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Sponsored by: Oates <br /> CITY OF SEWARD, ALASKA <br /> RESOLUTION 2010 -121 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, <br /> AUTHORIZING THE CITY MANAGER TO APPROPRIATE ADDITIONAL <br /> FUNDS TO COMPLETE THE VOIP /PBX INSTALLATION FOR THE CITY OF <br /> SEWARD, PROVIDENCE SEWARD MEDICAL CENTER AND SEWARD <br /> MOUNTAIN HAVEN IN THE AMOUNT OF $20,643.65 <br /> WHEREAS, it was determined in 2008 that the telephone system was out -dated <br /> causing interruptions to service and cost more to maintain and operate on an annual basis <br /> than an upgraded system; and <br /> WHEREAS, the local telephone company TelAlaska, Incorporated ( "TelAlaska ") <br /> reviewed the City's current system and recommended upgrading the current system to <br /> VOIP /PBX rather than replacing the entire telephone system; and <br /> WHEREAS, a sole source contract was issued to TelAlaska with Resolution 2008- <br /> 082 under Seward City Code §6.10.120(a)(5), §6.10.120(a)(8) and §6.10.120(a)(9) that <br /> exempts specialized products and professional services from the competitive procurement <br /> process, including "the purchase of electronic data processing software and hardware systems <br /> and communication equipment "; and <br /> WHEREAS, when the project began in 2008 there were a number of system <br /> unknowns in conjunction with the Seward Police Dispatch System, necessary upgrades to <br /> other wiring and equipment within existing City Facilities including City Hall and the Public <br /> Works Shop, and the system at Seward Providence Hospital to include the then construction <br /> project of Seward Mountain Haven; and <br /> WHEREAS, because of the system unknowns and additional integration required, <br /> an additional $20,643.65 must be appropriated for upgrades to network equipment <br /> ($11,586.56), final contract work and additional from ProComm Alaska, LLC for Dispatch <br /> Headset incorporation ($1,132), and TelAlaska Change Order #8 to complete work at Seward <br /> Mountain Haven ($7,925.09); and <br /> WHEREAS, to the best of Administration's knowledge based on submitted requests <br /> from TelAlaska and ProComm these are the final costs for the project, however if additional <br /> work is required to fully incorporate Police Dispatch, then project costs will be taken out of <br /> Police Department's Communication Budget or, if necessary, return to Council for further <br /> appropriation. <br />