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Home My WebLink AboutRes1992-122 . . . Sponsored by: Murphy CITY OF SEWARD, ALASKA RESOLUTION NO. 92-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, city of Seward Resolution No. 86-074 established an amended schedule for the retention of public records of the cityi and WHEREAS, the City Clerk has identified certain public records which no longer have administrative, fiscal, legal or archival value to the cityi and WHEREAS, public records may be destroyed by the Clerk if approve by resolution of the City Councili NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Clerk, legal custodian of the municipal records of the City of Seward, is hereby authorized and instructed to destroy the municipal records as listed in "Attachment A", all of which have been deemed to have no administrative, fiscal, legal or archival value to the City. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 27th day ofJuly, 1992. THE CITY OF SEWARD, ALASKA L - / ' . - / /~/ / .I. /1 ,9 '-1o;ct1.: t . L~J?~.?' Donald W. Cripps, ayor- AYES: NOES: ABSENT: ABSTAIN: Bencardino, Crane, Cripps, Dunham & Swartz None Krasnansky & White None . CITY OF SEWARD, ALASKA RESOLUTION NO. 92-122 A TrEST: APPROVED AS TO FORM: Perkins Coie, Attorneys for the city of Seward, Alaska . . (City Seal) ~hj~ Fred B. Arvidson City Attorney A~~~A CITY OF SEWARO, ALASKA RECOROS INVENTORY PAGE 1 AS OF 07/14/92 .PARTMENT REC. ***YEAR**** NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN --------------- ------------------------- -------------------------------------------------- -- AOMINISTRATION 156 1981 1983 DAYCARE CONTRACT 7 REJECTED BIDS 003 157 1981 1983 DAYCARE CONTRACT 7 REJECTED BIDS 003 173 1975 1976 CORRESPONDENCE VARIOUS CORRESPONDENCE 3 FROM CITY MANAGER FILIP 004 177 1977 1978 CORRESPONDENCE 3 007 . 190 1980 1980 CEMETERY 7 MAINTENANCE CONTRACT WITH DOOLEY 012 192 1979 1979 CORRESPONDENCE 3 012 . CITY OF SEWARD, ALASKA RECORDS INVENTORY PAGE 2 AS OF 07/14/92 .PARTMENT REC. ***YEAR**** NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN --------------- ------------------------- -------------------------------------------------- -- CITY CLERK 153 1984 1986 ELECTION 3 BACKUP INFORMATION FOR ELECTION 1984 1986 003 155 1965 1966 COUNCIL NOTICES 2 REJECTED BIDS 003 162 1985 1985 ELECT ION COMMUNITY CENTER BACKUP MATERIAL 3 SPECIAL ELECTION FEB. 5, 1985 003 163 1954 1965 PLANNING COMMISSION 3 CORRESPONDENCE 003 . 172 1983 1983 ELECTI ON 3 GENERAL INFORMATION 004 178 1984 1984 PUBLI CAT IONS 2 PUBLIC NOTICES, RFP'S, UTI LI TV NOT ICES 007 193 1985 1986 COUNCIL MEETING NOTICES 2 012 194 1980 1986 LEGAL NOTl CES 2 MEETI NG NOT ICES 012 227 1987 1989 COUNCIL MEETING NOTICES 2 037 . .PARTMENT COMMUNITY DEVE. . . REC. NO. 209 ***YEAR**** FROM TO 208 1976 CITY OF SEWARD, ALASKA RECORDS INVENTORY AS OF 07114/92 SUBJECT/LABEL/FILM OR BOX 1981 LEASE MARINA SUBDIVISION LOT 7 LOCK 1 022 1970 1976 TEMPORARY USE PERMIT PERMIT FOR USE OF CAR- PENTER SHOP 022 CONTENT SUMMARY LEASE TO JURIS MINOENBERG LEASE WAS CLOSED FEB. 15, 1981 SHOP LOCATED OLD ALASKA RAILROAD CARPENTER SHOP WATERFRONT TRACT; TRACT 2 PAGE 3 RETAIN 7 10 .PARTMENT ENGINEERING . . REC. NO. CITY OF SEWARO, ALASKA RECOROS INVENTORY AS OF 07/14/92 ***YEAR**** FROM TO SUBJECT/LABEL/FILM OR BOX 154 1984 1984 GENERATOR BID REJECTED BIDS 003 174 1984 1984 PROPOSALS GATEWAY SUBDIVISION CONTENT SUMMARY REJECTED PROPOSALS FOR GATEWAY SUBDIVISION 004 183 1986 1986 PROPOSALS SPRING CREEK 69KV SUBSTATION REJECTED BIDS 007 PAGE 4 RETAIN 2 3 3 CITY OF SEWARD, ALASKA RECORDS INVENTORY PAGE 5 AS OF 07/14/92 .PARTMENT REC. ***YEAR**** NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN ~-------------- ------._----------------- -------------------------------------------------- FINANCE 150 1985 1985 ACCOUNTS PAYABLE 7 R-S; FY85 001 151 1981 1989 FINANCIAL RECORDS ASSESSEMENT T~ ROLL, 83-84; SUBSIDIARY INSURANCE 3 LEDGER FY84; AVTEC GRANT; 1967 ELECTRIC BONDS CANCELED 1985 002 152 1983 1987 FEDERAL REVENUE SHARING 3 003 159 1982 1983 INVESTMENT RECORDS 7 BANK STATEMENTS ON INVEST MENTS 003 . 160 1976 1980 PAYROLL 4 FEDERAL WITHHOLDING CORRESPONDENCE 003 161 1976 1980 OUTSTANDING CHECK REGSTR 7 003 175 1977 1981 FINANCIAL DOCUMENTS WORKERS COMPo REPORT 1977, EMPLOYMENT SECURITY 7 RECORDS 1978, REFUND DEPOSITS 1978, ACCOUNTS PAY- ABLE PROJECT 204115 VECO 1982. 005 176 1984 1984 COMPUTER PRINTOUTS JOURNAL, PURCHASE ORDER REGISTER, ENCUMBRANCE 7 SUBSIDIARY LEDGERS SUM- REGISTER MARY CHECK DISTRIBUTION 006 179 1984 1984 AUD IT 3 PRE-AUDIT WORK PAPERS 007 181 1979 1980 LEASE AGREEMENT 10 . IBM COMPUTER LEASE 007 CITY OF SEWARD, ALASKA RECORDS INVENTORY PAGE 6 AS OF 07/14/92 .PARTMENT REC. ***YEAR**** NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN --------------- ------------------------- -------------------------------------------------- FINANCE 182 1981 1985 ACCOUNTS PAYABLE 7 COMPUTER PRINTOUT OF CHECKS 007 184 1983 1984 COMPUTER PRINTOUTS 0 SUBSIDIARY LEDGERS 008 186 1955 1956 BONDS WATER BONDS MATURED 1975, ELECTRIC BONDS MATURED 7 1955 WATER BONDS, 1956 1980 ELECTRIC BONDS 010 188 1960 1981 SUBSIDIARY LEDGERS BANK RECONCILIATION 1960-1964 ACCOUNTS RECEIVABLE 0 REGISTER 1979-1980 012 197 1979 1980 DAILY CASH JOURNALS 7 . 013 198 1975 1975 WATER REVENUE BONDS 7 1953 TO 1955; MATURED 1975 014 199 1984 1984 COMPUTER PRINTOUTS 7 ACCOUNTS PAYABLE FY85 015 200 1988 1988 AUDIT WORK PAPERS THIS CONTAINS VARIOUS FILES PERTAINING TO AUDIT 3 ALSO BACKUP PAPERS FOR AND CLOSING FOR FY89 CLOSING FY89 016 201 1982 1983 COMPUTER PRINTOUTS 7 SUBSIDIARY LEDGERS AND JOURNALS 017 204 1983 1984 ACCOUNTS PAYABLE 0 VARIOUS PROJECT FILES . 019 CITY OF SEWARD, ALASKA RECORDS INVENTORY PAGE 7 AS OF 07/14/92 ePARTMENT REC. ***YEAR**** NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN ------.._------ ------------------------- -------------------------------------------------- FINANCE 205 1984 1984 COMPUTER PRINTOUTS 7 SUBSIDIARY LEDGERS FY85 020 206 1984 1984 COMPUTER PRINTOUTS 7 CHECK REGISTER 021 207 1984 1984 ACCOUNTS PAYABLE 7 VARIOUS PROJECTS ACCOUNTS FY85 022 211 1984 1984 ACCOUNT AGING REPORT FY 1985 7 UTILITIES 024 212 1984 1984 SUBSIDIARY LEDGER 7 . COMPUTER PRINTOUT 025 213 1984 1984 SUBSIDIARY LEDGER 7 COMPUTER PRINTOUT 026 214 1984 1984 SUBSIDIARY LEDGERS TRIAL BALANCE, STATEMENT OF REVENUES FY85 7 COMPUTER PRINTOUT 027 216 1982 1983 CANCELED CHECKS 7 ACCOUNTS PAYABLE AND HAND PAYS 029 217 1984 1984 SUBSIDIARY LEDGERS 7 CASH DISBURSEMENT AND BUDGET WORKSHEET FY85 030 218 1984 1984 SUBSIDIARY LEDGER BOAT HARBOR INTERFACE, CITY FIXED ASSET REPORT, 7 COMPUTER PRINTOUT TRANSACTION SUMMARY REPORT . 031 .PARTMENT FINANCE . . REC. NO. 225 226 228 CITY OF SEWARD, ALASKA RECORDS INVENTORY AS OF 07/14/92 ***YEAR**** FROM TO SUBJECT/LABEL/FILM OR BOX 220 1985 1986 UTILITY METER BOOKS 032 221 1986 1988 CORRESPONDENCE RELATED TO UTILITIES 032 222 1984 1984 COMPUTER PRINTOUT STATEMENT OF REVENUES 033 223 1986 1986 COMPUTER PRINTOUT BUDGET PERPARATION WORK- SHEETS 033 224 1985 1987 CORRESPONDENCE CORRESPONDENCE FROM BOB PEIRSON 035 1956 1956 ELECTRIC DEPARTMENT CANCELED CHECKS AND BANK STATEMENTS 036 1980 1983 FINANCIAL FILES VARIOUS FILES AS FOLLOWS 037 CONTENT SUMMARY MOSTLY COPIES OF CORRESPONDENCE FROM FORMER FINANCE DIRECTOR. OLD ELECTRIC DEPT. BANKING RECORDS ACCTG MANUAL & CASHIER PROC 1982, DRIVER ED BILLS COPYING CHGS 80-81, PO CLIENT BILLINGS 83, HEALTH INS BID DOCS 81, PHONE SYSTEM DOCS 84, OLD SOFTWR & SYSTEM 34 INFO 82, 1961 1971 ELECTRIC UTILITIES BD; 51 MATURED 1971 038 PAGE 8 RETAIN 5 3 7 3 3 7 7 7 eEPARTMENT HARBOR . . REC. NO. 203 CITY OF SEWARD, ALASKA RECORDS INVENTORY AS OF 07/14/92 ***YEAR**** FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY 169 19B5 1985 G FLOAT EXTENSTION MOORAGE AGREEMENT KENAI FJORDS TOURS D04 1985 1985 WORK ORDERS VARIOUS PROJECTS WITHIN THE HARBOR MOSTLY BOAT- LIFTS 004 1975 1975 PROMISSARY NOTE NOTE PAID ON JULY 3, 1984 SEWARD FISHERIES FOR WHARFAGE 004 1978 1980 MOORAGE RECORDS FINANCIAL RECORDS RE MOORAGE OF BOATS 018 170 171 PAGE 9 RETAIN 7 5 7 7 CITY OF SEWARO, ALASKA RECORDS INVENTORY PAGE 10 AS OF 07/14/92 ePARTMENT REC. ***YEAR**** NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN --------------- ------------------------- -------------------------------------------------- -- LAW ENFORCEMENT 165 1950 1974 ARREST REPORTS 10 REPORTS OF ARRESTS PER- SONS ARE NOW DECEASED 004 166 1981 1981 DAILY COUNT LOG 7 JAIL FACILITY 004 167 1984 1984 DISPATCH RADIO LOG ALSO CONTAINS TWO REEL TO REEL VIDEO TAPES 7 NO DATE. DESTRUCTION AUTHORIZED BY LT BROSSOW 004 189 1989 1989 TRAFFIC CITATIONS 2 012 . 191 1980 1980 OLD VIDEO TAPES NO ACTUAL DATES ON TAPES. DESTRUCTION AUTHORIZED 10 TWO TAPES LABELED BY LT BROSSOW EVINDENCE TO LAB 012 2D2 1987 1989 LOST AND FOUND RECORDS 2 STOLEN PROPERTY RECORDS D12 . .PARTMENT LEGAL . . REC. NO. 196 CITY OF SEWARD, ALASKA RECORDS INVENTORY AS OF 07/14/92 158 ***YEAR**** FROM TO SUBJECT/LABEL/FILM OR BOX ------------------------- 1976 1977 ATTORNEY RELATED REJECTED BIDS 003 1968 1968 LI T I GATlON CAMERON VS. CITY 004 1979 1983 CLAIMS FOR DAMAGES 168 180 007 1974 1975 LITIGATION SIEMINSKI VS. CITY 012 PAGE 11 CONTENT SUMMARY RETAIN ATTORNEY BILLINGS, CLAIMS FOR DAMAGES, ATTORNEY APPLICATIONS 5 10 5 10 CITY OF SEWARD, ALASKA RECORDS INVENTORY PAGE 12 AS OF 07/14/92 ePARTMENT REC. ***YEAR**** NO. FROM TO SUBJECT/LABEL/FILM OR BOX CONTENT SUMMARY RETAIN --_.----------- ------------------------- -------------------------------------------------- -- PERSONNEL 185 1975 1975 Tl MESHEETS 6 009 187 1977 1977 TlMESHEETS 6 011 195 1975 1975 PERSONNEL BACK UP FILES AUTHORIZED FOR DESTRUCTION ACCORDING TO JUDI LEDET 10 OLD FILE FOLDERS REGARD- ING PERSONNEL AND EQUIP. 012 210 1990 1990 JOB APPLICATIONS 2 NOT HIRED 023 . 215 1990 1990 JOB APPLICATIONS 2 NOT HIRED 028 219 1987 1987 4 W2 BACKUP INFORMATION CALENDAR YEAR 1987 031 .