HomeMy WebLinkAboutRES2023-137 Kendall Ford Pickup Sponsored
OF SEWARD,ALASKA by: Sorensen
RESOLUTION 2023-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AMENDING RESOLUTION 2022-019 AND AUTHORIZING THE
CITY MANAGER TO PURCHASE(1)2024 FORD F-150 SUPER CREW CAB
POLICE RESPONDER TRUCK FROM KENDALL FORD OF ANCHORAGE
UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT,WITH
ASSOCIATED UPFITTING AND FIRE SPECIFIC EQUIPMENT FROM
ALASKA SAFETY, IN THE AMOUNT NOT TO EXCEED $72,859.00 AND
APPROPRIATING FUNDS
WHEREAS, on January 10, 2022, the City Council adopted Resolution 2022-004
authorizing the purchase of two Ford F150 Trucks to replace the Fire Department Command 1 and
Command 2 vehicles; and
WHEREAS,the Fire Department was notified by Kendall Ford Fleet Sales on January 17th
2022 that Ford has stopped taking orders for 2022 F 150s; and
WHEREAS, the Fire Department requested authorization to place an order for two 2023
Ford F 150s as proposed in Resolution 2022-019 in an amount not to exceed$50,000 for each truck
not to include outfitting to cover any increase from 2022 to 2023 model years; and
WHEREAS,resolution 2022-019 authorized the purchase of two 2023 F150s and the order
was placed with Ford on February 24th 2022; and
WHEREAS,one of the command trucks was received June 2023 and Ford did not know if
the other command truck would be built due to ongoing supply and labor issues; and
WHEREAS,Kendall Ford notified the fire department November 15th 2023 that the second
command truck would not be built for 2023 and a 2024 would need to be ordered; and
WHEREAS, this resolution is to amend resolution 2022-019 to provide a change order for
the purchase of the second command truck from Kendall Ford and upfitting from Alaska Safety;and
WHEREAS, the State of Alaska has a procurement'contract resulting from a competitive
bid process,for a Ford F-150 Super Crew Cab 4x4 Police/Responder pickup truck with a spare set of
wheels and studded tires from Kendall Ford of Anchorage no more than $55,800; and
WHEREAS,each Command Truck must be professionally equipped with fire specific needs
to include emergency lighting, fiberglass shell,pull out tray, chargers,etc.; and
WHEREAS, Alaska Safety is the only company who performs upfitting of public safety
vehicles and on the State of Alaska procurement contract within hundreds of miles; and
CITY OF SEWARD,ALASKA
RESOLUTION 2023-137
Page 2 of 3
WHEREAS,Alaska Safety will provide the equipment and upfitting for the truck at a cost of
$17,059; and
WHEREAS,the City Council has determined that the public interest would be best served
by not requiring competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120 (a) (9) provides for the purchase of electronic
data processing software and hardware systems and communications equipment; and
2. Seward City Code Section 6.10.120(b)provides the city may utilize competitive bids
obtained by other governmental units; and
3. Kendall Ford in Anchorage,Alaska has been awarded the contract to provide patrol
vehicles to the State of Alaska,and the City of Seward has the opportunity to purchase patrol
vehicles at an amount not to exceed$55,800 and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Council herby waives the competitive procurement process of the City
Code in accordance with Seward City Code 6.10.120(B)which authorizes the purchase of products
or services utilizing competitive bids obtained by other governmental entities.
Section 2. The City Manager is hereby authorized to purchase one 2024 Ford F-150 Super
Crew Cab Police Responder package utilizing the contract with Kendall Ford of Anchorage,
upfitting and installation of equipment from Alaska Safety resulting from the State of Alaska's
competitive bids, in the amount not to exceed$72.859.00.
Section 3. Funding for this purchase is hereby appropriated from the FY22 budget Motor
Pool reserves account no. 03000-0000-3400 to capital equipment no. 03000-1220-8103.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 18th day of
December 2023.
THE CITY OF SEWARD, ALASKA
re
Sue McClue, Mayor
CITY OF SEWARD, ALASKA
RESOLUTION 2023-137
Page 3 of 3
AYES: Calhoon, Barnwell, Cries, Osenga, Wells, Finch, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
4
Lam.
Kris Peck
City Clerk
(City Seal)
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Resolution 2023-137
City Council Agenda Statement
9
Meeting Date: December 18, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Clinton Crites, Fire Chief
Subject: Resolution 2023-137: A Resolution of the City Council of the City
of Seward, Alaska, Amending Resolution 2022-019 and
Authorizing the City Manager to Place and Order and Purchase One
(1) 2024 Ford F-150 Crew Cab Truck Police Responder Package
Vehicle from Kendall Ford of Anchorage for the Purchase of a
Command Vehicle for the Fire Department using the State's
Competitive Procurement Fleet Vehicle Contract with Associated
Upfitting and Fire Specific Equipment from Alaska Safety and
Supply, in the Amount not to Exceed $72,859 and Appropriating
Funds.
Background and justification:
The Fire Department was authorized by the 2022 Budget under the motor pool fund and
Resolutions 2022-004 and 2022-019 to order and replace both Command Trucks that are at the
end of their emergency service life. An attempt to purchase and order 2022 model year trucks was
denied by Ford as they stopped taking orders for that model year upon receipt of a purchase order
from the City of Seward in January 2022. Another resolution granted authorization to purchase
Two similar 2023 Command Trucks by Resolution 2022-019. The order for these two trucks was
placed February 24th, 2022.
One Command Truck was received June of 2023, and the fire department was notified November
15th 2023 that the second command truck would not be built due to supply and labor issues.
Kendall Ford representatives seem positive that an order for a 2024 F 150 can be fulfilled if placed
timely.
The Fire Department is requesting to amend resolution 2022-019 to order one 2024 state approved
contract Ford F-150 4x4 Police Responder Super Crew not to exceed $55,800 to include a spare
set of wheels and studded tires. This contract provides additional safety and functional features
needed for a Command Unit.
This purchase will be made utilizing the State of Alaska competitive bid process as allowed under
section 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids
obtained by other government entities. Kendall Ford has been awarded contracts to provide
vehicles to the State of Alaska,through an established competitive bid process. Therefore,the city
will save time and money using this streamline efficient and code compliant process to secure a
competitive price. The same bid process has been utilized for Alaska Safety to provide upfitting
of emergency lights, sirens, decals, fiberglass shell, and other required accessories at a cost of
260
Resolution 2023-137
$17,059.00. The radio has already been purchased under the original resolution and no additional
funds will be requested for such.
Funds for this purchase are available in the Motor Pool Equipment Account and was included in
the approved 2022 budget.
Vehicle Costs:
One Ford F-150 Pickup truck $55,800
Vehicle Equipment $17,059
Total: $72,859
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: (Page 9) 2.2.9 Public Safety Support fire services, volunteer
firefighters and equipment.
Strategic Plan: (Page 18) 3.7.1.3 Continue to improve the quality and efficiency of
city governmental services.
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 72,859
This legislation(✓):
Creates revenue in the amount of: $
✓ Creates expenditure in amount of. $ 72,859
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
✓ Budgeted Line item(s):
Not budgeted
Not applicable
Fund Balance Information
Affected Fund(✓):03000-1220-8103
General SMIC Electric Wastewater
Boat Harbor Parking Water HHealthcare
✓ Motor Pool Other
Note:amounts are unaudited
Available Fund Balance
Finance Director Signature: c�
67
261
Resolution 2023-137
Attorney Review
Yes Attorney Signature:
✓ Not applicable Comments:
Administration Recommendation
Adopt Resolution
Other:
262