HomeMy WebLinkAbout08142006 City Council Packet
The City of Seward, Alaska
August 14,2006
Vanta Shafer
Mayor
Term Expires 2007
1.
2.
3.
4.
Willard E. Dunham
Vice Mayor
Term Expires 2006
Robert Valdatta
Council Member
Term Expires 2007
Robert Thomas
Council Member
Term Expires 2007
Steve Schafer
Council Member
Term Expires 2007
Dorene M. Lorenz
Council Member
Term Expires 2006
Jean Bardarson
Council Member
Term Expires 2006
Clark Corbridge
City Manager
Jean Lewis
City Clerk
Brad Meyen
Cheryl Brooking
City Attorney
City Council Meeting
Council Chambers
7:30 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A. Proclamations and Awards
1. Memoriam for Bruce Sieminski................. ..Pg 4
2. Presentation of the Hoben Park Panel/Kiosk to Council
by Historic Preservation Commission
3. Proclamation for Founders' Day................. .Pg 5
B. Borough Assembly Report
C. City Manager's Report
D. City Attorney Report
E. Alternative Energy Committee Recommendation Report by
Steve Schafer.
F. Port & Commerce Advisory Board Report
G. Other Reports, Announcements and Presentations
1. Mile 0-8 update by DOT Project Engineer Allen
Drake
5.
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC
HEARING. [Those who have signed in will be given the
first opportunity to speak. Time is limited to 2 minutes per
speaker and 30 minutes total time for this agenda item.]
6.
APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items
indicated by asterisk (*). Consent Agenda items are not
considered separately unless a council member so requests.
In the event of such a request, the item is returned to the
Regular Agenda)
City of Seward, Alaska
August 14, 2006
Council Agenda
Page 1
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*4. Resolution 2006-90. Authorizing The City Manager To Enter Into An Agreement
With Tryck Nyman Hayes, Incorporated (TNH) For Change Order #4 To The East
Harbor Expansion Contract For An Amount Not To Exceed $29,937.00 And
Appropriating Funds For Restrooms In The South Harbor..................... ooPg 74
C. Other New Business Items
*1. Approval of the July 10, 2006 and July 24, 2006 regular city council meeting
minutes............................................................................. oo.Pg 83
*2. Approving the liquor license transfer of ownership of New Seward Hotel/New
Seward Saloon from Brad Snowden of Snow Den Enterprises to Paul Snowden of
Blue Yonder LLC................................,..,..............,.............. .ooPg 102
3. Discussion of the proposed amendments to the city's agreement with
SAAMS............................................................................. ..Pg 108
4. Discuss whether to continue pursuing coal generation proposals.
5. Discussion on what to name the Adams Street pavilion..,...,.,.....,..... oo.Pg 113
6. Discussion of land purchase from the Salvation Army for the Library/Museum
site.
10. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Hospital Financial Statements for June 2006,.,...,..........,......,.,.,.,.,...,. ooPg 119
11. COUNCIL COMMENTS
12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENTS
14. ADJOURNMENT
City of Seward. Alaska
August 14, 2006
Council Agenda
Page 3
PROCLAMATION
WHEREAS, on August 28, 1903, eighty-three men, women, and children,
arrived at Resurrection Bay on the steamer, the Santa Ana; and
WHEREAS, aboard this steamer were two brothers, John and Frank
Ballaine, who arrived on the Lowell Homestead; and
WHEREAS, the Ballaine brothers envisioned a railroad to the interior of
Alaska with a coastal headquarters; and
WHEREAS, the settlers cleared the town-site, erected buildings, and
began the construction of the Alaska Central Railroad, later to become the
Alaska Railroad; and
WHEREAS, in March, 1903, John Ballaine bestowed upon the new town to
be, the name Seward, in honor of William H. Seward, President Lincoln's
Secretary of State; and
WHEREAS, the landing date of August 28, 1903 is remembered as
Seward's Founders' Day; and
WHEREAS, the Historic Preservation Commission provides this
proclamation to Council in preparation for Founder's Day and in keeping with
the Commissions on-going effort to work toward the continuing education of
citizens regarding local historic preservation and community history.
NOW THEREFORE, I Vanta Shafer, Mayor of the City of Seward,
Alaska, do hereby notify the Citizens of Seward to prepare an observance of:
Founders' Day August 28, 2006
Dated this 14th day of August, 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
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CITY OF SEWARD, ALASKA
EMERGENCY ORDINANCE 2006-009
Section 3. Sandwich board signs shall be allowed on utility easements with prior written
permission of the city, and temporary signs shall be allowed, on rights-of-way but not on utility
easements, with prior written permission of the property owner and/or the city of Seward.
Section 4. This emergency ordinance shall take effect immediately upon enactment and
shall remain in effect for sixty days from the date of its enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
this 14th day of August 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis
City Clerk
(City Seal)
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S 2.15.040
2.15.035 Introduction; public bearing; amendment; publication.
A. An ordinaJlee or resolution may be sponsored by the city manager, city clerk, city attorney,
"'" of !be _ or~' the mayor or any member of the city council. ()rdinanceS and
resolutions may be introduced by reading the title only and shall be read in full only when
__ by a majority of the cnuncil or nn\eSS (l(berWise provided by Jaw. Wben an ordinaDC"
or resolution has been introduced, copies thereof shall be made available to the public in the
council chambers and by the office of the city clerk.
B. No ordinance except an emergency ordinance sball be passed at the same meeting at which
his ~An_ sba1lbe ",for bearing.by.the affinnalive vote of a majority of the
voteS antborized on the question. A...,-y of the ordinanCO and its amendments, together witb
a notice of _ and pJare for public bearing, sba1l be pusted on the bulletin board at city ball and
sba1l be pubfubed in one or.... of the __ of the city. The publicalion must precede the
public hearing by at ka>t five days. Copies of the mdinance must be available to aU persons
present or the ordinanCO most be read in full. The cnuncil sba1l- aU interested citizenS. wisbing
to be heard.
C. After the hearing, the council sball consider the ordinance and may enact it with or without
amendments; provided, any amendments do not change thegenenol scope and original intent of
the ordinance. The correction of typographical or clerical errors shall not constitute an
amendment within the meaning of this section.
D. Each ordinance or code provision and each resolution involving fmancial matters, elections
and real property transactions or establishing rules and regulations affecting the public, or as
,equ;red by tbe council in tbe pa..... of the specific _lotion, sba1l be pusted on the bulletin
board at city hall within a reasonable time after enactment and for the number of days between
enactment and the effective date, and a notice of the place of posting and a brief statement of the
purpose of the ordinance or code provision shall be published in one or more of the newspapers
of the city within a reasonable time. (000. 491, ~ l(part), 1980; Ord. 94-46)
2.15.040 Emergency ordinances.
A. No ordinance shall be passed at the same meeting at which it is introduced unless an
,emergency is declared to exist by the council. Any ordinance declared by the council as being
necessary as an emergency nature for preserving the public health, welfare and safety must contain
a statement of the facts upon which the emergency fmding is based. This exception shall not be
employed fo, the sole reason !bat the ro\e8 for jrorodoction, reading, etc. of legislation are waived
to pennit passage on the first reading due to the existence of an emergency. The ordinance may
be enacted, amended and enacted, or rejected at the meeting at which it is introduced. The
affirmative vote of all members present, or the affirmative vote of three-fourths of the total
membership, whichever is less, is required for enactment. The city clerk shall print and make
available copies of enacted emergency ordinances and provide for the posting and publication as
set forth in ~ 2.15.035 D.
B. An emergency ordinance may not be used to levy taXes, to grant, renew or extend a
franchise, or to regulate a charge for a city service.
C. Emergency ordinances are effective for sixty days. (Qrd. 491, ~ 1(part), 1980)
City of Seward
Supplement No. 97-1
07/97
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COUNCIL AGENDA STATEMENT
Through:
August 14, 2006
Clark Corbridge, City Manager [)~ ~ - 7 -0 ~
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Meeting Date:
From:
Scott Ransom, Harbormaster
Agenda Item:
Authorizing the City Manager to Enter into a Lease
Amendment with Juris Mindenbergs for Lot 3B, Block
1, Marina Subdivision.
BACKGROUND & JUSTIFICATION:
In the past, Juris Mindenbergs ("Lessee") had two leases (RE-67-038 and RE-84-037) with the City
of Seward to operate the Breeze Inn Motel, Restaurant and various shops in the harbor area. Those
prior leases encompassed Lots 3A and 7, Block 1, Marina Subdivision. The City and Lessee
terminated the prior leases and entered into a single lease describing the area noW replatted into Lot
3B, Block I, Marina Subdivision. At the Les"",' s request, the ewren! Le"'" required expomioo of
the motel and relocation of the motel lobby to be completed on or before April 1, 2006.
Lessee requests an amendment to the Lease to allow the development to be completed by June 1,
2007. Since the council approved the Lease, Lessee has replatted the land and obtained a conditional
use permit.
The Lessee is current on all real, personal and sales taxes, utilities, lease payments assessments,
licenses and required insurance. This is before council because the Lessee requested changes to the
approved development conditions.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
No change.
Approved by Finance Department
~.J'o~f'
RECOMMENDATION:
Council approves Resolution 2006-_ authorizing the City Manager to enter into a lease
amendment with Juris Mindenbergs for Lot 3B, Block 1, Marina Subdivision.
11
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comply with this Section, the City shall have all other rights and remedies
described in this Article 12.
Section 19.1 of the Lease is amended in part as follows:
a) Disputes between the parties with respect to the performance of
this LEASE that ca.tUlot be resolved by the parties, shall be submitted to an
independent arbitrator for a settlement pursuant to the provisions of the
Alaska Uniform Arbitration Act (AS 09.43.310~. ~.), as it now exists
or may hereafter be amended from time to time, and judgment on the
award may be entered in any Superior Court in the State of Alaska. (The
remainder of 19.1 is unchanged.}
All other provisions of the Lease remain unchanged and in full force and effect.
LESSEE:
CITY:
By: Clark Corbridge
Its: City Manager
CITY OF SEWARD
Date:
~_ IO-oc,...
Date:
ATTEST:
Jean Lewis. CMC, City Clerk
(City Seal)
-FIRST AMENDl\1ENT TO LEASE AGREEMENT-
_AUGUST 2006-
-PAGE 2 OF 3-
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Sponsored by: Corbridge
Introduction Date: August 14,2006
Public Hearing Date:
Enactment Date:
CITY OF SEWARD, ALASKA
ORDINANCE 2006-07
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEW ARIl,
ALASKA, AMENDING SEWARD CITY CODE pARKING REQUIREMENTS
15.10.215 (0) HANDICAPPED pARKING, TO ENSURE COMl'LIANCE W1TII
THE AMERICANS WITH DISABILITIES ACT
WHEREAS, the PlannIDll ond Zoning Connnj,~on hos reqnoortod on amendment to the
Parking Code; and
WHEREAS, the accessibility parking requirements as required by the City Code are not
in compliance with the Americans with Disabilities Act; and
WHEREAS, providing proper dimensions for this type of parking will contribute to the
orderly development of property within the community; and
WHEREAS. amending the sew>O'<l City Code by odopting the pmng reqniremen" of
the Ameri",,"s with Di.milities Act win make the City of Sewaro's parldog reqnrrementS
consistent with Federal standards; and
WHEREAS, the certified minutes and public records of the planning and Zoning
Commission proceedings related to this matter, are hereby attached as reference.
NOW, THEREFORE. THE CITY COUNCIL FOR THE CITY OF SEWARD
ORDAINS that:
Section 1. The Seward City Code is hereby amended to read as follows:
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Council Agenda Statement
From:
August 14, 2006
Clark Corbridge, City Manager UJL g -7 ,0 b
Donna Glenz, Acting Planner
Date:
Through:
Agenda Item:
Recommending Council Amendment of Seward
City Code parking requirements ~15.10.215 (0) Handicapped Parking to
ensure compliance with the Americans with Disabilities Act
BACKGROUND & JUSTIFICATION:
Staff and commissioners have received numerous inquiries from members of the public about the
functionality of the present requirements relative to handicapped parking. Parking has been an
ongoing concern of the Commission; parking is always addressed during the Conditional Use
Permit process and was an action item in the 2020 Seward Comprehensive Plan (2006).
The handicapped parking requirements in the Seward City Code do not require the same
dimensions and level of detail as found in the parking requirements of the Americans with
Disabilities Act (ADA). In order for the City Code to be in compliance with ADA, the Code needs
to be amended to adopt ADA parking standards.
Ordinance 2006-07 was presented via Planning and Zoning Commission Resolution 2006-07 on
March 4, 2006, and recommended the City Council amend Seward City Code Parking
Requirements. This resolution was addressed at the Commission's regular meeting and was
postponed due to time constraints. Resolution 2006-07 and the proposed City Council Ordinance
were then placed on the Agenda for May 4, 2006. The Commission discussed and amended the
proposed Ordinance and postponed the Resolution until the July 6, 2006 Planning and Zoning
Meeting.
At their July 6, 2006 regular meeting, the Planning and Zoning Commission amended and passed
Resolution 2006-07, recommending City Council amend Seward City Code ~15.10.215 '(0)
Handicapped Parking' to ensure compliance with the Americans with Disabilities Act.
The following amendments are proposed:
15.10.215. (0) Handicavved Parkinf! Reauirements is hereby amended as follows
(Strikethroughs = deletions and are bold, Underline = additions and are bold):
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Sponsored by: Planning and Zoning Commission
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2006-07
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEW ARD, ALASKA,
RECOMMENDING THAT THE SEWARD CITY COUNCIL
AMEND SEWARD CITY CODE P ARKlNG REQUIREMENTS
15.10.215 TO ENSURE COMPLIANCE WITH THE AMERICANS
WITH DISABILITIES ACT
WHEREAS, the Planning and Zoning Commission has requested an amendment
be made to the Parking Code; and
WHEREAS, the accessible parking requirements as required by the City Code
are not in compliance with the Americans with Disabilities Act; and
WHEREAS, providing proper dimensions for this type of parking will contribute
to the orderly development of property within the community; and
WHEREAS, amending the Seward City code by adopting the parking
requirements of the Americans with Disabilities Act will make the City's parking
requirements consistent with Federal standards; and
WHEREAS, the public notification process has been complied with.
NOW, THEREFORE, BE IT RESOLVED by the Seward and Planning Zoning
Commission that:
Section 1. The Commission recommends Ordinance 2006-XX be forwarded to
City Conncil for approval.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward planning and Zoning Commission this 6th
day of July, 2006.
THE CITY OF SEWARD, ALASKA
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Marianna Keil, Chair
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P &Z Agenda Statement
Through:
Clark Corbridge, City Manager
Meeting Date:
July 6, 2006
From:
Amended by:
Malcolm G. Brown, Planner
Donna Glenz, Acting Planner
Amending the Parking Code to ensure compliance with the
Americans with Disabilities Act
Agenda Item:
BACKGROUND & JUSTIFICATION:
The Planning and Zoning Commission has been discussing amendments to the Parking
Codo "",urremen" ,0DuUood m tho Sowa<d City Code, 15.10.215. SWl' and
commissioners have received numerous inquiries from members of the public about the
functionality of the present requirements. Parking has been an ongoing concern of the
commission; parking is always addressed during the Conditional Use Permit process and
was an action item in the 2020 Seward Comprehensive Plan (2006).
The handicapped parking requirements in the Seward City Code do not require the same
dimensions and level of detail as found in the parking requirements of the Americans
with Disabilities Act (ADA). In order for the City Code to be in compliance with ADA,
the Code needs to be amended to adopt ADA parking standards.
The accompanying resolution and proposed ordinance were presented at the March 4,
2006 regular meeting and postponed due to time constraints. They were not on the
agoDda at the April 4, 2006 meeting due to Dot bciDg p""'d aa a publi, hearing i_.
Resolution 2006-07 and the proposed City Council Ordinance were placed on the
planning and Zoning Agenda of the May 4, 2006. The Commission discussed and
amended the proposed Ordinance and postponed the Resolution until the July 6, 2006
planning and Zoning Meeting. P&Z Reoolutiuu 2006-07 and tho pro"""" City Cooneil
Ordinance as amended are attached for review and approval.
COnunU>,inn" Huh! "",uO'red at tho May 4, 2006 Plannlng and Zoumg mootiDg that """"
iudude uot" and a propo",d oode ,bange ,ho had ,,"bmitted fo' a worl< "",ioo m
September 2005. Please find these notes attached.
The following amendments are being proposed:
as
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Page 3 of3
RECOMMENDATION:
Commission approve Resolution 2006-07, as amended, which recommends Council
amend the Seward City Code Parking Requirements 15.10.215 to ensure compliance with
the Americans with Disabilities Act.
23
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City of Seward, Alaska
July 6, 2006
Planning Commission Minutes
Volume 6, Page 66
In response to Anderson, Hohl clarified that modifying the Building Code to match ADA
compliance would not fall under the Planning and Zoning Commission's prerogative.
In response to Hohl, Glenz stated that staff did not currently review for ADA compliance in
individual parking lots, but did refer the plan submitters to the ADA requirements for compliance.
Glenz stated that once this was codified,. then staff would review plans with the specified
requirements as they were submitted.
Hohl pressed to understand how staff would know what requirements to review.
Glenz stated that staff would be expected to research and know what the requirements were.
In response to Anderson, Glenz noted that the City had been working with Jim Brady from
the Independent Living Center regarding the City's building and parking ADA requirements. Glenz
also noted that this proposed resolution brought the City Code into compliance. She clarified that
bringing City buildings and parking lots into compliance with the ADA was a separate issue from
what was in front of the Commission.
Anderson stressed the importance of the City complying with code requirements. She
inquired as to what the grievance procedure in these cases would be.
Corbridge noted there was not a current specific grievance procedure in City Code to address
ADA requirements.
Smith discussed the importance of ADA compliance.
Strobel noted her concerns with the sidewalk in front of the Senior Center.
Corbridge clarified that ADA compliance was required throughout the current DOT project,
and administration would follow up on the issue.
Hohl declared that she currently volunteered for the Independent Living Center, had worked
there in the past, and asked for a ruling from the Chair if she had a conflict of interest.
The Chair ruled that Hohl did not have a conflict of interest.
Clark commented that Building Code Requirements and Parking Code Requirements were
two separate issues. He noted that ADA requirements superseded City Code and Administration had
brought this forward to bring our City Code into compliance.
Motion (HohI/Anderson)
Move 'requirements' to follow '(0)
Accessible parking' and have the line
continue as, 'All parking shall comply...'
25
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City of Seward. Alaska
May 4. 2006
Planning Commission Minutes
Volume 6. Page 48
Unanimous Consent
Motion Passed
Hohl expressed thoughts of the neighbors concerns over increased traffic within the alley.
Amend Resolution 2006-12, Add a new
Condition number 5; "Applicant is
encouraged to work with the neighboring
property owners to mitigate traffic impacts
in the alley!'
Motion (HohIlStrobel)
Anderson stated she did not feel the amendment was necessary.
Yes: Clark, Strobel, Smith, Hohl, Keil
No: Anderson
Motion Passed
Hohl noted a "housekeeping" change, stating an extra letter "D" was located in the margin of
section 1, item C.
Vote on the main motion as amended
Motion Passed
Unanimous
UnflOished Business Items requiring a Public Hearing
Resolution 2006-07 recommending City Council amend Seward City Code
Parking Requirements, 15.10.215 to ensure compliance with the parking
requirements of the Federal Americans with Disabilities Act [postponed from
the March 7, 2006 and April 4, 2006 Planning and Zoning Meetings}
-1
Jf-
Brown noted the current Seward City Code was not in compliance with the Federal
Americans with Disabilities Act (ADA). He stated the recommendation of staff was to delete the
current section 15.10.215 item (0) and replace it with a new item (0) to read "Accessible parking.
All parking requirements of the Americans with Disabilities Act shall be complied with".
Keil stated the sentence contained poor grammar usage.
Notice of public hearing being posted and published as required by law was noted and the
p.bIic h_ w" openoo. No 0.' ....."''''' to be ...... and t', p.hlic ...ring w.. d.....
Motion (StrobellHohl)
APproveResorotion2006~7
Anderson voice strong concerns with the current accessible parking provided around the
community. She felt it was impractical to change the code and expect parking to be changed.
27
86
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City of Seward, Alaska
March 7, 2006
Planning Commission Minutes
Volume 6, Page 27
Anderson supported developing the area as a park and not allowing it to be used as a
campground.
Motion Passed
Yes: Anderson, Strobel, Smith, Roach', Keil
No: Clark
Motion (Smith/Strobel)
Amend Resolution 2006-06, If the Long
Term Care Facility is not constructed
within four (4) years the parcel, Lot llA,
addressed in the resolution shall revert
back to Park Zoning.
Clark stated once the Council changed the Zoning on a piece of property he did not feel
the change could revert back to previous zoning without going through the entire public process.
Anderson felt even if the facility was not built on the site that there was a higher and
better use for the property than Park Zoning.
Motion Failed
Yes: Strobel, Smith, Roach'
No: Anderson, Clark, Keil
Motion (Smith/Strobel)
Amend Resolution 2006-06, Ordinance,
(page 22 of the packet), the 7d1 Whereas;
change the word "can" to wilL
Unanimous
Motion Passed
Vote on Resolution 2006-06, as amended
Unanimous
Motion Passed
10 Minute Break
t
Resolution 2006-07 recommending City Council amend Seward City Code
Parking Requirements, 15.10.215 to ensure compliance with the parking
requirements of the Federal Americans Disabilities Act
of
Corbridge stated the recommendation to change the Seward parking code was a type of
housekeeping matter to bring the City Code into compliance with the Federal mandates of the
Americans with Disabilities Act.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened. No one requested to be heard and the public hearing was closed.
29
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Sponsored by: Clerk
Introduction: August 14, 2006
Public Hearing: August 28, 2006
Enactment: August 28, 2006
CITY OF SEWARD, ALASKA
ORDINANCE 2006-08
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING SEWARD CITY CODE SECTION 4.05.025 (B) STATING
THE ORDER OF PLACEMENT OF NAMES OF CANDIDATES ON BALLOTS
WILL BE RANDOMLY DETERMINED BY THE CLERK AND NOT ROTATED
AS THE STATE ADOPTS FOR THEIR GENERAL ELECTIONS
WHEREAS, Ihi' oniim","" ,hange "low' Cm- ,,,,didate _" on b"io" to be ,olocto<! ,,,,domIy
by the clerk instead of rotated as the state law requires; and
WHEREAS, om oily ",de ,tote, ballo" will be rototo<! '" p,,,oribed in AS 15.15.030 (6); ",d
WHEREAS, election changes in HB 94 in 2005 changed the wording of AS 15.15 .030(6) from
"randomly determined" to "shall rotate"; and
WHEREAS, the city of Seward has never rotated their ballots in the past; and
WHEREAS, "I momioip,uti" on the Keoai peoinsula Borough nmdomly ,eled therr name, Cm
ballots; and
WHEREAS, to require candidate names on city ballots to be rotated requires separate
prognunmiog wbi,h i, ",<tIy and may nol be po,.;ble wilb Ibe olection ",ftware upgmde o,=ring Ibi,
summer in the borough; and
WHEREAS, Sewan! p,eein'" "" indudo<! io the """"UI& progmm ",o<! by the Kenai peoin,ula
Borough to prepare and count ballots; and
WHEREAS, this "housekeeping" change will continue election practices already in place, allow
uniConnily on the peoin.uJa, allow Co, ballot' to ",ntinue being produno<! locally; ",d pu" the oily in
compliance with state statute.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
HEREBY ORDAINS that:
31
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CITY OF SEWARD, ALASKA
ORDINANCE 2006-08
Section 1. Seward City Code Section 4.05.025 (B) is amended to read as follows:
gtrikeelit delete Bold Italics = new
All candidates for the same office shall be shown on one ballot. The title of each office to be
filled shall be followed by the printed names of all candidates for that office and provision shall be
made for write-ins equal in number to the positions to be filled. The names of candidates shall be
p,intOO '" thoy 'PPo'" upon tho petitions ex"",t that ..y hononuy 0' ""umOO tiOo 0' prefix ,hIDI bo
omirtod, but may includo in tho ,..didat'" _0. nioknamo 0' famili'" fonn ofa propo< _0 oftbo
,..didato, Tho wo~ "V oto fo' not more th.. ". with tho appmpri.rtO numb'" ""Iadug tho blank,
,hall bo pl",od bofore tho I,," of ,,,,didat'" fo' oaob omo<, Nam'" of ,,,,didat'" 'bIDI appom' on tho
ballot' ' ' ' ,'n thoame o,de,.;n
eneh ,,,,",,n on eneh balJDt ""d in 'hut eJeeJinn, 80_. ,he oNler of pinoemen' of the nam" of
the candidates on the ballot for each office shall be randomly determined by the clerk.
Section 2. This ordinance shall take effect 1 0 days following its enactment.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day
of August, 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis
City Clerk
(City Seal)
33
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State of Alaska - Division of Elections
Official Ballot
House District 1
us Representative ~ Go"etnQrorLt.
Governor
a APple, Joe a Arctic, Jones
a !!anana, Mary a !!arrow, Margaret
a &antaloupe, Susie o &ariboU, Jamie
state'senateDistrictA $tate"'Ho~seiDistr'itt/1
a ;!.ackson, Henry a;!.ack, Shelly
a Q.arby, Meghan o Queen, Whitney
a W-akefield, Sandie a King, Joseph
State of Alaska - Division of Elections
Official Ballot
House District 2
U$RePtl!sentcitive Governor or Lt.
Governor
a >>.anana, Mary a !!a rrow , Margaret
a &antaloupe, Susie a 9riboU, Jamie
a APple, Joe a ArctiC, Jones
stateSenale .PistrittiA StateHouse District 2
a Q.arby, Meghan a Silenn, Marty
a Yl,akefield, sandie a Arrow, Don
a ;!.ackson, Henry a ~eward, Doreen
State of Alaska Division of ElectiorTS
Official Ballot
House District 3
. O~ '0
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:::;>Cl-c('\ \ ~O '. .
'oCt~~
#'.
a &antaloupe, Susie
o APple, Joe
a !!anana, Mary
stat:e;Ho;i.isePistdd:.'3;
a Q'Malley, Grace
o t:1innesota, Rachel
a Abbott, Mable
a &ariboU, Jamie
a ArctiC, Jones
a >>.arrow, Margaret
)\J Ja+U-k.- ~"'-r-- -' .. . .
. . (6) Th' g"e<" ,ledion bollot ,noll b' d",,",'" ~'" "', po","on of -" of "',
olOr c\ , "'\ '.' "",did.'" act out m th, ."", _ "de< m each ",,"0. on each bollot u'''' m · ho='
U diatri". How"e<, th, "de< of .lac"",nt of th, .""" of th' ,=dida'" "" each offi"
. """ b' =ndoroly d,rennin'" by tb' dir"'"" f" boll"" .rinted f" =, m each bou"
district. '"
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(6) . The names of the candidates for l'lach office shall be set out in the same order
ots printed for use in each house district. The director shall randomly determine 1
r of the names of the candidates for state representative for. each house district. ']
ctor shall rotate the order of placement of the names of caD.didates for goverr
tenant governor, United States senator, United States representative, and st
ator on the ballot for each house district.
35
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Seward Historic Preservation Commission
Resolution 2006-87
Page 2
Section 1. The City Manager is hereby authorized to execute the Historic
Preservation Fund grant from the State of Alaska Historic Preservation Office of the Department
of Natural Resources in order to purchase and install approximately 260 feet of wrought iron
fencing along Hoben Park's north and west boundaries.
Section 2. Grant funding in the amount of$19,800 is hereby accepted from the State of
Alaska Historic Preservation Office of the Department of Natural Resources, account no. 810-
8100-4680-0100. The City of Seward's local match of $13,200 will be provided by funds
previously dedicated to the Hoben Park Capital Project Fund for the reconstruction. Total
funding in the amount of $33,000 is hereby appropriated to the Hoben Park Capital
Project, accounts no. 810-8100-5390 and 810-8100-5930.
Section 3.
This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 h day of
August, 2006.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
37
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providing a description, the direction each
photograph was taken from, date, photographer,
and location ofthe ne ative or di ita! file.
purchase materials, perform work, and regularly
document work with hoto a hs.
Submit final products to OHA:
1) 5 copies of a narrative project report
that describes activities (who, what,
where, why) and how The Secretary of
the Interior's Standards for the
Treatment of Historic Properties, 1995
were applied. Include the date of the
Seward Historic Preservation
Commission site visit and a
representative sample of photographs.
2) minutes of the Seward Historic
Preservation Commission meetings
showing its awareness and participation
in the project.
3 final biUin .
October 2006- August 2007
CONSISTENCY CHECKLIST:
Wh= app1ioab1e, 1bla agonda .tat""on' i. ,on.!sten' wi1h ili, Sewa<d Cily coda, Chart<",
comprehanaivo PI"", Land Uaa Plana. Strata"" PI", and Cily Council Rulea ofJ'roOednre'.
FISCAL NOTE:
Tha ,otal projact _I. aanmatad at Thi"Y 'fhree Thonsaod Dollas ($33,()()O.00) wiili a fadarol
.\we of Nin.-> Tho_nd Eight Hnndred Dol"'" ($19,800.00) and a local matob of'fbirteeD
Thonaand Two HuruJ<ed Don"" ($13,200.00). Tha Cily" m""'h fa< thi. pmjact win ha providad by
funda whkh hava alrewly baeD dadioatad to ilie Hohan Park C"1'ital Projact Fnnd reooru;tntOdon of
Hoben Park.
Finance APprovalJu.~ tM1~
RECOMNlliNDATlON:
Conn'U approva R=ludon 2006-01 reoommondlng Cily conndl Authoriza tha Cily Manag"
exacute a gran' agrean>on' hetWaon ilia Stata of Alaa\<lt and tho Cily of Sewa<d fa< tho pwpoaa of
pmclutsing ",d installing wrought iron fen<:IDg along Hohan Park'. Nodh and W<St boDDdariea.
39
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HISTORIC PRESERV A nON FUND
STATE/LOCAL GRANT AGREEMENT
Project #06472
his grant agreement is between the State of Alaska, by and through the State Historic
reservation Officer for purposes of the National Historic Preservation Act of 1966, as amended,
P.L. 96-515) HEREAFTER, THE STATE, AND,
i of Seward EIN#
P.O. Box 167 Seward AK 99664
Article 1. Grant Project Title: Hoben Park Restoration
05/06
Appendices: Appendices referred to in this agreement and attached to it are
considered part of it.
Performance of Services
3.1 Appendix A sets forth the services to be performed by the Grantee.
3.2 Appendix B sets forth the project budget.
3.3 Appendix C sets forth the project progress and final reports which must be
supplied to the State, and special conditions ofthe grant.
3.4 Appendix D sets forth the financial reports that must be supplied to the State,
the payment schedule for the disbursement of funds to the Grantee, and
audit requirements.
3.5 Appendix E sets forth required amendment procedures.
3.6 Appendix F _ Assurances Non-Construction Programs or Assurances
Construction Programs (as applicable); Dl-20l0 Certifications Regarding
Debarment, Suspension and Other Responsibility Matters, Drug-Free
Workplace Requirements and Lobbying; Statement of Willingness to Comply;
and any other applicable Federal or State statutes, and the requirements of the
National Park Service govern the performance of services under this grant.
3.7 Appendix G _ project proposal as submitted by the Grantee is made a part of
this agreement by this reference.
Period of Performance: The period of performance of the grant agreement begins
and ends 9/30/07 . There
can be no extensions of time.
Consideration
5.1 The estimated total cost of the project is $ 33.000.00
The Federal share ofthe project is $ 19,ROO 00
The estimated non-federal share ofthe project is $ l3,?00 00
5.2 In full consideration of the Grantee's performance under this grant agree-
ment, the State shall apply to the National Park Service for sixty percent
(60%) ofthe estimated total cost of the project or sixty percent (60%) ofthe
actual total cost of the project, whichever is less, in accordance with Appen-
dix B and Appendix D of this agreement.
5.3 An administrative surcharge in the amount of 10 % of the total direct
costs shall be assessed and retained by the State.
5.4 Twenty percent (20%) ofthe total payment to Grantee will be withheld
until final products and completion reports have been submitted and approved.
HFP State/Local Agreement
4"
Page 1
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APPENDIX A - SCOPE OF WORK
Grant Project Name: Hoben Park Restoration
Grant Project Number: 06472
Recipient agrees to: purchase and install approximately 260 feet of wrought iron fencing along
Hoben Park's north and west boundaries. All work must comply with The Secretary of the
Interior's Standards for the Treatment of Historic Properties, 1995
(htto :llwww.cr.nos.govlhps/tos/standguidelindex.htm).
Protective covenant must be submitted to the Office of History and
Archaeology (OHA) before disbursement of Historic Preservation
Funds.
Each July, October, January
& April until required
completion documents
are approved by OHA
Submit to OHA a quarterly progress report (QR) for the previous 3
months, describing project activities and referencing dates and
items in this Scope of Work.
July - September 2006
Complete Section 106 review process.
Document conditions before starting work with photographs; send
copies of proof sheets or photographs to OHA with a photograph
log providing a description, the direction each photograph was
taken from, date, photographer, and location ofthe negative or
digital file.
October 2006 -
August 2007
Purchase materials, perform work, and regularly document work
with photographs.
Organize and conduct a site visit for members of the Seward
Historic Preservation Commission.
September 30, 2007
Submit final products to OHA:
1) 5 copies of a narrative project report that describes activities
(who, what, where, when, why) and how The Secretary of the
Interior's Standards for the Treatment of Historic Properties,
1995 (htto :llwww.cr.nps.govlhps/tos/standguide/index.htm)
were applied. Include the date of the Seward Historic
Preservation Commission site visit and a representative sample
of photographs (if digital; please submit a CD with prints).
(See Appendix D.)
2) minutes of the Seward Historic Preservation Commission
meetings showing its awareness and participation in the
project.
3) final billing.
05/06
HFP State/Local Agreement
43
Page 3
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APPENDIX C - SPECIAL CONDITIONS
Grant Project Name: Hoben Park Restoration
Grant Project Number: 0647'")
1. Quarterly progress reports detailing project activity to date will be due on or before
October 31, 2006, January 31, 2007, April 30, 2007, and July 31, 2007 or until a
final narrative project report, financial reports, and final products as identified in
AppendiX A _ Scope of Work are submitted to and accepted by the State Historic
Preservation Officer. The final narrative re ort is distinct from the final roducts.
It details the methodolo activities and time line over the life of the ant - See
AppendiX D.
2. All project products must comply with the Secretary of the Interior's "Standards
and Guidelines for History and Archaeology". The final products must detail how
the work complied.
3. All publications using information gathered under this grant must acknowledge
support by the National Park Service and the Alaska Division of Parks and Outdoor
Recreation, Office of History and Archaeology in the following manner:
4. AppendiX D _ Reporting Requirements, Payment Schedule and Audit
Requirements, AppendiX E _ Amendment Procedures, AppendiX F - Assurances
and Certifications, and AppendiX G _ Project Proposal as submitted by Grantee are
made a part of this Agreement by reference.
The research for this publication has been financed in part with Federal
funds from the National Park Service, Department of the Interior, and
through the assistance of the Office of History and Archaeology,
Department of Natural Resources. However, the contents and opinions
expressed do not necessarily reflect the views or policies of the Department
of the Interior or the Department of Natural Resources, nor does the
mention of trade names or commercial products constitute endorsement or
recommendation by the Department of the Interior or the Department of
Natural Resources.
5. In addition to the termS detailed in this Sub grant Agreement, all Federal
requirements governing grants (Office of Management and Budget Circulars A-87
or A-122, A-I02 or A-lID, and A-128) are applicable.
6. This Subgrant Agreement provides for the voluntary and involuntary suspension or
termination of said Agreement consistent with all Federal requirements governing
grants.
05/06
HFP State/Local Agreement
4S
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'S~N:IW31lHlO31l DNUlIOd31l '1VDNVNI.il - U XIaN3ddV
Section III: FINAL NARRATIVE PROJECT REPORT
The final narrative project report is required as part of the grant closure documents. Use the
following format:
1) Project title/name
2) Grant number
3) National Register property name/address (if applicable)
4) Detail the work (by whom, when, what) accomplished with the grant. All items in
APPENDIX A - Scope of Work must be discussed.
5) Describe how project work complied with the Secretary of the Interior's "Standards and
Guidelines for History and Archaeology".
6) Describe how the local historic preservation commission was kept advised of the project.
7) Describe differences between planned and actual major work items and explain.
8) Provide dates, list of participants and minutes ofall public meetings.
9) Provide any other data required by special conditions or instructions applicable to this
grant.
Section IV: AUDIT REQUIREMENTS
Grantee must make all records relevant to this grant available for audit for a period of three (3)
years after the term of the project.
In addition, governmental entities are required to comply with the State of Alaska, Single Audit
Regulations 2 AAC 45.010 and the Federal Single Audit Act of 1984 P.L. 98-502.
05/06
HFP State/Local Agreement
47.
Page 7
BI1
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SIDIfHIa:::>OHd .LNaWUNaWy - a XIaNaddV
U.S. Department of the Interior
APPENDIX F
Certifications Regarding Debarment, Suspension and
Other Responsibility Matters, Drug-Free Workplace
Requirements and Lobbying
Persons signing this form should refer to the regulations
referenced below for complete instructions:
Certification Regarding Debarment, suspension, and Other
Responsibility Matters - Primary Covered Transactions - The
prospective primary participant further agrees by
submitting this proposal that it will include the clause
titled. "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transaction," provided by the department or agency
entering into this covered transaction, without
modification, in all .Iower tier covered transactions and in
all solicitations for lower tier covered transactions. See
below for language to be used or use this form certification
and sig-n. (See Appendix A of Subpart D of 43 CFR Part 12.)
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions -
(See AppendiX B of subpart D of 43 CFR Part 12.)
Certification Regarding Drug-Free Workplace Requirements
_ Alternate I. (Grantees Other Than Individuals) and
Alternate II. (Grantees Who are Individuals) - (See AppendiX
C of Subpart D of 43 CFR Part 12)
Signature on this form provides for compliance with
certification requirements under 43 CFR Parts 12 and 18.
The certifications shall be treated as a material
representation of fact upon which reliance will be placed
when the Department of the Interior determines to award the
covered transaction, grant. cooperative agreement or loan.
PART A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters-
Primary Covered Transactions
CHECK_'F THIS CERTIFICATION IS FOR A PRIMAHY COVERED TRANSACTION AND IS APPLICABLE.
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any
Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)
with commission of any of the offenses enumerated in paragraph (1 lib) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,
State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
PART B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Co ered Transactions
IF THIS CERTlFICA TlON IS FOR A LOWER TIER COVERED TRANSACTION AND IS APPLICABLE.
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
This fonn was eleclronically produced by Elite Federal Forms, Inc.
01-2010
June 1995
(This form replaces 01.1953, 01.1954,
01-1955, DI-1956 and 01-1963)
49
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----------
PART E: Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
-----.----------.-----
CHECK IF CERTIFICATION IS FOR THE AWARD OF ANY OF THE FOLLOWING AND
THE AMOUNT EXCEEDS $100,000: A FEDERAL GRANT OR COOPERA TlVE AGREEMENT;
SUBCONTRACT, OR SUBGRANT UNDER THE GRANT OR COOPERATIVE AGREEMENT.
CHECK IF CERTIFICATION FOR THE AWARD OF A FEDERAL
LOAN EXCEEDING THE AMOUNT OF $150,000, OR A SUBGRANT OR
SUBCONTRACT EXCEEDING $100,000, UNDER THE LOAN.
The undersigned certifies, to the best of his or her knowledge and belief. that:
(1) No F"''''' ,,,,oP"'''' 1M" h'" b'" p'"" w'" " p,id, by " "" "h,II of Ih. oodo~ig",', '" eoY po~"" I"
,,'""""' " .,.mpb", '" ,,'"Mre eo offire<" ~,,_ 01 eo ".""', , M."b" '" ('mll~" eo' ","re< " .m"oy"
of Co","", "'" .mpby" 01' M.mho<" _,~, " ~",cl'"" wftb Ih. ,""di", '" eoy F'do~' ~"""ct, ~, m'"''
01 "" F""~' ''''', ~. """" 01 ,"y F.,.m' "", ~. '"""'" '''''' '" eoY ~pem'" 'll"~''''' ,,' ~. ~'eo"""'
continuation. renewal. amendment, or modification of any Federal contract, grant, loan. or cooperative agreement.
(2) If "" 1M" ofh" ,"eo F ",.m' ,,,,,opri"'" ,," "'~ "'"" p"id "w'" '" p,id '" ,," p"""" I" ,,'""0" o"ft.mp''''
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
.mp'''''' of , M.m"" 01 Co","" " woo"""" wfth ~" F"'''' ~,,",ct' ll"ol, 'M', " ~ope"'.' "",m'm, '".
"_"'ll~d ,h,n """,." ,,'" ,"bmll S""',,,, Fo",lll, ."'".,"" F_ '" ",port "'bby''''''" " ,,,,,",,,,,, wi'" "
:--..............:......-
(3) Tho ",'~","' ..,II ,..mm 10m "" .",Mg' '" ''''' remr,~""" b. Iod""'" Io ~, ,""d ,=moo" I" ,n ,""",""" "
,II ,.~ ",cl"di", ,"b"""""" ,"bgm"', ,,'" w"",'" ",'" 9 '""",1M"', ", ~p""'.' ,,'''''''''') eo' ....' ,II
subrecipientsshall certify accordingly.
Thi, "",.~."" . , mpl"'" 'oP,~"Ia"" d "'" _ wbloh ,"""re .., ,lare' - 1hI, ""~""" .., m"'. " ,,-
mI<>, S"bm''''oo ,,~. ,.<1""'"'" . , ~_'" '" mpki", " ""ri'g '"'" ~. 'm~""" --'" by ,"",00 13S~ till,
", US, COO" MY "~ "'" "'"' lD rOe"" reO"'"' .....~"'" Wa" bo ~"". '" , ,;"iJ -'~ 01 """~ ....' $1 0,000
and not more than $100,000 for each such failure.
As the authorized certifying official, I hereby certify that the above specified certifications are true.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TYPED NAME AND TITLE
DATE
DI-2010
June 1995
(This 10rm replaces 01-1953. 01-1954,
D1.1955, 01-1956 and 01-1963)
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ASSURANCES - CONSTRUCTION PROGRAMS
OMB Approved No. 0348-0042
Note: Certain of these assurances may not be applicable to your project or program, If you have questions,
please contact the Awarding Agency. Further, certain federal assistance awarding agencies may require
applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal
assistance, and the institutional, managerial and
financial capability (including funds sufficient to
pay the non-Federal share of project costs) to
enSure proper planning, management and
completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller
General of the Vnited States, and if appropriate,
the State, through any authorized representative,
access to and the right to examine all records,
books, papers, or documents related to the
assistance; and will establish a proper accounting
system in accordance with generally accepted
accounting standards or agency directives.
3. Will not dispose of, modify the use of, or change
the terms of the real property title, or other
interest in the site and facilities without
permission and instructions from the awarding
agency. Will record the Federal interest in the
. title of real property in accordance with awarding
agency directives and will include a covenant in
the title of real property acquired in whole or in
part with Federal assistance funds to assure
nondiscrimination during the useful life of the
project.
4. Will comply with the requirements of the
assistance awarding agency with regard to the
drafting, review and approval of construction
plans and specifications.
5. Will provide and maintain competent and
adequate engineering supervision at the
construction site to ensure that the complete work
conforms with the approved plans and specifica-
tions and will furnish' progress reports and such
other information as may be required by the
assistance awarding agency or State.
6. Will initiate and complete the work within the
applicable time frame after receipt of approval of
the awarding agency.
7. Will establish safeguards to prohibit employees
from using their positions for a purpose that
constitutes or presents the appearance of personal
or organizational conflict of interest, or personal
galll.
8. Will comply with the Intergovernmental
Personnel Act of 1970 (42 V.S.C. H 4728-4763)
relating to prescribed standards for merit systems
for programs funded under one of the nineteen
statutes or regulations specified in Appendix A of
OPM's Standards for a Merit System of Personnel
Administration (5 C.F.R. 900, Subpart F).
9. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 V.S.C. H 4801 et seq.) which
prohibits the use of lead based paint in
construction or rehabilitation of residence
structures.
10. Will comply with all Federal statues relating to
non-discrimination. These include but are not
limited to: (a) Title VI of the Civil Rights Act of
1964 (P.L. 88-352) which prohibits discrimination
on the basis of race, color or national origin; (b)
Title IX of the Education Amendments of 1972, as
amended (20 V.S.C. ~~ 1681-1683, and 1685-
1686) which prohibits discrimination on the basis
of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 V.S.C. ~ 794) which prohibit
discrimination of the basis of handicaps; (d) the
Age Discrimination Act of 1975, as amended (42
V.S.C. ~~ 6101-6107) which prohibits discrimi-
nation on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 93-255), as
amended, relating to non-discrimination on the
basis of drug abuse; (0 the Comprehensive
Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (P.L.
91-616), as amended, relating to nondiscrimi-
nation on the basis of alcohol abuse or alcoholism;
(g) ~~ 523 and 527 of the Public Health Service
Act of 1912 (42 V.S.C. 290 dd-3 and 290 ee-3), as
amended, relating to confidentiality of alcohol and
drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 VB.C. ~ 3601 et seq.l,
as amended, relating to non-discrimination in the
sale, rental or financing of housing; (i) any other
non-discrimination provisions in the specific
statute(s) under which application for Federal
assistance is being made, and (j) the requirements
on any other non-discrimination Statute(s) which
may apply to the application.
Authorized for Lv"al t1e.production
53
Standard Form 4240 (4-861
Prescribed by OMS Circular A-I02
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; i:
'-
FRANK H. MURKOWSKI, GOVERNOR
'.- '...'
DIVISION OF PARKS AND OUTDOOR RECREATION
OFFICE OF HISTORY AND ARCHAEOLOGY
550 W lTHAVENUE, SUITE 1310
ANCHORAGE, ALASKA 99501-3565
PHONE: (907) 269-8721
FAX: (907) 269-8908
DEPARTMENT OF NATURAL RESOURCES
July 20, 2006
CITY OF SEWARD
\ ~ 1
\ JUl 2 5 2.006 \
\ I
L 1
pt.,lI.NN1NG OFFICE
Re: 3330-3 Hoben Park
Vanta Shafer, Mayor
City of Seward
P.O. Box 167
Seward, Alaska 99664-0167
Dear Mayor Shafer:
I received notice today from the Director, National Park Service, that Hoben Park in Seward
has been listed in the National Register of Historic Places as ofJune 21, 2006.
Congratulations.
The property joins eighty-three thousand other important buildings, sites, structures, and
objects in the nation's catalog of its cultural and historic resources. Your interest and
cooperation in obtaining this recognition are very much appreciated.
A copy of the document noting the listing of the building in the National Register of Historic
Places is enclosed for your records. I will be sending a press release to area newspapers,
radio and television stations shortly. If you have any questions about the program, please
contact me at emailjudyb@dnr.state.ak.us or phone 907-269-8715.
Sincerely,
JCLto.~.~
Judith E. Bittner
D-M State Historic Preservation Officer
enclosure
./ cc: Malcolm Brown, Community Development Department, City of Seward, P.O. Box 167,
Seward, Alaska 99664-0167
55
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Seward Historic Preservation Commission
Resolution 2006-05
Page 2
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the CilY Council of the CilY of Seward, Al",ka, th;, 19'" day of
July, 2006.
THE CITY OF SEWARD, ALASKA
;'--"'1
'Lc\.i"(--<- -
, -;-:l.-.,.....J'"'...-/J~...~
Shannon Kovac,
Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
carpenter, Kovac, Park, Swann
None
Huber
None
I.'''~'. .\
(""
L~,.,,--.
ATTEST:
1/ .' --\,,-,{), <J~
1:'- " . I. ;--. /
----t . /y, . J l../
Je' Lewl$, CMC
C Clerk' ,../'
~",'"II",
(City Seal) ~......,"I.-{ Of S~,~~"
$' ,.{j.~..,..,.......;..,,^"'"
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September 30, 2007
photographs to OHA with a photograph log
providing a description, the direction each
photograph was taken from, date, photographer,
and location of the negative or digital file.
purchase materials, perform work, and regularly
document work with photographs.
Submit final products to OHA:
1) 5 copies of a narrative project report
that describes activities (who, what,
where, why) and how The Secretary of
the Interior's Standards for the
Treatment of Historic Properties, 1995
were applied. Include the date of the
Seward Historic Preservation
Commission site visit and a
representative sample of photographs.
2) minutes of the Seward Historic
Preservation Commission meetings
showing its awareness and participation
in the project.
3) final billing.
October 2006- August 2007
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: NA
FISCAL NOTE:
The total project cost is estimated at Thirty Three Thousand Dollars ($33,000.00) with a federal
share of Nineteen Thousand Eight Hundred Dollars ($19,800.00) and a local match of Thirteen
Thousand Two Hundred Dollars ($13,200.00). The City's match for this project will be provided by
funds which have already been dedicated to the Hoben Park Capital Project Fund reconstruction of
Hoben Park.
Finance Approval jiu:;;:t;;:J..t-f.l' k .~
RECOMMENDATION:
Commission approve Resolution 2006-05, recommending City Council Authorize the City Manager
execute a grant agreement between the State of Alaska and the City of Seward for the purpose of
purchasing and installing wrought iron fencing along Hoben Park's North and West boundaries.
59
09
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Sponsored by: Staff
CITY OF SEWARD, ALASKA
HISTORIC PRESERV A nON COMMISSION
RESOLUTION 2005-01
A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION, SUPPORTING THE HOBEN PARK
RESTORATION MISSON AS THE GRANT PROJECT FOR THE
FY-06 STATE OF ALASKA, DEPARTMENT OF NATURAL
RESOURCES, mSTORIC PRESERVATION FUND GRANT .
WHEREAS, each year the State of Alaska, Department of Natural Resources,
Historic Preservation Office offers a Historic Preservation Fund Grant to. Certified Local
Governments; and
WHEREAS, the City of Seward, Historic Preservation Commission has applied
for and has been awarded several of the annual Historic Preservation Fund Grants; and
WHEREAS, the Hoben Park restoration project dates back to 1995 when the Ad-
Hoc committee was formed and discussions were held regarding the naming of the park;
and .
WHEREAS, Hoben Park is on the Seward Register of Historical Places and once
the park is restored to its period of historic significance 1922 -'- 1940, it is likely Hoben
Park will be nominated to the National Historic Register; and
WHEREAS, the community will benefit from the historic Hoben Park restoration
project; and
WHEREAS, the Seward Historic Preservation Commission held a work session
for the discussion and selection of a FY -06 grant project; and
WHEREAS, the Hoben Park restoration mission was supported as the grant
project of choice.
NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC
PRESERV A nON COMMISSION OF THE CITY OF SEWARD, ALASKA that:
Section 1. The Historic Preservation Commission hereby supports the Hoben
Park restoration mision as the project for the FY-2006 Historic Preservation Fund grant
from the State of Alaska, Department of Natural Resources.
V,.
61
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243
City of Seward, ,Alaska
Au ust 24, 2005
Historic Preservation Commission Minutes
Volume 1, Pa e 243
Carpenter nominated Jon Faulkner as the 2005 Historic Preservation Award winner.
Swann nominated the Seward Centennial committee.
Close nomination and hold a baUot vote
Motion (swannlRowell)
Unanimous Consent
Motion Passed
"""""'"' ga'" a brief..."Jew of tho wo'" that had _ do", by Jon Fau""" on the m~o,k
VanGilder Hotel.
swaco ..... au o".Mow of.,,,,, of tho _~, ofthe CeoteonW Committe<.
B,,",," we<" d;,mOured to tho Co""""';oo; vo"" we<" pJoced and baIIo" picked "" by tho
cletk. The ,Idk -' tho vo"" "fotlo"" Fa"""'" 4 and the ~ Co","",,'" 2.
Motion (Carpenter/swann)
Select Jon Faulkner as the 2005 Historic
Preservation Annual Award winner.
Motion Passed
Yes: Rowell, Carpenter, Swann, Park,
Kovac
No: Walker-Hettinger
New Business
Resolution 2005-01 supporting the seledion of Hoben Park restoration project
as the subject for the FY 2006 State of Alaska Historic Preservation Certified
Local Government Grant Project
-;K
,y
Motion (Carpenter/W alker-Hettinger)
""""",",,.,,;ewe<! the _0 held durios <he Autl"" wo,. ,.,,000 00 the Bobee Pad<
restoration project.
Approve Resolution 2005-01
Unanimous Consent
Motion Passed
Discussion o(scheduling four (4) weekly work sessions to work on the Jesse Lee
Home Restoration projeet.
swauo reviowed the bop" and piau< he had ... <he we'" ",,;0"', lk "",,,,,,," that <he
c;orrnn;,s;oo ,.hedu1e <he """ 10'" (4) W~, ""rtiog Au.." 3t through S,pl"- 21.
63
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CITY OF SEWARD, ALASKA
RESOLUTION 2005-95
i
...J
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, that:
Section 1. The Seward City Council authorizes the City Manager to submit to the
State of Alaska, Department of Natural Resources an application for a Historic
Preservation fund grant FY06 for a total amount of Thirty Three Thousand Dollars
($33,000.00) in order to continue the historic restoration of Hoben Park.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward this 10th day of
October, 2005.
THE CITY OF SEWARD. ALASKA
1Lfz:_ --dh~
Vanta Shafer. Mayor
J
AYES: Dunham, Valdatta, Lorenz, Clark, Branson, Amberg, Shafer
NOES:
ABSENT:
ABSTAIN:
ATTEST:
(City Seal)
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COUNCIL AGENDA STATEMENT
Through:
August 14, 2006
Clark Corbridge, City Manager ()J
Meeting Date:
From:
Kristin Erchinger, Finance Director
Agenda Item:
2006 Budget Amendment appropriating State PERS contribution per
SB23 1
BACKGROUND & JUSTIFICATION:
In 2006, the State legislature passed Senate Bill 231, appropriating funds directly to PERS on
behalf of Alaska municipalities, to help offset retirement liability cost increases to local
taXpayers. Essentially the legislature paid the equivalent of the 5% added yearly rate increase to
the City's contribution rate, equal to $186,026. This amount is being paid directly to the City's
PERS account with the State of Alaska Division of Retirement & Benefits. While the funds did
not come directly through the City, we are nonetheless required to account for the State's
contribution on the City's books, and to book the corresponding expense.
Despite the legislature'S direct appropriation. the City will continue to pay the 5% annual rate
increase in 2006, to offset __ to a small degree - the growing unfunded liability to PERS. As of
June 30, 2003 the City of Seward's actuarially determined unfunded liability was estimated at
$4,397,000. At that time, the City's actuarially required contribution to PERS was 3.74% of
covered payroll. One short year later (as of June 30, 2004), the City of Seward's actuarially
determined unfunded PERS liability grew to $6,288,000 (an increase of $1,891,000), and the
annual contribution rate was calculated at 22.47% of covered payroll. A recent third-party audit
of the 2004 actuarial PERS report, suggests that the unfunded liability is as much as 29% higher
than the original estimates.
The increase in actuarially determined unfunded liabilities has much to do with the actuarial
assumptions in place at the time of the valuation. However, the magnitude of unfunded liabilities
is also fueled by the artificially lower required contribution rates recommended by the retirement
boards. The State's retirement boards have historically increased required contribution rates no
more than 5% per year in order to minimize adverse budgetary impacts to communities and local
taXpayers. However, for each year the City pays rates less than the actuarially determined rate,
the City unfunded liability grOWS, due to the lack of invested funds on-hand, from which to earn
investment income and offset necessary contributions. Ultimately, the PERS contribution
approved by the State legislature will be used to offset the City's unfunded PERS liability.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
67
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Sponsored by: Corbridge
CITY OF SEWARD, ALASKA
RESOLUTION 2006-89
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE
ALASKA HIGHWAY SAFETY OFFICE HIGHWAY SAFETY MINI-GRANT
IN THE AMOUNT OF $20,001.00 FOR THE PURCHASE OF FIVE IN-CAR
CAMERA SYSTEMS
WHEREAS, the Seward police Department has been awarded the Alaska Highway Safety
Office, Highway Safety Mini-Grant in the amount of $20,001; and
WHEREAS, the Grant Agreement requires Council acceptance of the grant and a local
match of six thousand six hundred sixty-seven dollars ($6,667.00); and
WHEREAS, the Seward police Department can absorb the match within the current
operating budget; and
WHEREAS, these funds will be used to purchase five (5) in-car camera systems; and
WHEREAS, the District Attorney's Office is requesting we obtain a camera system; and
WHEREAS, the in-car camera systems have the ability to pre-record before the emergency
equipment is activated. The cameras have proven invaluable in court when entered into evidence.
The system often saves court time, since frequently when the video footage is replayed the fine is
paid or a guilty plea is entered; and
WHEREAS, in-car camera systems also provide added protection to the City in that the
video footage can be used to substantiate events.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City of Seward hereby accepts the Alaska Highway Safety Office Highway
Safety (AHSOHS) mini-grant in the amount of $20,001 to fund the purchase of five (5) in-car
camera systems.
Section 2. Funding in the amount of $20,001 is hereby appropriated from the AHSOHS mini
gn"'t ""oount no. 101-0000-4680-0200 to the polioe department ",nipment _unt no. 101-1210-
5930.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of
August, 2006.
THE CITY OF SEWARD, ALASKA
69 Vanta Shafer, Mayor
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DEPARTMENT OF TRANSPORTATION
AND PUBLIC FACILITIES
DIVISION OF PROGRAM DEVELOPMENT
FRANK H. MURKOWSKI, GOVERNOR
3132 CHANNEL DRIVE
JUNEAU, ALASKA 99801-7898
PHONE: (907) 46!H070
TEXT : (907) 465-3652
FAX: (907) 465-6984
July 24, 2006
Chief Tom Clemons
Seward Police Department
P.O. Box 167.
Seward, Alaska 99664
154AL 06-01-24 DUI Equipment
Dear Chief Clemons:
The Alaska Highway Safety Office (AHSO) is pleased to approve the above referenced
highway safety mini-grant. You are authorized to proceed with the activities as described in
the enclosed agreement with reimbursable costs not to exceed $20,001.00 and local matching
funds of at least $6,667.00. Upon approval, you have until October 31, 2006 to request
reimbursement by providing back up documents (copies of receipts, timesheets) that show
proof of what you spent on both grant and local match funds. All reimbursable items need
to be in line with what was agreed upon in your mini grant application.
Thank you for your interest in promoting a healthy, safe community. We wish you success
with the project and look forward to seeing the results.
If you have any questions on this matter, please feel free to contact this office @ 465-4374.
Sincerely,
~~
Alaska Highway Safety Office
"Providing for the movement of people a.ruil goods ~the delivery of state services. "
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COUNCIL AGENDA STATEMENT
August 14, 2006
Clark Corbridge, City Manager (jrJL ~ -7 - OJ,
Scott Ransom, Harbormasterfi~
Authorizing the City Manager to Enter into an
Agreement with Tryck Nyman Hayes, Incorporated
("TNH") for Change Order #4 to the East Harbor
Expansion Contract for $29,937.00 and Appropriating
Funds
.
Meeting Date:
Through:
From:
Agenda ltem:
BACKGROUND & JUSTIFICATION:
TNH has provided engineering, design, bid, and construction engineering services throughout phase
I of the City's East Harbor Expansion Project. As the City continues construction within the small
boat harbor it is necessary to maintain and continue the availability of engineering services for
architectural, design, bid, and construction purposes for restrooms in the south harbor. Earlier
discussions for new south harbor restroom facilities anticipated prefabricated structures. Following a
recent council work session, there was general support for new restrooms to be constructed on-site
based on the architectural design of the new waterfront pavilion.
TNH is intimately familiar with the Seward Harbor Expansion Project and is particularly suited to
continue this type of work. A fee proposal, including architectural/design work, bid, and
construction support, is estimated at a cost not to exceed $29,937.00. The services proposed, the
cost of those services, as well as the time line are described in Attachment A to the Change Order
No.4 in the form of a scope of work for bid and construction services. TNH is prepared to begin
work immediately.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
A $29,937.00 appropriation is required from the Harbor Enterprise Fund, account number 401-0000-
3071-0274 to the Harbor Eastward Expansion Fund, account number 274-2744-5390 to pay for these
additional services.
Approved by Finance Department ~ J-A/'lu..f
RECOMMENDATION:
Council approve Resolution 2006- qo authorizing the City Manager to enter into an agreement with
TNH for Charge Order #4 to the East Harbor Expansion, Inner Harbor Phase I Contract for
$29,937.00. and Appropriating Funds.
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911 West Eighth Avenue
Anchorage, Alaska 99501
907.279.0543.800.770.0543
Fax: 907.276.7679
Email: tedt@tnh-inc.com
l~ti
TRYCK NYMAN HAYES. INC.
July 17, 2006
Mr. scott Ransom, Harbormaster
City of Seward
P.O. Box 167
Seward, AK 99664
RE: Seward Small Boat Harbor East Expansion Contract: New Restrooms Design
Dear Scott,
Enclosed with this letter is our proposal and fee estimate for the design and construction administrations services
for new Restroom facilities to be completed and coordinated with the Harbor Expansion project. This scope of
work for this project is to provide Architectural and Engineering design for new restroom facilities at the new South
Harbor fill area through construction documents, as well as Bid Support and Construction Administration Services
for the subject contract. The facility plan is to be based on a prototypical park facility and is to include:
1. Women _ three water closets with one being ADA compliant and two lavatories
2. Men _ one ADA compliant water closet, two urinals, and two lavatories.
The original scope of work for the Harbor Expansion project included providing pre-fabricated restrooms only.
Therefore, the proposed scope of work is a change order to our on-going engineering services contract for the
design of the Harbor Expansion.
The estimated fees and payment basis for each task is:
1. Restrooms Architecture/Design
2. Bid Support & Construction Administration
Project Total
$ 22,200
$ 7.737
$29,937
Lump Sum
T&M
As always, we are available to meet with you to further discuss the scope or fee for this work. If you concur with
the proposed fee and scope, please sign and return this letter, which will serve as a notice to proceed. Please call
me at 907-343-0264, if you have any questions regarding the enclosed documents.
Sincerely,
TRYCK NYMAN HAYES, INC.
Kimberly Nielsen, PE
Project Manager
Enclosures:
Scope of Work & Fee Proposal
Approved:
Date:
Clark Corbridge, City Manager
Engineering
Surveying
Landscape Architecture
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facility at the new south harbor and associated utilities coordination. The work assumes that existing land
survey and previous geotechnical study is sufficient to complete the design.
A 65% and 95% review will be conducted by the City with design staff. Two interim (65% and 95%),
and a final engineer's construction cost estimate will be prepared. A fmal QC/QA review will be made.
Task 2 -Bid Support and Construction Administration - The contract will receive a final QC/QA review
and be advertised in the Anchorage Daily News and the Seward Phoenix Log. Bid sets will be
reproduced and distributed with a bidders list maintained. Contract amendments will be prepared, if
necessary and TNH will attend a pre-bid conference in Seward. A brief bid evaluation will be prepared
with the engineers recommendation for award. A Conformed Set of contract documents will be produced
that incorporates any changes/clarifications identified during the bidding period.
Follow-on Construction Administration Services include technical and administrative office support, an
office-based project engineer to provide oversight and two site inspections. Following award of the
Restroom construction contract, shop drawings and submittals from the contractor will be reviewed and
approved. The fee estimate assumes that the project will be constructed concurrently with the South
Harbor Float Installation and Uplands work. Therefore, during the time the contractor is on-site installing
the work, the same on-site construction representative will be present and available to coordinate with the
contractor and City project manager. As part of the South Harbor C.A. services, the CR will be available
to monitor daily activities, prepare and coordinate change orders, review pay estimates, and maintain a
file of related correspondence during the active on-site construction.
PRODUCTS
Text documents will be in MS Word format, and drawings will be AutoCAD 2006 format. The City will
be provided with:
. 2 half-size sets of Draft Review Plans and Specifications,
. 2 half-size sets and one Read-Only CD of the Conformed Plans and Specifications,
. As-Built Drawings at the conclusion of the project after the final inspection. One full size and
two half-size sets of drawings will be provided, along with one Read-Only CD.
TEAM ORGANIZATION
The following individuals have been assigned to the project:
Ted Trueblood, PE, Principal
Mr. Trueblood, as president ofTNH is authorized to bind the firm to perform engineering services. He
will also provide general management oversight for the project.
Shaun McFarlane, PE, Waterfront Department Head, QAlQC Manager
Mr. McFarlane will be the QC/QA manager. He will provide general oversight of the project team. He
will in addition provide his expertise for responding to technical and construction related issues as the
construction progresses.
79
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SCHEDULE
The following milestone schedule is representative of the proposed schedule for the Restroom Design
portion of the project.
Notice to Proceed (NTP)
65% Design Submittal
95% Design Submittal
Final Construction Documents
Restroom Desil!:n
21 July 2006
31 August 2006
29 September 2006
13 October 2006
Construction
The following milestone schedule is representative of the proposed schedule for the construction of the
Restroom facility.
Advertise for Bid 13 October 2006
Bid Opening
Contract Award
Contractor NTP
On Site Construction Start
Final Completion
10 November 2006
24 November 2006
30 November 2006
15 May 2007
30 August 2007
FEE PROPOSAL
An estimate for the above engineering services has been prepared. Recognize the fact that the Time and
Materials (T&M) estimates could be either above or below actual costs. The estimated fees and payment
basis for each task is summarized below.
1. Restroom Design
2. Installation Construction Administration
Project Total
$ 22,200
$ 7.737
$ 29~37
; 81
Lump Sum
T&M
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City of Seward, Alaska
July 10, 2006
City Council Minutes
Volume 37, Page
Call to order
The July 10, 2006, regular meeting of the Seward City Council was called to order at 7:30
p.m. by Mayor Vanta Shafer.
Opening ceremony
police Chief Tom Clemons led the pledge of allegiance to the flag.
comprising a quorum of the City Council; and
There were present:
Vanta Shafer presiding and
Dorene Lorenz
Bob Valdatta
Roll call
Clark Corbridge, City Manager
Jean Lewis, City Clerk
Absent - Robert Thomas, W'
mbly Representative Ron Long stated they had
orrow.
e-
for the
and sen 0
approval. The
the Teen and Yo
partners; Kenai Pem
ALP AR and the Par
reported were:
anager Clark Corbridge informed that a lease agreement
that was acceptable to A VTEC and the city. It was approved
ene (AG) on May 25, 2006 and A VTEC was still waiting for AG
on the council agenda as soon as it was received. Corbridge reported
on "Best Youth Entry" in the parade on the 4th of July. He thanked
orough Solid Waste, Sea View Community Services, Boys & Girls Club,
Recreation department for making ALP AR a success this year. Other items
}> 4th Avenue Dumpster. Corbridge assured the council that there would be a conclusion on
the 4th Avenue dumpster issue soon. Notices had been sent, and it appeared the owner
would be installing individual garbage cans for her tenants.
}> Utility data analysis. Corbridge planned to proceed with a first phase evaluation on utility
data analysis from Siemens Building Technologies. This company had done an energy
83
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City of Seward, Alaska
July 10, 2006
City Council Minutes
Volume 37, Page
In response to questions, Corbridge stated it was still possible to replace the generator with
money received from the February storm. Corbridge stated there were no finalized drawings from
the land purchased for access to the L TCF and along the levee, just general corridors where right-of-
way was needed. He said the city had funds to construct one pavilion but not both. He hoped to
complete one this year and one next year. Corbridge stated the permitting process for the levee
involved both Federal and State agencies, and hoped to have a decision from them soon.
Port & Commerce Advisory Board Report. Deborah Alter
was postponed, and they would resume in August. A work session w
and they would have a presentation on tidal energy. The Board w
and keeping a full board. Present members would not be renewi
members to apply. Altermatt was thankful Christy Terry
working with her.
Other Reports, Announcements and Pre
fthe waterline tie-ins would be
ntractors would then work
dic paving until the end of
Powe oint Presentation b
VISTA program volunteer.
which were:
ance spoke about the benefits of a
ity involvement and defined two goals
1.
2.
ment for Seward.
ools for Seward.
.ect except those items scheduled for public hearing.
'ak- nai Cable Company, LLC introduced himself, and would be in
questions about their permit agreement.
Tim McDo oke against the vacation of Washington Street and stated this was a
property rights issu e felt the rights of the people were getting trampled by the big businesses.
He said the citizens owned Washington Street and they were being circumvented. McDonald hoped
the council was prepared for the bad publicity that would be generated.
Polly Egger, wanted to sign up for a free bucket truck ride. She had seen the electric
foreman take his girlfriend for a ride in the bucket truck. She thought it was dangerous and could
generate a lawsuit. This truck was city property and there should be no rides at citizen's expense.
85
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City of Seward, Alaska
July 10, 2006
City Council Minutes
Volume 37, Page
Motion (LorenzlValdatta)
Introduce Ordinance 2006-005 and set for a
public hearing July 24, 2006.
Resolutions
Add; "He shall provide input and aid in the
field of economic development by working
with businesses, groups, and individuals
interested in locating in Seward" to Section
1 under City Mana duties.
Amendment (Schafer/Bardarson)
Amendment Passed
Unanimous
Amendment (Shafer/Schafer)
Add a por
shall P.
mu
Amendment Passed
Main Motion Passed as Amended
er into a permit agreement with
oses aying fiber optic cables and related
ard.
a departments on giving input for this expedited
uld occur next week. The city thought this contract
fier prior ones, and thought it was a good thing for Seward and
ended passage.
Approve Resolution 2006-082
Suspend the Rules to allow the Cable
Company to answer questions on where the
route was.
Motion to Suspend Rules Passed
Unanimous consent
Bruce Rein, a member from Anchorage Gel, stated the cable routing was from Anchorage to
Kenai, Kenai to Homer, Homer to City of Kodiak, City of Kodiak to a Kodiak launch facility, then to
Seward. Seward was the end point ofthe KKCC portion, which would intertie with the AT&T cable
that existed along the railroad. This would basically bring more broadband and reliable services to
Kodiak. He stated this would create a loop back to Anchorage.
87
88
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City of Seward, Alaska
July 10, 2006
City Council Minutes
Volume 37, Page
Kathy Byers spoke in favor of Clark Corbridge. She was astounded he was being reviewed
again. She noted this town went through city managers and she was delighted to get Corbridge to
stay. Byers was not happy with how he was being treated, and did not know why he was being
reviewed. She read an excerpt of a letter. Byers was also upset the city administration gave Pruitt
another extension with all his environmental issues.
Tim McDonald, commended the city manager. He thought his legal training was keeping
the city out of harms way. He decided the assistant city manager was working for the Park Service.
He hoped the council was getting a taste of what the people meant. McDo ld thought the council
was not meeting the desires of a majority of their constituents, thus the m all. He felt council
was siding with special interest groups. McDonald thought the pe d here were the
smartest, and that Washington Street had I OO-year history and wa aphlc heart of Seward.
He felt deceived and urged the council not to "steal" their street.
Polly Eggers, was glad Bill Hearn spoke and
hotseat. She thought towns should be able to talk thin
so many issues. Eggers queried ifthere wasn't mo
name.
s on the
e split over
aret Branson's
was not a nobody. At the
poke about traffic flow, and
ge. He had been paying attention and was
en the city out of problems and was doing a
Ion of the Mary Lowell Center was generating a
t a vote would help settle the dispute. Most people
and it was a shame because a building like this should make
Valdatta
from their headqu
G reporter was not 86' d from the meeting. His non-attendance came
Mayor Shafer stated Branson's family was raising money for a pavilion.
Schafer was sad this multi-agency center was dividing the community instead of bringing it
closer. He didn't think it was fair to label all council members as bandits on the Washington Street
vacation. He stated it was a split vote when he sat on Planning & Zoning, and a split vote to veto the
vacation. Schafer felt the park service presentation weighed heavily with intangible values, and he
had always thought there should be a vote. On another matter, Schafer stated it was the
responsibility ofthe city council to give the city manager direction, and they would do it in private or
,,' ,
89
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City of Seward, Alaska
July 24, 2006
City Council Minutes
Volume 37, Page
CALL TO ORDER
The July 24, 2006, regular meeting of the Seward City Council was called to order at 7:30
p.m. by Mayor Vanta Shafer.
Opening ceremony
Lieutenant Tiner led the pledge of allegiance to the flag.
Roll call
There were present:
Vanta Shafer presiding and
Willard Dunham
Bob Valdatta
Jean Bardarson
Absent - None
Dorene Lorenz
Steve Schafer
Thomas
comprising a quorum of the Council; and
Clark Corbridge, City Manager
Jean Lewis, City Clerk
SPECIAL ORDERS, PRESENTA T
A:5;l:*i.";$j.~~"~
An ALPAR Appreciatio '~~~proclamation was read and ALPARlCOFY workers
were introduced.
A proclamation was read and the 2006 exchange students from Obihiro, Japan were
introduced. Meghan O'Leary, Corbin Hohl, Brianna Hutchison and Travis Hoogland were the
student representatives for Seward; and Aido lijima, Yukari Yamamoto, Aya Y okomori and Manami
Y oshihara were the student representatives for Obihiro Japan.
Borough Assembly Report. Borough Assembly Representative Ron Long stated the
Assembly met on the July 11, 2006. There was still a work in progress to change the senior
exemption up to the mandated level and adopt the requirements of the Alaska PFD to tighten up
some of the exemption problems. Non-residents buying a second home and not living here most of
the time was an issue. The Assembly would meet again on this issue August 1, 2006.
Long said there would be a work session tomorrow with the school district to discuss
litigation that private citizens had brought against the state. They were still trying to get Spruce
Creek Bridge repaired this construction season. Funding was identified and would be introduced
August 1, 2006 and hopefully passed on August 15, 2006. The Borough would need to move the
. \
91
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City of Seward, Alaska
July 24, 2006
City Council Minutes
Volume 37, Page
Corbridge answered many questions from council, including questions on land acquisition for
right-of-ways for the LTCF.
Planning and Zoning Commissions Report. Marianna Keil thought re-establishing a
community development department was a good idea and hoped it would be more efficient. The
replat for Washington Street was approved by the Planning and Zoning Commission, and a 50 foot
ROW was adopted.
Other Reports, Announcements and Presentations-None
Sexual Assault Response Team Report by Marianna Keil. Glacier Family Medical Center
could potentially conduct sexual assault exams for adults. At this point, children still have to be sent
out of town for exams. They hoped the city council would contribute $5,000 for a camera and
supplies needed to start the program.
Mile 0-8 update by DOT Project Engineer Allen Drake
Council recessed at 8:41 p.m.
Council resumed at 8:46 p.m.
ommerce, reported visitor numbers were up.
e through the door Saturday. They had been
e calls, and thought this was good potential for
CITIZENS' COMMENTS ON ANY SU
FOR PUBLIC HEARING.
Laura Cloward, Director 0
The SeaLife Center had a record of
receiving more conference su
growth down the road.
Paul Carter, thought ther uiet majority out in the public on Washington Street. This
project had more opportunity for pub comment than any he had seen. Washington's Army was not
acknowledging that the site selection was designed to help revitalize the downtown area. He
counted 13 vacant buildings on 4th Avenue last year. Carter thought the city needed an economic
development boost and this visitor center was it. He said bringing in large conferences would direct
more traffic to 4th A venue. He was aware council was taking a fair amount of abuse but reminded
them they were only hearing from a small group. Carter thought the overall project was more
important than partial vacation of the street.
Iris Darling, had over 300 people signed up for Washington's Army and most lived in
Seward. She announced having an excellent relationship with Corbridge and wanted the council to
work with him. Home and Garden TV would air Sunday at 7:00 p.m. with her store featured, and
said there was more to offer in Seward than the Mary Lowell Center and SeaLife Center.
Dorene Valadez, spoke in favor of the Sexual Assault Response Team (SART), and asked
that council say yes to anything Marianna Keil asked for. She vocalized how traumatic it was for the
victim and would appreciate their support.
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City of Seward, Alaska
July 24, 2006
City Council Minutes
Volume 37, Pa/?e
he only had two minutes to explain. Hoogland thought there were only two work sessions on this
site selection and it would change the neighborhood forever. The last work session left very little
time for access and egress issues to be discussed.
Lynn Hohl, said Charter 3.6 stated any changes in the zoning code must go through the
Planning & Zoning Commission. She had went through all minutes and marginal access streets were
mentioned only once in them. She reported the borough code was for three lots, not four, and
thought this action would be subject to appeal if they didn't first vote to waive their own procedures.
Shar Anderson, was a member of Washington' s Army and wanted to open the town up not
close it. She stated she was part of the town and appreciated the hard work, and stressed everyone
was on the same team.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Thomas/Dunham)
Ap 'o~al of Agenda and Consent Agenda
Motion passed
"t\~_
The clerk read the following approved const<
The June 26, 2006 regular city coun .
were approved.
Resolution 2006-84. accepting the
ten percent matching fundsfonB%
Fire Assistance grant and authorizing the
udget 101-1221-5460.
;'-:';"'.i
"--':'<"- -.>>:
Resolution 2006-85. acceptirig~~e 20" Rural Fire Assistance grant and authorizing the
tern percent matching funds fot:t\be ,,,plunteer budget 101-1221-5460.
~",,',;E;~
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PUBLIC HEARINGS
Ordinance requiring a Public Hearing
Ordinance 2006-05. amending Seward city code, making the necessary changes to Title 2,
Administration, to create a Community Development Department. Notice of the public hearing
being posted and published as required by law was noted and the public hearing was opened. No one
appeared to address the Council and the public hearing was closed.
Corbridge stated this was the second time this was before the council. This ordinance would
establish a department level of organization. He thought this would be a major increase for public
service and efficiency.
Motion (Lorenz/Bardarson)
Enact Ordinance 2006-005
95
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City of Seward. Alaska
July 24, 2006
City Council Minutes
Volume 37. Page
Resolutions
Resolution 2006-83, Endorsing the Long Term Care Site Layout Concept as Attached Hereto.
Mayor Shafer turned the gavel to the Vice-Mayor and declared a possible conflict of interest
because she worked at Providence who would eventually be the managers of the Long Term
Care Facility.
Vice-Mayor ruled a conflict did not exist because there would be no financial gain from this
decision.
Corbridge pointed out this was the final concept site layout. They had mailed flyers to nearby
residents and received a lot of public input. Corbridge urged passage of this resolution.
Motion (Lorenz/Bardarson)
Approve Resolution 2006-83
Lorenz wanted this recommendation as
d along the dike to take advantage of
uld not be driven on.
Schafer requested Afognak A venue continue bel
the easement that was already there. He disagreed th .
Project Manager and Building om
heartburn with the layout of the homes d
He stated access was constantly shif .
reminded the project was already
repercussions.
ard, stated most people did not have any
at access issues could be tweaked later.
olution was to pass the layout concept only, and
. d schedule, which had significant financial
Motion Passed
Unanimous
Other New Business Items
A work session on planning and permitting would be put on the August 28, 2006 agenda to
schedule.
COUNCIL COMMENTS
Bardarson welcomed new assistant fire chief Eddie Athey and family to Seward, and also
welcomed the students from Obihiro, Japan. She thanked the SeaLife Center for donating to the
Hoben Park restoration.
Schafer had a committee meeting with three presenters from Alaska Interstate Gas Co., Tidal
Energy, and Seward Co-Generation project. Emissions seemed to be the major concern asked. It
appeared gas turbines would be more what Seward needed. Schafer scheduled a field trip August 12,
2006 to Fairbanks. The Alternate Energy Committee would meet on Sunday, August 13, 2006, and
he would report at the August 14, 2006 city council meeting.
Dc 97
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City of Seward, Alaska
July 24, 2006
City Council Minutes
Volume 37, Paf?e
Sharyl Seese, thanked everyone for the donation to SART. She had never said she didn't
want the Mary Lowell Center, just felt it was in the wrong place. Seese stated there were over 300
people who did not want the street vacated.
Rick Blythe, stated 340 people was only 6% of the population. He had seen positive
movement at the port in support of the cruise ships and was impressed. He commended Carl
Norman and expressed his satisfaction on how the longshoremen arbitration went. The
longshoremen were satisfied and would make every effort to make sure the customers and passengers
were taken care of. Blythe thought the city would still need to convince Holland America, but was
cautiously optimistic about them.
Lynn Hohl, stated one of the concerns was the streets in Forest Acres were 40 feet wide with
the only 60 foot streets being Hemlock and Afognak. She wished P ACAB would publish their
agenda. They had important issues and hoped that would occur. HoW took exception that one party
to any issue was more virtuous than another and reiterated . e need to respect each other.
Margaret Anderson expressed her sympathy;~~8.:trminski family. She had sat with him
on the city council. She stated the City Manager ~#:iinder aHQ,~ault contract, and council had the
right to evaluate him. Anderson saw the need for)'~ r9J.md econ,Qmy, and thought it was great to
see the town buzzing as it was last weekend 'id'
Jeff Mow, stated the Mary L9~~~1iCe i~rg had worked hard to insure a positive
economic benefit to the existing wi . . . e do" t ,::.businesses. The schematic design presented by
Portico had several entrances prese is:project was not designed to block out the 4th
A venue businesses. This cen ~ut.~,. p mise alley access. The intention was to reduce the
congestion issues of today. .~~ statel'f of the Alaska SeaLife Center in the platting process
was to provide enough propertY'fQhelp impacts, and there were no further conditions attached.
He stated this agency was still beirtgig~ ed with public opinions in mind. He urged the public to
continue working through the challeIiiiis and would further evaluate the impacts of a 50 foot right of
way.
Deborah Altermatt, was tired of the Mariner's Landing lease being the poster child for bad
leases. She thought Mariner's Landing was a straight forward lease with the city and did not feel
they were in conflict with the city when Mr. Corbridge was hired. The conflict came from citizen's
who did not like the project. Altermatt was not sure what was accomplished by doing away with the
lease. She felt the assertion he moved this project forward with belittled the people who helped.
Altermatt stated that in twelve years she had never felt so disenfranchised.
Ron Long, was handed a copy of the city manager produced "evaluation memo" and was
discouraged. He stressed making these comments was hard to do and wondered how everyone had
gotten to this corrosive place? He thought the marginal access ordinance was technically flawed and
was not happy with the way it was presented. Long was sad to see the character assault on Mayor
Shafer. He did not think elected officials should have to show proof as to who in the public were
bringing up certain concerns. He felt a requirement like that was disrespectful for the public who
chose to work with their government through their elected officials and not in the public view. Long
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City of Seward, Alaska
July 24, 2006
City Council Minutes
Volume 37, Page
. Mayor Shafer wanted Corbridge to refer to the chart of who took direction from whom and
thought the ordinance presented tonight was a good example of what the council did not
want.
. Corbridge requested a copy of Mayor Shafer and council member Dunham's notes if he
could.
. Lorenz was too upset to speak, but said she wanted a city manager to be an administrator not
a politician. She stated she had spoke with Paul Seaton and he expected the Mayor to be the
one called on policy issues. Lorenz thought it was the council's job to hustle politicians.
. Thomas thought it was utterly ridiculous that they were being accused of having the city
manager do something illegal. He stressed they did not want him to do anything illegal or
break the law. Thomas felt it was unfair to the council for Corbridge to make this evaluation
public and give the appearance of an ongoing public flogging.
ADJOURNMENT
The meeting was adjourned at 10:55 p.m.
Jean Lewis
City Clerk
(City Seal)
101
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MEMORANDUM
Subj:
Kim Kowalski-Rogers, Finance - Leases
Sue Magyar, Finance - Public Utilities
Tom Clemons, Chief of Police
Johanna Dollerhide, Assistant City Clerk ),Y
Verifying Compliance for the transfer of ~ership Beverage Dispensary
Tourism liquor license for the New Seward Hotel/New Seward Saloon
Date:
July 11, 2006
To:
From:
The following business has applied for a transfer of ownership for the Beverage Dispensary
Tourism Liquor License.
Please review the following business for compliance with all utilities, lease payments, and
assessments. Thank you!
Name
Department
Status
Initials
New Seward HotellNew Seward Saloon
Current Licensee: Snow Den Enterprises Inc.
Licensee/Applicant: Blue Yonder LLC (Paul Snowden)
FIRe c~lt..l
GL
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FinancelLeases
FinancelUtilities
Police Chief
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~H31a HDnOH08 NN3d 1ijN3~ WV~:OI NOW 900~~IE~lnr-
State of Alaska
Alcoholic Beverage Control Board
Date of Notice: July 5,2006
Application Type: NEW_
City of Seward
None
X TRANSFER
X Ownership
Location
Name Change
Governing Body:
Community Councils:
License #:
License Type:
D.B.A.*:
Licensee/Applicant:
Physical Location:
2346
Beverage Dispensary Tourism
New Seward Hotel/New Seward Saloon
Blue Yonder LLC
Lot 161 Block 9
Mail Address:
Telephone #:
EIN:
PO Box 631 Seward, AK 99664
907-224-8001 Fax 907-224-3112
92-0125573
Corp/LLC Agent: Address Phone Date and State of Good standing?
Limited Partnership
Paul Snowden PO Box 631 907-224- AK 6/01/06 Yes
Seward, AK 99664 8001
Please note: the Members/Officers/Directors/Shareholders (principals) listed below are the principal members.
There may be additional members that we are not aware of because they are not primary members. We have
t t d II . . 1 b d th h h ld t 1 t 100/,. h
IS e a I pnnclpa mem ers an ose w 0 0 a eas oS ares.
~ember/()fficer/Director: D()B Address Phone Title/Shares (%)
Paul Snowden 9/27/69 PO Box 631 907-224-8001 Member & 100%
Seward, AK 99664
If transfer application, current license information:
License #: 2346
Current D.B.A.: New Seward Hotel/New Seward Saloon
Current Licensee: Snow Den Enterprises Inc
Current Location: Lot 16 Block 9
Additional comments: Restaurant Designation Permit Application will be sent via US mail.
ORIGINAL APPLICATION MUST BE RETURNED.
**Date of Birth
* Doing Business As
Cc: None
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CITY OF SEWARD
p.o. BOX 167
SEWARD. ALASKA 99664-0167
State of Alaska
Department of Public Safety
Alcoholic Beverage Control Board
5848 E. Tudor Road
Anchorage, Alaska 99507
Ref: New Seward Saloon, Seward, Alaska
Dear Ms Jaramillo,
907) 224-4050
· Police (907) 224-3338
· Harbor (907) 224-3138
· Fire (907) 224-3445
· City Clerk (907) 224-4046
· Engineering (907) 224-4049
· Utilities (907) 224-4050
· Fax (907) 224-4038
June 29, 2006
The New Seward Saloon is now in compliance with the requirements ofthe International
Code as adopted by the City of Seward. All necessary corrections have been completed
and we will allow the establishment to reopen.
If you have any questions or need further information, please call the office at 907-224-
3445.
~~
David Sq~
Fire Chief
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the City's operation and maintenance responsibilities under the
Cooperative Agreement; and (4) provide measures to protect the City's
interests, as SAAMS had no business track record and the City's bond
rating had exposure if SAAMS were to default on the bonds
o The City agreed to issue non-recourse revenue bonds, the purpose of
which were to provide funds needed to complete the construction of the
facility
· Reaffirm that the Lease/Operating agreement clearly was constructed in a way
that demonstrates the City's goal of minimizing the City's responsibility and
liability for the facility and SAAMS' operations
· Remove or re-negotiate provisions that do not address current risk to both
parties, reflecting that since the original execution of the Lease/Operating
agreement, the following events affecting the purposes of the agreement have
occurred:
o SAAMS completed construction of the facility in April 1998, and the facility
opened the following month
o SAAMS has operated the facility successfully since 1998, demonstrating
its capability to operate to industry standards
o The City's bonds for the financing of the facility were retired in April 2001
· Achieve the following essential goals of the City:
o Ensure that the facility's operation is successful as an economic
development opportunity in Seward
o Ensure that SAAMS will minimize the risk to the City in its pass through
role under the Cooperative Agreement to the extent legally and practically
possible
o Ensure that at the end of 50 years the City can receive a well-maintained
facility should SAAMS no longer desire to operate
· Clearly articulate and establish that the "Alaska SeaLife Center" is an institution
operated by SAAMS in a facility owned by the City and leased to SAAMS, and
that specifically:
o The City's authority and responsibility, as related to the "Alaska Sea life
Center" operation, is for the protection of the City's interest as the owner
of the site of the facility and for the protection of the City's interests as a
party to the Cooperative Agreement as expressly provided in the
Lease/Operating Agreement
109
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necessary to meet the obligations imposed in the Cooperative Agreement
for one year in the event of termination
o SAAMS will procure and maintain all required types and amounts of
insurance coverage required of the City under the terms of the
Cooperative Agreement. SAAMS expects to continue the types and
amounts of insurance coverage currently in effect. Several of the existing
insurance policies actually exceed the amounts required by the
Cooperative Agreement
o SAAMS provides audited financial statements each year
o SAAMS continues to pay City sales tax
o SAAMS' proposal does not address the conditional use permit. Expansion
of the improvements on the leased premises will be approved and
constructed in accordance with applicable governmental permitting
regulations. The existing provisions in the lease agreement governing
expansion of improvements on the Leased Premises will stay in effect
. Establish a clear exit plan.
o SAAMS will fulfill the requirements as provided in Article III.V of the
Cooperative Agreement. In the event that SAAMS is not able to operate
the facility after the described two-year period, SAAMS is obligated to
operate the facility for one year, during which ADF&G determines whether
to exercise ADF&G's option to assume the operation of the facility.
SAAMS proposes that in the event that SAAMS elects not to operate the
facility because the facility has reached the end of its practical life as
defined in the Cooperative Agreement, and SAAMS gives notice to the
City, the City shall immediately provide the same notice to ADF&G in
order to commence the one-year period during which ADF&G has the
option to assume the operation of the facility. During that year SAAMS
shall maintain the facility as outlined in the Cooperative Agreement, and
SAAMS shall use the termination reserve fund to fulfill this obligation
o Although the Cooperative Agreement requires the operation of the facility
for its "practical life," with the practical life ending only after the facility
operates at a loss for two years, ADF&G is given the option to acquire the
facility if the City elects not to operate the facility "for any reason"
o SAAMS will guarantee that it will not terminate the Lease/Operating
agreement on less than one year's notice, and will fund the holding of the
facility in mothball status during the one-year option period, covering the
City's post-operation liability under the Cooperative Agreement
111
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Memorandum
Date:
August 14, 2006
From:
Mayor/City Council
Jean Lewis, City Cler~
Naming of Adams Street Pavilion
To:
Subj:
Attached is a copy of the 1984 resolution that named the Wellington Pavilion after James
Wellington. James Wellington was the gentleman who was instrumental in obtaining funding
through the Chamber of Commerce to hold the annual Silver Salmon Derby.
The city council unanimously approved entering into a contract March 13, 2006 with Kumin
Associates Inc. to design two waterfront pavilions. Additional advertising took place, and a
public hearing was held on March 30, 2006. A design modeling the historic Seward depot was
approved by Resolution 2006-69 on June 26, 2006.
It has been stated, but not voted on, to name the pavilion on Adams Street after the late Margaret
Branson. There has been talk of money already being raised for this, and the Sealife Center
participating. Recently councilmember's Lorenz and Valdatta wished to sponsor a resolution
designating the pavilion on Adams Street as the "Seahawk Pavilion" in honor of the late Bruce
Sieminski's idea. This could be used by alunmi over the July 4th weekends. Attached are two
emails received on this subject.
After discussion, you can decide by motion, what the name ofthe Adams Street pavilion will be,
or give direction for a resolution to be added on an upcoming agenda.
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CITY OF SEI~ARD, ALASKA
RESOLUTION NO. 84-94
ATTEST:
APPROVED AS TO FORM:
HUGHES, THORSNESS, GANTZ, POWELL
AND BRUNDIN, Attorneys for the
City of Seward, Alaska
7d fl/~
Fred B. Arvidson, City Attorney
(City
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From:
Sent:
To:
Cc:
Subject:
Karin Sturdy
Monday, July 31, 2006 11 :51 AM
Jean Lewis; 'dorenemlorenz@aol.com'
Mark Stauble; Clark Corbridge
RE: Pavilion name & reservation Resolution request
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Jean Lewis
Jean, Bob & Dorene:
To answer your questions, Jean. Yes, the north pavilion by the two ballfields was named
Wellington Pavilion, after Jim Wellington. We are calling that area (sans pavilion)
Wellington Picnic Area. The south pavilion was named Adams Street Pavilion. We call that
area Adams Street Recreation Area. That south would-be pavilion is most likely to be named
after the late Margaret Branson, though I don't believe there has been official Council
action on that.
As parks and recreation director, I am tasked with naming parks, ballfields, etc... which
is done as a matter of course. There have been a few times that such action has gone
before Council: Hoben Park, Kawabe Park, Larry Urbach Park, etc. It is definitely
appropriate for Council to name a pavilion.
It is further my job to draft policy regarding pavilion reservation processes. I believe
it would be appropriate for Council to direct the City Manager to make a change in current
policy, which is to NOT allow pavilion reservations during the Fourth of July weekend.
Could we please slow down and take our time on this major change? It could be that the
family may wish to select some other idea(s) to honor Bruce's memory.
Why should we take our time with these two proposed changes?
A. The change from Wellington to Seahawk should be publicly noticed. Jim Wellington is
credited with beginning the Seward Silver Salmon Derby. The Chamber of Commerce has
traditionally awarded the prizes (and held a salmon bake) from the pavilion at the
conclusion of the Derby. It might be great to gather some public input on whether or not
the name change is wanted.
B. It would be a huge change in our policy to provide and allow free pavilion reservations
during the busiest time of the year. As you know, our crew goes to l2/7-shifts during that
lO-day period. We hire temporary staff to clean bathrooms, haul garbage and assist on
patrol. We are over-tasked. We also wrote a policy several years ago that we would not
take pavilion reservations during that time for several different reasons:
1. If the pavilion is reserved for one group, no other groups are allowed to use it.
If this is the case for the entire July 4th weekend, where will the thousands of campers
picnic?
2. It is difficult to make reservations during this time as there are so many public
camper "turf wars" this weekend over picnic tables, grills, even fire rings of rocks. Who
will assist SPRD in deciding who was there first?
3. Similar to Item 2 above, which classes get the space over another class? Who will
assist SPRD in determining who was there first? Who gets the grills? Who's picnic table is
this? The police are too busy to handle these things.
For these reasons, and others, we don't allow pavilion reservations during this time. If
this policy were to change, we would need additional staff to draft the reservation
paperwork, post the reservations, settle disputes, and clean up afterward. Further, again
some fore-thought would be needed in solving where the other thousands of picnickers
should go. If there is no reservation fee charged for these costs, who will pay for the
fees?
C. It is always wise to allow some time to pass before committing to a "memorial" to honor
a good friend or family member. That way, who ever the people are who are closest to the
person can make the best choice.
Personally, I love the idea of making a space available to class reunions. A "set,
1
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Monthly Planner
7:30 PM P & Z
Meeting
6
7
8
6:30 PM C~y
Council Work
Session IMS/SMC
Dock
13
14
15
7:30 PM Cfty
Council Meeting
6:30 PM P & Z
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LTCF
20
21
22
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Social Security Rap
Primary Election
27
28
29
7:30 PM Cfty
Council Meeting
9
12:00 PM PACAB
Meeting
6:30 PM Historic
Preservation
Meeting
16
23
30
10
17
24
31
121
1 :00 PM Historic
Preservation
Site Visit
11
12
12:00 PM Historic
Preservation
Speclal Meeting
18
19
25
26
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