HomeMy WebLinkAbout10192023 Historic Preservation Special Meeting Historic Preservation
Commission
Agenda Packet
SPECIAL MEETING
Thursday, October 19, 2023 at Noon
City Council Chambers, City Hall
All public is invited to attend.
City of Seward �`��� City Manager's Office
PO Box 167 _ Kat Sorensen, City Manager
Seward, Alaska 99664 = Phone: 907-224-4012
.�f�erkpSt�ertrltae Email: ksorensen@cityofseward.net
October 17, 2023
Kris Peck, City Clerk
City of Seward
Re: Schedule a Special Meeting of the Historic Preservation Commission on October
19, 2023
Mr. Clerk,
Please consider this my written request as required by Seward City Code 2.10.030 (a)(2) for a
special meeting on October 19, 2023, at 12 pm, for the following item:
• RESOLUTION 2023-003: A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION OF THE CITY OF SEWARD, ALASKA, SUPPORTING THE BROWN &
HAWKINS FIRE SUPPRESSION SYSTEM PROJECT FOR THE HISTORICAL BUILDINGS
LOCATED AT 205, 207 & 209 FOURTH AVENUEAND RECOMMENDING THE CITY
MANAGER ACCEPT AND PASS-THROUGH FEDERAL FUNDING PROVIDED BY THE ALASKA
DEPARTMENT OF NATURAL RESOURCES.
Thank ou,
K
Kat Sorensen, City Manager
HISTORIC PRESERVATION COMMISSION
SPECIAL MEETING NOTICE
Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice
calling a Historic Preservation Special Meeting on Thursday, October 2023 at
noon for the purpose of:
Resolution 2023-003: A Resolution Of The Seward Historic
Preservation Commission Of The City Of Seward, Alaska, Supporting
The Brown & Hawkins Fire Suppression System Project For The
Historical Buildings Located At 205, 207 & 209 Fourth Avenue and
Recommending The City Manager Accept And Pass-Through Federal
Funding Provided By The Alaska Department Of Natural Resources.
The meeting will commence in the City Council Chambers, City Hall, 410 Adams
Street, Seward. All interested persons are invited to attend the meetings.
ALL PUBLIC IS INVITED TO ATTEND
Posted: Tuesday, October 17, 2023
City Hall bulletin board
U.S. Post Office
Harbormaster's Building
Seward Community Library Museum
1963 1965 2005 The City of Seward,Alaska
Piktnerwacfty HISTORIC PRESERVATION COMMISSION
SPECIAL MEETING AGENDA
City Council Chambers, 410 Adams Street
Please silence all cell phones and devices during the meeting
Chair Tanguy Libbrecht Commissioner Art LeMaster Library Director Bailey Sayler
Vice Chair Sue Ward Commissioner Laura Erickson City Clerk Kris Peck
Commissioner Mary Ann Benoit Commissioner Todd Mashlan
Commissioner Donna Walker
Thursday, October 19,2023 at Noon
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT
5. APPROVAL OF AGENDA AND CONSENT AGENDA
6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS —None
7. CONSENT AGENDA-None
8. UNFINISHED BUSINESS -None
9. NEW BUSINESS
A. Resolutions
Resolution 2023-003:A Resolution Of The Seward Historic Preservation Commission Of The
City Of Seward, Alaska, Supporting The Brown & Hawkins Fire Suppression System Project
For The Historical Buildings Located At 205, 207 & 209 Fourth Avenue and Recommending
The City Manager Accept And Pass-Through Federal Funding Provided By The Alaska
Department Of Natural Resources ..................................................................................Pg. 59
10. INFORMATIONAL ITEMS AND REPORTS (No action required.)
A. Reminder of Meetings
1) Regular Meeting on Thursday,November 9, 2023
11. CITIZEN COMMENTS
12. COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN
COMMENTS
13. ADJOURNMENT
Historic Preservation Commission Special Meeting Agenda October 19,2023
11Page
CLG GRANT APPLICATION
Office of History &Archaeology
Alaska Department of Natural
Resources 550 West Vh Avenue, Suite
1310
Anchorage,Alaska 99501
FY23 Historic Preservation Fund: Grants for Certified Local Governments
Deadline: Applications are due by 3:00 pm on Friday, October 13,2023.
The Certified Local Government (CLG) identified below is applying for a reimbursable
60-40 Historic Preservation Fund (HPF) matching grant through the State of Alaska,
Department of Natural Resources, Office of History and Archaeology.
CLG Name: Seward,Alaska
Project Title: Brown & Hawkins Fire Suppression System
Federal Tax Identification Number:
UEI: VCUST:
Type of CLG Grant Project: (Check project type below, as applicable)
x Development
Budget Summary. Federal Award Request: $ 5 0,0 0 0
a. Total Project Cost (TPC) $345,604
b. Federal Share (60%) $50,000
c. Sponsor Share(40%) $295,604
Source of applicant(sponsor) share: (Use figures from "Sources"box on budget form)
a. Cash $280,604
b. In-kind Goods and Services $ 15,000
c. Donated Goods and Services $ 0
Name,title and contact information for the following:
Grant Manager: Kat Sorenson
Mailing Address: Po Box 167
City, State,Zip: Seward, AK 99664
Telephone: (907) 362-1020
E-mail Address: ksorensen@cityofseward.net
HPF Grant Application for CLGs 14 Rev:Aug 2023
Preservation Commission Chair: Tanguy Libbrecht
Mailing Address: 7307 Bailey Drive
Anchorage,AK 99502
Telephone: 907-529-9709
E-mail Address: tylibbrecht(2gm ail.com
CLG Contact: Kat Sorenson
Mailing Address: PO Box 167
Seward,AK 99664
Telephone: (907) 362-1020
E-mail Address: ksorensen(cr�,cityofseward.net
Signature: Authorized Local Government Official Date
Kat Sorenson, City Manager
Seward,Alaska
HPF Grant Application for CLGs Rev:Aug 2023
Willingness to Comply
with Grant Requirements
1. I understand that this is a 60-40 matching grant application through the Historic Preservation
Fund (HPF) administered by the State of Alaska Department of Natural Resources, Office of
History and Archaeology.
2. If awarded an HPF grant, I understand that it is my responsibility to comply with all
pertinent State and Federal regulations,the State-Local Grant Agreement, and requirements
outlined in the Historic Preservation Fund: Certified Local Government Grants Manual.
3. Should this project be awarded, I understand that project records are subject to audit after
project completion, and that if such an audit questions expenditures for which I have been
reimbursed I will return an amount equal to the questioned expenditures.
4. I understand that no grant exists until the State Historic Preservation Officer(SHPO)signs
the State-Local Grant Agreement, even if the Alaska Historical Commission recommends
funds for my project. Any funds expended before the performance period specified on the
fully executed grant agreement or before obtaining the SHPO's signature may not be
reimbursed without specific approval.
Signature: Authorized Local Government Official Date
Kat Sorenson, Seward City Manager
6
CLG GRANT APPLICATION: FY23
CLG: Seward, Alaska
Project Name: Brown & Hawkins Fire Suppression System Project
PROJECT INFORMATION See Writing a Successful CLG Application for more detail.
1. PROJECT DESCRIPTION—Ifneeded, use continuation pages provided at the end of this
document.
a. Provide a brief introduction to your project including the aim, scope, and significance of the
project to your community.
The Brown& Hawkins Store (AHRS Site SEW-038) in Seward,Alaska consists of three buildings joined
together (205,207 and 209) on Fourth Avenue in Seward's Historic Downtown. The three buildings combined
total is 22,060 square feet. To ensure the long-term preservation of this significant component of Seward's
history,it is critical to install a fire suppression system.
A fire suppression system will ensure all future efforts to preserve this listed National Register of Historic
Places property will last well into the future. The recent fires in Lahaina, Hawaii, illustrate that historic
districts are vulnerable to fire, and we aim to prevent any fires at the Brown& Hawkins store with the
installation of this fire suppression system. This project will also help protect the surrounding businesses and
citizens of downtown Seward.
HPF Grant Application for CLGs 7 1 Rev:Aug 2023
b. List any previous HPF grants this project has received. (Cite HPF number and grant name)
None
c. Briefly describe the relationship of this project to past,present, or future preservation work.
Brown & Hawkins was built in 1903 as a commercial store and has been a family operated business ever
since. Owner T.W. Hawkins and his descendants all passionately promoted the community of Seward, its
growth and the long-term preservation of its downtown commercial area. The Brown& Hawkins buildings
retain a significant level of historic integrity including original craftsmanship and woodwork which help relay
the stories of the family's history, Seward's development and construction practices of that era.
Building codes have developed a lot since 1903. To bring a historic building up to the current code requires
adding layers of protection that were not available at the turn of the century. In some cases, efforts to
improve the fire resistance of a building cover up valuable history with layers of sheetrock or replace antiques
with contemporary equipment. A fire suppression system provides a level of fire protection that enables the
building to be used continuously while highlighting its history and significance to the community of Seward.
HPF Grant Application for CLGs 8 2 Rev:Aug 2023
2. PRESERVATION OBJECTIVES
How does the project relate to annual CLG grant priorities established for this fiscal year? (Cite relevant
grant priorities and explain how each relates to your project.) httvs://dnr.alaska.gov/narks/oha/clg/akclg.htm
a.
The Brown& Hawkins fire suppression project fits into 3 of the 6 CLG grant priorities listed for the fiscal
year, 2023.
1. Projects that increase public awareness of historic preservation and establish partnerships to
strengthen their local historic program:
Today, Brown & Hawkins stands tall at the head of Resurrection Bay as a monument to Alaska's gateway-in
Seward's historic downtown. The Brown & Hawkins buildings have been recognized by Federal, State and
local governments as a significant historical building and they represent and bring awareness to Alaska's
history. Brown& Hawkins began as a one-story building in 1903 and has been preserved and restored to
resemble and reflect to the public its original completed build, circa 1910.
The project has been presented to Seward's Historic Preservation Commission, The Resurrection Bay
Historic Society (RBHS) and The Seward City Council. Through our efforts to gain support from our
Certified Local Government we have found this project has brought a great deal of awareness to the citizens,
City officials and City administration around the opportunities and partnerships that are available to
strengthen Seward's local historic programs. Seward's HP Commission has displayed enthusiasm and
overwhelming support as this project is aligned with many goals set forth in their 2017 Historic Preservation
Plan. Due to schedule conflicts,the RBHS board is currently reviewing the grant package and will make a
decision in the following weeks as to what capacity they can further support the project.
Continued on Continuation page 1
b. How does the project relate to the goals and objectives of the State Historic Preservation
Plan. (Cite relevant goals and objectives and how your project would further them)
The State Historic Preservation Plan aims to:
"Identify new and strengthen current partnerships to preserve, protect, educate, and advocate for Alaska's
cultural resources". The Brown& Hawkins project can be emphasized as a cooperative agreement that
resulted in new partnerships and streamlined procedures. The Darling Family Trust was successful in creating
a partnership with The Resurrection Bay Historical Society to sponsor the project so the Seward Historic
Preservation Commission could recommend the City of Seward partner with a local nonprofit to help
preserve and protect a local asset. Through the process of partnering with a local nonprofit and bringing the
project through a legislative process, a set of guidelines were also presented and adopted for the benefit of
future historic preservation projects to also be guided and allowed equal opportunities to succeed. The local
partnerships and community of Seward along with the support and guidance of the State are just one of the
many ways Seward is recognized for its historical treasures- through artifacts,properties, stories and the
people.
"Promote the economic benefits of historic preservation. Partner with local entities, like the Chamber of
Commerce, to demonstrate how historic preservation impacts local economies.". The Darling Family Trust
has reached out to SHPO and have invoked a plan to partner with SHPO to present the Brown & Hawkins
project along with SHPO's presentation on how historic preservation can impact local economies at an
upcoming Chamber luncheon. (Continued on Continuation Page 2)
HPF Grant Application for CLGs 9 3 Rev:Aug 2023
c. Describe how the project meets an identified historic preservation priority of your community.
Does the project contribute to the implementation of your local historic preservation plan? If
so,how?
Under section 3.2, (page 6) Goals for Historic Preservation of Seward's 2017 Historic Preservation Plan
approved by Seward City Council there are 5 primary goals/priorities. (Plan is currently under revision)
1. Encourage community engagement to increase foot traffic and tourism which enhances the patronage of
local business.
2. Focus on preserving Seward's history while coordinating with other organizations.
3. Promote preservation in key areas through preserving traditions and landmarks.
4. Clarify and affirm the advisory role of the Commission in preservation.
5. Encourage adoption of local, borough and state historic incentives.
The Brown& Hawkins CLG grant application is particularly relevant to Goals 1, Goal 2 and Goal 3.
Goal 1: As stated in the 2017 HP Plan there are many reasons why a community preserves elements of their
past despite inevitable changes. Economically, the preservation of downtown historic areas increases foot
traffic and tourism which boosts the success of local businesses. This has always been important to Seward.
Brown & Hawkins was founded in 1903 by TW Hawkins and Charles E. Brown as a mercantile grocery store
providing newcomers with needed supplies. One of Alaska's first banks was operated in the Brown&
Hawkins building which to this day remains preserved within the building. The recent fire in Lahaina, Hawaii
has brought home to Seward the danger lurking downtown. In the early 1940's the east side of 4th Avenue
burned entirely down. The west side in which Brown & Hawkins is located still has the code and construction
of those early pioneer buildings. A fire suppression system would go a long way to protect not only the
Brown & Hawkins building but other adjacent businesses in the downtown historic district as well.
Goal 2: The National Park Service has nearly completed Historic American Building Survey (HABS)
records for the Brown and Hawkins Store including a history, large format photography and measured
drawings. The collection will be included in the collection at the Library of Congress when completed in
November 2023. The measured drawings have been instrumental in the planning efforts for the fire
suppression installation.
Goal 3: Preserving traditions and landmarks in key areas gives a sense of place that encourages community
building and allows residents, old,new and seasonal to create a connection with their surroundings. The
downtown historic commercial district is the beating heart of Seward. It has been since 1903. So much so that
the Seward Historic Walking Tour, also funded by a CLG grant, has a sign that says exactly that. At the
center of this beating heart is Brown& Hawkins, beloved not only by Seward but the entire State of Alaska.
Brown and Hawkins have hosted two American presidents. The first was President Harding on their balcony
in 1923. The second president more recently was President Obama in Sweet Darlings in 2015. It is important
that steps are taken to protect this incredible historic treasure. Again, fire is always a fear with these old
buildings and the sustainability of future restoration to the property will depend on having a fire suppression
system. A fire suppression system is a smart solution to protect and sustain future projects.
In conclusion to this section,with the huge success of the Historic Walking Tour, Seward is more and more
aware of the wonderful history these buildings represent. They are from a time when incredible people, like
Thomas Hawkins and Charles Brown carved a town from wilderness. They are a testament to the enduring
pioneer spirit of Alaskans,both then and now.
HPF Grant Application for CLGs 10, Rev:Aug 2023
3. PROJECT PERSONNEL- The Project Manager (PM) must have proven experience working on
historic preservation projects. If the project is a survey, inventory, or National Register nomination,
the PM must meet the professional qualification standards in 36 CFR 61. Ifnot identified in this
application, the Office of History and Archaeology must review selection of Project Manager prior to
finalization of the contract with the individual.
a. Note who will act as Project Manager(PM). Attach the PM's resume showing past experience
working on preservation projects. List any previous HPF Projects the PM has worked on. (If
planning to contract with PMafter grant is awarded, outline the job qualifications that will be
required.)
National Park Service Historical Architect, John Watchel,will act as the Project Manager; resume attached.
Ristine Casagranda will act as the Assistant Project Manager(APM)to the Project Manager; resume is
attached. Once the grant is awarded, the APM will ensure the selected contractor and tradesmen have access
to the property. The APM will assist in coordinating electrician, plumber and carpenter to ensure all the finish
work is completed after the installation of the system has been finalized.
National Park Service Historical Architect, Grant Crosby,will assist with reviews of shop drawings and
equipment placement to ensure the building's character defining features are not diminished throughout the
course of the project. Grant is a registered Architect in the State of Alaska and is a technical committee
member for the National Fire Protection Association's NFPA 914: Code for the Protection of Historic
Structures.
b. Identify the local government personnel who will act as Grants Manager for the project.
Kat Sorenson, City of Seward City Manager.
Ksorensongcityofseward.net
(907) 362-1020
HPF Grant Application for CLGs �5 Rev:Aug 2023
c. Describe the local historic preservation commission's role in the project. Attach a resolution
from the commission supporting the project.
The Seward Historic Preservation Commission has been extremely supportive and enthusiastic of the project.
Maria Lewis,Architectural Historian and CLG Program Coordinator with The Alaska State Historic
Preservation Office and Office of History &Archaeology attended the Seward HP Commission's August
meeting to educate and assist the commission with community outreach and funding opportunities. At the
same August meeting, The Darling Family also was in attendance and shared their current preservation
projects, one of which was the fire suppression system project. The HP Commission of Seward agreed to
schedule a special meeting to vote on a resolution to support The Darling Family efforts through a CLG grant.
Seward's HP Commission has scheduled a special meeting for October 19, 2023 where they will bring
forward a resolution to recommend the City Council accept and pass through SHPO funding for the project.
d. Identify volunteer personnel and their tasks.
Volunteer staff is Assistant Project Manager, Ristine Casagranda. Tasks of the project APM are listed above
in question 93
Ristine also has volunteered all her time to write the grant, attend and present at HP and City Council
meetings,present to The Resurrection Bay Historical Society, draft Memorandums of Agreement for the
collaboration of local entities to work together as well as drafted legislation for both the HP and City Council
Resolutions. She will be working in the capacity of the Assistant Grant Manager to this project.
e. Identify any additional contractors to be used and expected duties. Attach resumes for all qualified
historic preservation professionals working on the project.
Metco will upgrade the water line to the building from the City's water main on Fourth Avenue. The selected
fire suppression installation contractor will tie the system into the City's main.
A contractor will be hired to pave and repair the sidewalk after excavation work is complete.
As of date,we have not selected the contractor to install the fire suppression system. We did, however,put
out a Request for Qualification (attached) and received qualified bids from three contractors out of
Anchorage. We meet with one of the contractors the second week of September and have scheduled to meet
with the other contractor on November 3rd, 2023. We intend to select a contractor no later than November 8 h,
2023. Our financial projections are based on the two lowest bids received.
Brewi Enterprises will be hired for all plumbing not covered by Metco or the fire suppression contractor and
AC Electric will be hired for any electrical work that is outside the scope of work or the selected bid.
HPF Grant Application for CLGs 12, Rev:Aug 2023
4. WORK PLAN. Thoroughly address all items necessary for your project type. See Writjng
Successful CLG Application for more detail. Use continuation sheets ifneeded.
a. Explain how the project will be undertaken.
The selected fire suppression contractor is the main contractor for the project and will be acting as the Project
Manager from the construction aspect of the project. The contractor will work with the City in the permitting
process and will also work directly with the APM to contract all other needed contractors on an as needed
basis. Attached are the 3 project quotes received and the scope of work is outlined in the quotes.
Ristine Casagranda will serve as the Assistant Project Manager and will be overseen by National Park Service
Historical Architect, John Wachtel, for the entire project to ensure the project is complete, as there are items
that the fire suppression contractors have clearly outlined in their quotes that are not included in their scope of
work- items such as excavating,paving, connecting to city water main, patching holes, painting pipes and
administering the grant.
Once the contractor completes the installation of the fire suppression system, APM will work with the
carpenter to ensure all the finish work is complete.
The connection to the City's main and final system testing will take place in the Spring as soon as the ground
is thawed.
HPF Grant Application for CLGs 13, Rev:Aug 2023
b. Describe the geographic area encompassed by the proposed project. For survey,inventory,
and National Register nomination projects, attach maps of the project area. Include the
estimated number of buildings, structures, sites, square miles, etc., to be addressed.
Brown & Hawkins is located in the Downtown Historic District of Seward,Alaska. It is in the Commercial
Business District Zone. There are restaurants, bars, gift shops, men and women's clothing retail, coffee
shops-just to name a few. Many of the surrounding buildings also have long term or short-term residential
units on the second floor. The Alaska Sea Life Center, Hoben Park and The National Park Service offices
located in the Sully Building are all familiar neighbors. Resurrection Bay is a half a block away and the
majestic mountains of the Chugach National Forrest paint the backdrop to the City's setting.
c. Cite any planning studies, condition assessments, design drawings, research reports,
publications, or other sources of relevant information you plan to use for this project.
Attached is the draft of the National Park Service Historic American Buildings Survey (HABS)
Attached are the drawings for the Fire Suppression System proposed layout and notes that were delivered to
all bidders of the project
Attached is The Request for Qualification that was sent out to all bidders
Attached are the bids that have been submitted to complete the project
HPF Grant Application for CLGs 14, Rev:Aug 2023
d. Provide a work schedule showing months, expected activities, and benchmarks to achieve
throughout the grant period of performance.
January 2, 2024 -Apply for city permits.
February 21, 2024 - Selected fire suppression contractor will begin work. The contractor will work closely
with the APM who will be working closely with Grant Crosby of NPS to ensure the system is installed
throughout the buildings with historic preservation kept as a top priority.
Piping will be installed to be the least distracting to the building's historical aesthetics and where possible
there will be brass fittings installed that will be in align with the era and history we seek to preserve. Other
piping will be painted to blend into the ceiling/walls in which they are located.
The submitted bids estimate their work will take approximately three weeks to finish. The Darling Family
intends to keep the two storefronts vacant until the project is complete to provide the space needed for the
contractor to work and to avoid having to potentially interfere with a tenant's belongings.
Brewi Enterprises and AC Electric will be available on a as needed basis to address any plumbing or
electrical needs that may surface and will act as a support to the fire suppression system contractor.
March 15, 2024- All necessary patching of wall or painting from the installation of piping will be addressed.
Once the ground unthaws in the Spring,Metco will be hired to do all necessary excavating, piping installation
and street and sidewalk pavement repair needed to connect the system to the City's water main.
Upon completion of connection to the city's water main, the selected contractor will return to test the system.
The project is slated to be completed by May 15t', 2023, or sooner-weather permitting.
HPF Grant Application for CLGs 15, Rev:Aug 2023
5. FINAL PRODUCTS
a. Describe publications,workshops,audio-visual materials,reports,websites,brochures,survey
materials,nominations, interpretive signs, etc.,that will be produced as part of the proposed
project. Identify the intended audience and where the public will be able to access these
materials. Describe how you will inform your community about the project.
An article will be writtenfor and published in the local paper, the Seward Journal, upon completion of the
project to share the details of the project with the public. An open house and reception will be held for the
public to attend with special invitations to the City Council, HP Commision and RBHS members at the
property within one month of the project's completion date.
HPF Grant Application for CLGs 1 610 Rev:Aug 2023
6. ADDITIONAL INFORMATION
a. Attach letters of commitment and support, as appropriate, from teachers,historical societies,
museums,Native groups, and others. (Note attachments below.)
Letter of support from RBHS
Letter of support from Seward HP Commission
b. Attach any other relevant information, such as copies of photographs. (Note attachments below)
7. BUDGET: Maximum Federal Request of$50,000
Your budget submittal shall consist of one narrative and two tables. Use fzllable Excel worksheet or
submit similar budget tables, and complete the narrative portion below for this Budget section.
a.Budget Summary table identifying planned cost share of 60% and 40%
b.Matching Share table showing sources of match.
c.Budget Narrative explaining costs in detail and describing how costs were calculated.
BUDGET NARRATIVE:Describe activities to be performed under Personal Services, Contractual
Services, Supplies/Materials, Travel, and Other cost categories.
a. Personal Services: describe work each position/person will perform for the proposed project.
Ristine Casagranda has volunteered her time grant writing. Hourly grant writing rate is $40/hour and it is
estimated total hours are 125 hours.
Ristine Casagranda will volunteer her time as the project manager for the project. Ristine has been working
on this project since May 2022. Pre-project management hours include soliciting bids,researching and
discussing the project with professionals and presenting the project to potential partners and sponsors. Upon
execution of the project the project management hours will be accounted for by hours spent coordinating
execution and completion of the project. Project manager will assure all contractors have access to the
property, the work is completed while history is well preserved and will assist the main contractor in
coordinating with city officials and other contractors. Total estimated hours of project management are 250
hours at$40/hour.
HPF Grant Application for CLGs 171, Rev:Aug 2023
b. Contractual Services: List contractor name(s), if known. Describe work each will perform.
Metco- excavating and installation of upgraded waterline. Metco provided an estimate of$20,000.
Unknown contractor- to repair pavement of sidewalk and street and shore up balcony as needed for excavator.
This cost is estimated to be $20,000.
Unknown contractor- install all fire suppression piping and monitoring system. Will work with the city in the
permitting process as well as act as the overall project manager. Bids received vary from $242,610 to
$453,189. We have composed and submitted a budget based on the lowest bid although as of date, a
contractor has not been selected.
Brewi Enterprises- To install plumbing on an as needed basis. This is estimated to be $7,000.
AC Electric- To upgrade wiring on an as needed basis,particularly to the monitoring system that will be
installed. This is estimated to be $15,000.
Unknown Contractor-to patch holes,repair walls and ceilings and paint fire tape and pipe after installation of
system in complete. This is estimated to cost$10,000.
c. Supplies/Materials: Describe types of materials and/or supplies required for this project,how
they relate to the project, estimated quantities, etc.
All supplies are included in the contracted service bids/estimates.
d. Travel: Identify who will be traveling,how many trips are anticipated,trip purpose, and
destination.
The Fire Suppression System contractor will be provided with lodging for 2 weeks, for 3 workers. This will
be an in-kind contribution as the lodging provided will be on-site. This in-kind contribution is estimated to be
$5,250
HPF Grant Application for CLGs 1812 Rev:Aug 2023
e. Other: Identify other costs which do not fall into one of the above categories. Explain purpose
and relevance to this proposed project.
City building permits will cost$933.75 as the estimated overall project cost is $350,854 and this is the fee
associated to those costs.
City of Seward- 2% of the grant funds will be paid to the City for administering the grant funds. This cost is
$1,000.
Unknown Contractor-Annual monitoring fees are estimated to be $5,000 per year. The first year of
monitoring has been budgeted in the project costs.
CHECKLIST
Applicant,has your entity...
❑ maintained current certification under the Certified Local Government program?
❑ signed and dated this application?
❑ signed the form titled: Willingness to Comply with Grant Requirements?
❑ provided the information requested on each page of the application package?
❑ included a public outreach component?
❑ attached maps showing location of project?
❑ attached photographs or clear photocopies showing overall character of properties for
survey,inventory,National Register nomination,pre-development and development projects?
❑ attached letters of support from the community and, if needed, property owners?
n attached a resolution supporting this proposal (or indicate one has been requested prior to the
Alaska Historical Commission meeting to recommend awards)?
❑ explained historic preservation commission involvement in the project, and addressed its role in
the review process?
❑ checked your budget for accuracy?
Deadline: Applications are due 3:00 Ilm on October 13, 2023.
Only complete,signed,dated applications will be considered.
Submit applications and questions to the CLG Program Coordinator:
dnr.oha@alaska.gov
HPF Grant Application for CLGs 1 913 Rev:Aug 2023
Continuation Page I
Continuation of 92, a.
2. Projects that address the rehabilitation of historic properties and leverage funds and resources. Restoring and
preserving defining elements of historic properties and addressing their sustainability are encouraged:
As mentioned earlier,to continue with future efforts to rehabilitate the buildings a fire suppression system will be
necessary as all other future repairs and upgrades to the property will be required to be completed to current codes.
There is woodwork that is hidden behind layers of sheet rock-just waiting to be uncovered and exposed to the public.
There are decorative tin ceilings and crown molding hiding up under 1980's drop ceilings that are currently necessary
to add the layer of fire protection required to keep the property to current fire rating standards. The 1920's ballroom
ceiling and skylight will remain hidden until there is a way to expose it while keeping the property protected.A fire
suppression system will support the sustainability of all future restoration projects to the property.
The projected costs to install a fire suppression system are approximately $350,000. It will be necessary to find support
from local organizations and government agencies to make this project possible.Applying for grant funds to complete
the project has created an opportunity not only to leverage funds but also to leverage the abundance of resources
various people and organizations have provided. The available recourses such as Doug Capra,Resurrection Bay
Historical Society, State Historic Preservation Office,National Park Service,The Seward Library and Museum, Seward
Community Foundation, Seward Historic Preservation and The City of Seward have all been outstanding sounding
boards that have guided and supported our project.
3. Projects that emphasize the historic preservation of properties,including National Register nominations,while
reflecting the American 250 commemoration theme, The Power of Place.
Business culture is community. Seward was built on entrepreneurship and still today is recognized by visitors and
locals alike as a community that has a deep-rooted business community. Often times,businesspeople are recognized as
individuals that provide a service in exchange for making a profit.Likely,Mr.Hawkins and Mr.Brown did come to
Seward in hopes of profiting although what mustn't be forgotten or overlooked is that much like every businessperson
that creates their start up,they too became embedded in the community. It was then and still is today the local
businesses that created the landscape,culture and the town of Seward.Local business has always been about building a
better community.
Brown&Hawkins buildings represent a side of business that is becoming lost. Seward is losing small,local businesses.
Seward still has a unique downtown district with stores such as Urbach's, The Ranting Raven,The Russian Store, Rez
Art just to name a few. Two of the Brown&Hawkins storefronts are vacant today as the Darling Family Trust finds it
crucial to the community to procure a long-term,year-round tenant that will help preserve and maintain Seward's
downtown sense of business community.
Entrepreneurs like TW Hawkins particularly had a major role in growing and expanding the state of Alaska from
Seward all the way to Talkeetna.Hawkins was a major investor in many settler's dreams,and he took the risk that
hopefully some of his investments could potentially pay off. In 1911,the Alaskan Northern Railway did all their
banking at the Brown&Hawkins bank.As the railroad and settlers forged north, so did Brown&Hawkins.Brown&
Hawkins were major outfitters for Western Alaska as well, shipping provisions to the settlers out of Seward.Brown&
Hawkins provided goods from the Vesel Bertha in Cook Inlet to Knik,opened a store in what was soon to become
Anchorage,and even supplied settlers as far North as Talkeetna.
Brown&Hawkins property represents the pride of entrepreneurship that our country was founded on.Brown&
Hawkins has stood tall and remained successful for over 120 years because of the individuals that so passionately have
provided the community with their services. The property is a reminder to all Americans,especially now in the day and
age of corporate America,the importance to support and patronize local business as it is the local businesspeople that
aim to create the town-not just the business. This is The Power of Place.
HPF Grant Application for CLGs 2014 Rev:Aug 2023
Continuation Page 2
"Promote the social benefits of historic preservation by defining and highlighting the tie between historic preservation
and quality of life, increasing awareness of the role historic preservation plays in the visual and tangible expression of
cultural identity and showing the importance of historic preservation to community identity and pride." Brown &
Hawkins preservation of its history is a grand representation of the benefits of historic preservation efforts. The
property is the center piece of not only Seward's Historic Downtown but also of the State's history as well.The Darling
Family's endless efforts to restore and maintain the Brown & Hawkins properties provide a quality of life and an
awareness around how historic preservation plays a major role in the Seward community and contributes to the pride
of downtown that is seen amongst locals and visitors alike.
"Strengthen Alaska's Certified Local Government (CLG) program by increasing the number of CLGs." By approving this
application,The State Historic Preservation Plan will be increasing the number of CI-Gs awarded.
"Connect Alaskans to historic preservation within their communities by encouraging local residents to be stewards for
their cultural resources."This project has been an opportunity to connect The Darling Family to their local
preservation agencies and instilled an even higher sense of stewardship as the support reciprocated from citizen
awareness and local organizations has given the City of Seward an even stronger sense of how beneficial partnering
with the State to preserve Seward's history can truly be!
HPF Grant Application for CI-Gs 21 15 Rev:Aug 2023
Budget Summary: CLG Grant Application
Total by Cost Sponsor Federal
Category Cost Category Share Share
$$ 40% 60%
15,000 Personal Services
1 volunteer PM 250 hours(a,$40/hour 10,000.00
1 volunteer Grant writting/administer 5,000.00
5,250 Travel
Lodging for Fire Suppression Contractor 5,250.00
324,610 Contractual
Fire Suppression bid 192,610.00 50,000.00
Unknown Contractor-paving 20,000.00
AC Electric 15,000.00
Brewi Enterprises 7,000.00
General contractor-painting,patching 10,000.00
METCO 30,000.00
0 Supplies/Materials
Included in contractor pricing
5,994 Other(specify)
Seward Building Permit Fees $993.75
City of Seward Admin fees $1,000.00
Annual Fire Alarm Monitoring 5,000.00
350,854 Total Project Costs (TPC) 301,853.75 50,000.00
Matching Share: Sponsor's Sources of Match
281,603.75 Cash Expenditures
5,250.00 In-kind Contributions
15,000.00 Donations&Volunteer Time
301,853.75 =Sponsor's 40%of TPC
Instructions: Double click inside the workshect to activate formulas and complete budget.
1. Calculate anticipated expenses and describe in appropriate Cost Categories. Add extra rows or categories,as needed.
2. Multiply"Total Project Costs"by 0.40 to determine Sponsor and 0.60 to determine Federal shares.
3. Show amounts comprising the"Source of Sponsor's Share."
T:\Library_Museum\Historic Preservation Commission_Copy_181020\2023 HP Meetingss october special meeting\documents from Ristine\0 CLG Budget for App_60-40-Copy
Request for Qualification (RFQ) Language
Contractor shall provide design, layout,hydraulic calculations, seismic calculations,permitting,
materials, installation, and testing services for a new wet pipe NFPA 13 and 13R fire sprinkler
system meeting code and authority having jurisdiction (AHJ)requirements.
The project goal is for a fire sprinkler system with the least construction and aesthetic impact to
existing spaces as possible. Utilizing the smallest pipe sizing possible is desired. In areas with
high historic integrity, sprinkler piping and sprinkler head locations are to conform to owner's
requirements to reduce impacts to surfaces and room aesthetics, including alignment with
architectural elements, equal divisions of spaces between heads, and to avoid conflict with light
fixtures, HVAC, and other ceiling elements.
Contractor shall include consulting with the owner on system layout options. Provide design and
engineering technician services for a complete system and submit preliminary sprinkler layout
proposals sufficiently detailed to fully describe systems, components,performance, and impact
on the building. Respond to owner's comments and resubmit layout proposals as
requested. Assume two (2) sprinkler layout proposals prior to preparing NFPA 13 shop
drawings.
Once a preliminary layout proposal is approved by the owner, provide a complete system design,
including NFPA 13 shop drawings,material selection, and calculations. Submit to Authority
Having Jurisdiction (AHJ) only after owner approval. Make changes to the design based on
review comments. Provide copy of all City-approved submittals to the owner.
Install sprinkler system complete per NFPA 13,NFPA 13R, and AHJ requirements. Coordinate
with other trades to avoid conflicts and coverage issues. Provide modifications as required for a
complete and code-compliant system.
23
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Ristine Casagranda
Po Box 2581
Seward, AK 99664
Position: Historical Places, Project Manager
Professional Experience:
• 2002- present: Property Management in the Seward area.
• 2008-2021: Designer and assisted project manager for three historical property upgrades.
• 2010-2022: Served on The Seward City Council (took a year off in 2019).
• 2016: Project Manager for new build of a single-family residence
• 2019- present: Owner and operator of Coastal Heritage Properties Brokerage of Real Estate
Sales and Property Management.
• 2021: Worked as a liaison with the City of Seward and the private sector in the restoration and
code compliance of The Van Gilder Hotel.
• Current Project Manager for State of Alaska: Office of History&Archeology,State-Local Grant
Agreement Development Grant#: ST-23-5
29
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Brown & Hawkins
Fire Suppression Project
NEW CLG OPPORTUNITY
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MPS Form 10-900 OMB MD.1024-W+e
(Rw e-M)
RECEIVED
United States Department of the Interior ►
National Park Service _ MAY 1 010
National Register of Historic Places NATIONAiL•
Registration Form FbROW _
RE44STER
. k _
The Brown & Hawkins store evolved through four major periods of construction. The
first, pioneering period was represented by a one--story frame building only 12 feet
wide by 24 feet deep. Built in 1903 this frontier store had a low gable roof and side
walls covered with tar paper and held in place with vertical battens. When constructed
it had no neighbors on either side; it had a low false front with a simple cornice.
Underneath were a pair of 2/2 display windows on the left and a large door on the
right. A wooden sidewalk across the front provided additional display space.
HABS Partners and Programs
ABS Under the terms of the tripartite agreement,
the ALA provides advice and support through the lens
HISTORIC S S RIC Y of private-sector architectural practice and education,
BUILDINGS SURVEY 1�
the LoC maintains the collection under state-of-the-art
conditions and provides public accessibility, and the TAPS
(H B ) develops guidelines, field tests new technologies
_= and techniques, and produces standard-setting
documentation. While providing no historic designation
�.: -_ and g no re carrying regulatory power beyond mitigation,
y g �' p y g
HABS documentation is used by government agencies,
State Historic Preservation Offices, local preservation
organisations, and private institutions to rehabilitate,
interpret, manage, and promote historic properties.
Documentation regularly appears in exhibitions and
brochures, magazines, scholarly journals, and in full-length
books such as the I orton/Library of Congress Press, Visual
DOCUMENTING AMERICA'S ARCHITECTURAL HERITAGE Sourcebooks in Architecture, Design & Engineering series.
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Brown &� Hawkins
Fire Suppression Project!
Why Brown
® Fire Suppression systemrl
Bring the structure to currentrl fire code and ratings Protect the surrounding
businesses and history
Enable the sustainability of Protect the community's
future restoration efforts history and the property
b '
Alaska Department of Natural Resources
OFFICE OF HISTORY AND ARCHAEOLOGY
Certified Local Government
17t
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WN
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DARLING FAMILY
CITY OF SEWARD
TRUST
Y'
4' i
✓ Grant application
CI City legislation
GMOA with Darling Family Trust and City of Seward
YES from the City of Seward
Thank y ou !
Questions ?
Dear Members of the City Council,
I am writing this letter on behalf of the Seward Historic Preservation Commission to express our
unwavering support for the Certified Local Government (CLG)grant application submitted by the city of
Seward,Alaska.This grant is a crucial step toward preserving and protecting the iconic historical site,
Brown & Hawkins, which holds a special place in our community's heritage.
Brown & Hawkins, a historical landmark in Seward,stands as a testament to our city's rich history,
serving as a living reminder of the individuals who shaped our community.The building's architectural
significance and historical value cannot be overstated, and its preservation is a collective responsibility
that we take seriously.
The proposal to utilize the CLG grant funds to acquire and install a fire suppression system at Brown &
Hawkins is both prudent and essential.The safety of this irreplaceable historical treasure is of
paramount importance, and a fire suppression system is a critical measure to safeguard it from the
devastating effects of fire.
The Seward Historic Preservation Commission recognizes the economic and cultural significance of
Brown & Hawkins. By mitigating the risk of fire damage, we are not only preserving a historical structure
but also ensuring that it continues to serve as an educational and cultural resource for our community.
This preservation effort aligns with our mission to protect and promote our city's heritage and history.
We urge you, members of the City Council,to give yourfull support to the CLG grant application for
Brown & Hawkins. This grant is not just an investment in a building; it is an investment in our shared
history, our cultural identity, and our community's future. We believe that by approving this grant,you
are reaffirming your commitment to the preservation of our city's unique heritage.
Thank you for your time, attention, and dedication to the preservation of our historic landmarks.We
eagerly anticipate the positive outcome of the CLG grant application for Brown & Hawkins, and we are
confident that your support will make a significant difference in protecting this invaluable part of
Seward's history.
Sincerely,
Tanguy Libbrecht
Chair of Historic Preservation Commission
Seward Historic Preservation Commission
57
Resurrection Bay Historical Society
PO Box 55
Seward, Alaska 99664
Email: RBHS1903@gmail.com
To Whom It May Concern: September 29, 2023
This letter is written on behalf of Resurrection Bay Historical Society (RBHS) in support
of Iris Darling in her grant application to install a fire protection system in the historic
Brown & Hawkins building.
Brown & Hawkins is a general store in Seward, Alaska. It began in 1903 to serve the
new town of Seward, area miners and construction of the Alaska Central Railroad. The
original building was a one-story 12 by 24 feet frontier store. Over the years it grew to
include both a store and a bank. It is the oldest continuously operating business in
Seward, as well as the oldest store in Alaska under the same ownership. It was listed
on the National Register of Historic Places in 1988.
Brown & Hawkins is in the heart of Seward's historic district. This area of town was built
lot line to lot line, so a fire in one building could endanger the entire block. A fire
protection system would be a major step forward in protecting Brown & Hawkins as well
as benefiting other historic properties in the block. Projects like this benefit our
community for years to come.
We wholeheartedly support Iris Darling in her grant application to install a fire protection
system in the Brown & Hawkins building. She has the full support of the Resurrection
Bay Historical Society. V
Respectfully,
ATWCAue-
Sue McClure, President
Resurrection Bay Historical Society
i
AL 9/29/23
58
CITY OF SEWARD,ALASKA
HISTORIC PRESERVATION COMMISSION
RESOLUTION 2023-003
A RESOLUTION OF THE HISTORIC PRESERVATION COMMISSION OF
THE CITY OF SEWARD, ALASKA, SUPPORTING THE BROWN &
HAWKINS FIRE SUPPRESSION SYSTEM PROJECT FOR THE
HISTORICAL BUILDING LOCATED AT 205, 207 & 209 FOURTH
AVENUE AND RECOMMENDING THE CITY MANAGER ACCEPT AND
PASS THROUGH FEDERAL FUNDING PROVIDED BY THE ALASKA
DEPARTMENT OF NATURAL RESOURCES.
WHEREAS, Brown & Hawkins was founded in 1903 by TW Hawkins and Charles
E. Brown as a mercantile and grocery store that provided settlers with supplies; and
WHEREAS, One of Alaska's first banks was operated in Brown&Hawkins which to this
day remains preserved within the buildings along with many other stories of not only Seward's
history, but Alaska's and the Nation's history as well; and
WHEREAS, The recent fire in Lahaina, Hawaii has touched home to Seward as we
remember and never forget our own history of when the east side of Fourth Avenue entirely burnt
down as the code and construction of our historic buildings leave our history vulnerable; and
WHEREAS, Brown & Hawkins is recognized by The United States and the State as it is
recorded on the Nation's Register of Historic Places,the State's Register of Historic Places, and
Seward's list of Historic Places; and
WHEREAS, Brown&Hawkins recently was selected by the National Parks Service for a
Historic American Building's Survey (HABS)that will be completed November 2023, and the
survey will be recorded in the Nation's Library of Congress; and
WHEREAS, Brown and Hawkins hosted President Harding in 1923 as well as President
Obama in Sweet Darlings in 2015; and
WHEREAS, The City of Seward recognizes the importance and value of partnership
opportunities with local organizations and their United States and State governments; and
WHEREAS,The Darling Family Trust,owners of Brown&Hawkins,have requested bids
to install a fire suppression system at Brown& Hawkins Buildings; and
WHEREAS, Three contractors have submitted bids to equipped 205, 207 and 209 Fourth
Avenue with a fire suppression system; and
WHEREAS, The Resurrection Bay Historical Society finds the project to greatly
contribute to the preservation of Seward's history and is sponsoring the project; and
59
WHEREAS, The total project cost is estimated to be $337,844 of which $50,000 of the
project is to be federally funded through The Alaska Department of Natural Resources Certified
Local Government Grant(CLG)program; and
WHEREAS, To complete the CLG grant application, a City Council and Historic
Preservation Commission Resolution must be passed and approved; and
WHEREAS, The City of Seward supports this project as it protects and preserves Brown
& Hawkins and it highly supports the preservation and safety of Seward's history that is important
to both The State of Alaska and The United States history.; and
NOW, THEREFORE, BE IT RESOLVED by the Historic Preservation Commission,
that:
Section 1. The Historic Preservation Commission makes the recommendation to the City
Council to direct the city manager to authorize and accept federal funds from The Department of
Natural Resources for the installation of a fire suppression system located at 205, 207 & 209
Fourth Avenue.
Section 2. The Historic Preservation Commission recommends the city finance
department be authorized to withhold 2% of all funds received to cover the cost incurred to the
City to process the grant funding.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the Historic Preservation Commission this 19th Day
of October 2023
THE CITY OF SEWARD,ALASKA
Tanguy Libbrecht, Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kris Peck
60
City Clerk
(City Seal)
61
From: Sue Ward
To: Kris Peck
Cc: Bailey Sayler
Subject: Historic Preservation Prioriities
Date: Sunday,October 15,2023 12:22:30 PM
External Email:This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Under section 3.2, (page 6) Goals for Historic Preservation of Seward's 2017 Historic
Preservation Plan approved by Seward City Council there are 5 primary goals/priorities.
(Plan is currently under revision)
1. Encourage community engagement to increase foot traffic and tourism which enhances the
patronage of local business.
2. Focus on preserving Seward's history while coordinating with other organizations.
3. Promote preservation in key areas through preserving traditions and landmarks.
4. Clarify and affirm the advisory role of the Commission in preservation.
5. Encourage adoption of local, borough and state historic incentives.
The Brown & Hawkins CLG grant application is particularly relevant to Goals 1, Goal 2 and
Goal 3.
Goal 1: As stated in the 2017 HP Plan there are many reasons why a community preserves
elements of their past despite inevitable changes. Economically,the preservation of downtown
historic areas increases foot traffic and tourism which boosts the success of local businesses.
This has always been important to Seward. Brown & Hawkins was founded in 1903 by TW
Hawkins and Charles E. Brown as a mercantile grocery store providing newcomers with
needed supplies. One of Alaska's first banks was operated in the Brown & Hawkins building
which to this dayremains preserved within the building. The recent fire in Lahaina, Hawaii has
brought home to Seward the danger lurking downtown. In the early 1940's the east side of 4th
Avenue burned entirely down. The west side in which Brown& Hawkins is located still has
the code and construction of those early pioneer buildings. A fire suppression system would
go a long way to protect not only the Brown& Hawkins building but other adjacent businesses
in the downtown historic district as well.
Goal 2: The National Park Service has nearly completed Historic American Building Survey
(HABS)records for the Brown and Hawkins Store including a history, large format
photography and measured drawings. The collection will be included in the collection at the
Library of Congress when completed in November 2023. The measured drawings have been
instrumental in the planning efforts for the fire suppression installation.
Goal 3: Preserving traditions and landmarks in key areas gives a sense of place that
encourages community building and allows residents, old,new and seasonal to create a
connection with their surroundings. The downtown historic commercial district is the beating
heart of Seward. It has been since 1903. So much so that the Seward Historic
Walking Tour, also funded by a CLG grant,has a sign that says exactly that. At the center of
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this beating heart is Brown& Hawkins,beloved not only by Seward but the entire State of
Alaska.
Brown and Hawkins have hosted two American presidents. The first was President Harding on
their balcony in 1923. The second president more recently was President Obama in Sweet
Darlings in 2015. It is important that steps are taken to protect this incredible historic treasure.
Again, fire is always a fear with these old buildings and the sustainability of future restoration
to the property will depend on having a fire suppression system. A fire suppression system is a
smart solution to protect and sustain future projects.
In conclusion to this section,with the huge success of the Historic Walking Tour, Seward is
more and more aware of the wonderful history these buildings represent. They are from a time
when incredible people, like Thomas Hawkins and Charles Brown carved a town from
wilderness. They are a testament to the enduring pioneer spirit of Alaskans, both then and
now.
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