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HomeMy WebLinkAboutRes2006-053 I I I Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION NO. 2006-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NYE FRONTIER FORD FOR THE PURCHASE OF TWO (2) POLICE PATROL VEHICLES, FOR AN AMOUNT NOT TO EXCEED $44,085.78 WHEREAS, during the 2006 budget process, the Seward City Council authorized $60,000 in funding to purchase two new police vehicles, which is consistent with the City's policy of purchasing one new police vehicle per year in order to keep the fleet in good mechanical, dependable condition; and WHEREAS, the last purchase of a police patrol vehicle was in 2003 and the Police Department has retired two patrol vehicles since that purchase; and WHEREAS, the City has an opportunity to purchase two patrol vehicles under the same contract terms that were offered to the State of Alaska by Nye Frontier Ford through a competitive bid process; and WHEREAS, the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 B., provides that the City may utilize competitive bids obtained by other governmental units; and 2. Nye Frontier Ford in Anchorage has been awarded a contract to provide patrol vehicles for the State of Alaska and the City of Seward has an opportunity to purchase two patrol vehicles at a bid amount not to exceed $22,042.89 each. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to issue a purchase order to Nye Frontier Ford in an amount not to exceed $44,085.78 for the purchase of two (2) model 2006 Ford Crown Victoria patrol vehicles in accordance with SCC Section 6. 10. 120(B). Section 2. Funding for the new vehicles in the amount of $44,085.78, will be from the Motor Pool Fund equipment account 102-1020-5930. Section 3. This resolution shall take effect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2006-53 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of May, 2006. THE CITY OF SEWARD, ALASKA ~~~ ~~ Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: Dunham, Valdatta, Lorenz, Thomas, Schafer, Bardarson, Shafer None None None ATTEST: ir,f:::~~~ fAk:d{_ ('J Acting City Clerk ~~~' ........ ~~ ....... 11~':."# l c} ....c?PO~.: '0 ~ : l~(j ~... ~ : :--- .....- a~ -: . : \ .. ~.: SEAL :.= : \ : : ~. -----... ':a -.411.: .. i ~,c$l~~~t~ 11 '\~)~':'L~ $ -"".l ........ ~~~ ~~OF A~"d)1i ""'IUI"'\ I I I Council Agenda Statement th Meeting Date: May 8, 2006 To: Honorable Mayor and Council Thru: Clark Corbridge, City Manager From: Thomas Clemons, Chief of Police Agenda Item: Approval for Purchase of (2) Police Patrol Vehicles Utilizing the State of Alaska Bid Process BACKGROUND & JUSTIFICATION: During the 2006 budget preparation process, the City Council approved the purchase of two police department replacement vehicles. This resolution requests authorization to purchase two 2006 Ford Crown Victoria vehicles from Nye Frontier Ford, in Anchorage, utilizing a State of Alaska competitive bid process. This is allowed under§ 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other governmental units. Authorizing this purchase would best serve the needs of the City. Nye Frontier Ford has been awarded the contract to provide police vehicles to the State of Alaska, through a competitive bid process, for a large number of vehicles. The City will be more likely to receive a lower bid utilizing the State bid than if the city were to request bids for two vehicles. It has been the past policy of the City to purchase one new patrol vehicle per year. The last purchase of a patrol vehicle by the Police Department was in 2003. Since 2003 the department has retired two vehicles from the fleet and is currently in need of two police patrol vehicles. The Police Department has enough funds in the Motor Pool Equipment Account to cover the cost of the new vehicle and funding was included in the 2006 budget. Purchasing these vehicles is consistent with the City’s policy of buying one police vehicle per year. This keeps the fleet in good mechanical condition and the officers in vehicles that are safe and dependable. Bid amount for the vehicles not to exceed $44,085.78 ($22,042.89 each). The 2006 budget authorized funding in the amount of $60,000. INTENT: The intent of this purchase is to purchase two 2006 Ford Crown Victoria vehicles from Nye Frontier Ford, in Anchorage, utilizing the State of Alaska fleet price. CONSISTENCY CHECKLIST: Yes No NA 1. Comprehensive Plan X ___ __ (Page 45) Public Safety – Police 2. Equipment operated by the Police Department has been upgraded within the last 12 months and is expected to adequately serve the community for the next 8 to 10 years. a.Maintain present equipment to meet public needs. b.Continuously plan for the future police services needs of the community and program needed facilities/equipment/services as necessary to ensure the highest level of public safety within the community. 2. Strategic Plan ___ ___ __ 3. Other FISCAL NOTE: To be paid from Motor Pool Fund equipment account number 102-1020-5920. Funding was approved in the 2006 budget, in the amount of $60,000, so this purchase will save approximately $16,000 from the authorized amount. Approved by Finance Department:__________________________ RECOMMENDATION: City Council approve Resolution 2006- , authorizing the City Manager to enter into a contract with Nye Frontier Ford, in Anchorage, for the purchase of two new police patrol vehicles as part of the State of Alaska Police Vehicle Contract, for an amount not to exceed $44,085.78, per Seward City Code §6.10.120(B) which allows the City to utilize competitive bids obtained by other governmental units.