metals were noted at connections. 2. Flex connections at all fin tube, heating coil, radiant floor zone, unit heater, and cabinet unit heater branch lines. Only required at heating coil and unit heaters per original design drawings. Storage Room 104: 1. Past leaks were visible at the flex connectors serving the heating coil for this unit, and the high point vent on the heating supply/return lines in the space. 2. Hoffman automatic air reliefs had been noted as leaking in this space and others. Loading Dock 109: 1. Flex connectors to the cabinet unit heater were not properly supported and showing evident signs of sagging. Susceptible to leaks. 2. Noticeable previous leaks had been repaired. Exhibit Room 119/Secured Storage 117: 1. Noticeable previous leaks had been repaired. 2. Flex connections were installed at all fin tube, heating coils, radiant floor zone, and cabinet unit heater branch lines. Only required at heating coils per original design drawings. Library Stacks/Reading Areas/Juniors/Young Adults/Childrens/Meeting Study: City of Seward —Seward Community Library & Museum Mechanical Survey Report 10 36 CRW Technical Memorandum ENGINEERING GROUP,LLC 1. These areas were served by radiant floor and limited perimeter finned tube heat for comfort. It was noted that finned tube heating was not provided under all operable windows in these spaces. 2. Director noted that heating in the winter was not consistent through the spaces in the Young adults and Children spaces. Research 212: 1. Radiant manifold access panels were in this space as well as AHU-4 located above. It was noted this was to be a quiet space for research and studying. RECOMMENDATIONS The following are recommendations to address issues with the existing HVAC systems: 1. Replacement of AHU-4 Heat Recovery Ventilator and Improvements for Young Adult Room Ventilation/Work Room: After review with Long Building Technologies and the Vendor the cost of providing a new controller for the existing unit would exceed the cost of replacement of the unit. Additionally, we recommend relocation and modifying the location of the exhaust and outside air intake. This unit could be increased in capacity to allow additional outside air to be provided to supplement natural ventilation for Young Adults and the Work Area as well. 1. Providing a new unit with a new factory controller will allow DDC to provide control of the unit and dampers for better comfort control and code required outside air to the various spaces. As originally intended, the design for the space. This will also increase energy efficiency for the building. 2. The unit needs to be insulated, to minimize sound and larger ducts to reduce noise Branch lines and diffusers need to be relocated to reduce noise and vibration in Research 212. However limited space however limited space above ceiling may require this unit to be relocated or ceiling to be dropped additionally to accommodate. 3. Finally, Unit capacity should be increased to include supplemental outside air for Young Adults Room and Work Area Which are adjacent to the unit and existing spaces served. This is not required outside air but to improve comfort control so could be limited to 150 to 200 cfm supply and exhaust in Young Adults and 85 to 100 cfm in Work Area. 2. Improve ventilation for Childrens Room and Meeting Room to provide ventilation in accordance with ASHRAE 62.1-2019: The existing ventilation zones were designed to provide ventilation to via natural ventilation but the low ceiling space and obstructions in the space make it difficult to provide adequate airflow and maintain uniform temperature distribution in the space. Recommend a new heat recovery ventilator or be installed to provide supplemental mechanical ventilation to these spaces to provide better thermal comfort to the occupants. Ceiling may have to be modified to accommodate unit and consideration given to acoustical linings to prevent excess noise in `� City of Seward —Seward Community Library & Museum Mechanical Survey Report 11 37 CRW Technical Memorandum ENGINEERING GROUP,LLC the space. Ensure all branch lines installed are a minimum of 5 duct diameters from the main and a minimum 3 foot straight run of duct is provided on the intake and exhaust from the unit. 3. Repair Leaks at AHU-1: Repair leak at heating coil HC-001 and seal air leak where condensate piping penetrates humidifier manifold at duct. 4. Removing Flex Connections from Hydronic Finned Tube, Cabinet Unit Heater, and Radiant Zone Terminal Connections: The heating system does not require flex connectors on the heating supply and return piping at the finned tube, cabinet unit heaters, and radiant zone terminal units. Flex connectors are not required to compensate to control vibration or for thermal expansion.These connectors were not required by the original heating design and the current design has not changed . They can be deleted and will reduce the potential for leaks to develop at these locations. S. Removing Flex Connections from Unit Heater Terminal Connections: The heating system does not require flex connectors on the heating supply and return piping to the smaller hydronic horizontal unit heaters. Flex connectors are not required to compensate to control vibration or for thermal expansion. For unit heaters that are less than 20 lbs. and 1/60 HP. We would recommend flex connections be removed and hard piped, Units experience minimal vibration. 6. Install drip pans under piping in Secure Storage 117 and Exhibit Workroom119: In addition to removing unnecessary flex connectors, it is recommended that to protect exhibits and valuable artifacts stored in these areas it is recommend that drip pans be installed under all piping in this space and leak detection sensors be installed in the drip pans that are monitored by DDC to alarm when moisture is detected. 7. Install Drip pan AHU-3/Route Condensate to hub drain in Loading Dock Install a drip pan in AHU-3 and install a condensate drain pipe to slope to drain to indirect drain to a hub drain that can connect to the existing 2-inch waste piping in wall in loading dock area. 8. Mechanical systems re-balance: Following upgrades, the heating and ventilation system should be rebalanced to ensure that the system is adjusted for design operation. Balancing the air and water systems will improve system operating efficiency as systems will be adjusted to operate at design settings. 9. Replace Flow Control Valves on Supply side of terminal units and heating coils with an isolation valve: Though not observed, we have been advised that the flow control valves are prone to leaking. Since they are not required on both sides of the terminal units and heating coils. We would recommend that the flow control valve on the heating supply line could be replaced to all fintube baseboard, radiant zones, cabinet unit heaters, unit heaters, and heating coils with an isolation valve. The flow control valve and zone valve on the return side should remain in place. City of Seward —Seward Community Library & Museum Mechanical Survey Report 12 38 CRW Technical Memorandum ENGINEERING GROUP,LLC SITE PHOTOGRAPHS -�yNltlFtllwlk�� �� , N Figure 1: Existing Boilers City of Seward —Seward Community Library & Museum Mechanical Survey Report 13 39 CRW Technical Memorandum ENGINEERING GROUP,LLC g �Iw � 4 Y n r, NO s 14 Figure 2: AHU-1 Heating Coil Flex Connection and Leak City of Seward —Seward Community Library & Museum Mechanical Survey Report 14 40 CRW Technical Memorandum ENGINEERING GROUP,LLC u G ,w Figure 3: HC-5 Flex Connections =Ira RADIANT HEA n raornur HFa ru Figure 4: Flex Connections Installed at Radiant Zone City of Seward —Seward Community Library & Museum Mechanical Survey Report 15 41 CRW Technical Memorandum ENGINEERING GROUP,LLC W :Ppl Figure 5: AHU-4 Above Research 212 MFV91idY[MyyySM Yinm fa4f•' :... r TAUTION" `ATTENTION" Figure 6: Terminal Strip in AHU-4 City of Seward —Seward Community Library & Museum Mechanical Survey Report 16 42 rGRW Technical Memorandum ENGINEERING GROUP,LLC MW qua �1 i 3a; i Figure 7: Childrens Room with Return Grilles in Ceiling City of Seward —Seward Community Library & Museum Mechanical Survey Report 17 43 GRW Technical Memorandum ENGINEERING GROUP,LLC . j s Figure 8: Young Adults with Perimeter Finned Tube and Operable Windows City of Seward —Seward Community Library & Museum Mechanical Survey Report 18 44 CRW Engineering Group, LLC ENGINEER'S ROUGH ORDER OF MAGNITUDE(ROM)COST ESTIMATE PROJECT: 77101.06 Seward Library Bldg Assessment CLIENT: City of Seward LABOR RATE: $144.00 DATE: 8/7/2023 OVERHEAD: 15.00% DESIGN: Building Assessment PROFIT: 10.00% ESTIMATED COST TOTAL COST DESCRIPTION MATERIAL LABOR OVERHEAD PROFIT CONTINGENCY(20%) Capital Improvement Costs Item#1 -Replacement ofAHU-4 HRV $26,675 $20,650 $7,099 $5,442 $11,973 $71,839 Item#2-New HRV for Childrens/Meeting Room $18,363 $14,069 $4,865 $3,730 $8,205 $49,231 Total Estimated Cost- Building Assessment $45,038 $34,718 $11,963 $9,172 $20,178 $121,069 NOTICE OF CONDITIONS The engineering firm preparing this estimate has no control over the cost of labor,material,and equipment,the contractor's method of determining prices,or the competitive bidding or market conditions at the time of the bid. This cost estimate is based on probable construction costs. Probable construction cost is based on industry practice and the engineer's professional experience in the construction industry.The Engineers preparing this rough order of magnitude are not professional cost estimators. There is no guarantee as to the accuracy of this estimate as it is dependent of various external factors. 77101.06 Cost Estimate—Rev 1 SUMMARY PAGE 45 CRW Engineering Group, LLC ENGINEER'S ROUGH ORDER OF MAGNITUDE(ROM)COST ESTIMATE PROJECT: 77101.06 Seward Library Bldg Assessment CLIENT: City of Seward LABOR RATE: $144.00 DATE: 8/7/2023 OVERHEAD: 15.00% DESIGN: Building Assessment PROFIT: 10.00% ESTIMATED COST TOTAL COST DESCRIPTION MATERIAL LABOR OVERHEAD PROFIT CONTINGENCY(20%) Repairs and Modifications Costs Item#3-Repair Leaks at AHU-1 $500 $1,728 $334 $256 $564 $3,382 Item#4-Removal of Flex Connections $4,814 $20,088 $3,735 $2,864 $6,300 $37,801 Item#5-Drip Pan Installation Under Piping $11,869 $28,008 $5,982 $4,586 $10,089 $60,533 Item#6-AHU-3 Drip Pan and Condensate Piping $623 $2,736 $504 $386 $850 $5,098 Item#7-Mechanical System Rebalance $450 $10,476 $1,639 $1,256 $2,764 $16,586 Item#8-Installation of Isolation Valves $1,791 $9,151 $1,641 $1,258 $2,768 $16,610 Total Estimated Cost- Building Assessment $20,046 $72,187 $13,835 $10,607 $23,335 $140,010 NOTICE OF CONDITIONS The engineering firm preparing this estimate has no control over the cost of labor,material,and equipment,the contractor's method of determining prices,or the competitive bidding or market conditions at the time of the bid. This cost estimate is based on probable construction costs. Probable construction cost is based on industry practice and the engineer's professional experience in the construction industry.The Engineers preparing this rough order of magnitude are not professional cost estimators. There is no guarantee as to the accuracy of this estimate as it is dependent of various external factors. 77101.06 Cost Estimate-Rev 1 SUMMARY PAGE 46 To: The Honorable Sue McClure The Seward City Council Kat Sorensen, City Manager Jason Bickling, Assistant City Manager From: Sebastian O'Kelly, Genevieve Cowan, Brad Gilman & CJ Zane Re: Washington Report Date: September 15, 2023 FY 2024 Appropriations Congress will not enact its appropriations bills by the start of the Oct 1 new fiscal year. It most likely will enact a short-term Continuing Resolution to keep the Federal government operating until late 2023 while the House and Senate conference to negotiate their differences. The Senate Appropriations Committee has marked up all 12 of its appropriations bills and reported them out of committee on a bipartisan basis. The House Appropriations Committee has marked up 10 of the 12 bills. Major differences still exist between the two bodies on "topline" spending levels. The Senate, so far, is sticking with the $1.59 trillion discretionary spending budget Biden and House Republican Speaker Kevin McCarthy had previously embraced, while the drafted GOP appropriations bills contain billions less in funding. These differences portend for difficult negotiations ahead. In order to avoid a shutdown, Congress can agree to pass a Continuing Resolution (CR)to keep the government funded at current levels for a period of time. Congress and the White House are divided on how long a CR should last and what other funding would hitch a ride. The White House wants its request for supplemental funding, including disaster relief and Ukraine aid, attached to a CR while Speaker Kevin McCarthy has said publicly that he wants to pass a clean CR and indicated he does not want its duration to bleed into the holiday recess. A government shutdown remains a distinct possibility. The House Transportation, Housing &Urban Development Appropriations Bill includes $500,000 in HUD Economic Development Initiative funding for the heat loop thermal energy project. Rep. Peltola made this project request. Senator Murkowski submitted both the public works facility and SMIC waterline extension projects on behalf of the City to the Senate Appropriations Committee but the Committee did not fund them. New USDA Clean Enemy Forgivable Loan Program USDA has rolled out its Inflation Reduction Act-funded rural renewable energy programs, with two new initiatives, one aimed at traditional rural energy cooperatives totaling $9.7 billion and the second aimed at rural renewable energy developers totaling a$1 billion. The Powering Affordable Clean Energy (PACE)program provides up to 60 percent forgivable loans up to $100 million with a sliding scale of percentage forgiveness with the highest percentage forgiveness for 47 underserved populations and tribal government. The process is triggered by potential applicants submitting a Letter of Interest by Sept. 29. The LOI has to be submitted then approved by USDA before inviting submission of a loan application. Details are at the link with the USDA POC for AK projects, including technical assistance on submitting an LOI, below. Rodney Peach STOP 1560, Rm 5165 1400 Independence Ave., SW Washington, DC 20250-1560 Rodne .Peach_,usda.gov Cell Phone: (509) 309-6923 - Technical assistance - Federal Register - PACE Program LOI Format Fast Response Cutter (FRO Infrastructure Funding The FY 2024 Senate Homeland Security Appropriations Bill includes $25 million for FRC infrastructure funding in Seward while the House bill has no funding. This issue will have to be negotiated in House-Senate Conference. We will remind the Delegation of its importance to Seward at the appropriate time. Brownfields/ANSCA Contaminated Lands Clean Up The FY 2024 Interior Appropriations Bill at Senator Murkowski's request includes an additional $30 million for the program for cleanup of ANSCA lands; however, the House version of the bill has no funding and the differences will need to be resolved in House-Senate negotiations. Separately, the FY 2024 Interior Appropriations Bill includes $6.7 million to the Denali Commission for the outfitting of a barge with waste removal and disposal and water treatment equipment that could be deployed at remote contaminated sites in Alaska. FY 2023 was the first year of funding for the new ANSCA lands cleanup program, with the first three projects awarded funding a couple weeks ago. DOT Infrastructure Grant Opportunities DOT's Reconnecting Communities Pilot(RCP) and Neighborhood Access and EquitNAE) programs are being combined into one NOFO called the Reconnecting Communities and Neighborhoods (RCN)Program. Applications are due Sept. 28. This is a much larger pot of money ($3.53 billion)than was available last year in the RCP. The NAE is a new program created by the Inflation Reduction Act. DOT is also creating an entity called the Reconnecting Communities Institute that is supposed to provide technical assistance in grant preparation. This third link has some details, but the Institute is not yet up and running. 48 Follow this link is for technical assistance grants to rural communities to prepare BCA's and other analyses associated with applying to DOT grant programs. There is no cost-share and applications are accepted on a rolling basis. Alaska Native Vietnam Veterans Land Withdrawals The BLM has issued a revised notice on the land withdrawal process and eligibility for AK Native Vietnam Vets. Details can be found at this site. Tribal Home Electrification and Appliance Rebates Program DOE has published the tribal allocations for public notice and comment from the new tribal home energy appliance rebate program created in the Inflation Reduction Act. The notice is for public comments on the program, so it is not yet at the point for actual distribution of the funds. The allocations are determined by formula, with a minimum allocation of$150,000 per tribe and larger amounts going to higher population tribes. DOD Innovative Readiness Training Program Applications The next round of IRT applications are due Sept 30tb. The application process uses an online form and is less complicated than many Federal grant programs. You may find an overview of the process and access the application on their website. Fisheries & Oceans • Wild Fish Conservancy Lawsuit and the 2023 King Salmon Troll Fishery-- A 2020 lawsuit won by the Washington-based Wild Fish Conservancy requires a rewrite of the 2019 BiOp which provides Endangered Species Act coverage to all Southeast Alaska's salmon fisheries. The ruling threatened the opening of the 2023 Southeast Alaska 2023 salmon troll season. In its filing, WFC requested that the court suspend the Incidental Take Statement(ITS) for the Southeast troll fishery rather than wait for the revisions to the BiOp. On December 13, 2022, Judge Michelle Peterson agreed with the plaintiffs and issued a second Report and Recommendation to invalidate the ITS. On June 21st the 91n Circuit Court of Appeals permitted the 2023 fishery to open on time while the court hears the merits of the case. A decision is expected later this year. • Heart of the Ocean "PRIME"Alaska Marine Sanctuary—In a July hearing on the NOAA budget and in response to a question from Senator Sullivan, NOAA Administrator Spinrad stated that the agency has "no plans to initiate the designation process." for the HOA proposal. • Rep. Peltola Online Bycatch Survey—Rep. Peltola has published on her web site an online survey to gather feedback on ideas to reduce salmon bycatch. Ideas she has listed include -- increasing funding for gear research; lowering caps on allowable bycatch; decarbonizing the fishing fleet; increasing trawl fleet monitoring; mandating 100% catch 49 retention; applying penalty fees or taxes for bycatch; and providing incentives for innovative bycatch reduction techniques with a box to make other suggestions. The link to the survey is here. • Alaska Salmon Research Task Force: NOAA has made the appointments to the 19- member Task Force. The Delegation issued a press release welcoming the appointments and will be monitoring its progress closely. Its responsibilities include -- reviewing and reporting on research about Pacific salmon in Alaska; prioritizing scientific research needs for Pacific salmon in Alaska; identifying applied research needed to better understand salmon migration and declining salmon returns in some regions of Alaska; and supporting collaboration and coordination for Pacific salmon conservation efforts in Alaska. In addition to the Task Force, NOAA has created a Yukon/Kuskokwim working group. NOAA has created a separate web page for the Task Force which includes a list of its members. • United States-Russian Federation Seafood Reciprocity Act: Senators Sullivan and Murkowski (Rep. Peltola is the cosponsor of the House counterpart bill) have introduced a bill that would prohibit the importation of seafood and seafood products from Russia. The bill would also block Russian seafood that has been substantially transformed in another country through reprocessing. • Wild USA Seafood Act: Senators Murkowski and Sullivan have introduced a bill that expands USDA's role in supporting U.S. seafood through establishing use of a"wild American/USA seafood" label. • NOAA Organic Act-- On June 9th House Science Committee Chairman Frank Lucas (R-3rd-OK) formally introduced the "NOAA Act of 2023"with 14 Republican co- sponsors. The bill removes NOAA from the Department of Commerce and makes it an independent entity like the EPA& NASA. The bill has a heavy weather/space focus and calls for a NAS study to potentially shift all ESA/MMPA responsibilities from NOAA to another agency/department. • NOAA EEJ Strategy: On May 22"d NOAA Fisheries released its first-ever national Equity and Environmental Justice (EEJ) Strategy. According to the Agency, this strategy reflects a"deep commitment to advancing equity and environmental justice, including equal treatment, opportunities, and environmental benefits for all people and communities, while building on continuing efforts and partnerships with underserved and underrepresented communities. We make that commitment tangible by describing the path that NOAA Fisheries will take to incorporate equity and environmental justice into the vital services we provide to all communities." NOAA To Revise National Standard Guidelines for 4, 8 & 9 --NOAA is considering revising the implementing guidelines for National Standards 4 (allocation), 8 (impacts to communities), or 9 (bycatch, including "practicability" standard), of the Magnuson- Stevens Fishery Conservation and Management Act(MSA). Agency issued a Notice of Proposed Rulemaking (AMPR) on May 15th (See 88 FR 30934)to take comments from 50 interested stakeholders to help decide if revisions are necessary. The agency has indicated the goals of this ANPR will be two-fold: 1) To receive public input on the current National Standard 4, 8, and 9 guidelines and areas/issues that may benefit from further consideration and/or revisions, as appropriate; and 2) To ensure the National Standard 4, 8, and 9 guidelines remain relevant given existing and emerging issues facing U.S. fisheries management. • National Seafood Supply Act: Senator Sullivan has introduced legislation to expand the eligibility for USDA farm loans to include commercial fishing. It also modifies the country-of-origin labeling requirements to include cooked king and tanner crab, as well as cooked and canned salmon. • Report on Conserved Areas in the U.S. EEZ -- On June 14th the Regional Fishery Management Councils formally released a synthesis of conservation areas in the US EEZ. The report, titled An Evaluation of Conservation Areas in the U.S. Exclusive Economic Zone, identifies 648 conservation areas covering 72% or nearly 3.4 million acres of federal waters. According to the Councils Coordinating Committee, the report was developed with the goal of identifying conservation areas that should be included in the American Conservation and Stewardship Atlas (Atlas)being developed by the Biden Administration as part of the "America the Beautiful initiative", which aims to conserve at least 30% of U.S. lands and waters by 2030. For more information visit the CCC Area- Based Management webpage. • Ocean Innovation Legislation— Senator Murkowski has introduced legislation whose purpose it to establish Ocean Innovation Clusters to strengthen the coastal communities and the ocean economy of the United States through technological research and development,job training, and cross-sector partnerships. • NOAA Climate Governance: On 9/27/23 NOAA will hold a national webinar on Draft Fisheries Climate Governance Policy Procedural Directive for MSA 304(f); RFMC geographic authority. The agency will accept public comments to 11/17/23. • ARCTIC Act: On 7/18/23 the "Improving Agriculture, Research, Cultivation, Timber& Indigenous Commodities"(ARCTIC Act)was introduced by Sen. Murkowski)to expand USDA's support for domestic seafood; with S.2182 "Wild USA Seafood Act" (by Sens. Sullivan/Murkowski); for wild caught/GMO labels,processor grants/USDA assistance. We understand these pieces of legislation may become amendments to the 2023 FARM bill. Bill summary can be found here. • AIS Legislation: On 7/26/23 the Senate Homeland Security Committee passed S.2248, "Vessel Tracking for Sanctions Enforcement Act of 2023"(Sen. Hassan, NH-D)requiring CBP/NOAA establish a 4-yr pilot program to identify vessels that disable/manipulate AIS transponders. AIS is currently required on vessels>65-ft operating in the US EEZ, including on domestic commercial fishing vessels. 51 • National Seafood Strategy: On 8/9/23 NOAA published the final and 1st ever National Seafood Strategy to help the domestic commercial fishing/seafood sector. • North Pacific Humpback Stocks: hi August NOAA issued its final 2022 MMPA Stock Assessment Reports (SARs) for North Pacific Humpback whales. The number of stock units increased from 3 stocks to 5, with 4 of the stocks being considered "strategic". These new stock delineations could precipitate NGO litigation and complicate the management situation in the region. o Former Central NP& West NP(AK) and CA/OR/WA(Pacific)become... o WNP+HI+ Mex/NP (AK); Cent.Ameri/So. Mex (CA/OR/WA); Mainland Mex/CA/OR/WA(Pacific) • Ballast Water Management: hi December 2018 passage of P.L. 115-282 required the EPA within 2-yrs to create national ballast water management standards, incl. on commercial fishing vessels. Ballast water is defined broadly as "any liquid, carried in any manner, that may affect stability and thus, could include ice, ice-sea water slurry, and recirculating ambient seawater taken on board a commercial fishing vessel. In late July the EPA submitted a Supplemental Rule to OMB for review. The SR will be out for public comment in the fall with a final rule expected by the end of the year. 52 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page CALL TO ORDER The September 11, 2023 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure,presiding, and John Osenga Liz DeMoss Mike-Calhoon- Randy Wells Kevin Finch n,.bei4 B,..-Y wel comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Assistant City Manager Norm Regis, Harbormaster Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Brooks Chandler, City Attorney Sam Severin, City Attorney Excused—Barnwell Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Brad Snowden, inside city limits, said his electricity had been turned off. He hoped to work out a payment plan with the city to get his electricity turned back on. Rissie Casagranda,inside city limits, said the Seward Electric Utility Ad Hoc Committee had delivered their mission goals to the best of their ability and she handed a packet of information to the clerk and council members. Phil Kaluza, inside city limits, said the SEUAHC recommended charging customers for the power factor fee. He felt there was a loss of revenue and encouraged an investigation. Kaluza also spoke to automation of backup generators, a utility board to oversee operations, restoring a meter reader position, and cyber security issues. 53 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page Lori Draper,inside city limits, said she was honored to serve on the SEUAHC. As a group they wanted to go beyond the limited scope of deliverable as requested by city council. Draper provided a handout of information to council. Jonah Swiderski, outside city limits, spoke to a public hearing item and was told to wait until the public hearing. Megs Testarmata,inside city limits, spoke to the SEUAHC findings for office space, cost of new equipment & vehicles, and repair & maintenance. She hoped to avoid a substantial rate increase. Kelli Hatfield, inside city limits, wanted to share few things she had learned as a member of the SEUAHC. She noted Chugach Electric owned the lines that Homer Electric would be using. The lost revenue from the electric department would result in huge budget cuts around Seward. After a rate freeze of three years, HEA would have total control of the rates. Hatfield also spoke to the cruise ships plugging in to electricity while docked in Seward. Bruce Jaffa, city limits, provided an update on the PACAB Ad Hoc Committee's heat loop grant. Jaffa noted the community recreation center was on PACAB's list of legislative priorities. Jaffa spoke to a previous council meeting where a lineman was heavily questioned by a council member. Lastly, Jaffa spoke to the ballot measure that changed the Charter approval requirement on the same ballot would be confusing to voters. Becky Dunn, inside city limits, said there had been some progress made on getting help for sexual assault victims in Seward. She encouraged city administration to reach out and see what could be done to help. Lynda Paquette, outside city limits, said she wished there were community meetings to discuss the upcoming ballot measures. A lack of official information from city administration and council would lead to lies and mistruths being spread. Paquette felt there was an element of bullying and terrorism involved in sabotaging the upcoming election. Paquette hoped that Alaska Energy Authority Director Curtis Thayer would finally be given an opportunity to speak at a public meeting. Paquette said there was a toxic level of discontent and unhealed trauma among the community. The referendum petition and special election was going to be costly to the taxpayers. Jason Ebberson, outside city limits, clarified the linemen in the City of Seward Electric Department were trained at the exact same high standard as any other linemen in larger utilities or cities. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (DeMoss/Wells) Approval of Agenda and Consent Agenda Mayor McClure removed Resolution 2023-103 removed from the consent agenda. Resolution 2023-105 was deleted from the agenda altogether due to the vehicle no longer being 54 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page available from the dealership. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the August 28, 2023, City Council Regular Meeting Minutes Resolution 2023-102: Authorizing The City Manager To Enter Into A Contract With HDR Engineering, Inc., In An Amount Not To Exceed $56,300 To Complete and Submit The Application And Related Materials Needed To Renew The U.S. Forestry Service's 50-year, Special-Use Permit, And Appropriating Funds Action Memorandum 2023-014: Accepting A 2009 Ford Econoline Passenger Van Donation To The City Of Seward From The Boys And Girls Club Non-objection to the renewal of liquor license for Woody's Thai Kitchen 95239, Restaurant /Eating Place SPECIAL ORDERS,PRESENTATIONS,AND REPORTS Proclamations and Awards Proclamation for Patriots Day was read by McClure and accepted by Mike Calhoon Proclamation for POW & MIA Recognition Day was read by Osenga and accepted by Mike Calhoon Proclamation for American Legion Day was read by McClure and accepted by Mike Calhoon City Manager Report City Manager Kat Sorensen said her first day of being the City Manager had gone very well so far. She said there were some grateful citizens for the fixed water main in Forest Acres. Sorensen invited Police Chief Alan Nickell to provide an update on the availability of rape kits. Police Chief Alan Nickell said he was meeting with local clinics to come up with solutions for the availability of rape kits in Seward. He was optimistic that a team of experts would be compiled and come up with a solution. Wells asked for details about a cancelled SEUAHC presentation by Alaska Energy Authority Director Curtis Thayer. Acting Utility General Manager Rob Montgomery said he had received an email from the chair of the SEUAHC to cancel the presentation. Montgomery felt Thayer would have been an ideal speaker due to his high level of expertise in the energy field. Wells requested Thayer present at a city council meeting if Thayer was still willing. Finch concurred. 55 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page City Clerk Report Deputy City Clerk Jodi Kurtz summarized from her clerk's report regarding the recent exchange visit from Obihiro, Japan. This group included both Obihiro citizens and city officials. City Attorney Report City Attorney Brooks Chandler said he was retiring soon and this was potentially his last appearance at a council meeting here in Seward. In terms of the past month,the city attorneys had worked on a variety on topics. Chandler noted Title 12 was extremely complicated and Chief Clinton Crites had done an amazing job of piecing all the building code requirements together. On another topic, Chandler had advised the City Clerk on the two referendum petitions to repeal resolutions 2023-088 and 2023-089. Lastly, there was an ongoing lawsuit with an abandoned vessel that Chandler hoped would be resolved soon. DeMoss asked for an update on the drug and alcohol testing policy. Chandler said in general the policy would be compared to the federal guidelines. DeMoss asked if there were different drug policies for different departments or job titles. Chandler said there could be unique requirements for safety sensitive positions. McClure thanked Chandler for his service as City Attorney. Other Reports and Announcements -None Presentations -None PUBLIC HEARINGS Ordinances for Enactment Ordinance 2023-020: Amending Seward City Code Title 12—Building And Construction As Part Of The City's Recodification Project Motion (Osenga/DeMoss) Enact Ordinance 2023-020 Fire Chief Clinton Crites said this ordinance would bring the city up to all modern State of Alaska building codes and standards. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Phil Kaluza,inside city limits,said he greatly appreciated the work that went into updating the building codes. However, he encouraged council to look into Alaska Housing Financing code requirements, because the city code standards would not be eligible for financing. No one else appeared and the public hearing was closed. 56 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page Wells asked city administration to respond to the comment about the Alaska Housing Financing code requirements. Crites said the requirements in city code were minimal, and it was up to the owner to invest more money into their project. Wells asked about construction loans. Crites said the city code would still allow for construction loans. Crites thanked City Attorney Brooks Chandler and Building Inspector Jeremy Rogers for their hard work on updating Title 12. Motion Passed Unanimous Resolutions Requiring Public Hearing Resolution 2023-099: Authorizing The City Manager To Enter Into And Execute The Purchase And Sale Agreement And Related Documents With Seward City Tours For The Sale Of 1.40 Acres Of Land And The Related Improvements And Fixtures, Physical Address 905 Sea Lion Avenue, Parcel 1452608, In The Amount Of$290,000 Motion (DeMoss/Wells) Approve Resolution 2023-099 Assistant City Manager Jason Bickling said the discussion at the August 14, 2023 council meeting had resulted in city council directing administration to draft a resolution for the purchase and sale agreement. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Jonah Swiderski, outside city limits, was the owner of Seward City Tours. He thanked council for the discussion and all the public comments about this potential land sale. Swiderski wanted to mention the future developments and additional units that he would be building. This land was valuable for the community and Swiderski felt this was a good use of resources. Dough Schoessler, inside city limits, was supportive of Seward City Tours and the sale. Schessler reminded council of an issue with Dimond Boulevard driveway access to Sea Lion Avenue. No one else appeared and the public hearing was closed. Wells asked administration to speak to Schoessler's concern about the driveway. Bickling responded there were possible solutions in mind for the driveway access issue that would meet the city's needs. Finch noted Dimond Boulevard was already nightmare during busy school hours. Regis said most of Seward City Tours traffic would be during the summer when school was not in session. Public Works Director Doug Schoessler spoke to concerns about school traffic, turning angles, and driveway access. 57 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page Motion Passed Unanimous Resolution 2023-104: Approving Amendment NO. 1 To The Asset Purchase Agreement Between the City of Seward and Homer Electric Association for the Sale of the City Electrical System, Subject to Voter Approval Motion (Osenga/DeMoss) Approve Resolution 2023-104 Chandler said there was very little that needed to be changed from the original contract. It updated the date of the election and the approval rating of the vote if the Charter was changed. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Motion Passed Unanimous UNFINISHED BUSINESS Action Memorandum 2023-013: Approving the City of Seward 2024 Legislative Priorities and Congressionally Designated Spending List (Postponed from August 28, 2023 meeting) Motion (already on the floor) Approve Action Memorandum 2023-013 Bickling provided a summary of the legislative priority guide. DeMoss said the guide was well received in Juneau, but the constructive criticism she had received was for the guide to feature less text and more upfront dollar amounts. Bickling noted the new items on the list included a harbormaster office, the heat loop project, and public safety buildings and some items did not yet have a dollar amount. McClure wanted to mention the numbered items were not listed in order of priority. Osenga wanted to remove item 49 regarding the airport because the maintenance was already being done and taken care of. DeMoss did not want to see the recreation center on the list at this time due to higher priorities. Finch asked if the Police Chief could give a status update on the community jail. Nickell said he foresaw the jail being shut down for other reasons such as short staffing. With only two current employees they could not operate a 24-hour-365-day facility. The Deputy Police Chief was working overtime to keep the jail open. McClure suggested items 93, 97 and 911 as key priorities. 58 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page Osenga suggested items 91, 94, 96, 97 as key priorities. Council gave direction to administration to remove item 99 completely and denote items 91, 93, 96, 97 and 911 and key priorities. The final list of would look like this with the top rive key priorities in bold: • Continued Full Funding For The Construction And Maintenance Of The United States Army Corp Of Engineers Lowell Tunnel Outfall Diversion Structure. • Funding for the Construction Of A New Public Safety Facility,Including The Fire Department And Police Department. • Expansion Of Water/Sewer And Access Infrastructure Which Will Increase Construction Of New Residential Development Throughout City Limits. • Replacement Of Old Piping With New Ductile Iron Piping Throughout Seward. • Funding For The Construction Of A New Public Works Facility • Funding for the Construction Of A New Wastewater Treatment Facility. • Full Funding Of The Alaska Department Of Corrections To Return To 100% Funding Of The Operational Costs Associated With Operating The Seward Community Jail. • Seward Marine Industrial Center Infrastructure • Float Extension Project In The Harbor For Z Float. • Funding for the Construction Of A New Harbormaster Office. • Funding for the Completion Of The Heat Loop Project. • Sidewalk Replacement and Refurbishment Throughout The City of Seward Motion Passed Unanimous NEW BUSINESS Resolutions Long Bed Tt=aek FFE)m AnehOffige Ghfyslef Center- Under- The G4y Of Seward Pr-eetir-efRefft. Resolution 2023-106: Authorizing The City Manager To Purchase A New HV513 International Plow Truck Chassis From RWC International, LTD. And Sander Up-Build Package From Bob's Services, LLC, Plus 10% Contingency For A Total Amount Of$394,887.90 Utilizing The State Of Alaska Contract#CA2324-23 And Appropriating Funds Motion (DeMoss/Wells) Approve Resolution 2023-016 Schoessler said their current sander was near the end of its useful life. This was long overdue to get a new vehicle. The city would be lucky to receive it by 2025 and it was important to lock into the current prices. 59 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page Regis noted the trucks had to be ordered in advance or the vehicles would be sold by the time the resolution was passed. Motion Passed Unanimous Resolution 2023-103: Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith Motion (Osenga/Wells ) Approve Resolution 2023-103 Sorensen explained the situation of recent personnel changes Motion to Amend Delete Stephen Sowell and Add Jason Bickling as Assistant City Manager Motion to Amend Passed Unanimous Main Motion as Amended Unanimous OTHER NEW BUSINESS Recommend an applicant for the Seward City Seat on the Kenai Peninsula Borough (KPB) Planning Commission Bickling said Troy Staggs had recently resigned from Planning&Zoning Commission due to attendance issues. However, Robert Ruffner from the KPB said Staggs had been a positive member of KPB Planning Commission with a great attendance record. McClure noted that someone serving on both planning commissions would have to choose when to vote either locally or at the borough. There was no objection from council to recommend Troy Staggs for the city seat on the borough Planning Commission. INFORMATIONAL ITEMS AND REPORTS Historic Preservation Meeting Minutes from May 11, 2023 HYPER Financials Seward Electric Utility Ad Hoc Committee Minutes from August 21, 2023 CITIZEN COMMENTS Phil Kaluza, inside city limits, wanted to speak to the cancelled presentation from Curtis Thayer. Kaluza said that guest presentations were not part of the SEUAHC mission statement from 60 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page council. On another topic,Kaluza felt it was inappropriate for a council member to question a local lineman about the importance of a seat on the HEA board. Kaluza went through the HEA contract and could not find a guarantee about a Seward seat on the board. He also noted there was nothing in the contract for HEA to maintain the backup generators. Suzi Towsley, outside city limits, said she was the manager for Seward's Safe Harbor Domestic Violence Sexual Assault Program. They offered services in Seward and surrounding areas. She noted domestic violence awareness month was coming up in October and they would be doing training with the Seward Police Department. Towsley distributed a pamphlet of information for council to review. Doug Schoessler, inside city limits, said the Mile 0-8 construction project was moving along. Timing wise, the city Public Works Department also had big projects going on Ballaine Boulevard. He just wanted the public to remember that both Third Avenue and Ballaine were experiencing closures. Lynda Paquette, outside city limits, said the sale of an asset should not become personal or emotional. She noted a negative experience of serving on the SEUAHC. She felt that community members and ad hoc committee members alike had treated Rob Montgomery very poorly.Paquette recalled the challenges of pioneering live streaming council meetings which was now commonplace. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen thanked everyone for a great first day on the job. She thanked the community for the patience with all the road construction this summer. She thanked Chief Nickell for the updates on the staffing in the jail. Bickling thanked council for all their hard work and looked forward to working with them. Regis noted there were a lot of big changes in the city.He emphasized that everyone needed to be a team and work together. On another topic, Regis announced that American Legion Post 3 in Ketchikan had burned down. Finch thanked the Chief Nickell for the update on the jail. He thanked Suzi Towsley for her comments about sexual assault and domestic violence. Finch thanked the Police Department for working with local clinics and doctors to find a solution for the local issues with rape kits. Lastly, Finch questioned the power factor addition that was proposed by the SEUAHC. Wells welcomed Sorensen and Bickling to city administration. He thanked all the citizens for their comments. Calhoon spoke to the situation at the community jail. He said there were some untruths circulating, but he was confident that it would all be worked out. Calhoon said 100th anniversary of American legion was coming up. He thanked Brooks Chandler for all the work he had done as 61 City of Seward,Alaska City Council Meeting Minutes September 11, 2023 Volume 42, Page City Attorney. Calhoon welcomed Sorensen and Bickling to city administration. He thanked Norm Regis for his service as Acting City Manager. Lastly, Calhoon thanked the Mayor for the proclamations tonight. DeMoss thanked Chandler for his service as City Attorney and congratulated him on his retirement. She thanked Towsley for her collaboration with the police department and hospitals. DeMoss thanked Rob Montgomery for all his work. DeMoss felt Sorensen and Bickling were a good team and would set a positive tone for city administration. Lastly, DeMoss was excited for the Seward City Tours land sale. Osenga welcomed Sorensen and Bickling to city administration and thanked Regis for his service as Acting City Manager. He wished Stephen Sowell luck on his future endeavors. He thanked everyone involved with the Obihiro exchange planning. Lastly, Osenga thanked Chandler for his work and thanked Towsley for her efforts. McClure thanked Sorensen, Bickling, Regis and Chandler. She noted the plastic grinding tour across the bay was very interesting. Seward was also hosting two conventions this month for State Realtors and a Pioneers of Alaska. McClure said there was a celebration of life for Lee Poleske in the library community room on September 14, 2023 at 7:00 p.m. ADJOURNMENT The meeting was adjourned at 9:27 p.m. Kris Peck Sue McClure City Clerk Mayor (City Seal) 62 • swir- Resolution 2023-108 A Resolution of the City Council of the City of Seward, Alaska, Authorizing The City Manager to enter into a Contract for Janitor Services for the Seward Community Library & Museum to Sasha's Spic & Span in the amount of $83,800 and Appropriating Funds Documents: • Agenda Statement • Resolution 2023-108 • Attachments: o Sasha's Spik and Span Contract 63 City Council Agenda Statement Meeting Date: September 25,2023 To: City Council Through: Kat Sorensen, City Manager From: Bailey Sayler,Library&Museum Director Subject: Resolution 2023-108: Authorizing The City Manager to enter into a Contract for Janitor Services for the Seward Community Library&Museum to Sasha's Spic & Span in the amount of$83,800 and Appropriating Funds Background and justification: The Seward Community Library & Museum opened January 12, 2013 in its current location. It exceeded expectations of usage and visits in all of its spaces as a community center. Current janitorial services are not occurring. Staff of the Library&Museum work overtime in order to clean the bathrooms, vacuum, and take out the trash. The cost of general services in the contract is $66,000 annually ($5,500.00 /month). Costs for additional services for carpet cleaning, floor stripping and waxing,window cleaning and upholstery cleaning is estimated at $17,800, annual $300 floor waxing, bi-annually ($12,700 carpet cleaning, $2000 upholstery cleaning and $2800 window cleaning). Total annual cost of the contract is $83,800. The Library Museum FY2023 budget for contracted services will cover the contract from October to December 2023. Additional appropriation is necessary for FY 24 in the amount of$47,700 to meet the terms of the annual cost of the janitorial contract. This contract will be let for a period of one year, with the option to extend at the discretion of the City Manager and by mutual agreement of all parties for up to four additional years at the current terms. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: Strategic Plan: Other: Provide a clean space for the Library/Museum patrons Certification of Funds Total amount of funds listed in this legislation: $ 83,800 This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of: $ 83,800 64 eCreates a savings in the amount of Has no fiscal impact Funds are (✓): ✓ Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund(✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 10,245,484.88 Finance Director Signature: Attorney Review FYes Attorney Signature: ] Not applicable Comments: Administration Recommendation ✓ Adopt Re soulution Other: 65 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-108 A Resolution of the City Council of the City of Seward,Alaska,Authorizing The City Manager to enter into a Contract for Janitor Services for the Seward Community Library& Museum with Sasha's Spic & Span in the amount of$83,800 and Appropriating Funds WHEREAS, the Seward Community Library & Museum (SCLM) opened in its current location in 2013 and exceeded expectations for community engagement and usage since that time; and WHEREAS, the City of Seward's intent is to keep this state of the art facility in excellent condition through contract services;and WHEREAS, on a consistent bases the city has advertised and hired but been unable to retain a consistent employee to clean the Library & Museum facility. This position has predominantly gone unfilled since last cleaning contract; WHEREAS, Library & Museum employees work overtime and outside the per view of their job descriptions to maintain basic cleanliness and sanitation of the Library &Museum. WHEREAS, the City received two proposals, one from Ingersoll Enterprises and one from Sasha's Spic & Span; and WHEREAS, The Sasha's Spic & Span proposal was found to be in good standing with current contracts within the City of Seward, experience with larger areas, and a history of cleaning for prior contractor who held the previous city contract for the library & museum. WHEREAS, the annual cost of general services of the contract is $66,000 with additional annual costs for carpet cleaning, floor waxing,window cleaning and upholstery cleaning not to exceed $17,800; and WHEREAS, the estimated annual cost for janitorial services to the SCLM is not to exceed $83,800; and WHEREAS, the contract will be let for a term of one year beginning October 1, 2023,with the option to extend by mutual agreement of all parties for up to four additional years at the current terms; and WHEREAS, the Library and Museum Department recommends this contract based 66 CITY OF SEWARD, ALASKA RESOLUTION 2023-108 upon current service, flexibility of the contractor, and a valuable service to the taxpayers of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to award a contract from October 1, 2023 until September 30, 2024 to The Sasha's Spic & Span for the amount of$83,800, with the option to extend at the discretion of the City Manager and by mutual agreement of all parties for up to four additional years at the current terms. Section 2. Funding in the amount of $33,000 is hereby appropriated in the FY 23 Library Museum budget for contracted services account 10000-1500-7009. Covering the amount of services for FY 23. Additional Appropriation is required to make up the difference of$47,700 for the FY24 budget to meet the terms of the annual cost of the Janitorial contract. Section 3. Funding in the amount of$47,700 is hereby appropriated in the General Fund Reserves Account 01000-0000-3400 to Library contacted services expense account 01000-1500- 7009 for the FY24 Budget. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25 day of September, 2023. THE CITY OF SEWARD,ALASKA Sue Mclure,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 67 yeweRo CITY OF SEWARD,ALASKA Janitorial Services Contract or z Seward Community Library & Museum This AGREEMENT, made and entered into this 25 day of September, 2023 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and Sasha's Spic & Span, authorized to do business in Alaska, hereinafter referred to as the "Contractor." 1. DESCRIPTION OF WORK The work consists of janitorial services and reporting of observed maintenance issues for the City of Seward (City), Seward Community Library & Museum (SCLM)facility located at 239 Sixth Avenue in Seward, Alaska from October 1, 2023 to September 30, 2024. This contract will have an option to extend upon agreement by all parties for up to four (4) consecutive additional years. The Contractor will service all areas in the building that require janitorial services, including the entryway, atrium, library spaces, meeting spaces, kitchenette, restrooms, loading areas, basement and storage spaces. Hours of service are based upon convenient, appropriate times. The Contractor will insure safe, appropriate, timely entrance and departure from the site. The work site will provide consumable cleaning supplies as described in Appendix B. All other supplies, equipment and tools will be supplied by the Contractor. The Contractor will submit to SCLM reports necessary to provide janitorial services and building security and/or maintenance as needed and described within the contract and appendices. All work will be done to City specifications. It is the City's goal to provide a clean and safe environment to all users and employees. The City will enter into a written agreement or contract to authorize the work. 2. CITY CONTACT PERSON The Contractor shall contact the SCLM Director regarding day-to-day operations and all matters pertaining to this contract. 3. STAFFING The Contractor is an independent Contractor and is not an employee or agent of the City. If the Contractor hires employees, they will be trained by the Contractor to conduct themselves in a friendly, professional manner, and be properly attired and equipped to perform duties. The Contractor is responsible for hiring, janitorial training, safety training and supervision of all its employees. The Contractor will notify the Director when new staff is hired or substituted. SCLM Janitorial Services Contract: City of Seward Page 1 of 68 4. SCHEDULE OF OPERATIONS Hours of service are arranged as convenient for SCLM operations, during closed hours following open hours, and may change by mutual agreement. The Contractor will ensure safe, appropriate,timely entrance and departure from the site and will notify the Director of changes in the regular schedule that has been agreed upon. 5. COMMUNICATION AND REPORTS The Contractor and the Library Museum Director will communicate on a weekly basis and as needed, regarding cleaning, maintenance issues, needs and concerns. A checklist of duties will be generated to facilitate the work required (see Appendix A)and made available to the Director upon request. The City and Contractor will schedule a "walk-through" inspection and review two times a year. Written notes will be recorded by the Contractor and Director for the purpose of coordinating and troubleshooting concerns and issues. Any changes or agreements in "business as usual" shall be confirmed in writing. 6. SERVICES TO BE PROVIDED The City and Contractor agree upon the scope of work in this contract and appendices to keep the building in clean and orderly condition. Perform heavy cleaning duties, such as sanitizing key surfaces in restrooms and common areas, counter, and tabletops, cleaning floors, shampooing carpets, washing surfaces, windows, glass and removing rubbish to City dumpster. Duties include notifying management of the need for repairs and maintenance issues. The Contractor will take cost saving and sustainable measures whenever possible. 7. EQUIPMENT TO BE PROVIDED The Contractor shall be responsible for providing their own equipment and tools. Consumable janitorial and maintenance supplies will be provided, as detailed in Appendix B. The Contractor and their employees shall be responsible for their own transportation needs. 8. RESPONSIBILITY The Contractor will be responsible for working with the Director to determine the best means of fulfilling this contract. Duties may change by mutual agreement by all parties in order to fulfill the requirements of the contract. 9. REGULATIONS All rules and regulations of the following agencies will be upheld and enforced at all times: Federal law,OSHA standards and requirements,Alaska State law,Seward City Code, and SCLM regulations and rules. The City and its agents shall retain authority to enter the properties at any time to perform an inspection of facilities, maintenance, or other matters deemed necessary by the City. The use of the facilities, City-owned equipment shall not be allowed for any purpose other than the performance of the janitorial duties. No person other than a SCLM Janitorial Services Contract: City of Seward Page 2 of 7 69 designated agent of the Contractor shall be allowed access to the facility, equipment, or keys for the sole purpose of fulfilling this contract. 10. INSURANCE REQUIREMENTS It is agreed, if selected, that the Contractor will provide the following insurance policies covering its operations: Workers' Compensation, Commercial General Liability Insurance, Motor Vehicle Liability; or forms of insurance as stated in the contract documents. Certificates of insurance shall be provided to the City upon request. 11. HOLD HARMLESS The Contractor is an independent Contractor and not an agent or employee of the City for the purpose of the content and the specific job. The Contractor shall indemnify and hold harmless the City for any loss, claim, or action to which the Contractor may cause by reason of any act or omission of the Contractor except for damages caused by or resulting from the sole negligence of the City, its agents, or employees. 12. LENGTH AND CONTENT OF CONTRACT The term of this contract shall be October 1, 2023 through September 30, 2024. This contract will have an option to extend upon agreement by all parties for up to four (4) consecutive additional years. A. Contract Monitoring/ Performance Evaluation: The requirements of the contract shall be monitored through the SCLM department, based on informal and formal inspections, public comments and reports from library and museum staff. Performance evaluation shall be conducted as mentioned in Item 5 and by an annual assessment made by the SCLM Director on or around June 15, of each year. B. The Contractor shall obtain and maintain, throughout the term of this contract, State of Alaska and City of Seward business licenses, and shall remain compliant with the tax requirements of the Kenai Peninsula Borough. C. Contract Termination: The Contract may be terminated: a. immediately, for cause; b. by the City of Seward for its convenience upon thirty (30) calendar days written notice to the Contractor; c. by the Contractor upon thirty (30) calendar days written notice to the City of Seward; d. by mutual agreement by both parties. 13. CONTRACTOR'S COMPENSATION (based on and listed in Total Cost of Project in proposal) The Contractor shall be entitled to receive as compensation for the services rendered. A fee will be paid once per month based upon the completion of the requested services. The Contractor shall supply the City an accurate record of service performed in the form of an SCLM Janitorial Services Contract: City of Seward Page 3 of 7 70 invoice, submitted every month in the amount of $5,500.00 as outlined in the base annual fee and upon completion of the work specified. The Contractor will be compensated for additional services rendered by the Contractor or subcontractor for carpet cleaning, floor stripping and waxing, upholstery cleaning and window cleaning as approved by the City. The Contractor shall supply the City an accurate record of additional services performed in the form of an invoice, submitted for the month of service according to the following rates: A. Carpet Cleaning: Not to exceed $12,7001year for carpet cleaning maintenance. B. Floor Stripping and Waxing: Not to exceed $300/ year. C. Upholstery Cleaning : Not to exceed $2000/year. D. Window Cleaning: Not to exceed$28001year. 14. EXPENDITURES AND SUBCONTRACTED WORK The Contractor will obtain approval for any expenditures made on behalf of the City for supplies or services prior to the purchase. The City will be notified in advance of the cost of all work that the Contractor plans to subcontracts out to an outside party with proposed date(s) of service prior to the service for approval and coordination. The City reserves the right to deny any subcontracted service. 15. NO ASSIGNMENT The Contractor was selected based on its qualifications and this agreement shall not be assigned without the prior approval of the City. 16. GOVERNING LAW This Contract is governed by the laws of the State of Alaska and such federal and local laws and ordinances as are applicable to the work performed. IN WITNESS WHEREOF, the parties have set their hands and seals on this 25 day eptember, 2023. Sasha Osborne, Kat Sorensen, Owner/Operator City Manager TBA ATTEST: Kris Peck, City Clerk SCLM Janitorial Services Contract: City of Seward Page 4 of 7 71 APPENDIX A: SCLM JANITORAL DUTIES Janitorial duties according to specifications set for the Seward Community Library & Museum. Note the special instructions for the Museum Spaces. DAILY DUTIES A. Restrooms: a. Service, sanitize and clean counters, diaper changer, toilets, sinks, urinals. b. Remove stains from walls and partitions. c. Replace paper and other consumable products. d. Sweep and mop floors and remove stains. e. Empty trash. B. Clean and disinfect touch surfaces such as arm rests, counter tops, door frames, faucets, handles, light switches,tables, sinks,water fountains, windows, glass surfaces and other surfaces that are touched on a regular basis. C. Clean floors and stairs bymopping, scrubbing, sweeping, or vacuuming as applicable. D. Vacuum all carpeted areas, including stairs and elevator. E. Use carpet spot remover as needed on stains. F. Keep janitor closet clean and organized. G. Remove trash to City dumpster and replace bags. H. Monitor building security and safety by performing such tasks as ensuring that doors are locked and secure after operating hours. I. Communicate any concerns, damages or repairs needed. J. Ensure all lights are off before leaving. K. Ensure all external doors are locked and secure before leaving. WEEKLY DUTIES A. Empty paper shredder. B. Clean inside/outside of glass windows and doors in entry way. C. Dust or wash furniture, shelves, windowsills, etc. D. Spot clean walls. E. Clean and disinfect nonporous sitting surfaces. F. Vacuum north loading bay area. G. Move furniture to vacuum underneath in sections each week. MONTHLY DUTIES A. Update inventory of cleaning supplies. B. Notify SCLM Director of supply shortages for reorder. QUARTERLY DUTIES A. Empty out north loading bay and museum entrance door mats. B. Vacuum basement, north and south stairwells from basement, library drop box closet and other closets and storage areas. ANNUAL DUTIES SCLM Janitorial Services Contract: City of Seward Page 5 of 7 72 A. Steam clean carpets (two times a year) and upholstery. B. Wash inside/outside windows. C. Strip, seal, finish and polish kitchen floor. AS NEEDED DUTIES D. Treat and extract stains from carpet. E. Maintain floor drains to prevent odors. F. Report any building security, lighting, maintenance or safety issues in a timely manner. A. Secured Storage a. No access or cleaning of any kind. b. Notify Director or Police Dispatch in case of suspected damage or emergency. NOT TO CLEAN IN ANY SPACE A. Electronic equipment or components. B. Individual staff work stations unless requested. C. The museum or museum work room is not to be cleaned by contractors. NOTE: Wear gloves and follow proper safety instructions and procedures when using chemicals and cleaners. SCLM Janitorial Services Contract: City of Seward Page 6 of 7 73 APPENDIX B: SCLM CONSUMABLE JANITORAL SUPPLIES Consumable janitorial and maintenance supplies that the City will provide are listed, but not limited to: A. Paper towels B. Toilet paper C. Dispenser hand soap D. Large garbage liners E. Small garbage liners F. Sanitary bags G. Diaper Changing pads H. Gloves I. Dusters J. Emergency Blood-Borne/Pathogen Clean-up Kits K. Batteries SCLM Janitorial Services Contract: City of Seward Page 7 of 7 74 Agenda Statement 16 Date: September 25, 2023 From: Kris Peck, City Clerk Agenda Item: Appointment of Canvass Board for 2023 Regular Municipal Election BACKGROUND &JUSTIFICATION According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City Council, shall appoint four or more qualified voters who shall constitute the election canvass board for the October 3, 2023 regular municipal election. The canvass board is scheduled to convene on Thursday, October 6, 2023 starting at 11:00 a.m. to count the special needs,absentee, and questioned ballots. The process is open to the public and will be held in council chambers. This canvass board would comprise of the following City of Seward residents: • Jennifer Carr, Chair • Kristi Larson • Susie Urbach • Dorothy Osenga • Mary Tougas The city clerk has verified that all persons are qualified voters of the City of Seward. RECOMMENDATION Approve and appoint the above to the Canvass Board for the October 3, 2023 regular municipal election. 75 • swir- Resolution 2023-100: Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Improvement District For And Benefiting Lots 17, 18, 19, 20, 21, CR, CQ 1, CQ2, CD, CFI,, CF2, CG2, CP2, CG 1, CP 1, CO, CH, AX, AY, AZ, BA, BC I,, BC2, BD I,, BD2, BE I,, And BE2 Of The Forest Acres Subdivision For An Amount Not To Exceed Three Million, Five Hundred Sixty Three Thousand, Nine Hundred Seventy Eight Dollars($3,563,978) Documents: • Agenda Statement • Resolution 2023-100 • City Code 5.20 Improvement Districts • Flow Chart for Improvement Districts • Forest Acres Plats • Project Presentation and Overview • Project Cost Estimate • Resolution 2023-029 • Certified Petition 76 City Council Agenda Statement Meeting Date: September 25, 2023 To: City Council From: Kat Sorensen, City Manager Subject: Resolution 2023-100: Determining It To Be hi The Public Interest And Necessary To Proceed With The Proposed Improvement District For And Benefiting Lots 17, 18, 19, 20, 21, CR, CQ1, CQ2, CD, CF1, CF2, CG2, CP2, CG1, CPI, CO, CH, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, And BE2 Of The Forest Acres Subdivision For An Amount Not To Exceed Three Million,Five Hundred Sixty Three Thousand,Nine Hundred Seventy Eight Dollars($3,563,978) Background and justification: On March 28,2023,the City Council unanimously voted to fail Resolution 2023-029 which would have approved an Improvement District for the Forest Acres Subdivision.A petition was submitted in December 2022 by the property owners and the City completed a report to examine the requested improvements and their associated cost. A public hearing was held on March 28, and property owners representing 67% of the cost filed a written objection to the Improvement District, citing the high costs of installing water, sewer,power, and road improvements. On July 31, 2023, the City Clerk received a Petition from property owners to form an Improvement District in the Forest Acres Subdivision. SCC 5.20.015(A) states: Initiation by petition. Improvement districts and assessments may be initiated by petition to the council of the owners of up to one-half in value of the property to be benefitted.A petition shall be in a form prescribed by the city manager which shall include a description of the improvement(s) sought by the petition as well as a list of the parcels) to be benefited. The petition, when signed, shall be filed with the City Clerk. SCC 5.20.025 outlines the process a public hearing and states: (a)Purpose. The hearing shall determine whether the proposed improvement district is in the public interest and necessary. (b)Notice. (1)Notice of the public hearing shall be published in a newspaper of general circulation in the city at least once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth publication shall occur at least one week prior to the hearing. The city clerk shall send a written notice by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed. 77 (2) The notice shall include a summary of the improvement, the designation of the properties to be assessed in the special improvement district, the purpose of the public hearing and the time and place fixed for the public hearing. Mailed notices shall include a designation of the addressee's property to be assessed. Each notice shall generally inform the property owner of the manner and method of protesting or objecting to the action to be taken at the public hearing. (c) Written protests. If protests in writing are made by the owners of property who shall bear 50 percent or more of the estimated cost of the improvement, the council shall not proceed with the improvement until the protests have been reduced to less than 50 percent, except upon the approval of not less than five members of the council. (d) Changes and revisions. After hearing all interested people favoring or opposing the proposed improvement, the council may decrease the extent or value of the improvement, and may delete from the district properties not benefited by the improvement. This Resolution accomplishes the following: 1. Determines that it is in the public interest to proceed with the proposed improvements to the benefiting lots. 2. Authorizes and directs the City Manager to proceed with the design and constriction of the improvement district. 3. Authorizes and directs the City Manager to create an account which will be kept of all costs of the improvements and direct the proper City official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. 4. Confirms the method of apportionment of cost to be utilized shall be based upon the square feet-property size. This is Apportionment Method 2 outlined in the Feasibility Study. This methodology is consistent with SCC 5.20.035(b): "Council may determine upon and use any method for spreading the assessment among the properties within the district, which bears a reasonable relationship to the benefit received by the properties". Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.1 Continue to upgrade and expand utilities 3.3 Housing Strategic Plan: Other: Certification of Funds Total amount of funds listed in this $ 3,563,978 legislation: This legislation (✓): RxCreates revenue in the amount of: $ Creates expenditure in amount of: $ 3,563,978 78 HCreates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Funding to be obtained from a future Revenue Bond x Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water F1 Healthcare Motor Pool x Other Revenue Bond Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review x Yes Attorney Signature: Not Comments: applicable Administration Recommendation x Adopt Resolution Other: 79 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-100 A Resolution Of The City Council Of The City Of Seward,Alaska Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Improvement District For And Benefiting Lots 17, 18, 19, 20, 21, CR, CQ1, CQ2, CD, CFI, CF2, CG2, CP2, CGI, CPI, CO, CH, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, And BE2 Of The Forest Acres Subdivision For An Amount Not To Exceed Three Million, Five Hundred Sixty Three Thousand, Nine Hundred Seventy Eight Dollars($3,563,978) WHEREAS, the City of Seward has identified a community need for more residential development and is actively taking steps to improve the availability of homes in the community; and WHEREAS, SCC 5.20.015(A) states: "Initiation by petition. Improvement districts and assessments may be initiated by petition to the council of the owners of up to one-half in value of the property to be benefitted. A petition shall be in a form prescribed by the city manager which shall include a description of the improvement(s) sought by the petition as well as a list of the parcel(s)to be benefited. The petition,when signed, shall be filed with the city clerk.;" and WHEREAS, the City of Seward received a petition from property owners on July 31, 2023, and sent a letter to property owners, to confirm receipt of the petition for an Improvement District; and WHEREAS, the City Manager made a survey and report as required by SCC 5.20.020 concerning the need for and desirable extent and estimated cost of each proposed local improvement; and WHEREAS, the Forest Acres Feasibility Study, as drafted on behalf of the City Manager by R&M Consultants, contains a map of the proposed district and identifies the costs and methods for provision of water, sewer, electric, and road improvements necessary for this proposed Improvement District; and WHEREAS, this report contains a plan which defines the Improvement District, the properties to be assessed, and demonstrates the benefit; and WHEREAS, the total estimated costs for the Improvement District based upon the feasibility study are $3,563,978, which will be allocated to the benefitting properties; and WHEREAS,the City Clerk provided notice of the public hearing in a newspaper of general circulation once a week for four consecutive week prior to the time fixed for the public hearing and the fourth publication occurred one week prior to the public hearing; and 80 CITY OF SEWARD,ALASKA RESOLUTION 2023-100 WHEREAS, the City Clerk sent a written notice by first class mail 15 days prior to the time of hearing to each owner of the property to be assessed, which included an advisement to owners of their ability to file a written protest; and WHEREAS, this Improvement District is necessary and will benefit the properties to be assessed. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Improvement District will include the following lots: 17, 18, 19, 20, 21, CR, CQ 1, CQ2, CD, CFI, CF2, CG2, CP2, CG1, CPI, CO, CH, AX, AY, AZ, BA, BC I, BC2, BD1, BD2, BE1, and BE2 of Forest Acres Subdivision. Section 2. After full review by the City Council of all the facts and information presented, it is hereby found and determined that the proposed Improvement District is in the public interest, necessary, and will benefit the properties to be assessed. Section 3. The method of apportionment shall be based upon the square feet-property size which is listed as Method 2 in the Feasibility Study. Section 4. The City Manager is hereby authorized and directed to proceed with the design and construction of the Improvement District. Section 5. The City Manager is hereby authorized and directed to create an account which will be kept of all costs of the improvements and directs the proper city official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. Section 6. The City Manager is authorized to pursue bonding per SCC 5.20.065 to finance the improvements for this project and project funding will be based upon availability of bonding at a reasonable rate. Section 7. This resolution shall take effect upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25t' day of September 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor 81 CITY OF SEWARD,ALASKA RESOLUTION 2023-100 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 82 q i I Sponsored by: Regis Introduction: June 12, 2023 Public Hearing: June 26, 2023 Enactment: June 26, 2023 CITY OF SEWARD,ALASKA 01MINANCE 2023-016 An Ordinance of the Seward City Council, Amending Seward City Cod e Chapter 5.20 Improvement Districts WHEREAS,there is a need to provide a mechanism in code for the City Council to,when funds are available, pro,,ide for tip to `)0 percent of tlic Casts of extending public utilities to _rapert� in order to inccw iz.c installation of public utilities and property owner's undeveloped pt residential development within cll` 1)(M]ILlaries. p NOW, THEREFORE,THE CITY OF SEWARI) 01MAINS that: r 'i Section 1.Seward City Code 5.20 is amended to read is folloN s(nesv 1an47tiage is in bolded l italics and underlined and deleted language is sHiekep): Chapter 5.20. Improvement Districts 5.20.014) Authority and Intent faj A special improvement district may be initiated either by council or by petition roni propertymvners for any public improvements. b It is the intent o fhii chapter ter to permit the citj% ii-hen fimilk are ai-ailahle, to >'rr1, ur aportion of the costs: of extenrlln,=public utilities to the underelojwd pro yei,ir in order to inr:entiyize installation of' rublic ntilitiess artll property' deyelrrjJnient ii'itlrrn ci }! boundaries. 5.20.015 Initiation. (a) Initiation by petition. Improvement districts and assessments may be initiated by petition to the council of the on,ners o fu) to one-haf 'in i�afue. of the rropern to he here fitted. 4 petition .shall be in adorm prescribed by the city manager wliich ~hall include a description of the improvements sought by the petition as well as a list ofthe parcel(s) to be bene iterl. --Tile y l � lid the �v' iic13 will bear-at 4the estimate ought by the Win. The petition, when signed, shall be tiled with the city clerk. (b) Iniriution by council. The council by motion or other action may direct the city manager to make a survey and report oil a proposed council initiated special improvement district. 83 CITY OF SEWARD,ALASKA ORDINANCE 2023-016 5.20.020 Reports on necessity,cost,etc. Upon receipt by the city manager of the petition from the city cleric. or upon direction of the council, the city manager shall make a survey and report to council concerning the need for and desirable extent and estimated cost of each proposed local improvement. The report shall contain a map or lc,-,al dcscription o'the proposed district. After completion of the report, a public hearing shall lie held. 5.20.025 Hearings on necessity. (a) Purpose. The hearing shall determine whether the proposed improvement district is in the public interest and necessary. (b) Notice. (1) Notice of the public hearing shall be published in a newspaper of general circulation in the city at least once a week for four con sec utIx e weeks prior to the tinge fixed for the hearing. and the fourth publication shall occair at least one week prior to the hearing. The cite clerk shall send a written notice by first class mail at least 15 days prior to the time of hearing to each owner of property to he assessed. (2) The notice shall include a summary of the impro%,cment, the designation of the properties to he assessed in the special improvement district. the purpose of the public hcarliw, and the time and place fixed for the public he aring. Mailcd notices shall include a dcsiunation of the addressee's property to be assessed. Fach notice shall "ciacral Iv inform the property owner of the manner and method of protesting or objecting to the action to be taken at the public hearing. (c) ffi"riflen protests. If protests in writing are made by the owners of property who shall bear 50 percent or more of the estimated cost of the improvement, the council shall not proceed with the improvement until the protests have been reduced to less than 50 percent, except upon the approval of not less than 4-'Our.Live members of the council. (d) Changes and revisions. After hearing all interested persons favoring or opposing the proposed improvement, the council may decrease the extent or value of the improvement, and may delete from the district properties not benefited by the improvement. 5.20.030 Resolution to proceed. After the public hearim, is closed, council shall adopt or reject a resolution to proceed with the proposed improvement. The resolution to proceed shall find that the improvement is necessary and will benefit the properties to be assessed. The findings ol'the council are conclusive. The resolution shall require an account to the kept of all costs of the improvements and direct the prober city official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. (Ord. 425, 1976; Ord. 93-18) t 84 I Irr ,l i CITY OF SEWARD,ALASKA ORDINANCE 2023-o15 5.20.035 Computation of assessments. I ,j (a) Costs of improvements. The costs of an improvement shall be the actual costs of the improvement, including acquisition of interests in land for the improvement, design, engineering, administration, overhead, professional services, guarantee fund, bond costs and interest incurred as a result of the improvement and all other costs resulting from the construction of the improvement. 'i (b) Mclhod ol'apportionment. All property included within the improvement district shall be considered and held to be all the property specially benefited by such public improvement and steal I be the property to lie Lssessed to pay the cost and expense thereof. Council may delerm ne upon and use any method for spreading the assessment among the properties within the district, which hears a reasonable relationship to the benefit received by the properties. I 1 (c) Assessment roll. After the improvement has been completed and the costs of the improvement computed, the city manager shall prepare an assessment roll for the district. The special assessment roll shall contain property descriptions, names of owners of record and assessment amounts. When the assessment roll is completed, the council shall fix a time and place 1=or a public hearing on objections to the assessment roll. 5.20.040 Hearings on objections to assessment roll. �a (a) Purpose. The hearing shall pro idc affected property owners the right to object to the method of apportionment used in the assessment roll_ (b) Notice. (1) Notice of the public hearing shall be published in a newspaper of general circulation in the city at least once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth publication snail occur at least one week prior to the hearing. The city clerk shall send a written notice by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed. (2) The notice shall include a summary of the improvement, the designation of the properties to be assessed in the special improvement district,the purpose of the public hearing and the time and place fixed for the public hearing. Mailed notices shall state the amount of assessment against the particular tract. Each notice shall generally inform the property owner of the manner and method of protesting or objecting to the method of apportionment. (c) Correction to the roll. All persons concerned shall hax'c a right to present their objections to the assessment and to point out errors and inequalities and submit such reasons for amendments and corrections as they may liar e. Council shall have power to vary the assessments in individual cases Ek lhcre the property assessed is not benefited commensurate ,k with the amount of the assessment. After the council has heard all objections and sug�"cstions, it shall correct all errors. Whcit the roll is finally determined,the city clerk j shall so certify. `i s �i 85 `i CITY OF SE WARD,ALASKA ORDINANCE 2023-016 5.20.045 Resolution on assessments. ll After the public hearing and determination of the assessment roll,the council by resolution shall confirm the special assessment roll of the special assessment district. The resolution shall provide for the levy and payment schedule ol'the assessments. No payment shall lie required within 60 days after the resoIittioil. Deferred or installment payments shall bear such interest as the city council may prescribe in the resolution. 5.20.050 Notice of assessment. Within ten days after final passage of the resolution levying the assessment, the city clerk shall mail,postage prepaid. a notice to the mE ner of each property assessed, which notice shall designate the property. the amount of the assessment, the time of delinquency and the amount oi' penalty. Within five days alter the notices have been mailed, the clerk: shall file his affidavit settin- lorth such mailing. xkh1ch affidavit shall be conclusive as to the facts therein set forth. 5.20.055 Receipts from special assessments. Accounts for special assessment rolls shall be created and maintained in accordance with generally accepted governmental accounting principles. Moneys collected from special assessments shall be used solely to pay the cost of the unpro%ements to which they apply and to the principal of and interest on indeblcdncss to the city. 5.20.060 Premature expenditures. No expenditures, other than for administrative engineering and legal work for any local improv anent. the cast ol-\xhich is to be borne by special assessments on the property benctited, shall be made unless the cash is on hand or bonds hw,c been authorized to finance the cost thereol 5.20.065 Special assessment bonds—authorized. The council may by ordinance authorize the issuance and sale of special assessment bonds to pay all or part of the cost of an improvement in a district. 5.20.070 Special assessment bonds—guarantee fund. Before the council may issue special assessment bonds, it shall establish a guarantee fund and appropriate to the fund annually a sum adequate to cover any deficiency in meeting payments of principal and interest ol'ponds issued by reason of nonpayment of assessments \\lien clue. In anticipation of del irtcltIcnt assessments there may be added to each separate assessment appearing on the assessment rol I a sum not less than three percent nor greater than ten percent of the assessment. 5.20.075 Penalty. 47;4 Penalty 161- late payment ol-assessments shall be Set in the I—CS01ution confirming the special assessment district. 86 CITY OF SE WARD,ALASKA i U R 1)1 NA N C'(•:2 023-016 5.20.080 Assessment of all benefiting property. The council may assess for an improvement any real property, or any interest in real property, and the property specially benefited may include abutting, adjoining. adjacent, contiguous, noncontiguous or other property or interest in property benefited directly or indirectly by the improvement. The property to be assessed may include any property which is otherwise, for any reason,exempt from taxation by law. 5.20.085 Property owner. The pci-son x�hose name is listed on the latest tax roll as the owner of the property to be assessed is presumed to be the legal owner of the property. If the property owner is unknown, the property may be assessed in the name of the "unknown owner." No assessment is invalidated by a mistake, omission or error in the name of the owner if the property is correctly described. 5.20.090 Assessments to be lien on property. Such assessment shall be a lien upon the property assessed from the time the assessment is levied, which lien shall be paramount and superior to any other- lien licretofore or hereafter created whether by morti-aoe or otherwise, except a lien for prior assessnicnts and for general taxes, and shall be pay rblc at such time as city council may prescribe and niay be enforced in the same manner provided for the collection and enforcement of gen ern l taxes. 5.20.092 Delinquent assessment installments. Upon the delinquency of an assessment installment there shall be due and payable in addition to the delinquent installment a penalty on the delinquent installment determined in accordance with the resolution cnnlirming the assessment roll. Notice of the delinquency shall be mailed to the o,,Gner of record. The notice shall describe the delinquency and state that the entire principal balance of the assessment, plus accrued interest and penalty on the principal balance, shall be due and payable if the delinquent installment, plus penalty and interest, is not paid within six months of the date of the del Inquenc}. A delinquency in the payment of an installment is cured by payment of the delinquent installment, plus penalty and interest, within six months of the date of the delinquency. if a delinquent installment, plus penalty and accrued interest. is not paid within six i months of`tlie date of the delinquency, the entire principal balance of the assessment,plus accrued interest and penalty on the principal balance, shall be due and payable. 5.20.095 Foreclosure of liens for unpaid assessments. i Liens for unpaid assessments shall be foreclosed and the property sold in the same manner as provided for foreclosure of property for taxes. I 87 CITY OF SFWARD, ALASKA ORDINANCE 2023-016 5.20.100 Assessments to be binding. The re,,ulnrity or validity of assessments as provided herein may not in Lill%' 111a1111cr lac corltested or questioned by any procecdinu whatsoever by any person not filin, objections to such assessment roll prior to the confirmation thereof. 5.20.105 Appeals. The decision of council upon any objective may be reviewed by the state superior court in the manner prescribed by law and city charter. 5.20.110 Reassessments—Invalidation of original assessment. Whenever an assessment provided for in this chapter is set aside. anllullcd or declared void, or its enforcement refused by a court of the state or the United States, whether directly or by virtue of a decision of a court, the council may. by ordinance or rexllrltion, make a new assessment or reassessment upon the lots. blocks or lrlrccls of land benefited by t11e inlprovcment. The reassessment shall be based on the special an(I peculiar benefit of the inlllrovement to the respective parcels of land Assessed at the time it was originally made. 5.20.115 Reassessments—Valid notwithstanding irregularities. The proceedings required by law to he taken before the making of an original assessment taken in connection with a reassessment under this cha ter. "]'he arc not required to be a � p reassessment shall be made and become a charge upon the property note ithstailding, tic omiss]oil. failure or nettlect of an officer, body or person to compl4 with the provisions of'Ism relat111- to improvement and assessment, and whether or not the procecd1ngs of the council or a person connected with the work may have been irregular or defective and whether or not an irregularity was jurisdictional.. Section 2. This ordinance shall take effect ten days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,this 20h day of June, 2023. T I I E CITY OF SEWARD,ALASKA K Sue McClure, Mayor or 88 I CITY OF 5EWARD,ALASKA ORDINANCE 2023-016 AYES: Osenga, Finch, Barnwell,DeMoss, Calhoon, Wells, McClure NOES: None ABSENT: None ,T ABSTAIN: None ATTEST: l =11 Kris Peck j City Clerk (City S gJ01Orr +r++ CP C? ' AL �'■ 1 j, JI 1� I i k �� 89 Improvement District Flow Chart I-Petition Filed 1, 2-Report on Necessity 3-Public Hearing Who: Citizens (property owners) Who: City Manager Who: City Clerk Code: SCC 5.20.015(a) Code: SCC 5.20.020 Code: SCC 5.20.025 Upon receipt by the City Manager of the Notice of the public hearing Initiation by petition. Improvement petition from the City Clerk, or upon shall be published in a districts and assessments may be direction of the council, the City Manager newspaper of general initiated by petition to the council of shall make a survey and report to council circulation in the city at least the owners of up to one-half in concerning the need for and desirable once a week for four value of the property to be extent and estimated cost of each consecutive weeks prior to the benefitted. A petition shall be in a proposed local improvement. The report time fixed for the hearing, and form prescribed by the city manager shall contain a map or legal description of the fourth publication shall which shall include a description of the proposed district. After completion of occur at least one week prior the improvement(s) sought by the the report, a public hearing shall be held. to the hearing. The City Clerk petition as well as a list of the shall send a written notice by parcel(s) to be benefited. The first class mail at least 15 days petition, when signed, shall be filed prior to the time of hearing to with the city clerk. each owner of property to be assessed. The notice shall include a summary of the improvement, the designation of the properties to be assessed in the special improvement district, the purpose of the public hearing and the time and place fixed for the public hearing. Mailed notices shall include a designation of the addressee's property to be assessed. Each notice shall generally inform the property owner of the manner and method of protesting or objecting to the action to be taken at the public hearing. 90 Who: City Manager Who: City Manager Who: City Clerk Code: SCC 5.20.030 Code: SCC 5.20.035 Code: SCC 5.20.040 After the public hearing is closed, Costs of improvements. The costs of an Notice of the public hearing council shall adopt or reject a improvement shall be the actual costs of shall be published in a resolution to proceed with the the improvement, including acquisition newspaper of general proposed improvement. The of interests in land for the improvement, circulation in the city at least resolution to proceed shall find design, engineering, administration, once a week for four that the improvement is necessary overhead, professional services, consecutive weeks prior to the and will benefit the properties to guarantee fund, bond costs and interest time fixed for the hearing, and be assessed. The findings of the incurred as a result of the improvement the fourth publication shall council are conclusive. The and all other costs resulting from the occur at least one week prior to resolution shall require an account construction of the improvement. the hearing. The City Clerk shall to be kept of all costs of the send a written notice by first improvements and direct the Method of apportionment All property class mail at least 15 days prior proper city official to proceed with included within the improvement district to the time of hearing to each design and construction of the shall be considered and held to be all owner of property to be improvements subject to the property specially benefited by such assessed. acquisition of the necessary public improvement and shall be the financing. property to be assessed to pay the cost The notice shall include a and expense thereof. Council may summary of the improvement, determine upon and use any method for the designation of the spreading the assessment among the properties to be assessed in the properties within the district, which special improvement district, bears a reasonable relationship to the the purpose of the public benefit received by the properties. hearing and the time and place fixed for the public hearing. Assessment roll. After the improvement Mailed notices shall state the has been completed and the costs of the amount of assessment against improvement computed, the City the particular tract. Each notice Manager shall prepare an assessment shall generally inform the roll for the district. The special property owner of the manner assessment roll shall contain property and method of protesting or descriptions, names of owners of record objecting to the method of and assessment amounts. When the apportionment. assessment roll is completed, the council shall fix a time and place for a public hearing on objections to the assessment roll. 91 7-Assessment Roll 8-Notice 8-Notice of Assessment 9-Special Resolution Roll Bonds 1 1 1 l Who: City Manager Who: City Clerk Who: City Manager Code: 5.20.045 Code: 5.20.050 Code: 5.20.065 After the public hearing and Within 10 days after final passage of the The council may by ordinance determination of the assessment resolution levying the assessment, the authorize the issuance and sale roll, the council by resolution shall City Clerk shall mail, postage prepaid, a of special assessment bonds to confirm the special assessment roll notice to the owner of each property pay all or part of the cost of an of the special assessment district. assessed, which notice shall designate improvement in a district. The resolution shall provide for the the property, the amount of the levy and payment schedule of the assessment, the time of delinquency and assessments. No payment shall be the amount of penalty. Within 5 days required within 60 days after the after the notices have been mailed, the resolution. Deferred or installment clerk shall file an affidavit setting forth payments shall bear such interest such mailing, which affidavit shall be as the city council may prescribe in conclusive as to the facts therein set the resolution. forth. 92 \\h\i Forest Acres Improvement District Project a Al Of S6`Y w 4jAQS Citizen Initiated Petition Who: Citizens (property owners) = 4 Code: SCC 5.20.015(a) Initiation by petition. Improvement districts and assessments may be initiated by petition to the council of the owners of up to one- half in value of the property to be benefited. A petition shall be in a form prescribed by the city manager which shall include a description of the improvement(s) sought by the petition as well as /FSE a list of the parcel(s) to be benefited. The petition, when signed, shall be filed with the City Clerk. g4ASKP • • , • , �'ib t illy � �.��\1�i��� , rr111 III` `\ Yf ` IF}� �� _ , i , • • • /� l\1,l\��\ � `_lC0 \S�� III _CH__--- l„I\.\\ems �\� �` {--..�'��\ \��� aoi I \ • P a r t Current Utilities In The Area Water, sewer, electric, i and road access are - WIMiWWW u w f`(y not available to service these lots and provision of utilities is required per the plat _74 L-- to develop the lots T-F-- Project Flow Chart intt4l ymU,.r _� Step 1 : Petition fi � Step 2: Report on th ece�` i Step 3 : Public Hearing S w, Step 4: Resolution to proceed Step 5 : Computation of assessments Step 6: Public Hearing on assessment roll Step 7: Assessment Roll resolution Step 8: Notice of assessment roll 440 Ste 9: Special assessment bonds authorized g4ASKP Resolution To Proceed 77 Who: City Manager Code: SCC 5.20.030 After the public hearing is closed, council shall o reject a resolution to proceed with the proposed improvement. The resolution to proceed shall find that the improvement is necessary and will benefit the properties to be assessed. The findings of the council are conclusive. The resolution shall require an account to be kept of all costs of the improvements and direct the proper city / OF SE official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. 44q�P Plat Information 1,. xsPt9 There are two plats the project area: ■ Plat #17 from 1953 - ■ Plat #2006-11 from 2006 ■ This plat requires the parcels to connect to City /FSE,� utilities before development can take place. 44q�P Utility Infrastructure in Improvements District Water Improvemen • 4,100 Linear Feet o • 27 Water Service Conn 1191 Sanitary Sewer Improvements • 4,200 Linear Feet of 8" PVC Sewer Main Pipin es • 27 Sewer Service Connections • Sanitary Sewer Lift Station & 1,000 Linear F f Force Main ..�■III■■■■■■■■i■■■ ■■■■ ■■■■■■■■■■■■■■■■II N .. ■■■■■■■■■■■■■■■ii���__�_-- - ■■I■■■■■■■■■■■■■■■■■■■ IN :.■■■■■■■■■■■■■■■■■■■■■■I ��ii�l����■■■ � ■■■■■�I!■■III■■IC■:. 4 of Se ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■�ii���:=_.���III■ III■■■■ �,''., �� ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ ■■■1■ q�ASKP ImprovementsUtility Infrastructure in Roadway Approximately • ' / u� CITY OF SEYWARG R8M CQNSULTANTS,INC. Forest Acres hrea-Feasita Slud for 5 ial Im smart[District Roadway Cottonwood Street, CCINC EPT CDST ES711MATE:VWR7ER.SEWVER,RDA6'JVAY IMPRDWEMENTS a.ly,�,m _ _.. .lrtly2623 SCHEDULE A WATER IMPROVEMENTS j 671,031 Oak Street SC HE6l1LECR6ARIVAY IMPROVEMENTS 3 113.332 ELECTRIC AN6 COMMl1NICRTIONS IMPROVEMENTS ; 213,180 Road Embankment, Resurfacing, Engineers Estimate ; 5,563,9T8 excavation, • Number of Parcels Served by knpruverrrenl DisMa 27 See parczl list SURVEY,GEGTECHNICRL kCTIVITI ES.AN❑FINAL ENGINEERING CESIGN MUST BE •ckfill Improved to PERFORME6 TO CONFIRM ENGINEER'S ESTIMATES. basic standards Single-PhaseElectric and Telecommunications Of S Improvements • Underground Easements• / • Engineer's Estimate & Apportionment Methods TIT i • Engineer's Estimate . c Roadway p roveme Im n m • Property Assessment based on chosen apportionment method • Project Cost Apportionment Method IRE MR n EM , Options m m • Method 1 — ""Front Feet" of Parcel along Right-of-Way . • Method 2 — Square Feet of Parcel • Method 3 — Current KPB Assessed Tax Value /.St • Method 4 — Divide cost evenly between la;� a parcels in study area qp A Adjusted sewer Roadway Lot 5'¢e%ot Water Sewer Imprmements Improvement To[al Cast Per Anneal Cos[ lut lD Parcel ID Street Addres Lnt S¢e Tatnl P.aadway%a Serv'a:e Serv'ee Rwdway Service Cost Impravememt Cost Improvementr parreJ Per Parcel iotat iWeigMedt C W2 iWeighted� con lweght ij lJ 14'S31032 2505 Aognak Ave 0.1 2 4323% 4R38% H H K 3J,65111 1171111 9,21433 53,fi9&11 160,30)11 8,0133J 18 ]9531033 250J Atognak Ave_ 082 4323% 4838% H % M 3J,65130 54,J4316 9,21443 58,6980J ]6030J.46 80153J 19 ]953lw 2509Atognak Ave_ 082 4323% 4838% H x M 3J,65130 54,J4316 %21443 58,6980J 1W,307 46 8,0153J 20 ]9531.11 2603Atognak Ave. 0.82 4.323% 4.838% % % M 3J,651..30 54J43.16 %219.93 58,698.OJ 160,30J.46 S—.3J 2i ]4531036 2—Atognak Ave_ 141 J433% 6319% H % H 64,141E6 94,13152 15,84519 ]0093204 2)5,65060 13,79253 CCFO] 103w 15,50648 33450,3]56J 295,,]9346 t cql 100 H 2203979 320J7 5-1. 5984 9,889 4,9962 CD2 1455050 2111 01 253% 2121 H X 22,0'7 3 32p .]J 5,910 34,35484 4,492 10. 22 32,712.3]2w 320 .]] 99 40O 2. 44 8% 1 , 9 092J CF2 145038W 207 Cottanwoad St 0A 2530% 2.832% H % H 22,03978 32044J7 5,3941. 34,35994 93,83849 4,.12 11] 1450— 102 Cottanwoo-d St 0.48 1530% 28321 H H H 22,039 JS 32044 JJ 5,39410 34,35984 93,83849 4,69192 .2 145032. 206 Lottanwoo-d St 0.48 2530% 2632% H H H 22,039 JS 32044JJ 5,3941. 34,35984 93,8,3849 4,69192 CP2 14503108 106 Cottanwo-ad St . 2530% 2832% H x M 22,034 J8 32,044 JJ 5,39410 34.5484 93,83849 4,64192 — 14503207 202 Cottonwood SY 0.48 2.530% 2.832% H % M 22,039.]3 12.114.]] 5,394.10 31,35114 13,111 1,1112 11 14503303 2605 Atognak Ave. ].03 5.430% 6.O77% % % x 47,293.70 68J62.74 11,5J4.85 11,'0.50 201,361.J9 w'..09 CH 145.32.1 2111 11 103 1 430% 6.177% H H H 4J,213 71 1,762 J4 11,5)485 73,73010 201,361 19 10,O1- AH 1950" 2610 yak St l01 5 324% 5.959% H H H 96,3J5 38 57,427 55 11,35010 J2 29994 —4518J 9,872 59 1 1450331] 2611 Maple St ]Ol 5329% H % 11111M 96,3J538 6J,92J55 ]1,35010 - 125,15303 6,25J 65 % ]9503312 260JMap eS[ ]..Ol 5.324% H % 96,3 J5.38 57,427.55 11350.10 - 125,15— 6,25J.65 3A 1450830, 2—O A. 101 5329% 5.959% H x M 96,3 J598 61,421 55 11,3501D 72298.84 ]9J,9518J 9,8J259 3C] —.1- 302 Cottonwood St 0.41 2.4J8% 2.JJ3% H A T 21,580.62 31.,3J].1] 5,281.]3 33,644A1 91,883.53 4,594.18 3L2 ]9503315 306 Lottanwoo-d St 09J 29J8% 2JJ3% H H H 21,580.62 313JJ 1J 5,281 7 3 33,6940] 91,88353 9,59418 301 ]9503316 310 Cottonwood SY 0.47 2.4J8% 2.]]3% 21,580.62 31.,3]].1] 5,281.]3 33,644A1 91,883.53 4,594.18 8D2 1450831, 312 Cottanwoo-d St 047 29J8% 2JJ3% % x M 21,58 2 313JJ 1J 5,281 J3 33,64401 91,.353 9,-18 6E] ]9503J09 303 Cottonwood St 0.9J 2-- 2.113% % % M 21,580.62 31.3JJ.1J 5,281.J3 33,644A1 91,883.53 4,594.18 RE2 14503J10 307 Lottanwoo-d St 047 24J8% 2JJ3% H H H 21,580.62 313JJ 1J 5,281 73 33,64401 91,8835, 4,5941: 1697 10000 1OD00 971,03058 1,256,43613 213,17951 1,21333195 3563,9J817 178,19887 Prot �S What Questions Do You Have? ci a+ p0 44ASK0 CITY OF SEWARD R&M CONSULTANTS, INC. Forest Acres Area-Feasibility Study for Special Improvement District CONCEPT COST ESTIMATE:WATER, SEWER, ROADWAY IMPROVEMENTS July 2023 SCHEDULE A WATER IMPROVEMENTS $ 871,031 SCHEDULE B SEWER IMPROVEMENTS $ 1,266,436 SCHEDULE C ROADWAY IMPROVEMENTS $ 1,213,332 ELECTRIC AND COMMUNICATIONS IMPROVEMENTS $ 213,180 Engineer's Estimate $ 3,5633978 Number of Parcels Served by Improvement District 27 See parcel list SURVEY,GEOTECHNICAL ACTIVITIES,AND FINAL ENGINEERING DESIGN MUST BE PERFORMED TO CONFIRM ENGINEER'S ESTIMATES. 106 CITY OF SEWARD R&M CONSULTANTS, INC. Forest Acres Area - Feasibility Study for Special Improvement District WATER IMPROVEMENTS ENGINEERS'ESTIMATE July 2023 SCHEDULE A ITEM SPEC. ESTIMATED UNIT BID TOTAL BID NO. NO. WORK DESCRIPTION UNIT QUANTITY PRICE PRICE Furnish and Install 8-inch PVC Water Main A-1 LF 4,102 $ 66.90 $ 274,423.80 Furnish and Install 8-inch Gate Valve A-2 EA 18 $ 3,250.00 $ 58,500.00 Trench Excavation and Backfill A-3 LF 4,102 $ 51.41 $ 210,883.82 Pipe Bedding A-4 LF 4,102 $ 4.93 $ 20,222.86 Furnish and Install Fire Hydrant Assembly A-5 EA 8 $ 15,000.00 $ 120,000.00 Connect to Existing Water Main A-6 LS 3 $ 5,000.00 $ 15,000.00 Construction Survey Measurement A-7 LS 1 $ 25,000.00 $ 25,000.00 A 8 Furnish and Install 1-inch Residential Water EA 27 $ 4,166.67 $ 112,500.09 Service A 9 Furnish and Install Anode EA 26 $ 750.00 $ 19,500.00 Remove and Dispose of Asbestos Containing A-10 Materials CS 1 $ 15,000.00 $ 15,000.00 Subtotal Engineers'Estimate: $ 871,031 SCHEDULE A Base Bid: $ 871,031 107 CITY OF SEWARD R&M CONSULTANTS, INC. Forest Acres Area - Feasibility Study for Special Improvement District SEWER IMPROVEMENTS ENGINEERS' ESTIMATE July 2023 SCHEDULE B ITEM SPEC. ESTIMATED UNIT BID TOTAL BID NO. NO. WORK DESCRIPTION UNIT QUANTITY PRICE PRICE Furnish and Install 8-inch PVC Sewer Gravity B-1 Main LF 4,164 $ 106.25 $ 442,425.00 Trench Excavation and Backfill B-2 LF 4,164 $ 90.63 $ 377,383.32 Pipe Bedding B-3 LF 4,164 $ 8.28 $ 34,477.92 Furnish and Install Sanitary Sewer Manhole B-4 EA 7 $ 19,000.00 $ 133,000.00 Furnish and Install Residential Sewer Service B-5 EA 27 $ 3,472.22 $ 93,749.94 Connect to Existing Sanitary Sewer Manhole B-6 EA 1 $ 5,000.00 $ 5,000.00 Furnish and Install Sewer Lift Station B-7 EA 1 $ 75,000.00 $ 75,000.00 Furnish and Install 3-inch HDPE Sewer Force B-8 Main LF 1,054 $ 100.00 $ 105,400.00 Subtotal Engineers'Estimate: $ 1,266,436 SCHEDULE B Base Bid: $ 1,266,436 108 CITY OF SEWARD R&M CONSULTANTS, INC. Forest Acres Area - Feasibility Study for Special Improvement District ROADWAY IMPROVEMENTS ENGINEERS' ESTIMATE July 2023 SCHEDULE C ITEM SPEC. ESTIMATED UNIT BID TOTAL BID NO. NO. WORK DESCRIPTION UNIT QUANTITY PRICE PRICE C-1 Leveling Course TON 4,664 $ 36.02 $ 167,984.31 C-2 lClassified Fill&Backfill Type II-A CY 17,551 $ 22.81 $ 400,345.91 C-3 jUnclassified Excavation CY 28,277 $ 22.81 $ 645,001.75 Subtotal Engineers'Estimate: $ 1,213,332 SCHEDULE B Base Bid: $ 1,213,332 Notes: 1. Basic rural roadway section assumed. Design criteria and existing site conditions to be verified in design 109 GENERAL RECORDS SHEET 1 IS ORIGINAL PLAT. SHEET 2 IS A COPY OF THE ORIGINAL PLAT INCLUDED FOR EXTRA CLARITY DUE TO DAMAGE TO ORIGINAL PLAT. SHEETS 3 AND 4 ARE ORIGINALS. 110 71� 3si1 a r I W n .. � .._ " as .w d'{n•wr-�'"r - - w � t r _ I v t f� soap Vsory yj� s FOREST I— r i9 J' �xk xwhu pw o �/ A. o[w[ [,p r �a vie w� 1 +• _ �. �s`•ry 1 � _ _ _ _ I y. P r Y i a ' a aS R yr e i s a � i FLAT a OF SUDDiN5i d3. OF F FOREST ACRES 1 Lf 6 rx �� i -b �# 1 V a 11� :(n RESUBDI71IS ION OF LOT "S" FOREST ACRES SUBDIVISION THIS PLAT of the Resubdivision of Lot "S" of the Forest Acres Subdivision is located in the Forest .Acres Subdivision of Lots To(2), Three (3), Four (4) and the North One-Half (N ) of the Z1orthY+pest One-Quarter (NW-41), of section Thirty-four (54), Township One (1) �;orth, Range One (1) West Seward Meridian, according; to the map and plat thereof on file in the office of the Precinct 7ecorder for Seward Precinct, Territora` of Alas"a, at Seward, Alaska. United States of Ame,ica Tarrttory of a 12;'s . 1 Q U The �n �, stogy 114 FAILED Sponsored by: Bower Public Hearing: March 28, 2023 CITY OF SEWARD,ALASKA RESOLUTION 2023-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DETERMINING IT TO BE IN THE PUBLIC INTEREST AND NECESSARY TO PROCEED WITH THE PROPOSED IMPROVEMENT DISTRICT FOR AND BENEFITING LOTS 17,18, 19,20,21,CR,CQ1,CQ2, CD, CF1, CF2, CG2, CP2, CG1, CPI, CO, CH, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, AND BE2 OF FOREST ACRES SUBDIVISION FOR AN AMOUNT NOT TO EXCEED THREE MILLION, NINE HUNDRED THOUSAND, SIX HUNDRED AND ELEVEN DOLLARS ($3,900,611) WHEREAS, the City of Seward has identified a community need for more residential development and is actively taking steps to improve the availability of homes in the community; and WHEREAS, SCC 5.20.015(A) states: "Initiation by petition. Improvement districts and assessments may be initiated by petition in a form prescribed by the City Manager which shall include a description of the improvement sought by the petition. The original or copies of the petition shall be signed by the owners of property which will bear at least 50 percent of the estimated cost of the improvement sought by the petition. The petition,when signed, shall be filed with the city clerk;" and WHEREAS, the City of Seward received a petition from property owners on December 2,2022,and sent a letter to the petitioners on December 14,2022,to confirm receipt of the petition for an Improvement District; and WHEREAS, the City Manager made a survey and report as required by SCC 5.20.020 concerning the need for and desirable extent and estimated cost of each proposed local improvement; and WHEREAS,the Forest Acres Feasibility Study, as drafted on behalf of the City Manager by R&M Consultants,contains a map of the proposed district and identifies the costs and methods for provision of water, sewer, electric, and road improvements necessary for this proposed improvement district; and WHEREAS, this report contains a plan which defines the improvement district, the properties to be assessed, and demonstrates the benefit; and WHEREAS, the total estimated costs for the improvement district based upon the feasibility study are $3,900,611, which will be allocated to the benefitting properties; and 115 CITY OF SEWARD,ALASKA RESOLUTION 2023-029 WHEREAS,the City Clerk provided notice of the public hearing in a newspaper of general circulation once a week for four consecutive week prior to the time fixed for the public hearing and the fourth publication occurred once per week prior to the public hearing; and WHEREAS, the City Clerk sent a written notice by first class mail 15 days prior to the time of hearing to each owner of the property to be assessed, which included an advisement to owners of their ability to file a written protest; and WHEREAS, this Improvement District is necessary and will benefit the properties to be assessed. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Improvement District will include the following benefiting lots: 17, 18, 19, 20, 21, CR, CQ1, CQ2, CD, CF1, CF2, CG2, CP2, CG1, CP1, CO, CH, AX, AY, AZ, BA, BC I, BC2, BD I, BD2, BE I, and BE2 of Forest Acres Subdivision. Section 2. After full review by the City Council of all the facts and information presented, it is hereby found and determined that the proposed improvement district is in the public interest, necessary, and will benefit the properties to be assessed. Section 3. The method of apportionment shall be based upon the square feet-property size which is listed as Method 2 in the Feasibility Study. Section 4. The City Manager is hereby authorized and directed to proceed with the design and construction of the improvement district. Section 5.The City Manager is hereby authorized and directed to create an account which will be kept of all costs of the improvements and directs the proper city official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. Section 6. The City Manager is authorized to pursue bonding per SCC 5.20.065 to finance the improvements for this project and project funding will be based upon availability of bonding at a reasonable rate. Section 7. This resolution shall take effect upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 28' day of March, 2023. 116 CITY OF SEWARD,ALASKA RESOLUTION 2023-029 THE CITY OF SEWARD,ALASKA FAILED Sue McClure,Mayor AYES: None NOES: Calhoon, Finch, Osenga, Wells, Barnwell, McClure ABSENT: DeMoss ABSTAIN: None ATTEST: FAILED Brenda J. Ballou, MMC City Clerk (City Seal) 117 City Council Agenda Statement Meeting Date: March 28, 2023 To: City Council From: Janette Bower, City Manager Subject: Resolution 2023:029, Determining it to be in the Public Interest and Necessary to Proceed with the Proposed Improvement District for and Benefiting Lots 17, 18, 19, 20, 21, CR, CQ1, CQ2, CD, CF1, CF2, CG2, CP2, CG1, CP1, CO, CH, AX, AY, AZ, BA, BC1, BC2, BD1, BD2, BE1, and BE2 of Forest Acres Subdivision for an Amount Not to Exceed Three Million, Nine Hundred Thousand, Six Hundred And Eleven Dollars ($3,900,611) Background and justification: As part of the City of Seward's effort to increase residential development throughout City limits,City Administration has been working with R&M Engineering on examination of utility expansion options. One of the areas within City Limits that lacks water, sewer, roads, and electric services is the northwest corner of "Forest Acres", which includes the parcels that would benefit from this improvement district. The attached Forest Acres Subdivision Feasibility Study is one element of the effort to expand infrastructure. Most of these lots were purchased in the past two years by private individuals who are seeking to construct single family homes. Prior to construction of new homes, water, sewer, electric, and road improvements must be made. In response to this need for utilities, the citizens have filed a petition to the City for an Improvement District. SCC 5.20.015(A) states: "Initiation by petition. Improvement districts and assessments may be initiated by petition in a form prescribed by the city manager which shall include a description of the improvement sought by the petition. The original or copies of the petition shall be signed by the owners of property which will bear at least 50 percent of the estimated cost of the improvement sought by the petition. The petition, when signed, shall be filed with the city clerk." The City Clerk received the petition on December 2, 2022, and sent a letter to the petitioners on December 14, 2022, to confirm receipt of the petition for an Improvement District. Subsequently, City Administration worked with R&M Engineering to update the Feasibility Study to reflect the apportionment of the costs based upon the available methodologies which would equitably apply the project costs to each of the affected property owners. SCC 5.20.025(A) outlines the process for a public hearing and states,"The hearing shall determine whether the proposed improvement district is in the public interest and necessary." Following the public hearing, the City Council shall adopt or reject a resolution to proceed with the proposed improvement district.Additionally, the City Clerk has provided for the public notice to occur for four consecutive weeks and mailed a written notice 15 days prior to the public hearing to the affected property owners. This resolution accomplishes the following: 12198 1. Determines that it is in the public interest to proceed with the proposed improvements to the benefiting lots. 2. Authorizes and directs the City Manager to proceed with the design and construction of the improvement district. 3. Authorizes and directs the City Manager to create an account which will be kept of all costs of the improvements and direct the proper City official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. 4. Confirms the method of apportionment of cost to be utilized shall be based upon the square feet-property size. This is Apportionment Method 2 outlined in the Feasibility Study. This methodology is consistent with SCC 5.20.035(b): "Council may determine upon and use any method for spreading the assessment among the properties within the district, which bears a reasonable relationship to the benefit received by the properties". Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.1 Continue to upgrade and expand utilities 3.3 Housing Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 3,900,611 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 3,900,611 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Funding to be obtained from a future Revenue Bond x Not budgeted Not applicable Fund Balance Information Affected Fund (✓): x General SMIC Px x Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Revenue Bond Note: amounts are unaudited Fund Balance/Net position — restricted $ Fund Balance/Net position — unrestricted/unassigned $ Available Unrestricted Cash Balance: $ 12119 Finance Director Signature: Attorney Review ex Yes Attorney Signature: r . Not applicable Comments: Administration Recommendation eApprove Resolution Other: 11210 RECEIV�.� , City of Seward City Manager's Office JUL ZN3 PO Box 167 • Seward, AK 99664 907-224-3331 OFNCE OF YHE www.cityofseward.us CITY CLERK Improvement District — Citizen Initiated Petitioner and Alternate Petitioner Information Please list the petitioner and alternate petitioner information.The petitioner is the spokesperson forthe Improvement District.The alternate petitioner speakson the behalf of the petitionerwhen the petitioner is unavailable. Petitioner: Name:Address © b 0 X e 1)0,M A kqq4 6 'i L! Email: 0 A Q.C' Z O. Go m Phone numbers : 9 70 — q Alternate Petitioner: Name: Address: Email: Phone numbers : Improvement District Information Please provide a description of the improvement sought by the petition, along with the location of the improvement. ace, -Siee<`v+q b rQ k-� hej!��kqvr pod vi Mra-saz-6, e r; auAd 121 Information Regarding Petition Process Seward City Code 5.20.15 (a) requires the attached petition to be signed by the owners of property which will bear at least 50 percent of the estimated cost of the improvement sought by the petition. When the petition is signed, the petition is filed with the City Clerk's Office. The city clerk will certify the petition and forward it to the city manager. The city manager will prepare a survey and report in the form of a resolution to the city council concerning the need for and the desirable extent and estimated cost of the improvement district. A public hearing will be held on the resolution. The city clerk will notify each property owner in the improvement district, of the date and time of the public hearing, 15 days prior to the time of public hearing. The city council will hold the public hearing and will either adopt or reject the resolution to proceed with the improvement. After hearing all interested persons favoring or opposing the proposed improvement,the council may decrease the extent or value of the improvement,and may delete from the district, properties not benefited by the improvement. The findings of the council are conclusive. For office use only Date petition received: 7/31/2023 Received by: Kris Peck City clerk certification: Certified: FX Yes ❑ No Date certified: 8/24/2023 Reason for denial: Date forwarded to city manager: 8/24/2023 City council agenda date: 9/2.5/2.023 122 Petition Requesting the Seward City Council Establish afn�Local Improvement District For U�[I�e 1"o�S in the res61 f- cTe 5, ib (type of improvement) (name of subdivision or area) A public hearing will be held to determine the assessment for each property. Printed Property Property Owner Property Address, Borough Tax ID#,or Date Owner Name Signature Mailing and Email Address Property Description Subdivision name Lot&Block -[7—Z3 aZ pAW 06 UtiollWo S�-1 1�503315 -t�-z5 &16ne.rJ604 066,60M 3OZ (DJ40AW,06a1 7'1 t}Cain Car(h� �' i7o or� Co )Ur�' i.�'-exd J ' rY12 QA)y 3 SS 3,5 ewe,-�C , k Z 511 n e 5 tiee t l SO 35 O7 7 IS 23 e �1u.>~ .,�f® .ti�,,,'.t�: 5v (/,.e 5�. 203 --':�07 Card . S f -71 o. 6�x loss ev�At?DK 991a(��{ t`�1�23 e\TA\ket ca h� (0s nv%lt � H50350(0 3 jg j 23 C o,R->v AQ� ��)M 5s C �� f 10 2 (' fon u�od iW 50 3 l D �o. ¢,* W9 Sr-a.r; 2607 M el 5�. Ny- PC not-2 �.4- e4 AV-'1'1"y UG5r 0 mK t-ru 5cwn 9 C,LI Nwil 1et1 `;r. nne�i •GC,'vt Imo" t .0 ,I o Ge an od V i+Y 04 GLM� k O Petition Requesting the Seward City Council Establish a Local Improvement District For Ili t in the v �k ��,ba I M F�r d o (type of improvement) (na of subdivision or area) ib All improvements are paid for by the property owners, A public hearing will be held to determine the assessment for each property. Printed Property Property Owner Property Address,Borough Tax ID#,or Date Owner Name Signature Mailing and Email Address Property Description Subdivision name,Lot&Block 7/18/2023 Aleah Greene PO Box 1341 Seward AK 99664 2610 Oak St. Seward,AK 99664 aleahgreene@gmail.com 7/18I2023 Isaac M. Sleadd PO Box 1341 Seward AK 99664 2610 Oak St. Seward,AK 99664 imsleadd@gmaii.com 124 Petition Requesting the Seward City Council Establish a Local Improvement District ' For V�I t(T]! in the `1U� `J ego V15 icy a. (type of improvement) (naM of subdivision or area) All improvements are paid for by the property owners. A public hearing will be held to determine the assessment for each property. Printed Property Property Owner Property Address,Borough Tax ID#,or Date Owner Name Signature Mailing and Email Address Property Description Subdivision name Lot&Block 3 3 6 J �12 fta I 125 Petition Requesting the Seward City Council Establish a Local Improvement District For I Xill�%� & G in the !O/"CS7' Ac1�-S, (type of improvement) (name of subdivision or area) All improvements are paid for by the property owners. A public hearing will be held to determine the assessment for each property. Printed Property Property Owner Property Address,Borough Tax ID#,or y Date Owner Name Sig Ow Mailing and Email Address Property Description ure Subdivision name Lot&Block / � � 307 • swir- Resolution 2023- 107: Recommending the Kenai Peninsula Borough Approval of the Preliminary Replat of Waterfront Tracts Mariculture Addition, Tracts 1 A & 1 B and Waterfront Tracts, Tract 2A; Located at 201, 101, and 301 Railway Ave; Creating Waterfront Tracts Resubdivision, Tracts 1 A-1, 1 B-1, and 2A-1 Documents: • Agenda Statement • Resolution 2023-107 • Attachments: o Preliminary Plat application o Property map o Preliminary Plat 127 City Council Agenda Statement t Meeting Date: September 25, 2023 To: City Council Through: Kat Sorensen, City Manager From: Courtney Bringhurst, Acting Community Development Director Subject: Resolution 2023-107: Recommending the Kenai Peninsula Borough Approval of the Preliminary Replat of Waterfront Tracts Mariculture Addition, Tracts I& I and Waterfront Tracts, Tract 2A; Located at 201, 101, and 301 Railway Ave; Creating Waterfront Tracts Resubdivision, Tracts IA-I, 113-1, and 2A-1 Background and justification: A preliminary replat has been submitted by Stantec Consulting Services Inc.on behalf of the City of Seward and Chugach Regional Resources Commission (CRRC), University of Alaska Fairbanks (UAF), and the Seward Association for the Advancement ofMarine Science dba Alaska SeaLife Center(SAAMS dba ASLC) for review by the City Council and recommendation to the Kenai Peninsula Borough. All three parcels are owned by the City of Seward,but Waterfront Tracts mariculture Addition Tract IA is leased by UAF and Tract 1B is leased by CRRC.Waterfront Tracts,Tract 2A is leased by the Alaska Sea Life Center. The sale of the parcel that CRRC is currently leasing was approved by the City Council on December 12, 2022 through Resolution 2022-122. The sale of this land requires the placement of certain utility and access easements on the property before the sale can be finalized. The preliminary plat is also proposing minor property boundary changes between the three parcels to more accurately delineate the land that each organization is using. All conditions required by Seward City Code §16.01.015,Conditions to plat approval,were met.The property owners within 300 feet of the requested replat were notified of the proposed subdivision,and the property was posted with public notice signage. In accordance with Borough requirements,the City must review and comment on a plat before submittal to the Borough for approval. Subdivision review: Zoning: Proposed Tract lA-1 and 113-1 are currently zoned Institutional(Ins)and will remain as such. Proposed Tract 2A-1 is currently zoned Central Business(CB)and will remain as such. Size: Tract IA is 5.57 acres and is being platted as Tract IA-1 and 5.51 acres. Tract 1B is 1.57 acres and is being platted as Tract 113-1 and 1.51 acres. Tract 2A is 7.39 acres and is being platted as Tract 2A-1 and 7.49 acres. Utilities: Water, sewer, electricity, and roads are all available to each of the parcels. 128 Exisdnz Use: Tract IA-1 is leased by UAF. Tract 1B-1 will be sold to CRRC. Tract 2A-1 is leased by SAAMS dba ASLC. Access: All three parcels are accessed from Railway Ave. Flood Zone: According to the Kenai Peninsula Borough Floodplain map,portions of Tract IA-1 and 2A-1 are within an AE and VE Flood Zone. Tract 1B-1 is not within a flood zone. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Vol 1,Chapter 3.2.1—"Promote residential and commercial development within the City of Seward and its vicinity in accordance with community values." Strategic Plan: Promote Residential and Commercial Development Inside the City(Page 9-10) Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation(✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ ✓ Has no fiscal impact Funds are(✓): Budgeted Line item(s): Not budgeted ✓ Not applicable Fund Balance Information Affected Fund(✓): General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: No Fiscal Impact Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: 129 Administration Recommendation e✓ Adopt Res. Other: 130 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-107 A Resolution Of The City Council Of The City Of Seward,Alaska,Recommending The Kenai Peninsula Borough Approval Of The Preliminary Replat Of Waterfront Tracts Mariculture Addition, Tracts IA& 1B And Waterfront Tracts, Tract 2A; Located At 201, 101,And 301 Railway Ave; Creating Waterfront Tracts Resubdivision, Tracts IA-I, IB-1,And 2A-I WHEREAS, Stantec Consulting Services Inc. has submitted a preliminary plat on behalf of the City of Seward and Chugach Regional Resources Commission (CRRC), University of Alaska Fairbanks (UAF), and the Seward Association for the Advancement of Marine Science dba Alaska SeaLife Center(SAAMS dba ASLC)for review by the City Council and recommendation to the Kenai Peninsula Borough; and WHEREAS, the three tracts are owned by the City of Seward, and leased by the three above stated entities; and WHEREAS,the preliminary plat is proposing minor property boundary changes between the three properties to correctly delineate the land that each organization is using; and WHEREAS, necessary utility and access easements are being established in this preliminary plat; and WHEREAS, on December 12, 2023 the City Council approved Resolution 2022-122 which authorized the City Manager to enter into and execute the purchase and sale agreement and related documents, of which this preliminary plat is included,with CRRC for the sale of 1.52 acres located at 101 Railway Avenue; and WHEREAS, existing Tracts IA and 1B are zoned Institutional and 5.57 acres and 1.57 acres respectively; and WHEREAS, existing Tract 2A is zoned Central Business and 7.39 acres; and WHEREAS, the proposed plat will create Waterfront Tracts Resubdivision, Tracts IA-1, 1B-1, and 2A-1; and WHEREAS, proposed Tract IA-1 will be 5.51 acres and continued to be leased by UAF; and WHEREAS,proposed Tract 113-1 will be 1.51 acres and sold to CRRC; and WHEREAS, proposed Tract 2A-1 will be 7.49 acres and continued to be leased by SAAMS dba ASLC; and 131 CITY OF SEWARD, ALASKA RESOLUTION 2023-107 WHEREAS,portions of Tract IA-1 and 2A-1 are located within a flood zone; and WHEREAS, City water, sewer, electric, and roads are available to all three parcels; and WHEREAS, all conditions required by Seward City Code §16.01.015(C, D, E), Conditions to plat approval, were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, City Code §16.01.015(B) states that no preliminary plat of city-owned property may be approved by the Kenai Peninsula Borough planning commission without prior consent of the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Council hereby recommends that, in accordance with Seward City Code Section 16.01.015 (B), the Kenai Peninsula Borough approve the submittal of the preliminary plat of Waterfront Tracts Mariculture Addition, Tracts IA & 1B and Waterfront Tracts, Tract 2A; Located at 201, 101, and 301 Railway Ave; Creating Waterfront Tracts Resubdivision, Tracts IA- 1, 1B-1, and 2A-1. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of September, 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 132 Community Development/ Planning & Zoning 410 Adams St,Seward,Alaska 99664 '(907)224-4048 • (907)224-4020 or email: planning@cityofseward.net PRELIMINARY PLAT SUBMITTAL FORM ❑✓ PRELIMINARY PLAT REVISED PRELIMINARY PLAT(no fee required) PHASED PRELIMINARY PLAT[—]PRELIMINARY PLAT FOR PRIVATE STREETS f GATED SUBDIVISION All requirements of Seward Code Title 16 apply and must be met. SUBDIVISION PLAT NAME:must not include business names,contact staff for assistance if needed. PROPERTY INFORMATION: legal description Plats 97-18 and 95-13 Section,Township,Range Section 10 Township 1 S Range 1 W General area description Seward Marine Center City Seward Total Acreage 14.51 SURVEYOR Company: Stantec Consulting Services Inc. Contact Person: John Brad Mailing Address: 475 RiVerstone Way, Unit 3 City,State,Zip Fairbanks, AK 99709 Phone: 907-343-5100 e-mail: john.brady@stantec.com PROPOSED WASTEWATER AND WATER SUPPLY WASTEWATER❑on siteOCity WATERDon site❑City SUBMITTAL REQUIREMENTS A preliminary plat application will be scheduled for the next available Planning and Zoning meeting after a complete application has been received. ✓Electronic file of Plat and QPreliminary plat NON-REFUNDABLE submittal fee$7S.00- QCertificate to plat for ALL parcels included in the subdivision Documentation showing proof of signatory authority ipartnerships,corporations,estates,trusts, etc.) ❑Public Notice Sign(s)Posted on property-City staff will contact you to pick up sign EXCEPTIONS REQUESTED TO PLATTING CODE:A letter,to be presented to the Planning and Zoning commission,with substantial evidence justifying the requested exception and fully stating the grounds for the exception request,and the facts relied upon,MUST be attached to this submittal. 1. 2. 3. KPB Code 20.60.200 APPLICANT: SIGNATURES OF ALL LEGAL PROPERTY OWNERS ARE REQUIRED.Additional signature sheets can be attached.When signing on behalf of another individual,estate,corporation,LLC, partnership,etc.,documentation is required to show authority of the individual(s)signing. Contact KPB staff for clarification if needed. OWNER(s) Name(printed): Signature: P r Phone: e-mail: Name(printed): Signature: Phone: e-mail: Name(printed): Signature: Phone: e-mail: FOR OFFICE USE ONLY RECEIVED BY DATE SU BM ITTE D Receipt # 133 The preliminary plat shall be drawn to scale of sufficient size to be clearly legible and shall clearly show the following: 1. Within the title block: Not applicable The required to my plat. information has been shown/noted. a. Name of the subdivision which shall not be the same as an existing city,town,tract,or subdivision of land in the borough,of which a plat has been previously recorded,or X so nearly the same as to mislead the public or cause confusion; b. legal description,location,date,and total area in acres of the proposed subdivision;and X C. Name and address of owner(s),as shown on the KPB records and the certificate to plat,and registered land X surveyor; 2. North point; X 3. The location,width and name of existing or platted streets and public ways,railroad rights-of-way,and other important features X such as section lines or political subdivisions or municipal corporation boundaries abutting the subdivision; 4. A vicinity map,drawn to scale showing location of proposed subdivision,north arrow if different from plat orientation,township and range,section lines,roads,political boundaries,and prominent X natural and manmade features,such as shorelines or streams; 5. All parcels of land including those intended for private ownership and those to be dedicated for public use or reserved in the deeds for the use of all property owners in the proposed subdivision, X together with the purposes,conditions,or limitations of reservations that could affect the subdivision; 6. The names and widths of public streets and alleys and easements, existing and proposed,within the subdivision; X 7. Status of adjacent lands,including names of subdivisions,lot lines, block numbers,lot numbers,rights-of-way;or an indication that the X adjacent land is not subdivided; 8. Approximate locations of areas subject to inundation,flooding,or storm water overflow,the line of ordinary high water,wetlands when adjacent to lakes or non-tidal streams,and the appropriate X study which identifies a floodplain,if applicable; 9. Approximate locations of areas subject to tidal inundation and the mean high water line; X 10. Block and lot numbering approximate dimensions and total numbers of proposed lots; X 11. The approximate location of known existing municipal wastewater and water mains,and other utilities within the subdivision and immediately abutting thereto X 12. Contours at suitable intervals when any roads are to be dedicated unless the planning director or commission finds evidence that road X grades will not exceed 6 percent on arterial streets,and 10 percent on other streets; 13. Approximate locations of slopes over 20 percent in grade and if contours are shown,the areas of the contours that exceed 20 X percent grade shall be clearly labeled as such; 14, Apparent encroachments,with a statement indicating how the encroachments will be resolved prior to final plat approval X Subdivision Name: Waterfront Tracts Resubdivision pate 08/16/2023 134 v �t u � El Ll O .. 41, i� T h I J t'. w O 1"� Cn,. i, t ,a r ILL ADAMS ST g lfwwl m I ' r1 G, - r f � A, LL U— r '� � `�` �•_ �Vic"' M s, �. WASHINGTON ST gym. 4" - b t F r� g a 101,201,301 Railway Ave Preliminary Replat of Waterfront Tracts Mariculture Drawn By: Selena Soto Addition, Tracts 1A and 1 B & Waterfront Tracts, N o 100 200 400 Feet Tract 2A Due to different data sources property lines and aerial imagery do not overlay correctly. Map is to be used for orientation and reference purposes only. 135 ro�, �..�n. u... . .......... w P� m..o ThlsSu ey v ZF�� o F..SIFLEI FEET F, ��,a,r�o„ —� 0,11 IN WATERFRONT TRACTS o RESUBDNISION s w N nreRFRO.rR ACTS oe IPLATTJsio, rA ooinoN,renas 11 AND ni ne^P.n nJN ora niERF20LAT 1113 CT 2A P Lni RA Ell Stantec ------- ------------- ----------- ---7- ------------ ---- ----- "S T.1 1 o A N--I N.�� 'Aj T.1211 T1P..IC.1Sk-h 41 4 7-1 1 A 1 --- ------------ —11—T ;A L---------------- --------- ---- ---- ------------ - ..... ---------- ------------ -------------- ------ --------- T, WATERFRONT TRACTS RESUBDIVISION .............. RICULTURE ADDITION,TRICTS 11 �ATEIAF"ID�1N'TTIL'C'S,-lT'R'�T2A —TERFRONT TRACTS.1 FLAT-13 T—,ill T—T 111 ID Ill 11 T� —'IR l'I'll IITF1 I F111 T�' Stantec ------------------ ------ ......... �IEA • swir- Resolution 2023-109: Authorizing the City Manager to enter into a contract with McKinley Fence Company to construct a new security fence around the Spring Creek Substation as part of the electric utility's larger transmission infrastructure project, in the amount of$87,943 and appropriating funds. Documents: • Agenda Statement • Resolution 2023-109 • Attachments: o Signed Agreement o Scope of Work 138 City Council Agenda Statement Meeting Date: September 25,2023 To: City Council Through: Kat Sorensen, City Manager From: Rob Montgomery, General Manager-Electric Subject: Resolution 2023-109: Authorizing the City Manager to enter into a contract with McKinley Fence Company to construct a new security fence around the Spring Creek Substation as part of the electric utility's larger transmission infrastructure project,in the amount of$87,943 and appropriating funds Background and justification: In 2023, Seward Electric and its construction contractors began work on a transmission infrastructure project that will include the complete refurbishment of its three substations.As part of this effort,the Spring Creek Substation on Nash Road must be expanded to accommodate an additional transformer being moved from the Lawing Substation and other new equipment. This expansion will require a new security fence with an expanded footprint at the substation. McKinley Fence Company out of Anchorage was the only respondent to the utility's request for bids. Seward Electric has recent experience working with McKinley Fence,which successfully constructed the security fence at the Fort Raymond Substation in 2021. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and encourage future development." Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 87,943 This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of. $ 87,943 Creates a savings in the amount of: $ Has no fiscal impact Funds are(✓): Budgeted Line item(s): ✓ Not budgeted Not applicable 139 Fund Balance Information Affected Fund(✓):15340-0000-8101 General SMIC Iq Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note:amounts are unaudited Available Fund Balance $ (465,367.48) Finance Director Signature: Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation �✓ Adopt AM Other: 140 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-109 A Resolution Of The City Council Of The City Of Seward,Alaska, Authorizing The City Manager To Enter Into A Contract With McKinley Fence Company To Construct A New Security Fence Around The Spring Creek Substation As Part Of The Electric Utility's Larger Transmission Infrastructure Project, In The Amount Of$87,943 And Appropriating Funds WHEREAS, Seward Electric reached out to three fence companies within Alaska and McKinley Fence Company was the only company to respond; and WHEREAS, the new security fence for the Spring Creek Substation is part of the larger transmission infrastructure project that got underway in 2023; and WHEREAS, the fence is necessary to expand the footprint of the substation to accommodate an additional transmission transformer and other new equipment; and WHEREAS, the fence will be built to meet industry specifications to help ensure public safety and security; and WHEREAS, McKinley Fence Company successfully completed a project for Seward Electric in 2021 with the construction of a security fence around the Fort Raymond Substation. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter a contract with McKinley Fence Company to construct a new security fence around the Spring Creek Substation located on Nash Road. Section 2 Funding of$87,943 is hereby appropriated from account no. 15000-0000-3710 Electric Enterprise Fund transferred to the Electric Critical Infrastructure Fund to 15340-0000- 8101 Infrastructure Expense account. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of September 2023. 141 CITY OF SEWARD,ALASKA RESOLUTION 2023-109 THE CITY OF SEWARD, ALASKA Sue McClure,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 142 �'�� `�e�u��� ���ce �✓u�,����� a�/`,�'�sue, �� ALASKA'S OLDEST FENCE COMPANY Phone(907)357-3731 1220 WEST MYSTERY AVE. Fax (907) 357-3723 Chain Link Fences * Guardrails*Wood Fences WASILLA, AK. 99654 9/08/2023 To: City of Seward Re: Spring Creek Substation Fence Scope Letter Scope of Work: -Furnish and install approx. 526LF of 1Oft 9-gauge chain link fence + 2 strands of barbwire w/ 18" coil razor ribbon. -Furnish and install 2 each 20ft manual double swing gates for access. MATERIALS: 1Oft 9-gauge galvanized chain link fabric 1 5/8" Galvanized 40wt Top and Middle Rail 2 7/8" Galvanized 40wt Line Posts 4" Galvanized 40wt Terminal Posts 6 5/8" Galvanized Sch40 Gate Posts 7-gauge Galvanized Tension Wire 4pt 12-gauge Galvanized barbwire 18" Galy/ Galy Coil Razor Ribbon EXCLUSIONS: Survey, staking, grading, clearing, permits, testing, grounding, SWPPP, all dirt work to include trenching/backfill/compaction/removal of spoils, winter work, landscape/ asphalt/concrete repair, ground grid repair, owner supplied utility locates, pot holing for locates, digging in/excavation of boulders/bedrock, rock drilling, removal and disposal of existing fence, safety watch, bollards, signs, and bond. Sincerely, A/ Coleman Project Manager 143 CITY OF SEWARD City Manager's Office P.O.Box 167 907.224 4047 907.224.4038 fax 410 Adams Street citumgr@cityofseward.net Seward,Alaska 99664 PROFESSIONAL SERVICES CONTRACT SECUITY FENCE INSTALLATION—SPRING CREEK SUBSTATION CITY OF SEWARD SEWARD,ALASKA THIS original CONTRACT made on the 26th of September 2023 between the CITY OF SEWARD, ALASKA (the "City"), acting by and through the City Manager or other City authorized representative (its "Contracting Officer") and McKinley Fence Company,its successors and assigns(the"Contractor")as follows: The Contractor,for and in consideration of the payment or payments herein specified and agreed to by the parties,hereby covenants and agrees to furnish all equipment, material, and labor required to complete the WORK according to the attached STATEMENT OF WORK. The Contractor further agrees to be bound by all representations of the Contractor in the Contract and take all necessary steps to remain in compliance with all such representations. The Contractor hereby agrees that the time and materials, not-to-exceed price set forth below, is full compensation for furnishing all equipment,material, and labor which may be required in the prosecution and completion of the whole work to be done under this Contract and in all respects to complete the Contract to the satisfaction of the City. The Contract payment shall not exceed eighty-seven nine hundred forty-three dollars($87,943.00)for all items,with work beginning in September or October 2023 and concluding within six weeks. Payment will include a 40% deposit of $35,177.2 to be paid at the beginning of the project,with the balance to be paid when the project is completed. All work shall be in accordance with the STATEMENT OF WORK, and the amounts payable to Contractor shall not exceed the sums identified in this paragraph without the prior written approval of the City. The Contractor shall procure and maintain during the life of this contract, Worker's Compensation insurance, including Employer's Liability Coverage,in accordance with all applicable statutes of the State of Alaska. The Contractor shall procure and maintain during the life of this contract, Commercial General Liability Insurance on an "Occurrence Basis"with limits of liability not less than$2,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse and Underground (XCU) Exclusions, if applicable;(F)Per contract aggregate. The Contractor shall procure and maintain through contract life Motor Vehicle Liability Insurance, including applicable No-Fault coverages, with limits of liability not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles,all non-owned vehicles,and all hired vehicles. The following shall be Additional Insureds on the General Liability and Motor Vehicle Liability Insurance: The City of Seward, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees, and volunteers. This coverage shall be primary to the Additional Insureds,and not contributing with any other insurance or similar protection available to the Additional Insureds,whether other available coverage be primary,contributing or excess. Worker's Compensation Insurance, Commercial general Liability Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: "Thirty (30) days Advanced Written Notice of Cancellation, or Non-renewal, or Amendment shall be sent to: City of Seward, Engineering Department,P. O. Box 167, Seward,AK 99664. The Contractor shall provide the City of Seward at the time contracts are returned for execution,Certificates of Insurance and/or policies,acceptable to the City of Seward,as listed below: Seward Electric—Spring Creek Substation Fence Page 1 of 2 144 a. One(1)copy of Certificate of Insurance for Worker's Compensation Insurance; b. One(1)copy of Certificate of Insurance for Commercial General Liability Insurance; c. One(1)copy of Certificate of Insurance for Vehicle Liability Insurance; e. If so requested,Certified Copies of all policies shall be furnished. If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and/or polices to the City of Seward at least ten(10)days prior to the expiration date. To the fullest extent permitted by law,McKinley Fence Company agrees to defend,indemnify and hold harmless the City of Seward, its elected and appointed officials, employees, insurers and volunteers against any and all liabilities, claims, demands, lawsuits, or losses, including costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with this contract. The Contractor further covenants and agrees that all of the work and labor shall be done and performed in the best and most workmanlike manner and that all material and labor shall be in strict and entire conformity in every respect with the governing standards and practices of the industry and if any Work shall be rejected by the Contracting Officer as defective or unsuitable, then such Work shall be corrected to the satisfaction of the Contracting Officer,at the cost and expense of the Contractor. The Contractor further covenants and agrees that the tasks outlined in Attachment A will be done to the complete satisfaction of the City,and in accordance with the laws of the State of Alaska and the City of Seward. It is specifically understood and agreed that no claim for additional work or materials,done or furnished by the Contractor and not specifically provided for herein,will be allowed by the Contracting Officer,nor shall the Contractor do any work or furnish any material not covered by this Contract,unless such work is ordered in writing by the Contracting Officer. In no event shall the Contractor assert any claims against the City by reason of verbal directions or instructions given by the Contracting Officer or his representatives,nor will the City be liable for any material furnished or used,or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order first being given by the Contracting Officer. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk,cost,and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. The Contractor may not assign or subcontract performance of this Contract, without written approval by the City. The Contractor is an independent contractor and is not an employee or agent of the City. Claims by the City resulting from Contractor's failure to comply with the terms of and specifications of this Agreement and/or default hereunder may be recovered by City by withholding the amount of such claims from compensation otherwise due Contractor for work performed or to be performed. City shall notify Contractor of any such failure,default or damage therefrom as soon as practicable after discovery of such event by written notice. Nothing provided herein shall be deemed as constituting an exclusive remedy on behalf of City,nor a waiver of any other rights hereunder at law or in equity. The venue of any legal action between the parties arising as a result of this Agreement shall be laid in the Third Judicial District of the Superior Court of the State of Alaska,at Seward,Alaska unless a non-waivable federal or state law requires otherwise.This Agreement shall be interpreted in accordance with the laws of the State of Alaska. No failure on the party of the City to enforce any covenant or provision herein contained, nor any waiver of any right hereunder by City, unless in writing and signed by the parties sought to be bound, shall discharge or invalidate such covenants or provisions or affect the right of the City to enforce the same or any other provision in the event of any subsequent breach or default. The terms, conditions and covenants contained in this Agreement shall apply to, inure to the benefit of, and bind the parties and their respective successors. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof,and all prior negotiations and understandings are superseded and replaced by this Agreement and shall be of no further force and effect. No modification of this Agreement shall be of any force or effect unless reduced to writing, signed by both parties and expressly made a part of this Agreement. Seward Electric—Spring Creek Substation Fence Page 2 of 3 145 IN WITNESS WHEREOF the parties hereto have executed this Agreement, effective the day and year first above written. CITY OF SEWARD,ALASKA McKinley /Fence Company City Manager Principal ATTEST: Kris Peck City Clerk (Seal) Attachments: Statement of work Seward Electric—Spring Creek Substation Fence Page 3 of 3 146 • swir- Resolution 2023-110 A Resolution of the City Council of the City of Seward, Alaska, Authorizing the City Manager to purchase a new John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter from Craig Taylor Equipment Co., plus 10% contingency for a total amount not to exceed $183,223.13 Utilizing the Sourcewell Contract Ag Tractors 110719- JDC (PG 1P CG 70) and Appropriating Funds. Documents: • Agenda Statement • Resolution 2023-110 • Attachments: o Craig Taylor Equipment Co. Proposal Sourcewell Contract with Specifications 147 City Council Agenda Statement Meeting Date: September 25th, 2023 To: City Council Through: Kat Sorenson, Acting City Manager From: Doug Schoessler, Public Works Director Subject: Resolution 2023-110: Authorizing the City Manager to purchase a new John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter from Craig Taylor Equipment Co.,plus 10% contingency for a total amount not to exceed $183,223.13 Utilizing the Sourcewell Contract Ag Tractors 110719-JDC (PG I CG 70) and Appropriating Funds. Background and justification: The Public Works Department's 2002 John Deere Tractor and Mower, Unit 9159, is 21 years old and is nearing the end of its useful life. The age of the unit, yearly costly repairs, and multiple mechanical issues make the purchase of a new John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter necessary to service Seward's maintenance needs. The current manufacturer lead time for equipment orders is 6 months. Thus, necessitating this purchase now in order to have this Tractor and Mower for 2024. The City of Seward Motor Pool Budget Plan per scheduled fleet replacement/management lists to purchase a new John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter combination for the 2024 Budget. The purchase price for the John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter for a total of$166,566.48, with a 10% contingency, for an amount not to exceed $183,223.13. Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize competitive bids obtained by other governmental units, and the Public Works Department will be purchasing these vehicles through Craig Taylor Equipment Co. utilizing Sourcewell Contract 9: Ag Tractors 110719-JDC (PG 1P CG 70). Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 3.9.2.1 take active role in beautifying the community. Strategic Plan: Pg.18 Provide safe community through maintenance. Other: Budget 2024 148 Certification of Funds Total amount of funds listed in this legislation: $ 183,223.13 This legislation(✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ 183,223.13 Creates a savings in the amount of- Has no fiscal impact Funds are (✓): x Budgeted Line item(s): Motor Pool Not budgeted Not applicable Fund Balance Information Affected Fund(✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare x Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 5,616,380.14 Finance Director Signature: Attorney Review eYes Attorney Signature: Not applicable Comments: Administration Recommendation eAdopt AM Other: 149 Sponsored by: Sorenson CITY OF SEWARD,ALASKA RESOLUTION 2023-110 A Resolution of the City Council of the City of Seward,Alaska,Authorizing the City Manager to purchase a new John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter from Craig Taylor Equipment Co.,plus 10% contingency for a total amount not to exceed $183,223.13 Utilizing the Sourcewell Contract Ag Tractors 110719-JDC (PG 1P CG 70) and Appropriating Funds. WHEREAS, the Public Works Department's John Deere Tractor and Mower is nearing the end of its useful life and has multiple mechanical issues; and WHEREAS, to continue providing quality service to the Seward community, the Public Works Department needs to replace the 21-year-old Tractor Mower with a new John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter per scheduled fleet replacement/management plan for efficient maintenance; and WHEREAS, the purchase of the John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter is consistent with the City of Seward's policy of the Standardization of Equipment; and WHEREAS, Sourcewell issued an RFP for competitive bids for John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter, and awarded a contract to Craig Taylor Equipment Co. for such equipment; and WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize competitive bids obtained by other governmental units, and the Public Works Department is purchasing this equipment utilizing Sourcewell Contract 9 Ag Tractors 110719- JDC (PG 1P CG 70); and WHEREAS,the lead to purchase new equipment has increased to 6 months,which Public Works now is planning ahead for all equipment purchases; and WHEREAS, funds for the purchase of the John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter were listed in the 2024 Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to purchase the new John Deere 6110M Utility Tractor and Flex Wing Rotary Cutter. for a total amount of $166,566.48 from Craig Taylor Equipment Co.,with 10%contingency for a total amount not to exceed$183,223.13. 150 CITY OF SEWARD, ALASKA RESOLUTION 2023-110 Section 2. Funding in the amount of$183,223.13 from the Motor Pool Reserves account no. 03000-0000-3400 to the Capital Equipment Expense Account no. 03000-1310-8103 to purchase the John Deere 6110M Utility Tractor and Flex-Wing Rotary Cutter. Section 3. The Seward City Council hereby finds that it is in the public interest to purchase this equipment utilizing the competitive procurement RFP contracts by Sourcewell. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 251h day of September 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 151 Custorner Quotes are valid for 30 days from the creallon date or upon contract expllatl<o , wh�cher�er occurs first. A Purchase Order PO or Letter of Intent LOinciudn the below ) 9 informatllon is requllred to proceed wllth thin sale, The PO or; LOlwllli be returned if Ilnfiormation lts missing. Vendor: Deere & Company For any questions, please contact: ❑ 2000 John Deere Run Justin Richmond Cary, NC 27513 Craig Taylor Equipment Co. 44170 Kalifonsky Beach Road ❑ Signature on all L.OIs and POs with a soldotna, AK 99669 signature line Tel: 907-262-5977 ❑ Contract name or number; or JD Quote ID Fax: 907-262-9516 ❑ Sold to street address ❑ Ship to street address (no PO box) [] Bill to contact name and phone number ❑ Bill to addross Bill to email address (required to send the invoice and/or to obtain the tax ❑ exemption certificate ❑ Membership number if required by the contract Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively "Deere") and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. 152 Quote Id: 29519301 ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere &Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna, AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 contact.soldotna@cteak.com Prepared For: City Of Seward Proposal For: City Of Seward Delivering Dealer: Quote Prepared By: Justin Richmond Justin Richmond Craig Taylor Equipment Co. 44170 Kalifonsky Beach Road Soldotna, AK 99669 Date: 30 August 2023 Offer Expires: 28 September 2023 JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere&Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna, AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 contact.soldotna@cteak.com Quote Summary Prepared For: Delivering Dealer: City Of Seward Craig Taylor Equipment Co. AK Justin Richmond 44170 Kalifonsky Beach Road Soldotna, AK 99669 Phone: 907-262-5977 Quote ID: 29519301 Created On: 30 August 2023 Last Modified On: 06 September 2023 Expiration Date: 28 September 2023 Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 611OM Cab Tractor $ 167,549.45 $ 130,937.59 X 1 = $ 130,937.59 Contract: Sourcewell Ag Tractors 110719-JDC (PG 1 P CG 70) Price Effective Date: August 28.. 2023 JOHN DEERE FC12E Flex Wing $ 23,131.00 $ 18,299.56 X 1 = $ 18,299.56 Rotary Cutter Contract: Sourcewell Ag Tractors 110719-JDC (PG 1 P CG 70) Price Effective Date: August 30, 2023 JOHN DEERE 620R Standard Farm $ 19,003.00 $ 15,162.27 X 1 = $ 15,162.27 Loader Contract: Sourcewell Ag Tractors 110719-JDC (PG 1 P CG 70) Price Effective Date: September 5, 2023 Frontier AP13D Floating Pallet Fork $ 2,533.00 $ 2,167.06 X 1 = $ 2,167.06 for Current 600/700 Series Carrier Contract: Sourcewell Ag Tractors 110719-JDC (PG 1P CG 70) Price Effective Date: September 5, 2023 Equipment Total $ 166,566.48 Quote Summary Equipment Total $ 166,566.48 Salesperson :X Accepted By : X JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere & Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna. AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 con tact.soldotna@cteak.com Trade In SubTotal $ 166,566.48 Est. Service S 0.00 Agreement Tax Total $ 166,566.48 Balance Due $ 166,566.48 Salesperson :X Accepter! By : X Find a Dealer Sign in Search (� Home > Tractors > Utility Tractors > 6 Family Utility Tractors > 611 OM Utility Tractor 6110 M Utility Tractor • Engine HP: 122 Max 110 Rated • John Deere FT4 PowerTechTm engine combines performance and fluid economy • Transmission options: PQT, AQT, CQT, or IVT • Available in cab or open-station configuration • Standard 21-GPM pressure-compensated hydraulics; 30-GPM pressure-flow compensated system available Build Your Own Find a Dealer > View Product Brochure > Request a Demo > 156 Find a Dealer Ift. Sign In Search (� Home > Cutters Shredders > Rotary Cutters > FC 12E Flex Vkhnq Rotary utter FE12E Flex Wing Rotary Cutter • 12 ft. cutting width 540 PTO RPM • 40-plus HP tractor PTO compatibility • Newly added 1 SCV connection, optional 2 SCVs Build Your awn Find a Dealer View Product Brochure 157 JOHN DEERE Selling Equipment Quote Id: 29519301 Customer Name: ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere & Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna, AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 contact.soldotna@cteak.com JOHN DEERE 6110M Cab Tractor Hours: Suggested List* Stock Number: $ 167,549.45 Contract: Sourcewell Ag Tractors 110719-JDC (PG 1 P CG Selling Price * 70) $ 130,937.59 Price Effective Date: August 28, 2023 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 4227L 6110M Cab Tractor 1 $ 24.00 $ 33,336.24 $ $ 138,901.00 105,564.76 105,564.76 Standard Options - Per Unit 183E JDLinkT"^ Modem 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 185A Less Subscription 1 $ 0.00 24.00 $ 0,00 $ 0.00 $ 0.00 0202 United States 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 0409 English 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 0501 No package 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 891E M-SCV 2F (Mechanical 1 $ 6,910.00 24.00 $ 1,658.40 $ 5,251.60 $ 5,251.60 Valve, 2 Functions), Mounting Frames 1436 PowrQuad'm PLUS 24F/24R 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 -40 km/h 1755 No ISOBUS Ready/ 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 GreenStarT" Ready 1950 Less Application 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 2083 6M Cab - Basic Cab with RH 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Console 2141 Economy Seat 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 2510 Mirrors -Standard 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 2665 Standard Radio 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 3223 Hydraulic Pump - 114 I/min 1 $ 2,448.00 24.00 $ 587.52 $ 1,860.48 $ 1,860.48 3319 2 Mechanical SCVs (2 SCVs 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 200 Series) 3820 Rear PTO - 540/1000 rpm 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 4120 Draft Links with Telescopic 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Ball End - Category 2 I � ,1, Selling EquipmentN;7- Quote Id: 29519301 Customer Name: ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere &Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna, AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 contact.soldotna@cteak.com 4210 Center Link with Ball End - 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Category 2 4410 Sway Blocks 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 5010 Flange-Type Rear Axle 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 5090 Adjustable Steel Wheels 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 (Steel Disk) 5212 Rear Wheels 460185R34 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 5999 Rear and Front Tire Brand - 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 No preference 6045 4WD Front Axle- 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Unsuspended 6092 Adjustable Steel Wheels 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 6220 Front Wheels 380/85R24 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 7702 Shipment Preparation - by 1 $ 0.00 24.00 $ 0.00 $ 0,00 $ 0.00 Ship Overseas 8012 Front Fenders 4WD - 1 $ 1,271.00 24.00 $ 305.04 $ 965.96 $ 965.96 Turnable 8301 Cold Start Package II 1 $ 658.00 24.00 $ 157.92 $ 500.08 $ 500.08 8726 Dual Beacon Lights 1 $ 587.00 24.00 $ 140.88 $446.12 $446.12 8747 Battery 12 V/174 AH 1 $ 170.00 24.00 $40.80 $ 129.20 $ 129.20 8788 USB charging socket 1 $ 127.00 24.00 $ 30.48 $ 96.52 $ 96.52 8906 Tractor Preparation 1 $ 543.00 24.00 $ 130.32 $412.68 $ 412.68 Hydraulic Implement Unlatching and Front Loader Lights Standard Options Total $ 12,714.00 $ 3,051.36 $ 9,662.64 $ 9,662.64 Technology Options/Non-Contract/Open Market 1801 No AutoTracTI Package 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 1880 Less Receiver 1 $ 0.00 24.00 $0.00 $ 0.00 $ 0.00 1900 Less Display 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Technology Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Dealer Attachments/Non-Contract/Open Market BL16005 Inner Rear View Mirror 1 $49.50 24.00 $ 11.88 $ 37.62 $ 37.62 BL16108 Rear Wiper And Washer 1 $ 375.00 24.00 $ 90.00 $ 285.00 $ 285.00 AL71345 Security Door Lock Kit 1 $ 236.50 24.00 $ 56.76 $ 179.74 $ 179.74 BL16856 Protection for Midstack SCV 1 $ 135.60 24.00 $ 32.54 $ 103.06 $ 103.06 and Windshield Water Tank AL227507 Ventilated Filler Cap for Fuel 1 $ 137.85 24.00 $ 33.08 $ 104.77 $ 104.77 Tank lockable JOHN DEERE Selling Equipment ' Quote Id: 29519301 Customer Name: ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere &Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna, AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 contact.soldotna@cteak.com Open Freight 1 $ 15,000.00 0,00 $ 0.00 $ 15,000.00 $ 15,000.00 Market Dealer Attachments Total $ 15,934.45 $ 224.26 $ 15,710.19 $ 15,710.19 Value Added Services $ 0.00 $ 0.00 $ 0.00 Total Total Selling Price $ : . 130,937.59 JOHN DEERE FC12E Flex Wing Rotary Cutter Equipment Notes: suggested List* Hours: $ 23,131.00 Stock Number: Selling Price * ontract: Sourcewell Ag Tractors 110719-JDC (PG 1 P CG $ 18,299.56 70) Price Effective Date: August 30, 2023 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 22AOP FC12E Flex Wing Rotary 1 $ 20,538.00 24.00 $ 4,929.12 $ 15,608.88 $ 15,608.88 Cutter Standard Options - Per Unit 0202 United States 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 3010 4 Laminated Tires - (Single 1 $-407.00 24.00 $ -97.68 $ -309.32 $-309.32 tires on center and wings)- Puncture proof Standard Options Total $ -407.00 $ -97.68 $ -309.32 $ -309.32 Dealer Attachments/Non-Contract/Open Market Open Freight 1 $ 3,000.00 0.00 $ 0.00 $ 3,000.00 $ 3,000.00 Market Dealer Attachments Total $ 3,000.00 $ 0.00 $ 3,000.00 $ 3,000.00 Total Selling Price 00 $ 18,299.56 JOHN DEERE 620R Standard Farm Loader 05 9nHm DEERS Selling Equipment . Quote Id: 29519301 Customer Name: ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere &Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna, AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 contact.soldotra@cteak.com Equipment Notes: Suggested List* Hours: $ 19,003.00 Stock Number; Selling Price * Contract: Sourcewell Ag Tractors 110719-JDC (PG I CG $ 15,162.27 70) Price Effective Date: September 5, 2023 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price OBQDP 620R Standard Farm Loader 1 $ 13,220.00 24.00 $ 3,172.80 $ 10,047.20 $ 10,047.20 Standard Options -Per Unit 0202 United States 1 $ 0.00 24.00 $ 0.00 $ 0,00 $ 0.00 0409 English 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 0963 6R/6M Small-Frame Final 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Tier 4 (FT4) Loader Ready Tractors 1995 Less Mounting Frames 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 2621 620R Non Self-Leveling 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 (NSL) Farm Loader Two- Function 3995 Less Hydraulic Hoses and 1 $ 0.00 24.00 $0.00 $ 0.00 $ 0.00 Controls 4640 Two-Function Single-Point 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Coupler, Loader Half (Loader Ready) 5995 Less Hood Guard 1 $ 0.00 24.00 $0.00 $ 0.00 $ 0.00 6020 Large Ballast Box 1 $ 1,441.00 24.00 $ 345.84 $ 1,095.16 $ 11095.16 8230 2150-mm (85-in.) Global 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Heavy-Duty Bucket with Grapple Brackets Standard Options Total $ 1,441.00 $ 345.84 $ 1,095.16 $ 1,095.16 Dealer Attachments/Non-Contract/Open Market BW16942 Loader Lights with Operator 1 $ 480.70 24.00 $ 115.37 $ 365.33 $ 365.33 Station On/Off Switch BXX10521 Electrical Kit 1 $ 257.40 24.00 $ 61.78 $ 195.62 $ 195.62 BXX10164 HOOD GUARD 1 $ 603.90 24.00 $ 144.94 $ 458.96 $ 458.96 Open Freight 1 $ 3,000.00 0.00 $ 0.00 $ 3,000.00 $ 3,000.00 Market JOHN DEERE Selling Equipment l Quote Id: 29519301 Customer Name: ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO(VENDOR): TO DELIVERING DEALER: Deere & Company Craig Taylor Equipment Co. 2000 John Deere Run 44170 Kalifonsky Beach Road Cary, NC 27513 Soldotna, AK 99669 FED ID: 36-2382580 907-262-5977 UEID: FNSWEDARMK53 contact.soldotna@cteak.com Dealer Attachments Total $ 4,342.00 $ 322.09 $ 4,019.91 $ 4,019.91 Total Selling Price ' 1 1 ! I 3,840.73 Frontier AP13D Floating Pallet Fork for Current 6001700 Series Carrier Equipment Notes: Suggested List* Hours: $ 2,533.oa Stock Number: Selling Price Contract: Sourcewell Ag Tractors 110719-JDC (PG 1 P CG $ 2,167.06 70) Price Effective Date: September 5, 2023 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 2161XF AP13D Floating Pallet Fork 1 $ 1,902.00 18.00 $ 342.36 S 1,559.64 $ 1,559.64 for Current 600/700 Series Carrier Standard Options - Per Unit 1010 48 In. Pallet Tine 1 $ 131.00 18.00 $ 23.58 $ 107.42 $ 107.42 Standard Options Total $ 131.00 $ 23.58 $ 107.42 $ 107.42 Dealer Attachments/Non-Contract/Open Market Open Freight 1 $ 500.00 0.00 $ 0.00 $ 500.00 $ 500.00 Market Dealer Attachments Total $ 500.00 $ 0.00 $ 500.00 $ 500.00 Total Selling Price ii 0. • swir- Resolution 2023- 111 : Authorizing the City Manager to Purchase (1) 2024 Ram 2500 Single Cab Long bed truck from Lithia Dodge Anchorage under the City of Seward procurement process, with associated upfitting from TrailerCraft Alaska in the amount not to Exceed $55,785 Plus 10% contingency and Appropriating Funds Documents: • Agenda Statement • Resolution 2023-111 • Attachments: o Lithia Quote o TrailerCraft Quote 163 City Council Agenda Statement Meeting Date: September 25,2023 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze,Parks and Recreation Director Subject: Resolution 2023-111: Authorizing the City Manager to Purchase (1)2024 2500 Single Cab Long bed truck from Lithia Dodge Anchorage under the City Seward procurement process,with associated upfitting from TrailerCraft Alaska in the amount not to Exceed$55,785 Plus 10% contingency and Appropriating Funds. Background and justification: Parks and Recreation currently has 7 running vehicles for the department. 6 of those vehicles are 2010 or older, including one from 2000, and one from 1999. As these vehicle age, maintenance becomes more expensive and parts become more difficult to acquire.We also only have one vehicle currently that can be used for plowing in the winter. We are in the process of placing 5 of our vehicles into surplus auction that are not currently running. The Parks and Recreation Department needs to update our fleet to better accomplish our wide variety of missions. This vehicle will allow us to more easily accomplish plowing in the winter and will be used in the summer for maintenance needs. The Parks and Recreation department is requesting to purchase one new Ram 2500 single cab through the City Procurement process in the amount of$45,685 from Lithia Dodge of Anchorage,which is required to be ordered. The vehicle to be fully outfitted and professionally equipped by TrailerCraft, who provided a quote of $10,100 to purchase and install an 8-foot plow and other related accessories. The total price would be $55,785.The department sees it beneficial to order this vehicle now,with the hope that it will arrive in 3-4 months. This purchase will be made utilizing the city procurement process. Parks and Recreation obtained 3 quotes for vehicles from different dealerships as well as from 3 different upfitters. Lithia Dodge of Anchorage provided the lowest quote and agreed to order the vehicle for us to purchase.for$51,666. Funds for this purchase are available in the Motor Pool Equipment Account and were not included in the 2023 budget. 164 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: Strategic Plan: 3.7.1.3 Continue to improve the quality and efficiency of City Government Services Other: Certification of Funds Total amount of funds listed in this legislation: S 55,785 This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of. $ Creates a savings in the amount of: $ Has no fiscal impact Funds are(✓): Budgeted Line item(s): ✓ Not budgeted Not applicable Fund Balance Information Affected Fund(✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare ✓ Motor Pool Other Note:amounts are unaudited Available Fund Balance 5,616,380.14 Finance Director Signature: �t1,rL0 Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt AM Other: 165 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-111 A Resolution of the City Council of the City of Seward,Alaska,Authorizing the City Manager to Purchase(1)2024 Ram 2500 Single Cab Long bed truck from Lithia Dodge Anchorage under the City of Seward procurement process,with associated upfitting from TrailerCraft Alaska in the amount not to Exceed $55,785 Plus 10% contingency and Appropriating Funds. WHEREAS, The Current Parks and Recreation Fleet is Aging to the point where 6 of 7 running vehicles are 2010 or older; and WHEREAS,The Parks and Recreation Department only has 1 vehicle currently capable of winter plowing; and WHEREAS, This Vehicle will be used for winter maintenance and plowing, as well as Summer Maintenance and cleaning; and WHEREAS,Parks and Recreation utilized City of Seward competitive bid process to obtain 3 quotes to order a truck utilizing fleet pricing. WHEREAS,The Parks and Recreation Department obtained a Fleet quote of$45,685 from Lithia Dodge Anchorage for a 2024 Ram 2500 Single Cab Long bed and; WHEREAS, The truck must be equipped with a plow and all necessary equipment; and WHEREAS, TrailerCraft submitted the lowest bid for an 8 foot plow and installation at a cost of$10,100; and WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120(b)provides the city may utilize competitive bids obtained by other governmental units. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.120(B)which authorizes the purchase of products or services utilizing competitive bids obtained by other governmental entities. Section 2. The City Manager is hereby authorized to purchase one 2023 Ram 2500 Single Cab Long bed truck from Anchorage Chrysler,upfitting and installation of aplow package resulting 166 CITY OF SEWARD, ALASKA RESOLUTION 2023-111 from 3 separate bids, not to exceed $55,785.00 Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves account no. 03000-0000-3400 to capital equipment account no. 03000-1220-8103. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25t' day of September 2023. THE CITY OF SEWARD,ALASKA Sue McClure Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 167 Lithia Chrysler Jeep Dodge of South Date: 09/13/2023 Anchorage Salesperson: Benjamin AnkrumAlexandercemy Manager: Patrick Osbon FOR INTERNAL USE ONLY BUSINESS NAME Cityof Seward Home Phone: CONTACT Tyler Address : I Work Phone: E-Mail : TBMALLORYQaC/TYOFSEWARD.NET Cell Phone: (907)224-4068 VEHICLE Stock# : New/Used : New VIN : Mileage: Vehicle : 2024 RAM2500 Color Type : Tradesman 4x4 R TRADE IN Payoff: VIN : Mileage: Vehicle : Color Type : Market Value Selling Price 55,090.00 Discount 10,113.00 Adjusted Price 44,977.00 Total Purchase 44,977.00 Trade Allowance Trade Payoff Trade Difference Doc Fee 200.00 Tax Estimated .00 Non Tax Fees Estimated 508.00 Net Price 45,685.00 Cash Deposit Balance 45,685.00 Customer Approval: Management Approval: I understand that I may obtain my own financing.I also understand the annual percentage rate may be negotiated with the seller and that the seller may retain a portion of the finance charge or receive other compensation for arranging my financing.Subject to credit approval. 11:19 AM 168 rral er ra Invoice PQ521001893 SINCE 1969 Invoice Date TRAILERCRAFT ANCHORAGE (907)563-3238 P.O. Number PARTS ESTIMATE TB MALLORY Bill-To Customer 50618 ` Ship-To 50618 Ship Via-FRONT CITY OF SEWARD �''"� CITY OF SEWARD P.O. BOX 167 Req P.O. BOX 167 SEWARD,AK 99664 PO SEWARD,AK 99664 9072244050 9072244050 Date Shipped Reference# Writer Spn ID Terms Unit ID VIN 08/25/2023 MORA,XAVIER 10TH Product/Description Bin Qty Qty Qty Unit Extended Ordered B/O Shipped Price Amount 521P/76980 8PRO PLUS BLADE ASSY W/QUAD YARD 1.00 0.00 1.00 2,838.00 2,838.00 521P/33888 MOUNT KIT RAM UM#33888 Q4 1.00 0.00 1.00 715.00 715.00 521P/75700-4 BIG BOX ASSY PRO PLUS YARD 1.00 0.00 1.00 2,984.05 2,984.05 521P/72525 LIGHT KIT, LED, COMPLETE F1 1.00 0.00 1.00 1,063.00 1,063.00 521P/69892-1 HARNESS KIT 7 WIRE P24 1.00 0.00 1.00 308.00 308.00 521P/69826-3 ADAPTER KIT, RELAY P11 1.00 0.00 1.00 71.00 71.00 521P/35500 FLEET FLEX CONTROL, HAND-HELD P19 1.00 0.00 1.00 530.00 530.00 521 P/29760-2 3 PORT SOFT START MODULE KIT P25 1.00 0.00 1.00 180.00 180.00 521P/16150010 "SnowDogg?Low-Temperature Blu B16 1.00 0.00 1.00 10.95 10.95 PLOW INSTALLATION 1.00 0.00 1.00 1,400.00 1,400.00 E-mail invoicing now available! ARaccounting@trailercraft.com to enroll Subtotal 10,100.00 EXCLUSION OF WARRANTIES: Tax 0.00 Any warranties on the parts and accessories sold hereby are made by the manufacturer.The undersigned purchaser understands and agrees that TRAILERCRAFT makes no warranties of any kind,express or implied,and disclaims all warranties including Prepay 0.00 warranties of merchantability or fitness for a particular purpose,with regard to the parts and/or accessories purchased,and that in no event shall TRAILERCRAFT be liable for incidental or consequential damages or commercial losses arising out of such Total: 10,100.00 purchase.By purchasing goods and/or services from Seller, purchaser agrees to be bound by the full Terms and Conditions set forth on Seller's website,www.trailercraft.com/terms.Any limitation contained herein does not apply where prohibited by law. Please Remit Payment to: No returns on electrical or special order parts.No returns after 30 days.15%handling charge on returned parts.Returns goods must be accompanied by this bill.In the event of default,purchaser agrees to pay all costs of collection,including a reasonable 277 STEWART ROAD SW attorney fee. PACIFIC, WA 98047 TERMS: A late charge will be added to any past due account.All cores must be returned within 60 days with invoice copy for full credit return. Delivered by: Date: _Cores Received:_Y_N Customer Signature:_ Page 1 of 1 Invoice:169001893 0812512023 18:15:27 • swir- Resolution 2023-112 Resolution 2023-112: A Resolution Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held Tuesday, November 28, 2023. Documents: • Agenda Statement • Resolution 2023-112 • Attachments: o Referendum Petitions 170 City Council Agenda Statement t Meeting Date: September 25, 2023 t! i To: City Council Through: Kat Sorensen, City Manager From: Kris Peck, City Clerk Subject: Resolution 2023-112: A Resolution Scheduling a Special Election to Repeal Resolution 2023-99 and Resolution 2023-99 to be held Tuesday, November 28, 2023. Background and justification: The City Clerk has received two sufficient petitions for referendums to repeal two Resolutions(Resolution 2023-99 and Resolution 2023-89)that placed Proposition No. 1:The Sale of the Seward Electric Utility and Proposition No.2:The Seward City Charter Amendment on the October 3 regular election ballot. Applicable Seward City Code for Initiative and Referendum (Section 4.15)is enclosed below. Here is the timeline for the referendum petitions. City code timeline requirements were met. - The application for referendum petitions were received August 3, 2023 - The application was certified on August 17, 2023 - The completed petitions were filed with the clerk on September 5, 2023 - The completed petitions were certified on September 15, 2023 - The clerk submitted the petition to the City Council on the first regular meeting after certification Although Seward City Code language states that it must be put on the next regular election,these referenda fall too close to the next regular election to meet the required legal noticing.The Clerk must notice a regular election 20 days in advance and a special election 30 days in advance. (4.01.045) Absentee voting has already opened for the regularly scheduled October 3 election. Given the circumstances and requirements, a special election will need to be scheduled for between November 28 and December 11, 2023. Based on historic information, the estimated costs of the election will be $6000. 4.01.045 Publication of notice of elections. The clerk shall publish a notice of each regular and special election at least twice in one or more newspapers of general circulation in the city,the first such publication to be accomplished at least 20 days prior to a regular election,and at least 30 days prior to a special election.The notice shall also be posted on the city's website and in four public places within the city. (Ord.527,1984;Ord.542,§ 1, 1985;Ord.94-47;Ord. 2002-05;Ord 2004-02; and Charter 10.2;Ord. No. 2022-017, § 1, 1-9-2023) 171 4.15.010 Reservation of powers. A. In accordance with the city charter,the powers of initiative and referendum are reserved to the qualified voters of the City of Seward.The voters of the city,by initiative, may propose and enact any ordinance which the city council has power to enact under the charter except as otherwise provided in this section.The voters of the city, by referendum, may approve or reject any ordinance passed by the city council except as otherwise provided in this section. B. Ordinances dedicating revenues;ordinances making, repealing,transferring,or otherwise changing appropriations; ordinances fixing mill levies; ordinances authorizing the issuance of bonds; and special ordinances shall not be subject to either initiative or referendum. Ordinances creating courts,defining the jurisdiction of courts or prescribing their rules shall not be subject to initiative. Ordinances necessary for the immediate preservation of the public peace, health or safety(emergency ordinances)shall not be subject to referendum. (Ord. 567, 1986) Chapter 4.15. Initiative and Referendum 4.15.015 Application for petition. A. An initiative or referendum is proposed by filing an application with the city clerk containing the ordinance or resolution to be initiated or the ordinance or resolution to be referred and the name and address of a contact person and an alternate to whom all correspondence relating to the petitions may be sent.An application shall be signed by at least ten voters who will sponsor the petition.An additional sponsor may be added at any time before the petition is filed by submitting the name of the sponsor to the clerk. Within two weeks,the clerk shall certify the application if the clerk finds that it is in proper form and, for an initiative petition,that the matter: 1. Is not restricted by§4.15.010(b)of this code; 2. Includes only a single subject; 3. Relates to a legislative rather than to an administrative matter;and 4. Would be enforceable as a matter of law. B. A decision by the clerk on an application for petition is subject to judicial review. (Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §3, 1989) 4.15.020 Contents of petition. A. Within two weeks after certification of an application for an initiative or referendum petition,a petition shall be prepared by the city clerk. Each copy of the petition shall contain: 1. A summary of the ordinance or resolution to be initiated or the ordinance or resolution to be referred; 2. The complete ordinance or resolution sought to be initiated or referred as submitted by the sponsors; 3. The date on which the petition is issued by the clerk; 172 4. Notice that signatures must be secured within 90 days after the date the petition is issued; 5. Spaces for each signature,the printed name of each signer,the date each signature is affixed,and the residence and mailing addresses of each signer; 6. A statement,with space for the sponsor's sworn signature and date of signing,that the sponsor personally circulated the petition,that all signatures were affixed in the presence of the sponsor,and that the sponsor believes the signatures to be those of the persons whose names they purport to be; and 7. Space for indicating the total number of signatures on the petition. B. If a petition consists of more than one page,each page shall contain the summary of the ordinance or resolution to be initiated or the ordinance or resolution to be referred. C. The clerk shall notify the contact person in writing when the petition is available.The contact person is responsible for notifying sponsors. Copies of the petitions shall be provided by the clerk to each sponsor who appears in the clerk's office and requests a petition,and the clerk shall mail the petition to each sponsor who requests that the petition be mailed. (Ord. 567, 1986;Ord. 618, §4, 1989) 4.15.025 Signature requirements. A. The signatures on an initiative or referendum petition shall be secured within 90 days after the clerk issues the petition.The statement provided under§4.15.020(A)(6)shall be signed and dated by the sponsor. Signatures shall be in ink or indelible pencil. B. The clerk shall determine the number of signatures required on a petition and inform the contact person in writing. Except as provided in (e)of this section,a petition shall be signed by a number of voters equal to 25 percent of the number of votes cast at the last regular election held before the date written notice is given to the contact person that the petition is available. C. Illegible signatures shall be rejected by the clerk unless accompanied by a legible printed name. Signatures not accompanied by a legible residence address shall be rejected. D. A petition signer may withdraw the signer's signature on written application to the clerk before certification of the petition. E. If the ordinance or resolution that is the subject of an initiative or referendum petition affects only an area that is less than the entire area of a city,only voters residing in the affected area may sign the petition. The clerk shall determine the number of signatures required on the petition and inform the contact person in writing.The petition shall be signed by a number of voters equal to 25 percent of the number of votes cast in that area at the last regular election held before the date written notice is given to the contact person that the petition is available. (Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §§5,6, 1989) 4.15.030 Sufficiency of petition. A. All copies of an initiative or referendum petition shall be assembled and filed as a single instrument. Within ten days after the date the petition is filed,the clerk shall: Created: 2023-09-13 09:18:30 [EST] (Supp.No.26-1) Page 3 of 7 173 1. Certify on the petition whether it is sufficient; and 2. If the petition is insufficient,identify the insufficiency and notify the contact person by certified mail. B. A petition that is insufficient may be supplemented with additional signatures obtained and filed before the eleventh day after the date on which the petition is rejected. C. A petition that is insufficient shall be rejected and filed as a public record unless it is supplemented under subsection (b)of this section. Within ten days after a supplementary filing,the clerk shall recertify the petition. If it is still insufficient,the petition shall be rejected and filed as a public record. (Ord. 567, 1986;Ord. 610, 1988;Ord. 618, §7, 1989) 4.15.035 Protest. If the clerk certifies an initiative or referendum petition is insufficient,a signer of the petition may file a protest with the city manager within seven days after the certification.The city manager shall present the protest at the next regular meeting of the city council.The city council shall hear and decide the protest. (Ord. 567, 1986) 4.15.040 New petition. Failure to secure sufficient signatures does not preclude the filing of a new initiative or referendum petition. However,a new petition on substantially the same matter may not be filed sooner than six months after a petition is rejected as insufficient. (Ord. 567, 1986) 4.15.045 Initiative election. A. The city clerk shall present a certified sufficient petition for initiative to the council at the first regular meeting after certification. B. Unless the city council enacts substantially the same measure within 30 days of submission of the certified petition,the city clerk shall,with the aid of the city attorney,prepare an ordinance or resolution to implement the petition and shall submit it to the voters at the next regular election. C. The ordinance or resolution initiated shall be published in full in the notice of the election but may be summarized on the ballot to indicate clearly the proposal submitted. D. If a majority vote favors the ordinance or resolution, it shall become effective upon certification of the election, unless a different effective date is provided in the ordinance or resolution. E. The council may at any time not less than 20 days from the date of the election adopt an ordinance or resolution to implement the petition. In that event,a vote on the initiative shall not be held. (Ord. 567, 1986) Created: 2023-09-13 09:18:30 [EST] (Supp.No.26-1) Page 4 of 7 174 4.15.050 Referendum election. A. Unless the ordinance or resolution is repealed by the council,when a petition seeks a referendum vote the clerk shall submit the matter to the voters at the next regular election. If no regular election occurs within 75 days of the certification of a sufficient petition,the council shall hold a special election within 75 days of submission to the council. B. If a petition is certified before the effective date of the matter referred,the ordinance or resolution against which the petition is filed shall be suspended pending the referendum vote. During the period of suspension,the city council may not enact an ordinance or resolution substantially similar to the suspended measure. C. If the council repeals the ordinance or resolution before the referendum election,the petition is void and the matter referred shall not be placed before the voters. D. If a majority vote favors the repeal of the matter referred, it is repealed. Otherwise,the matter referred remains in effect or, if it has been suspended, becomes effective on certification of the election. (Ord. 567, 1986) 4.15.055 Effect. A. The effect of an ordinance or resolution may not be modified or negated within two years after its effective date if adopted in an initiative election or if adopted after a petition that contains substantially the same measure has been filed. B. If an ordinance or resolution is repealed in a referendum election or by the city council after a petition that contains substantially the same measure has been filed,substantially similar legislation may not be enacted by the city council for a period of two years. C. If an initiative or referendum measure fails to receive voter approval,a new petition application for substantially the same measure may not be filed sooner than six months after the election results are certified. (Ord. 567, 1986) 175 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 6000 This legislation(✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ 6000 Creates a savings in the amount of: $ Has no fiscal impact Funds are(✓): Budgeted Line item(s): 01000-1110-7804 X Not budgeted Not applicable Fund Balance Information Affected Fund(✓): X General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 10,245,484.88 Finance Director Signature: 'L Attorney Review X Yes Attorney Signature: Not applicable Comments: Administration Recommendation XeAdopt Other: 176 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-112 A Resolution of the City Council of the City of Seward, Alaska, Scheduling a Special Election to Repeal Resolution 2023-88 and Resolution 2023-89 to be held Tuesday,November 28,2023. WHEREAS, the Clerk's Office received two referendum requests to repeal two Resolutions (Resolution 2023-99 and Resolution 2023-89) that placed Proposition No. 1: The Sale of the Seward Electric Utility and Proposition No. 2: The Seward City Charter Amendment on the October 3 regular election ballot; and WHEREAS,the Clerk's Office has followed the required timeline and determined the sufficiency of both referendum requests; and WHEREAS, the legal election noticing requirements could not be met to place them on the next regular election, so a special election must be held; and WHEREAS,the legal window for the special election to be held is between November 28 and December 11, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Clerk is directed to prepare and hold a Special Election on November 28, 2023. Section 2. Funding for this election is hereby appropriated from the expense account no. 01000-1110-7804 Election with the FY 23 budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of September 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 177 CITY OF SEWARD, ALASKA RESOLUTION 2023-112 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 178 CITY OF SEWARD ALASKA RECEIVED APPLICATION FOR REFERENDUM PETITION AUG 0 3 2023 OFFICE of THE P Y SPONSOR: CITY CLERK ��� r Name - �Yv. [ C�� ���'2��-z �c s�r��,Signature PhysicaVMailing Address Phone number Email Address SECONDARY SPONSOR: Name `s�� ; 1'.�A + r� Signature Physical/Mailing Address Phone number Email Address � f RESOLUTION TO BE REPEALED: '. PETITION SPONSORS: (10 Registered Voters of Seward Alaska) Printed Name Physical Address Signature 2 P6 Q .— v- 4 6 5tASarN 7 g Te",44 40_,�_f M07- 10 e-lod Jr h 1er- do r - Date Application Received by City Clerk: [ a 0 179 CERTIFICATE CONCERNING APPLICATION FOR A REFERENDUM PETITION ' PROPOSING TO REPEAL RESOLUTION 2023-088 I, Kris Peck, City Clerk of the City of Seward, pursuant to SCC 4.15.015(a) and the Charter 4.6, HEREBY CERTIFY that: 1. I received a copy of the attached application for recall petition on August 03, 2021 2. 1 have reviewed all of the signatures on the application and find that not less than 10 of such signatures are the valid signatures of qualified voters of the City, and that this number of signatures is not less than the number of sponsor signatures that is required for the issuance of a referendum petition under Seward City Code 4.15.015(a). 3. 1 have determined that the application is in proper form under SCC 4.15.015(a). More specifically: (a) The application contains the Resolution to be repealed; and (b) The name and address of the contact person and an alternate to whom all correspondence relating to the petition may be sent; and (c) The signatures and residence addresses of at least 10 municipal voters who will sponsor the petition. 4. Within two weeks of the certification of this application, I will prepare a referendum petition and notify the contact person that the petition is available, as required by SCC 4.15.020. DATED this 17tn day of August 2023. ✓ ' Kris Peck City Clerk Seward, Alaska 180 6 Sufficient Petition Notice Referendum Petition to Repeal Resolution 2023-88 Date: September 15, 2023 To: Darryl Schaefermeyer and Phil Kaluza From: Kris Peck, City Clerk On September 5, 2023, you filed in my office a completed referendum petition to repeal Resolution 2023-088 titled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUBMITTING THE QUESTION OF AMENDING SEWARD CITY CHARTER CHAPTER 13.4 DISPOSAL OF MUNICIPAL UTILITY PLANTS AND UTILITY PROPERTY AT A REGULAR ELECTION IN AND FOR THE CITY OF SEWARD ON OCTOBER 3,2023 I have found the petition bears sufficient signatures, and have so certified this petition as required by AS 29.26.140 (a) and Seward City Code 4.15.030 Signatures required: 71 Signatures obtained: 103 Kris Peck City Clerk Seward, Alaska 181 REFERENDUM PETITION Repeal Resolution 2023 - 088 RECEIVED <Ep 0 5 2023 OFFICE OF THE CITY CLERK Booklet No . 1 Sponsor : Sponsor : r 182 i Sponsored by: Regis ciTY OF SE«ARD, ALASKA RESOLUTION 2023-088 A RESOLUTION OF THE CITY COUNCIL OF TIIE: CITY OF SEWARD, ALASKA, SUBMITTING THE QUESTION OF AMENDING SEWARD CITY CHARTER CHAPTER 13.4 DISPOSAL OF NIUNICIPAL UTILITY PLANTS AND UTILITY PROPERTY AT A REGULAR ELECTION IN AND FOR THE CITY OF SEWARD ON OCTOBER 3, 2023 N4'IIE:REAS. the �c�\:ird City Charter maybe amended by proceedings commenced by the vote of four membor,; ()t'thc• 0)uncil; and WHEREAS, Seward City Code 4.05020(c) states, "A resolution is required to place a proposition on the ballot for the voters and must be enacted at least 5 clays or more before a regular election, and at least 60 dati-� or more before a special election; and WHEREAS, the air� to Charter 13.4, if approvcd by the city's qualified voters. will amend the approval percenta-c requirement from 60°16 to a majority which is required to dispose ofmunicipal utility plants and utility property; and WHEREAS,at least four members of the council have deten-nined it is in the best interests of the city and its residents that the Charter amendment be put in forth to the City of Seward qualified voters. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City shall submit the following proposition to the qualified voters of the City at the October 3, 2023. regular city election: Proposition No. 2 Seward City Charter Amendment Shall the:City ol'Scxvard Charter Chapter 11.4 be amended to read as follows: (new lan"ua&Ic is L10derl ned and bolded, and deleted language is str-iekerf): 13.4. Disposal of municipal utility plants and utility property. I The council may sell, lease or otherwise dispose of a municipal utility or of property and interest in property used or useful in the operation of a utility ol}]v af}er a proposition to do so is approved by thfee f-114is _rr m,�do rrtl! cif the clectors of the city votim,on the proposition. I 183 CITY OF SEWARD, ALASKA RESOLUTION 2023-088 Proposition No. 2 Yes No r A yes vote approves amends the approval requirement language. l A no vote retains the approval requirement language. Section 2. The amendment set forth in Section I shall become effective upon its approval by a majority of the qualified voters voting on the question at the October 3, 202.E regular election. Section 3.This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward. A13-ska. this 24th day of July, 2023. THE CITY OF SEWARD ALASKA Sue McClure, Mayor - AYES: Osenga,Calhoon, Wells, DeMoss NOES: Barnwell, McClure ABSENT: Finch ABSTAIN: None ATTEST: Kris Peck City Clerk sE�,,� •., (City sets V��ee"V?0 R4 G a 1 E 184 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE - i ap fln ois g_3I—z3 By signing below,I swear that 1 personally circulated this petition,all signatures were affixed to this petition in y presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20 (6). Arc q L 5�,da� � fT�nyk'•� 8 3/ Printed Na ze of Sponsor S a e of Spons Da 185 7 0-� + REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE �amrn Wco &5 / l aa g-31 ( 31 )i. F-5 r 6LsU By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.0 6). Printed Name of Sponsor SLAature of Sponsor D afe 186 7 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28.2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately-)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13A Disposal of Municipal Utility Plants Liiui i .i1i I\ < < the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE , ,�i n hJE -(, �^M U� Of3 r el)2 3 Di1��ln S �j�S 3'�z 3 _ '7b (�3 0.Y c�ea1 n 14 By signing below,I swear that I personally circulated this petition,all signat s were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20, a- (6)Don" Vffh'ted Name f Sponsor �&ature of Sponsor Date 6 187 ' I REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred: Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Nutnber 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE I STREET MAILING SIGNATURE DATE SIGNED USE OTNt-c-e� [)Atli S y-3-ao 3 V By signing below,I swear that 1 personally circulated this petition,all signatures ere affixed to this petition in my presence,and I believe that each signature is the pers ey purport to be,as required by Seward City Code Section 4.20.020 (6). Pr Name of ponsor Signature ponsor Date 188 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE 2 By signing below,I swear that I personally circulated this petition,all signa es were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.2 20(a 6). A1103 Printed Name of Sponsor Signature of Sponsor Date 189 -i 1 C� REFERENDUM PETITION Repeal Resolution 2023 - 088 RECEIVED SEP O S 2023 OFFICE OF THF CITY CLERK Booklet No . 2 Sponsor : F0 i< <. '2, C-\ z 190 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE P � 3U -a3 h.( � u1� N v a� ✓ �I[ecv� 15�11 C8-30-2_3 ,r By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Printed Name of Sponsor Signature o ponsor Date 191 o�rt REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERIC:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 29,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE r // ✓ S�rw�� /Civvies �125 7r By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Ph-I,,.P Ck I &�Z- ✓1 7�✓- Printed Name of Sponsor ature of onsor Date 192 7 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE 1_auf,a S&� C' / /ao 13 V ,S �_ `� Z zcZ, s �( 31 Zo7 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). P�:l (sur��� �-� �� j l y �va3 Printed Name of Sponsor Signatur�ns r Date 193 7 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DA�SIGNED USE 2 2.07 l/ D PAN IF-� L- l N<H4,ILT r`l 3 0/��/a3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code See tion 4.20.020(a)(6). �.r f, N/!/�i !/��a2 r -/ t� Z jr�� / / '2 --,, �P'rinte�e of Sponsor 41gnatUTe of S onsor Date 194 5 REFERENDUM PETITION Repeal Resolution 2023 - 088 pECENED Sp 0 5 t023 OFFICE OF TOE CITY CLERK Booklet No . 3 Sponsor : . 1,wl apve, 195 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE STREET MAILING SIGNATURE DATE SIGNED USE / v z f tsS�rS O CI �o�md i 5-3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Printed Name of Sponsor Sign re of Sponsor Date 196 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE �Uk5 r% V.S e,1ad 5 - V r d L- EckI u.vt S�3 2- MA-2P�A �tkm rc� lSJ:31 I2-3 p N By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a) 6 9"31-z3 Printed Name of Sponsor Signature of Sponsor Date 197 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE. 8-3I-a.�3 1Wr CA k YU M I N (ol -;1 -2; c, t� S 3► a By signing below,I swear that I personally circulate Is puLIL10111 all bigildlumb t each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6 1-441 9, 9�i1Z3 Printed Name of Sponsor Signature of Sponsor Date 7 198 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE oll� la3 V C'G P�al� OCJ� 9 i nr� 5 % / a3 By signing below,I swear that I personally circulated I I 1�ctition,a I I signatures were affixed to this petition to my presence,and I beiieve I hat each signature is the person they purport to be,as required by Seward City Code Section 4.20,020(a)(6 Printed Name of Sponsor 19nature o ponsor Date 199 �. ) REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE I STREET MAILING SIGNATURE DATE SIGNED USE Klrlh-t-i /� L.Arhon a3 o Z3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). L Ro'l Q" Z3 r r Printed Name of Sponsor Signature of Sponsor Date 200 REFERENDUM PETITION Repeal Resolution 2023 -088 RECEIVED SEP 0 S t013 OFF;CE OF THE CITY CLERK Booklet No. 4 Sponsor: .1 ,9 �D.�- ,�„ _ i✓/,d .mod 201 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.04 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13A Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE ✓ Lies, c 9 2- o N V ,,� By signing below,I swear that I personally circulated this petition,all signatures ere affixed to this petition in my presence,and I believe that each signature is the pers t y purport to be,as required by Seward City Code Section 4.20.020 Printed Name of S onsor nature of Sponsor Date 202 C-1 VW O. ,ti C� 4' REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.04 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX i CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE r L 312-3 V &T tt&zO �/ t�flul`fi .Ytp By signing below,I swear that I personally circulated at each signature is the person y purport to be,as required by Seward City Code Swim 4.20.020(a)(6). rinted Name of Sponsor Si re of Sponsor Date 203 REFERENDUM PETITION FOR RESOLUTION 2023-088 PETITION BOOKLET NO.04 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-088 Summary of the Resolution being referred:Resolution 2023-088(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 2:A proposal to amend Seward City Charter Chapter 13.4 Disposal of Municipal Utility Plants and Utility to the qualified voters of the City at a regular election in and for the City of Seward on October 3,2023. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE (4q/ k C eA145CY q10 YIA3 -5,Go7`74 a ltrt� �/' a'1 x 1. Ge 411 By signing below,I swear that I personally circulated this petition,all signatures were affixed to s petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). a.l �Z3 Printed Name of Sponsor Si e of Sponsor Date 204 CITY OF SEWARD ALASKA RECEIVED APPLICATION FOR REFERENDUM PETITION AUG 0 3 2023 OFFICE'OF THE PRIMARY SPONSOR: CITY CLERK Name!. A rV L /4 Signa e� Physical/Mailing Address Phone number Email Address SECONDARY SPONSOR: Name .- Signature s Physical/Mailing Address Phone number Email Address RESOLUTION TO BE REPEALED: e� PETITION SPONSORS: (10 Registered Voters of Seward Alaska) Printed Name Physical Address Signature 1 � 2 �5067� /51 zy4teso" f/ f 4 L_01Cj 6 7 s b 01- A 10 jj f�j t i (A J (�j 7 Date Application Received by City Clerk: V 3 Z 0 K'�� lam` 205 CERTIFICATE CONCERNING APPLICATION FOR A REFERENDUM PETITION' PROPOSING TO REPEAL RESOLUTION 2023-089 I, Kris Peck, City Clerk of the City of Seward, pursuant to SCC 4.15.015(a) and the Charter 4.6, HEREBY CERTIFY that: 1 . I received a copy of the attached application for recall petition on August 03, 2023. 2. 1 have reviewed all of the signatures on the application and find that not less than 10 of such signatures are the valid signatures of qualified voters of the City, and that this number of signatures is not less than the number of sponsor signatures that is required for the issuance of a referendum petition under Seward City Code 4.15,015(a). 3. 1 have determined that the application is in proper form under SCC 4.15.015(a). More specifically: (a) The application contains the Resolution to be repealed, and (b) The name and address of the contact person and an alternate to whom all correspondence relating to the petition may be sent-, and (c) The signatures and residence addresses of at least 10 municipal voters who will sponsor the petition. 4. Within two weeks of the certification of this application, I will prepare a referendum petition and notify the contact person that the petition is available, as required by SCC 4.15.020. DATED this 17th day of August 2023. Kris Peck City Clerk Seward, Alaska 206 6 Sufficient Petition Notice Referendum Petition to Repeal Resolution 2023-89 Date: September 15, 2023 To: Darryl Schaefermeyer and Phil Kaluza From: Kris Peck, City Clerk On September 5, 2023, you filed in my office a completed referendum petition to repeal Resolution 2023-089 titled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUBMITTING THE QUESTION OF SELLING THE CITY OF SEWARD ELECTRIC UTILITY TO THE QUALIFIED CITY OF SEWARD VOTERS AT A REGULAR ELECTION IN AND FOR THE CITY OF SEWARD ON OCTOBER 3, 2023 I have found the petition bears sufficient signatures, and have so certified this petition as required by AS 29.26.140 (a) and Seward City Code 4.15.030 Signatures required: 71 Signatures obtained: 101 Kris Peck City Clerk Seward, Alaska 207 REFERENDUM PETITION Repeal Resolution 2023 -089 RECEIVED SEP 0 S t0E3 OFFICE OF THE CITY CLERK Booklet No . 1 Sponsor : . (14. � Sponsor : 208 IfY L Sponsored By: Reds CITY OF SEWARD, ALASKA RESOLUTION 2023-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUBMITTING THE QUESTION OF SELLING THE CITY OF SEWARD ELECTRIC UTILITY TO THE QUALIFIED CITY OF SEWARD VOTERS AT A REGULAR ELECTION IN AND FOR THE CITY OF SEWARD ON OCTOBER 3,2023 WHEREAS, the City of Seward ow ns rind operates the electric utility with approximately 2,900 meters and limited financial resources: and WHEREAS, the financial burden associated with increasing technological demands, completing infrastructure improvements, meeting more stringent industry standards and attracting and maintaining qualified employees, has led to the City Council's consideration of scllin.: the City's electric utility; and WHEREAS, it is in the public's interest to provide consumers with safe and reliable elnctnc service along with reasonable rates and value-added prod ranis and services while, also 111d!�1-1111g the City's assets for the long-term benefit of the citizens of the City; and WHEREAS, Seward City Charter 13A perniits the council to sell, lease or otherwise di-,iv ,_, ofa municipal utility or of property wd interest in property used or:.tseful in the operation of a Ll i'11,ty only after a proposition to do so i; ,ihhrov cc] by the electors (voters) of the city voting on the proposition. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Cite shall submit the tullowin�i, propo,ition to the qualified voters of the City at the October 3. 2023. rc!oular city election. Proposition No. 1 Sale of Seward Electric Utility Shall the City of Seward sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval? Proposition No. 1 Yes No A yes vote approves the sale of the electric utility. A no vote means the City ot'Sc��.�i- l retains the electric utility. 209 l CITY OF SEWARD, ALASKA RESOLUTION 2022-089 Section 2.This Resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska,this 241h day of July, 202�. j THE CITY OF SEWARD ALASKA M Sue McClure, Mayor AYES: Osenga, Calhmmu Wclls. DeMoss NOES: Barnwell, McClure ABSENT: Finch ABSTAIN: None ATTEST: Kris Peck City Clerk iv nrgp Of SJEF SEAL : • OF PA, , �. 210 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated tenns and conditions previously approved by City Council that are contingent on voter approval. DO NOT write`Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE f STREET MAILING SIGNATURE DATE SIGNED USE V , g'A V >�e / �ei)n EVIi115 1 �131 Z3 L-l'/1VtU� c� �`3i �Z3 By signing below,I swear that I personally circulated this petition,all signatures were affixed tot is petition in m resence,and I believe that each signature is the pe they purport to be,as required by Seward City Code Section 4.20.020 Printed Nam16 of Sponsor Sig ture of Sponsor" ate 211 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated tenns and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE FJA}R �Alt4 t-zr'aeL.—7 evI 3� L w - c lames X �J,'c-666 3 Sew Ls� By signing below,I swear that I personally circulated this petition,all signatures affixed to this petition in my presence,and I believe that each signature is the pers they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Printed Nanfe of Sponsor Sign re of Sponsor Date 212 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred: Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK /PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED l35 E E• ARl�IoN � 17s�-r e 3L3 By signing below,I swear that I personally circulated this petition,all signatures e affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020 (6). Printed Name of Sponsor Signature of Sponsor Date 213 � REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred: Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE 6 Z- sue-, ffliz bed VJANAI z \-/ O � , v / - By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.02 ). Printed Name o Sponsor Signature of Sponsor IV Date 214 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terns and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.02 P�nnted Nam&of Sponsor Signature of Sponsor Date 215 REFERENDUM PETITION Repeal Resolution 2023 -089 RECEIVED SEP p 5 2023 OFRCE OF THE CITY CLERK Booklet No. 2 Sponsor : Fh , i �<..�u = c,- 216 � REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective iminediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE P h l K��I rrl Zeti ��3 0 033 V Mas X, Kan5-V1 K y' 8.3o 23 o- Lan-, J 3 �rdl a-3o z3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person/they purport to be,as required by Seward City Code Section 4.20.020(a)(6). ) Printed Nanle of Sponsor Signature of Sp ns r Date 217 �,�T o`- 7 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terns and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE ( o rq ay3 j�2-3 ALIO P/iP(N41A,,V f/ate By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Printed Naml of Sponsor S nature of Sponsor Date 218 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE t/ s hQ104\ �. Z z3 13a3 zvZ� Y I By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my resence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Printer d 1 aine or Sponsor Signature of Sponsor e C 219 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.01 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE ro ( �jp1'Su70�cd' `1l `(/2-023 �/ ar Y Starmc.}�a 9 't C)-3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). �� %' /-��/ Printed`N'4e of Sponsor S nature of Sponsor Date 220 REFERENDUM PETITION Repeal Resolution 2023 - 089 Aeeeiveo sEP os :oi3 OFFICE OF TOC CITY CLERK Booklet No. 3 Sponsor : z--o4t ae� P�e 221 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED \USE f we Irs V Lranc .rvt sor,1 30 �-3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Printed Name of Sponsor Signature of Sponsor r Date 222 7 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated teens and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE "Susan ►Y1. �s� -202 77 mra 1 �. a�� 31 aaZ3 3�1 / L. Lus1d S 3r z3 V/ S_�lxM1►�� �rl3i�z3 RaA,ALO 1�GI S QJ .�fi//'�3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). Printed Name of Sponsor Signature of Sponsor Date 7 223 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated teens and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FR CLERK PRINTED NAME RESIDENCE/STREET PO BOX/ SIGNATURE DATE SIGNED USE MAILING R.� dAn - �V a�e� � n �'. �l•Z3 A By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). L0e/ (� 0 6Spcnsor Printed Name of Sponsor re of Date 224 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated tenns and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE 1{irwllaer- I�,��er-so in `1�F �a3 f � 3 G�. S L7 3 Q lti� 911 1)3 By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20. 20(a)(6). L0�1 �z�' Printed Name of Sponsor Signature of Sponsor Date 225 ,, REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.03 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX/ CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE rig ` ,.,�� G 6✓, ll4 '�-3-z3 � t ql lz Cq o By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6). L OP 1 Printed Name of Sponsor Signature of Sponsor Date 226 REFERENDUM PETITION Repeal Resolution 2023 -089 RECEIVED SFa 051p}] OFFICE OF THE C'Ty CLERK Booklet No . 4 Sponsor : ,i21,,,,,.,L 227 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.04 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX I CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE v V L Z� r _ �3 By signing below,I swear that I personally circulated this petition,all signatures were ffixed to this petition in my presence,and I believe that each signature is the person they purport to be,as required by Seward City Code Section 4.20.020(a)(6 . Printed Name of sponsor Sign e o sponsor Date 228 7 REFERENDUM PETITION FOR RESOLUTION 2023-089 PETITION BOOKLET NO.04 DATE PETITION ISSUED BY SEWARD CITY CLERK:Wednesday,August 30,2023 NOTICE:At least 71 signatures must be secured within 90 days after the petition is issued(Deadline:Tuesday,November 28,2023) A REFERENDUM PETITION TO REPEAL RESOLUTION 2023-089 Summary of the Resolution being referred:Resolution 2023-089(Passed and Approved July 24,2023 effective immediately)authorized the City to submit Proposition Number 1:A proposal to sell the Seward Electric Utility with the negotiated terms and conditions previously approved by City Council that are contingent on voter approval. DO NOT write"Seward,AK 99664"in the address lines. FOR PO BOX I CLERK PRINTED NAME RESIDENCE/STREET MAILING SIGNATURE DATE SIGNED USE � ` © w k Lbw g -z &J"eOL, z3 V sa k f --/ By signing below,I swear that I personally circulated this petition,all signatures were affixed to this petition in my presence,and I believe that each signature is the perso e purport to be,as required by Seward City Code Section 4.20.020(a)(6). nnted Name of Sponsor Si re e5ponsor Date 229 Discussion Item Date: September 25, 2023 To: City Council From: Kris Peck, City Clerk Discuss the Agenda Format for Citizen Comments and Public Hearing Comments BACKGROUND: The current agenda format does not allow the 3-minute Citizen Comments to address public hearing items. If a citizen attempts to speak to a public hearing item they are gaveled down and told to wait until the public hearing item comes up on the agenda. However, the public hearing item might not come up for 45-90 minutes into the meeting depending on the agenda. The convenience factor of the Citizen Comments is a major advantage compared to waiting for the public hearing. In our public hearing notices (see below) we list them as starting at 7:00 p.m. but in reality the public hearings are nowhere near 7:00 p.m. The goal of this discussion is to evaluate the current process for citizen comments. Also tied into this discussion is the possibility of changing the duration of citizen comments. We have received feedback that 3 minutes is too short, and the closing comments of 5 minutes is too long. If council feels that changes need to be made,please make a motion to direct the Clerk's Office to bring back an ordinance with a revised format. TWO POSSIBLE OPTIONS: A. Allow citizens to speak to a public hearing item during the 3-minute opening comments. Their voice would be heard, it just wouldn't be an official part of the public hearing. 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT TuncE T-rE SCHEDULED FOR PUBLIC; 14 n v TATG (3 minutes per speaker) B. Keep the Citizen Comments section exactly the same, but immediately follow it with 5- minute public hearing comments. The clerk would read names from the Public Hearing sign-in sheets after we finish with the Citizen Comments. This would be an option for the citizen to speak now for 5 minutes or later for 5 minutes during the actual public hearing. The citizen would not be able to speak both times. 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (3 minutes per speaker) 5. PUBLIC HEARING COMMENTS (5 minutes per speaker) 230 .106 SEWARD CITY COUNCIL NOTICE OF PUBLIC HEARINGS Monday, August 28, 2023 NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a public hearing on the following items of business at its regular meeting on Monday, August 28, 2023: Resolution 2022-096: Recommending Kenai Peninsula Borough Approval of the Preliminary Right of Way (ROW) Acquisition Plat for the Seward Airport Located in T 1N & 1S R 1W Sec 34, 35, 2 & 3, Seward Meridian SW, That Point Known as the Seward Airport,Physical Location,2310 Airport Road;Acquiring and Replatting Various Legals Located in Sec 34, 35, 2 & 3, Seward Meridian SW Resolution 2023-096: Authorizing The City Manager To Enter Into A Consent Assignment To Breeze Inn, LLC, To The Lease Agreement L04-096 With Juris Mindenbergs, For Lot 3B, Block 1, Marina Subdivision, City of Seward, Kenai Peninsula Borough Plat 2005-8, Seward Recording District, Third Judicial District, State Of Alaska. To amend Article 3 And Extend The Term Of The Lease For 18 Years And To Add Two Five Year Options To Extend Resolution 2023-097: Approving Lease Amendment No. 1 With The United States Of America Acting By and Through The Secretary Of The Army Resolution 2023-098: Approving the Terms of the Real Property Exchange Agreement between the City of Seward and the U.S. Coast Guard for the Sale of 1.576 Acres of Lot 2A-1 Block 9 Fourth of July Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough, Coastal Lot Replat, Seward Recording District, Third Judicial District, State of Alaska and a Replacement Lease Agreement Between the City of Seward and the United States Coast Guard for Property at 1507 X Float Road and authorizing the City Manager to Sign all Documents Required to Complete the Agreement Essential terms and conditions of leases and all other pertinent copies of public hearing documents are available for review at the City Clerk's office. The public hearing will commence at 7:00 p.m.,or as soon thereafter as business permits,in the Seward City Hall,Council Chambers,410 Adams Street, Seward.All interested persons are invited to attend the meeting and participate in the discussion; or,written comments may be sent to the City of Seward, c/o City Clerk, P.O. Box 167, Seward, AK 99664, or e-mailed to: clerk@cityofseward.net 231 Memorandum Date: September 25, 2023 To: City Council From: Kris Peck, City Clerk RE: Discuss the Future of Seward Electric Utility Ad Hoc Committee BACKGROUND: On July 10, 2023, City Council appointed all 10 applicants to the Seward Electric Utility Ad Hoc Committee. Two applicants opted out leaving a total of 8 on the committee. Their first meeting was held on Monday, July 17, 2023 at 7:00 p.m. in council chambers. At that meeting they selected Ristine Casagranda as their Chair and Lynda Paquette as their Vice Chair. They met every Monday night when there wasn't a council meeting and made one alternate arrangement to meet at the Library on a Tuesday night due to the Labor Day Holiday. They also had one additional special meeting. On September 11, 2023, members of the committee provided their deliverables to council during the citizen comment section. RECOMMENDATION: Discuss the Future of Seward Electric Utility Ad Hoc Committee 232 October 2023 October 2023 November 2023 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 1 2 3 4 5 6 7 7:00pm Seward 7:00pm P&Z 12:00pm PACAB 11:00am Can Electric Utility Ad Hoc committpp 8 9 10 11 12 13 14 7:00pm CC Mtg (Council 15 16 17 18 19 20 21 6:00pm P&Z Holiday-Alaska Work Session Day (Council 12:00pm PACAB Chambers) WS 22 23 24 25 26 27 28 7:00pm CC Mtg 29 30 31 Nov 1 2 3 4 Council Calendar 1 9/20/2023 11:24 AM 233 November 2023 November 2023 December 2023 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 2 5 6 7 8 91011 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 2223 26 27 28 29 30 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 29 30 31 Nov 1 2 3 4 12:00pm PACAB Mtq 5 6 7 8 [Regular 10 11 7:OOpm P&Z pm HPC Holiday- Holiday Veteran's Day pm HPC Observed eeting ouncil 12 13 14 15 16 17 18 7:00pm CC Mtg 12:00pm PACAB (Council WS 7:00pm Seward Electric Utility Ad Hoc Committee 19 20 21 22 23 24 25 6:00pm P&Z Holiday- nj EEHoliclay-City Work Session (Council 26 27 28 29 30 Dec 2 7:00pm CC Mtg Council Calendar 2 9/20/2023 11:24 AM 234 December 2023 SuMDecember2023 oTuWeTh4 o TuWe Th Fr Sa SuMuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 1011 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 26 27 28 29 30 Dec 1 2 3 4 (7-.:001pm 6 7 8 9 P&Z 12:00pm PACAB 10 11 12 13 14 15 16 7:00pm CC Mtg (Council 17 18 19 20 21 22 23 6:00pm P&Z 12:00pm PACAB Work Session WS (Council 24 25 26 27 28 29 30 Holiday- Holiday- 7:00pm CC Mtg Christmas E— Christmas (Chambers) 31 Jan 1, 24 2 3 4 5 6 Council Calendar 3 9/20/2023 11:24 AM 235