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HomeMy WebLinkAboutRes2006-047 I I I Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE PURCHASE OF TWO ONE TON PICKUPS FROM LITHIA DODGE OF SOUTH ANCHORAGE IN ANCHORAGE, ALASKA IN THE AMOUNT OF $79,118.00 WHEREAS, the Seward Fire Department responds to a variety of emergencies in the community, requiring dependable and properly equipped response vehicles; and WHEREAS, the vehicles currently being used for Command & Support are twelve years old (1994 Chevrolet 0/4 ton pickup trucks), and the City mechanics have stated the vehicles are no longer economically feasible to maintain; and WHEREAS, in recent years the Seward Fire Department has obtained equipment for rescue and other duties that require a higher towing and carrying capacity than the current vehicles can meet; and WHEREAS, the Seward Fire Department has sufficient funds in the Motor Pool Fund to purchase these vehicles, with funding authorized in the amount of $80,000 in the 2006 budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Competitive procurement procedures for the purchase of the vehicles described above have followed the procedures outlined in Seward City Code 6.10. Article 3, with proposals received from dealers throughout the Kenai Peninsula, Wasilla, Fairbanks and Anchorage area; providing specifications and price quotes for ten vehicles. Lithia Dodgc of South Anchorage provided the best value while meeting the specifications of the Fire Department for current and anticipated future needs and staying within our budget. Section 2. The City Manager is hereby authorized to purchase two 2006 one ton Dodge Mega cab trucks from Lithia Dodge. Section 3. Funding in the amount of $79, 1 18.00 is available in the Motor Pool equipment account 102-1020-5930. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of May, 2006. CITY OF SEWARD, ALASKA RESOLUTION 2006-47 I THE CITY OF SEWARD, ALASKA ~"k ~/~ Vanta Shafer, Mayor I AYES: NOES: ABSENT: ABSTAIN: Dunham, Valdatta, Lorenz, Schafer, Bardarson, Shafer Thomas None None ATTEST: II 1/ I . /.. /" - [;(~ al1d~7/:1 tb1.///d{ Johanna DoIlerhide ,-. Acting City Clerk I ~~\"~~,#.. ~.,> "-l 0\- St,.6. ~'# '4it~ ~ ....... 'Y~" ~'" ~... G:..;.'o?POrti',:.. ~ ':;. : .'-.J:fJ '.ft.', ~ = :~ -.- 0\ ~ .. . . .. : .: SRAL L..: ,. : ~ :"'. .. . . .. ~ " -...- : .. ". . ... ". tP ..v", '\. " .:: ~~:c,""~~ 1 '\~~"'..L ~'. .~ _~7}~ .....J... c..'- ~~ ~ . OF A\.J"~~.>" ""'""11"'" I Council Agenda Statement Meeting Date: May 8, 2006 To: Honorable Mayor & Council Members Thru: Clark Corbridge, City Manager From: David Squires, Fire Chief Agenda Item: Purchase of Two one (1) Ton Pick Up Trucks from Lithia Dodge of South Anchorage BACKGROUND & JUSTIFICATION: In the 2006 budget process, Council approved replacing the current command/support vehicles for the Fire Department. The current command rigs are 1994 Chevy ¾ ton extended cab pickup trucks and have logged over 90,000 miles on each vehicle. Funding in the amount of $80,000 was appropriated for these vehicles. In 2005 the Seward Fire Department became responsible for the Decontamination Trailer for the Eastern Zone of the Kenai Peninsula and we received our 30 foot fire/ rescue boat. The Fire Department must be able to transport both these vehicles within our service area as well throughout the Borough at a moments notice. Because of these vehicles weight, the current command vehicles cannot tow either of these pieces of emergency equipment. The command vehicles are used by the Fire Chief and Deputy Fire Chief on a daily basis and are the vehicles used by the on-call fire officer to respond to emergency calls. The volunteer fire fighters also use these vehicles when they perform official duties and when they travel for training throughout the State. The Fire Department created specifications for the replacement vehicles and we had the City Shop review and modify these specifications where necessary. The Seward Fire Department put out an RFP for the two trucks in March. Competitive procurement procedures for the purchase of the vehicles have been followed per purchasing code 6.10. Article 3. Proposals were received from six vehicle dealers offering ten vehicles. Each proposal (vehicle) was scored using the evaluation sheet developed in house. The attached spreadsheet shows the ranking of each proposed vehicle, any comments, delivery time, and price. The proposal from Lithia Dodge of South Anchorage for the 2006 Dodge Ram 3500 Mega Cab has met the specifications of the Department, those of the mechanics, allows for future equipment to be installed and is within the budget given to Council during the 2006 budget process. CITY OF SEWARD, ALASKA RESOLUTION 2006- _________________________ CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The Fire Department has sufficient funding available in the Motor Pool Fund to pay for these vehicles. The purchase of two Command/support vehicles was approved in the 2006 budget. Approved by Finance Department: ________________________ RECOMMENDATION: City Council approve Resolution 2006 -_____ , approving the purchase of two (2) 2006 one ton Pick up trucks as specified from Lithia Dodge of South Anchorage for the price of $39,559.00 each , and appropriating the amount of $79,118.00 from the Motor Pool equipment account number 102-1020- 5930.