Laserfiche WebLink
Sponsored by: 1 - Iunt <br /> Vii... CITY OF SEWARD, ALASKA <br /> RESOLUTION 2012 -026 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, <br /> ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT WITH NWBS <br /> CONSULTING FOR THE PURCHASE, INSTALLATION AND TRAINING <br /> OF NEW FINANCIAL ACCOUNTING SOFTWARE IN THE AMOUNT OF <br /> $214,766.25, AND APPROPRIATING FUNDS <br /> WHEREAS, the City of Seward's existing financial accounting system was purchased and <br /> installed in 1989 (23 years ago) at a cost of approximately $199,206 (hardware $73,269; software <br /> $69,187; data conversion $6,000; installation/training $36,000; and annual maintenance $14.750); <br /> and <br /> WHEREAS, the City's software vendor, Timeline, Inc. significantly reduced support for the <br /> product in the period leading up to the Year 2000, and now has only one employee remaining to <br /> service existing customers, necessitating migration to a new accounting system; and <br /> WHEREAS, the City's hardware vendor, HP, has notified the City that it no longer <br /> maintains an inventory of parts to service the existing server hardware, and is only nominally able to <br /> guarantee ongoing maintenance of the hardware which houses the City's financial accounting <br /> ism system; and <br /> WHEREAS, Seward City Code §6.10.120 (9) exempts from competitive procurement <br /> procedures, the purchase of electronic data processing software and hardware systems; and <br /> WHEREAS, City staff have evaluated a number of different financial accounting systems <br /> aimed at meeting a number of goals, not limited to the following: 1) a suite of products capable of <br /> replacing various stand -alone systems (general ledger, accounts payable, payroll, budgeting); 2) a <br /> system capable of producing reports in .PDF and Excel formats with e -mail capability for greater <br /> transparency and information sharing; 3) drill -down capability for department managers to view real - <br /> time, detailed financial data; 4) user - friendly and Windows - compatible to facilitate cross - training; <br /> and 5) report- writing capabilities that do not require programming knowledge; 6) reasonable cost; 7) <br /> a system and vendor who has received good references from similar -sized governmental entities; and <br /> 8) a system that requires less dependence on individuals with unique knowledge sets; and <br /> WHEREAS, the finance department staff has selected Accu -Fund software as its financial <br /> accounting software suite, and will work with Accu- Fund's software representative in Alaska. <br /> NWBS Consulting, to facilitate software installation and training. The cost of the software is <br /> $65,405 and includes the following modules: general ledger, budgeting, accounts payable, bank <br /> reconciliation, cash receipting, financial reporting, financial dashboards, allocations, requisitions. <br /> purchasing, grants management, payroll, human resources, accounts receivable, loan tracking, work <br /> orders, building inspection, and fees and licenses. The cost of annual maintenance is $16,351.25. <br />