Loading...
HomeMy WebLinkAbout11062006 City Council PacketSeward City Council Agenda Packet '4[45KP Salute to Veterans Day November 6, 2006 City Council Chambers Beginning at 7:30 p.m. The City of Seward, Alaska City Council Meetin November 6, 2006 7:30 p.m. Council Chambers Vanta Shafer Mayor Term Expires 2007 Willard E. Dunham Vice Mayor Term Expires 2008 Robert Valdatta Council Member Term Expires 2007 Robert Thomas Council Member Term Expires 2007 Steve Schafer Council Member Term Expires 2007 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 Clark Corbridge City Manager Jean Lewis City Clerk Brad Meyen Cheryl Brooking City Attorney City of Seward, Alaska November 6, 2006 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. National Adoption Month Proclamation ......... Pg 5 2. Plaque for excellent service on the city council presented to Dorene Lorenz. B. Borough Assembly Report C. City Manager's Report D. City Attorney Report E. Port & Commerce Advisory Board Report F. Other Reports, Announcements and Presentations 1. Presentation by Keith Campbell on the Library/Museum Project. 2. Presentation by the Friends of the Jesse Lee Home. 5. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 6. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Council Agenda Page 1 7. PUBLIC HEARINGS A Resolutions Requiring a Public Hearing 1. Resolution 2006-108 through 2006-117, Approving Fiscal Years 2007 City Budget, Consisting Of General Funds, Enterprise Funds, The Motor Pool Fund, And The Capital Budget. B. Other Public Hearing Items 1. Resolution 2006-118, Terminating The Employment Agreement With City Manager Clark Corbridge [City Manager Clark Corbridge has exercised his rights to a public hearing per Charter 2.11(a)..............................................................Pg 6 8. UNFINISHED BUSINESS A. Items Postponed from a Previous Agenda 1. Resolution 2006-95, Opposing The Alaska Railroad's Permit Request To The Alaska Department Of Environmental Conservation To Spray An Herbicide Mixture Along The Railroad Right -Of -Way Inside Seward City Limits..............................Pg 7 9. NEW BUSINESS A. Resolutions Resolution 2006-119, Recognizing The Friends Of The Jesse Lee Home As A Statewide Interest Group Dedicated To The Preservation Of The Jesse Lee Home As A City And State Priority And Directing The City Manager To Support Their Efforts To Seek Federal, State, Corporate, And Private Grants And/ Or Funds For The Jesse Lee Home As A Statewide Leadership School And Utilize The Alaska Community Foundation As The Fiduciary And Managerial Agent Of Such Funds And Necessary Contracts For The Predevelopment And Planning For The Jesse Lee Home......Pg 9 2. Resolution 2006-120, Approving The City Of Seward's Calendar Year 2007 Federal Legislative Priorities......................................................................Pg 24 3. Resolution 2006-121, Approving The City Of Seward's Calendar Year 2007 State Legislative Priorities......................................................................Pg 28 4. Resolution 2006-122, Approving The City Of Seward's Calendar Year 2007 City Priorities.....................................................................................Pg 32 5. Resolution 2006-108, Adopting The Electric Enterprise Fund Budget For Calendar Year2007..................................................................................Pg 36 6. Resolution 2006-109, Adopting The City General Fund Operating Budget For Calendar Year 2007 And Setting The Mill Rate....................................Pg 39 City of Seward, Alaska Council Agenda November 6, 2006 Page 2 7. Resolution 2006-110, Adopting The Water Enterprise Fund Budget For Calendar Year2007.................................................................................Pg 41 8. Resolution 2006-IIL Adopting The Wastewater Enterprise Fund Budget For CalendarYear 2007......................................................................Pg 44 9. Resolution 2006-112 Adopting The Seward Marine Industrial Center Enterprise Fund Budget For Calendar Year 2007................................................Pg 47 10. Resolution 2006-113 Adopting The Small Boat Harbor Enterprise Fund Budget For Calendar Year 2007.....................................................................Pg 50 11. Resolution 2006-114, Adopting The Parking Enterprise Fund Budget For Calendar Year2007.................................................................................Pg 53 12. Resolution 2006-115, Adopting The Motor Pool Internal Service Fund Budget For CalendarYear 2007......................................................................Pg 56 13. Resolution 2006-116 Adopting The Hospital Debt Service Fund Budget For Calendar Year 2007......................................................................Pg 59 14. Resolution 2006-117, Adopting The Capital Improvement Plan Budget For Calendar Year 2007 And Two Subsequent Calendar Years........................Pg 61 *15. Resolution 2006-123, Adopting An Alternative Allocation Method For The 2007 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area .............................Pg 72 16. Resolution 2006-124, Authorizing The Purchase Of A Breathing Air Compressor From Municipal Emergency Services, Inc. For The Seward Fire Department For An Amount Not To Exceed $20,576.58, And Transferring Funds......................Pg 76 *17. Resolution 2006-125, Accepting Grant Funds In The Amount Of $16,000 From The Kenai Peninsula Borough, Authorizing The City Manager To Engage The Services Of Nuka Research & Planning Group, LLC To Rewrite The City Of Seward's Emergency Operations Plan, And Appropriating Funds...............Pg 81 *18. Resolution 2006-126, Authorizing The City Manager To Enter Into An Agreement With URS Corporation To Conduct A Site Assessment Of Fort Raymond Substation For An Amount Not To Exceed$21,684.30 ............................Pg 94 B. Other New Business Items * 1. Approval of the liquor dispensary license for the Yukon Bar..................Pg 109 10. INFORMATIONAL ITEMS AND REPORTS (No action required) City of Seward, Alaska Council Agenda November 6, 2006 Page 3 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. EXECUTIVE SESSIONS A. Go into executive session to discuss a land swap proposal by Paul Snowden that has the potential to significantly impact the city finances. B. Go into executive session to conduct the City Attorney evaluations. 15. ADJOURNMENT City of Seward, Alaska Council Agenda November 6, 2006 Page 4 Proclamation Whereas, as of August 2006 two thousand one hundred seventy seven (2,177) children in Alaska are in out -of -home care through the Office of Children's Services and a majority of these children are in need of permanent homes; and Whereas, children in the United States and in other countries around the world are also waiting for loving homes; and Whereas, nearly all of these children have special needs because of physical, mental, or emotional disabilities, because they must be placed with other siblings, because they are children of color, or because they are school aged; and Whereas, these children need extra patience and support to help them overcome previous hardships; and Whereas, families are able and willing to adopt children who have special needs; and Whereas, it is important to stress that a disability, low income, or being single does not disqualify individuals from adopting; and Whereas, children waiting for adoptive parents, as well as families who have adopted children, require and deserve community and agency support. Now, therefore, I, Mayor Vanta Schafer, of the City of Seward, of the State of Alaska, do hereby proclaim November 2006 as: Adoption Awareness Month in the City of Seward. In honor of this event, I encourage community agencies, religious organizations, businesses, and others to celebrate adoption, honor families that grow through adoption, further an awareness of the changes and issues in adoption, and focus attention on those children who live in the shadow of an uncertain future while they await permanent families. Dated this 6`h day of November, 2006 Vanta Shafer, Mayor Sponsored by: City Council CITY OF SEWARD, ALASKA RESOLUTION 2006-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, TERMINATING THE EMPLOYMENT AGREEMENT WITH CITY MANAGER CLARK CORBRIDGE WHEREAS, a majority of the city council expressed the desire to terminate the employment agreement with City Manager Clark Corbridge after the evaluation held on the October 23, 2006 regular city council meeting; and WHEREAS, the city can terminate the agreement for any or no reason, or without resort to any determination of cause or necessary explanation by the city as stated in the May 23, 2005 written contract; and WHEREAS, the city will give written notice today; and WHEREAS, the Seward City Council wishes to terminate the employment agreement with City Manager Clark Corbridge, according to the contract, effective immediately. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The May 23, 2005 employment agreement between the city of Seward and Clark Corbridge for city manager services is terminated according to the contract. Section 2. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6th day of November 2006. k.. Postponed to 11/06/06 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, OPPOSING THE ALASKA RAILROAD'S PERMIT REQUEST TO THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION TO SPRAY AN HERBICIDE MIXTURE ALONG THE RAILROAD RIGHT-OF-WAY INSIDE SEWARD CITY LIMITS WHEREAS, the Alaska Railroad has railroad tracks inside the city limits of Seward in close proximity to residential and community facilities; and WHEREAS, the Alaska Railroad tracks cross over anadromous rivers and streams that are sources of food for human and wildlife populations; and WHEREAS, the citizens of the City of Seward have consistently opposed the use of herbicides by the Alaska Railroad due to the adverse human health and environmental effects of herbicides; and WHEREAS, the Alaska Railroad has other non -herbicide alternatives and vegetation management techniques to address the vegetation problem. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council of the City of Seward opposes granting a permit to the Alaska Railroad for the purpose of spraying an herbicide mixture along the railroad right- of-way inside Seward city limits. Section 2. This resolution to take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 60'. day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor Meeting Date: To: From: Agenda Statement September 11, 2006 Mayor Shafer and Council Members City Administration 9,A 9 'G - 0 6 Agenda Item: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, OPPOSING THE ALASKA RAILROAD'S PERMIT REQUEST TO THE ALASKA DEPARTMENT OF ENVIRONMENTAL CONSERVATION TO SPRAY AN HERBICIDE MIXTURE ALONG THE RAILROAD RIGHT-OF-WAY INSIDE SEWARD CITY LIMITS BACKGROUND & JUSTIFICATION: The Alaska Railroad has requested a permit from the Alaska Department of Environmental Conservation to spray herbicide along the railroad right-of-way. Railroad tracks cross the Resurrection River and are in close proximity to smaller streams throughout the City of Seward. Considering the adverse effects of these herbicides on humans and wildlife and the non -herbicide alternatives and vegetation management techniques available to control weeds, permits to use herbicides on tracks within Seward city limits should not be considered. CONSISTENCY CHECKLIST: 1. Comprehensive Plan 2. Strategic Plan 3. Other: 4. Not applicable FISCAL NOTE: N/A KEYk, Yes No RECOMMENDATION: The City Council opposes the Alaska Railroad's request to the Alaska Department of Environmental Conservation to spray herbicide along the railroad right-of-way. 9 Sponsored by: Corbridge CITY OF SEWARD, ALASKA AMENDED RESOLUTION 2006-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA RECOGNIZING THE FRIENDS OF THE JESSE LEE HOME AS A STATEWIDE INTEREST GROUP DEDICATED TO THE PRESERVATION OF THE JESSE LEE HOME AS A CITY PRIORITY AND DIRECTING THE CITY MANAGER TO SUPPORT THEIR EFFORTS TO SEEK GRANTS AND/ OR FUNDING FOR THE JESSE LEE HOME AS A STATEWIDE LEADERSHIP SCHOOL AND UTILIZE THE ALASKA COMMUNITY FOUNDATION AS THE FIDUCIARY AND MANAGERIAL AGENT OF SUCH FUNDS AND NECESSARY CONTRACTS FOR THE PREDEVELOPMENT AND PLANNING FOR THE JESSE LEE HOME WHEREAS, the City of Seward recognizes the Jesse Lee Home as a historical landmark for the State of Alaska and the City of Seward; and WHEREAS, the Jesse Lee Home was the home of Benny Benson when he designed the Alaska State Flag, is the place where the first State flag was sewn, and is the place where the State flag was first flown; and WHEREAS, the Jesse Lee Home is listed on the State Department of Historical and Natural Resources as one of the top ten (10) sites of historical significance; and WHEREAS, the Jesse Lee Home building represents a distinctive part of Alaska's history and is in need of immediate restoration in order to salvage the existing structure(s); and WHEREAS, the deterioration of the building is to the point that if restoration does not occur soon this resource will be lost forever; and WHEREAS, in 2006 the City Council included the Jesse Lee Home on the City priority list to help facilitate assistance for this historical site; and WHEREAS, in 2006 the City of Seward made the Jesse Lee Home the highest priority to the Seward Historic Preservation Commission; and WHEREAS, the Friends of the Jesse Lee Home is a statewide interest group dedicated to the restoration of the Jesse Lee Home for a statewide leadership school; and WHEREAS, the Friends of the Jesse Lee Home have contracted with the Alaska Community Foundation to act as the 501(c)(3) fiduciary agent of all Federal, State, Corporate and private grants CITY OF SEWAR% ALASKA RESOLUTION 2006-119 and/or funds and contracts for the predevelopment and planning of the Jesse Lee Home; and WHEREAS, the Friends of the Jesse Lee Home have already raised approximately $45,000 for the grant matching funds for the Rasmussen Grant preplanning efforts for a statewide leadership school; and WHEREAS, the Friends of the Jesse Lee Home have requested $3 million dollars from the State of Alaska for immediate stabilization in 2007 which is the 80`h anniversary of the Alaska State Flag; and WHEREAS, the Friends of the Jesse Lee Home recognize the other capital needs of the City and City's inability to absorb the operation costs of the future leadership school as currently proposed for the end use of the restored Jesse Lee Home; and WHEREAS, the Friends of the Jesse Lee Home intend to pursue all such grants and funds as a statewide priority with independent lobbying efforts from the City; and WHEREAS, the Friends of the Jesse Lee Home will need continued city council political support validating that the Jesse Lee Home is a state and city priority and the Friends of the Jesse Lee Home have been given consent to continue their statewide lobbying efforts, grant efforts, and capital campaign funds for the Jesse Lee Home; and WHEREAS, the Friends of the Jesse Lee Home acknowledge the City Library Museum as a complimentary project that could further justify Seward as an educational consortium; and WHEREAS, the Friends of the Jesse Lee Home plan to engage with the Library/ Museum planning efforts to mutually draw upon the business plan to assure that these city projects are complimentary and ensure a community partnership; and WHEREAS, the Friends of the Jesse Lee Home have already approached AVTEC, the Alaska SeaLife Center, the Seward High School, and Quteckak to further engage in community. partnerships; and WHEREAS, the city council acknowledges that the Jesse Lee Home is located in Seward, Alaska and without Seward City Council political support and the Jesse Lee Home on the priority list, the Friends of the Jesse Lee Home will not be successful; and WHEREAS, the City of Seward recognizes that this project is beyond its financial resources to restore the structure and will rely on the Friends of the Jesse Lee Home to find an end use that will not impose unfunded operational and maintenance costs on the City; and CITY OF SEWARD, ALASKA RESOLUTION 2006-119 WHEREAS, the City Council authorizes the Friends of the Jesse Lee Home as a project partner and agent of the Jesse Lee Home for the restoration and end use of the Jesse Lee Home; and WHEREAS, the administration shall continue to support the Friends of the Jesse Lee Home to assure the success of this partnership. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council recognizes the Friends of the Jesse Lee Home as a statewide interest group and project partner dedicated to the restoration of the Jesse Lee Home as a statewide leadership school. Section 2. The City Council directs the city manager to support the Friends of the Jesse Lee Home to seek private grants and/or other funding for the Jesse Lee Home and allows the Alaska Community Foundation to act as a fiduciary and managerial agent of such funds and necessary contracts for the predevelopment and planning for the Jesse Lee Home. Section 3. The City Council directs the City Manager to continue to support the Friends of the Jesse Lee Home to assure the success of this partnership. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6th day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor AYES: NOES: ABSENT: COUNCIL AGENDA STATEMENT Meeting Date: November 6, 2006 From: Clark Corbridge, City Manager Agenda Item: Friends of the Jesse Lee Home Resolution BACKGROUND & JUSTIFICATION: The City Council recognizes the Friends of the Jesse Lee Home as a statewide interest group and project partner dedicated to the restoration of the Jesse Lee Home as a statewide leadership school. The City Council directs the city manager to support the Friends of the Jesse Lee Home to seek federal, state, corporate, and private grants and/or funds for the Jesse Lee Home and allows the Alaska Community Foundation to act as a fiduciary and managerial agent of such funds and necessary contracts for the predevelopment and planning for the Jesse Lee Home. The City Council supports the $3 million dollar state request as a 2007 state and city priority and will offer political support for the project and partnership with the Friends of the Jesse Lee Home. The City Council directs the City Ma4er to continue to support the Friends of the Jesse Lee Home to assure the success of this partnership. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: There are no financial requests with this resolution. In good faith, the City could contribute any such funds to help the Friends of the Jesse Lee Home meet specific goals. Approved by Finance Department�z�f���� RECOMMENDATION: Council approve Resolution 2006-� approving the City of Seward's recognizing the Friends of the Jesse Lee Home as a statewide interest group dedicated to the preservation of the Jesse Lee Home as a City jand-SWte priority and directing the city ,manager to 12 support their efforts to seek and private grants and/or funds for the Jesse Lee Home as a statewide leadership school and utilize the Alaska Community Foundation as the fiduciary and managerial agent of such funds and necessary contracts for the predevelopment and planning for the Jesse Lee Home. 13 FRIENDS OF THE JESSE LEE HOME RESOLUTION 06-01 TITLE: Support for the Preservation and Restoration of the Jesse Lee Home WHEREAS The Jesse Lee Home was established as an orphanage in Unalaska in 1890 by the Methodist Church and then was moved in 1925 to Seward; WHEREAS The Jesse Lee Home served a vital need for the children of the Territory of Alaska, and it was a refuge for housing, education and health care at a time when influenza and tuberculosis epidemics exacted a devastating toll on Alaska Natives; WHEREAS The Jesse Lee Home has many prominent Alaska Native alumni, with perhaps the most famous being Benny Benson who was a resident of the Jesse Lee Home when he won a statewide competition to design the Alaska Flag; WHEREAS The Jesse Lee Home suffered extensive damage. from the 1964 Earthquake and was abandoned, and since then, the property has suffered further neglect and deterioration to the point that if restoration does not occur soon it will be lost forever; WHEREAS In 2001, the State Legislature passed a bill recognizing the Jesse Lee Home as a site of historic significance for all people of Alaska and directed the Department of Natural Resources to determine costs and procedures necessary for its preservation and restoration; WHEREAS Delegates to the 2006 Alaska Federation of Natives Convention adopted Resolution 06-25 titled Support for the Preservation and Restoration of the Jesse Lee Home as an expression of their support of the ongoing efforts to preserve and restore the Jesse Lee Home, including efforts to apply for funding to restore the Home to be used as an educational facility; WHEREAS CIRI, Chugach Alaska Corporation, Alaska Children's Services, the Alaska Department of Education, the Alaska Department of Natural Resources, the City of Seward, and others have formed an organization called the Friends of the Jesse Lee Home to preserve, restore and use the Jesse Lee Home; WHEREAS Alaska Native Corporation CEOs and other Alaska Native leaders are concerned that Alaska's schools are failing too many Native students and feel strongly that alternatives are needed; WHEREAS There is a need for a residential enrichment training center for high school students in Alaska, including rural and urban Alaska Native students, and the Jesse Lee Home could be developed into such a center; WHEREAS The timing is right for this effort in light of the state's education needs as well as the fact that 2007 is the 80m anniversary of the design and first raising of the Alaska flag and 2009 is the 50th anniversary of Alaska Statehood; WHEREAS Seward does not have the financial base to be the sole supporter of this project, but it does have the educational infrastructure and several unique educational allies to support a new Jesse Lee Home project, including the Alaska Seat-ife Center, Outward Bound, the Alaska Vocational Technical Center and local educators; 14 WHEREAS The Jesse Lee Home is listed as a National Historic Place, which gives it increased opportunities to take advantage of preservation funding resources; WHEREAS Project supporters include the City of Seward, Alaska Native Corporations, educational allies, legislators, tribal entities, former residents and other individuals and potential sponsors; WHEREAS National funders look for local and state support before they contribute to projects, and individuals, corporations, state foundations and other Alaskans are contributing to the Jesse Lee Home project; NOW THEREFORE BE IT RESOLVED THAT the Friends of the Jesse Lee Home pledges to work with the City of Seward, other organizations and individuals to preserve and restore the Jesse Lee Home, including efforts to apply for funding to restore the Home to be used as an educational facility. SUBMITTED BY THE FRIENDS OF THE JESSE LEE HOME: MARGIE BROWN, CIRI SHERI BURETTA, CHUGACH ALASKA CORPORATION SAM COMBS, AIA BARBARA DONATELLI, CIRI CHRISTY EVERETT, EDUCATOR MARCIA HASTINGS, THE ALASKA COMMUNITY FOUNDATION ANNE L. HENRY, GRANT WRITER TERRY HYER, ECI HYER, INC. JIM JAGER, CIRI DORENE LORENZ, SEWARD ALEXANDRA J. MCCLANAHAN, CIRI STEPHANIE MILLER, ALASKA CHILDREN'S SERVICES JACKIE FELS, AUTHOR MARY ELIZABETH RIDER, GRANT WRITER DR. JAMES SIMPSON, FORMER RESIDENT RONALD SIMPSON, AUTHOR ARLISS STURGULEWSKI, FORMER STATE SENATOR TOM SWAN, SEWARD HISTORY PRESERVATION COMMISSION KIRSTEN VESEL, CITY OF SEWARD 15 10/31/2006 TUB 11e29 FAX 9072635183 _ 0003/007 SEP 18 2006 ALASKA MENDS OF THE JESSE HOME �►!�� RESOLUTION NO 06- WHEREAS The Jesse Lee Home served a vital need for the children of the.territory of Alaska over a 40 year period beginning in the mid-1970s. The Mn 'me was a refuge for housing, education and health care at a time when epidemics exacted a devastating toll on Alaska Natives. WHEREAS The Jesse Lee Home has Marcy prominent Alaska Native alumni. Perhaps the most famous of these alumni is Bendy BelLson who. was a resident of the Humc whoa he wont a design competition for the Alaska flag. WHEREAS The Jesse Lee Home suffered extensive damage from the 1964 Earthquake and was abandoned. Since then, the property has suffered further neglect and deterioration. The building is the -point that if restoration does not occur soon it will be lost fprever. . WHEREAS In 2001, the State legislatures passed a bill recognizing the Jesse Lee Home as a site of historic significance for all people ofAlaska and direct the.Department of Nattml ltesonmec to determine cnstq and procedures necessary fnr its preservation and restoration. WHEREAS A group of citizens from across the State of Alaska formed Including Alaska Children's Services, the Alaska Department of Education, the Alaska, Department of Nattubl''Rcsuurucs, CIRL Chugach Alaska . COrpU Arlon, The City of Seward, dw Ras-Muson Foundation a11d staff inowbor of Representativz Seaton's office and the office of Lieutenant Governor met to pursue the preservation of the Jcssc Lee Homo. W13EREAS This group organizod'as the "Friends of the Jesse lee H=6" on February 23, 2006. W> IEREAS In July 2005, the. Seward City Council, uoanimously approved a resolution of support for the preservation of the Jesse Lee Hbme as w City priority. in addition, in August :1•UUS, the Seward City C 11 it appmved another .resolution anthorn nng (.tify administrative cnpport and allowed the City to :seek and apply for grants. NOW THEREFORE BE IT RESOLVED THAT that Pioneers of Alaska WomeWs Igloo. No: 14 supports ongoing efforts to preserve and restore the Jesse Lee . Humc, inolwlhq,, cffurts to rw4ucst fur stale, private, corporate, and grant funding io restore the Homo to be used as an educational facility. 1313 IT MR-MER•RL•SOLVI;D THAT the Pioneers of Alaska Women's I9100 No. 14 encourages continued participation by the State of Alaska in efforts to identify a viable and sustainable use for the Jesse lee Home. WT- Iq FReii'G . l or�ctin2- Haas VYT tt1 sec Ce iztlry) Vision, 140AV I 16 10/31/2006 TUB 11:29 FAX 9072639183 W004/007 ALASKA FRIENDS OF THE JESSE HOMIC RESOLUTION NO U(i- VWEIEREAS The Jesse Lee Home served a vital need for the children of the -territory of Alaska over a 40 year period beginning in the mid l'920s. The Hume was a ref ige for hnusing, education and health cane at a time when epidcnrik's exacted a devastating toll on Alaska. Natives. WfMEAS' TI)6 Jesse Lee Home has matey promincuL Alaska Nativc alumni. Perhaps the must famuus of these alumni is Denny Denson who was a resident of die Howe when he won a design competition for the Alaska flag. VMEREAS The Jesse Lee Ilomc suffered cxtras1ve damage fi ore the' 1964 Earthquake and was abandoned. Since then, the property'has suffered fiudw Aeglect and deterioration. The building is the point that if restoration does not occur soon it will be lost forever.. WIMREAS In 2001, the State legislaftires passed A hill recognizing the Jesse Lee Rome as a site ofhistorie significance for all People ofAlaska and direct the Department of Natural Resources to determine c6sts and proceduws ' necessary for its preservation and restoration. WHF.RF.AS A group of citizens &orn across the State of Alaska furmcd including Alaska Chfidmu4s Servi=, tic Alw1m Department of Education, the Alaska Department of Natural Resources, CIRI, Chugach Alaska - •Curpuialiuu,.The City of Seward; the Rastnuson Foundation and staff . Member of Rcprescntative Seaton's of and the office of Lieutenant Governor mct to pursue the preservation of the Jesse Lee Home. WMREAS This group organized as the "Friends of the Jesse lee Home" on February •23, 2006. WIMREAS In July 2005, the Seward City Council unanimously approved a resolution of support for the preservation of the Jesse I" Home as a City priorl4►• in addition; in AuLnrst 2005, the Seward City Council approved another resolnhon snrthonAng City administrative support and allOwcd•the City to seek and apply for grants. NOW THEREFORE BE IT RESOLVED THAT the Picmmn ufAlaaka Mears Igloo No. 22 supports ungcfug cffurts to pivserve and restore the Jcssc Lee Ilomc, including efforts to request for state, private, corporate, and grant funding to restore the I1ome to be used as an educational facility. DE IT FURTIICR RESOLVED THAT the Pioneers of Alaska Men's lglooNo. 22 encourages continued participation by the State- of Alaska in efforts to identify a viable and sustainable use for the Jesse lee'1Iome. R 17 10/31/2006 TUB 11, 29 FAX 2072635183 14005/007 Rh�E$V�� SEP. 0 7 Z006 ALASKA FRIENDS OF TIRE JESSM: H'InTVIF. CIPA RESOLUTION NO 06- WHEREAS The Jesse l ,ee Home served a vital need for the children of the tirritor'y of Alaska over a 40 year period beginning in the mid-1920s, The Home was a refuge for housing. education and health care al a tune when epidemics exacted a devastating toll on Alaska Natives. WHEREAS The Jesse Lee Home has u=y prominent Alaska Nativc alumni. Perhaps the must famous of these. alumni is BcmyBonson who was a resident of the Home when he won a design competition for the Alaska flag. WHCRLAS ' The icssc Lco Home suffered extensive damage from the 1964 Earthquake and was abandoned. Since then, the property has suffered further neglect and deterioration. The building is the point that if restoration does not occur soon it will be lost forever. WHEREAS In 2001, the State •legislatures passed a bill recognizing the Jesse Lee Home as a site of hictndc significance for all people of Alaska and direct the Tepartment of Natural Resources w determine costs and pr ocedwis necessary for its piesetvooti and restoration. WHEREAS A. group of citizens from Muss the Stale of Alaska formed including Alaska, Childreu'b Services, the Alaska Department of Education, the Alaska Department of Natural Resources, CIRI, Chugach Alaska 'Corporation, The City, of Sewaril, the Rasmuson Foundation and staff member of ReprescatativiceSoaton's office and•the office of Lieutenant Governor met to pursue the preservation of the Jesse Lee Home. WHEREAS -This group orgaxiized as the "Friends ofthe Jesse lee Home" on Fehnlary . 23, 2006. WHEREAS In July 2005, the Seward City Council unanimously approved a resolution of support Mr the preservation of the Jesse Lee. Home as a City priority.. Tn addition, in August 2005, the Seward City Council approval nuotber resolution authorizing City administrative support and alluwcd the City to seek and apply for. grants. NOW TMREFORE BE rf RESOLVED THAT the Pioneers of Alaska Women's 19100 No. 12 supOurts ongoing icfforts to preserve and restore the Jesse Lee Home, including efforts to request for state, private, oorporate, and grant funding to restore the Home to be used as an educational facility. DE IT'fURTIIER RESOLVED THAT the Pioneers ofAlaska Women's Igloo No. 12 encourages continued participation by the State of Alaska in efforts to identify a viable and sustai nabl use for the Jesse lee Home. 10/31/2006 TUB 11129 FAX 9072635183 0006/007 ALA.SiCA°FRMCKDS'"Op' XM.JESSE'HOAX'; ! . MLMONNO . .•.. �.: Wl3EREl�S•;,•:Th�7�sseT;���TToipeseriteil�vlainw�l•�iit�h�•eitllEiceai,�i�•'roporidv�y;o�,:: '`,' •_:• , "Almiku over a 40 j 6i& Act pedYod beginning in .midrl9Z�s:' omc:was "' • : ••' •, , rp , • t,.,.. , .' L. . b I�fU�',C �Ol,1LDtLSWg� Cl�llCStIOII B •hca& cam ata flak W� ut` •O eIIllt�: . : c6cick6a 9 d wasto OII �HSiC8 � 1d�yL`3- •:: • ;' : f ; . •pt 1iV�REEfS ..Tiic 7esse Lee.I%me ]�aas mangy*rosjnmcat ' , t Notive�al�mui:' 'tile most•f=ous of tliese alumni'ls Benriy,Benson who was a resident of ; t:• the,finme.vubenhe,vviaaa:desipi'nc: :n:• :.•.:;:..F.\.,•.:.a;. '`•:^• '•: '. �... •., , :•.•a ,t •• , v',.••y ,•'L. :` 'v', y'n :: "'t•i't 'L,�.r'! W S�=-'ate=Tessa' ,ee'l awes eycfeis edaaiagri th t�F •Eiritligh... and was.absadoned. h a tfi* the PUT Mty has suffered iu[heT Deflect ; Pnd.detE rigrs ion 'Tjie hu7dinI s.•[jle•Pajmt'd if Cestgratien does DAx ; `• t = : ?nGciii :ccinn Wwt I lie•:ioct Q v r : c' . ,•: WHEREAS : in, 2001, ,Ihe Slate �e statutes lrcisseii'a �i71x Y' r6 lc g;* 3 .:. I.ce'• - - Hume as ri .cxr*toric sigaifican=*rilYpoople o£•Ai�skaand'direot• Dpactuigut of 1+Tstut Rarirccs to:dnr coslsand'�s: ncocssary fox its luscrvabOa'sromi,: ; t 'MME EAS • : Ay�1+I Of GItiZCOS �DIIl s=ss.f6 Stsw,, Of 1li1S m fewkd }n�•U ivGS�:(,aiq�'B:SBfiR� t�16sl�laSlGAchn :Of ']1�i10�,C: • . • .. •:� ..l^,.'... 77��pp���yyyy�•�� ��p.�'�y�.Ofi1Y�l�eS�y}/�pQ �~ 1�,r88:":; ..: , •. ' • ... �'� • aA18s�r$'L!fd ,• " 3' L i , T ^y�•�i"�", ��./. , •, M1 !• ;. , :; , . .: t • G....ox�Off �oa� i'he Cx'iy.of Cea!aid;;fi�:ltps�usa,� Fp�d •:atidq.:sux1. �fP• �.. •.. • , . :.;�;'..: - ' " .'.. :' axeaibetiof•RepiesehtativeS�a2o�a�s:oiiine;and•#1ieoffi�epfiieutena�nt.' •, . , = .. " � �•LlovemnrzaetTo�t�te•thejme�iva�cm.A�'the,�sse:L'ee.Hoi!%:;:' •,. . , ; par n ' . � W••-HE•`IiLAS:t•�;Thisi:�n�iorggrrizedas:[1tie"F�e�fs•o#the•�es�.1�:�3umLe:"ytSFGb�va!j►;':•.: • . ` • ' 23; ON. >' •. = :._ VUI3ERr4�S,_ rj�'?sQS :[hie`Segd'tjrunGti:iitYsi11it14ons1yapY� _1fiYalil A ,•,. ter, • wit _•�_.... _ : •9f StlgpnrL,iUr t]1C PL*IY'0�tT1G �GSSCi LCCZIDIDC A Fit :�tf0 _ • : ' LY addition, iu AngusE,200S; the Srewsic� "C#y,cd lb* vcd eaothet �.. ''. a�solution aut�oruing City adminis vc AV#oat and agoweA flue C``tt ,*. seek tond'ap1Y . .... ' ' `�OVP•T,FIIS'REF.0�3'BE•IT'R�50��ED.��Ttn�Pie��s of• `.AlaskA."•'Ofinmen"S:Xghao'• ' No: 4, suppozbs migair�;effprls to Pres►e %grid *sure tbe" 7se:tiee to ta�rslpte;; wq;. chrpotate;•sridi :yiditca'sestoietlieHome-In heu:�e,Yt:es'8a:edUiOnalfiaCiltfjn BE•i'1'rU�tll�Lli JKF-S �T.VFD TffATtliePior�eeast Alssks'Womcn'sww140, '. _ 'encourages corit>raxell pwdcip b by the'Sixtc uf,A Jasloa°in to iiletitt y a viable and sus{aixiabic'use fpi` lie Jeasa.leai Ionic , .. CEID ' ,}, .+ SEP 0 ' Z006 tARI )9 10/31/2006 TUB 11:29 FAX 9072635183 14002/007 Municipality of Anchorage Y.U. Sox IBM() • AnelmmRr, Alnakn 5815'I i> (ifi50 a Tcler:iwne: (WI) S4&4"1 • Pau (007) 943 444M h%tM//wKwanuw to RECEIVED Mat/or Mark Begich Office of the Mayor OCT 18 2006 October 16, 2006 Friends of the Jesse Lee Home P.O. Box 93330 Anchorage, AK 99509-3330 D:ar Friends of the Jesse Lee Home: In reeoguitiuil of (llc histurical b�ignificance and future potential of the Jesse Lee Home, I am pleased to extend my support to the unguiug' cffurts to rmU)w the Home as a public leadership educational facility. The Jesse Lee biome carries a long tradition of providing shelter, education, and social services to rural Alaskan children. Beginning in the 1890s, the Home housed Native youths, orphaned by rampant epidemics. In 1926, the Home was moved from Unalaska to Seward, where it continued to provide social services to rural children for 40 years. Many of its students have continued to become successful leaders in the Alaskan . community. Although the 1964 Gand Friday N.arthilpike lei the Jesse Lee Home vacant and damaged, growing support for its preservation from the City of ,,Seward, the Alaska State Legislature and the National Registor of Historic Places have aftinmed the .Nome's sixuificance, I support the proposition to utilize tiro Jesse Leo Hume for a singl"emester leadership school to provide public education fur high schuul students of diverse and traditionally undcrscrvcd ethnic and economic backgrounds. T11e creation of a eclwul devoted to developing skills and vision in Alaskan youth would proscrvo a valuable legacy of leadership for Alaskans, while saving an important part of our shared beritago. 0 Sincerely, Ma c Mayor Community, Security, Prosperity 20 6 "9 15 U V t5 er i ����U CITY OF HOMER HOMER, ALASKA Mayor CITY OF SEWARD RESOLUTION 06-150 CITY MANAGER A RESOLUTION OF THE HOMER CITY COUNCIL SUPPORTING EFFORTS TO PRESERVE AND RESTORE THE JESSE LEE HOME. WHEREAS, The Jesse Lee Home, herein after known as "The Home",served a vital need for the children of the territory of Alaska over a forty year period beginning in the mid 1920s, being a refuge for housing, education and health care at a time when epidemics exacted a devastating toll on Alaska Natives; and WHEREAS, The Home has manyprominent Alaska Native alumni, perhaps the most famous is Benny Benson, a resident of the Home when he won the design competition for the Alaska Flag; and WHEREAS, The Home suffered extensive damage from the "64 Quake", was abandoned, has suffered further neglect and deterioration, being at the point of being lost forever if restoration is not done expeditiously; and WHEREAS, In 2001, the State Legislature passed a Bill recognizing the Home as a site of historic significance for all people of Alaska and directed the Department of Natural Resources to determine costs and procedures necessary for its preservation and restoration; and WHEREAS, In July 2005, Seward City Council unanimous adopted a Resolution of Support for the preservation of the Home as a City priority and in August 2005 adopted a Resolution authorizing City Administration to seek and apply for grants. WHEREAS, Across the State a group of citizens formed; including Children's Services, Departments of Education and Natural Resources, CIRI, Chugach Alaska Corporation, City of Seward, Rasmuson Foundation, Staff from Lieutenant Governor Leman and Representative Seaton; and met to pursue preservation of the Home, organizing as the "Friends of the Jesse Lee Home" on February 23, 2006. NOW, THEREFORE, BE IT RESOLVED, That the CityCouncil of Homer, Alaska supports the ongoing efforts to preserve and restore the Home; including funding request efforts and application for grants from the state, private, corporate entities to facilitate restoration; for the purpose of being an educational facility. PASSED.AND ADOPTED by the Homer City Council this 23rd day of October, 2006. - CITY OF HOMER A ST: ES C. HORNADAY, MAYOR Y . CALHOUN, CMC, CITY CLERK 21 F s alNote: NA. Jesse Lee Home 2102 2.1.2 October 20, 2006 City of Seward Attn: Clark Corbridge, City Manager P.O. Box 167 Seward, Alaska 99664 RE: Interim Stabilization of Jesse Lee Home Dear Mr. Corbridge, OCT 2 5 2W6 Moisture intrusion and lack of use for the past 40 years has gradually and systematically contributed to the ongoing deterioration of the Jesse Lee Home structures. While we remain of the opinion that the building is suitable for restoration we must also recognize that the structures are most vulnerable. to irreversible deterioration, vandalism and potentially catastrophic damage or collapse. The Friends of the Jesse Lee Home and the City of Seward have discussed the need for immediate stabilization of the structures and are requesting $3 6-IYER million from the Governor toward that effort. The application of that amount would provide the life -line to save this building from the current path of destruction and provide a significant contribution to its ultimate restoration. A more defined scope of work must be developed and would follow further technical investigation and design documents describing the corrective work to be performed. This documentation effort and as much construction as possible would be completed with the initial budget. Complete restoration, we know, is the Friends of the Jesse Lee Home and the City of Seward's ultimate goal; interim stabilization the near term objective. We suggest an overall approach to the stabilization program to include the following categories. 1. Site grading any areas required to assure positive surface drainage away from the buildings. 2. Assessment and remediation of hazardous and toxic materials. 3. Assessment and upgrade of concrete foundation walls. 4. Waterproofing the existing and new concrete foundation ARCHITECTURE walls. PLANNING 5. Assessment and replacement/upgrade of first floor INTERIORS INTERIORS DEVELOPMENT sill/joists/wood structure that may need replacement (there is end rot of some joists at exterior walls). 01 WEST BENSON S 6. Supplemental infill or replacement of studs' joists, trusses, pp ' SUITE 306 ANCHORAGE, AK 99503 columns or beams as required. (907) 561-5543 22 Corbridge October 20, 2006 Page 2 7. Install plywood shear diaphragms in walls as required. 8. Install plywood floor sheathing. 9. Replace entire roof with new roof system that is historically appropriate. 10. Cover/secure all window/door openings or other penetrations to reduce weather intrusion. Fundamentally, the concept is to weatherize the building and strengthen the structure to withstand the forces of nature that will ultimately collapse this historic treasure. The brief listing of tasks noted above are cumulative and necessary in preparation for the ultimate full restoration. The idea is to expend funds that contribute to permanent fixes leading to the end goal and not be utilized only for a stop gap measure of a temporary nature. In an effort to understand -the value of a complete restoration we have reviewed the report and cost estimates developed in 2003. There were three different program uses which were assumed at the time. Currently we assume the ultimate program will be for a. leadership school to be further defined. Our estimate is projected forward to a construction start of 2008. . . e We predict a rough order of magnitude cost including construction, soft costs HYER and a project contingency of 12% to be approximately $13.5 million. It must be remembered that this is a rough estimate only for budgeting purposes. There are many unknown factors that could affect this estimate. If you have any questions or I may be of additional service please give me a call. Sincerely, Terry K. Hyer, AIA ECl/Hyer, Inc. cc Paul Seaton, Cheryl Frasca TH/snf 23 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARWS CALENDAR YEAR 2007 FEDERAL LEGISLATIVE PRIORITIES WHEREAS, annually the City compiles a list of projects or issues that are identified as top federal legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Alaska Congressional delegation, the Kenai Peninsula Borough, and the City of Seward's lobbyists; and WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the administration in our lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of legislative projects is hereby declared to be the official legislative priority list for the City of Seward for the 2007 Federal legislative session: PORT AND HARBOR 1. $6.5 million for inter -harbor improvements- old floats 2. $2.8 million for SMIC ship repair infrastructure improvements 3. $10 million for dock/ breakwater SMIC ROADS AND STREETS 1. $2.25 million for street repair PUBLIC FACILITIES 1. $19.5 million for Mary Lowell Center a. 2.5 million for underground power lines ?4 CITY OF SEWARD, ALASKA RESOLUTION 2006-120 INFRASTRUCTURE 1. $2 million to complete final phase of levee construction to mitigate repeated damage to State, Borough, and local infrastructure as a result of flood events 2. $4 million for replacement of two electric generators 3. $2 million to upgrade existing levee and remove bed loading following October 2006 flood event BENEFICIAL LEGISLATION 1. Support for the Jesse Lee Home- leadership school 2. Support transfer of ownership of Lowell Creek Tunnel to Army Corps of Engineers. 3. Support for beach erosion control study. 4. Support for fish restoration study. 5. Support for alternative energy study. 6. Support of University of Alaska request for construction funding for Seward Marine Center dock to accommodate Arctic Research Vessel. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6`h day of November, 2006. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 2.5 COUNCIL AGENDA STATEMENT Meeting Date: November 6, 2006 From: Clark Corbridge, City Manager Agenda Item: Calendar Year 2007 Federal Legislative Priorities BACKGROUND & JUSTIFICATION: Annually the City compiles a list of projects or issues that we identify as our top legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through Federal government. The following list is submitted to the City Council for review and approval. PORT AND HARBOR 1. $6.5 million for inter -harbor improvements- old floats 2. $2.8 million for SMIC ship repair infrastructure improvements 3. $10 million for dock/ breakwater SMIC ROADS AND STREETS 1. $2.25 million for street repair PUBLIC FACILITIES 1. $19.5 million for Mary Lowell Center a. 2.5 million for underground power lines INFRASTRUCTURE 1. $2 million to complete final phase of levee construction to mitigate repeated damage to State, Borough, and local infrastructure as a result of flood events 2. $4 million for replacement of two electric generators 3. $2 million to upgrade existing levee and remove bed loading following October 2006 flood event 26 CITY OF SEWARD, ALASKA RESOLUTION 2006-1 as BENEFICIAL LEGISLATION s,,fPWk Jesse Lee horny �ea_d 1. Support transfer of ownership of Lowell Creek Tunnel to Army Corps of Engineers. 2. Support for beach erosion control study. 3. Support for fish restoration study. 4. Support for alternative energy study. 5. Support of University of Alaska request for construction funding for Seward Marine Center dock to accommodate Arctic Research Vessel. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The fiscal impact of this resolution is our federal legislative lobbying effort. The contract for our federal lobbyist is budgeted for as well as travel by the City Administration. Approved by Finance Department 44 RECOMMENDATION: Council approve Resolution 2006-+roving the City of Seward's Calendar Year 2007 Federal Legislative Priorities. 27 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARD'S CALENDAR YEAR 2007 STATE LEGISLATIVE PRIORITIES WHEREAS, annually the City compiles a list of projects or issues that are identified as top state legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Alaska Congressional delegation, the Kenai Peninsula Borough, and the City of Seward's lobbyists; and WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the administration in our lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of legislative projects is hereby declared to be the official legislative priority list for the City of Seward for the 2007 State legislative session: PORT AND HARBOR 1. $6.5 million for inner harbor improvements- old floats 2. $2.8 million for SMIC ship repair infrastructure improvements ROADS AND STREETS 1. $2.25 million for street repair 2. $38 million for mile 18-25.5 Seward Hwy 3. $20.6 million for mile 25.5-36 Seward Hwy PUBLIC FACILITIES 1. Support for Alaska Municipal Bond Bank revenue bond financing for $26 million for Long Term Care Facility 28 CITY OF SEWARD, ALASKA RESOLUTION 2006-121 INFRASTRUCTURE 1. $2 million for levee construction to mitigate repeated damage to State and local infrastructure caused by flooding project 2. $4 million for replacement of two electric generators 3. $2 million for water storage tank 4. Life safety facility repair a. $225,000 for Senior Center b. $85,000 for Fire Department c. $75,000 for Jail d. $85,000 for Public Works BENEFICIAL LEGISLATION 1. Support the Jesse Lee Home- leadership school 2. Support State assistance to municipalities and school districts for PERS/TRS debt. 3. Support continuation of Medicaid program at not less than current year funding levels including capital cost reimbursement. 4. Support for revenue sharing/ safe communities funding. 5. Support the community dividend program. 6. Support return of service to Seward by the State Ferry Tustemena. 7. Support for beach erosion control study. 8. Support for fish restoration study. 9. Support for alternative energy study. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6th day of November, 2006. THE CITY OF SEWARD, ALASKA , Vanta Shafer, Mayor COUNCIL AGENDA STATEMENT Meeting Date: November 6, 2006 From: Clark Corbridge, City Manager Agenda Item: Calendar Year 2007 State Legislative Priorities BACKGROUND & JUSTIFICATION: Annually the City compiles a list of projects or issues that we identify as our top legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through State government. The following list is submitted to the City Council for review and approval. PORT AND HARBOR 1. $6.5 million for inner harbor improvements- old floats 2. $2.8 million for SMIC ship repair infrastructure improvements ROADS AND STREETS 1. $2.25 million for street repair 2. $38 million for mile 18-25.5 Seward Hwy 3. $20.6 million for mile 25.5-36 Seward Hwy PUBLIC FACILITIES 1. Support for Alaska Municipal Bond Bank revenue bond funding for $26 million for Long Term Care Facility naelead€rsk��ckaoelm.(�®tal-Prejecz�l-3:�5--millit�n� 30 CITY OF SEWARD, ALASKA RESOLUTION 2006- /9 J INFRASTRUCTURE 1. $2 million for levee construction to mitigate repeated damage to State and local infrastructure caused by flooding 2. $4 million for replacement of two electric generators, 3. $2 million for water storage tank 4. Life safety facility repair a. $225,000 for Senior Center b. $85,000 for Fire Department c. $75,000 for Jail d. $85,000 for Public Works BENEFICIAL LEGISLATION 1. Support State assistance to municipalities and school districts for PERS/TRS debt. ;r 2. Support continuation of Medicaid program at not less than current year funding levels including capital cost reimbursement. 3. Support for revenue sharing/ safe communities funding. 4. Support the community dividend program. 5. Support return of service to Seward by the State Ferry Tustemena. 6. Support for beach erosion control study. 7. Support for fish restoration study. 8. Support for alternative energy study 5vgpoV�- Je5st, L.t.c.. Le.D-ae.csk4 + CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The fiscal impact of this resolution is our state legislative lobbying effort. The contract for our state lobbyist is budgeted for as well as travel by the City Administration. Approved by Finance Department RECOMMENDATION: Council approve Resolution 2006- approving the City of Seward's Calendar Year 2007 State Legislative Priorities. 31 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARWS CALENDAR YEAR2007 CITY PRIORITIES WHEREAS, annually the City compiles a list of projects or issues that are identified as top city priorities; and WHEREAS, the list of projects is compiled and distributed to granting agencies for city priority projects and the City of Seward's lobbyists as needed; and WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the administration in our grant and lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of city projects is hereby declared to be the official city priority list for the City of Seward for the 2007: PORT AND HARBOR 1. $10 million for Dock/ breakwater/ SMIC 2. $4 million for SMC dock design ROADS AND STREETS 1. $1.5 million for emergency access road PUBLIC FACILITIES 1. $13.5 million for the Jesse Lee Home/ leadership school 2. $17 million for Library/ museum 3. $3 million for AVTEC support 4. $8 million for public safety building and jail 5. $3.5 million for electric shop 6. $1 million for Forest Acre fire station INFRASTRUCTURE 1. $229,000 for hospital capital equipment 2. $300,000 for replacement of fire pumper 3. $250,000 for replacement of pressure station for water system 4. $850,000 for platform aerial fire truck 5. $50,000 for fire station vent 6. $600,000 for wastewater infrastructure rehabilitation CITY OF SEWARD, ALASKA RESOLUTION 2006- OA STUDIES AND PLANS 1. $150,000 for beach erosion plan 2. $80,000 for storm water master plan 3. $80,000 for water master plan 4. $100,000 for fish restoration plan. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6`" day of November, 2006. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 33 COUNCIL AGENDA STATEMENT Meeting Date: November 6, 2006 From: Clark Corbridge, City Manager Agenda Item: Calendar Year 2007 City Priorities BACKGROUND & JUSTIFICATION: Annually the City compiles a list of projects or issues that we identify as our top State and Federal legislative priorities. The list of projects is compiled into a package that is then distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. This prioritized list validates the projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolution through State government. This year we have also compiled a list of projects that are in the planning phase and/or may qualify for grants. In order to quality for most grants, the City must include these projects on the City priority list. Many of these projects are also on the State and Federal priority list. The items excluded on the State and Federal priority list will, most likely, be added as the planning phase develops and broadens. The following list is submitted to the City Council for review and approval. PORT AND HARBOR 1. $10 million for Dock/ breakwater/ SMIC 2. $4 million for SMC dock design ROADS AND STREETS 1. $1.5 million for emergency access road PUBLIC FACILITIES 1. $13.5 million for the Jesse Lee Home/ leadership school 2. $17 million for Library/ museum 3. $3 million for AVTEC support 4. $8 million for new public safety building and jail 5. $3.5 million for electric shop 6. $1 million for Forest Acre fire station INFRASTRUCTURE 1. $229,000 for hospital capital equipment 2. $300,000 for replacement of fire pumper 3. $250,000 for replacement of pressure station for water system 4. $850,000 for platform aerial fire truck 5. $50,000 for fire station vent 6. $600,000 for wastewater infrastructure rehabilitation 34 CITY OF SEWARD, ALASKA RESOLUTION 2006- 1 Z 2 STUDIES AND PLANS 1. $150,000 for beach erosion plan 2. $80,000 for storm water master plan 3. $80,000 for water master plan 4. $100,000 for fish restoration plan. CONSISTENCY CHECKLIST: is consistent with the Seward City Code, Charter, Where applicable, this resolution Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The fiscal impact of this resolution is our grant efforts and the necessary City match for grants available. - Approved by Finance Department RECOMMENDATION: a Council approve Resolution 2006-� approving the City of Seward's Calendar Year 2007 City Priorities. 35 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE ELECTRIC ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Electric Enterprise Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council.of the City of Seward, Alaska, this A day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor Operating revenue: Sales: Residential Small General Service Large General Service Harbor Power Sales Industrial Sales Street & Yard Lights Miscellaneous Total operating revenue: Operating expense: Before depreciation: Salaries Work order charges (salaries) Employee benefits Purchased services Power for resale Supplies & maintenance Work order charges (supplies) General & Administrative Total operating expense: Operating income before depreciation Depreciation Earrings from operations Non -operating revenue (expense) Interest income Interest expense Other revenue (expense) Total non -operating revenues (expenses) Earnings before contributions and transfers Capital contributions Transfers to other funds Change in net assets Beginning net assets Ending net assets ELECTRIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses And Changes in Retained Earnings For Fiscal Year 2007 2004 2005 2006 2007 2006-07 Actual Actual Budget Budget Variance % Change 2,I59,853 2,275,848 2,424,I33 2,593,822 I69,689 7.0% I,236,927 1,3I6,083 I,349,627 I,444,I0I 94,474 7.0% 2,734,865 2,943,02I 3,I25,786 3,344,59I 2I8,805 .7.0% II8,650 6I,0I7 II9,I80 I59,000 39,820 33.4% 534,404 584,I89 600,I69 66I,446 6I,277 10.2% 7I,86I 72,6I2 72,I66 74,000 I,834 2.5% 87,I59 I28,408 I56,565 85,500 -7I,065 -45.4% 6,943,7I9 $7,38I,I78 7,847,626 $8,362,460 $5I4,834 6.6% 588,2I6 60I,87I 840,957 88I,706 40,749 4.8% A22,262 -I58,437 -I25,000 -I00,000 25,000 -20.0% 29I,445 322,694 388,278 420,076 3I,798 8.2% 464,557 4I7,058 4I9,I88 5I6,488 97,300 23.2% 2,9I5,333 3,345,830 3,498,500 3,754,590 256,090 7.3% 299,430 324,629 422,350 400,050 -22,300 -5.3% -63,985 -I29,330 -285,000 -I25,000 I60,000 -56.1% 693,223 8I4,875 959,533 9I3,822 -45,7II -4.8% $5,065,957 $S,539,I90 $6,118,806 $6,661,732 $542,926 8.9% I,877,762 I,84I,988 I,728,820 I,700,728 -1.6% 274,862 (a) I,257,288 (b) I,232,5I2 (e) I,302,I60 (d) 5.7% i2,900 584,700 $496,308 $398,568 -I9.7 0 55,I67 I58,265 67,500 III,000 64.4% -I66,6I8 -I38,065 -I07,500 -472,740 339.8% 4,5I3 3,098 I,500 8,075 438.3% I06,938 $23,293 38,500 353,665 818.6% $495,962 $607,998 $457,808 $44,903 -90.2% 77,2II 237,238 0 0 0.0% -I,I53,I76 -I,I03,629 -2,379,362 -922,735 -61.2% 4580,003-$258,393-$I,92I,554-$877,832 -54.3% $24,827,469 $24,247,466 $23,989,073 $22,067,5I9 -8.0% $24,247,466 $23,989,073 $22,067,SI9 $2I,I89,687 -4.0% Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $777,821 or 61 %; (b) $772,064 or 61%; ( c) $756,227 or 61%-, (d) 809,953 or 62% 37 CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Statement of Cash Flow Beginning Cash Balance at I/I/06 (e): Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Amortization of bond refunding Net cash provided by operations Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance For Fiscal Year 2006 2006 Budget $3,647,838 -$I,92I,554 I,232,5I2 20,000 -$669,042 -2I0,000 (a) -440,000 (b) -$ I,3I9,042 2007 2006-07 Budget % Change -$877,832 54.3% I,302,I60 -5.7% 0 100.0% $424,328 163.4% -345,36I (c) -270,000 (d) -64.5% 38.6% -$I9I,033 85.5% $2,328,796 $2,I37,763 (a) $2I0,000 represents: 2005 refunding of I995 bond (b) $440,000 represents: Work order salaries & materials-$4I0,000; Equipment - $30,000. No Depreciation reserve contributio (c) $345,36I represents: I995 bond refunded in 2005 - $I95,000; New electric shop & generators - $I50,36I, (d) $270,000 represents: Work order salaries & materials-$225,000; Equipment - $45,000; No Depreciation reserve contributio, (e) Includes only Electric Enterprise Fund; excludes related capital projects. See below. -Electric Fund & Fund 50I - Electric Enterprise Fund 2,388,39I Represents 3.6 months' operating Fund 502 - Major Maintenance, Repair & Replacement I,377,94I Designated for items on capital list ° Fund 208 - Transmission Line I,I5I,389 Designated for capital project Fund 503 - Electrical Assessment Districts I60,647 Designated for electric assessments Total Electric -related Cash: $5,078,368 ° 2007 Capital Budget Request Items: Fort Raymond Substation Fence Upgrade 69kv Transmission Line Excavator SMIC Loop Distribution System Old Mill Loop Distribution System Upper Camelot Loop Distribution System New electric shop, including 2 generators and building Switchgear Improvements Transformer Maintenance Repair & Paint Units 4&5 Radiators at For, Raymond Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CITY GENERAL FUND OPERATING BUDGET FOR CALENDAR YEAR 2007 AND SETTING THE MILL RATE WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting on October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City General Fund Operating Budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. The total assessed valuation as determined by the Kenai Peninsula Borough Assessor, and any supplemental assessment rolls for said period which may be certified by the Borough Assessor at a future date, shall be the basis for computing estimated property tax revenues for the City of Seward, Alaska. Section 3. The rate of levy on the 2007 real and personal property tax rolls shall be and is hereby levied at the rate of 3.12 mills per dollar of assessed valuation in Municipal Service Zones One (Borough designation TCA 40) and Two (Borough designation TCA 41). Section 4. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6th day of November, 2006. 39 GENERAL FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2007 2004 2005 2006 2007 2006-2007 Actual Actual Budget Budget Variance % Change Revenue Taxes 4,20I,664 4,58I,860 4,377,297 4,736,730 359,433 8.2% Assessments 2,I22 372 850 372 -478 -56.2% Licenses and Permits 252,49I 164,256 I86,450 I98,950 12,500 6.7% Intergovemtnental 827,535 983,42I 966,532 1,248,6II 282,079 29.2% Charges for Services I,868,826 I,925,770 2,II9,757 2,I30,672 I0,9I5 0.5% Fines and Bails 22,857 23,206 21,000 21,000 0 0.0% Interest 138,437 I72,I47 I42,500 I60,000 I7,500 12.3% Miscellaneous 84,231 I25,II6 I93,662 I00,050 -93,612 -48.3% Total Revenue: $7,398,I63 $7,976,I48 $8,008,048 $8,596,385 $588,337 7.3% Expenditure: General Government Public Safety Public Works Parks and Recreation Library Debt Service Total Expenditures: Excess of menus over expenditures Other financing sources (uses) Operating transfers (to) other funds Operating transfers from other funds Net other financing sources (tun) Annual surphu (deficit) Fund balance at beginning of year Fund balance at end of year Reserved for inventory, prepaids, etc. Designated for Working. Capital Needs Designated for Insurance Reserves Designated for Matching Grants Designated for PERS Forward Funding Designated for Hospital Cash Flow Undesignated Total Fund Balance (1) See Footnotes I,862,392 2,5II,258 2,279,204 2,527,I17 247,9I3 10.9% 2,218,742 2,372,995 2,8I6,125 2,955,325 I39,200 4.9% I,401,448 1,425,348 I,6I6.704 1,560,074 -56,630 -3.5% 994,2I4 I,056,489 I,077,786 I,1I8,348 40,562 3.8% 305,758 3I3,346 33I,998 359,436 27,438 8.3% 254,762 428,854 2,2I7,293 848,545 -1,368,748 -61.7% $7,037,3I6 $8,I08,290 $I0,339.110 $9,368,845 -$970,265 -9.4% $360,847 -$I32,I42 -$2,33I,062 -$772,460 -66.9% -I,367,768-I,689,056-2,323,559 I,306,490 I,968,464 3,353,097 -I,239,5I7 I,084,043 -46.7% 1,427,329-I,925,768 -57.4% -6I,279 279,408 I,029,538 I87,8I3 $299,568 $I47,266-$I,30I,524-$584,648 5,44I,63I 5,74I,I99 5,888,465 4,586,94I 552,3I6 49I,535 450,000 450,000 I,500,000 I,500,000 I,500,000 1,500,000 5I9,4I8 519,4I8 5I9,4I8 5I9,4I8 50,000 50,000 50,000 50,000 5I,193 5I,I93 5I,I93 5I,I93 500,000 500,000 S00,000 500,000 2,568,272 2,776,3I9 I,SI6,330 931,6830) $5,74IJ99 $5,888,465 $4,586,94I $4,002,294 -8L8% -55.I% -221% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 38.6% 42.7% 40 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WATER ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced to the public at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Water Enterprise Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2007, is HEREBY ADOPTED,. and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the .City of Seward, Alaska, this 61 day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 41 WATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Retained Earnings For Fiscal Year 2007 Operating revenue: Residential Small General Service Large General Service SMIC Sales Industrial Sales Miscellaneous Charges for Services Total operating revenue: Operating expense before depreciation Salaries Employee benefits Purchased services Supplies & Maintenance General & Administrative Total operating expense: Operating income before depredation Depreciation Operating income (loss) Non -operating revenues (expenses) Interest income Other revenue Interest expense Total non -operating revenues (expenses) Earnings before transfers and contributions Transfers Out Transfers In Capital contributions Change in net assets Beginning net assets 2004 2005 2006 2007 2006-07 Actual Actual Budget Budget Variance % Change 260,30I 35I,784 348,000 37I,940 23,940 6.9% 79,924 IO2,823 85,000 93,700 8,700 10.2% I45,44I I87,I55 I70,000 I79,000 9,000 5.3% 5I,964 48,097 55,000 53,000 -2,000 -3.6% II7,980 I95,070 I60,000 I48,000 -I2,000 -7.5% 48,6I9 70,074 47,900 59,700 II,800 24.6% 65,74I 70,533 65,000 68,000 3,000 4.6% $769,970 $I.025,536 $930,900 $973,340 42,440 4.6°0 I3I,360 116,261 I42,7I7 I57,746 I5,029 10.5% 66,I44 77,460 90,779 II5,585 24,806 27.3% 2I0,40I 230,3I9 297,22I 328,82I 3I,600 10.6% 46,0I8 87,907 90,500 90,600 I00 0.1% I65,474 I73,952 I99,492 209,426 9,934 5.0% 6I9,397 $685,899 $820,709 902,I78 8I,469 9.9° I50.573 339,637 II0,I9I 7I,I62 -35.4% 76,308 (.) 76,308 (b) 76,308 (c) I82,729 (d) 139.5% 74,265 263,329 $33,883 III,56 mil- 2� I4,493 67,634 I6,000 6I,500 284.4% 0 359,I20 6.209 0 0 0 0 -94,020 0.0% I4,493 $426,754 $22,209 432,520 0-246.4- $88,758 $690,083 $56,092 -$I44,087 -356.9% -79,473 -86,587 -79,472 -82,867 4.3% I68,500 65,756 0 0 0.0% 307,076 24,000 0 0 0.0% $484,86I $693,252 423,380 -$226,954 870.7% $4,I92,692 $4,677,553 $5,370,806 $5,347,426 Ending net asses $4,677,553 $5,370,806 $5,347,426 $5,I20,472 Of total depreciation expense, the following amounts were attributable to capital asses funded with capital contributions: (a) $ I7,286 or 23%; (b) $ I7,286 or 23%; (c) $ I7,286 or 23%; (d) $22,6I2 or I2% 42 CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2007 2006 2007 2006-07 Budget Budget % Change Beginning cash balance at 1/1/06: $2,826,95I Cash is provided by (used for): Change in net assets -$23,380 -$226,954 -870.7% Add expense items not affecting cash: Depreciation 76,308 I82,729 I39.S% Net cash provided by (used for) operations $52,928 -$44,225 -I83.6% Other uses of cash Debt principal payments 0 -I29,889 0.0% Capital outlay -96,308 (a) -416,364 (b) -332.3% Net increase (decrease) in cash -$43,380 -$590,478 -I26I.2% Estimated ending cash balance $2,783,57I $2,I93,093 (a) $96,308 represents: Capitalized infrastructure costs = $20,000; Depreciation reserve contribution = $76,308 (b) $325,000 represents: Capitalized infrastructure costs (LTC Facility) _ $325,000; Depreciation reserve fund = $9I,364 - Water Fund & Related Fund 70I - Water Enterprise Fund $2,996,718 Fund 700 - Major Maintenance, Repair & Replacement Fund 4,0I9 Fund 704 - Forest Acres/Gateway Water and Sewer Lines 28,8I3 Fund 705 - Well House #2 Chlorination Room I5,73I Fund 707 - Storage Tanks 29,238 Fund 708 - Fire Hydrant, Phase II 63,470 Fund 7I0 - Water Source Study 42,772 Fund 7I3 - Third Avenue Water Line -79I,6I4 Total Water -related Cash: $2,389,I47 #° One million gallon storage tank $ I.5 million; Benson Pressure Station; LTC Capital needs listed below 4° Earmarked for capital budget Earmarked for capital project Earmarked for capital project Earmarked for capital project Eatmarked for capital project Earmarked for capital project To be reimbursed by DEC loan water infrastructure 43 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WASTEWATER ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced to the public at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Wastewater Enterprise Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the . necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6th day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 44 WASTEWATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Retained Earnings For Fiscal Year 2007 2W4 Zoos 2006 2007 2W&07 Actual Actual Budget Budget variance % change Operating revenues 360,378 4I8,945 4I0,000 428,000 18,000 4.4% Residential 92,I25 II5,703 95,000 98,000 3,000 3.2% Small General Service I66,58I I89,683 I80,000 I83,000 3,000 1.7% Large General Service 58,307 42.869 40,000 60,000 20,000 50.0% SMIC Sales 25,379 24,789. 9,106 2,500 -6,606 -72.5% Miscellaneous $702,770 $79I,989 $734,I06 $77I,500 $37,3% 5.1% Total operating revenues: Operating expenses before depreciation 97,I9I 97,076 I00,577 II0,I29 9,552 9.5% Salaries 5I,278 6I,744 70,I43 8I,624 II,481 16.4% Employee benefits I21,495 110,181 149,250 I64,500 I S ZSO I0.2% Purchased services 46,742 47,179 125,000 111.250 -13,750 -1I.0% Supplies & Maintenance IO2.85I I06,02I I24,7I8 I30,963 6,245 5.0% General & Administrative j4I9 557 5422 20I 69 $5,688 $598,466 $28,778 S.I% ,Local Opmting Expenses: Operating income before depredation 283,2I3 369,788 I64,4I8 I71034 286492;d) 52% 2.4% 276,978 (a; 278,287 (b; 279,996 (c) Depreciation $6,235 $9I,50I -$II5,578 -$II3,558 I.7% Operating Income (Loss) Non-operaung revenues (atpenses) I5,656 30,038 2.000 8,900 345.0% Interest income -I4,004 -9.455 -6,983 -6,I57 -1I.8% Interest expense 0 0 I,500 % -7II90.9% Other non -operating revenue (expenses) $I,652 $20,583 -$3,483 166 $3,66 Total non -operating revenues Income (loss)before operatingtransfers $7,887 $II2,084 -$II9,06I -$II0392 -7.3% Capital contributions 0 -74,097 19,040 -66,934 0 -63,240 0 -67,360 6.S% Transfers out 466,2I0 $64,I90 -$I82,30I -$I77,752 -2.5% Change in net assets $5,936,54I $5,870,33I $5,934,522 $5.752,22I Bcgintitig net assets $5,870,33I $5,934,522 $5,752.22I $5,574.469 Ending net assets Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $2I4,878 or 78%; (b) $2I4,878 or 77%; (c) $2I4,878 or 77%; (d) $214,879 or 75% t,c 15 CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2007 Beginning cash balance at I/I/06: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by (used for) operations Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2006 2007 2006-07 Budget Budget % Change $76,203 -$I82,30I -$I77,752 2.5% 279,996 286,592 2.4% $97,695 $I08,840 11.4% -55,II7 (a) -55,924 (c) 4.5% -20,000 (b) -20,000 (d) 0.0% $22,578 $32,9I6 -45.8% $98,78I $I3I,697 (a) $55,I I7 represents: Dairy Hill sewer loan principal - $I,333; Lowell Point sewer lagoon loan principal - $53,784 (b) $20,000 represents: capitalized infrastructure costs. No Depreciation reserve contribution this year (c) $55,924 represents: Dairy Hill sewer loan principal - $ I,333; Lowell Point sewer lagoon loan principal - $54,59I (d) $20,000 represents: capitalized infrastructure costs. No Depreciation reserve contribution this year - Wastewater Fund Fund 703 - Wastewater Enterprise Fund $354,643 Fund 702 - Major Maintenance, Repair & Replacement Fund I63,938 Designated for capital items below Fund 706 - Backup Generator at Lift Station #3 7I,509 Designated for capital project Total Wastewater -related Cash: $590,090 V Capital Budget Request Items: Lift Station No. 2 remove and replace dry well 75,000 Upgrade Lift Station No. I controller 7S,000 Design & Build 450' sewer main from Cedar to Elm 50,000 Recondition I0 manholes I50,000 Dispose of sludge and sawdust piles at SMIC 250,000 c4nn nnn 46 Sponsored by: Corbridge CITY OF SEWAR% ALASKA RESOLUTION 2006-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWAR% ALASKA, ADOPTING THE SEWARD MARINE INDUSTRIAL CENTER ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced to the public at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWAR% ALASKA, that: Section 1. The Seward Marine Industrial Center Enterprise Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6"' day of November; 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 47 SMIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Retained Earnings For Fiscal Year 2007 2004 2005 2006 2007 2006-07 Actual Actual Budget Budget Variance % Change )perating revenue: Moorage I,978 6,966 5,500 5,500 0 0.0% Wharfage 3,8I6 I7,394 I2,000 6,500 -5,500 -45.8% Boat Lift Fees 110,610 I04,02I I15,000 110,000 -5,000 -4.3% Power Sales 9,0I0 8,904 I0,000 I0,000 b 0.0% Storage I25,0I8 II0,I20 I15,000 II0,000 -5,000 -4.3% Rents and Leases 66,828 66,409 76,SI2 7IJ80 -5,332 -7.0% Miscellaneous 750 II,0I5 S00 500 0 0.0% Total operating revenue: $318,0I0 $324,829 $334,5I2 $3I3,680 -$20,832 -6.2% )perating expense before depredation: Salaries 44,726 45,727 33,853 53,370 I9,5I7 57.7% Employee Benefits 20,797 24,I59 I8,555 27,65I 9,096 49.0% Purchased Services 6I,648 80,I28 II8,700 I08,400 -I0,300 -8.7% Supplies and Maintenance 52,863 30,360 49,000 45,900 -3,100 -6.3% General and Administrative 207,84I I50,502 166,107 I95.345 29,238 17.6% Total operating expense: $387,875 $330,876 $386,215 $430,666 $44,45I 11.5% Operating income before depredation -69,865 -6,047 -5I,703 416,986 126.3% Depreciation I,I30,826 (a) I,130,827 (b) 937,025 (c) 642,635 (d) -31.4% Operating loss (1,200,691) (I,I36,874) (988,728) (759,62I) -23.2% Von -operating revenue (expense) Interest income & other I,370 (2,773) 0 0 0.0% Interest expense (72,608) (60,227) (53,5I7) (50,547) -5.5% Total non -operating revenue (expense) (7I,238) (63.000) (53,5I7) (50,547) -5.5% Income (loss) before contributions & transfers (1,271.929) (1,199,874) (1,042,245) (8I0,I68) -22.3% transfers in 280,678 250,326 260,484 364,734 40.0% apital contributions 0 0 0 0 0.0% Transfers out -44,455 -52,690 -58,856 -54,990 -6.6% Change in net assets ($I,035,706) ($I,002,238) ($M,6I7) ($500,424) 40.5% 3eginning net assets $3I,179,932 $30,I44,226 $29,I4I,989 $28,30I,372 -2.9% :nding net assets $30,I44,226 $29,I41,989 $28,301,372 $27,800,948 -I.8% Df total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: .a) $1,0I I,I39 or 89.4%; (b) $I,01I,I39 or 89.4%; (c ) $767,338 or 8I.9%; (d) $523,543 or 81.5% CITY OF SEWARD SMIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2007 Beginning Cash Balance at I/I/06: Cash is provided by (used for): Change in Net Assets Add expense items not affecting cash Depreciation Amortization of bond refunding Amortization of bond issue costs Net cash provided by operations Other uses of cash Debt principal payments Net increase (decrease) in cash Estimated ending cash balance: (a) North SMIC Dock Bond 2006 2007 2006-07 Budget Budget % Change -$2I,233 -840,6I7-500,424 937,025 38,425 2,4I0 $ I 37,243 40.5% 642,635 -3I.4% 38,425 0.0% 2,4I0 0.0% $ I83,046 -I47,547 (a)-I5I,509 (a) 33.4% -2.7% -$I0,304 $3I,537 406.1% -$3I,537 $0 100.0% 44 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SMALL BOAT HARBOR ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced to the public at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Harbor Enterprise Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6th day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor � i� Operating revenue: Moorage Wharfage Boat Lift Fees Power Sales Passenger Transit Fee Rents and Leases Miscellaneous Total operating revenue Operating expense before depredation: Salaries Employee Benefits Purchased Services Power for Resale Supplies and Maintenance General and Administrative Total operating expense Operating income before depreciation Depreciation Operating loss Non -operating revenue (expense) Interest & other income Interest & other expense Total non -operating revenue (expense) Income (loss) before transfers Transfers in Capital contributions Transfers out SMALL -BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Retained Earnings For Fiscal Year 2007 2004 Actual 2005 2006 2007 2006-07 Actual Budget Budget Variance %Change 929,829 I,027,985 I,09I,600 I,213400 48,065 58,767 40,000 ,00 76,249 57,720 78,000 85,000 I88,683 I79,470 I90,000 215,000 257,889 27I,044 580,618 647,379 228,558 23I,663 307,600 284,902 89,40I II6,875 I06,786 9I,500 $I,8I8,674 $I,943,424 $2,394,604 $2,557,I8I 370,606 364,660 438,280 474,455 2I8,903 259,322 283,649 356,559 284,983 355,52I 3I4,743 3I6,243 6I,53I 85,9I5 70,000 I00,000 88,45I 85,264 118,500 114,700 I24,87I I59,526 209,466 270,256 $I,I49,345 $I,3I0,208 $I,434,638 $I,632,2I3 I2I,800 I I.2% -20,000 -50.0% 7,000 9.0% 25,000 13.2% 66,76I I I.5% -22,698 -7.4% -I5,286 -I4.3% $ I62,577 6.896 669,329 633,2I6 959,966 924,968 999,502 (,) 976,833 (b) 973,970 ( r) I,001,879 (d) -$330,I73 -$343,6I7 -$I4,004 -$76,9II 45.644 58,805 7,300 32,000 -I47,667 -I54,329 -2II,24I -4I2,222 I�2 p73 -95,524 -203,94I -380.222 -$432,I96 -$439,I4I -$2I7,94S $457,I33 0 0 0 0, 337.843 2,869,057 28,036 0 -249,672 -27I,977 -557,049 -287,8I2 Change in net assets-$344,025 $2,I57,939 $746,958 474045 I0,698,5I I I0,354,485 I2,5I2,425 11,765,467 Beginning net assets Ending net assets I03 44 $12 I, $11,765,467 $11,020.5 Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) 532,900 or 53.3%; (b) $5I0,93I or 52.3%; (c) $5I0,93I or 52.5%; ( d) $5I0,932 or 51% 36,175 8.3% 72,9I0 25.7% I,500 0.5% 30,000 42.9% -3,800 -3.2% 60,790 29.0% $ I97,575 I3.8% -3.6% 2.9% 4492% 338.4% 95.1% 86.4% 109.7% 0.0% -I00.0% -48.3% 0.3% -6.0% 51 CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2007 Beginning Cash Balance at I/I/06 °: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash Loan from Motor Pool for 50-ton lift Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance: 2006 2007 2006-07 Budget Budget % Change $389,828 .-746,958 -744,945 0.3% 973,970 I,001,879 2.9% $227,0I2 $256,935 13.2% 220,258 0 -I00.0% -I I0,000 (a) -322,I07 (c) -I92.8% -226,658 (b) 0 (d) 0.0% $ I I0,6I2 Includes only Harbor Enterprise Fund; excludes related capital projects -$65,I73 (a) 2000 Fish Cleaning Station Bond. (b) Purchase of 50-Ton Travelift with loan from Motor Pool - $220,258. No MRRF contribution this year. (c) $1I5,000 = 2000 Bond; $55,000 = 2005 Float Extension Bond; $I35,000 = 2006 South Harbor Bond and $I7,107 is Travelift loan reimbursement to motor pool fund. (d) No equipment or MRRF contribution this year. Cash Balance -Harbor Fund & Related Capital Projects (Balmce @ 9/30/06): Fund 401 - Small Boat Harbor Enterprise Fund-$29,637 Fund 274 - Small Boat Harbor Expansion 4, I4S,937 Earmarked for capital project Fund 276 - Harbor Dredging 41,706 Earmarked for capital project Fund 315 - Harbor Repair and Renovation 5,009 Earmarked for capital project Fund 402 - Major Maintenance and Repair 0 n/a Fund 806 - Passenger Fee Bond 639,634 Earmarked for bond payments Total Harbor -related Cash: $4,802,649 s Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PARKING ENTERPRISE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced to the public at the regularly scheduled Council meeting on October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Parking Enterprise Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6th day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor PARKING REVENUE ENTERPRISE FUND Budgeted Statement of Revenue and Expenses and Changes in Retained Earnings For Fiscal Year 2007 Operating revenue - parking fees Operating expense: Salaries Employee Benefits Purchased Services Supplies and Maintenance General and Administrative Total operating expense: Operating income before depreciation Depreciation Operating income (ooss) 2004 2005 2006 2007 2006-07 Actual Actual Budget Budget Variance % Change $I67,I0I $I77,098 $2II,000 $I79,320 -$3I,680 45.0% 58,299 7I,686 83,I28 85,62I $2,493 3.0% I3,670 I5,448 I2,440 I4,I46 $I,706 13.7% I5,9II I6,669 I8,I00 I8,I75 $75 0.4% II,364 9,578 9,775 II,275 $I,500 15.3% 3,857 7,366 I2,005 I4,736 $2,73I 22.7% $I03,I0I $I20,747 $I35,448 $I43,953 $8,505 6.3% 64,000 56,35I 75,552 35,367 -53.2% 5,534 6,026 5,2I0 7,207 38.3% $58,466 $50,325 $70,342 $28,I60 -60.0% . Non -operating revenues (expense) Interest Income I,877 6,I48 0 0 Total non -operating revenue(expense) $I,877 $6,I48 $0 $0 Transfers to other funds-$I3,368-$I4,I68-$I6,880-$I3,026 0.0% 0.0% -22.8% Change in net assets $46,975 $42,305 $53,462 $I5,I34 -7I.7% Begiruung net assets $206,180 $253,I55 $295,460 $348,922 18.1% Ending net assets $253,I55 $295,460 $348,922 $364,056 4.3% CITY OF SEWARD PARKING REVENUE ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2007 Beginning Cash Balance at 1/1/06: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations other uses of cash Capital outlay (a) Net increase (decrease) in cash Estimated ending cash balance (a) $I65,000 striping & sealing of parking lots 2006 2007 2006-07 Budget Budget % Change $2349283 $53,462 $15,134 -71.7% 5,2I0 7,207 38.3% $58,672 $22,341 -61.9% -85,000 -80,000 -5.9% -$269328 -$57,659 -119.0% $2079955 $150,296 5) r Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced to the public at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Motor Pool Internal, Service Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6th day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 56 MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Revenues, Expenses and Changes in Retained Earnings For Fiscal Year 2007 2004 2005 2006 2007 2006-07 Actual Actual Budget Budget Variance % Change Operating revenues - vehicle rental $500,047 $SI6,048 $5I6,227 $5I6,227 $0 0.0% Operating expenses - depreciation I93,I3I (a) I73,690 (b; 203,592 (c) 288,2I5 (d) $84,623 41.6% Operating income (loss) 306,9I6 342,358 3I2,635 228,0I2 -$84,623 -27.I% Non -operating revenue (expense) Interest income I3,I78 45,577 30,000 I2,500 (I7,500) -58.3% Interest expense (I2,I76) (9,458) (I7,I03) (I5,668) I,435 -8.4% Other non -operating I2,9I4 2,307 0. 29,22I 29,22I 100.0% Total non -operating revenue (expense) I3,9I6 38,426 I2,897 26,053 I3,I56 102.0% Earnings before transfers 320,832 380,784 325,532 254,065 -22.0% Transfers from other funds 307,750 20,500 0 0 0.0% Change in net assets 628,582 40I,284 325,532 254,065 -22.0% Beginning net assets I,468,8I4 2,097,396 2,498,680 Z824,2I2 13.0% Ending net assets $2,097,396 $2,498,680 $2,824,2I2 $3,078.277 9.0% Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $9,729 or 5%; (b) $9,729 or 6%; (c) $9,727 or 5%; (d) $0 57 CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Cash Flow For Fiscal Year 2007 Beginning Cash Balance at 1/1/06: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other sources of cash Capital lease proceeds Loan repayments Other uses of cash Debt principal payments Loan to Harbor for 50-Ton travelift Loan to General Fund for SGH PERS Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2006 Budget $196639993 335,882 2007 Budget 254,065 203,592 288,2I5 $5399474 $542,280 2006-07 % Change -24.4% 41.6% 0.5% 0 0 0.0% 0 I27,797 -57,790 (a)-59,473 (c) -220,258 0 -I,250,000 0 -700,095 (b)-205,000 (d) -$196889669 $405,605 -$24,676 $38%929 (a) $57,790 represents lease payments: Grader - $27,449; Loader - $30,590 (b) $700,095 represents: 50-ton - $230,000; Grader - $297,395; Loader - $27,626; Police - $56,926; Engineer - $29,656; Fire - $79,I I8; Parking - $7,000 (c) $59,473 represents lease payments: Grader - $28,883; Loader - $30,590 (d) $205,000 represents: Police - $30,000; TYC van - $30,000; water truck - $35,000; PW dump truck - $80.000; PW flat bed - $30,000; 2.9% 70.7% 124.0% 58 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE HOSPITAL DEBT SERVICE FUND BUDGET FOR CALENDAR YEAR 2007 WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced to the public at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 20, 2006 were televised; and WHEREAS, a public hearing is to be held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Hospital Debt Service Fund budget for Calendar Year 2007 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1 - December 31, 2007, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6th day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 59 HOSPITAL DEBT SERVICE FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2006 2004 2005 2006 2007 2006-07 Actual Actual Budget Budget Variance % Change Revenues (investment earnings): $5,116 $12,708 $4,000 $8,000 $4,000 100.0% Expenditures: Debt service principal 730,000 564,288 6I4,59I 605,000 $9,59I 1.6% Debt service interest and other costs 357,011 352,590 3I7,I00 I37,038 -$I80,062 -56.8% Hospital capital contributions 0 I6,948 (a) 0 0 $0 0.0% Total expenditures $1,087,011 $933,826 $931,691 $742,038 -$189,653 -20A% Excess (deficit) of revenues over expenditure -$1,0819895 -$921,118 -$927,691 -$734,038 -20.9% Operating transfers from other funds 777,I24 I,054,934 805,000 874,783 8.7% Operating transfers to other funds -33,35I (a; 0 0 0 0.0% Net bond issuance 8I,066 0 0 0 0.0% Net change in fund balance Beginning fund balance Ending fund balance -$257,056 $133,816-$122,691 $140,745 -214.7% $811,246 $554,190 $688,006 $565,316 -17.8% $554,190 $688,006 $565,316 $706,061 24.9% (a) In FY2004, transferred 5% of previous full year's Fund Balance for Hospital capital budget. Per new policy established in 2006, hospital capital contributions can be made from this Fund only after reserves are sufficient to cover the highest annual debt service payment, which is $878,500. �,1 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CAPITAL IMPROVEMENT PLAN BUDGET FOR CALENDAR YEAR 2007 AND TWO SUBSEQUENT CALENDAR YEARS WHEREAS, on October 9, 2006, the City Manager submitted to the City Council a proposed budget for the City of Seward for Calendar Year 2007; and WHEREAS, the budget was introduced at the regularly scheduled Council meeting of October 9, 2006, and work sessions conducted on October 16, 17, 19, and 26, 2006 were televised; and WHEREAS, a public hearing is being held on the proposed budget on October 23, 2006, with final adoption scheduled for November 20, 2006; and WHEREAS, there are no monies designated in the Calendar Year 2007 General Fund Budget to finance capital improvements; and WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of $76,840 from the Sewer Enterprise Fund in 2007 as partial repayment of a 1990 loan from the General Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2007 Budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWAR% ALASKA, that: Section 1. The Capital Improvement Plan Budget for Calendar Year 2007, and the two subsequent fiscal years, which is attached hereto and made a part hereof by reference, is HEREBY ADOPTED. Section 2. This resolution shall take effect January 1, 2007. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6`h day of November, 2006. 131 Calendar Year 2007 CAPITAL IMPROVEMENT PLAN OF THE CITY OF SEWARD, ALASKA For the Period January 1 - December 31, 2007 Vanta Shafer MAYOR Clark Corbridge CITY MANAGER Y (( A L' Capital Improvement Plan General Fund -Related Capital Projects Fiscal Year 2007 - 2009 New or Project Funding Source Protect Description Replace Year Cost City Portion Other Portion Source STREETS: Poor Condition: Phoenix: Seward Hwy. to Bear Dr. (.5) R 2007 $306,250 $360,250 Federal / City Dora Way/Olympia - (A) R 2007 $245,000 $245,000 Federal / City Dimond - P) R 2007 $428,750 $428,750 Federal / City Monroe: 2nd to 5th - (.3) R 2007 $183,750 $183,750 Federal / City Adams: 1st to 3rd - (.3) R 2007 $183,750 $183,750 Federal / City Fourth Avenue: Van Buren to Railway - (1.0) R 2007 $3,600,000 $1,600,000 $2,000,000 State - STIP Church Street - (2309 R 2007 $5,250 $5,250 Federal / City Resurrection Road - Benson to High School (240' R 2007 $5,250 $5,250 Federal / City Fair Condtion: Fifth Ave: Railway to B Street - 0) R 2008 $441,613 $441,613 Federal / City A St: 6th to 1st - 0) R 2008 $189,263 $189,263 Federal / City Jefferson (entire - .4) R 2008 $252,350 $252,350 Federal / City Madison: Railway to lst - 0) R 2008 $189,263 $189,263 Federal / City C Street and D Street - (.2) R 2008 $126,175 $126,175 Federal / City Birch to Alder - 0) R 2008 $189,263 $189,263 Federal / City Jesse Lee Drive & Blue Field Drive Apron - (.2) R 2008 $126,175 $126,175 Federal / City Monroe: 6th to 7th R 2008 $43,750 $43,750 Federal / City Monroe: 5th to 6th R 2008 $35,000 $35,000 Federal/ City Adams: 5th - 6th R 2008 $36,000 $35,000 Federal / City Total Street Projects: 6,585,850 $4,639,852 $2,000,000 SIDEWALKS, ADA, TRANSPORTATION: 5th Ave: West side from Adams to Jefferson N 2007 $71,225 $71,225 $0 General Fund Total Sidewalk Projects: $71,225 $71,225 0 CITY SHOP: City Shop Facility Phase I: Site Layout/Design R 2007 $61,250 $61,250 General Fund Covered dry storage for heavy equipment N 2008 $35,000 $35,000 General Fund City Shop Facility Phase II: Construction R 2008 $4,800,000 $4,800,000 General Fund Total City Shop Projects: 4,896,250 4,896,250 0 PUBLIC SAFETY: North Forest Acres Road/Levee N 2007 $3,500,000 $2,000,000 $1,500,000 Federal/General Fire Hydrant upgrades - Ph. H R 2007 $200,000 $200,000 General Fund Breathing Air Compressor R 2007 $25,000 $25,000 General Fund Fire Hall Exhaust Emissions Venting System N 2008 $50,000 $50,000 General Fund Fire Vehicle to replace Engine 2 - 1965 Ford Pumper R 2009 $400,000 $400,000 Motor Pool Satellite Fire Station / Storage Facility (Forest Acres) N 2009 $960,000 $960,000 General Fund Ladder Platform Vehicle N 2009 $850,000 $850,000 Grant Refinish Floor in Apparatus Bays R 2069 $80,000 $80,000 General Fund Satellite Station on Nash Road N 2009 $400,000 $400,000 Grant Expand SMIC building storing engine N 2009 $42,000 $42,000 General Fund Public Safety Building N 2009 $5,150,Ob0 $5,150,000 General Fund Total Public Safety Projects: 11,657,000 7,947,000 3,710,000 PARKS & RECREATION: Replace Adams Street Pavilion R 2007 $375,000 $375,000 Federal/General Replace Wellington Pavilion R 2007 $375,000 $375,000 General Fund Small Outdoor Restroom - Williams Park N 2007 $35,000 $35,000 General Fund Beach Erosion Engineering Study N 2007 $60,000 $60,000 GranttGF Restroom and Concession Stand Upgrade R 2008 $163,000 $163,000 General Fund Evan Casey Skate Park Upgrade N 2008 $70,000 $70,000 General Fund Informational/directional maps N 2008 $21,000 $21,000 General Fund Forest Acres campground improvements R 2008 $26,000 $25,000 General Fund Centennial Park N 2009 $225,000 $25,000 $200,000 Grant/GF Sweet Smelling Toilet at culvert N 2009 $44,000 $44,000 General Fund Marathon Campground rehabilitation R 2009 $48,000 $48,000 General Fund Harborside Park - Phase I / Seaview Campground R 2009 $136,500 $136,500 General Fund Little League Field restrooms R 2009 $200,000 $200,000 General Fund Boulder Field -,turf, fence, grade, drains R 2009 $235,000 $235,000 General Fund Total Parks & Recreation Projects: 2,012,500 $1,812,500 $200,000 , y Capital Improvement Plan General Fund -Related Capital Projects Fiscal Year 2007 - 2009 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source CITY HAT 7 LEBRARY/OTHER: Fix heating and venitilation at City Hall R 2007 $110,000 $110,000 General Fund Improve Handicap Accessibility to City Hall N 2007 $31,000 $31,000 General Fund Capital Fund Community Center Siding R N 2007 2008 $225,000 $20,000 $225,000 $20,000 General Fund City Clerk Recording and Sound System R 2009 $17,500,000 $17,500,000 Grant Community Center - Library/Museum Total City Hall/Library Projects: $17,886,000 386,000 17.500,000 Total General Fund Projects: U3,108,825 $19,752,827 $23,410,000 Note: No capital project funding available in the 2007 General Fund Budget for the above projects. Funding for Community Center siding available for 2007 in Capital Acquisition Fund. Funding for local road improvements available in 2007 from DOT earmark. 64 Capital Improvement Plan Harbor -Related Capital Projects Fiscal Year 2007 - 2009 New or Project Funding Source "I'll. LGoe-- - R 2007 $2,000,000 $2,000,000 State Redeck travelift dock and T-dock $2,000,000 State T-Dock & Travelift sheet pile bulkhead and upgral R 2007 $2,000,000 Revenue Bond Step " 2" Harbor Expansion Project; S. harbor N 2007 $4,500,000 $4,500,000 $2,500 000 Grant N 2008 $2,500,000' t New Z-float 880' R 2008 $1,000,000 $1,000,000 State D•float renovation N 2008 $20,000 $20,000 Harbor B dock platform connection to fish station Fish cleaning station at North East ramp N 2008 $350,000 N 2008 $507,708 Washdown pad for boats R 2008 $7,000,1000 $1,000,000 $6,000,000 State Replace floats A, B, C, S and G N 2009 $4,575,000 $1,576,000 $3,000,000 • Grant/Harbor New Z-float and slips N 2009 $300,000 $50,000 $250,000 ADFG/Harbor Pave Northeast parking lot N 2009 $600,000 $600,000 Parking,/Harbor Pave, landscape, south fill created by expansion Grant/Harbor N 2009 $2,, 818 Fishing pier recreation area N 2009 $2,000000,000000 $2,000,000 Harbor Three-sta a dock for fishin &work boats $29,86b, 526 $9,645,000 $16,750,000 T tal Harbor Fund Projects: 615 Capital Improvement Plan Seward Marine Industrial Center (SMIC) -Related Capital Projects Fiscal Year 2007 - 2009 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source SMIC basin repair feasibility study N 2007 $1,000,000 $500,000 $500,000 Grant/City Ship repair infrastructure improvements N 2008 $2,800,000 $2,800,000 Grant Homeland Security fencing & improvements N 2008 $31,000 $31,000 City Two restroom facilities N 2009 $50,000 $50,000 City Total S.M.I.C. Fund Projects: $3,881,000 $581,000 $3,300,000 66 City of Seward Capital Improvement Plan Electric -Related Capital Projects Fiscal Year 2007 - 2009 New or Project Funding Source Project Description Replace Year Cost Cit Portion Other Portion Source Fort Raymond - fire protection system repair/replace R 2007 $30,000 $30,000 Electric Upgrade 69kV trans. line - Mile 3.5 to substation R 2007 $650,000 $650,000 Electric R 2007 $40,000 $40,000 Electric TN 67 - replace pole R 2007 $10,000 $10,000 Electric TN 64 - repair broken guy wires 2007 $5,000 $5,000 Electric 7210. and Grouse Lake Road - repair broken strands R Electric Replace broken bells (Mile 10-14) R 2007 $20,000 $20,000 Security fence at Ft. Raymond substation N 2007 $65,000 $65,000 Electric N 2007 $200,000 $200,000 Electric Camelot - URD replacement 2007 $75,000 $75,000 Electric Lawing - reframe OHD and install reclosure R $50,000 Electric Lost Lake - URD replacement R 2007 $50,000 Electric Victor Creek - URD replacement R 2007 $100,000 $100,000 Electric Shop, new generators & gen. building R 2007 $7,500,000 $7 ,, 000 Electric500 Electric R 2007 $30,000 $30,000 Transformer maintenance R 2007 $20,000 $20,000 Electric Repair and paint radiators for Unit 4 and 5, Ft. Raymi $60,000 Electric Relocate exhaust stack off Unit 3 building roof R 2007 $60,000 Electric Purchase 9 mega -watts of Bradley Lake Power fin MIA N 2007 $1,000,000 $1,000,000 Electric R 2007 $500,000 $500,000 Right-of-way maintenance N 2008 $200, $200, 000 Electric Switchgear Improvements and convert #3 to 4160v $100,000 Electric Fort Raymond switchgear improvements N 2008 $100,000 Electric N 2008 $50,000 $50,000 SMIC loop distribution system N / R 2008 $26,000 $25,000 Electric Old Mill loop distribution system R 2009 $100,000 $100,000 Electric Automated meter reading system N 2009 $120,00 $,000 Electric Update sectionalizing study and purchase oil circuit reclosur Electric Install 25kV underground across Snow River N 2009 $250,0000 $2500,000 Electric Extend the 12.5kV distribution line on Nash Road N 2009 $150,000 $150 ,000 R 2009 $,000 $,000 Electric re Upgrade Victor Cek 25kV line $11,4500,000 $11,4500,000 $0 Total Electric Fund pro'ects: 67 City of Seward Capital Improvement Plan Water -Related Capital Projects Fiscal Year 2007 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Replace Pressure Station (Benson and Swetmann) R 2007 $250,000 $250,000 City Water line expansion in North Forest Acres N 2007 $325,000 $325,000 Water Storage Tank (1.0 million gallons) N 2007 $1,500,000 $1,500,000 City Lift Station Upgrades R 2007 $350,000 $350,000 Grant/City Total Water Fund Projects: $2,425,000 $2,425,000 $0 7 City of Seward Capital Improvement Plan Wastewater -Related Capital Projects Fiscal Year 2007 - 2008 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Upgrade lift station #1 controller R 2007 $80,000 $80,000 Wastewater Fund Lift Station #2 - Remove and replace dry well R 2007 $80,000 $80,000 Wastewater Fund Design & build 450' sewer main from Cedar to Elm N 2007 $60,000 $60,000 Wastewater Fund Recondition 10 manholes R 2008 $150,000 $150,000 Wastewater Fund Dispose of sludge and sawdust piles at SMIC N 2008 $250,000 $250,000 Wastewater Fund Total Wastewater Fund Projects: $620,000 $620,000 $0 69 Capital Improvement Plan Parking -Related Capital Projects Fiscal Year 2007 - 2009 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Seal and stripe north south and middle lots R 2007 $160 000 $160,000 Parking East Harbor paving N 2008 $250 000 $250 000 Parking / Grant New Harbor Uplands projects N 2008 $50 000 $60 000 Parking / Grant Automated parking attendant N 2009 $150,000 $150,000 Parking Total Parking Fund Projects: $610,000 $610,000 $0 Note: No Parking Major Maintenance, Repair & Replacement Fund 0 Capital Improvement Plan Motor Pool -Related Capital Projects Fiscal Year 2007 - 2009 Project Description New or Replace Year Project Cost City Funding Source Portion Other Portion Source Police - replace police vehicle R 2007 $30,000 $30,000 Motor Pool TYC - Replace 1984 van R 2007 $30,000 $30,000 Motor Pool Public works - Dump truck N 2007 $80,000 $80,000 Motor Pool Public works - Loader w/snow blower R 2007 $400,000 $400,000 Motor Pool Public works - Replace flat bed R 2007 $30,000 $30,000 Motor Pool Water - Replace truck R 2007 $35,000 $35,000 Motor Pool Electric - Excavator R 2007 $170,000 $170,000 Motor Pool Police - replace police vehicle R 2008 $32,000 $32,000 Motor Pool Electric - Truck for new field engineer position N 2008 $30,000 $30,000 Motor Pool Public works - Sander / plow truck R 2008 $186,000 $185,000 Motor Pool Parks - Tractor top dresser and attachments N 2008 $20,000 $20,000 General Fund Police - replace police vehicle R 2009 $33,000 $33,000 Motor Pool Fire - Replace engine 2 - 1965 Ford Pumper R 2009 $400,000 $400,000 Motor Pool Fire - Ladder platform vehicle N 2009 $850,000 $850,000 Grant Total Motor Pool Fund Projects: $2,325,000 $1,476,000 $850,000 71 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY2007 SHARED FISHERIES BUSINESS TAX PROGRAM, AND CERTIFYING. THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES MANAGEMENT AREA WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY2007 Shared Fisheries Business Tax Program, the municipality must demonstrate to the Department of Commerce, Community and Economic Development that the municipality experienced significant effects during calendar year 2005 from fisheries business activities; and WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce, Community, and Economic Development; and WHEREAS, 3 AAC 134.070 provides for the use, at the discretion of the Department of Commerce, Community, and Economic Development, of alternative allocation methods which may be used within fisheries management areas if all eligible municipalities within the area agree to use this method, and the method incorporates some measure of the relative significant effect of fisheries business activity on the respective municipalities in the area; and WHEREAS, the City Council of the City of Seward, Alaska proposes to use an alternative allocation method for allocating the approximately $61,650.23 in FY2007 funding available within the Cook Inlet Fisheries Management Area, in agreement with all other municipalities in the area participating in the FY2007 Shared Fisheries Business Tax Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY.OF SEWARD, ALASKA, that: Section 1. By this resolution the Council certifies that the City of Seward did experience significant effects during calendar year 2005 from fisheries business activities that occurred within the Cook Inlet fisheries management area, and seeks to apply for funding under the FY2007 Shared Fisheries Business Tax Program. Section 2. All eligible communities in the Cook Inlet fisheries management area will receive fifth percent (50%) divided equally and fifty percent (50%) divided on a per capita basis. 72 CITY OF SEWARD RESOLUTION 2006-123 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6"' day of November, 2006. ATTEST: Jean Lewis City Clerk THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 7? COUNCIL AGENDA STATEMENT Meeting Date: November 6, 2006 Through: Clark Corbridge, City Manager 6(,A jl / ~ p& From: Kristin Erchinger, Finance Director Agenda Item: 2007 Shared Fisheries Business Tax Program BACKGROUND & JUSTIFICATION: The City of Seward is required to apply to the State of Alaska Department of Community and Economic Development (DCED) each year, to qualify for funding under the State's Shared Fisheries Business Tax Program. The purpose of the program is to provide for a sharing of state fish tax collected outside municipal boundaries, with municipalities that have been affected by fishing industry activities. This is the 14th year of this program, and municipalities across the state will share approximately $1.87 million based on 2005 fisheries activity as reported by fish processors on their fish tax returns. This amount is up approximately $130,000 from the amount shared in the previous year. The law that created this program requires that funding be allocated first to fisheries management areas across the state based on the level of fish processed in each area, compared to the total fish processed for the whole state. Then, funding is allocated among the municipalities located within each fisheries management area, based on the relative level of impacts experienced by each municipality. Seward is located in the Cook Inlet Fisheries Management Area, which includes Anchorage, Homer, Kenai, Kenai Peninsula Borough, Kachemak, Seldovia, Soldotna, and Seward. The State's FY2007 program allocation to be shared within this area is approximately $61,650.23, up $9,018.21 from the prior year. In fisheries management areas where the program allocation is greater than $4,000 multiplied by the number of municipalities in the area, program regulations provide for a "long -form" application. In the Cook Inlet Fisheries Management Area, the threshold value is $32,000 (8 municipalities x $4,000), therefore the city of Seward is required to complete the Long Form Application. The final deadline for submitting application for the FY2007 Shared Fisheries Business Tax Program is December 15, 2006. The long -form application provides for a "standard" and an "alternative" method of funding allocation. The alternative method must be filed by November 1, 2006. Standard Method: Under this method, each municipality must determine and document the cost of fisheries business impacts experienced by the community in 2005. Once the impacts have been established for each of the municipalities, the DCED will calculate the allocation for each municipality using the following formula: One-half of the available funding is divided among participating municipalities on the basis of the relative dollar amount of impact in each community. The other half of the available funding is divided among municipalities based on the relative dollar amount of impact per capita in each community. rE COUNCIL AGENDA STATEMENT FY2007 Shared Fisheries Business Tax Program Page Two Alternative Method: Alternative allocation methods may be proposed by the municipalities within the area. DCED will consider approving the use of a proposed alternative method only if all the municipalities in the area agree to use the method, and if the method includes some measure of the relative effects of the fishing industry on the respective municipalities in the area. The short -form method allocates the available funds by sharing 50% of the funds equally among the participating municipalities, and allocating the remaining 50% on a per -capita basis. The amount allocated this year is less than in previous years, but it was enough to require the long form application. The information required by the long -form application would be difficult and time-consuming to obtain. Therefore, it is proposed that municipalities in our area use the alternative method and that we further agree that the allocation method be the same method used in the short form allocation. Given the small amount of additional funding that the City might gain by utilizing the standard method, compared to the additional time required to complete the application, it is our recommendation that the city of Seward agree to use the alternative method and agree that 50% of the funds will be allocated equally among the participating municipalities, and the remaining 50% allocated on a per -capita basis. This will be the ninth year of using this method. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan, and City Council Rules of Procedures. FISCAL NOTE: Using this same allocation method, Seward expects to receive approximately $8,400 in 2007. ` Approved by Finance Department: RECOMMENDATION: Council approve Resolution 2006-1d3 adopting an alternative method for the FY2007 Shared Fisheries Business Tax Program, and certifying that this allocation method fairly represents the distribution of significant effects of fisheries business activity in the Cook Inlet Fisheries Management Area and authorize the city manager to apply for funds from the Shared Fisheries Business Tax Program. %:1 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE PURCHASE OF A BREATHING AIR COMPRESSOR FROM MUNICIPAL EMERGENCY SERVICES, INC. FOR THE SEWARD FIRE DEPARTMENT FOR AN AMOUNT NOT TO EXCEED $209576.589 AND TRANSFERRING FUNDS WHEREAS, the current Bauer breathing air compressor was purchased in 1991 and is over 15 years old; and WHEREAS, the current compressor is not efficient to do a timely refilling of the station's cascade system and does not produce the current volume or pressure of air needed; and WHEREAS, the replacement breathing air compressor was identified in the current 2006 Fiscal Budget as a line item; and WHEREAS, the Fire Department has funds within its current 2006 budget to meet all expenses for the purchase; and WHEREAS, quotations for the project were received from four vendors and Municipal Emergency Services, Inc. (MES) had the lowest quote and met all requirements for the breathing air compressor; and WHEREAS, the fire department did not advertise for quotes in a "newspaper of general circulation in the city" as required by SCC 6.10.215 because there are no vendors in Seward that handle this type of equipment, but the department did directly solicit quotations from vendors known to carry these specialized breathing compressors, and is recommending the lowest priced bid for purchase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council finds that it is in the public interest to waive the requirements of SCC 6.10.215, necessitating advertising in a local newspaper based on the fact that no local vendors carry these specialized breathing compressors. Section 2. The Seward City Council finds that the fire department followed the procurement procedures authorized by SCC 6.10.310 which allows "a department or division head may recommend an alternative procurement procedure to the city manager if such procedure will best serve the needs of the city and accomplish the objectives of this title", and did adequately solicit competitive bids to maintain a competitive procurement environment for this purchase. 76 CITY OF SEWARD, ALASKA RESOLUTION 2006- L4q Section 3. The City Manager is authorized to purchase the breathing air compressor as specified in the quote from Municipal Emergency Services, Inc. (MES) for the amount of $20,576.58. Section 4. Funds for the purchase of the breathing air compressor are appropriated as follows: $7,149 from the fire department safety account; $1,427.58 from the fire department operating supplies account, and $12,000 from the fire department equipment account, for a total amount of $20,576.58 to be transferred and appropriated to capital projects fund no. 853-8531-5930. Section 5. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6`h day of November, 2006. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor 77 Council Agenda Statement Meeting Date: November 6, 2006 Through: Clark Corbridge, City Manager aA 11- / - 06 From: David Squires, Fire Chief Agenda Item: Authorization to purchase breathing air compressor for the Seward Fire Department utilizing competitive quotes BACKGROUND & JUSTIFICATION: The Fire Department's current Bauer breathing air compressor was purchased in 1991, making it over 15 years old. While this compressor is still operational, it is inadequate for the department's use. The compressor is a 5000 psi, 6 cfm, three stage compressor. Because of the low cfm capacity, it will take two to four hours to fill the cylinders depending on how low they are when we fill our cascade system (storage tanks) at the station or on Rescue 2. This puts a heavy burden on staff time (volunteer and staff). The compressor is not capable of filling the SCBA air cylinders quickly if we have the need to do so. The Fire Department has had the need to replace the breathing air compressor for a number of years. Each year we have budgeted for it, the quotations have come back higher than we anticipated, with insufficient funding available. This year the department has put off spending in certain line items in order to fund the replacement of the air compressor. The department will order the compressor this year, but does not anticipate receiving the compressor until some time in January. The Fire Department did not advertise for quotes as required by SCC 6.10.215, or solicit requests for proposals (an alternate procurement method authorized by SCC 6.10.310), but did directly solicit quotations from vendors known to carry these specialized breathing compressors, and vendors listed in several fire magazines. The department did not advertise in a "newspaper of general circulation in the city" because there are no vendors in our community that handle this type of equipment. However, we did provide a competitive procurement environment by soliciting quotes, and are proposing to accept the proposal that offers the best price for the equipment requested. Attached is the spreadsheet that lists out each vendor, equipment quoted, shipping costs and comments. The breathing air compressor requested had to be 6000 psi, 14 cfm or higher, 230 volt - single phase electric motor, four stage air compressor. It was required to have an automatic shut-off for overheating, low oil and high CO levels. It was required to meet all requirements of OSHA for a compressed air system. The proposed unit meets these .78 RESOLUTION 2006-19,q Page Two requirements and should be able to fill an empty cascade cylinder within thirty minutes and an empty SCBA cylinder in fifteen minutes. It is the intent of the department to overhaul the current breathing air compressor over the winter and utilize this compressor at the SMIC station. The air compressor at the SMIC station will be sold in a future surplus equipment sale. INTENT: The intent of this resolution is to authorize funding for the purchase of a breathing air compressor, and to move funds into a capital project fund in order to ensure that funds do not lapse at year-end. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans and Strategic Plan. FISCAL NOTE: Funding is available in various accounts within the Fire Department's 2006 budget, and requires no further appropriation of funds. Approved by Finance Department: RECOMMENDATION: City Council approve Resolution 2006- authorizing the City Manager to approve the purchase of a Scott Simple Air Compressor as specified from Municipal Emergency Services, Inc. (MES) for the amount of $20,576.58. Funds for this purchase will come from various fire department accounts as authorized in the resolution. 7 compressor quotes/ specs - SFD vl=mnnR MOKF / RRAmn October 27, 2006 Janice MnnFt PRICE SHIPPING COMMENTS W Hagemeyer No America Bauer Compressor '' Model H13V-E1 $ 24,791.75 FOB Desitnation Does not include off Dee- 714-283-2732 6000 PSI freight paid loading at site. Danita Elliott 10HP Single phase elec 888-848-5599 13 CFM S ecial Govt. Price P2 w/ Securus Mon Purification Standard Features: Gua a panel, oil pressure switch Set-up and training temp, switch, hour meter, coordinated w/ Scot auto condenser drain at Young's Firehouse Also: 1 Electronic CO monitor w/ cal kit TOTAL PRICE $ 24,791.75 Youngs Firehouse Unicus Compressor UNIII/ 131-1- E1 $ 35,052.00 $ 3,000.00 Scot 907-344-5312 Bauerproduct) Single Phase freight Norfolk to Swd 13 CFM Elec CO complete w/ calib $ 2,610.00 Estimated charges Installation/ Trainin / erdiem $ 3,000.00 for someone to come Freight to Alaska $ 3,000.00 and train/ install TOTAL PRICE $ 43,662 00 .,,., : r y .^ � s ' . LN Curtis & Sons MAKO Compressor BAM 06H^ HE1 $ 23,900.00 FOB Seward Does not include Brannon 800-426-6633 6000 PSI freight paid unloading & uncratin 4 stage, air culled high temp switch 14 CFM enclosed, vertical cabinet Includes installation 10HP 1 Phase elec motor MK2C purification s ste, and set up and the Gauge panel,oil pressure, emergency stopbutton training withMAKO certified tech Electrci CO monitor $ 2,500.00 TOTAL PRICE MES- Northwest Scott Com ressor AB 10-6605-08 $ 26,400 00 $ 20,576.58 FOB Seward' 7,77,77,77777777 Tom- 866-288-4936 6000 PSI 10 HP 230 v Single Phase 14 CFM 4 stage LE 5000 Controller CO Fully enclosed TOTAL PRICE -?. .uGP yEk";: x-n $ 20,576 58 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWAR% ALASKA, ACCEPTING GRANT FUNDS IN THE AMOUNT OF $169000 FROM THE KENAI PENINSULA BOROUGH, AUTHORIZING THE CITY MANAGER TO ENGAGE THE SERVICES OF NUKA RESEARCH & PLANNING GROUP, LLC TO REWRITE THE CITY OF SEWARD'S EMERGENCY OPERATIONS PLAN, AND APPROPRIATING FUNDS WHEREAS, a 2004 Presidential Directive mandates revision of all emergency plans to reflect National Incident Management System (NIMS) requirements; and WHEREAS, the approved City of Seward Emergency Operations Plan (the Plan) requires revision to meet NIMS requirements for disaster mitigation, response and recovery planning requirements, as well as include community response resources, functional plan annexes and hazard - specific appendices; and WHEREAS, during the recent flood event in Seward, the Emergency Management Coordinator for the Kenai Peninsula Borough advised the City of Seward's Fire Chief of potential grant funds for revision of the City's Plan; and WHEREAS, under the 2005 Homeland Security Grant Program, the Kenai Peninsula Borough requested and received $80,000 to fund the rewrite/ revision of local Emergency Operations Plans for the Borough and the cities of Kenai, Seward, Homer and Soldotna; and WHEREAS, the Kenai Peninsula Borough is unable to coordinate this effort on behalf of each City, but is able to allocate their funds to the Cities via the State; and WHEREAS, the State of Alaska Department of Homeland Security will reimburse up to $16,000 per City within the Kenai Peninsula Borough; and WHEREAS, other Cities and the Kenai Peninsula Borough are working with NUKA Research & Planning Group, LLC. and in the interests of time and in coordinating consistent Plan revisions, it is in the best interest of the City of Seward to utilize this vendor to update the City of Seward's Emergency Operations Plan; and WHEREAS, the updated City of Seward Emergency Operations Plans must be completed and adopted by March 2007 to meet funding deadlines. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Funding in the amount of $16,000 is hereby appropriated from state grant account 853-8532-4880-0200 to the contracted services account no. 853-8532-5390. M CITY OF SEWARD, ALASKA RESOLUTION 2006-125 Section 2. The City Manager is authorized to enter into a contract with NUKA Research & Planning Group, LLC. to rewrite/ revise the Seward Emergency Operations Plan per scope of work as outlined in proposal attached hereto dated October 25, 2006. Section 3. This project must be completed prior to March 2007 to receive reimbursable funds. Section 4. The Seward City Council hereby finds that this purchase meets the requirements of Seward City Code 6.10.120(a)(8), exempting professional services from competitive procurement requirements. Section 5. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 6`h day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: November 6, 2006 Through: Clark Corbridge, City Manager OJ //- / -di From: David Squires, Fire Chief Agenda Item: Accepting a reimbursable $16,000 grant from the Kenai Peninsula Borough for rewriting/ revising the City's Emergency Operations Plan and entering into a contract with NUKA Research & Planning Group, LLC to make the mandatory revisions BACKGROUND & JUSTIFICATION: Under a 2004 Presidential Directive all communities within the United States must become NIMS complaint. This mandate includes the ICS training and the rewriting/ . revision of any emergency operations plan. We have completed 85% of the ICS training and to be in full compliance, we must rewrite our emergency plan. This mandate affects the funding the City of Seward could be eligible for after disasters (the flood) and for any mitigation preparedness grants. The City of Seward has been offered an opportunity to secure grant funding through the Kenai Peninsula Borough. During the recent flood, the Borough advised the City that reimbursable grant funds may be available from a 2005 State Homeland Security Grant for the purpose of rewriting and revising the Borough's Emergency Operations Plan. These funds are due to expire in March of 2007. To assist cities in rewriting their emergency plans, the Borough has requested that funds be transferred to any city on the Peninsula wishing to hire a contractor to rewrite their plans. NUKA Research & Planning Group, LLC. has been contracted by the Cities of Kenai and Homer to rewrite their emergency operation plans, and the Borough intends to hire the same group to rewrite their Plan. To ensure consistency of plans, and given the time constraints requiring completion by March, 2007, the administration recommends contracting NUKA to revise the City's plan. Seward City Code 6.10.120 (a) (8) exempts the purchase of professional services from competitive procurement requirements. Also, given time constraints and the short time the reimbursement money is available, we do not expect to be able to meet the time frame required to advertise, evaluate proposals, and complete the rewrite by March 2007. Attached is the proposal from the NUKA Research & Planning Group, LLC. In summary the following items are what they will accomplish in the scope of work: • Complete review of State of Alaska, Kenai Peninsula Borough and City of Seward planning documents — create "master" Emergency Operations Plan (EOP) that will dovetail with existing State and Borough plans. • Develop annexes and field operations guides for City of Seward departments to direct them in implementing the master citywide EOP. • Meet with all stakeholders within the City of Seward and surrounding areas to ensure that the EOP takes into account all non -governmental and critical private entities. (Hospitals, churches, utilities, etc.) RESOLUTION 2006-1 9�5 PAGE TWO • Master Plan and Annexes shall include: o Hazards within the City of Seward and specific mitigation, preparedness and response and recovery strategies. o Seward specific Hazard Analysis based on historic and relevant incident information. o A list of all community critical infrastructures with vulnerability assessments for each. o Department specific Annex to include operational checklists and/ or forms as needed to respond to and manage each incident listed in the hazard assessment. • Conduct training sessions for each identified department to orient them to the plan specifics for each department. • Present the final plan to the City of Seward City Council prior to the adoption of the plan. This revision will bring the City of Seward plan into NIMS compliance and will ensure that our plan flows smoothly into the emergency plans of the Kenai Peninsula Borough and the State of Alaska. The City of Seward must have its Emergency Operations Plan completed and adopted by March 2007. For reimbursement purposes, all bills must be paid and documentation must be submitted to the State Homeland Security Department before the end of March 2007. INTENT: To be in total compliance with the NIMS requirements of the 2004 Presidential Directive, so the City remains eligible for Federal funding. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: City of Seward Emergency Operations Plan FISCAL NOTE: The City of Seward will front payment in the amount of $16,000, to be reimbursed by the Kenai Peninsula Borough upon completion and submittal to the Borough of the revised Plan. Approved by Finance Department: AZo )�� RECOMMENDATION: City Council approve Resolution 2006-1a5authorizing the City Manager to accept grant funds from the Kenai Peninsula Borough, appropriate $16,000 to rewrite/ revise the City of Seward's Emergency Operations Plan, and contract NUKA Research & Planning Group, LLC to revise the Plan. rowi L!!M 4 Research & Planning Group, LLG. P.O. Box 175 Seldovia, Alaska 99663 let 907,234.7821 • fax 240.368.7467 contact0nukaresearrli.com October 25, 2006 Mr. David Squires, Chief City of Seward Fire Department --105-South Willow Street Seward, Alaska 99611 Re: Emergency Response Plan Development Dear Chief Squires: Nuka Research and Planning Group, LLC (Nuka Research) submits this proposal to develop an Emergency Response Plan Development for the City of Seward, Alaska. Nuka Research has extensive experience working on community disaster response planning projects throughout Alaska, both on small community plans and multi - jurisdictional plans. We have assembled a highly qualified project team to manage the process of updating the Seward Emergency Operations Plan (EOP) along with annexes and field guides for the specified city departments. We propose to complete the scope of work for this project for a total cost not to exceed $15,395. Since we are currently working on the Homer and Kenai EOPs, we have already developed a draft template that we would apply to Seward's plan. This letter includes a technical and cost proposal that describes our approach, timeline, and deliverables for this project. We appreciate the opportunity to work with the City of Seward on this important planning project. Sincerely: Elise DeCola Operations Manager Page 1 of 8 Printed on Recycled Paper 8., .r Nuka Research and Planning Group, LLC Project Purpose The purpose of this project is to update and revise the City of Seward's emergency operations plan. Nuka Research proposes to completely revise the existing plan to develop a community -wide Emergency Operations Plan for the City of Seward based on current "best practices" as recommend by the Alaska Division of Homeland Security and Emergency Management and the Kenai Peninsula Borough Office of Emergency Management. We will use our experience in Alaska disaster response planning and the available state and federal guidance to formulate a- clear, concise and usable document for emergency response activities by the City of Seward. Scope of Work Nuka Research will conduct a complete review of existing State of Alaska, Kenai Peninsula Borough, and City of Seward planning documents in order to create a compatible dynamic "master" Emergency Operations Plan (EOP) that will dovetail with existing State and Borough plans (Kenai Peninsula Borough Emergency Response Plan, 2004 and State of Alaska Emergency Response Plan 2004). City of Seward departments and sub -departments to be included in this project are: Public Works, Administration, Police, Fire, Library, Port and Harbor, and Planning. Other city departments as well as borough, state, federal agencies and private relief organizations will also be consulted. Nuka Research understands that an important component of this project will be to meet with representatives of each of the city departments and sub -departments listed above to develop and understanding of their internal operating procedures and to discuss how best to coordinate their individual missions within the overall framework of the master EOP. Nuka Research will also meet with all stakeholders within the City of Seward and surrounding areas to ensure that the EOP takes into account all non -Seward governmental (State, Borough, Federal), non -governmental (Hospital, Churches, Red Cross, etc.) and critical private industry (medical clinics, TelAlaska, ACS, GCI) entities. Stakeholder and department coordination and information -gathering will be conducted through a combination of interviews and meetings. Nuka Research shall function as meetings coordinator and facilitator throughout this process. The Seward EOP shall include or reference assessed hazards within the City of Seward and will include specific mitigation, preparedness, and response and recovery strategies for each identified hazard. The EOP shall include a list of all community critical infrastructures with vulnerability assessments for each. The Plan will also include operational checklists and/or forms as needed to respond to and manage each identified hazard. Nuka Research will conduct training sessions for each identified department to orient them to the plan specifics for each department. Upon completion of the EOP, Nuka Research will present the final plan to the Seward City Council prior to adoption of the plan. We will also draft an ordinance to facilitate official adoption of the plan by the City of Seward. Hage [ or u Printed on Recycled Paper 8 Nuke Research and Planning Group, LLC Deliverables Nuka Research will present the City of Seward with one (1) camera-ready paper copy of as well as electronic files in Adobe Acrobat portable document format (PDF) for the City of Seward EOP. In addition, we will conduct a training session for the above -named departments and sub - departments on the EOP, focusing on the specific responsibilities of each department and simulating the process of organizing for and managing an emergency. Training will include a tabletop exercise to allow city departments to practice using the EOP, annexes, and field guides. As part of the EOP, we will develop a revision and update schedule to ensure that the Plan remains a "living" document. Finally, Nuka Research will develop a draft ordinance for adoption by the Seward City Council making the EOP the official emergency management plan for the municipality, and identifying appropriate city employees with designated emergency management roles. We will deliver a presentation to the City Council on the EOP. Page 3 of 8 Printed on Recycled Paper "sl Nuka Research and Planning Group, LLC Timeline and Major Project Tasks Nuka Research proposes the following timeline based on our current workload and staff assignments. However, we are flexible to adjust this timeline as needed to accommodate the needs of the City of Seward. Date Task Major Activities November Project Initiation Initiate contract 2066 November 1 - Scoping Hold initial project scoping meeting with City of 2006 Seward representatives December 2 — Research and Data- Review existing Seward "Disaster Plan" and 2006 — gathering other city/department operating procedures and January 2007 emergency plans. Compile and review KPB and State ERPs. December 3 — Draft report & identify Develop draft of Seward EOP based on available 2006 — information needs information and identify information needs from January 2007 each department/sub-department December 4 — Data gathering and public Conduct interviews with City of Seward 2006 — meetings departments and sub -departments and hold January 2007 meetings with stakeholders, private organizations, and non -government organizations with roles in emergency response and disaster management January — 5 — Complete draft plan ready Compile draft Seward EOP. City of Seward February for City review reviews draft plan; comments incorporated into 2007 revised plan March 2007 6 — Finalize EOP Final versions of EOP delivered in paper & electronic versions March - May 7 — Training & City Council Training delivered to city departments on EOP, 2007 presentation annexes, and field guides. Develop draft ordinance for adoption by city council. Give presentation to city council on EOP and annexes. rage v or o Printed on Recycled Paper n a. Nuka Research and Planning Group, LLC Qualifications The Nuka Research project team brings a broad range of expertise in the field of emergency response planning and disaster mitigation. Collectively, the team members have experience in hazard analysis and mitigation, emergency response planning, mapping, meeting facilitation, community outreach, regulatory compliance, and project management. Our team is familiar with Alaska -specific disaster mitigation, preparedness, and response issues, and we have significant experience working with the regional, state, and federal agencies and non -governmental organizations involved in disaster mitigation and all - hazard emergency response planning. We propose to build on these positive working relationships and draw from our considerable experience for this project. Nuka Research has completed a number of projects directly related to the scope of work under this RFP. For example: o City of Homer EOP Revision (ongoing) — We are in the process of revising and updating the City of Homer EOP in a similar project. o City of Kenai EOP Revision (ongoing) — We are in the process of revising and updating the City of Kenai EOP in a similar project. o Geographic Response Information Network (ongoing) — We are currently working on a project for the Cook Inlet RCAC to develop an online tool to manage emergency response resource information. This information will parallel the resource information in municipal and regional emergency response plans, and will be updated annually by CIRCAC. We have completed a GRIN prototype for the Kodiak region and are currently working on lower Cook Inlet. www.nukaresearch.com/grin o EPA Community Response Plan Project (2005-2006) — We developed a community disaster response plan for the Village of Port Graham, designed to roll into the Kenai Peninsula Borough and State of Alaska Emergency Response Plans. In addition to the plan, Nuka Research conducted a 3-day training and exercise in the Village of Port Graham to assist that community in identifying hazards and planning for a community response. A presentation was given at the 2006 Alaska Forum on the Environment in cooperation with DHS&EM and EPA. Project information is available at www.nukaresearch.com/CRP o Kodiak Island Borough Emergency Operations Plan (1998, 2003-2004) — Elise DeCola, Nuka Research Principal Investigator, has twice revised and updated the Kodiak Emergency Operations Plan, which is a regional plan for the City of Kodiak and Kodiak Island Borough. The 2003-2004 update involved the incorporation of terrorism and weapons of mass destruction guidance and vulnerability analyses as required under federal guidance. o Kodiak Village Response Plans (1999-2000) — Community hazard analyses and disaster response plans were developed for 6 native villages in Kodiak Island Borough: Larsen Bay, Karluk, Akhiok, Old Harbor, Ouzinkie, and Port Lions. Page 5 of 8 Printed on Recycled Paper M Nuke Research and Planning Group, LLC o Yukon River Intertribal Watershed Council Community Emergency Response Plan (2002) - In 2002, Nuka Research and Planning Group completed a project for the Yukon River Intertribal Watershed Council (YRITWC) to develop a community emergency response plan (CERP) template for use by their member entities, Alaska Native communities in the Yukon River delta. The project involved development of a model CERP that could be filled in and adapted by individual communities to provide guidance and information needed for disaster mitigation, preparedness, response, and recovery. Two 2-day training programs were conducted as paff—ofthis program — one in Emmonak and one in Fairbanks. Tim Robertson conducted both trainings, which focused on familiarizing participants with the basics of emergency preparedness and response, and included direction on how to conduct hazard analyses. The model CERP is available to view at http://www.yritwc.com/emergencyresponse.htm o Prince William Sound Community Co -Op Project (2003-2004) — Researched and wrote a whitepaper and coordinated a stakeholder workshop to consider the feasibility of developing a community -based oil spill response system in Prince William Sound. o Alaska Geographic Response Strategy Development (2000-present) — Nuka Research has developed over 250 geographic response strategies (GRS) for coastal areas throughout Alaska. GRS are map -based, site -specific oil spill response strategies that show responders where and how to deploy equipment to protect environmentally sensitive resources. Nuka Research has facilitated industry/agency/stakeholder work groups for each GRS project and has coordinated public input and comment throughout. The GRS may be viewed online at http://www.dec.state.ak.us/spar/12eril/jzrs/home.htm Project Team Principal Investigator — Elise DeCola Elise DeCola, Operations Manager for Nuka Research, will serve as the Principal Investigator. The Principal Investigator is the primary subject matter expert and will actively oversee the project design and execution. Ms. DeCola has worked on several all - hazards planning projects in Alaska, where she has focused on providing community members and local residents with the tools and training necessary to actively participate in hazard mitigation, disaster management, and emergency response operations. Her resume is included with this proposal. Associate Investigator — Tim Robertson Tim Robertson, General Manager of Nuka Research, will serve as Associate Investigator. The Associate Investigator (AI) will assist the Principal Investigator in overseeing the project schedule, budget, and timeline. The Al is also a subject matter expert and will participate in quality control of all work products developed under this project. Mr. Robertson has worked in oil spill and disaster contingency planning, pollution prevention Page 6 of 8 Printed on Recycled Paper o� Nuka Research and Planning Group, LLC and emergency response, commercial fisheries management and regulatory compliance in Alaska since 1976. His resume is included with this proposal. Planning and Outreach Coordinator —Allison Miller Allison Miller, a Project Associate with Nuka Research, will serve as Planning and Outreach Coordinator. The Planning and Outreach Coordinator will manage the data gathering, interviews, and public/department meetings associated with this project. Ms. _ Miller has worked on data gathering and.project management for Nuka Research for two years and is the Project Manager for the GRIN project. Li addition to the named project team members, Nuka Research technical and administrative staff may assist with graphic design, document layout, and administrative tasks associated with meeting planning and coordination. References The following individuals may be contacted as references to our ability to work effectively in the field of emergency response planning. Experience Reference Environmental Contact Mary Goalie o Developed Community All - Protection Agency Region 10 Planner Hazards Planning Manual and (907) 271-3414 Template aoolie.marvAepa.eov o Developed Port Graham Community Response Plan o Conducted 3-day training and exercise in village Alaska Department of Larry Iwamoto o Develop an oil spill tactics Environmental Spill Prevention and Response Division manual. Conservation 907-269-7683 o Manage GRS projects. Larry Iwamoto(7a dec.state.ak.us o Manage Places of Refuge project. o Manage numerous work groups Alaska Division of Terry Smith o Participated in panel at Alaska Homeland Security and 907-428-7035 Forum on Environment regarding Emergency Terry Smith(@.ak-prepared.com village all -hazard planning o Observed part of Port Graham Management training, reviewed plan template Kodiak Emergency Linda Freed o Revised & updated Kodiak EOP Services Emergency Services Director o Developed 6 village community 907-486-8640 all -hazard plans Ifreedaciri kodiak.ak.us o Conducted site visits age i or o Printed on Recycled Paper 9S I Nuke Research and Planning Group, LLC Cost Proposal Nuka Research proposes to complete the scope of work for a total cost not to exceed $15,395. Personnel costs for this plan are slightly lower than for the Homer and Kenai plans because we have already developed a basic template through those projects. However, travel costs are significantly higher due to the increased distance between Seldovia and Seward. Nuka Research will invoice the i y of -Seward monthly based on actual personnel and — reimbursable costs. The following spreadsheet shows a detailed cost estimate. Page 8 of 8 Printed on Recycled Paper Nuka Research and Planning Group, I.I.C. PO Box 175, Seldovsa, AK 99663 907234-7821 Pereonnel Costs Supplies- Travel, Fwed TOtal Pnndpal8 Outreach Prged Suppod- Associate CooMlnato Gala entry, pdMrg, Meals a Fees Cost Estimate for City of Seward EOP lmestgate. goshka, web tweconf, Lodging August 31, 2006 Hc. M. rate $90.00 Ia. mst $76.00 la. rosl $7000 hr. wst HOW POject scopiig mashing wim City of Seward $830.00 Review existing lows. Kra, state pans A Task 5 - Draft Plans & Review Develop Seward EOP Revise per City a Seward a Subtotal $3,780.00 Task 6 - Finalize EOPs Oisirlbute final plan Subtotal $820.00 Task 7 - Training & City Council Training to CRY Cepartmers Cowlopardiniwe City council prese,Mabon Total $15,395.00 ,BBO 1 $11,1rol 161 J1,1MI$251 $3,400 $1 Notes: 061025 Seward EOP cost Page 1 Sponsored by: Corbridge CITY OF SEWARD, ALASKA RESOLUTION 2006-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH URS CORPORATION TO CONDUCT A SITE ASSESSMENT OF FORT RAYMOND SUBSTATION, FOR AN AMOUNT NOT TO EXCEED $219684.30 WHEREAS, a surface release of approximately 40 gallons of diesel fuel occurred at the Fort Raymond Substation in January 1992; and WHEREAS, the City of Seward reported the spill and subsequently excavated the contaminated soil from the spill area, backfilled the area with clean fill, and engaged the professional services of Dames and Moore to conduct required soil samples; and WHEREAS, URS Corporation (formerly Dames and Moore) ultimately designed and installed a bio-venting and monitoring system which was operated and monitored until September, 1995;and WHEREAS, the State of Alaska Department of Conservation is now requesting proof of the successful remediation in order to close the matter of Oil Spill #92230112502; and WHEREAS, due to the involvement ofURS Corporation in the original remediation project, and the fact that Seward City Code 6.10.120 (a) (8) exempts the purchase of professional services from competitive procurement requirements, the City of Seward finds it in the public interest to engage the services of URS Corporation to conduct a site assessment to determine if the site qualifies for either "No Further Action" status or "Conditional Closure" status, in order to close out the Oil Spill #92230112502 incident, for a cost of $19,713.00, plus a 10% contingency. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The city manager is authorized to engage the services of URS Corporation to conduct a site assessment of the Fort Raymond Substation to determine if the site qualifies for either "No Further Action" status or "Conditional Closure" status. Section 2. The City Council of the City of Seward, Alaska hereby finds it in the public interest to authorize a professional services agreement with URS Corporation, per SCC 6.10.120(a)(8), without competitive bidding, due to the historical involvement of URS Corporation in this project, in order to close out the Oil Spill #92230112502 incident. 94 CITY OF SEWARD, ALASKA RESOLUTION 2006-126 Section 3. The amount of $19,713 plus a 10% contingency, for a total amount of $21,684.30, is hereby authorized for the URS Corporation soils remediation project at Fort Raymond Substation. Section 4. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 6`h day of November, 2006. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk (City Seal) Council Agenda Statement Meeting Date: November 6, 2006 Through: Clark Corbridge, City Manager Yam t From: Tim Bamum, Electric Utility Manager Agenda Item: Provide Site Closure at Fort Raymond Subdivision for Diesel Spill BACKGROUND & JUSTIFICATION A surface release of approximately 40 gallons of diesel fuel occurred at the Fort Raymond Substation in January 1992. In May 1992 the City reported the spill to Alaska Department of Conservation (ADEC). The City excavated the contaminated soil from the spill area, then backfilled the excavation with clean fill. ADEC requested soil sampling to evaluate the remaining in -place soil. Dames & Moore was retained by the City to implement the required sampling. The sample levels exceeded the maximum levels allowed. Dames & Moore designed and installed a bio-venting and monitoring system to allow natural biodegradation of hydrocarbons in the soil and groundwater. Dames & Moore operated and monitored the system until September 1995. No further monitoring or reports to ADEC were completed. On July 7, 2006 the City received a letter from ADEC requesting further information and work plans showing successful completion of the remediation of the spill site. Since no further remediation or closure has occurred, ADEC is requiring a work plan and timetable for assessing the current nature and extend of soil and groundwater contamination, and for the completion of site cleanup and remediation. Paul Dworian of URS Corporation (formerly Dames & Moore) was contacted because of his previous involvement in this matter, and has provided a proposal to determine if the site qualifies for either No Further Action status or Conditional Closure under current ADEC Guidelines. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE Funding for these services is available in the electric enterprise fund contracted services account no. 501- 5100-5390, in an amount not to exceed $21,684.30, representing $19,713 plus a 10% contingency. Approved by Finance: RECOMMENDATION City Council authorize the City Manager to enter into a contract with URS Corporation to conduct a site assessment of Fort Raymond Substation, to determine if the site qualifies for either "No Further Action" status or "Conditional Closure" status under current ADEC guidelines, for an amount not -to -exceed $21,684.30. August 7, 2006 City of Seward P.O. Box 167 Seward, AK 99664 Attention: Mr. Tim Barnum Proposal Site Closure Fort Raymond Substation Seward, Alaska URS Proposal No. 03035265 Dear Mr. Barnum: URS Corporation (URS) is pleased to submit this proposal to the City of Seward to provide site closure activities for the Fort Raymond Substation in Seward, Alaska (site). The scope of services outlined in this proposal is based on your conversation with Mr. Paul Dworian of URS on August 1, 2006. BACKGROUND A surface release of approximately 40 gallons of diesel fuel occurred at the site in January 1992. In May 1992, the City of Seward excavated contaminated soil from the spill area, backfilled the excavation with clean fill, and reported the release to the Alaska Department of Environmental Conservation (ADEC). ADEC requested that confirmatory soil sampling be conducted to evaluate remaining in -place soil. URS predecessor company Dames & Moore was retained by the City of Seward to implement the required confirmatory sampling program. Results of the confirmatory sampling program, presented in Dames & Moore's January 4, 1993 report titled Interim Report for Environmental Soil Sampling indicated that concentrations of diesel range organics (DRO) up to 14,500 milligrams per kilogram (mg/kg), gasoline range organics (GRO) up to 128 mg/kg, ethylbenzene up to 1.20 mg/kg, toluene up to 0.793 mg/kg, and xylenes up to 7.21 mg/kg were found in in -place soils at the spill site. Benzene was not detected. The maximum detected DRO concentration exceeded the applicable State of Alaska cleanup level for that analyte, and further evaluation was recommended in accordance with State regulations. Dames & Moore conducted additional investigation of the site in February 1993 to further assess the extent of impacts. The results of that investigation, presented in Dames & Moore's March 1993 report titled Follow-up Soil and Groundwater Sampling Report, indicated limited impacts to soil and groundwater beneath the spill site. URS Corporation 2700 Gambell Street, Suite 200 Anchorage, Alaska 99503 907-562-3366 Phone 907-562-1297 Fax 9 7 Mr. Tim Barnum City of Seward Page 2 of 7 URS Proposal No. 03035265 August 7, 2006 Dames & Moore designed and installed a bioventing system in June and July 1993 to maximize natural biodegradation of hydrocarbons in the soil and groundwater. Dames & Moore operated and monitored the bioventing system until September 1995. A summary of site monitoring data is presented in Dames & Moore's final report for the site, dated January 19, 1996 and titled Letter Report, Fort Raymond Bioventing System. At the time of Dames & Moore's final report, concentrations of monitored fuel constituents in groundwater had met State cleanup criteria for at least the previous one year and three consecutive monitoring events, and probably for the previous two years and four consecutive monitoring events. No follow-up monitoring of the attenuation of fuel constituents in soil was completed. It is our understanding that the City of Seward continued to operate the bioventing system until approximately 2000, at which time the system was taken off-line for facility maintenance reasons and not restarted. REGULATORY SETTING AND PROPOSED GENERAL APPROACH URS believes that this site qualifies for either No Further Action (NFA) status or conditional closure under current ADEC guidelines. These closure categories are generally described as follows: ■ NFA Status can be applied when a contaminated site meets all applicable regulatory cleanup criteria for affected media. This is the most permanent and comprehensive closure status, generally requiring no additional actions in the form of remediation or monitoring. Removal of monitoring wells is generally required as part of NFA closure. ■ Conditional Closure , formerly referred to as No Further Remedial Action Planned (NFRAP) status, can be applied to sites that do not yet meet all applicable regulatory cleanup criteria, but at which the State agrees that no further active remediation is warranted. While specific conditions leading to this classification vary on a case -by -case basis, conditionally closed sites often meet cleanup levels for groundwater, but have residual or inaccessible soil impacts in excess of cleanup levels. In at least some cases, conditional closure requires a recorded deed notice, and long-term monitoring of affected media may also be required. The concentrations of fuel constituents in groundwater at this site met current State cleanup criteria by 1994, and have likely attenuated even further since that time. The determination as to whether the site qualifies for NFA status or conditional closure will depend on whether concentrations of fuel constituents in soil currently exceed applicable State cleanup criteria. we Mr. Tim Barnum City of Seward Page 3 of 7 URS Proposal No. 03035265 August 7, 2006 URS recommends that the City of Seward pursue NFA status for this site. In the event that conditions are identified that'preclude application of NFA status, the site should still qualify for conditional closure. We recommend taking the following actions: ■ Evaluate the current condition of the bioventing system, injection point and monitoring well network at the site; ■ Submit a letter to ADEC describing the current status of the site, and detailing the intent to conduct confirmatory soil sampling, decommission the bioventing system and monitoring wells, and request either conditional or full (NFA) closure as appropriate based on the current concentration of fuel constituents in soil. Groundwater sampling should not be required, and is not recommended unless requested by ADEC. ■ Conduct confirmatory soil sampling to determine whether the current concentrations of fuel constituents in formerly impacted zones exceed applicable State of Alaska soil cleanup levels, as detailed in Title 18, Alaska Administrative Code, Chapter 75 (18 AAC 75), Method 2. ■ Submit a summary report to ADEC detailing the results of confirmatory soil sampling and requested an appropriate closure status. It should be noted that the City of Seward can choose to pursue only conditional closure, and this would probably eliminate the need for confirmation soil sampling. Monitoring well decommissioning would still be required. SCOPE OF WORK URS will complete the following scope of work: Task 1 —Site Inspection: A URS environmental professional will conduct an inspection of the site to locate and evaluate components of the bioventing system and monitoring network, evaluate access for drilling equipment, and mark confirmatory soil boring locations for utility clearance. Task 2 — Health and Safety Plan: URS will prepare a Health and Safety Plan in accordance with requirements of CFR I910.120. Task 3 — Site Status Letter Report and Confirmatory Soil Sampling/Well Decommissioning Plan: URS will prepare and submit to ADEC a Site Status Letter Report and Confirmatory Soil Sampling/Well Decommissioning Plan (under single cover) that contains the following elements: ■ A summary of the status of the site, based on available information; ■ Applicable cleanup criteria for fuel constituents in soil, based on 18 AAC 75, Method 2; rI e Mr. Tim Barnum City of Seward Page 4 of 7 URS Proposal No. 0303 5265 August 7, 2006 ■ A discussion of the appropriateness of application of NFA or conditional closure status to the site, based on previous groundwater sampling data, and dependent on current soil conditions; ■ Procedures and criteria for sampling, analyzing and evaluating soil to assess whether exceedences of applicable cleanup levels currently exist; and, ■ Procedures for permanent decommissioning of the bioventing system injection points and monitoring well in accordance with ADEC guidelines. Task 4 — Confirmatory Soil Sampling and Well Decommissioning: Following approval by ADEC, URS will implement Confirmatory Soil Sampling and Well Decommissioning Plan. This will include the following activities: ■ Advancement of one confirmatory soil boring in the formerly impacted area. The boring will be drilled adjacent to well MW-1, where the highest DRO concentrations were recorded during the initial pre-treatment investigation. The boring will be drilled to a depth of 25 feet, or until groundwater is encountered. During drilling, soil samples will be collected and screened for the presence of organic vapors every five feet using a photoionization detector (PID). The two samples that show the highest organic vapor concentration on the PH) will be submitted for laboratory analysis, to be tested for DRO by method AK 102, GRO by method AK 101, and BTEX by method 8021B. One duplicate sample will also be submitted for quality assurance purposes. ■ Decommissioning of three groundwater monitoring wells (MW-1, MW-2, and MW-3), and one sparge well (SW-1). Wells will be decommissioned in accordance with ADEC guidelines by removing the upper 5 to 10 feet of casing, filling the well with hydrated bentonite to approximately 2 feet below grade, and filling the remaining hole with clean structural base. Task 5 — Report and Site Closure Recommendations: Following completion of confirmatory soil sampling and well decommissioning activities, URS will prepare a letter report that details the results of the confirmatory sampling, and makes recommendations for an appropriate closure status (NFA or conditional closure), depending on soil conditions. The report will include the following elements: ■ A discussion of relevant site background; ■ A discussion of the regulatory framework, including applicable soil and groundwater cleanup levels, based on 18 AAC 75, Method 2 and Table C; ■ A bulleted scope of work; ■ Results, including relevant observations and analytical results; ■ Conclusions, including an assessment of the current concentrations of fuel constituents in soil relative to applicable cleanup criteria; and, ■ Recommendations for application of an appropriate closure status. 100 Mr. Tim Barnum City of Seward Page 5 of 7 SCHEDULE URS Proposal No. 03035265 August 7, 2006 URS will begin work on this project immediately upon receipt of written authorization. We anticipate that this project can be completed according to the following timeline: Activity Estimated Completion (days after NTP) Notice to Proceed 0 Task 1 — Site Inspection 7 Task 2 — Health and Safety Plan 21 Task 3 — Site Status Letter Report and Confirmatory Soil Sampling/Well Decommissioning Plan 21 Task 4 — Confirmatory Soil Sampling and Well Decommissioning 45 Task 5 — Report and Site Closure Recommendations 75 This projected timeline is an estimate. The actual schedule of the project will depend to some degree on response and input from ADEC personnel, subcontractor availability, and site access restrictions. TERMS AND COST URS will complete the scope of work described herein on a time and expense basis in accordance with our 2006 Alaska Schedule of Fees and Charges (Attachment A), and in accordance with our General Conditions for Professional Services (Attachment B). We anticipate the cost of this project to be $19,713 URS will not exceed this estimated cost without prior approval from the City of Seward. A detailed cost breakdown is included as Attachment C. A cost summary by task is as follows: Task Total Estimated Not -To -Exceed Amount Task 1 — Site Inspection $1,345 Task 2 — Health and Safety Plan $952 Task 3 — Site Status Letter Report and Confirmatory Soil Sampling/Well Decommissioning Plan $3,696 Task 4 — Confirmatory Soil Sampling and Well Decommissioning $8,286 Task 5 — Report and Site Closure Recommendations $5,434 Total Estimated Cost $19,713 101 Mr. Tim Barnum City of Seward Page 6 of 7 URS Proposal No. 03035265 August 7, 2006 If the City of Seward chooses to forego pursuit of NFA status, and instead pursue only conditional closure, the cost could probably be reduced by approximately $3,000 by eliminating the confirmatory soil boring and consolidating closure recommendations into the Task 3 Status Report. ASSUMPTIONS The following assumptions were made in preparation of the costs estimate for this project: ■ ADEC will concur with URS' recommended approach for evaluating current site conditions; ■ No groundwater sampling will be performed; ■ Access to the site will be provided by the City of Seward as needed to complete this work efficiently, without significant standby time; ■ All drill locations, both for well decommissioning and confirmatory sampling, will be accessible to a truck -mounted drill rig, with no overhead or underground utilities or other hazards; ■ All wells to be decommissioned are locatable; ■ City of Seward personnel will provide accurate underground utility locations prior to drilling of the confirmation boring; ■ Soil cutting from the confirmation boring will be placed in a drum pending characterization through sample analysis; ■ Waste disposal is not included in this proposal; ■ All plans and reports, with the exception of the Health and Safety Plan, will be submitted to the City of Seward electronically via e-mail in draft form for review, finalized upon City of Seward approval, and submitted to ADEC in electronic (via e-mail) and hard copy (via mail) for approval. The Health and Safety Plan will not be submitted for review. 102 Mr. Tim Barnum City of Seward Page 7 of 7 000 URS Proposal No. 03035265 August 7, 2006 URS appreciates this opportunity to propose our services to the City of Seward. If our scope of work, terms, and cost are acceptable to you, please sign and return the following two forms via facsimile (907- 562-1297) or mail: General Conditions for Professional Services (Attachment B); and, ■ Authorization to Proceed (Attachment D). This proposal, including the signed Standard Terms and Conditions, and signed Authorization to Proceed, will serve as our contract for this work. If you have any questions about this proposal, please do not hesitate to call us at your convenience. Sincerely, URS CORPORATION Mike Gray, P.G. Senior Geologist Manager - Geosciences and Remediation Attachments: Attachment A — 2006 Alaska Schedule of Fees and Charges Attachment B - General Terms and Conditions Attachment C — Cost Detail Attachment D — Authorization to Proceed 103 ATTACHMENT A SCHEDULE OF FEES AND CHARGES 2006 URS-ALASKA OPERATIONS The following describes the basis for compensation for services performed by URS Alaska Operations during the fiscal year 2006 (1 Jan — 31 Dec). This Schedule of Fees and Charges will be adjusted annually on January 1 of each year to reflect merit and economic salary increases, and changes in the expected level and mode of operations for the new year. The new Schedule of Fees and Charges will apply to existing and new assignments. PERSONNEL CHARGES The charge for all time required in the performance of the Scope of Services, including office, field and travel time, will be at the Unit Priced Hourly Rates set forth below for the labor classifications indicated. Labor Classification Hourly Rate ($1 Clerk/Technical Typist/Word Processor* 60 Editor/Drafter/Illustrator* 74 Technician* 75 Assistant Engineer/Scientist/Professional 75 Finance Adimmstrator 80 Staff Engineer/Scientist/Professional 87 GIS/CAD Specialist* 88 Engineer/Scientist/Professional 96 Senior Engineer/Scientist/Professional 107 Project Engineer/Scientist/Professional 124 Senior Project Engineer/Scientist/Professional 134 Project Manager 144 Senior Project Manager 154 Principal 201 Charges for contract personnel under URS supervision and using URS facilities will be made according to the hourly rate corresponding to their classification. When staff is performing project fieldwork, a minimum daily charge of 4 hours will apply. A maximum of eight (8) hours travel time per day will be charged for travel within the continental United States. When URS staff appear as expert witnesses at court trials, arbitration hearings, mediation and depositions, their time will be charged at $250.00 per hour. OTHER PROJECT CHARGES Subcontracts and Equipment Rental The cost of services subcontracted by URS to others and other costs incurred by URS will be charged at cost plus 15%. Communications The cost of communications for office telephone, telex, facsimile, postage, and incidental copying costs will be charged at a flat rate of 3% of total gross labor charges. Computers The cost of in-house computers for spreadsheets, word processing and other similar functions are incorporated as part of our profit and overhead in our hourly rates. The charge for use of Computer -Aided Design and Drafting (CARD), graphics generation, modeling applications and similar technical computing is $5.00 per hour. The charge for use of the Geographic Information System (GIS) is $10.00 per hour. In addition to the above, there will be a charge of $5.00 each for final paper plot and $15.00 each for mylar plot generated by the CADD and GIS systems. Non -incidental (greater than 2) CD or DVD reproduction will be charged at $0.60 each for CDs and $1.00 each for DVDs plus a $10.00 setup fee per set reproduced. Document Reproduction Non -incidental (greater than 100 pages [b&w or color]) in-house reproduction will be charged at $0.10 . a page for black & white and $1.50 a page for color for letter, legal, and 11 x 17 size copies. Other size document copying will be charged at $2.75 a page. Overtime (hours worked in excess of eight (8) hours per Vehicles and Mileage day) by exempt personnel will be charged at the above Field vehicles (pick-ups, vans, trucks, etc.) used on straight time hourly rate. Overtime by non-exempt project assignments will be charged at $70.00 per day. personnel (classifications identified with an asterisk "*") The mileage charge for personal autos will be the then will be charged at 1.5 times the above hourly rate. current mileage rate established by the Internal Revenue Service, which is now $0.445 per mile. Special project accounting reporting and financial services, including submission of invoice support documentation, will be charged at the rats of a clerk. URS LABORATORY SERVICES The charges for laboratory testing performed at URS facilities are set forth in the Schedule of URS Laboratory Testing Charges. Specialized Equipment The use of specialized URS equipment will be the fixed rental rates set forth in the Schedule of URS Specialized Equipment Charges. This fee schedule contains confidential business information and is not to be copied or distributed for any purpose other than the use intended in this contract or proposal. 104 ATTACHMENT B GENERAL CONDITIONS FOR PROFESSIONAL SERVICES ("Agreement") This Agreement between City of Seward, Alaska, ("Client") and URS Corporation ("URS"), a Nevada corporation; 2700 Gambell Street, Anchorage, AK 99503 is effective as of August 3, 2006 . The parties agree as follows: ARTICLE I - Services. URS agrees to perform for Client the professional services ("Services") described in URS proposal dated (proposal date] ("Proposal"), attached and incorporated herein. Because of the uncertainties inherent in the Services contemplated, time schedules are only estimated schedules and are subject to revision unless otherwise specifically described in the Proposal. As full consideration for the performance of Services, Client shall pay to URS the compensation provided for in the Proposal. ARTICLE II - Payment. Unless otherwise stated in an Work Order, payment shall be on a time and materials basis under the Schedule of Fees and Charges in effect when the Services are performed. Client shall pay undisputed portions of each progress invoice within thirty (30) days of the date of the invoice. If payment is not maintained on a thirty (30) day current basis, URS may suspend further performance until payments are current. Client shall notify URS of any disputed amount within fifteen (15) days from date of the invoice, give reasons for the objection, and promptly pay the undisputed amount. Client shall pay an additional charge of one and one-half percent (1'/2%) per month or the maximum percentage allowed by law, whichever is the lesser, for any past due amount. In the event of a legal action for invoice amounts not paid, attorneys' fees, court costs, and other related expenses shall be paid to the prevailing party. ARTICLE III Professional Responsibilitv. URS is obligated to comply with applicable standards of professional care in the performance of the Services. Client recognizes that opinions relating to environmental, geologic, and geotechnical conditions are based on limited data and that actual conditions may vary from those encountered at the times and locations where the data are obtained, despite the use of due professional care. URS is not responsible for designing or advising on or otherwise taking measures to prevent or mitigate the effect of any act of terrorism or any action that may be taken in controlling, preventing, suppressing or in any way relating to an act of terrorism. ARTICLE IV - Responsibility for Others. URS shall be responsible to Client for URS Services and the services of URS subcontractors. URS shall not be responsible for the acts or omissions of other parties engaged by Client nor for their construction means, methods, techniques, sequences, or procedures, or their health and safety precautions and programs. ARTICLE V - Risk Allocation. The liability of URS, its employees, agents and subcontractors (referred to collectively in this Article as "URS"), for Client's claims of loss, injury, death, damage, or expense, including, without limitation, Client's claims of contribution and indemnification, express or implied, with respect to third parry claims relating to services rendered or obligations imposed under this Agreement, including all Work Orders, shall not exceed in the aggregate: (1) The total sum of $100,000 for claims arising out of professional negligence, including errors, omissions, or other professional acts, and including unintentional breach of contract; or (2) The total sum of $1,000,000 for claims arising out of negligence, breach of contract, or other causes for which URS has any legal liability, other than as limited by (1) above. ARTICLE VI - Consequential Damages. Neither Party shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits, incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act of either of them. PSA-2 (Rev. 1).DOC 30-Aug-04 1r ARTICLE VII - Client Responsibility. Client shall: (1) provide URS, in writing, all information relating to Client's requirements for the project; (2) correctly identify to URS, the location of subsurface structures, such as pipes, tanks, cables and utilities; (3) notify URS of any potential hazardous substances or other health and safety hazard or condition known to Client existing on or near the project site; (4) give URS prompt written notice of any suspected deficiency in the Services; and (5) with reasonable promptness, provide required approvals and decisions. In the event that URS is requested by Client or is required by subpoena to produce documents or give testimony in any action or proceeding to which Client is a party and URS is not a party, Client shall pay URS for any time and expenses required in connection therewith, including reasonable attorney's fees. ARTICLE Vill - Force Maieure. An event of "Force Majeure" occurs when an event beyond the control of the Party claiming Force Majeure prevents such Party from fulfilling its obligations. An event of Force Majeure includes, without limitation, acts of God (including floods, hurricanes and other adverse weather), war, riot, civil disorder, acts of terrorism, disease, epidemic, strikes and labor disputes, actions or inactions of government or other authorities, law enforcement actions, curfews, closure of transportation systems or other unusual travel difficulties, or inability to provide a safe working environment for employees. In the event of Force Majeure, the obligations of URS to perform the Services shall be suspended for the duration of the event of Force Majeure. In such event, URS shall be equitably compensated for time expended and expenses incurred during the event of Force Majeure and the schedule shall be extended by a like number of days as the event of Force Majeure. If Services are suspended for thirty (30) days or more, URS may, in its sole discretion, upon 5 days prior written notice, terminate this Agreement or the affected Work Order, or both. In the case of such termination, in addition to the compensation and time extension set forth above, URS shall be compensated for all reasonable termination expenses. ARTICLE IX - No Third Party Rights. This Agreement shall not create any rights or benefits to parties other than Client and URS. No third party shall have the right to rely on URS opinions rendered in connection with the Services without URS written consent and the third party's agreement to be bound to the same conditions and limitations as Client. THE PARTIES ACKNOWLEDGE that there has been an opportunity to negotiate the terms and conditions of this Agreement and agree to be bound accordingly. CLIENT Signature Typed Nametride Date of Signature URS ,�Siig//natureL- /'�[l"4 CJ.r'ti��t•r9�C,- /cln'MGI n-�'7 Typed Namerritle vJ Date of Signature PSA-2 (Rev. 1).DOC 30-Aug-04 ATTACHMENT C COST DETAIL FORT RAYMOND SUBSTATION SITE CLOSURE ACTIVITIES URS PROPOSAL NO.03035265 OW 1� 5 TE lNSPEPVP x ft. ram.„.. w. �x ro ..m... u.. x.�s^'Y:+.n URS Labor I R%TfrF SIT -, _L]ATITIIY+`r� Senior EnvironmentAl Professional $134 hour 1 $134 Project Environmental Professional $124 hour 2 $248 Staff Environmental Professional $87 hour 8 $696 Clerk- $60 hour 1 $60 Labor Subtotal $1,138 URS Equipment/Expenses Reproduction/Phone/Fax/etc. (3% on labor) $34 lump 1 $34 Equipment/Expenses Subtotal $34 Subcontractors/Rental Equipment Vehicle $150 day 1 $150 15% Markup $23 Equipment/Expenses Subtotal $173 Task 1 Total $1,345 ASK2 fffALT11S1111D1SAFETY PLAIJ.. URS Labor Senior EnvironmentAl Professional $134 hour 1 $134 Project Environmental Professional - $124 hour 4 $496 Staff Environmental Professional $87 hour 2 $174 Word Processor $60 hour 2 $120 URS Equipment/Expenses Reproduction/Phone/Fax/etc. (3% on labor) URS Labor Senior EnvironmentAl Professional Project Environmental Professional Staff Environmental Professional Word Processor Labor Subtotal $924 $28 lump $1 $28 Equipment/Expenses Subtotal $28 Task 2 Total M.t.�kK....v $ , $134 hour 2 $268 $124 hour 8 $992 $87 hour 24 $2,088 $60 hour 4 $240 Labor Subtotal $3,588 URS Equipment/Expenses Reproduction/Phone/Fax/etc. (3% on labor) $108 lump 1 $108 Equipment/Expenses Subtotal - $108 Task 3 Total $952 $3,696 ATTACHMENT C COST DETAIL FORT RAYMOND SUBSTATION SITE CLOSURE ACTIVITIES URS PROPOSAL NO.03035265 TASft A -'CONFIRMATORY SbIL'SAMPLINGAIYELL DECOMMISSIONQJG; „ " n, s_ ` ., ., ,, w=r URS Labor �cRA6E n `Al�I�QU 4rr`Y1 tQT Senior EnvironmentAl Professional $134 hour 1 $134 Project Environmental Professional $124 hour 4 $496 Staff Environmental Professional $87 hour 20 $1,740 Finance Administrator $80 hour 2 $160 Labor Subtotal - $2,630 URS EquipmenUExpenses Reproduction/Phone/Fax/etc. (3% on labor) Subcontractors/Rental Equipment Driller (mobilization/demobilization) Driller (confirmatory soil boring) Driller (well decommissioning) Driller (materials) Laboratory (Soil - DRO, GRO, BTEX) Vehicle PID $150 lump EquipmenUExpenses Subtotal $150 $150 $1,575 lump 1 $1,575 $30 foot 25 $750 $350 well 4 $1,400 $420 lump 1 $420 $160 sample 3 $480 $150 day 1 $150 $100 day 1 $100 15% Markup $731 Equipment/Expenses Subtotal $5,606 Task 4 Total $8,286 TASKS =_SUMMARY REPORTANO CLOSURE RECOMMENDATIONS G, �s1 v a s( URS Labor r <zI;A"'f.E ';.lNIT' f; ;Qt3AN7'17Yr , O'.T.,.,„•,. Senior Environmental Professional $134 hour 2 $268 ' Project Environmental Professional $124 hour 8 $992 Staff Environmental Professional $87 hour 40 $3,480 Illustrator $74 hour 4 $296 Word Processor $60 hour 4 $240 Labor Subtotal $5,276 URS EquipmenUExpenses Reproduction/Phone/Fax(etc. (3%on labor) $158 lump EquipmenUExpenses Subtotal Task 5 Total Estimated Project Total $158 $158 $5,434 AGENDA STATEMENT Meeting Date: October 23, 2006 From: Johanna Dollerhide, Assistant City Clerk Agenda Item: Non -objection to the Beverage Dispensary Liquor License Renewal for the Yukon Bar #1245 BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a beverage dispensary liquor license renewal for the Yukon Bar. The City of Seward Police Department, City Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the new liquor license for the business listed above. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewal, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non -objection to the Beverage Dispensary Liquor License renewal for the Yukon Bar. 9', q MEMORANDUM Date: October 9, 2006 To: Kim Kowalski -Rogers, Finance — Leases Sue Magyar, Finance — Public Utilities Chief Tom Clemons — Police Department Chief David Squires — Fire Department From: Johanna Dollerhide, Assistant City Clerk%�/ Subj: Verifying Compliance for the renewal of the Beverage Dispensary Liquor License for the Yukon Bar #1245 The Yukon Bar #1245 has applied for a renewal for their Beverage Dispensary Liquor License. Please review the following business for compliance with all utilities, lease payments, and assessments. Thank you! Name Department Status Initials Yukon Bar #1245 / cup 161 s✓a6 s J Finance/Leases Finance/Utilities Police Chief oK. Fire Chief 110 OCT-05-2006 THU 02:01 PM KENAI PENN BOROUGH CLERK FAX NO. 907 262 8615 P. 01 /01 Ik.N-.W.. October 5, 2006 SNAI PENINSULA BOROUGH 144 N. 13INKLEY - SOLDOTNA, ALASKA . 99669-7699 BUSINESS (907) 714-2160 FAX (907) 262-BS15 EMAIL: assemblyclerk@borough.kenal.ak.us RECEIVED s ERRY BOROUGH GCL�ERKC OCT 0 6 2006 OFFICE OF THE Ms. Dawn Holland -Williams CITY CLERK Records & Licensing Supervisor Alcoholic Beverage COntr01 Board 5848 E. Tudor Rd. Anchorage, AK 99507-1286 Re: Application for Renewal of Liquor License Dear Ms. Holland -Williams: ) Please wn1 advised � that qthe uor license(s)itnsula far rho following establishmentis) loc ection to the as no ted inl the CitOf 1he y of Seward, for renewal Alaska: Bove s e isnensar� Yukon Bar - #1245 The Kenai Peninsula BoroughFinance Department has reviewed its files and has raised no objectionbased on unpaid or delinquent taxes. Sincerely, Sherry Biggs, Borough Cleric cc: Applicant cityof Seward R?Finance Dcparunent Vile gAwIWM10ATAN8C N,ad1A6[ LWm,1R8NHWA1SWa"d ie Clmv'pd 111 KENAI PENINSULA BOROUGH 144 N. BINKLEY SOLDOTNA, ALASKA � 99669-7599 BUSINESS (907) 714-2160 FAX (907) 262-8615 Yi EMAIL: assemblyclerk@borough.kenai.ak.us , SHERRY BIGGS, CIVIC BOROUGH CLERK October 5, 2006 Ms. Dawn Holland -Williams Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Rd. Anchorage, AK 99507-1286 Re: Application for Renewal of Liquor License Dear Ms. Holland -Williams: Please be advised that the Kenai Peninsula Borough has no objection to the approval of the application(s) for renewal of the liquor license(s) for the following establishment(s), located in the City of Seward, Alaska: Beverage Dispensary Yukon Bar - #1245 The Kenai Peninsula Borough Finance Department has reviewed its files and has raised no objection based on unpaid or delinquent takes. Sincerely, Sherry Biggs, C Borough Clerk cc: Applicant City of Seward KPB Finance Department File S`.\WPW IN\DATAWBC BOard\ABC LePen\RENEWALSWmewal is Ciry "d 112 Page 1 of 2 Johanna Dollerhide From: Jane Hannan Bane_hannan@dps.state.ak.us] Sent: Thursday, October 05, 2006 10:26 AM To: Johanna Dollerhide Cc: Kenai Peninsula Borough Penrod, Dinelle; Kenai Peninsula Borough taxes Subject: ABC Board - Renewal Notification Dear Local Governing Body: We have received the following application(s) for renewal of liquor license(s) within your jurisdiction. You are being notified as required by AS O4.11.520. Additional information concerning filing a "protest" by a local governing body under AS O4.11.480 is included below. Type: Beverage Dispensary License: Yukon Bar — 07/08 - #1245 Location: 4th & Washington Owner: Yukon Tender Inc. Agent: Susan J. Cummings Phone: 224-3065 Mailing Address: PO Box 992 Seward, AK 99664 We have received an application for renewal of a liquor license(s) within your jurisdiction. This is the notice as required under AS O4.11.520. Additional information concerning filing a "protest" by a local governing body under AS O4.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS O4.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330- 44.62-630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS O4.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS O4.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS O4.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS O4.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. AS O4.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the 10/9/2006 113 Page 2 of 2 prescribed time. Please show proof of service upon the applicant. For additional information please refer to 13 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS O4.11.400(g), 13AAC 104.335(a)(3), AS O4.11.090(e), and 13AAC 104.660(e) must be approved by the governing body. 1.0/9/2006 114 November 2006 Monthly Planner December 2006 Monthly Planner Friday �© 3 4 S 6 7 8 9 7:30 PM P & Z 12:00 PM PACAB Meeting Meeting 10 1 12 13 14 15 16 7:30 PM Cily 9:00 AM -1:00 PM Council Meeting Social Security Rep 17 18 19 20 21 22 23 6:30 PM P & Z 12:00 PM PACAB Work Session Work Session 6:30 PM Historic Preservation Meeting 4 Offices Closed 24 25 26 27 28 29 30 7:30 PM City Council Meeting Ci:y\C2 1 119