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RESOLUTION NO. 386 AMENDED
BE IT RESOLVED that Reso!ution No. 386 as passed and approved on June
15, 1964 and amended on September S, 1964 shall be and i8 hereby
amended to include the following municipal records hereby designated
for destruction in accordance with the time sehedule set forth in Reso-
lution No. 386:
lO. Financial statements and budgets of organizations which receive
financial aid from The city of Seward.
ll. Election poll and tally books and all other records of a particu-
lar election, except elections when: (1) a proposition to authorize
long term borrowing was voted upon and authorized, and (2) when recall
from office was voted upon. (See Below) (Note: Destruction of ballots
is provided for by Ordinance No. 306.)
12. Oaths of Office. The Oath of Office shall be considered a record
of the year in which termination occurs for the purposes of this
Resolution.
13. Petitions regarding a governmental service or program.
14. Plans and all related documents for facility projects never con-
structed by the city but constructed, operated and maintained solely by
an entity other than The city of Seward. Such records shall be a record
of the year in which said facility by others was completed. for the
purposes of this Resolution.
BE IT FURTHER RESOLVED that subject to the requirement.s set forth in
the first paragraph of Resolution No. 386, the City Clerk is hereby
authorized and instructed to destroy the following additional categories
of records, documents and instruments on the time schedule set forth
herein:
9. Election poll and tally books and all other records of a particular
election when a proposition to authorize long term borrowing was voted
upon and approved when said loan has been paid in full. (see above for
election of officials records.)
RESOWTION NO. 386 AMENDED (CONT.)
10. Petitions and election records concerning alleged misdeeds or
incompetence of a municipal elected or appointed official or officer,
including administrative officers, when thirty (30) years shall have
passed from the date of the petition or election.
11. Leases and agreements involving occupancy or use or control of or
maintenance or operation of real or personal property of substantial
value when seven (7) years shall have passed from the date of termina-
tion of the agreement. (This category shall not include short term or
occasional rentals, use permits, service agreements, etc.)
12. Machine billing and posting detail and totals sheets (and tapes
if the machine produces a tape) on the second July first after the close
of any given fiscal year.
13. Real property records and all related records. including negotia-
tions records to acquire or dispose of same, shall be retained forever.
This Resolution shall be effective on the date of passage and approval.
Passed and approved by the City council of The City of seward, Alaska
this
27th day of May, 1968.
Attest:
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R. W. Kir patrick
Mayor
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Beatrice E. Watts
City Clerk-Treasurer