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Sponsored by: Clerk <br />CITY OF SEWARD, ALASKA <br />RESOLUTION 2009-080 <br />A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF <br />SEWARD, ALASKA, AMENDING RULE 16 TO REFLECT <br />CHANGES TO THE EVALUATION PROCESS FOR THE CITY <br />MANAGER, CITY ATTORNEY AND CITY CLERK <br />WHEREAS, a work session was held July 13, 2009 to discuss changes to the <br />evaluation process for the City Manager, City Attorney and City Clerk; and <br />WHEREAS, consensus was to hold the evaluations annually instead of semi- <br />annually, allow for the council to hold additional evaluations throughout the year if they <br />felt necessary, stagger each executive session and do one appointed official each of the <br />months of January, February and March of each year; and <br />WHEREAS, the city council requested one page accomplishments and goals <br />summaries be attached for review before the annual evaluations; and <br />WHEREAS, Rule 16 of the City Council Rules of Procedures Manual needs to <br />be updated to reflect the changes suggested; and <br />WHEREAS, the Clerk's office wishes to amend the City Council Rules of <br />Procedure to appear as follows (*r~~~ =deletions, bold italics =additions): <br />EVALUATION OF APPOINTED OFFICIALS <br />RULE 16. The City Council shall evaluate the performance of the City Attorney, the <br />City Clerk and the City Manager sew-annually. Evaluations are usually done in <br />executive sessions and can occur more frequently if the council determined them <br />necessary. It would take a motion and a vote of four during a regular council meeting <br />to attd subsequent evaluations to an upcoming council age~:da. The City Manager <br />evaluatio~a will occur the first meeting in January, tl:e City Attorney evaluation will <br />occur the first meeting in February, a~:d the City Clerk evaluation will occur the first <br />meeting in March. <br />~«~~ <br />=°~-q'°S°"`""'''° ' `~ °~~~'~~~*~°~ The Council shall negotiate the salary for the Clerk and <br />Manager so that this salary can be reflected in the budget adopted in December. At each <br />evaluation, the Council shall set goals and priorities for its appointed officials. The City <br />Clerk shall provide the necessary blank evaluation forms and completed list of annual <br />accomplishments to the Council no later than a' December <br />15. The Mayor shall then appoint a member of the Council to receive the completed <br />forms and tabulate the results prior to the formal evaluation sessions with the appointed <br />officials. [See Appendix A-4 for City Manager Evaluation Form, A-5 for City Clerk <br />