HomeMy WebLinkAbout05042006 Planning & Zoning Packet
Seward Planning & Zoning Commission
May 4, 2006
1.
Marianna Keil
Chair
Term Expires 02/07
2.
Tom Smith
Vice-Chair
Term Expires 02/07
3.
Margaret Anderson
Commissioner
Term Expires 02/09
4.
Kevin Clark
Commissioner
Term Expires 02/09
Lynn Hohl
Commissioner
Term Expires 02/08
Sandie Roach'
Commissioner
Term Expires 02/07
5.
Kay Strobel
Commissioner
Term Expires 02/08
Clark Corbridge
City Manager
Malcolm Brawn
Planner
Donna Glenz
Planning Assistant
Planning & Zoning Commission
May 4, 2006
/:30 p.m.
Re't~:~~!!~~!=~
CaD to Order
Opening Ceremony
A. Pledge of Allegiance
RoD CaD
Special Reports & Presentations
A.
City Administration Report
B.
KPB Planning Commission Report - Lynn Hohl
C. Other Reports, Announcements & Presentations
1. Liaison from Seward Bear Creek Flood Service
Area Board
Citizens' Comments on any subject except those items
scheduled for public hearing. [Those who have signed in
will be given the first opportunity to speak. Time is limited
to 2 minutes per speaker and 30 minutes total time for this
agenda item)
6.
Approval of Agenda and Consent Agenda. [Approval of
Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered
separately unless a Commissioner so requests. In the event
of such a request, the item is returned to the Regular
Agenda.)
Regular Meeting Agenda
Page 1
7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given
the first opportunity to speak]
A. Unrmished Business requiring a Public Hearing
1. Resolution 2006-07 recommending City Council amend Seward City
Code Parking Requirements, 15.10.215 to ensure compliance with the
parking requirements of the Federal Americans with Disabilities Act
[postponed from the March 7, 2006 and April 4, 2006 Planning and
Zoning Meetings] ............................................................................ Page 4
B. New Business Items requiring a Public Hearing
1. Resolution 2006-12 granting a CUP to the Seward Benevolent and
Protective Order of Elks # 1773 to operate a private club at Lots 10, 11 &
12, Original Townsite of Seward, 417 Fifth Avenue in the Office
Residential Zoning District ............................................................ Page 10
8. Unrmished Business - None
9. New Business
*
A.
Resolution 2006-13 recommending Kenai Peninsula Borough approval of
preliminary replat of Lots 13-15, Block 11, Original Townsite of Seward, Wenger
Replat ........................................................................................................... Page. 27
B. Resolution 2006-14 Approving 2006 P&Z priorities list ............................ Page 32
C. R-esell:ltien 2006 15 Fefl\leBting re'AsieBS te the City Manager's
"R-eeemmeadatieBS fer Beards a:Bd Cemmissiens", dated Feamary 27, 2006.
[Pulled by administration - see New Business Item H]
D. Discussion of the procedure used for the public presentation of documents which
were submitted directly to the Planning and Zoning Commissioners and the
Seward City Council members, but were not made available to City
administration or the public until several days later ................................... Page 39
E. Discussion of Seward/Bear Creek Flood Service Area Board (SBCFSA), Flood
Hazard Mitigation Plan (July 2005) (public copy of plan available from SBCFSA
and also provided to Commissioners for May 2006 meeting)..................... Page 44
F. Selection of the May 16, 2006 Work Session Topic .................................................
*
G.
April 4, 2006 Regular Meeting Minutes...................................................... Page 45
Planning & Zoning Commission
May 4, 2006
Regular Meeting Agenda
Page 2
H. Discussion of revisions to the City Manager's "Recommendations for Boards and
Commissions", date<l FebruaI")' 27, 2006 .................................................... Page 56
10. Informational Items and Reports (No action required)
A. Planning and Zoning Priorities List, (draft Resolution 2006-14) and tentative
timeline discussed at the January 2006 work session.................................. Page 68
B. Alaska Planning Journal, Volume 4, Issue 1, Winter 2006, article "An Alaskan
~laDIl~r _Vi~its the Phil~p~es" _...................................................~._~....._.,~.......... Page 69
C. Transportation planning information submitted by Lynn Hohl - Fairbanks North
Star Borough Resolution 2003-18 ............................................................... Page 70
11. Commission Comments
12. Citizens' Comments [Limit to 5 minutes per individual - Each individual has one
opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Planning & Zoning Commission
May 4, 2006
Regular Meeting Agenda
Page 3
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2006-07
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA,
RECOMMENDING THAT THE SEWARD CITY COUNCIL AMEND
SEWARD CITY CODE PARKING REQUIREMENTS 15.10.215 TO
ENSURE COMPLIANCE WITH THE AMERICANS WITH
DISABILITIES ACT
WHEREAS, the Planning and Zoning Commission has requested an amendment
be made to the Parking Code; and
WHEREAS, the accessible parking requirements as required by the City Code
are not in compliance with the Americans with Disabilities Act; and
WHEREAS, providing proper dimensions for this type of parking will contribute
to the orderly development of property within the community; and
WHEREAS, amending the Seward City code by adopting the parking
requirements of the Americans with Disabilities Act will make the City's parking
requirements consistent with Federal standards; and
WHEREAS, the public notification process has been complied with.
NOW, THEREFORE, BE IT RESOLVED by the Seward and Planning Zoning
Commission that:
Section 1. The Commission recommends Ordinance 2006-XX be forwarded to
City Council for approval.
Section 2. This resolution shall take effect immediately upon its adoption.
~
Seward Planning and Zoning Commission
Resolution 2006-07
Page 2 on
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th
day of May, 2006.
THE CITY OF SEWARD, ALASKA
Marianna Keil, Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
5
Sponsored by: Plannln!! and Zonin!! Commission
Introduction Date:
Public Hearing Date:
Enactment Date:
CITY OF SEWARD, ALASKA
ORDINANCE 2006-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMEND SEWARD CITY CODE PARKING REQUIREMENTS
15.10.215 (0) HANDICAPPED PARKING TO ENSURE COMPLIANCE WITH
THE AMERICANS WITH DISABILITIES ACT
,
WHEREAS, the Planning and Zoning Commission has requested an amendment be
made to the Parking Code; and
WHEREAS, the accessibility parking requirements as required by the City Code are not
in compliance with the Americans with Disabilities Act; and
WHEREAS, providing proper dimensions for this type of parking will contribute to the
orderly development of property within the community; and
WHEREAS, amending the Seward City Code by adopting the parking requirements of
the Americans with Disabilities Act will make the City of Seward's parking requirements
consistent with Federal standards; and
WHEREAS, the certified minutes and public records of the Planning and Zoning
Commission proceedings have been provided to the City Council.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF SEWARD
ORDAINS that:
Section 1.
The Seward City Code is hereby amended to read as follows:
15.10.215. (o~ Handicapped Parkin/! Reauirements is hereby amended as follows
(Strikethroughs = deletions and are bold, Underline = additions and are bold):
(a) Hantlieepped ptlrkiRg. Tile faDawiRg miDimum aff stl'eet llaDdieapped pal'kiBg
faeilities sllaD he pFo",ided. HaDdieapped spaees sllaD he at least 12 feet wide. Eaell spaee
sllallhe desigoated as reserved fap pllysieally haDdieapped iDdi\iduals. AD Ilaodieapped
spaees shaD he witlliD 290 feet of aD eDtnDee tllat is aeeessible to haDdieapped iDdivitluals
if ODe is FetJ.uiFed.
lo
TABLE INSETl
Tutal Spaee~ iB PaFlaBg Area HaBdieapped Spaees RequiFed
8 ]S t-
]6 60 ~
60 90 ;!-
90 110 4-
Onw 119 5-
(0) Accessible parIUm!:. All parIUm!: requirements ofthe Americans with Disabilities
Act shall be complied with.
Section 2. The above recitals are incorpomted herein by reference.
Section 3. lbis ordinance shall take effect ten (10) days following enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THIS _
DAY OF . 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABST AlN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
ty
P&Z Agenda Statement
Meeting Date:
May 4, 2006
Clark Corbridge, City Manager C/a.llf-2.I-rJ/,
Malcolm G. Brown, Planner tA"..dt!---
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Through:
From:
Agenda Item:
Amending the Parking Code to ensure
compliance with the Americans with Disabilities Act
BACKGROUND & JUSTIFICATION:
The Planning and Zoning Commission has been discussing amendments to the Parking
Code requirements contained in the Seward City Code, 15.10.215. Staff and
commissioners have received numerous inquiries from members of the public about the
functionality of the present requirements. Parking has been an ongoing concern of the
commission; parking is always addressed during the Conditional Use Permit process and
was an action item in the 2020 Seward Comprehensive Plan (2006).
The handicapped parking requirements in the Seward City Code do not require the same
dimensions and level of detail as found in the parking requirements of the Americans
with Disabilities Act (ADA). In order for the City Code to be in compliance with ADA,
the Code needs to be amended to adopt ADA parking standards.
The accompanying resolution and proposed ordinance were presented at the March 4th,
2006 regular meeting and postponed due to time constraints. They were not on the
agenda at the April 4 , 2006 meeting due to not being posted as a public hearing item.
The following amendments are being proposed:
15.10.215. (0) HandicaDDed Parking ReQuirements is hereby amended as
follows (Strikethroughs = deletions and are bold, Underline = additions and are bold):
(0) Hflndieapped jHHldng. The rellewing minimum off street handieapped pal'kiBg
fallilitie~ shall be provided. Handieapped spaees shaD he at JellSt 12 feet wide. EaR
spaee shall be designated llS reserved rer physieally handieapped individuals. A:II
handieapped sp8ees shell be within 200 feet of 8n llntr8nee that is aeeessible t8
haRdi1l8pped indwid881s if 8Re is relluired.
TABLE INSETr
9
Page 2 of2
Total Spaees ill Parkiog ......Fea Haodieapped Spaee(j RellUiFed
8 lS :l-
~-~ l' ~----- --_._-~~- - ~ - ------~ - -----.- ~- .-._-- --..,-.--
'0 90 ~
90 120 4-
Over 110 ~
(0) Accessible parkin!!. All parkin!! requirements of the Americans with
Disabilities Act shall be complied with.
Staff recommends that no additions be made to the proposed ordinance, due to the ADA
standards being a living document. When the ADA standards are amended in the years to
come, this will require deconfliction of the City Code and the ADA standards. Adding
additional requirements also creates a more lengthy review process for the public,
construction industry, staff and property owners.
CONSISTENCY CHECKLIST:
Yes
No N/A
1. Comprehensive Plan (2006) l
The Comprehensive Plan makes numerous mention of improving parking.
2. Strategic Plan (1999)
The Strategic Plan does not address this issue.
L
RECOMMENDATION:
Commission approve Resolution 2006-07, which recommends Council amend the
Seward City Code Parking Requirements 15.10.215 to ensure compliance with the
Americans with Disabilities Act.
q
Sponsored by: Applicant
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2006-12
A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION
OF THE CITY OF SEWARD, ALASKA, GRANTING A CONDITIONAL USE
PERMIT TO THE SEWARD BENEVOLENT AND PROTECTIVE ORDER OF
ELKS #1773 TO OPERATE A FRATERNAL CLUB AT LOTS 10, 11 & 12,
ORIGINAL TOWNSITE OF SEWARD, 417 FIFTH AVENUE IN THE OFFICE
RESIDENTIAL ZONING DISTRICT
'"
WHEREAS, the Seward Benevolent and Protective Order of Elks #1773 has
requested a Conditional Use Permit for a private club; and
WHEREAS, the property is in the Office Residential (OR) Zoning District; and
WHEREAS, as per the Seward City Code, Land Uses Allowed, Table 15.10.225,
a club,fratemal/lodge/social is allowed in the Office Residential Zoning District as a
conditionally permitted use; and
WHEREAS, the Elks have been an asset to the community and have provided
volunteer services to the community for many years; and
WHEREAS, having complied with the public notification process; on May 4th,
2006, the Seward Planning and Zoning Commission held the required public hearing on
the Conditional Use Permit application.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. According to SCC 15.10.320.D., the Commission shall establish a fmding
that the use satisfies the following conditions prior to granting a conditional use permit:
A. The use is consistent with the purpose of this chapter (the Seward Zoning Code)
and the purposes of the zoning district.
Finding: This condition has been established. The property is zoned Office
Residential (OR). The Office Residential district is intended to provide for
medium density residential, commercial and office development designed to act
as a transition zone between the high density central business district and
surrounding medium-high density residential districts. A club for a fraternal order
is allowed in the Office Residential District by conditional use permit from the
Planning and Zoning Commission and any potential adverse impacts to adjoining
/D
Seward Planning and Zoning Commission
Resolution 2006-12
Page 2
properties or other properties in the neighborhood or the Office Residential
District can be mitigated through conditions established by the CUP.
B. The value of adjoining property wiU not be significantly impaired
Finding: This condition is difficult to establish. The neighboring properties
are predominantly residential including apartments, there are some professional
offices, there is a church to the South and the American Legion building is to the
_East across Fifth Avenue. There are concerns from a neighbor that the sale of
alcohol and increased traffic in the alley will negatively impact his property.
C. The proposed use is in harmony with the Seward Comprehensive Plan.
D. Finding: The proposal is in harmony with the Seward 2020 Comprehensive
Plan (2006).
Seward Comorehensive Plan (2006)
The plan supports community appearance and community service organizations,
"Improve the appearance of the entire community through increased landscaping (page
9)", "Continue to require landscaping plans for conditional use permits as feasible (page
11)" and "Continue supporting community organizations and their private grants that
enhance our community (page 13)."
Strateeic Plan (1999)
This plan supports a sense of community (page 13), which is a strong focus of the Elks.
It also supports beautification and landscaping (page 15).
D. Public Services and facilities are adequate to serve the proposed use.
Finding: Water, sewer, and power are available to the property as well as
adequate fire, police and solid waste disposal services.
E. The proposed use wiU not be harmful to the public safety, health or welfare.
Finding: This fraternal club will not be harmful to the public safety, health
or welfare. Installing landscaping which will help beautify the community and
lessen erosion. The sale of alcohol and increased traffic can be mitigated as
needed.
F. Any and all specific conditions deemed necessary by the commission to fulflU
the above-mentioned conditions shaU be met by the applicanL These may
include but are not limited to measures relative to access, screening, site
development, building design, operation of the use and other similar aspects
related to the proposed use.
Based on the above findings and conclusions, approval of the CUP shall be
subject to the following conditions:
1/
Seward Planning and Zoning Commission
Resolution 2006-12
Page 3
1. A landscape plan shall be approved by staff.
2. The required parking shall be provided in accordance with Seward City Code
Section 15.10.215 Parking.
3. Dumpster to be located at the alley.
4. The sale and use of alcohol shall be in accordance with the Alcohol Beverage
Control Board regulations and the City of Seward noise ordinance.
5. Modification of final approval of a conditional use permit may, upon
application by the permitee, be modified by the Planning and Zoning
Commission:
a. When changed conditions cause the conditional use to no longer
conform to the standards for its approval.
b. To implement a different development plan conforming to the
standards for its approval.
c. The modification plan shall be subject to a public hearing and a
filing fee set by City Council Resolution.
Section 2. The Planning and Zoning Commission finds that the proposed use, subject
to the above conditions satisfies the criteria for granting a Conditional Use Permit
provided the conditions listed on Section 1, Subsection F. are met by the applicant, and
authorizes the administration to issue a Conditional Use Permit for the Seward
Benevolent and Protective Order of Elks #1773, subject to the above conditions.
Section 3. The Planning and Zoning Commission finds that adherence to the
conditions of this permit is paramount in maintaining the intent of Seward City Code
Section 15.10.320; Conditional Use Permits, and authorizes the administration to issue a
Conditional Use Permit. Additionally, the administration shall periodically confirm the
use conforms to the standards of its approval.
Section 4.
This resolution shall take effect 10 days following its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4dt
day of May 2006.
/;l.
Seward Planning and Zoning Commission
Resolution 2006-12
Page 4
. AYES-.:._
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
13
THE CJTY OF SEWARD
Marianna Keil, Chair
P&Z Agenda Statement
Through:
Clark Corbridge, City Manager
..~o~s,,~?
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u "\"';;'-:,;,'"
q~~~..,
,,(...s....\"
Meeting Date:
May 4, 2006
From:
Malcolm G. Brown, Planner ~
Agenda Item:
The_Seward l3enevolellt.. and Protective
Order of Elks #1773 request for a Conditional Use
Permit to operate a private fraternal club at Lots 10,
Il, 12 & 13, Original Townsite of Seward, 417 Fifth
Avenue in the Office Residential Zoning District
BACKGROUND & .ruSTIFICATION:
The Seward Benevolent and Protective Order of Elks # 1773 has requested a Conditional
Use Permit (CUP) to operate a private fraternal club at 417 Fifth Avenue in the Office
Residential (OR)zoning district The property is owned by the Seward Temple
Corporation (Masons) and has been used for their activities for many years. Another
recent has been the Headstart program.
A "club/fraternal, social, veterans" is allowed via Conditional Use Permit (CUP) in the
Office Residential (OR) Zoning District, as per Seward City Code (SCe) Land Uses
Allowed Table 15.10.225.
The intent of the Office Residential Zoning District is as follows: SCC 15.050.025, Land
Use Districts--Established, Definitions., (6), "Office/Residential district (OR). Intended
to provide for medium density residential, commercial and office development designed
to act as a transition zone between the high density central business district and
surrounding medium-high density residential districts."
The surrounding area features professional offices, apartments, residential structures
some of which have professional offices, the Catholic Church is on the property to the
South and the American Legion is to the East across Fifth Avenue
In the interests of community beautification and lessening erosion during heavy rainfall
events, staff recommends all undeveloped portions of the lot not used for parking have
landscaping. Seward frequently experiences floods and severe erosion, due to the nature
of the soils and scarcity of vegetation. A landscape plan approved by staff should be
added as a condition.
At the time of publication of this report, staff has received one public comment in support
I~
of the club and two statements opposing:
1. the sale of alcohol to non-members, and
2. special events, music and additional noise during the evenings, and
3. increased traffic in th~1ll1eY~J:lnd
4. concerns with parking.
If any additional correspondence is received after publication of this agenda statement, it
will be presented as a lay down item at the May 4th meeting.
Staff research with the Alcohol Beverage Control Board (ABC) affirms that a private
club is not held to the same criteria as a bar and is allowed to be within two hundred feet
of a church. However, the ABC staff said that usage of alcohol at a private club is still
subject to local land use regulations, as applicable. City staff has been unable to project
the impact on the neighborhood of the club serving alcohol and staying open late for
special activities and live music. Staff recommends that the Commission review the
potential impacts and propose mitigation as appropriate.
The following conditions have been recommended by staff:
1. A landscape plan shall be approved by staff.
2. The required parking shall be provided in accordance with Seward City Code
Section 15.10.215 Parking.
3. Dumpster to be located at the alley.
4. The sale and use of alcohol shall be in accordance with the Alcohol Beverage
Control Board regulations and the City of Seward noise ordinance.
5. Modification of final approval of a conditional use permit may, upon
application by the permitee, be modified by the Planning and Zoning
Commission:
a. When changed conditions cause the conditional use to no longer
conform to the standards for its approval.
b. To implement a different development plan conforming to the
standards for its approval.
c. The modification plan shall be subject to a public hearing and a
filing fee set by City Council Resolution.
Location:
417 Fifth Avenue, Lots 10, 11, 12 & 13, Block 23, OTS, KPB tax
parcel # 148-120-26.
Size:
Approximately 12,000 square feet.
Zoning:
Office Residential (OR).
Existing Use:
Private fraternal club.
J~
Proposed Use:
Private fraternal club.
Flood Zone:
This property is not in a flood zone.
SCC 15.10.140 Definitions:
Club, private. A building and related facilities owned or operated by a corporation,
association or group of individuals established for the fraternal, social, educational,
recreational or cultural enrichment of its members, but not primarily for profit, and whose
members meet certain prescribed qualifications for membership and pay dues. Includes
lodges.
Drinking establishment. Any premises wherein the principal purpose is the retail sale of
alcoholic beverages for consumption on the premises and minors are excluded therefrom
by law. Includes bar, cocktail lounge, tavern and nightclub.
CONSISTENCY CHECKLIST:
Yes
No
1. Comprehensive Plan (2006) lL.
The Comprehensive Plan supports community appearance and community service
organizations, "Improve the appearance of the entire community through increased
landscaping (page 9)", "Continue to require landscaping plans for conditional use permits
as feasible (page 11)" and "Continue supporting community organizations and their
private grants that enhance our community (page 13)."
2. Strategic Plan (1999) ~
The Strategic Plan also supports "sense of community (page 13)" and "beautifying the
community and landscaping (page 15)".
RECOMMENDATION:
Staff recommends that Commission approve Resolution 2006-12, granting a Conditional
Use Permit to The Seward Benevolent and Protective Order of Elks #1773 to operate a
private fraternal club at 417 Fifth Avenue, Lots 11, 12 & 13, Block 23, OTS, in the
Office Residential (OR) Zoning District subject to the specified conditions.
lip
.
.
Donna Glenz
From:
Sent:
To:
Subject:
Cline & Associates [cline@eagle.ptialaska.net]
Tuesday, April 25, 2006 2:23 PM
Donna Glenz
Elks Club C.U.P. application
RE: Elk's Club C.li.P. application, Planning Commission meeting of May 4,
2006 Members of the Planning Commission, I am the owner of the property
directly west of the proposed Elk's club location.
I am requesting that the Commission attach the following restrictions to
the Elk's Club C.li.P.:
1. No sale of Alcohol
Reason: Sale of alcohol is prohibited in OR zoning and would be less than
200' from the catholic church 2. No vehicle access to the alleyway west of
the building
Reason: Due to the location of the existing building, there is insufficient
sight distance and turning radius for traffic entering the alley from the
existing driveway.
3. Construct a fence across the existing driveway to the alley
Reason: There is no other way to enforce item 2.
Thank you for your consideration.
Nick Cline
416 4th Avenue
Seward AK
224-7324
April 25,2006
f7
VERBAL COMMUNICATION RECORD - DONNA GLENZ
SPOKE WITHrrO: Jack ScobY
PHONE:
491-1324
DATE: 5/112006
TIME: 1:30
SUBJECT: .-Etks CUP issue
I FOllOW UP DATE:
NOTES:
Spoke with Jack Scoby regarding the CUP for the Elks. He is very unhappy about the
possible bar and liquor portion of the permit He feels the area is a residential and
should not have liquor sales open to the public. He stated that the Elks has allowed the
public to come into the club on Friday and Saturday nights in the past and he does not
want to see that in this neighborhood.
He suggests that the CUP limit any sales of alcohol to private members only and not be
allowed to open to the public. He feels that the church parking lot should not qualify for
parking as the church uses the lot on Friday and Saturday nights for events at the
church.
He feels the hours of operation should be held to no later than 12 midnight and that
music for the bar must be also limited to no later than 12 midnight
He stated he planned to submit an email to address these issues personal but wanted
me to relay these issues to the Commission. He will be out of town on Thursday and is
unable to testify before the Commission.
CITY OF SEWARD
P. O. Box 167
410 Adams Street
Seward, Alaska 99664
)8
rage;:: 1 Ul 1
Donna Glenz
From: j.scoby@att.net
Sent: Monday, May 01, 2006 8:03 PM
To: Donna Glenz
Att. Donna Glanz:
Subject: Conditional use permit to the Seward Elks:
I will not be able to attend the P&Z meeting, but I have a few concerns that I would like to address.
1) Noise: How often and how late does the Elks plan on being open? Do they plan on having music or
a band? Do they plan on having special events that will be open to the public? I don't think the city
wants, nor needs to have the same noise complaints that they have on the South end of 5th Ave.
2) I have heard that the Catholic Church has given permission for the Elks to use their parking lot when
the church is not using it, but what happens when the church is using their lot? The alley is to narrow to
be used for parking and the added traffic would be a noise and safety problem
Please address these concerns before you grant a permit. If this permit is for the sole use of the Elks is
one thing but if the club is open to the public I feel the above questions will become a problem. Do
what is good for the betterment of the city so that we will not regret it in the future.
Thank you
Jack Scoby
5/2/2006
/q
.
.
k
CITY OF SEWARD
CITY OF SEWARD
COMMUNITY DEVELOPMENT OFFICE
P.O. Box 167 . Seward, Alaska 99664
(907) 224-4048
----i
Pl.ANNING OFFICE
CONDITIONAL USE PERMIT APPLICATION
This completed application is to be submitted to the Community Development Department no
later than three (3) weeks in advance of the next regularly scheduled Planning and Zoning
Commission meeting held the first Tuesday of each month. The application must be
accompanied by the $250.00 filina fee; and if property is already developed, an as-built
survev prepared by a surveyor registered in the State of Alaska; or scaled site and elevation
clans for undevelooed land.
APPLICANT INFORMATION
Applicant: S'ev.; atti ~/lrs- {()JQe I 7 7.3 @p.1/1'J, 'f1tferlY'4;Y-;)J.'I~~q7
Address: pO 'Box 'f;).fj 1/ Telephone No.: ~L{ -"3 /58 ~:~~~
Se.vJarJ.- <" . . (O~i')'
Property Owner (if other than applicant): -'J(.vJarct feinI' Ie Ccrf&rtt1i PI')
Address: ff g()X 'f ;) ,5 Telephone No.: d-.;;J... L{ - S7l{ J - bra,,! Adr(tfdn
(Warr:fL.
PROPERTY DESCRIPTION
Address:mlfl7..511t Avenvc
L~A I /n-/Jlalock d- 3 Subdivision Or-,ji ntt}
Land Use Plan DesignationU m rn e f'C,r:t (
Lot Size: t Jg'acf-eS (acres/SF)
YbwflS,re TaxparceINo.ll{~1 ;)Od-6
Zoning Designation: () R
. ,
DEVELOPMENT PROPOS~~ INFORMATION
A. What structures are located on the property?
D. What is your development time schedule?
CUP PERMIT 11/1111
1 of 3
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E. Prior to the Seward Planning and Zoning Commission granting a Conditional Use Permit
(CUP), it shall be established that the use satisfies the following conditions {SCe ~
15.10.3201:
The applicant hereby alleges that:
1. The use is consistent with the purpose of the Seward Zoning Code and the purposes
of the zoning district:
5e e. If'It-Ac HG D PA Gi G
2. The. value of the adjoining property will not be significantly impaired:
Se~ kffA-cHCP PA-fzt-
3. The proposed use is in harmony with the Seward Comprehensive Plan:
S (; f #A-Ci/GD fl..46 ~
4. Public services and facilities are adequate to serve the proposed use:
5 ff AfiAUJGO P.1fh~
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5. The proposed use will not be harmful to the public safety, health or welfare:
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. ..
Any and all specific conditions deemed necessary by the commission to fulfill the above-
mentioned conditions shall be met by the applicant. These may include but are not limited to
measures relative to access, screening, site development, building design, operation of the use
and other similar aspects related to the proposed use.
CUP PERMIT 1 1199
2 of 3
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.
,
.
F. Include building elevation plans and a site plan, drawn to scale. 'The site plan should
include: a) property dimensions; b) location and dimensions of existing and planned
buildings; cl parking configuration;dl driveways/access: el I'latural features; and fl
other pertinent information.
I hereby certify that the above statements and other information submitted are true and
accurate to the best of my knowledge, and that I, as applicant, have the following legal
interest in the property:
( I
( I
( I
(X
Owner of record;
Lessee;
Contract Purchaser:
Authorized to act for a person who has the following legal interest:
5'evJa rrJ- 8, P. e. 61 J(s# J7 7 3 ~(t4l fC"Jer
I also understand that this item will be scheduled for action only if all application materials are
submitted not less than three weeks in advance of the next regularly scheduled Planning and
Zoning Commission meetin the firs ednesday of each month.
Applicant's Signature:
Property Owner's Signature
Enclosed: Fee: $250 ( I
Site Plan ( I
Elevation Plans ( I
Location Map ( I
. Other ( I
- ~
'lI
CUP PERMIT 11/99
3 of 3
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.
.
Attachment for Conditional Use Permit Application
Seward Elks Lodge - Applicant, Seward Temple Corporation- Owner
The Seward BPO Elks 1773 hereby alleges that:
1. The use is consistent with the purpose of the Seward Zoning Code and the purposes of the
zoning district:
Yes. With regard to the 12 stated purposes of the Seward Zoning Code (15.10.115), the
proposed conditional use is entirely consistent with the stated purposes. Furthermore, this use
will benefit not only the immediate surrounding properties, but the community as a whole by
giving a longstanding community organization, with a history of supporting nearly every
community event, program, and need for the past half century a place to operate within the city
limits of Seward.
In terms of the purposes of the Office Residential zoning district, this proposed
conditional use fits well within what is described in the Zoning Code [15. 05. 025. (B)(6)]. The
code specifies that this district is to be a transition between the central business district and the
surrounding medium-high density residential districts, with an expected mix of commercial,
residential, and other types of similar medium-high density development. This proposed use
fits into this description. Additionally, since the building was originally designed and operated
similarly to this proposed conditional use, which predated the Zoning Code, it is to be
understood that the drafters of the Code expected current usage at the time to be consistent
with their document's vision.
2. The value of the adjoining property will not be significantly impaired:
Yes. Because the proposed Conditional Use is similar to the designed purpose and use
of the building, the property values of the area will not be significantly impaired. The building
was originally built and used for many years by the local Mason 's Lodge for nearly an
identical purpose as the building is intended under the proposed conditional use. In fact, the
conditional use will most likely improve the values of adjoining properties due to the fact that
the building will be occupied by an organization dedicated to community benefits and
conscious about its outward appearance to the community.
3. The proposed use is in harmony with the Seward Comprehensive Plan
Yes. Based on the original and current design and use of the building under discussion,
as well as the existing usage of properties in the surrounding area, this proposed conditional
use is in harmony with the Seward Comprehensive Plan. The surrounding area is almost
entirely public oriented buildings (Post Office, American Legion, Catholic Church and Rectory,
Dentist Office, Art Gallery/Store) and several high-medium density residential locations (on 5th
and 4th) with afew residences-some with attached offices). The building, under the conditional
use, will be used for regular lodge and club activities and events as well as for frequent
community activities and events sponsored by the BPOE as well as other local organizations.
The conditional use being applied for is in harmony with both the intent of the comprehensive
plan as well as the current development of the area.
4. Public services and facilities are adequate to serve the proposed use:
d-f
Yes. Because this Conditional Use fits within the primary use of the existing building,
as a Fraternal Lodge. there is no expected change to the current level of usage of public
services or facilities. It is expected that the premesis, under the approved conditional use, will
utilize the same amount of City of Seward Police. Fire, First Aid/Rescue, Streets and Roads,
water, sewer, electricity, and garbage collection services that were used by the owners of the
building or its most recent tenant, RuralCAP Headstart. There have been no problems to date
with the adequacy of public services or facilities at this location and the Masons have recently
renovated the physical plant of the building to prevent future potential problems with public
utilities.
5. The proposed use will not be harmful to the public safety, health or welfare
Yes. Because this Conditional use fits within the primary purpose of the existing
building, as a Fraternal Lodge, there should be no detrimental effects to the public safety,
health or welfare of either the immediate area or the community as a whole when compared to
the current external effects of the building. Records will indicate that over the past 50 years,
there have been so Iowa number of public safety related City of Seward responses to the
current lodge building that there is no difference statistically between the current lodge
building and nearly any other commercial or office residential property in the community. In
fact, by moving the Lodge to this location, positive effects to the surrounding area can be
expected to occur as a result offraternal pride in the building and numerous community
activities and events that will be held at the location.
:+.f)
.
.
Other l)Qt~ntialConcerns Related to Conditional Use
Q Parking
The current layout of the parking lot has approximately 10 spaces. There are current
plans to convert an existing area of grass surrounded by a chain link fence into additional 20
parking spaces. Furthermore, arrangements have been made and permission granted by the
Sacred Heart Catholic Church to allow the use of their parking lot as overflow if necessary for
larger Lodge or community activities. It is not expected that allowing this proposed
conditional use will cause additional on street parking or traffic congestion in the immediate
area of the property.
Q Operating Hours
The planned usage of this building will vary based on community and lodge activities
that will take place on the premesis. Lodge Meetings are held bi-monthly on Thursday
evenings and rarely go later than 10 PM or draw crowds in excess of 20 persons. Club hours
are expected to be Friday and Saturday evenings as late as midnight. Special events for club
members or outside organizations will occasionally have live music or end later than midnight.
It is expected that this conditional use will not in any way disturb adjoining or nearby
properties in ways preventable or related directly to the conditional use.
Q Signage / Building Appearance
The conditional use does not anticipate any substantial changes to the exterior of the
building. The only permanent signage to be placed on the building will state "Seward Elks
1773 " or "BPOE ". Additional temporary signage may be placed on the building to advertise
particular community or lodge related activities or events. No advertising will be visible from
outside the building (liquor or beer window lights. etc). It is hoped that the building will be
painted to a more neutral color by either BPOE or the Seward Temple Association (Masons),
but there are no specific plans for this at present. There are no plans to alter the exterior
layout of the building other than the conversion of a grassy area to parking.
~
Sponsored by: Applicant
CITY OF SEWARD, ALASKA
PLANNING AND WNING COMMISSION
RESOLUTION 2006-13
A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMIS-
SION,RECOMMENDING KENlAPENINSULABOROUGHAPPROV ALOF
LOTS 13-15, BLOCK 11 ORIGINAL TOWNSITE OF SEWARD WENGER
REPLAT
WHEREAS, Cline & Associates submitted a preliminary plat of Lots 13-15, Block 11
Original Townsite of Seward, Wenger Replat to the City of Seward for review and recommendation
to the Kenai Peninsula Borough; and
WHEREAS, the subdivision replat vacates the interior lot line of Lots 13, 14,and 15, Block
11 Seward Original Townsite and creates one Lot 13A; and
WHEREAS, this platting action creates a lot of approximately 9,003 square feet; and
WHEREAS, the new lot meets the minimum lot size and width requirement of the Seward
City Code; and
WHEREAS, the property is zoned Central Business District; and
WHEREAS, the property is served by existing public utilities and developed streets, and
therefore meets all of the requirements of the Seward Subdivision Code.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Commission recommends that the Kenai Peninsula Borough approve the Lot 13A,
Block 11, Seward Original Townsite, Wenger Replat.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day
of May 2006.
;)7
Seward Planning and Zoning Commission
Resolution 2006-13
Page 2
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Marianna Keil, Chair
dB
P&Z Agenda Statement
Meeting Date:
May 4, 2006
Clark Corbridge, City Manager CI~ '-lHl"
Malcolm G. Brown, Planner/A""~Z---
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Through:
From:
Agenda Item:
Preliminary Plat Review of Lots 13-15,
Block 11, Original Townsite of Seward, Wenger
replat
BACKGROUND & JUSTIFICATION:
Attached for the Commission's review and recommendation to the Kenai Peninsula
Borough Planning Commission is a preliminary plat to vacate the interior lot lines of Lots
13 -15, Blockll, Original Townsite of Seward. This lot line vacation will combine Lots
13 - 15 into a single parcel of approximately 9,003 square feet.
In accordance with Borough requirements, the City must review and comment on a plat
before submittal to the Borough for approval.
Subdivision Review:
Zoning:
The property is zoned Central Business District, (CBD).
Utilities:
The property is served by the existing public utilities and maintained streets, therefore a
subdivision agreement is not required. Existing water, sewer and electric lines are
located in the adjacent right-of-ways. There are several fire hydrants within an approved
distance, one at the intersection of Second Avenue and Washington Street another at the
Third A venue and Adams Street intersection.
Size:
The new lot will contain approximately 9,003 square feet. The new lot will have a width
of ninety (90) feet, which meets the requirement for lot widths in the CBD.
Existing Use:
Currently there are two unused structures located on the property. One is a 408 square
foot log cabin structure that previously housed a commercial gift shop and the other is a
1940 structure which was previously used as a family home. It is the understanding of
staff that the current owners plan to remove the current structures and construct a
d9
commercial building.
Flood Zone.:
The property is not in a Flood Zone.
CONSISTENCY CHECKLIST:
Yes
No N/A
1. Comprehensive Plan (1990)
2. Strategic Plan (1999)
3. Seward City Code
..lL
l
l
RECOMMENDATION:
Commission approve Resolution 2006-13, recommending Kenai Peninsula
Borough approval of Lots 13 - 15, Block 11, Original Townsite of Seward,
Wenger Replat.
36
34
7
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27 I ~ . ~~ BLOCK 11 :'" ~
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31
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__ W~SHIN9TON_ ST ___ g ~__L______
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----------------~
BLOCK SA OCEAN VIEW SUBD. ADD. NO 1 I
WASTEWATER DISPOSAl
33
Plans for wosle.allW disposal. thot mat regufotory
requirement. or. on file at the Departml!l'\l of
EnYlronmentol Conservation.
32
LEGEND
19 fOUnd Rebar &: PI. Cop lS 7569
(& Found Rebar &: AI. Cap, Pleglll.
..
Set 5/8"24'" Rebar&;
Plastic Cop, lS 7569
Record Data Seward Townsite.
Plot No. 1, Seward Rec. District
,....,
100.05' Ueoaured this IlUlVIi'!y
CITY OF SEWARD
28
APR 1 4 2006
PLANNING OFFICE
25
NOTES
1 The sole purpose of this plot II to vocate lot lines.
2 This lot Is subject to the City of Seward's ZonIng
and Land Use ReguloUona.
""
/
4
3
9
10
3
I ,
CERTIFICATE OF OWNERSHIP ~ND DEDICATION
w. i hereby eerllry that .. are the owne s of lhe real property
shown and described h....eon and that we hereby adopt this
pion of ....bcNYislOl'l by our free conllent
! :
Mlcheol B. Wenger
118 Kekoha Pfoce
Honotulu. HI 96825
I
ToI WenO'"
11B l<ekof1o P1aee
Honolulu, !HI 96825
I
NOTARY"S ACKN01M rn~U'F'NT
FOR
SUBSCRIBED AND SWORN m BEfORE ME THIS
OAY:or . 20
NOTARY FOR ALASKA
MY COLI.lISSlON EXPIRES
NOT....RY'S ACl<NOM.FDGF:'UE:NT
FOR
SUBSCRI8fJ) AND SWORN TO BEFORE WE THIS
DAY or . 20
PLAT APPROVAl
Thil plot wall approved by the Kenol Peninsula Borough NOTARY FOR ALASKA
Planning Commission In oceordonce wlttl Sectlan 20.0.....070
Kenai Peninsula Borough SubdMslon RegUlations.
Date
22
Borough Offlclol
SURVEYOR'S CERTIFICATE
I "....eby certify that; I om properly reglst-.d and llcen_d
to practice land llUr-veylng In the Stat. of Alaska, thIs plat
....nent. a aurwy mod. by mil 01" under my direct auplllln'flllon,
the monumentll shown tlw.on actually nl" ttII dnerlbed. and
011 dlmeo.lon. and oU'Iet" detallll are correct to the normal
IItond(Jl"ds or pracllce af fond lSUn'eyors 'n the Stote of NaRa.
DATE
MY COMMISSION EXPIRES
SEWARD ORIGINAL TOWNSITE
WENGER REPLA T
A RESUBDMSlON OF
LOTS 13-15, BLOCK 11
LDCA TED IN THE SW 1/4 SECTION 10
TOWNSHIP 1 SOUTH, RANGE 1 WEST
SEWARD MERIDIAN, ALASKA
SEWARD RECORDING DISTRICT
CITY OF SEWARD
CLINE AND ASSOCIATES
LAND SURVEYORS
416 4th AVENUE PO 80X 2703 SEWARD. AK 99664
(907) 224-7324 FAX (907) 224-60Ba
DATE: 04 2 06 SCALE; '--JO'
DRAWN: WNC F.O. BK.: Q6 01
DRAWING NO.: 06 13PPl K.P.B. FlLE I: 2006-xxx
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD, ALASKA
PLANNING AND WNING COMMISSION
RESOLUTION 2006-14
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION RECOMMENDING THE pLANNING COMMISSION
PRIORITIES FOR 2006
WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state
that the Council should meet in an annual joint work session with the Commission every March
to address areas of mutual concern; and
WHEREAS, the Commission and Council held a joint work session in order to review
priorities on March 21, 2006; and
WHEREAS, the Commission respectfully requests the Council review and provide
comments on the priorities developed by the Planning and Zoning Commission; and
WHEREAS, at the May 4th, 2006 meeting the Planning and Zoning Commission
reviewed the recommended priorities and approved submission to Council for further guidance.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The following list of priorities with status updates and timelines is hereby
recommended to the City Council for review and comment:
Plannm!! Proiects
1. ADA Transition Plan - The ADA Transition Plan needs to be completed. Add ADA
review to building permit review and include it for Certificate of Occupancy review.
Encourage increased communications between the Building and Engineering
Department and the Commission. Encourage the Independent Living Center to
provide facility inspections and status updates.
2. Capital Improvement Plan -The Capital Improvement Plans may be reviewed by the
Commission prior to submittal to Council. If a two year budget cycle is approved by
Council, this type of review could be done in the off year.
3.2
Seward Planning and Zoning Commission
Resolution 2006-14
Page 2
3. ARRC Master Plan - Maintain involvement with the process and review the ARRC
Master Plan. Encourage the ARRC to make presentations.
4. Airoort Master Plan - Submit recommendations on the Airport Master Plan to the
Alaska Department of Transportation, Public Facilities. The draft should be ready for
review once the environmental studies have been completed.
5. Municipal Lands Management Plan (1995) - Recommend to Council that it be
updated. This update could be done by administration.
6. Parks and Recreation Master Plan (1993) - Recommend to Council that it be updated.
9. State lands and ROW Recommendations. Become more involved and provide
recommendations to Council on local DOT projects. Research the level of
involvement provided by the Anchorage Metropolitan Area Transportation Study
(AMA TS) and/or similar bodies.
10. Coastal Zone Manll9:ement Plan. Make recommendations to the Borough on the
Coastal Zone Management Plan.
11. Planning Commission Rules of Procedure. - Develop and adopt.
Code Revisions
1. Nonconforming structures and setbacks - Ongoing, being reviewed through work
sessions and applicant driven commission actions. Review and recommend vacation
of excess easements.
2. Subdivision Ordinance Revision - Ongoing, the application forms need to be revised.
3. Historic Overlav District - Investigate historic structure construction exemptions with
the full involvement of the Historic Preservation Commission. Encourage a joint
work session and resolution.
4. Definitions - Consolidate the Title 15 definitions and consider reformatting sections.
5. Waterway buffers - Research buffer options and seek training. Encourage the
involvement of the Seward Bear Creek Flood Service Area Board and the United
States Forest Service.
6. Parkin~ - Amend the City Parking Ordinance to bring it in compliance with the
Americans with Disabilities Act. Seek public involvement in the process.
33
Seward Planning and Zoning Commission
Resolution 2006-14
Page 3
Citv Land. Ri2bt-of-Wavs & Plattin2 Proiects
1. City Land disposal nolicies and procedures - Clarify, emphasize land use permits
when more appropriate than leases and emphasize use of the Municipal Lands
Management Plan.
2. Two Lakes Park Replat - Ongoing, all private in-holdings have been acquired.
Vacate interior lot lines and right-of-ways, and ensure accesses are maintained.
Acquire the 29 adjoining acres in USS 1931. Hopefully Parks and Recreation win be
able to seek grants to assist with this project.
3. Waterfront Park Replat - Vacate interior lot lines and right-of-ways. Administration
needs to initiate action on it.
4. Transfer the old National Guard armory to A VTEC - Encourage but continue to
maintain access to Two Lakes Park. Staff will need to do research and forward
recommendations to the Commission and Council.
5. ARRC Lands - Continue to work with the Borough and the ARRC to ensure orderly
development and subdivision activities take place prior to development. Invite the
ARRC to make presentations.
6. Clearview Subdivision Utility Easement/Allev - Conduct outreach with the property
owners in the subdivision to seek solutions. The utility easement might be eligible
for prescriptive easement status.
7. Nash Road bench study - Use dedicated proceeds from sale of City land to the
Andersons. Forward recommendations to the Commission and Council during the
budget sessions.
Enforcement
1. Applications need snecific packets with checklists - Encourage tight response times
for permit reviews.
2. Conditional Use Permits - Have staff bring before the Commission for an annual
review.
3. Zoning Code Violations - Proactively evaluate methods to obtain compliance
including researching techniques and procedures for issuance of citations. Encourage
public education about the need for the requirements in the zoning code.
3~
Seward Planning and Zoning Commission
Resolution 2006-14
Page 4
4. Training - Seek training on land use regulation processes, Conditional Use permits,
spot zoning~ overlay districts, platting, Open Meeting Act and overall review of duties
and responsibilities of the Planning Commission.
5. Community Values Meeting - Hold an annual work session which will encourage the
public to speak out on the community values they want changed or sustained,
preferably in the third week of September.
6. Street Addresses - Publicize the need to post street addresses.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of
May, 2006.
THE CITY OF SEWARD, ALASKA
Marianna Keil, Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
Jean Lewis
City Clerk, CMC
(City Seal)
36
P&Z Agenda Statement
From:
May 4, 2006
Clark Corbridge, City Manager Cf~ y-z () ~ ~
Malcolm G. Brown, Planner ~~
r 0" SF",
~'t1>
~ .,\"., ~ '0
" .~F';;;;.'t
~~~~;;~ .
~iV"
"I(ASI'-I':
Meeting Date:
Through:
Agenda Item:
Annual review of the Planning Commission priorities
BACKGROUND & JUSTIFICATION:
These projects and priorities were discussed at the annual joint Council/Planning
Commission work session held on March 21,2006 and at the April 4th, 2006 regular meeting of
the Planning Commission. Staffhas added the following recommendation under the category of
"Planning Projects", based on comments received from commissioners:
"11. Planning Commission Rules of Procedure. - Develop and adopt."
The following items are proposed in Resolution 2006-14:
Planum!! Proiecls
1. ADA Transition Plan - The ADA Transition Plan needs to be completed. Add ADA
review to building permit review and include it for Certificate of Occupancy review.
Encourage increased communications between the Building and Engineering
Department and the Commission. Encourage the Independent Living Center to
provide facility inspections and status updates.
2. Capital Improvement Plan -The Capital Improvement Plans may be reviewed by the
Commission prior to submittal to Council. If a two year budget cycle is approved by
Council, this type of review could be done in the off year.
3. ARRC Master Plan - Maintain involvement with the process and review the ARRC
Master Plan. Encourage the ARRC to make presentations.
4. Airport Master Plan - Submit recommendations on the Airport Master Plan to the
Alaska Department of Transportation, Public Facilities. The draft should be ready for
review once the environmental studies have been completed.
5. Municipal Lands Management Plan (1995) - Recommend to Council that it be
updated. This update could be done by administration.
3(,
6. Parks and Recreation Master Plan (1993) - Recommend to Council that it be updated.
9. State lands and ROW Recommendations. Become more involved and provide
recommendations to Council on local DOT projects. Research the level of
involvement provided by the Anchorage Metropolitan Area Transportation Study
(AMATS) and/or similar bodies.
10. Coastal Zone Management Plan. Make recommendations to the Borough on the
Coastal Zone.Management Plan.
11. Planning Commission Rules of Procedure. - Develop and adopt.
Code Revisions
1. Nonconforming structures and setbacks - Ongoing, being reviewed through work
sessions and applicant driven commission actions. Review and recommend vacation
of excess easements.
2. Subdivision Ordinance Revision - Ongoing, the application forms need to be revised.
3. Historic Overlav District - Investigate historic structure construction exemptions with
the full involvement of the Historic Preservation Commission. Encourage a joint
work session and resolution.
4. Definitions - Consolidate the Title 15 definitions and consider reformatting sections.
5. Waterway buffers - Research buffer options and seek training. Encourage the
involvement of the Seward Bear Creek Flood Service Area Board and the United
States Forest Service.
6. Parking - Amend the City Parking Ordinance to bring it in compliance with the
Americans with Disabilities Act. Seek public involvement in the process.
City Land. Rie:ht-of-Wavs & Plattine: Proieets
1. City Land disoosal policies and procedures - Clarify, emphasize land use permits
when more appropriate than leases and emphasize use of the Municipal Lands
Management Plan.
2. Two Lakes Park Replat - Ongoing, all private in-holdings have been acquired.
Vacate interior lot lines and right-of-ways, and ensure accesses are maintained.
Acquire the 29 adjoining acres in USS 1931. Hopefully Parks and Recreation will be
able to seek grants to assist with this project.
"37
3. Waterfront Park ReDlat - Vacate interior lot lines and right-of-ways. Administration
needs to initiate-aetienon-it.-----
4. Transfer the old National Guard armory to A VTEC - Encourage but continue to
maintain access to Two Lakes Park. Staff will need to do research and forward
recommendations to the Commission and Council.
5. ARRC Lands - Continue to work with the Borough and the ARRC to ensure orderly
development and subdivision activities take place prior to development. Invite the
ARRC to make presentations.
6. Clearview Subdivision Utility Easement/Allev - Conduct outreach with the property
owners in the subdivision to seek solutions. The utility easement might be eligible
for prescriptive easement status.
7. Nash Road bench study - Use dedicated proceeds from sale of City land to the
Andersons. Forward recommendations to the Commission and Council during the
budget sessions.
Enforcement
1. ApDlications need SDecific packets with checklists - Encourage tight response times
for permit reviews.
2. Conditional Use Permits - Have staff bring before the Commission for an annual
review.
3. Zonin2 Code Violations - Proactively evaluate methods to obtain compliance
including researching techniques and procedures for issuance of citations. Encourage
public education about the need for the requirements in the zoning code.
4. Training - Seek training on land use regulation processes, Conditional Use permits,
spot zoning, overlay districts, platting, Open Meeting Act and overall review of duties
and responsibilities of the Planning Commission..
5. Community Values Meeting - Hold an annual work session which will encourage the
public to speak out on the community values they want changed or sustained,
preferably in the third week of September.
6. Street Addresses - Publicize the need to post street addresses.
RECOMMENDATION:
Staff recommends the Commission approve Resolution 2006-14.
3g'
P&Z Agenda Statement
Through:
May 4, 2006
Clark Corbridge, City Manager CI~ ~'Z7-fl'
Malcolm G. Brown, Planner.)l~
r O~S"11i
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Meeting Date:
From:
Agenda Item:
Discussion of the procedure used for the
public presentation of' docunients which were submitted
directly to the Planning and Zoning Commissioners and the
Seward City Council members, but were not made available
to City administration or the public until several days later
BACKGROUND & JUSTIFICATION:
On April 4th, 2006, Alaska SeaLife Center (ASLe) staff made a direct submission of
information to the members of the Planning and Zoning Commission and to the Seward
City Council members. This information was not presented to staff and was therefore not
available to the public. Although most of this information had previously been submitted
to staff and was available to the public through inclusion in Planning Commission agenda
packets and via the Requests for Information procedure, some items, particularly the
lease amendment prepared by the ASLC, were new and had not been seen by City staff or
the public.
Staff is concerned that the information which was relevant to actions taken by the
Planning Commission and which may have affected commissioner's decisions was not
available to the public. Staff is concerned that this might have been a violation of the
Open Meetings Act, and therefore disclosure and documentation of the activity is
necessary.
CONSISTENCY CHECKLIST:
Yes
No N/A
1. Comprehensive Plan (2006) l
The Comprehensive Plan "value(s) an open, responsive city government based on a high
level of citizen input and community involvement (page 13)."
2. Strategic Plan (1999) l
The Strategic Plan states "The mission of the City of Seward is to provide quality
leadership, operate efficiently, be responsive to the desires of its residents, preserve and
promote the unique heritage and natural setting of the city, and further the social and
economic well-being of its citizens (page 2)."
31
Page 2 of2
RECOMMENDATION:
Staff recommends that all information relevant to a public hearing which is received by
Planning Commissioners always be made available to City staff and to the public.
------
40
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Financial Disclosure
Alaska's Public Official
Financial Disclosure Law,
AS 39.50, must also be
considered in relationship
to the conflicts of interest
requirements. In fact, in the past, it was
called the Conflict of Interest Law, even
though it has never regulated or prohibited
conflicts of interest. It only requires that
certain public officials, including planning
commission members, annually file a
statement disclosing the official's financial
interests held during the preceding year.
Public financial disclosure is intended to
discourage public officials from promoting
a private or business interest in their
performance of a public duty and to assure
that public officials are free of the influence
of undisclosed private or business interests
in their official acts. The law is further
intended to develop accountability in
government by permitting public review
of the personal finances of office holders.
Members of a municipal planning
commission must file the disclosure
statement with their municipal clerk. You
should be able to obtain from your municipal
clerk a copy of the instruction manual
published by the Alaska Public Offices
Commission (APOC) that explains the
requirements of the law. Failure by a
commissioner to make a timely disclosure
required under AS 39.50 will not jeopardize
commission decisions; however, it will -
subject a commissioner to civil fines
imposed by the Public Offices Commission
or possible misdemeanor prosecution by
the state.
AS 39.50 requires that each financial
disclosure statement be an accurate
representation of a commissioner's financial
affairs and, to the extent known, the
financial affairs of specified family members
for the prior calendar year. It must be filed
under oath.
AS 39.50.145 allows municipalities to
exempt themselves from the financial
disclosure requirements of AS 39.50 upon
an affirmative vote of the residents. Your
municipal clerk or the Alaska Public
Offices Commission can tell you whether
your municipality has exempted itself
from the financial disclosure requirements
of AS 39.50.
Open Meetings Act
Alaska's open meeting law
(AS 44.62.310) has been in
effect since Statehood; however,
until 1980 there was no mention of the act
in any court decisions. Since 1980 there
has been an increase in litigation concerning
the Open Meetings Act. This interest in the
act should cause local planning commissions
to carefully examine their practices to
ensure compliance with the Act.
Decision-Making C/v",prer FOJAr
.
What legal basis do you use
for your decisions?
..J Federal and state
constitutions
..J State enabling legislation
(AS 29)
..J Municipal charter
..J Local regulations
..J Procedures in your code
..J Commission bylaws
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38
What Does the Act Require?
AS 44.62.310{a) provides that:
All meetings of a governmental body of a
public entity are open to the public [with
certain exceptions].
The purpose of the act is to ens~re that the
public has a ~easonable opportunity to
obs~x:'e gove~mg body decision making.
DeClslOn-making involves not just the voting
on a matter, but the discussion and
argument leading to the vote and the
information gathering process as well. The
Act gives the public the opportunity to
obs~rve, but not the right to speak or give
testimony at meetings. The local ordinances
usually provide specifically for the right to
be heard at meetings.
Municipal assemblies, city councils,
boards, commissions, committees and
si~~ bodies with authority to establish
polICles, make decisions, advise, or make
recommendations are covered by the Act.
The Act further provides that any action
taken contrary to the Act is voidable. In
general terms the Act requires:
~pen. Fo.rum. Any fact gathering,
mve~hgat~on, or discussion regarding
publIc busmess, formal or informal- must
be open to the public.
Reasonable Public Notice. Unless a
legitimate emergency exists, reasonable
public notice should be provided for all
meetings of the commission. The notice
must include the date, time and place of
the meeting. It is common to provide a
week's notice or longer. Notice of commission
meetings must be posted at city hall or
,?orough ~eadquarters and must be given
m a conSIstent fashion for all Commission
meetings.
Teleconferencing. Meetings held by
teleconference must be open to the public
and. must meet Open Meeting Act
reqUIrements, including giving notice of
the t~leconference site locations and having
avaIlable commission materials at
teleconference .sites.
Open Voting. Except for a vote to organize
the commission, the voting shall be
conducted so that the public knows the
vote of each person entitled to vote.
Executive Session. Specific procedures
must be followed in order to hold an
executive session, that is, a session in private
behind closed doors.
How is the Act Interpreted? .
The act is interpreted liberally and in favor
of openness. Any discussion of public
business by a majority is definitely a meeting;
however, a majority may not be required
for a violation of the Act to occur. For all
bodies with eight or more members, a
gathering of four members is sufficient. A
meeting encompasses every step of the
decision-making process including
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Decision-Making eMftV'" FotAr
information gathering and preliminary
and informal deliberations where no decision
is made. To be safe, whenever commissioners
are gathering facts, exchanging ideas,
suggesting strategies, or otherwise dealing
with matters of substance, they should be
alert to the possibility that they are
engaged in a meeting of a public body and
must comply with the Act.
What Happens If the
Act Is Violated?
The Alaska Supreme
Court has taken a stern
view of violations. Any action taken by
the planning commission in violation of
the Open Meetings Act can be made void
by the court.
When the commission follows the
procedures required by the Open
Meetings Act, political or legal problems
are seldom raised. It is when the procedures
are ignored, either intentionally or
unintentionally, that the public and the
press may become alarmed and assume
the worst about secret meetings. Planning
commissioners should ensure that proper
procedure is followed at all times.
P&Z Agenda Statement
Meeting Date:
May 4, 2006
Clark Corbridge, City Manager ~ 4 -21-0'
Malcolm G. Brown. Planner~..#---
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Through:
From:
Agenda Item:
Review of the Seward/Bear Creek Flood
Service Area Board Flood Hazard Mitigation Plan (July
2005)
BACKGROUND & JUSTIFICATION:
The Flood Hazard Mitigation Plan (July 2005) prepared by the Seward/Bear Creek Flood
Service Area Board (SBCFSA) has been provided to the Commission for review. The
plan is a welcome addition to the ongoing efforts of citizens, staff, public officials to
mitigate flood hazards in both the City of Seward and the surrounding areas in the
Resurrection Bay watershed.
CONSISTENCY CHECKLIST:
Yes
No Nt A
1. Comprehensive Plan (2006) .lL
The Comprehensive Plan supports flood hazard mitigation.
2. Strategic Plan (1999) .lL
The Strategic Plan encourages mitigation of flood hazards (page 11).
RECOMMENDATION:
Staff encourages the Commission and the SBCFSA to continue to work together on flood
hazard mitigation.
11
City of Seward, Alaska
April 4, 2006
Planning Commission Minutes
Volume 6, Page 34
Call to order
The April 4, 2006 regular meeting of the Seward Planning & Zoning Commission was called
to order at 7:30 p.m. by Tom Smith, Vice-Chair.
Opening Ceremony
Commissioner Hohlled the Pledge of Allegiance to the flag.
Roll Call
There were present:
Tom Smith presiding, and
Margaret Anderson Kevin Clark
Sandie Roach' Kay Strobel
Lynn Hohl
comprising a quorum of the Commission; and
Clark Corbridge, City Manager
Malcolm Brown, Planner
Donna Glenz, Planning Assistant
Absent was:
Marianna Keil- excused
City Administration Report
City Planner, Malcolm Bro~n - updated the Commission on the following business items:
~ GIS CC)tlSultant 'Wa& continuing to review and update the Seward addressing system
~ Historic Preservationmeetingfor April was scheduled for Wednesday, AprilS, 2006. The
Hoben Park National Register of Historic Places was submitted to the State Historical
Commission and will be forwarded to the Keeper of Records for final review.
~ Position of Temporary Assistant Planner had been posted.
~ EP A grant had been submitted for work on surveying the local wetlands.
KPB Planning Commission Report by Lynn Hohl
Hohl submitted a written Kenai Peninsula Borough report as a lay down for the Commission
and the public.
Other Reports, Announcements and Presentations
Liaison from Seward Bear Creek Flood Service Area Board
45
City of Seward, Alaska
April 4. 2006
Planning Commission Minutes
Volume 6. Page 35
Randy Stauffer, Bel!!' Creek Flood Service Area Board representative gave highlights of the
April 3, 2006 Flood Service meeting.
}.> Presentation by Scott Walden. Emergency Management Coordinator
}.> Presentation by Mike Gracz, Kenai Watershed Forum
Citizens' Comments on Any Subject except Those Items Scheduled For Public Hearing - None
Approval of Agenda and Consent Agenda
Motion (StrobellHohl)
Approve the Agenda and Consent Agenda
Consent Agenda included the March 7, 2006 regular meeting minutes.
Hohl added Discussion of the City Managers Recommendations for Boards and Commissions
as New Business item 9.E.
Smith called for Unanimous consent
Motion Passed
Unanimous Consent
Unfinished Business requiring a Public Hearing
Resolution 2006-09 providing a recommendation to City Council regarding a
proposal by the Seward Association for the Advancement of Marine Science
(SAAMS) to lease a portion of the Alaska Tidelands Survey 174, located south
of City owned Tract 2A, Water Front Tract, currently leased by SAAMS. [as
postponed from the March 7, 2006 Planning and Zoning Meeting)
Brown stated the Resolution had been postponed at the March 7, 2006 meeting and was
before the Commission verbatim as postponed. He noted that further information was provided in
the packet, including the requested copy of the proposed Lease Amendment #5 as presented by the
City.
Corbridge noted the administration recommended the Commission forward the resolution to
City Council with the recommendation that Council approve the lease with the recommendations the
Commission deems appropriate. He suggested the Commission recommend approval of the lease
with general conditions.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
q~
City of Seward, Alaslca
April 4, 2006
Planning Commission Minutes
Volume 6, Page 36
Dan McDonald, Director of Marine Operations for Kenai Fjords Tours (KFD. Stated he
had spoken in opposition to the lease to Seward Association for the Advancement of Marine Science
(SAAMS) at the March meeting. He reviewed the items of opposition and stated KFT would support
the cities recommendation to approve the resolution using the City's Draft Lease Amendment No.5
between the City of Seward and SAAMS.
John Moline, inside the City. Stated as a member of the commercial boating community in
Seward he was opposed to a private dock on City property. He voiced concerns with a non-profit
research facility allowing a for-profit business to own assets on its leased property. He continued to
voice concerns with the possible contradictions between the current lease and the proposed lease
amendment.
Gary Sommerfeld, Major Marine Tours. Opposed the operation of the daily tour boat by the
taxpayer supported Alaska SeaLife Center which was in direct competition with private enterprise.
He stated the City's Lease Amendment No.5 better represented the interests of the City of Seward.
Rick Blythe, Director of Visitor Services, Alaska. SeaLife Center. He stated this was a
simple lease amendment and if the Commission had questions please ask. He noted the operation
had a very tiny, almost worthless advertising budget in comparison to other for-profit businesses.
Carl Stevens, Finance Director, Alaska SeaLife Center. He stated no taxpayer dollars were
spent for this project. He noted that all dollars came from the Operating Surplus Budget. He stated
private dollars were being used to build and operate the private dock and the $3.50 head tax was to
go to the private operator to repair those costs. He stated it was the wish of the Alaska SeaLife
Center to sit down with the City and negotiate the Lease. He requested the Commission approve
Resolution 2006-09 as written.
Jeremiah Campbell, Partner/Owner of the Alaska Northern Outfitters. He voiced frustration
that he had not beenabl(:: to meet with the City Manager to negotiate a lease contract. He encouraged
the Commission to approve Resolution 2006-09 as written without additional language.
In response to Hohl, Campbell stated that all ticket sales were to be from inside the Alaska
SeaLife Center. He also stated that both the Alaska SeaLife Center and Alaska Northern Outfitters
would be doing th(:: advertising. He hoped to have many other vendors selling the tours.
Trevor McCabe, Partner/Owner of the Alaska Northern Outfitters. Submitted a spreadsheet
with the differences between the KFT lease of 1998 and the current proposed SAMMS lease.
No one else requested to be heard and the public hearing was closed
Staff noted the Motion to approve Resolution 2006-09 was on the floor as postponed from
the March 7, 2006 meeting.
Motion (Clark/Smith)
Approve Resolution 2006-09
47
City of Seward, Alaska
April 4, 2006
Planning Commission Minutes
Volume 6. Page 37
Anderson stated that the current lease with the Alaska SeaLife Center was eleven years old
and needed to be reviewed completely.
Motion (AndersonJRoach')
Amend Resolution 2006-09, Third
Whereas, Delete the word Private
Motion Passed
Yes: Roach', Hohl, Anderson, Strobel
Smith,
No: Clark
Motion (AndersonJRoach')
Amend Resolution 2006-09, Fifth Whereas;
Delete completely.
Motion Passed
Yes: Strobel, Roach', Hohl, Anderson,
Smith,
No: Clark
Motion (Anderson/Clark)
Amend Resolution 2006-09, Add Whereas
to read: "SAAMS and the City of Seward
have addressed different points of view as
to their partnership arrangement regarding
leasing fee structure, private versus public
use and other issues".
Motion Passed
Unanimous
Motion (Anderson/Strobel)
Amend Resolution 2006-09, Add Whereas
to read: "Legal issues have been raised
regarding property acquisitions by SAAMS
and how it relates to the City"
Motion Passed
Unanimous
Motion (AndersonJRoach')
Amend Resolution 2006-09, Add Whereas
to read: "Draft of Lease Amendments No.
5 (was) prepared (by the City) and
provided to the public on March 30, 2006
and a draft of Lease Amendments No. 5
(was) prepared and provided to the
Planning and Zoning Commissioners April
4,2006 by SAAMS Administration".
1~
City of Seward, Alaska
April 4, 2006
Planning Commission Minutes
Volume 6, Page 38
Motion Passed
Unanimous
Motion (Anderson/RoJlch ') ...
. A~".dJlesolution 2006-09, Add new Section
2; Item 1; The Planning and Zoning
Commission recommends SAAMS and the
City of Seward negotiate and agree to an
amendment or lease agreement addressing
all differences and issues in the Lease and
Operating Agreements for the Alaska
SeaLife Center by the 2.f1' of April 2006 City
Council Meeting.
(This motion was italicized because no action was taken as stated; the motion was
restated following discussion)
Commission discussed the timeline and requested the complete Lease and Operating
Agreement be reviewed and all issues addressed.
Darryl Schaefermeyer, General Manager Alaska Sealife Center; Requested the Commission
suspend the rules to allow him to address the Commission.
Commission agreed to suspend the rules
Schaefermeyer stated that while the Alaska SeaLife Center agrees there were issues that
needed to be resolved in the Lease and Operating Agreement between the Alaska SeaLife Center and
the City of Seward. there was also another overriding document which was the agreement between
the Alaska Department ofFish and Game and the City of Seward. He felt it was an impossible task
to work on the Lease and Operating Agreement and the Alaska Department of Fish and Game
agreement with any kind of time constants and within the requested lease amendment before the
Commission.
Commission back on the rules
Note: Motion to amend was re-stated as: Amend Resolution 2006-09, Add new
Section 2; Item 1; The Planning and Zoning
Commission recommends SAAMS and the
City of Seward negotiate and agree to an
amendment or lease agreement addressing
all differences and issues by the April24t1l
City Council meeting.
Motion Passed Unanimous
4q
City of Seward. Alaska
April 4, 2006
Planning Commission Minutes
Volume 6, Page 39
Motion (Roach'l Anderson)
Motion Passed
Motion (Hohl/Roach')
Motion Passed
Anderson Called for the Question
Amend Resolution 2006-09, new Fifth
Whereas, delete "would like to" and add
"s" to the word encourage.
Unanimous Consent
Amend Resolution 2006-09, Title, add
"DBA ALASKA SEALIFE CENTER",
foUowing (SAAMS); and "SHOWN AS
LEASE EXlBIT B DATED October 20,
1998"
Unanimous
Hohl stated that no recommendations had been made and encouraged the Commission to vote
no at this time.
Anderson withdrew her request for the Question
Motion (Hohl/Roach')
Motion Passed
Motion (Hohl/Roach')
Motion Failed
Motion (Hohl/Roaeh')
Motion Passed
50
Amend Resolution 2006-09, Section 1, Add
a new Item 2; "Alaska State Statute
38.05.126 &127 shaU be considered in the
negotiations of the lease agreement."
Unanimous
Amend Resolution 2006-09, Section 1, Add
a new Item 3; "All ticket sales be limited to
the Alaska SeaLife Center Lobby."
Yes: Hohl, Anderson, Strobel
No: Clark, Roach', Smith
Amend Resolution 2006-09, Section 1, Add
a new Item 3; "The City and the applicant
are encouraged to negotiate the use of the
dock by other operators taking into
consideration liability issues."
Yes: Roach', Hohl, Anderson, Stobel,
Smith
No: Clark
City of Seward, Alaska
April 4, 2006
Planning Commission Minutes
Volume 6, Page 40
Vote on the Main Motion Resolution 2006-09, as amended
Motion Passed
Unanimous
Note: Resolution 2006-09 was reconsidered before the close of the meeting
Commission requested a 10 minute recess, returned at 9:25 pm
New Business Items requiring a Public Hearing
Resolution 2006-11, granting a variance from SCC ~ 15.10.220 Development
Requirements to allow the existing ice house and grinder/pit and the proposed
freezer unit, within the North and South side setbacks of Lot 2, Block 9, Fourth
of July Creek Subdivision, Seward Marine Industrial Center, within the
Industrial (I) Zoning District
Brown oriented the Commission to the location of the requested variance. He noted the
current lease parcel was located on an unusual manmade dock area. He stated there were no
neighboring properties to the north, south or west. Brown stated staffrecommended approval of the
variance request.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
Bill Fejes, Polar Seafood Plant Manager, stated he was available for any questions.
No one else requested to be heard and the public hearing was closed
Motion (Anderson/Strobel)
Approve Resolution 2006-11
Roach' and Clark stated they fully supported the variance.
Motion Passed
Unanimous
Unfinished Business
Review and Approval of written facts and fmdings of the March 16, 2006
Zoning Violation, Waliezer Appeal Hearing
Motion (Anderson / Strobel)
Approve written facts and findings of the
March 16,2006 Zoning Violation, Waliezer
Appeal Hearing
51
City of Seward, Alaska
April 4. 2006
Planning Commission Minutes
Volume 6. Page 41
Motion Passed
Yes: Strobel, Roach', Hohl, Anderson,
Smith
Ab8tam:TIarK~~ -
New Business
Resolution 2006-10 supporting the concept of the Mariners Memorial for the
Small Boat Harbor
[as postponed from the March 7,2006 Planning and Zoning Meeting]
Brown stated that staff completely supported the Mariners Memorial.
Motion (Clark I Anderson)
Approve Resolution 2006..10
Motion ( Roach' I Anderson)
Amend Resolution 2006-10, First Whereas;
Remove the word all and replace with
"many".
Motion (Hohll Strobel)
Amend Resolution 2006-10, Second
Whereas; Remove the word American
Motion Passed
Unanimous
Review of the Annual Work Session Topics as prioritized at the March 21, 2006
Council I Planning & Zoning work session
Commission requested the staffbring forward a resolution to accept the 2006 work session
topics as presented..
Selection of the April 18, 2006 Work Session Topic
The Commission selected a joint work session with the Historic Preservation Commission to
investigate the suggestion of design guidelines within the Historic Overlay district, and a possible
Transportation speaker.
Discussion of the City Managers Recommendations for Boards and Commissions
Commission added this item to the April 18, 2006 work session for discussion.
Informational Items and Reports- (No action required)
Anchorage Metropolitan Area Transportation Solutions (AMATS)
5].,,-
City of Seward, Alaska
April 4, 2006
Planning Commission Minutes
Volume 6. Page 42
Commission Comments
Hohl, requested procedure to reconsider a motion.
Clerk stated that a request to reconsider a motion required a motion and a second to be placed
on the floor. The motion required a two-thirds vote for approval. The motion to reconsider could be
filed in the clerk's office by 5 :00 pm of the following business day and placed on the agenda for the
following meeting. Or, if stated before the close of the same meeting agenda the Commission was to
vote on the request to reconsider, if approved by a two-thirds vote the motion to be reconsidered was
immediately back on the table before the Commission for discussion. Once the discussion and any
subsequent amendments were completed the Commission was to then vote once again on the main
motion.
Motion (HobllAnderson)
Reconsider Resolution 2006-09, as amended
Motion Passed
Unanimous
Motion 2006-09, as amended was back on the table for discussion
Motion (HohUAnderson)
Amend Resolution 2006-09, Section 1, Add
a new Item 4; "SAAMS is required to
subdivide the new lease parcel subject to
City approval 90 days after the effective
date of the lease amendment."
Motion Passed
Unanimous
Motion (Hohl'/Strobel)
Amend Resolution 2006-09, last Whereas,
following Conditional Use Permit; change
wording to read "was approved at the
March 7, 2006 Planning and Zoning
meeting."
Motion Passed
Unanimous
Vote on reconsidered Resolution 2006-09, as amended
Motion Passed
Unanimous
Continuation of Commission Comments
Clark, suggested the Lease Policy and Procedures be reviewed and adopted into the City
Code.
6"3
City of Seward, Alaska
April 4, 2006
Planning Commission Minutes
Volume 6, Page 43
Stobe), concurred with Clark. Suggested the process be made easier for the public and
develop a shorter time line. Voiced displeasure with the packet provided for review, she stated the
packet contained an overload of information. She found the Spreadsheet provided by Trevor McCabe
very helpful.
Roach', thanked the public for sitting through the lengthy process and helping clarify each
point. She voiced concern with the small town rumors regarding the Alaska Sealife Center. She
encouraged administration to be upfront; she stated rumors happened because items were not
upfront.
Smith, concurred with Clark that the Lease Policies and Procedures be reviewed and
codified. He agreed that the packet was overwhelming; he felt there Was. too much unnecessary
information. In defense of staff he noted the Commission had asked for more information in the
packets in the past and now was overwhelmed.
Anderson, also encouraged the Lease Policies and Procedures be reviewed. She noted that
currently a proposal to lease a piece of property could be brought before the City Council by
resolution. She felt the process was too quick and needed the staff and public review before any
lease was granted.
Administration Comments
Citizens' Comments
Tanya Sandefur, outside the City. Thanked the Commission for the interest in the Lease
Policies and Procedures. She noted she had requested that procedures be reviewed and followed
many times. She requested these procedures be reviewed at a public work session.
John Moline, inside the City. Concurred the Lease Policy and Procedures needed review
and adoption into the code. He pointed out that a letter which had been sent by SAAMS in October
2005 regarding a plan to lease the tidelands had been sent to the Mayor. He stated he understood
staff had .requested further information and had not received it until February. He thanked the
Commission for the chance to voice his concerns.
Darryl Schaefermeyer, Executive Director, Alaska SeaLife Center. Thanked the
Commission for the time and efforts with the lease request. He stated he felt the letter sent to the
Mayor was a formal request to lease property. He felt SAAMS had repeatedly requested information
and had been ignored. Schaefermeyer stated SAAMS was not subleasing any interest in property
that SAAMS leases. He stated Alaskan Northern Outfitters was given a license to operate a tour that
SAAMS sponsors.
Commissions and Administration Response to Citizens' Comments
Smith, stated the overall message that had been presented was clear. He stated it was
imperative the Lease Policies and Procedures be reviewed, approved and most importantly followed.
54
City of Seward, Alaska
April 4, 2006
Planning Commission Minutes
Volume 6, Page 44
Adjournment
Meeting adjourned at 10:06 pm.
Tom Smith
Vice-Chair
Donna Glenz
Planning Assistant
(City Seal)
j-S-
. .
CITY OF SEWARD, ALASKA
Clark Corbridge, City Manager
P.O. Box 167
Seward, Alaska 99664
ccorbridge@cityofseward.net
Telephone: (907) 224-4047
Facsimile: (907) 224-4038
MEMORANDUM
To:
Hon. Mayor Shafer and Seward City Council
Clark Corbridge u.Jz
Recommendations for Boards and Commissions
From:
Subject:
Date:
February 27, 2006
First, my apologies to the Council and to members of each of the boards and
commissions for taking so long to get this document to Council. This task was
assigned to me months ago, and I regret that I became so involved in other
matters (which I deemed higher priority) that these recommendations were on
the back burner for far too long.
Having said that, I hereby recommend that Council consider these
recommendations and discuss them in detail. I know my suggestionswill not be
received with uniform enthusiasm (perhaps most particularly by current
members of PACAB). These recommendations are intended to provide an
organizational framework for boards and commissions which are responsive to
Council's needs and which consistently work in the best interests of the City.
It is my hope that at the next Council meeting, Council will adopt these
recommendations with such amendments as it deems appropriate, and then
will authorize me to implement these policies and procedures regarding boards
and commissions. If Council approves, I plan to. draft the appropriate Code
revisions and get them to Council for action as expeditiously as possible.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
SUbject: Recommendations regarding Boards and Commissions
February 27, 2006
- page 1 of 12 -
Sip
A Items applicable to all boards and commissions.
1. Stagger the meeting schedules for all the boards and commissions
-------10 anbw-tne-greatesf possible amount of time between Council
meetings, P&Z meetings, PACAB meetings and Historic
Preservation meetings.
2. For meetings and work sessions of all boards and commissions,
require that an agenda be finalized a minimum of one week prior to
the meeting or work session. Then at least five (5) days prior to
each meeting or work session:
a. Post or publish the agenda so the public is aware of what is to
be considered at the meeting; and
b. Circulate the agenda to all members of the applicable board
or commission and to the appropriate City employees.
3. Establish clearly delineated lines of authority and responsibility.
4. Make it clear that board and commission members serve at the
pleasure of the Council.
5. Provide that after two consecutive unexcused absences, a member
of the board or commission shall be deemed to have resigned from
the board or commission, with no further action necessary except for
Council to appoint a replacement.
6. All work of each board and commission shall be supported by the
newly created position of executive liaison to boards and
commissions. Duties of the executive liaison will include, but not be
limited to:
a. Working with the City Clerk to be certain appropriate notice is
given of all board and commission functions, agendas and
meetings.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clari< Corbridge
Subj~ct: Recommendations regarding Boards and Commissions
February 27,2006
- page 2 of 12 -
57
b. Whenever possible, have the manager or assistant manager
attend all board and commission meetings.
c. Consistently evaluate the need for Code changes,
enforcement, etc., and communicate those to Council.
d. Have regular interactions with City staff as necessary.
i. Agenda items at staff meetings.
e. Awareness of all applicable regulations.
f. The intent of all of the above is, among other things, to
improve the timeliness of many functions.
8. Define the relationship between the Council, City administration and
the boards and commissions.
a. Council gives direction.
b. Boards and commissions are to interpret Code and apply to
specific situations.
i. This may involve taking independent action, making
recommendations to Council, or both, depending on the
situation before the board or commission.
B. Planning and Zoning (P&Z).
1. Request that all members of P&Z resign effective some date certain
to be determined by Council.
a. Council then to solicit applicants for P&Z.
b. Appointments to be made to become effective before the
effective resignation dates of P&Z members.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clar1< Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27, 2006
- page 4 of 12 -
5~
b. Whenever possible, have the manager or assistant manager
attend all board and commission meetings.
c. Consistently evaluate the need for Code changes,
enforcement, etc., and communicate those to Council.
d. Have regular interactions with City staff as necessary.
I. Agenda items at staff meetings.
e. Awareness of all applicable regulations.
f. The intent of all of the above is, among other things, to
improve the timeliness of many functions.
8. Define the relationship between the Council, City administration and
the boards and commissions.
a. Council gives direction.
b. Boards and commissions are to interpret Code and apply to
specific situations.
i. This may involve taking independent action, making
recommendations to Council, or both, depending on the
situation before the board or commission.
B. Planning and Zoning (P&Z).
1. Request that all members of P&Z resign effective some date certain
to be determined by Council.
a. Council then to solicit applicants for P&Z.
b. Appointments to be made to become effective before the
effective resignation dates of P&Z members.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject Recommendations regarding Boards and Commissions
February 27, 2006
- page 4 of 12 -
f1 Ci)
. .
2. P&Z regular meetings to occur twice each month, on the first and
third Tuesdays of that month.
a. To minimize delays in working through-the process-.----
3. Items for consideration by P&Z to include:
a. Those currently required by City Code;
b. Those specifically referred to P&Z by Council; and
c. Those referred to P&Z by City administration.
i. All leases of City-owned real property should go through
P&Z and then be referred to Council for final action.
4. Establish a well-defined appeals process.
a. Model on labor grievance/arbitration model.
b. Timeliness and clear-cut answers both necessary.
c. I suggest Council direct administration to draft such a proc_ess
and bring it to Council for consideration and possible adoption.
5. Provide for regular liaison between P&Z and Council.
a. Report from P&Z made at every Council meeting.
i. Can be made by P&Z member or by executive liaison.
ii. Specific recommendations will be conveyed to Council.
iii. Progress reports will be made in both directions.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27, 2006
- page 5 of 12-
{PO
6. Feedback from Council to P&Z.
a. At every meeting of P&Z.
i. Through manager or assistant manager.
II. Perhaps also through executive liaison.
b. Include action taken on P&Z recommendations.
c. Assign new tasks directly to P&Z.
d. Make recommendations or provide instruction to P&Z.
7. Duties of City administration to P&Z.
a. Support.
b. All clerical work.
c. Facilitate work of P&Z.
d. Provide training.
i. Provide summary information about various processes.
ii. Completeness of packages submitted by those coming
before P&Z or related admin.
iii. What information has gone back and forth between the
involved parties.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27, 2006
- page 6 of 12-
lol
8. Conditional use process.
a. . -_ Direct administrationta.developg.uideJines_______
b. Guidelines should clarify Council's intent.
c. Direct administration to streamline the entire CUP process.
9. Consider having work sessions when needed, perhaps as frequently
as twice a month.
a. This could be done regularly; or
b. If Council deems such a procedure appropriate, the second
meeting in a month could be advertised as a meeting and a
work session, with the meeting portion cancelled if there are
no items requiring attention.
c. Whichever alternative is chosen, it should be written into
Code.
C. Port and Commerce Advisory Board (PACAB).
1. In order to reflect more accurately the City's needs regarding this
body and its function, change the name to the Commerce Advisory
Board (CAB).
a. If the Council determines it is in the City's best interest, have
a Port subcommittee of CAB.
2. Reduce the number of members to seven.
a. Establish four as a quorum.
3. Give the opportunity for all members of CAB to resign effective
some date certain to be determined by Council.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27, 2006
- page 7 of12-
lol,--
a. Council then to solicit applicants for CAB.
b. Appointments to be made to become effective before the
effective resignation dates of CAB members.
4. CAB regular meetings to occur twice each month, on days to be
determined by Council.
a. To minimize delays in getting an issue through the process.
5. Items for consideration by CAB to include:
a. Those currently required by City Code;
b. Those specifically referred to CAB by Council; and
c. Those referred to CAB by City administration.
6. Enhance communications in both directions.
a. Provide Council packets to all members of CAB.
b. . Have the Harbormaster (or his designee) and the manager or
assistant manager attend all CAB meetings.
c. Consistently evaluate the need for Code changes,
enforcement, etc., and communicate those to Council.
d. Have regular interactions with City staff as necessary.
I. Agenda items at staff meetings.
e. Awareness of all applicable regulations.
f. The intent of all of the above is, among other things, to
improve the timeliness of many functions.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27. 2006
- page Bof 12-
&3
7. Define the relationship between the Council, City administration and
the CAB.
- ---~.._~------
- - -- "-- --. ---- .._-----~---
_____,______ ....n___. _______ __ .~_ __ _' ._..__._._
a. Council gives direction to the CAB, both directly and through
the city manager.
b. CAB to perform as directed by Council.
i. In many cases, this may involve making
recommendations to Council.
8. Provide for regular liaison between CAB and Council.
a. Report from CAB made at every Council meeting.
i. Can be made by CAB member or by executive liaison.
ii. Specific recommendations will be conveyed to Council.
iii. Progress reports will be made in both directions.
9. Feedback from Council to CAB.
a. At every meeting of CAB.
i. Through manager or assistant manager.
ii. Perhaps also through executive liaison.
b. Include reports of Council action taken on CAB
recommendations.
c. Assign new tasks directly to CAB.
d. Make recommendations to CAB.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27, 2006
- page 9 of 12 -
~t(
10. Duties of City administration to CAB. .
a. Support.
b. All clerical work.
c. Facilitate work of CAB.
d. Provide training.
I. Include summary and suggestions regarding
procedures.
ii. Completeness of packages submitted by administration
or others coming before CAB.
iii. What information has gone back and forth between the
involved parties.
D. Historic Preservation (Hist. Pres.)
1. Consider a name change to reflect more accurately what Hist Pres
does (including research, grant seeking, fund raising, etc.).
2. Give the opportunity for all members of Hist Pres to resign effective
some date certain to be determined by Council.
a. Council then to solicit applicants for Hist Pres.
b. Appointments to be made to become effective before the
effective resignation dates of Hist Pres members.
3. Consider whether meeting once each month is sufficient.
4. Items for consideration by Hist Pres to include:
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
. . February 27, 2006
- page 10 of 12 -
&5
a. Those currently required by City Code;
--s, -+I"tose speciftcally-+eferr:ecUnHistPJ-esby_Council; and
c. Those referred to Hist Pres by City administration.
5. Enhance communications in both directions.
a. Have regular interactions with City staff as necessary.
i. Agenda items at staff meetings.
b. Awareness of all applicable regulations.
6. Define the relationship between the Council, City administration and
the Hist Pres.
a. Council gives direction.
b. Hist Pres to evaluate specific situations.
i. This may involve making recommendations to Council.
7. Provide for regular liaison between Hist Pres and Council.
a. Report from Hist Pres made once a month to Council at its
first meeting of the month.
I. Can be made by executive liaison or by a Hist Pres
member if they prefer.
ii. Specific recommendations will be conveyed to Council.
iii. Progress reports will be made in both directions.
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27, 2006
-page11of12-
{pc.,
8. Feedback from Council to Hist Pres.
a. At every meeting of Hist Pres.
I. Through assistant manager or liaison.
b. Include action taken on Hist Pres recommendations.
c. Assign new tasks.
d. Make recommendations to Hist Pres.
9 . Duties of City administration to Hist Pres.
a. Support.
b. Clerical work.
c. Facilitate work of Hist Pres.
It is my hope that Council will consider the above recommendations and give
specific direction to administration on how Council wishes to proceed.
THANKS for the opportunity to work on this project!
MEMORANDUM
To: Hon. Mayor Shafer and Seward City Council From: Clark Corbridge
Subject: Recommendations regarding Boards and Commissions
February 27,2006
- page 12 of12-
(01
Suggested timeline ofP&Z priorities for 2006
Feb 1. KPB Coastal Zone Management Plan, review
2. Parking code, review
March Annual joint P&ZJCouncil work session, as required by Code, review:
a. Comprehensive Plan & Land Use Plan (2003)
b. Municipal Land Use Plan (1995)
c. Parks & Recreation Master Plan (1993)
d. Subdivision ordinance (Title 16)
April 1. Comprehensive Plan, present for annual review as a public hearing item
2. Presentation on Transportation or Transit Committees, such as the
Anchorage Metropolitan Area Transportation Solutions. The intent
would be to learn how to have more local involvement with DOT projects.
May 1. Review Historic Overlay District in a joint work session with the Historic
Preservation Commission
2. ADA Transition Plan, review
June 1. Capital Improvement Plan (annual), review
July Nothing.
August Nothing.
September Community Values discussion at a community meeting
October Title 15 Definitions, review and consolidate
November Annual review of the CUPs which were issued
fcg
An Alaskan Planner visits the Philippines
Malcolm Brown, Planner
City of Seward
During July of2005 I took a
break from my work as the
PlannerlFloodplain Adminis-
trator for the City of Seward
and went on a family vaca-
tion to visit my wife's home
province ofBohol in the Phil-
ippines. Bohol is known as a
charming island of "1.2 mil-
lion people and three traffic
lights". We went to the mu-
nicipality of Tubigon, which
has a population of over
44,000. Tubigon has many
political subunits called
''barangays'' which are simi-
lar to neighborllood associa-
tions. After several days of
vacation I started to miss the
public administration experi-
ence and asked to meet the
captain for our barangay.
Captain is the title for the
senior local official in the
barangay, and he is popularly
elected. During the meeting
with him 1 said 1 was inter-
ested in their political process
and asked to speak with the
Mayor, which the captain
arranged in just three days.
My meeting with the Mayor
surprised me because he
identified himself as a distant
relative of my wife and the
Finance Officer who was
with him said she was my
wife's second cousin. He
said that he had been
Tubigon's version of me for
17 years when he served as
the Community Development
Officer before he became the
Mayor. Their municipality
uses the strong mayor sys-
tem. I also met with their
current Community Develop-
. ""&B6
ment Officer and learned
about their land use permit-
ting process and their strong
focus on obtaining grants and
loans from international or-
ganizations. When 1 asked if
the municipality had a Com-
prehensive Plan, 1 was
pleased to learn that they
have a current Plan and that it
is punctually updated every
five years.
When 1 went to the weekly
Council session two days
later 1 was quite surprised to
be introduced as a guest
speaker. 1 was even more
surprised when my comments
at the session were in the
province's Sunday paper two
days later. The newspaper
article had a few geography
discrepancies regarding
Alaska, but was otherwise
quite accurate.
Their legislative and land use
processes seemed to be very
similar to our own. The
Mayor and Council members
are popularly elected offi-
cials, the public officials on
what would be similar to our
Planning Commissions are
appointed. Their land use
permits are public hearing
items and all the barangay
captains attend the meetings
in an advisory capacity.
The most lasting memory I
have of their Council session
was when the Mayor gave the
last presentation before the
guest speakers portion of the
agenda and his concluding
remarlcs to the Council were
"I thank you for granting me
the privilege to speak". This
statement was even more
. interesting as he is serving
his third and final term, and
he is very well estab-
lished. As I studied more of
the history of the Philippines
I learned that many people
fought and died over the last
150 years for the rights to free-
dom of speech, which is some-
thing people in our country
seem to assume is a God-given
right, not something which
many people have died to se-
cure for others.
'r1;.,;; 1 ;,
.-" . f,' ,'-'
. .... I"
. I Sf E :-,
'l) !"c. 1 ". ;',,' 1.
. ...' " " .-' '..-
Qt.O ISSOiiW; !ohJtl.''Yt~'" <3o,.u~$nO<r.lK. fHAl~ u
"'Ivf"'l '0" ~F',:':'li~-:' 1i"ti !.:pi" :,il f,a-::"''''C[ t''':O~~~'['ld:!?IO.:f 5"~.~:S
P~OP-LE AND EVENTS I July 171 20ti5 IGso~
A1e.kan planner observes Tublgon dads
'I\JlllGON. ICHIL M ~ CIty -..,g tnI ~ 0Iker
lIl\I!r1dBl the RsPr Segsicn d ll>c ~ Mer'nl:eIS d lhis municipBily
FoidaY. )J/tf 15. 2005 1IQ _ on - IN 1DcII IogisI;IID anIuC1l111d
~ ~<Iuring"""""
~. ........ !. ~ as he ~ ~ is CIty PIIInrirg 0I\'ICI!r al
lhe Olyd5oMB'd, II dy d 2,830 pBlIlIe IaaIlIld ~ II ~ west d -,
IIOrdIIlr9 h 2llO mileS lOng Ilet'lng Strait.
SewiIId ays majar oa>ncm)I is b:uiIm n IiII1ng. II. hils 9 his(OriC - iloI1d
IS lIlUlSl ana 5UTI'I'IIf >lOI1lt!IS adcl uP 11,000 ID 17,000 peope WOng the
summer n'ICIIP r:I MIIV \I) ~mber. It has a 27 mi"'" r:I road \I)
maintsin IInd Its 80 employees prlIYides rrtlIIiCillDl lleMCl5 II> 5
...............,.,. police........,..,..., 1ft, flood, llI1d eh.e.gll"Cl' dispIIl:ChIIs.
~. ...... irltis...... dIlio:>'l sai:llhOllhe ITAJIliIlll8l protJ1ernS erd li5sueS hI!Ie
_ vey sinilIIr II> u..... d!he dy d s.e-v. ~ ..... needs lD inpraYe
l/leII' ~ tr.ilIC management, drainage II. sewenlge system
and the problem of uncollectl!dlunpllid I"IlI!lplaII bIls and CIlI>er se't/ICIl5>.
'l!le dI:V 1& Ikewloe ~ IOlI'ist n irM!SlrI'5 II> visit the pkICI! lIS their
....1hOUgh raqt is so ~ wlIh ...,....rdIll_ pocIucIs.
/llsIOed aboU; his ..- ..lIion d lhe P""'I* d Tlbgan. he said tl'I!It !he best
I1I!IlUt2 d Tubigon and _01 lire tho> people. They are loyal to their
ramiI'(. prl)Vide genwne hospitality for visitDnlllnd displllY Christlen
""lUllS in their buSiness III1d personal 0liIh}>
~ bV!he beiMY and !JIIIlrD>rdthel:l8ilCheSd P<<1gIaa ~ by
1110 wancleIS d ll'D:aIIf8 tlls. M8IalIm __ pans when he I'lllJI'e$lD SlaV
llI1d build II house ~ In Tubgon - tis "'* so ....... the natillnllI
mild IogeIhar WIh hill wife BoIning I..mnanllllo of ""naOUIl.,n, Tublgon,
.......1.
He is en II boo and II haf........ va<alion _ wIh hill Me and bOO d1Il6ren.
Nllthllniet. 18 ~rs old llro AnaslllSill. 15 yeers old.
~q
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By: Rhonda Boyles, Mayor
Introduced: 03/13/03
- ___P.clQ~!~:~ ____._. 03/27/03
FAIRBANKS NORTH STAR BOROUGH
RESOLUTION NO. 2003-16
A RESOLUTION AUTHORIZING THE FAIRBANKS NORTH STAR BOROUGH MAYOR TO
SIGN THE FAIRBANKS METROPOLITAN AREA TRANSPORTATION SYSTEM INTER-
GOVERNMENTAL OPERATING AGREEMENT AND MEMORANDUM OF UNDERSTANDING
FOR TRANSPORTATION AND AIR QUALITY PLANNING
WHEREAS, on May 1, 2002, a portion of the Fairbanks North Star Borough was
designated an urbanized area by the U. S. Department of Commerce, Bureau of the Census;
and
WHEREAS, urbanized areas are required to establish a Metropolitan Planning
Organization (MPO) within 12 months of being designated; and'
WHEREAS, the Cities of Fairbanks and North Pole have been working with the
Borough and the Alaska Department of Transportation to create a Metropolitan Planning
Organization through the development of an operating agreement; and
WHEREAS, the parties have drafted an operating agreement entitled Fairbanks
Metropolitan Area Transportation System Inter-Governmental Operating Agreement and
Memorandum of Understanding for Transportation and Air Quality Planning which needs to be
forwarded by April 1, 2003 to the Governor of the State of Alaska in order to obtain his
signature and finalize the agreement by the May 1, 2003 federal deadline;
NOW, THEREFORE, BE IT RESOLVED by the Assembly of the Fairbanks North
Star Borough that the Fairbanks North Star Borough Mayor is authorized to enter into an
agreement with the City of Fairbanks, City of North Pole and the State of Alaska which creates
the required Metropolitan Planning Organization. This operating agreement is entitled
Fairbanks Metropolitan Area Transportation System Inter-Governmental Operating Agreement
and Memorandum of Understanding for Transportation and Air Quality Planning.
PASSED AND APPROVED THIS 27th DAY OF MARCH 2003.
ATTEST:
Richard J. Solie, Jr.
Presiding Officer
Mona Lisa Drexler, CMC
Borough Municipal Clerk
Ayes: Frank, Bartos, Romans, Cummings, Hutchison, Foote, Sattley, Williams, Henry, Solie
Noes: None
7()