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Sponsored by: Erchinger
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CITY OF SEWARD, ALASKA
RESOLUTION 2003-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH TRYCK NYMAN HAYES,
INCORPORATED (TNH) FOR CHANGE #2 TO THE PUBLIC
INVOLVEMENT, HARBOR AREA PLAN AND SCHEMATIC
DESIGN SERVICES, ADDING $2500.00 TO COVER THE
EXPENSE OF ADDITIONAL MEETINGS AND SERVICES
WHEREAS, on August 26, 2002, the City of Seward City Council approved
Resolution 2002-082 authorizing the City Manager to enter into an agreement with TNH
to provide Public Involvement and Schematic Design Services for the East Harbor
Expansion Project; and
WHEREAS, on November 18, 2002, the Council approved Change #1 to the
contract through Resolution 2002-119, adding Harbor Area development services; and
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WHEREAS, during the course of the Public Involvement Process, extra meetings
not originally scheduled in the task listing were held in Anchorage and Seward to give
the public as much opportunity to participate and comment as possible; and
WHEREAS, a comprehensive, color newsletter was composed and sent to
approximately 1000 addresses in order to clearly communicate the results of over seven
months of work; and
WHEREAS, this added to the cost of services but was felt to materially advance
the Public Involvement Process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to enter into and agreement with TNH
for Change #2 to the Public Involvement, Schematic Design Services and Harbor Area
Planning Services contract, increasing the contract by $2500.00 to cover the added
expense of extra meetings and color newsletter production.
Section 2. $2,500.00 is appropriated from the Harbor Enterprise Fund account
number 401-4360-5390 to the Harbor Eastward Expansion Fund, account number 274-
0000-3071-0 to pay for these additional services.
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Section 3. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2003-040
PASSED AND APPROVED by the City Council of the City of Seward, Alaska
this 28th day of April, 2003.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
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J e~ Lewis
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
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tu C ark, Mayor
Orr, Branson, Dunham, Amberg, Shafer, Clark
Valdatta
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COUNCIL AGENDA STATEMENT
Meeting Date: April 28, 2003
Through: Kris Erchinger, Acting City Manager
From: Harbormaster, James B. Beckham
Agenda Item: Authorizing the City Manager to Enter into an
Agreement with Tryck Nyman Hayes, Incorporated
(TNH) for Change #2 to the Public Involvement, Harbor
Area Master Plan and Schematic Design Services,
Adding $2500.00 to Cover the Expense of Additional
Meetings and Services.
BACKGROUND & JUSTIFICATION:
On August 26, 2002, the City of Seward City Council approved Resolution 2002-082 authorizing the
City Manager to enter into an agreement with TNH to provide Public Involvement and Schematic
Design Services for the East Harbor Expansion Project. On November 18, 2002, the Council
approved Change #1 to the contract through Resolution 2002-119, adding Master Plan development
services.
During the Public Involvement Process, extra meetings not originally scheduled in the task listing
were held in Anchorage and Seward to give the public as much opportunity to participate and
comment as possible. It was originally thought these meetings could be absorbed into the existing
contract without additional cost. Additionally, a comprehensive, color newsletter was composed and
sent to approximately 1000 addresses in order to clearly communicate the results of over seven
months of work. This added to the cost of services as well, but was felt to materially add to the
Public Involvement Process.
1. Comprehensive Plan X
Economic Development, Small Boat Harbor Development: expand and maximize potential of the
existing harbor.
Transportation Facilities, Harbors: Continue to support, promote, enhance and develop harbor
facilities…
2. Strategic Plan X_
Economic Base ,Improve and Expand Maritime Facilities: complete eastward expansion of the
Small Boat Harbor
3. Other: Small Boat Harbor Management Plan X
Harbor Development, New Harbor Development and Expansion: …expand the existing harbor…
FISCAL NOTE:
A $2,500.00 appropriation is required from the Harbor Enterprise Fund account number 401-4360-
5390 to the Harbor Eastward Expansion Fund, account number 274-0000-3071-0 to pay for these
additional services.
Approved by Finance Department
RECOMMENDATION:
Council approves Resolution 2003-____ authorizing the CityManager to enter into an agreement
with TNH for Change #2 to the Public Involvement, Schematic Design Services and Harbor Area
Master Planning Services contract, increasing the contract by $2500.00 to cover the added expense of
extra meetings and color newsletter production.