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HomeMy WebLinkAboutRes2009-080Sponsored by: Clerk CITY OF SEWARD, ALASKA RESOLUTION 2009-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING RULE 16 TO REFLECT CHANGES TO THE EVALUATION PROCESS FOR THE CITY MANAGER, CITY ATTORNEY AND CITY CLERK WHEREAS, a work session was held July 13, 2009 to discuss changes to the evaluation process for the City Manager, City Attorney and City Clerk; and WHEREAS, consensus was to hold the evaluations annually instead of semi- annually, allow for the council to hold additional evaluations throughout the year if they felt necessary, stagger each executive session and do one appointed official each of the months of January, February and March of each year; and WHEREAS, the city council requested one page accomplishments and goals summaries be attached for review before the annual evaluations; and WHEREAS, Rule 16 of the City Council Rules of Procedures Manual needs to be updated to reflect the changes suggested; and WHEREAS, the Clerk's office wishes to amend the City Council Rules of Procedure to appear as follows (*r~~~ =deletions, bold italics =additions): EVALUATION OF APPOINTED OFFICIALS RULE 16. The City Council shall evaluate the performance of the City Attorney, the City Clerk and the City Manager sew-annually. Evaluations are usually done in executive sessions and can occur more frequently if the council determined them necessary. It would take a motion and a vote of four during a regular council meeting to attd subsequent evaluations to an upcoming council age~:da. The City Manager evaluatio~a will occur the first meeting in January, tl:e City Attorney evaluation will occur the first meeting in February, a~:d the City Clerk evaluation will occur the first meeting in March. ~«~~ =°~-q'°S°"`""'''° ' `~ °~~~'~~~*~°~ The Council shall negotiate the salary for the Clerk and Manager so that this salary can be reflected in the budget adopted in December. At each evaluation, the Council shall set goals and priorities for its appointed officials. The City Clerk shall provide the necessary blank evaluation forms and completed list of annual accomplishments to the Council no later than a' December 15. The Mayor shall then appoint a member of the Council to receive the completed forms and tabulate the results prior to the formal evaluation sessions with the appointed officials. [See Appendix A-4 for City Manager Evaluation Form, A-5 for City Clerk CITY OF SEWARD, ALASKA RESOLUTION 2009-080 ~` Evaluation Form, and Appendix A-6 for City Attorney Evaluation Form.J NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council amends Rule 16 of the City Council Rules of Procedures to appear as follows: EVALUATION OF APPOINTED OFFICIALS RULE 16. The City Council shall evaluate the performance of the City Attorney, the City Clerk and the City Manager annually. Evaluations are usually done in executive sessions and can occur more frequently if the council determined them necessary. It would take a motion and a vote of four during a regular council meeting to add subsequent evaluations to an upcoming council agenda. The City Manager evaluation will occur the first meeting in January, the City Attorney evaluation will occur the first meeting in February, and the City Clerk evaluation will occur the first meeting in March. The Council shall negotiate the salary for the Clerk and Manager so that this salary can be reflected in the budget adopted in December. At each evaluation, the Council shall set -" goals and priorities for its appointed officials. The City Clerk shall provide the necessary blank evaluation forms and completed list of anmial accomplishments to the Council no later than December 15. The Mayor shall then appoint a member of the Council to receive the completed forms and tabulate the results prior to the formal evaluation sessions with the appointed officials. See Appendix A-4 for City Manager Evaluation Form, A-S for City Clerk Evaluation Form, and Appendix A-6 for City Attorney Evaluation Form.J Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of August, 2009. THE CITY OF SEWARD, ALASKA ;~ ~~ `Willard Dunham, Vice Mayor CITY OF SEWARD, ALASKA RESOLUTION 2009-080 AYES: Valdatta, Bardarson, Kellar, Smith, Keil, Dunham NOES: None ABSENT: Corbridge ABSTAIN: None ATTEST: ~ ~~ ~, ~ ~ l -r~~<1 r~''~~- .Te~n Lewis City Clerk ..•~~y".'"°"+++ (City Seal) ~~°~y'~~~,,~ _ `~`„'~ ~o~ ' '~ i t w<, r ~ R ~ ~' ~, ~ ; .., ~ "' p .a.. i /h e~~ y ~ ya~+ ~. ti $, ~• ~ 's p n ~ '~ ~~Q C~.~ q`~II~Y~ ~h AM.~ " 'S~ '~ t~.• ~'° ~~'> Agenda Statement Meeting Date: August 24, 2009 To: Mayor, City Council From: Jean Lewis, City Clerk %~~ Thru Agenda Item: Resolution 2009-080, To Amend Rule 16 of City Council Rules of Procedure BACKGROUND & JUSTIFICATION: This Resolution was left off of the consent agenda in case the city council wished to amend it. These are changes the city council requested as a general consensus during a work session July 13, 2009, to update the evaluation process for the City Manager, City Attorney and City Clerk. The only conflict seen from the old change to the new change that isn't seamless, would be salary negotiation. The old way, these negotiations occurred during the budget cycle and before budget adoption. Now with atwo-year budget cycle, and the occurrence of the evaluations, this procedure is not as `clean" meaning the timing between salary negotiations and the next budget year may be a challenge. New evaluation forms are still forthcoming for council approval at a later time. INTENT: To make annual evaluations for the City Manager, City Attorney and City Clerk annually instead ofsemi-annually, and set different procedures and times to accomplish this. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: None Approved by Finance Department: NO Approved by City Attorney: NO RECOMMENDATION: Pass and approve Resolution 2009-080 which amends City Council Rules of Procedure, Rule 16, to reflect changes made to the evaluation process.