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Sponsored by: Hunt <br /> CITY OF SEWARD, ALASKA <br /> RESOLUTION 2016-044 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, <br /> ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT IN THE <br /> AMOUNT OF $270,000 PLUS A 25% CONTINGENCY TO HARMON <br /> CONSTRUCTION FOR ASBESTOS ABATEMENT AND FLOORING <br /> REPLACEMENT FOR THE CITY HALL BUILDING, AND <br /> APPROPRIATING FUNDS <br /> WHEREAS, the City Hall municipal building was constructed in 1966 and has been <br /> found to contain asbestos within the floor tile mastic necessitating special handling to mitigate <br /> asbestos exposure during demolition; and <br /> WHEREAS, the City of Seward periodically participates in voluntary OSHA inspections <br /> in order to promote a safe work environment and to demonstrate our commitment to safety, and <br /> OSHA inspections have identified the need to remove asbestos-containing materials to prevent <br /> potential contamination; and <br /> WHEREAS, the flooring at City Hall is in need of immediate replacement due to <br /> tripping hazards and multiple carpet-related incidents; staff research indicates that the most cost- <br /> effective approach is to remove the asbestos-containing floor tiles so as to eliminate the future <br /> need to repeatedly mitigate asbestos hazards when dealing with flooring issues; and <br /> WHEREAS, Harmon Construction has managed multiple asbestos-mitigation projects at <br /> City Hall including the replacement of the basement boiler, replacement of flooring in the <br /> Seward Court, and replacement of flooring in the DMV offices, and have partnered with sub- <br /> contractors with specific expertise in the area of asbestos mitigation, and have recently submitted <br /> the lowest-cost proposal by a substantial margin, for asbestos-related demolition demonstrating <br /> the reasonableness of their competitiveness for projects of a similar nature; and <br /> WHEREAS, replacing carpet in much of the City Hall building has the potential to have <br /> an adverse impact on workflow and a local contractor could most effectively mobilize and <br /> demobilize to minimize disruption; the contractor's projected cost includes removal and disposal <br /> of floor tiles, installation of new flooring, furniture and fixtures removal and replacement as <br /> needed, and clean-up; and <br /> WHEREAS, due to the extensive costs of this project, phase one of the project intends to <br /> replace up to 6,000 sq. ft. of flooring in the areas in most need of repair, namely the first floor of <br /> City Hall, plus the MIS office on the second floor of City Hall. Funding for replacement of <br /> carpet was included in the list of 2016/2017 capital budget needs but without a specific <br /> appropriation. <br />