HomeMy WebLinkAbout11092006 Planning & Zoning Packet
Seward Planning Commission
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Agenda Packet
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November 9,2006
Regular Meeting
City Council Chambers Beginning at 7:30 p.m.
Seward Planning & Zoning Commission
November 9, 2006
Marianna Keil
Chair
Term Expires 02107
Tom Smith
Vice-Chair
Term Expires 02107
Margaret Anderson
Commissioner
Term Expires 02/09
Kevin Clark
Commissioner
Term Expires 02/09
Lynn Hohl
Commissioner
Term Expires 02/08
Sandie Roach'
Commissioner
Term Expires 02/07
Bob Hicks
Commissioner
Term Expires 02/08
Clark Corbridge
City Manager
Scott Williams
Planner
Donna Glenz
Planning Assistant
Maggie Wilkins
Assistant Planner
Christy Terry
Executive Liaison
7:30 p.m.
Re~~:~~~~~~~
1.
Call to Order
2.
Opening Ceremony
A Pledge of Allegiance
3.
Roll Call
4.
Special Reports & Presentations
A City Administration Report
B. Other Reports, Announcements & Presentations
1. Liaison from Seward Bear Creek Flood Service
Area Board
5.
Citizens' Comments on any subject except those items
scheduled for public hearing. [Those who have signed in
will be given the first opportunity to speak. Time is limited
to 2 minutes per speaker and 30 minutes total time for this
agenda item]
6.
Approval of Agenda and Consent Agenda. [Approval of
Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered
separately unless a Commissioner so requests. In the event
of such a request, the item is returned to the Regular
Agenda. ]
Planning & Zoning Commission
November 9, 2006
Regular Meeting Agenda
Page 1
7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given
the first opportunity to speak]
A Unfinished Business requiring a Public Hearing - None
B. New Business Items requiring a Public Hearing - None
8. Unfinished Business - None.
9. New Business
A Select Topic for November 21,2006 Work Session ......................................... Page 3
*B. Resolution 2006-24, recommending the Kenai Peninsula Borough approval of the
Replat (Consolidation) of Lots 4 and 5, Block 3, Leirer Industrial Subdivision,
Replat. .......................................................................................................... Page 10
*C. September 12, 2006 and September 19, 2006 Special Meeting Minutes and October 5,
2006 Regular Meeting Minutes ..................................................................... Page 15
10. Informational Items and Reports (No action required)
A September 11, 2006 Flood Board Minutes ..................................................... Page 41
B. City of Seward Elected & Appointed Officials Contact Sheet - 10/25 Update..Page 47
11. Commission Comments
12. Citizens' Comments [Limit to 5 minutes per individual - Each individual has one
opportunity to speak}
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Planning & Zoning Commission
November 9, 2006
Regular Meeting Agenda
Page 2
MEMORANDUM
City of Seward
Community Development
Date:
To:
November 9,2006
Planning and Zoning Commission
Through:
Scott Williams,
Planner
From:
Christy Terry,
Executive Liaison
Subject:
November 21,2006 Work Session
The Planning and Zoning Commission has set their 2006 Meeting Schedule and Priority
List. As of today (November 6, 2006) no items have been submitted to the Community
Development Department for a Public Hearing on November 21, 2006. The Commission
should set a Work Session Topic for November 21,2006.
RECOMMENDATION:
Commission approve a Work Session Topic for November 21,2006.
:3
suggested timeline ofP&Z priorities for 2006
Feb
'----..~-KPBCoastil Zone ManagemenfP1iii;ieView.---. ,.-' --' --
2. Parking code, review
March ~.- Annual joint P&Z1Council work session, as required by Code, review:
a. Comprehensive Plan & Land Use Plan (2003)
b. Municipal Land Use Plan (1995)
c. Parks & Recreation Master Plan (1993)
-d~ Subdivision ordinance (Title 16)
April 1. Comprehensive Plan, present for annual review as a public hearing item
2. Presentation on Transportation or Transit Committees, such as the
Anchorage Metropolitan Area TransPOrtation Solutions. The intent
would be to leam how to have more local involvement with DOT projects.
May ~ 1. Review Historic Overlay District in a joint work session with the Historic
Preservation Commission
v 2. ADA Transition Plan, review
June 1. Capital Improvement Plan (annual), review
July Nothing.
August Nothing.
September Community Values discussion at a community meeting
October Title 15 Definitions, review and consolidate
November Annual review of the CUPs which were issued
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Memorandum
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CITY OF SEWARD
coMMUNITY DEVELOPMENT
Date: July 6, 2006
To:
Planning" Zoning Commission
Jean Lewis. City Clerk
.
.
Through:
Kirsten Vesel, Assistant City Manager
From:
Donna Glenz, Acting Planner
Subject:
Revised . 2006 Planning & Zoning Meeting Schedule
This memo is to provide a revised schedule of the Planning & Zoning Commission Meetings for the
calendar year 2006. Unless otherwise noted the P " Z regular meetings will begin at 7:30 p.m. The
"Scheduled Special Meetinp" shan be held ONLY if a Pub6e Hearing itelD is on the agenda
otherwise the meeting will be held as a work session ~lDDIeDeiDl at 6:30 plL
Month
Re2Ular MeetiDl!
JaBu&Jy 3111
Soecial P & Z Meetin2 for Pub6e Bearm.
JeBuuy 17*
F~21"
Marek 21"
JamMuy
Marek
Fe1mey 7*.-
Marek ~
FebA.18l'Y
.'..prill gtIt
May 16. (Bereugh .~seR1Wy is SerlMftl May ~
A .1
.6pR
.A"pAl 4.
May 4. ('RNnI.~
May
JuRe
luBe '"
NA
JUly It"
ful)
Ju:1) {f {11lUl_.r)
~
AugWlil }1It
August IS"
S"yh..&...b-
;september 5&
september 1,,111.
-
Octob-
()M~8l Sib fFh-..&.",)
tb -
OGtobu 17 {U9 " l.e...d .Jc..t:l>M 9~.1-V
-,
November
November 9* (Thursday) November 11 It (National EJection November 7*>
:.
December
December 5*
s
December 19t11
If you have questions or concerns, please call 224-4048 or email dglenz@citvofseward.net.
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2006-14
A RESOLUTION OF TIlE SEWARD PLANNING AND ZONING
COMMISSION RECOMMENDING THE PLANNING COMMISSION
PRIORITIES FOR 2006
WHEREAS, the Seward City COWlcil Rules of Procedure, adopted March 14, 1994, state
that the Council should meet in an annual joint work session with the Commission eveIY March
to address areas of mutual concern; and
WHEREAS, the Commission and Council held a joint work session in order to review
priorities on March 21, 2006; and
WHEREAS, the Commission respectfully requests the Council review and provide
comments on the priorities developed by the Planning and Zoning Commission; and
WHEREAS, at the May 4th, 2006 meeting the plannine and Zoning Commission
reviewed the recommended priorities and approved submission to Council for further guidance.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The following list of priorities with status updates and timelines is hereby
recommended to the City CoWlcil for review and comment:
PI.nBiDe Proiects
1. ADA Transition Plan - The ADA Transition Plan needs to be completed. Add ADA
review to building permit review and include it for Certificate of Occupancy review.
Encourage increased communications between the Building and Engineering
Department and the Commission. Encourage the Independent Living Center to
provide facility inspections and status updates.
2. C~ital Improvement Plan -The Capital Improvement Plans may be reviewed by the
Commission prior to submittal to Council. If a two year budget cycle is approved by
Council, this type of review could be done in the off year.
,
Lo
Seward Planning and Zoning Commission
Resolution 2006-14
Page 2
3. ARRC Master Plan _ Maintain involvement with the process and review the ARRC
Master Plan. Encourage the ARRC to make presentations. .
..... -..-----'- ...~- .-"--' .-. -
...-..-....-..- .....--..----.
4. ,Airoort Master Plan _ Submit recommendations on the Airport Master Plan to the
Alaska Deparbnent of TransPOrtation, Public Facilities. The draft should be ready for
review once the environmental studies have been completed.
5. Municipal Lands M81lagement Plan (1995) - Recommend to Council that it be
updated.. This update could be done by administration.
6. Parks and Recreation Master Plan (1993) - Recommend to Council that it be updated.
9. State lands and ROW Recommendations. Become more involved and provide
recommendations to Council on local DOT projects. Research the level of
involvement provided by the Anchorage Metropolitan Area Transportation Study
(AMATS) and/or similar bodies.
10. Coastal Zone Manailement Plan. Make recommendations to the Borough on the
Coastal Zone Management Plan.
11. Plannuuz Commission Rules of Procedure. - Develop and adopt.
Code Revisions
1. NonconfomUn2 stroctures and setbacks - Ongoing, being reviewed through work
sessions and applicant driven commission actions. Review and recommend vacation
of excess easements.
2. Subdivision Ordinance Revision - Ongoing, the application forms need to be revised.
3. Historic Overlav District - Investigate historic stIuctme construction exemptions with
the full involvement of the Historic Preservation Commission. Encourage a joint
work: session and resolution.
4. Definitions - Consolidate the Title 15 definitions and consider reformatting sections.
S. Waterway buffers - Research buffer options and seek training. Encourage the
involvement of the Seward Bear Creek Flood Service Area Board and the United
States Forest Service.
6. Parkin~ - Amend the City Parking Ordinance to bring it in compliance with the
Americans with Disabilities Act. Seek public involvement in the process.
-7
Seward Planning and Zoning Commission
Resolution 2006-14
Page 3
City Land. Ri2bt-of-Wavs & Plattin2 Proiects
1. City Land disDosal policies and procedures - Clarify, emphasize land use permits
when more appropriate than leases and emphasize use of the Municipal Lands
Management Plan.
2. Two Lakes Park Replat - Ongoing, all private in-holdings have been acquired.
Vacate interior lot lines and right-of-ways, and ensure accesses are maintained.
Acquire the 29 adjoining acres in USS 1931. Hopefully Parks and Recreation will be
able to seek grants to assist with this project.
3. Waterfront Park Replat - Vacate interior lot lines and right-of-ways. Administration
needs to initiate action on it.
4. Transfer the old National Guard armory to A VTEC - Encourage but continue to
maintain access to Two Lakes Park. Staff will need to do research and forward
recommendations to the Commission and Council.
5. ARRC Lands - Continue to work with the Borough and the ARRC to"ensure orderly
development and 'subdivision activities take place prior to developmeut. Invite the
ARRC to make presentations.
6. Clearview Subdivision Utility Easement/Allev - Conduct outreach with the property
owners in the subdivision to seek solutioDS. The utility easement might be eligible
for prescriptive easement status.
7. Nash Road bench study - Use dedicated proceeds from sale of City land to the
Andersons. Forward recommendations to the Commission and Comtcil during the
budget sessions.
Enforcement
1. Applications need specific Dackets with checklists - Encourage tight response times
for permit reviews.
2. Conditional Use Permits - Have staff bring before the Commission for an annual
review.
3. Zoninsz Code Violations - Proactively evaluate methods to obtain compliance
including researching techniques and procedures for issuance of citations. Encomage
public education about the need for the requirements in the zoning code.
Seward Planning and Zoning Commission
Resolution 2006-14
Page 4
4. TrainIDg _ Seek training on land use regulation processes, Conditional Use permits,
spot zoning, overlay districts, platting, Open Meeting Act and overall review of duties
and responsibilities of the Planning Commission.
S. Community Values Meetin2 - Hold an annual work session which will encourage the
public to speak out on the community values they want changed or sustained,
preferably in the third week of September.
6. Street Addresses - Publicize the need to post street addresses.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of
May, 2006.
THE CITY OF SEWARD, ALASKA
Marianna KeD, Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
Clark, Hohl, Strobel, Anderson, Smith, Keil
None
Roach'
None
A TIEST:
Jean Lewis
City Clerk, CMC
(City Seal)
q
Sponsored by: Applicant
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2006- 24
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION, RECOMMENDING THE KENAI PENINSULA
BOROUGH APPROVAL OF THE REPLAT (CONSOLIDATION)
OF LOTS 4 AND 5, BLOCK 3, LEIRER INDUSTRIAL
SUBDIVISION, ICICLE SEAFOODS REPLAT
WHEREAS, Cline and Associates has submitted a preliminary plat which would
create a consolidation of Lots 4 and 5, Block 3, Leirer Industrial Subdivision, Icicle
Seafoods Replat, to the City of Seward for review and recommendation to the Kenai
Peninsula Borough; and
WHEREAS, the property is zoned I, Industrial; and
WHEREAS, this platting action consolidates two lots to form a single lot of
approximately 2.296 acres; and
WHEREAS, the new lots meet the minimum lot size and width requirement of
the Seward City Code; and
WHEREAS, the property is currently serviced by municipal water, sewer and
electric; and
WHEREAS, the Engineering and Utilities Department has stated that a
subdivision agreement is not required for this resubdivision.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Commission recommends that the Kenai Peninsula Borough approve the
resubdivision of Lots 4 and 5, Block 3, Leirer Industrial Subdivision, creating Lot 4A,
Block 3, Leirer Industrial Subdivision, Icicle Seafoods Replat subject to the following
conditions: No Conditions
Seward Planning and Zoning Commission
Resolution 2006-24
Page 2 of2
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission
this 9th day of November, 2006.
THE CITY OF SEWARD, ALASKA
Marianna Keil, Chair
AYES:
NOES:
ABSENT:
ABSTAIN :
ATTEST:
Jean Lewis
City Clerk
(City Seal)
P&Z Agenda Statement
From:
Clark Corbridge, City Manager
D. Scott ~er
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Meeting Date:
November 9, 2006
Through:
Agenda Item:
Resolution 2006-24
Preliminary Plat Review of Lots 4 and 5, Block 3,
Leirer Industrial subdivision, Icicle Seafoods Replat
Staff Review and Analvsis:
Attached for the Commission's review and recommendation to the Kenai Peninsula
Borough Planning Commission is a preliminary plat for the lot line vacation and lot
consolidation of Lots 4 and 5, Block 3, Leirer Industrial Subdivision, Icicle Seafoods
Replat. Cline and Associates, on behalf of Icicle Seafoods, has submitted a preliminary
plat delineating the proposed replat. The result of this consolidation will consist of
approximately 2.296 acres. This resubdivision will take place by vacating the existing
adjoining lot line of Lots 4 and 5 to create a new Lot 4A, Block 3 including associated
utility easements. The property is physically located at the comer of Port A venue and
Leirer Road.
The lots involved with this replat are owned by Steve Leirer of Leirer Enterprises and
leased by Icicle Seafoods Inc. The lots are developed with buildings associated with
boarding workers at the nearby seafood processing plant. Icicle Seafoods Inc. applied for
and received approval for a conditional use permit (Reso. 2006-01) to develop a
bunkhouse on the subject property in January of 2006. Condition #10 of the CUP
required the interior lot line between Lots 4 and 5 to be vacated. This replat is in
conformance with that requirement. The facility proposed in the conditional use process
is nearing completion.
In accordance with borough requirements, the city must review and comment on a plat
before submittal to the borough for approval.
Subdivision Requirements Review:
Zoning:
Both adjoined lots are in the (1), Industrial zoning district. This zoning district requires a
minimum buildable lot size of 9000 square feet this replat will result in a lot of
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approximately 100~013 square feet. The minimum lot width is one hundred (100) feet,
and the resulting lot consolidation will have a minimum lot width of 140 feet therefore
the proposed replat meets those dimensional requirements of Title 15.
Setbacks:
This replat will not affect existing structure setbacks.
Easements:
City of Seward utilities officials have negotiated utility easements across and adjoining
the subject consolidation. Those easements are properly denoted on the plat drawing.
Utilities:
The property is served by the existing public utilities and maintained streets, therefore a
subdivision agreement is not required. Existing water~ sewer and power are available.
There are :fire hydrants within approved distances.
Existing Use:
Lots 4 and 5 together are currently developed in structures in support of fish processing at
the Icicle Seafood Facility.
Flood Zone:
The lots are not within a flood zone.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1. Comprehensive Plan
2. Strategic Plan
3. Code Review
L
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RECOMMENDATION:
City of Seward Staff recommends the Commission approve Resolution 2006-24,
recommending the Kenai Peninsula Borough approval of the preliminary replat of
Lot 4 and Lot 5 Block 3, Leirer Industrial Subdivision, Icicle Seafoods Replat.
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City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 99
Call to order
The September 12, 2006 special meeting of the Seward Planning & Zoning Commission was
called to order at 6:30 p.m. by Chair Marianna Keil.
Opening Ceremony
Commissioner Roach' led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Marianna Keil presiding, and
Kevin Clark Sandie Roach'
Bob Hicks Lynn Hohl
Tom Smith
comprising a quorum of the Commission; and
Clark Corbridge, City Manager
Scott Williams, Planner
Donna Glenz, Acting Planner
Maggie Wilkins, Assistant Planner
Christy Terry, Executive Liaison
Absent was: Margaret Anderson
City Administration Report
Glenz reported on the following items:
. Introduced and welcomed new Planning Commissioner Bob Hicks.
. The budget calendar was emailed to all the Commissioners.
. Requested job descriptions were provided as a lay down at tonight's meeting.
. Special Meeting on Resolution 2006-23, granting a Conditional Use Permit to Metco
Inc. for Gravel/Resource Extraction was scheduled for September 19th at 6:30 pm,
with a work session on Seward's Sign Code to follow.
Other Reports, Announcements and Presentations - None.
Citizens' Comments on Any Subject except Those Items Scheduled For Public Hearing - None.
/5
City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 100
Approval of Agenda
Motion (Smith/Hohl)
Approve the Agenda
Motion Passed
Unanimous
New Business Items requiring a Public Hearing
Resolution 2006-22, granting a Conditional Use Permit to the City of Seward to
construct and manage the operation of the Long Term Care Facility on Forest Acres Tract A,
Seward Long Term Care Facility Subdivision, Forest Acres Addition (preliminary plat), in the
Institutional Zoning District (Substitute)
Acting Planner Donna Glenz stated this Conditional Use Permit was to allow the City of
Seward to construct and manage the operation of the Long Term Care Facility. Glenz reminded the
Commission that the current zoning was Rural Residential and Resource Management, but the
Commission had recommended Council rezone the parcel to Institutional on September 5, 2006. In
compliance with the proposed Institutional Zoning, the Long Term Care Facility was an allowed use
with a Conditional Use Permit. Glenz clarified the substitute resolution corrected the seventh
Whereas clause where the Council Resolutions of support were initially incorrectly numbered. Glenz
informed the Commission that Project Engineer Tom Shepard and Enterprise Engineering's Mike
Frison were both available to answer questions.
In response to Roach', Glenz stated the entire tract, except for a small portion in the far
comer, was located out of the FEMA defined flood zone.
Hohl asked Project Engineer Tom Shepard if the Administration had done further research on
re-routing Mognak Avenue to provide access.
Shepard outlined coinciding the additional North-South access with the existing levee and
utilizing the widened Maple Street right-of-way. In response to Hohl, the Administration's position
was equal and superior access was provided with the widening of the Maple Street right-of-way.
In response to Hicks, City Manager Clark Corbridge stated the City was in the process of
applying for bonds to finance this facility.
Hicks stated the Planning and Zoning Commission had only the authority to grant a
Conditional Use Permit if the property was zoned Institutional. In order to provide for a smooth
process at the Bond Bank, he suggested making the proposed Conditional Use Permit effective after
the effective date of the rezone.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
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City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 101
Shepard outlined the project stressing the Green House model of a home like atmosphere
intergraded into a neighborhood.
No one else requested to be heard and the public hearing was closed.
Motion (SmithlRoach')
Approve Substitute Resolution 2006-22
Motion (Hicks/Smith)
Change Section 4. to read, "This resolution
shall take effect one (1) day after Council's
approval of the Zoning Change to
Institutional becomes effective"
Motion Passed
Unanimous Consent
Motion (Smith/Hohl)
In the sixth Whereas replace
'homes' with 'facilities'
Smith supported this change to insure future development was allowed on this site that would
include structures other then homes.
Motion Passed
Unanimous Consent
Motion (HohIlSmith)
Add to the seventh Whereas the
word 'concept' after 'final site layout'
Motion Passed
Unanimous Consent
Motion (Roach' /Hohl)
Add a new Section 1. F. 2. "Bear safe trash
containers shall be used on the premises"
and renumber the following sections
accordingly
Motion Passed
Unanimous Consent
Hobl requested staff administratively correct typos in the second Whereas by
capitalizing the 'z' in 'Zoning' and adding the's' to 'amendments'. By general consensus, the
Commission considered these housekeeping corrections.
Commission recessed from 6:55 pm to 7:00 pm for Administration to provide Planning and
Zoning Commission Resolution 2006-20 and the applicable Ordinance.
Motion (Hohl/Roach')
Add to the second Whereas following
Institutional Zoning, "subject to the
following special limitation: a 100 foot low
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City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 102
density residential buffer be maintained
along Tract A adjacent to Rural Residential
areas"
Motion Passed
Unanimous Consent
Roach' asked Glenz and Shepard to illustrate where the flood plain designation was located
on Trac:t A.
Glenz referred to the displayed maps and pointed out the North West comer close to the
levee. She noted the FEMA maps were developed prior to the levee's placement.
Roach' wanted to insure expansion was available on this site. She asked Shepard to discuss
her concerns and the satellite photo of the site she obtained from the Kenai Peninsula Borough Web
Site.
Shepard explored these same concerns will Bill Nelson ofWm. J. Nelson and Associates who
designed the levee. He stated the levee was developed, culvert capability was increase, and Dimond
Boulevard was modified to insure this area would be protected from flooding events in the future.
Shepard stated the FEMA maps had not been updated since these improvements had been put in
place.
Glenz noted the FEMA maps were in the process of being revised. She stated the State Flood
Plain Administrator suggested waiting until the new maps were published to verify the need to submit
a Letter of Map Revision. In response to Roach', Glenz confirmed this issue would not cause any
delay for the project.
Hohl asked staff to administratively correct the third Whereas to include the definition
in parentheses of 'Housing nursing, retirement, convalescent home' following 'Greenhouse
facility.' By general consensus, the Commission considered this a housekeeping correction.
Motion(HohVClark)
Strike 'truly residential in nature' from the
third Whereas and replace with 'more
similar to group care homes (maximum fIVe
residents plus staft) which are allowed
outright in all residential zoning districts'
Hohl wanted to provide clarification using a defined structure in Seward City Code.
Keil stated that the additional wording administratively corrected by staff provided adequate
clarification.
Roach' was inclined to strike the word truly.
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City of Seward, Alaska
September 12. 2006
Planning Commission Minutes
Volume 6. Page 103
HoW stated her intent was to illustrate the minimal impact to the neighborhood by comparing
these facilities to group homes which are allowed in all residential districts.
Hicks hesitated to assign a specific definition with precise language that did not match the
proposed project. He expressed his concerns with allowing a legal ambiguity or glitch in the process.
HoW felt this was addressed in her motion with her preface of 'more similar to.'
Motion Failed
Yes: Hohl
No: Oark, Hicks, KeD, Roach', Smith
Hohl asked statTto administratively strike 'truly' from the third Whereas. By general
consensus, the Commission considered this a housekeeping correction.
In response to HoW, Father Emmanuel Williamson representing Providence, stated there
were current plans to move the Home Health Office to the new facility. The Home Health Office
consisted of two nurses who spent most of their time in the community providing home visits. He
noted there was a future possibility of the Physical Therapy Department moving out to the facility.
Roach' stressed the importance of alleviating impact to the area.
HoW suggested amending the sixth Whereas to include information regarding home health and
physical therapy to insure the correct parking requirements were followed and the community was
made aware that these departments were part of the project.
Enterprise Engineering's Mike Frisom stated there was ample space provided in the parking
lot.
Motion (Hohl) amend the sixth Whereas to include information regarding office space, home
health and physical therapy. The motion died for lack of a second.
Keil stated the public meetings had included information about what would be on this site.
HoW heard a mixed message at the public meeting she attended.
Smith felt any proposed use at the facility would have to follow the Seward City Code.
Roach' knew Providence would be expanding health care services at this area.
Clark concurred with Roach' and noted phase two of the project was to relocate the hospital
to this site.
Motion (Hohl/Roach')
Add to the sixth Whereas '(10 resident)'
preceding 'homes'
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City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 1 04
Motion Passed
Unanimous Consent
Motion (Hohl/Roach')
Strike the eighth Whereas reading, "the
homes themselves are essentially luxury
homes with well groomed surroundings
that will do nothing but add value to the
surrounding neighborhood"
Smith spoke in support of the amendment.
Motion Passed
Unanimous
Motion (Smith/Roach') modify language in Section 1. F. 3.
Glenz noted the Commission had crafted this language and had requested it be added to all
Conditional Use Permits.
Motion Was Withdrawn
Motion (Hohl/Roach')
Add a new eighth Whereas, "a northern
portion of the parcel has been identified by
the City as a possible future site for
relocating the community hospital and
helipad"
In response to Clark, Hohl stated this was an important addition to the Conditional Use
Permit because it was a statement offact that was important to the community.
Roach supported this amendment because it supported the mandates in the Comprehensive
Plan.
Motion Passed
Unanimous
In response to Hohl, Glenz confirmed that everyone on the road system from the Seward
Highway into Forest Acres was given notification of the Public Hearing for the Conditional Use
Permit.
Motion (Hohl) amend the final whereas to note the expanded notification process. The motion
died for lack of a second.
Hohl felt that Section I.A only addressed adherence to the code and did not address the
purpose of the chapter.
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City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 1 05
Hohl specified two administrative items that included adding '(10 resident)' following
single story in Section 1. B and changing 'had' to 'shaD' in the same section. By general
consensus, the Commission considered this a housekeeping correction.
Motion (Hohl) amend Section 1. B to include information regarding office space, home health
and physical therapy. The motion died for lack of a second.
Motion (Hohl/Roach)
Strike from Section I.B "These facilities are
essentially luxury homes with well groomed
surroundings"
Motion Passed
Unanimous Consent
Motion (Hohl) replace the strike out from Section I.B with, "the areas fronting the residential
streets will be developed with good quality ten-resident homes landscaped in the manner
indicated by city staff and the project architect." The motion died for lack of a second.
Motion (Hohl/Clark)
Add to Section 1. C "Although the Seward
Comprehensive Plan indicates this area as
Rural Residential, Seward City Council
chose this parcel for the LTC site and
possible future relocation of the community
hospital after reviewing suitable parcels
available within City Limits"
Clark spoke in support of this amendment.
Motion Passed
Unanimous
Motion (Hohl) amend Section I.F by requiring 60 foot rights-of-way for Afognak Avenue,
Cottonwood and Maple Streets. The motion died for lack of a second.
Motion (Hohl/Roach')
Add to Section I.F "Vacation of Afognak
north of Cottonwood and vacation of the
Section Line Easement shall be replaced
with a sixty foot dedication to allow future
connectivity from Dora Way to Dimond
Boulevard. Development of this access is
consistent with the 2020 Comprehensive
Plan - Public Safety - Establish alternative
North South access routes throughout the
community for emergency evacuations
(page 14)"
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City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 106
HoW spoke in support of this motion to assure connectivity to Forest Acres.
Shepard stated the section line easement was not being vacated at this time.
HoW suggested the section line easement should be vacated in order to mitigate any setback
requirements.
Shepard stated this issue had been researched and addressed.
Keil asked if this route was ever platted to connect to Dora Way.
HoW stated a preliminary layout existed noting the route of the access. She stated there were
dead end streets at either end which would be connected if Lechner or Lindsey ever replatted their
parcels. She stressed designating this route prior to development.
Frison stated there was ample opportunity in the future to record this access.
Shepard noted there was major infrastructure needed prior to the hospital being relocated to
this location. He cautioned against holding this project hostage until this infrastructure was in place.
Roach' reminded the Administration that collocation with the hospital was the reason this
project was consistent with the Comprehensive Plan. She feared more residential land would be used
to make this a reality.
Shepard clarified his remarks were directed to this phase of the development. He stated the
needed infrastructure would be developed prior to relocation of the hospital.
HoW stated it was important to piece the access together with every opportunity.
Motion Failed
Yes: Hohl, Roach'
No: Clark, Hicks, Keil, Smith
Motion (Hohl/Clark)
New Section I.F item 3, "Maple street shall
be developed to allow year round ingress
and egress for tracker trailers from Dimond
Boulevard to the Commons Building
Motion Passed
Unanimous
Motion (Hohl/Roach')
New Section 1. F. item 4, "Development
within 100 (one hundred) feet of Afognak
Avenue, Cottonwood and Maple Streets
will be restricted to 10 (ten) resident homes
effectively screening the more commercial
"'7'7..--.
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City of &ward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 107
uses of the remainder of the parcel from the
Rural Residential areas of Forest Acres"
Motion Passed
Unanimous Consent
Commission took a five minute recess.
Motion (Hohl/Roach) amend Section 1.F.l to read, "Modifications to the site plan shaD be
approved by the Commission prior to implementation, unless reviewed by StafTand considered
minor in nature."
Hohl stressed the importance of changes to the site plan returning to the Commission.
Keil supported staff's responsibility to allow minor changes without Commission's approval.
Hohl asked the Commission for ideas on how to address this issue.
Smith stated the approved site plan would be the most recent site plan in place at the time of
the Conditional Use Pennit's approval by the Commission. He clarified major changes would need to
come back before the Commission.
Hohl stated Section I.F .1. should be modified because the language did not clarify the
difference between minor and major changes to the site plan.
Glenz noted Section I.F.l. and the original Section I.F.2 were a verbatim modification from
the Commission to clarifY the issued Conditional Use Pennits.
Williams noted these items were caveats to the approval and not conditions of the permit.
Motion Was Withdrawn
Williams suggested modifying the language for future Conditional Use Permits.
Frison stated the site plan dated August 24,2006, located on page 9 for the Commission was
the current site plan.
Shepard noted this site plan was presented at the Conditional Use Permit Work Session.
Commission discussed wording ofa possible motion and debated the merits of 'substantial'
verses 'material.'
Clark suggested clearly defining intent and terms.
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City of Seward, Alaska
September 12. 2006
Planning Commission Minutes
Volume 6, Page 108
Motion(Smith/Roach') amend Section l.F.l to read, "Approval of this Conditional Use Permit
is based on the applicant's proposal and plan submitted to this Commission as of September
12, 2006 any substantial changes or modifications to these plans and proposals are subject to
further review and approval of the Commission."
Hohl thought there should be clarification regarding to whom the plans were submitted. Her
intent was to clarify for the applicant the plan approved had to not only be submitted to staff, but be
the plans reviewed by the Commission.
Keil questioned if this change was necessary with the following section already in place.
Hohl stated this modification clarified for applicants that they had to follow the issued
Conditional Use Permit and also their Commission approved site plan.
Roach' concurred with Keil' s suggestion that this already part of the Conditional Use Permit.
Smith-agreed;-but-felt-the 1anguage-needOO--clacification
Hicks cautioned against using broad language such as major or substantial. He worried Bond
Council might have concerns in reviewing site plans with variations.
Glenz clarified Section I.F.l and I.F.2 were developed by the Commission as their
interpretation of Conditional Use Permit requirements in Code. She reminded the Commission that
they developed this language to address the issues surrounding applicants returning with varying site
plans.
Motion Was Withdrawn
Motion (Hohl/Clark)
New Section I.F. item 5, "Operation shall
be consistent with 3.9.2.3 of the 2020
Comprehensive Plan preserving the quiet of
residential neighborhoods requiring
soundproofing of generators, air quality
control units and other sources of noise in
commercial or institutional zones adjacent
to residential zones."
Hohl supported the need for this amendment citing the CT Scanner at the Hospital as a noisy
example.
Shepard questioned if a helipad would be allowed under this restriction.
Commission noted a helipad would require a separate Conditional Use Permit.
"7 \..\
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City of Seward, Alaska
September 12. 2006
Planning Commission Minutes
Volume 6, Page 109
Roach supported the amendment and noted there was a larger area in which to strategically
locate uses.
Smith stated noise levels were addressed in Seward City Code. He stated the amendment was
extraneous and spoke in opposition.
Motion Passed
Yes: Roach', Hobl, Clark, Hicks
No: Keil, Smith
Hohl noted the redundant language in Section 2 and asked that the last "subject to the
above conditions" be stricken. Roach' requested a coma added to follow the first location of
the language. By general consensus, the Commission considered this a housekeeping
correction.
Motion (Hohl) modify Section 2 by adding "assumptions" following "subject to the above."
Tbe motion died for lack of a second.
Motion (Hohl/Roach')
Amend the language in Section 3 from
'periodically' to 'annually.'
HoW supported annual review or at least bi-annual review of all the Conditional Use Permits
issued by the Commission. This would insure the Conditional Use Permit uses were meeting the
intent approved by the Commission. She felt 'periodically' was not specific language.
Roach' supported striking 'periodically' and not replacing with a specific term. She stated any
issues should be addressed on an on-going basis.
HoW noted Seward City Code required staff to investigate violations that were reported. She
was advocating for staff to review all Conditional Use Permits on an annual basis even ifno violations
were reported.
Smith felt this amendment would be more appropriate for Seward City Code and not a
specific Conditional Use Permit. He supported striking 'periodically' without adding 'annually.'
Motion (Smith)
Amend the amendment to strike
'periodically' without adding 'annually'
Roach' confirmed her support.
Hicks noted the requirement was rendered useless when a reference to a specific interval was
removed. He advocated for this change to take place with Council. Hicks also suggested periodically
asking the Administration to perform reviews of the Conditional Use Permits issued.
Motion Failed
Yes: Roach'
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City of Seward. Alaska
September 12. 2006
Planning Commission Minutes
Volume 6, Page 110
No: Clark, Hicks, Smith, Hohl, Keil
HoW stated until the Council changed the Code, which they might never do, the Commission
was still charged with the responsibility to insure the approved uses were still in place for each issued
Conditional Use Permit. She stressed the need to implement a time certain for reviews.
Hicks asked if the Commission was able to ask the staff for an update when they wanted to
review a specific Conditional Use Permit.
HoW agreed but stated it placed the burden on the Commission to remember.
Clark noted an absence of complaints would signify an absence of a problem.
HoW disagreed with Clark.
Motion Failed
Yes: Roach', Hohl
No: Hicks, Smitb, Clark, Keil
Main Motion Passed
Unanimous
Unfinished Business - None
New Business - None
Informational Items and Reports- (No action required)
Reminder: September 19, 2006 Special Meeting 6:30 PM and "Review of Political Signs and
other Signs in Seward City Code Title 15" Work Session to foUow.
Commission Comments
Hoblnoted a review of the Conditional Use Permits was already on the priority list.
Smith joked that the next time he discussed a Greenhouse there better be plants inside.
Roacb' welcomed Commissioner Hicks and noted the Commission's job was to examine the
details of proposals. She thanked HoW for her close examination of this Conditional Use Permit.
Hicks looked forward to serving on the Commission and hoped he would make positive
contributions.
Keil also welcomed Commissioner Hicks to the Commission. She noted his first meeting was
a complicated Conditional Use Permit and thanked him for his input. Keil mused it would be
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City of Seward, Alaska
September 12, 2006
Planning Commission Minutes
Volume 6, Page 111
appropriate to send Strobel a card for her hard work on the Commission, since Council only provides
plaques after the completion of one full term.
Administration Comments -
Tom Shepard thanked the Commission for their involvement and hard work with this
important Community project.
Citizens' Comments - None.
Commissions and Administration Response to Citizens' Comments -
Keil thanked the City Administration for their patience, excellent preparation and
presentations.
Roach concurred with Keil' s comments.
Clark thanked Shepard for his comments.
Adjournment
Meeting adjourned at 8:52 pm.
Christy Terry
Executive Liaison
Marianna Keil
Chair
(City Seal)
r"} /l
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City of Seward, Alaska
September 19, 2006
Planning Commission Minutes
Volume 6, Page 112
Call to order
The September 19, 2006 special meeting of the Seward Planning & Zoning Commission was
called to order at 6:30 p.m. by Chair Marianna Keil.
Opening Ceremony
Commissioner Hicks led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Marianna Keil presiding, and
Margaret Anderson Kevin Clark
Sandie Roach' Bob Hicks
Tom Smith
comprising a quorum of the Commission; and
Scott Williams, Planner
Donna Glenz, Acting Planner
Maggie Wilkins, Assistant Planner
Christy Terry, Executive Liaison
Absent was: Lynn HoW
City Administration Report - None.
Other Reports, Announcements and Presentations - None.
Citizens' Comments on Any Subject except Those Items Scheduled For Public Hearing - None.
Approval of Agenda
Motion (Smith/Clark)
Approve the Agenda
Motion Passed
Unanimous
The Executive Liaison read the following approved items on the consent agenda:
September 5, 2006 Regular Meeting Minutes
New Business Items requiring a Public Hearing
1!0
City of Seward. Alaska
September 19,2006
Planning Commission Minutes
Volume 6, Page 113
Resolution 2006-23, granting a Conditional Use Permit to Metco for the Gravel/Resource
Extraction on an approximant 1 acre portion of Townshipl South, Range 1 West, Section 9,
Seward Meridian; South West area of USS 703, in the Lowell Creek Canyon, within the
Resource Management Zoning District
Planner Scott Williams noted the purpose of the permit was to extract boulders and rock from
Lowell Creek. He noted historically materials were extracted to prevent clogging of the Lowell
Canyon Tunnel. Williams reviewed the staff report located in the Commission's packet and noted lay
downs from the applicant and the Seward/Bear Creek Flood Service Board Chair. Williams explained
the conditions listed in the Alaska Coastal Management Program Proposed Consistency
Determination. He deferred to Public Works Director WC Casey for further explanation.
Public Works Director WC Casey discussed the history of material extraction of Lowell
Creek. He stated the City of Seward had extracted material in this area for a number of years in the
past. Later, the City of Seward entered into an agreement with Metco Inc. for material extraction
because of the level of damage to the tunnel. Casey stated the Corps of Engineers has refurbished the
tunnel four times during Casey's tenure due to erosion and damage caused by material. He stated the
Corps of Engineer's recommended the City pro actively address the material extraction. Casey
supported this Conditional Use Permit to assist with mitigation of the Lowell Creek Diversion Tunnel
with proactive maintenance of the streambed. He noted there was a bridge, water infrastructure and
major sewer infrastructure that would be damaged, and had be damaged in the past, by large rocks
exiting the tunnel.
In response to Smith, Casey noted there was no consistent maintenance program for the
stream bed above the tunnel.
In response to Kei~ Casey stated he did not agree with all of the statements made by the
SewardlBear Creek Flood Service Board.
In response to Clark, Casey stated material extraction depended on operator availability and
level of the water in the streambed. He understood Metco Inc. operated during the hours of8-5.
In response to Hicks, Casey noted the 500 cubic yards annually, allowed by the CUP, was an
estimate developed from Casey's historical observations. He noted this was based also on Metco
Inc. ' s desire to extract moving exposed rock.
Roach' asked if the fine material in the water was causing erosion.
Casey stated the fine material exposed the anvil topping and then the bigger boulders pounded
the metal irons and worked them out of the tunnel.
Roach' then asked what size of rock was removed from the tunnel.
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City of Seward, Alaska
September 19, 2006
Planning Commission Minutes
Volume 6, Page 114
Casey clarified Metco Inc. was only interested in 'two man rock' - the size of rock that would
take two men to carry.
Roach' asked if these boulders were naturally recurring, and Casey responded in the
affirmative.
Anderson stated the past maintenance of the tunnel was crisis driven. She stated the failure of
the infrastructure outlined by Casey would be a disaster for the community.
Casey stated there were pieces of pipe left from the intake building located up the canyon.
Carol Griswold, inside City Limits, clarified the intake building was located where the creek
takes an abrupt bend off the site in question.
In response to Smith, Casey stated the City was pursuing the Corps of Engineers regaining
ownership of the tunnel. In further response to Smith, Casey noted the damage the large boulders
cause to the tunnel was very concerning.
Clark stated the Metco Inc. permit was a 'win-win' situation for the City because the City
needs to have these boulders removed.
Casey confirmed Clark's statement.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
Carol Griswold, inside City Limits, shared complaints she had received from neighbors
regarding truck traffic. She understood that there were about 15 truck loads of various size material.
Griswold noted she attended the site visit with DNR's Gary Williams and recommended the
Commission include the final Department ofN atural Resources determination letter dated September
13,2006 as part of the Conditional Use Permit. She stated the Flood Board also had three very good
recommendations and recommended their adoption. Griswold advocated professional evaluation of
the creek.
Keil noted that Susan Brown, Project Review Coordinator with DNR, was a hydrologist.
Sandy Wasillie, inside City Limits, stated she had lived on Lowell Canyon Road for over 27
years. She expressed concerns with accumulation extraction verses extraction affecting the
streambed. Wasillie stressed protecting slope stability because she had witnessed landslides in the
vicinity of the tunnel. She spoke in support of permit approval, but wanted to insure these concerns
were addressed.
No one else requested to be heard and the public hearing was closed.
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City of Seward, Alaska
September 19,2006
Planning Commission Minutes
Volume 6. Page 115
Motion (Anderson/Roach')
Approve Resolution 2006-23
Anderson clarified with Williams the Conditional Use Permit filing fee was set by Council at
$250.00.
Hicks supported adopting the conditions specified by DNR.
Williams noted the City Administration would agree with this amendment.
Williams reiterated the Administration supported Commission approval of this Conditional
Use Permit. He noted the two conditions suggested were the term of the permit and that the removal
would be facilitated by the Public Works Director. Williams asked the Commission to rely on the
expertise of the Public Works Director and directed the Commission's attention to the item noting
quantities of extraction would be adjusted as needed.
Motion (Hicks/Roach')
Add condition 3 to read, "This permit is
conditioned upon compliance with all
alternative measures and conditions listed
in the DNR Final Determination of
September 13, 2006, adopted here by
reference"
Anderson felt this amendment was overkill and was an attempt to micro-manage the project.
Roach' supported adoption of these conditions as part of the Conditional Use Permit.
Hicks spoke in support of City staff's ability of monitor this project and did not intend for his
amendment to suggest otherwise. He clarified his intent to provide these additional conditions in
order to provide the Administration enforcement authority. Hicks also wanted to insure the
extraction retained the same conditions throughout the State, City and Federal boundaries.
Roach' supported this amendment in order to circumvent further delays that might be cause by
compliance issues.
In response to Keil, Glenz noted the Historic Preservation Commission did address this issue
at a Special Meeting. The letter resulting from this meeting was included in the Planning and Zoning
Commission's packet for this evening's meeting.
Motion Passed
Yes: Oark, Hicks, Smith, Roach', Keil
No: Anderson
Main Motion Passed
Unanimous
Unfinished Business - None
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City of Seward, Alaska
September 19, 2006
Planning Commission Minutes
Volume 6, Page 11 6
New Business - None
Informational Items and Reports- (No action required)
Commission Comments
Smith supported developing a plan to maintain and solve the problem of material mitigation.
Anderson, since this was their first meeting together, welcomed Hicks to the Commission.
Administration Comments - None.
Citizens' Comments - None.
Commissions and Administration Response to Citizens' Comments - None.
Adjournment
Meeting adjourned at 7 :25 pm.
Christy Terry
Executive Liaison
Marianna Keil
Chair
(City Seal)
~1-,-
City of Seward, Alaska
October 5, 2006
Planning Commission Minutes
Volume 6, Page 11 7
Call to order
The October 5, 2006 regular meeting of the Seward Planning & Zoning Commission was
called to order at 7:30 p.m. by Chair Marianna Keil.
Opening Ceremony
Commissioner Anderson led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Marianna Keil presiding, and
Margaret Anderson Kevin Clark (7:35)
Bob Hicks Lynn Hohl (7:32)
Tom Smith
comprising a quorum of the Commission; and
Scott Williams, Planner
Christy Terry, Executive Liaison
Absent: Sandie Roach'
City Administration Report
Planner Scott Williams had no current items to report.
KPB Planning Commission Report by Lynn Hohl-
HoW did not arrive until after this agenda item.
Other Reports, Announcements and Presentations
Liaison from Seward Bear Creek Flood Service Area Board - Not in attendance.
Citizens' Comments on Any Subject except Those Items Scheduled For Public Hearing -
Approval of Agenda and Consent Agenda
Motion (Anderson/Hohl)
Approve the Agenda and Consent Agenda
Anderson added New Business Item D. Discussion with Planner Scott Williams.
Motion Passed
Unanimous
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City of Seward, Alaska
October 5, 2006
Planning Commission Minutes
Volume 6, Page 118
Unfinished Business -
Discussion and Recommendations to Administration regarding the 2007 Legislative Boards
and Commissions Biennial Operating Budget.
Anderson cited a major increase from FY2006 to FY2007 in personnel and noticed it created
quite a jump for the overall subtotal for the Planning and Zoning Commission.
Williams stated the increase was due to added positions in the Department, including a
Community Development Director, and also a reflection of actual staff time providing support to the
Commission. He noted this was the first time the budget was given to the Commission prior to its
submission to Council. In response to Commission questions, WIlliams deferred to the City
Manager's judgment on the number of staff needed, but did note there was significant workload that
demanded more staff time. He clarified the Executive Liaison position was also new to the budget.
Williams described the current planning functions being completed by the Department and noted long
range planning needs have gone understaffed or unstaffed for some time. He noted he had staff
developing a seven year list of all the land use actions and was implementing documentation of phone
calls.
In response to Smith, Williams noted the training budget for the Community Development
Department was sufficient.
Hohl felt personnel costs charged to the Commission were excessive. She estimated the staff
hours dedicated to the Commission hours proposed in this budget equaled 200 per month.
Williams noted the 2007 budget was compiled using projected staff time. He clarified the
2008 budget would have a clearer picture of hours needed for Commission staff support. In response
to Hohl, Williams stated Administration considered contracting minutes to provide other Commission
support from the Executive Liaison.
Anderson clarified the Executive Liaison's time was allocated 65% to the Boards and
Commissions and 35% to the City Manager's Office.
In response to Hohl, Terry noted the workload was demanding but not insurmountable. She
stated the time balance between the Boards and Commissions and the City Manager's office was
reasonable.
Anderson spoke in support of the continuity provided by the Executive Liaison position.
Williams stated he would recommend removing the contracted services from the budget.
HoW questioned the increased supply costs.
~~
City of Seward, Alaska
October 5, 2006
Planning Commission Minutes
Volume 6, Page 119
Administration noted the goal ofthis budget was to accurately attribute Commission costs to
the Commission's budget.
Smith wanted to insure funds were available to update the Comprehensive Plan.
Keil encouraged the Commission to individually attend and comment during Council Work
Sessions.
Hohl reiterated her concern about the number of staff hours attributed to the Commission's
budget and her concern about duplication of having contracted services in addition to a percentage of
the Executive Liaison's time. Hohl also stated she was concerned about the budget as a whole. She
stated the City Council didn't approve numbers set in stone, but rather a bottom line acting as a
guide. HoW stated the City of Seward's budget was more of a guide then other municipal budgets.
Anderson stated the staff increase was requested by the Commission and was incorporated
into the 2007 budget.
Clark supported the Department Head's ability to move money within their department's
budget. He wanted to insure money wasn't left in the Legislative budget that wouldn't be utilized.
Smith noted the budget before the Commission was the projected costs incurred by the
Commission. He supported Administration's efforts to increase staff time for the Commission.
Clark wanted to insure the budget was adequate for the Commission's needs. He was hesitant
to support moving employee costs into the Legislative Budget instead of having them wholly part of
Community Development. Clark understood the rational behind tracking the staff support, but
questioned who controlled the funds.
Smith supported the proposed budget. He surmised staff time would become confirmed or
adjusted to reflect actual hours.
HoW supported the proposed budget but expressed reservations.
Motion (AndersonlHicks)
Planning and Zoning Commission
recommends Council approval of the 2007
Legislative Boards and Commissions
operating budget
Clark stated he would rather make recommendations instead of supporting a motion to
recommend approval of the budget.
Hoh) suggested a motion to provide staff hours for the Commission's review in three
months. The motion died for lack of a second.
1;'7
City of Seward, Alaska
October 5, 2006
Planning Commission Minutes
Volume 6, Page 120
Williams stated three months time would not be an accurate sample of staff hour allocation.
He stated the breakdowns were based on his personal observations of the time needed to accurately
and fully prepare for regular meetings, special meetings and work sessions. Commission support
included staff reports on all issues coming before the Commission. He asked Hohl to clarify her
reservations.
Hohl felt there was too much time estimated for Commission support functions.
Keil spoke in support of the budget and shared her discussions with Williams on providing a
better and more complete analysis for Commission review.
Motion Passed
Yes: Anderson, Hicks, Hohl, Keil, Smith
No: Oark
New Business -
Discuss and appoint representative to attend October 24,2006 Land Use Law Training
Terry stated this training was originally scheduled as a staff training for the Community
Development Department and other ancillary staff who would benefit from the attorney's expertise on
Land Use Law issues. Terry stated the Administration wanted to share this training with the Boards
and Commissions while not opening the training to the public. The attorney's recommendation was
invite only one member from each Body in order to ensure the Open Meetings Act was followed.
Terry noted the time and specific topics that would be covered in the training. If the Commission
desired, Terry suggested they could ask staff or their representative to provide a report following the
training.
Hicks understood the State Open Meetings Act specified more then two members attending a
closed meeting would be a violation.
Anderson recommended appointing Chair Keil to attend the training.
Commission discussed the possibility of video taping the training, but included in their
discussion issues including: presenters might have proprietary interest or staff might curtail their
questions.
Hicks suggested the Administration had sound reasoning to keep the training closed to the
public. He surmised the staff would be restricted in asking questions if the meeting was open.
Hohl wanted to solicit State interpretation on the Open Meetings Act.
Clark noted that City Attorney Cheryl Brooking gave trainings on the Open Meetings Act.
Hohl noted she didn't agree with Cheryl Brooking's interpretation of this issue. She preferred
a ruling from the State Attorney General or at least a second opinion.
?JO
City of Seward, Alaska
October 5, 2006
Planning Commission Minutes
Volume 6, Page 121
Anderson supported staff's ability to hold a closed training.
Keil noted the City was in current litigation regarding Land Use issues.
Clark appreciated Administration inviting anyone from the Commission.
Williams suggested selecting a primary and a secondary attendee, and depending on further
information obtained, both or one of these Commissioners could attend.
Motion (Anderson/Smith)
Appoint Keil as primary attendee and
Clark as secondary attendee to the Land
Use Law Training Scheduled for October
24,2006
Motion Passed
Unanimous
Rescheduling the October 17, 2006 Work Session
Williams stated October 18th was a City Holiday and he would be taking October 17th as a day
off. He asked for clarification on the topic for this work session.
HoW suggested the work session discuss changes to Title 15. HoW noted Jean Lewis had
offered to help her with this priority.
Motion (Hicks/Hohl)
Reschedule the October 18, 2006 work
session to October 24, 2006 with the topic
of changes to Title 15
Motion Passed
Unanimous Consent
Smith noted this was the same day as the Land Use Law training.
Williams asked for clarification regarding what changes needed to be made to Title 15, what
work had been done and what the Community Development staff needed to prepare for the work
sessIOn.
HoW clarified the intent of the Commission was to consolidate all the definitions in Title 15
into one location. The Commission also intended to define terms that were currently undefined.
Keil noted that two Commission Members had volunteered to work on this project because of
the time involved.
Williams stated he was willing to tackle the project, but needed specific direction on what
exactly the Commission wanted presented to them.
~1
City of &ward, Alaska
October 5, 2006
Planning Commission Minutes
Volume 6, Page 122
Hohl stated she was looking for statfto identify where the various definitions were located in
the Code and untimely propose an ordinance that would consolidate these, identify where a definition
might be needed and clarify terms that were unclear.
Smith suggested; relocate all the definitions to one place, review the definitions to determine if
they make sense and finally, research ifthere were additional definitions needed. Once these steps
were completed the Code could be changed.
Anderson felt the first step would be for staff to locate all the definitions and make
recommendations regarding changes to the Commission.
Keil suggested Commissioners could bring their ideas to staff
Community Values Meeting Planning Discussion
Keil discussed the Commission's responsibility to review the Comprehensive Plan on a yearly
basis. She clarified the Commission should hold an organizational meeting in preparation of the
Community meeting.
Hohl suggested specifically inviting the nonprofit and service agencies. She noted this was a
productive tool used in the past.
Williams advocated inviting nontraditional groups in the community and suggested inviting the
local teachers. He also recommended multiple meetings in nontraditional locations. Williams
supported multiple groups being invited.
Hohl suggested following the fireside chat model used by the Historic Preservation
Commission.
Keil stated the advertising vehicle soliciting the most responders was sending a flyer through
the Chamber of Commerce.
Williams stressed how important these visioning meetings were for Seward. He discussed
graphic options.
Keil stated she wanted to use the VISTA survey findings as a starting point for the meetings.
Williams stated VISTA volunteer Rob Rance was willing to help, but had concerns that the
survey results wouldn't be complete.
Smith stressed using the community values currently incorporated into the Comprehensive
Plan and allowing citizens to review these values. Smith noted the Comprehensive Plan meetings
were well attended and the values developed at these meetings represented the community.
?J6
City of Seward, Alaska
October 5, 2006
Planning Commission Minutes
Volume 6, Page 123
Keil felt the VISTA survey findings would be a good incentive for citizens to attend.
Anderson supported using Williams at the next work session to plan for the Community
Values Meetings.
Commission discussed the Community Values Meetings being set for early 2007.
Keil felt the term 'visioning' was overused, and the Commission discussed the need for a
'catchy' term.
Motion (KeiVClark)
Reconsider setting Title 15 as the Work
Session Topic for October 24, 2006
Motion Passed
Unanimous Consent
Motion (KeiVAnderson)
Set the topic of October 24, 2006 Work
Session as Community Values Meeting
Planning Session
Motion Passed
Unanimous Consent
Discussion with Planner Scott Williams
Anderson stated Keil had sent an email recommending Commissioners contact Williams.
Keil felt the Commission should utilize Williams' expertise.
Williams discussed:
. Adopting rules of order specific to the Planning and Zoning Commission.
. Amending the Land Use Action format, including staff reviews, to clarify the process.
Keil supported receiving clear comprehensive information. She asked for clarification specific
to appeals.
Anderson appreciated the suggestions. She spoke in support of 'pro and con' presentations
and staff recommendations.
Williams stated a major undertaking would be to streamline, reorganize and rewrite the
current Seward City Code. He recommended asking the Council to organize a standing subdivision
review committee. Williams clarified members of this committee should include applicable staff.
Keil noted work sessions were successful with everyone involved sitting around the table and
hashing out the issues prior to the formal meeting.
,q
City of Seward. Alaska
October 5. 2006
Planning Commission Minutes
Volume 6. Page 124
Clark agreed that the current round table sessions taking place prior to projects beginning had
really helped the process for the contractors.
Keil clarified that this was the Commission's recommendation to raise the trust level between
the parties.
Williams explained Juneau's model of using alcoves for each step in the permitting system to
triage the process.
Clark stated Williams had solicited input from the entire Commission.
Hohllooked forward to checking things off the Commission's priority list.
Williams reiterated the importance of the Commission sharing their ideas with him in order to
provide better information and service. He stressed he was here to serve the Commission as a whole.
Informational Items and Reports (No action required)
Commissioner Strobel's Thank You from Council
Keil shared Strobel's contact and desire to keep track of Seward's happenings.
Commission Comments -
Hohl stated the Long Term Care Facility was going before the Borough on their Plat and their
Planning Commission agendas. She was submitting her resignation from the Borough Planning
Commission. Hohl suggested Smith apply for this vacancy.
Smith would consider applying for the Borough Planning Commission.
Clark congratulated Hohl on her election to School Board.
Keil thanked Williams for his innovative ideas.
Citizens' Comments - None.
Commissions and Administration Response to Citizens' Comments - None.
Adjournment
Meeting adjourned at 9: 10 pm.
Christy Terry
Executive Liaison
(City Seal)
Marianna Keil
Chair
l{D
SEWARD I BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEA VIEW PLAZA BUILDING, SUITE 122
MEETING MINUTES
11 September 2006
A. CALL TO ORDER
The Regular Meeting of the Seward/Bear Creek Flood Service Area Board was
called to order at 7:00 PM.
B. ROLL CALL
BOARD MEMBERS
Jim McCracken, Chairman
Randall Stauffer
Tina McLean
Bill Williamson
STAFF
Christina Stauffer
Administrative Assistant
Loyd Welch - Absent Excused
Nathan Orr - Absent Excused
Steve Schafer, Vice Chairman - Absent Excused
CITY OF SEWARD
Christy Terry, City of Seward Liaison
C. APPROVAL OF AGENDA
Jim McCracken, Chairman asked if there were any additions or corrections to
the agenda.
Christina Stauffer, Administrative Assistant stated that the Metco Material
Sale Proposed Consistency under Permits for Review was not an action item at
this time.
Jim McCracken requested that this item be postponed until the October meeting.
Discussion was held regarding the best time to allow the City of Seward liaison
Christy Terry to offer and receive comments.
Tina McLean suggested that Ms. Terry might make any comments she had to
offer under Item E, Presentations, and then receive comments from the Board
under Item L, Board Comments.
Randall Stauffer moved to approve the agenda as amended.
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SEW ARD / BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEA VIEW PLAZA BUILDING, SUITE 122
The motion was seconded and unanimously approved.
D. APPROVAL OF MINUTES
Jim McCracken introduced the draft minutes from the August 7th board meeting.
He offered a correction for page 9 under comments made by him regarding the
Wetlands Mapping Project Update, that the word "asked" should be inserted.
No other comments or corrections were offered.
Randall Stauffer asked that the minutes be approved as amended.
The motion was seconded and unanimously approved.
E. PRESENTATIONS
. Christy Terry, City of Seward liaison announced that there would be a Special
Meeting of the City of Seward Planning Commission to consider a conditional use
permit to allow Metco to remove rocks from City property in Lowell Canyon to
be held at 6:30 PM in the City Council Chambers on Tuesday 19 September 2006.
She handed out a flyer regarding this meeting and said she would send a packet
for the meeting to the SBCFSA through the Administrative Assistant. She
requested that if anyone had any questions or concerns to contact her.
Ms. Terry then went on to address an item from last month's agenda wherein it
was stated that the City of Seward funds for the LIDAR flight data for the flood
map update were, at that time, incomplete, and that the project completion
awaited these funds. She wished to go on record as correcting this information,
stating that there had been a misunderstanding between the involved parties and
that the funds had always been available. Further she wanted to report that the
money for this project has been released by the City of Seward.
. Christina Stauffer introduced her presentation on the FEMA Planning Grant to
be considered by the Board under Item K, New Business. She passed out a packet
of information on the grant. Ms. Stauffer also presented a proposed timeline for
the grant work. She briefly explained the proposed funding, matching funds, in-
kind match and the scope of the grant work required. She also presented benefits
to the SBCFSA of upgrading the Flood Hazard Plan to FEMA standards.
Tina McLean thanked Ms. Stauffer for her presentation and brought up the
conflict of interest portion of the grant language. She was concerned that it might
Li2
SEWARD I BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEA VIEW PLAZA BUILDING, SUITE 122
be difficult, given the small size of the Seward community, to find contractors to
carry out grant work that were not connected to board members.
Randall Stauffer stated that the scope of this grant involved planning only and
that no contractors would be involved. He did not think the conflict of interest
clause would apply to grant work done in-house or to consulting engineering that
might be required.
Jim McCracken pointed out that the amount of matching funds quoted,
$3,500.25 was more than the 25% originally stated in the grant.
Randall Stauffer noted in the grant statement that the official project amount
was $14,000 and that the $3,500.25 was indeed 25% of that amount.
Jim McCracken asked if the revised Flood Hazard Plan would be approved by
FEMA before it was presented to the Kenai Peninsula Borough and the City of
Seward.
Christina Stauffer reported that the draft revision would be reviewed and
approved by FEMA prior to presentation. She also stated that she was in contact
with Bonnie Golden and Cathey Wallace at the Borough to make sure all grant
expenses, including her own time, were recorded correctly.
Randall Stauffer asked if the hours for work done on the grant included benefits.
Discussion was held regarding Borough policies in this regard and it was
concluded that benefits were included.
F. PUBLIC COMMENTS
There were no public comments.
G. BOARD'S RESPONSE TO PUBLIC COMMENTS
None.
H. CORRESPONDENCE & PAYMENT REQUESTS
. Payment Request for Reimbursement to Christina Stauffer for luncheon
expenses from 18 August 2006 in the amount of $81.45.
Y3
SEWARD I BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEA VIEW PLAZA BUILDING, SUITE 122
Tina McLean moved that the reimbursement be paid.
The motion was seconded and unanimously approved.
. Payment Request for TelAlaska bill for August 2006 in the amount of $124.43.
Bill Williamson moved that this bill be paid.
The motion was seconded and unanimously approved.
I. PERMITS FOR REVIEW
. Material Sale, Lowell Creek, Seward, ADL 229789, Proposed Consistency for
ACMP Review.
As per Item C, this permit has been moved to the agenda for the October 2006
regular board meeting.
J. OLD BUSINESS
. Resurrection River Maintenance Task Force Update
Board members were allowed time to review the notes from this meeting.
Christina Stauffer explained that the notes were only a narrative and not official
minutes.
Jim McCracken asked if it would be possible to note that Mark Miles from the
Department of Transportation had, in fact, attended per teleconference and not in
person.
There were no other comments or suggestions.
K. NEW BUSINESS
. Acceptance of FEMA Planning Grant
Tina McLean moved that the Seward/Bear Creek Flood Service Area should
accept the grant in the amount of $10,500.25 from the Federal Emergency
Management Agency for updating the Seward/Bear Creek Flood Hazard Plan to
meet FEMA requirements.
~4
SEWARD / BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEA VIEW PLAZA BUILDING, SUITE 122
Discussion was held regarding source of matching funds and it was decided to
approve designating that these funds should come from Contract Services. It was
noted that possibly in the future there should be a separate line item in the budget
for grant matching funds.
The motion was seconded and unanimously approved.
. Designation of Funding Source for Matching Funds for FEMA Planning
Grant
Randall Stauffer moved that the board approve using the Contract Services
account in the SBCFSA budget as the source for grant matching funds up to
$3,500.25.
The motion was seconded and unanimously approved.
L. BOARD COMMENTS
. Board requests to City of Seward liaison
Christina Stauffer asked if Ms. Terry could facilitate obtaining already requested
repetitive loss information from the City.
Jim McCracken asked if Ms. Terry could assist the board in obtaining floodplain
permitting application information from the City Planning office so that the board
could remain informed and offer comments on floodplain activities.
Christy Terry stated she would be happy to help with obtaining the repetitive
loss information and asked for clarification of the request for permit information.
Discussion was held regarding the history of this issue and the need for
cooperation between permitting agencies to maintain a cohesive floodplain
management plan. Ms. Terry agreed to see what she could do.
. Randall Stauffer had no comment.
. Bill Williamson had no comment.
. Tina McLean had no comment.
Y5
SEWARD / BEAR CREEK FLOOD SERVICE AREA
REGULAR BOARD MEETING
SEA VIEW PLAZA BUILDING, SUITE 122
. Jim McCracken reported to the board on his phone conversation this morning
with the office of the Borough Mayor regarding the board's letter requesting
engineering assistance and advice on the K wechak Creek levee. He stated that
Tim Navarre of the Mayor's staff was under the impression that the SBCFSA had
other priorities at this time. Mr. McCracken reported that he had updated the
Mayor and his staff on the status of SBCFSA priorities and emphasized that he
believed the Kwechak Creek situation needed to be a priority. Mr. McCracken
continued by reporting that he had told the Mayor and his staff that he believed
the cost of engineering consultation was covered in the service fee charged by the
Borough to the Service Areas. He stated that he would report to the board if there
was any further progress on this issue.
M. ADJOURNMENT
Bill Williamson moved that the meeting be adjourned.
The motion was seconded and unanimously approved.
MEETING ADJOURNED at 8:00 PM.
NEXT MEETING WILL BE 2 October 2006 AT THE SEA VIEW
PLAZA BUILDING, SUITE 122 AT 7:00 PM.
Secretary
Minutes Approved:
Date of Approval
~6
Name I Title
Vanta Shafer, Mayor 2836 3243 3621834 7248 vshafer@orovak.org 393 10/07
Willard Dunham, Vice Mayor -- 5623 491I 104 7318 wiInbev@ak.net 27
Jean Bardarson 3812 3621409 1 0/08
Steve Schafer -- -- bardv@seward.net 689
3130 1060 3621060 10/08
Bob Valdatta 3135 kfat@ptialaska.net 1062 10/07
-- 5656 -- ----- clerk@citvofseward.net 1267
Robert Thomas 8127 6043 10/07
---- -- counciloersonrobert@gmail.com 1872
Linda Amberg 10/07
7370 6520 7330 sewardinsurance@alaska.com 2103 10/08
. . . .
Marianna Keil, Chair
Tom Smith, Vice Chair
Margaret Anderson
Lynn Hohl
Bob Hicks
Sandie Roach'
Kevin Clark
5066
5261
5571
Planmn & ZonlD CommIssion
7172 5067 backlash@gcLnet
7244 fnts@uaf.edu
5571 maand@arctic.net
7300 4911644 lynnhohl@yahoo.com
8764 3622281 6320 bob hicks@alaskasealife.org
2671 3621296 3306 sandie@seward.net
8077 3621045 4642 kevinc 1 @seward.net
3696
2484
87
333
1329
3211
3255
02/07
02/07
02/09
02/08
02/08
02/07
02/09
6350
9069
4642
Shannon Kovac, Chair --- 8722 -- -- yesno I @gcLnet 2973 05/07
Gregory Carpenter 5563 5563 3621865 2397 gregorcaro@ak.net 618 05/09
Meredith Hershock 6623 6623 8284035878 -- mereniki@ekit.com 2573 05/08
Linda Lasota 4300 3316 3621956 3392 fnlac@uaf.edu 766 05/09
Shannon Huber 4115 3013 -- ---- shannonehuber@yahoo.com 1568 05/09
Thomas Swann, Vice Chair 3080 3080 -- -- swannest@seward.net 905 05/07
Jolund Luther 8200 5596 ---- iolund(a)g:cLnet 233 05/08
Historic Preservation Commission
0 ommerce VISOry oar
Deborah Altermatt, Chair 3160 3160 -- 7649 sailinginc@alaska.com 948 07/07
Bruce Martin 5970 7374 -- 7375 soggvdog@ak.net 724 07/09
Mike Banas 5261 5170 ----- 5103 stvlin@arctic.net 3605 07/08
Ron Long 5391 7068 -- 5707 rlms@ptialaska.net 2464 07/08
Darryl Schaefermeyer 6309 3597 -- 6320 darrvls@alaskasealife.org 1743 07/09
Theresa Butts 3621309 2277 -- 8778 theresa@qualitymarineofalaska.com 1613 07/09
Karl VanBuskirk 3536 3536 6080 sci@seward.net 757 07/07
P rt& C
Ad .
B d
ssem IY e resen a Ive
Ron Long - KPB -- 7068 1107 5707 rlms@ptialaska.net 2464 10/09
KPB Seward Office C Neklason 2001 -- -- 2011- cneklason@borough.kenai.ak.us 2188 --
Lynn Hohl, School Board 7300 4911644 --- lvnnhohl@yahoo.com 1576 10/07
A ppointed City 0 ICla
Clark Corbridge, City 4047 --- 1007 4098 ccorbridge@citvofseward.net Box 167
Manager
Jean Lewis, City Clerk 4045 3929 4038 clerk@citvofseward.net Box 167
Attorney: Wohlforth, 2766401 - 2765093 Bmeyen@akattv.com 900 W. 5th Ave.
Johnson, Brecht, Suite 600
Anchorage, AK
Cartledge & Brooking 99501
KPBA
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