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Home My WebLink About02262024 City Council Packet • • S ward City COU C11 Agenda Pack t dbE _ -_ .--— ,.. I ...�Y'7`� � �.•.'w vac».-._ a 4 Photo by Kris Peck o a e ruar City Beginning at 7:00 penle 1963 1965 2005 The City of Seward,Alaska ,.f{ All-AmeflcaCfty CITY COUNCIL MEETING AGENDA City Council Chambers 410 Adams Street Please silence all cell phones and devices during the meeting Mayor Sue McClure Council Member Kevin Finch City Manager Kat Sorensen Vice Mayor John Osenga Council Member Robert Barnwell Dep. City Manager Jason Bickling Council Member Mike Calhoon Council Member Julie Crites City Clerk Kris Peck Council Member Randy Wells City Attorney Sam Severin Monday, February 26, 2024 at 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING (Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item) 5. APPROVAL OF AGENDA AND CONSENT AGENDA(Approval of Consent Agenda passes all routine items listed under Item 7. Consent Agenda items are not considered separately unless a council member requests an item be returned to the Regular Agenda) 6. SPECIAL ORDERS, PRESENTATIONS,AND REPORTS A. Proclamations and Awards-None B. City Manager Report...........................................................................Pg. 5 C. City Clerk Report...............................................................................Pg. 14 D. City Attorney Report-None E. Other Reports and Announcements F. Presentations (Presentations are limited to ten minutes each, excluding QUA, and are limited to two per meeting unless increased by council) 1) Seward Children's Museum by Rhonda Bohart 7. CONSENT AGENDA (also marked with an asterisk) A. Minutes of Preceding Meeting 1)*Approve the February 12, 2024 City Council Meeting Minutes....................Pg. 27 B. Introduction of Ordinances-None C. Resolutions City Council Meeting Agenda February 26,2024 11 P a g e 1)*Resolution 2024-013: Accepting A Scholarship Award From The Public Library Association In The Amount Of $750.00 For A Travel Stipend To Attend The Public Library Association 2024 Conference and Appropriating Funds....................Pg. 34 2)*Resolution 2024-014: Accepting The Program Stipend In The Amount Of$3000.00 From The American Library Association (ALA) And The United States Holocaust Memorial Museum (USHMM) To Host The Americans And Holocaust Traveling Exhibition And Appropriating Funds....................................................Pg. 40 D. Other Items 1) *Re-appoint Nathaniel Charbonneau to the Planning & Zoning Commission with a 57 term set to expire February 2027.........................................................Pg. 8. PUBLIC HEARINGS None 9. UNFINISHED BUSINESS A. Ordinances -None B. Resolutions 1) Resolution 2024-010: Approving The City Manager To Enter Into A Contract With Tyler Technologies To Provide Computer Aided Dispatch (CAD) And Report Management Software (RMS)To The City Of Seward For An Initial Cost Of$101,360 And An Annual Recurring Cost Of$73,856 And Appropriating Funds............Pg. 58 (This resolution was postponed on February 12, 2024) 10. NEW BUSINESS A. Resolutions 1) Resolution 2024-015: Directing the City Manager to Permanently Close the City Jail............................................................................................Pg. 69 B. Other items 1) Providence Financials......................................................................Pg. 74 2) Comprehensive Plan Discussion 11. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Boards and Commissions Minutes 1) January 9, 2024 Planning &Zoning Minutes...........................................Pg. 76 2) January 3, 2024 Port& Commerce Advisory Board Minutes........................Pg. 82 12. CITIZEN COMMENTS (There is no sign in for this comment period. Time is limited to five(5) minutes per speaker) City Council Meeting Agenda February 26,2024 2 1 P a g e 13. COUNCIL AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS 14. EXECUTIVE SESSION None 15. ADJOURNMENT City Council Meeting Agenda February 26,2024 3 1 P a g e City Manager Report—Feb 26, 2024 City Manager Report February 26, 2024 Dear Mayor and Council, Since the last council meeting, we've been following up on several of the big discussion items.The day following our presentation from the Army Corp of Engineers, I attended several meetings with our Public Works director and Harbormaster and the Army Corp crew to talk with stakeholders around the community. We plan on having many more meetings with stakeholders as it pertains to the Lowell Creek Diversion tunnel, including local businesses and the Lowell Point Community Council. We'll communicate when the Army Corp plans on being in Seward next. I also had announced that we would have a Matanuska Electric Association management contract ready for approval at this meeting, but due to unforeseen circumstances we had to push that one more meeting.The silver lining, though, is that we will be able to have a representative in attendance at the meeting to answers any questions that council may have. We have also been following the Alaska Legislature now that they are back in session.The Mayor, Vice- Mayor, Harbormaster and I will be leaving for Juneau Tuesday, March 5 and have a great slate of meetings set up with our representatives through our lobbyists. Deputy City Manager Jason has been working on a few utility pieces, including Railbelt Reliability Commission Meetings, Chugach Rate Case and working with utility staff on solving problems and making progress on projects. He's also been continuously working with the attorneys on several issues, and the Borough on a combined Hazard Mitigation Plan Update. We will be having a community input meeting and public hearing as part of that process. Jason has also been working closely with the new Community Development Director, Danny Meuninck, to onboard him to his new position. I joined Danny for his first Planning & Zoning meeting on Feb. 20, where the commission had an in depth discussion on the Comprehensive Plan. And the City Manager Newsletter went live following last council meeting. This newsletter will be released each council meeting and presents a more accessible way for the community to engage in the information coming from the City Manager's office. Currently it is being posted on Facebook. We are creating a page on the website to house all the newsletters and I will share that link when it's created. We have 80 views for the first newsletter! If anyone has any thoughts or additions they would like to see in the newsletter, please email me at ksorensen@cityofseward.net or call my office at 907 224 4012. Purchase Orders: As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting. 5 City Manager Report—Feb 26, 2024 This also includes purchase orders with our contracted vendors. These PO amounts are based on the amount of budget expended in the last year. Following 6.05.010, no purchase of more than $5,000 can be used in any open city or department PO. Department Order Date Vendor Description Amount ELECTRIC GENERAL 2/05/2024 BIG RAYS ANNUAL PO FY2024 for Electric Dept Linemen Fire Retardant 10,000.00 Clothing ELECTRIC GENERAL 2/05/2024 CONSTRUCTION ANNUAL PO FY2024 for the Electric Department operating 10,000.00 MACHINERY supplies INDUSTRIAL LLC ELECTRIC GENERAL 2/05/2024 ELECTRIC POWER ANNUAL PO FY2024 for Substation Repair and Maintenance 10,000.00 CONSTRUCTORS,INC. ELECTRIC GENERAL 2/05/2024 ELECTRIC POWER ANNUAL PO FY2024 for Substation services 10,000.00 SYSTEMS INC CAMPGROUNDS 2/13/2024TRAILERCRAFT INC Plow for the 2024 Ram 2500 Truck 10,000.00 ELECTRIC GENERAL 2/05/2024 ALTEC INDUSTRIES ANNUAL PO FY2024 for the Electric Department operating 12,000.00 INC supplies ELECTRIC GENERAL 2/05/2024 MARINE SYSTEMS ANNUAL PO FY2024 for Operating Supplies and Freight 13,000.00 INC ELECTRIC GENERAL 2/05/2024 POTELCOM SUPPLY ANNUAL PO FY2024 for Operating Supplies and Freight 20,000.00 INC ELECTRIC GENERAL 2/05/2024 WESCO ANNUAL PO FY2024 for Operating Supplies and Freight 20,000.00 DISTRIBUTION ELECTRIC GENERAL 2/05/2024ANIXTER INC ANNUAL PO FY2024 for Operating Supplies and Freight 25,000.00 ELECTRIC GENERAL 2/05/2024 DRYDEN AND LARUE ANNUAL PO FY2024 for Various Engineering Services 25,000.00 INC ELECTRIC GENERAL 2/05/2024 GENERAL PACIFIC INC ANNUAL PO FY2024 for Operating Supplies and Freight 25,000.00 ELECTRIC GENERAL 2/05/2024 RAILBELT RELIABILITY ANNUAL PO FY2024 for MONTHLY SURCHARGE FEES 29,401.20 COUNCIL Fire Department We NEED volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by our trainings on Wednesday evenings at 6:00 pm. • Chief Crites, along with other Kenai Peninsula Fire Chiefs, attended the Alaska Fire Chiefs Leadership ,e Summit in Juneau and met with our respective House —= - — Representatives and Senators February 5th_gth • 78 Emergency Calls for service • Haz-Mat Awareness and Operations started February 12t" with 10 students Community Development 6 City Manager Report—Feb 26, 2024 • Community Development Director, Danny Meuninck, started his new position on February 12tn • The City will meet with Trout Unlimited and other key participants on February 27 to discuss the next steps for implementing the NFWF Coastal Resiliency Grant for Seward. The Planning and Zoning Commission had their first work session to discuss updating the Comprehensive Plan on February 20tn Public Works Department With the ever-changing weather conditions we experience in Seward, the Public Works Department is working hard to maintain safe roads through snow and rain events. Most snowstorms have the street crew out at 4:00am plowing or sanding roads ahead of the morning traffic. During the rain . o events the sanding efforts continue throughout as the rain i rob 4r, � washes away a lot of fresh sand. Of course, the more it •� rains, we shift gears to drainage issues. Storm drains and Or ditches need constant attention as large puddles and streams of rainwater add yet other challenging conditions. We had a few snow avalanches locally and other larger ones across the state. Use care when travelling. IL Here is some avalanche information from the Alaska DOT: Alaska Department of Transportation and Public Facilities MAINTENANCE AND OPERATIONS Some Common Factors that Increase Avalanche Hazard • Large quantities of new snow or rain • Strong winds • Rapid changes in temperatures The potential for avalanches changes constantly, sometimes in a matter of minutes. Not all snowstorms create avalanches, nor are all sunny days free of avalanche occurrences. • During the winter, the vast majority of avalanches occur during snow/rainstorms and within 24 hours following a storm. • In the springtime, a warm sunny afternoon day can be considered a storm as much as heavy snowfall or heavy rain is in the winter. 7 City Manager Report—Feb 26, 2024 Avoiding highway avalanche areas and/or postponing your travel during the times described above will greatly reduce the probability of encountering an avalanche or being delayed for avalanche work on ADOT&PF highways. Harbor The Seward Boat Harbor currently has two harbormasters as we prepare for Harbormaster Regis' retirement! Harbormaster Sieminski officially started in his new role Feb. 12 and will be training on the job with Norm for a few months. Both Norm and Tony are in Juneau with the Alaska Association of Harbormasters the week of 2/19. Library/Museum Department: Library Operations: Operating Hours: April will be the last month that we delay our opening on the first Wednesday, as we look forward to serving our Spring/Summer 2024 patrons' needs. Staffing: We are fully staffed. Patron Statistics (Feb 1— Feb 14): Over 10 working days, we served 2,597 patrons, averaging 260 visitors daily. Additionally, we facilitated 14 events during this period. Passport Processing: Training for new employees who qualify as processing agents began mid- February. We hope to have the new agents able to begin processing in the next few weeks. Programs: • The Kenai Peninsula Borough has successfully filled the tutor position for Adult Education/GED classes to be conducted here at the library every Monday, Tuesday, and Wednesday from March through June. • We are in the process of receiving Chapbooks and will soon commence their processing for publication. Local authors have been actively involved in promoting this initiative, and we intend to sustain this series as an ongoing opportunity for authors. • This month, we are highlighting family activities centered around puzzles. Puzzles have been made available, and families have been participating together in solving them. • Our Scavenger Hunts for kids have been updated to guide children through a graduated process, teaching them how to locate books in our collections, utilize available resources to find what they need, and explore the diverse offerings of the library. Inter-Library Loan: March 6t", all staff at the library will be receiving training from Alaska Library Catalog on processing books for the inter-library loan. The library will be closed to the public until 2pm, (first Wednesday of the month) for this training. 8 City Manager Report—Feb 26, 2024 Museum Operations: The Museum's Winter Admission Hours are Friday & Saturday, 12pm to 5pm. Collections Management & Care The Collections Committee will be meeting March 1st to discuss incoming donations, NAGPRA Law updates, and which objects will be taken off display for the Spring/Summer season. Exhibitions Development Ongoing Exhibitions: • Seward Silver Screen Window Display: An exhibit highlighting the history of motion pictures in Alaska & movie-going here in Seward. • Dancing into a New Era: A glimpse into Seward's Nobby Club, a post-World War II jazz and swing dance club on Fourth Ave. Begins January 20th through March 2nd. Upcoming Exhibitions: • March Window Display: First World Flight Centennial: 1924- 2024 The next Exhibits Committee Meeting took place on February 20th. The topics of discussion were to vote on new color schemes of Brown & Hawkins Exhibit, Railroad Exhibit, and Benny Benson Text Panel. Once voted and approved, prints will be ordered and picked up from Anchorage. Police Department • The Shelter has plenty of great animals for adoption. We've included some pictures of some we have to choose from. (PUPPIESH) • Officers remain busy with proactive traffic work for the most part, be careful out there on the roadway. Were watching! • We recently had a citizen get scammed for a significant amount of money. If you have any question whether something is legitimate, please call us for advice. We're here to help you. • Chief Nickell is still taking comments from the citizens inside and outside city limits regarding how they want to receive emergency 911 services. VIP y 9 City Manager Report—Feb 26, 2024 Parks & Recreation Department Sports and Recreation: • After careful consideration we have decided to close the rock wall -we are hoping to get it inspected and re-open in March. • Kids Open Archery has really grown within the last month -with around 20 kids showing up. • We sold 27 Bouquets on Build-A-Bouquet night and donated the remaining flowers to the senior center • Competitive Racquetball started with so many participants we had to schedule games on two nights of the week • Urbach's League is starting on February 17th and we have eight sponsored teams to bring games back in the mix for 2024. • Neon Skate was a big hit with over 80 participants • Kids Night on Valentines day had thirty two kids ( our biggest one yet!) We are halfway thought February but we still have more to come for kids, adults and families! Check the flyers attached for more fun events coming your way! Ilk A 1 T . C. W y T^ Fg.. Campgrounds: • Prep for Camping season: recruiting Campground hosts • Painting and numbering Parking bumpers. • Assembling/Staining Picnic tables for the upcoming season. Park Maintenance: • Continued work on surfacing 2nd Lake. • Work on shower house project will start early March Parking • Continued staff training on the Upsafety software. • Parking operations planning. 10 City Manager Report—Feb 26, 2024 • Updating Parking pay stations. Finance • Billing- New Rates for the tariff approved on January 8, 2023, will be effective for billing in February for reads on 1/15/24. - 2/15/24. • Billing-Anew line-item charge will be incorporated as a part of the tariff approved on January 8, 2023. The Electric Reliability Organization (ERO) Charge: This rate was established by the Regulatory Commission of Alaska (RCA). This line reflects the most current RCA rate and is multiplied by the number of kWh used at the location during the billing period. The money collected for this charge is used as a passthrough to pay the RCA expense for their operational cost. The ERO surcharge rate is .008886. • Billing— Utility Assist and Finance are working on the collection workflow program to collect old outstanding balances. • Audit—The finance department is preparing for audit FY23 in conjunction with Altman Rodgers and Co. • Working with the Electric Department and City Manager to discuss the cost of Phase 2 of the infrastructure project. • Code Recodification — Finance is reviewing Tile 14 and submitted it to our City's Attorney for review. • Finance is working with Chief Nickell on the upcoming E-911 dispatch contract, analyzing cost and services. IT Tech Tip: Keep up with updates! It is important to keep your devices up to date with the latest patches and updates. If you are not set up to automatically update your devices try to manually update them every 2 weeks. Don't forget to check for updates for any software such as Microsoft Office or Adobe Acrobat. 11 City of Seward-Human Resources Manager Report Staffing Information #of Department Job Title Positions Filled Administration City Manager 1 1 Deputy City Manager 1 1 Human Resources Manager 1 1 Executive Assistant 1 1 TOTAL: 4 4 Finance Director 1 1 Deputy Finance Director 1 1 Senior Accountant 1 1 Accounting Technician III 1 1 Accounting Technician II 1 0 Accounting Technician-Utilities 2 1 Accounting Tech Payroll 1 0 Accounting Tech Accounts Payable 1 1 TOTAL: 9 6 Public Works Director 1 1 Street Foreman 1 1 Maintenance Mechanic 3 3 Public Works Technician 1 1 Shop Foreman 1 1 Water and Wastewater Foreman 1 1 Water and Wastewater Operator 3 3 Building Maintenance Technician 2 2 TOTAL: 13 13 Community Development Director 1 1 Planner 1 1 Executive Assistant 1 1 TOTAL: 3 3 Electric Director 1 0 Operations Supervisor 1 0 Field Engineer 1 1 Executive Assistant 1 1 Lineman 4 3 Plant Operator 2 2 TOTAL: 10 7 Fire Department Chief 1 1 Deputy Chief 1 1 Executive Assistant 1 1 Building Official 1 1 Fire Marshal(Building Fire Inspector) 1 1 Firefighter/EMT 1 1 Seasonal-Summer Laborer 1 1 TOTAL: 7 7 Harbor Harbor Master 1 1 Deputy Harbor Master 1 1 Office Manager 1 1 Executive Assistant 2 2 Harbor Worker II 6 6 Harbor Worker III 1 1 Seasonal-Summer Laborer Part-Time 1 0 Seasonal-Summer Laborer Full-Time 1 0 TOTAL: 14 12 IT Director 1 1 Senior IT Tech 1 1 IT Technician 1 1 TOTAL: 3 3 Library Director 1 1 Deputy Library Director 1 1 Library Technician 1 1 Curator 1 1 Library Aide 1 1 Seasonal-Aides 2 2 TOTAL: 7 7 Police Chief 1 1 Deputy Chief 1 1 Sergeant 1 1 Patrol Officer 7 5 Patrol Officer not funded 1 0 Executive Assistant 1 1 Corrections Sergeant 1 0 Corrections Officer 4 1 Corrections Officer not funded 1 0 Dispatch Supervisor 1 1 Dispatcher 5 5 Animal Control Officer 1 1 Animal Control Officer Assistant 1 1 DMV Clerk 1 1 TOTAL: 27 19 Parks&Recreation Director 1 1 Deputy Director 1 1 Executive Assistant 1 1 Campground Coordinator 1 1 Program Coordinator 1 1 Recreational Assistant 1 1 Maintenance Technician 1 1 Seasonal-Summer 9 0 Seasonal-Winter 8 8 TOTAL: 24 15 City Clerk's Office City Clerk 1 1 Deputy City Clerk 1 1 Executive Assistant 1 1 TOTAL: 3 3 Total number of authorized positions: 124 Total number of filled positions: 99 12 Board/Commission Port and Commerce 4 5 23 4 26 23 5 3 23 5 17 23 9 6 23 9 20 23 10 4 23 10 25 23 11 1 23 11 15 23 12 6 23 1 3 24 1 17 24 2 7 24 YTD Tom Miller Yes Yes No Yes Yes Yes Yes NQ No NQ Yes 1 Vacant Schutter Yes Yes Yes NQ Yes NQ Yes 0 Jaffa Yes Yes Yes Yes Yes No Yes Yes Yes Yes NQ Yes NQ Yes 2 Smith Yes Yes No Yes Yes Yes Yes No Yes Yes NQ Yes NQ No 3 Vacant Atwood I Yes Yes Yes Yes IYes Yes IYes INo Yes Yes N Yes INQ Yes 1 Board/Commission Planning and Zoning 5 23 23 6 6 23 7 11 23 8 1 23 8 15 23 9 5 23 9 19 23 10 3 23 10 17 23 11 7 23 11 21 23 1 9 24 1 23 24 2 6 24 YTD Sullivan Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 0 Verhey Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes 1 Vacant Vacant Charbonneau Yes Yes No Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes 2 Hornseth No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes 2 Ulman No Yes Yes Yes Yes Yes IYes IYes IYes INo IYes IYes IYes 1 2 Board/Commission Historic Preservation 8 24 23 10 19 23 1 11 24 YTD Lebbrecht Yes Yes Yes 0 Ward Yes Yes No 0 Walker Yes Yes Yes 0 Benoit Yes No Yes 1 LeMaster Yes Yes Yes 0 Mashlan Yes No Yes 1 Erickson Yes INo Yes 11 13 CLERK REPORT FEBRUARY 26, 2024 Mobile & Roving Vendors �o • 2024 Application Packet 14 CLERK REPORT FEBRUARY 26, 2024 City of Seward Mobile & Roving Vendor Policy 2024 The purpose of this policy is to provide rules and regulations for the Mobile and Roving Vendor Program on city-owned property. This policy is developed in accordance with Seward City Code Section 15.10.140 B 105(e)(f) (Definitions) and Section 15.10.226 (Land Uses Allowed and Land Uses Allowed Table) and is provided to prospective vendors as part of the application packet. Mobile Vendor: A person or business that sells food or permitted types of goods from City- approved locations using (i) a licensed vehicle or cart capable of movement; or (ii) a licensed trailer pulled behind a motor vehicle. Roving Vendor: A person who offers only pre-packaged food items to the public, with or without the use of a licensed motor vehicle, from no fixed location on public property, only on rights of way within designated zoning districts, excluding Fourth Avenue between Port Avenue and Van Buren Street, and also excluding Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. APPLICATIONS Permits shall be issued on a first-come, first-served basis. Applications will be date and time stamped as they are received and will be processed by city clerk's office in the order in which they are received. Renewal Applications Returning vendors may submit a renewal application for the same location they were permitted for the previous year beginning February 15th. In this regard, returning vendors have the "first right" to return to their prior year's location. This first right of refusal will only apply to full season permit holders. New Applications New applications for a vending permit will be accepted by the city clerk beginning March 1st each year for the current year. Application Processing Only complete applications will be accepted along with payment in full. There are no refunds allowed. Applications must include the following in order to be complete: • Application form filled out completely and all fees paid in full; and • Certificate(s) of Insurance — Commercial General Liability and Workers Compensation (if applicable), plus additional as may be required by the city's risk manager; and • Two color photos of the vendor's operation set up; and • Measurements of operations (length and width); and • Proof of a current City of Seward business license; and • Indemnification statement signed. Program established by Ordinance 2014-004 Policy Updated by Resolution 2024-011 Page 1 15 CLERK REPORT FEBRUARY 26, 2024 City of Seward Mobile & Roving Vendor Policy 2024 Permit Terms & Fees There are four monthly options at $300 each or a full season permit for $1200. Along with a complete application, the vendor will pay all permit fees and the permit shall be issued by the city clerk's office. Monthly Permit Fee is $300. There are four monthly options available: a) May 15-June 14 b) June 15-July 14 c) July 15-August 14 d) August 15-Sept 15 Full Season Permit Fee is $1200. The full season is defined as May 15 -September 15. Only full season permit holders are eligible for the first right of refusal for the next season. Permits are non-transferrable, non-refundable and are not eligible for subleasing. Vendors may surrender their permit at any time by submitting a written statement and returning the physical permit to the city clerk. Permitted vendors may transfer to an open and unused location upon written request, and subsequent approval by the city clerk. Mobile Vendor Locations The City of Seward shall designate mobile vending locations and boundaries within city limits as follows: 1.Wellington Spot 1 2. Wellington Spot 2 3. Wellington Spot 3 4. Wellington Spot 4 5. Harbor- Permit Parking Lot 6. Harbor-South Parking Lot 7. Branson Pavilion Please refer to Maps attached to this policy for specific site locations. All site boundaries are 10 x 20 feet. Each site's boundaries will be clearly marked and will be signed as a designated mobile vending location. ATTi it.L *'AiLe 'AJLA••rS ®r Af a"ok-0T,A'-'0 orema It,;on. Vendors are required to operate within their designated areas only. Hours of Operation The hours of operation to be open for business are 6:00 a.m. to 10:00 p.m. Vendors are permitted to actively set up and shut down operations outside of these hours as needed. Vending carts are allowed to remain in place overnight. However, the vending units shall not be occupied overnight or used for sleeping. Program established by Ordinance 2014-004 Policy Updated by Resolution 2024-011 Page 2 16 CLERK REPORT FEBRUARY 26, 2024 City of Seward Mobile & Roving Vendor Policy 2024 Serve to Sidewalk Locations #1-4 (Wellington Park) must serve towards the concrete slab. Location#5 (Permit-Only Parking Lot) must serve to the sidewalk on Fourth Avenue. Location#6 (South Parking Lot) must serve to the sidewalk on Fourth Avenue. Roving Vendor Locations The City of Seward shall limit the number of roving vendors to four (4). Seward City Code 15.10.225(d)(1) designates roving vendors shall not vend on any public street where the legal speed limit exceeds 25 miles per hour, or on Fourth Avenue between Port Avenue and Van Buren Street, and also excluding that portion of Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. Please refer to Maps attached to this policy for specific route exclusions. OTHER Food Safety& Sanitation Food vendors must comply with all state and federal regulations necessary for proper food handling requirements as prescribed by the Alaska Division of Environmental Health. Fire Inspection The City of Seward follows the International Fire Code which means all mobile vendors will be subject to inspection from the City Fire Department. The Fire Department will check vendors for applicable safety requirements such as a fire suppression system, secured propane tank, and fire extinguishers. If the vendor is cooking and producing smoke or grease laden vapors an automatic suppression system is required. Indemnification Prior to acceptance of their permit, each vendor shall execute an instrument under the terms of which the permittee shall agree to indemnify, defend, and hold harmless the City of Seward from any and all claims for injury or damage to persons or property suffered in connection with vendor activities. This clause is included on the permit application form and, when signed by the applicant,becomes binding upon issuance of the permit. Waste Management Vendors shall keep their site free of litter at all times. Trash may not be deposited in any trash bin or receptacle owned by the city or privately owned without express permission from its owner. Program established by Ordinance 2014-004 Policy Updated by Resolution 2024-011 Page 3 17 CLERK REPORT FEBRUARY 26, 2024 City of Seward Mobile & Roving Vendor Policy 2024 Traffic Laws Vendors must park their vehicles and equipment within the traffic patterns recommended by staff and in accordance with all traffic laws. Suspension Or Revocation Of Permit And Appeals In addition to the requirements of a mobile and or roving vendor listed in this policy and in Seward City Code Section 15.10.225, the city clerk may revoke, suspend or otherwise restrict a permit for the same reasons listed for business licensing in Seward City Code Section 8.30.035. The Seward Police Department or Fire Department has the right to close down or relocate a vendor if vending is causing or contributing to an imminent public safety hazard. Additionally, the permittee will have the same hearing and appeal rights as outlined for a city business license in SCC 8.30.035 and 8.30.040. INSURANCE Insurance Review A review of the permit application will be conducted by the city's risk manager (in consultation with the city's insurance provider, if applicable). Commercial General Liability Insurance - Required for all Mobile & Roving Vendors Each vendor shall be required to provide a Certificate of Insurance with the City of Seward as an Additional Insured for a Commercial General Liability policy with coverage for $2 million aggregate/$1 million per occurrence. Workers Compensation Insurance If the business has employees, state law requires Workers Compensation insurance. The City of Seward may require the vendor provide a Waiver of Subrogation. The Alaska Workers' Compensation Act requires each employer having one or more employees in Alaska to obtain workers' compensation insurance, unless the employer has been approved as a self-insurer by the Alaska Workers' Compensation Board. Effective August 1, 2019, the following business owners/executives are exempt from having to insure themselves for workers' compensation liability: • Sole proprietor of a sole proprietorship; • Partners in a partnership; • Members of a limited liability company with a minimum 10% ownership interest; • Executive officers of municipal, religious, and legally registered nonprofit corporations are not considered to be employees unless the corporation specifically elects to cover them; and • Executive officers of for-profit corporations with a minimum 10% ownership interest. All entities listed above must still maintain workers' compensation coverage for employees, including family members and friends. Program established by Ordinance 2014-004 Policy Updated by Resolution 2024-011 Page 4 18 CLERK REPORT FEBRUARY 26, 2024 City of Seward Mobile & Roving Vendor Policy 2024 In Alaska, workers' compensation insurance is provided either by the voluntary commercial market or the involuntary commercial market. Alaska does not have a state fund for workers' compensation insurance. Employers should contact their insurance agent or broker for assistance in acquiring a workers' compensation policy for their business. If a person is unable to obtain coverage from a commercial carrier, they may purchase insurance through Alaska's Assigned Risk Pool, which is administered by the National Council on Compensation Insurance (NCCI). NCCI may be contacted at 800-622-4123 and found online at: https://www.ncci.com. (Source: State of Alaska/DOLWD/Workers' Compensation) Commercial Auto Insurance - Required for all Roving Vendors May also be required for Mobile Vendors, if determined by the city's risk manager. Proof of Viable Insurance Policy If the vendor's insurance policy expires at any time during their permitted operation period, the vendor shall provide the clerk's office with an updated policy before the expiration date of the current policy. Failure to do so shall result in the permit being revoked. Program established by Ordinance 2014-004 Policy Updated by Resolution 2024-011 Page 5 19 CLERK REPORT FEBRUARY 26, 2024 r . ` IL 111��11111111 IL door, Ov low �• R • 10 ' . s _ Y , • 40 %,A , V R Y r r i i - m •A' i t • F , Wellington Park Updated February 2024 fA Mobile Vendor Locations N Vendor Space Size 10 x 20 feet Vendor spaces are not to scale. yy + Ma 0 65 130 260 Feet Due to different data sources property lines and aerial imagery do not overlay 5 j correctly. Map is to be used for orientation and reference purposes only. 20 _ 7 Enlargement lot' South Permit sow � JJ ff I x 1 r I$. rA ~1 -Mom a ' µ i 7 � -Ap. - 5 wnl 5 _ W South Harbor Area Updated February 2024 a. Mobile Vendor Locations N Vendor Space Size 10 x 20 feet fx' Vendor spaces are not to scale. Map 0 70 140 280 Feet Due to different data sources property lines and aerial imagery do not overlay 3 correctly. Map is to be used for orientation and reference purposes only. 21 CLERK REPORT FEBRUARY 26, 2024 ADAMS -• en r •4. w LU Jr Y .r i _ 1 54 i�•M1 , 1` r`, a '.. �w R •� _ Location 7 M/r 4 y• i. _ r �•"t.�. !'� , .r,' f•yam,,_,. {. k A P. Ab + \ Branson Pavilion Area Mobile Vendor Location N Vendor Space Size 10 x 20 feet �Vendor spaces are not to scale. 0 25 50 100 FeetMap Due to different data sources property lines and aerial imagery do not overlay 6 Mapping Assistance b Alaska Ma Company,LLC correctly.Map is to be used for orientation and reference purposes only. pp g Y p 22 W ■, "� Mina r .r`, ■ JWL UL Jefferson eet 0Jefferson Street s d. MIN _ TMMa r a a - r 1 Nil _ III s �z •, k oil FAM i ■ i M s rN v —� Adams f t -- - s•- PEA I t F WA AL .., T77 ' a P5 ip a il� b - Ilk JL9 e - � P j8Wphington Street r,. w Roving Vendor's Not Allowed Attachment to Reso. 2014- on Fourth & Fifth between Railway & Jefferson N or on streets where speed limit exceeds 25 mph p p Due to different data sources property lines and aerial 0 240 480 Feet imagery do not overlay correctly. Map is to be used for Map 2 orientation and reference purposes only. 5 Mapping Assistance by Alaska Map Company, LLC 23 4 � x .i. . �e 3 t y upIr , ..e d. " R y a LAL , Ah 7 G 7 Ak ..4 ► ..L L ■ 4 r a. Ram q . 4t- r f +► 1 a y i IEW" _ - - IJ OUT -. T. r AP t ° A ■r � n Street Roving Vendor's Not Allowed Attachment to Reso. 2014- on Fourth between Van Buren & Port Ave. N or on streets where speed limit exceeds 25 mph p p Due to different data sources property lines and aerial 0 385 770 Feet imagery do not overlay correctly. Map is to be used for Map L orientation and reference purposes only. 6 Mapping Assistance by Alaska Map Company, LLC 24 CLERK REPORT FEBRUARY 26, 2024 2024 Mobile/Roving Vendor Permit 1.4 IV, APPLICATION Check ONE: ❑ Mobile Vendor(Stationary) ❑ Roving Vendor(Moving) Check ONE: ❑ RENEWAL Application (Feb 15th) ❑ NEW Application (March 1st) Permit Period: ❑ Entire Season$1200.00 ❑ May 15—June 14 $300.00 ❑ June 15—July 14 $300.00 ❑ July 15—August 14 $300.00 ❑ August 15—Sept 15 $300.00 Total Fee Due: $ Business Name: The name of the business MUST match the city business license name. Applicant Name: Mailing Address: or other: Phone: ( ) - E-Mail: 2024 City of Seward Business License 4: FOR MOBILE VENDORS: Desired Location: I 1 2 3 4 5 6 7 Pick ONE Wellington Wellington Wellington Wellington Harbor Harbor Branson Spot I Spot 2 Spot 3 Spot 4 Permit Lot South Pavilion Parking Lot How many employees does this business have? Check ONE: ❑ Only Myself ❑ One+ Other Note: With few exceptions, Alaska law requires that each employer having employees working in Alaska carry a workers'compensation insurance policy which specifically covers their Alaskan exposure. For more information, contact the Alaska Division of Workers'Compensation at(907) 465-2790 or www.labor.alaska. ov/wc. Indemnification Statement I certify, to the fullest extent permitted by law, I agree to defend, pay on behalf of, indemnify, and hold harmless the City of Seward, its elected and appointed officials, employees and volunteers and others working on behalf of the City of Seward against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City of Seward, its elected and appointed officials, employees,volunteers or others working on behalf of the City of Seward,by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this mobile vendor permit. Applicant's PRINTED Name Applicant's Signature Dated: (continued...) 25 Page 1 of 2 Updated 212024 CLERK REPORT FEBRUARY 26, 2024 2024 Mobile/Roving Vendor Permit 1.4 IV, APPLICATION Describe your operation.Check ALL THAT APPLY: 111 use a motorized vehicle(car,truck,etc.)to TRANSPORT my equipment.While I am operating,the vehicle is parked (either within my allotted vending space or in an authorized parking space outside my allotted space).My vehicle is NOT part of my operations. ❑My motorized vehicle is REQUIRED for my operations or my operations are completely contained within my motorized vehicle.If for a Mobile Permit,my vehicle fits completely within my allotted space. ❑ I use a pop-up tent as part of my operations. ❑ Other—please describe: Measurements of operations set up: Length x Width Roving Vendor—describe the type of pre-packed foods you are vending: Note: Two color photos taken from different angles clearly showing the vending operations set up must be submitted with this application for either Mobile or Roving Vendors. Please read each item below and initial each item: FOR ALL VENDOR PERMITS: I understand my application must be submitted complete and with payment in full. This permit affords me,for a Mobile Permit,a dedicated space assignment and my operations must be completely contained within that space;for a Roving Permit,I must stay on the designated streets. I must display my permit in a prominent location at my site/or on my vehicle. This permit allows me to operate during specific hours of the day only. I must comply with all traffic laws. I received information about rules for allowable signage. This permit may be revoked for non-compliance. I will report any concerns or issues I have to the city clerk immediately. FOR MOBILE VENDOR PERMITS: I acknowledge my vending set up is allowed to remain overnight,at my own risk,and that the units shall not be occupied overnight or used for sleeping. I am responsible for providing waste receptacles within my space for the proper disposal of customer and business waste; cannot dispose of waste in any trash bin or receptacle owned by the city or privately owned without express permission from its owner. FOR ROVING VENDOR PERMITS: I must vend on public streets,parked within one foot of the curb or edge of the street,and I must serve to the side which is away from moving traffic. I may not remain stopped in one position for more than 30 minutes. I may not stop in any area where the speed limit exceeds 25 mph. I may not vend on Fourth Avenue between Port Avenue and Van Buren Street,nor on Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. 26 Page 2 of 2 Updated 212024 City of Seward,Alaska City Council Meeting Minutes February 12, 2024 Volume 42,Page CALL TO ORDER The February 12, 2024, regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Sue McClure. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure, presiding, and John Osenga Mike Calhoon Randy Wells Kevin Finch Robert Barnwell Julie Crites comprising a quorum of the Council; and Kat Sorensen, City Manager Jason Bickling, Deputy City Manager Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Sam S everin, City Attorney Alex Foote, City Attorney Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Dan Seavey, outside city limits, provided an update on the Seward Iditarod Trailblazers. He said there was a memorial bronze statue in the works for beloved local resident Lee Poleske. Seavy said a fundraising campaign had been started to raise money before June of 2024. McClure extended the 3-minute time limit to allow Seavey to finish explaining the memorial project. Russ White, outside city limits, spoke as a city employee and provided updates on Sports & Recreation events. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Wells) Approval of Agenda and Consent Agenda 27 City of Seward,Alaska City Council Meeting Minutes February 12, 2024 Volume 42,Page Crites requested Resolution 2024-010 to be taken off the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the January 22, 2024 City Council Meeting Minutes Resolution 2024-008: Authorizing The City Manager To Approve And Appropriate Funds In The Amount Of$27,564.47 To Have TrailerCraft Transport And Repair The Fire Departments Aerial Ladder Truck Resolution 2024-009: Repealing Resolution 2002-034 Fort Raymond Satellite Fire Station SPECIAL ORDERS, PRESENTATIONS, AND REPORTS Proclamations and Awards -None City Manager Report City Manager Kat Sorensen said there would be a new City Manager newsletter released in conjunction with the council meetings. Sorensen provided an update on the weeklong city budget training she had recently attended. She said the city's purchase orders would be published with more transparency and explanations. City Clerk Report City Clerk Kris Peck provided an update on the 2024 application for Seward High School students to visit Obihiro, Japan as part of the exchange program. City Attorney Report City Attorney Sam Severin introduced his fellow city attorney Alex Foote. Severin provided an update on the Chugach Rate Case and the ongoing derelict vessel lawsuit. Other Reports and Announcements Alaska Railroad Report by Christy Terry Presentations CoAz»rd -JLJLJL This presentation was cancelled due to Bohart being unable to attend the meeting. 28 City of Seward,Alaska City Council Meeting Minutes February 12, 2024 Volume 42,Page PUBLIC HEARINGS Ordinances requiring Public Hearing Ordinance 2024-001: Approving The Land Use Amendment To Rezone Fort Raymond Subdivision, Replat Number 7, Lot 10A-1, Located At 905 Sea Lion Avenue, From Institutional (INS) Zoning District To An Auto Commercial (AC) Zoning District Motion (Osenga/Calhoon) Enact Ordinance 2024-001 City Planner Courtney Bringhurst said this rezone would allow Seward City Tours to build an auto-repair shop. Along with this ordinance, Seward City Tours would also need a Conditional Use Permit from the Planning &Zoning Commission. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Calhoon asked if the rezone should have happened prior to approval of the land sale. For future reference, Calhoon wanted to make sure the procedure was done in the correct order. Motion Passed Unanimous Ordinance 2024-002: Approving The Land Use Amendment To Rezone Mount Alice Estates Planned Unit Development, Phase 1, Lots I-I I And Tracts B-D, Located At 1303 Nash Road, From A Resource Management(RM)Zoning District To A Multi-Family Residential(R3)Zoning District Motion (Osenga/Wells) Enact Ordinance 2024-002 Bringhurst summarized the agenda statement from the council packet. The developer wanted to rezone the area to allow for the most flexibility with housing. Bringhurst said a Planned Unit Development (PUD) was allowed in an R3 zone. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Barnwell had concerns that these lots would be bought up and used for only a week or two out of the year. He wondered if there could be incentives to attract potential year-round Seward residents. Bickling said a PUD was a private development onto itself and there was no control over who would buy the lots. Motion Passed Unanimous Ordinance 2024-003: Amending Seward City Code 15.10.226(C) (7)- Requirements For Mobile 29 City of Seward,Alaska City Council Meeting Minutes February 12, 2024 Volume 42,Page Vendors Motion (Osenga/Calhoon) Enact Ordinance 2024-003 Bringhurst said the mobile vendors had provided feedback that the requirement to pack up the vending cart each night was an undue hardship. This rule had been reviewed by the Planning & Zoning Commission and the commission was in favor of removing the requirement. This ordinance would allow the vendor carts to remain in place overnight. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. Motion Passed Unanimous Ordinance 2024-004: Amending Seward City Code 7.20- Cemeteries and Burials Motion (Osenga/Calhoon) Enact Ordinance 2024-004 Bringhurst said the Planning&Zoning Commission was tasked with updating city code on cemeteries and burials. The intent was to codify the regulations to help ensure they were followed and enforceable. This update would also include the columbarium. Bringhurst noted her laydown had a proposed amendment to the definition of perpetual care. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened No one appeared and the public hearing was closed. Council approved an amendment based on the laydown provided by Bringhurst. The new definition of perpetual care would state: Perpetual care. Attending to the normal and reasonable maintenance of interment plots, the grounds,the walks,roadways,boundaries and structures in order that the grounds shall remain and be reasonably cared for as cemetery grounds forever. Main Motion As Amended Passed Unanimous UNFINISHED BUSINESS -None NEW BUSINESS Resolutions Resolution 2024-011: Updating The Mobile Vendor Policy For Permitting Vendors On City- Owned Property Motion (Wells/Osenga) Approve Resolution 2024-011 30 City of Seward,Alaska City Council Meeting Minutes February 12, 2024 Volume 42,Page City Clerk Kris Peck introduced the resolution and said the updates included a monthly permit option based on the 2024 fee schedule. The other significant change to the policy was revising the mobile vending locations. Peck said incorporating the monthly option raised the question if vendors should be allowed the first-right-of-refusal for a monthly block. Peck also asked council for guidance on a possible refund policy for unused monthly blocks. Lastly, Peck noted that the vending location at Benny Benson Park did not appear to be located on city property. After discussion among council, the following amendments were made to the 2024 Mobile Vending Program: The Benny Benson Park location was removed. There would be no refunds issued. First-right-of-refusal would only apply to full season permit holders. Main Motion As Amended Passed Unanimous Council recessed the meeting at 8:24 p.m. Council resumed the meeting at 8:31 p.m. Resolution 2024-012: Amending The FY 2023-2024 Budget To Reflect Mid-Cycle Budget Adjustments And Appropriating Funds Motion (Osenga/Calhoon) Approve Resolution 2024-012 Finance Director Sully Jusino introduced the resolution and noted the laydown provided by the Finance Department. Council discussed the budget with the Finance Director and City Manager. Motion Passed Unanimous Resolution 2024-010: Approving The City Manager To Enter Into A Contract With Tyler Technologies To Provide Computer Aided Dispatch (CAD) And Report Management Software (RMS) To The City Of Seward For An Initial Cost Of$101,360 And An Annual Recurring Cost Of$7 3,8 5 6 And Appropriating Funds Motion (Calhoon/Osenga) Approve Resolution 2024-010 Police Chief Alan Nickell said this update was something that was asked for in the 2023 budget. Tyler Technologies was the same CAD/RMS being used across the whole Kenai Peninsula Borough. Nickell said this software would give the city the ability to add GPS tracking to all city vehicles. If there was ever an emergency with a city worker, the GPS would pinpoint their exact location. 31 City of Seward,Alaska City Council Meeting Minutes February 12, 2024 Volume 42,Page Crites understood a CAD and RMS were needed but wanted more explanation about the high cost of the program. Motion to Postpone (Crites/Wells) Postpone Resolution 2024-010 to the February 26, 2024 Meeting Council requested administration to bring additional quotes from other CAD/RMS sellers to compare with Tyler Technologies at the next meeting. Motion to Postpone Passed Yes: Finch, Barnwell, Crites, Osenga, Wells, McClure No: Calhoon Other items 1) Discuss City Jail Closure Nickell summarized from his written laydown of pros and cons of closing the city jail. Nickell requested council provide direction to bring forward a resolution to close the jail. Nickell also wanted the fingerprint services to be considered and which city employee would be tasked with fingerprinting. Council directed administration to draft a resolution to close the jail. There was interest in retaining fingerprinting service for a fee in the ballpark of$25. INFORMATIONAL ITEMS AND REPORTS CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Sorensen thanked Planning & Zoning for all the hard work that went into the ordinances. She thanked Harbormaster Norm Regis for finalizing the U.S. Coast Guard title transfer which represented 15 years of work for Regis and the Harbor Department. Crites thanked everyone who spoke and thanked Christy Terry for her Alaska Railroad presentation and thanked the Army Corps of Engineers for their Lowell Creek tunnel presentation during the work session. Barnwell thanked all the presenters tonight. He noted there were many exciting new projects in Seward. Finch echoed previous comments. He also thanked Dan Seavy for the memorial statue efforts for Lee Poleske. 32 City of Seward,Alaska City Council Meeting Minutes February 12, 2024 Volume 42,Page Calhoon thanked the presenters and citizens who spoke tonight. He thanked the Planning & Zoning Commission for their hard work. Calhoon wanted to make sure council was utilizing P&Z properly and spoke to P&Z powers regarding subdivision agreements and developer reimbursements. He noted there were still two vacant seats on P&Z. He thanked City Administration, Finance Department and the Police Chief for their work at the meeting tonight. Osenga thanked Christy Terry for the Alaska Railroad presentation.He thanked Dan Seavy for the thought of a Lee Poleske statue. Osenga reminded everyone that Valentine's Day was coming up soon. McClure thanked Christy Terry for the Alaska Railroad presentation and noted the blue coal terminal would be removed. McClure mentioned that AVTEC gym was now open 7 days a week and the facility was bustling with activity.McClure spoke to the Lee Poleske memorial statue project and recalled Poleske often liked to sit on a bench along the bike path. EXECUTIVE SESSION Per Seward City Code 2.10.033(E)(2): Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion—City Attorney Evaluation Motion (McClure/Calhoon) Go into Executive Session for City Attorney Evaluation Motion Passed Unanimous City Attorney Sam Severin invited City Attorney Alex Foot to stay in the Executive Session. Council went into Executive Session at 9:28 p.m. Council came out of Executive Session at 9:S1 p.m. ADJOURNMENT The meeting was adjourned at 9:51 p.m. Kris Peck Sue McClure City Clerk Mayor (City Seal) 33 Resolution 2024-013 ICI Resolution 2024-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A SCHOLARSHIP AWARD FROM THE PUBLIC LIBRARY ASSOCIATION IN THE AMOUNT OF $750.00 FOR A TRAVEL STIPEND TO ATTEND THE PUBLIC LIBRARY ASSOCIATION 2024 CONFERENCE AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2024-013 • Attachments: o PLA2024_letter of agreement scholarship awardees 34 Resol u -013 City Council Agenda Statement --=_� Meeting Date: February 26, 2024 To: City Council Through: Kat Sorensen, City Manager From: Sue Drover, Deputy Library & Museum Director Subject: Resolution 2024-013: Accepting A Scholarship Award From The Public Library Association In The Amount Of$750.00 For A Travel Stipend To Attend The Public Library Association 2024 Conference and Appropriating Funds Background and justification: Seward Community Library & Museum received an invite by the Public Library Association to apply for complimentary full conference registration, one-year Public Library Association membership, and a $750.00 travel stipend to the conference in Columbus, Ohio April 3-5. Sue Drover, Deputy Director Library and Museum was notified on January 8, 2024 she was one of the recipients of the of scholarships to attend in-person. In December of 2023 the Seward Community Library and Museum also received a grant in the amount of$7000.00 from the Public Library Assistance Grant Program to provide materials and programs at the Seward Library and Museum, supported by the City in Resolution 2023-127. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 2.2.5 Education-Support the efforts of all educational organizations and government agencies, including the Seward Community Library and Museum to provide educational opportunities that incorporate community resources into education programs Strategic Plan: Encourage Cultural Activities, Expand Library Services, and Develop Additional Recreational Facilities Other: Certification of Funds Total amount of funds listed in this legislation: $ 750.00 This legislation(✓): ✓ Creates revenue in the amount of: $ 750.00 Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are(✓): Budgeted Line item(s): ✓ Not budgeted 01000-1500-4252-0014: Library—State Grants, Continuing Education 35 Resolution 2024-013 0 Not applicable Fund Balance Information Affected Fund(✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance Finance Director Signature: faww .5 (acting) Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation ✓ Adopt Resolution Other: 36 Resolution 2024-013 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2024-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,ACCEPTING A SCHOLARSHIP AWARD FROM THE PUBLIC LIBRARY ASSOCIATION IN THE AMOUNT OF $750.00 FOR A TRAVEL STIPEND TO ATTEND THE PUBLIC LIBRARY ASSOCIATION 2024 CONFERENCE AND APPROPRIATING FUNDS WHEREAS, Seward Community Library &Museum received an invite by Public Library Association to apply for a first-time attendee scholarship; and WHEREAS, this includes full complimentary registration, one-year Public Library Association membership, and a $750.00 travel stipend to attend the 2024 Conference; and WHEREAS, Deputy Director Sue Drover was notified January 8th, 2024, of her selection to receive the$750.00 travel scholarship to attend the Public Library Association 2024 Conference held April 3-5 in Columbus, Ohio; and WHEREAS, Seward Community Library & Museum participates in the Public Library Assistance Grant Program supported by the City in Resolution 2023-127 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The City Council hereby authorizes Sue Drover, Deputy Director Library & Museum to attend the Public Library Association Conference,April 3—5,2024 in Columbus, Ohio on behalf of the Seward Community Library & Museum Section 2. The City Council will accept and appropriate scholarship funds from the Public Library Association not to exceed $750, designate as travel allowance and follow expenditure guidelines. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 26th day of February 2024. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 37 Resolution 2024-013 CITY OF SEWARD,ALASKA RESOLUTION 2024-013 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 38 Resolution 2024-013 225 N. Michigan Ave., Suite 1300 Chicago, IL 60601 PubticLibrary ASSOCIATION Utter of Agreement for PLA 4 Scholarship Awardees [ire-person full conference awardees] This will serve as an agreement between th a P u bl ic Library Association (PLA){the"'Association"),a division f the American Library Assn iati ALA a d e Awardee). By signing the letter bel , { �rdee)a Fees t the following terms and nditi n in connection with hie PL 2 2 Conference ch o la rsh ip. Terms and Conditions: • By accepting this award,the Awardee will be entitled to a complimentary PLA 224 Conference registration,a $2 50.00 travel stipend,and a year-long mem be rs hip to th a American Library Association and the Public Library Association. • The Awardee agrees to let the Association puNblih their name,their position if applicable),their organization o r University(if applicable),and their irmage o n PLA websites and press releases related to the PLA Conference.A PLA staff member may also reach out and request a quote from the awardee before or after t h a conference for promotional purrposes. • Parts of the original scholarship application may be quoted anonymously if permission was granted in the application. • Awardee agrees to submit a 400-600 word blog post recapping one session attended OR posting daily on social media during the Conference, using PLA conference hashtags. • Awardee will notify PLA of any change in status, including need to cancel Conference attendance for any reason. if awardee accepts funds and is unable to attend the conference,the award will become taxable income. Please review the terns of this Agreement as outlined above, and if acceptable, sign and return to the PLA office, Date: 1/ /22 Mary Davis Fournier, Public Library Association, div. of th a American Library Association C�D.14" Date: wardee Signature, Printed Title and Library Name(if a pli able) A P 00) 545-2433 ext. 5PLA www.pla.org 39 Resolution 2024-014 ICI Resolution 2024-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE PROGRAM STIPEND IN THE AMOUNT OF $3000.00 FROM THE AMERICAN LIBRARY ASSOCIATION (ALA) AND THE UNITED STATES HOLOCAUST MEMORIAL MUSEUM (USHMM) TO HOST THE AMERICANS AND HOLOCAUST TRAVELING EXHIBITION AND APPROPRIATING FUNDS Documents: • Agenda Statement • Resolution 2024-014 • Attachments: o Signed copy of Follow Up-Grant Lifecycle 40 Resolution 2024-014 City Council Agenda Statementti Meeting Date: February 26, 2024 6. To: City Council '" Through: Kat Sorensen, City Manager From: Sue Drover, Library&Museum Deputy Director Subject: Resolution 2024-014: Accepting The Program Stipend In The Amount Of $3000.00 From The American Library Association(ALA)And The United States Holocaust Memorial Museum(USHMM) To Host The Americans And Holocaust Traveling Exhibition And Appropriating Funds Background and justification: Seward Community Library&Museum was invited to apply to host the Americans and Holocaust traveling exhibition. The Seward Library & Museum has been chosen, one (1) of fifty (50) libraries to be selected through a competitive application and grant process. It is an honor to host this national traveling exhibit. Part of the application and grant process was to collaborate and host four(4)public programs events related to this exhibit as a requirement for the host site. Collaboration was done with Qutekcak Tribe and Seward High School prior to the submission. There is an in-person 2-day orientation workshop for the project director. To be held at United States Holocaust Memorial Museum in Washington Dc on May 15-16, 2024. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 2.2.5 Education-Support the efforts of all educational organizations and government agencies,including the Seward Community Library and Museum to provide educational opportunities that incorporate community resources into education programs Strategic Plan: Encourage Cultural Activities,Expand Library Services,and Develop Additional Recreational Facilities Other: Certification of Funds Total amount of funds listed in this legislation: $ 3,000.00 This legislation(✓): ✓ Creates revenue in the amount of: $ 3,000.00 Creates expenditure in amount of: $ Creates a savings in the amount of: $ Has no fiscal impact Funds are (-,/): Budgeted Line item(s): ✓ Not budgeted 01000-1500-4253: Library—Misc Grants 41 Resolution 2024-014 Not applicable Fund Balance Information Affected Fund(✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ Finance Director Signature: .5d"AwtcVm(acting) Attorney Review eYes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 42 Resolution 2024-014 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2024-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE PROGRAM STIPEND IN THE AMOUNT OF $3000.00 FROM THE AMERICAN LIBRARY ASSOCIATION (ALA) AND THE UNITED STATES HOLOCAUST MEMORIAL MUSEUM (USHMM) TO HOST THE AMERICANS AND HOLOCAUST TRAVELING EXHIBITION AND APPROPRIATING FUNDS WHEREAS, Seward Community Library & Museum was invited to apply to host the traveling exhibition by the American Library Association(ALA); and WHEREAS, Seward Community Library &Museum has been chosen one(1)of fifty(50) libraries selected through a competitive application and grant process and is honored to host this national traveling exhibit; and WHEREAS, Seward Community Library & Museum has collaborated during the application and grant process with the Qutekcak Tribe and Seward High School to provide four (4)public program events related to this exhibition as requirements of the host site; and WHEREAS, an in person 2-day orientation workshop is required of the project director, held at the United Sates Holocaust Memorial Museum in Washington, DC on May 15-16, 2024; and NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The City Council hereby authorizes Sue Drover, Deputy Director Library & Museum to proceed with the grant acceptance process and be designated Project Director for the Traveling Exhibition and further authorizes the attendance of the 2-day orientation workshop on May 15 & 16, 2024 in Washington, DC as outlined in the local project administration guidelines Section 2. The City Council will accept and appropriate grant funds from ALA and USHMM not to exceed $3,000, designate as programming allowance and follow expenditure guidelines Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 26th day of February 2024. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor 43 Resolution 2024-014 CITY OF SEWARD,ALASKA RESOLUTION 2024-014 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 44 Resolution 2024-014 FOIIOW Up � f PUBLIC PROFILE AATH2 Process:Americans and the Holocaust Traveling Exhibition (2023) Contact Info Request Documents o Applicant: � Sue Sue Drover sdrover@cityofseward.net 907-2244010 PO Box 167 Seward,AK 99664 United States Contact Email History Organization: � Seward Public Library&Museum 907-224-4010 PO Box 167 Seward,AK 99664 United States If your organization information does not appear correct,please contact the funder.Thank you. Application D Follow Up � FOLLOWUP PACKET ry QUESTION LIST Q Due by 02/09/202411:59 PM CST. �i Fields with an asterisk(*)are required. � Americans and the Holocaust: Grant Acceptance Form 2024 Rmerleens and the Holocaust- Grant Acceptance Perm 2024 This is an agreement("Agreement)between a library host site("Host")of the Americans and the Holocaust traveling exhibition('Traveling Exhibition")and the American Library Association('ALA"). This online form must be submitted by Friday,February 9,2024,to confirm your Ilbrarys participation in the Americans and the Holocaust project and to receive the$3,000 programming stipend. 45 Resolution 2024-014 Host agrees to serve as a host for the national tour of the Traveling Exhibition.The United States Holocaust Memorial Museum(USHMM)and the ALA Public Programs office developed and produced the Traveling Exhibition.The ALA Public Programs office,in partnership with the USHMM,, Is touring the Traveling Exhibition to selected sites.The USHMM is a third-party beneficiary of this agreement. Failure to comply with any of the conditions described below may result in Host being removed from the tour and may affect Host's opportunities to take part in other exhibition tours and programs offered through ALA. Questions may be directed to oubli_c�grams g General • All elements of Host's activities and obligations performed as part of the Traveling Exhibition must be submitted for ALA and USHMM approval. Final approval shall be at the sole discretion of ALA and USHMM. Should Host wish to develop educational or other printed materials,the materials must be approved in advance by USHMM and ALA. • Host agrees that ALA and USHMM approval process is intended to protect the integrity of the Traveling Exhibition. • All changes to this Agreement and to the Traveling Exhibition must be granted in writing by both the USHMM!and the ALA. Display • Host agrees to display the full Traveling Exhibition, as provided, during the entirety of the dates provided in the forthcoming itinerary prepared by ALA. • Host must display the Traveling Exhibition in its entirety,and the display in full needs to be viewable and accessible to the public during open hours. No alterations,additions, or deletions can be made to the Traveling Exhibition.The Traveling Exhibition cannot be combined with the presentation of any venue or third party-supplied content or materials without prior written approval from ALA and USHMM. Libraries may create a separate display on relevant Exhibition themes utilizing their own or local collections,subject to ALA and USHMM written approval. • Host will make reasonable efforts to give disabled people the same access to information, programs, and resources enjoyed by those who are not disabled, per the Americans with Disabilities Act(ADA).While each host site will have varying capabilities for providing access,recommended actions include allowing space for wheelchairs in program spaces,preparing large-print versions of program handouts, providing sign language translation services, or providing audio versions of text used in programming. Programming requirements 46 Resolution 2024-014 • Host agrees to present a minimum of four public programs,events,or activities related to the themes explored in the exhibition.These may include programs with scholars, community or civic organizations,film screenings, guided tours,teacher workshops, and other public events.All events must be fine. • Host agrees to host at least one program designed for and marketed to high school or university students as part of their minimum of four public programs. • Host agrees to provide the ALA Public Programs office with titles, presenters,and times of all exhibition public programs,via the Pre-Exhibit Form,at least 8 weeks before the Traveling Exhibition opens at the site. • Most agrees that all programming will be respectful to Holocaust survivors and honor the victims of the Holocaust. USHMM staff is available to advise on possible programming and reserves the right to request changes to planned programs. Local project administration • Host agrees to appoint one staff member as the Project Director(local coordinator)of the Traveling Exhibition.The Project Director is responsible for: attending the two-day orientation workshop on May 15 and 15, 2024; overseeing programming and marketing of the exhibition; and ensuring that the exhibition is set up, displayed, and taken down according to the provided instructions(as described at s: .ala. • Host agrees to charge no fees for viewing the exhibition or attending related programs. • Fundraising programs to benefit the library are allowed, as long as the four required programs are free and open to the public,subject to provisions herein regarding approvals and use of USHMM's name and subject to ALA and USHMM approval. No other outside organizations or institutions may use the Traveling Exhibition for fundraising purposes at the exhibition host venue.There may be an opportunity for USHMM to partner with host libraries on fundraising events on a case-by-case basis. • Public access may not be denied to anyone on the basis of race, color,creed, national origin,disability, sex, gender, age, sexual identity, or any other basis prohibited by federal law. • The Traveling Exhibition shall be used for educational purposes only and shall not be used to endorse or promote, or to imply endorsement or promotion of, a particular organization, religion, or cause. No commercial or political use may be made of the Traveling Exhibition or any ALA or USHMM content or materials.The ALA, USHMM and "Americans and the Holocaust"logos and names shall not be used in conjunction or connection with any political event or for any other purpose not specified in this contract without prior written approval from ALA and USHMM. Security and handling 47 Resolution 2024-014 • Host will display the exhibition according to the instructions provided by ALA{as described at ' ism} • Host agrees that the Project Director will supervise the unpacking and setting up,and the taking down and repacking of the exhibition,following the instructions given to the Host by ALA. • Host agrees to display the exhibition in an appropriate and safe environment.An appropriate environment means that the exhibition is not displayed outdoors,in a tent area,or in a temporary building, but in an open area or gallery inside a permanent building.The exhibition should be monitored by staff every 30 minutes during peak periods of use,and every 60 minutes during off-peak times. Host should examine the exhibition at the end of each day to determine that all components are in working order and undamaged. Host will report any damage or other important information about the exhibition to ALA as soon as possible after it is observed. Intellectual property rights Host recognizes that portions of the exhibition and accompanying marketing materials and publicity images may use trademarks, logos, artwork,photographs,rendering, props,and other property(together,the"Intellectual Property")belonging to or licensed to ALA and USHMM and other institutions or individuals who contributed to the exhibition.All rights in and to the Intellectual Property are hereby expressly reserved to the ALA and USHMM. Host site shall not modify,delete,obliterate, or otherwise alter the use or appearance of any such item or of the exhibition narrative or design. In the event of the violation of Intellectual Property Rights,ALA reserves the right to terminate Host's use of the exhibition. Publicity and sponsorship Host a to promote the traveling exhibition and exhibition-related programs to the agrees widest possible public audience. • To maintain brand standards across the Traveling Exhibition, Host agrees to utilize only a the Americans and the Holocaust graphic materials provided to Host(available online:httosffwww.ala.omLtQgla&=rAmmioo/u5HOlocausiMuseumlsitesupj;ortnotebg-Q These provided materials were designed by USHMM and ALA and may be WE cus tomized with Host's logo and additional information as the design templates allow. Any additional graphic needs must be submitted to ALA and USHMM for review through t the established Publicity Request Form at least six weeks before Hosrs host period begins. If approved, additional graphics must be designed by an ALA.and USHMM. approved graphic designer and are subject to ALA and USHMM review and revision. PP 9 P 9 IVg Host agrees to follow the guidelines provided in the exhibition press kit for use of the ALA an d USHMM names,and to use the official exhibition credit language in press releases other printed publicity to ensure that all parties are properly credited in all publicity and o p P ty and communications relating to the exhibition. 48 Resolution 2024-014 • Host agrees to the following provisions regarding photography or filming of the exhibition: 1)Photography of the exhibition by Host,ALA, media, and the public is permitted for personal use and publicity but not for commercial purposes;2)Filming of the exhibition may be done by the media and Host for publicity purposes, but any other filming must be approved in advance In writing by USHMM; 3)Filming of the exhibition by the public for personal use is permitted. Local sponsorship(i.e., financial or in-kind support from local funders in support of the exhibition or related programming)may be permitted on a limited basis. Generally,local support may be used to fund specific programs/events, but additional exhibition sponsors are not permitted to ensure the proper crediting of the ALA and USHMM. Local sponsorship plans and related publicity materials must be approved in advance by ALA and USHMM. NOTE: Please contact ALA and USHMM to discuss potential local sponsorship before approaching local funders. Damages and insurance • Host agrees to indemnify and to hold harmless ALA and USHMM against all damages, claims, suits, or other legal proceedings arising from or attributed to negligent or improper operation or display of the exhibition by Host,or violation of third party rights resulting from any unauthorized creation, use, display, or modification of the exhibition or advertising or publicity materials relating to the exhibition. • Host agrees to maintain responsibility for the condition of the exhibition. Host may be held responsible for damage to or loss of the exhibition when it is under their control. Neither ALA nor USHMM is responsible for personal injury or property damage arising from the installation, use, or defective nature of the traveling display. * Host agrees to add an insurance rider in the value of$75,000 on their insurance policy for the time the exhibition is at Host site or arrange to have the exhibition insured under Host site's comprehensive insurance for$75,000, and to provide a certificate of insurance or letter from an authorized insurance agent to the ALA Public Programs Office at least 8 weeks prior to the exhibition opening. Host should insure the exhibition for 10 days prior to and 10 days following the exhibition display dates. Reporting • Host agrees to complete the following online reports throughout the project period: o Pre-Exhibit Form, where programming details and insurance certificate are provided by Host(due at least 8 weeks prior to the exhibition opening at Host site) o Condition Report Form, where Host reports on condition of exhibition copy when it is received(due within 48 hours of unpacking the exhibition); and o Final Report,where Host provides information on program and exhibition attendance as well as outcomes, marketing efforts,and other details on the exhibition hosting experience(due within 3 weeks of the exhibition closing date) ALA agrees to provide access to the necessary online forms and to send periodic reporting deadline reminders. Shipping 49 Resolution 2024-014 ALA will make reasonable efforts to assure prompt delivery of the exhibition. However, ALA cannot be responsible for damages,financial or otherwise,incurred by Host as a result of delay in delivery or failure to deliver the exhibition due to circumstances beyond its control. • ALA reserves the right to cancel the exhibition tour at any time. Project and Institution Information Project Name* In the text box below,enter the project name;AATH2 AATH2 Institution Name* SEWARD LIBRARY COMMUNITY I - --- L &MUSEUM L Institution City* E WARD Institution State* AK a Institution Website* https:#Www.cltyofseward.us/departments/library-museum Project Director Project Director Contact Information Project Director Name* SUE DROVER Project Director Pronouns 50 Resolution 2024-014 Protect Director Title* DEPUTY DIRECTOR w Project Director Email Address* sdrover@cityofseward.net Project Director Phone NumBer* 119072244010 PrOJect Dlrector Conflrmatlon* By checking this box,I confirm that the above-named project director will be responsible for all required reporting,fulfillment of programmatic terms,required professional development,and coordination of all elements of the project. p Yes \/ Exhibit Shipping Information Display Institution Name* SEWARD COMMUNITY LIBRARY&MUSEUM Local delivery Aftess Line 1* Note that the exhibit cannot be delivered to a PO box. PO Box 167 Local Delivery Address tine 2 239 6th Ave Local Delivery city* SEWARD 51 Resolution 2024-014 Local Delivery State* �AK � Local Delivery Zip Code* (xxxxx-xxxx) 99664 Local Beflvery Contact First game* Sue Local Delivery Contact test game* Drover teal Delivery Contact PflSne Number* (xxx-xxx-xxxx) 19072244010 Local Delivery Contact FRene small Address* sdrover@cityofseward.net Y Local Delivery Hours* Please include closings for holidays. gam-6pm Tues-Sat Access* Is there semi-truck/trailer access to the building in which the exhibition will be displayed(including parking on a street near the building)? Yes � Loading Dock* Does the library have a loading dock with semi-truck/trailer access? 52 Resolution 2024-014 No � Delivery Notes Please include any other important information we should know about shipping to your library. r Our loading dock is located in an alley.The semi-truck/trailer will be able to offload from the front of the building or the alley but will need to use a ramp. 340 characters left of 500 Exhibit Shipping CalifW11a000 By checking this box, l acknowledge that delivery of the exhibit may occur during a 10-day period leading up to the start of Host's exhibition host period.ALA and the shipping company will make reasonable efforts to communicate a precise delivery time to Host. fl Yes � Payment of Grant Funds Pavee Information Please confirm the payee information for your library's$3,000 programming allowance.The allowance will be made payable to the Payee Name and mailed to the Address as listed below. Payment may be made to the Host,or to the Host library's Friends'group or Foundation,if you prefer. Allowance will be issued in January of the year you will begin hosting(e.g.for a host period that starts in October 2025, payment will be issued in January 2025), except for two instances: • Cohorts 1 and 2 start hosting in 2024. Payments will be issued in March 2024. • Cohorts that begin in January/February of each year can select to be issued payment in the year prior(e.g.for a host period that starts January 2026, you may request payment in January 2025 instead of January 2026). Payment Type* The programming allowance can be issued as either an ACH payment or paper check. Please select your preferred payment method. If you select ACH,please be sure the information on the ACH authorization form match EXACTLY with the payee information. Please select preferred payment method: ACH/Direct Deposit(Preferred) 53 Resolution 2024-014 Q Check(Note that selecting payment by check may result in slower payment of funds) Payee pamefmalta Payable to* SEWARD COMMUNITY LIBRARY&MUSEUM ^ Care of/Attention to* SUE DROVER T M811IFrg Aaaress tme 1 (1)* PO Box 167 Filallhig Kddiess tftt8 2 (1) City(I)} rSEWARD State(I)* AK � Zip Code(I)* (xxxxx-xXxx) I99664 I C0uftn1iatldn of Gnnd 5tan11l1ig* attest that the library is neither presently debarred,suspended,proposed for debarment declared Ineligible,nor voluntarily excluded from partidpation in this transaction by any federal department or agency. NOTE:You can check the payee's status with regard to debarment at the website of the System for Award Management(SAM•gQyJ. p Yes. 54 Resolution 2024-014 v Confirmation of Acceptance Cwtifinatluti of Acceptaime* Each party agrees that this Agreement and any other documents to be delivered In connection herewith may be electronically signed,and that any electronic signatures appearing on this Agreement or such other documents are the same as handwritten signatures for the purposes of validity,enforceability,and admissibility. By completing and submitting the information below, I agree to the terms stated above and accept the Americans and the Holocaust traveling exhibition guidelines and requirements on behalf of the library. Q Yes. CertlfyIng Offlulal Mist Niwie* Sue It- Certlfyhig Off Mal Last Name* Drover Cer tlfylt;g Offlulal I ltle* Deputy Director Certlfyllig Offlclal histltutlorl* Seward Community Library&Museum Certlf hig Off WWI Emall Address* ED sdrover@cityofseward.net C:ertlfying offlelal Phone Number* 19072244010 Certiflcatiort Date(today's bate)* 55 Resolution 2024-014 � 02/02i2024 v Review and Submit Please review your Grant Acceptance Form and payee information to ensure a complete and accurate submission.Once you have completed your review,click'Submit"in the bottom right comer of your screen. Questions?Contact us at oubl�oarams ala.org. Q Due by 02/09/202417:59 PM CST. SAVE FOLLOW UP SUBMIT FOLLOW UP 044 56 RECEtVED Re-appoint Nathaniel Charbonneau to the Planning & Zoning Commission with a term set to expire February 2027 FEB 12 2024 CITY OF SEWARD C)FVICF-C)F THE APPLICATION FOR THE CITY CLERK PLANNING AND ZONING COMMISSION Name: ��f��VtL%Q-L kC-;A._ Street address:- C Mailing address: 00 1 E-mail address: Home telephone: -3z:)3 ;�f qd\� Cell phone: Ir How many years have you lived within the city limits of Seward., Alaska: /� List any special training, education, or background you have which may help you as a member of the Commission: f)144, I am specifically interested in serving on the Planning and oning Commission because: v cc�4 e,tA L Have you ever served on a similar commission elsewhere? El YesXNo If so, where? And when? Are you available to attend meetings on Tuesday evenings twice a month? I understand there might be multiple terms lengths available and will check with the City Clerk for details. ��I understand that I am required to complete the financial disclosure form as part of this application. lVIf appointed, [ understand Commissioners shall be compensated for service at the rate of$100 per month. f�If appointed, [ understand that I must notify Community Development if I am unable to attend a meeting. Vf appointed, I understand t I ay be removed from the Commission due to attendance issues. ig at Date Updated January 2024 57 Resolution 2024-010 v y _ X7 l Unfinished Business postponed on February 12, 2024 Resolution 2024-010: Approving The City Manager To Enter Into A Contract With Tyler Technologies To Provide Computer Aided Dispatch (CAD) And Report Management Software (RMS) To The City Of Seward For An Initial Cost Of $101,3 60 And An Annual Recurring Cost Of $73,856 And Appropriating Funds. Documents: • Agenda Statement • Resolution 2024-010 • Quote from Tyler Technologies 58 Resolution 2024-010 City Council Agenda Statement . ff. r a Meeting Date: February 12, 2024 To: City Council t Through: Kat Sorensen, City Manager From: Alan Nickell, Chief of Police Subject: Resolution 2024-010: Approving The City Manager To Enter Into A Contract With Tyler Technologies To Provide Computer Aided Dispatch(CAD)And Report Management Software (RMS) To The City Of Seward For An Initial Cost Of$101,3 60 And An Annual Recurring Cost Of$7 3,8 5 6 And Appropriating Funds. Background and justification For the 2023 CIP list, the council added a request for a change in Computer Aided Dispatch (CAD) and Report Management Software (RMS) for the police dispatch division because the current system is unable to meet all the needs of the city.The goal of the project is to increase functionality between dispatch,police, fire, and EMS services. The new system will allow the implementation of GPS tracking for city vehicles to increase safety for personnel, and it will allow more control and functionality in large scale emergencies. Additionally, this upgrade will enhance the report taking and writing capabilities of dispatch, police, and fire, and it will help with the reporting requirements for the respective departments. This upgrade will further increase the likelihood of improvement in the city's ISO rating which can lead to better insurance rates for all citizens and business owners. After significant research and demonstrations, the decision was made to proceed with Tyler Technologies as our CAD/RMS of choice. This choice is reinforced by this program's ability to meet the needs of the involved departments and is further reinforced by being the choice for CAD/RMS on the entire rest of the Kenai Peninsula 911 centers. This upgrade will allow Seward's dispatch center to be able to communicate with other peninsula 911 centers directly in real-time as well as support one another during catastrophes. The IT director was involved in the selection process along with the chiefs of the police and fire departments. The IT director agrees with the selection of Tyler Technologies. While other CAD/RMS systems were considered and evaluated, in accordance with SCC 6.10.130 (A) (4)the public is best served by pursuing this project as a sole source purchase. It has been noted below that this upgrade is consistent with the comprehensive plan of the city for supporting adequate police services and equipment. However, it is equally fitting this purchase helps maintain an effective public safety communications network in Seward as this will directly impact the dispatch division and their ability to gather information,pass this information to other first responders, and get people the help they need in a timely, accurate fashion. Additionally,the plan speaks to the ability to encourage annual reporting of crime statistics, analysis of crime incidents, and recommendations for solutions. This purchase will allow us to easily report our statistics whereas we currently cannot do so. Lastly,the comprehensive plan directs us to continuously plan for future police services to ensure the highest level of public safety within the community. The modern era demands powerful software to assist us with all the moving parts of public safety. This CAD/RMS system will keep us current and relevant and able to meet the needs of the community. 59 Resolution 2024-010 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 2.2.9 Public Safety—Support adequate police services and equipment Strategic Plan: (Page 18) Promote a Safe Community Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation(✓): Creates revenue in the amount of.- Creates expenditure in amount o£ $ 101,360.00 Creates a savings in the amount of.- Has no fiscal impact Funds are(✓): Budgeted Line item(s): ✓ Not budgeted Not applicable Fund Balance Information Affected Fund(✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance $ 699,734 Finance Director Signature: Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation e✓ Adopt Resolution Other: 60 Resolution 2024-010 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2024-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TYLER TECHNOLOGIES TO PROVIDE COMPUTER AIDED DISPATCH (CAD) AND REPORT MANAGEMENT SOFTWARE (RMS) TO THE CITY OF SEWARD FOR AN INITIAL COST OF $101,360 AND AN ANNUAL RECURRING COST OF$73,856 AND APPROPRIATING FUNDS. WHEREAS, the current CAD/RMS system does not meet the needs of the police, fire, and other city departments; and WHEREAS, the goal of this project is to increase functionality between police, fire, dispatch and EMS in Seward and on the peninsula; and WHEREAS, the new system will allow the implementation of GPS tracking for city vehicles to increase safety for personnel, and it will allow more control and functionality in large scale emergencies; and WHEREAS, this upgrade will enhance the report taking and writing capabilities of dispatch, police, and fire, and it will help with the reporting requirements for the respective departments; and WHEREAS, this upgrade will further increase the likelihood of improvement in the city's ISO rating which can lead to better insurance rates for all citizens and business owners; and WHEREAS, the decision to proceed with Tyler Technologies as our CAD/RMS of choice was vetted by police administration,fire administration,and Seward's information and technology director;and WHEREAS, this choice is further reinforced by being the choice for CAD/RMS services for all other Kenai Peninsula 911 centers; and WHEREAS,this purchase will make it possible for Seward's dispatch center to assist other peninsula 911 centers, as well as be assisted by other 911 centers, in the event of catastrophic emergencies; an WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.130(A) (4)provides for the purchase of electronic data processing software and hardware systems and communications equipment; and NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: 61 Resolution 2024-010 CITY OF SEWARD,ALASKA RESOLUTION 2024-010 Section 1. The City Council hereby authorizes the City Manager to enter into a contract with Tyler Technologies to provide computer-aided dispatch and report management software to the City of Seward. Section 2. Funding in the amount of$101,360 is hereby transferred and appropriated from the Capital Acquisition Fund 80010-1210-8103 Capital Equipment. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 12th day of February, 2024. THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 62 Resolution 2024-010 INVESTMENT SU�nMARY FOR: City of Seward Police Department,AK PRESENTED BY: Madonna Allen 1/30/2024 �i 0 OTMO e r • technologies 63 Resolution 2024-010 0 W. tyler technologies INVESTMENT SUMMARY Tyler Software $0 Services $ 19,000 Third-Party Products $8,504 Total One-Time Cost $ 27,504 Annual Recurring Fees/Baas $ 73,856 Tyler Software Maintenance $0 Estimated Travel $0 64 Resolution 2024-010 Quoted By: Madonna Allen tyler Quote Expiration: 12/31/24 Quote Number: 2023-382199-N 1Y3 F8 + technologies Quote Name: PSP CAD/RMS/Mobiles Sales Quotation For: City of Seward Police Department PO Box 167 Seward AK 99664-0167 Phone: +1 (907) 224-3338 Tyler Software Licenses Enterprise CAD to PSP CAD $0 $0 Total $0 $0 TOTAL $0 $0 Annual/SaaS Page 1 2023-382199-N1Y3F8 65 Resolution 2024-010 Licenses CAD Web View-Annual 1 $ 1,500 Public Safety Pro Custom Reporting Tool 1 $ 1,500 Base RMS 1 $ 6,944 CAD 1 $ 5,562 Dispatcher 1 $ 1,415 E-911 1 $ 2,829 E-911 Client-addtl seats 1 $ 354 Mapping 1 $ 2,251 Mobile AVL Client(251 1 $4,421 Mobile CAD Client(251 1 $ 15,272 NCIC Client Interface (additional seats) 1 $ 530 NCIC Server Interface (1 seat included) 1 $4,244 Property Room 1 $ 2,122 Wanted/Missing Person Inquiry(WMP-1) 1 $0 VPN Appliance 1 $4,000 Hosted User Fee 25 $ 14,375 Conversions Pro Q/A Interface 1 $ 3,537 Hardware NetMotion Mobility COMPLETE 25 $ 3,000 TOTAL $73,856 Page 2 2023-382199-N1Y3F8 66 Resolution 2024-010 Services 9 - I I I I I I = I I Description Quantity TotaMaintenance Project Management 1 $ 5,000 $0 Professional Services 1 $ 14,000 $0 TOTAL $ 19,000 $0 Third-Party Hardware,Software and Services Dell PowerEdge R440 1U Rack Mount-Single Server 1 $ 5,400 $4,100 $ 0 $ 0 Microsoft SQL 2019 RUNTIME CAL 25 $ 110 $ 2,750 $ 0 $ 0 Microsoft SQL Server 2019 RUNTIME 1 $499 $499 $ 0 $ 0 Upgrade to Dual Hot Plug Redundant 495W Power Supply 1 $ 125 $ 125 $ 0 $ 0 • M90 Property Room Barcode Printer Kit 1 $ 1,030 $ 1,030 $ 0 $ 0 Sub-Total $ 9,804 Less Discount $1,300 TOTAL $8,504 0 Page 3 2023-382199-N1Y3F8 67 . Zoz �,o�o gesowt\Oxj Fees � $o �3$SO ,\me f ees One '9,000 WMI -�N\ef aeye ,01,36'0 .�Ota\ Sef\jlceS S Arrua so I ota\ 10 -�N\ef c\_?-aftN\Aaf 0'a Ot3\ al \I of Sce\ Ic Stf eet Of sa0_\9'Oasxlb \eots�\\\Cwc\eS use 01 Force, Aoo\\e Does\Not\\-\c P,cc:\c e e"'5)1 Ca\\S\ p and Ok �j\ce�\�Nc c e iOf f e5ts? ac Ca\\s of Sef f OY\f6\tN \eS°,�\y.A It's f oj.\\\•n?,, eOJ�e\N cur c\\jef ,,,\3\3\eV,Oe\ 6\-a\? 6 to ?\a elOts\N ?\ecOf C\5 I\,It_e\V\ge\jce cOmMeV\'t'5pjjejOsel\xAc:\c\ C:\tat,\0 stf �\o of\to \-\e ?,age - \�Ng WNA \C1?afV: I?et?\eg\ �335ew faii f eS co\lf\eCt\ efi,aceS P \,,5\\�,e \)_?\eck\J\c'.\fjjqo\�f\c. \Ode ,atcbe-y at\xlc IS�j se �AC\Cj\�E Nc\c\exld theUS rOB -VAIN 3F9 Resolution 2024-015 ICI Resolution 2024-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DIRECTING THE CITY MANAGER TO PERMANENTLY CLOSE THE SEWARD COMMUNITY JAIL. Documents: • Agenda Statement • Resolution 2024-015 69 Resolution 2024-015 City Council Agenda Statement . ff. r a Meeting Date: February 26, 2024 To: City Council t From: Kat Sorensen, City Manager Subject: Resolution 2024-015: A Resolution of the City Council of the City of Seward, Alaska, Directing the City Manager to Permanently Close the City Jail. Background and justification The Seward Community Jail has existed inside City Hall since it was built in 1964. In recent years, the Seward Community Jail has been unable to attract proper staffing levels. Additionally, Seward Ends itself competing for applicants against Spring Creek Correctional Center, a state facility, which can offer much higher wages, better benefits, double overtime rates, and signing bonuses. The jail currently has one remaining employee. The remaining employee will be offered a severance in accordance with the current Collective Bargaining Agreement (CBA) and the remaining positions will be dealt with similarly as required by Public Employee Retirement System (PERS) rules. Since 2013, the jail has operated at a deficit due to insufficient contract funding by the State of Alaska. Attempts to get the state to fully fund the annual contracts have been unsuccessful. Certain services provided by the jail will remain in existence such as Datamaster access for local law enforcement and fingerprinting for citizens who require fingerprinting for jobs and other needs. Currently, male detainees who are arrested by local law enforcement are being housed at Spring Creek Correctional Center and female detainees are being transported to Wildwood Correctional Facility in Kenai. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with(citation listed): Comprehensive Plan: 3.7.1.3 Continue to Improve the quality and efficiency of city governmental services Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ This legislation(✓): Creates revenue in the amount of.- Creates expenditure in amount of.- Creates a savings in the amount of.- Has no fiscal impact 70 Resolution 2024-015 Funds are (✓): Budgeted Line item(s): Not budgeted ✓ Not applicable Fund Balance Information Affected Fund(✓): ✓ General SMIC Electric Wastewater Boat Harbor Parking Water Healthcare Motor Pool Other Note: amounts are unaudited Available Fund Balance Finance Director Signature: Attorney Review Yes Attorney Signature: ✓ Not applicable Comments: Administration Recommendation ✓ Adopt Resolution Other: 71 Resolution 2024-015 Sponsored by: Sorensen CITY OF SEWARD,ALASKA RESOLUTION 2024-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DIRECTING THE CITY MANAGER TO PERMANENTLY CLOSE THE SEWARD COMMUNITY JAIL. WHEREAS,the Seward Community Jail has existed inside City Hall since it was built in 1964; and WHEREAS, in recent years the Seward Community Jail has been unable to attract proper staffing levels; and WHEREAS, Seward finds itself competing for applicants against Spring Creek Correctional Center which can offer much high wages, better benefits, double overtime rates, and signing bonuses; and WHEREAS,the jail currently has one remaining employee; and WHEREAS, the remaining employee will be offered a severance in accordance with the current Collective Bargaining Agreement (CBA) and the remaining positions will be dealt with similarly as required by Public Employee Retirement System(PERS) rules; and WHEREAS, since 2013 the jail has operated at a deficit due to insufficient contract funding by the State of Alaska; and WHEREAS, certain services provided by the jail will remain in existence such as Datamaster access for local law enforcement and fingerprinting for citizens for jobs and other needs; and WHEREAS, currently male detainees are being housed at Spring Creek Correctional Center and female detainees are being transported to Wildwood Correctional Facility in Kenai; and NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The City Council hereby authorizes the City Manager to permanently close the Seward Community Jail. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 26 day of February 2024. 72 Resolution 2024-015 CITY OF SEWARD,ALASKA RESOLUTION 2023-015 THE CITY OF SEWARD,ALASKA Sue McClure, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kris Peck City Clerk (City Seal) 73 Providence Health BAL_Balance Sheet_WD_ERS SEWARD MEDICAL CENTER Entity-1000 Printed On 2/9/24 @ 1:28 PM Balance Sheet (Whole Dollars) Printed By carrie.brownl@providence.org Reported as of December FY23 Page-1 of 1 December December December December FY23 FY22 FY23 FY22 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents 3097855 579467385 Accounts Payable 113407019 173417906 System Pooled Cash (5,128,979) (2,543,923) Accrued Compensation 678,582 11219,109 Patient Acounts Receivable 217432,830 9,652,790 Affiliate Payable - 14,614 Contractual Allowance (7,505,815) (3,599,773) Deferred Revenue Unearned Premiums (92,986) 6647163 Bad Debt Allowance Patient AR (1,427,000) (582,394) Payable to Contractual Agencies (27,270) (164,184) Other Receivables 729,188 (563,078) Other Current Liabilities 324,072 310,684 Supplies Inventory 617759 777493 Current Portion of Debt (79,522) 1437696 Affiliate Receivable 247 4,674 Total Current Liabilities 2,142,895 3,529,988 Other Current Assets (21,382) 14,308 Total Current Assets 8,4505703 8,4063482 Lonq-Term Debt: Assets Whose Use is Limited: Other Long Term Debt 1317255 4877804 Funds Held For Long Term Purposes - (5,859) Long Term Debt 1317255 487,804 Assets Whose Use Is Limited - (51859) Total Other Long Term Liabilities 25582,526 11440,749 Property. Plant&Equipment: Property Plant Equipment Gross 277117175 1,577,539 Total Liabilities 45856,676 51458,541 Accumulated Depreciation (568,068) (549,715) Property Plant Equipment Net 20435107 130273824 Net Assets: Other Lona Term Assets: Unrestricted Net Assets 8,144,990 5,235,989 Other Long Term Assets 27453,000 1,320,000 Temporarily Restricted Net Assets 457282 537682 Total Other LT Assets 27453,000 11320,000 Total Net Assets 8,190,272 5,289,671 Total Assets 13,046,948 10,748,212 Total Liabilities and Net Assets 13,046,948 10,748,212 74 Providence Health INC_OP_STMT_WD_ERS SEWARD MEDICAL CENTER Entity-1000 Printed On 2/9/24 @ 1:26 PM Statement of Operations(Whole Dollars) Printed By carrie.brown1@providence.org Reported as of December FY23 Page-1 of 1 Month-To-Date Year-To-Date Actual Budget Variance PY Actual Actual Budget Variance PY Actual 3,693,987 3,589,759 104,228 3,324,232 Gross Service Revenues 45,491,518 44,747,274 744,244 44,666,234 1,752,749 1,179,181 (573,568) 182,903 Deductions From Revenue 17,104,781 14,715,212 (2,389,569) 15,141,197 1,941,238 27410,578 (469,340) 3,141,329 Net Service Revenue 28,386,737 30,032,062 (1,645,325) 29,525,037 11,983 15,080 (3,097) 415,951 Other Operating Rev 266,308 179,073 87,235 598,034 11,983 15,080 (3,097) 415,951 Total Other Operating Revenue 266,308 179,073 877235 598,034 1,953,221 27425,658 (472,437) 3,557,280 Net Operating Revenue 28,653,045 307211,135 (1,558,090) 30,123,071 Expenses from Operations: 1,475,023 1,332,133 (142,890) 1,149,160 Salaries and Wages 15,990,470 15,797,812 (192,658) 14,761,409 257,942 312,931 54,989 237,755 Employee Benefits 3,417,176 3,754,554 337,378 3,351,339 4,776 10,587 5,811 8,072 Professional Fees Expense 70,677 117,346 46,669 168,836 133,949 125,102 (8,847) 57,438 Supplies Expense 1,314,408 1,387,005 72,597 1,402,389 220,004 303,600 83,596 542,946 Purchased Services Expense 3,113,720 3,151,283 37,563 3,322,215 2,800 - (2,800) (155) Purchased Healthcare Expenses 8,685 - (8,685) - (17,307) 9,140 26,447 68,446 Depr,Amort,and Interest 5,315 111,095 105,780 114,813 82,369 110,670 28,301 219,783 Other Expenses 1,267,689 1,303,644 35,955 1,230,145 2,159,556 2,204,163 44,607 2,283,445 Total Operating Expenses 25,188,140 25,622,739 434,599 24,351,146 (206,336) 221,495 (427,831) 1,273,836 Net Operating Income 3,464,906 4,588,396 (1,123,490) 5,771,925 (206,336) 221,495 (427,831) 1,273,836 Net Operating Income fully burdened 3,464,906 4,588,396 (1,123,490) 5,771,925 - 219 (219) (754) Non-Operating Gain(Loss) - 3,865 (3,865) 305,673 (206,336) 221,714 (428,050) 1,273,082 Net Income fully burdened 3,464,906 4,592,261 (1,127,355) 6,077,598 (223,642) 230,635 (454,277) 1,342,281 EBIDA Fully Burdened 3,470,222 4,699,491 (1,229,269) 5,886,739 (223,642) 230,635 (454,277) 1,342,281 EBIDA 3,470,222 4,699,491 (1,229,269) 5,886,739 Fully burdened includes allocated costs 75 Ci ty of Seward,A la s k a Planning&Zoning Commission Aleeting Minutes Janu m 9, 2024 Frohime 8, Page 39 CALL TO ORDER The January 9, 2024 regular meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Clare Sullivan. OPENING CEREMONV Commissioner Nathaniel Charbonneau. led the Pledge of Allegiance to the flag. BOLL CALL There were present: Clare Sullivan presiding, and 1 4 An&aQQA 14 W T Nathaniel Charbonneau Brenan Homsetli Sean Uloran Comprising a quorum of the Commission; and Courtney Bringhurst,Acting Community Development Director Clara Brown, Executive Planning Assistant Kris Peck, City Clerk Jodi Kurtz, Deputy City Clerk Excused—Vanessa Verhey Absent—None, Vacancies-Two CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PIJBLIC HEARING — Nonc A PPROVAL 0 F AG EN DA AN 1) CON S E NT AG ENDA Motion (Charbonneauffl urn seth) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items'. Approval of the November 7, 2023 Planning and Zoning Commission Meeting Minutes SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations and Awards—None C*Ity Adrn*lnistration Report. 76 City ofSewart Alaska Planning&Zoning Commission Meeting Minutes January 9. 2024 Volume 8, Page 40 Acting Community Development Director Courtney Bringhurst'hoped everyone had a wonderful holiday season. BrInghurst introduced Clara Brown as the new Executive Platming Assistant. The city also recently hired Danny Mueninck as the new Community Devetopment woo Director and said he would be starting at the beginning of February. Other Rep()rts find Ann o n neem ents—None Presentations—None PUBLIC HEARINGS Resolution 2024-0011, of the Ptaniling and Zoning Commission of the City of Seward, Alaska, Recommending City Council Approval of the 1-.,and Use Amendment to Rezone Fort Raymond Subdivision, eplat Number 7, Lot 1OA-1, Located at 905 Sea Lion Ave, from an Institutional (WS)Zoning District to an Auto Commercial (AQ Zoning District Motion (Charbonneaufflornseth) Approve Resolution 2024-001 Bringhurst explained the owner was Seward City Tours who had recently purchased this property from the city. Bringhurst explained that the applicant had requested the zoning change from Institutional Zoning to Auto Commercial. The owner desired to build an automotive maintenance shop which reqtilred this rezone. In addition to the agenda statement, Bringhurst wanted to add that south of the rezone was a parcel that was still zoned Institutional. This property still belonged to the city and the intention was to also rezone it to Auto Commercial. Notice that th e public hear ing has b e e n appro ved and published as re q aired by law was no ted and the public hearing wa.y opened. No one appeared and the public hearing was closed. 0 Motion Passed U!nammous Resolution 2024-002, of the Planning and Zon.ing Commission of the City of Seward, Alaska, Recommending Kenai Peninsula Borough Approval of the Preliminary Plat of T 1S R I W Sec 1, Seward Meridian SW E 1/2NE 1/4&Gout Lots 4&5,Excluding Nash Road ROW; Located at 1303 Nash Road; Creating Mount Alice Estates Planned Unit Development, Phase 1, Lots 1-11 and Tracts A-D Motion (Charbonneaufflornseth) Approve Resolution 2024-002 Bringhurst SUnitnarized the agenda statement in the packet and recommended approval of the resolution. Notice ofthe public hearing being posted and publish a-s required by law was not and the public hearing was opened Carol Griswold, inside city limits, spoke in opposition to Resolution 2023-002 and read from the written statement she had provided to the clerk and commission. 77 City ofSewark,Alaska Planning&Zoning Comm issif)n Meeting Minutes January 9, 2024 Volume 8, P Clerks Noie- The Gris wold letter is available on the City of Seward Legislative History site as a laydown, Iris Darling(telephonically) said she had owned the property for a long time and explored every angle of development. She was mindful of the eagles" nest and did not want to destroy the nest or detract from tile beauty of Seward. Darling had met widi engineers and surveyors, and they 'dering,every aspect involved with developmcnt. arling said she would abide by all the were consi T) rules and regulations of converting this land into housing for the community. No one else appeared and the public hearing was closed Charbonneau said this resolution was a simple matter of dividing up the parcel. He felt that the Griswold laydown comments would be more appli cab ic to the resolutions comin&T up next on the agenda. The Commission suspended the rules lo ask the surveyor.,v to vpeak to a question regarding the access gale to the suhdivision. Professional Land Surveyor Jonathon Lang said he had no opposition to setting back the gate from the highway to create a turnaround area. However, he recommended adding these specifications into the subdivision agreement rather than the plat. Motion Passed Unanhnous Resoluflon 2024-003, of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending City Council Approval of the Land Use Amendment to Rezone Mount Ali*ce Estates Planned Unit Development, Phase 1, Lots 1-11 and Tracts B-D., Located at 1303 Nash Road, from a Resource Management (RM) Zoning District to a Mulfi-Familv Residential (R3) NP Zoning District Motion (Charbon neap corn seth) Approve Resolution 2024-003 B r 1 ngb u rst sum mari zed the agend a scat emeat and re com men ed approv al of the reso lut i on. She said In"s Darling intended to develop this property for dwellings and residential use. Notice of the public hearing being posted and puhlished as required by law was noted and the public hearing was opened Carol Griswold, inside city limits, encouraged the commission to make amendments to these resolutions, otherwise no changes would actually be made. Griswold stated how the Seward In Code did not allow for split7,onlng. She spoke in opposition to Resolution 2024-00-1 and read from her written statement that was provided to the clerk and commission. Iris Darling (telephonically)- said she explored all angles of this rezone and WOUld listen to all the comments and try to do the best for Seward and the community. 78 City ofSeivard,Alaska Planning&Zoning Com ni ission Meeting Minules Jan u M 9, 2 02 4 Volume 8, P No one else appeared and the public hearing was closed The commission discussed why R3 zoning would be more beneficial than 11 zoning.There was al so i Me rest in gett i ng a traffic study done for this development proi ect. The commission suspended the rules to speak back and forth with Professional Land Surveyors Jonathan Lang and Ken Lang about the development. Motion Passed Unani'mous Resolution 2024-004, of the Planning and Zoning Commission of the It of Seward, Alaska, Granting a Conditional Use Permit to Resurrection Bay Investments LLC to Implement a Planned Unit Development, Including the Development of Streets, Utilities, Dwellings, and Residential Docks, on Lots 1-11 and Tracts B-D, Mount Alice Estates Planned Unit Development, Phase 1; Within a Multi-Family Residential (R3) Zoning District Motion harhonneaufflornseth) Approve Resolution 2024-004 B r 1 nghu rst s ummari ze d the agenda statement and rec o m ni c nd e d app rov al of the re s o I utj on. Nolice (?f'the public hearing being posted and published as required by law was noted and the public hearing was opened Carol Griswold, inside city limits, had many concerns about a planned unit development that would allow for a gated community with a private road,private boat launch and private docks along the shore of Resurrection Bay. She spoke in opposition to Resolution 2024-004. Griswold read from.her written statement that she provided to the clerk and connnission. Rissic Casag ran da, (telephonically) spoke as the real estate agent for Iris Darling. Casagrands wanted to rczone the property for higher usage and noted the R3 zone would be diwtically surrounded by industrial zoning. No one else appeared and the public hearing was closed The,commission discussed the possible traffic study requirement. Resolution 2024-004 was amended in Section I (a) to read: Civil engineering will be required for each site. Motion (Sulliv an/Chart onneau) Postpone This Resolution Until After The Commission Can Discuss This Resolution At The January 23, 2024 Work Session Mofion to Postpone Approved Lfnanimous 79 City ofSeward,Alaska Planning&Zoning Comm ission Meeting Minutes Jams n 9, 2 024 Volume 8, Page 4� Resolution 2024-005, of the Plarming and Zoning Commission of the it of Seward, Alaska, Recommending the City Council Amend Seward City Code 15.10.226(C)(7). Requirements for Mobile Vendors Motion (Charbonneaufflornseth) Approve Resolution 2024-005 Bringhurst summan'zed the agenda statement and recommended approval of the resolution. This would come before City Counc'] as an ordinance to allow mobile vendors to remain in place overnight. Notice qf the pit hlie hearing being posted and published as required by law was of and the public hearing was opened No one el.w appeared and 1he public hearing was closed The commission discussed the resolution and felt there were no m Or issues to allow the vend1110, zk] Z�71 carts to remain in their designated spots Oven ight. Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BtJSINESS Resolution 2024-006, of the Pianning and Zoning Commission of the it of Seward, Alaska, Reconu-nending it Council Approval of the Plamiing and Zoning Commission Priorities for January 2024 to January 2025 Motion (Charbonneaufflornseth) Approve Resolution 2024-006 Bringhurst said one of the goals for 2024 was to revise requirements in it code for Conditional Use Permits. She also noted this year the commission would be attending a variety of group work sessions with Seward Bear Creek Flood Board, Parks & Recreation Department, and Trout Unlimited Alaska. On another topic, Bringhurst said there were many requests for the city to change the building height restrictions to accommodate 3-story buildings. The commission discussed the path forward to update the Comprehensive Plan. N1 otion Passed Unanimous Other New Business Items Discuss work session topic for January 23,2024 The commission noted that their next Work Session would be to discuss the amended and postponed Resolution 2024-004. The secondary topic would be signage. INFORMATIONAL ITEMS AND REPORTS 80 7 it ofSeward,Alaska Planning&Zon in of in iss ion Heeling Minutes January 9, rr . fg 1) Work Session on Tuesday, January 23, 2024 at 6-00 p.m. 2) Reg u lar Meeting on T ue sday, F ebruary 6, 2 024 at 7-b 0 0 p.nit CITIZEN COMMENTS—None COMMISSION AND ADMINISTRATION COMMENTS AND RESPONSES TO CITIZEN COMMENTS Ulm an thanked everyone for attending the meeting tonight. He enjoyed public 4 participation and it was important for the commission to hear these viewpoints.Uloran hoped there would be a good public turnout at the next work session. Hornseth thanked everyone for coming. He said it was nice to be back after the holiday break. Charbonneau thanked the admird strati on for all their hard work and said hello to the new staff members in attendance. Sullivan thanked the commission for tackling these complicated topics. Not everyone would be pleased with the final decisions, but the commission. made an effort to considcr all viewpoints. Sullivan thanked city administration and the clerk's office for their assistance and response to her questions. Bring'hurst thanked everyone for attending tonight and thanked the commission for delving into the public hearing items. She anticipated a tot of public interest in the planned unit development on Nash Road. Bringhurst noted the P&Z packets were now available on the city website and she was looking for other ways to increase public awareness of P&Z meetings. City Clerk Kris Peck echoed Bringhurst's comments about ramping up the city web site in the was of losing the Seward Journal. Also currently in the works was a subscri ption-based email service for receiving news and updates on city council,city departments and many other city related topics. ADJOURNMENT The meeting was adjourned at 8:35 p.m. Jo IKLIrtZ Clare Sullivan 0 of: SE$V4r#*6* Chair Depuiy City Clerk 0 4: cio (City Seal) 10 It SEAL EL log 10 go ob % -Popp- dP /V I 1P 4# ft go ey OF % 81 Ciry of Seward.,Alaska Port and Cmimierce Adv[Sary Board Meeting Minutes /I January,-3, 2024 Volume 4, Paae 140 CALL TO ORDER The January 3, 2,0241, regular meeting of the Port and Commerce Advisory Board was called to order at 12:00 p.m. by Chair Bruce,Jaffa. OPENING CEREMONY Chair Bruce Jaffa led the Pledge of Allegiance to the flag. ROLL CALL There were present., Bruce Jaffa,presiding, and Benjamin Smith Dwayne Atwood rr,-,. 164 fl 1 ef A Melissa Schutter comprising a quoruni of the Council,- and Jason Bickling, Assistant City Manager Norm Regis, Harbormaster Kris Peck,City Clcrk Jodi Kurtz, Deputy City Clerk Excused—Miller Absent—None Vacant —Two CITIZEN COMMENTS ON ANY SUBJECT—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Atwood/Smith) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items., Approve November 1, 2023, Port and Commerce Advisory Board Meeting Minutes SPECIAL ORDERS, PI NTATION, AND REPORTS Proclamations and Awards - None City Administration Report Assistant City Manager Jason Bickling referred to his report in the packet and spoke to 82 City of Seward,Alaska Port and Commerce Advisory Board Meeting Minutes January,3, 2024 Volume 4, Page 141 snow removal being a challenge. He thanked the Public Works Department for their hard work to keep the streets plowed. Bicklinc, noted the power outages that occurred over the holidays due to 410 the heavy snow. Harbormaster Norm Regis said the harbor staff had been busy clearing snow off the docks. Regis announced that the Polar Bear Jump Off Festival would be coming up in a couple weeks and it would be his 3(yh one. Lastly, Regis provided an update on the Coast Guard land ILICquisition. Other Reports and Announcements Alaska Railroad Report Dwayne Atwood summarized his written report in the packet and provided information on the incoming pipe-ships. He noted there would be an Alaska Railroad presentation at the second council meeting in February. Presentations - None UNFINISHED BUSINESS - None NEW BUSINESS Resolutions - None Other New Business Select Chair and Vice Chair for 2024 Atwood nominated BrUce Jaffa as Chair. There were no other nominations. Motion Select Bruce Jaffa as Chair for 2024 Motion Passed 'Unanimous Atwood nominated Ben Smith as Vice Chair for 2024. There were no other nominations. Motion Select Ben Smith as Vice Chair for 2024 Motion Passed Unanimous Select 2024 Work Sessions and Regular Meeting Topics PA CAB discussed their 2024 schedule for work sessions and regular meetin.g.st. 83 City of Seward,Alaska Port an(I Commerce Advisory Board Meeting Minutes Januaty 3., 2024 Volume 4, Page 142 WFORMATIONAL ITEMS AND REPORTS Regular Meeting on Wednesday, February 7, 2024 Other Items Information on Fisheries 2023 Report on Impacts of Trawfing by Jon Warrenchuk (This can also be viewed on the City of Seward YouTube page from the City Council Meeting on December 18, 2023) CITIZEN COMMENTS —None BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Regis hoped for better weather in Seward for 2024. Bickling was looking forwand to getting more done this year. Schutter had recently returned from traveling and was immediately busy shoveling snow. She looked forward to 2024 and hoped for better weather this sumi-ner. Atwood thanked the newly selected chair and vice chair for stepping up.He thanked former Vice Chair for her service. Atwood hoped PACAB could play a role in certain aspects of the city's Comprchensive Plan. He looked forward to the coming year and felt PACAB did a good job with their discussion of 2024 meeting topics. Smith thanked PA CAB and it of Seward for sending him to the Alaska Municipal League Conference in December 2023. He said the conference was an eye-opening and rewarding experience. Smith would provide a more detailed A report at the next PA CAB meeting. Smith felt that PA CAB could help tackle complex issues about energy and the cost of fiving. Jaffa noted it was a close call for quorum today. He thanked the board for their service and contribution to the city. Jaffa thanked former Vice Chair Lyndta Paquette for her years of service on PACAB. On another topic, Jaffa noted the heavy snowfall hzid made for a challenging holiday season in Moose Pass and in Seward. Jaffa wished everyone a Happy New Year. ADJOURNMENT The meet illLy was adjourned at 1:01 p.m4t OF Se. IRPO 00 -pace Jaffa JoflKurtz 2 1 1 Deputy City Clerk S. Sa i r 0 ft"Nehow 4V ft • 40 4� % OF AL. 8AN11161164 February 2024 March 2024 February 2024 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 4 5 6 7 8 910 3 4 5 6 7 8 9 11 12 13 14 15 16 17 10 11 12 13 14 15 16 18 19 20 21 22 23 24 17 18 19 20 21 2223 25 26 27 28 29 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 28 29 30 31 Feb 1 2 3 4 5 6 7 8 9 10 7:00pm P&Z 12:00pm PACAB Meeting Mtg 11 12 13 14 15 16 17 6:00pm CC Work Session(US Army Corps of Engineers Lowell Creek J 7:00pm CC Mtg (Council 18 19 20 21 22 23 24 President's Day 6:00pm P&Z 12:00pm PACAB (City Holiday- Work Session WS Offices (Council 2:00pm PACAB Closed) —J Chambers) —1 Ad Hoc Heat 7:30pm PZ Loop Mtg Appeal (Seward Hearing Community 25 26 27 28 29 Mar 1 2 5:30pm CC Work Session (Discuss Motor Pool) 7:00pm CC Mtg Council Calendar 1 2/21/2024 9:23 AM 85 March 2024 April 2024 March 2024SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Feb 25 26 27 28 29 Mar 1 2 3 4 5 6 7 8 9 7:00pm P&Z 12:00pm PACAB Meet*nQ /l tg 10 11 12 13 14 15 16 7:00pm CC Mtg (Council 17 18 19 20 21 22 23 6:00pm P&Z 12:00pm PACAB Work Session WS (Council 2:00pm PACAB ambers Ad Hoc Heat Loop Mtg (Sewa rd Community 24 25 26 27 28 29 30 Seward's Day 7:00pm CC Mtg (City Holiday- ( Offices Closed) 31 Apr 1 2 3 4 5 6 Council Calendar 2 2/21/2024 9:23 AM 86 April 2024 May 2024 Apri'l2024 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 31 Apr 1 2 3 4 5 6 7:00pm P&Z 12:00pm PACAB Meet*nQ /ltg 7 8 9 10 11 12 13 7:00pm CC Mtg m HPC W (Council 7:00pm.HPC M 14 15 16 17 18 19 20 6:00pm P&Z 12:00pm PACAB Work Session WS (Council 2:00pm PACAB Ad Hoc Heat Loop Mtg (Seward Community L' 21 22 23 24 25 26 27 7:00pm CC Mtg 28 29 30 May 1 2 3 4 Council Calendar 3 2/21/2024 9:23 AM 87