HomeMy WebLinkAboutRes2004-098
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004- 98
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, DETERMINING IT IS IN THE PUBLICS INTEREST TO WAIVE
THE NORMAL BID PROCESS AND AWARD A SOLE SOURCE
PURCHASING AGREEMENT TO PROCOMM ALASKA IN AN AMOUNT
NOT TO EXCEED $88,159.29 FOR MOTOROLA MOBILE AND PORTABLE
RADIOS WITH ACCESSORIES, PROGRAMMING AND INSTALLATION;
AND APPROPRIATE FUNDS
WHEREAS, the City of Seward has been awarded and City Council in Resolution 2003-109
has accepted the 2003 State Homeland Security Grant for radio equipment and decontamination
equipment; and
WHEREAS, this grant must be used to upgrade interoperable communication equipment and
decontamination equipment for the police and fire departments; and
WHEREAS, this equipment selection is based on the fact that Motorola manufactures an
Association of Public-Safety Communications Officials (APCO) Project 25 radio that will provide
unquestioned compatibility with the new police dispatch equipment and with other emergency
responder groups within the surrounding community; and
WHEREAS, ProComm Alaska is Motorola's only Alaska agent and representative that is
authorized to distribute, install and maintain such equipment; and
WHEREAS, the equipment in this award meets future Alaska Land Mobile Radio project
(ALMR) needs due to cooperative planning; and
WHEREAS, it is in the public's interest to waive the normal bidding process per City Code
Section 16.10.130 due to the need for community-wide public safety communications compatibility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. It determines that it is in the public's interest to waive the normal bid process
per City Code 6.10.130 due to the need for community-wide public safety communications
equipment compatibility, and the fact that ProComm Alaska is the only authorized Alaska
representative authorized to distribute, install and maintain such equipment.
Section 2. The City Manager is hereby authorized to enter into a purchasing agreement
with ProComm Alaska for Motorola radio equipment including accessories, programming and
installation ofthe equipment in an amount not to exceed $88,159.29.
Section 3. Funding in the amount NTE $88,159.29 is hereby appropriated from the grant
account 651-6513-4680 to contract services account # 651-6513-5390.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 25th day of
October, 2004.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-98
THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor .
AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Branson, Valdatta, Clark, Lorenz, Shafer
None
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Council Agenda Statement
Meeting Date: October 25, 2004
To: Mayor and Council Members
Through: Phil Shealy, City Manager
From: David Squires, Fire Chief
Agenda Item: Purchase of mobile and portable radios for the Police & Fire Departments
BACKGROUND & JUSTIFICATION:
In October 2003 the City of Seward received a State Homeland Security Grant consisting of three
components; 1) the base radio equipment for dispatch, 2) the mobile and portable radios for the police
and fire departments; and 3) decontamination equipment for the City of Seward.
In November 2003, Council approved sole sourcing the radio equipment for dispatch to the local
vendor for Motorola, ProComm Alaska. The primary justification for sole sourcing the equipment
was that other communities on the Peninsula were also going to use ProComm Alaska for their
communication needs and it was important to ensure unquestioned compatibility of the equipment.
We are coming close to finishing the dispatch center and we are ready to move forward with
purchasing Alaska Land Mobile Radio (ALMR) compliant mobile and portable radios for the police
and fire departments. Discussions with the Peninsula Police Chief and Fire Chiefs centered on two
main goals; 1) ensuring interoperability with each other and with the new dispatch equipment, and
2) maximizing the benefit of our Homeland Security dollars.
We are asking to sole source the purchase of the mobile and portable radios to ProComm Alaska for
the following reasons:
a)Communication equipment will be compatible with the new radio dispatch equipment.
b)The equipment was specified based on the discussions and consensus of the cities of
Homer, Soldotna, Kenai, the Kenai Peninsula Borough and the unincorporated
communities on the Peninsula.
c)Ninety percent of the City’s communication equipment is Motorola and it is cost effective
to remain with this vendor.
d)ProComm Alaska is Motorola’s authorized distributor, installer and maintainer of
Motorola equipment in Alaska, and they are the primary safety communications
equipment vendor in Alaska.
The purchase of the equipment includes eight mobile radios (5 for the police, 3 for the fire
department) and thirteen portables with accessories (10 for police, 3 for fire department).
CONSISTENCY CHECKLIST: Yes No
1. Comprehensive Plan ____
2. Strategic Plan ____
3. Other: Homeland Security grant requirements X ____
4. Not applicable ____
FISCAL NOTE:
Council accepted a Homeland Security Grant (Resolution 2003-109) that included the purchase of
ALMR compatible mobile and portable radios for the police and fire departments. Monies from the
grant for the acquisition of the equipment are available in account number 651-6513-XXXX.
Approved Finance department: ____________________________
RECOMMENDATION:
Council approve Resolution # 2004- 98, determining that it is in the public interest to waive the
normal bid process per City Code Section 6.10.130 and authorize the City Manager to enter into a
contract with ProComm Alaska for Motorola mobile and portable radios, including accessories,
programming and installation of the equipment, for an amount not to exceed $88,159.29 and
appropriating funds from the grant account to contracted services account #651-6513-5390