HomeMy WebLinkAboutRes1967-614
'TSSOLn~PION l"C. 61"
BTI IT ~lliSOLVED t-ha t Poat., lIar'i.'licJ.:., ~','Ii tC~j,(~ll [.;: COl'.1';;)c31_,,~,
C0:ctiEiec~. Pnblic !'1.cCQUntaIT'cSI })2 and are her::b'.r a~~:<?oj_n-t~~c~ -t=>
C:lake :~ho annua2. e:{aminations 0': the accounts of The City of
Seward, '1:'he City of Seward Electric Department, and The City
of Seward Water Departrr.en't for 'iears ending June 30, 19127 and
~,ne 30, 1968, as described in their March 27, 1967 offer,
8xce;::>t that t~1e term or engagement is 1 i",i ted to two years
to conrorm to Section 12.3(d) of the Home Rule Charter, and
,,,ith adjustmen't in ree to be ctS follm"s: For 1967 frOE1
.?1,90~ -, $5,2007 fee for 1968 to be renego'l:ia'ced at cO:'.1pletion
of the 1907 ',mrk, dependent upon the extent of audit preparation
completed h,/ the City's staff.
This Resolution shall he effective on the date of
passage an'=' approval. Passed and approved }y' the City
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Council of The Ci t:' of SC'I'.'ard, Alaska, this :6_~_. day or
l\.pril, 1%7.
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Beatrice E. Watts
City Clerk-Treasurer
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PEAT. MARWIC1C MITCHELL & CO.
CERTIFIED PUBLIC ACCOUNTANTS
1'36 "G" STREET
ANCHORAGE" ALASKA 99501
April 11, 1907
Mr. Kester L. Dotts
City Manager
City of Seward
Seward, Alaska ,.'
Dear, Kester;
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Enclosed is our revised proposal for, the examination of
the 'accounts'of'the'City of Seward, Seward Electric System,
and Seward Water System.
In accordance with you~ request the proposal has been re-
vised to cover,,;.,t~,'years ending June 30, 1967 and 1963.
Also, we have reduced our fee estimate to$4900-$tl2Gv for
the year en<il~ June.~O. ~~bE!:~ with the following year's
fee to be negotiated upon completion of tile 19,3b audit.
You, will note that tl)isestimate is based on rnaximwn
participa'.tl-bn'bY '6hefi!';i:ty I s staff in ~t,e preparation or
audit schedules. Ylel1'ln advance of year end we wuulu,
give the ComptI'Qllera list of required schedules in order
that he ,W'0",1'\1 hau1S:U.i'f'1c:1:ent time to prepare them prlvr
to our arrival.
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We hope the' foregoing meets jvur approval. If you havEc'
other questions :pleast;!" .J,et us know.
Very truly yours,
PEArl', MARWICK, fGTCHELL & CG.
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Neil F. Casson, Partner
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PEAT, MARWrCK, MITCHELL & CO.
CERTIFIED PUBLIC ACCOUNTANTS
?36 "G" STREET
ANCHORAGE. ALASKA 99501
March 27, 1967
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The Honorable Mayor,
City Council and
City Manager
City of Seward, Alaska
Gentlemen:
In response to a request by Mr. Kester Dotts, City Manager, we are pleased to
submit our proposal to make examinations of the accounts of the City of
Seward, Seward Electric System and Seward Water System for the years ending
June 309 1967, 1968 and 1969. ,4
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OUR QUALIFICATIONS
Peat, Marwick, Mitchell & Co. has for many years performed auditing, account-
ing and management consul,ting services for all levels of government, ranging
from small political subdivisions to major Federal departments and agencies.
In addition to successful engagements in the governmental field, our Firm
has a large nwnber of clients in the utility industry for whom we provide
diversified auditing and consulting services. Because of the volwne and
importance of work done for our clients in the field, the Firm has both
Governmental and Utility Departments which provide specialized consultation
and advice to any of our offices as needed. A list of clients in the govern-
mental and utility fields will be furnished on request.
The Anchorage office has a staff of 32, including two resident partners and
several other certified public accountants who have municipal and utility
experience. Moreover, our specific experience with the accounts and
financial affairs of the City of Seward result in our having the local cap-
abilities and qualifications to perform audit engagements on a timely and
economical basis.
QUALIFICATIONS OF STAFF
The audits of the City of Seward, Seward Electric System and Seward Water
System for the fiscal years ending June 30, 1967, 1968 and 1969 will be the
overall responsibility of Mr. Neil F. Casson, partner, who has been associated
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City of Seward,
March 27, 1967
Page 2
Ala ska
with the City's audits in prior years. Mr. John Schaedler, certified public
accountant, will be in direct, charge of the engagement. Other certified
public accountants and assistants will also be utilized as required. In
addition, as indicated above, specialists from our nation-wide Governmental
and Utility Departments may on occasion be called upon for consultation if
special problems arise.
OBJECTIVES AND SCOPE
Emphasis will be placed on performing the audit field work as close to the
balance sheet date as possible. In this way, it should be feasible to com-
plete our field work by the end of August thus facilitating the issuance of
the financial report early in September.
In addition to the procedural and internal control review which is part of any audit
engagement, we would propose to conduct a comprehensive review of one major
division or function of the accounting system each year with the result that a
substantial part of the City's system will have been reviewed in depth by the
end of the three-year period, Selection of the division or function to be
reviewed could be mutually agreed upon by the City and our representatives
to the end that over a long=range period all important aspects of the City's
system will have been reviewed as by-products of the audits,
At the completion of each audit engagement our findings and recommendations,
including the current status of recommendations made in prior years, will be
the subject of a special report (management letter) to be presented orally
and in writing to the Council al'J.d the Administration.
OUR FEE
Our fees are based upon the hours and fee rate of the personnel assigned to
the engagements plus out-of-pocket expenses, Our estimate of charges for the
audit coverage described in the preceding paragraphs, including revi.ew in I
depth of one major division of the accounting system each year and the sub- J_ ,) "'0
mission of a comprehensive special report (management letter) on accounting \LY;; 1o~0'
procedures and internal control is $5,200 - $5,700 .per year. ~jU \(9J
The foregoing fee estimate is predicated on normal participation by the
City/s staff in the preparation of audit schedules. If beoouse of other press-
ing matters or contingencies not presently known; i.e" illness of key
personnel, ete" the City did not find itself in a position to lend us
assistance and it became necessary for our staff to prepare such schedules
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City of Seward, Alaska
March 27, 1967
Page 3
our fee estimate would necessarHy be increased by the amount of time required
to do this work, We would propose to negotiate with the City in advance of any
additional work of this type,
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We appr(~c.iate the opportunity to submit this proposal and are looking forward
to continUi,ng to serve the Ci,ty as its auditors.
Very truly yours,
PEAT, MARWICK, MITCHELL & CO.
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Neil F. Casson, Partner
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