HomeMy WebLinkAboutRES2023-111 Ram 2500 Plow Truck Sponsored
OF SEWARD,ALASKA by: Sorensen
RESOLUTION 2023-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE(1)2024
RAM 2500 SINGLE CAB LONG BED TRUCK FROM LITHIA DODGE
ANCHORAGE UNDER THE CITY OF SEWARD PROCUREMENT
PROCESS, WITH ASSOCIATED UPFITTING FROM TRAILERCRAFT
ALASKA IN THE AMOUNT NOT TO EXCEED $55,785 PLUS 10%
CONTINGENCY AND APPROPRIATING FUNDS.
WHEREAS, The Current Parks and Recreation Fleet is Aging to the point where 6 of 7
running vehicles are 2010 or older; and
WHEREAS,The Parks and Recreation Department only has 1 vehicle currently capable of
winter plowing; and
WHEREAS, This Vehicle will be used for winter maintenance and plowing, as well as
Summer Maintenance and cleaning; and
WHEREAS,Parks and Recreation utilized City of Seward competitive bid process to obtain
3 quotes to order a truck utilizing fleet pricing; and
WHEREAS,The Parks and Recreation Department obtained a Fleet quote of$45,685 from
Lithia Dodge Anchorage for a 2024 Ram 2500 Single Cab Long bed and;
WHEREAS,The truck must be equipped with a plow and all necessary equipment; and
WHEREAS,TrailerCraft submitted the lowest bid for an 8 foot plow and installation at a
cost of$10,100; and
WHEREAS,the City Council has determined that the public interest would be best served
by not requiring competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120(b)provides the city may utilize competitive bids
obtained by other governmental units.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Council hereby waives the competitive procurement process of the City
Code in accordance with Seward City Code 6.10.120(B)which authorizes the purchase of products
or services utilizing competitive bids obtained by other governmental entities.
CITY OF SEWARD, ALASKA
RESOLUTION 2023-111
Section 2. The City Manager is hereby authorized to purchase one 2023 Ram 2500 Single
Cab Long bed truck from Anchorage Chrysler,upfitting and installation of a plow package resulting
from 3 separate bids, not to exceed $55,785.00
Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves
account no. 03000-0000-3400 to capital equipment account no. 03000-1220-8103.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25'1'
day of September 2023.
THE CITY OF SEWARD, ALASKA
cL ce.-
Sue McClure Mayor
AYES: Calhoon, Barnwell, Osenga, Wells, Finch, McClure
NOES: None
ABSENT: DeMoss
ABSTAIN: None
ATTEST:
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Kris Peck � t .►'nP, ��9h' O '.
City Clerk : V�2G _.... ��3
•(City Seal) - • : SE I
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9,J1111110
City Council Agenda Statement
Meeting Date: September 25,2023
To: City Council
Through: Kat Sorensen, City Manager
From: Melanie Hauze,Parks and Recreation Director
Subject: Resolution 2023-111: Authorizing the City Manager to Purchase (1)2024
2500 Single Cab Long bed truck from Lithia Dodge Anchorage under the City
Seward procurement process,with associated upfitting from TrailerCraft Alaska
in the amount not to Exceed$55,785 Plus 10% contingency and Appropriating
Funds.
Background and justification:
Parks and Recreation currently has 7 running vehicles for the department. 6 of those vehicles are 2010 or
older, including one from 2000, and one from 1999. As these vehicle age, maintenance becomes more
expensive and parts become more difficult to acquire.We also only have one vehicle currently that can be
used for plowing in the winter. We are in the process of placing 5 of our vehicles into surplus auction that
are not currently running.
The Parks and Recreation Department needs to update our fleet to better accomplish our wide variety of
missions. This vehicle will allow us to more easily accomplish plowing in the winter and will be used in
the summer for maintenance needs.
The Parks and Recreation department is requesting to purchase one new Ram 2500 single cab through the
City Procurement process in the amount of$45,685 from Lithia Dodge of Anchorage,which is required to
be ordered.
The vehicle to be fully outfitted and professionally equipped by TrailerCraft, who provided a quote of
$10,100 to purchase and install an 8-foot plow and other related accessories. The total price would be
$55,785.The department sees it beneficial to order this vehicle now,with the hope that it will arrive in 3-4
months.
This purchase will be made utilizing the city procurement process. Parks and Recreation obtained 3 quotes
for vehicles from different dealerships as well as from 3 different upfitters. Lithia Dodge of Anchorage
provided the lowest quote and agreed to order the vehicle for us to purchase.for$51,666.
Funds for this purchase are available in the Motor Pool Equipment Account and were not included in the
2023 budget.
164
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with(citation listed):
Comprehensive Plan:
Strategic Plan: 3.7.1.3 Continue to improve the quality and efficiency of City Government
Services
Other:
Certification of Funds
Total amount of funds listed in this legislation: S 55,785
This legislation(✓):
Creates revenue in the amount of: $
✓ Creates expenditure in amount of. $
Creates a savings in the amount of: $
Has no fiscal impact
Funds are(✓):
Budgeted Line item(s):
✓ Not budgeted
Not applicable
Fund Balance Information
Affected Fund(✓):
General SMIC Electric Wastewater
Boat Harbor Parking F1 Water Healthcare
✓ Motor Pool Other
Note:amounts are unaudited
Available Fund Balance 5,616,380.14
Finance Director Signature: �t1,rL0
Attorney Review
Yes Attorney Signature:
✓ Not applicable Comments:
Administration Recommendation
e✓ Adopt AM
Other:
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