HomeMy WebLinkAboutRES2023-130 PD Scale Servers Sponsored
OF SEWARD,ALASKA by: Sorensen
RESOLUTION 2023-130
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PURCHASE AGREEMENT WITH SHI FOR THE PURCHASE OF SCALE
COMPUTING SYSTEMS SERVERS FOR THE POLICE DEPARTMENT,
IN THE AMOUNT OF$41,250.82.
WHEREAS,The City of Seward Police Department currently runs three physical servers
that are all past their recommended life cycle of 7 years. The hardware is out of warranty and the
version of operating system software is no longer supported by Microsoft. These issues create an
increased risk of system failure due to hardware issues along with the absence of continued security
patching and updates from Microsoft. Upgrading to new hardware and the latest version of the
Windows Server operating system will ensure the system is patched with the latest security updates
and has full hardware support from the vendor; and
WHEREAS, After reviewing systems from several vendors, the IT department has
determined that moving the Police Department servers from standalone physical servers to a hyper-
converged platform from Scale Computing is in the best interest of the City and Police Department.
Scale Computing's systems will provide increased redundancy by allowing IT staff to virtualize
the server workload on the Police Department network; and
WHEREAS,Virtualizing the Police Department servers removes the current single point
of failure of physical servers by allowing each virtual server to run on a cluster of three servers.
In the event of a node failure in the cluster any servers running on that node are moved to the
remaining healthy nodes in the cluster.This cluster of servers allows for running the full workload
in the event of a single node failure and running critical systems in the event of a two-node failure.
This system will provide an added layer of recoverability and security in the event of a cyber
incident or system failure,allowing IT staff to meet the goal of minimizing the recovery time from
such an event; and
WHEREAS,The IT department will work with reseller SHI to purchase the system from
Scale Computing utilizing pricing negotiated in WSCA Contract No. ADSP016-00005829,
ALASKA STATE CONTRACT#N-2016-VAR-0001; and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1.The City Council hereby authorizes the City Manager to enter into a purchase
agreement with SHI for the purchase of Scale Computing systems servers,in substantially the form
as attached hereto.
Section 2. The City Council finds that the public interest is served by authorizing a sole
source contract with SHI, for the purchase of servers and storage systems, and that this purchase
CITY OF SEWARD,ALASKA
RESOLUTION 2023-130
Page 2 of 2
meets the exemption from competitive procurement requirements in accordance with Seward City
Code §6.10.030(4)
Section 3. Funding in the amount of$41,250.82 is hereby transferred and appropriated on
FY23 Budget from account 01000-1210-8103.
Section 4.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 27th
day of November 2023.
THE CITY OF SEWARD,ALASKA
Sue McClure, Mayor
AYES: Barnwell, Wells, Osenga, Calhoon, Crites, McClure
NOES: None
ABSENT: Finch
ABSTAIN: None
ATTEST:
Kris Peck
City Clerk
t‘lis Il•.,s
(City Seal) . OF SEEP'.
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City Council Agenda Statement
Meeting Date: November 27,2023
To: City Council
Through: Kat Sorensen, City Manager
From: Dustin Phillips,IT Director
Subject: Resolution 2023-130: Authorizing the City Manager to enter into a purchase
agreement with SHI for the purchase of Scale Computing Systems servers for the
Police Department,in the amount of$41,250.82.
Background and justification:
The City of Seward Police Department currently runs three physical servers that are all past their
recommended life cycle of 7 years. The hardware is out of warranty and the version of operating system
software is no longer supported by Microsoft. These issues create an increased risk of system failure due
to hardware issues along with the absence of continued security patching and updates from Microsoft.
Upgrading to new hardware and the latest version of the Windows Server operating system will ensure the
system is patched with the latest security updates and has full hardware support from the vendor.
After reviewing systems from several vendors, the IT department has determined that moving the Police
Department servers from standalone physical servers to a hyper-converged platform from Scale Computing
is in the best interest of the City and Police Department. Scale Computing's systems will provide increased
redundancy by allowing IT staff to virtualize the server workload on the Police Department network.
Virtualizing the Police Department servers removes the current single point of failure of physical servers
by allowing each virtual server to run on a cluster of three servers. In the event of a node failure in the
cluster any servers running on that node are moved to the remaining healthy nodes in the cluster. This
cluster of servers allows for running the full workload in the event of a single node failure and running
critical systems in the event of a two-node failure.This system will provide an added layer of recoverability
and security in the event of a cyber incident or system failure, allowing IT staff to meet the goal of
minimizing the recovery time from such an event.
The IT department will work with reseller SHI to purchase the system from Scale Computing utilizing
pricing negotiated in WSCA Contract No. ADSP016-00005829, ALASKA STATE CONTRACT # N-
2016-VAR-0001.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 41,250.82
This legislation(✓):
0 Creates revenue in the amount of: $
114
x Creates expenditure in amount of. $ 41,250.82
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
x Budgeted Line item(s): 01000-1210-8103
Not budgeted
Not applicable
Fund Balance Information
Affected Fund(✓):
X General SMIC Electric Wastewater
Boat Harbor Parking F1 Water Healthcare
Motor Pool Other
Note:amounts are unaudited
Available Fund Balance $ 8,071,766
Finance Director Signature: '� +
Attorney Review
RYes Attorney Signature:
X Not applicable Comments:
Administration Recommendation
XeAdopt AM
Other:
115