HomeMy WebLinkAbout06262006 City Council Packet
The City of Seward, Alaska
June 26, 2006
City Council Meeting
7:30 p.m.
Council Chambers
Vanta Shafer
Mayor
Term Expires 2007
1.
2.
3.
4.
Willard E. Dunham
Vice Mayor
Term Expires 2006
Robert Valdatta
Council Member
Term Expires 2007
Robert Thomas
Council Member
Term Expires 2007
Steve Schafer
Council Member
Term Expires 2007 .
Dorene M. Lorenz
Council Member
Term Expires 2006
Jean Bardarson
Council Member
Term Expires 2006
Clark Corbridge
City Manager
Jean Lewis
City Clerk
Brad Meyen
Cheryl Brooking
City Attorney
Call to order
Pledge of allegiance
Roll call
Special orders, presentations and reports
5.
6.
A.
Proclamations and Awards
1. Memoriam for Ex-Mayor Bob Richardson and
banner presentation by Liz Richardson........ .Pg 4
2. July is National Parks and Recreation
Month. ... ... ... ... ... . ... ... .. ... . ..... ... ... . ... ... .Pg 5
B.
e.
D.
E.
F.
Borough Assembly Report
City Manager's Report
Chamber of Commerce Report
Seward Planning & Zoning Commission Report
Other Reports, Announcements and Presentations
1. Mile 0-8 update by DOT Project Engineer Allen
Drake.
2. 2005 City Financial Audit presentation by John
Bost of Mikunda, Cottrell & Co.
3. Library/Museum Committee Report by Keith
Campbell.
4. Coal Use in Alaska by Usibelli Coal Mine Inc.
Citizens' comments on any subject except those items
scheduled for public hearing. [Those who have signed in
will be given the first opportunity to speak. Time is limited
to 2 minutes per speaker and 30 minutes total time for this
agenda item.]
Approval of agenda and consent agenda [Approval of
Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered
separately unless a council member so requests. In the
event of such a request, the item is returned to the Regular
Agenda)
City of Seward, Alaska
June 26, 2006
Council Agenda
Page 1
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11. Council comments
12. Citizens' comments [5 minutes per individual - Each individual has one opportunity to
speak.]
13. Council and administration response to citizens' comment
14. Executive Sessions
A. Go into executive session to discuss performance expectations of the city
manager. (The city manager has the option of making this executive session public.)
15. Adjournment
City of Seward, Alaska
June 26, 2006
Council Agenda
Page 3
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JULY IS RECREATION
AND PARKS MONTH
WHEREAS, physical recreation and meaningful leisure experience
contribute to physical and mental well-being as well as the overall quality
of life; and
WHEREAS, community recreation and leisure opportumt1es
create socially beneficial connections between and among individuals,
groups, and communities; and
WHEREAS, parks and recreations services provide preventive
health benefits, support more productive workforces, enhance the
desirability of locations for business and families, and stimulate tourism
revenues to increase a total community economic development model;
and
WHEREAS, the prov1slOn and preservation of parks and open
spaces are both an investment and insurance plan for our collective
quality of life.
NOW, THEREFORE, BE IT RESOLVED THAT JULY HAS
BEEN DESIGNATED AS RECREATION AND PARKS MONTH by
the National Recreation and Park Association; and
BE IT FURTHER RESOLVED THAT all citizens of this great
city join in this nationwide celebration bringing recognition to all the
benefits derived from quality public and private recreation and park
resources at the local level.
Dated this 26th day ofJune, 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING A CONCEPT DESIGN FOR THE WATERFRONT
PAVILIONS
WHEREAS, the Seward community has been eager to replace the Wellington pavilion and
Adams Street pavilion which were demolished in 2003 after an engineering assessment determined
the two structures were overstressed and posed a potential hazard to the public; and
WHEREAS, since the mid 1980s Seward's downtown waterfront showcased the two ocean-
side pavilions that were highly used by both local residents and the tourists visiting our community;
and
WHEREAS, upon direction from Council a request for proposals was advertised on January
1 ih, 2006 seeking professional design services for new ocean side pavilions to replace the structures
at both Adams Street and Ballaine and at D Street and Ballaine; and
WHEREAS, City Staff and Kumin & Associates conducted a public meeting on March 30,
2006 to gather public input regarding design ideas for the pavilion. The result ofthat meeting was a
desire to incorporate design features from the Seward Depot, to include wind screening, durability,
and the design should allow natural light into the space, etc.; and
WHEREAS, the proposed pavilion concept is modeled after the historic Seward Depot
located along Railway Avenue and Fourth Avenue carrying the railroad theme along the waterfront
as it was during the first half of the 1900s. In fact the original Seward Depot built in 1917 was
located at the base of Adams Street until it was moved to its current location after the completion of
new dock facilities in 1928; and
WHEREAS, it seems only fitting to place pavilions modeling this important piece of Seward
history along the waterfront including close proximity to the existing depot's original location, and
the administration seeks Council approval ofthe design concept attached to this resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby approves the waterfront pavilion(s) design
concept as attached hereto.
Section 2. The administration is hereby authorized to pursue construction of the pavilions
according to the attached design concept, subject to Council approval of a construction contract.
Section 3 This resolution shall take affect immediately upon its adoption.
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-b'l
PAGE TWO
CONSISTENCY CHECKLIST:
1. Comprehensive Plan
2. Strategic Plan
3. Other
4. Not applicable
Yes
-X.
-X.
No
FISCAL NOTE:
Funding for design of the pavilions has been appropriated by Council. Funding for construction is
expected to be from the City's General Fund fund balance, or from donations received from the
community and the Alaska Sealife Center.
Approved by Finance Department:
RECOMMENDA TION:
Council approve Resolution 2006-/"'hpproving the historic depot style concept for Seward's
waterfront pavilions.
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COUNCIL AGENDA STATEMENT
Agenda Item:
Approval to Purchase a Replacement Vehicle
Utilizing the State of Alaska Bid Process
From:
June 26, 2006
Clark Corbridge, City Manager rlc..h.. b-Zq~ 6
Tim Barnum, Electric Utility Managerj6
Meeting Date:
Through:
BACKGROUND & JUSTIFICATION:
During the 2006 Budget process, the City Council approved the purchase of a
replacement vehicle for our Field Engineer at a cost not to exceed $30,000. This
resolution requests authorization to purchase a 2006 Chevrolet Silverado, 1500 Ext Cab
4x4 at a cost not-to-exceed $29,906.00. This vehicle is on the lot and is subject to prior
sale. The current vehicle is a 1999 Ford F250. The existing vehicle can be used by the
Line crew and the Inspector for 0-8 transmission line relocation, until it is sold at surplus
sale.
Seward City Code 6.l0.l20(B), allows the City to utilize competitive bids obtained by
other governmental agencies. The City utilized the bids obtained by the State of Alaska.
Utilizing the State of Alaska bids not only saved valuable time for staff but we believe
that the price is better than we would have received by bidding for one vehicle.
Replacement of the current vehicle helps maintain reliable transportation for department
employees and is consistent with our departmental replacement schedule. The 1999 Ford
trucks have been very problematic since they were purchased. There have been
numerous recalls from the factory as well as reoccurring problems, such as front ends and
brakes.
The cost of the vehicle has increased by $250.00 since it was presented in May due to the
loss of special sale incentives that were being offered by the Dealer.
A memo is attached that should provide additional information and address questions
brought up in May when this was first presented for approval.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code,
Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
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MEMORANDUM
Date: June 16, 2006
To: Clark Corbridge, City Manager OJ to -l.~ -0"
From:
Tim Barnum, Electric Utility Manager J8
Subject:
Vehicle Replacement
Some Questions arose at the May 22"d meeting about a replacement vehicle for the
Electric Department. I hope to answer all of your questions.
. The vehicle has been specified to have the small V-8 gas engine. The V-8 was
chosen over the V-6 because the vehicle is expected to tow equipment on
occasions and the fuel economy is comparable to that of the smaller V-6 engine.
. The Line Crew will have to ability to make use of the old vehicle until it is sold in the
next surplus sale. It could possibly be used by the inspector for the transmission
line portion of the 0-8 Highway project.
. The 1500 series vehicle was chosen because of the limited amount of heavy duty
work that the vehicle would be exposed to, we could not justify the additional
expense of the 2500 series vehicle.
. The vehicle was specified with a gasoline engine. Once again, we could not justify
the additional cost of a diesel engine for this vehicle and its intended use.
. An extended cab was chosen over the standard cab due to the amount and type of
equipment that needs to be carried inside the vehicle (survey equipment, safety
equipment, rain gear, dry clothes, winter gear, snow shoes and etc.). This is not a
4-door cab. It is the same size as the current vehicle.
. The price of the vehicle was based on the bids received by the State of Alaska. We
didn't go out and solicit bids on our own.
. The vehicle must be 4-wheel drive. This vehicle to be taken off road on a normal
basis, virtually daily. The vehicle is used to access the T-line, summer and winter,
goes to new work sites that don't have access developed and is used to do line
patrol during outages. As recent as April of this year, we were going thru snow that
was bumper deep, on the Seward Highway during an outage.
The cost of the vehicle has increased by $250.00 since it was presented in May. We were
going to receive additional incentives during the month of May which brought the price
down below the State bid price. We are beyond the cut off date for ordering from the
factory and the vehicle is subject to prior sale.
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Quote
Prepared For:
City of Seward
Jeff Estes
Seward Alaska
Pre Dared Bv:
Ron Eastman
Alaska Sakes & Service
1300 E 5th Avenue
Anchorage. AK 99501
phone: 907-265-7555
fax: 907-265-7507
emaH: ran@aksales.com
COMMERCIAL PER UNIT PRICE
UPFITS:
4-Factary Wheels
Labor to Dealer Install Cell Phone
Holder & Ext Antena
Predtor Lights, Flashback Flashers, spot light.
LED X2100 Light Bar & Labor
(Work to be done by AK Safety)
Knapheide Knap-Kap Utility Box
And Accessories
(Work to be done by Bob's Service)
(Item will take 6-8 weeks to deliver from factory}
Total
I will personally expedite transporting the vehicle from & to each
upfiter with final delivery @ Alaska Sales & Service. The City of
Seward need only cut one PO to Alaska Sales & Service for the
total & we will handle all the details for you.
Delivery approximately 6-8 Weeks ARO
All STOCK UNITS ARE SUBJECT TO PRIOR SALE
FOB: Anchorage
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$20,942.00
$280
$150
$1,945.00
$5,914.00
$29,231.00
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ENG!NEERING
FAX No. 907 224 4085
p. 002
Additions to Vehicle Specs
By-dea1er and vendors
Dealer AdditiOIlll /.) -II t'lFrer l'Y)flrke-t. ,I;v51/1bt'rl/V:5
oK 1. Sun roof and driving lights - I.:) 0 I J..
D (. 2. extra set of~, 4 each - &:Q ~
D r.. 3. All books rel.8ting to vehicle as delivered including maintenance mlUlu.al aDd
electrical /I {) lr\/!/lJer- 90 70 I~ D.
o K 4. "Midnight Blue" Paint .::r F O.,..U(JrY!. l/' I~
or<
Bed shell (Bobs services)spec enclosed
1. Knap-Kap
2. Bins and doors as specified
3. glass as specmed
4. Paint to match "Midnight Blue"
oS. Installation
Safety lights (Alaska Safety, Inc.) spec enclosed
1. Light bar nl:lar front of bed shell
2. SOlU"ch light near front of bed. shell
3. Marker ligbts
4. Flashback system
S. Installation
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Cell Phone mount and antenna (Audio Concepts)
1. wtlllliLtion only
2. Materials purchased and supplied by City of Seward
The City of Seward would like item and total prices for as close to specification as
possible. We will also need to know thCl proposed delivery diLte in making our decision
to purchase.
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CITY OF SEWARD
JEFF EStES
05-05-06
JEFF,PLEASE FlND BELOW PRICING ON THE PICKUPS WE ARE PROPOSING
TO YOu.
1. TIllS WOULD BE A ORDERED UNIT, RAM1500 1/2 TON QUAD CAB. I
HAVE INDICATED AT BOTTOM OF PAGE TO BE ORDERED. #1
YOUR COST WOULD BE ----------------$35,333.00
2. WE HAVE IN STOCK, RAM1500 Yz TON, #2------------$39,607.00
3. WE HAVE TIllS IN STOCK, RAM1500 Yz TON #3------$34,221.00
I'AM ALSO SENDING A COpy OF ONE FROM OUR FORD DEPT.
4. FORD F-150 SUPERCAB Yz TON #4----------$33,425.00
THESE UNIT PRICES INCLUDE ALL ACCESSORIES YOU WANTED.
PRICE DOES NOT INCLUDE T AX,LIC.,
ANY QUESTIONS PLEASE CALL.
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CITY OF SEWARD, ALASKA
RESOLUTION 2006-76
Section 2. Funds in the amount of$283,000 are hereby appropriated from the General Fund
fund balance account 101-0000-3070-0670 to the contracted services account no. 670-6700-5390.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this 26 day ofJune,
2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
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final design, construction bid services, and construction support services. The design also
includes a sewer lift station capable of handling immediate and long term needs for the site; and
a pressure reduction system for the water system for the facility.
Staffis requesting $283,000 for CRW to design of new City sewer, water, and roads to the new
LTC site in Forest Acres.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Approved by Finance: ~~
RECOMMENDATION:
City Council to appropriate $283,000 for CRW to design of new city sewer, water, and roads to
the new long term care site in Forest Acres.
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received-and found acceptable the fmished product of all work described in 4.0 Scope of Services
or changes thereto. This Agreement may be amended only in writing and upon compliance with
all applicable statutes, ordinances, and regulations.
3.0 FEES. The proposed fee of $283,000 is accepted by the City. The Contractor shall invoice per
the following invoice schedule:
Invoice 1:
Invoice 2:
Invoice 3:
Invoice 4:
Invoice 5+:
100% Completion of Conceptual Design
100% Completion of Preliminary Design
100% Final Design
100% Completion of Bid Service Support
Monthly invoicing during the Construction Support Phase implementing the
CRW design as outlined in Exhibit A
Any change orders are to be billed within the phase of work that it pertains to.
SCOPE OF SERVICES. The City and Co
in the Contractor's June 15, 2006 proposal, Exhib
based on approved standards and instructions, as speci
water, sewer, and roadway access improvements to the s
in Forest Acres Subdivision. This also includes construction
support as outlined in Exhibit A.
%upon agreement with the invoice, the
30 days following receipt of such invoice.
Upon the City's satisfaction with each phase of w
City agrees to make payment to the Contractor w'
4.0
upon a scope of work described
e professional design services
ribed in Exhibit A; to design the
e new Long Term Care Facility
p and general construction
This Scope of Services can only be changed m writing pursuant to Section 25.0 of this
Agreement.
5.0
SCHEDULE
schedule wi!
discretion of the Ci
ION. As of date, the schedule has not been established. The
f possible, but in the event of dispute it will be set at the sole
ees with and recognizes that discretion.
6.0 PERSONNEL/ORGAN
6.1
/~ces provided by the Contractor will be performed by:
Pete Bellezza, Principal, Civil Engineer, CRW
Will em Van Hemert, PE, Principal, CRW
6.2 Changes in Kev Personnel. The Contractor shall give the City reasonable advance notice
of any necessary substitution or change of key personnel and shall submit justification
therefore in sufficient detail to permit the City to evaluate the impact of such substitution
on this Agreement. No substitutions or other changes shall be made without the prior
written consent of the City.
7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional
services to complete the project and any additions or changes thereto. The Contractor accepts the
relationship of trust and confidence established between it and the City by this Agreement. The
Contractor covenants with the City to furnish its professional skill and judgment, and to further
the interest of the City at all times through efficient business administration and management.
The Contractor shall provide all services in a competent manner. It is understood that some of the
services to be rendered hereunder require professional judgment and skill. In those cases, the
SEWARD OCEANSIDE PAVILION
PAGE 2 OF 8
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contractor.. This amount must be atJeast one million dollars ($1,000,000) per occurrence, and/or
two million dollars ($2,000,000) aggregate combined single limit, Personal Injury, Bodily Injury
and Property Damage. Covera2e shall include the followin2 extensions: (A) Contractual
Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D)
Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse
and Underground (XCV) Exclusions, if applicable; (F) Per contract aggregate.
The Contractor shall procure and maintain during the life of this contract, Professional Liability
_ Errors and Omissions Insurance in an amount not less than one million dollars ($1,000,000)
aggregate to protect the contractor from any claims or damages for any error, omission, or
negligence at of the contractor the contractor's fIrm, employees or s ntractors which results in
a fmancialloss to the City.
The following shall be Additional Insureds: The City of Seward, includin
appointed offIcials, all employees and volunteers, all boards, commissions and/
their board members, employees, and volunteers. This coverage shall be primary to the
Additional Insureds, and not contri with any other insurance or similar protection available
to the Additional Insureds, whether 'lable coverage be primary, contributing or excess.
ontract Motor Vehicle &
. ts of liability not less
d Property Damage
. cles, and all hired
The Contractor shall procure and maintain during the lif,
Equipment Insurance, including applicable No-Fault c
than one million dollars ($1,000,000) combined single linn. odily
coverage. Coverage shall include all owned vehicles, all non-owne
vehicles.
Worker's Compensation Insurance,
Vehicle/Equipment Insurance, as descri
followin2: "Thirty (30) days Advanced
Amendment shall be sent to: City of Sewar
P. O. Box 167, Seward, AK 99664. Each p
subrogation against the City of Seward by
the above coverage, except Workers' Compe
eral Liability Insurance and Motor
lode an endorsement statin the
Cancellation, or Non-renewal, or
ngineerin epartment (Re: Oceanside Pavilion),
y shall also be endorsed to waive all rights of
n of any payment made for claims under
tion and Professional Liability Insurance.
I provide the City of Seward at the time contracts are returned for execution,
e and/or policies, acceptable to the City of Seward, as listed below:
py of CertifIcate of Insurance for Worker's Compensation Insurance;
opy of CertifIcate of Insurance for Commercial General Liability
c. 1) copy of CertifIcate of Insurance for Vehicle & Equipment Insurance;
d. One (1) copy of CertifIcate of Insurance for Professional Liability-Errors and
Omissions Insurance
e. If so requested, CertifIed Copies of all policies shall be furnished.
If any of the above coverages expire during the term of this contract, the Contractor shall deliver
renewal certifIcates and/or polices to the City of Seward at least thirty (30) days prior to the
expiration date.
SEWARD OCEANSIDE PAVILION
PAGE40F8
29
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'lU;}Ul;};}l1lY S~lJO lU;}Ul;}OlOJU;} pUll ;}oUllUllO.J.I;}d 'UO!lUl;}lW;}lU! ;}ql
;}U~l;}p lUM. ;}PO::> Al!::> PlUM.;}S ;}ql pUll UJ(SUlY JO ;}lUlS ;}qlJO SM.U[;}IU 'M. V'1 ~NINH::>IAO~ o'n
be compensated for authorized services and authorized expenditures performed to the
date of receipt of written notice of termination or suspension. No fee or other
compensation for the uncompleted portion of the services will be paid, except for already
incurred indirect costs which the Contractor can establish and which would have been
compensated for over the life of the phase of the project underway, but because of the
termination or suspension would have to be absorbed by the Contractor without further
compensation.
17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately
upon receipt of a Notice of Termination or suspension and except as otherwise directed
by the City or its Representative, the Contractor shall:
a. stop work performed under this Agreement on the
the Notice; and
been transferred) and
ted by the City's
other material
the work
b. transfer title to the City (to the extent that title "s not a
deliver in the manner, at the times, and to the extent
representative, work in progress, completed work, supplies,
produced as a part of, or acquired in respect of the perfo
terminated or suspended by the Notice.
17.0 EOUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against
any employee or applicant for em ent because of race, religion, color, national origin, or
because of age, physical handicap, ial status, change in marital status, pregnancy, or
parenthood when the reasonable dem 'tion do not require distinction on the basis of
age, physical handicap, sex, marital st 'tal status, pregnancy, or parenthood.
The Contractor shall take affirmative w to ensure that applicants are
employed and that employees are treated without regard to their race, color,
religion, national origin, ancestry, age, or
18.0 NO ASSIGNMENT OR DELEGATION. Contractor may not assign, subcontract or
delegate this Agreement, or any part of it, or right to any of the money to be paid under it
. consent of the Contracting Officer.
19.0 NTRACTOR. The Contractor shall be an independent contractor in the
under this Agreement, and shall not be an employee or agent of the City.
20.0 As a condition of performance of this Agreement, the Contractor shall
cal taxes incurred by the Contractor and shall require their payment by
rformance of this Agreement.
21.0 PRECEDEN .... DIVISmILITY. The provisions of this Agreement shall fully govern the
services perfo~'d by the Contractor. If any term, condition, or provision of this Agreement is
declared void or unenforceable, or limited in its application or effect, such event shall not affect
any other provisions hereof and all other provisions shall remain fully enforceable.
22.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as
to the services to be rendered by the Contractor. All previous or concurrent agreements,
representations, warranties, promises, and conditions relating to the subject matter of this
Agreement are superseded by this Agreement.
23.0 COMPLETION OF WORK. TERM OF AGREEMENT. The Contractor shall perform all
work in a timely fashion, and in accordance with the schedules included in this Agreement and
Exhibits.
SEWARD OCEANSIDE PAVILION
PAGE 6 OF 8
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27.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient
if sent by the parties in the United States mail, postage paid, to the address noted below:
City of Seward
c/o Tom Shepard
Engineering Department
PO Box 167
Seward, Alaska 99664-0167
CRW Engineering Group, Inc.
c/o Willem Van Hemert, PE, Principal
3940 Arctic Blvd. Suite 300
Anchorage, Alaska 99503
IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Seward
CRW Engineering Group, Inc.
By: Clark Corbridge
Title: City Manager
Date:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
Attachments:
Exhibit A - CRW Engineering Group, mc. proposal for design
Exhibit B - Agreement Certificate
Exhibit C - Change Order Form
SEWARD OCEANSIDE PAVILION
PAGE 8 OF 8
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. Lift $tation-Iocation, size, pumping. capClcity
. Roadway Improvements -location, t)'pical section .
As part of the conceptual design, GRW,will perform a site visit and photograph the
project area. . . . . .
2.0 -PRELIMINARY pESIGN.{75%)
CRW will retain the services of local surveyor Cline .& Associates to provide a
design survey of the. project ..' areCl; .t~e. surveY will ,nclude topographic information
pnd. existing utilities Jnsufficientdetailtociesigntbeimprovements. ..A survey
control drawing will be provided.. . . . . . . . ' .
, ~ ... . .
Plans, specifications, and anengineer~sestimate will be, prepared as part of the
preliminary design. Thetetbnical sp(3cifications will, be bClsed on Municipality of
Anchorage. Standard Specifications., . Bid, docurnents will~e preparEld similar to
. previous City .of SewClrdprojectsincludingthe North Sew~rd Water System
Improvements.' '. . . '.' ,',. ." .
. . . .
For the wastewaterliTt station,a smallpre~fabricatedfiberglass structure will be
included to house the lift station controls.. It will be a skid-mounted unit attached to
a concrete slab. Ern erg enty power fpr theJiftstation INjU be provided by a mobile
generator,Whichwill bes~ecifie:dfortheproject.... .'. . ., , .
Far the 'roadway imprbvements;aqrainageimpClct analysis will be completed" to
. determine roadpulvert ,sizes.: The qrainageimpact al1alysis is requii"t3d for the
storm wateriunoffsubmittarto ADEC. ' . . .
3.0 ~REVIEWPROCESS
. .
CRW wiH prepareandsubmitthepreliminarydesign to the City ofSeward,AQEC,
. Architects Alaska, and Enterprise. Engine(:lring. . The ADEC. submittal will include
. completing the required water' Clnc;l sewe'r plpnrevie'vV checklists, and payment of
theappropriateADEC review, fees., ", .
CRW~i1lmeet with th~ City ofSew~'rd(inSe'"Vard) to revie'vV the preliminary design,
and we wiH.provide written response ~o comments., '., .
4.0 - FINAL DESIGN (1,00%). .'.. " ...,.. '.. . .,
Based o.na.g. en.cy re..vi(:lw commen.t. s,. CRW.. w. ill prepare and subm. itJin...al. plans and
specifications in 'a,bid-readypackage,Clnd a final erlgineer'sestimate..PlanswiHbe
stamped and signed byanen9in,eerregistered to practice in the $tateofAlaska.
.5.0 - BID SUPPORT SERVICES
, ,. -' . . .
CHW will assist the City ofSeINard with bidding the project, including coordination.,
of bid set reproduction and distribution, respondingto bidder questions, preparing
any required addendums, 'conducting a pre-bid meeting, and reviewing bids. His'
'assumed thattbe City ofSeward'vViII advertise the project for bids, and' conduct the"
bid opening.., '. ' , '
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., - . . .' .
Assu mptions madeinpreparirig the. proposal. areas follows: .
.City of Seward to provid~ geotechnkalinformation required for design.. . .
Electrical infrastructure (3-p.hasepower}wiU.be ayailable to thepropdsed lift
staticinsite. . . '. . .
'-,. . - '-", - . .-.
. ,', '-"- . - " '. :.' .
. 3) Cityof$ewardtoadvertisl3 theproje.ctforb!ds, and perform-the bid opening.
. .,' '." ",-".
4) Field construction is assumed to last 12 weeks.
5) . No property qcquisitjon(rightofw~yoreasemerits}is.,includedin the proposal.
6) No traffic analysis or ,traffic studyfbreither Forest Acres or local intersections is
included in theprqpQsaL ,..... . .d. . ..'. . . ...'. . ',.' . . ..
7) Noon-site design for the Long Term Care Facility is included in the proposal.
We appreciate the opportunity to submit this proposal and look forwardtoa9sisting you
with this project.' ..', .. " , .
CRWEngineeringGroup. LLC
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AGREEMENT
CERTIFICATE
(if Corporation)
STATE OF )
) SS:
COUNTY OF )
I HEREBY CERTIFY that a meeting ofthe Board of Directors of the
A corporation existing under the laws ofthe State
of , held on
resolution was duly passed and adopted:
,20_, the following
"RESOLVED, that , as President of
the Corporation, be and is hereby authorized to execute the Agreement with the CITY
OF SEWARD and this corporation and that the execution thereof, attested by the
Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act
and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEROF, I have hereunto set my hand and affixed the official
seal ofthe corporation this day of ,20_.
Secretary
(SEAL)
AGREEMENT CERTIFICATE
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO APPROPRIATE AN
ADDITIONAL $220,000 FOR THE ON-SITE RE-DESIGN OF THE NEW
LONG TERM CARE FACILITY (LTCF) SITE IN FOREST ACRES
WHEREAS, on November 28, 2005 Council approved Resolution 2005-131 appropriating
$1.2 million for design work and entering the City into a contract with Architects Alaska to conduct
the Long Term Care Facility (LTCF) design; and
WHEREAS, after a preliminary foundation design was completed, it was determined that the
seismic mitigation costs would be $2 million in addition to the $1.5 for fill to get the long term care
site adequately above the base flood plain elevation set by FEMA; and
WHEREAS, due to the deficiencies of the Ft. Raymond site which would be costly to
mitigate now, and certainly in the future, City Council directed City Administration to purchase
property in the Forest Acres Subdivision; and
WHEREAS, council approved Resolution 2006-71 authorizing the City Manager to proceed
with the acquisition ofland in Forest Acres Subdivision for the new site ofthe future LTCF; and
WHEREAS, with the change in location of our new LTCF it will be necessary for on-site
redesign and modification, foundation redesign, general and detailed site surveys, two prong
geotechnical investigation, re-platting and other such expenses with an anticipated cost of$220,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council of the City of Seward, Alaska hereby approves the
appropriation of$220,000 necessary for the on-site re-design ofthe new Long Term
Care Facility in Forest Acres
Section 2. Funds in the amount of$220,000 are hereby appropriated from the General Fund
fund balance account IO} - (;000 - 30'70 - O~70to the contracted services account no. 670-
6700-5390.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of
June, 2006.
43
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Staffis requesting an additional $220,000 to complete the on-site design of the Long Term Care
Facility in Forest Acres.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rwes of Procedures.
FISCAL NOTE:
Approved by Finance: ~M0
RECOMMENDATION:
City Council to appropriate an additional $220,000 to finish the on-site design of the Long
Term Care Facility in Forest Acres
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COUNCIL AGENDA STATEMENT
From:
June 26, 2006
City Manager, Clark Corbridge Lf1J
Karin Sturdy, Parks & Recreation Direct
Meeting Date:
To:
Agenda Item:
Use Agreement between A VTEC and City of Seward
BACKGROUND & JUSTIFICATION:
The City of Seward has long enjoyed the benefits of providing community recreation programs
through the A VTEC Student Service Center to the public. The following, new Use Agreement
offers minor amendments and is recommended by staff for approval. The City attorney did
review the original drafts of the Use Agreement in 2003.
The Use Agreement includes two, one-year extensions to be authorized by the City Manager if
no major changes are proposed. The financial impacts of the Use Agreement remain fairly
constant. The City of Seward will continue to pay for the contracted custodial care of the
downstairs portion of the SCC, including cleaning the game room area unavailable to members
of the public. In addition, the City will participate in the Equipment Credit program, which
allows for the purchase of new workout equipment or facility improvements, which become the
property of A VTEC.
INTENT:
The intent of this Agreement is to provide top quality recreation to members of the public who
may not otherwise be provided access to indoor recreational opportunities. It is equally
beneficial to have the parks and recreation programs available to A VTEC students and their
families who are temporarily living in Seward. It is understood the costs of recreation space is a
needed expense, and this partnership reduces overall costs to users and the general tax payer by
sharing facilities.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Custodial contract and Equipment Credit funding was approved in the 2006 budget.
Approved by Finance Department~~-A
47
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USE AGREEMENT
Between
Alaska Vocational Technical Center
and City of Seward
This is an agreement ("Agreement'') between the:
Alaska Vocational Technical Center (AVTEC)
P.O. Box 889
Seward, AK 99664
(907) 224-3322
FAX # (907)224-4143
and the
City of Seward (City)
P.O. Box 167
Seward, AK 99664
(907) 224-4053
FAX # (907)224-4051
for the use of the Student Services Center (SSC). Each party will provide services as
indicated in this Agreement.
The purpose of this Agreement is to define the roles and responsibilities of AVTEC and
the City, both entities held accountable for the management of the SSC facility to
benefit AVTEC student use, AVTEC staff use, and public use through the Seward Parks
and Recreation Department (SPRD). AVTEC's goal is to meet the needs of AVTEC
students first and provide access to the public second.
Following approval by the City Council for the City, this Agreement shall become
effective on the date of signature (by both parties) for three years effective July 1,
2006, with two one-year options to extend, by mutual written agreement of both
parties. This Agreement may be terminated by either party with thirty (30) days written
notice of termination delivered by first class mail to the last known address of the other
party, by fax, or in person.
49
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Page 3
A VTEe / City Use Agreement
9. Retain a security deposit for cleaning when leasing areas of the SSC to reimburse
either the City or the City's custodial contractor for additional janitorial service that may
be required. Contact either the City or City's contractor for non-scheduled cleaning,
prior to the event.
10. Approve or deny City requests of additional hours added to the City Base Schedule
within 72 business hours of such requests.
11. Respond to Work Orders, recommendations on safety hazards and other reports per
written guidelines submitted by SPRD and as listed in Appendix M.
12. Review and address repair and maintenance requests within the time frames and
guidelines listed in Appendix BB.
THE CITY OF SEWARD AGREES TO:
1. Compensate AVTEC $1,000 per month for public use and office space in the SSC
subject to annual appropriation by the City Council. This rent may be paid in the form of
equipment purchases or facility improvements determined to be mutually beneficial to
AVTEC and SPRD. SPRD staff will compile and submit a prioritized list of requested
equipment/improvements to AVTEC prior to April 1st each year. AVTEC and SPRD will
meet no later than May 1st to discuss, align, and approve specific purchase priorities.
Under no circumstances is SPRD authorized to make rent credit purchases not approved
in advance by AVTEC. Invoices will be submitted to AVTEC after purchase. All
equipment purchased with rent credit funds is the property of AVTEC. Unused rent
balances will be carried over and accumulated to the following year(s).
a. Upon termination of the Agreement, SPRD will vacate all space occupied in the
SSC and the full balance of unused accrued rent will be paid in cash to AVTEC within 60
days of the effective date of the termination.
2. Supervise a custodian, via contract or employee to clean the SSC during Base Schedule
periods in accordance with Appendix Cc.
3. Provide SPRD personnel to supervise all City-sponsored activities and staff the check-
out window in the sse during the Base Schedule as well as approved additional special
activities of the City.
4. Provide access to SPRD publiC programs to all AVTEC students and their dependants
each with a valid ID to:
a. Public use drop-in programs. Any drop-in, non-registration, program shall be
51
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Page 5
A VTEe / City Use Agreement
the City.
AVTEC shall indemnify, defend and hold the City harmless from any liability, action,
claim, suit, loss, property damage, or personal injury of whatever kind resulting from or
arising out of any act of commission or omission by AVTEC, or its agents, employees,
guests, invitees, or customers; or arising from or connected with the AVTEC's use and
occupation of the premises.
If there is a claim of, or liability for, the joint negligence errors or omissions of the City,
AVTEC and State including their employees, agents or contractors, then liability shall be
apportioned on a comparative fault basis.
The obligations of this agreement to indemnify shall survive the expiration or
termination of this Agreement.
INSURANCE:
1. City. The City shall secure or purchase at its own expense and maintain in force at all
times during the term of this Agreement, the following policies of insurance to protect
both the City and the AVTEC (the State, its officers, agents, and employees). Where
specific limits are shown, it is understood that they shall be the minimum acceptable
limits. If the City's policy contains higher limits, AVTEC shall be entitled to coverage to
the extent of such higher limits. Certificates of Insurance must be furnished to the
AVTEC's Business Offices prior to occupancy. Failure to furnish satisfactory evidence of
insurance or lapse of the policy, are material breaches of this contract and shall be
grounds, at the option of AVTEC, for termination of this Agreement. All insurance
policies shall comply with, and be issued by, insurers licensed to transact the business
of insurance under AS 21.
Workers ComDensation Insurance: The City shall provide and maintain, for all its
employees, coverage as required by AS 23.30.045, and where applicable, comply with
any other statutory obligations. The policy must waive subrogation against the State.
Commercial General Liability Insurance: Such policy shall have minimum
coverage limits of $500,000.00 combined single limit per occurrence. It shall provide
for fire legal liability coverage. The policy shall be written on an "occurrence" form
unless specifically reviewed and agreed to, by the Division of Risk Management. The
State must be named as an additional named insured on the policy with respect to the
operations of the lessee on or in conjunction with the leased premises.
2. AVTEC. AVTEC represents and warrants, for itself and the State, that it is insured to
at least the level of coverage required by the City in this Agreement, through self
insurance or otherwise.
53
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A VTEe / City Use Agreement
City Clerk
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A VTEe / City Use Agreement
F. REPORTING OTHER SAFETY/SECURITY PROBLEMS
1. Evidence of safety hazards or security breaches, such as unlocked doors, are
logged and reported to SPRD supervisor who will forward the report to the
Dormitory staff.
2. Likewise, breaches noted by AVTEC staff are reported and a report copy sent
to the SPRD Director.
3. All incidents involving AVTEC students, family members, or staff will be
reported to AVTEC's Student Services Coordinator or Assistant Director using the
A VTEC Incident Report Form no later than the following day.
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Page 11
A WEe/City Use Agreement
APPENDIX CC
CUSTODIAL REQUIREMENTS
The City of Seward shall be resDonsible for:
Janitorial duties according to specifications set for the Alaska Vocational Technical
Center's Student Services Center Facility. Schedules and performs appropriate janitorial
duties. Inventories and orders, as necessary, janitorial supplies and equipment.
Reports maintenance and repair to supervisor (or contractor). Meet with supervisor
monthly. Unlock doors for public use. Survey problems at end of shift. Inspect each
room for cleanliness as leaving each day. Performs other duties as needed or assigned.
The following are listed according to time/location:
A. DAILY DUTIES:
Locker Rooms:
Check paper dispensers, clean and sanitize sinks, clean and
sanitize toilets, empty trash, scrub shower, vacuum/sweep,
mop, spray deodorant, clean mirrors.
Game Room:
Empty trash, sweep, mop, dust, spot-mop stains, remove
graffiti.
Racquetball Court:
Sweep and remove marks on floor & walls.
Gym:
Sweep floor/bleachers, clean and sanitize faucets/sinks,
remove gum, graffiti, and marks from bleachers/floors.
Checkout Area, AVTEC,
Office & Kitchen:
Sweep, empty garbage, remove marks from floors.
Weight room:
Sweep, dust/clean weights and equipment, sanitize all
seating areas and handles.
Vestibules:
Vacuum, clean windows/sills.
Hallways:
Sweep or vacuum, empty trash, mop (daily in winter),
remove graffiti and marks.
Lobby:
Sweep/vacuum/mop as needed, dust, empty trash, vacuum
rugs.
Crafts, Ceramics Room:
Sweep/mop, empty trash, clean/dust surfaces, sinks, tables
(especially after each class). Remove stains to the extent
possible.
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Page 13
A VTEe / City Use Agreement
Racquetball Court:
Clearl""alls/windows up to ceiling.
Gym:
Weight Room:
Scrub and buff floor, mop and wax bleachers/backboards.
Scrub floor well and base of machines.
Vestibules:
Clean carpets, scrub windows/sills inside and out up to
ceiling.
Hallway:
Clean grout. Wash snack bar area.
Lobby:
Shampoo carpets. Clean grout with appropriate cleaners.
Crafts/Ceramics
Room:
Scrub and buff floors. Scrub walls.
Janitor's Closet/
Storage:
Scrub floor. Empty and re-organize. Clean shelves,
sanitize and clean tools, and wash basin.
AS NEEDED:
SPRD shall shovel the two, east-to-west walkways.
AVTEC shall maintain and clear the 4th Avenue north-to-south sidewalk.
AVTEC will replace lights and light bulbs in the gymnasium, racquetball court, south
vestibule/lobby, and the gameroom.
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Page 15
A VTEe / City Use Agreement
Appendix DD cont'
5. Forfeitures. Abuse of any forfeiture regulation may deny further participation
in any league.
B. Tournaments.
All tournaments are opened to all age-appropriate, valid AVTEC students and/or
dependants within the following division (skill) and payment gUidelines: (Fees are
required to cover the costs of officials, league management and awards. Divisions are
required to ensure a quality tournament to all sponsors, players, and managers.)
1. Divisions. Any tournament (invitational or otherwise) which advertises a
format limiting or including divisions shall be restricted only to those divisions, and only
to those players within said divisions. Division status is generally determined by local
league performance.
2. Payment. AVTEC shall be charged the team entry fee for each team entering
a SPRD tournament. Exceptions: SPRD will not charge team entry fees for up to one
wallyball team per wallyball tourney: and up to three players per racquetball tourney.
3. Forfeitures. Abuse of any forfeiture regulation may deny further participation
in any tournament.
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COUNCIL AGENDA STATEMENT
Meeting Date:
June 26, 2006
a.
ClMk Co,bridge, City Monago< {JJ b-lf -rJ t W
Kirsten Vesel, Assistant City Manager /(.1< t/ t II q /0 (p '.
Through:
From:
Agenda Item:
Seward Mariculture Research Center and Shellfish
Hatchery
BACKGROUND & JUSTIFICATION:
The City and the Qutekcak Native Tribe ("QNT") entered into an agreement in December 1997 for
the operation for the Mariculture Production Facility and to cover maintenance costs at the
Mariculture Technical Center while producing high quality spat and aquatic plant seed stalks for the
Alaska Mariculture Industry. A new Agreement for Operating and Maintaining the Seward
Mariculture Research Center and Shellfish Hatchery (the "Agreement") was entered into with QNT
May 28, 2003.
In December 2004, the City approved Amendment No. I to the Agreement, authorizing and
approving an assignment to the Agreement to the Chugach Regional Resources Commission
("CRRC"), a consortium of tribal entities. That assignment expired and the parties have requested
another assignment to allow CRRC to continue operating the facility. Under this assignment, CRRC
would assume all the responsibilities under the Agreement, but it would not release QNT from its
responsibilities, if CRRC failed to perform under the Agreement.
The parties are actively involved in negotiations a reduced bond and plan to enter into a new
operating and maintenance agreement directly between the City and CRRC. We are extending the
agreement to complete all legal obligations. It is likely that we will finalize all of the documents
before June 30, 2007 in which time we will present council with a new agreement and terminate this
agreement.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The only costs associated with this assignment are administrative staff time and legal costs which are
provided for within budget.
Appmvod by Fman", Depm1mont ~
RECOMMENDATION:
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aql lOJ UO!SUalXa aUIIl U 10J lsanbal S.LNO llU!AOlddu '6L -900Z UOIlnlosall saAOlddu lpuno:)
ASSIGNMENT OF AGREEMENT TO OPERATE AND
MAINTAIN THE SEWARD MARICULTURE
RESEARCH CENTER & SHELLFISH HATCHERY
THIS AGREEMENT for the Seward Mariculture Research Center and Shellfish
Hatchery is made this
day of June 2006, by and between Qutekcak Native Tribe, a
non-profit corporation organized under the laws of the State of Alaska, P.O. Box 1467,
Seward, Alaska 99664 ("QNT") and Chugach Regional Resources Commission, a non-profit
corporation organized under the laws of the State of Alaska, 6200 Lake Otis Parkway,
Anchorage, Alaska 99507 ("CRRC").
WHEREAS, the City of Seward is the owner of real property located in the City of
Seward, Alaska; and
WHEREAS, the City, as Lessor, leased the property to the University of Alaska (the
"University") as Lessee through June 30, 2069, under the conditions of a Lease Agreement
dated March 7, 1991; and
WHEREAS, the purpose of the MPF is to produce seed stocks for Alaska aquatic
farms, and the purpose of the MTC is to focus on mariculture research in Seward; and
WHEREAS, the City entered into an agreement with QNT to operate the facility
pursuant to an agreement dated May 28th, 2003 by and between the City of Seward and
Qutekcak Native Tribe (Master Operating Agreement"); and
WHEREAS, QNT desires that its obligation under the Master Operating Agreement
for the operation of the MPF and the maintenance of MTC be performed on its behalf by
Chugach Regional Resources Commission;
Assignment of Agreement to Operate & Maintain the Seward Mariculture
Research Center and Shellfish Hatchery
June 2006
-Page I of7-
67
80
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:)ql JO SWl"l :)ql Ol lURnS1nd AlHPRJ "ql 101lUO:) pUR :)lR1.,do 'U!RlU!RW IIRqs ;)"ID!;)
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~U!lR1:)dO 10J lU"W":)~V :)ql S! UP1:)q Ol p:)ll:)J:)l lU:)W":)~V ~U!lR1:)dO l:)lSRW :)q.L
OlU3W33.1oV oU!l8.13UO .I3lS8W 01
:SMOIIOJ SR :):)~R s:)!llRd :)ql 'P"~P:)IMOU){:)R
Aq.,l:)q S! q:)!qM JO A:)U"PYJns pUR ld!:):):)l "ql 'UO!lR1.,P!SUO:) "JqRnIRA pUR poo~ l:)qlO pUR
'U!:)l"q p.,ss:)ldx:) s:)s!w01d pUR SlURU:)AO:) :)ql JO NOUV1l3:GISNO;) lVflLOW NI
'p:)l!dx., :):)U!S SRq lU:)W:):)~R lRql pUR 1700Z
l~qW":)~ U! ;)"ID!;) Ol lNO WOlJ lU:)WU~!SSR UR Ol P:)lU:)SUO:l Al!;) "ql 'SVffiI3HM..
pUR :lU:)W":)~V ~U!lR1:)dO l:)lSRW "qlJO SWl"l"ql OllURnSlUd ;)lW/ddW U!RlU!RW
pUR :)lR1.,do Ol 'lNO JO SUO!lR~Hqo :)ql WlOJ1.,d Ol ~UHl!M S! ;)"ID!;) 'SVffilillIM.
3. Term.
Subject to approval by the City of Seward, the term of this Agreement shall be from
July 1,2005 until June 30, 2007.
4. No Release.
QNT shall not be released from its obligations under the Master Operating Agreement.
5. Performance bv CRRC.
CRRC shall perform the obligations of QNT under the Master Operating Agreement
except as specifically provided herein.
6. Bond.
The bond requirement of the Master Operating Agreement shall remain in effect.
7. Insurance.
CRRC shall provide insurance on the same terms and conditions that QNT is required
to provide coverage to the City and the University under the terms of the Master Operating
Agreement. The coverage will also have QNT as an additional insured.
8. City Approval.
This Agreement shall be without force or effect until it is separately approved by the
City of Seward.
9. Further Ae:reement.
It is intended that by June 30, 2007, a new Agreement will be negotiated between
CRRC, QNT and the City whereby CRRC contracts directly with the City and the Master
Assignment of Agreement to Operate & Maintain the Seward Mariculture
Research Center and Shellfish Hatchery
June 2006
-Page 3 of7-
69
O ~
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:lql pun 'UO!l:ll:>S!P Sl! U! ';}Inp:lq:>s ){lOM Sl! qsnqmS:l nnqs JIDIJ poo 'lNeJ Aq Uo!s!Al:ldns
Oll:>;}fqns :lq lOU nnqs ){lOM s,JIDIJ "SUO!WlOWO:> lYOld-uou 'lU:lpU:ld:lpu! :lJtl A;}~
"d!qSUO!lnpl :l:lAOldW:ljl;}AOldW:l 00 U! pOOlS lOU op A:lql poo 'Sl:lllllU:lA lU!of lOU Sl:lUlJtld
l:lqlpu :lJtl S:l!lJtld :lql "JWJ JO SUO!lngnqo :lqlJO lU:lpU:ld;}pu! :lJtllNeJ JO SUO!lngnqo
:lql "S;}!l!lU:l :lWlnd:ls sn lU:lW:l:l~V S!qll:llU:l A:lqllfiq JIDIJ JO l:lqW:lW n S! lNeJ
Od!qsUO!lUI311 3ql JO 3.1DlUN 001
"p:ll!nb:ll:lq lI!M n){snIV JO Al!Sl;}A!Ufl :lqlJo lU:lSuo:>;}~ "Almd
n sn lNeJ ;}pnpu! lOU S:lOp WqllU:lW:l;}~n gU!Wl;}do un ql!M p;}:>nld;}l S! lU:lW:l:l~V ~U!Wl;}dO
CRRC shall conduct its operations under this Agreement utilizing QNT's Hatchery
Operating Permit from the Alaska Department ofFish & Game. CRRC and QNT shall work
with ADF&G to transfer QNT's Permit to CRRC as soon as possible. In the event of an
ADF&G refusal, or of delay in transfer, CRRC shall provide notice of such refusal or delay to
the City of Seward.
DATED at
, Alaska this
day of June, 2006.
CHUGACH REGIONAL
RESOURCES COMMISSION
By:
Its:
STATE OF ALASKA )
)ss:
THIRD JUDICIAL DISlRICT )
The foregoing instrument was acknowledged before me this day of June, 2006
by (title) of Chugach Regional
Resources Commission, an Alaskan corporation, on behalf of the corporation.
NOTARY PUBLIC IN AND FOR ALASKA
My Commission Expires:
DATED at
, Alaska this
day of June, 2006.
Assignment of Agreement to Operate & Maintain the Seward Mariculture
Research Center and Shellfish Hatchery
June 2006
-Page 5 of7-
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CONSENT
The City of Seward cOIl~e!l!~!~the above Agreement.
DATED at Seward, Alaska this
day of June, 2006.
CITY OF SEWARD
By:
Its: City Manager
ATTEST:
Jean Lewis, CMC, City Clerk
STATE OF ALASKA )
)ss:
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this day of June, 2006
by , City Manager of the City of Seward on behalf of the City of
Seward.
NOTARY PUBLIC IN AND FOR ALASKA
My Commission Expires:
Assignment of Agreement to Operate & Maintain the Seward Mariculture
Research Center and Shellfish Hatchery
June 2006
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ALASKA DEPARTMENT OF PUBLIC SAFETY
CONTRACT FOR SPECIAL SERVICES
July 1,2006 to June 30, 2007
b. Provide full clerical services and support to Department personnel,
including access to and use of the office copying machine and fax
machine; to include typing of criminal complaints, transcription of taped
statements, typing services as needed for completion of police reports;
c. Permit continued access to and utilization of professional facilities and
equipment instrumental to the overall efficient and effective operation of
law enforcement and emergency response component, i.e.; squad room,
kitchen, weight and exercise room, interview rooms, storage rooms,
evidence processing room and equipment, a secure locked evidence room
accessible only by authorized AST personnel, Intoximeter, video and
training material, other general building facilities including parking for state
vehicles, A TV and snow machines.
d. Permit continued transport and security of prisoners from the Seward City
Jail to Seward Court for hearings and arraignments
IN WITNESS OF THIS AGREEMENT, the undersigned duly authorized officers have
subscribed their names on behalf of the City and the Department respectively.
For the City of Seward:
For the Department of Public Safety:
By
By
Printed Name
Printed Name
Official Title
Official Title
Date
Date
Page 2 of2
t1 'i
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COUNCIL AGENDA STATEMENT
Through:
June 26, 2006
Clark Corbridge, City Manager (JoJ... b -/1-{) ~
Tom Clemons, ChiefofPolic:P- 0-(1~ 06
Extension of Special Services Contract
between the Department of Public Safety and the City of Seward
Meeting Date:
From:
Agenda Item:
BACKGROUND & JUSTIFICATION:
The City of Seward has entered into an agreement for the past ten fiscal years to provide dispatch and
clerical services to the Alaska State Troopers and Fish and Wildlife Protection Officers in the
Seward community. The amount of compensation for that contract has been $48,500. The attached
extension would continue the services at the current rate through June 30, 2007.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The City of Seward will receive the sum of$48,500 from the State of Alaska for this contract. These
funds have been anticipated and are already included in the 2006 budget.
Approved by Finance Department ~^~
RECOMMENDATION:
Recommend approval of Resolution 2006-~9authorizing the city manager to sign an extension of a
Special Services contract between the City of Seward and the Department of Public Safety providing
dispatch and clerical services to public safety employees in the Seward area for $48,500.
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City of Seward, Alaska
June 15, 2006
City Council Minutes
Volume 37, Page
would not waive public right of way, or building code requirements for signs for wind speed,
building permits, dig permits, etc. A drafted whereas was available for an amendment if needed. He
answered a few questions from the audience. Corbridge noted this ordinance could be renewed after
60 days if needed.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Laura Cloward thanked the council for making this easy. She pres
clear that it was for all businesses along Third Avenue, not just the dow
ed, but wanted it to be
ea.
Motion (Lorenz/Dunham)
Emergency
Dunham wanted to know what would happen to t
allowed to park by the railcar in the meantime.
Amendment (Dunham/Lorenz)
eas and Section 3 to read;
board signs shall be allowed on
with prior written
city, and temporary signs
hall be al d, on rights-of-way but not
easements, with prior written
n of the property owner and/or
th of Seward". Section 3 becomes
ction 4.
Amendment Passe
o make this any more onerous than it was.
Unanimous
Dunham wanted the no-parking areas opened for businesses that needed this critical parking.
He knew of at least two instances that he thought were critical. One was the Taroka Inn.
Valdatta thought the solution could be as easy as hanging a bag on the no-parking signs to
cover them up.
Mayor Shafer stated P&Z wanted some more directional signs through this construction
period.
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State of Alaska
Alcoholic Beverage Control Board
Date of Notice: June 19, 2006
X TRANSFER
X Ownership
X Location
X Name Change
Application Type: NEW _
Governing Body:
Community Councils:
License #:
License Type:
D.B.A.*:
Licensee/Applicant:
Physical Location:
Mail Address:
Telephone #:
ElN:
City of Seward
None
4617
Beverage Dispensary
Chinook Waterfront
Gene Minden
1404 4th Ave
PO Box 2753 Seward AK 99664
907-224-2207907-224-2414 Fax
519-82-0952
CorplLLC Agent: Address Phone Date and State of Good standing?
Limited Partnership
N/A
Please note: the Members/Officers/Directors/Shareholders (principals) listed below are the principal members.
There may be additional members that we are not aware of because they are not primary members. We have
f d 11 . I b d h h h Id I 100/1 h
ISte a : prmClpa mem ers an t ose w 0 0 at east () s ares.
Member/Officer/Director: DOB Address Phone Title/Shares (%)
Gene Minden 7/11/67 PO Box 2753 Seward AK 907-49]-1044 Owner 100%
99664
Sandra Szymaszek 11/4/69 PO Box 2753 Seward AK 907-491-1044 Affiliate
99664
If transfer application, current license information:
License #: 501
Current D.B.A.: Harbor Dinner Club
Current Licensee: Harbor Dinner Club Inc.
Current Location: 220
Additional comments: None.
**Date of Birth
* Doing Business As
Cc: Kenai Peninsula Borough
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''''''
___~UN-19-2006 MON_12111-PM KENAI PENN BOROUGH CLERK
FAX NO. 907 262 8615
p, 01/01
,
,.
"......,. ..,...
KENAI PENINSULA BDROUGH
144 N. BINKLEY SOLDOTNA, ALASKA . 99669-7599
BUSI~ess (907) 714-2160 FAX (907) 714-2388
EMAIL: assemblyclerk@borough.kenal.ak.us
-
.
June 19,2006
SHERRY BIGGS, CMC
BOROUGH CLERK
Ms. Dawn Hplland- Williams
Records & Licensing Supervisor
Alcoholic Beverage Control Board
550 W. 7th Avenue
Anchorage, AK 99501-6698
Re: Transfer of Ownership, Location and Name Change
License # 4617
Dear Ms. Holland-Williams:
Please be advised that the Kenai Peninsula Borough has no objection to the transfer of ownership,
location and name change of the following liquor license, located within the City of Seward, Alaska:
Locatio-D
FROM:
TO:
220 SIh Avenue, Seward, AK 99664
1404 4lh Avenue, Seward, AK 99664
Ownerl'ihip
FROM:
TO:
Allison Hill & S. Lane Tucker D.B.A. Harbor Dinner Club
Gene Minden & Sandra szymaszek D.B.A. Chinook Waterfront
If you should have any questions, please feel free to contact me.
Sincerely,
cc:
Applicant
City of seward
KPJ:! Finance Department
File '
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June 2006
Monthly Planner
4
5
6
7
8
9
10
7:00 PM C~y
Council Work
Session Coal
Generation
Proposal
6:00 PM P & Z
WorK Session
Replat of
Washington St.
12:00 PM PACAB
Meeting
7:30 PM P & Z
Meeting
11 12 13 14 15 16 17
7:30 PM C~y 11 :30 AM Special
Council Meeting City Council
Meeting Sign
Variance
12:00 PM -2:00 PM
Community Briefing
Gas Pipeline (Gov
Office)
18 19 20 21 22 23 24
9:00 AM -1:00 PM 6:30 PM Historic 6:00 PM Alternative
Social Security Rap Preservation Energy Committee
Meeting Meeting
6:30 PM P & Z
Work Sessiion
Municipal Lands 7:00 PM -8:30 PM
Management Plan Public Meeting
LTCF
25 26 27 28 29 30
6:30 PM City 7:00 PM C~y
Council Work Council Work
Session Audit John Session Restroom
Bost S. Harbor Uplands
7:30 PM C~y
Council Meeting
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