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HomeMy WebLinkAbout12182023 City Council Packet Seward City Council Agenda Packet RrTkiq dam& a • .\,{ 1 + . .h� •'JlldaF,"Z. ^ f�r.�. � JII �� �\"jM f'. S,, by Kris Peck Monday, • Council , 2023 City b - C - • 11 1963 1965 2005 The City of Seward,Alaska An-AmF.�.e 3.i CITY COUNCIL MEETING AGENDA City Council Chambers, 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Council Member Kevin Finch City Manager Kat Sorensen Vice Mayor John Osenga Council Member Robert Barnwell Asst. City Manager Jason Bickling Council Member Mike Calhoon Council Member Julie Crites City Clerk Kris Peck Council Member Randy Wells City Attorney Sam Severin Monday,December 18,2023 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda.) 6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS A. Proclamations and Awards 1) Proclamation for Seward High School Seahawks Swim Team........................Pg. 5 B. City Manager Report.............................................................................Pg. 6 C. City Clerk Report...............................................................................Pg. 15 D. City Attorney Report............................................................................Pg. 16 E. Other Reports and Announcements -None F. Presentations (Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.) 1) Presentation by Haley Johnston on Alaska Trails 2) Presentation by Jon Warrenchuk on the Impacts of Trawling 7. CONSENT AGENDA A. Minutes of Preceding Meeting 1)*Approval of the November 27, 2023 City Council Meeting Minutes..............Pg. 18 B. Introduction of Ordinances-None City Council Meeting Agenda December 18,2023 11 P a g e C. Resolutions 1) *Resolution 2023-134: Adopting the Calendar Year 2024 City of Seward Fee Schedule.....................................................................................Pg. 27 2)*Resolution 2023-136: Authorizing The City Manager To Purchase From Belyea Company Electrical Power Systems A 1,200-amp Mitsubishi SF6 Circuit Breaker In A Not-To-Exceed Amount Of $95,000 For Installation In The Lawing Substation Near MoosePass.................................................................................Pg. 41 3)*Resolution 2023-138: Authorizing The City Manager To Pay Chugach Electric Association (CEA) For Transmission Right-Of-Way Clearing Between CEA's Dave's Creek Substation Near Cooper Landing And Seward's Lawing Substation Near Moose Pass In The Not-To-Exceed Amount Of$423,550....................................Pg. 50 4)*Resolution 2023-139:Authorizing The City Manager to Enter Info A Contract With T2 Upsafety For The Purchase Of Parking Enforcement Software and Equipment For 3 Years For A Total Cost Of$37,021.00 And Partnering With Upsafety For Collections Services And Appropriating Funds......................................................Pg. 58 5)*Resolution 2023-140: Authorizing Professional Design Services from CRW Engineering Group, Inc. in the amount of $63,365.00 for design and engineering services to complete construction of the SMIC Hypochlorite Generator Project........................................................................................Pg. 72 6)*Resolution 2023-141: Authorizing The City Manager To Award A Contract For Entry Rug Services to Snow White Cleaners For City Hall, Annex, Public Works, And The Library......................................................................................Pg. 85 D. Other Items-None 8. PUBLIC HEARINGS (Public hearing comments are limited to five minutes per person.After all speakers have spoken, a person may speak for a second time for no more than one minute) A. Ordinances for Enactment 1) Ordinance 2023-021:An Ordinance of the City Council of the City of Seward,Alaska, Amending Seward City Code 11.15.130 — Paid Parking to Establish a Procedure for Issuance of Citations in City Parking Lots and Meter Zones to Establish a Fine...Pg. 91 B. Resolutions Requiring Public Hearing 1) Resolution 2023-133: Recognizing The 2024 City of Seward Harbor Tariff And Amending Section 100 Definitions (b), (c), Adding (d) The Harbor Definition from City Code And Amending Section 230 (a) In The Harbor Tariff....................Pg. 98 2) Resolution 2023-135: Authorizing the City Manager to Acquire Property at 102 Monroe Street (Parcel 14806004— Legal Description: T IS R 1 W SEC 10 SEWARD MERIDIAN SW 0000001 ORIGINAL TOWNSITE OF SEWARD LOTS 21 AND 11 AND THE S 1 FT OF E 1/2 LOT 23 BLOCK 40 EXCLUDING N 1FT OF W 1/2 OF LOT 22) Through the Borough Land Conveyance Process........................Pg. 158 City Council Meeting Agenda December 18,2023 2 1 P a g e 9. UNFINISHED BUSINESS A. Ordinances-None B. Resolutions 1) Resolution 2023-120: Amending The 2024 Electric Rates Tariff To Incorporate Recommendations From The 2023 Rate Study To Set Electric Rates At A Level To Meet The Utility's Revenue Requirements Over The Next Three Years.........Pg. 165 (This resolution had a public hearing on November 13, 2023 and was postponed until December 11, 2023. That meeting was later rescheduled to December 18, 2023) C. Other Items -None 10. NEW BUSINESS A. Resolutions 1) Resolution 2023-137: Amending Resolution 2022-019 and Authorizing the City Manager to Place and Order and Purchase One (1) 2024 Ford F-150 Crew Cab Truck Police Responder Package Vehicle from Kendall Ford of Anchorage for the Purchase of a Command Vehicle for the Fire Department using the State's Competitive Procurement Fleet Vehicle Contract with Associated Upfitting and Fire Specific Equipment from Alaska Safety and Supply, in the Amount not to Exceed $72,859 and Appropriating Funds.....................................................................Pg. 259 11. INFORMATIONAL ITEMS AND REPORTS -None 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five minutes per speaker) 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION—None 15. ADJOURNMENT City Council Meeting Agenda December 18,2023 3 1 P a g e PROCLAMATION WHEREAS, the Seward High School Seahawks Swim Team traveled to Soldotna High School for their 2023 Regional III Swim and Dive Championships; and WHEREAS, the Seward Boys placed 2nd in the 200 Yard Medley Relay Finals with participants of Ben Ambrosiani, Nick Ambrosiani, Iver Gates, and Oliver Trobaugh, and WHEREAS,Ben Ambrosiani placed 1st in the Boys 50 Yard Freestyle; and WHEREAS, Esme Wilder placed 2nd in the Girls 100 Yard Butterfly and 3rd in the Girls 100 Breaststroke; and WHEREAS,Aubrey Wilder placed 3rd in the Girls 100 Yard Freestyle; and WHEREAS, Nickolas Ambrosiani placed 1st in the Boys 100 Yard Freestyle and in the Boys 100 Yard Backstroke; and WHEREAS, these swimmers competed at the Region Swim & Dive Championship of results shown above that have placed them with a spot in the 2023 State Swim & Dive Championship that was held in Juneau on November 10 & 11, 2023 where they placed 6th in Team Rankings; and WHEREAS,Ben Ambrosiani won the State Championship for the 50 Yard Freestyle; and WHEREAS,Nick Ambrosiani placed 2nd in the 100 Yard Backstroke and in the 100 Yard Freestyle; and WHEREAS, Ben Ambrosiani, Nick Ambrosiani, Iver Gates, and Oliver Trobaugh placed 41h in the 4 x 100 Yard Relay; and WHEREAS, this would not have been possible without the guidance of their Coach Solomon D'Amico, who teaches the athletes core principles of improving athletic performance, and who allowed the athletes to take the reins of their journey so they could own their outcomes. NOW THEREFORE I, Sue McClure, Mayor of the City of Seward, Alaska, do hereby congratulate the Seward High School Seahawks Swim Team and congratulate them on their wins at the Region and State Tournaments. Dated this 18th Day of December 2023 The City of Seward Alaska Sue McClure,Mayor 9 pp� roll� s .n,�. 5 CMR Dec. 18,2023 City Manager's Report— December 18, 2023 Kat Sorensen Mayor McClure and Council Members, Jason and I spent the week of Dec. 4 in Anchorage for the Alaska Managers Meeting and Alaska Municipal League. I attended nearly a dozen sessions covering a broad range of topics including: artificial intelligence in government, public engagement, workforce demographics, and several on energy topics. It was an informative week, and a great opportunity to meet with and engage with other City Managers and city officials. We've had a pretty snowy and wet few days in Seward, and our entire public works crew has been hard at work plowing and maintaining the road ways. A big thank you to them! The library is currently back open to winter hours and once again accepting passport applications. The hours are Tuesday to Saturday, 11 a.m. to 5 p.m. These hours may expand soon, so keep an eye on their web page for the most up to date hours. The finance report will be coming to you as a laydown prior to the council meeting. Over the course of the next few weeks, I'm looking to revamp the City Manager Report (CMR) so that the information is consistently useful, fresh, and engaging to read. I'd request that any council members or citizens who have thoughts, comments, concerns on what they enjoy in the CMR or what they would like to see more of, please send me an email. If you have any questions please feel free to reach out to me, my number is (907) 224 4012 and city cell phone is 907 362 1020. My email address is ksorensen(alcityofsewa rd.net. Purchase Orders As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting. Department Order Date Vendor Description Amount FIRE 12:-11:-2023 ESO SOLUTIONS INC 2024 Annual Reporting System Subscription 5 850 75 ELECTRIC GEIIERkL 12:-11:-2023 YUK011 FIRE PROTECTI011 SERVICES INC FIRE ALARld SYSTEM REPAIRS 7 128 o0 HARBOR GEHER`,L 11:282i,23 HOIAER S4,'&CYCLE i-TJ-23 Polaris Sportsman Utilit ;Jth plonr 5 084 00 ROADS AND STREETS 11:-22:-2023 C011STRUCTI011 MACHINERY IIIDUSTRIAL LLC Emergent;Repair for Vol-;o 90 Loader#117-onP;yendorto-;cork on equipment 14 915 99 CEMETERY 12:-11:-2023 CRAIG TAYLOR EQUIPME11T 2 John Deere laem movers for cemetar;maintenace 21 850 o5 Thanks! Kat Sorensen 6 CMR Dec. 18,2023 Assistant City Manager Jason Bickling AML: City Administration attended the AML Conference from December 4-8t" in Anchorage. I will be including a detailed report on my next CMR. Community Development: With staff on leave and no one in the Community Development Department, I am currently taking on those duties. Lobbying: There have been a number of conversations with our state lobbyists in regard to the Community Jail Issues: current closure situation, competing with the prison for employees, contracts, lack of funding, etc. The DOC Commissioner did talk with Chief Nickell directly and there looks like we are making some headway on that front. End of Year: We have been working on several year-end pieces, including midcycle budget adjustments and updating Fee Schedules and Tariffs for 2024. Schools: I will be participating in the development of the Seward Area Schools 5-Year Development Plan as the City of Seward representative along with District Staff, School Board, Borough Assembly, and Community Representatives. The first meeting is scheduled to take place in December. I'm continuing to work regularly with the city attorneys on a number of fronts including the Chugach Rate Case, Short Term Rental, and Land Use issues. *Board and Commission Attendance Tracker is included in this report. 7 CMR Dec. 18,2023 Community Development Department Courtney Bringhurst ➢ The next Planning and Zoning Commission meeting is scheduled for January 9tn ➢ The Planning and Zoning Commission cancelled their work session on December 19th since Courtney is out on maternity leave. ➢ Invoices for the use of DRP funds are being submitted and processed. ➢ We are reviewing and assessing aspects of code that need to be tightened or updated. ➢ We are continuing to work on platting pieces for the new Public Works Facility. ➢ The CUPs, both current and past, have begun to be reviewed for status and compliance. After we go through our CUP review process P&Z will be reviewing applicable code. Our code currently doesn't have a lot of teeth for following up and helping with non-compliance to the CUP. ➢ Our long-term Temp finished his 9-month temporary position and is no longer with the city. He accomplished a lot for Community Development and Finance during the time he was working for the city. ➢ We are continuing with our normal business of processing of records requests, short term rental permits, replats, rezones, CUPs, and consulting regularly with community members that have questions about the development and use of their land and helping with applications. ➢ We are addressing compliance issues with land uses that are not compliant with city code. ➢ GIS Report: o Selena is working with the Electric department to create better mapping of the electric lines in Seward. She is also helping the Electric department with the GIS for the renewal of their Forestry permit. o She is also working to update the cemetery map to include the columbarium spots that were added this past summer. o Selena is developing an addressing map that will only be used internally for updating addresses as new parcels are created through replats. 8 CMR Dec. 18,2023 Electric System Director Rob Montgomery Matanuska Electric Association (MEA) Discussions— Participated with the City Manager and Assistant City Manager in discussion with MEA to coordinate a management contract for Seward's utility. The City Manager will provide an update on those discussions during the December 18 Council meeting. Infrastructure Project (Ongoing) — Weekly calls continue between engineering consultant staff (Dryden & LaRue) and electric department personnel as planning and material orders continue in preparation for spring construction. Work in 2024 will focus on completing Phase II of Nash Road and completing the refurbishment of the Lawing and Spring Creek substations. Infrastructure Budget— Worked with Finance to update the budget for the Transmission infrastructure budget. Finance Directors Sully Jusino will share that information with Council at the December 18 Council meeting. Forestry Permit— City personnel continue to gather information and work with HDR Engineering on GIS mapping for the City's electric system needed to obtain the utility's 50-year U.S. Forestry permit. HDR will complete its work in the first half of 2024 at which time the application to the U.S Forestry Service will be submitted. • Christmas Decorations—The line crew assisted with Christmas decorations in preparation for the City's official tree lighting ceremony that was held November 25 at City Hall. 2023 Rate Study (Ongoing) — The City's rate consultant, The Financial Engineering Company, has provided updates on additional information as requested by Council members. The matter will be discussed during the December 18 Council meeting. New customers rates are expected to go into effect in January. Department Overtime—Total overtime hours for the 4-man line crew, 2 plant operators and field engineer: Infrastructure 1 hours; Other 24 hours. 9 CMR Dec. 18,2023 Seward Parks and Recreation Department Director Melanie Hauze Sports and Recreation: • November closed up strong at Sports and Rec! We are wrapping up all our winter leagues over the course of the next couple of weeks! We will be hosting a Winter Leagues Party at Gateway hotel where we will be handing out awards and trophies. • Our Winter Art Night was an amazing success with around 50 people showing up to view all our amazing Photo Contest Photos. A shout out to our very own Ron for playing amazing live music all night! Res. Art has already pledged their space for next year's Winter Art Night and were overall stoked for the event. • Park and Bark is officially a Saturday feature with over 10 dogs showing up to play with their furry friends. • While our Sewing Workshop had low attendance, it has inspired a strong future Sew'n Bee Cozy partnership with more exciting events coming in 2024. We are also excited to announce a partnership with the Nordic Ski Club to offer lessons in 2024! Within the last year our local business and partnership has been amazing - Zudy's Cafe, Gateway Hotel, Sew'n Bee Cozy, the Fire Dpt., Res. Art, Seward Hospice Care, Seward Properties, Metco and more! November was great and are excited for December programing and outreach! Daily Activities for December Monday - Senior Walking Hour 11 am - 12 pm - Recreational Volleyball 5:30 pm - 9:30 pm - Tai Chi Energy Series 5:45 pm - 6:45 pm Tuesday - Senior Walking Hour 11 am -12 pm - Dungeons and Dragons 6 pm - 8 pm -Youth and Adult Open Archery Hours (6:15pm - 8pm) at the cruise ship terminal -Youth Archery Course (5:30pm - 6:15pm) at the cruise ship terminal Wednesday - Senior Walking Hour 11 am - 12 pm - Racquetball Challenge Court 5 pm - 8 pm - Competitive Volleyball 5:30 pm - 9:30 pm - Cribbage Meetup 6 pm - 8 pm Thursday - Senior Walking Hour 11 am - 12 pm -Youth Gym 12 pm - 1 pm - Teen Hoops 2 pm - 4 pm 10 CMR Dec. 18,2023 Friday - Senior Walking Hour 11 am - 12 pm -Youth Gym 1 pm - 3 pm - Competitive Racquetball 5 pm - 8 pm - Open Volleyball 6 pm - 8 pm Saturday -Park and Bark 11 am - 12 pm - Open Pickleball 11 am - 1 pm - Open Rockwall 1 pm - 3 pm - Adult Only Rockwall 3 pm - 4 pm - Skate Night 6 pm - 9 pm (every other Saturday) -XC Ski Lesson loam - 12pm Other Events -Puzzle Battle was held December 1st 6pm - 8pm -PJ and Picnic Holiday Movie Night held Dec. 7th 6pm - 8pm - Kids Night was held Dec. 9th 5 pm - 7:30 pm - Winter Leagues Parry: December 15th 6 pm - 9 pm - Solstice Winter Walk December 21st 6pm - 9pm - Santa Run December 23rd 12pm - 3pm - Breakfast with Santa December 16th 9am - 1 lam t4. Y` p 1 f 11 CM Dec. 18,2023 �1 =kkkkk;ta, A, GYM MULTI-PURPOSE ROOM RACQUETBALL COURT OFF-SITE EVENT SPORTS LEAGUE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 01 02 11AM-12PM Senior 11AM-12PM Walking Hour Park and Bark 1-3PM Tot Time! 11-1PM Open PicklebaLl 6-RPM Puzzle Battle 1-4PM Open Rock 6-RPM Wall Climb Open Volleyball _ 5PM-SPM Under Da Sea Skate SPM-RPM ALI Ages Competitive Racquetball 03 04 05 06 07 OR 09 11AM-12PM Senior 11AM-12PM Senior 10-11AM Coast Guard 71AM-12PM Senior 11AM-12PM Senior LOAM-12PM Walking Hour Walking Hour 11AM-12PM Senior Walking Hour Walking Hour XC Ski Lesson 3:30PM-5:30PM 6-BPM Dungeons Walking Hour 12-1PM Tot Time! 1-3PM Tat.Time! 11AM-12PM NYO Practice &Dragons Park and Bark CLOSED 3:30-5:30pm NYO 2-4PM Teen Hoops EARLY CLOSURE 5:30PM-9:30PM Practice 51"M-8PM AT4:00pm 11-1PM Open Recreation Volleyball 5-BPM Racquetball Competitive PicklebaLl 5:45PM-6:45PM Challenge Racquetball 1-4PM Open Rock Tai Chi Energy Series 6-8PM Open Cribbage 6-8PM PJ and Picnic Wall Climb Holiday movie night 5PM-7:30PM 5:30PM-9:30PM Kids Night! Competitive Volleyball 10 11 12 13 14 15 16 10AM-12PM XC Ski Lesson 11AM-12PM Senior 11AM-12PM Senior 10-11AM Coast Guard 11AM-12PM Senior L1AM-12PM Senior Walking Hour Walking Hour 11AM- Walking Hour Walking Hour 9AM-11AM 3:30PM-5:30PM 6-SPM Dungeons Walkinkingg Senior Hour 12-1PM Tat Time! 1-3PM Tat Time! Breakfastw/Santa NYO Practice &Dragons 11AM-12PM CLOSED 3:30-5:30pm NYO 2-4PM Teen Hoops 6-SPM Open Park and Bark 5:30PM-9:30PM 5:30 PM-7:30PM Practice 6PM-8PM Volleyball 'Ll 1PM Open Volleyball Playoffs Knockout Tournament Open Basketball 6PM-9PM 5-8PM Racquetball Winter Le ues Pa PicklebalL 5:45P Energy PM Open Youth Archery Challenge GPM-8PM 1-4PM Open Rock Tai Chi Energy Series Christmas Craft! 7PM-8PM 6-SPM Open Cribbage Wall Climb Open Adult Archery 5:30PM-9:30PM Winter Wonderland 5:30PM-6:15PM Competitive Volleyball 5-7PM Kids Skate Youth Archery Course Championship 7-9PM Adult Skate 17 18 19 20 21 22 23 1TAM-12PM Senior 11AM-12PM Senior 11AM-12PM Senior LOAM-12PM Walking Hour Walking Hour Walking Hour XC Ski Lesson 3:30PM-5:30PM 12-1PM Tot Time! 1-3PM Tot Time! 11AM-12PM CLOSED NYO Practice O LOSED FORA EC GRADUATION 2-4PM Teen Hoops 6-8PM pen Park and Bark 5:45PM-6:45PM Volleyball 11-1PM Open Tai Chi Energy Series 6PM-9PM Picklebal. 6:15PM-7PM Solstice Winter Walk Open Youth Archery 1-4PM Open Rock 7PM-8PM Wall Climb Open Adult Archery 12PM-3PM 5:30PM-6:15PM Santa Run! Youth Archery Course 24 25 26 27 28 29 30 10-11AM Coast Guard 11AM-12PM Senior 11AM-12PM Senior LOAM-12PM 11AM-12PM Senior Walking Hour Walking Hour XC Ski Lesson Walking Hour 12-1PM Tat Time! 1-3PM Tat Time! 11AM-12PM CLOSED FOR CHRISTMAS! Park and Bark CLOSED 3:30-5:30pm NYO 2-4PM Teen Hoops fi-9PM Open Practice Volleyball 11-1PM Open PicklebaLl 5-8PM Racquetball Challenge 1-4PM Open Rack WaILCI!mb 6-8PM Open Cribbage New Years For Ball 5-7PM Kids Skate 7-9PM Adult Skate 12 CMR Dec. 18,2023 Campgrounds: Ordered 24 more picnic table frames/wood to replace older broken tables. Created a new group site in the Williams tent area. And established a free day use area for visitors that would like to have a BBQ/campfire near the waterfront. Updating Maps, Campground rules and enhancements to Campspot website for easier consumer usage. Online reservations for the 2024 season will open Mid January. Thanks to the IT department we have a new Campground link www.sewardcampgrounds.com for easier customer access to the Campspot platform. Forest Acres Campground will be changed from online reservations to `first come first serve' for the 2024 season. Park Maintenance: Christmas lights are up in parks areas. Added new lights at the Benny Benson. A lot of positive feedback, thank you to all of our Park Maintenance workers! Painting car stops and labeling with bolder numbers to make it easier for visitors to find their campsite. Campground bulletin boards and park signs are getting a makeover for the 2024' season. Painting, sanding, staining and refurbishing existing signs. 13 2 - oo � r-4z � 2oz r ± z 2000 - 0 - - \ \ \ \ j Cd \ \ 2 % Q e � ƒ \ \ CDzz zzIOIOIC,zzz z ¢¢ > \ \ \ / \ \ \ \ \ 2 \ 1-1 \\ \ \ \ \ \ - 3 ¥$ ¥$ ¥$ »$ »$ ¥$ $ « $ $ $ $ $ » ¥¥ » » » \ \ \ \ CD zzz z - u u u u o 0 0 $ $ $ $ $ ¥ ¥ ¥ » zzz ¥¥ » » ¥ LO \ \ / m m ¢ 2 \ \ \ \ co \\ 2 \ \ / \ CO z ¥ z ¥$ ¥$ ¥$ »$»$ »$ »$ »$ \ \ \ z z ¢ ¢ \ \ z 2 \ \ \ \ ul \ z zzz >, \ \ 2 \ ¢2 \ \ \ \ \ / � \ \ 2 \ \ \\ \ 22 \ \ \ \ d*! >2 \ \ \ \ \ \ © 3 $ z z z z z \ \ \ \ \ ¢¢ \ \ \ ¢ % % 2 \ 22 \ \ \ = z \ r zzz \ z > 22 \ \ \ \ \ \ \ \ \ \ § u § 0 c % e % \ % / E EN E 0U 0m 2 o (U �25 / CY ) ( _ � _ _ _ £ � 5 2 2ut = 0 2 � > # # tE = k= E t E ■ tw3o ■ § 2ƒ BB % EM ■ 222 \ \ � = � 22 / 2 / \ / / / 2 / /$ 22 / i / 2 ƒ 33: CLERK REPORT December 18, 2023 Kris Peck— City Clerk During the first week of December, I had the pleasure of attending the Alaska Association of Municipal Clerks (AAMC) conference in Anchorage. We had two full days of courses including sessions on Title 29, Open Meetings Act, Role of the Clerk and Election basics. There were also guest presentations from the State of Alaska Division of Elections and the Alcoholic Beverage Control Office. Other sessions featured Alaskan clerks who relayed past experiences and "lessons learned" from previous elections. The final session of the conference featured round table discussions with other clerks and we all shared some of our challenges and successes from this year. The network of Alaska clerks is very supportive and it was a great opportunity to get new ideas and feedback from other clerks. All the classes were very relevant to our work here in Seward and I am thankful that I had the opportunity to attend. Deputy City Clerk Jodi Kurtz also attended the conference and these education points will go towards our CIVIC (Certified Municipal Clerk) designations. 15 CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP ATTORNEYS AT LAW SUITE 302 911 WEST EIGHTH AVENUE ANCHORAGE, ALA SKA 99501 TELEPHONE:(907)272-8401 FACSIMILE:(907)274-3698 bcf@bcfaklaw.com December 12, 2023 Seward City Council City of Seward PO Box 167 Seward, AK 99664 Re: November Status Report Dear City Council: This is our status report covering activity on legal matters worked on during November 2023. General Matters: We drafted a demand letter to Kendall Ford regarding damage to a police vehicle which occurred while the vehicle was in Kendall's care. We continued to review potential amendments to Title 14. We began review of a draft ordinance regarding parking. We worked to finalize a sale of land to the Coast Guard. We advised regarding notice requirements in light of closure of Seward Journal. We advised on a question regarding a building permit. Electric Utility: We continued work on the CEA rate case. We also advised on questions related to the wholesale power contract and termination of the Asset Purchase Agreement with Homer Electric. Personnel: We assisted with the investigation of a sexual harassment complaint. We advised on a Family Medical Leave Act matter. We worked on the response to an ASCHR complaint. November was particularly busy with day-to-day advice regarding personnel matters. Planning: We have two ongoing matters in court relating to code compliance and are attempting to finalize both. We received a favorable court order in one, granting a permanent injunction against unlawful use of a property as a short-term rental. The next steps will be to move for costs and attorney's fees. We advised on enforcement and permitting matters relating to short-term rentals, including advising on holding an appeal of a termination of a short-term rental permit. 16 Status Report to Seward City Council December 12, 2023 Page 2 of 2 Port and Harbor We continued negotiations with the owner of an abandoned vessel to have it removed from city property as well as continued the lawsuit against the owner to seek a judgment giving the City authority to do so. We advised on finalizing an agreement with NOAA regarding the lease of a tidal height gauge. You can expect to receive our next status report by January 2. Very truly yours, CHA , FALCONER, MUNSON & C Samuel Severin 17 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page CALL TO ORDER The November 27, 2023 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure,presiding, and John Osenga Randy Wells Mike Calhoon Robert Barnwell Kevin Fineh--- Julie Crites comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Assistant City Manager Kris Peck, City Clerk Excused—Finch Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Skip Reierson, inside city limits, spoke to the cash flow loses of the electric utility prior to the May 2023 Special Election. He felt the sale would have been approved if the voters were made aware of these issues prior to the May election. Christiana Smith, outside city limits, spoke to the classes and opportunities available in regard to tonight's Work Session with Youth 360. Currently, students in high school would have to take additional classes in order to graduate. Tim McDonald, inside city limits, spoke in support of Resolution 2024-124 regarding the Brown & Hawkins CLG grant. Lynda Paquette, outside city limits, spoke to some complexities regarding the Brown & Hawkins CLG grant. On another topic, she said she was available for questions regarding PACAB list of work session topics. APPROVAL OF AGENDA AND CONSENT AGENDA 18 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page Motion (Osenga/Wells) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the November 13, 2023, City Council Regular Meeting Minutes The Introduction of Ordinance 2023-021: An Ordinance Of The City Council Of The City Of Seward, Alaska, Amending Seward City Code Section 11.15.130 — Paid Parking To Establish A Fine Resolution 2023-127: Accepting And Appropriating Funds From The State Of Alaska, Public Library Assistance Grant Program,In The Amount Of$7,000 To Provide Materials And Programs At The Seward Community Library And Matching Funds Resolution 2023-128: Expressing Support For Seward Community Health Center Building A New Clinic At 431-501 First Avenue, Seward, Alaska Resolution 2023-129: Authorizing The City Manager To Purchase From Southern States, LLC, A Three-Phase Horizontal Circuit Switch In The Not-To-Exceed Amount Of$155,550, Including Shipping, For Installation In Seward's Lawing Substation Near Moose Pass Resolution 2023-130: Authorizing The City Manager To Enter Into A Purchase Agreement With SHI For The Purchase Of Scale Computing Systems Servers For The Police Department, In The Amount Of$41,250.82 Resolution 2023-131: A Resolution Of The Seward Port And Commerce Advisory Board Recommending City Council Approval Of The 2023 Seward Boat Harbor Plan Non-objection to the new liquor license for Stoney Creek Tap House 96167, Brewery Non-objection to the new liquor license for Stoney Creek Cider House 96168, Winery SPECIAL ORDERS,PRESENTATIONS,AND REPORTS Proclamations and Awards -None City Manager Report City Manager Kat Sorensen noted the report in the packet was a previous report and the correction had been provided as a laydown. Sorensen provided an update on the city job openings being posted on the website. She addressed the library's closures due to sever staffing shortage. Sorensen emphasized it was a top priority to get the library open again. On another topic, Sorensen thanked city staff members Shannon Thorn, Tammy Nickell, and Alan Nickell for the holiday decorations in city hall. 19 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page Calhoon asked for an update on the electric infrastructure project. McClure asked about the cost of the fuel it took to run the generators during the recent power outage. Sorensen responded it cost roughly $250,000 to $300,000 for three days of running the generators. McClure asked if that cost of running the generators would be eligible for emergency funding. Sorensen said she had contacted the Kenai Peninsula Borough and found out it was not eligible for emergency funding. Other Reports and Announcements Presentations Presentation on the Trip Highlights of the Seward Delegation to Obihiro, Japan PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2023-125: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of Fort Raymond Subdivision, Replat Number 1,Lot 10A; Located at 905 Sea Lion Ave; Creating Fort Raymond Subdivision, Replat Number 7, Lots 10A-1 and 10A-2 Motion (Osenga/Calhoon) Approve Resolution 2023-125 Bickling said this replat was in regard to the land sale to Seward City Tours. This replat had been approved by Planning &Zoning and was brought before council tonight. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Motion Passed Unanimous Resolution 2023-126: Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of Fort Raymond Subdivision,Replat Number 5,Lot 6A-4; Located at 605 Sea Lion Ave; Creating Fort Raymond Subdivision, Replat Number 6, Lots 6A-5 and 6A-6 Motion (Calhoon/Osenga) Approve Resolution 2023-126 Acting Community Development Director Courtney Bringhurst said the replat would divide the two uses that were currently sharing a parcel. The use of the electric building and the baseball field would remain the same and the property ownership would remain the same. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. 20 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page Motion Passed Unanimous UNFINISHED BUSINESS Resolutions Resolution 2023-124: Supporting The Brown & Hawkins Fire Suppression System Project For The Historical Building Located At 205, 207&209 Fourth Avenue And Recommending The City Manager Accept And Administer Federal Funding Provided By The Alaska Department Of Natural Resources (This resolution failed on November 13, 2023. The next day Council Member Barnwell filed a reconsideration with the City Clerk. This resolution will require a 213 vote to get back on the floor) Motion to Reconsider (Barnwell/Wells) Reconsider Resolution 2023-124 Barnwell said he immediately regretted his vote from the previous meeting. He felt the topic was worth a deeper discussion. Motion Passed Unanimous Motion (Already on the Floor) Approve Resolution 2023-124 Osenga said the sprinkler system was a good idea overall,however he didn't feel this CLG grant was the proper channel. The city did not have any involvement with the building and Osenga felt the improvements should be entirely up to the owner. He did not support the resolution or the precedent it would set. Wells asked for clarification from the city administrative perspective. Sorensen said Brown & Hawkins was on the historic register along with 12 other buildings that were also privately owned. Approving this resolution would set a precedent moving forward. Wells asked for clarification on the CLG grant. Sorensen said the CLG grant was typically applied for by the city rather than a private individual. Osenga noted the pass through would be given to a private business that was completely out of the city's hand. He felt it would be a bad precedent. Crites said other states had CLG grants that allowed pass-through grants to a private entity. However, there were many protocols and guidelines in place. She wanted a detailed policy to be set in place in the future. Barnwell said the project was supported by many agencies and professionals and he trusted their advice. He felt there would be very little work involved for the city. Barnwell suggested some possible guidelines in place for future CLG grant opportunities. 21 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page Wells confirmed that the city would only be issuing funds based on receipts of the work being completed. Osenga was concerned about a lack of policies and procedures in place. He wanted more regulations in place before the city would approve such a resolution. McClure noted the previous CLG grant for the historic walking tour signs. She asked how much work it was for the city to manage that grant. Wells asked City Administration about the deadline for this grant. Sorensen said the October deadline had already passed,but permission had been granted to extend the deadline based on the council's decision. Crites noted CLG grants went back to the 1960's on Seward's legislative history site and provided examples. Calhoon noted if the project was never finished,then the money would never be disbursed. The city would not even have the money. Sorensen confirmed it was done on a reimbursement basis. Motion Passed Yes: Barnwell, Crites, Calhoon, Wells, McClure No: Osenga Council recessed the meeting at 8:01 p.m. Council resumed the meeting at 8:07 p.m. NEW BUSINESS Resolutions Resolution 2023-132: Adopting the Municipal Lands Inventory and Management Plan — 2023 Update Motion (Osenga/Calhoon) Approve Resolution 2023-132 Bringhurst provided a summary of the minor updates that had been incorporated into this version of the management plan. The map boundaries had been updated and minor details to the parcels had been changed. Calhoon asked about Map 94 in regard to the city hall annex. He noted the retention status and the statement didn't seem to match. Aside from that, he was supportive of the plan. Administration confirmed that typo could be fixed with a simple housekeeping measure. Motion Passed Unanimous 22 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page OTHER NEW BUSINESS Discussion PACAB Work Session Topic Priorities Bickling summarized the possible work session topics and addressed how PACAB would potentially be involved. Council discussed the topics and prioritized the following topics: • Alternative Energy Sources: Hydro and Tidal • Comprehensive Plan & Strategic Plan • South Harbor Uplands Development including Harbormaster Building • Wastewater Treatment Options Cancel the December 27,2023 Regular Council Meeting McClure said council generally cancelled the second meeting in December. Motion (Calhoon/Wells) Cancel the December 27, 2023 Regular Council Meeting Motion Passed Unanimous Discuss postponing the December 11, 2023 Regular Council Meeting to December 18, 2023 Motion (Osenga/Calhoon) Postpone the December 11, 2023 Regular Council Meeting to December 18,2023 Sorensen explained that the Alaska Municipal League conference in Anchorage next week would make it difficult to prepare for a council meeting on December 11, 2023. Motion Passed Unanimous Appoint a city representative on the Cook Inlet Aquaculture Association (CIAA) Board of Directors with a term to expire May 2024 Motion (Barnwell/Osenga) Appoint Chance Miller As City Representative On The Cook Inlet Aquaculture Association (CIAA) Board Of Directors With A Term To Expire May 2024 McClure noted that Barnwell was the previous CIAA representative. Barnwell recommended Chance Miller and said he would be a great fit. Motion Passed Unanimous 23 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page CITIZEN COMMENTS Lynda Paquette, outside city limits, spoke as the PACAB vice chair. She explained that PACAB would be willing to look at the electric billing rates to see why they were so complicated. On another topic, Paquette suggested council create an ad hoc committee to help unite Seward between inside and outside city limits. Tim McDonald, inside city limits, compared the CLG grant to the Developer Reimbursement Program. McDonald also addressed the confusing city limit lines along Nash Road. He hoped a bike path could be implemented along Nash Road because riding alongside traffic was scary. Lastly, McDonald spoke to the city electric utility and the future of alternative energy. Alan Nickell, outside city limits, wanted to thank city employees Jessica Saur and Misha Simpson for also helping with the holiday decorations around city hall. Becky Dunn, inside city limits, thanked the city manager for the new link on the city website to the city job openings. Dunn encouraged the city to post their job openings on other websites as well.Dunn wanted to see the salaries increased for certain electric department positions by at least 20%. Dunn noted that she felt welcome at council meetings whether she happened to be residing inside or outside the city limits. Norm Regis, outside city limits, gave kudos to his harbor crew for saving a boat that was drifting helplessly out the bay. In regard to tonight's executive session, Regis spoke highly of Kris Peck as the new City Clerk. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen thanked the police chief for the additional shout outs for holiday decorations. She provided an update on the invasive choke cherry tree removals that had been taking place around town. Bickling appreciated the American Legion and the food bank for their efforts during Thanksgiving. Bickling noted food scarcity was a real thing in Seward. Crites thanked everyone for their comments tonight. She appreciated the discussion on the reconsideration of Resolution 2023-124. Barnwell thanked Mike Calhoon and the American Legion for all the meals they served over Thanksgiving. Barnwell thanked Andrew Scrivo for the Youth 360 presentation at the work session earlier tonight. Barnwell mentioned he had traveled to Obihiro with the delegation and was floored by his experience in Japan. He thanked everyone who contributed to the Obihiro presentation tonight. In regard to the Seward Journal's final issue, Barnwell would miss the single source for news in Seward. Lastly Barnwell said appreciated the city crews for all holiday lights and decorations. 24 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page Calhoon echoed previous comments and kudos.He announced the American Legion Santa Claus event would be on December 16, 2023 and was open to everyone. On Christmas Day, the American Legion would host a community meal and deliver meals as well. Calhoon spoke to other opportunities and organizations that helped provide Christmas dinners. Calhoon wished everyone a safe holiday season. Wells read a prepared statement regarding the proposed sale of the electric utility. In his statement, Wells said the Seward Electric Utility Ad Hoc Committee spread disinformation, as well as vilified Rob Montgomery, City Council and City Administration. Wells also spoke to recent correspondence and testimony from private citizens regarding the sale. In closing, Wells hoped to bring the Seward Electric Utility up to a high standard in 2024. Osenga appreciated the holiday lights around town. He thanked the Obihiro delegation for their presentation tonight. He recalled visiting Obihiro while in high school and it was the most mystical, awe-inspiring trip. He encouraged Seward High School students to apply for the Obihiro exchange in 2024. On another topic, Osenga said the Shop Small Saturday event was a big success. McClure echoed previous comments and thank-yous. She noted there were several holiday events and musical events coming up. The Seward Museum was currently decorated for the holidays, although it was not open to the public. EXECUTIVE SESSION Per Seward City Code 2.10.033(E)(2): Subjects that tend to prejudice the reputation and character of any person,provided the person may request a public discussion— City Clerk Initial Evaluation after 180 days Motion (McClure/Calhoon) Go into Executive Session for City Clerk Initial Evaluation Motion Passed Unanimous The City Clerk invited the City Manager and Assistant City Manager to stay. Council went into Executive Session at 9:03 p.m. Council came out of Executive Session 9:22 p.m. McClure said they had a discussion and provided the City Clerk with an initial evaluation. ADJOURNMENT The meeting was adjourned at 9:22 p.m. 25 City of Seward,Alaska City Council Meeting Minutes November 27, 2023 Volume 42, Page Kris Peck Sue McClure City Clerk Mayor (City Seal) 26 Resolution 2023-134 • Resolution 2023-134 A Resolution of the City Council of the City of Seward, Alaska, Adopting the Calendar Year 2024 City of Seward Fee Schedule Documents: • Agenda Statement • Resolution 2023-134 • Attachments: 0 2024 Fee Schedule 0 2024 Fee Schedule Change Explanations 27 Resolution 2023-134 City Council Agenda Statement . Meeting Date: December 18, 2023 To: City Council From: Kat Sorensen, City Manager Subject: Resolution 2023-134: Adopting the Calendar Year 2024 City of Seward Fee Schedule Background and justification: Seward City Code in various titles clarifies that"fees shall be set by resolution of the City Council". These fees are necessary and appropriate in order to recoup at least a portion of the cost of delivering the various services and related supplies to the public. While many of the charges associated with electric, water, and wastewater utility costs are included in the tariff,other costs such as permits,inspections,and licenses are not. The 2024 Fee Schedule represents the costs of services not listed in City Code or the 2024 Tariff documents. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 2.2.8 City Government Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation(✓): ✓ Creates revenue in the amount of: $ Included in projected 2024 Department Budget Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): ✓ Budgeted Line item(s): Projected revenues are included in various Department Budgets Not budgeted Not applicable Fund Balance Information Affected Fund(✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 28 Resolution 2023-134 Finance Director Signature: Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 29 Resolution 2023-134 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CALENDAR YEAR 2024 CITY OF SEWARD FEESCHEDULE WHEREAS, various titles of Seward City Code state "fees shall be established by City Council"; and WHEREAS, while City Code and the Utility Tariff documents include rates for the Harbor, Water, Sewer, Electric, permits, and other fees; there are fees which need to be approved by City Council annually in a fee schedule; and WHEREAS, the City of Seward has determined that the proposed 2024 City of Seward Fee Schedule represents the reasonable fees to be charged for various services to the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The rates incorporated herein and attached hereto as the "City of Seward 2024 Fee Schedule" are effective January 1, 2024 until December 31, 2024. Section 2. This resolution shall be effective upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of December, 2023. THE CITY OF SEWARD, ALASKA Sue McClure,Mayor AYES: NOES: ABSENT: ABSTAIN: 30 Resolution 2023-134 CITY OF SEWARD, ALASKA RESOLUTION 2023-134 ATTEST: Kris Peck City Clerk (City Seal) 31 Resolution 2023-134 City of Seward 2024 Fee Schedule 1 32 Resolution 2023-134 Table of Contents AnimalControl................................................................................................................ 3 CityClerk's Office........................................................................................................... 3 Community Development .............................................................................................. 3 FireDepartment............................................................................................................. 4 Library ............................................................................................................................ 4 Parksand Recreation..................................................................................................... 5 Cemetery....................................................................................................................................... 5 Harbor............................................................................................................................................ 6 2 33 Resolution 2023-134 Scheduled Rates Charges,And Fees *NOTE: Unless exempt, there will be an additional 7% sales tax charged on top of the fee. Animal Control License Dog/Cat $ 5.00 Adoption Cat $ 10.00 Adoption Do $ 15.00 Shelter Deposit Refundable with Proof of Spay/Neuter) $ 40.00 Impound Fee 1st Offense $ 25.00 Impound Fee 2nd Offense $ 50.00 Impound Fee 3rd Offense $ 100.00 Boarding Fee Per Da $ 3.50 City Clerk's Office Business License $ 30.00 Mobile Vendor Permit (monthly) $ 300.00 Mobile Vendor Permit full season May 15 -Set 15 $ 1200.00 RV Park, Mobile Home/Camper Permit Annual Fee $ 200.00 Taxi Permits $ 100.00 Copies, Black and White 8.5 x 11 only (per page) $ 0.25 Copies, Color 8.5 x 11 only (per page) $ 0.50 Community Development Conditional Use Permit $ 350.00 Copies, 81/2 x 11 &11 x 17 B&W Per Page $ 0.40 Copies, 81/2 x 11 &11 x 17 Color Per Page $ 1.00 Employee Campground Permit Annual Fee $ 200.00 Encroachment Permit $ 80.00 Flood lain Permit $ 100.00 Land Use Amendment $ 300.00 Large Format Printing - 17 x 22 Per Page $ 15.00 Large Format Printing - 22 x 34 Per Page $ 20.00 Large Format Printing - 24 x 36 Per Page $ 25.00 Large Format Printing - 28 x 40 Per Page $ 30.00 Large Format Printing - 34 x 44 Per Page $ 45.00 Large Format Printing - 36 x 48 Per Page $ 65.00 Large Format Printing - Custom $ 100.00+Staff Time Non-Conforming Certification $ 50.00 Preliminary Plat Review $ 200.00 Recording Fees Set by State of Alaska Rezoning Zone District Change) $ 300.00 Short-Term Rental Permit Fee annual fee for each separate listin $ 50.00 Sin Permit $ 30.00 Site Plan Review Included in Building Permit Street Address Assignment No Charge Variance - Land Development Requirement $ 350.00 Variance - Sin $ 350.00 Zoning Code Appeal $ 350.00 3 34 Resolution 2023-134 Fire Department Explosive Permit- Short-Term $ 125.00 Explosive Permit- Long-Term $ 250.00 Explosive - Permanent Storage $ 250.00 Explosive - Fire Department Stand B (Hourly) $ 125.00 Fire Inspections-Short Term Rental $ 45.00 Fire Inspections - Alcohol/Marijuana $ 50.00 Fire Inspections - Hotel/Motel $ 120.00 First Reins ection $ 75.00 Second Reins ection $ 150.00 Third Reins ection $ 300.00 False Alarm - 1-3 Calls No Charge False Alarm - 4th Call $ 100.00 False Alarm - 5th Call $ 125.00 False Alarm - 6th Call $ 300.00 Library Copies, Black and White- Self(per page) $ 0.20 Copies, Black and White- Staff(per page) $ 0.25 Copies, Color 8.5 x 14 (per page) $ 0.50 Copies, Color 11 x 17 (per page) $ 1.00 Bring Your Own New Paper Half Price Card Stock Limited Availability) $ 0.50 Fax Rates - Up To 10 Pages $ 2.00 Fax Rates - Up To 20 Pages $ 4.00 Fax to Toll Free Number Half Price Fax Received (per page) $ 0.20 Printer Rate, Recycled Paper 1st 5 Free Then $.10 per page $ 0.10 Printer Rate, New Paper (per page) $ 0.20 Printer Rate, Bring Your Own New Paper (per page) $ 0.10 Scan Rate - Per File $ 2.00 Notary Public Rate $ 3.00 Passports Execution Fee $ 35.00 Museum Admission Summer $ 4.00 Historic Trail DVD $ 15.00 Book Sales, Paperback $ 0.50 Book Sales, Large Paperback $ 1.00 Book Sales, Hard Cover $ 2.00 Book Sales, Auto/Video $ 2.00 Book Sales, Youth Free Magazines Free Lamination, Cold Self(per page) $ 1.00 Lamination, Cold Staff(per page) $ 1.50 8 GB USB Flash Memory Drive Purchase $ 5.00 Room Rental - Up To 3 Hours $ 25.00 Room Rental - 3-5 Hours $ 100.00 Room Rental - Up To 10 Hours $ 200.00 4 35 Resolution 2023-134 Parks and Recreation Campground Premium RV Site - Summer Only $ 70.00 Campground Water Electric Site - Summer Winter $ 60.00/$25.00 Campground RV Dr - Summer/Winter Site $ 45.00/$15.00 Campground Tent Site - Summer Only $ 25.00 Campground Group Site Tent Site- Summer Only 4 sites $ 100.00 Campground Change Fee $ 10.00 Cam round Phone Reservation $ 10.00 Campground Processing Fee $ 5.00 Parkin 0-4 Hours $ 5.00 Parkin 4-12 Hours $ 10.00 Parkin 12+ Hours $ 15.00 Parking, Daily Spring Creek $ 5.00 Parking, Seasonal Permits Commercial $ 350.00 Parking, Seasonal Permits Harbor Employees All business in the harbor) $ 100.00 Parking, Seasonal Permits for Slip Holders $ 100.00 Parking, Seasonal Vehicle W/Trailer $ 200.00 Parking, Seasonal Visitor $ 150.00 Pavilion Branson Rental - 4 Hours $ 75.00 Pavilion First Lake Rental - 5 hours/Full Da $ 50.00/$100.00 Pavilion Rotary Rental - 5 hours/Full Da $ 50.00/$100.00 Ballfield Ryan Lewis& Citizen's Pavilion - 5 Hour $ 50.00 Ballfield Ryan Lewis& Citizen's Pavilion - Full Da $ 100.00 Ballfield Ryan Lewis& Citizen's Pavilion - Youth Program $ 25.00 Ballfield Ryan Lewis& Citizen's Pavilion - Non-Profit No Charge Ballfield John Perry Rental - 5 Hours/Full Da $ 50.00/$100.00 Ballfield John Perry Rental - Youth Program $ 25.00 Ballfield John Perry Rental - Non-Profit No Charge Ballfield Little League Rental - 5 Hour/Full Da $ 50.00/$100.00 Ballfield Little League Rental - Youth Program $ 25.00 Ballfield Little League Rental - Non-Profit No Charge Parks and Recreation Membership, 6 Punch Pass AVTEC Gym $ 20.00 Parks and Recreation Membership, 12 Punch Pass AVTEC Gym $ 40.00 Parks and Recreation Membership, Adult Year AVTEC Gym $ 180.00 Parks and Recreation Membership, Youth Year AVTEC Gym $ 80.00 Parks and Recreation Membership, Family Year AVTEC Gym $ 350.00 Snow Clearing Service Actual Cost + 25% Admin Fee Cemetery Burial Permits Full Size Plot casket $ 500.00 Cremains Plot $ 250.00 Columbaria Niche $ 350.00 Grave Preparation / Marker Deposit $ 1000.00 Niche Marker $ 200.00 Burial Reservations Full Size Plot casket $ 500.00 Cremains Plot $ 250.00 5 36 Resolution 2023-134 Columbaria Niche $ 350.00 Harbor Lease Amendment $ 130.00 Lease Assignment $ 80.00 6 37 Resolution 2023-134 Fee Schedule Changes and Explanations: 7% Sales Tax added uniformly to fees that are not exempt Moved Harbor Lease Fees out of Community Development and Created a new category for Harbor Added copying fees to the Clerk's Office on the same rate as the library Removed Cemetery Fees from the Clerk's Office and added them to Parks and Recreation Moved RV Park, Mobile Home/Camper Permit (Annual Fee) from Com Dev to the Clerk's Fee schedule as they are the ones that review and issue the permit. Moved Snow Clearing fee from Com Dev to Parks and Rec as they are the ones that manage that process. Community Development Revised: Conditional Use Permit $350 (increased from $330 due to increase in recording fees) Variance Land Development Requirement $350 (increased from $330 due to increase in recording fees) Variance Sign Requirement $350 (increased from $75 this takes as much time as a CUP review — bringing up to modern rates) Preliminary Plat Review $200 (increased from $75 — this takes as much time as a CUP review but don't want to jump it from $75 to $300 in one year— bringing up to modern rates) Floodplain Permit $100 (it was improperly listed last year at $380 - $100 has always been the fee and the amount that was charged in 2023) Parking Fees Revised: Harbor Worker annual pass $100 (increased from $50) Slip Owner annual pass $100 (increased from $50) Annual parking pass $150 (increased from $100) 38 Resolution 2023-134 New Fees: 0-4 Hours $5 4-12 hours $10 12+ hours $15 AVTEC Fees Increasing to pay the AVTEC rent and increased availability Adult Year Membership $180 (increased from $100 —the previous price was based on only being open 3 days a week. They are now open 6 days a week) Youth/Seniors Year Membership $80 (increased from $50 — the previous price was based on only being open 3 days a week. They are now open 6 days a week) Camping Fees: Revised: $5 increase Campground Premium RV Site: $70 Campground Water/Electric Site: $60 Campground RV Dry: $45 Campground Tent Site: $25 New Fees: Group Site (Williams Tent Campground) —4 sites $100 $5 processing fee $10 change fee $10 phone reservation Cemetery Fees (These new and revised fees were reviewed and approved by the Planning and Zoning Commission as they had not been changed) Burial Permit: Full size plot - $500 Cremains plot - $250 Columbarium Niche - $350 Grave Preparation / Marker Deposit - $1 ,000 Niche Marker - $200 Burial Reservation: Full size plot - $500 Cremains plot - $250 Columbarium Niche - $350 39 Resolution 2023-134 Fire Department Fees Revisions: STR Inspection $45 (Increased from $30 — due to time and resources expended) Alcohol / Marijuana Inspection $50 (Increased from $30 — due to time and resources expended) Additions: (these are roughly half of what the Anchorage Fire Department charges) First Re-inspection $75 Second Re-inspection $150 Third and Subsequent re-inspections $300 40 Resolution 2023-136 • Resolution 2023-136 A Resolution Of The City Council Of The City Of Seward, Alaska. Authorizing The City Manager To Purchase From Belyea Company Electric Power Systems A 1,200-AMP Mitsubishi SF6 Circuit Breaker In a Not-To-Exceed Amount Of$95,000 For Installation In The Lawing Substation Near Moose Pass Documents: • Agenda Statement • Resolution 2023-136 • Attachments: o Signed Agreement 41 Resolution 2023-136 City Council Agenda Statement . Meeting Date: December 18, 2023 To: City Council Through: Kat Sorensen, City Manager From: Rob Montgomery, General Manager Subject: Resolution 2023-136: Authorizing The City Manager To Purchase From Belyea Company Electrical Power Systems A 1,200-amp Mitsubishi S176 Circuit Breaker In A Not-To-Exceed Amount Of$95,000 For Installation In The Lawing Substation Near Moose Pass. Background and justification: Work to rebuild key sections of Seward's transmission system to replace aging equipment and upgrade the condition of the system got underway in 2023 and will continue in 2024. This work is part of the overall transmission infrastructure project to improve system reliability well into the future. Part of this work includes refurbishing Seward's three electric substations: Fort Raymond, Lawing and Spring Creek. Most of the work at Fort Raymond was completed in 2023, leaving Lawing and Spring Creek to be completed in 2024. This circuit breaker will be installed at the Lawing Substation during refurbishment work.Belyea has provided the city with other equipment for the infrastructure proj ect. A circuit breaker is an essential [art of the substation designed to protect an electrical circuit from damage by interrupting the flow of current when a fault is system detected. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.4"Continue to upgrade and expand utilities to meet existing needs and encourage future development." Strategic Plan: Reduce Energy Costs—Expand customer base within the Seward Electric utility area Other: Certification of Funds Total amount of funds listed in this $ 95,000 legislation: This legislation (✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of: $ 95,000 (shipping not included) 42 Resolution 2023-136 HCreates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): ✓ Not budgeted Part of transmission infrastructure project(15340-0000-8103) Not applicable Fund Balance Information Affected Fund (✓):15340-0000-8103 General SMIC Electric Wastewater ✓ Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: ✓ Not Comments: applicable Administration Recommendation ✓ Adopt Resolution Other: 43 Resolution 2023-136 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE FROM BELYEA COMPANY ELECTRIC POWER SYSTEMS A 1,200-AMP MITSUBISHI SF6 CIRCUIT BREAKER IN A NOT-TO-EXCEED AMOUNT OF $95,000 FOR INSTALLATION IN THE LAWING SUBSTATION NEAR MOOSE PASS WHEREAS, Belyea Company was selected as the preferred vendor for the Mitsubishi breaker following outreach to multiple vendors; and WHEREAS, Belyea Company was selected because it meets all operational specifications and was the only vendor with the breaker in stock and ready for shipment; and WHEREAS, a circuit breaker is an essential part of the substation designed to protect an electrical circuit from damage by interrupting the flow of current when a system fault is detected: and WHEREAS,the installation of this new circuit breaker is part of a complete refurbishment of the Lawing Substation near Moose Pass; and WHEREAS, the purchase and installation of the new breaker is part of the larger infrastructure project currently underway to improve reliability of the City's high-voltage transmission system. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Manager is hereby authorized to purchase from Belyea Company a Mitsubishi 1,200-amp circuit breaker for installation in Seward's Lawing Substation. Section 2. Funding in the not-to-exceed amount of $95,000 is hereby appropriated from the Electric Fund reserve account no. 15000-0000-3400 to 15340-0000-8103 Capital Equipment. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 18th day of December 2023. 44 Resolution 2023-136 CITY OF SEWARD,ALASKA RESOLUTION 2023-136 THE CITY OF SEWARD,ALASKA Sue McClure,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 45 Resol'�ft39400d Ave. Easton, PA 18045 lows- ir—of, rir Tel:610-515-8775 05A PA; Y Email:sales@ lye power.com E I. E C T R I C A I. POWER SYSTEMS Web:www.belyeapower.com Company: City of Seward Date: 11/312023 Prepared for: Robert Montgomery Telephone: 907.224-4071 ES-0346 REV 1 E-mail: rmontgomery@cityofseward.com eDESCRIPTIONe 1 BELYEA STOCK#: CB-19803 BELYEA ID#: 40403 1200 AMP MITSUBISHI SF6 CIRCUIT BREAKER< 123KV MAX 60HZ TYPE: 100-SMFT-40E-1 0-0.3S-CO-15S-CO DUTY CYCLE 3 CYCLE INTERRUPT 550KV BIL 40kA SHORT 125VDC CLOSE AND TRIP BM-1 MECHANISM TYPE 125VDC MOTOR CONTROL 240VAC HEATER 71 PSIG NORM PRESSURE 64 PSIG ALARM PRESSURE 57 PSIG MIN PRESSURE 12x 1200:5 MRCTs C800 MFG: 2012 90 OPERATIONS TOTAL WEIGHT WITH GAS: 5390LBS $100,000.00 TOTAL GAS WEIGHT: 62.1 LBS 5% Dealer Discount -$5,000.00 Second $9,500.00 non-refundable deposit agreed upon. Please submit payment upon receipt of quote. Total $96,000.00 Unit sold reconditioned, tested, and guaranteed. Warranty: One (1)year warranty. *See terms and conditions. Standard Lead Time: - Ready to ship in 12-14 weeks Shipping Terms: - Prepay&Add or Customer Arrangements Terms of Payment: 25% Due w/PO & 75% Due NET 30 Days From Shipping Cancellation: If the purchase is cancelled after PO is issued but before equipment ships, the cancellation fee will be 35%of the purchase price plus the cost of any nonstandard customization work/materials if applicable. • • o-m Web ww:w. . b � iyea p e • Resol t 149WA Ave. Easton, PA 1804 Tel :610-515-8775 COMPANY Email:sales@belyeapower,com ELECTRICAL pgWEA SYSTEM Web:www.b lyeapowercom If the purchase is cancelled after equipment ships but before it is unloaded at customer's site, the cancellation fee shall be the 75% of the purchase price plus the cost of any nonstandard customization work/materials if applicable. Customer pays all shipping charges If cancelled after equipment is unloaded at customer's site,the cancellation fee shall be 100%of the purchase price. Customer pays all shipping charges. TERMS AND CONDITIONS OF SALE . . Reso4g0or Awc�i�d Ave: Easton, PA 1804 Tel :610- 15- 775 CAMt�,.4NY rnall:sates@belyeapower.com El ECTRICAL POWER SYSTEMS Web:www.belyeapower.com ACCEPTANCE of this Order is expressly conditioned on Buyer's agreement If any products covered by this contract fail to meet the foregoing warranties, that, tine terms and conditions set firth herein, together with any plans or (except title), the Buyer's exclusive remedies shall be for the BELYEA specifications approved in writing by BELYEA COMPANY INC.,are the sole COMPANY INC,to correct any such failure by either,(at the option of the terms and conditions of this Order and constitute a contract representing the BELYEA COMPANY INC.), REPLACING DEFECTIVE PARTS OR entire agreement of the parties with respect to the subject matter hereof,No REPAIRING ANY DEFECTIVE :PARTS OF TF F PRODUCT RO.B. amendment,modifications,or waiver of the terms and conditions of this Order Seller's plant or other point of shipment.If repair or replacement is unfeasible shall be binding on BELYEA COMPANY INC.,unless made in writing and tinder the circumstances,the parties shall negotiate a satisfactory adjustment, signed by an authorized representative of BELYEA COMPANY INC,Any Upon expiration of the warranty period, all liability of the BELYEA additional or different terms and conditions contained in the Buyer's Purchase COMPANY INC.for its product shall terminate,BELYEA COMPANY INC. Orders or responses to this Order shall be deemed objected to by BELYEA liability under this provision shall in no way exceed the total contact price, COMPANY INC.,without the need of further notice of objections and shall not including the supplying of any necessary replacements and.SHALL IN NO be effective or binding unless assented to in writing signed by all authorized EVENT INCLUDE SPECIAL, INDIRECT, OR CONSEQUENTIAL representative of BELYEA COMPANY INC,Buyer will be deemed to have DAMAGES. THE BELYEA COMPANY INC, DISCLAIMS ANY assented to all the terms and conditions contained herein upon performance or WARRANTY OF .MERCHANTABILITY OR FITNESS FOR ANY part performance by BELYEA COMPANY INC,under this contract.In the PARTICULAR USE WITH RESPECT TO THE PRODUCTS BEING SOLD event any terms or conditions in any contract or purchase order used by Buyer PURSUANT TO THIS CONTRACT, THERE ARE NO WARRANTIES differ,the terms and conditions herein shall prevail, WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE OF THIS CONTRACT, TERMS OF PAYMENT:One hundred percent(100%)clue net-30 clays from ITEMS SOLD"AS IS Occasionally BELYEA COMPANY INC, offers notification of equipment's ready to ship status,no discount allowed.A for sale certain used or repaired items on as"AS IS"basis.Items so labeled service charge of one and one-half percent(1'/z%)per month on unpaid are sold`AS IS"with all faults and BELYEA COMPANY INC,DOES NOT balances after thirty(30) days will be levied,If Buyer's financial condition at WARRANT THAT ANY SUCH ITEMS ARE MERCHANTABLE OR any time does not justify continuance of the work to be performed by FIT FOR ANY PARTICULAR PURPOSE.The Buyer acknowledges that it BELYEA COMPANY INC. hereunder on the agreed terms of payment, is paying a lower price for the items than the normal market price and that BELYEA COMPANY INC.may require hill payment in advance.In the the disclaimer is part of the basis of the bargain. event of Buyer's bankruptcy or insolvency or in the event any proceeding is brought against the Buyer, voluntarily or involuntarily,under the Bankruptcy DELAYS:The BELYEA COMPANY INC.will not be liable for any or any insolvency laws, BELYEA COMPANY INC,shall be entitled to delays in the performance of this contract of any damages suffered by the cancel any order then outstanding tit any time during the period allowed for Buyer.Reasons for said delay,when the delay is directly or indirectly caused filing claims against the estate of Buyer and shall receive reimbursement for by or in any manner,arises from fires,floods,accidents,riots,acts of God, its proper cancellation charge.BELYEA COMPANY INC.'S rights under this war, governmental interference or embargoes,strikes,labor difficulties, provision are in addition to any other rights available to it at law or in equity, shortage of labor,fuel,power,materials or supplies,transportation delays, TITLE:All scrap resulting from the work shall be the property of the BELYEA or other causes of causes(whether or not similar in nature to any of those COMPANY INC, The title and the right of possession of the equipment herein above specified)are beyond its control. repaired or modified hereunder shall remain with the Buyer subject to any applicable lien rights of the BELYEA COMPANY INC,and to its rights in the DELIVERIES:Unless otherwise specified by the BELYEA COMPANY event of nonpayment, financial condition of Buyer, and. the insolvency as INC.delivery will be made and title passed F.O.B.point of shipment to provided in the preceding paragraph, Buyer.Risks of loss or damage pass to Buyer on delivery.If products are to TAXES:The price quoted in this contract does not include any taxes and in be delivered by the BELYEA COMPANY INC.such products are to be the event taxes of any nature are assessed they shall be added to the price received and unloaded by Buyer at Buyer's expense and risk. herein,unless Buyer is exempt from tax and demonstrates such exemption to the satisfaction of the BELYEA COMPANY INC. GOVERNING.LAW:The.laws of the Commonwealth of Pennsylvania shall govern the validity,performance,interpretation,and the effect of this WARRANTIES:The BELYEA COMPANY INC,warrants to Buyer that agreement. products furnished pursuant to this contract will be free from defects in material,workmanship,and title and will be of the kind and quality specified AMENDMENTS:This contract may not be modified or rescinded in any in BELYEA COMPANY INC.'S Quotation.This warranty shall only apply if manner except by the written agreement of both Buyer and the BELYEA the items.purchased pursuant to this contract are used by the Buyer in COMPANY INC. accordance with commonly accepted industry practices,including but not limited to,protecting the items by properly coordinated voltage surge CANCELLATION: suppressive,current overload and fault current protective devices.The If the purchase is cancelled after PO is issued but before equipment ships,the foregoing warranties(excluding the warranty of title)shall terminate one(1) cancellation fee will be 35% of the purchase price plus the cost of any year after the date of shipment or,when shipment is delayed at Buyer's nonstandard customization work/niaterials if applicable. request,one(1)year after the date the items or items which are the subject of If the cancelled after equipment ships but before it is unloaded at customer's this contact are prepared for shipment. site,the cancellation fee shrill be the 75%of the purchase price plus the cost of ally nonstandard customization worldniaterials if applicable,Customer pays all shipping charges If the cancelled after equipment is unloaded at customer's site,the cancellation fee shall be 100%of the purchase price,Customer pays all shipping charges, TERMS AND CONDITIONS OF SALE (CUNT. BELOW) t - • • t - a o P�ower . com Resolto0wr3o6d Ave. Easton, PA 18045 r Tel: ,10-515-8775 p1atl AlU ' Ernall :sales@belyeapower.com ELECTRICAL POWER SYSTEMS Web:www.belyeapower.com fN WITNESS WHEREOF, the duly authorized representatives of the Parties have executed this Agreement, to be effective as of the Effective Date: December 18 2023 Selling Party Baying.Pasty Belyea Company Inc. City of Seward 2200 Northwood Avenue PO Box 167 Easton,PA 18045 Seward, Alaska 99664-0167 Narne&Title: Dameon Kincey Equip. Sales Mir. Name & Title: Kat Sorensen, City Manager Signature: Signature: Resolution 2023-138 NNW- Resolution 2023-13 8 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Pay Chugach Electric Association (In 2024) For Transmission Right-Of- Way Clearing Between CEA's Dave's Creek Substation Near Cooper Landing And Seward's Lawing Substation Near Moose Pass In The Not-To-Exceed Amount Of$423,550 Documents: • Agenda Statement • Resolution 2023-138 • Attachments: o Letter from CEA outlining scope of work 50 Resolution 2023-138 City Council Agenda Statement 9 Meeting Date: December 18, 2023 To: City Council Through: Kat Sorensen, City Manager From: Rob Montgomery, Electric General Manager Subject: Resolution 2023-138: Authorizing The City Manager To Pay Chugach Electric Association (CEA) For Transmission Right-Of-Way Clearing Between CEA's Dave's Creek Substation Near Cooper Landing And Seward's Lawing Substation Near Moose Pass In The Not-To-Exceed Amount Of$423,550 and Appropriated Funds. Background and justification: The City of Seward Electric Department owns approximately 75 miles of high-voltage transmission line. Nearly 42 miles of this transmission follows a right-of-way between Chugach Electric Association's(CEA)Daves Creek Substation near Cooper Landing and Seward's Lawing Substation at Milepost 25 of the Seward Highway. It's worth noting that much of this line also includes lower voltage distribution lines owned by CEA. CEA has historically maintained this right-of-way (ROW) while also carrying the expense to maintain. Moving forward, CEA and Seward Electric will share the cost at 50 percent each for combined sections and on shared ROW. In sections where only transmission lines are attached to the poles, Seward will pay clearing and maintenance. In sections where only distribution lines are attached to the poles, CEA will pay for clearing and maintenance. The work on the right-of-way will be conducted by Carlos Tree Service, a contractor of CEA. The work began in October and will continue into 2024. CEA has agreed to wait until after January 1 to invoice Seward so that expenses for the clearing and maintenance can be captured in Seward's 2024 electric rate increase. CEA, like other utilities, conducted full assessments of its rights-of-way following the devastating forest fires that struck Hawaii earlier in 2023. The Dave's Creek to Lawing corridor was identified as one needing additional clearing and widening in some sections. It is worth noting that the additional clearing and maintenance of the ROW will improve system reliability and safety from forest fires. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.7.1.4 "Continue to upgrade and expand utilities to meet existing needs and encourage future development." 51 Resolution 2023-138 Strategic Plan: Reduce Energy Costs — Expand customer base within the Seward Electric utility area Other: Certification of Funds Total amount of funds listed in this $ 423,550 legislation: This legislation (✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of: $ 423,550 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): ✓ Not budgeted Transmission line Fund(15310-0000-7009) Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater ✓ Boat Harbor Parking Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: Attorney Review Yes Attorney Signature: ✓ Not Comments: applicable 52 Resolution 2023-138 Administration Recommendation ✓ Adopt Resolution Other: 53 Resolution 2023-138 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PAY CHUGACH ELECTRIC ASSOCIATION (IN 2024) FOR TRANSMISSION RIGHT-OF- WAY CLEARING BETWEEN CEA'S DAVE'S CREEK SUBSTATION NEAR COOPER LANDING AND SEWARD'S LAWING SUBSTATION NEAR MOOSE PASS IN THE NOT-TO-EXCEED AMOUNT OF $423,550 AND APPROPRIATED FUNDS WHEREAS, Seward owns the high-voltage transmission line between the Dave's Creek and Lawing substations while CEA owns the lower voltage distribution lines attached to the same power poles; and WHEREAS, CEA has historically maintained this right-of-way (ROW) and carried the expenses for clearing and maintenance on the right-of-way; and WHEREAS, CEA and Seward Electric will each pay 50 percent of the clearing costs in combined sections and on shared ROW, and each will pay separately for sections where only transmission or distribution lines are present; and WHEREAS,the clearing and maintenance work will be performed by Carlos Tree Service, a regular contractor for CEA, and CEA will then invoice Seward for its share of the expense; and WHEREAS, the devastating forest fires in Hawaii earlier in 2023 resulted in CEA assessing all rights-of-way on its system and the Dave's Creek to Lawing corridor was one identified for additional clearing and maintenance; and WHEREAS, the additional clearing and maintenance of the ROW will help improve system reliability and safety from forest fires. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1.The City Manager is hereby authorized to pay Chugach Electric Association for right-of-way clearing between CEA's Dave's Creek Substation and Seward's Lawing Substation. Section 2. Funding in the not-to-exceed amount of$423,550 is hereby appropriated from the Electric Fund reserves account no. 15000-0000-3710 transferred to the 15310-0000-7009 Transmission Line contracted services expense account. Section 3. This resolution shall take effect immediately upon adoption. 54 Resolution 2023-138 CITY OF SEWARD,ALASKA RESOLUTION 2023-138 PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 18th day of December 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 55 2023-138 CHUGACH POWERING ALASKCS FUTURE October 4, 2023 Rob Montgomery P.O. Box 167 238 Fifth Ave. Seward, AK 99664 Subject: Right—Of— Way (RON9 Clearing Dear Mr. Montgomery, As we discussed Wednesday, September 271h, 2023, Chugach will proceed with transmission and distribution Right— Of— Way (ROW) Clearing from Dave's Creek Substation to Lawing Substation. This clearing involves ROW specifically for transmission, combined transmission and distribution on the same structures, separate structures for transmission and distribution but shared ROW, and separate ROW specifically for distribution. Per exhibit A, "Agreement for Joint Use Agreement", and to keep clearing on schedule, we agreed to utilize Carlos Tree Service for this 2023 clearing cycle. CEA and SES will each pay fifty percent of the clearing costs in combined sections and shared ROW. Seward will pay for the separate transmission ROW and Chugach will pay for the separate distribution ROW clearing. The total expected cost is $687,088.74 of which $423,540.40 will be allocated to Seward $263,548.34 allocated to Chugach. Sincerely, CHUGACH ELECTRIC ASSOCIATION, INC. Luke Sliman, VP, Field Operations Enclosed: 2023 Moose Pass Easement Reclamation—Executive Summary Chugach Electric Association, Inc. 5601 Electron Drive,P.O.Box 196300,Anchorage,Alaska 99519-6300 • (907)563-7494 Fax(907)562-0027 • (800)478-7494 www.chug,56lectric.com Resolution 2023-138 2023 Moose Pass Easement Reclamation Executive Summary There are 19.45 miles of electrical lines between Dave's Creek substation and Lawing substation in the Moose Pass area. Chugach Electric and City of Seward share easement maintenance responsibilities as follows: Easement Type Total Responsible Miles Paft Standalone Transmission 3.60 Seward Standalone Distribution 3.61 Chugach_ 1 Common structure or 12.24 Both l Common easement All easements in Moose Pass 19.45 miles Chugach Electric has been clearing the lines in Moose Pass on a regular schedule: distribution every three years, transmission every 10 years. Easement reclearing is scheduled for 2023. Clearing the easement reduces the utility's exposure to tree-related risks such as outages or fires and provides better maintenance and emergency access. Easement widths in Moose Pass vary from 20'to 100'. Moose Pass easements have generally been cleared to 60'wide over public lands and 20'wide on private property. These current clearing limits do not encompass the full easement width in all areas. To reclaim the full easement over the entire 19.45 miles requires an additional 20 to 40 feet of new clearing, in addition to reclearing to the current clearing limits. Easement Current New New Width Clearing Clearin Miles 100, 60' 40' 0.68 80' 60' 20' 14.04 Current clearing at full ROW width 4.76 Total miles 19.45 The cost of reclearing and reclaiming the easement will be split between the parties based the easement type: Responsible Party Total Reclear New Clear Total Easement Type Miles Cost Cost Clearing City of Seward 3.60 74,673.82 112,352.21 187,026.03 1 Standalone Transmission Chugach Electric 3.61 27,033.97 27,033.97 Standalone Distribution Both Parties 12.24 91,858.37 381,170.37 473,028.74 1 Common Easement/Structure All easements in Moose Pass 19.45 193,566.16 493,522.58 687,088.74 Claiming the full width of the easement benefits the utility through improved access and reduced risk and benefits the community with safer and more reliable electrical service. 57 Resolution 2023-139 • Resolution 2023-139 A Resolution of The City Council of the City of Seward, Alaska, Authorizing the City Manager to Enter into a Contract Agreement with T2 Upsafety for the Purchase of Parking Enforcement Software and Equipment for 3 Years for a Total Cost of$37,021.00 and Partnering with Upsafety for Collections Services and Appropriating Funds Documents: • Agenda Statement • Resolution 2023-139 • Attachments: o Upsafety Quote and Contract 58 Resolution 2023-139 City Council Agenda Statement 9 Meeting Date: December 18, 2023 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Parks and Recreation Director Subject: Resolution 2023-139: Authorizing The City Manager To Enter Into A Contract With T2 Upsafety For The Purchase Of Parking Enforcement Software and Equipment For 3 Years For A Total Cost Of$37,021.00 And Partnering With Upsafety For Collections Services And Appropriating Funds Background and justification: Parks and Recreation is tasked with managing the public parking lots in the Harbor, including the North, South, Northeast, South Launch, Uplands and Center lots. Parks and Recreation currently uses T2 pay stations in our lots for people to purchase passes each day. Enforcement ability for enforcing the parking rules and regulations are in need of updating. Currently, we have no way to track citations or pursue non-payment. It is also difficult to track all the vehicles in our lots and ensure they are in compliance. This can lead to misunderstandings and frustrations. The Parks and Recreation Department is requesting to enter into a contract with Upsafety to provide the necessary equipment to enforce parking regulations in the Harbor. Upsafety connects with our T2 pay stations, allowing employees to scan license plates and determine if a car has paid to park in our lots. This streamlines the enforcement ability of our employees. Upsafety also allows Parks and Recreation to "Electronically Chalk" Vehicle tires, reducing the need to touch any vehicles in the lots. Upsafety citations have time and GPS stamped photos of citations, ensuring citations are written to the right vehicle and owner. Upsafety offers a collections service to clients. Upsafety is a certified debt collection agency. This allows the City to ensure payment is made on citations issued. This purchase will be made utilizing Seward City Code 66.10.030 (D) which authorizes the purchase of electronic data processing software and hardware systems and communications equipment. Funds for this purchase are available in the Parking Enterprise Fund and are not budgeted. 59 Resolution 2023-139 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.4.1 Support enforcement/compliance of legal parking, storage and use of the public right of way. Enforce parking consistently in the harbor area. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 37,021.00 This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of. $ 37,021.00 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓):13000-2900-8103 Budgeted Line item(s): ✓ Not budgeted Not applicable Fund Balance Information Affected Fund(✓):13000 General SMIC Electric Wastewater Boat Harbor ✓ Parking Water Healthcare Motor Pool Other Note:amounts are unaudited Available Fund Balance $ Finance Director Signature: c J Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 60 Resolution 2023-139 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-139 A Resolution of the City Council of the City of Seward,Alaska,Authorizing the City Manager to Enter into a contract agreement with T2 Upsafety for the purchase of parking enforcement software and equipment for 3 years for a total cost of $37,021.00 and partnering with Upsafety for collections services and appropriating funds. WHEREAS,Parks and Recreation is tasked with parking enforcement in the North, South, Uplands, Northeast, South Launch and Center parking lots. WHEREAS,Parks and Recreation currently uses T2 pay stations in all lots. WHEREAS, Parking enforcement software and equipment is needed to properly enforce parking in the Harbor. WHEREAS, T2 Upsafety provided a quote for 2 handheld devices and printers, software, and training for a total cost of$37,021.00. WHEREAS, T2 Upsafety provides collection services and has submitted a scope of work contract to perform debt collection for parking citations for Parks and Recreation. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council herby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.030 (D) which authorizes the purchase of electronic data processing software and hardware systems and communications equipment. Section 2. The City Manager is hereby authorized to enter into contract with T2 Upsafety for the purchase of equipment and software for parking enforcement for a total 3 year cost of$37,021.00. Section 3. Funding for this purchase in the amount of $37,021.00 is hereby appropriated from the Parking fund account no. 13000-0000-3400 to account no. 13000- 2900-8103 capital equipment expense. Section 4. This resolution shall take effect immediately upon adoption. 61 Resolution 2023-139 CITY OF SEWARD, ALASKA RESOLUTION 2023-139 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of December 2023 THE CITY OF SEWARD,ALASKA Sue McClure Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou City Clerk (City Seal) 62 Resolution 2023-139 . r Y . y , 1 Prepared for City of Seward AK --� CityCite°'Parking Enforcement & Permit Management Software Prepared by POPPY GULOIEN ® 403-998-7972 UPSAFETY Poppy.guloien(cD-t2systems.com a (L-2)SYSTEMS company 8900 Keystone Crossing, Suite 700, Indianapolis, IN, 46240 63 Resolution 2023-139 T2 Systems, Inc. - Confidential Quotation a Verra Mobility Company 8900 Keystone Xing, Suite 700 Indianapolis, IN 46240-4697 For: City of Seward Quote Q-22334 SYSTEMS Date IssDued: 9/1/2023 A VERRA MOBILITY COMPANY Expires: 12/1/2023 Bill To: Ship To: City of Seward City of Seward -Parks and Recreation ATTN:Accounts Payable, PO Box 167 238 5th Ave Seward,Alaska 99664-1844 Seward,AK 99664 United States United States Prepared By: Tyler Mallory Poppy Guloien 907-224-4068 tbmallory@cityofseward.net Prepared For: EIN: 92-6000086 Tyler Mallory Subscriptions Product . . Quantity .. UPsafety Hardware Care Program Year 1 @$35 per handheld per month—billed annually 100.5006 2.00 USD 420.00 USD 840.00 UPsafety Verizon LTE Data Plan Year 1 @$35 per handheld per month—billed annually 100.5003 2.00 USD 420.00 USD 840.00 UPsafety Subscription Service-PE Mobile License(s) Year 1 @$229 per handheld per month—billed annually 100.5000 2.00 USD 2,748.00 USD 5,496.00 UPsafety Subscription Services-PE Back Office Mobile License(s) Year 1 @$199 per handheld per month—billed annually 100.5005 1.00 USD 2,388.00 USD 2,388.00 TOTAL: USD 9,564.00 Services Product .. .. 100.5029 UPsafety Personalized Webinar Training 1.00 USD 895.00 USD 895.00 100.5014 UPsafety Client Cloud Setup&Customization 1.00 USD 1,875.00 USD 1,875.00 TOTAL: USD 2,770.00 Page 1 of 3 64 Resolution 2023-139 Hardware Product .. Quantity .. 105.0765 UPsafety/Flex XF Print All-in-One Enforcement Handheld 2.00 USD 2,695.00 USD 5,390.00 Package 663.1000 UPsafety Paper 3in Plain Polyvinyl Thermal, 200 3.2 Appleton, 1.00 USD 169.00 USD 169.00 80mm-Hgp-3 (50 rolls) TOTAL: USD 5,559.00 Other Product .. .. *** Comment 1.00 USD 0.00 USD 0.00 Shipping and taxes will be calculated and added to invoicing. TOTAL: USD 0.00 Year 1 Total: USD 17,893.00 Year 2 Total: USD 9,564.00 Year 3 Total: USD 9,564.00 Net Total: USD 37,021.00 Tax Amount: USD 0.00 Tax Comments: N/A Total: USD 37,021.00 Additional Information: Freight Term: FOB-VEND-PP Payment Terms: N30 IRIS Profile: End User: City of Seward GP Customer Number: 2505 Page 2 of 3 65 Resolution 2023-139 Billing Terms Additional fees for variable cost services utilized. Hardware, including subcontractor hardware, and shipping invoiced at time of delivery. Subscriptions are invoiced upon receiving access to licensed product. Professional Services invoiced on Project Go-Live. Travel invoiced as incurred. Tax rate, if applicable, will be finalized for calculation at time of invoicing. Invoices paid via credit card will incur a 2.5% convenience fee. Purchase orders can be forwarded to purchaseorders@t2systems.com Quote is developed in conjunction with Statement of Work, if applicable. If any billing term language conflicts occur, Standard Billing Terms section of Statement of Work document takes precedence. Quote Number:Q-22334 Customer Signature Kat Sorensen Print Name City Manager Title 12/18/2023 Date PO# Page 3 of 3 66 September 1, 2023 Quotation #22334 Resolution 2023-139 United Public Safety Cost Proposal This document outlines available UPsafety options and pricing. Only items listed on the Quote will be included. Hardware Pricing Unlike many enforcement providers, we provide full, in-house support for the hardware we resell to you. That means that instead of calling Printek/Samsung's technical support hotline, you're calling our fully US-based staff under the same one-hour Service Level Agreement that we maintain for our software. We believe anything less is not supporting the whole solution. There are three main hardware options: XF Print Hardware Package- $2,695.00 per Package We recommend this successor to our popular N5 class of one-piece devices as the workhorse device foryour enforcement personnel. The hardware package includes the mobile computer, two hot- swappable external battery packs, a charging dock that allows both the device and a supplemental battery to be charged in tandem, a power supply/charging cable, a strap, carrying case, and vehicle charger. Samsung Note 20 & Printek FP530 Thermal Printer— $1,950.00 per Package For a two-piece solution, this is an excellent choice. This package includes (1) new in box Samsung Galaxy S20 device, (1) ruggedized case, (1) stylus, (1) new in-box Printek FP 530 3" Bluetooth printer including a belt clip. Client-Procured Android Device + BT Printek FP530 Printer-$659.00 per Printer+ $225.00 per Android Device Configuration Client could procure the compatible Android device of its choosing to pair with the FP530 3-inch Printer and configure device to utilize the CityCite mobile software. Hardware Warranty & Data Plan Options CiteGuardP/us Warranty- $35 per Device per Month In the case of hardware damage or failure, this warranty fully covers: 1.) Immediate shipment of a no-cost Loaner device to replace the affected device 2.) A call tag for the affected device for shipment to our offices for repair 3.) Shipping for the repaired device back to your offices 4.) A call tag for the Loaner device This provides for instant remediation of hardware issues, and keeps officers enforcing. Please note that we offer up to two years of warranty on our two piece solution and up to three years of warranty on the XF all in one solution. We do not offer warranty on client procured devices. r�s7 United Public Safety, Inc., 321 MoRoad, Fort Washington, PA, 19034 September 1, 2023 Quotation #22334 Resolution 2023-139 Verizon 5G Data Plan — $35.00 per Device per Month We resell data plans from Verizon exclusively, because their network and speed are uncompromising. This plan includes mobile data for one device. Platform Pricing and 24/7 Software Support CityCiteTM Platform Fee — Pricing for our cloud-hosted software suite at a recurring monthly license fee which is charged per active handheld device per month and is established based on the number of systems required to integrate (ie. LPR, pay stations, mobile payment, reservations, sensors etc). There is no charge to integrate with T2 Systems solutions. Tiered Pricing Breakdown No integrations = $229.00 1 — 2 integrations = $249.00 3+ integrations = $299.00 This fee includes: 1) A license for(1) mobile user and (1) concurrent cloud user to use our front-end data entry software, and cloud-based back-end management software. This includes access to all features of our software, including the iPermit permitting module. 2) 24/7/365 in-house help desk support for any and all software and hardware issues. 3) Access to our Client Resource Center, which provides in-depth details of the functionality within our mobile and back-end software, including video demonstrations and guided walkthroughs. 4) Any and all software updates, including product enhancements, issue resolutions, and new feature releases as they become available. Since inception, we have been releasing new software to clients rapidly. Some major upgrades in 2022, provided at no additional cost to ALL current subscribers, included: • Extensive User Interface updates • Citizen Connect Patron Account Management • Field Alerts • Pre-Approved List API • Streamlined Chargeback MGMT • Permit Configuration Updates and Improvements • QR code that redirects you to the permit in question • Two-way integration with T2 Collections service, CCS To ensure these features are fully utilized, we regularly hold UPsafety User Webinars, at no additional cost to subscribers, before each major update to identify, train, and answer any and all customer questions and concerns. Users who cannot make the webinar can request a recorded copy to view anytime. 5) One free admission to our yearly Users Conference in your first year. CityCiteTM Platform Fee— $199.00 per Additional Back Office License per Month We sell our cloud-hosted software suite at a recurring monthly license fee per additional back-office license per month. United Public Safety, Inc., 321 Morns`Road, Fort Washington, PA, 19034 September 1, 2023 Quotation #22334 Resolution 2023-139 Authentication — $600.00 per year per system Authentication is an optional recurring annual service that is charged per UPsafety system and can be provided with Shibboleth or CAS or most SAML 2.0 products to restrict the eligibility to purchase certain permit types (of your choosing) only to people who have your company credentials. People who do not possess a username and password for your company will not be able to purchase that permit type. CodeCite TM Platform Fee — $199.00 per Handheld per Month or$99.00 per Month if added to a handheld with CityCiteTM CityCite issues citations to vehicle license plates only. If you wish to issue citations to an address or an individual we offer our CodeCite module. If you wish to add the ability to issue code violations to an address or a person you may either add this functionality to existing handhelds used for parking enforcement this functionality can be added for$99 per handheld per month. If you prefer to use separate handhelds for code violations the platform fee will be $199 per handheld per month. Please note that CodeCite can be configured to issue violations to a property or an individual but not to both in the same module. If you wish to have access to both options charges will be applied twice. Also, adding CodeCite for issuance to individuals or property addresses will incur additional training and customization charges for each option. Patron Portal — Greater of 4.00% or$3.00 per Citation or Permit Paid Online We can fully customize an e-commerce site to meet your needs, including branding, adding customized dispute fields, and developing lookup logic. Gateway and processing fees are included in this pricing. Through the portal, patrons can: • Review photo evidence, as well as all ticket data recorded at the time of issuance • Pay tickets online, from the moment a ticket is issued, via QR code on the ticket, the website printed on the ticket, or, through the Interactive Voice Response (IVR) phone number • Dispute and inquire as to ticket status, including the upload documents to be viewed by enforcement or administrative staff When a violator pays a $30.00 citation, they will pay the citation amount, plus the service fee, and we will remit the full $30.00 citation value to you next day. Training and Implementation Personalized Webinar Training — $895.00 One Time This fee is for online training of your officers and administrators on how to use the system inside and out, as well as training managers to a Train the Trainer standard. Cloud Set Up and Customization — $1,875.00 One Time We charge this fee to fully customize the cloud to your department, including setting permissions for each individual employee, implementing ticket lifecycle business logic, creating report templates specified by managers, importing common street names in order to optimize officer drop down lists and more. Our project managers work quickly, and with your help we can implement your perfect solution within 90 days of contract signing. For projects which cannot be implemented by UPsafety within 90 days of the contract execution date due to factors within your control, an extended project management fee of$500 per week will apply. Examples of factors within your control include but are not limited to; failure to provide appropriate information, resources, or personnel reasonably necessary to complete implementation. Any delays caused by third parties or by events outside the control of either UPsafety or you would not be applicable. United Public Safety, Inc., 321 Morns`Road, Fort Washington, PA, 19034 September 1, 2023 Quotation #22334 Resolution 2023-139 Processing & Other per Item Services DMV Research n State—At Cost For DMV research for in-state violators, we only charge for lookups when the state levies a fee to conduct a lookup. Out of State— $2.50 per Violator Found DMV research for violators, we charge Per Successful Plate Lookup, which means that a charge is only incurred if a valid address has been found for the requested plate. Automated Delinquent Notices — $1.00 per letter includes stamps and stationery The cost of customizing physical notices, which will be mailed to violators as warnings and requests for payment, or, for any other automated correspondence on behalf of your organization, is fully included in the set-up process. This fee is for the printing, stamping and mailing of physical notices to violators. Standard Polyvinyl Paper— —$0.05 Per Ticket Written We provide top quality water and tear resistant polyvinyl paper at a price of$169.00/Case. There are 50 rolls per case and clients see anywhere between 60-70 tickets per roll. The value of$.05/ticket that we mention in our literature is computed as follows: $169 Per Case $3.38 Per Roll _ _ $ 0.05 Per Ticket 50 Rolls Per Case 65 Tickets Per Roll Please note that citations can be configured at a variety of different lengths so the length of your citations may change these estimated paper usage projections. Programmatic Data Conversion —$125.00 per Hour(Up to three years of permit and citation data conversion from existing platform waived) Assuming cooperation from the incumbent vendor, we will migrate all records from the current system to CityCite. Custom Software Development (SDE) —$200.00 per Hour for Out-of-Scope Work We staff a team of Cloud and Mobile software engineers, tasked with constantly improving our product for the better and customizing the product to meet the needs of our customers. We will only bill for software development that exceeds the scope of work specified in this proposal. United Public Safety, Inc., 321 Morris`Road, Fort Washington, PA, 19034 September 1, 2023 Quotation #22334 Resolution 2023-139 BBPOS WisePOS E Payment Terminal(s) — $399.00 per Unit If the Client would prefer a more integrated option for in-person credit and debit card payments, these Terminals integrate directly to the UPsafety cloud, allowing the Client a fully web-based point of sale which allows: • Payments to be initiated directly through the Cloud software. When a cashier selects "Accept Card Payment", the Terminal will accept payment only for the amount of selected items. Boasting a full color, touchscreen display, the BBPOS WisePOS E comes with EMV standard, and also allows for expanded functionality as payment trends change, including mobile wallet acceptance, EMV capabilities, and NFC/CTLS. WisePOS BBPOS E-Dock for Payment Terminal(s) — $59.00 per The WisePOS E connects via Wi-Fi. However, if preferred, ethernet connectivity for the WisePOS E reader can be established with the use of an optional dock, which provides wired ethernet connectivity while also keeping your smart reader fully charged using the included charging cable. The Ethernet Dock features a 10/100 Ethernet port, rubber feet for stable countertop usage, and is designed for easy docking and undocking using the pins on the back of the reader. The included charging cable can be plugged into any USB-A power adapter and has a minimum power requirement of 5V-2A(10W). If Terminal(s) are utilized: Credit Card Processing — 2.9% and$0.25 per Transaction This fee will be billed monthly and included on a unified invoice for the amount of processing completed through purchased and utilized UPsafety terminals in the previous month; never taken out of your remittance totals. We believe this makes it easier to track, manage and audit. Please note these fees cover gateway and processing fees and take the place of the $3 or 4% that is charged on patron portal purchases, not in addition to. Scanner L-Tron 4910LR MDT—$475.00 per Unit Microphone Style Driver's License Area Imaging Scanner(s) that enable your officers to scan drivers licenses and vehicle registration to populate data fields in the cloud with ease. United Public Safety, Inc., 321 MorFis1Road, Fort Washington, PA, 19034 Resolution 2023-140 • Resolution 2023-140 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing Professional Design Services From CRW Engineering Group, Inc. In The Amount Of$63,365.00 For Design And Engineering Services To Complete Construction Of The SMIC Hypochlorite Generator Project Documents: • Agenda Statement • Resolution 2023-140 • Attachments: o CRW Scope and Cost proposal o Resolution 2023-092 (loan) 72 Resolution 2023-140 City Council Agenda Statement 9 Meeting Date: December 18, 2023 To: City Council Through: Kat Sorensen, City Manager From: Doug Schoessler, Public Works Director Subject: Resolution 2023-140: Authorizing Professional Design Services from CRW Engineering Group,Inc. in the amount of$63,365.00 for design and engineering services to complete construction of the SMIC Hypochlorite Generator Project. Background and justification: On August 14,2023, City Council passed Resolution 2023-092 authorizing a loan from the Alaska Drinking Water Fund with an intent to fund $476,000 with estimated principal forgiveness of $238,000 for a total repayment of $238,000 for the SMIC Hypochlorite Generator Pumphouse Addition Project for design and construction. The current SMIC water system uses chlorine gas cylinders in the SMIC water pumphouse. The declining availability and hazards of chlorine gas cylinders necessitates a change to the same system that was already installed at the North Seward Water Plant facility. CRW Engineering investigated sizing and other requirements for infrastructure in the SMIC water pumphouse. City staff utilized the CRW report as part of a master project list to identify potential funding sources. The SMIC Hypochlorite Generator Project was placed on the master project list because of issues outlined in both reports and staff observations. Funding from the Alaska Drinking Water Fund loan will be utilized for the project on a reimbursement basis for design and construction as passed on the previous resolution 2023- 092. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 1.3.4 Public Facilities and Services Strategic Plan: Other: 2023-2024 Capital Improvement Plan Certification of Funds Total amount of funds listed in this $ 63,365.00 legislation: 73 Resolution 2023-140 This legislation (✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of: $ 63,365.00 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓):17000-4002-7015 Budgeted Line item(s): ✓ Not budgeted Not applicable Fund Balance Information Affected Fund (✓):SMIC WATER FUND General ✓ SMIC Electric Wastewater Boat Harbor Parking ✓ Water F1 Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ IS Finance Director Signature: Attorney Review Yes Attorney Signature: ✓ Not Comments: applicable Administration Recommendation ✓ Adopt Resolution Other: 74 Resolution 2023-140 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-140 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING PROFESSIONAL DESIGN SERVICES TO CRW ENGINEERING GROUP,INC. IN THE AMOUNT OF $63,365.00 FOR DESIGN AND ENGINEERING SERVICES TO COMPLETE CONSTRUCTION OF THE SMIC HYPOCHLORITE GENERATOR PROJECT. WHEREAS, on August 14, 2023, City Council passed Resolution 2023-092 authorizing a loan from the Alaska Drinking Water Fund with an intent to fund $476,000 with estimated principal forgiveness of$238,000 for a total repayment of$238,000 for the SMIC Hypochlorite Generator Pumphouse Addition Project for design and construction, and WHEREAS, CRW Engineering provided excellent engineering services for the North Seward Water Treatment Plant and has the proven expertise and local experience to design the addition of a Hypochlorite Generator for the SMIC water pumphouse, and WHEREAS, CRW Engineering provided staff with a comprehensive scope and estimated cost for the project design, and WHEREAS, staff reviewed the proposed scope with listed deliverables and approved it as written. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City of Seward hereby approves the contract for the design and engineering of the Hypochlorite Generator Project with CRW Engineering Group, Inc. Section 2.Funding in the amount of$63,365.00 is hereby transferred from account no. 17000-4002-3400 unassigned fund balance to account for no 17000-4002-7010 engineering expense account. Section 3. The City Manager is hereby authorized to execute all documents that may be necessary for the above Professional Design Services. Section 4. This resolution shall take effect immediately upon adoption. 75 Resolution 2023-140 CITY OF SEWARD, ALASKA RESOLUTION 2023-140 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 181h day of December 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 76 Resolution 2023-140 A United States OMB Control No.2030-0020 ENVIRONMENTAL PROTECTION AGENCY Approval expires 06/30/2024 E PA Washington, DC 20460 This collection of infonnation is approved by OMB under the Paperwork Reduction.Act,44 US 3501 et seq.(ON13 Control\b.2030.0020). Responses to this collection of infonnation are required to obtain an assistance agrcement f 40 CFR Part 30,40 CFR Part 31,and 40 CFR Part 33 for awards made prior to December 26.2014.and 2 CFR 200.2 CFR 1500_and 40 CFR Part 33 for awards made after December 26.2014).An agency may nor conduct or sponsor.and a person is not required to respond to,a collection of information unless it displays a currently valid OIu113 control number. The public reporting and recordkeepine burden for this collection of information is estimated to be 0.25 hotu's per response.Send continents oil the Agency need for this information_the aecuracv of the pron�ided burden estimates and any suggested methods fenninimizing respondent burden to the Regulatoty Support Division Director.U.S.Environmental Protection Agency(2821T). 1200 Pennsykania Ave..ML'.Washington,D_C.20460.htclude the OMB control number in anc correspondence.Do not send the completed foot to this address. EPA Project Control Number CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions, (3)The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ' plc =>S1ti" �?t f - 1. �',�C� j✓� `�v Typed N e&Title of Authorized Representative _. Signature and Date of Authorized Representative EPA Form 6600-06(Rev. 0612014)Previous editions are obsolete. 77 Resolution 2023-140 rCRw ENGINEERING GROUP October 16, 2023 City of Seward PO Box 167 Seward, Alaska 99664 Attn: Doug Schoessler—Public Works Director Re: SMIC Chlorination System Design Services Proposed Scope& Fee Dear Mr. Schoessler, We understand that the City of Seward would like to replace the existing gaseous chlorination system at the SMIC Water Facility with an on-site hypochlorite generation system.The SMIC water system serves the Spring Creek Correctional Center as well as the Seward Marine Industrial Center(SMIC)which includes a fish processing plant; the water system does not serve any subdivision developments. The existing gaseous chlorination system is located within a 7-foot x 8-foot room in the southwest corner of the Generator Building.The Generator Building, located north of the Spring Creek Correctional Center, is a 20-foot x 20-foot Pre-Engineered Metal Building with metal siding and roof, and combined building insulation/vapor barrier.There is limited floor space for a hypochlorite generator, and a building addition will be necessary. Our proposal is arranged to provide design and bid services for the building addition in one task, and design, bid, and construction services for the new hypochlorite system in a second task. Based on our site visit on February 28, 2018, we are assuming the addition will be a 10-foot x 20-foot structure attached to the south side of the Generator Building.The addition will be constructed on the south side of the building and will have the same roof pitch.The addition will be self-supporting and seismically separate from the existing building. It will have a concrete foundation and concrete floor with a floor drain installed to a new drywell.There will be no internal personnel access between the existing building and the addition. The on-site hypochlorite system will be designed and specified to match the City's existing system installed at the North Seward Pumping Facility in 2016.The design will accommodate an interim solution consisting of a bulk sodium hypochlorite system that can be installed immediately, delaying the purchase of the onsite generation system if necessary.The floor space required for the interim sodium hypochlorite system will be similar to the on-site hypochlorite generation system, and some components of the sodium hypochlorite system (storage tank, metering pumps, water supply, and control system)will be the same for both systems. SCOPE OF SERVICES Building Addition CRW Engineering proposes to provide the following design services for the 10-foot x 20-foot building addition, which will be a Pre-Engineered Metal Building structure. It is assumed the building addition will be advertised for open bidding, and deliverables will include complete bid documents and construction cost estimate. Anchorage Office: 3940 Arctic Blvd.Suite 300,Anchorage,AK 99503 1 (907)562-3252 fax(907)561-2273 Palmer Office:808 S. Bailey St.Suite 104, Palmer,AK 99645 1 (907) 707-1352 www.crweng.com 78 Resolution 2023-140 October 16, 2023 SMIC Chlorination System Proposed Scope& Fee 1) Preliminary Design (75%)—Plans, specifications, bid documents, and construction cost estimate for architectural, structural, mechanical, and electrical design. 2) Final Design (100%)— Final plans and specifications in a bid-ready package, with final construction cost estimate. Plans will be stamped and signed by an engineer/architect licensed in the State of Alaska. 3) Bid Support Services—Assist City of Seward with bidding the project including providing responses to bidder questions, preparing any required addendums, and attending pre-bid conference by telephone. It is assumed the City of Seward will advertise the project for bids, distribute bid sets, and conduct the bid opening. 4) Construction Support Services—It is assumed the City of Seward will not require construction support for the Building Addition. Chlorination System CRW Engineering proposes to provide the following design services for an on-site hypochlorite generation system to replace the existing gaseous chlorination system. It is assumed it will be advertised for open bidding (separate from the building addition), and deliverables will include complete bid documents and construction cost estimate.The specifications will be written around the same equipment vendor as the existing on-site hypochlorite generation system. It is further assumed that if the City decides to install a bulk sodium hypochlorite system as an interim solution, the equipment will be procured and installed by City staff based on plans, specifications, and an equipment list provided by CRW Engineering. 1) Technical Memo—Design of the on-site hypochlorite generation system will be based on current and estimated future (20-year)water demands. A summary of the design calculations and the recommended system will be provided in a technical memo.The memo will also address an interim sodium hypochlorite system. 2) Preliminary Design (75%)—Plans, specifications, and construction cost estimate for design of the on-site hypochlorite system. 3) Final Design (100%)— Final plans and specifications in a bid-ready package, with final construction cost estimate. Plans will be stamped and signed by an engineer licensed in the State of Alaska. 4) Prepare and submit ADEC checklists for ADEC Approval to Construct. 5) Bid Support Services—Assist City of Seward with bidding the project including providing responses to bidder questions, preparing any required addendums, and attending pre-bid conference by telephone. It is assumed the City of Seward will advertise the project for bids, distribute bid sets, and conduct the bid opening. 6) Construction Support Services—Assist City of Seward with construction support including: a. Attend pre-construction conference (by teleconference). b. Review contractor submittals. c. Respond to contractor questions. d. Attend final inspection. e. Prepare record drawings and apply for ADEC Approval to Operate. 2 of 3 79 Reso1uWoL202&31Q October 16, 2023 SMIC Chlorination System Proposed Scope& Fee DELIVERABLES The following deliverables will be provided. • Technical Memo—Adobe PDF • Preliminary Design (75%)—Adobe PDF of plans, specifications, and estimate • Final Design (100%)—Adobe PDF of plans, specifications, and estimate • Record Drawings—Adobe PDF SCHEDULE CRW is prepared to begin immediately and complete the work of this proposal in accordance with the following schedule. • Submit Preliminary Design: 3 months after Notice To Proceed. • Complete Final Design: 2 months after receipt of City of Seward comments. FEE CRW proposes to complete these design services on a time and expenses basis in accordance with the attached Fee Proposals.The estimated cost for design of the Building Addition is$36,315.The estimated cost for design of the Chlorination System is$27,050. Assumptions made in preparing this proposal are as follows: 1) City of Seward will provide current data on the wells capacity and operation. 2) City of Seward will provide current data on water demands for the SMIC water system. 3) No field survey will be performed. 4) No geotechnical investigation will be performed. 5) Construction support will be provided only for the Chlorination System. We look forward to assisting the City of Seward with this project. If you have any questions or comments regarding this proposal, please don't hesitate to contact me. Sincerely, CRW Engineering Group, Inc. PI& aA, a Pete Bellezza, P.E. Principal/Civil Engineer Phone: (907) 646-5640/email: pbellezza@crweng.com 3 of 3 80 FiIg�SMIC hlo[inatior�,S,y a Fee 2.xlsx Keso UtlOn Xd�'idih dition City of Seward,Alaska Name, Rate&Projected Hours CRW Engineering Group Cost$ w w a SMIC Generator Building Addition Design a m o FEE PROPOSAL(Rev.10/2023) N m a - > > X X > N U cu N U m 2 U N N N E a? c n rn 0 0 Sub 0- CU I of w I w I w I Total Contractor Total Total Task&Subtask Description $250 $240 $240 $190 $180 Labor Costs(') Expenses Subtask Task Task 1 -Preliminary Design (75%) Plans Cover Sheet 1 2 $620 $10 $630 Location Map/Notes/Abbreviations/Symbols 2 $360 $10 $370 Site Layout 4 4 $1,480 $30 $1,510 Architectural Sheet $2,200 $2,200 Structural Sheet 4 4 8 $3,160 $60 $3,220 Mechanical Sheet 4 8 $2,480 $50 $2,530 Electrical Sheet 4 16 $4,000 $305 $4,305 Specifications 4 6 16 $6,280 $550 $130 $6,960 Cost Estimate 2 8 $2,000 $40 $2,040 Total Task 1: 4 9 28 42 14 $20,380 $2,750 $635 $23,765 $23,765 Task 2-Final Design 100% Plans Cover Sheet 1 $180 $180 Location Map/Notes/Abbreviations/Symbols 1 $180 $180 Site Layout 1 2 $620 $10 $630 Architectural Sheet $1,870 $1,870 Structural Sheet 2 2 4 $1,580 $30 $1,610 Mechanical Sheet 2 2 $860 $20 $880 Electrical Sheet 2 4 $1,240 $20 $1,260 Specifications 2 4 $1,460 $220 $30 $1,710 Cost Estimate 1 2 $620 $10 $630 Total Task 2: 2 2 10 12 6 $6,740 $2,090 $120 $8,950 $8,950 Task 3-Bid Support Services Respond to Bidder Questions 2 2 $960 $220 $20 $1,200 Prepare Addendum if required) 2 2 $960 $220 $20 $1,200 Pre-bid Conference(by telephone) 2 2 $960 $220 $20 $1,200 Total Task 3: 0 6 6 0 0 $2,880 $660 $60 $3,600 $3,600 TOTAL BASIC SERVICES: 6 17 44 54 20 $30,000 $5,500 $815 $36,315 $36.315 Notes and Assumptions: 1)Subconsultant fees include 10%markup. 2)No field survey will be performed. 3)No geotechnical investigation will be performed. 4)No construction support is included. CRW Engineering Group Pa�11of 1 Date:10/16/2023 FiiKesolutiio tior�,sy e naF�eaystB2.xlsx rn Ida �i4Uystem City of Seward,Alaska Name, Rate&Projected Hours CRW Engineering Group Cost$ w w 0- SMIC Chlorination System Design a m o FEE PROPOSAL(Rev.10/2023) N m a - > > X X > N U N CU m N U N N N C 0- U of w w w Total Total Total Task&Subtask Description $250 $240 1$240 1$190 1$180 1 Labor Expenses Subtask Task Task 1 -Technical Memo On-site Hypochlorite System 1 4 8 $2,650 $50 $2,700 Sodium Hypochlorite System 1 4 8 $2,650 $50 $2,700 Total Task 1: 2 8 0 0 16 $5,300 $100 $5,400 $5,400 Task 2-Preliminary Design 75% Plans Cover Sheet 1 $180 $180 Location Map/Notes/Abbreviations/Symbols 1 2 $600 $10 $610 Chlorination System Layout&Details 4 4 4 4 $3,400 $70 $3,470 Specifications 6 4 2 $2,940 $60 $3,000 Cost Estimate 1 2 $600 $10 $610 Total Task 2: 6 10 6 4 9 $7,720 $150 $7,870 $7,870 Task 3-Final Design 100% Plans Cover Sheet 1 $180 $180 Location Map/Notes/Abbreviations/Symbols 1 2 $600 $10 $610 Chlorination System Layout&Details 2 2 2 2 $1,700 $30 $1,730 Specifications 2 2 $980 $20 $1,000 Cost Estimate 1 2 $600 $10 $610 ADEC Approval to Construct 1 4 $960 $250 $1,210 Total Task 3: 2 5 4 2 11 $5,020 $320 $5,340 $5,340 Task 4-Bid Support Services Respond to Bidder Questions 2 $480 $10 $490 Prepare Addendum if required) 2 2 $840 $20 $860 Pre-bid Conference(by telephone) 1 $240 $240 Total Task 4: 0 5 0 0 2 $1,560 $30 $1,590 $1,590 Task 5-Construction Support Services Attend Pre-construction Conference(by tele hone 2 $480 $10 $490 Submittals Review 6 4 $2,160 $40 $2,200 Respond to Contractor Questions 4 $960 $20 $980 Final Inspection 8 $1,920 $40 $1,960 Record Drawings&ADEC Approval to Operate 2 4 $1,200 $20 $1,220 Total Task 5:1 0 1 22 0 0 8 $6,720 $130 $6,850 $6,850 TOTAL BASIC SERVICES: 10 50 10 6 46 $26,320 $730 $27,050 $27,050 Notes and Assumptions: 1)City of Seward will provide current data on the wells capacity and operation. 2)City of Seward will provide current data on water demands for the SMIC water system. 3)Construction support will be provided only for the Chlorination System. CRW Engineering Group j2cf 1 Date:10/16/2023 Resolution 2023-140 z ;l Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2023-092 N A RESOLUTION OF THE CITN' COUNCIL OF THE CITY OF SEWARD, ALASKA, A[JTII(?RILING: THE ( TY MANAGER TO ENTER INTO A LOAN AGREEMENT WITH THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERN'ATION WHEREAS, city staff identified several issues necessitating the addition of a Hypochlorite Generator for the SMIC w Lit er pumphouse, and WHEREAS, staff completed and submitted the required questionnaire to for loan monies being offered by the Alaska Drinking Water fund, and « WHEREAS accepting the total loan amount of $476,000 with loan foi-giveness of $�3 �,U()0 from the De1-)artment of Environmental Conservation Clean Water Fund is in the hest interest of the city by allkm.-ing the cite to utilize the fund to invest in infrastructure,follow regulations set forth by the Alaska Department of Environmental ConscrviltIon and remain in compliance with the current hermit. f WHEREAS,the Cite of Sewarcl seeks to obtain tlzc zlccessary financial assistance to complete the SMIC Hypochlorite Pumhllc�use Addition Project by obtaining a loan from the 'i State of Alaska Department of Environmental Conservation's Alaska Drinking Water Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE ' CITY OF SEWARD, ALASKA that: r Section 1. The City of Seward hcreb,, confirms its commitment to the State of Alaska (ADEC.) and its intent to fund $476,00 for the SMIC 1ltipochlorite Generator Pumphouse Project, with an estimated principal forgi\cncss ol'S?38.000 liar a total repayment of$238.000 subject to z ceeiE�ing a loan from ADEC. Section 2. The City Manager is authorized to apply for a loan in the amount of $239,000 from the State of Alaska Department of Environmental Conservation, Drinking 's Water land for the water system improvement known as SMIC Hy Hoch loi ite Generator f I'umpliouse Addition Project. Section3.The City Manager is hereby authorized to execute any and all documents that may be necessary to affect a $238,000 loan frond ADFC, the terms of its repayment x over 20 years at a rate of interest equal to 1.5% subject to annual appropriations, including but not limited to an agreement for the loan and a promissory note. Annual loan payments shall not exceed $15,470. Section 4.This resolution shall take effect immediately upon adoption. <a 83 Resolution 2023-140 CITY OF SEWARD, ALASKA RESOLUTION 2023-092 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 141h day of August 2023. THE C HA' OF SEWARD, ALASKA �K Sue N1rC'lu re, Mayor :'1Y ES: DeMoss, Finch, Barnwell, Calhoon, Qsenga, McClure NOES: None ABSLINT: Wells -\BSfAIN: None :ATTEST: � 4— Kris peck City Clerk r, (City Seal) `•.•``0F � RA vo, �•'tiJUNE Pc� s} 84 Resolution 2023-141 • Resolution 2023-141 A Resolution Of The City Council Of The City Of Seward, Alaska, Authorizing The City Manager To Award A Contract For Entry Rug Services To Snow White Cleaners For City Hall, Annex, Public Works, And The Library Documents: • Agenda Statement • Resolution 2023-141 • Attachments: o Rug Service Comparison spreadsheet. 85 Resolution 2023-141 City Council Agenda Statement 9 Meeting Date: December 18,2023 To: City Council Through: Kat Sorensen, City Manager From: Doug Schoessler,Public Works Director Subject: Resolution 2023-141: Authorizing The City Manager To Award A Contract For Entry Rug Services to Snow White Cleaners For City Hall,Annex,Public Works, And The Library Background and justification: City Hall, Annex, Public Works, and the Library all use entry rug services to keep clean rugs in each building entrance. The rug contractor rotates the rugs weekly or biweekly. The current contracts have expired for these four buildings, and new quotes were obtained to continue service. We received two responses from responsible contractors. Snow White Uniform and Linen Supply provide the lowest cost for services and is selected for the new contract. This contract will be for a period of three years, with the option to extend at the discretion ofthe City Manager and by mutual agreement of all parties for up to two additional years at the current terms. The current expenditure for this service is included in each of the department's budget under contract services. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of. $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): ✓ Budgeted Line item(s): Not budgeted ✓ Not applicable 86 Resolution 2023-141 Fund Balance Information Affected Fund(✓):01000-1180-7009 ✓ General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note:amounts are unaudited Available Fund Balance $ Finance Director Signature: 154 Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 87 Resolution 2023-141 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-141 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO AWARD A CONTRCT FOR ENTRY RUG SERVICES TO SNOW WHITE CLEANER FOR CITY HALL,ANNEX,PUBLIC WORKS,AND THE LIBRARY WHEREAS, the City of Seward's intent is to keep clean rugs rotated into these buildings through contract services;and WHEREAS,the current contract expenditures for these entry rugs are budgeted but the contract has recently expired and required it to be bid for current pricing. WHEREAS, the City received two quotes for a 3-5 year contract, one from Alsco Linen and Uniform Rental Serviced and one from Snow White Uniform and Linen Supply; and WHEREAS, The Snow White Uniform and Linen Supply quote was less expensive for similar services; and WHEREAS,the annual costs for rug services are budgeted in the contract services line of the department budgets for the current service level and could be adjusted slightly depending on the number of rugs added or deleted; and WHEREAS, the contract will be for a term of three years beginning January 1, 2024, with the option to extend by mutual agreement of all parties for up to two additional years at the current terms; and WHEREAS, the four departments involved recommend this contract based upon current service, flexibility of the contractor, and a valuable service to the taxpayers of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to award a contract from January 1, 2024 until December 31, 2026 to Snow White Uniform and Linen Supply for the quoted rates, with the option to extend at the discretion of the City Manager and by mutual agreement of all parties for up to two additional years at the current terms. Section 2. Funding is already in each department budget for contracted services. Section 3. This resolution shall take effect immediately upon adoption. 88 Resolution 2023-141 CITY OF SEWARD, ALASKA RESOLUTION 2023-141 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of December 2023. THE CITY OF SEWARD,ALASKA Sue McClure,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 89 Resolution 2023-141 City of Seward Rug Service Comparison Alsco Snow White Location Desription Quantity Price each Price/Delivery Quantity Price each Price/Delivery Public Works 3x10=$12.00 ea 2 $ 12.00 $ 24.00 2 $ 13.00 $ 26.00 bioscreen =$5.88 each 1 $ 5.88 $ 5.88 1 $ 5.00 $ 5.00 Fragrance Clip service 1 $ 4.75 $ 4.75 1 $ 5.00 $ 5.00 Sub total of above $ 34.63 $ 36.00 Inventory Maint charge 12.50%of invoice $ 4.33 11% $ 3.96 Service Charge 18.00%of invoice or $ 6.23 Min$9.50 $ 9.50 11% $ 3.96 Fuel charge $ - 0 $ - $ $5.00 $ 5.00 Public Works Total per full delivery $ 48.46 $ 43.92 City of Seward Rug Service Comparison Alsco Snow White Location Desription Quantity Price each Price/Delivery Quantity Price each Price/Delivery City Hall 3x10=$13.00 ea 1 $ 13.00 $ 13.00 1 $ 13.00 $ 13.00 4x6=$11.00 ea 3 $ 11.00 $ 33.00 3 $ 11.00 $ 33.00 4x8=$12.50 ea 2 $ 12.50 $ 25.00 2 $ 13.00 $ 26.00 bioscreen =$5.88 each 1 $ 5.88 $ 5.88 1 $ 5.00 $ 5.00 Fragrance Clip service 1 $ 4.75 $ 4.75 1 $ 5.00 $ 5.00 Sub total of above $ 81.63 $ 82.00 Inventory Maint charge 12.50%of invoice $ 10.20 11% $ 9.02 Service Charge 18.00%of invoice or $ 14.69 Min$9.50 $ 14.69 11% $ 9.02 Fuel charge $ - 0 $ - $ - $5.00 $ 5.00 Public Works Total per full delivery $ 106.52 $ 100.04 City of Seward Rug Service Comparison Alsco Snow White Location Desription Quantity Price each Price/Delivery Quantity Price each Price/Delivery Annex 3x10=$12.00 ea 1 $ 12.00 $ 12.00 1 $ 13.00 $ 13.00 3x5=$6.00 ea 2 $ 6.00 $ 12.00 2 $ 8.75 $ 17.50 bioscreen =$5.88 each 1 $ 5.88 $ 5.88 1 $ 5.00 $ 5.00 Fragrance Clip service 1 $ 4.75 $ 4.75 1 $ 5.00 $ 5.00 Sub total of above $ 34.63 $ 40.50 Inventory Maint charge 12.50%of invoice $ 4.33 11% $ 4.46 Service Charge 18.00%of invoice or $ 6.23 Min$9.50 $ 9.50 11% $ 4.46 Fuel charge $ - 0 $ - $ $5.00 $ 5.00 Public Works Total per full delivery $ 48.46 $ 49.41 City of Seward Rug Service Comparison Alsco Snow White Location Desription Quantity Price each Price/Delivery Quantity Price each Price/Delivery Library 4x6 Granite=$11.00 ea 1 $ 11.00 $ 11.00 1 $ 11.00 $ 11.00 4x6 Gray Track=$12.00 ea 2 $ 12.00 $ 24.00 2 $ 11.00 $ 22.00 bioscreen =$5.88 each 1 $ 5.88 $ 5.88 1 $ 5.00 $ 5.00 Fragrance Clip service 1 $ 4.75 $ 4.75 1 $ 5.00 $ 5.00 Sub total of above $ 45.63 $ 43.00 Inventory Maint charge 12.50%of invoice $ 5.70 11% $ 4.73 Service Charge 18.00%of invoice or $ 8.21 Min$9.50 $ 9.50 11% $ 4.73 Fuel charge $ - 0 $ - $ $5.00 $ 5.00 Public Works Total per full delivery $ 60.83 $ 52.46 90 Ordinance 2023-021 • Ordinance 2023-021 A Ordinance of The City Council of the City of Seward, Alaska, Amending Seward City Code Section 11.15.130 — Paid Parking to Establish a Procedure for Issuance of Citations in City Parking Lots and Meter Zones to Establish a Fine Documents: • Agenda Statement • Ordinance 2023-021 • Attachments: 91 Ordinance 2023-021 City Council Agenda Statement Meeting Date: November 27, 2023 To: City Council Through: Kat Sorensen, City Manager From: Melanie Hauze, Parks and Recreation Director Agenda Item: Ordinance 2023-021: An Ordinance of the City Council of the City of Seward, Alaska, Amending Seward City Code Section 11.15.130 — Paid Parking to Establish a Procedure for Issuance of Citations in City Parking Lots and Meter Zones to Establish a Fine Background and justification: Parks and Recreation is tasked with managing the public parking lots in the Harbor, including the North, South, Northeast, South Launch, Uplands and Center lots. Parks and Recreation currently uses T2 pay stations in our lots for people to purchase passes each day. Enforcement ability for enforcing the parking rules and regulations are in need of updating. Currently, we have no way to track citations or pursue non-payment. It is also difficult to track all of the vehicles in our lots and ensure they are in compliance. This can lead to misunderstandings and frustrations. The Parks and Recreation department is requesting to enter into a contract with Upsafety to provide necessary equipment to enforce parking regulations in the Harbor. Upsafety connects with our T2 pay stations, and allows employees to scan license plates and determine if a car has paid to park in any of our lots. This streamlines the enforcement ability of our employees. Upsafety also allows Parks and Recreation to"Electronically Chalk"Vehicle tires, reducing the need to touch any vehicles in the lots. Upsafety citations have time and GPS stamped photos of citations, ensuring citations are written to the right vehicle and owner. Upsafety has a collections service offered to clients. Upsafety is a certified debt collection agency. This allows the City to ensure payment is made on citations issued. This Ordinance makes the required code revisions to implement the Upsafety Software for enforcement and fines. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.4.1 Support enforcement/compliance of legal parking, storage and use of the public right of way. Enforce parking consistently in the harbor area. Strategic Plan: Other: 92 Ordinance 2023-021 Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): Creates revenue in the amount of: $ Creates expenditure in amount of: $ Creates a savings in the amount of: $ x Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted x Not applicable Fund Balance Information Affected Fund (✓): General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note:amounts are unaudited Fund Balance/Net position — restricted $ n/a Fund Balance/Net position — unrestricted/unassigned $ n/a Available Unrestricted Cash Balance: $ Finance Director Signature: Attorney Review x Yes Attorney _ Signature: Not Comments: applicable Administration Recommendation x Approve Res. Other: 93 Ordinance 2023-021 Sponsored by: Introduction Date: November 27, 2023 Public Hearing Date: December 18, 2023 Enactment Date: , 2023 CITY OF SEWARD, ALASKA ORDINANCE 2023-021 An Ordinance of the City Council of the City of Seward, Alaska,Amending Seward City Code Section 11.15.130 — Paid Parking to Establish a Procedure for Issuance of Citations in City Parking Lots and Meter Zones to Establish a Fine WHEREAS,the City of Seward experiences a large influx of vehicle traffic in the summer due to fishing and tourism; and WHEREAS, the City has designated pay parking lots pursuant to Seward City Code section 11.15.130, which currently include the Center Lot, North Lot, Northeast Lot, South Lot, South Launch Lot, and South Uplands Lot.); and WHEREAS, there is currently not a civil fine amount set by ordinance, nor is there an established procedure for the issuance and appeal of parking citations; and WHEREAS, the City of Seward hopes to achieve greater compliance with its parking regulations and achieve a higher rate of collection on its citations; NOW, THEREFORE,THE CITY OF SEWARD,ALASKA ORDAINS that: Section 1. Seward City Code Section 11.15.130 is hereby amended to read as follows (new language is in bolded italics underlined) 11.15.130—Paid Parking (a) The city manager may establish parking meter zones and provide for the operation of paid parking lots and may collect fees for parking on city-owned property or city rights-of-way consistent with fees set by resolution of the city council. No person may park in such a zone, lot, or right--of-way without payment of the applicable fee. (b) Violations of this section are subject to a civil fine of S25.00 (c) A notice of violation under this section may be issued by affixing a notice of violation to the vehicle that is parked in violation. The notice of violation shall include the followinz: 1. A brief description of the violation; 2. The rezistration number and/or other identification of the vehicle, if available; 94 Ordinance 2023-021 CITY OF SEWARD, ALASKA ORDINANCE 2023-021 3. The Ante and approximate time and place of the violation; 4. The civil fine for the violation; 5. The municipal office, or website where the fine must be paid; 6. Statement that unless the fine is paid within 30 days of the date of the notice, or an appeal is filed within 30 days of the date of notice, an additional fee of$25.00 will be added; 7. Statement that a notice of violation may be appealed, and the office, or website where such an appeal must be fled; and 8. Statement that failure to timely appeal will be deemed an admission of the violation and will waive all ri,-ht to appeal or contest the notice of violation. (d) Timely payment of the civil fine will waive all rights to appeal or contest the notice of violation or civil fine. Failure to timely pay the civil fine, or failure to timely and properly appeal the notice of violation, shall constitute a waiver of all ri,-ht to appeal the notice of violation, shall be deemed an admission of the violation and shall cause the civil fine and late payment fee to become immediately due and payable. (e) Late Payment Fee. An additional$25.00 late payment fee will be imposed every 30 days, up to a total fine of$100.00 at 90 days late payment. In computin-the 30-day period, the period Burin,-which a properly fled and timely appeal is pendinz is not considered (fl Collection of Fines, Penalties and Costs. An alle,-ed violator of this section who has failed to pay all fines, late payment fees, and costs described in this section shall, upon the expiration of any time for appeal, be indebted to the city in the amount of such fines, late payment fees, and costs. In addition to or in lieu of any other provision for collection Of such fines, late payment fees, and costs, the city may collect these amounts as a debt and may use collection services and methods as determined by the city mans'-er. The violator or presumed violator shall pay reasonable collection and le'-al costs incurred in collection of a fine or penalty. Section 2. Chapter 11.15 of the Seward City Code is hereby amended by adding a new section 14.15.132 to read as follows: 11.15.132 -Administrative Appeal 95 Ordinance 2023-021 CITY OF SEWARD, ALASKA ORDINANCE 2023-021 (a) Any person to whom a notice of violation of section 11.15.130 has been issued, or any person who is the registered owner of a vehicle to which a notice of violation was affixed, may appeal the notice of violation subiect to the requirements of this section. (b) The hearing officer shall be appointed by the manager and shall have iurisdiction over cases arising out of violations of section 11.15.130. (c) An appeal shall be filed within 30 days of receipt of notification of violation. Notification will be deemed given at the time of affixing a citation on a vehicle. An appeal shall be in writing and delivered to the address provided in the notice. Misdelivered appeals may be considered untimely. (d) Unless otherwise a,-reed by the appellant and the hearin,-officer, any hearin,-requested pursuant to this section shall take place no later than 15 days from the date the written notice of appeal is filed with the city. (e) The administrative hearin,-shall be conducted informally and may be'-overned by such rules and procedures as the hearin,- officer may establish, except that. (1) Parties may appear in person, throe,-h counsel or on a telephone (2) Parties may present witnesses and evidence on their own behalf. (3) Parties or their counsel may cross-examine opposing witnesses. (4) Relevant evidence shall be admitted if it is the sort of evidence reasonable persons would rely upon in the conduct of serious affairs; formal rules of evidence do not apply. (5) Proceedin,-s shall be open to the public. (6) The hearin,-shall be recorded (7) Failure of an appellant to appear at a hearin,- when such hearin,-has been requested shall waive all ri,-ht to a hearin,-and shall render the amount of the fine due and owing. 96 Ordinance 2023-021 CITY OF SEWARD, ALASKA ORDINANCE 2023-021 (8) No later than 15 days following the hearing, the hearing officer shall issue a written decision based on findings and conclusions adopted by the hearing officer. If the hearing officer upholds the notice of violation the appellant shall pay the fine, anv applicable late fees and costs of collection. (9) The hearing officer's decision may be appealed to the superior court. (h The City may, in its discretion, and by adoption of a published policy, provide an administrative review process as an informal means of adiudicatinz notices of violation of section 11.15.130. Implementation of such a policy shall not eliminate the right to a hearing under this section but the City may require an alle'-ed violator to complete the administrative review prior to requestinz a formal appeal. Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 18th day of December 2023. THE CITY OF SEWARD, ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 97 Resolution 2023-133 • Resolution 2023-133 Recognizing The 2024 City of Seward Harbor Tariff And Amending Section 100 Definitions (b), (c), Adding (d) The Harbor Definition From City Code And Amending section 230 (a) In The Harbor Tariff. Documents: • Agenda Statement • Resolution 2023-133 • Attachments: o A-2024 Tariff Definition Edits o B-2024 Tariff Passenger Fees Edits o Red Line 2024 Harbor Tariff 98 Resolution 2023-133 City Council Agenda Statement Meeting Date: December 18, 2023 To: City Council Through: Kat Sorenson, City Manager From: Norm Regis, Harbormaster Subject: Resolution 2023-133: Recognizing The 2024 City of Seward Harbor Tariff And Amending Section 100 Definitions (b), (c), Adding (d) The Harbor Definition From City Code And Amending Section 230 (a) In The Harbor Tariff Background and justification: The City of Seward' s enterprise funds are operated in a manner similar to private business entities, in that they establish charges intended to cover the full cost of providing services (including direct and indirect costs) for operations and maintenance, overhead, system expansion and charges for the use of capital facilities. Equitable rates provide for the operating and capital needs of the Harbor and SMIC while simultaneously attracting commerce to Seward and business providing support services in the maritime trades. Resolution 2009-116 was passed on November 9, 2009, and provided for automatic annual adjustments to moorage and dockage rates by an amount equal to the five previous full years' average increase in the Anchorage consumer price index for all urban customers. This resolution recognizes the Port and Harbor Tariff Regulations. The Harbor annually provides a copy of the Tariff to the Federal Maritime Commission. The Federal Maritime Commission (FMC) is the independent federal agency responsible for regulating the U.S. international ocean transportation system for the benefit of U.S. exporters, importers, and the U.S. consumer. The harbor would also like to amend some wording in the tariff to meet what the city code states about Dock, Float System and Passenger fees See below and in attachment A and B. Replace 100 (b) City Dock with the definition of Dockfrom city code, and from 100 (c) remove the wording (the city), add 100 (d) definition of Harborfrom city code, and change 230 (a) (to remove a city dock and replace with a dock within the harbot) (b) 100 (b)Dock."Dock" means any pier,float,slip,wharf,finger,ramp, gangway, bulkhead, dolphin, or sea wall within the harbor or on city tidelands. (c) 100 (C) Float;Float System. Those portions of docks located within the Boat Harbor that rise and fall with the tide, including the pilings, ramps, ladders and utility connections. (d) 100 (d) Harbor. "Harbor" means all waters, tidal areas, and adjacent upland areas within the rubble mound breakwater which is listed and identified in the land use plan as "harbor commercial and industrial," together with any and all facilities of a port or maritime nature either publicly or privately owned that are primarily used by or for the service 99 Resolution 2023-133 of vessels, including the port facilities located at SMIC, and all docks, pilings, hoists, parking areas, leased water areas, concessions and/or service facilities located within the area defined herein. Also 230 (a) Passenger fees. Fee. In addition to other tariff provisions,the terms and conditions of this item apply,and charges are assessed to passenger vessels,sport fishing vessels,guide and outfitter vessels,and all other vessels carrying passengers for compensation.A passenger fee of$3.50 per passenger shall be paid for each passenger embarking or disembarking a vessel at a ^'�aek a dock within the harbor,as such term is defined in Subsection 100 hereof. The passenger fee is assessed once per passenger per excursion regardless of whether the passenger excursion is one-way or round-trip.As used in this subsection, "compensation" means payment to the vessel owner or operator whether by charter or through fares paid by or on behalf of passengers. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.5.1 Maintain a thriving Port and Harbor Strategic Plan: Economic base Other: Certification of Funds Total amount of funds listed in this legislation: $ 0 This legislation (✓): ✓ Creates revenue in the amount of: $ Rates are included in 2023/2024 Operating Budget Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): ✓ Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund (✓): General ✓ SMIC Electric Wastewater ✓ Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note:amounts are unaudited Available Unrestricted Cash Balance: $ 100 Resolution 2023-133 Finance Director Signature: % u Attorney Review F Yes Attorney Signature: ] Not applicable Comments: Administration Recommendation ✓ Adopt Resolution Other: 101 Resolution 2023-133 Sponsored by: Sorenson CITY OF SEWARD,ALASKA RESOLUTION 2023-133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOGNIZING THE 2024 CITY OF SEWARD HARBOR TARIFF AND AMENDING SECTION 100 DEFINITIONS (b),(c),ADDING TO DEFINITIONS (d) THE HARBOR DEFINITION FROM CITY CODE AND AMENDING SECTION 230 (a) IN THE HARBOR TARIFF WHEREAS, the City of Seward' s enterprise funds are operated in a manner similar to private business entities, in that they establish charges intended to cover the full cost of providing services (including direct and indirect costs) for operations and maintenance, overhead, system expansion and charges for the use of capital facilities; and WHEREAS,Resolution 2009-116 was passed on November 9, 2009, and provided for automatic annual adjustments to moorage and dockage rates by an amount equal to the five previous full years' average increase in the Anchorage consumer price index for all urban customers; and WHEREAS, The Port and Commerce Advisory Board held a work session on March 16, 2022, and discussed the Seward Harbor Tariff, and WHEREAS,the Federal Maritime Commission requires harbors to annually submit a copy of the tariff, and WHEREAS, The Federal Maritime Commission (FMC) is the independent federal agency responsible for regulating the U.S. international ocean transportation system for the benefit of U.S. exporters, importers, and the U.S. consumer; and WHEREAS, amend the harbor tariff definition 100 (b)to meet city code 7.10.135, see attachment A; and WHEREAS, amend the harbor tariff definition 100 (c)to clarify Float System see attachment A; and WHEREAS, amend the harbor tariff by adding 100 (d)to add Harbor to the tariff definitions see attachment A; and WHEREAS, amend the harbor tariff 230 (a) adjusting the wordings to match the definitions in city code 7.10.135 see attachment B. 102 Resolution 2023-133 CITY OF SEWARD, ALASKA RESOLUTION 2023-133 NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The rates incorporated herein and attached hereto as the"Port and Harbor Tariff Regulations are effective January 1, 2024, until December 31, 2024. Section 2. Amend the harbor definitions 100 (b), (c), and add a(d)to the harbor tariff per attachment A. Section 3. Amend the harbor tariff section 230 (a)per attachment B. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of December 2023. THE CITY OF SEWARD,ALASKA Sue McClure,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 103 Resolution 2023-133 SECTION I - GENERAL RULES AND REGULATIONS 100 DEFINITIONS-GENERAL (a) General Terms.Unless provided otherwise in this tariff,applicable definitions set forth in 46 CFR§515.6 shall control. (b) Dock:"Dock"means M pier,float,slip,wharf,finger,ramp,gangway,bulkhead,dolphin,or sea wall within the harbor or on city tidellnds.CWy,,Peeks.The eity deeks of the City of Seward;..eltt e n,a,eke Aea4s,slips,w4w:�,es,Famps,pier-s,W"eads,delpWRs aPA sea walls owned or-epef4ed by the City 9 (c) Float;Float System. Those portions of the eit�-docks located within the Boat Harbor that rise and fall with the tide,including the pilings,ramps,ladders and utility connections. (d) Harbor. "Harbor" means all waters, tidal areas, and adjacent upland areas within the rubble mound breakwater which is listed and identified in the land use plan as "harbor commercial and industrial." together with any and all facilities of a port or maritime nature either publicly or privately owned that are primarily used by or for the service of vessels,including the port facilities located at SMIC,and all docks. pilings,hoists,parking areas,leased water areas,concessions and/or service facilities located within the area defined herein. (ed) Holidays. In this tariff,whenever reference is made to holidays,the following days are included:New Year's Day,President's Day,Seward's Day,Memorial Day,Independence Day,Labor Day,Alaska Day, Veterans Day, Thanksgiving Day,the day immediately following Thanksgiving Day, one-half of the working day immediately preceding Christmas Day, and Christmas Day. When a holiday falls on a Saturday,the preceding Friday shall be considered a holiday and,when a holiday falls on a Sunday,the following Monday will be considered a holiday for the purposes of this tariff. (fe) Permit Holder. A person or business that has a valid Shiplift System Use Permit issued by the City of Seward.(See "Forms"in the preface of this document.) (go Point ofRest.Point of rest is defined as that area on the terminal facility which is assigned for the receipt of inbound cargo from the vessel and from which inbound cargo may be delivered to the consignee and that area which is assigned for the receipt of outbound cargo from shippers for vessel loading. (hg) Port of Seward.The Port of Seward comprises the Boat Harbor,the Shiplift System and all city docks and terminal facilities located within the corporate limits of the City of Seward. Qh) Slip.A moorage location within the float system of the Boat Harbor.A slip does not include the float or finger of the float,but only the spaces between or adjacent to it. (1i) Shiplift System. The shiplift located at the Seward Marine Industrial Center and the adjacent rail side transfer system. (k) Terminal Facilities. Terminal facilities include all city docks and associated equipment, offices, warehouses, storage space,roads,paved areas,water banks and shorelines under the management and control of the City of Seward. (1) Vessel.In this tariff,whenever reference is made to a"vessel",the term shall mean any ship or barge,self- propelled or other than self-propelled. Lmj)Moorage. Moorage is the charge assessed to a vessel for berthing in a slip,on a transient dock,or for tying to a vessel so moored in the boat harbor or other terminal facilities. Port and Harbor Tariff Regulations City of Seward,Alaska Effective January 1, 2024-3 1 104 Resolution 2023-133 230 PASSENGER FEES (a)Fee. In addition to other tariff provisions, the terms and conditions of this item apply and charges are assessed to passenger vessels,sport fishing vessels,guide and outfitter vessels,and all other vessels carrying passengers for compensation. A passenger fee of $3.50 per passenger shall be paid for each passenger embarking or disembarking a vessel at a C'� kdock within the harbor, as such terms areis defined in Subsection 100 hereof.The passenger fee is assessed once per passenger per excursion regardless of whether the passenger excursion is one-way or round-trip.As used in this subsection,"compensation"means payment to the vessel owner or operator whether by charter or through fares paid by or on behalf of passengers. (b)Filing of forms and payment of fees. Prior to January 1 It of each year, operators of affected passenger vessels shall complete a passenger fee registration form provided by the City.Passenger fees shall be paid and reported to the City monthly,on a form,and in a manner,provided by the City,no later than the last day of the month following the month for which the fees are being reported(i.e.,if you are filing June Passenger Fees,it is due in the Harbor Office no later than close of business on July 31).The City may require more or less frequent filing,depending on the account status of the filer.A return must be filed every period,even if no transactions have occurred.Failure to file a return is subject to a missed filing fee of$25 for each missed filing.Failure to remit all fees collected or later found to be due by the due date is subject to a penalty in the amount of 10%of the amount owed,not to exceed$500,plus interest charged at the maximum rate allowed by law per year, compounded monthly. (c)Failure to file. When an operator fails to file a return,or when the city manager finds that a return filed by an operator is not properly supported,the city manager may prepare and file a return on behalf of the operator. Passenger fees estimated on a return filed on behalf of the operator may be premised upon any information that is available to the city manager including, without limitation, comparative data for similar businesses. An operator for whom an involuntary return is filed under this subsection shall be liable for the passenger fees stated on the return as well as any applicable penalties and interest as stated in 230(b). 231 CAPITAL RENEWAL AND REPLACEMENT FEE Fee.In addition to other tariff provisions,the terms and conditions of this item apply and charges are assessed to all vessels paying moorage and/or dockage in the Seward Boat Harbor.A capital renewal and replacement fee will be assessed to each vessel according to overall length.The fee will apply for each calendar month or fraction thereof in which moorage and/or dockage charges are assessed in the Seward Boat Harbor. The fee must be pre-paid with moorage,or will be billed accordingly,as follows: $5.00 fee per month or fraction thereof: Vessels 0 to 21 feet $10.00 fee per month or fraction thereof: Vessels 22 to 44 feet $15.00 fee per month or fraction thereof: Vessels 45 to 79 feet $20.00 fee per month or fraction thereof: Vessels 80 feet and longer Fees for transient vessels shall commence when a vessel is made fast to a wharf,pier or other facility,or when a vessel is moored to another vessel so berthed("rafting").Charges shall continue until such vessel is completely freed from and has vacated the harbor. 235 ASSISTANCE TO BOATERS AND OTHER AGENCIES FEES In addition to other tariff provisions,when the City uses city equipment and personnel to provide assistance (such as towing)to vessels outside of the Boat Harbor,the Harbormaster will charge users of those services TWO HUNDRED DOLLARS ($200.00) per hour for the first hour, or any part thereof, and any services beyond the first hour at 150%of the City's actual costs,including city labor costs as determined in Subsection 225 of this tariff. Port and Harbor Tariff Regulations City of Seward,Alaska Effective January 1, 2024-3 18 105 Resolution 2023-133 202 PORT & HARBOR TARIFF REGULATIONS RULES, RATES, CHARGES & REGULATIONS FOR PORT AND HARBOR FACILITIES AT CITY OF SEWARD, ALASKA SEWARD BOAT HARBOR, SEWARD MARINE INDUSTRIAL CENTER & SHIP LIFT SYSTEM CITY OF SEWARD PO BOX 167 SEWARD,AK 99664 Port and Harbor Tariff Regulations City of Seward,Alaska Effective January 1,2024-3 106 Resolution 2023-133 Port and Harbor Tariff Regulations City of Seward,Alaska Effective January 1,2024-3 107 Resolution 2023-133 TABLE OF CONTENTS PREFACE Tariff Revisions Forms Explanation of Abbreviations and Characters That May Appear in Tariff NOTICE TO PUBLIC SECTION I-GENERAL RULES AND REGULATIONS 100 DEFINITIONS-GENERAL ---------------------------------------- 1 105 APPLICATION OF TARIFF ---------------------------------------- 2 (a) General Application of Tariff (b) Tariff Effective (c) Acceptance of Tariff (d) Reservation of Agreement Rights (e) Compliance with Conditions of Docking and Facility Use 110 APPLICATION OF RATES ---------------------------------------- 2 115 INSURANCE ------------------------------------------- 3 120 RESPONSIBILITY FOR COLLECTION AND GUARANTEE OF CHARGE ----- 3 (a) Responsibility for Charges (b) Prepayment,Time of Prepayment,Acceptable Security,Refund of Excess (c) Waiver of Prepayment Requirement (d) Charges on Delinquent Accounts 125 LIABILITY FOR LOSS OR DAMAGE AND INDEMNITY ------------------ 4 (a) Responsibility Limited (b) Indemnity (c) Owner's Risk 130 RIGHTS OF THE CITY OFSEWARD -------------------------------- 5 (a) Access to Harbor or Port Facilities (b) Right to Refuse Cargo (c) Right to Schedule Vessels and Cargo (d) Right to Remove,Transfer or Warehouse Cargo (e) Right to Withhold Deliver of Freight (f) Right to Sell for Unpaid Charges (g) Explosives (h) Right to Remove,Transfer or Rearrange Vessels (i) Right to Remove Materials or Equipment from City Dock or Terminal Facilities Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 108 Resolution 2023-133 135 REQUESTS AND COMPLAINTS ----------------------------------- 7 140 DELAYS-NO WAIVER OF CHARGES ------------------------------- 7 145 MANIFESTS REQUIRED OF VESSELS ------------------------------- 7 150 SAFETY,SANITATION AND HOUSEKEEPING ------------------------ 7 (a) Safety and Sanitation (b) Notice of Hazardous Cargo and Permit Requirements (c) Responsibility for Housekeeping (d) Smoking Prohibited (e) Used Oil and Petroleum Products 155 RESPONSIBILITY FOR PROPERTY DAMAGE ------------------------- 8 160 BULK PETROLEUM PRODUCTS ----------------------------------- 8 (a) Application of Tariff (b) Clearing and Heating Petroleum Lines (c) Regulations Governing Petroleum Products (d) Housekeeping SECTION H-SERVICES AND CHARGES 200 MOORAGE ---------------------------------------------------- 9 Outside the Boat Harbor Within the Boat Harbor (a) Assignment of Berths (b) Waiting List for Reserved Slip Assignment (c) Reserved Slip Assignments (d) Grace Period for Late Renewals (e) New Reserved Slip Assignment (f) Reserved and Temporary(Transient)Slip Assignments (g) Notice Upon Arrival (h) Vessel Registration 205 MOORAGE RATES ---------------------------------------------- 11 (a) Calculation of Moorage Rates (b) Automatic Annual Adjustment in Moorage Rates (c) Transient(Guest)Daily Rates (d) Moorage Rates for Slip Assignments (e) Float Plane Fees 210 DOCKAGE ---------------------------------------------------- 12 (a) Dockage Period (b) Basis for Computing Charges (c) Vessels Docked to Repair,Shore,Outfit or Fumigate Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 109 Resolution 2023-133 (d) Preference to Reserved Dock Use (e) Berth May be Granted Before Payment (f) Charges on Vessel Shifting (g) Charges to Assisting Vessels (h) Notice of Hazardous Cargo and Permit Requirement (i) Dockside Lay Time 215 DOCKAGE RATES ---------------------------------------------- 14 (a) Daily Dockage Rate (b) Monthly Dockage Rate (c) Automatic Annual Adjustment in Dockage Rates 220 HANDLING,LOADING AND UNLOADING --------------------------- 15 225 LABOR AND SERVICE CHARGES ---------------------------------- 15 (a) Specific Services (b) Labor/Personnel (c) Equipment (d) Special Services (e) Miscellaneous Charges 230 PASSENGER FEES ---------------------------------------------- 18 (a) Fee (b) Filing of Forms and Payment (c) Failure to File 231 CAPITAL RENEWAL AND REPLACEMENT FEE ----------------------- 18 235 ASSISTANCE TO BOATERS AND OTHER AGENCIES FEES --------------- 18 240 BOAT LAUNCH RAMP FEES -------------------------------------- 19 (a) Operating Policy (b) Launch Fees 245 PUBLIC SHOWERS ---------------------------------------------- 19 250 50-TON TRAVELIFT --------------------------------------------- 19 (a) Operating Policy (b) Boat Lift Agreement (c) Responsibilities (d) Dockside Lay Time 255 50-TON TRAVELIFT FEES ---------------------------------------- 20 (a) Description of Charge (b) Lift Fee Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 110 Resolution 2023-133 260 330-TON TRAVELIFT -------------------------------------------- 20 (a) Operating Policy (b) Boat Lift Agreement (c) Responsibilities (d) Dockside Lay Time 265 330-TON TRAVELIFT FEES -------------------------- ------------ 21 (a) Description of Charge (b) Lift Fee (c) Wash Down Fees 270 CRANE USE FEE ----------------------------------- ------------- 22 (a) Description of Charge 275 SHIPLIFT FEE ------------------------------------------------ 22 (b) Lift Fee (c) Basis for Computing Charges (d) Preference to Reserved Use (e) Berth May be Granted Before Payment (f) Inspection of Vessels on the Shiplift Platform (g) Repairs to Vessels on the Shiplift System (h) Notice of Hazardous Cargo and Permit Requirement (i) Dockside Lay Time O Lift Fee Rates 280 DAILY SHIPLIFT LAY CHARGE ----------------------------------- 24 (a) Description of Charge (b) Lay Fee (c) Basis for Computing Charges (d) Rate 285 UPLAND STORAGE --------------------------------------------- 25 (a) Area of Land Available (b) Calculation of Rates (c) Lay Time Rates (d) Empty Cradles/Trailers 290 WHARFAGE ------------------------------------------- 25 (a) Application of Charge (b) Overside (c) Overstowed Cargo 295 WHARFAGE RATES --------------------------------------------- 26 (a) Schedule of Standard Rates (b) Discount Rates Based on Guaranteed Payments Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 111 Resolution 2023-133 300 WHARF DEMURRAGE ------------------------------------------- 27 (a) Description of Charge (b) Calculation of Free Time (c) Free Time (d) Rates (e) Lay-Down Areas LEGISLATIVE HISTORY City Docks and Terminal Facilities ------------------------------------------- 28 Seward Marine Industrial Center(SMIC)Shiplift ---------------------------- 31 System TRANSIENT RATES Appendix A RESERVED RATES Appendix B Port and Harbor Tariff Regulations City of Seward,Alaska Effective January 1,2024-3 112 Resolution 2023-133 PREFACE The purpose of this document is to provide,in a complete but condensed format for public review,the terms,conditions, rules,regulations,charges,and rates comprising the City of Seward Port and Harbor Tariff,as approved from time to time by the Seward City Council.Although some text has been rearranged for the purpose of clarification,it does not reflect any substantive changes to the actual tariff.This document contains,but is not limited to,the City of Seward Terminal Tariff No.100 as filed with the Federal Maritime Commission. Tariff Revisions The City of Seward Port and Harbor Tariff may be revised in whole or in part from time to time.Upon such revision,the amended page(s)will show the date of revision in the lower left corner.Requests for missing pages or additional copies of the tariff may be directed to the Seward City Clerk. Forms All forms referenced in this document may be obtained from the Harbormaster's Office.These forms include,but are not limited to,Vessel Moorage Application,and supplements thereto;Application and Agreement for Reserved Moorage; Application and Agreement for Transient Moorage; Boat Lift Agreement; Vessel Shiplift Use Application, and Supplements thereto;Shiplift System Use Permit;Terminal Use Permit;Prepayment Agreement and Uplands Storage Agreement.Shiplift/SyncroLift forms are available at JAG Alaska—Seward,LLC office at the Marine Industrial Center. Explanation of Abbreviations and Characters That May Appear in Tariff b.m. board measure lgth. length bbl. barrel m.b.m. 1,000 ft.board measure bdl. bundle meas. measure crt. crate min. minimum cs. case misc. miscellaneous ctn. carton m.t. metric ton cu.ft. cubic foot or feet no. number ea. each N.O.S. not otherwise specified herein f.f. folded flat pkg. package F.M.C. Federal Maritime Commission sq.ft. square foot or feet gals. gallons stg. storage hdlg. handling U.S. United States of America me. including,inclusive or incorporated w.t. weight ton of 2,000 lbs. I.C.I. less than carload w/m weight ton of 2,000 lbs.or cubic ton of 40 cubic feet ldg. loading yd. yard Port and Harbor Tariff Regulations City of Seward,Alaska Effective January 1,2024-3 113 Resolution 2023-133 NOTICE TO PUBLIC This tariff is published and filed as required by law and is,therefore,notice to the public,shippers, consignees and carriers that the rates,rules and charges apply to all traffic for which contract rates have not been arranged. In addition to this Port and Harbor Tariff,the public,shippers,consignees and carriers using City of Seward facilities should consult and be aware that the City of Seward Code of Ordinances,including but not limited to Chapter 9.15 (Fire Prevention and the Uniform Fire Code),Title 14(Utilities, including Garbage,Refuse,Water,Electricity and Sewage)and Chapter 7.10(Ports and Harbors),all as amended,apply and govern where not specifically provided otherwise in this tariff. Port and Harbor Tariff Regulations City of Seward,Alaska Effective January 1,2024-3 114 Resolution 2023-133 SECTION I-GENERAL RULES AND REGULATIONS 100 DEFINITIONS-GENERAL (a) General Terms.Unless provided otherwise in this tariff,applicable definitions set forth in 46 CFR§515.6 shall control. (b) Dock. "Dock"means any pier,float,slip,wharf,finger,ramp,gangway,bulkhead,dolphin,or sea wall within the harbor or on city tidelands. S (c) Float;Float System.Those portions of the eit}-docks located within the Boat Harbor that rise and fall with the tide,including the pilings,ramps,ladders and utility connections. (d) Harbor. 'Harbor"means all waters,tidal areas,and adjacent upland areas within the rubble mound__— Formatted:Font:Not Italic breakwater which is listed and identified in the land use plan as"harbor commercial and industrial," tether with any and all facilities of a port or maritime nature either publicly or privately owned that are primarily used by or for the service of vessels,including the port facilities located at SMIC,and all docks, pilings,hoists,parking areas,leased water areas,concessions and/or service facilities located within the area defined herein (ed) Holidays.In this tariff,whenever reference is made to holidays,the following days are included:New Year's Day,President's Day,Seward's Day,Memorial Day,Independence Day,Labor Day,Alaska Day, Veterans Day,Thanksgiving Day,the day immediately following Thanksgiving Day,one-half of the working day immediately preceding Christmas Day,and Christmas Day.When a holiday falls on a Saturday,the preceding Friday shall be considered a holiday and,when a holiday falls on a Sunday,the following Monday will be considered a holiday for the purposes of this tariff. (fe) Permit Holder.A person or business that has a valid Shiplift System Use Permit issued by the City of Seward.(See"Forms"in the preface of this document.) (gf) Point ofRest.Point of rest is defined as that area on the terminal facility which is assigned for the receipt of inbound cargo from the vessel and from which inbound cargo may be delivered to the consignee and that area which is assigned for the receipt of outbound cargo from shippers for vessel loading. ht) Port ofSeward.The Port of Seward comprises the Boat Harbor,the Shiplift System and all city docks and terminal facilities located within the corporate limits of the City of Seward. (rlt) Slip.A moorage location within the float system of the Boat Harbor.A slip does not include the float or fmger of the float,but only the spaces between or adjacent to it. (14) Shipp System.The shiplift located at the Seward Marine Industrial Center and the adjacent rail side transfer system. (k) Terminal Facilities. Terminal facilities include all city docks and associated equipment, offices, warehouses,storage space,roads,paved areas,water banks and shorelines under the management and control of the City of Seward. (1) Vessel.In this tariff,whenever reference is made to a"vessel",the term shall mean any ship or barge,self- propelled or other than self-propelled. (ml)Moorage.Moorage is the charge assessed to a vessel for berthing in a slip,on a transient dock,or for tying to a vessel so moored in the boat harbor or other terminal facilities. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 1 115 Resolution 2023-133 (mn)Dockage.Dockage is the charge assessed to a vessel for docking at a city dock or terminal facility or for tying to a vessel so docked.(Sometimes identified as"moorage"). (ofi) Handling.Handling means the service of physically moving cargo between point of rest and any place on the terminal facility other than the end of a ship's tackle. (pe) Loading and Unloading. Loading and unloading means the service of loading or unloading cargo between any place on the terminal and railroad cars,trucks,lighters or barges or any other means of conveyance to or from the terminal facility. (qp) Wharfage.Wharfage is the charge assessed against any freight placed in a transit shed or on a wharf,or passing through,over or under a wharf,or transferred between vessels;or loaded to or unloaded from a vessel at a wharf regardless of whether or not a wharf is used.Wharfage is solely the charge for use of a wharf and does not include handling,sorting,piling of freight or charges for any other services. (rq) Demurrage.A charge assessed against cargo remaining in or on terminal facilities after the expiration of free time,unless arrangements have been made for storage. (sr) Free Time. The specified period during which cargo may occupy space assigned to it on terminal property,free of wharf demurrage or terminal storage charges,immediately prior to the loading or subsequent to the discharge of such cargo on or off the vessel. 105 APPLICATION OF TARIFF (a) General Application ofTarff.Rates,charges,rules and regulations provided in this tariffwill apply only to persons and vessels using certain terminal facilities under the jurisdiction and control of the City of Seward, merchandise received at or shipped from the facilities or properties operated under the jurisdiction and control of the City of Seward, and specifically to municipal docks, structures appurtenant thereto and waterways under the management of the City of Seward.The rates,charges, rules and regulations herein may apply to the Seward Boat Harbor,the harbor bounded by the rubble breakwater at the northwestern head of Resurrection Bay(Boat Harbor);the Seward Marine Industrial Center(SMIC),including yards,basin,docks,dolphins,330-ton Travelift,and shiplift platform;and any other terminal facilities under the jurisdiction and control of the City of Seward. (b) TariEffective.Rates,charges,rules and regulations named in this tariff and any additions,revisions,or supplements thereto shall apply to all vessels or users and to all freight received at facilities subject to this tariff on and after revisions,or supplements thereto for which contractrates have notbeen arranged. Unless otherwise specified all transit freight received at terminals and undelivered prior to effective dates of tariff,revisions,or supplements thereto,shall be charged the rates in effect on the date such freight was received until entire lot or shipment has been withdrawn. (c) Acceptance ofTariff.Use of the docks and terminal facilities of the City of Seward shall be deemed an acceptance of this tariff and the terms and conditions named herein. (d) Reservation ofAgreement Rights.Right is reserved by the City of Seward to enter into agreement with carriers, shippers, consignees and/or their agents concerning rates and services, providing such agreements are consistent with existing local,state and federal law governing the civil and business relations of all parties concerned. (e) Compliance with Conditions ofDocking and Facility Use.Use of city docks and terminal facilities and the acceptance of services shall conform to conditions of docking and facility use set forth herein.Only those operators who have a valid shiplift system use permit shall have access to the shiplift system. 110 APPLICATION OF RATES Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 2 116 Resolution 2023-133 (a) Except as otherwise provided herein,rates apply per 2,000 lbs.,or per 40 cubic feet as rated by ocean carrier,or per 1,000 feet board measure,or 42 gallons per barrel of bulk petroleum products corrected to 60 degrees Fahrenheit net,or 376 lbs.per barrel of bulk cement. (b) Rates provided for commodities herein are specific and may not be applied by analogy.If rates are not provided for specific commodities,rates to be applied are those established for"Freight N.O.S." 115 INSURANCE Rates named in this tariff do not include insurance of any kind.The City of Seward shall be under no obligation to provide any insurance of any type for any vessel,cargo,or liability arising out of use of the city docks, shiplift system,or terminal facilities.If the City does acquire any such insurance,the charges for that insurance shall be in addition to fees described in this tariff. 120 RESPONSIBILITY FOR COLLECTION AND GUARANTEE OF CHARGE (a) Responsibility for Charges.The vessel,its owner or agents,shippers or consignees,owner of the cargo on the vessel,and,in the case of shiplift operation,the permit holder shall be jointly and severally responsible for payment of charges named herein and such payment responsibility applies without regard to the provisions of bills of lading,charter party agreements,vessel repair,contracts or other conflicting provisions. (b) Prepayment,Time of Prepayment,Acceptable Security,Refund of Excess.All charges for services rendered by the City of Seward for the use of docks,shiplift and other terminal facilities are due and payable in cash in advance of such services or use,as follows: (1) For all charges attributable to the vessel from its owners or agents before a vessel commences its loading or discharging. (2) For all charges attributable to the vessel from the permit holder before a vessel enters the shiplift system. (3) For all charges attributable to the cargo from a vessel owner,charterer,shipper or consignee before the cargo leaves the city docks or terminal facilities. (4) For all charges on perishable goods or freight of doubtful value or household goods.A cash deposit or acceptable security in an amount equal to 125%of the estimated applicable charges shall be required to be posted with the City of Seward six days prior to the vessel's scheduled arrival,or at such other time as may be authorized or directed by the Harbormaster,but in all cases in advance of actual services rendered.Wherever a cash deposit has been posted,any excess thereof,after satisfaction of all applicable terminal charges,shall be promptly refunded by the City of Seward to the posting party. (c) Waiver of Prepayment Requirement.The Harbormaster,in his sole discretion,may waive the cash-in- advance requirement as to all or any category or categories of anticipated charges when the party responsible for such charges has been identified to the satisfaction of the Harbormaster and (1) That party responsible has established credit worthiness acceptable to the Harbormaster;or (2) The permit holder has established credit worthiness acceptable to the Harbormaster;or (3) Adequate security,acceptable to the Harbormaster,has been posted;or (4) The agent requesting terminal services or use or any other entity acceptable to the Harbormaster as credit worthy has personally accepted financial responsibility for the applicable charges. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20243 3 117 Resolution 2023-133 The City of Seward retains the right,in its sole discretion,to determine whether a responsible party or an agent is creditworthy,and to waive the cash-in-advance requirement.The City may establish guidelines for determining whether a responsible party or an agent is credit worthy. Compliance with these guidelines does not create a right to waiver of the cash-in-advance requirement. (d) Charges on Delinquent Accounts.All invoices,except for damages to City of Seward property,will be declared delinquent sixty days after the date of the invoice and will be charged interest at the rate of 10.5%per annum.All extra expenses,including legal expenses,litigation costs,or costs of agents employed to effect collection shall also be assessed to,and payable by such accounts. 125 LIABILITY FOR LOSS OR DAMAGE AND INDEMNITY (a) Responsibility Limited.Generally,no persons other than employees ofthe holders of authorized terminal use permits shall be permitted to perform any services on the wharves or docks,or in any other terminal facility of the City of Seward,except upon written authorization of the Harbormaster.No persons other than employees of the holders of authorized shiplift system permits shall be permitted to perform any services on the shiplift system.Permit holders shall be required to obtain any necessary terminal use permits prior to performing any services on any other terminal facility of the City of Seward,except upon written authorization of the Harbormaster.The City of Seward,its employees and agents shall not be liable for the injury of persons on the city docks,shiplift system,or terminal facilities,nor shall they be liable for any loss,damage,or theft occasioned by such persons'presence on the city docks,shiplift system,or terminal facilities,except that the City of Seward shall be liable for any portion of loss or damage that is directly caused by its own negligence. The City of Seward,its employees and agents are not responsible for loss or damage caused by fire, frost,heat,dampness,leakage,weather damage,evaporation,natural shrinkage,wastage or decay; animals,rats,mice or other rodents;moths,weevils or other insects;leakage or discharge from fire protection systems; collapse of buildings or structures; breakdown of plant protection systems; breakdown of plant or machinery or equipment;or by floats,logs,piling or camel logs required in breasting vessels away from a wharf,nor will they be answerable for any loss or damage or delay arising from insurrection,shortage of labor,combinations,riots or strikes of any persons in their employ or in the service of others,or from any consequences arising therefrom,except that the City of Seward shall be liable for any portion of loss or damage that is directly caused by its own negligence. ShipliftSystem.The City of Seward,its employees and agents make no representations or warranties that the shiplift system is adequate or sufficient for any particular vessel.Further,the City of Seward,by requiring that only holders of shiplift permits be authorized to utilize the shiplift system,makes no representations or warranties of any kind that the work,operation,materials,design or other aspects of the work performed or contracted to be performed by such a permit holder is of good and workmanlike quality,or in conformance with industry standards.Vessel owners are advised that the City of Seward is not responsible for and specifically disclaims any liability for work performed or contracted to be performed by a permit holder,except for those damages caused by the City's own negligence. The City's inspection,if any,of vessels and placement on cradle systems is done solely for the purpose of protecting the City's interest and investment in the shiplift system and should not be construed as an acceptance of any responsibility to inspect or to inspect in any particular manner. (b) Indemnity.Each user,permit holder,vessel,vessel owner and its agents,shippers or consignees shall indemnify,defend and hold harmless the City of Seward against any and all claims arising from any breach or default in performance of any obligation to such parties to be performed under the terms of this tariff or arising from any act or omission of said parties for all costs,attorneys'fees,expenses,and liabilities incurred in the defense of any such claim,action or proceeding brought against the City of Seward except only for those caused by the City's own negligence. (c) Owner's Risk.All of the following shall be at the owner's risk except for those damages caused by the City's own negligence: Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 4 118 Resolution 2023-133 (1) Glass,liquids and fragile articles will be accepted only at owner's risk for breakage,leakage or chafing. (2) Freight on open ground is at owner's risk for loss or damage. (3) Freight subject to freezing will be accepted only at owner's risk. (4) All water craft,if and when permitted by the Harbormaster or his authorized agent to be moored at wharves or alongside of vessels,are at owner's risk for loss or damage. (5) Any vessel utilizing the shiplift system is at owner's risk for loss or damage. 130 RIGHTS OF THE CITY OF SEWARD Without in any way limiting the general authority of the City of Seward,the City shall have the following powers: (a) Access to Harbor or Port Facilities.The City shall at all times have the right to refuse access to any city dock or terminal facility by any person or vessel or to remove any vessel,person or cargo at any time from any city dock or terminal facility,including the shiplift system.This right shall be reserved at all times to the City without responsibility for demurrage,loss or damage when: (1) Previous arrangements for use,space,receiving or unloading have not been made with the Harbormaster; (2) The vessel is unsafe or hazardous and may pose a risk to life or property; (3) The value of the vessel,in the opinion of the Harbormaster,is less than the probable service charges and other charges related to its use of the city dock or terminal facilities; (4) During periods of congestion, or in cases of emergency, when, in the judgment of the Harbormaster,the circumstances then prevailing or likely to occur will prevent the city dock or terminal facilities,or any portion of them,from providing customary services to the public. (b) Right to Refuse Cargo.In his discretion,the Harbormaster shall at all times have the right to refuse to accept,receive or unload,or permit a vessel or any vehicle delivering to the terminal facilities to discharge: (1) Cargo for which previous arrangements for space,receiving,unloading or handling has not been made with the Harbormaster by shipper,consignee or vessel. (2) Cargo not suitably packed for safe transportation. (3) Cargo deemed by the Harbormaster,in the reasonable exercise of his discretion,to be offensive, perishable or hazardous.Hazardous cargo must have been prepared for shipment in accordance with the applicable Department of Transportation regulations(including 49 CFRParts 171-179). (4) Cargo,the value of which may,in the opinion of the Harbormaster,is less than the probable service charges and other charges related to it. (5) Cargo,during a period of congestion,or in cases of emergency,when,in the judgment of the Harbormaster,the circumstances then prevailing or likely to occur will prevent the city docks or terminal facilities,or any portion of them,from providing customary service to the public. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 5 119 Resolution 2023-133 (c) Right to Schedule Vessels and Cargo.In his discretion,the Harbormaster shall at alltimes have the right to schedule access to any harbor or port facility by person or vessel or to remove any vessel,person or cargo at any time from any city dock or terminal facility,including the shiplift system,in order to provide for efficient operation of the city docks or terminal facilities and promote the objectives of the Seward City Code. (d) Right to Remove,Transfer or Warehouse Cargo. (1) Hazardous or Offensive Cargo.In his discretion,the Harbormaster shall at all times have the right to immediately remove all hazardous or offensive cargo,or cargo,which by its nature,is liable to damage other cargo or city dock or terminal facilities.The cargo may be removed from its present location to any other location with all expenses and risk of loss or damage to be the responsibility of the owner,shipper or consignee. (2) Cargoes beyond free time.Any cargo remaining on city dock or terminal facilities after expiration of any applicable free time may be removed to public or private warehouses,and all expense of removal and risk of loss or damage shall be the responsibility of the owner,shipper,consignee or vessel as responsibility may appear on shipping documents,manifests or other sources. (e) Right to Withhold Deliver of Freight.Right is reserved by the City of Seward to withhold delivery of freight until all accrued charges and/or advances against said freight have been paid in full.At the Harbormaster's discretion,any or all of such freight may be placed in public or private warehouses,and all cost of removal and subsequent handling and storage shall be the responsibility of the owner of the freight. (f) Right to Sell for Unpaid Charges.Freight on which unpaid terminal charges have accrued may be sold to satisfy such charges and costs,provided such sale has been publicly advertised.Freight of a perishable nature or of a nature liable to damage other freight may be sold at public or private sale without advertising,provided the owner has been given proper notice to pay charges and to remove said freight and has neglected or failed to do so within a prescribed reasonable time. (g) Explosives.The City of Seward shall not allow the acceptance,handling or storage of explosives within the confines of the Port of Seward without prior arrangement with the Harbormaster and as governed by rules and regulations of federal,state and local authorities. (h) Right to Remove,Transfer or Rearrange Vessels. (1) Hazardous Vessels or Vessels with Hazardous Cargo.In his discretion,the Harbormaster shall at all times have the right to immediately remove any hazardous or offensive vessel,or any vessel containing hazardous cargo,or any vessel containing cargo which by its nature is liable to damage other vessels or other cargo or harbor or port facilities.The vessel may be removed from its present location to any other location,and all expenses and risk of loss or damage shall be the responsibility of the owner,shipper or consignee. (2) Vessel Beyond Free Time.Any vessel remaining at city dock or terminal facilities after expiration of any applicable free time may be removed to any other public or private facility and all expenses of removal and risk of loss or damage shall be the responsibility of the owner,shipper, consignee or vessel. (3) Movement of Vessels to Reduce Congestion or Maximize Services. In his discretion, the Harbormaster shall at all times have the right to move or rearrange any vessel from its present location to any other location in order to reduce congestion within the harbor or to prevent disruption of customary services to the public. (i) Right to Remove Materials or Equipment from City Dock or Terminal Facilities.Any materials, equipment,trash,or other items left on or about any city dock or terminal facility may be removed by Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 6 120 Resolution 2023-133 the Harbormaster at any time,and all expense of removal and risk of loss or damage shall be the responsibility of the vessel that last occupied the facility or the owner,shipper or consignee of the vessel as responsibility may appear on shipping documents,manifests or other sources. 135 REQUESTS AND COMPLAINTS Any shipper,vessel or vessel agent may make requests and complaints by filing a written statement with the Harbormaster,City of Seward,P.O.Box 167,Seward,Alaska 99664. 140 DELAYS-NO WAIVER OF CHARGES Delays in loading,unloading,receiving or delivering freight,moorage of vessels,or receiving,discharging, lifting,or transferring vessels on the shiplift system or Travelift as a result of harbor congestion,equipment failure or breakdown,or of combinations,riots or strikes of any persons in the employ of the City of Seward or others,or arising from any other cause not reasonably within the control of the City of Seward,will not excuse the owners,shippers,consignees or carriers of the freight or vessel,or the permit holder,from full service, wharf demurrage,moorage or other charges or expenses which may be incurred under conditions stated herein. 145 MANIFESTS REQUIRED OF VESSELS Masters,owners,agents or operators of vessels are required to furnish the City of Seward with complete copies of vessels'manifests showing names of consignees or consignors and the weights or measurements of all freight loaded or discharged at the docks or terminal facilities of the City of Seward.Such manifests must be certified as correctby an authorized official of the company and must also designate the basis of weight or measurement on which ocean freight was assessed.In lieu of manifests,freight bills containing all information as required above may be accepted. Ship's Documents.The Harbormaster may require masters,owners,agents,operators and/or permit holders to execute a moorage application containing descriptions of the following items:(i)fuel;(ii)ballast;(iii)water; (iv)cargo;and(v)structural details for lift. 150 SAFETY,SANITATION AND HOUSEKEEPING (a) Safety and Sanitation.All users of city docks and terminal facilities and all permit holders of the shiplift system shall exercise due care for the protection of life and property and the protection of the public from injury or damage. Additional safety and sanitation rules applicable to docks and terminal facilities,including the shiplift system,should be consulted.Portions of the City of Seward Code of Ordinances of particular relevance include Chapter 9.15(Fire Prevention and Uniform Fire Code),Title 14(Utilities including Garbage, Sewer,Refuse,Electricity and Water)and Chapter 7.10(Ports and Harbors). All safety and sanitation laws,regulations and policies of the City of Seward,the Kenai Peninsula Borough,the State of Alaska,and the United States of America,including those adopted by international treaty,apply to city docks and terminal facilities,including the shiplift system.All users,including shippers,permit holders,vessels and consignees,are hereby warned that the party or parties responsible for infractions of such laws,regulations or policies will be subject to and responsible for any penalties that may result from their violation of those laws,regulations or policies. (b) Notice ofHazardous Cargo and Perm it Requirements.Notice shall be given to the Harbormaster of any vessel carrying cargo which is hazardous,extremely flammable,corrosive,explosive or otherwise poses a significant risk of harm to property or persons,at least 24 hours prior to landing or use of docks.The Harbormaster, at his sole discretion,may issue a permit for dock use if he finds that sufficient precautions have been taken to minimize any potential risks presented by such cargo. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 7 121 Resolution 2023-133 (c) Responsibility for Housekeeping.Users of docks and other terminal facilities,including permit holders of the shiplift system,will be required to maintain same in an orderly manner as directed by the Harbormaster.If user does not properly clean property used,the Harbormaster shall order the work performed,and user will be billed for the services in accordance with the rates set forth in Subsection 225 of this tariff. (d) Smoking Prohibited.No smoking shall be allowed on any wharf,pier,or the shiplift system,or in any facility,warehouse or transit shed,except in approved areas specifically designated for that purpose. Persons violating this rule may be barred,at the discretion of the Harbormaster,from the further use of any wharf or facility,including the shiplift system,and,in addition,shall be subject to prosecution under applicable federal,state and municipal laws. (e) UsedlWaste Oil and Petroleum Products.All used/waste oil and petroleum products must be properly disposed of by the vessel/owner.The City of Seward offers a limited ability to take small quantities of used oil and petroleum products as a convenience to the boating public.Up to five gallons of used oil and petroleum products will be accepted by the City in the approved and designated facilities on shore. There shall be no storage,even of a temporary nature,of used/waste oil or petroleum products on city docks,wharves,piers or finger floats.Any vessel/owner/agent storing or disposing of used/waste oil in an inappropriate or illegal manner may be barred from further use of the Seward Boat Harbor and/or penalized according to the provisions of federal,state and local law.Larger quantities of used oil may be accepted by the Harbormaster upon prior arrangement by written approval on a case-by-case basis with applicable charges assessed for disposal. 155 RESPONSIBILITY FOR PROPERTY DAMAGE Users,including permit holders,damaging city docks,the shiplift system or any other property of the City of Seward will be responsible for the cost of repairs.The user or permit holder will be billed for repairs to damaged property at cost,including overhead. 160 BULK PETROLEUM PRODUCTS (a) Application ofTariff.Except as otherwise provided in this section,the rates,rules and regulations published in other sections of this tariff apply to vessels,shippers and consignees of bulk petroleum products. (b) Clearing and Heating Petroleum Lines.Shippers,consignees or vessels and persons in charge thereof are responsible for providing steam or other heating means to assure the proper flow of asphalt and other petroleum products requiring heat.Shippers,consignees or vessels and persons in charge thereofwill be responsible for clearing all petroleum products from lines located on or adjacent to any terminal facility after a vessel completes loading or discharging unless otherwise authorized by the Harbormaster. In the event the City of Seward performs any of the above named services,rates shall be charged in accordance with Subsection 225 of this tariff and billed to the shipper,consignee or vessel. (c) Regulations Governing Petroleum Products.The transfer of bulk petroleum products shall be made in compliance with Seward City Code provisions,including Chapter 9.15(Fire Prevention and the Uniform Fire Code),as well as other local,state and federal laws,rules or regulations. (d) Housekeeping.Flammable liquids and all hydrocarbons leaked or spilled on wharves shall be cleaned up immediately.Vessels or consignees shall remove temporary lines immediately upon completion of receipt or discharge of flammable liquids. Spillage from disconnected lines shall be cleaned up immediately by vessel or consignee. Should leakage or spillage of flammable liquids or hydrocarbons occur on the shiplift system,the permit holder shall be responsible to see that said leakage or spillage is cleaned up immediately. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 8 122 Resolution 2023-133 SECTION II-SERVICES AND CHARGES 200 MOORAGE Outside the Boat Harbor:Vessels berthing or departing city docks,wharves,or any other terminal facility, including the shiplift system,must use sufficient tugs so that vessels can be berthed or removed in a safe manner.Berthing speed shall not exceed sixteen feet per minute,unless approved by the Harbormaster. Within the Boat Harbor: (a) Assignment of Berths.The Boat Harbor is often congested and it is the policy of the City of Seward to provide for the maximum public use of available facilities.The Harbormaster shall have discretion to implement that policy. Berth assignments to particular slips on the City of Seward float system are made by the Harbormaster. Berth assignments are made to a particular combination of vessel and owner/operator,are not assignable by the owner/operator and automatically expire upon sale or transfer of the vessel to another owner/operator. A berth assignment is not a lease or an exclusive right to occupy any particular slip. In order to maximize the public's use of existing facilities,it is common for the Harbormaster to temporarily assign vessels to slips normally used by another vessel when that vessel is out of the harbor. (b) Waiting List for Reserved Slip Assignment.Due to the demand for slips on the City of Seward float system,vessels will be assigned reserved slips based on waiting lists maintained by the Harbormaster's office.Separate waiting lists shall be maintained for the following size floats: 23 feet(accommodates vessel 19 to 26 feet) 32 feet(accommodates vessel 27 to 36 feet) 40 feet(accommodates vessel 37 to 44 feet) 50 feet(accommodates vessel 45 to 54 feet) 75 feet(accommodates vessel 65 to 79 feet) 90 feet(accommodates vessel 80 to 94 feet) 100 feet(accommodates vessel 95 to 104 feet) 105 feet or longer-side tie only-up to 150 feet Assignments to a reserved slip from the waiting lists shall be made by the Harbormaster based on the slip size available and the most senior name on the waiting list for that size slip. There is a fee of FORTY DOLLARS(S40.00)per year per listing on the waiting list(s)for a reserved slip assignment.The wait list year runs November I'through October 31'. (c) Reserved Slip Assignments (1) The Harbormaster may assign a specific slip on the City of Seward float system within the Boat Harbor to a particular vessel on a semi-annual basis. (2) A reserved slip assignment to a vessel is not a lease or right to occupy a particular slip and may not be assigned. (3) To maximize the use of the Boat Harbor,a reserved assigned slip may be assigned to a transient vessel when the reserved assigned owner/vessel is out of the harbor. (4) Upon the return ofthe reserved assigned vessel to the Boat Harbor(provided proper notifications are given and based on harbor congestion and the difficulties involved in moving vessels),the Harbormaster will attempt to rearrange vessels so that a vessel with a reserved slip assignment may berth at that assigned slip. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 9 123 Resolution 2023-133 (5) A vessel assigned a reserved slip assignment must notify the Harbormaster when departing the harbor for more than five(5)days.If away from Seward for more than five(5)days,a reserved assigned vessel should notify the Harbormaster of its intended arrival date and time back into the Boat Harbor. (d) Grace Period for Late Renewals.A reserved slip holder who fails to renew by the due date may renew any time in the next fifteen(15)days rather than relinquish the slip,provided that(1)both parties agree, (2)all other reserved moorage requirements are met,and(3)the applicable transient rate is paid on or before the fifteen(15)days has expired. (e) New Reserved Slip Assignment.For a new reserved slip moorage agreement entered into after January I' or July 1',the following rules and charges apply: (1) If the customer has already paid for transient moorage,the customer charges will be converted from transient charges to reserved tenant charges on the effective date of the slip assignment.The reserved tenant moorage fee shall be charged on a pro-rated basis and is due in full on the date of the slip assignment. (2) If the customer is new to the harbor and has not paid any moorage fees,the reserved moorage fee shall be charged on a prorated basis and is due in full on the date of the slip assignment. (3) As stated in paragraphs(e)(1)and(2)above,pro-rated basis shall be calculated by dividing the semi-annual moorage amount by 6,and charging the new tenant 1/6'of the reserved tenant moorage rate per calendar month for the remainder of the moorage agreement. If a slip assignment occurs during a calendar month,the partial month will be charged the lesser of the daily rate or 1/6'the semi-annual amount. (f) Reserved and Temporary(Transient)Slip Assignments.There are two types of slip assignments at the City of Seward Boat Harbor.The first is a reserved assigned slip and the second is a transient slip. Reserved Slips that are assigned to a boat/owner may be used for transient moorage when the reserved assigned vessel is away from the slip. (g) Notice Upon Arrival.All vessels should notify the Seward Boat Harbor office prior to arrival.Those vessels which have received reserved assigned slips should notify the Harbormaster's office twenty-four (24)hours prior to expected arrival to allow the harbor staff time to free the slip.If,despite reasonable efforts,the Harbormaster is unable to clear a reserved assigned slip due to congestion,high winds or safety considerations,a vessel with a reserved assigned slip may be required to temporarily use a transient slip or float as directed by the Harbormaster. Vessels entering the Boat Harbor which have not,for any reason,received a berthing assignment by radio contact or otherwise shall be restricted to the following areas:west side of X float;south side of F float;L float;R float;I dock;and T dock If,as is frequently the case during periods of congestion,all of the above berths are full,a vessel is permitted to raft to a vessel already berthed. (h) Vessel Registration.All vessels must have a current registration form(Application and Agreement for Transient Moorage)on file with the Harbormaster.These forms must be filed immediately upon arrival at the Boat Harbor.However,vessels that arrive after normal Harbormaster office hours must register before 10:00 a.m.the following day. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 10 124 Resolution 2023-133 205 MOORAGE RATES (a) Calculation of Moorage Rates.Moorage charges shall commence when a vessel is made fast to a wharf, pier or other facility,or when a vessel is moored to another vessel so berthed("rafting").Charges shall continue until such vessel is completely freed from and has vacated the berth. A vessel berthed at any time between 12:01 a.m.and midnight shall be charged a full day's charge.The Harbormaster may,in his sole discretion,waive a daily charge for a vessel provided that: (1) Notice is made in writing prior to mooring in the Seward Boat Harbor, (2) Vessel stay is no more than 4 hours,and (3) Harbormaster determines that congestion and use of the public facilities by others will not be adversely affected. The City of Seward retains the right,in its sole discretion,to determine whether a vessel berthed at any time will be charged a full day's charge. Moorage charges shall be calculated on the overall length of the vessel or the length of the float(slip) assigned,whichever is greater. (b) Automatic Annual Adjustment in Moorage Rates.All moorage rates shall be adjusted annually so as to be effective as of January 1',to reflect the five previous published years'average increase in the Consumer Price Index,All Items,1982-84=100 for all Urban Consumers,Anchorage,Alaska("CPI")as published by the United States Department of Labor,Bureau of Labor Statistics.Bills sent out prior to January I'will reflect the upcoming January I'adjusted rates.(For example,20244 rates reflect an increase based on the average CPI for 20186-20219). Overall length shall be construed to mean the linear distance,expressed in feet,from the most forward point at the stem to the aftermost part of the stern of the vessel,measured parallel to the base line of the vessel.The length shall include all hull attachments,such as bowsprits,dinghies,davits,etc. For billing purposes,overall length of the vessel as published in"Lloyd's Register of Shipping"may be used.The City of Seward reserves the right to: (1) Obtain the overall length from the vessel's register;or, (2) Measure the vessel. (c) Transient(Guest)Daily Rates.With the exception of vessel owner/operators who have paid an annual, semi-annual,or monthly fee in advance,all temporary or transient moorage charges shall be calculated on the daily rate.Vessels that have not paid advance transient moorage but are in the harbor for more than 15 days in a 30-day consecutive period will be invoiced 15 days of Transient Moorage for that 30- day period. The daily rate shall be$0.864 per lineal foot of overall length of the vessel.(See Appendix A for a listing of Transient Moorage Rates according to vessel length): (1) Transient(Guest)Annual Rate.The Annual Rate shall be$604262_80 per lineal foot. (2) Semi-Annual Rate.At the option of the vessel owner/operator,the annual moorage fee may be paid in two equal semi-annual installments of sixty percent(60%)of the annual rate established above.Each prepaid installment described in this Paragraph represents six(6)months.The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Transient Moorage.The second installment is due on or before the date that moorage expires. (3) Monthly Rate.Atthe option of the vessel owner/operator,the annual moorage fee maybe paid in twelve equal monthly installments of eighteen percent(18%)of the annual rate established above. Each prepaid installment described in this Paragraph represents one (1) month. The first installment is due and payable on the date the vessel owner/operator completes the Application Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20244 11 125 Resolution 2023-133 and Agreement for Moorage.The succeeding payments are due on or before the same day of each succeeding calendar month. (d) Reserved Moorage Rates for Slip Assignments.Moorage charges shall commence on the date a slip assignment is accepted.Charges shall continue until the holder ceases to have a qualifying interest in a vessel suitable for the assigned space,until the holder's death, or until the holder's voluntary or involuntarily relinquishment of the space.Prepayment of moorage is required.(See Appendix B for a listing of moorage rates according to vessel length). (1) The vessel owner/operator must complete an Application and Agreement for Reserved Moorage in the form provided by the City. (2) Renewal Rate.The vessel owner/operator,if agreed by both parties,can renew his contract on or before June 30'and December 31'and pay the Renewal Rate based on the length of the vessel, or,the length of the slip,whichever is greater.The Renewal Rate shall be$27 6�28.55 per lineal foot. (3) Monthly Rate.At the option of the vessel owner/operator,the moorage fee may be paid in monthly installments of thirty-six percent(36%)of the rate established above.Each prepaid installment described in this Paragraph represents one(1)month.The first installment is due and payable on the date the vessel owner/operator completes the Application and Agreement for Moorage.The succeeding payments are due on or before the same day of each calendar month. (4) All reserved assigned berths are assigned on a six(6)month basis.Prepayment of a full six month's charges is due on or before December 31' or June 30', respectively. A vessel owner/operator may also elect to prepay the Renewal moorage fee in monthly installments,each of which represents thirty-six percent(36%)of the Renewal fee. (e) Float Plane Fees.A fee in the amount of TWENTY-SIX DOLLARS AND TWENTY-FIVE CENTS ($26.25)per day shall be charged for float plane berthing in the confines of the Boat Harbor. 210 DOCKAGE (a) Dockage Period.Dockage shall commence when a vessel is made fast to a wharf,pier or other facility, or when a vessel is moored to another vessel so berthed, and shall continue until such vessel is completely freed from and has vacated the berth.No deductions will be made for Sundays or holidays. (b) Basis for Computing Charges.Dockage charges will be assessed on the overall length of the vessel. Overall length shall be construed to mean the linear distance,expressed in feet,from the most forward point at the stem to the aftermost part of the stern of the vessel,measured parallel to the base line of the vessel. For dockage billing purposes,overall length of the vessel as published in"Lloyd's Register of Shipping" will be used.If no such figure appears in"Lloyd's Register",the City of Seward reserves the right to: (1) Obtain the overall length from the vessel's register;or, (2) Measure the vessel. (c) Vessels Docked to Repair,Shore,Outfit or Fumigate.The shiplift dock,adjacent and to the north of the shiplift system,was constructed and intended primarily to be used for ship repair and maintenance. Vessels being repaired by ship repair and maintenance businesses occupying upland facilities at the Seward Marine Industrial Center will therefore be preferred over cargo operations.Full dockage will be charged if and when a vessel is permitted to make repairs or alterations,shore for special freight,outfit, store or fumigate while docked at a City dock or terminal facility. (d) Preference to Reserved Dock Use.A vessel may be permitted to berth at a City dock or terminal facility of the City of Seward without having first made written application for a berth assignment and without such an assignment having been granted.However,priority is given to City dock use reserved in Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 12 126 Resolution 2023-133 advance with the Harbormaster.Further,any vessel seeking a berth at a city dock for a period longer than six(6)hours must complete,within twenty-four(24)hours of arrival in the harbor,an Application and Agreement for Transient Moorage(see"Forms"in the preface of this document),or have a current copy of same on file in the office of the Harbormaster.Any vessel planning to remain at a city dock for a period of less than six(6)hours must notify the Harbormaster's office of such plan prior to arrival in the harbor. The City docks in the Boat Harbor include those adjacent to the fish processor's on-shore facilities, including the licensed dock area.The dock is to be used first for receiving and delivery of fish and fish products to the processor's on-shore facilities.In addition,the East SMIC Dock is to be used first for receiving and delivery of fish and fish products to the processor's on-shore facilities.Reservations remain effective if such use begins within twenty-four(24)hours of the scheduled use or landing. Late use or arrival will be rescheduled on a space available basis.Reservation of dock use must specify arrival and departure dates and the nature and quantity of the freight to be loaded or discharged. A vessel or vessel agent may secure reserved dock space under the following conditions: (1) Request for reservation is made on a Vessel Moorage Application(see"Forms"in the preface of this document),indicating berth and date(s)requested. (2) Reservation requestmust be received by the Harbormaster a minimum of seven(7)days prior to anticipated vessel arrival. (3) The vessel agent or other person requesting a berth("berthing agent")must provide,as may be requested by the Harbormaster as a part of the berthing process,to the extent of his knowledge, all information called for by any Supplement to Vessel Moorage Application(see"Forms"in the preface of this document)or any other information respecting the vessel including,butnot limited to,its estimated arrival and departure,amount(s)and type(s)of cargo to be loaded/discharged, estimate of amount of each category of port charges,as enumerated,and party responsible therefor.The submission of this form,signed by the berthing agent,shall constitute the berthing agent's attestation as to the accuracy of the information therein supplied,based upon and to the extent of information made available to the berthing agent at the time of submission;and the berthing agent shall be held personally liable to the City of Seward for any financial loss suffered by the City of Seward as a result of the agent's failure to so report accurately. Should the berthing agent,subsequent to submission of this form,receive information which materially differs from the information previously provided,and which information the agent reasonably believes is not equally known to the Harbormaster,it shall immediately notify the Harbormaster and,if requested by the Harbormaster,promptly file an amended Supplement to Vessel Moorage Application with the Harbormaster. (4) Harbormaster will determine availability of dock space and dates requested.Should scheduling conflicts be found,the Harbormaster shall mediate a resolution which will attempt to minimize negative impacts on both(or all)parties. (5) Full dockage fees are payable to the City of Seward at the time of reservation.Prepaid dockage fees will be non-refundable unless a written cancellation is received by the Port a minimum of fourteen(14) days prior to scheduled vessel arrival. (See also Section I,Responsibility for Charges,Collection and Guarantee of Charge.) (6) All estimates of terminal charges are subject to approval and/or adjustment by the Harbormaster. The Harbormaster shall promptly,after receipt of said estimate,advise the berthing agent as to: (1)its approval or adjusted estimate of terminal charges;and,(2)whether posting of cash or security is required for any one or more categories of such charges and the amount thereof. (7) An agreement is made to work continuously utilizing not less than day and early night shifts(first and second shifts)and multiple longshore gangs,cranes,and equipment to the fullest extent available in accordance with circumstances then prevailing. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20243 13 127 Resolution 2023-133 (8) In addition to the terms for berth reservation and establishment of financial responsibility asset forth herein,requests for berth reservation and assignments of berths shall otherwise be in accordance with all local rules and regulations established by the City of Seward. (e) Berth May be Granted Before Payment.For safety or other reasons,the City of Seward,in some circumstances,may grant a vessel a temporary berth before the owner or agent has paid all applicable charges or otherwise complied with all applicable tariff provisions or conditions of berthing.In such circumstances,the vessel may unload its cargo only if(1)the Harbormaster determines that a regular berth is available,and(2)the owner or agent pays all applicable charges and complies with all other applicable tariff provisions and conditions of berthing.If no regular berth is available or the vessel owner or agent does not pay all applicable charges and comply with other applicable provisions,the vessel may not unload its cargo and shall sail on the next tide.The vessel shall be assessed appropriate fees as set forth in this tariff. (f) Charges on Vessel Shifting.When a vessel is shifted directly from one wharf or berth to another wharf or berth operated by the City of Seward,the total time at such berths will be considered together when computing the dockage charge. (g) Charges to Assisting Vessels.A single vessel,when actively engaged as a tug boat assisting and made fast outboard of a vessel loading or discharging cargo,will be accorded free dockage. NOTE:Tug boats leaving a tended vessel for the purpose of assisting any other vessel shall have waived its right to free dockage for the entire period of berthing by its tended vessel. (h) Notice ofHazardous Cargo and Permit Requirement.Notice shall be given to the Harbormaster of any vessel carrying cargo which is hazardous,extremely flammable,corrosive,explosive or otherwise poses a signifrcantrisk of harm to property or persons at least twenty-four(24)hours prior to landing or use of docks. The Harbormaster,at his sole discretion,may issue a permit for dock use if he finds that sufficient precautions have been taken to minimize any potential risks presented by such cargo. (i) Dockside Lay Time.Dockside lay time may be allowed as scheduling permits.However,all vessels must be removed from dockside within three(3)hours of receiving notice from the Harbormaster or his agents. 215 DOCKAGE RATES (a) Daily Dockage Rate.The charge for dockage for all facilities outside the Boat Harbor is as follows except as otherwise provided: Overall Length of Vessel Daily Charge Per Foot Up to 500 ft. $0.864 501+ft. $0.864 NOTE:Daily charge is for any period of twenty-four(24)hours.However,in computing dockage charges for any period of dockage less than twelve(12)hours,dockage charges at one-half(1/2)of one full day's dockage shall be assessed.For any dockage period greater than twelve(12)hours and less than twenty-four(24)hours,a full day's dockage shall be assessed. (b) Monthly Dockage Rate.A monthly dockage rate equal to one-half(1/2)of the total daily dockage rate for one month may be granted as follows: (1) Tug Operators.Vessels employed solely in the business of providing tug service to vessels calling at any dock or terminal facility of the City of Seward may apply to the Harbormaster for monthly dockage rates. (2) Vessels Under Repair.Subject to scheduling requirements,the Harbormaster may,upon request, allow prepayment of a monthly dockage rate at the Shiplift Dock subject to all of the following conditions: Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 14 128 Resolution 2023-133 (i) The monthly rate shall only apply to vessels that use the dock solely for vessel maintenance and repair;and (ii) The monthly dockage rate is paid in advance by a full 30 days;and (iii) The user shall not be entitled to a refund for any reason including user's departure during the 30-day period or rescheduling of the dock use by the Harbormaster to other vessels in need of repair or maintenance. (c) Automatic Annual Adjustment in Dockage Rates.All dockage rates shall be adjusted annually so as to be effective as of January 1',to reflect the five previous published years'average increase in the Consumer Price Index,All Items,1982-84-100 for all Urban Consumers,Anchorage,Alaska("CPI')as published by the United States Department of Labor,Bureau of Labor Statistics.Bills sent out prior to January I'will reflect the upcoming January I'adjusted rates.(For example,20244 rates reflect an increase based on the average CPI for 20186-20229). 220 HANDLING,LOADING AND UNLOADING Handling,loading and unloading services are provided by independent agents at all terminal facilities covered by this tariff.A Terminal Use Permit is required and available to any qualified agent desiring to provide longshore services at the terminal facilities of the City of Seward in the form provided by the City. 225 LABOR AND SERVICE CHARGES A labor and service charge is assessed,in addition to any other charges set forth in this tariff,for all labor performed by City personnel and for specific services provided by the City of Seward or its agents.Service charges do not include charges for dockage,wharfage,wharf demurrage or handling. (a) Specific Services.The following rates shall apply for services provided by the City of Seward: (1) Potable water furnished to vessels (i) Less than 1,000 gallons from harbor facilities not requiring City assistance or use of fire hydrant:No charge. (ii) All service in excess of 1,000 gallons: (1) During regular business hours:BASIC CONNECT CHARGE-$67.00 (2) Outside regular business hours:BASIC CONNECT CHARGE-$134.00 (iii) In addition to(ii)above,a variable rate of$6.32/1,000 gallons shall be charged for potable water. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 15 129 Resolution 2023-133 (2) Electricity-Boat Harbor (i) All Vessels(except Transient Vessels staying 15 consecutive days or less). Electricity(per kilowatt hour) $0.31 Customer charge for tenants(prorated in 1-week increments)once per billing cycle) $23.17 Customer charge for transients or guests(once per location) __ ___ $23.17 (ii) Transient Vessels staying 15 consecutive days or less Connect Fee None Electricity(daily rate) 120 volts $10.00 208 volt/single phase $20.00 208 volt/three phase $40.00 Customer charge(per month) None (3) Electricity-Seward Marine Industrial Center (i) Connect fee $29.81 (ii) Electricity(per kilowatt hour) $0.40 (iii) Customer charge(per month) _ $47.53 (4) Towing inside Boat Harbor-$67.00 plus labor (5) Pumping vessel-$40.00 plus labor (6) Used Oil,filter and sorbent disposal Over 5 gallons 0.67 per gallon plus labor and equipment Filters,sorbents 13.00 per barrel or portion thereof plus labor and equipment (b) Labor/Personnel (1) When labor is furnished by the City atthe request of a user,it is expressly stipulated that the City acts solely as agent of the user.The City shall charge for labor provided by the City for the following services: (i) All services not specifically described in this tariff, (ii) Services of loading,unloading or transferring cargo for which no specific commodity rates are provided and which cannot be performed at the rates named under N.O.S.,and cargo in packages or units of such unusual bulk,size,shape or weight as to preclude performing such services at rates named under individual items contained in this tariff, (iii) Services for which no specific commodity rates are provided and any other services for which specific rates are named in this tariff but which,because of unusual conditions or requirements of shippers not normally incidental to such services, preclude the performance; (iv) Services of cleaning city docks,or terminal facilities,of dunnage,stevedore gear and other equipment or material when the shipper,vessel owner or consignee fails to promptly clear the facility as requested by the Harbormaster; (2) Rates named in this tariff for services involving labor are predicated upon straight-time wages for a workday between the hours of 8:00 a.m.and 5:00 p.m.,Monday through Sunday.When over- time or penalty time wages to labor are necessary,rates are adjusted to include such penalties or differential rates. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024- 16 130 Resolution 2023-133 When a user notifies the Harbormaster of a request for labor for a specified time,and labor is on the job and ready for work at that time,the use shall be charged from the time the labor is ready for work until the work is concluded even if the work is delayed,provided such delay was not the fault of the City. (3) All labor provided by City personnel shall be charged at SIXTY-SEVEN DOLLARS($67.00)per hour straight-time(no premium)and ONE HUNDRED DOLLARS($100.00)per hour overtime. Work requiring call-outs shall be charged at a minimum of two hours at the overtime rate. (c) Equipment.When the City utilizes City equipment to provide services under this subsection,it will charge users for the cost of that equipment on an hourly basis atthe rates charged capital projects within the City of Seward for similar equipment. (1) Loader...............................................................................................$87.00plus operator (2) Grader...............................................................................................$87.00 plus operator (3) Oil Tanker.........................................................................................$60.00 (4) Pickup Truck.....................................................................................$11.00 plus operator (5) Crane Truck......................................................................................$16.00 plus operator (6) Flatbed Truck....................................................................................$20.00 plus operator (7) Dump Truck......................................................................................$60.00 plus operator (8) Back Hoe..........................................................................................$40.00 plus operator (9) Pumps...............................................................................................$40.00 plus labor (10) Smart Ash Burner.............................................................................$40.00 plus labor (11) Misc.Power Equipment....................................................................$40.00 plus labor (d) Special Services.Except where otherwise required by law,the Harbormaster has the authority to refuse to provide or to arrange for the provision of services in addition to those set out in Paragraph(a)above. Special services,including waste,or garbage disposal shall be billed at the City's actual cost plus 35% administrative overhead charges(including City labor costs as determined in Paragraphs 2 and 3 above) plus 125%of City costs for services arranged for by the City but provided by others.Special services shall not include the taking or handling of sewage of any kind.Sewage disposal must be accomplished by the vessel owner or his agent pursuant to federal,state and local(City of Seward)laws,codes and ordinances. (e) Miscellaneous Charges (1) Meter test,each,when previous test occurred within24 months ...............................................................................................$52.50 (2) Deposit required for transient moorage customers staying 15 or more consecutive days...............................................................................................$100.00 (3) Tampering with or unauthorized breaking of meter seal .................................$525.00 (4) Dishonored check fee.........................................................................................$36.75 (5) Reconnection after disconnect of delinquent account........................................$42.00 230 PASSENGER FEES Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 17 131 Resolution 2023-133 (a)Fee.In addition to other tariff provisions,the terms and conditions of this item apply and charges are assessed to passenger vessels,sport fishing vessels,guide and outfitter vessels,and all other vessels carrying passengers for compensation. A passenger fee of$3.50 per passenger shall be paid for each passenger embarking or disembarking a vessel at a-dock within the harborC4ty44eek,as such terms areis defined in Subsection 100 hereof.The passenger fee is assessed once per passenger per excursion regardless of whether the passenger excursion is one-way or round-trip.As used in this subsection,"compensation"means payment to the vessel owner or operator whether by charter or through fares paid by or on behalf of passengers. (b)Filing offorms and payment offees.Prior to January I'of each year,operators of affected passenger vessels shall complete a passenger fee registration form provided by the City.Passenger fees shall be paid and reported to the City monthly,on a form,and in a manner,provided by the City,no later than the last day of the month following the month for which the fees are being reported(i.e.,if you are filing June Passenger Fees,it is due in the Harbor Office no later than close of business on July 31).The City may require more or less frequent filing,depending on the account status of the filer.A return must be filed every period,even if no transactions have occurred.Failure to file a return is subject to a missed filing fee of$25 for each missed filing.Failure to remit all fees collected or later found to be due by the due date is subject to a penalty in the amount of 10%of the amount owed,not to exceed$500,plus interest charged at the maximum rate allowed by law per year, compounded monthly. (c)Failure to file.When an operator fails to file a return,or when the city manager finds that a return filed by an operator is not properly supported,the city manager may prepare and file a return on behalf of the operator. Passenger fees estimated on a return filed on behalf of the operator may be premised upon any information that is available to the city manager including,without limitation,comparative data for similar businesses.An operator for whom an involuntary return is filed under this subsection shall be liable for the passenger fees stated on the return as well as any applicable penalties and interest as stated in 230(b). 231 CAPITAL RENEWAL AND REPLACEMENT FEE Fee.In addition to other tariff provisions,the terms and conditions of this item apply and charges are assessed to all vessels paying moorage and/or dockage in the Seward Boat Harbor.A capital renewal and replacement fee will be assessed to each vessel according to overall length.The fee will apply for each calendar month or fraction thereof in which moorage and/or dockage charges are assessed in the Seward Boat Harbor.The fee must be pre-paid with moorage,or will be billed accordingly,as follows: $5.00 fee per month or fraction thereof: Vessels 0 to 21 feet $10.00 fee per month or fraction thereof: Vessels 22 to 44 feet $15.00 fee per month or fraction thereof: Vessels 45 to 79 feet $20.00 fee per month or fraction thereof: Vessels 80 feet and longer Fees for transient vessels shall commence when a vessel is made fast to a wharf,pier or other facility,or when a vessel is moored to another vessel so berthed(`rafting").Charges shall continue until such vessel is completely freed from and has vacated the harbor. 235 ASSISTANCE TO BOATERS AND OTHER AGENCIES FEES In addition to other tariff provisions,when the City uses city equipment and personnel to provide assistance (such as towing)to vessels outside of the Boat Harbor,the Harbormaster will charge users of those services TWO HUNDRED DOLLARS($200.00)per hour for the first hour,or any part thereof,and any services beyond the first hour at 150%of the City's actual costs,including city labor costs as determined in Subsection 225 of this tariff. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 18 132 Resolution 2023-133 240 BOAT LAUNCH RAMP FEES (a) Operating Policy.The City owns and provides access to public launch ramps.Access to those ramps is generally on a first-come,first-served basis,butthe Harbormaster may deviate from that policy or refuse access to a ramp when, in his judgment, the public interest would be served according to his determination of the following factors: (1) The degree of existing or potential congestion in the harbor including upland storage areas and whether the proposed launch or retrieval will affect that congestion;and, (2) Whether the launch or recovery poses a risk of loss of public or private property. (b) Launch Fees.Vessels shall be charged THIRTEEN DOLLARS(S13.00)per launch from the public launch ramps,or vessel owners or operators may obtain an annual launch permit sticker for ONE HUNDRED AND THIRTY DOLLARS(S130.00)entitling a specific vessel and owner to launches from January 1 through December 31 of each year.This fee excludes vessels propelled solely by human power,which shall pay FIVE DOLLARS(S5.00)per launch,or FIFTY DOLLARS(S50.00)for an annual launch permit.Annual fees shall not be prorated,and the Harbormaster will issue annual permits upon receipt of a completed application and payment therefor. 245 PUBLIC SHOWERS Public showers are available twenty-four hours a day in the restroom facilities located in the Harbormaster's building.The showers are token-operated,and the fee is TWO TOKENS(S1.00 each)for 7 minutes.Tokens are available outside of the Harbormaster's office twenty-four hours a day. 250 50-TON TRAVELIFT (a) Operating Policy.The City owns and operates a 50-ton Travelift in the Boat Harbor.The Harbormaster generally schedules vessel lifts on a first-come,first-served basis,but he may deviate from that policy or refuse a lift when,in his judgment,the public interest would be served.In making this public interest fmding,the Harbormaster will consider the following factors: (1) The degree of existing or potential congestion in the harbor,including upland storage areas,and whether the proposed lift will affect that congestion;and (2) Whether the lift poses a risk of loss of public or private property,including potential damage to the Travelift or other city property and/or a risk of injury to people. (b) Boat Lift Agreement.No vessel shall be lifted from land or water without a boat lift agreement(in the form provided by the City)having first been completed.It shall be the responsibility of the vessel owner/operator arranging the liftto provide the Harbormaster with allrelevant information to conduct a safe lift including,but not limited to,the following: (1) Vessel displacement; (2) Vessel hull type and configuration; (3) Location of all hull attachments and through-the-hull fittings,including propeller shafts,rudders, etc.; (4) Location,weight and type of ballast,fuel and water tanks;and, (5) Any special lift requirements to avoid vessel damage. (c) Responsibilities.The vessel owner/operator,or his agent,mustbe present during allvessel lifts andmust inspect and approve the City's proposed placement of lift slings,lines and destination location.It is the responsibility of the vessel owner/operator,or his agent,to provide all blocking materials,to block the vessel,and to approve the placement of the vessel on said blocking.It is also the responsibility of the Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 19 133 Resolution 2023-133 vessel owner/operator,or his agent,to assure that any vessel cradles or trailers upon which the vessel is to be placed are adequate in design and strength to safely accommodate the vessel.It is the responsibility of the vessel owner/operator to assure that adequate handling lines are placed and manned on the vessel upon its return to the water. (d) Dockside Lay Time.Dockside lay time may be allowed as scheduling permits.However,all vessels must be removed from dockside within three(3)hours of receiving notice from the Harbormaster or his agents. 255 50-TON TRAVELIFT FEES (a) Description of Charge.The lift fee is the charge for lifting a vessel from the water or the land utilizing the City's 50-ton Travelift.A separate lift fee is generated whenever a vessel is lifted,even if it is only lifted and relocated on land.Lift fees do not include overtime labor charges for operation of the Travelift system as described in Subsection 225 of this tariff. (b) Lift Fee (1) Minimum Fee.The minimum fee for a lift shall be THREE HUNDRED(S300.00)for the first hour of use or any portion of time less than one hour.The lift fee will be determined by the overall length of the vessel.A full lift fee is earned once a lift has commenced,even if that lift is subsequently interrupted,suspended or canceled for any reason.The risk of loss because of a suspended or canceled lift by reason of mechanical failure or difficulty with the Travelift system is the responsibility of the vessel owner/operator.Once a lift is scheduled and the boat owner fails to show or cancel the lift at least one hour prior to the scheduled lift time,the minimum lift fee will be charged. (2) Water to Water Maintenance Lift.The minimum fee for a water to water maintenance lift shall be ONE HUNDRED AND FIFTY DOLLARS(S150.00)for the first half hour(1/2)if the lift goes over the half hour (1/2) it will be billed in fifteen-minute increments (15) at the rate of SEVENTY-FIVE DOLLARS (S75.00)or the vessel needs to be blocked for any reason the current one-hour lift rate applies. (3) Additional Lift Fee Rates for Large Vessels.In addition to the minimum fee,the lift fee shall be THIRTY DOLLARS(S30.00)per foot of vessel length for each foot over fifty(50)feet during the first hour of use or any portion of time less than one(1)hour. (4) Second and Additional Hours ofLift.All time in excess of one(1)hour shall be charged in fifteen (15)minute increments at the rate of SEVENTY-FIVE DOLLARS(S75.00)per one-quarter(1/4) hour or any portion of time less than one-quarter(1/4)hour. (5) Relocation Fee.Relocation of all vessels on the uplands shall be charged at a rate of THREE HUNDRED DOLLARS(S300.00)per hour. 260 330-TON TRAVELIFT (a) Operating Policy.The City owns and operates a 330-ton Travelift in the Seward Marine Industrial Center.The Harbormaster generally schedules vessel lifts on a first-come,first-served basis,but he may deviate from that policy or refuse a lift when,in his judgment,the public interest would be served.In making this public interest fmding,the Harbormaster will consider the following factors: (1) The degree of existing or potential congestion in the harbor,including upland storage areas,and whether the proposed lift will affect that congestion;and (2) Whether the lift poses a risk of loss of public or private property,including potential damage to the Travelift or other city property and/or a risk of injury to people. (b) Boat Lift Agreement.No vessel shall be lifted from land or water without a boat lift agreement(in the form provided by the City)having first been completed. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 20 134 Resolution 2023-133 It shall be the responsibility of the vessel owner/operator arranging the lift to provide the Harbormaster with all relevant information to conduct a safe lift including,but not limited to,the following: (1) Vessel displacement (2) Vessel hull type and configuration; (3) Location of all hull attachments and through-the-hull fittings,including propeller shafts,rudders, etc. (4) Location,weight and type of ballast,fuel and water tanks;and, (5) Any special lift requirements to avoid vessel damage. (c) Responsibilities.The vessel owner/operator,or his agent,mustbe present during allvessel lifts andmust inspect and approve the City's proposed placement of lift slings,lines and destination location.It is the responsibility of the vessel owner/operator,or his agent,to provide all blocking materials,to block the vessel,and to approve the placement of the vessel on said blocking.It is also the responsibility of the vessel owner/operator,or his agent,to assure that any vessel cradles or trailers upon which the vessel is to be placed are adequate in design and strength to safely accommodate the vessel. It is the responsibility of the vessel owner/operator to assure that adequate handling lines are placed and manned on the vessel upon its return to the water. (d) Dockside Lay Time.Dockside lay time may be allowed as scheduling permits.However,all vessels must be removed from dockside within three(3)hours of receiving notice from the Harbormaster or his agents. 265 330-TON TRAVELIFT FEES (a) Description of Charge.The lift fee is the charge for lifting a vessel from the water or the land utilizing the City's 330-ton Travelift.A separate lift fee is generated whenever a vessel is lifted,even if it is only lifted and relocated on land.Lift fees do not include overtime labor charges for operation of the Travelift system as described in Subsection 225 of this tariff. (b) Lift Fee (1) Minimum Fee.The minimum fee for a lift on the 330-ton Travelift shall be FIVE HUNDRED AND FIFTY DOLLARS(S550.00)for the first hour of use or any portion of time less than one(1) hour.For use of a lift in excess of one(1)hour,additional time shall be charged in fifteen(15) minute increments.The overall length of the vessel will determine the lift fee.A full lift fee is charged once a lift has commenced,even if that lift is subsequently interrupted,suspended or canceled for any reason.The risk of loss because of a suspended or canceled lift by reason of mechanical failure or difficulty with the Travelift system is the responsibility of the vessel owner/operator.Once a lift is scheduled and the boat owner fails to show or cancel the lift at least one hour prior to the scheduled lift time,the minimum lift fee will be charged. (2) Additional Li Fee Rates for Large Vessels.For all vessels over FIFTY-FIVE(55)feet in length, an additional THIRTY DOLLARS(S30.00)shall be charged for each foot of vessel length over fifty-five(55)feet during the first hour of use or any portion of time less than one(1)hour. (3) Relocation andReblockingFees.Reblocking of all vessels on the uplands shall be charged at a rate of FIVE HUNDRED AND FIFTY DOLLARS(S550.00)for the first hour of use or any portion of time less than one (1)hour. Reblocking consists of lifting the boat adjusting/replacing the blocking materials and setting the boat down in the same space.If a boat is to be relocated to another space or yard,lift fees apply as listed in sections(1)and(2)above. (c)Wash Down Pad Fee Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 21 135 Resolution 2023-133 (1) Pressure washing shall only be performed on the wash down pad.The work will be performed by private personnel—either vessel owners and crew or licensed and insured vendors. (2) If for whatever reason,the wash down system is not useable,the Harbor may issue an assurance to the customer that the facility can be used at another time. (3) The straight time rate for using the pad is$2.50 per foot per hour.There is a one hour minimum. Additional time over the first hour will be billed in 15-minute increments. 270 CRANE USE FEE (a) Description of Charge.The crane training/usage fee is the charge for utilizing the 10-ton crane located at SMIC on the North Dock: (1) Individual User:A separate fee is generated when an operator completes an online training program,this fee is paid by the individual not the City of Seward,prior to the proficiency training by harbor personnel. (2) CommerciabPermit Holder:A separate fee is generated when an operator completes an online training program,this fee is paid by the individual(s)notthe City of Seward,prior to proficiency training by harbor personnel. (3) $52.50 fee is required for proficiency training conducted by harbor personnel located at the North Dock. (4) Individual Annual Crane Card: $52.00 per year for three (3) years; the fee will be automatically billed to the individual's account from effective date of the Crane Card agreement.When the term expires,a new agreement will need to be signed. (5) COmmercial/PermltHOlder Annual Crane Card:$104.00 per year for two(2)Permit Access Cards,or$208.00 per year for four(4)Permit Access Cards;the fee will be automatically billed to the Permit Holder's account,ending three years from effective date ofthe Crane Card agreement When the term expires,a new agreement will need to be signed. (6) Crane Card Replacement:$5.00 per card. (7) Crane Usage: 0-15 min $22.66 16-30 min $42.32 31-45 min $67.98 46-60 min $90.64 275 SHH'LIFT FEE (a) Description of Charge.The shiplift fee is the charge for lifting a vessel from the water and returning it to the water utilizing the shiplift. (b) Lift Fee.The shiplift fee shall be based upon vessel length.A full shiplift fee is earned once a lift has commenced,even if that lift is subsequently interrupted,suspended or canceled for any reason.The risk of loss because of a suspended or canceled lift by reason of mechanical failure or difficulty with the shiplift system is the responsibility of the permit holder and the vessel owner. (c) Basis for Computing Charges.The shiplift fee will be determined by the overall length of the vessel. Overall length shall be construed to mean the linear distance,expressed in feet,from the most forward point at the stem to the aftermost part of the stern of the vessel,measured parallel to the base line of the vessel. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 22 136 Resolution 2023-133 For shiplift fee purposes,overall length of the vessel as published in"Lloyd's Register of Shipping"will be used.If no such figure appears in"Lloyd's Register",the shiplift operator reserves the right to: (1) Obtain the overall length from the vessel's register;or, (2) Measure the vessel. (d) Preference to Reserved Use.Priority is given to shiplift use reserved in advance with the shiplift operator. Reservations remain effective if such use begins within twenty-four (24) hours of the scheduled use.Late use or arrival will be rescheduled on a space-available basis.Reservations must specify arrival and departure dates and the nature of the work to be performed. A permit holder may secure a reservation under the following conditions: (1) Request for reservation is made on a Vessel Shiplift Use Application(see"Forms"in the preface of this document)indicating rail and date(s)requested. (2) Reservation request must be received by the shiplift operator a minimum of 7 days prior to anticipated vessel arrival. (3) The permit holder must provide,as may be requested by the shiplift operator as a part of the lifting process,to the extent of his knowledge,all information called for by any Supplement to Shiplift Use Application(see"Forms"in the preface of this document)or any other information respecting the vessel including,but not limited to,its estimated arrival and departure,amount(s) and type(s)of cargo on board,and estimate of amount of each category of port charges,as enumerated. The submission of this form, signed by the permit holder or his agent, shall constitute the permit holder's attestation as to the accuracy of the information therein supplied; and the permit holder shall be held personally liable to the shiplift operator and the City of Seward for any financial loss suffered by the shiplift operator and City of Seward as a result of the permit holder's failure to so report accurately. Should the permit holder,subsequent to submission of this form,receive information which materially differs from the information previously provided,and which information the permit holder reasonably believes is not equally known to the shiplift operator,it shall immediately notify the shiplift operator and,if requested by the shiplift operator,promptly file an amended Supplement to Shiplift Use Application with the shiplift operator. (4) Full lift fees are payable to the shiplift operator at the time of reservation.Prepaid lift fees will be non-refundable unless a written cancellation is received by the shiplift operator a minimum of fourteen(14)days prior to scheduled vessel lift.(See also Section I,Responsibility for Charges, Collection and Guarantee of Charge.) (5) All estimates of charges are subject to approval and/or adjustment by the shiplift operator.The shiplift operator shallpromptly,after receipt of said estimate,advise the permitholder as to(1)its approval or adjusted estimate of lift charges,and(2)whether posting of cash or security is required for any one or more categories of such charges and the amount thereof. (6) An agreement is made to work continuously on moving the vessel through the shiplift system utilizing not less than day and early night shifts(first and second shifts)and equipment to the fullest extent available in accordance with circumstances then prevailing. (7) In addition to the terms for lift reservation and establishment of financial responsibility as set forth herein,requests for lift reservation and assignments of lifts shall otherwise be in accordance with all local rules and regulations established by the City of Seward. (e) Berth May be Granted Before Payment.For safety or other reasons,the shiplift operator,in some circumstances,may allow the lift of a vessel before the permit holder or agent has paid all applicable charges or otherwise complied with all applicable tariff provisions or conditions of lifting. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20243 23 137 Resolution 2023-133 (f) Inspection of Vessels on the ShipliftPlatform.Except in extraordinary circumstances and with the prior approval of the Harbormaster,vessels are not to be inspected on the shiplift platform.All vessels are to be lifted utilizing a moveable cradle system.Inspections of lifted vessels are to be limited to ascertaining that a vessel is properly positioned on a cradle system and ready to be moved through the shiplift system to a repair booth. (g) Repairs to Vessels on the Shiplik System.Vessels may not occupy the shiplift system for the purposes of repairs to the vessel. THERE ARE TO BE NO VESSEL REPAIRS MADE ON THE SHIPLIFT SYSTEM.The shiplift system is to be used only for the movement of vessels to a repair berth off the system or the return of a vessel from a repair berth to the water.A vessel that is not being moved will be permitted to occupy space on the shiplift only with the understanding that it shall be moved when the shiplift system is needed for any reason,including maintenance of the system.A vessel on notice to move which refuses to move will be assessed lay charges at TEN(10)times the normal rate,starting at the time the vessel is noticed to vacate.In addition,vessels refusing to vacate on demand may be moved by shiplift operator personnel or otherwise,and any expenses,damages to vessel or to other vessels or shiplift system during such removal shall be charged to the vessel so moved.All vessels using the shiplift system without proper authorization must be removed on receipt of notice from the Harbormaster of his agents. (h) Notice ofHazardous Cargo and Permit Requirement.Notice shall be given to the shiplift operator atthe time of reservation of the fuel,ballast and any unusual weight distribution or structural requirements for lifting each vessel.Notice shall be given of any vessel carrying cargo which is hazardous,extremely flammable,corrosive,explosive or otherwise poses a significant risk of harm to property or persons at least twenty-four(24)hours prior to landing or use of the shiplift system.The shiplift operator,at his sole discretion,may issue a permit for shiplift system use if he finds that sufficient precautions have been taken to minimize any potential risks presented by such vessel. (i) Dockside Lay Time.Dockside lay time may be allowed as scheduling permits.However,all vessels must be removed from dockside within three(3)hours of receiving notice from the shiplift operator or his agents. 0) Li Fee Rates.The lift fee shall be TEN DOLLARS AND FIFTY CENTS(510.50)per foot of vessel length.This fee does not include labor charges for operation of the shiplift system as described in Subsection 225.This fee does not include any daily lay charge as described in Subsection 265. 280 DAILY SHH'LIFT LAY CHARGE (a) Description of Charge.The daily lay charge is the charge for vessels either on the shiplift system or upland of the shiplift system on repair berths. (b) Lay Fee.Daily lay charges shall be based on the number of complete or partial days a vessel is on the shiplift system or upland of the system.Each day commences at 12:01 a.m.In computing daily lay charges for less than 12 hours,lay charges at one-half(1/2)of one full day's charge shall be assessed. For any lay time greater than 12 hours and less than 24 hours,a full day's lay charge shall be assessed. (c) Basis for Computing Charges.The daily charges shall be assessed against a vessel regardless of vessel size or length. (d)Rate.The daily charge is TWO HUNDRED TEN DOLLARS(5210.00)per day or a portion thereof. Vessels using side rails shall be assessed a lay charge of THREE HUNDRED FIFTEEN DOLLARS (5315.00)per day or a portion thereof. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 24 138 Resolution 2023-133 285 UPLAND STORAGE (a) Area of Land Available.The City of Seward will make available a limited area of land in the Boat Harbor and the Seward Marine Industrial Center(SMIC)for storage of boats or boats on trailers subject to the following conditions: (1) Space is made available on a first-come,first served basis; (2) No vessel or trailer may be placed on the designated upland storage area without prior permission of the Harbormaster;and, (3) Subject to City of Seward policy and procedures,vessels undergoing active repairs may use upland storage space.Charges assessed depend upon the nature of work being conducted. (b) Calculation ofRates.Charges shall be based on the overall length ofthe vessel or trailer(whichever is greater)and shall be based on a per-calendar-month charge. (c) Lay Time Rates (1)Boat Harbor.Lay time for upland storage in the Boat Harbor shall be charged at a rate of NINE DOLLARS AND NINETEEN CENTS($9.19)per day for stays often(10)days or less in any calendar month.For stays of eleven(11)days or more in any calendar month,the lay time shall be charged at a rate of NINETY-ONE DOLLARS AND EIGHTY-EIGHT CENTS ($91.88)per calendar month for a vessel,trailer or cradle up to fifty(50)feet in length.The monthly charges for larger vessels shall include an additional ONE DOLLARAND FIFTY-EIGHT CENTS($1.58)per foot for each foot over fifty feet in length. (2)Seward Marine Industrial Center.Lay time for upland storage in the Seward Marine Industrial Center shall be charged at a rate of twenty cents($0.20)per linear foot of the overall length of the vessel per calendar day.For stays of longer than one year(12 months),the lay time shall be charged as follows: 13-24 months $0.30 per linear foot of the overall length of the vessel per calendar day 25-36 months $0.40 per linear foot of the overall length of the vessel per calendar day 37-48 months $0.50 per linear foot of the overall length of the vessel per calendar day 49 months and above$0.60 per linear foot of the overall length of the vessel per calendar day The lay time rate maximum for any stay longer than 49 months will be$0.60 per linear foot of the overall length of the vessel per calendar day. (d) Empty Cradles/Trailers and Equipment.For purposes of this tariff,a vessel trailer or cradle or equipment stored beyond a 10-foot radius of the vessel shall be measured and charged thirty cents ($0.30)per square foot per calendar month.Cradles,trailers or equipment placed or remaining on the upland storage area prior to or after a vessel is stored shall generate storage fees at this rate. 290 WHARFAGE (a) Application of Charge. Wharfage rates named in this tariff will be charged for all merchandise received over the city docks of the City of Seward and will be in addition to all other charges made under provisions of this tariff,EXCEPT: No wharfage shall be charged to ship's gear,such as strong backs,lines,hatch covers,walking boards, etc.,placed on wharf during unloading operations.Fuel handled over wharf will not be considered as ship's stores and will be subject to wharfage and other charges that may be incurred. (b) Over-side.One-half of wharfage named herein will be charged to merchandise discharged or loaded over-side of vessel directly to or from another vessel or to the water when vessel is berthed at a wharf. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 25 139 Resolution 2023-133 (c) Over-stowed Cargo.Over-stowed cargo destined for discharging at another port will be exempt of wharfage charges,provided that such cargo is not removed from wharf prior to reloading to the vessel. 295 WHARFAGE RATES (a) Schedule ofStandard Rates.Except as otherwise specifically provided,rates are in dollars per ton of 2,000 pounds or per 40 cubic feet. Commodity Wharfage Rate FreightN.O.5...............................................................................................................$5.3922 Raw fish,unprocessed ................................................................................................$5.3922 Petroleum products(inbound)per barrel......................................................................$0.199 Petroleum products(outbound)per barrel...................................................................$0.28-7 Petroleum products(gasoline)per gallon ......................................................................$0.02 Petroleum products(diesel)per gallon ..........................................................................$0.02 Explosives...........................................................................................................$26&127.75 Vans or containers(net contents weight).....................................................................$3.248 Vehicles(gross vehicle weight)................................................................................$10.57-24 Bulkgravel ..................................................................................................................$1.062 (b) Discount Rates Based on Guaranteed Payments.Upon approval by the Seward City Council,those shippers who guarantee minimum levels of wharfage payments regardless of actual shipments may obtain a written prepayment agreement(in the form provided by the City).The discounted rates shall be as follows based on a guaranteed annual payment of at least$250,000 regardless of volume shipped: Timber and timber products,first 100,000 tons.................................................... $1.672/ton Next80,000 tons................................................................................................... $1.38-5/ton Excess over 180,000 tons ..................................................................................... $0.56-5/ton Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20243 26 140 Resolution 2023-133 300 WHARF DEMURRAGE (a) Description of Charge.A charge will be assessed against cargo remaining in or on terminal facilities after the expiration of free time,unless arrangements have been made for storage. (b) Calculation ofFree Time.Free time is calculated exclusive of Saturdays,Sundays or holidays.Free time starts at 7:00 a.m.after freight is received or unloaded onto wharf from car of truck or,in the case of freight received from vessel,at 7:00 a.m.after completion of vessel's discharge.On outbound traffic,the day or days vessel is loading are not included in the computation.On inbound traffic from vessel, delivery of which is made after the allotted free time,the day freight is loaded out or delivered to truck or car is to be included in the computation as a storage day. When freight is transshipped between deep-sea vessels and involves application of both a long and a shorttime period,the longer period shall be allowed,but notthe aggregate of any two free time periods. (c) Free time.Free time of five days will be allowed on all inbound traffic.Free time of ten days will be allowed on all outbound traffic. (d) Rates.After expiration of applicable free time,wharf demurrage will be assessed at the following rates (per day,per ton(2,000 lbs.)or portion thereof): Commodity First 5 days After 5 days All freight,N.O.S. $2.00 $3.20 Mobile homes,portable buildings, living quarters $26.25/day/unit $105.00/day/unit Upon prior arrangement with the Harbormaster,upland storage will be billed monthly at a rate of TWENTY-SIX CENTS($.26)per square foot for each month or fraction thereof after expiration office time above. (e) Lay-Down Areas.All cargo is expected to vacate city docks,wharves and piers as soon upon arrival as possible.Cargo is not to be stored on city docks,piers and wharves awaiting pickup by vessels unless prior arrangements are made with the Harbormaster.The Harbormaster shall have the discretion to refuse all cargo activities and/or lay-down,either inbound or outbound.Cargo that is allowed to wait for "beyond"transportation shall adhere to the following rules: (1) Lay down areas are outside of 100'of water front immediately adjacent to the dock,wharf or ramp. (2) Cargo may not be placed on the city docks or terminal facilities except in the designated lay- down areas. (3) Cargo and freight notplaced in a designated lay-down area mustbe immediately removed from a city dock or terminal facility upon order of the Harbormaster. (4) A vessel,shipper or consignee who refuses to move cargo on demand will be assessed wharf demurrage at five times its applicable rate,starting at the time the vessel,shipper or consignee is noticed to move the cargo. (5) In addition,the Harbormaster may,in his discretion,move cargo or freight,and any expense or damages,including damage to cargo or freight during such movement,shall be charged to the vessel,shipper or consignee,except for damages caused by the City's own negligence. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 27 141 Resolution 2023-133 PORT AND HARBOR TARIFF REGULATIONS LEGISLATIVE HISTORY NOTES Per Ogden Beeman&Associates,Inc. Tariff Report dated May 7, 1993, the Port of Seward had 3 tariffs:General Terminal Tariff(October 5,1992),Shipl ftSystem Tari(October 15,1992),Small BoatHarbor Tariff(July 1,1992). Combined into two we have now."Ordinance 95-11 Revised the Port and Harbor Code CITY DOCKS AND TERMINAL FACILITIES DATE RESOLUTION ACTION EFFECTIVE 1/22/1990 1990-009 Adopted general terminal tariff#1 setting rules,regulations& 2/1/1990 charges for city docks and terminals except for the shiplift dock and the small boat harbor. 4/9/1990 1990-031 Approved Amendment#1 to incorporate changes by the Federal 4/1/1990 Maritime Commission and to add the terminal use permit to the Retroactive tariff. 6/10/1991 1991-068 Approved Amendment#2 to incorporate payment agreement 6/10/1991 with Chugach Alaska Corporation. 6/22/1992 1992-096 Approved Amendment#3 adjusting tariff rates and names for 7/1/1992 the 250-ton Travelift. 7/13/1992 1992-119 Approved amendment#4 adopting a wharfage rate of$.25 per 7/20/1992 ton for bulk gravel. 9/14/1992 1992-151 Approved amendment#5 establishing a declining block rate for 10/5/1992 electrical service for large energy users. 6/14/1993 1993-092 Approved amendment#6 to increase certain tariff fees to enable 8/1/1993 the city to fund harbor improvements.Required approval by Federal Maritime Commission(FMC). 5/28/1996 1996-071 Sets and amends various fees and definitions in the tariff Failed effective July 1,1996. 6/10/1996 1996-076 Added interest rate and other charges for delinquent accounts. 7/1/1996 5/26/1998 1998-056 Amend Travelift and Upland storage fees. 7/1/1998 11/23/1998 1998-132 Reduce wharfage rates for unprocessed fresh fish from 12/3/1998 $35.00/ton to$3.00/ton. 5/22/2000 2000-050 Amend adding fees for equipment usage,used oil recovery 5/22/2000 services,travelift calculations,eliminating tiered rate schedules and adopting a daily rate schedule for moorage. 9/11/2000 2000-093 Amend tariff to impose a passenger fee in order to provide the 9/21/2000 funds to pay expenses and debt service on revenue bonds for capital improvements. 5/13/2002 2002-043 Amend tariff reflecting the application of the Anchorage CPI. 5/13/2002 9/9/2002 Could Not Amend to establish an annual adjustment to moorage fees in the Failed? Locate Seward small boat harbor by the previous year's Anchorage Consumer Price Index for all urban consumers(CPI). 11/8/2002 2002-112 Adjusted moorage fees by the previous year's Anchorage 12/31/2002 Consumer price index CPI for all urban consumers. 12/8/2003 2003-156 Amend the Port and Harbor tariff by 5%. Postponedfor PA CAB revieii. 12/14/2004 2004-128 Amend Port and Harbor tariff to increase moorage rates by l/l/2005 12.96%increasing the linear foot rate from$31.69 to$35.80 and water rates from$4.25 to$6.02 per 1,000 gallons.Passed. Motion to Reconsider filed. 5/9/2005 2005-028 Amending the tariff by increasing moorage rates by 57.4%from Failed Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 28 142 Resolution 2023-133 DATE RESOLUTION ACTION EFFECTIVE S35.80 to S56.35 per linear foot to fund east harbor construction including Z-float. 5/9/2005 2005-030 Amending the tariff by increasing moorage rates by 35.58% Failed from 35.80 to 48.54 per linear foot to fund east harbor construction south harbor and uplands. 5/23/2005 2005-037 Amends the tariff by increasing moorage rates over a three-year Failed period by 12/58%in 06 to 12%in 07 and 11%in 07 to fund the harbor project. 9/12/2005 2005-080 Amends the tariff by modifying the passenger transit fee to l/l/2006 change penalties for failure to remit payment and increase the passenger fee from S1.50 to S3.50 per passenger to fund harbor expansion project. 9/12/2005 2005-081 Amends the tariff by increasing moorage rates by 10%effective l/l/2006 l/l/06 to fund harbor expansion project. 11/13/2007 2007-097 Amends the tariff by increasing all moorage,wharfage,boat lift l/l/2008 and other harbor rates and fees(excluding passenger fees and launch fees)effective January 1,2008. 11/26/2007 2007-122 Amends the tariff by increasing daily launch fees from S5 to l/l/2008 S10,annual permits to S100,excluding all vessels propelled solely by human power which remains at S5. 12/8/2008 2008-127 Amends the tariff regulations Subsection 225 RE:electric 12/18/2008 billing for transient vessels according to a flat rate for stays of 15 consecutive days or less. 11/9/2009 2009-116 Amends the tariff regulations by providing for automatic annual 1/1/2010 adjustments to moorage and dockage rates by an amount equal to the five previous full years'average increase in the anchorage CPI for all urban consumers. 1/25/2010 2010-005 Amends the tariff regulations by providing for permanent slip 2/4/2010 assignments January through June each year. 10/24/2011 2011-082 Amends the tariff regulations,continuing to link moorage rates 1/1/2012& to estimated CPI,increasing transient/guest moorage rates by 1/1/2013 10%,eliminating quarterly rates,eliminating miscellaneous electric charges for reconnection,restructuring harbor electric fees,and increasing SMIC electric charges. 5/14/2012 2012-027 Amends the tariff regulations by adopting the revision of the 1/1/2012 2012 and 2013 harbor tariffs to correct errors,to eliminate the Retroactive& attachment of standard forms,to establish a basis for pro-rating 5/24/2012& charges for new tenants,and to establish a basis for late 1/1/2013 renewing customers. 8/13/2012 2012-060 Amends the tariff regulations by adopting the revision of the 2012 8/23/2012& and 2013 harbor tariffs to correct errors,to establish new wait list 1/1/2013 categories, and to extend the months when permanent slip assignments are made. 1/14/2013 2013-001 Revising the 2013 harbor tariff annual rate for reserved moorage 1/24/2013 customers and conform the moorage rate table Appendix B of the tariff. 1/14/2013 2013-002 Revising the 2013 harbor tariff to charge only one electrical 1/24/2013 customer charge per billing cycle to tenant customers at the small boat harbor and to charge one electrical customer charge per location for transient or guest customers. 1/14/2013 2013-003 Revising the 2013 harbor tariff to eliminate the requirement for 1/24/2013 electrical deposits for reserved moorage customers at the small boat harbor. 10/28/2013 2013-074 Amending The Port&Harbor Tariff Regulations For 2014 And 1/1/2014& Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,2024-3 29 143 Resolution 2023-133 DATE RESOLUTION ACTION EFFECTIVE 2015. 1/1/2015 4/28/2014 2014-035 Amending Section 205 Of The Port&Harbor Tariff 5/9/2014 Regulations Relating To Short-Term Vessel Stay And Payment Of Transient Guest Moorage. 12/8/2014 2014-092 Revising Sections 200 And 205 Of The Harbor Tariff In Order 1/1/2015 To Revise Billing Practices To Meet Internal Revenue Service Compliance For Tax-Exempt Revenue Bonds. 4/27/2015 2015-028 Revising The Port And Harbor Tariff Regulations To Increase The 5/7/2015 Charge For Dishonored Checks,To Revise The Charges For Re- Blocking Vessels And For Boat Lift Work That Extends Beyond One Hour,And To Revise The Wharfage Rates For Boat Fuel To Conform To The Charges In The Annual Contract With The Fuel Dock Operator. 11/16/2015 2015-109 Recommending The 2016 Harbor Tariff Be Amended By 1/1/2016 Changing The Waitlist Vessel Size For A-Float,Eliminating The 17 Foot Waitlist Adding A 50 Ton Travelift Water To Water Maintenance Lift,And Other Clarifications 4/25/2016 2016-031 Amending The Wharfage Rate In The Port&Harbor Tariff And 5/5/2016 Providing For Automatic Biennial Adjustments To Wharfage Rates By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. 9/26/2016 2016-058 Approving The Removal Of The Word Small From The Phrases 10/6/2016 Seward Small Boat Harbor Or Small Boat Harbor Within The 2016 Harbor Tariff. 11/16/2015 2015-109 Recommending The 2016 Harbor Tariff Be Amended By 1/1/2017 Changing The Waitlist Vessel Size For A-Float,Eliminating The Effecting 17 Foot Waitlist Adding A 50 Ton Travelift Water To Water 215 Maintenance Lift,And Other Clarifications.Section 4:All dockage DOCKAGE rates shall be adjusted annually so as to be effective January 1st, RATES to reflect the five previous published years'average increase in the Consumer Price Index..." 6/8/20 20-045 Amending The Port And Harbor Tariff To Provide Automatic 7/l/2020 Change From Transient Daily Rate To A Rate Equal To 15 Days Transient Moorage For A 30 Day Period. 6/13/2022 2022-074 Amending the Port&Harbor Tariff Regulations to Increase the l/l/2023 Wait List Fee,Labor and Personnel Charges,Boat Tow Fees, Travelift Fees,and Wharf Demurrage Rates Effective January 1, 2023 Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20243 30 144 Resolution 2023-133 SEWARD MARINE INDUSTRIAL CENTER(SMIC)SHIPLIFT SYSTEM DATE RESOLUTION ACTION EFFECTIVE 3/27/1990 1990-022 Tariff adopted by City Council,effective April 6,1990 4/6/1990 following approval by Federal Maritime Commission FMC Q. 4/9/1990 1990-034 Amendment#1 adopts rules and regulations for repair berth 4/20/1990 stations adjacent to the shiplift system effective April 20,1990 following approval by FMC. 7/22/1991 Could Not Amendment#2 revised rates to reflect actual cost of operations Locate of shi lift effective August 1,1991 following FMC approval. 9/28/1992 1992-165 Amendment#3 set annual availability cost fee&provided for 10/15/1992 declining block rate for electrical service provided by Harbor Dept.effective October 15,1992 following FMC approval. 6/14/1993 1993-092 Amendment#4 revised tariff to increase certain tariff fees to 8/1/1993 enable city to fund harbor improvements,effective August 1, 1993. 6/12/2000 2000-057 Authorized and instituted the SMIC Upland Boat works policy. 7/10/2000 7/24/2000 2000-077 Revision to SMIC Upland Boat Works Policy. 9/7/2000 9/24/2000 2000-109 Revision to SMIC Upland Boat Works Policy,deleting the 9/25/2000 prohibition on silica sand as a blast material. 11/8/2002 2002-112 Amend tariff to adjust moorage fees by 2.8%to previous year's 12/31/2002 CPI. 2/9/2004 2004-015 Decreased dockage rate for SMIC facilities from$1.00 to$.41 2/19/2004 per foot of length per day. 12/14/2004 2004-128 Amend harbor tariff to increase moorage rates and dockage by l/l/2005 12.96%,increasing linear foot rate from$31.69 to$35.80 and increasing water rates from$4.25 to$6.02 per 1,000 gallons. 5/9/2005 2005-028 Amend harbor tariff to increase moorage rates by 57.4%from Failed $35.80 to$56.35 per linear foot to fund East&South harbor construction,upland amenities&Z-float. 5/9/2005 2005-030 Amend harbor tariff to increase moorage rates by 35.58%from Failed $35.80 to$48.54 per linear foot to fund East&South harbor construction and upland amenities. 5/23/2005 2005-037 Amend harbor tariff to increase moorage rates 12.58%,12%, Failed and 11%over a 3-yr.period to fund East&South harbor construction and upland amenities. 9/12/2005 2005-080 Amend harbor tariff to increase passenger fee from$1.50 to l/l/2006 $3.50 per passenger,and modify failure to remit penalties. 9/12/2005 2005-081 Amend harbor tariff byincreasing moorage rate b 10%. l/l/2006 11/13/2007 2007-097 Amends the tariff by increasing all moorage,wharfage,boat l/l/2008 lift and other harbor rates and fees(excluding passenger fees and launch fees). 12 8/2008 2008-127 Amends the tariff regulations and SMIC electricity charges in 12/18/2008 Subsection 225 to cover the cost to offer the service and introduce a customer charge and change the utility rate,plus add a fuel adjustment factor. 11/9/2009 2009-116 Amends the tariff regulations by providing for automatic l/l/2010 annual adjustments to moorage and dockage rates by an amount equal to the five previous full years'average increase in the Anchorage CPI for all urban consumers. Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20243 31 145 Resolution 2023-133 DATE RESOLUTION ACTION EFFECTIVE 10/24/2011 2011-082 Amends the tariffregulations,continuing to link moorage rates to 1/1/2012& estimated CPI,increasing transient/guestmoorage rates by 10%, 1/1/2013 eliminating quarterly rates,eliminating miscellaneous electric charges for reconnection,restructuring harbor electric fees,and increasing SMIC electric charges. 5/14/2012 2012-027 Amends the tariff regulations by adopting the revision of the 1/1/2012 2012 and 2013 harbor tariffs to correct errors,to eliminate the Retroactive& attachment of standard forms,to establish a basis for pro-rating 5/24/2012& charges for new tenants,and to establish a basis for late renewing 1/1/2013 customers. 10/28/2013 2013-074 Amending The Port&Harbor Tariff Regulations For 2014 And 1/1/2014& 2015. 1/1/2015 4/14/2014 2014-030 Amending The Harbor Tariff By Establishing Rates For The 4/24/2014 Vessel Wash Down Pad At The Seward Marine Industrial Center. 7/14/2014 2014-054 Waiving Competitive Procurement Requirements To Authorize 1/1/2015 Sole-Source Purchase Of A New 330 Ton Boat Lift From Marine Travelift In The Net Amount Of$1,441,087,Declaring The Current Boat Lift Surplus To Be Used As A Trade-In,Revising The Harbor Tariff To Increase The Lift Rates,And Appropriating Funds. 4/27/2015 2015-028 Revising The Port And Harbor Tariff Regulations To Increase 5/7/2015 The Charge For Dishonored Checks,To Revise The Charges For Re-Blocking Vessels And For Boat Lift Work That Extends Beyond One Hour,And To Revise The Wharfage Rates For Boat Fuel To Conform To The Charges In The Annual Contract With The Fuel Dock Operator. 11/16/2015 2015-109 Recommending The 2016 Harbor Tariff Be Amended By 1/1/2016 Changing The Waidist Vessel Size For A-Float,Eliminating The 17 Foot Waidist Adding A 50 Ton Travelift Water To Water Maintenance Lift,And Other Clarifications. 9/26/2016 2016-058 Approving The Removal Of The Word Small From The Phrases 10/6/2016 Seward Small Boat Harbor Or Small Boat Harbor Within The 2016 Harbor Tariff. 4/26/21 2021-055 Amending the Port and Harbor Tariffto vessel storage 1/l/2022 rates in the Seward Marine Industrial Center(SMIC) and 6/13/2022 2022-074 Amending the Port& Harbor Tariff Regulations to 1/l/2023 Increase the Wait List Fee, Labor and Personnel Charges,Boat Tow Fees, Travelift Fees, and Wharf Demurrage Rates Effective January 1,2023 Port and Harbor TariRegulations City of Seward,Alaska Effective January 1,20243 32 146 Resolution 2023-133 Appendix A 147 Resolution 2023-133 TRANSIENT RATES 2024 SEWARD SMALL BOAT HARBOR DAILY TRANSIENT MOORAGE @ 86c PER FOOT PLUS 7%SALES TAX perft ANNUAL perft SEMI perft 1 iMONTH LENGTH $62.80 TAX CRR TOTAL $37.68 TAX CRR TOTAL $11.32 TAX I CRR TOTAL 13 $816.40 57.15 60.00 $933.55 489.84 34.29 30.00 $664.13 147.16 10.30 5.00 $162.46 14 $879.20 61.54 60.00 $1,000.74 527.52 36.93 30.00 $594.45 158.48 11.09 5.00 $174.57 15 $942.00 65.94 60.00 $1,067.94 565.20 39.56 30.00 $634.76 169.80 11.89 5.00 $186.69 16 $1.004.80 70.34 60.00 $1,135.14 602.88 42.20 30.00 $675.08 181.12 12.68 5.00 $198.80 17 $1,067.60 74.73 60.00 $1,202.33 640.56 44.84 30.00 $715.40 192.44 13.47 5.00 $210.91 18 $1,130.40 79.13 60.00 $1,269.53 678.24 47.48 30.00 $765.72 203.76 14.26 5.00 $223.02 10 $1,103.20 83.52 60.00 $1,336.72 716.02 60.11 30.00 $706.03 215.08 16.06 5.00 $236.14 20 $1,256.00 87.92 60.00 $1,403.92 753.60 52.75 30.00 $836.35 226.40 15.85 5.00 $247.25 21 $1,318.80 92.32 60.00 $1,471.12 791.28 55.39 30.00 $876.67 237.72 16.64 5.00 $259.36 22 $1,381.60 96.71 120.00 $1,598.31 828.96 58.C3 6100 $946.99 249.04 17,43 10.00 $276.47 23 $1,444.40 101.11 120.00 $1,665.61 866.64 60.66 60.00 $987.30 260.36 18.23 10.00 4288.59 24 $1,507.20 105.50 120.00 $1,732.70 904.32 63.30 60.00 $1,027.62 271.68 19.02 10.00 $300.70 25 $1,570.00 1C9.9C 120.00 $1,799.90 942.00 65.94 60.00 $1,067.94 283.00 19.81 10.00 $312.81 26 $1,632.80 114.30 120.00 $1,867.10 979.68 68.58 60.00 $1,108.26 294.32 20.60 10.00 $324.92 27 $1,695.60 118.69 120.00 $1,934.29 1,017.36 71,22 6100 $1,148.58 305.64 21,39 10.00 $337.03 28 $1,758.40 123.09 120.00 $2,001.49 1,055.04 73.85 6D.00 $1,188.89 316.96 22.19 10.00 $349.15 29 $1,821.20 127.48 120.00 $2,068.68 1,092.72 76.49 60.00 $1,229.21 328.28 22.98 10.00 $361.26 30 $1,884.00 131.88 120.00 $2,135.88 1,130.40 79.13 60.00 $1,269.63 339.60 23.77 10.00 $373.37 31 $1,946.80 136.28 120.00 $2,203.08 1,168.08 81.77 60.00 $1,309.85 350.92 24.56 10.00 $385.48 32 $2,009.60 140.67 120.00 $2,270.27 1,205.76 84.40 60.00 $1,350.16 362.24 25.36 10.00 $397.60 33 $2,072.40 145.07 120.00 $2,337.47 1,243.44 87.04 60.00 $1,390.48 373.56 26.15 10.00 $409.71 34 $2,13520 149.46 120.00 $2,404.66 1,281.12 89.68 60.00 $1,430.90 384.88 26.94 10.00 $421.82 35 $2,198.00 153.86 120.00 $2,471.86 1,318.80 92.32 60.00 $1,471.12 396.20 27.73 10.00 $433.93 36 $2,260.80 158.26 120.00 $2,539.06 1,356.48 94.95 60.00 $1,511.43 407.52 28.53 10.00 $446.05 37 $2,323.60 162.65 120.00 $2,606.25 1,394.16 97.59 60.00 $1,551.75 418.84 29.32 10.00 $458.16 38 $2,380.40 1C7.05 120.00 $2,673.43 1,431.84 100.23 00.00 $1,592.07 430.16 30.11 10.00 $470.27 39 $2,449.20 171.44 120.00 $2,740.64 1,469.52 102.87 60.00 $1,632.39 441.48 30.90 10.00 $482.38 40 $2,512.00 175.84 120.00 $2,807.84 1,507.20 105.50 60.00 $1,672.70 452.80 31.70 10.00 $494.50 41 $2,574.80 180.24 120.00 $2,875.04 1,544.88 108.14 60.00 $1,713.02 464.12 32.49 10.00 $506.61 42 $2,637.60 184.63 120.00 $2,942.23 1,582.56 110.78 60.00 $1,753.34 475.44 33.28 10.00 $518.72 43 $2,700.40 189.03 120.00 $3,009.43 1,620.24 113.42 60.00 $1,793.66 486.76 34.07 10.00 $530.83 44 $2,763.20 193.42 120.00 $3,076.62 1,657.92 116.05 60.00 $1,833.97 498.08 34.87 10.00 $542.95 45 $2,826.00 197.82 180.00 $3,203.82 1,695.60 118.69 90.00 $1,904.29 509.40 35.66 15.00 $560.06 46 $2,888.80 202.22 180.00 $3,271.02 11733.28 121.33 90.00 $1,944.61 520.72 35.00 15.00 $570.72 47 $2,951.60 206.61 180.00 $3,338.21 1,770.96 123.97 9D.00 $1,984.93 532.04 35.00 15.00 $582.04 48 $3,014.40 21 L01 180.00 $3,405.41 1,808.64 126.60 9D.00 $1025.24 543.36 35.00 15.00 $593.36 49 $3,077 90 916 40 18000 $3,472.60 1,846 39 1 199 74 90 00 $2,065.56 1 554 fib 36 CO 11,00 $604.SR 50 $3,140.00 219.80 180.00 $3,539.80 1,884.00 131.88 90.00 $2,105.88 566.00 35.00 15.00 $616.00 2024 Transient Rates port and Harbor Tadns�ns dion 205(0),Appendix A 148 Resolution 2023-133 149 Resolution 2023-133 Appendix A (Continued) 150 Resolution 2023-133 TRANSIENT RATES 2024 SEWARD SMALL BOAT HARBOR DAILY TRANSIENT MOORAGE @ 86c PER FOOT PLUS 7%SALES TAX THESE DISCOUNTED MOORAGE RATES MUST BE PAID IN ADVANCE perft ANNUAL perft SEMI perft MONTH LENGTH $62.80 TAX CRR TOTAL $37.68 TAX CRR TOTAL $11.32 TAX I CRR I TOTAL 51 3,202.80 224.20 180.00 $3,607.00 1,921.68 134.52 90.00 $2,146.20 577.32 35.00 15.00 $627.32 52 3,265.60 228.59 180.00 $3,674.19 1,959.36 137.16 90.00 $2,186.52 588.64 35.00 15.00 $638.64 53 3328.40 232.99 180.00 $3,741.39 1997.04 139.79 90.00 $2,226.83 599.96 35.00 15.00 $649.96 54 3,391.20 237.38 180.00 $3,808.58 2,034.72 142.43 90.00 $2,267.15 611.28 35.00 15.00 $661.28 55 3,454.00 241,78 180.00 $3,875.78 2,072,40 145.07 90.00 $2,307.47 622.60 35.00 15.00 $672.60 56 3,516.80 246.18 180.00 $3,942.98 2,110.08 147.71 90.00 $2,347.79 633.92 35.00 15.00 $683.92 57 3,579.60 250.57 180.00 $4,010.17 21147.76 150.34 90.00 $2,388.10 645.24 35.00 15.00 $695.24 58 3,642.40 254.97 180.00 $4,077.37 2,185.44 152.98 90.00 $2,428.42 656.56 35.00 15.00 $706.56 59 3,705.20 259.36 180.00 $4,144.66 2,223.12 155.62 1 90.00 $2,468.74 667.88 35.00 1 15.00 $717.88 60 3,768.00 263.76 180.00 $4,211.76 2,260.80 158.26 90.00 $2,509.06 679.20 35.00 15.00 $729.20 61 3,830.80 268.16 180.00 $4,278.96 2,298.48 160.89 90.00 $2,649.37 690.52 35.00 15.00 $740.52 62 3,893.60 272.55 180.00 $4,346.15 2,336.16 163.53 90.00 $2,689.69 701.84 35.00 15.00 $751.84 63 3,956.40 276.95 180.00 $4,413.35 2,373.84 166.17 90.00 $2,630.01 713.16 35.00 15.00 $763.16 64 4,019.20 281,34 180.00 $4,480.54 2,411,52 168.81 90.00 $2,670.33 724.48 35.00 15.00 $774.48 65 1 4,082.00 285.74 180.00 1 $4,547.74 2,449.20 171.44 90.00 $2,710.64 735.80 35.00 15.00 $785.80 66 4,144.80 290.14 180.00 $4,614.94 2,486.88 174.08 90.00 $2,750.96 747.12 35.00 15.00 $797.12 67 4,207.60 294.53 180.00 $4,682.13 2,524.56 176.72 90.00 $2,791.28 758.44 35.00 15.00 $808.44 68 4,270.40 298.93 180.00 $4,749.33 2,562.24 179.36 90.00 $2,831.60 769.76 35.00 15.00 $819.76 69 4,333.20 303.32 180.00 $4,816.62 2,599,92 181.99 90.00 $2,871.91 781.08 35.00 15.00 $831.08 70 4,396.00 307.72 180.00 $4,883.72 2,637.60 184.63 90.00 $2,912.23 792.40 35.00 15.00 $842.40 71 4,458.80 312.12 180.00 $4,950.92 2,675.28 187.27 90.00 $2,952.55 803.72 35.00 15.00 $853.72 72 4,521.60 316.51 180.00 $5,018.11 2,712.96 189.91 90.00 $2,992.87 815.04 35.00 15.00 $865.04 73 4,584.40 320.91 180.00 $5,085.31 2,750.64 192.54 90.00 $3,033.18 826.36 35.00 15.00 $876.36 74 4,647.20 325.30 180.00 $5,152.50 2,788.32 195.18 90.00 $3,073.50 837.68 35.00 15.00 $887.68 75 4,710.00 329.70 180.00 $5,219.70 2,826.00 197.82 90.00 $3,113.82 849.00 35.00 15.00 $899.00 76 4,772.80 334.10 180.00 $5,286.90 2,863.68 200.46 90.00 $3,154.14 860.32 35.00 15.00 $910.32 77 4,835.60 338.49 180.00 $5,354.09 2,901.36 203.10 90.00 $3,194.46 871.64 35.00 15.00 $921.64 78 4,898.40 342.89 180.00 $5,421.29 2,939.04 205.73 90.00 $3,234.77 882.96 35.00 15.00 $932.96 79 4,961.20 347.28 180.00 $5,488.48 2,976.72 208.37 90.00 $3,275.09 894.28 35.00 15.00 $944.28 80 5,024.00 351.68 240.00 $5,615.68 3,014.40 210.00 120.00 $3,344.40 905.60 35.00 20.00 $960.60 81 5,086.80 356.08 240.00 $5,682.88 3,052.08 210.00 120.00 $3,382.08 916.92 35.00 20.00 $971.92 82 5,149.60 360.47 240.00 $5,750.07 3,089.76 210.00 120.00 $3,419.76 928.24 35.00 20.00 $983.24 83 5,212.40 364.87 240.00 $5,917.27 3,127.44 210.00 120.00 $3,457.44 939.56 35.00 20.00 $994.56 84 5,275.20 369.26 240.00 $5,884.46 3,165.12 210.00 120.00 $3,495.12 950.88 35.00 20.00 $1,005.88 85 5,338.00 373.66 240.00 $5,951.66 3,202.80 210.00 120.00 $3,532.80 962.20 35.00 20.00 $1,017.20 86 5,400.80 378.06 240.00 $6,018.86 3,240.48 210.00 120.00 $3,570.48 973.52 35.00 20.00 $1,028.52 87 5,463.60 382.45 240.00 $6,086.05 3,278.16 210.00 120.00 $3,608.16 984.84 35.00 20.00 $1,039.84 88 5,526.40 386.85 240.00 $6,153.25 3,315.84 210.00 120.00 $3,646.84 996.16 35.00 20.00 $1,051.16 89 5,589.20 391.24 240.00 $6,220.44 3,353.52 210.00 120.00 $3,683.52 1,007.48 35.00 20.00 $1,062.48 90 5,652.00 395,64 240,00 $6,287.64 3,391,20 210.00 120.00 $3,721.20 1,018.80 35.00 20.00 $1,073.80 91 5,714.80 400.04 240.00 $6,354.84 3,428.88 210.00 120.00 $3,758.88 1,030.12 35.00 20.00 $1,085.12 92 5,777.60 404.43 240.00 $6,422.03 3,466.56 210.00 120.00 $3,796.56 1,041.44 35.00 20.00 $1,096.44 93 5,840.40 408.83 240.00 $6,489.23 3,504.24 210.00 120.00 $3,834.24 1,052.76 35.00 20.00 $1,107.76 94 5,903.20 413.22 240.00 $6,556.42 3,541.92 210.00 120.00 $3,871.92 1,064.08 35.00 20.00 $1,119.08 95 5,966.00 417.62 240.00 $6,623.62 3,579.60 210.00 120.00 $3,909.60 1,075.40 35.00 20.00 $1,130.40 96 6,028.80 420.00 240.00 $6,688.80 3,617.28 210.00 120.00 $3,947.28 1,086.72 35.00 20.00 $1,141.72 97 6,091.60 420.00 240.00 $6,751.60 3,654.96 210.00 120.00 $3,984.96 1,098.04 35.00 20.00 $1,153.04 98 6,154.40 420.00 240.00 $6,914.40 3,692.64 210.00 120.00 $4,022.64 1,109.36 35.00 20.00 $1,164.36 99 6,217.20 420,00 240.00 $6,877.20 3,730,32 210.00 120.00 $4,060.32 1,120,68 35.00 20.00 $1,17568 100 6,280.00 1 420.00 240.00 $6,940.00 3,768.00 210.00 120.00 $4,098.00 1,132.00 35.00 20.00 $1,187.00 2024 Transient Rates Port and Harbor Tariff Subsection 205(c),Appendii 151 Resolution 2023-133 Appendix B 152 Resolution 2023-133 2024 RESERVED RATES FOR TENANTS DAILY RESERVED MOORAGE @ 0.78 PER FOOT PLUS 7%SALES TAX THESE DISCOUNTED RESERVED MOORAGE RATES MUST BE PAID IN ADVANCE January 1 thru June 30 or July 1 thru December 31 per ft I RESERVED 6 MONTH RATE per ft MONTH LENGT $28.55 1 TAX I CRR I TOTAL $10.63 TAX CRR TOTAL 13 $371.15 25.98 30.00 $427.13 138.19 9.67 5.00 $152.86 14 $399.70 27.98 30.00 $457.68 148.82 10.42 5.00 $164.24 15 $428.25 29.98 30.00 $488.23 159.45 11.16 5.00 $175.61 16 $456.80 31.98 30.00 $518.78 170.08 11.91 5.00 $186.99 17 $485.35 33.97 30.00 $549.321 180.71 12.65 5.00 $198.36 18 $513.90 35.97 30.00 $579.87 191.34 13.39 5.00 $259.73 19 $542.45 37.97 30.00 $610.42 201.97 14.14 5.00 $221.11 20 1 $571.00 39.97 1 30.00 $640.97 212.60 14.88 5.00 $232.48 21 $599.55 41.97 30.00 $671.52 223.23 15.63 5.00 $243.86 22 $628.10 43.97 60.00 $732.07 233.86 16.37 10.00 $260.23 23 $656.65 45.97 60.00 $762.62 244.49 17.11 10.00 $271.60 94 785 9n 47.96 fin nn $793.16 95519 17 R6 in nn $282.98 25 $713.75 49.96 60.00 $823.71 1 265.75 18.60 10.00 $294.35 26 $742.30 51.96 60.00 $854.26 276.38 19.35 10.00 $305.73 27 $770.85 53.96 60.00 $884.81 287.01 20.09 10.00 $317.10 28 1 $799.40 55.96 60.00 $915.36 297.64 20.83 10.00 $328.47 29 $827.95 57.96 60.00 $945.91 308.27 21.58 10.00 $339.85 30 $856.50 59.96 60.00 $976.46 318.90 22.32 10.00 $351.22 31 $885.05 61.95 60.00 $1,007.00 329.53 23.07 10.00 $362.60 32 $913.60 63.95 60.00 $1,037.56 340.16 23.81 10.00 $373.97 33 $942.15 65.95 60.00 $1,068.101 350.79 24.56 10.00 $389.35 34 $970.70 1 67.95 60.00 $1,098.65 361.42 25.30 10.00 $356.72 35 $99925 6995 6000 $1,129.20 37205 2604 1000 $408.09 36 $1,027.80 71.95 60.00 $1,159.76 382.68 26.79 10.00 1 $419.47 37 $1,056.35 73.94 60.00 $1,190.29 393.31 27.53 10.00 $430.84 38 $1,084.90 75.94 60.00 $1,220.84 403.94 28.28 10.00 $442.22 39 $1,113 45 7794 6000 $1,251.39 41457 2902 1000 $465.59 40 $1,142.00 79.94 60.00 $1,281.94 425.20 29.76 10.00 $464.96 41 $1,170.55 81.94 60.00 $1,312.491 435.83 30.51 10.00 $476.34 42 $1,199.10 83.94 60.00 $1,343.04 446.46 31.25 10.00 $487.71 43 $1,227.65 85.94 60.00 $1,373.59 457.09 32.00 10.00 $499.09 44 $1,256.20 87.93 60.00 $1,404.13 467.72 32.74 10.00 $510.46 45 $1,284.75 89.93 90.00 $1,464.68 478.35 33.48 15.00 $526.83 46 $1,313.30 91.93 90.00 $1,495.23 488.98 34.23 15.00 $538.21 47 $1,341.85 93.93 90.00 $1,525.78 499.61 34.97 15.00 $549.58 48 $1,370.40 95.93 90.00 $1,556.33 510.24 35.00 15.00 $560.24 49 $1,398.95 97.93 90.00 $1,586.88 520.87 35.00 15.00 $575.87 50 $1,427 50 9993 90 00 $1,617.43 531 50 3500 1500 $581.50 2024 Reserved Rates Port and Harbor Tariff Subsection 205(c),Appendix B 153 Resolution 2023-133 154 Resolution 2023-133 Appendix B(Continued) 155 Resolution 2023-133 2024 RESERVED RATES FOR TENANTS DAILY RESERVED MOORAGE @ 0.78 PER FOOT PLUS 7%SALES TAX THESE DISCOUNTED RESERVED MOORAGE RATES MUST BE PAID IN ADVANCE January 1 thru June 30 or July 1 thru December 31 per ft I RESERVED 6 MONTH RATE per ft MONTH ILENGTIJ $28.55 1 TAX I CRR I TOTAL $10.63 TAX CRR TOTAL 51 1,456.05 101.92 90.00 $1,647.97 542.13 35.00 15,00 $592.13 52 1,484.60 103.92 90.00 $1,678.52 552.76 35.00 15.00 $602.76 53 1,513.15 105.92 90.00 $1,709.07 563.39 35.00 1500 $613.39 54 1,541.70 107.92 90.00 $1,739.62 574.02 35.00 15.00 $624.02 55 1,570.25 109.92 90.00 $1,770.17 584.65 35.00 15.00 $634.65 56 1,598.80 111.92 90.00 $1,800.721 595.28 35.D0 15.00 $645.28 57 1.627.35 113.91 90.00 $1,831.26 605.91 35.00 15.00 $659.91 58 1.655.90 115.91 90.00 $1,861.81 616.54 35.00 15.00 $666.54 59 1.684.45 117.91 90.00 $1,892.36 627.17 35.00 15.00 $677.17 60 1,713.00 119.91 90.00 $1,922.91 637.80 35.00 15.00 $687.80 61 1,741.55 121.91 90.00 $1,953.46 648.43 35.00 15.00 $698.43 62 1,770.10 123.91 90.00 $1,984.01 659.06 35.00 15.00 $769.06 63 1,798.65 125.91 90.00 $2,014.56 669.69 35.00 15.00 $719.69 64 1,827.20 127.90 90.00 $2,045.10 680.32 35.00 15.00 $730.32 65 1,855.75 129.90 90.00 $2,075.65 690.95 35.00 15.00 $740.95 66 1,884.30 131.90 90.00 $2,106.20 701.58 35.00 15.00 $751.58 67 1,912.85 133.90 90.00 $2,136.75 712.21 35.00 15.00 $762.21 68 1,941.40 135.90 90.00 $2,167.30 722.84 35.00 15.00 $772.84 69 1,969.95 137.90 90.00 $2,197.85 733.47 35.00 15.00 $783.47 70 1,998.50 139.90 90.00 $2,228.40 744.10 35.00 15.00 $794.10 71 2,027.05 141.89 90.00 $2,258.94 754.73 35.00 15.00 $804.73 72 2,055.60 143.89 90.00 $2,289.49 765.36 35.00 15.00 $815.36 73 2,084.15 145.89 90.00 $2,320.04 775.99 35.00 15.00 $825.99 74 2,112.70 147.89 90.00 $2,350.591 786.62 35.00 15.00 $836.62 75 2,141.25 149.89 90.00 $2,381.141 797.25 35.00 15.00 $847.25 76 2,169.80 151.89 90.00 $2,411.69 807.88 35.00 15.00 $857.88 77 2,198.35 153.88 90.00 $2,442.23 818.51 35.00 15.00 $868.51 78 2,226.90 155.88 90.00 $2,472.78 829.14 35.00 15.00 $879.14 79 2,255.45 157.88 90.00 $2,503.33 839.77 35.00 15.00 $889.77 80 2,284.00 159.88 120.00 $2,563.88 850.40 35.00 20.00 $905.40 81 2,312.55 161.88 120.00 $2,594.43 861.03 35.00 20,00 $916.03 82 2,341.10 163.88 120.00 $2,624.98 871.66 35.00 20.00 $926.66 83 2,369.65 165.88 120.00 $2,655.53 882.29 35.00 20.00 $937.29 84 2,398.20 167.87 120.00 $2,686.07 892.92 35.00 20.00 $947.92 85 2,426.75 169.87 120.00 $2,716.62 903.55 35.00 20.00 $958.55 86 2,45530 171 87 12000 $2,747.17 91418 3500 2000 $969.18 87 2,483.85 173.87 120.00 $2,777.72 924.81 35.00 20.00 $979.81 88 2,512.40 175.87 120.00 $2,808.27 935.44 35.00 20.00 $990.44 89 2,540.95 177.87 120.00 $2,838.82 946.07 35.00 20.00 $1,001.07 90 2,569.50 179.87 120.00 $2,869.37 956.70 35.00 20.00 $1,011.70 91 2,598.05 181.86 120.00 $2,899.91 967.33 35.00 20,00 $1,022.33 92 2,626.60 183.86 120.00 $2,930.46 977.96 35.00 20.00 $1,032.96 93 2,655.15 185.86 120.00 $2,961.01 988.59 35.00 20.00 $1,043.59 94 2,683.70 187.86 120.00 $2,991.56 999.22 35.D0 20.00 $1,054.22 95 2,712.25 189.86 120.00 $3,022.11 1,009.85 35.00 20.00 $1,064.85 96 2,740.80 191.86 120.00 $3,052.66 1,020.48 35.00 20.00 $1,075.48 97 2,769.35 193.85 120.00 $3,083.20 1,031.11 35.00 20.00 $1,086.11 98 2,797.90 195.85 120.00 $3,113.75 1,041.74 35.00 20.00 $1,096.74 99 2826.45 I 197.85 I 120.00 1 $3,144.301 1 1,Ub2.3 I 35.D0 20.00 $1,107.37 100 2,855.00 199.85 120.00 $3,174.85 1,053.00 35.D0 20.00 $1,118.00 2024 Reserved Rates Port and Harbor Tariff Subsection 205(c),Appendix B 156 Resolution 2023-133 157 Resolution 2023-135 • Resolution 2023-135 A Resolution Authorizing the City Manager to Acquire the Property at 102 Monroe Street (Parcel 14806004 —Legal Description: T IS R 1 W SEC 10 SEWARD MERIDIAN SW 0000001 ORIGINAL TOWNSITE OF SEWARD LOTS 21 & 22 AND THE S 1 FT OF E1/2 LOT 23 BLOCK 40 EXCLUDING N 1 FT OF W1/2 OF LOT 22) Through the Borough Land Conveyance Process Documents: • Agenda Statement • Resolution 2023-135 • Attachments: o Parcel Report o Conveyance Application 158 Resolution 2023-135 City Council Agenda Statement . Meeting Date: December 18, 2023 To: City Council Through: Kat Sorensen, City Manager From: Jason Bickling, Assistant City Manager Subject: Resolution 2023-135:Authorizing the City Manager to Acquire the Property at 102 Monroe Street(Parcel 14906004-Legal Description:T 1S R 1W SEC 10 SEWARD MERIDIAN SW 0000001 ORIGINAL TOWNSITE OF SEWARD LOTS 21 &22 AND THE S 1 FT OF E1/2 LOT 23 BLOCK 40 EXCLUDING N 1 FT OF W1/2 OF LOT 22) Through The Borough Land Conveyance Process. Background and justification: On November 3, 2023, The Borough Land Management Office contacted the City to see if we would be interested in acquiring parcel number 14806004. This parcel is across First Street from the Mount Marathon Jeep Trail Trailhead and on the North side of Monroe. This parcel has been on a list that Community Development has been keeping of properties that are uninhabited and or derelict. This area of downtown has a need for more parking and a history of parking issues because of the trailhead. There can't be parking at the trailhead itself because it is also an emergency access for Mount Marathon. If the City is able to acquire the property, it would be able to be developed into a parking area, alleviating on street parking pressure and vehicles blocking emergency access. The process for getting conveyance of the parcel is to get a resolution from City Council and to pay the owed taxes,which are approximately $7500. There may also be costs associated with getting the deed conveyed and recording. If acquired, there would also be the cost of demolishing the current structures and possible removal of vehicles. We know that the rough cost to demolish and remove is between$15,000 and$20,000,unless there are hazardous materials in the structure. Even with that,we feel that this is a good investment for the city to create a permanent solution for recreational access parking. If approved,we would have P&Z discuss and make a draft plan for it for council to review. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 3.6.1.1 Improve existing and develop additional recreational infrastructure Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ $10,000 159 Resolution 2023-135 This legislation(✓): Creates revenue in the amount of: $ X Creates expenditure in amount of: $ $10,000 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): X Not budgeted Not applicable Fund Balance Information Affected Fund(✓): X General SMIC Electric Wastewater Boat Harbor Parking F1 Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: c_? Attorney Review RYes Attorney Signature: X Not applicable Comments: Administration Recommendation XeAdopt AM Other: 160 Resolution 2023-135 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-135 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACQUIRE The PROPERTY AT 102 MONROE STREET (PARCEL 14806004 — LEGAL DESCRIPTION: T 1S R 1W SEC 10 SEWARD MERIDIAN SW 0000001 ORIGINAL TOWNSITE OF SEWARD LOTS 21 & 22 AND THE S 1 FT OF E1/2 LOT 23 BLOCK 40 EXCLUDING N 1 FT OF WI/2 OF LOT 22) THROUGH THE BOROUGH LAND CONVEYANCE PROCESS WHEREAS,Pursuant to A.S. 29.45.450, the City has the option to request conveyance of real property conveyed to the borough through tax foreclosure proceedings; and WHEREAS,The city property at 102 Monroe Street(Parcel 14806004)has been conveyed to the borough through tax foreclosure; and WHEREAS, there is an ongoing need for parking for the Mount Marathon Jeep Trail Trailhead and this property is across the street; and WHEREAS, the Seward Comprehensive Plan 3.6.1.1 states "Improve existing and develop additional recreational infrastructure". NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Council hereby authorizes the City Manager to acquire parcel number 14806004 from the Kenai Peninsula Borough through the land conveyance process. Section 2.Funding in the amount of$10,000 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to Contracted Services account no. 01000-1122-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 18th day of December 2023. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: 161 Resolution 2023-135 CITY OF SEWARD,ALASKA RESOLUTION 2023-135 ATTEST: Kris Peck City Clerk (City Seal) 162 Resolution 2023-135 Kenai Peninsula Borough GIs Division PARCEL REPORT 11/3/2023 5:46 PARCEL ID: 14806004 Total Acreage: 0.14 r ,� ST AST ve It E*R MONROE ST W ONR Z � j r rf. rr �. O O 66 41T 4 IL: 114 o Uj LEGAL DESCRIPTION: T 1S R 1W SEC 10 SEWARD MERIDIAN SW 0000001 ORIGINAL TOWNSITE OF SEWARD LOTS 21 & 22 AND THE S 1 FT OF E1/2 LOT 23 BLOCK 40 EXCLUDING N 1 FT OF W1/2 OF LOT 22 ALL PHYSICAL ADDRESSES ON THIS PARCEL: 102 MONROE ST LAND VALUE: $60,900 ASSESSED VALUE: $151,600 IMPROVEMENT VALUE: $90,700 TAXABLE VALUE: $151,600 BUILDINGS ON THIS PARCEL: OWNERS: Building Type Square Footage Year Built Name: BI-L FRAME 1,496 1945 KENAI PENINSULA BOROUGH Address: 144 N BINKLEY ST SOLDOTNA, AK 99669 The data displayed herein is neither a legally recorded map nor survey and should only be used for general reference purposes. Kenai Peninsula Borough assumes no liability as to the accuracy of any datjayed herein. Original source documents should be consulted for accuracy verification. 00 Resolution 2023-135 �ENf VS Land Management "R� oR o 0 144 N. Binkley Street, Soldotna, Alaska 99669 • (907) 714-2205 • (907) 714-2378 Fax A Division of the Planning Department Peter A. Micciche Borough Mayor APPLICATION TO REQUEST CONVEYANCE OF REAL PROPERTY FORECLOSED FOR DELINQUENT PROPERTY TAX FOR A PUBLIC PURPOSE PURSUANT TO A.S. 29.45.450 Name of city requesting conveyance: Attention to: Mailing Address: City StateZip KPB Assessor Parcel ID No.: Is parcel within city limits? Yes No (Optional) Proposed public purpose: (Optional) Explanation of public purpose that parcel is being requested for should include: - Reference to city code or other authority that supports the public purpose conveyance. - Specific and immediate use of parcel. - Attach additional pages or exhibits as needed. Proposed method of payment: Authorized City Official Printed Name, Title Signature/Date Invoice (Completed by KPB Finance Dept.) Parcel ID NO. Amount: Recording Fee: TOTAL DUE: D UE DATE: 164 , 2021 Resolution 2023-120 Unfinished Business UNFINISHED BUSINESS FROM NOVEMBER 13, 2023 Resolution 2023-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2024 ELECTRIC RATES TARIFF TO INCORPORATE RECOMMENDATIONS FROM THE 2023 RATE STUDY TO SET ELECTRIC RATES AT A LEVEL TO MEET THE UTILITY'S REVENUE REQUIREMENTS OVER THE NEXT THREE YEARS. Documents: • Agenda Statement • Resolution 2023-120 • Attachments: 0 2023 Electric Rate Study Draft o Council Presentation (""Cost of Service's — The Financial Engineering Company (Mike Hubbard) o Letter from The Financial Engineering Company 0 2024 Electric Tariff 165 Resolution 2023-120 Unfinished Business City Council Agenda Statement Meeting Date: November 13,2023 To: City Council Through: Kat Sorensen,City Manager From: Rob Montgomery, General Manager Electric Utility Subject: Resolution 2023-120: Amending The 2024 Electric Rates Tariff To Incorporate Recommendations From The 2023 Rate Study To Set Electric Rates At A Level To Meet The Utility's Revenue Requirements Over The Next Three Years Background and justification: The successful operation of an electric utility requires the ability to resolve several interrelated,yet conflicting,goals. Central to these goals are rates. Set too high, and the utility risks losing load,or even entire customers,to self-generation. But setting rates too low reduces the financial health of the utility or runs the risk of not being able to keep up with maintenance and potential reliability issues. Low rates can also lead to insufficient revenues for retaining key personnel or filling all staff positions. Seward's electric utility is currently facing several financial challenges. The first is the payment of the $10 million revenue bond that was taken out in 2022 to pay for deferred maintenance related to infrastructure (Nash Road and substations).The utility begins paying the principal payment on the bond in 2024,which is almost$1 million annually. The utility also has unbudgeted infrastructure work to complete in the refurbishment of the Spring Creek Substation and several other capital projects on the books over the next three years,including the replacement of old and deteriorating underground cable serving residential areas such as Stoney Creek, Gateway/Dora Way, Old Mill,Nash Woods, and Questa Woods. These projects are critical to providing these communities with reliable service. Additionally,the utility must also meet forthcoming reliability and cybersecurity standards being set by the state of Alaska;manage expenses related to deferred and ongoing maintenance; cope with the rising costs of materials and supplies and inflation in general; ensure adequate cash flow related to debt service coverage ratios and add necessary resources to adequately operate the utility moving forward. Seward's rate study was conducted by Mike Hubbard of the Financial Engineering Company. Mr. Hubbard is an expert with 44 years of experience in ratemaking. The recommended adjustments in rates are based upon a"cost of service" allocation,meaning the "cost causer"is the"cost payer." City Council conducted a work session on the rate study on September 11, and input was received from the public during the session. Some adjustments to Mr.Hubbard's study (outlined below)were made, where practical,based on Council and public feedback.While these changes lowered the overall target margin,labor costs and the contribution to the Major Repair and Replacement Fund(MRRF),one expense was also added to the study that was not known until after the work session. This was an expense related to shared right-of-way maintenance with Chugach Electric for the line between Cooper Landing and Moose Pass. Below are the updates made to the study following the September 11 work session: 166 Resolution 2023-120 Unfinished Business 1. Decreased the rate study's target margin from $500,000 to $300,000, which aligns with the utility's target margin established in the 2021 rate study. 2. Decreased the rate study's MRRF contribution from $500,000 to $350,000. 3. Decreased the rate study's labor expenses on the proposed organizational chart from $835,000 to $675,000.This reduction was the result of eliminating the Apprentice Operator position and combining the Government/Railbelt Relations Coordinator and the Customer Relation-Communications Coordinator into one job. 4. Increased the rate study $700,000 total ($400,000 in 2024 and $300,000 in 2026) to maintain the transmission line right-of-way between Chugach Electric's Dave's Creek Substation near Cooper Landing to Seward Electric's Lawing Substation near Moose Pass. Seward owns the high-voltage transmission lines and poles within the right-of-way and CEA owns the lower voltage distribution lines attached to the same poles. The 2023 Rate Study recommends an increase in rates of $0.06 across all customer classes beginning January 1, 2024. This adjustment to Seward's rates will result in an overall increase of$36.00/month for residential customers using an average of 600kWh/month. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation(✓): ✓ Creates revenue in the amount of: $ $10,612,704 in 2024 Creates expenditure in amount of. $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): Budgeted Line item(s): Not budgeted ✓ Not applicable Fund Balance Information Affected Fund(✓): General SMIC ✓ Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note:amounts are unaudited 167 Resolution 2023-120 Unfinished Business Available Fund Balance Finance Director Signature: Attorney Review ✓ Yes Attorney - Signature: Not Comments: applicable Administration Recommendation �✓ Adopt Resolution Other: 168 Resolution 2023-120 Unfinished Business Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2024 ELECTRIC RATES TARIFF TO INCORPORATE RECOMMENDATIONS FROM THE 2023 RATE STUDY TO SET ELECTRIC RATES AT A LEVEL TO MEET THE UTILITY'S REVENUE REQUIREMENTS OVER THE NEXT THREE YEARS. WHEREAS,the rate study was conducted by Mike Hubbard of The Financial Engineering Company, an expert with 44 years of experience in electric ratemaking; and WHEREAS, the rate adjustments recommended in the study are based upon a "cost of service" allocation to the various customer classes and are designed to generate the revenues needed to adequately operate the utility; and WHEREAS, increasing customer rates is necessary because of expenses related to deferred and ongoing maintenance, emerging technologies, future reliability and cybersecurity standards, additional resources (staffing and/or consultants)to ensure safe and reliable operations, rising inflation and other factors, including maintaining adequate cash flow; and WHEREAS, public input on the proposed rates was received following a work session with City Council on September 11, and this input was reviewed by The Financial Engineering Company and adjustments to proposed rates were incorporated where practical; and WHEREAS, the rate study recommends an increase of $0.06/kWh increase across all customer classes beginning January 1, 2024; and WHEREAS,this adjustment in rates will result in an overall increase of$36.00/month for residential customers using an average of 600kWh/month; and WHEREAS, this change to the 2024 Electric Tariff will continue to ensure fair and equitable rates for all customers—where the "cost causer" is the "cost payer"—while also safeguarding the financial health of the utility. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Council hereby authorizes amendments to the 2024 Electric Rates Tariff based upon recommendations from The Financial Engineering Company. Section 2. These tariff amendments will increase electric rates across all customer classes by $0.06/kWh beginning January 1, 2024. 169 Resolution 2023-120 Unfinished Business CITY OF SEWARD,ALASKA RESOLUTION 2023-120 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 13th day of November 2023. THE CITY OF SEWARD,ALASKA Sue McClure,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 170 Resolution 2023-120 Unfinished Business COST-OF-SERVICE STUDY �r SEWARD ELECTRIC SYSTEM DRAFT September 24, 2023 the Financial Engineering Company 171 Resolution 2023-120 Unfinished Business Draft 9.21.2023 1. Includes clearing costs for transmission line between Daves Creek and Lawing substations ($400,000 in 2024 and $300,000 in 2026) 2. Reduce Margin from $500,000 to $300,000 3. Reduce contribution to MRRF from $500,000 to $350,000 4. New labor cost increases set at $675,000 plus benefits 172 Resolution 2023-120 Unfinished Business SEWARD ELECTRIC SYSTEM COST-OF-SERVICE AND RATE ANALYSIS STUDY Table of Contents Page I. INTRODUCTION Background................................................................. 1 Terms.......................................................................... 2 II. COST-OF-SERVICE STUDIES TheProcess ................................................................. 6 Functionalization..................................................... 7 Classification........................................................... 7 Allocation ................................................................ 8 III. SES SYSTEM Power Supply Costs ..................................................... 11 Rate Structure............................................................. 11 BaseRates............................................................... 11 Cost of Power Adjustment........................................ 12 IV. BILLING DETERMINANTS AND REVENUE REQUIREMENTS Billing Determinants.................................................... 13 Revenue Requirements................................................. 15 V. REVENUE ADEQUACY AND COST ALLOCATION Adequacy of Existing Rates .......................................... 20 Cost of Service............................................................. 21 Allocation Factors ........................................................ 21 Scenario Descriptions .................................................. 22 Results ........................................................................ 22 VI. CONSIDERATIONS AND OPTIONS Revenue Requirements............................................... 25 Rates and Cost of Service............................................. 26 RateOptions................................................................ 26 Scenario 1 - Utility Retention................................... 26 Scenario 2 - Utility Sale........................................... 27 VII. SUMMARY AND RECOMMENDATIONS Summary..................................................................... 28 Recommendations........................................................ 29 Table of Contents i 173 Resolution 2023-120 Unfinished Business SEWARD ELECTRIC SYSTEM COST-OF-SERVICE AND RATE ANALYSIS STUDY Table of Contents - Continued Tables and Figures Table 1 Classification of Revenue Requirements............................ 8 2 Current Base Rates.......................................................... 12 3 Historical Number of Customers and Energy Sales............ 13 4 Billing Determinants ........................................................ 15 5 Assumed Capital Expenditures......................................... 17 6 Revenue Requirements..................................................... 19 7 Adequacy of Existing Rates............................................... 20 8 Scenario 1 Allocation Results ........................................... 23 9 Scenario 2 Allocation Results ........................................... 24 10 Rate Options and Bill Impact............................................ 27 Figure 1 Coincident / Non-Coincident Peak.................................... 4 2 Process............................................................................ 10 3 Historical Energy Sales..................................................... 14 Table of Contents ii 174 Resolution 2023-120 Unfinished Business SEWARD ELECTRIC SYSTEM COST-OF-SERVICE AND RATE ANALYSIS STUDY Table of Contents - Continued Appendixes A-1 Derivation of Revenues - Existing Rates A-2 Derivation of Revenue Requirements B-1 Allocation of Revenue Requirements (Scenario 1 - Utility Retention) B-2 Allocation of Revenue Requirements (Scenario 2 - Utility Sale) C-1 Classification of Revenue Requirements (Scenario 1 - Utility Retention) C-2 Classification of Revenue Requirements (Scenario 2 - Utility Sale) D-1 Plant in Service D-2 Functionalization/Classification of Plant E Derivation of Peak Table of Contents iii 175 Resolution 2023-120 Unfinished Business I. INTRODUCTION BACKGROUND The successful operation of an electric utility (or any type of utility for that matter) requires the resolution of several interrelated, yet conflicting, goals. Central to these goals are rates. Set too high, and the utility risks losing load, or even entire customers, to self-generation. But setting rates too low reduces the financial health of the utility or runs the risk of not being able to keep up with maintenance and potential reliability issues. Low rates can also lead to insufficient revenues for retaining key personnel or filling all staff positions. Setting rates too low for short periods can also lead to long-term problems. Too often, "temporary" reductions in budgets that forego maintenance become the norm. By the time maintenance becomes critical, large rate increases are required to bring the utility back to safe and reliable operations. All of these issues, whether influenced by high rates or low rates, can lead to ratepayer discontent. If this discontent is strong enough, the sale of the utility becomes a strong possibility. Here in Alaska, Chugach Electric's acquisition of Anchorage Municipal Light 8s Power is the most recent example. Other examples exist, however, including Golden Valley Electric Association acquiring the electric utility of Fairbanks Municipal Utilities System, the City of Thorne Bay selling its utility to Alaska Power Company, and the Alaska Village Electric Cooperative acquiring Bethel Utilities and others. Clearly, rate setting is no easy task, and both long- and short-term factors must be taken into account. Thus when setting rates, budgets should be established that consider the various activities required over the next several years. In addition to on-going operations, the budget must consider: • Prudent Maintenance. While it is sometimes easy to forego right-of-way clearings and other similar activities that are not required immediately, foregoing these can lead to increased damage during storm events or playing "catch-up" later on. Sporadic maintenance may also lead to higher costs if the work must be contracted out due to existing staff being busy with other work. • Emerging Technologies. Sufficient working capital is required to implement capital improvements or programs that provide near- and long-term benefits to consumers. • Security. Both cyber security and security for the infrastructure are now of more importance and must be part of any budget. I. Introduction Page 1 176 Resolution 2023-120 Unfinished Business • Staffing. Adequate staffing levels for safe and reliable operations must be included. With emerging technologies and security becoming more important, historic staffing levels may no longer be adequate. Staff positions that are included in the budget but remain unfilled are a strong indication that budgeted salary levels are inadequate to attract qualified personnel. • Debt Covenants. Lenders to municipal utilities such as Seward require minimum cash flows be maintained through specified debt service coverage ("DSC") ratios. Even if there is no debt, minimal cash flows might restrict access to future debt. • Impact on Ratepayers. All the above must be balanced with impacts on ratepayers. But simply setting the budget and then charging the same rate to all customers can be discriminatory to some. Even if rates differ among the various rate classes, modifying rates by the same amount can also be discriminatory. Consider for example, a utility that has numerous small customers and one large, industrial customer that operates for only a short period of time each year. Assume further that the industrial customer's load is large enough to require the utility to install large equipment to deliver power to that customer's facility. A single rate for all customer classes may result in other rate classes paying for the additional infrastructure since the industrial customer operates for only limited times. Accordingly, a cost-of-service analysis is an integral part of any rate study where revenue requirements are allocated to each rate class and rates then set that will recover the required revenues. This process, described later in this report, results in rates that fair and equitable such that the "cost causer" is the "cost payer." The last rate study performed by the Seward Electric System ("SES") was completed in 2021. Since then, costs have significantly increased for a number of items, deferred maintenance has been performed, and several large capital additions have been made. Staff now believe that rates are inadequate to fund on-going operations, and a rate review is now required. The Financial Engineering Company was retained to perform this review, and this report summarizes the analysis and findings. TERMS Certain terms are used in this report that may not be familiar to those not closely associated with the power industry. These terms are described below. I. Introduction Page 2 177 Resolution 2023-120 Unfinished Business Enerqu The total amount of power consumed over a given period. For example, a 100-watt light bulb, if left on continuously, uses 2,400 watt-hours of energy during a 24-hour period. During the entire year (8,760 hours), 876,000 watt-hours of energy are consumed. Units: The unit of measurement is typically kilowatt-hours (kWh) or megawatt-hours (MWh). 1 MWh = 1,000 kWh = 1,000,000 watt-hours Demand, or Peak Demand The maximum rate of consumption of power. Usually, this is measured over a 15-minute period, but instantaneous demands are also used. If in the previous example a second light is turned on for 15 minutes, then the peak demand is 200 watts. Units: The unit of measurement is typically kilowatts (kW) or megawatts (MW). 1 MW = 1,000 kW = 1,000,000 watts System Peak The combined peak demand of all utility customers placed on the utility. Units: kW, MW Coincident Peak ("CP") The usage of power of a particular rate group at the time of system peak. Units: kW, MW Non-Coincident Peak ("NCP") The peak demand of a particular rate group. The non-coincident peak of a rate group does not necessarily happen at the time of the system peak. If the rate group's non-coincident peak occurs at the time of its coincident peak, then the two are equal, otherwise (as is usually the case) the non-coincident peak is greater than the coincident peak. Units: kW, MW I. Introduction Page 3 178 Resolution 2023-120 Unfinished Business Coincident peak and non-coincident peak are illustrated in the following figure. Figure 1 SES COST OF SERVICE STUDY Coincident/Non-Coincident Peak -Total5yste:~r LoEc Load of 5tng le Rate I- as_ is O J a Class CP 2 ClassNCP .........................................................................................................................:.......... ............................................................................................................................................... Billing Determinants The amount of energy sales, demand sales, and number of customers for each rate group during a year. Units: kWh, kW-months, customer-months Base Rates Rates that are set by the utility to recover the annual revenue requirements that are not associated with fuel or purchased power costs. Base rates include a customer charge, energy charge, and demand charge and are set through action by a governing body. Base rates are in effect for periods of one or more years; whereas fuel and purchased power costs are typically recovered through a separate charge that changes on a monthly or quarterly basis. I. Introduction Page 4 179 Resolution 2023-120 Unfinished Business Cost of Power Adjustment ("COPA") A rate that recovers the cost of generating fuel and purchased power. SES purchases all of its power requirements from Chugach, who charges a base rate and its own COPA. SES passes these charges on to its customers at cost via the SES COPA. I. Introduction Page 5 180 Resolution 2023-120 Unfinished Business II. COST-OF-SERVICE STUDIES THE PROCESS Before one can understand the process of how a cost-of-service study is performed, one must first understand the infrastructure of a utility and what are the influencing factors in developing this infrastructure. To procure and deliver power to a customer, the utility must: • Construct a generation system or procure power from some source. • Construct a transmission system to deliver the power from the generating site to the distribution system. • Construct a distribution system complete with poles, transformers, and meters to deliver the power to the end user. • Hire staff to operate and maintain the system and to perform administrative duties such as meter reading, preparing and sending out bills, and other activities. Thus, the utility's functions can be categorized as those being related to Generation/Production, Transmission, Distribution, Customer Accounts, and Administrative. But what factors influence each of these functions? The Generation system must be sized to meet total system peak (or, Coincident Peak) along with adequate reserves. The Transmission system must also be sized to meet the Coincident Peak as power is delivered from remote areas to the system. The Distribution system is, however, a bit more complex. Poles, wires, meters, and transformers are, to a large extent, a function of how many customers there are. But the size of wires and transformers are also a function of how large a customer is since a customer with a larger load requires larger equipment to carry the load. Thus, the Distribution system is sized to meet both the number of customers and size of load. Since the distribution system is not sized to meet the total system load but rather the load in the immediate area, the Non-Coincident Peak is used. Customer accounts, which includes meter reading, billing, and other related activities, are influenced by the number of customers regardless of the size of the customers' loads. Recognizing these influencing factors, the National Association of Regulatory Utility Commissioners ("NARUC") has developed and published a process for II. The Process Page 6 181 Resolution 2023-120 Unfinished Business allocating utility costs to the utility's rate classes so that a utility's rates are not arbitrary or capricious toward any one or more rate classes. All Alaskan electric utilities that are rate regulated by the Regulatory Commission of Alaska ("RCA") must use the process set forth in the NARUC Manual when adjusting base rates. Although SES' rates are not regulated by the RCA, the methodologies set forth in the NARUC Manual are used herein. In very general terms, the analysis is performed in a multi-step process. These steps are: 1. Projecting the amount of customer months, energy sales, and demand sales. 2. Projecting the utility's revenue requirements. 3. Functionalizing the revenue requirements into those being related to generation, transmission, distribution, and other functions. 4. Classifying the functionalized revenue requirements into those being related to energy, demand (coincident and non-coincident), customer, or direct. 5. Allocating the classified revenue requirements to each rate class based on the contribution of each class to that classifier. 6. Designing rates that will recover each rate class' allocated cost of service. The first two steps are described later in this report, whereas the next three (Functionalization, Classification, and Allocation) are described in general terms below. FUNCTIONALIZATION A utility's production, transmission, distribution and consumer accounts expenses are functionalized through the Uniform System of Accounts. Administrative and General expenses, interest expenses, and other items are functionalized as either production, transmission, distribution, or consumer accounts using the labor components of expenses already functionalized, functionalized plant in service, and other factors. CLASSIFICATION Once the revenue requirements are functionalized, they are then classified as either demand-, energy-, or customer-related. At the risk of over-simplification, the NARUC Manual prescribes the functionalized revenue requirements to be classified as shown in Table 1. As one can see, the classification mirrors the influencing factors described on the preceding page for each function. Detailed classification methodologies for the various line-item expense codes are provided in the NARUC Manual with the goal of classifying in a fair and equitable manner. The II. The Process Page 7 182 Resolution 2023-120 Unfinished Business NARUC Manual is published for the use of all utilities nationwide and acknowledges that certain deviations from the methods prescribed may be warranted due to local conditions. Table 1 SES COST OF SERVICE STUDY Classification of Revenue Requirements Functionalized Classification Revenue Demand Requirement Coincident Non Energy Customer Coincident Production x x Transmission x Distribution x x ALLOCATION The final step in the cost-of-service analysis is to allocate the classified revenue requirements to each customer class (or rate group) based on each class' respective use of the allocation. For example, energy is typically allocated based on sales. If a particular class accounted for 30 percent of the sales, then 30 percent of the costs classified as energy-related would be allocated to that class. Energy- and customer-related expenses are fairly straightforward, but demand allocations become much more complex since there are a number of different methods that can be used. Some form of the coincident and non-coincident peaks are typically used, with such forms including the annual peak, average of the four peak months, average of the twelve months over the year, average of the three summer and three winter peak months, and so on. Further complicating the matter is that a great deal of load research must be conducted in order to estimate these class peaks with any precision. Such research can be expensive, and the benefits of obtaining the data can quickly be eroded by the associated costs. Load research of comparable utilities and an analysis of billing demands can be used in lieu of the expensive load research. After the revenue requirements have been allocated to each class, the existing rates are applied to the billing determinants (number of customers, energy sales, demand sales) to determine if the rates recover less than or more than the allocated cost of service. Rates are then adjusted accordingly. It is important to understand that there are inherent inaccuracies in the process, and it is not an exact science. The goal is to set rates such that they 11. The Process Page 8 183 Resolution 2023-120 Unfinished Business are reasonably close to the allocated cost of service, thereby allowing other factors to be considered. Such factors might include foregoing large rate shocks to a particular class, economic development, and others. IL The Process Page 9 184 Resolution 203g3 Unfinished Bmma % { % / C . _ ---� , ) } ( E m \ \ g E . c § 2 ai % 2 ) \ W ---� ■ w ) \ \ } 7 j ) \ 2 \ � § �m IL +t \ } 3 )\ . � \ \ / z q 3 k J & _ (U b . & \ n n $ _ \ \ / C § f — m .| { .§ { -mw,: ,: 40 \; \ k \ / / 41 CL C t / / ] o � _ Q W b % . 2 m ( j \ / 0 .� t § E M. ) / J Ln ID r % .§ % �- / / � g \ / E § E z � / ] 41 E ) / ! : § 0 E ) / 7 + U f ) | » ---, ; 2 \ W [ \ � I The Process Page to 185 Resolution 2023-120 Unfinished Business III. SES SYSTEM POWER SUPPLY COSTS SES receives all of its power supply from Chugach, although back-up generation is maintained in the event of service disruptions. The monthly CEA bill for power consists of a small customer charge, an energy charge, a demand charge, and the fuel and purchased power adjustment ("FPPA"). The first three rates are modified through a general rate proceeding with the RCA, whereas the FPPA is adjusted quarterly based on CEA's fuel costs and generating efficiencies. CEA reduces the overall bill by a fixed amount each month in recognition of SES' share of the Bradley Lake Hydroelectric Project. Chugach rates are regulated by the Regulatory Commission of Alaska ("RCA"), and the utility has recently filed for a rate increase. Presentations by Chugach indicate that the base rates (non FPPA) charged to SES will increase by approximately 16.5 percent. When the FPPA is included and assuming it does not change, the cost of power from Chugach is projected to increase by approximately 6.5 percent. The overall process with the RCA takes approximately a full year from the time of filing. RATE STRUCTURE SES has five primary rate groups and two additional sets of rates for Yard Lights and Street Lights. Rates charged to each rate class are comprised of two major components - Base Rates and COPA. Base rates are, in turn, further subdivided into three sub-components, and each is described as follows. 1. Base Rates. Implemented to recover costs of the system that are not related to fuel or purchased power. Base Rates do not fluctuate during the year and are changed only through Council action. a. Customer Charge. A fixed dollar amount the customer must pay each month regardless of how much energy is used. These rates are implemented to recover some of the fixed, customer-related costs of the utility such as carrying charges and depreciation of transformers, meters, service connections, and part of the distribution system as well as expenses related to meter reading, billing, and customer service. b. Demand Charge. A charge based on peak usage (in kilowatts, or kW) during the month. These charges are used to collect part of the demand-related costs of the system such as those associated with production, transmission, and part of the distribution III. SES System Page 11 186 Resolution 2023-120 Unfinished Business plant. The demand charge is applied only to Large General Service and Industrial customers. c. Energu Charge. Used to recover the remaining revenue requirements and charged based on energy usage by the customer. 2. Cost of Power Adjustment. The COPA is implemented to recover all purchased power costs. It is assessed on all energy used by a customer. Rates in effect are summarized in Table 2. Table 2 SES COST OF SERVICE STUDY Current Base Rates Small General Large General Residential Boat Harbor Industrial Service Service Customer($/month) 22.10 42.22 42.22 44.23 100.00 Energy($/kWh) Summer 0.1217 0.1269 Winter 0.0851 0.0927 Annual 0.1103 0.0437 All Energy First 200 kWh/kW 0.0761 Additional 0.0264 Demand($/kW-mo) 26.93 30.00 III. SES System Page 12 187 Resolution 2023-120 Unfinished Business IV. BILLING DETERMINANTS AND REVENUE REQUIREMENTS BILLING DETERMINANTS The number of customers and energy sales for the 2012 - 2022 time period are shown in Table 3, and energy sales are summarized in Figure 3. In 2021, SES established an Industrial rate class that included three customers, one being the Alaska SeaLife Center which was at the time being served under a Special Contract. Billing data is available for each of these customers from 2020 and is separated in the table. Prior to then, the three customers are combined with the Large General Service rate class. As can be seen, total energy sales have increased from the pandemic years but are still lower than ten years ago. Billing determinants incurred during 2022 are used for this study, and these are summarized in Table 4. Table 3 SES COST OF SERVICE STUDY Historical Customers and Sales by Rate Class 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Customers(Average Annual) Residential 2,058 2,067 2,084 2,100 2,114 2,000 2,023 2,045 2,059 2,068 2,086 Small General Service 500 503 508 514 530 480 506 530 543 558 574 Harbor 22 22 22 22 27 27 28 27 27 27 28 Lg Gen Svc/Sp Contract 95 97 96 97 100 93 92 84 92 89 82 Total 2,675 2,689 2,710 2,734 2,771 2,599 2,650 2,686 2,721 2,742 2,769 Percentage Increase(Decrease) 0.5% 0.8% 0.9% 1.4% -6_2% 1.9% 1.4% 13% 0.8% 1-0% Energy Sales(000 kWh) Residential 16,488 15,611 15,265 14,924 14,888 15,441 14,882 15,107 15,925 16,328 15,712 Small General Service 8,652 8,392 7,965 7,809 7,422 7,493 7,560 7,778 7,579 8,328 8,709 Harbor 1,443 1,625 1,455 1,717 1,908 1,709 1,758 1,435 1,612 1,720 1,868 Lg Gen Svc/Sp Contract LGS 17,614 18,189 19,193 Industrial/Sp Contract 9,473 9,865 9,361 Subtotal 32,059 32,229 30,408 30,303 28,733 28,539 27,517 27,284 27,007 28,054 28,554 Street Lights 96 94 98 90 71 67 67 68 66 66 68 Total 58,738 57,950 55,190 54,843 53,103 53,249 51,784 51,673 52,268 54,495 54,911 Percentage Increase(Decrease) -1.3% -4.8% -0.6% -3.2% 0.3% -2.8% -0.2% 1.2% 4.3% 0.8% IV. Billing Determinants / Revenue Requirements Page 13 188 Resolution 2023-120 Unfinished Business Figure 3 SES COST OF SERVICE STUDY Historical Energy Sales (millions of kWh) 70 60 50 40 30 20 10 2012 2013 2014 2015 2016 2017 2018 2019 2C20 2021 2022 ■Residemial ■Small General Service : HaHbor large General Service/Special Contract ■Street lights IV. Billing Determinants / Revenue Requirements Page 14 189 Resolution 2023-120 Unfinished Business Table 4 SES COST OF SERVICE STUDY Billing Determinants Average Number Energy Sales Average Billing of Customers (MWh) Usage ❑emand (kWh/cust-mo) (kW-months) Residential Summer 2,091 7,164 571 Winter 2,081 8,548 685 Total 2,086 15,712 628 Sm Gen Svc/Harbor Summer 583 4,701 1,345 Winter 565 4,008 1,183 Total 574 8,709 1,265 Harbor 28 1,868 5,608 Lg Gen Svc 79 19,193 20,225 53,901 Industrial 3 9,361 260,038 24,128 Street Lights 6 68 940 Total 2,775 54,911 70,790 REVENUE REQUIREMENTS The next step in the process is to establish the amount of revenues that must be collected from rates. Typical rate studies are based on the projection of a single year. However revenue requirements are expected to significantly increase in the next several years due to two primary factors. First, staff believes the utility is understaffed for reliable operations, and existing salaries are inadequate to attract and retain quality personnel. Therefore, current labor expenses are believed to be unrealistic and need to be adjusted upward. Second, several large capital expenditures are being planned, and such additions will increase depreciation expenses. Part of the additions is planned to be funded with debt, and interest expenses will also increase. Accordingly, the 2022/2023 budget is used as the basis for this study but with projections through and including 2026. Most budget line items are increased at the assumed inflation rate of 2.5 percent per year, but many are adjusted using specific assumptions. These assumptions are described as follows, and the projections are summarized in Table 6 at the end of this section and provided in their entirety in Appendix B-1. IV. Billing Determinants / Revenue Requirements Page 15 190 Resolution 2023-120 Unfinished Business 1. Labor. Preliminary estimates by staff for the combined effect of increased staffing and salaries was $835,000 per year. That estimate has since been reduced to $675,000 per year, or 61.6 percent above that budgeted for 2023. All budgeted labor and benefit amounts are increased by this percentage in 2024 and increased with inflation thereafter. 2. Contracted Services - Transmission. The 2022 and 2023 budgeted amounts are $800,000 and $500,000, respectively. This relatively high amount reflects the clearing of right-of-ways and is expected to be completed by the end of this year. The amount assumed for 2024 and thereafter is $200,000 per year plus inflation. 3. Transmission Clearing - Chugach recently informed SES that SES would now be responsible to pay for its share of clearing the transmission right-of-way between the Daves Creek and Lawing substations. Chugach's estimate of the SES share is $400,000 in 2024, and this amount is included in the revenue requirements. Clearing is expected to occur every 2 - 3 years, and an additional $300,000 plus inflation is included in 2026. 4. Wholesale Power Costs. This line item represents wholesale power purchases from Chugach. Since these costs are recovered through SES' COPA, they are eliminated from the revenues requirements. 5. Contractual Services - General Operations. The 2022 budgeted amount is $925,287 but decreases to $325,000 for 2023. On-going amounts are assumed to be $350,000 in 2024 with inflation thereafter. 6. Operating Supplies. The 2022 budget is $262,286 and decreases to $50,000 for the 2023 budget. Projections are based on the lower amount budgeted for 2023. 7. Operating Materials. The 2023 budget is $300,000 with no prior amounts (budgeted or historical). The amount is increased to $450,000 in 2024 with inflation thereafter. 8. General Fund Administrative Fee. The budgeted amount of $1,035,780 for 2023 is held constant thereafter. Conversations with City personnel did not reveal the basis for this number, and it is recommended that the City review how this is charged to its various departments. 9. Payment in Lieu of Taxes ("PILT"). This item was not included in the budget but is still assessed to the utility. Historical amounts have been in the range of $1 million, and this amount is included for 2023 and increased with inflation thereafter. Staff indicates that the assessed amount is to be levied at the rate of 8 percent of all revenues. It is noted that fuel costs are part of the Chugach bill, and the assessment could vary with Chugach's fuel costs. IV. Billing Determinants/ Revenue Requirements Page 16 191 Resolution 2023-120 Unfinished Business 10.Major Repair and Replacement Fund - Historically, SES (and other City departments) have made annual contributions to this fund. However, no contributions have been made over the past several years, but such contributions should be made to lessen the reliance on future debt. Preliminary analyses were based on a $500,000 annual contribution, but due to the impact on rates, the contribution has been reduced to $350,000 per year plus inflation. The amount is added to the revenue requirements for 2024 and thereafter. 11.Depreciation. Depreciation expenses are based on depreciation schedules of existing assets and assumptions regarding future capital additions (explained later). 12.Motor Pool Rent. Assumed to decrease to $100,000 per year and escalated at inflation. 13.Debt Service. Interest payments are based on actual schedules and assumptions regarding future debt. Principal payments on debt are excluded as an expense since the inclusion of depreciation on the assets funded with debt would be a double counting of expense. 14.Capital Expenditures. The assumed future capital expenditures are summarized in the following table. New debt is assumed to be a 20- year note, amortized at 5 percent. Potential capital expenditures for expanding office space required for additional staff are not included at this time. Table 5 SES COST OF SERVICE STUDY Assumed Capital Expenditures Depreciation Placed Funding Project Into Cost Life Source Service Nash Road Project/Substation 30 12/31/23 10,000.000 Debt Spring Creek Sub 30 12/31/24 3,369.769 Debt Stoney Creek Cable 30 12/31/23 250,000 Internal Capital Old Mill93 Cable 30 12/31/24 256,250 Internal Capital Gateivay/Dora Way Cable 30 12/31/24 230,625 Internal Capital Questa Woods Cable 30 12/31/26 139,996 Internal Capital Nash Woods Phase I Cable 30 12/31/25 262,656 Internal Capital SectuityCameras-Ft Raymond 30 12/31/25 220,631 Internal Capital RadiatorHoods-Ft Raymond 30 12/31/24 235,750 Internal Capital On-going2024 20 12/31/24 102,500 Internal Capital On-going2025 20 12/31/25 105,063 Internal Capital On-going2026 20 12/31/26 107,689 Internal Capital IV. Billing Determinants / Revenue Requirements Page 17 192 Resolution 2023-120 Unfinished Business 15.Target Margin. There are certain inherent inaccuracies in the projection of both revenues and revenue requirements. Actual expenses may be higher or lower than projected as might be actual billing determinants (energy sales, billing demands, etc.). It is, therefore, prudent to increase the revenue requirements by some amount to take into account these inaccuracies. This additional amount serves two other purposes as well. First, it provides the capital to fund future additions, thereby reducing debt. Second, it allows rates to remain in effect for a longer period of time as inflation increases operating expenses. Since revenue requirements include contributions for the Major Repair and Replacement Fund, the target margin has been reduced from $500,000 included in earlier drafts to $300,000. This represents approximately 2 percent of operating costs when wholesale power purchases are included. It is important to note that the revenue requirements are relatively fixed in nature. Certain costs may be influenced by the number of customers; but even then, these costs are fixed once the infrastructure is built. It is only billing-related costs that are directly influenced by the number of customers at any one time, and these costs represent a very small amount of the total revenue requirements. Thus, the revenue requirements will not be influenced by the level of energy sales or the number of customers. IV. Billing Determinants/ Revenue Requirements Page 18 193 Resolution 2023-120 Unfinished Business Table 6 SES COST OF SERVICE STUDY Revenue Requirements 2022 2023 Adjustment 2023 2024 2025 2026 Budget Budget Transmission Ops Labor and Benefits 49,078 78,600 78,600 127,039 130,215 133,471 Other 826,700 512,500 512,500 620,090 225,592 546,420 Subtotal 875,778 591,100 591,100 747,129 355,807 679,891 Distribution O&M Labor and Benefits 69,268 81,745 81,745 132,122 135,425 138,811 Other 33,825 30,000 30,000 32,710 33,528 34,366 Subtotal 103,093 111,745 111,745 164,833 168,954 173,177 Wholesale Power Costs Chugach 2,322,950 2,393,000 (2,393,000) - - - - Chugach Fuel 3,600,000 3,708,000 (3,708,000) Subtotal 5,922,950 6,101,000 (6,101,000) - - - - Work Orders Labor and Benefits 229,684 108,050 108,050 174,639 179,004 183,480 Other (105,025) - - (53,825) (55,171) (56,550) Subtotal 124,659 108,050 108,050 120,913 123,834 126,929 General Operations Labor and Benefits 1,728,560 1,314,716 1,314,716 2,124,943 2,178,066 2,232,518 Gen Fund Admin Fee 1,005,612 1,035,780 1,035,780 1,035,780 1,035,780 1,035,780 PILT - - 1,000,000 1,000,000 1,025,000 1,050,625 1,076,891 Major Repair/Repl Fund - - - - 350,000 358,750 367,719 Depreciation 2,560,132 1,585,000 - 1,550,591 1,839,582 1,934,631 1,714,826 Other 2,115,881 1,688,550 (185,000) 1,503,550 1,714,562 1,755,955 1,798,383 Subtotal 7,410,185 5,624,046 815,000 6,404,637 8,089,866 8,313,807 8,226,117 Administration Labor and Benefits 415,129 354,996 - 354,996 573,771 588,115 602,818 Other 462,665 161,950 161,950 181,363 184,868 188,460 Subtotal 877,794 516,946 516,946 755,134 772,983 791,278 Debt Service Interest Expense 154,450 586,700 586,700 579,700 722,525 702,789 Principal Payments 19,000 200,000 (200,000) - - - - Other 20,903 25,403 23,916 23,916 23,916 23,916 Subtotal 194,353 812,103 (200,000) 610,616 603,616 746,441 726,705 Other Operating Expenses(Revenues) Turn on Fees (21,800) (18,077) (18,077) (19,939) (19,939) (19,939) Equipment Rental (2,125) (5,430) (5,430) (3,778) (3,778) (3,778) Join Pole Use (10,800) (10,212) (10,212) (10,506) (10,506) (10,506) Work Order Revenue (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) Collection of Doubtful Accts (550) (275) (275) (275) Subtotal (65,275) (63,719) (63,719) (64,497) (64,497) (64,497) Non-Operating Expenses(Revenue (49,100) (117,541) (117,541) (104,191) (104,191) (104,191) Target Margin - - 300,000 300,000 300,000 300,000 Revenue Requirements 15,394,437 13,683,730 (5,486,000) 8,461,834 10,612,704 10,613,138 10,855,410 IV. Billing Determinants / Revenue Requirements Page 19 194 Resolution 2023-120 Unfinished Business V. REVENUE ADEQUACY AND COST ALLOCATION ADEQUACY OF EXISTING RATES By applying the existing rates to the billing determinants previously shown in Table 4, revenues can be projected over the study period. These revenues, shown below in Table 7, are then compared to the projected revenue requirements. As seen in Table 7, rates should be increased immediately by $0.060/kilowatt-hour by the end of this year followed by $0.003 two years hence. Table 7 SES COST OF SERVICE STUDY Adequacy of Existing Rates 2023 2024 2025 2026 Residential Customer Charge $ 553,097 $ 553,097 $ 553,097 $ 553,097 Energy 1,599,325 1,599,325 1,599,325 1,599,325 Subtotal 2,152,422 2,152,422 2,152,422 2,152,422 Small Gen Svc Customer Charge 290,685 290,685 290,685 290,685 Energy 968,151 968,151 968,151 968,151 Subtotal 1,258,836 1,258,836 1,258,836 1,258,836 Harbor Customer Charge 14,059 14,059 14,059 14,059 Energy 205,992 205,992 205,992 205,992 Subtotal 220,052 220,052 220,052 220,052 Large Gen Svc Customer Charge 41,974 41,974 41,974 41,974 Energy 1,042,473 1,042,473 1,042,473 1,042,473 Demiand 1,451,554 1,451,554 1,451,554 1,451,554 Subtotal 2,536,001 2,536,001 2,536,001 2,536,001 Industrial Customer Charge 3,600 3,600 3,600 3,600 Energy 391,501 400,296 409,092 409,092 Demiand 662,570 693,157 723,840 723,840 Subtotal 1,057,671 1,097,053 1,136,532 1,136,532 Lights 77,106 77,106 77,106 77,106 Total $ 7,302,086 $ 7,341,469 $ 7,380,948 $ 7,380,948 Revenue Requirement $ 8,461,834 $ 10,612,704 $ 10,613,138 $ 10,855,410 Surplus (Deficiency) $ (1,159,747) $ (3,271,235) $ (3,232,190) $ (3,474,462) Required Increase ($/kWh) From Existing Rates $ 0.021 $ 0.060 $ 0.059 $ 0.063 From Previous Year $ 0.021 $ 0.038 $ (0.001) $ 0.004 V. Cost Allocation and Results 20 195 Resolution 2023-120 Unfinished Business To gain an insight into how these rate increases might be lessened, every $500,000 of revenue requirements equates to slightly under $0.01/kilowatt- hour. Steps that the City or SES might implement to lessen the required rate increases are discussed in the next section. COST OF SERVICE While the overall rates must be adjusted, the question then becomes how should the rates within the various rate classes be adjusted? Should they all be adjusted by the same amount, the same percentage, or a different amount for each rate class? The allocated cost of service analysis provides insight into this. But, it must be stressed that cost-of-service studies are not an exact science. Although the NARUC Manual was established to set forth guidelines in classifying the various revenue requirements, the process requires estimates of certain allocators to be made. Furthermore, customers in one rate class are "generally" in different locations than others, but geographical boundaries are typically blurred. Finally, the process is based on a snapshot in time, and usage patterns and relative usage change over time. All in all, the results should not be taken as exact numbers but rather guidance on whether rates are set too high or too low. ALLOCATION FACTORS As described in Section II of this report, demand-related expenses are allocated based on estimates of each class'contribution to the coincident peak and the non-coincident peak. For a large utility, these estimates are developed through detailed load research where the hourly usage of customer sample groups are monitored over at least a year. From this, estimates can then be made for rate classes as a whole. This load research, however, is relatively expensive, and the benefits of gaining the data are quickly eroded for small utilities such as SES. Therefore, other methods are used, such as reviewing billing demand records for large customers and using load research data from nearby utilities. For this analysis, the load research data developed by Anchorage Municipal Light& Power ("AMLBsP") prior to its merger with Chugach is used as guidance and modified where deemed appropriate. It must be remembered that load research is used to estimate load patters, not actual loads. Although AML&P is much larger than the SES system, its compactness is believed to make it a better indicator of SES load patterns than other utilities such as Chugach or Homer Electric. The derivation of coincident and non-coincident peaks is V. Cost Allocation and Results 21 196 Resolution 2023-120 Unfinished Business summarized in Appendix D, and the sum of the calculated monthly coincident peaks is within 1 percent of the actual amount. SCENARIO DESCRIPTIONS The cost allocation analysis was conducted using a single year of revenue requirements. A multiple year analysis would result in over-collection in some years and under-collection in others. In anticipation of selling the utility again being put before the voters, two scenarios were investigated. Scenario 1: Retention of the utility and bringing it up to date. Revenue requirements are based on those projected for 2024, the initial year of the increased labor expenses. Table 7 showed that a small increase would be required the following year. Scenario 2: Sale of the utility with no staff additions or major capital improvements. Revenue requirements are based on those projected for 2023. Since the approval process for the sale of the utility would take at least a year, inclusion of the target margin in the revenue requirements is critical to maintain adequate revenues as inflation cuts into margins during the approval process. RESULTS The results are summarized in the following tables, and details of the results are provided in the Appendix. Specific rate options are discussed in the following section. Scenario 1 - Utility Retention (Table 8): Rates must be increased by an average of $0.060/kilowatt-hour to meet revenue requirements. All rate classes must be increased with those of the Residential and Industrial being the largest increase. The $0.060 increase should be implemented in 2023. A further rate increase of approximately $0.003/kilowatt-hour would be required at the beginning of 2026 absent cost cutting measures that might be implemented (discussed in the next section). Scenario 2 - Utility Sale (Table 9): Rates must be increased by an average of$0.021/kilowatt-hour to meet revenue requirements. Again, the largest increases are found with the Residential and Industrial rate classes. Since revenue requirements are based on the 2023 budget, the increase should be implemented in 2023 even if the utility is to be sold. Since the approval process for the sale will take at least a year, a rate increase is required to maintain adequate revenues during this process. V. Cost Allocation and Results 22 197 Resolution 2023-120 Unfinished Business Table 8 SES COST OF SERVICE STUDY Scenario 1 (Utility Retention)Allocation Results Street Residential San Gen Svc Boat Harbor Lg Gen Svc Industrial Total Lights Allocated Cost of Service Energy $ 1,643 $ 911 $ 195 $ 2,007 $ 979 $ 7 $ 5,742 Demand 12 CP 1,267,132 1,053,974 153,762 2,978,394 1,389,160 11,379 6,853,801 NCP 420,949 233,758 103,079 576,587 290,173 7,578 1,632,124 Customer Meters 1,536,900 422,806 20,449 58,278 2,211 4,421 2,045,065 Meter Cost 4,933 1,357 66 281 14 14 6,665 Direct SL Direct - - - - - 39,853 39,853 Direct - - 29,455 - - - 29,455 Total $ 3,231,557 $ 1,712,805 $ 307,006 $ 3,615,546 $ 1,682,537 $ 63,253 $ 10,612,704 Revenues From Existing Rates Customer $ 553,097 $ 290,685 $ 14,059 41,974 3,600 903,415 Energy 1,599,325 968,151 205,992 1,042,473 400,296 4,216,237 Demand 1,451,554 693,157 - 2,144,710 Street/YardLights 77,106 77,106 Total $ 2,152,422 $ 1,258,836 $ 220,052 $ 2,536,001 $ 1,097,053 $ 77,106 $ 7,341,469 Allocated Cost of Service 3,231,557 1,712,805 307,006 3,615,546 1,682,537 63,253 10,612,704 Surplus(Deficiency) $ (1,079,135) $ (453,969) $ (86,954) $ (1,079,545) $ (585,484) $ 13,853 $ (3,271,235) Required Adjustment Percentage 50.1% 36.1% 39.5% 42.6% 53.4% -18.0% 44.6% S1kW'h 0.069 0.052 0.020 0.056 0.063 0.060 V. Cost Allocation and Results 23 198 Resolution 2023-120 Unfinished Business Table 9 SES COST OF SERVICE STUDY Scenario 2 (Utility Sale)Allocation Results Street Residential Sm Gen Svc Boat Harbor Lg Gen Svc Industrial Total Lights Allocated Cost of Service Energy $ 879 $ 487 $ 105 S 1,074 $ 524 $ 4 $ 3,073 Demand 12 CP 1,008,842 839,134 122,419 2,371,284 1,105,996 9,060 5,456,735 NCP 337,976 187,682 82,761 462,935 232,977 6,085 1,310,415 Customer Meters 1,233,122 339,235 16,407 46,759 1,774 3,548 1,640,845 Meter Cost 2,654 730 35 151 8 8 3,586 Direct SL Direct - - - - - 29,347 29,347 Direct - - 17,833 - - - 17,833 Total $ 2,583,473 $ 1,367,268 $ 239,561 $ 2,882,203 $ 1,341,278 $ 48,050 $ 8,461,834 Revenues From Existing Rates Customer $ 553,097 $ 290,685 $ 14,059 41,974 3,600 903,415 Energy 1,599,325 968,151 205,992 1,042,473 391,501 4,207,441 Demand 1,451,554 662,570 - 2,114,124 Street/YardLights 77,106 77,106 Total $ 2,152,422 $ 1,258,836 $ 220,052 $ 2,536,001 $ 1,057,671 $ 77,106 $ 7,302,086 Allocated Cost of Service 2,583,473 1,367,268 239,561 2,882,203 1,341,278 48,050 8,461,834 Surplus(Deficiency) $ (431,052) $ (108,433) $ (19,509) $ (346,202) $ (283,608) $ 29,056 $ (1,159,747) Required Adjustment Percentage 20.0% 8.6% 8.9% 13.7% 26.8% -37.7% 15.9% S/kWh 0.027 0.012 0.004 0.018 0.030 0.021 V. Cost Allocation and Results 24 199 Resolution 2023-120 Unfinished Business VI. CONSIDERATIONS AND OPTIONS Even though the path forward regarding SES rates will depend on whether the utility is sold, some form of rate increase must be implemented this year. Sale of the utility requires an average increase of $0.02 1/kilowatt-hour, whereas a $0.060/kilowatt-hour average increase is required if the utility is retained. Two overall questions must be considered by the City regarding these adjustments: 1. Should the revenue requirements be adjusted from that used in the analysis? 2. Should the rate increase be applied on an equal basis to each rate class or should the rates be moved closer to their respective allocated cost of service? REVENUE REQUIREMENTS There are a number of actions that can be implemented that would result in reduced revenue requirements. Several of these, however, are policy decisions that would impact rates of other City services. Therefore, these actions are focused more toward Scenario 1 - Utility Retention. Every $1 million reduction (or addition) in revenue requirements represents a $0.018/kilowatt-hour change in the required adjustment. PILT: The analysis is based on a PILT assessment of$1,000,000. The rate of assessment (8 percent of revenues) could be lowered. Administrative Fee: The analysis uses the budgeted amount of $1,035,780 for each year of the study period. How this was developed could not be determined, and the total amount assessed to each department and how it is assessed should be reviewed by the City. Target Margin: Originally, a $500,000 target margin was investigated; but in an attempt to lessen the impact on ratepayers, a margin of $300,000 was used for each year. Further reductions are not recommended, especially for Scenario 2 - Utility Sale. Revenue requirements for that scenario are based on the 2023 budget, and inflation will increase costs during 2024 when the sale is progressing through the approval process. Increased Costs for Utility Retention. This analysis is based on preliminary estimates of the increased expenses required for long-term safe and reliable operations. A working group was recently formed to investigate this in more detail, and revenue requirements may be more or less than that used. VI. Considerations and Options 25 200 Resolution 2023-120 Unfinished Business RATES AND COST OF SERVICE The analysis showed that all rates must be increased, with Residential and Industrial being the farthest from the allocated cost of service. Should the rate adjustment be applied on an across-the-board basis (same $/kWh increase to all or same percentage to all), or should the rate adjustment to each class differ in an attempt to move them closer to cost-of-service? As noted before, cost-of-service studies are not an exact science, and striving for a zero deviation between class revenues and allocated cost of service is not warranted. Scenario 1 - Utility Retention showed both Residential and Industrial being furthest from cost of service. However, the required adjustments of 50 percent and 53 percent are quite high, and having other rate classes sharing part of it may be in order. For Scenario 2 - Utility Sale, it is recommended that the average rate adjustment of $0.02 1/kilowatt-hour be applied to all rate classes. SES will eventually be blended in with the purchasing utility's own rate classes and cost of service, and an across-the-board increase might lessen rate instability. RATE OPTIONS Scenario 1 - Utilitu Retention Several options are presented in Table 10 with the monthly increase for the average customer in each rate class shown. The average for the Boat Harbor is based on 28 meters, whereas there are numerous end-use customers for each meter. Other options certainly exist and can be explored as requested. Option 1. Increase each rate by $0.055/kilowatt-hour. This results in revenues meeting all revenue requirements but with a very small margin. This option is not recommended unless the revenue requirements can be lowered through policy changes described earlier. Option 2. An across-the-board increase of$0.059/kilowatt-hour. This increases the margin to approximately $269,000, a bit less than the target margin of $300,000. If no other cost-saving measures are implemented, this option would most likely allow rates to be held constant until 2026. Option 3. An across-the-board increase for the full $0.060/kilowatt- hour. The Residential rate class is within 92 percent of its allocated cost of service with the other rate classes making up the difference. Option 4. Implementing rates that move each class closer to cost of service while attempting to lessen the large increase required for Residential. All are within 5 percent of the allocated cost-of-service, which is considered reasonable. VI. Considerations and Options 26 201 Resolution 2023-120 Unfinished Business Scenario 2- Utility Sale As previously stated, it is recommended that the full $0.02 1/kilowatt-hour increase be implemented on an across-the-board basis. This scenario is shown at the bottom of Table 10. Table 10 SES COST OF SERVICE STUDY Rate Options and Bill Impact Boat Harbor Street Option Residential Sm Gen Svc (28 meters) Lights Lg Gen Svc Industrial Total Scenario 1-Utility Retention 1.1 Increase all by$0.055/kWh Increase($/kWh) $ 0.055 $ 0.055 $ 0.055 $ 0.055 $ 0.055 $ 0.055 Added Revenues $ 864,170 $ 479,020 $ 102,716 $ 1,055,618 $ 514,876 $ 3,723 $ 3,020,123 SES Margins $ 48,898 Avg Monthly Increase $ 34.53 $ 69.57 $ 308.46 $ 1,112.35 $ 14,302.11 $ 51.71 Percent of Cost of Service 90% 99% 101% 98% 95% 1.2 Increase all by$0.059/kWh Increase($/kWh) $ 0.059 $ 0.059 $ 0.059 $ 0.059 $ 0.059 $ 0.059 Added Revenues $ 927,018 $ 513,858 $ 110,186 $ 1,132,390 $ 552,321 $ 3,994 $ 3,239,768 SES Margins S 268,533 Avg Monthly Increase $ 37.04 $ 74.63 $ 330.89 $ 1,193.25 $ 15,342.26 $ 55.47 Percent of Cost of Service 92% 101% 103% 100% 97% 1.3 Increase all by$0.06/kWh Increase($/kWh) $ 0.060 S 0.060 $ 0.060 $ 0.060 $ 0.060 $ 0.060 Added Revenues $ 942,730 $ 522,568 $ 112,054 $ 1,151,583 $ 561,683 $ 4,062 $ 3,294,680 SES Margins $ 323,445 Avg Monthly Increase 5 37.67 S 75.90 $ 336.50 $ 1,213.47 $ 15,60230 $ 56.41 Percent of Cost of Service 92% 102% 104% 101% 98% 1.4 Move to Cost of Service Increase($/kWh) S 0.065 $ 0.060 $ 0.050 $ 0.055 $ 0.060 $ 0.060 Added Revenues $ 1,021,291 $ 522,568 $ 93,378 $ 1,055,618 $ 561,683 $ 4,062 $ 3,258,600 SES Margins $ 287,365 Avg Monthly Increase $ 40.81 $ 75.90 $ 280.42 $ 1,11235 $ 15,602.30 $ 56.41 Percent of Cost of Service 95% 102% 98% 98% 98% Scenario 2-Utility Sale 2.1 Increase all by$/kWh Increase($/kWh) $ 0.021 $ 0.021 $ 0.021 $ 0.021 $ 0.021 $ 0.021 Added Revenues $ 329,956 $ 182,899 $ 39,219 $ 403,054 $ 196,589 $ 1,422 $ 1,153,138 SES Margins $ 332,773 Avg Monthly Increase 5 13.18 S 26.56 $ 117.77 S 424.71 $ 5,460.81 $ 1974. Percent of Cost of Service 94% 103% 106% 100% 91% VI. Considerations and Options 27 202 Resolution 2023-120 Unfinished Business VII. SUMMARY AND RECOMMENDATIONS SUMMARY The last cost-of-service study for SES was completed in 2021. From that study, an Industrial rate class was established and the Alaska SeaLife Center was moved from its special contract to the Industrial rate.' Residential rates were also increased, but both the Residential and Industrial rates were less than their allocated cost of service. Since the time of that study, deferred maintenance items have been completed and debt has been taken on to complete several capital additions. Perhaps more important, staffing levels have been identified to be insufficient to maintain on-going reliable operations. That, coupled with the need for higher salaries to attract qualified personnel, could add nearly $1 million in increased operating costs. All of this, combined with the high general inflation that has occurred over the past two years, has created a potential shortfall in utility revenues. Accordingly, a cost-of-service study was conducted to investigate the adequacy of existing rates and how close each rate class was to its allocated cost of service. Two separate scenarios were investigated: 1. Retaining the utility and implementing measures to ensure long-term reliability. This assumed staff would be expanded, salaries increased, and capital improvements continued to be made. 2. Not implementing these measures in anticipation of selling the utility in the very near future. SCENARIO I -UTILITY RETENTION The analysis found that retaining the utility with the increased costs resulted in a revenue shortfall of $0.060/kilowatt-hour for 2024 and an additional $0.003/kilowatt-hour in 2026 (Table 7). Rates for all rate classes were less than cost-of-service, but Residential and Industrial rates required the largest increase (Table 8). Included in the revenue requirements for this scenario were a target margin of$300,000 per year and transfer to the City's General Fund of approximately $1 million each for Payment in Lieu of Taxes ("PILT") and the City ' The SeaLife Center is transitioning to the full Industrial rate over a period of time with the full rate being implemented January 2025. VII. Summary and Recommendations 28 203 Resolution 2023-120 Unfinished Business Administrative Fee. The $300,000 target margin represents a reduction from that presented to the City Council on September 11, and further reductions are not recommended. The cost of increased labor costs are based on preliminary estimates and do not include capital improvements that might be necessary to accommodate the increased staffing. PILT and the Administrative Fee can also be lowered, but presumably any reduction from SES transfers would have to be made up from other sources. As point of reference, a reduction of $1 million in revenue requirements equates to approximately $0.018/kilowatt-hour. SCENARIO 2 -UTILITY SALE Although the increased labor costs and capital spending were not included in this scenario, a revenue shortfall equal to $0.021/kilowatt-hour still exists (Table 9). This increase is due to the debt and depreciation associated with the recent capital improvements and general inflation over the past two years. As with Scenario 1, all rates for all classes are currently less than cost of service with Residential and Industrial requiring the largest adjustment. Options to reduce the revenue requirements are limited for this scenario. There would be insufficient time to investigate the effect of reducing the PILT or Administrative Fee. Furthermore, a reduction in the target margin is not recommended since on-going operations and maintenance costs will increase with inflation during the approval process if the utility is sold. RECOMMENDATIONS The City's course of action regarding SES rates will depend on the decision to sell the utility. The following recommendations are made for the City's consideration. SCENARIO 1 -UTILITY RETENTION 1. Implement a rate increase averaging at least $0.059/kilowatt-hour (Options 1.2 in Table 10). This would be sufficient until 2026 when a smaller increase of $0.003/kilowatt-hour is projected to be required, dependent on any cost-saving measures that might be implemented. 2. Investigate the methodologies used in developing the PILT and Administrative Fee and how any reduction to SES would be made up. SCENARIO 2 -UTILITY SALE 1. Implement a rate increase of $0.021/kilowatt-hour on an across-the- board basis. 2. Reductions of the target margin in an attempt to lower the rate increase is not recommended for reasons stated herein. WI. Summary and Recommendations 29 204 Resolution 2023-120 Unfinished Business 3. Investigate how proceeds from the sale could offset the loss of SES payments of PILT and the Administrative Fee and perhaps memorialize the use of such proceeds. WT Summary and Recommendations 30 205 Resolution 2023-120 Unfinished Business Appendixes Appendix A A-1: Derivation of Revenues - Existing Rates A-2: Derivation of Revenue Requirements Appendix B: Allocation of Revenue Requirements B-1: Scenario 1 (Utility Retention) B-2: Scenario 2 (Utility Sale) Appendix C: Classification of Revenue Requirements C-1: Scenario 1 (Utility Retention) C-2: Scenario 2 (Utility Sale) Appendix D: Plant Data Appendix D not included in council D-1: Plant in Service packet - City Clerk D-2: Functionalization/Classification of Plant Appendix E: Derivation of Peak 206 Resolution 2023-120 Unfinished Business Appendix A-1 Derivation of Revenues - Existing Rates 207 N 7 7 7 O O 01 7 --i M oo M 01 M 01 N 7 01 N N h O oo h O O Vi 01 Vi h 01 O o0 01 Vi �O h 7 N � N oo �O O 01 7 N 0 01 7 Vi Vi M O 01 --i 01 Vi 7 M o0 7 m � N 7 7 7 O O 01 7 --i M oo M 01 M 01 N 7 01 N � N h O oo h O O Vi 01 Vi h 01 O o0 01 Vi �O h 7 � N oo �O O 01 7 N O 01 7 Vi Vi M O 01 --i 01 Vi 7 M o0 N n n � � 7 h N 01 h N N 01 O Vi M 01 O C N N N 00 h Vl M 00 N N --I N 7 7 N M N N n n � � 7 n N 01 n N N oo O Vi m Vi �O p N N N oo n vi m oo N N ,--i N 7 7 N N C O � N h o 0o h o o Vi 01 Vi h 01 0 01 01 Vi �O o 00 r-' N N N oo h Vi M oo N N N 7 7 N N 00 vi •� •� c� c� c� o o c� vi w N w w m m o a, o 0 on W o N N a a a o o a o 0 0 0 0 0 0 0 o N m N 5 W o C) w 7 00 01 00 7 N M h Vi .-I oo � vi � N �O 01 O 7 h 7 00 01 00 7 N M h Vi .-I oo h Vi �O N �O 01 O 7 h �' N Vi h O 01 M o0 on 7 00 01 00 7 N m h Vi oo � vi � N �O 01 0 7 h N vi h o a, m o0 7 00 01 00 7 N m h Vi .-I oo h Vi �O N �O 01 0 7 h N vi h o a, m o0 x N Q Q H-I z w Q Resolution 2023-120 Unfinished Business Appendix A-2 Derivation of Revenue Requirements 209 N -R-R M o as as as as as as � o as as as as as as as � o 0 04 N O ry N 1 w w w w m CC OIN O 1� ti M N o^ a � � v v � N �c � a y oo N C O C t'n d oo 0o Q5 O oCn .a c wyb v o� cb yb 0 5 o � �o3xx� � °Hx 5 °�03xx � � o q h h h N m GGG O O O 0 C o o ti N 3 0000 N sN o000 0 w (1) ry Q 9 a N�O 01 M PoG h Q M N b b N O Ot� V tl W O V a h M N v h N �i O O vm O 1 O O O O � NI O1 p W i1" � N v Q v G v p a a a o o�n ono O o �nomora o 'pl, h o a N � o o�nooa�oo a ov o '% a O�O O N M vi vi OM b ' O m ON o b N � OOOi O O�I I Ot a O Q O v Q IliO Ot N n O vv ,ti Q y Ci i ti O G tlL m V G ��o�3xx�a � �wo333 � 3 3 a N m � GGGG GGGGGG GG � G GG� G GGG GG � � a o o + + + + ^ + + + + + + + + + + + +.9 + + + + 9 + + + + F F F F F F � � �ti ti ti ti ti ti ti ti p p p p N p p p p p p g a p p p p q p p p g p p p p p p p ti aaaaaaaaa �'�'�'�'o�'�'�'�'�'�' 9 oNNNN 9N oN 9NNN G NN NN oo p a ti .9 w w w w w w .� N o 0 0 0 0 0 0 0 0 0 0 0.a. o 0 0 0.a.o 0 CaO " O N N ry qT Q � cK 4co O p'p-I� le O O M Q N MI r O O I b v�M O�N O°ii�O W I�' °�i Di O o0 O O�O.b b b. 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Resolution 2023-120 Unfinished Business the Financial Englneering Company 235 Rockland street,Rockport,Maine 04856 Cell/Text: (207)691-8347 wwvv.FinEngCo.com E-mail: mhubbard(aFinEngCo.com September 18, 2023 Mr. Rob Montgomery, Electric Utility Manager City of Seward PO Box 167 Seward, Alaska 99664 Dear Rob: I have reviewed the Excel file entitled "Rebuild Budget 9-9-23" prepared by the ad hoc committee and offer the following comments. There is no supporting documentation included in the spreadsheet, so there may be reasons I have not thought of for the Committee's assumptions. 1. Total revenues are based on the 2024 budgeted revenues plus $950,000 of additional revenues gained from an assumed rate increase of 15 percent. However, the 2024 budgeted revenues before the increase are higher than the column labeled "Most recent actual 2022." When excluding customer charges and fuel factor revenues,the 2024 budgeted revenues are approximately 16 percent higher than the historic figures. (When including customer charge revenues, total historic is very close to the amount calculated by me and included in my report.) Therefore, it appears that the $950,000 increase represents at least a partial double counting of additional revenues from a rate increase. 2. $72,000 in revenues is added for sales to new homes and "DRP's." No supporting information is provided. Since the average Residential customer pays $1,032/year (excluding COPA),the added revenues represent 70 new homes. Are these now under construction? 3. $10,000 of additional expenses is included for the sales to the new homes. Since the analysis should look at base rates only(non-COPA),this added expense should not be included. Conversely if the added revenues include COPA, the additional revenues should be reduced to exclude COPA revenues. I might add,too,that COPA represents slightly under half of the typical Residential bill, so $10,000 appears to be low. 4. $40,880 of additional sales tax revenues is also included for the sales to new homes. This amount should be excluded from the analysis unless the Administrative Fee assessment is dependent on this amount. - 1 - 245 Resolution 2023-120 Unfinished Business 5. Expenses are reduced by $250,000 for an assumed reduction in line losses. Directly below this line are the words "(Power Factor Fee)." No supporting information is provided. Without knowing where the reduced losses come from, it is difficult to know whether the cost of any required capital improvements should be included. More importantly, however, is what the reduced losses represent. a. If it represents finding additional sales due to poor metering or power theft, then it does indeed represent additional revenues. At 10 cents/kWh for the Residential customer, this represents 2.5 million kWh of unreported energy sales, or 4.6 percent of total sales. b. If the reduced losses represent upgrades to SES infrastructure, purchases from Chugach would be reduced and the reduced expenses should be applied to COPA and not included in the analysis. At a total COPA rate of 10.55 cents/kWh, the $250,000 represents 2.37 million kWh. c. If the losses are a result of power factor penalties, the amount appears to be a bit high. For comparison, the City of Unalaska with 40 million kWh sales to Large General Service and Industrial (compared to 30 million kWh for SES) has budgeted $36,000 in power factor penalty revenues. When comparing SES losses to other utilities, I caution those making comparisons to make sure the comparisons are valid. Many times, utilities report energy amounts in several different categories including sales, station use, and own use. Losses would then represent the difference between generation/purchases and the sum of those three categories. This would provide a much lower loss amount than when based simply on the difference between generation/purchases and sales. 6. One lineman is added to the budget while at the same time overtime for linemen is reduced by $50,000. Is this reasonable? 7. Two positions are added, an assistant director and a lineman plus contractor services for cyber security. Total expenses for these(including benefits) plus increased salaries for the director total $639,750, significantly less than the $1.2 million included in my analysis. 8. PILT is excluded from expenses, but it is, however, later used as a reduction in cash flow. Thus PILT is included in the overall analysis. 9. Cash flow is shown to be $184,460 with a total budget of $14.4 million. This is quite low and a higher amount should be sought. - 2 - 246 Resolution 2023-120 Unfinished Business 10. 1 have not reviewed your debt covenants as to what to include and not include when calculating the Debt Service Coverage Ratio ("DSC"). Based on overall cash flow, however, a DSC of 1.24 is achieved. The City's 2021 Annual Comprehensive Financial Report states that DSC must be at least 1.30, and therefore, the budget prepared by the Committee does not meet that requirement. If you have any questions, please do not hesitate to call. Very truly yours, THE FINANCIAL ENGINEERING COMPANY A-) el/i 7), MICHAEL D. HUBBARD - 3 - 247 Resolution 2023-120 Unfinished Business Electric Rates & Charges 2024 248 Resolution 2023-120 Unfinished Business ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Seward Utility Cost of Power Class of Service Charge Demand Charge Customer Charge Adjustment /kWh /kWh (COPA) Residential Base Rate Monthly cost adjustment passed directly to Seward Summer* $0.1817 N/A by Chugach Electric $22.10 Association(CEA), Winter $0.1451 N/A based upon CEA's cost of power Small General Base Rate Service (less than 25 kW) See explanation above Summer* $0.1869 N/A $42 22 Winter $0.1527 N/A Boat Harbor (less than 25 kW) $0.1703 N/A $42.22 See explanation above Large General $0.1361 Service (1"200 kWh/kW) $26.93 $44.23 See explanation above $0.0864 (Additional kWh) Industrial $0.1037 $30.00 $100.00 See explanation above Yard Lights $9.94(175 watts) $14.75 (250 watts) N/A N/A $28.09 (400 watts) N/A $70.21 (1000 watts) LED equivalent is /2 of cost Metered Street $0.2064 N/A $44.23 N/A Lights Cost of Power Adjustment(COPA)is based on the cost of energy and demand from Chugach Electric Association(CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from April 15 through October 15, with Winter defined as the remainder of the year. **Demand Charges will be based on the maximum demand recorded over a 15-minute period. *** ASLC Transition Industrial Rate - The Special Contract for utility service with the Alaska SeaLife Center (ASLC) terminates on December 31, 2021. As of January 1, 2022, ASLC will be an Industrial customer. However, ASLC will transition to the regular Industrial rate over a three-year period. The transitional Industrial rate applicable to ASLC for 2022,2023,and 2024,are set forth below,with ASLC subject to regular Industrial rates as of 2025. 249 Resolution 2023-120 Unfinished Business 2022 2023 2024 Customer $100.00 $100.00 $100.00 Energy $0.0377 $0.0397 $0.1037 Demand $20.50 $23.67 $26.83 The Large General Service rate will be applicable to all services with a demand of 25 kilowatts or greater forthree or more consecutive months during a year. A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. The Industrial rate will be applicable to all services with energy usage equal to or greater than 1 million kWh/year. Definitions and Miscellaneous Charges System Delivery Charge: A System Delivery Charge(SDC)of$28.75 will be applied to any service thatuses less than 150 kWh/month, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power Adjustment and is subject to proration. SDC under this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate andthe COPA. Absent an active customer, the registered property owner will be billed this monthly minimum charge. Cost of"Power Adjustment(COPA): The Cost of Power adjustment charge from the Power Provider is a direct pass- through of the monthly total Power bill,including fuel costs,energy charges,customer charges, demand charges, and other miscellaneous adjustments,prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period.The monthly rate for COPA may be modified as frequently as monthly,or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant,including fuel,labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. VAR Change(Power Factor Adjustment):All schedules requiring demand metering will be subject to the following power factor adjustment provisions: 1. Demand-metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. AIsc. the following charge for billed kilowatts wits apply: Monthly Billing Demand=Maximum Demand x 90% Actual Power Factor 2. All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation:The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, including fuel, labor, overtime, maintenance,repair and overhead, less the value of energy generated in excess of customer's need. 250 Resolution 2023-120 Unfinished Business Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE 1 Inside City Limits(excluding the Boat Harbor) ZONE II City limits to Mile 12 Seward Highway,and all roads connecting to the highway within this area ZONE III Mile 12 to Lawing APUC Regulatory Cost Charge:A special surcharge of$0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska. (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass-through charge to retail utilities customers. Alternative Power Rebate: Calculated by subtracting kWh generated by an alternative power source from the kWh supplied to the customer from the City of Seward during the billing cycle. The difference is multiplied by the City's utility/energy charge and the Cost of Power Adjustment (COPA), which are itemized and shown on the bill. Alternative Power Excess Credit: If a customer's alternative power source generates more kWh than supplied from the City of Seward during the billing cycle, the difference is credited to the customer's account at the non- firm avoided cost rate (dollars per kilowatt-hour) of the City's Electric Department. The non-firm avoided cost rate for Seward is defined as those expenses equal to the variable cost per kilowatt-hour for purchased power during the billing cycle—adjusted upward by X percent* to account for line losses. Credits are not provided for capacity. The variable cost of purchased power for Seward is equal to the sum of the base energy rate (BER) and the purchased power&fuel(PP&F)cost as set by Seward's wholesale power supplier. Electric Reliability Organization (ERO) Charge: This charge supports the state mandated Railbelt Reliability Council(RRC)which was approved as the Electric Reliability Organization (ERO)by the Regulatory Commission of Alaska in September of 2022. The City Seward is subject to this charge through state statute. The primary mission of the RRC is to ensure grid reliability by developing and enforcing technically sound reliability standards, reducing long-term costs through grid-wide resource planning, and designing consistent interconnection protocols for grid users. The ERO Surcharge is based on monthly kWh usage. *The percentage used for line losses will be updated annually based on the previous year's line loss rate and rounded to the nearest half percentage point. 251 Resolution 2023-120 Unfinished Business EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter testing $75.75 $106.06 $136.33 Per test,when results determined meter is accurate Reconnection to approved existing meter installation $30.30 $37.88 $45.46 Reconnection to approved existing meter installation outside regular $212.11 $257.52 $302.98 business hours New connection fee $221.14 $221.14 $221.14 Minimum deposit-Residential account $121.54 $121.54 $121.54 Minimum deposit-Commercial or Industrial account $243.09 $243.09 $243.09 The larger The larger The larger of twice of twice of twice Deposit-Interruptible,Off-peak account the the the estimated estimated estimated bill or bill or bill or $243.09 $243.09 $243.09 Tampering with or unauthorized breaking of meter seal $737.06 $737.06 $737.06 Per annum interest on delinquent account 10.5% 10.5% 10.5% Door hanger fee $35.10 $35.10 $35.10 Monthly late fee on delinquent account $6.33 $6.33 $6.33 Dishonored check fee $39.59 $39.59 $39.59 Seasonal turn-on or seasonal turn-off fee 2.17 (excludes brand new service;includes new account name or same $15 $15 $17 account name;waived if<2 months between turn-off and turn-on) each each each Reconnection during regular business hours following disconnection of $57 32 $71.69 $86.03 delinquent account Reconnection outside regular business hours following disconnection of $200.74 $243.72 $287.79 delinquent account Transmission rate $7.90/kW $7.90kW $7.90/kW per month per month per month 252 Resolution 2023-120 Unfinished Business NEW FACILITIES ENGINEERING SERVICES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $73.71 $88.46 $103.20 Primary overhead extensions—Residential $73.71 $88.46 $103.20 Primary underground extensions—Residential $73.71 $88.46 $103.20 Secondary service $73.71 $88.46 $103.20 Primary overhead extensions—Subdivision,Mobile Home Park,Multi- $147.41 $176.95 $206.40 Residence Primary overhead extensions—Commercial,Industrial $294.83 $353.80 $383.28 Primary underground extensions—Commercial,Industrial $294.83 $353.80 $383.28 Modifications of existing facilities $147.41 $176.95 $206.40 Street lighting systems&Yard lights $73.71 $88.46 $103.20 NOTE:The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected,the charge will be adjusted to the actual cost of engineering services. 253 Resolution 2023-120 Unfinished Bu City of Seward,Alaska 2024 Utilities Tariff 6 Legislative History Notes 254 Resolution 2023-120 Unfinished Bu City of Seward,Alaska 2024 Utilities Tariff 16 LEGISLATIVE HISTORY NOTES GENERAL CHANGES EFFECTIVE Resolution 96-076 Amending The Utility And Harbor Tams By Revising June 10, 1996 Interest Charges And Adding Other Fees Associated With Delinquent Accounts. Ordinance 00-014 Adopted rules &rate methodologies to June 12, 2000 purchase power from qualifying facilities Resolution 06-023 Authorizing The City Manager To Enter Into A New March 13, 2006 Agreement For The Sale And Purchase Of Electric Power And Energy With Chugach Electric Association, Incorporated. Chapter 3, Legislative History Notes Page 1 255 Resolution 2023-120 Unfinished Bu City of Seward,Alaska 2024 Utilities Tariff 16 ELECTRIC TARIFF EFFECTIVE Resolution 92-064 Adopted May 11, 1992 Resolution 92-186 (Page 2-3) Amended November 16, 1992 Resolution 93-089 Amended June 18, 1993 Resolution 00-029 April 1, 2000 Resolution 00-053 Amended May 22, 2000 Ordinance 00-014 June 22,2000 Resolution 02-138 January 1, 2003 No Resolution *CEA Agr. adjusted demand rates June 11 2006 Resolution 09-115 Amending The Electric Rates And Charges Tariff To January 1, 2010 & Include Automatic Annual Adjustments To All Rates And January 1, 2011 Fees By An Amount Equal To The Previous Five Full Years'Average Increase In The Anchorage Consumer Price Index For All Urban Consumers,And Automatic Pass-Through Of Rate Increases From Chugach Electric Association. No Resolution *CEA Agr. adjusted demand rates May 1, 2011 No Resolution *CEA Agr. adjusted demand rates Resolution 11-081 Amending The Electric Rates And Charges Tariff To January 1, 2012 & Include Automatic Annual Adjustments To All Rates January 1, 2013 And Fees By A Cumulative Amount Of Ten Percent In 2012 And Five Percent In 2013. No Resolution *CEA Agr. adjusted demand rates August 31, 2012 No Resolution *CEA Agr. adjusted demand rates January 1, 2014 Resolution 2013-084 Adopting The Electric Enterprise Fund Biennial Budget January 1, 2014 For Calendar Years 2014 And 2015. Resolution 2014-047 Modifying The Electric Tariff To Add Language For June 7, 2014 Net Metered Customers To Receive Compensation For Producing Energy, No Resolution *CEA Agr. adjusted demand rates July 31, 2014 No Resolution Annual CPI increase 2.6% January 1, 2015 No Resolution *CEA Agr. adjusted demand and energy rates May, 2015 Resolution 2015-089 Amending The Electric Rates And Charges, October 26, 2015 Implementing Seasonal Rates And Freezing Small General Service Rates For 2016 And 2017 No Resolution Annual CPI increase 2.3% January 1, 2016 No Resolution *CEA Agr.adjusted demand rate July 1, 2016 No Resolution *CEA Agr.adjusted demand and energy rates September 1, 2016 No Resolution *CEA Agr. Adjusted demand rates November 1, 2016 No Resolution Annual CPI increase 2.4% Janua 1, 2017 Resolution 2017-068 Amending The Electric Rates And Charges, Reducing January 15, 2018 & Seasonal Rates, And Adjusting Rates To Reflect Seward January 15, 2019 Electric Utility Charge, Cost Of Power Adjustment And Customer Charge For 2018 And 2019 *Council approvedpower agreement with CEA which adjusted the demand charge rate, but not by specific resolution. Chapter 3, Legislative History Notes Page 2 256 Resolution 2023-120 Unfinished Bu City of Seward,Alaska 2024 Utilities Tariff 16 WATER TARIFF EFFECTIVE Resolution 92-065 Adopted May 11, 1992 Resolution 92-113 Amended June 22, 1992 Resolution 93-090 Amended June 14, 1993 Resolution 93-142 (Fire Amended September 27, 1993 Hydrants) Resolution 95-032 Amended April 24, 1995 Resolution 99-048 (Ship Amended April 26, 1999 Water) Resolution 03-155 Amending The Water TarifAnd The Sewer Tariff. January 1, 2004 Resolution 04-106 Amending The Water Tariff. January 1, 2005 Resolution 09-117 Amending The Water TariAnd Providing For Automatic January 1, 2010 & Annual Adjustments To All Rates And Fees By An Amount January 1, 2011 Equal To The Five Previous Full Years'Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 11-080 Amending The Water Tariff And Providing For A 4% January 1, 2012 & Increase In Calendar Year 2012 And 6%Increase In January 1, 2013 Calendar Year 2013 And Providing For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 13-085 Adopting The Water Enterprise Fund Biennial Budget January 1, 2014 For Calendar Years 2014 And 2015. Resolution 15-091 Amending The Water Tariff To Provide For A 4.3% January 1, 2016 & Increase In The 2016 Calendar Year And A 2.4% January 1, 2017 Increase In The 2017 Calendar Year,And Allow For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years'Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 2017-078 Amending The Water Tariff To Provide For A 2.1%Rate January 1, 2018 Increase, Clarifying Metered Versus Non-Metered, Increasing Base Rate For 1 112"-2"Meters, Changing The Seasonal Definition,And Other Minor Housekeeping Issues. Resolution 2018-032 Amending The Water Tariff To Provide For 2.1%Rate Passed April 9,2018 Increase Beginning January 15, 2018, Clarifying That Retroactive to Metered Rates Apply To All Customers Other Than Non- January 15, 2018 Commercial Residential, Changing The Seasonal Definition,And Other Minor Housekeeping Changes. Chapter 3, Legislative History Notes Page 3 257 Resolution 2023-120 Unfinished Bu City of Seward,Alaska 2024 Utilities Tariff 16 SEWER/WASTEWATER TARIFF EFFECTIVE Resolution 92-066 Adopted May 11, 1992 Resolution 92-113 Amended June 22, 1992 Resolution 93-091 Amended June 14, 1993 Resolution 03-155 Amending The Water TariffAnd The Sewer Tariff. January 1, 2004 Resolution 04-105 Amending The Sewer Tariff. January 1, 2005 Resolution 07-123 (5%T) Amending The Sewer Tariff To Increase All Sewer Tarim January 1, 2008 Charges By 5%Effective January], 2008. Resolution 09-118 Amending The Wastewater Tariff And Providing For January 1, 2010 & Automatic Annual Adjustments To All Rates And Fees January 1, 2011 By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 11-079 Amending The Wastewater TariffAnd Providing For A January 1, 2012 & 6%Increase In Calendar Year 2012 And A 6%Increase January 1, 2013 In Calendar Year 2013 And Providing For An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years' Average Increase In The Anchorage Consumer Price Index For All Urban Consumers. Resolution 13-097 Amending The Wastewater Tar ffBy Upward Adjusting January 1, 2014 All Rates And Fees By 5.2%Effective The First Billing Cycle In January 2014. Resolution 13-098 Amending The Wastewater Tar ffBy Upward Adjusting January 1, 2015 All Rates And Fees By An Additional 5.2%Effective The First Billing Cycle In January 2015. Resolution 15-090 Amending The Sewer Tariff To Provide For A 4.3% January 1, 2016 & Increase In The 2016 Calendar Year And A 4.4% January 1, 2017 Increase In The 2017 Calendar Year,And Allow An Automatic Annual Adjustment Thereafter To All Rates And Fees By An Amount Equal To The Five Previous Full Years'Average Increase In The Anchorage Consumer Price Index CPI For All Urban Consumers. Resolution 2017-077 Amending The Sewer Tariff To Provide For A 2.1% January 1, 2018 Rate Adjustment Beginning The First Billing Cycle Of The 2018 Calendar Year,Adding A Seasonal Turn- On/Turn-Off Fee, Clarifying That Metered Rates Apply Only To Class D Customers,And Other Minor Housekeeping Changes. Resolution 2018-030 Amending The Sewer Tariff To Provide For A 2.1%Rate Retroactive to Adjustment Beginning January 15, 2018,Adding January 15, 2018 Seasonal Turn-OnlTurn-Off Fee, Clarifying That Metered Rates Apply To All Customers Other Than Non- Commercial Residential,And Other Minor Housekeeping Changes. Chapter 3, Legislative History Notes Page 4 258 Resolution 2023-137 NNW- Resolution 2023-137 A Resolution Of The City Council Of The City Of Seward, Alaska, Amending Resolution 2022-019 And Authorizing The City Manager To Purchase (1) 2024 Ford F-150 Super Crew Cab Police Responder Truck From Kendall Ford Of Anchorage Under The State Of Alaska Fleet Vehicle Contract, With Associated Upfitting And Fire Specific Equipment From Alaska Safety, In The Amount Not To Exceed $72,859.00 And Appropriating Funds Documents: • Agenda Statement • Resolution 2023-137 • Attachments: o Resolution 2022-019 o Kendall Ford 2024 F-150 Quote o Alaska Safety and Supply Quote 259 Resolution 2023-137 City Council Agenda Statement 9 Meeting Date: December 18, 2023 To: City Council Through: Kat Sorensen, City Manager From: Clinton Crites, Fire Chief Subject: Resolution 2023-137: A Resolution of the City Council of the City of Seward, Alaska, Amending Resolution 2022-019 and Authorizing the City Manager to Place and Order and Purchase One (1) 2024 Ford F-150 Crew Cab Truck Police Responder Package Vehicle from Kendall Ford of Anchorage for the Purchase of a Command Vehicle for the Fire Department using the State's Competitive Procurement Fleet Vehicle Contract with Associated Upfitting and Fire Specific Equipment from Alaska Safety and Supply, in the Amount not to Exceed $72,859 and Appropriating Funds. Background and justification: The Fire Department was authorized by the 2022 Budget under the motor pool fund and Resolutions 2022-004 and 2022-019 to order and replace both Command Trucks that are at the end of their emergency service life. An attempt to purchase and order 2022 model year trucks was denied by Ford as they stopped taking orders for that model year upon receipt of a purchase order from the City of Seward in January 2022. Another resolution granted authorization to purchase Two similar 2023 Command Trucks by Resolution 2022-019. The order for these two trucks was placed February 24th, 2022. One Command Truck was received June of 2023, and the fire department was notified November 15th 2023 that the second command truck would not be built due to supply and labor issues. Kendall Ford representatives seem positive that an order for a 2024 F 150 can be fulfilled if placed timely. The Fire Department is requesting to amend resolution 2022-019 to order one 2024 state approved contract Ford F-150 4x4 Police Responder Super Crew not to exceed $55,800 to include a spare set of wheels and studded tires. This contract provides additional safety and functional features needed for a Command Unit. This purchase will be made utilizing the State of Alaska competitive bid process as allowed under section 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other government entities. Kendall Ford has been awarded contracts to provide vehicles to the State of Alaska,through an established competitive bid process. Therefore,the city will save time and money using this streamline efficient and code compliant process to secure a competitive price. The same bid process has been utilized for Alaska Safety to provide upfitting of emergency lights, sirens, decals, fiberglass shell, and other required accessories at a cost of 260 Resolution 2023-137 $17,059.00. The radio has already been purchased under the original resolution and no additional funds will be requested for such. Funds for this purchase are available in the Motor Pool Equipment Account and was included in the approved 2022 budget. Vehicle Costs: One Ford F-150 Pickup truck $55,800 Vehicle Equipment $17,059 Total: $72,859 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: (Page 9) 2.2.9 Public Safety Support fire services, volunteer firefighters and equipment. Strategic Plan: (Page 18) 3.7.1.3 Continue to improve the quality and efficiency of city governmental services. Other: Certification of Funds Total amount of funds listed in this legislation: $ 72,859 This legislation(✓): Creates revenue in the amount of: $ ✓ Creates expenditure in amount of. $ 72,859 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): ✓ Budgeted Line item(s): Not budgeted Not applicable Fund Balance Information Affected Fund(✓):03000-1220-8103 General SMIC Electric Wastewater Boat Harbor Parking Water HHealthcare ✓ Motor Pool Other Note:amounts are unaudited Available Fund Balance Finance Director Signature: c� 67 261 Resolution 2023-137 Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation Adopt Resolution Other: 262 Resolution 2023-137 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2023-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AMENDING RESOLUTION 2022-019 AND AUTHORIZING THE CITY MANAGER TO PURCHASE(1)2024 FORD F-150 SUPER CREW CAB POLICE RESPONDER TRUCK FROM KENDALL FORD OF ANCHORAGE UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT,WITH ASSOCIATED UPFITTING AND FIRE SPECIFIC EQUIPMENT FROM ALASKA SAFETY, IN THE AMOUNT NOT TO EXCEED $72,859.00 AND APPROPRIATING FUNDS WHEREAS, on January 10, 2022, the City Council adopted Resolution 2022-004 authorizing the purchase of two Ford F 150 Trucks to replace the Fire Department Command 1 and Command 2 vehicles; and WHEREAS,the Fire Department was notified by Kendall Ford Fleet Sales on January 17t' 2022 that Ford has stopped taking orders for 2022 F 150s; and WHEREAS,the Fire Department requested authorization to place an order for two 2023 Ford F 150s as proposed in Resolution 2022-019 in an amount not to exceed$50,000 for each truck not to include outfitting to cover any increase from 2022 to 2023 model years; and WHEREAS,resolution 2022-019 authorized the purchase of two 2023 F 150s and the order was placed with Ford on February 24t'2022; and WHEREAS,one of the command trucks was received June 2023 and Ford did not know if the other command truck would be built due to ongoing supply and labor issues; and WHEREAS,Kendall Ford notified the fire department November 15t'2023 that the second command truck would not be built for 2023 and a 2024 would need to be ordered; and WHEREAS, this resolution is to amend resolution 2022-019 to provide a change order for the purchase of the second command truck from Kendall Ford and upfitting from Alaska Safety;and WHEREAS,the State of Alaska has a procurement contract resulting from a competitive bid process,for a Ford F-150 Super Crew Cab 4x4 Police/Responder pickup truck with a spare set of wheels and studded tires from Kendall Ford of Anchorage no more than $55,800; and WHEREAS,each Command Truck must be professionally equipped with fire specific needs to include emergency lighting, fiberglass shell,pull out tray, chargers, etc.; and WHEREAS, Alaska Safety is the only company who performs upfitting of public safety vehicles and on the State of Alaska procurement contract within hundreds of miles; and 263 Resolution 2023-137 CITY OF SEWARD,ALASKA RESOLUTION 2023-137 WHEREAS,Alaska Safety will provide the equipment and upfitting for the truck at a cost of $17,059; and WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 (a) (9)provides for the purchase of electronic data processing software and hardware systems and communications equipment; and 2. Seward City Code Section 6.10.120(b)provides the city may utilize competitive bids obtained by other governmental units; and 3. Kendall Ford in Anchorage,Alaska has been awarded the contract to provide patrol vehicles to the State of Alaska, and the City of Seward has the opportunity to purchase patrol vehicles at an amount not to exceed $55,800 and NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council herby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.120(B)which authorizes the purchase of products or services utilizing competitive bids obtained by other governmental entities. Section 2. The City Manager is hereby authorized to purchase one 2024 Ford F-150 Super Crew Cab Police Responder package utilizing the contract with Kendall Ford of Anchorage, upfitting and installation of equipment from Alaska Safety resulting from the State of Alaska's competitive bids, in the amount not to exceed $72,859.00. Section 3. Funding for this purchase is hereby appropriated from the FY22 budget Motor Pool reserves account no. 03000-0000-3400 to capital equipment no. 03000-1220-8103. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of December 2023. 264 Resolution 2023-137 CITY OF SEWARD,ALASKA RESOLUTION 2023-137 THE CITY OF SEWARD, ALASKA Sue McClue,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 265 Resolution 2023-137 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REPEALING RESOLUTION 2022-004, AND AUTHORIZING THE CITY MANAGER TO PURCHASE (2) 2023 FORD F-150 SUPER CREW CAB POLICE RESPONDER TRUCKS FROM KENDALL FORD OF ANCHORAGE UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT, WITH ASSOCIATED UPFITTING AND FIRE SPECIFIC EQUIPMENT FROM ALASKA SAFETY, AND PROCOMM ALASKA IN THE AMOUNT NOT TO EXCEED $138,981.92 AND APPROPRIATING FUNDS WHEREAS, on January 10, 2022, the City Council adopted Resolution 2022-004 authorizing the purchase of two Ford Trucks to replace the Fire Department Command l and Command 2 vehicles: and WHEREAS,the Fire Department was notified by Kendall Ford Fleet Sales on January 17, 2022 that Ford has stopped taking orders for 2022 F-150s; and a, WHEREAS, the Fire Department is requesting authorization to place an order for two 2023 Ford F-150s as proposed in Resolution 2022-004 in an amount not to exceed S50,000 each I�r to cover any increase from 2022 to 2023; and WHEREAS, these vehicles are essential to the day-to-day operations of the Fire Department Command Staff and operations; and WHEREAS, the vehicles being replaced are two Command Trucks that are 2006 Dodge Ram 3500 mega-cab trucks with over 99,000 miles and past their service life, have significant electrical problems, and are not considered reliable or safe for emergency response vehicles; and WHEREAS,both units are requiring more costly repairs each year and parts are becoming impossible to obtain; and WHEREAS, both vehicles are used for; during and after-hours on-call, serves as transport for contaminated tools, gear, and equipment, transports personnel to calls and training, hydrant and hose testing, traffic control, along with other essential department needs; and WHEREAS, the State of Alaska has a procurement contract resulting from a competitive R bid process, for a Ford F-150 Super Crew Cab 4x4 Police/Responder pickup truck from Kendall Ford of Anchorage no more than S50,000 each; and r WHEREAS, each Command Truck must be professionally equipped with fire specific needs to include emergency lighting, fiberglass shell, pull out tray, etc.; and 266 Resolution 2023-137 CITY OF SEWARD, ALASKA RESOLUTION 2022-019 WHEREAS, Alaska Safety is the only company who performs upfitting of public safety vehicles and on the State of Alaska procurement contract within hundreds of miles; and WHEREAS, Alaska Safety will provide the equipment and upfitting for both trucks at a cost of$27,798; and WHEREAS,the City of Seward already uses ProComm Alaska in Anchorage as the sole- source provider of radios throughout city departments; and WHEREAS, ProComm Alaska will provide 2 mobile radios at a total cost of S 11,183.92 for both vehicles; and WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bid-, and makes the following findings: I. Seward City Code Section 6.10.120 (a) (9) provides for the purchase of electronic data processing software and hardware systems and communications equipment; and 2. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids obtained by other governmental units; and 3. Kendall Ford in Anchorage, Alaska has been awarded the contract to provide patrol vehicles to the State of Alaska, and the City of Seward has the opportunity to purchase patrol vehicles at an amount not to exceed S50,000 each; and WHEREAS, the 2022 Motor Pool budget includes $62,000 for each Command Truck so additional appropriations of not more than S7,49.96 each may be required. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council herby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.120 (B) which authorizes the purchase of products or services utilizing competitive bids obtained by other governmental entities. Section 2. The City Manager is hereby authorized to purchase two 2023 Ford F-150 Super Crew Cab Police Responder package utilizing the contract with Kendall Ford of Anchorage, upfitting and installation of equipment from Alaska Safety resulting from the State of Alaska's competitive bids, and the purchase of Mobile Radios from ProComm Alaska in the amount not to exceed S 138,981.92. Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves 267 Resolution 2023-137 CHA OF SE1% %RD. .Al,%SK % RESOLUTION 2022-019 WHEREAS, Alaska Satct\' rs the on1V cornpanl who pertorms upfittrng of puhhc saterh N chicles and on the State of Alaska 1roCUrc111e111 contract within hundred~ of milcs: and WHEREAS, Alaska Safety will provide the equipment and uptitting for both trucks at a cost ofS27.798. and WHEREAS, the City of'Se%%ard already uses ProConim Alaska in Anchorage as the sole- Source provider of radios throughout city departments: and %% II EREAS, ProConim Alaska 1ti ill pro%ide 2 mobile radios it a total cost tit,5 l I,1 for both %chicles: and �1 H EREAS,the City('t)uncll has determined that the public interest would he hest ser%ed by not requiring et►mpetitI%e bids and makes the following findings: 1. Seward City Code Section 6.10.120 (a) (9) provides 6or the purchase of electronic data processing software and hard%%are systems and conlnlunlcatons equipment: and 2. Sc%�ard City Code Section 6. 10.120 (h) provides the city may utilise compC116%e bids obtained by other goN emnlcntal units: and 3. Kendall Ford in Anchorage. Alaska has been awarded the contract to provide patrol t ehicles to the State of Alaska. and the City of Seward has, the opportunity to purchase patrol vehicles at all amount not to exceed S50,000 each: and WHEREAS, the 2022 Motor Pool budget includes S62,000 for each Command Truck so additional appropriations of not more than S7.49,96 each may be required. NOW,THEREFORE,BE I T RESOLVED Bl' THE CIT1'COUNCIL OF THE; CITI OF SENVARD. ALASKA that: Section I. The City Counci I herby waives the competitive procurement process of the City Code in accordance "ith Seward City Code 6.10.120 (B) which authorizes the purchase of products or sere ices utilizing competitix e bids obtained by other go%ernmental entities. Section 2. The Cit% Manager is hereby authorized to purchase two 2021 Ford F-154)Super C'reu Cab Police Responder package utilizing the contract with Kendall Ford of Anchorage, uptitting and installation of equipment from Alaska Safety resulting from the State of Alaska's competitiN e bids. and the purchase of'vlobile Radios from ProC0111m Alaska in the amount not to exceed S 138.991.92. Section 3. Funding tilr this purchase is hereby appropriated from the Motor Pool resen es _ ..Yi 268 Resolution 2023-137 CITY OF SEWARD, ALASKA RESOLUTION 2022-014 account no. 03000-0000-3400 to capital equipment no. 03000-1 220-8 1 03. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10 clay of February.. 2022. T 1 OF EW SKA risty Terry mayor AYES: DeMoss, Wells, McClure, Calhoon, Osenga, Terry NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: Brenda J. allou, MC &97x1 City Clerk (City Of SE V` c,OVLP°�r' le. F' o _ S L EA s ':��q•''•••...!:..• OF A� ,•.•. 269 Resolution 2023-137 City Of Seward Clinton Crites Fire Chief Price: $55800 ccrites@cityofseward.net y Includes bedliner, extra studded tires with steel wheels 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level: 415 Client Proposal Prepared by: Brandon Penrod Office: 907-793-8233 Date: 11/20/2023 Kendall Ford Fleet 1 431 Unga Street,Anchorage,Alaska,99501 Office: 907-793-8233 1 270 Resolution 2023-137 400 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level:415 As Configured Vehicle Code Description Base Vehicle W1 P Base Vehicle Price(W1 P) Packages 150A Equipment Group 150A Includes Engine 3 5L V6 EcoBoost 120-MPH top speed Transmission Electronic 10-Speed Automatic Includes selectable drive modes normalAow-haul/snow- wet/EcoSelecUsport and SelectShift automatic with progressive range select Electronic Locking w13 31 Axle Ratio GVWR 7 050Ibs Payload Package Tires LT265170R18 BSWAlr -Wheels 18"Steel -Cloth 401SIank140 Front-Seats Includes center-section deleted (Restraint control module cover provided)and vinyl rear bench -Radio.AM/FM Stereo w/6 Speakers -SYNC 4 Powertrain 998 Engine 3.5L V6 EcoBoost 120-MPH top speed 44G Transmission: Electronic 10-Speed Automatic Includes sele=table dive modes.normabfow-hauilsnow- weVEcoSelect/sport aed SelectShift automatic with progressive range select. XL3 Electronic Locking w/3.31 Axle Ratio STDGV GVWR: 7,050 Ibs Payload Package Wheels &Tires STDTR Tires: LT26517OR18 BSW A/T STDWL Wheels: 18"Steel Seats & Seat Trim P Cloth 40/Blank140 Front-Seats Includes enter-section.deleted (Restraint control module cover provided) and viny rear bench Other Options Prices and content availability as shown are subject to change and shou d be treated as est mates only Actual base vehicle package and option pricing may vary from this estimate because of special loca pnc ng.availabil ty or pricing adjustments not reflected in the dealers computer system See salesperson for the most current nformation 2 271 Resolution 2023-137 4229* Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level. 415 As Configured Vehicle (cont'd) Code Description 145WB 145"Wheelbase PAINT Monotone Paint Application STDRD Radio:AM/FM Stereo w/6 Speakers Includes. -SYNC 4 942 Daytime Running Lamps(DRL) The non-controllable 942 Daytime Running Lamps (DRL) replace the standard Daytime Running Lamps(DRL) (On1Off Cluster Controllable). 41 H Engine Block Heater 153 Front License Plate Bracket Y,I jnd. j in status where required by law ophonai to a!- Pr; 62J Keyed Alike- 1111x Note These are inner-milled keys,unique to F-150 Police Responder and not compatible with Police Interceptor Utility Emissions 425 50 State Emissions System Exterior Color E4 01 Vermillion Red Interior Color PB 02 Black w/Cloth 40/Blank/40 Front-Seats Prices and content availability as shown are subject to change and shou d be treated as estimates only Actual base vehicle package and option pricing may vary from this estimate because of special ocal pricing avadabi ity r pricing adjustments not reflected in the dealers computer system See salesperson for the most current information 3 272 Resolution 2023-137 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street A i.::t,orage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level:415 Selected Equip & Specs Dimensions • Conventional Capacity: 7,000lbs. • GCWR: 16,800 lbs. • Cargo box length:67.1" • Cargo box min width: 50.6" • Cargo box volume: 52.8 cu.ft. • Pickup box depth:21.4" • Cargo box max width:65.2" • Cargo box tailgate width:60 3" • Cargo box length feet: 5.5 • Vehicle body length: 231.7" • Vehicle body width: 79.9" • Vehicle body height: 77.2" • Wheelbase: 145.0" • Front track:67.6" • Rear track:67.6" • Vehicle turning radius:23.9' • Frame section modulus: 5.7 cu.in. • Frame yield strength (psi): 49300.0 • Front bumper to front axle: 37.6" • Front brake diameter: 13.8" • Rear brake diameter: 13.8" • Interior rear cargo volume with seats folded 50.9 cu.ft. • Max interior rear cargo volume: 50.9 cu.ft. • Total passenger volume: 131.9 cu.ft. • Headroom first-row!40.8" • Headroom second-row-40 4" • Leg room first-row:43.9" • Leg room second-row: 43 6" • Shoulder room first-row:66.7" • Shoulder room second-row: 66.0" • Hip room first-row:62.5" • Hip room second-row:62.6" Powertrain • EcoBoost 3.5L V-6 port/direct injection, DOHC, • Engine cylinders:V-6 variable valve control, twin turbo,engine with 400HP • Spark ignition system • Horsepower:400 HP@6000 RPM • Torque: 500 lb-ft.@3100 RPM Engine block treater • Radiator 10-speed automatic • Automatic full-time 4WD Four-wheel drive • Recommended fuel: regular unleaded Easy Fuel capless fuel filler • All-speed ABS and driveline traction control Auto locking hub control • Electronic transfer case shift Driver selectable rear locking differential Fuel Economy and Emissions • Fuel economy(city/highway/combined). 17 mpg123 • Fuel economy city: 17 mpg mpg119 mpg • Fuel economy highway: 23 mpg • Gasoline secondary fuel type • Fuel economy combined: 19 mpg • LEV3-ULEV70 emissions Suspension and Handling • Off-road ride suspension • Heavy-duty front shock absorbers • Heavy-duty rear shock absorbers Driveability Prices and content availability as shown are subject to change and should be treated as estimates i.my Actual base vehicle package and option pric ng may vary from this estimate because of specaal local pnc ng avar ability or pricing adjustments..t t reflected in the dealer's computer system See salesperson for the most current information 4 273 Resolution 2023-137 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level: 415 Selected Equip & Specs (cont'd) • 4-wheel disc brakes • Front and rear ventilated disc brakes • 4-wheel antilock(ABS) brakes - Four channel ABS brakes • Electronic parking brake • Brake assist system • Hill Descent Control - Hill Start Assist • Independent front suspension - Double wishbone front suspension • Heavy-duty front anti-roll bar - Front coil springs • Rigid axle rear suspension • Leaf spring rear suspension • Speed sensitive power steering - Electric power-assist steering system • Rack-pinion steering - 2-wheel steering system Body Exterior • Trailer wiring harness • 4 doors - Standard style pickup box • Pickup bed-rail protectors • Clearcoat paint • Monotone paint • Black side window trim - Black door handles • Black front bumper - Black front bumper rub strip - 2 front tow hooks • Black rear bumper • Rear bumper step • Black grille • Slack door mirrors • Standard style side mirrors - Conventional left rear passenger door • Conventional right rear passenger door • Tailgate • Active grille shutters LT265/7ORS18 AT BSW front and rear tires • 18 x 8.5-inch front and rear steel wheels Convenience • Power door locks with 2 stage unlocking • Auto-locking doors • Power tailgate/rear door lock • Cruise control with steering wheel mounted controls • DaylNight rearview mirror - Power first-row windows • Fixed rear windshield • Standard glove box • Front beverage holders • Rear beverage holders • 6 beverage holders - Driver and passenger door bins • Rear door bins - Instrument panel bin • Dashboard storage • Cabback insulator • PRND in IP • Over the air updates Comfort • Manual climate control - Cabin air filter • Rear under seat climate control ducts - Cloth headliner material • Full headliner coverage • Full vinyl floor covering • Full floor coverage - Vinyl rear seat upholstery • Carpet rear seatback upholstery • Manual tilting steering wheel • Manual telescopic steering wheel • Urethane steering wheel Pnces and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricing may vary from this estimate because of special local pricing.ava ability or pncing adjustments not reflected in the dealer's computer system See salesperson for the most current nformation 5 274 Resolution 2023-137 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford F eet 1431 Unga Street Anchorage Alaska 99501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level:415 Selected Equip & Specs (cont'd) Seats and Trim • Seating capacity: 5 • 40-40 bucket front seat • Driver seat with 8-way directional controls • Front passenger seat with 4-way directional controls • Height adjustable front seat head restraints • Manual front seat head restraint control • Power reclining driver seat • Power height adjustable driver seat • Power driver seat fore/aft control • Power driver seat cushion tilt • Manual reclining passenger seat • Manual passenger seat fore/aft control • Fixed rear seats • Split-bench rear seat • Height adjustable rear seat head restraints • Driver seat with 2-way power lumbar • Cloth front seat upholstery Entertainment Features • 2 total number of 1st row displays • 12 inch primary LCD display • Primary touchscreen display • AM/FM stereo radio • In-vehicle audio • AM radio • FM radio • Seek scan • Radio data system(RDS) • SYNC 4 external memory control • Internet radio capability • Speakers number:6 • Standard grade speakers • Steering wheel mounted audio controls • SYNC 4 voice activated audio controls • Speed sensitive volume • Bluetooth wireless audio streaming • Fixed audio antenna Lighting, Visibility and Instrumentation • Analog instrumentation display • Trip odometer • In-radio display clock • Compass • Exterior temperature display • Redundant digital speedometer • Gauge cluster display size(inches):4.00 • Tachometer • Oil pressure gauge • Engine/electric motor temperature gauge • Voltmeter • Transmission fluid temperature gauge • Engine hour meter • Light tinted windows • Aero-composite headlights • LED low and high beam headlights • Ford Co-Pilot360-Autolamp auto on/off headlight • Multiple enclosed headlights control • Delay-off headlights • Variable intermittent front windshield wipers • Illuminated entry • Variable instrument panel light • Ambient lighting • Daytime running lights • High mounted center stop light • Pickup box cargo light • Fade interior courtesy lights Technology and Telematics Prices and content availability as shown are subject to change and should be treated as est mates only Actual base vehicle package and option pricing may vary from this estimate because of special local pricing avadabd;ty or pricing adjustments not°effected in the dealer's computer system See salesperson for the most current nformat}n s 275 Resolution 2023-137 Aft Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet i 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" M XL (W1 P) Price Level 415 Selected Equip & Specs (cont'd) • SYNC 4 911 Assist emergency SOS system via • SYNC 4 handsfree wireless device connectivity mobile device • Smart device wireless mirroring • Fleet Telematics Modem selective service internet access • 1 USB port Safety and Security • Driver front impact airbag • Seat mounted side impact driver airbag • Safety Canopy System curtain first and second-row • Passenger front impact airbag overhead airbags • Seat mounted side impact front passenger airbag • Airbag occupancy sensor • 6 airbags • Rear seat center 3-point seatbelt • Front height adjustable seatbelts • Front seatbelt pretensioners • 2 seatbelt pre-tensioners • Fleet Telematics Modem vehicle tracker • Security system • BUS(Blind Spot Information System) • Automatic Emergency Braking forward collision • Ford Co-Pilot360-Pre-Collision Assist with mitigation Pedestrian Detection • Rear mounted camera • AdvanceTrac w/Roll Stability Control electronic stability control system with anti-roll • Reverse Sensing System rear parking sensors • Manual rear child safety door locks Dimensions General Weights Curb weight 5,016 lbs. Rear curb weight 2,077 lbs. GVWR 7,050 tbs. Payload 2,030 lbs. Trailering Weights Conventional capacity 7,000 lbs. GCWR 16,800 lbs. Front Weights Front curb weight 2,939 lbs. GAWR front 3,450 lbs. Axle capacity front 3,750 lbs. Spring rating front 3,450 lbs. Tire/wheel capacity front 4,200 lbs. Rear Weights GAWR rear 3,800 lbs. Axle capacity rear 4,800 lbs. Spring rating rear 3,800 lbs. Tire/wheel capacity rear 4,800 lbs. Off Road Min ground clearance 9.4" Loading floor height 34.9 Exterior Measurements Vehicle body length 231.7" Vehicle body width 79.9" Vehicle body height 77.2" Wheelbase 145.0" Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle.package and option pricing may vary from this estimate because or special local pricing availability or pricing adjustments not reflected n the dealers computer system See ;olesper son for the most current information 7 276 Resolution 2023-137 Prepared by, Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level; 415 Selected Equip & Specs (cont'd) Cargo box length 67.1" Front brake diameter 13.8" Cargo box min width 50,6" Rear brake diameter 13.8" Cargo box volume 52.8 cu.ft. Pickup box depth 21.4" Cargo box max width 65.2" Cargo box tailgate width 60.3" Cargo box length feet 5.5 Front track 67.6" Rear track 67.6" Vehicle turning radius 23.9' Frame section modulus 53 cu.in. Frame yield strength (psi) 49300.0 Front bumper to front axle 37.6" Inferior Measurements Max interior rear cargo volume 50.9 cu.ft. Interior rear cargo volume with seats folded 50.9 cu.ft. Interior Volume Total passenger volume 131.9 cu.ft_ Headroom Headroom first-row 40.8" Headroom second-row 40.4" Legroom Leg room first-row 43.9" Leg room second-row 43.6" Shoulder Room Shoulder room first-row 66.7" Shoulder room second-row 66.0" Hip Room Hip room first-row 62.5" Hip room second-row 62.6" Powertrain Engine Engine BcoBoost 3.5L V-6 port/direct Valves per cylinder 4 injection, DOHC, variable valve control, twin turbo, engine with 400HP Engine cylinders V-6 Engine location Front mounted engine Ignition Spark ignition system Engine mounting direction Longitudinal mounted engine Engine block material Aluminum engine block Cylinder head material Aluminum cylinder head Engine Specs Displacement 3.5L cc 213.3 cu.in. Bore 3,64" Stroke 3.41" Compression ratio 10.5 SAEJ1349 AUG2004 compliant Engine Power Horsepower 400 HP@6000 RPM Torque 500 lb.-ft.@3100 RPM Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricing may vary from this estimate because of special local pricing avat ability or pricing adjustments not reflected n the dealers computer system See salesperson for the most current information 8 277 Resolution 2023-137 MM Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1431 Unga Street Anchorage AtasKa 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level: 415 Selected Equip & Specs (cont'd) Alternator Altemator amps 240A Alternator type Heavy-duty alternator Battery Battery amps 80Ah Battery type Lead acid battery Battery rating 80OCCA Battery run down protection Battery run down protection Engine Extras •Block heater Engine block heater Radiator Radiator Transmission Transmission 10-speed automatic Transmission electronic control Transmission electronic control Overdrive transmission Overdrive transmission Lock-up transmission Lock-up transmission First gear ratio 4.696 Second gear ratio 2.985 Third gear ratio 2,146 Fourth gear ratio 1.769 Fifth gear ratio 1.52 Sixth gear ratio 1.275 Reverse gear ratio 4-866 Seventh gear ratio 1 Eighth gear ratio 0.854 Ninth gear ratio 0.689 Tenth gear ratio 0.636 Selectable mode transmission Selectable mode transmission Sequential shift control SelectShift Sequential shift control Drive Type 4WD type Automatic full-time 4WD Drive type Four-wheel drive Drivetrain Axle ratio 3.31 Exhaust Tailpipe Stainless steel single exhaust Fuel Fuel type regular unleaded Fuel Tank Capless fuel filler Easy Fuel capless fuel filler Fuel tank capacity 25.99 gal. Drive Feature Traction control All-speed ABS and driveline Locking hub control Auto locking hub control traction control Transfer case Electronic transfer case shift Rear locking differential Driver selectable rear locking differential Provisions Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle.package and option pricing may vary from this estimate because of special local pricing,availability or pricing adjustments not reflected in the dealer's computer system See salesperson for the most current information 9 278 Resolution 2023-137 Aft Prepared by Brandon Penrod 11/20/2023 Kendall Ford Fleet 431 Unga Street Anchorage Alaska 199601 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level 415 Selected Equip & Specs (cont'd) Provisions Police/fire provisions Fuel Economy and Emissions Fuel Economy Secondary fuel type Gasoline secondary fuel Fuel economy combined 19 mpg type Fuel economy city 17 mpg Fuel economy highway 23 mpg Fuel economy(cltylhighwaylcombined) 17 mpg123 Fuel economy status Previous year fuel mpg119 mpg economy status Emissions Emissions LEV3-ULEV70 emissions Emissions tiers Tier 3 Bin 70 emissions Green Values Energy Impact Score(Barrels per year) 17.3 Carbon FP 1 Tailpipe and upstream total GHG (CO2. tons per year) 9.3 Suspension and Handling Suspension Suspension Off-road ride suspension Front shock absorbers Heavy-duty front shock absorbers Rear shock absorbers Heavy-duty rear shock absorbers Driveability Brakes Brake type 4-wheel disc brakes Ventilated brakes Front and rear ventilated disc brakes ABS brakes Four channel ABS brakes Electronic parking brake Electronic parking brake ABS brakes 4-wheel antilock (ABS) brakes Brake Assistance Hill start assist Hill Start Assist Hill control Hill Descent Control Brake assist system Brake assist system Front Suspension Anti-roll bar front Heavy-duty front anti-roll bar Suspension ride type front Independent front suspension Suspension type front Double wishbone front suspension Front Spring Regular front springs Regular front springs Springs front Front coil springs Prices and content availability as shown are subject to change and should be treated as est mates only Actual base vehicle package and option pricing may vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealer's computer system See salesperson for the most current nformation 10 279 Resolution 2023-137 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 44 5.5' box 145" WB XL (W1 P) Price Level;415 Selected Equip & Specs (cont'd) Rear Spring Springs rear Rear leaf springs Rear springs Regular grade rear springs Rear Suspension Suspension type rear Leaf spring rear Suspension ride type rear Rigid axle rear suspension suspension Steering Steering Electric power-assist steering system Steering type Rack-pinion steering Speed sensitive steering Speed sensitive power Steering type number of wheels 2-wheel steering steering system Exterior Front Wheels Front wheels diameter 1811 Front wheels width 8.5" Rear Wheels Rear wheels diameter 18" Rear wheels width 8.5" Front And Rear Wheels Appearance none Material steel Front Tires Aspect 70 Diameter 18" Sidewalls BSW Speed S Tread AT Type LT Width 265mm Rear Tires Aspect 70 Diameter 18" Sidewalls BSW Speed S Tread AT Type LT Width 265mm Body Exterior Tradering Towing capability Trailer towing capability Towing class Class IV tow rating Towing hitch Trailer hitch Towing wiring harness Trailer wiring harness Towing trailer sway Trailer sway control Exterior Features Box style Standard style pickup box Number of doors 4 doors Skid plate 3 underbody skid plates •License plate front bracket Front license plate bracket Pnces and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option prong may vary from this estimate because of special local pricing avai ability or pncing adjustments not reflected in the dealer's computer system See salesperson for the most current information 11 280 Resolution 2023-137 Prepared by:Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 99501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level 415 Selected Equip & Specs (cont'd) Body Body panels Aluminum body panels with side impact beams Spare Tire Spare tire Full-size spare tire with steel wheel Spare tire location Crank-down spare tire Tires Front tires LT load rating C Rear tires LT load rating C Wheels Wheel covers Full wheel covers Convenience Door Locks Door locks Power door locks with 2 stage Auto door locks Auto-locking doors unlocking Tailgate control Power tailgate/rear door lock Cruise Control Cruise control Cruise control with steering wheel mounted controls Rear View Mirror Day?Night rearview mirror Day/Night rearview mirror Exterior Mirrors Door mirrors Power door mirrors Folding door mirrors Manual folding door mirrors Front Side Windows First-row windows Power first-row windows Overhead Console Overhead console Mini overhead console Overhead console storage Overhead console storage Passenger Visor Visor passenger mirror Passenger visor mirror Power Outlets 12V power outlets 2 12V power outlets Rear Windshield Rear windshield Fixed rear windshield Storage Prices and content availability as shown are subject to change and should be treated as est mates only Actual base vehicle package and option pricing may vary from this estimate because of special local pricing availabil ty or pricing adjustments not reflected in the dealer's computer system See salesperson for the most current information 12 281 Resolution 2023-137 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level: 415 Selected Equip & Specs (cont'd) Door bins front Driver and passenger door bins Door bins rear Rear door bins Number of beverage holders 6 beverage holders Beverage holders Front beverage holders Beverage holders rear Rear beverage holders Glove box Standard glove box Instrument panel storage Instrument panel bin Dashboard storage Dashboard storage Windows Feature One-touch up window Driver and passenger One-touch down window Driver and passenger one-touch up windows one-touch down windows Windows Rear Side Second-row windows Power second-row windows Miscellaneous Cabback insulator Cabback insulator PRND in IP PRND In IP Over the air updates Over the air updates Comfort Climate Control Climate control Manual climate control Cabin air filter Cabin air filter Rear under seat ducts Rear under seat climate control ducts Headliner Headliner material Cloth headliner material Headliner coverage Full headliner coverage Floor Trim Floor covering Full vinyl floor covering Floor coverage Full floor coverage Second-Row Seat Trim Rear seat upholstery Vinyl rear seat upholstery Rear seatback upholstery Carpet rear seatback upholstery Steering Wheel Steering wheel telescopic Manual telescopic Steering wheel material Urethane steering wheel steering wheel Steering wheel tilt Manual tilting steering wheel Seats and Trim Seat Capacity Seating capacity 5 Front Seats Driver seat direction Driver seat with 8-way Height adjustable driver seat Power height directional controls adjustable driver seat Pnces and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle,package and option pricing may vary from this estimate because of speaal local pricing availability or pricing adjustments not reflected in the dealer s computer system See salesperson for the most current informa4c r 13 282 Resolution 2023-137 4M Prepared by; Brandon Penrod 11/20/2023 Kendall Ford Fleet 431 Unga Street Anchorage Alaska 99501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level. 415 Selected Equip & Specs (cont'd) Driver seat fore/aft control Power driver seat Driver seat cushion tiltPower driver seat cushion fore/aft control tilt Passenger seat direction Front passenger seat Split front seats 40-40 bucket front seat with 4-way directional controls Reclining passenger seat Manual reclining Passenger seat forelaft control Manual passenger passenger seat seat fore/aft control Front head restraints Height adjustable front Front head restraint control Manual front seat seat head restraints head restraint control Reclining driver seat Power reclining driver seat Rear Seats Bench seats Split-bench rear seat Rear seats fixed or removable Fixed rear seats Folding second-row seats 60-40 folding rear Rear seat direction Front facing rear seat seats Rear seat folding position Fold-up rear seat Rear head restraints Height adjustable rear seat cushion head restraints Rear head restraint control Manual rear seat Number of rear head restraints 3 rear seat head head restraint control restraints Lumbar Seats Drier lumbar Driver seat with 2-way power lumbar Front Seat Trim Front seat upholstery Cloth front seat upholstery Front seatback upholstery Cloth front seatback upholstery lntedor Accents Interior accents Chrome interior accents Gearshifter Material Gearshifter material Urethane gear shifter material Entertainment Features LCD Displays Primary touchsueen display Primary touchscreen Number of first-row LCD displays2 total number of display 1st row displays LCD primary display size 12 inch primary LCD display Radio Features External memory SYNC 4 external memory Seek scan Seek scan control RDS Radio data system (RDS) Internet radio capability Internet radio capability Prices and content availability as shown are subject to change and should be treated as estimates on y Actual base vehicle package and option pricing .nay vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealers computer system See salesperson for the most current information 14 283 Resolution 2023-137 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level,415 Selected Equip & Specs (cont'd) Speakers Speakers Standard grade speakers Speakers number 6 Audio Features Steering mounted audio control Steering wheel Speed sensitive volume Speed sensitive volume mounted audio controls Voice activated audio SYNC 4 voice activated Wireless streaming Bluetooth wireless audio audio controls streaming Lighting, Visibility and instrumentation Instrumentation Trip odometer Trip odometer Instrumentation display Analog instrumentation display Instrumentation Displays Speedometer Redundant digital speedometer Temperature display Exterior temperature display Clock In-radio display clock Compass Compass Instrumentation Gauges Tachometer Tachometer oil pressure gauge Oil pressure gauge Transmission temperature gauge Transmission Voltmeter Voltmeter fluid temperature gauge Engine/electric motor temperature Gauge cluster display size(inches) 4.00 gauge Engine/electric motor temperature gauge Engine hour meter Engine hour meter Instrumentation Warnings Engine temperature warning Engine temperature Oil pressure warning Oil pressure warning warning Low fuel warning Low fuel warning Low brake fluid warning Low brake fluid warning Battery charge warning Battery charge warning Headlights on reminder Headlights on reminder Key in vehicle warning Key in vehicle warning Door ajar warning Door ajar warning Service interval warningService interval indicator Low tire pressure warning Tire specific low air pressure warning Glass Tinted windows Light tinted windows Headlights Headlights LED low and high beam headlights Headlight type Aero-composite headlights Auto headlights Ford Co-Pilot360 -Autolamp Multiple headlights Multiple enclosed headlights auto on/off headlight control Delay off headlights Delay-off headlights Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle.package and option pricing may vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealer's computer system See salesperson for the most current information 15 284 Resolution 2023-137 Aft Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level-415 Selected Equip & Specs (cont'd) Front Windshield Wipers Variable intermittent front windshield wipers Interior Lighting Illuminated entry Illuminated entry Variable panel light Variable instrument panel light Ambient lighting Ambient lighting Lights Running lights Daytime running lights Interior courtesy lights Fade interior courtesy lights High mount stop light High mounted center stop Pickup box cargo light Pickup box cargo light light Technology and Telematics Connectivity Handsfree SYNC 4 handsfree wireless device Smart device integration Smart device wireless connectivity mirroring Emergency SOS SYNC 4 911 Assist emergency SOS system via mobile device Internet Access Internet access Fleet Telematics Modem selective service internet access USB Ports USB ports 1 USB port Safety and Security Airbags Front impact airbag driver Driver front impact Number of airbags 6 airbags airbag Front impact airbag passenger Passenger front Front side impact airbag driver Seat mounted side impact airbag impact driver airbag Front side impact airbag passenger Seat mounted Occupancy sensor Airbag occupancy sensor side impact front passenger airbag Overhead airbags Safety Canopy System curtain first and second-row overhead airbags Seatbelts 3-point seallbelt Rear seat center 3-point Height adjustable seatbelts Front height seatbelt adjustable seatbelts Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricing may vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealer's computer system See salesperson for the most current information 16 285 Resolution 2023�37 Prepared by: Brandon Penrod 11/20/2023 Kendall Ford Fleet 1 431 Unga Street Anchorage Alaska 199501 2024 F-150 Police Responder 4x4 5.5' box 145" WB XL (W1 P) Price Level:415 Selected Equip & Specs (cont'd) Seatbelt pretensioners Front seatbelt Seatbelt pretensioners number 2 seatbelt pre- pretensioners tensioners Security System Vehicle tracker Fleet Telematics Modem Security system Security system vehicle tracker Active Driving Assistance Blind spot BUS (Blind Spot Information Forward collision warning Automatic Emergency System) Braking forward collision mitigation Pedestrian detection Ford Co-Pilot360 - Pre- Collision Assist with Pedestrian Detection Cameras Rear camera Rear mounted camera Traction Control Electronic stability control AdvanceTrac w/Roll Stability Control electronic stability control system with anti-roll Parking Sensors Parking sensors Reverse Sensing System rear parking sensors Occupant Safety Child door locks Manual rear child safety door locks Prices and content availability as shown are subject to change and should be treated as estimates only Actual base vehicle package and option pricing may vary from this estimate because of special local pricing availability or pricing adjustments not reflected in the dealers computer system.See salesperson for the most current information 17 286 Alaska Safety, Inc. Sales Olfg?# Ion Alaska Safety, Inc. 4725 Gambell Street Account ID Contact Anchorage AK 99503 00001144 Chief Crites, 907-224-3445 Phone (907) 561-5661 Fax (907) 561-8484 customer PO Telephone Facsimilie 2826 (901)224-4062 (907)224-4038 Bill To: Ship To: City of Seward' City of Seward' Accounts Payable PO Box 167 PO Box 167 410 Adams Street Seward,AK 99664 Seward,AK 99664 ATTENTIONI- This is an Order Confirmation. Please Check the Line Items for Accuracy Special Order[]Drop Ship Order Date Comments Speca instructions Terms 11/2012023 2024 F150 for Fire Dept_(2 of 2 trucks) NET 30 Ship Via Date Required FOB From Quote# Salesperson WC 11/20/2023 Anchorage 046554 Clint VanNoy Ordered Shipped Open Description UOM R quired Price Total 1 C 1 JD425-6524 EACH 11/20/2023 $795 00 $795 00 Contour Console for F150, 2021+ Ford F-150 SSVIPR(2021+)Contour Console with Locking Lid Storage.The Ford F-150 SSVIPR(2021+)Contour Console has a dash contouring shape and will mount up to 20"of equrpment.The OEM USB module is relocated to the top of the Contour Console might not work for all trim levels, Each console comes standard with 20"of faceplates, (1) Magnetic Mic 28"Ford F-150 SSVIPR floor plate. 0 1 JD425.3704 EACH 1112012023 $45 00 $45 00 ABS Dual drop in cup holder 1 0 1 PEC390OU EACH 11120/2023 S250 00 $250 00 'Siren Speaker, 100watt compact,wlmount 0 1 PE34921.6S EACH 11120/2023 S450 00 S450 00 'Siren Light Contoller,Programmable, The XCEL Siren has a 3-level slide switch that can be programmed as independent, semi-progressive, orprogressive The unique programming features auxiliary buttons to level outputs and allow the officer to keep their eyes on the road. Features include adjustable backlighting buttons, visual nofifrcation of switching and programming functions, 11 built-in automotive style fuses: 1 0 1 SOENT2B3D EACH 11120/2023 $200 00 $200 00 'Intersector Under Mirror LED,RedlWhite lntersector LED Light has 9 Generatlon3 LED light heads per unit 180 Degree. Dual Color, Red and While 1 1 EACH 1112012023 $200 00 $200 00 0 SOENTME 'Intersector Under Mirror t-ED,BluelWhite lntersector LED Light has 9 Generation3 LED light heads per unit. 180 Degree. Dual Color Blue and White 1 1 EACH 1112012023 $95 00 $95.00 0 SOETISSO-07+ -Ignition Security System 07 Anti Theft Replaces ETISSO-P (1 year Warranty) Date Printed 1112012023 1f Total Price is not shown see next page Page 01 287 Alaska Safety, Inc. Sales 0V8 on Alaska Safety Inc 4725 Gambeil Street Account ID Contact Anchorage AK 99503 00001144 Chief Crites,907-224-3445 Phone (907) 561-5661 Fax (907) 561-8484 Customer PO Telephone Facsimilie 2826 (907) 2244062 (907)224-4038 Bill To; Ship To: City of Seward' City of Seward' Accounts Payable PO Box 167 PO Box 167 410 Adams Street Seward,AK 99664 Seward,AK 99664 ATTENTION!- This is an Order Confirmation Please Check the Lime Items for Accuracy Special Order❑ Drop Strip❑ Order Date Comments Special Instructions Terms 11/2012023 2024 F150 for Fire Dept. (2 of 2 trucks) I NET 30 Ship Ira Date Required FOB From Quote# Salesperson WC 11/2012023 Anchorage 046554 Clint VanNoy Ordered Shipped Open Description UOM Required PriceF Total 1 0 1 STBK0534FDT21 F150 EACH 1112012023 $499 00 $499 00 Pushbumper,Aluminum, 2023 Ford F1SO 1 0 1 INDECALS EACH 11/2012023 $950 00 $950 00 Decal Set for Emergency Vehicles. Custom Ordered per project. Supply and install graphics package. requires customer supplied an work. 1 0 1 INPOWER EACH 1112012023 S290 00 $290 00 Power Distribution System Consists of the following Cole Hersee 24117 Solenoid, Blue Seas Fuse Box 5029 Sussman Cirquit Breaker 9 Cb185-50. terminals and wire 2 0 2 ECED5051RB EACH IV2012023 S125.00 S25000 'LED Directional, Multi Mt. Red/Blue 12-24V 3 Year Warranty 6"High x 5.4"Wide installed on front of vehicle, (typically on grill orpushbumper) 2 0 2 SOEMPS2STS5RBW EACH 1112012023 $135.00 $270 00 'MPower 4" LED Light Tri Color STUD mpower 4"Fascia Light w/Stud Mount. 18"hard wire w/sync option. SAE Class 1 8 CA Title 13, 9.32 Vdc. Black Housing, 16 LED. Tri Color-Red/SlualWhite Rear SIDE Windows Emergency Lights. 2 0 2 SOPMP2WSSSB EACH 11/20/2023 $10.00 $20.00 'SINGLE 4"Windshield Shroud,Mpower Single Window Shroud for use with Mpower 4rnch stud mount lights Angle Adjustment allows for vanely if placement options, does not include the light heads. For use will)stud mount mpower lighthead Shrouds for REAR SIDE Camper Shell Lights. EACH 1112012023 $440.00 5440 00 1 0 1 SOEL3PD08AOOJ 'Ultralite Plus 8 Mod. RedlBlue Exterior Installed in Rear Camper Shell Window (facing rearward)wired with Traffic Director Patterns Date Printed 11112012023 It Total Price is not shown.see next page Page 02 288 Alaska Safety, Inc. Sales OPO ion Alaska Safety, Inc. 4725 Gambell Street Account ID Contact Anchorage,AK 99503 00001144 Chief Crites,907-224-3445 Phone (907) 561-5661 Fax (907) 561-8484 Customer PO Telephone Facsimilie 2826 (907)224-4062 (907) 224.4038 Bill To: Ship To: City of Seward' City of Seward" Accounts Payable PO Box 167 PO Box 167 410 Adams Street Seward,AK 99664 Seward,AK 99664 ATTENTION!- This is an Order Confirmation. Please Check the Line Items for Accuracy Special Order❑ Drop Ship❑ Order Date Comments Special Instructions Terms 1112012023 2024 F150 for Fire Dept.(2 of 2 trucks) NET 30 Ship Via Date Requited FOB From Quote# Salesperson WC 11/2012023 Anchorage 046554 Clint VanNoy Ordered Shipped Open D scription UOM Req ired price Total 1 0 1 MXM84405C EACH 11/20/2023 S30 00 $30,00 'LED Dome Light 55% 325 Lumens Installed in camper Shell i 0 1 R122000 EACH 11120/2023 $395 00 $395.00 `Radiance PLUS Lightbar 20"White/Clear (New Model N 220003)PRO SERIES Clear Backlight. 6.6 Amps, 92 Watts 7128 Lumens, Moose Light. wired to Nigh Beams with Arming Switch 0 LABOR HOUR 1112012023 $2,600 00 $2,600 00 Install Shop Labor Set up 2023 F150 with listed options, and installation of customer supplied Motorola APX6500 radio. Knoxbox key box and streamlighl handlight Includos installing Tablet Mounts Iron?a prevrous purchase 1 0 R192511 PAIR 1112012023 $255,00 S255 00 'SR-A PRO Flush Mount Flood Pattern Set of Two, installed in rear bumper wired to reverse lights AND to a Scene Lighting switch on controller 1 p 1 INSS EACH 11/2012023 $3,200 00 $3.200.00 Basic Fiberglass Shell Painted to match truck. with fold down front window Cab Nigh Shell, windows on sides and rear. 1 0 1 TW-CG1000 EACH 11120/2023 $1.570 00 $1.570.00 Cargo Glide CargoGlido 1000 genes Stool, 70% Ext, 10001b Cap 1 0 1 WHBSFW47Z EACH 11/2012023 $1,500 00 $1,500 00 Inner Edge, 17-20 Ford Trucks, 10 lamps Ford F-150/F-2501F-350. 2017-2020 Ten Lamps, SOLO Tor DUOT, Upper Front Two Piece Unit. Individual Driver and Passenger Side Units(No Take-Downs) (Teri Lights Total) Date Printed 11/2012023 If Total Price is not shown,see next page Page 03 289 Alaska Safety, Inc. Sales C�Wlgi n Alaska Safety Inc 4725 Gambell Street Account ID Contact Anchorage, AK 99503 00001144 Chief Crites, 907-224-3445 Phone (907) 561-5661 Fax (907) 561-8484 Customer PO Telephone Facsm-lie 2826 (907)224-4062 (907)224-4038 Bill To: Ship To: City of Seward' City of Seward" Accounts Payable PO Box 167 PO Box 167 410 Adams Street Seward,AK 99664 Seward,AK 99664 ATTENTIONI- This is an Order Confirmation. Please Check the Line Items for Accuracy Special Order Drop Ship❑ Order Date Comments Special Instructions Terms 11/2012023 2024 F150 for Fire Dept. (2 of 2 trucks) I NET 30 Ship Via Date Required FOB From Quote# Sa'esperson WC 11120/2023 Anchorage 046554 Clint VanNoy Ordered Shipped Open Description UOM RequDa ired Price Total 1 0 1 JD425-6701 EACH 1112012023 $95 00 S95 00 "Faceplate,2"w12 USB&2 12 VDC Outlets Features two 2.fA USB-s and two 12V electrical outlets will)covers 1 0 1 KEYRBA012TI EACH 1112012023 $800 00 $800 00 15-24 RUNNING BOARDS F150 Grate Steps. Replaced WES27-74745 0 1 KE091-55-20.120 EACH 1112012023 S390 00 $390 00 'Super Auto Eject for Emergency Vehicles 120 Volts AC. 20 Arrips.Automatically disconnects shoreline Completely sealed. Designed specifically for emergency vehicles Eliminates broken shoreline 2 year warranty Comes Standard With Yellow Cover, Specify For Other Color t 0 1 KE091.215-12 EACH 11120/2023 $930 00 $930 00 Auto Charge 1000 PLC The Auto Charge 1000 with Parasitic Load Compensation(PLC)is a compact, microprocessor controlled. completely automatic, single channel battery charger designed for vehicles with a single battery system. The PLC charger is designed to withstand the shock and vibration encountered by vehicle mounted equipment. OLD fit 091-56-120 4 0 4 SOEMPS2STS5RBW EACH 1112012023 $135.00 $540 00 'MPower 4" LED Light Tri Color STUD Two on front. two on rear Comments Sub Total =7,059 This is a confirmation of your order. not an invo-ce.An invoice will be mailed to your billing EXMT 0%Tax address Freight { Thank you for calling Alaska Safetyr Grand Total $17,059 00 Deposit $0.00 Balance $17,059.00 ' Page#sl Date Panted 11112012023 if Total Price is not shown,see next page 290 'l Resolution 2023-137 i 1 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022 01.9 A RESOLUTION OF TIIIE CITY COLiNCIL OF THE CITY OF SEWARD, ALASKA, REPEALING RESOLUTION 2022-004, AND AUTHORIZING ;.. THE CITY MANAGER TO PURCHASE (2) 2023 FORD F-150 SUPER CREW CAB POLICE RESPONDER TRUCKS FRONT KENDALL FORD OF ANCHORAGE: UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT, N)ATH ASSOCIATED UPFITTING AND FIRE SPECIFIC EQUIPMENT FRO l ALASKA SAFETY, AND PROCONIM ALASKA IN THE: AMOUNT NOT TO EXCEED $138,981.92 AND APPROPRIATING FUNDS WHEREAS, on January 10, 2022, the City Council adopted Resolu01011 2022-004 authorizing the purchase of two Ford Trucks to replace the Fire Department Coinnlajul I and a Command 2 vehicles: and l WHEREAS,the Fire Department was notified by Kendall Ford Fleet Sales on January 17, l 2022 that ford hay stopped taking orders for 2022 F-150s; and t WHEREAS, the Fire Department is requesting authorization to place an order for two 21023 Ford F-15()s as proposed in Resolution 2022-004 in an amount not to exceed $50,000 each to cover any increase from 2022 to 2023; and 1 WHEREAS, these vehicles are essential to the day-to-day operations of the Fire Department Cc»llmand Staff and operations; and WHEREAS, the vehicles being replaced are two Command Trucks that are 2006 Dodge Rain 3500 mega-cab trucks with oner 99,000 miles and past their service life, have significant electrical problems. and are not considered reliable or safe for emergency response vehicles; and XN.H EREAS,both units are requiring more costly repairs each year and parts are becoming ' inipossihle to obtain; and P W11EREAS, holh vehicles are used for; during and after-hours on-call. set-ves as transport for contaminated tools, gear, and equipment, ti'ansporis persc»lncl to calls and training, hydrant. and hose tcsting, traffic control. along with other essential departnient neccls; and. 1 WHE:RFAS. the State of AIaska has a prmcurement contract reSLlIting from a competitive bid process, for Li Foi-cl F-150 Super 0-c"' Cab 4.x4 Police/Rcspoi)dcr pickup truck from Kendall Ford of Anchorage no more than S50,000 each, and WHEREAS, each Command 1-rcick must be professionally equipped with fire specific Deals to include emergency lighting, fibcr.;Jass shell,pull out tray, etc.; and r i ,l 291 �h Resolution 2023-137 CITY OF SEWARD, ALASKA RESOLUTION 2022-019 WHEREAS, Al ask,i Siifety is the only company who performs upfitting of public safety vehicles and on the: State o f'A laska procurement contract within hundreds of miles; and '%l'HEREAS, Alaska Safety will provide the equipment and upfitting for both trucks at a cost of S 2 7.798.- and WHEREAS,the City of Seward already uses ProComm Alaska an Anchoragc as the sole- source provider of radios throughout city departments; and WHEREAS, ProComm Alaska will provide 2 mobile radios at a total cost of$11,183.92 for both N chi cl es: and WHFREAS,the City Council 111,1s determined that the public interest would be best served by not requiriaxg conipetitiv eV bids and makes the tiallow ing findings: 1. Seward City Code Section 0-1(). I 't? [,i) d'i) prop isles for the purchase of electronic data processing sof v arc and systems and communications equipment; and 2. Seward City Code Section 6.10.1?t) (h) provides the city may utilize competitive bids obtained by other governmental units; and 3. Kendall Ford in Anchorage,Alaska has been awarded the contract to provide patrol \ehicles to the State of !Alaska. and the C'ity of' Seward has the opportunity to purchase patrol vehicles at an amount not to exceed S50,000 each; and WHEREAS, the 20212 Motor Pool budget includes S621.000 for each Command Truck so additional appropriations of not more than $7,49.96 each tram be required. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council herby waives the competitive procurement process of the City ( l :° is accOtdincc lNith Scx�al,d Ulty Code 0.10.120 (13) Nkhich authorizes the purchase of 1 AA,Clefs or services utilising co nipctatix c bids obtained hv o ltc:r gokernmental entities. Section 2. The City Man a er is hereby authorircd to purchase two 21 02; lord F-150 Super Crew Cab Police Responder package utilizin�, the contract with Kendall lord of Anchorage, upfitting and installation of equipment from E' hska Safety resulting= from the State of Alaska's competitive bitty, and the purchase of Mobile Radios from ProColraa7a Alaska in the amount not to exceed $138,981.92. I{r Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves r I I I 292 Resolution 2023-137 I' ,I CITY OF SEWARD,ALASKA RESOLUTION 2022-019 r account no. 03000-0000-3400 to capital equipment no. 03000-1220-8103. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Cmiiicil of the City of Seward, Alaska, this 14'h day of February. 2022. TIIIF 1T'V OF W SKA i i ,ICI risty Terry ayor 11 AYES: DeMoss, Wells, McClure, Calhoon, Osenga, Terry NOES: None ABSENT: Casagranda 1 ABSTAIN: None ATTEST: r r Brenda J. Ballou, MC City Clerk •ssrr.ra (City Seal, '• YY OF seh, d•. Y? �� prya••+� � d••� to = • SEAL ` • •rr+ I OF X� +yY6y / o j. • aarrwrsse. I N I d 293 Resolution 2023-137 City Council Agenda Statement Meeting Date: February 14, 2022 To: City Council Through: Janette Bower, City Manager From: Clinton Crites, Fire Chief Agenda Item: Resolution 2022-019: Repealing Resolution 2022-004, and Authorizing the City Manager to Purchase (2) 2023 Ford F-150 Super Crew Cab Police Responder Trucks from Kendall Ford of Anchorage under the State of Alaska Fleet Vehicle Contract,with Associated Upfitting and Fire Specific Equipment from Alaska Safety, and ProComm Alaska in the Amount not to Exceed $138,981.92 and Appropriating Funds Background and justification: The Fire Department was notified on January 17, 2022 that Ford was not taking any further orders for 2022 Ford F150 pick-up trucks. Kendall Ford Fleet Sales advises us that orders for 2023 will begin in the coming months but state pricing has not been set yet. Kendall Ford also advised the need for a purchase order to place an order to hold our spot for the 2023 orders. The Fire Department is requesting the City Manager have Authorization to place an order for Two 2023 Ford F150 trucks as described in Resolution 2022-004 up to $50,000 each to cover any price increase that may occur and have the ability to place the order timely before orders once again stop. Command 1 (353) and Command 2 (355) are both 2006 Dodge Ram 3500 mega crew cab pick-up trucks with over 99,000 miles on each. Both vehicles are at the end of their service life, are developing electrical problems, and are not considered reliable for emergency response vehicles. Both vehicles are used for; during and after-hours on-call, serves as transport for contaminated tools, gear, and equipment, transports personnel to calls and training, hydrant and hose testing, traffic control, along with other essential department needs. Once replaced, both vehicles will go to surplus. Both units are requiring more costly repairs each year and parts are becoming impossible to obtain. Anchorage Dodge informed us they cannot replace the instrument cluster in Command 2 due to no parts available and this part is causing the truck to not start intermittently. The Fire Department is requesting to replace the trucks with new 2023 state approved contract trucks, pricing will be determined in the future, Ford F-150 4x4 Police Responder Super Crew not to exceed $50,000 each. This contract provides additional safety and functional features needed for a Command Unit. Each vehicle to be fully outfitted and professionally equipped with radio, lights, siren, decals, topper, bed slider, and other related accessories. The department sees it beneficial to purchase both units at the same time to have like parts, uniformity, and better pricing along with Ford does not know when they will open and close orders for 2023. The Fire Department budgeted $62,000 each and was approved by council for the 2022 budget cycle under the motor-pool fund. The Fire Department is only requesting additional funds that may be needed to cover any overage that may occur and is not anticipated to be over $7,490.96 per vehicle. 294 Resolution 2023-137 This purchase will be made utilizing the State of Alaska competitive bid process as allowed under section 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other government entities. Kendall Ford has been awarded contracts to provide vehicles to the State of Alaska, through an established competitive bid process. Therefore, the city will save time and money using this streamline efficient and code compliant process to secure a competitive price. The same bid process has been utilized for Alaska Safety to provide upfitting of emergency lights, sirens, decals, fiberglass shell, and other required accessories at a cost of $13,899 each. Procomm is the sole source provider for mobile radios at a total cost of $5,591.96 each. Funds for this purchase are available in the Motor Pool Equipment Account and was included in the approved 2022 budget. Vehicle Costs: Two Ford F-150 Pickup trucks $ 100,000.00 Radio Equipment $ 11,183.92 Vehicle Equipment $ 27,798.00 Total: $ 138,981.92 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive (Page 9) 2.2.9 Public Safety Support fire services, volunteer firefighters and Plan: equipment. Strategic Plan: (Page 18) 3.7.1.3 Continue to improve the quality and efficiency of city governmental services. Other: N/A Certification of Funds Total amount of funds listed in this legislation: $ 138,981.92 This legislation (✓): Creates revenue in the amount of: $ X Creates expenditure in amount of: $ 138,981.92 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): X Budgeted Line item(s): 03000-1220-8103 ($122,000) X Not budgeted $16,981.92 (will come from Motor Pool) Not applicable Finance Signature: Attorney Review,/ Administration Recommendation RYes X Adopt Resolution X Not applicable Other: 295 December 2023 SuMDecember2023 oTuWeTh4 o TuWe Th Fr Sa SuMuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 1011 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 26 27 28 29 30 Dec 1 2 3 4 5 6 7 8 9 i P&Z Meetiog- 7:OOpm 12:OOpm PACAB Cancelled 10 11 12 13 14 15 16 7:OOpm 2:OOpm Heat Rescheduled- Loop Ad Hoc CC Mtg Mtg(Seward (Council Gateway Hotel (1115 4th Ave, Seward,AK 99664)) 17 18 19 20 21 22 23 7:00 m CC Mt 6:OOpm P&Z 12:OOpm PACAB Work Session WS (Council CbambeLs- 24 25 26 27 28 29 30 Holiday- Holiday- 7:OOpm Christmas E— Christmas Cancelled-C Mtg 31 Jan 1, 24 2 3 4 5 6 Council Calendar 1 12/4/2023 8:53 AM 296 January 2024 February 2024 January 2024 SuM Tho TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 910 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 31 Jan 1, 24 2 3 4 5 6 12:OOpm PACAB Mtq 7 8 9 10 11 12 13 7:OOpm CC Mtg 7:OOpm P&Z 6:OOpm HPC (Council Meeting ork Session (Rescheduled 7:OOpm HPC Regular Meeting (Council 14 15 16 17 18 19 20 12:OOpm PACAB WS 21 22 23 24 25 26 27 7:OOpm CC Mtg 6:OOpm P&Z (Cham from 1/16/24) Work Session (Rescheduled 28 29 30 31 Feb 1 2 3 Council Calendar 2 12/4/2023 8:53 AM 297 024 February 2024 February Th24 Mar We Th SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 4 5 6 7 8 910 3 4 5 6 7 8 9 11 12 13 14 15 16 17 10 11 12 13 14 15 16 18 19 20 21 22 23 24 17 18 19 20 21 22 23 25 26 27 28 29 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 28 29 30 31 Feb 1 2 3 4 5 6 7 8 9 10 7:OOpm P&Z 12:OOpm PACAB 11 12 13 14 15 16 17 7:OOpm CC Mtg (Council 18 19 20 21 22 23 24 6:OOpm P&Z 12:OOpm PACAB Work Session WS (Council 25 26 27 28 29 Mar 1 2 7:OOpm CC Mtg Council Calendar 3 12/4/2023 8:53 AM 298