HomeMy WebLinkAboutRes2003-107
.
I
I
Sponsored by: Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2003-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
APPROPRIATE $2,600 TO THE CENTENNIAL ACCOUNT FOR
2003 EXPENSES
WHEREAS, Council extended Sandy Wassilie's contract as Centennial Events
Coordinator through the year 2003; and
WHEREAS, money was appropriated for the Centennial Event Coordinator contract
and expenses totally $15,000 by Resolution 2003-001; and
WHEREAS, this request included money for advertising expenses of $3885
encumbered in 2002 but paid in 2003; and
WHEREAS, promotional expenses totaling $3809 for Centennial brochures and
postcards and their mailing were found necessary and beneficial to promote critical summer
events that highlighted the Centennial, notably Founders Days and Railroad Days; and
WHEREAS, the Centennial Coordinator will continue to stage, complete, facilitate,
promote and assist with projects in progress through December, notably the history
documentary, "Seward: The First 100 Years," and "Eight Stars of Gold" traveling exhibit
about the Alaska Flag, and other projects in the best interests of the City; and
WHEREAS expenses to date exceed the allocation by approximately $125; and
WHEREAS, this request includes $2600 to cover expenses such as advertising,
supplies, phone usage and other incidentals that are necessary to coordinate and promote
activities on behalf of the City in the final quarter of the Centennial year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to appropriate additional funds in the
amount of $2600 from the General Fund to the Miscellaneous Programs account number
101-1110-5990 to pay expenses incurred for the Centennial as anticipated in Attachment
A.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska,
this 13th day of October 2003.
CITY OF SEWARD, ALASKA
RESOLUTION 2003-107
THE CITY OF SEWARD, ALASKA
*~
Mayor Stu Clark
AYES:
NOES:
ABSENT:
ABSTAIN:
Shafer, Branson, Dunham, Orr, Valdatta, Amberg, Clark
None
None
None
ATTEST:
Lewis \
Clerk' ,..II.,
\\' '"
........ Or S~~"'"
...... f-.~ ........ ~....:';,...
,:. c} ....O~O~:.!..'7<:) ~
~ . 0 . '"lJ'.<-:. ~
(City Sei) i~ - '0\ ~
- . SEAL . -
:e: :0:
~ ~ ; =
~ . -- . ..
~ \c.I.: ~~.. #
~ d\~",~,!,~ 1 \9>,~.;"..L:r;
.., "Yl'fi .....I..~~~~
"'" OF": ....01>'"
"'lfll..""
Agenda Statement
Meeting Date: October 13, 2003
From: Sandra Wassilie thru Jean Lewis, City Clerk
Agenda Item: Appropriating expense money to the
Centennial Account
BACKGROUND & JUSTIFICATION:
The City Council hired Sandra Wassilie, High Tide Writing, on January 14, 2002 as
Centennial Coordinator, to coordinate, with other community entities in the planning,
th
marketing, and preparation for the Citys 100 anniversary celebration. Her contract
’
has since been extended for one more year to cover the City through its Centennial
year. The budget for these events and all advertising and other incidental expenses
has been appropriated on a year to year basis. In 2002 the City budgeted $50,000 in
this account which included Ms. Wassilies salary of $25,000. At the close of 2002, this
’
account had over $10,000 which was returned to the general fund.
On December 9, 2002, Council appropriated $85,000 to the Centennial account.
$25,000 was for Sandra Wassilies contract for an additional year, and $60,000 was for
’
Parks and Recreation projects planned for the Centennial year. On January 13, 2003
Council appropriated by Resolution 2003-001, $15,000 for Centennial expenses:
$10,000 for the projects facilitated by the Coordinator, and $5000 for the Centennial
mural produced by the Seward Mural Society.
All projects and promotions originally slated through September 2003, including the
mural, have been completed to date. Promotions through a brochure and post cards
featuring the Centennial painting plus the opportunity to host the Alaska Flag exhibit are
additional activities not anticipated in the original budget for 2003 expenses.
FISCAL NOTE:
Approved by Finance Department: ____________________________
RECOMMENDATION:
Council approve Resolution 2003-107, authorizing the City Manager to appropriate
$2,600 into the Miscellaneous Programs account number 101-1110-5990 to pay
expenses incurred for the Centennial as anticipated in Attachment A by Sandra
Wassilie.