HomeMy WebLinkAboutRes2007-002
Sponsored by: Yoder
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
AMEND THE CONTRACT WITH DRYDEN AND LARUE, INC., FOR
THE PURPOSE OF RELOCATING ELECTRICAL FACILITIES IN
CONJUNCTION WITH THE MILE 0-8 SEWARD HIGHWAY
PROJECT, INCLUDING SUB-CONTRACTING A PORTION OF THE
SERVICES, TO BE REIMBURSED BY THE STATE OF ALASKA
DEPARTMENT OF TRANSPORTATION
WHEREAS, the City has been coordinating efforts to upgrade Mile 0-8 of the
Seward Highway with the State of Alaska Department of Transportation and Public Facilities
("DOT"); and
WHEREAS, the DOT has previously engaged the services of Dryden and Larue, mc.
to provide engineering and design services for the relocation of the City's transmission line,
and is now ready to proceed with required utility infrastructure relocations for other elements
of the Mile 0-8 project, such as street lights, etc.; and
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WHEREAS, the relocation of utility infrastructure requires, among otherwork, that
relocation plans be reviewed and stamped by a qualified engineer, and that the actual work be
inspected by a qualified inspector; and
WHEREAS, the City of Seward does not currently have the staff available to do this
work in-house and therefore prefers that DOT work with Dryden and Larue, mc. and where
necessary, their sub-contractors, to complete engineering and inspection services; and
WHEREAS, this work is to be reimbursed to the City by DOT.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA, that:
Section 1. The City Manager is hereby authorized to execute Change Order No.6
with Dryden & Larue, mc., for the purpose of providing engineering and inspection services
for additional relocation of utilities infrastructure and services, at a price not-to-exceed
$17,000.
Section 2. The Electric Department is hereby authorized to bill the State of Alaska
for the full price ofthese engineering and inspection services which have been initiated at the
request of DOT.
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CITY OF SEWARD, ALASKA
RESOLUTION 2007-002
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Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,
this 8th day of January, 2007.
THE CITY OF SEWARD, ALASKA
~~..dL-
Willard Dunham, Vice Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Valdatta, Bardarson, Thomas, Schafer, Amberg, Dunham
None
Shafer
None
ATTEST:
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i'{{l
J hanna Dollerhi e
--. Acting City Clerk
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COUNCIL AGENDA STATEMENT
Meeting Date: January 8, 2007
Through: Marvin Yoder, Interim City Manager
From: Tim Barnum, Electric Utility Manager
Agenda Item: Executing change order to contract with Dryden and LaRue for
relocating Mile 0-8 Electrical facilities, to be reimbursed by the State
of Alaska Department of Transportation and Public Facilities
BACKGROUND & JUSTIFICATION:
The Electric Utility is working to comply with the State of Alaska Department of Transportation
and Public Facilities’ (“DOTPF”) requirements for the utility relocations required for the Mile 0-
8 Seward Highway Project.
The requirements include, but are not limited to, having all relocation plans reviewed and
stamped by an engineer and having the work inspected by a qualified inspector. The Electric
Utility doesn’t currently have the staff available to do this work in house. DOTPF has been
working with Dryden and LaRue on this project and a change order is required to the contract
due to weather and other delays, which have extended the construction period for the project.
We estimate an additional 200 hours of inspection time will be required to complete the project.
Estimated additional costs total $17,000 and are to be reimbursed to the City by DOTPF.
CONSISTENCY CHECKLIST: Yes No
1. Comprehensive Plan
2. Strategic Plan
3. Other
X
4. Not applicable
FISCAL NOTE:
All project costs are to be reimbursed to the City by the State of Alaska DOTPF.
Approved by Finance Department:
RECOMMENDATION:
City Council approve Resolution 2007- authorizing the City Manager to amend the contract
with Dryden and LaRue to relocate Electrical facilities in conjunction with the Mile 0-8 Seward
Highway Project, including sub-contracting a portion of the services, to be reimbursed by the
State of Alaska Department of Transportation and Public Facilities.