HomeMy WebLinkAboutRes2006-045
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH TRYCK NYMAN HAYES,
INCORPORATED ("TNH") FOR CHANGE ORDER # 4 TO THE
HARBOR EXPANSION PROJECT CONTRACT FOR AN
AMOUNT NOT TO EXCEED $362,108.00, AND APPROPRIATING
FUNDS
WHEREAS, TNH has provided engineering and project management services to
the City since the City assumed ownership of the Seward Small Boat Harbor from the
State of Alaska in 1999; and
WHEREAS, TNH continues to provide engineering, design, bid, and
construction engineering services to the City through each phase of this extensive Project,
and is currently completing project management for Phase I of the expansion project,
including concrete float extensions to E, F, and J floats, and relocation of X float and the
Fuel float; and
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WHEREAS, on January 9, 2006, the Seward City Council approved Resolution
2006-05, authorizing the City to pursue revenue bond funding in the amount of $4.5
million to complete the next phase of the project (Phase II) to construct the South Harbor,
consisting of new floats M, N, 0, P, Q, which will add approximately 106 new slips, 377
linear feet of moorage, and 1,024 feet of skiff space; and
WHEREAS, TNH completed engineering on Phase II on behalf of the City, and
we are now prepared to move forward to the bid and construction portion of Phase II,
which will involve technical and administrative support services, as well as on-site
construction management services overseeing the construction phase of the project; and
WHEREAS, TNH proposes to furnish these services at an amount not to exceed
$362,108.00; and the City proposes to pay for these costs with remaining Harbor
Expansion Project funds in the amount of $360,822.18, as well as $1,285.82 from the
Harbor Enterprise Fund
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
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Section 1. The City Manager is authorized to execute Change Order #4 to the
Harbor Expansion Project Contract with Tryck, Nyman, Hayes, to pursue Phase II, which
will construct the new South Harbor, in an amount not to exceed $362,108.
CITY OF SEWARD, ALASKA
RESOLUTION 2006-45
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Section 2. Funding in the amount of$362,108 is hereby appropriated as follows:
$360,108.00 is appropriated from the Harbor Expansion Project account no. 315-0000-
3070-0274, and $1,285.82 is appropriated from the Harbor Enterprise Fund account no.
401-0000-3070-0274, to account no. 274-2743-5390.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
24th day of April 2006.
THE CITY OF SEWARD, ALASKA
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Vanta Shafer, Mayor'
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AYES:
NOES:
ABSENT:
ABSTAIN:
Dunham, Valdatta, Lorenz, Schafer, Thomas, Bardarson, Shafer
None
None
None
ATTEST:
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City Clerk Jk:h"j
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COUNCIL AGENDA STATEMENT
Meeting Date: April 24, 2006
Through: Clark Corbridge, City Manager
From: Scott Ransom, Harbormaster
Agenda Item: Authorizing the City Manager to Enter into an
Agreement with Tryck Nyman Hayes, Incorporated
("TNH") for Change Order #4 to the Harbor Expansion
Project Contract for Three Hundred Sixty Two
Thousand, One Hundred Eight Dollars ($362,108), and
Appropriating Funds
BACKGROUND & JUSTIFICATION:
The City of Seward has been pursuing various construction projects in the Small Boat Harbor since
assuming ownership of the harbor from the State of Alaska in 1999. Since that time, Tryck, Nyman,
Hayes, Inc. (“TNH”) has provided engineering, design, bid and construction engineering services to
the City. In 2005, the City Council approved Change Order #3 to TNH’s contract, which authorized
completion of Phase I of the City's Harbor Expansion Project, and the City currently is completing
that Phase, which adds float extensions to E, F, and J floats, and relocates X float and the fuel float.
On January 9, 2006, the Seward City Council approved Resolution 2006-05, authorizing the City to
pursue revenue bond funding in the amount of $4.5 Million to pursue Phase II of the harbor
expansion, which constructs the new South Harbor. This phase of the project will create new M, N,
O, P, and Q floats, adding approximately 106 new slips, 377 linear feet of moorage, and 1,024 feet of
skiff space. TNH completed the engineering for this phase of the project, and it is necessary now to
move on to the bid and construction portion of Phase II, for which TNH provides engineering
services.
TNH has prepared the construction bid packets and will assist the City in reviewing the bids when
received. Because of TNH’s years of work on this project, and their intimate involvement in every
step of this project, we are requesting Council authorization to approve Change Order No. 4, in the
form of a scope of work for bid and construction services. This work will involve technical and
administrative support, and on-site construction management services overseeing the construction
phase of the contract. The total fee for these services is an amount not to exceed Three Hundred
Sixty Two Thousand, One Hundred Eight Dollars ($362,108.00). The services proposed, the cost of
those services, and a proposed time line are described in Attachment A to Change Order No. 4.
CONSISTENCY CHECK: Yes No
1. Comprehensive Plan X
Economic Development, Small Boat Harbor Development: expand and maximize potential of the
existing harbor.
2. Strategic Plan X_
Economic Base, Improve and Expand Maritime Facilities; complete eastward expansion
of the Small Boat Harbor
3. Other: Small Boat Harbor Management Plan X
Harbor Development, New Harbor Development and Expansion . . . expand the existing harbor.
CITY OF SEWARD, ALASKA
RESOLUTION 2006-45
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FISCAL NOTE:
An appropriation in the amount of $360,822.18 will be made from remaining Harbor Expansion
Project funding, with the remaining balance of $1,285.82 to come from the Harbor Enterprise Fund,
for a total appropriation of Three Hundred Sixty Two Thousand, One Hundred Eight Dollars
($362,108).
Approved by Finance Department
RECOMMENDATION:
Council approve Resolution 2006-45, authorizing the City Manager to enter into an agreement with
TNH to approve Charge Order #4 to the Harbor Expansion Project, for Phase II, in an amount not-
to-exceed $362,108, and appropriating $360,822.18 from the Harbor Expansion Project Fund
account no. 315-0000-3070-0274 and $1,285.82 from the Harbor Enterprise Fund account no. 401-
0000-3070-0274, to account no. 274-2743-5390.