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<br />I <br /> <br />I <br /> <br />I <br /> <br />Sponsored by: Janke <br /> <br />CITY OF SEWARD, ALASKA <br />RESOLUTION 2001-079 <br /> <br />A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, <br />ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A 69- <br />MONTH LEASE AGREEMENT WITH NORTH MAIL, INe. FOR FINANCE <br />DEPARTMENT OFFICE EQUIPMENT AND ASSOCIATED <br />MAINTENANCE AGREEMENT, FOR AN AMOUNT NOT TO EXCEED <br />$616.85 PER MONTH, OR 42,562.65 FOR LIFE OF THE CONTRACT <br /> <br />WHEREAS, the Finance department's current office equipment lease and maintenance <br />contracts will expire at the end of June, 2001; and, <br /> <br />WHEREAS, the current equipment is more than five years old, is heavily used, and is <br />experiencing more frequent downtime as a result of its age; and, <br /> <br />WHEREAS, this equipment is used by various City departments for the purpose of <br />processing monthly utility bills and City mail, and includes a folder/inserter machine (for monthly <br />utility bills), a folder machine (for bulk mail), a tabbing machine, a postage meter, and a scale; and, <br /> <br />WHEREAS, finance department personnel attended demonstrations of various models of <br />office equipment offered by the two vendors in the state which provide the required equipment and <br />have determined that the equipment supplied by North Mail, Inc. most closely meets the City's needs <br />at the lowest cost; and, <br /> <br />WHEREAS, North Mail, Inc., the supplier of the City's existing equipment, has made a <br />proposal to replace, upgrade, and maintain all ofthe equipment for a price not-to-exceed $42,562.65 <br />over the term of the lease (69 months); and, <br /> <br />WHEREAS, the proposed lease rate for the equipment is $616.85 per month, including <br />maintenance; and, <br /> <br />WHEREAS, it is in the public interest to waive the normal bidding process per City of <br />Seward Code 6.10. 130 because: North Mail, Inc. provides all of the replacement equipment required <br />by the City; the quotes received from North Mail, Inc. are less expensive than comparable equipment <br />from Pitney Bowes; City staff tested equipment from both vendors and found North Mail, Inc.'s <br />equipment to be more technologically advanced and likely to require less direct supervision duringjob <br />processing, less on-site maintenance, and less downtime; and North Mail, Inc. has always provided <br />excellent on-site maintenance for existing City equipment <br />