HomeMy WebLinkAboutRES2023-139 T2 Upsafety Parking Equipment Sponsored by: Sorensen
Postponed to: January 8, 2024
CITY OF SEWARD,ALASKA
RESOLUTION 2023-139
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT AGREEMENT WITH T2 UPSAFETY FOR THE PURCHASE
OF PARKING ENFORCEMENT SOFTWARE AND EQUIPMENT FOR 3
YEARS FOR A TOTAL COST OF $37,021.00 AND PARTNERING WITH
UPSAFETY FOR COLLECTIONS SERVICES AND APPROPRIATING
FUNDS.
WHEREAS,Parks and Recreation is tasked with parking enforcement in the North,South,
Uplands,Northeast, South Launch and Center parking lots.
WHEREAS, Parks and Recreation currently uses T2 pay stations in all lots.
WHEREAS, Parking enforcement software and equipment is needed to properly enforce
parking in the Harbor.
•
WHEREAS,T2 Upsafety provided a quote for 2 handheld devices and printers, software,
and training for a total cost of$37,021.00.
WHEREAS,T2 Upsafety provides collection services and has submitted a scope of work
contract to perform debt collection for parking citations for Parks and Recreation.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Council hereby waives the competitive procurement process of the
City Code in accordance with Seward City Code 6.10.030 (D) which authorizes the purchase of
electronic data processing software and hardware systems and communications equipment.
Section 2. The City Manager is hereby authorized to enter into contract with T2 Upsafety
for the purchase of equipment and software for parking enforcement for a total 3 year cost of
$37,021.00.
Section 3. Funding for this purchase in the amount of$37,021.00 is hereby appropriated
from the Parking fund account no. 13000-0000-3400 to account no. 13000-2900-8103 capital
equipment expense.
Section 4. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2023-139
Page 2 of 2
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th
day of January 2024.
THE CITY OF SEWARD, ALASKA
Sue McClure Mayor
AYES: Wells, Crites, Barnwell, Calhoon, Finch, Osenga, McClure
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: �.•`pfr SE Ink•'•,.
SEAL
Kris Peck •
City Clerk `��r'
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Resolution 2023-139
City Council Agenda Statement
9
Meeting Date: December 18, 2023
To: City Council
Through: Kat Sorensen, City Manager
From: Melanie Hauze, Parks and Recreation Director
Subject: Resolution 2023-139: Authorizing The City Manager To Enter Into A
Contract With T2 Upsafety For The Purchase Of Parking Enforcement
Software and Equipment For 3 Years For A Total Cost Of$37,021.00 And
Partnering With Upsafety For Collections Services And Appropriating
Funds
Background and justification:
Parks and Recreation is tasked with managing the public parking lots in the Harbor, including the
North, South, Northeast, South Launch, Uplands and Center lots. Parks and Recreation currently
uses T2 pay stations in our lots for people to purchase passes each day.
Enforcement ability for enforcing the parking rules and regulations are in need of updating.
Currently, we have no way to track citations or pursue non-payment. It is also difficult to track all
the vehicles in our lots and ensure they are in compliance. This can lead to misunderstandings and
frustrations.
The Parks and Recreation Department is requesting to enter into a contract with Upsafety to
provide the necessary equipment to enforce parking regulations in the Harbor. Upsafety connects
with our T2 pay stations, allowing employees to scan license plates and determine if a car has paid
to park in our lots. This streamlines the enforcement ability of our employees.
Upsafety also allows Parks and Recreation to "Electronically Chalk" Vehicle tires, reducing the
need to touch any vehicles in the lots. Upsafety citations have time and GPS stamped photos of
citations, ensuring citations are written to the right vehicle and owner.
Upsafety offers a collections service to clients. Upsafety is a certified debt collection agency. This
allows the City to ensure payment is made on citations issued.
This purchase will be made utilizing Seward City Code 66.10.030 (D) which authorizes the
purchase of electronic data processing software and hardware systems and communications
equipment.
Funds for this purchase are available in the Parking Enterprise Fund and are not budgeted.
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Resolution 2023-139
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.4.1 Support enforcement/compliance of legal parking, storage and
use of the public right of way. Enforce parking consistently in the
harbor area.
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 37,021.00
This legislation(✓):
Creates revenue in the amount of: $
✓ Creates expenditure in amount of. $ 37,021.00
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):13000-2900-8103
Budgeted Line item(s):
✓ Not budgeted
Not applicable
Fund Balance Information
Affected Fund(✓):13000
General SMIC Electric Wastewater
Boat Harbor ✓ Parking Water Healthcare
Motor Pool Other
Note:amounts are unaudited
Available Fund Balance $
Finance Director Signature: c J
Attorney Review
Yes Attorney Signature:
✓ Not applicable Comments:
Administration Recommendation
e✓ Adopt Resolution
Other:
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