HomeMy WebLinkAboutRes2006-022
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH KUMIN ASSOCIATES, INC. TO PROVIDE
PROFESSIONAL DESIGN SERVICES FOR THE DESIGN OF THE OCEAN
FRONT PAVILION(S) AND APPROPRIATING AN AMOUNT NOT-TO-
EXCEED $36,800
WHEREAS, the City of Seward has requested proposals for professional design
services for the ocean side pavilions; and
WHEREAS, Kumin Associates, Inc. earned the most points per the RFPlBid grading
criteria; and
WHEREAS, Kumin Associates, Inc. bid was $22,000 for professional design
services for the Oceanside Pavilion(s); and
WHEREAS, the City has included potential scope items in addition to the RFP
requirements, including, but not limited to, geotechnical work and contingency for $14,800.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract with Kumin Associates,
Inc. to design the City of Seward's ocean side pavilion(s) for $22,000 and to appropriate
$14,800 for geotechnical support and contingency.
Section 2. Funding in the amount of $22,000 plus a contingency in the amount of$14,800
for geotechnical support and unforeseen costs, for a total amount of $36,800, is hereby
appropriated from the General Fund fund balance account no. 101-0000-3070-0811 to the
Pavilion Capital Project fund account no. 811-8110-5390.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 13th day of
March, 2006.
CITY OF SEWARD, ALASKA
RESOLUTION 2006-22
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THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Valdatta, Dunham, Lorenz, Schafer, Thomas, Bardarson, Shafer
None
None
None
ATTEST:
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(City Seal)
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Council Agenda Statement
Meeting Date: March 13, 2006
To: Clark Corbridge, City Manager
From: Tom Shepard, Project Manager
Agenda Item: Oceanside Pavilion Professional Design Firm Selection
BACKGROUND & JUSTIFICATION
:
Since the mid 1980’s Seward’s downtown waterfront showcased two ocean-side pavilions that
were located at the cross streets of Adams and Ballaine and also at D Street and Ballaine. These
two structures were highly used by both the local residents as well as the tourist that visited our
community.
In 2003 an engineering assessment was conducted that determined that the two structures were
overstressed and posed a potential hazard to the public. As a result of the study, the two well used
structures were demolished.
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On January 12, 2006, a Request for Proposal was advertised seeking professional design services
for an ocean side pavilion to replace the demolished structures.
A total of 23 bid packets were dispersed during the two week advertisement period. At bid
opening day on February 14, 2006, the Clerk’s office received 6 bids. All bids were highly
qualified Alaskan-based design firms.
A grading criterion was developed that composed of 6 sections with a total of 16 evaluation
questions within the sections. The RFP and bid packet focused around several essential
components that are critical to the success of this project. Examples of these components are the
firm’s ability to demonstrate the designing of similar projects, to work creatively with the
stakeholders and the Seward community, to keep the critical schedule in acute focus, the fee for
its professional services, the fee for design service, etc….
All proposals were evaluated by a team of four from the Parks and Recreation Department and
Building and Engineering Department. The evaluations were summarized based on a point matrix
system. The firm with the most points is the staff’s recommendation to Council as the professional
design firm of choice.
Our ultimate goal is to provide the City of Seward with the most qualified design firm for the best
price. As a result of the evaluation process and earning the most points, Kumin Associates, Inc.
emerged as the design firm of choice.
Staff is requesting Council to approve funding for $36,800.00 for engineering service regarding
the design of the new water front pavilions.
$22,000.00 Kumin Associates, Inc.
$10,000.00 Additional services not specified in the RFP: geotechnical support,
additional site visit for public meeting
$4,800.00 15% Contingency
$36,800.00 Total funding for Council Approval
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Approved by Finance Department: ________________________
RECOMMENDATION
:
Council approve Resolution 2006- to enter into a professional design services contract with
Kumin Associate and to appropriate $36,800.00 in regards to the design of the waterfront
pavilions.