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Home My WebLink About01222007 City Council Packet The City of Seward, Alaska January 22, 2007 City Council Meeting 7:30 p.m. Council Chambers Vanta Shafer Mayor Term Expires 2007 Willard E. Dunham Vice Mayor Telm Expires 2008 Robert Valdatta Council Member Term Expires 2007 Robert Thomas Council Member Term Expires 2007 SIeVe Schafer Council Member Term Expires 2007 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 Marvin Yoder Interim City Manager Jean Lewis City Clerk Brad Meyen Cheryl Brooking City Attorney 1. 2. 3. 4. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda) SPECIAL ORDERS, PRESENTATIONS AND REPORTS 6. A. Proclamations and Awards I. Parks and Recreation Adelmann A ward to Caleb Adelmann.. ......... ... ........... ... ............................ .Pg. 3 2. Proclamation for Deputy Fire Chief Edward Athey and Seward Police Dispatcher Tammy Athey. .................. .Pg. 5 B. Borough Assembly Report C. City Manager's Report D. Chamber of Commerce Report E. Seward Planning and Zoning Commission Report F. School Board Report G. Other Reports, Announcements and Presentations 1. Presentation by Siemens on city building energy audit. 2. P ACAB Annual Report by Chair Deborah Altermatt. City of Seward, Alaska January 22, 2007 Council Agenda Page 1 December 1, 2006 · Main Office (991) 224-4050 · Police (907) 224-3338 · Harbor (907) 224-3138 · Fire (907) 224-3445 · Fax (907) 224-4038 CITY OF SEWARD P.O, BOX 167 SEWARD, AlASKA 99664-0167 Dear Caleb Adelmann: Congratulations on being the second person in history to receive the Adelmann Appreciation Award. As you know, this prestigious award is presented to graduating seniors during their final year at Seward High School, in preparation of their scholarship applications. This award represents a candidate who has served in leadership roles in each of the available Teen and Youth Center mentoring programs. You have served as a member of the Youth Council in fifth and sixth grades, in Junior Council in seventh and eighth grades and in Teen Council all four years of high school. You join an elite club of only two who have served every year on all three TYC Councils: Youth, Junior and Teen Council, and you are the first person to have served all possible eight yea~ as c;l,council member. These years show an impressive dedication and commitment to your community and your strong belief in the value of volunteering. We appreciate you. We are very thankful for the many and varied hours and acts of service you have contributed to the Teen and Youth Center, Seward Parks and Recreation and the City of Seward. We anticipate you will further bring honor and recognition to the TYC and your hometown of Seward as you prepare for life in college or vocational choices. Congratulations from all of us and very best wishes in your bright future! rL. ~ (Josie Ronne rin tuf TYC Cooroinator Director of Parks & Recreation ~kk~Dj City Manager frcl7 tv c, 1\ 0 vJ ,\. /\ ~04. (c --/1/-J0<J JeaflLeWls, i citY Clerk ''-...-/ 1t"J", ~ Vanta Shafer Mayor, City of Seward ..... \..i.... 4 p -, '" r ,~ "..~~ .7'- ,WAVW '.fajvlfS VJuvA V)JSVIV 'mWAigS dO A.LI:J gH.L 'LOOl 'AlnnUn[ JO Anp pull S!ql p:nna 'plnMgS JO SUgZ!l!::> gql pun 'lUgmpndga g::>!lod pun lUgmpndga gl!d gql 'I!::>uno:) Al!:) PlBMgS gql JO JInqgq uo mgql Ol UO!lnpugmmo:) JO plnM Y S!qllUgSgld pun AgqW Ammn], pun AgqlY plnMp3 Ol uO!ln!::>glddn S,PlBMgS m!n{::>Old Aqglgq op 'n){snIY 'plnMgS JO AlD gql JO 10AnW 'lgJnqs nlun ^ 'I ':trn:O-i:trn::tIHl MON 'spOJ];) ::>!Olgq l!gql lOJ pglnIfilBllluo::> gq Plnoqs Ammn], pun plBMP3 'Sy:trn::tIHM pun :slUgmpndga g::>!lod pun gl!d gql U! SggAoIdmg sn AgqW Ammn], pun AgqW plnMp3 gAnq Ol IflPWlll pun pglOuOq S! plnMgs JO Al!:) gql 'Sy:trn::tIHM pun :Al!Unmmo::> Aun U! 'uoqnfil!S A::>Uglllgmg Aun U! lno dpq Ol llu!II!M gln OqM IgUUOSlgd gU::>Sgl gABlq q::>ns gAnq Ol A~::>nI S! 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Sponsored by: Yoder Introduction: January 8, 2007 CITY OF SEWARD, ALASKA ORDINANCE 2007-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING TITLE 11, VEHICLES AND TRAFFIC, TO CHANGE SPEED LIMIT DESIGNATIONS AND AUTHORITY TO CHANGE SPEED LIMITS WHEREAS, Title 11 of the Seward City Code, Vehic1es and Traffic provides designated speed limits; and WHEREAS, it has been determined that it would be in the interest of public safety to reduce the speed limit to 15 miles an hour on Fourth Avenue starting at Jefferson Street continuing to Railway Avenue; and WHEREAS, Title 11 of the Seward City Code, Vehic1es and Traffic addresses authority to change speed limits; and WHEREAS, the current language specifically restricts the ability to set speed limits of fifteen, twenty-five, thirty, thirty-five, forty, forty-five or fifty miles per hour; and WHEREAS, the City of Seward would like the following changes implemented to the City Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: The Seward City Code Title 11 is hereby amended to read as follows: (strike out - deletions; bold italics = additions) Section 1: The Seward City Code Title 11, Section 11.10.020 (1.c) is amended by changing the following definition: C. on Fourth Avenue between Adams Jefferson Street and Railway Avenue. Section 2: The Seward City Code Title 11, Section 11.10.025 is amended by changing the following definition: Whenever the chief of police determines upon the basis of an engineering and traffic investigation that a speed greater or less than twenty-five miles per hour would facilitate the orderly movement of vehicular traffic and would be reasonable and safe on any street or highway otherwise subject to prima facie limit of twenty-five miles 8 ..1 l,,,,,' \...' 6 ~ -. ,,- ({Bgs A1!:J) )(lgIJ A1!:J S!Mg'lImg f :.LS:U.LV : NIV 1S8.\1 :LN3S8.V :S30N : StlA V .IOA~W '.IaJ~qs R.u~A V)lSV'IV 'mIV M3S .>10 A.LD 3H.L . 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There are businesses with customer on street parking in the area from Jefferson to Adams Street on Fourth Avenue. Due to the amount of traffic backing onto 4th Avenue in this area, it would be in the interest of public safety for the speed limit in this area to be reduced from 25 to 15mph. To accomplish this, the Seward City Code will need to be amended. Seward City Code, Section 11.10.025 gives authority to the Chief of Police, upon the basis of an engineering and traffic investigation, to set the prima facie speed limit of "fifteen, twenty-five, thirty, thirty-five, forty, forty-five or fifty miles per hour". It does not allow for any variance to the limits listed, and could restrict the Chief of Police in determining a more appropriate prima facie speed limit. To correct this an amendment authorizing the Chief of Police to declare a prima facie speed limit of "fifteen to fifty-five miles per hour" is being asked for. CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan 2. Strategic Plan 3. Other 4. Not applicable x X FISCAL NOTE: Funds to implement this are already in budget. Approved by Finance Department: ~.J:ukjt; RECOMMENDATION: 10 Council enact Ordinance 2007-001, amending the Seward City Code Title 11, Vehicles and Traffic, Section 11.10.020 (l.c) and Section 11.10.025. 11 , ' .IOAUW '.IaJuqs uluuA V)lSV'lV 'mIV M'3S .>10' A.LD '3H.L 'LOOl 'A.rBnUBf JO ABP pUll slql 'B:l\SB[V 'plBMClS JO Al!:) Clql JO E:Juno:) Al!:) Clql Aq (I'3AOHddV (lNY (I'3SSV d '900l 'I t: 19qWg:JCla Ol ClAIpBOllCll Clq llBqs uOilnlosgl sIql oz uo!pas '10 W-OLOt:-0000-W8 'ou lunO:J:JB UI-SlgJSUBll pund g:J!Algs lqga [Bl!dsOH gql Ol W80-0LOt:-0000-WI 'ou lunO:J:JB lnO-SlgJSUBll pund IBlgUgD gql W01J t:60'0~$ [BUOIliPPB UB iluilBlldOlddB Aq PClPUClWB gq llBqs lClilpns: ilu!lBlgdO 900l Clql 01 UOnJas :lBql 'V)lSV'lV 'mIV M'3S.>IO' AU:) '3H.L.>IO' 'lI:)NflO':) A.LD '3H.L MI (I'3A'lO'S3H U '38 '3HO'.>I3H'3H.L MO'N '896'~~8$JO Pund gJ!AlClS NCla IBlldsOH Clql Ol pund [BlgUClD gql W01J 19J5liBll [BnUUB [BlOl B 10J 'pund gJ!AlClS NCla IBl~dsOH Clql Ol t:60'0~$ JO 19J5UBll [BUOIlIPpB UB ilupmbgl 'OLt'OOl$ A[CllBW~XOlddB Aq SCllBW9sCl pCllClilpnq PClCl:JXg Ol PClPCldxg CllB 900l ilullnp qilnOlos: B[nsUlugd mug)! gql W01] Sld!g:Jgl XBl SCl[BS [BnPB Cll(l 'SV3H'3HM pUB ~OO~'t:lz:'t:$ JO Sld~Cl:JCll qSB:J XBl SCl[BS [BlOl PCllBWilSg UO pClSBq 'pund Cl:JIAlClS lqCla [BlIdSOH gql Ol pund [BlgUClD Clql W01J PClllClJSUBll gq Ol SClnUgAgl XBl SCl[BS UI ~L8'~08$ JO lunOWB pglBWilSCl liB pClpnpU! 19i1pns: iluilBlCldO 900l Clql 'SV3H'3HM pUB ~CllB:Jl(nBClq ql!M PCllBI:JOSSB SlSO:J lUClWg:JB[dgl pUB lmdgl lOfBW ClJUBUg Ol pUB ~Al!EqB!l (SlItId) WCllSAS lUClWCll!lglI SClClAoldwtI JIlqnd [Blldsoq gql :AlI[[:JBJ [Blldsoq gql JO UOlPrulSUO:J Ol pCllB[Cll SlSOJ Cl:J!AlClS Ngp gql :ABd Ol pClsn Clq Ol pund gJIADS NCla [BlldsOH gql Ol PClllgJSUBll gq p[nOM plBMClS JO Al!:) Cll(l Aq pgpClllo:J XBl SCl[BS UI SlUgJ lnoJ A.rgAg JO lUCl:J gUO lBl(l pglBd~:J~lliB lCliJpns: iluilB1CldO 900l Cll(l 'SV3H'3HM (lNfl.>l '3:)IAH'3S .18'3(1 'lV UdSO'H '3H.L 0'.1 S'3flN'3A3H XV.L S'3'lVS NI f60'OS$ ~NI.LVrndO'HddV (lNV .L'3~(lfl8 900Z '3H.L ~NI(IN'3WV 'V)lSV'lV 'mIV M'3S .>10' AU:) '3H.L .>10' 'lDNflO':) AU:) '3H.L .>10' NO'I.Lfl'lO'S3H V 800-LOOZ NO'I.Lfl'lO'S3H V)lSV'lV 'mIV M'3S .>10' A.LD lClpO A :Aq pa.IosuodS COUNCIL AGENDA STATEMENT Meeting Date: January 22, 2007 Marvin Yoder, Interim City Manager lNVJ Kristin Erchinger, Finance Director fjrJu r Through: From: Agenda Item: 2006 Budget Amendment appropriating additional sales tax revenues to the Hospital Debt Service Fund BACKGROUND & JUSTIFICATION: The City Council has historically agreed to allocate one cent of every four cents in sales tax toward hospital-related costs to pay debt service costs related to construction of the new hospital facility, retire the hospital Public Employee's Retirement System (PERS) liability, and to provide for major repairs and replacement for healthcare facilities. The 2006 Budget included an estimated amount of $805,875 to be transferred from the General Fund to the Hospital Debt Service Fund, based on estimated sales tax receipts of $3,223,500. The actual sales tax collected from the Kenai Peninsula Borough during 2006 is expected to exceed budgeted projections by approximately $200,370, necessitating a budget amendment. Based on the total sales tax collected, an additional $50,093 must be transferred from the General Fund to the Hospital Debt Service Fund, bringing the total transfer for 2006 to $855,968. This amount will offset the total 2006 debt service payments on the hospital bond of $720,563, leaving a surplus of $135,405 that can be made available for future hospital capital expenditures. CONSISTENCY CHECKLIST: 1. Comprehensive Plan 2. Strategic Plan 3. Other 4. Not applicable Yes No -.K FISCAL NOTE: Additional unbudgeted sales tax revenues will be utilized to facilitate this transfer, so there is no adverse impact to the General Fund's fund balance. App,""db,.,""",,, ~<fu.~ '1 RECOMMENDATION: Council approve Resolution 2007-00flamending the 2006 Operating Budget by appropriating an additional $50,093 from the General Fund Transfers-Out account to the Hospital Debt Service Fund Transfers-In account, effective December 31,2006. -- " 12 El ''\' 'LOOZ 'AmnUB[ JO A:Bp puZZ s~l{~ 'B)jSBrv 'P1BMgS JO A:l~J gl[lJo E;)unoJ A:~!J gl[l A:q <I3AOHddV <INV mlSSV d 'uOl~dopB sll uodn A:PW!pgWW! pgJJg g)jBl HBqs uoqnIOSgl S!ql of uO!l;);}S '06ES-1717LZ-17LZ ~UnO;):)B S;:J;)Ii\.!;:JS p;:JpBl~UO;) W01J ~ugds gq o~ pgz!loqlnB A:qg1gq S! 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Ransom, Harbormaste~ Resolution to Authorize a Construction Contract with Sterchi Construction Co. for the South Harbor Restroom Building Construction Project for an Amount Not to Exceed $208,513.00 Through: From: Agenda Item: BACKGROUND & JUSTIFICATION: Working with Tryck Nyman Hayes Incorporated ("TNH"), the City solicited bids for the construction of the South Harbor Restroom Building. Five bids were received by the January 9, 2007 deadline. The bidders were Yukon Construction, Inc., Harmon Construction dba Swenson Construction Inc., ASRC Gulf States Constructors, LLC, and Sterchi Construction Co. The lowest responsible and responsive bidder at opening was Sterchi Construction Co. The bids ranged from a low of $208,513.00 to a high of $289,436.00. Staff and TNH reviewed the bids and found the low bid by Sterchi Construction Co. to be responsive and responsible. TNH and staff recommend award ofthe construction contract to Sterchi Construction Co. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: Approved by Finance Department ~.J 7 RECOMMENDATION: Council approve Resolution 2007-QM approving a construction contract in an amount not to exceed $208,513.00 with Sterchi Construction Co. for the South Harbor Restroom Building. 14 ~l SJl1joe.Il,!OJV' sdeospuel 6u!^sAJnS 6upesu!6u3 e{q1ld1l::l AlTIlJ Sl uug lel.{lle pUll '1DI'StlIV U! sqof UOlPttIlSUOJ Allj'l::l1lJ ::lll'qnd 'edo::ls 11l{lUlIS 'llle::lel 'leqlo Ol pe11ldUlO::l ueqM e{q1lUOStlel pUllll1lJ e11l Splq qlOq l1ll.{l eAel{eq eM. 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'U10SUll~ '11-\1 11lea p11lMY 10J UOll1lpuaUlUlO::le~ 'SUlOOllsa~ 1Oq11lH qlTIOg-1Oq11lH l1l0g {{tlUlS plllMas :ffiI 179966 )IV 'p11lMes L91 xog Od p11lMas JO All;) lelStlUUoq11lH 'UlOSUll~ nO::lS LOOZ '<;l ,(renUllf 'ONI 'S3A.VH NVVtAN )lOMl.L WO:l':lU!"llu~limPa+ :l!eW3 6L9L"9LZ"L06 :xe:l &tSO"OLL"008' t,",SO"6LZ" L06 ~OS66 ellselV 'a6eJOll:lUV anua^v ~1l6!3 ~saM H6 ~ of providing the City with an acceptable end product. If you have any questions, I can be reached at 907-343-0264. Sincerely, Kimberly Nielsen, PE Proj ect Manager cc: TNH file 03096.000.020 16 l.l ' ' ~ 'en' 1m! BJ r'\ ~ ~ .;:;; '1m ~ ~ !m .- m ,< .~ '0 Z i /1 ;/ . ..... 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'lOPBllUOJ gql pgllB:J U!glgq 'BJ{SBlY JO glBlS gql JO 5MB.[ gql Dpun p::lIB10dJOJUl UOlleJodJO;)D dlllSJOJ;;ludOld ::lIOS. ::lllqU::lA IUlOfD dlllS.l::lUj.lBdD IBnplAlpul 0 UB/B .[ .[ 966 )f\f 'mug)! pBO~ qJBga AJ{SUOJ!.[B)l ~Z~9[ 'oJ UOIPrulSUOJ Iq:UglS pUB 'lg11UUBW AllJ Sll qllno.llH pUB Aq llmpB 'AlD gql pgllBJ mglgq 'BJ{SB\Y 'PlBMgS JO Al!J gql UggMlgq '(..PB1lUOJlI) J.JV1LLNOJ S!qJ. J7L.ZO-lLOf-OOOO-IOJ7 .IaqmnN pafo.Id uO!pn.IlSUOJ iiu!PUng mOO.Ilsa'H .Ioq.IUH qlnos J.JVlIJ.NOJ NOUJfl'HJ.SNOJ V)lSV'lV 'ffiIV A\.lIS .>10 AUJ The bonds given by the Contractor in the sum of$208,513.00 Payment Bond, and $208,513.00 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulatory agency of the Local, State, or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. For purposes of this Contract, Contracting Officer means Scott Ransom, Harbormaster, or any other person designated by the City Manager. The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: (1) Special Provisions; (2) Contract Drawings; (3) Technical Specifications (sheet specifications); (4) Bid Proposal and/or Bid Schedule; and (5) any Addendums to the Contract Documents issued during the bidding period. IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR STERCHI CONSTRUCTION CO. Daniel A. Sterchi Date CITY OF SEWARD ATTEST: Marvin Yoder, Interim City Manager Jean Lewis, CMC, City Clerk Date City of Seward Construction Contract Page 2 of 2 C:\Documents and Settings~lewis\Local Settings\Temporary Internet Files\OLKE6\Harbor Restroom Construction Contract.doc 20 tZ :SUI:n~ UpUgaU lUgSUO:) pJA01ddU aU~MOnOJ gtp pUJ1 )[lJ{:) gllL snOill!lleUrr passed UO!lOW luasuo:::> SnOill!UeUrr passed puaillY Ol uOHoW epua8eluaSuO;J ;lql Ol 'SOO-LOOZ uOHnloS;lH 'Sa6 illal! 8u!ppe Aq epu;l8e ;lql PU;lillY (uos.mp.mwseilloq.1) uOHoW epu;l8y luasuo:::> pue epua8y JO leAO.Iddy (uO~.Iep.IeWSeilloq.1) UO!lOW yaN3DY .1N3SNO:::> aNY YaN3~Y.il0 'IY AOHddY 'SggJJO UO~l:)gno:) puu uO~lulfB1SU~ JO lSO:) Jql tp~M dIgq pggU PInoM AgqVWq 'squ:) .l~gql U~ pglfB1SU~ Sl1:lNUI puq APUg1IU Sg~UUdUIO:) mOJ Jql JO 1110 gJ.nu.. 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Resolutiou 2007-001. acceptiug grant fuuds in the amouut of $3000 from the State of Alaska, authorizing purchase of public access computers for the library aud appropriatiug fuuds. Resolutiou 2007-002. authoriziug the city mauager to ameud the contract with Dryden and Larue, Inc., for the purpose of relocating electrical facilities iu coujunction with the Mile 0-8 Seward Highway Project, including subcontracting a portiou of thesel'vices, to be reimbursed by the State of Alaska Department of Transportation. Resolution 2007-005. authoriziug the city manager to enter iuto acoJltract with Shoreside Petroleum to deliver heating and diesel engine fuel, gasolille, lubricants~cleaniug solvents and antifreeze to tbe City of Seward duriug 2007 per the .attached "exhibit A: Bid form" filled out by Shoreside Petroleum. Due to the complexities (tf bulk fuel aud lubricants pricing the bid was based on the best margin and lowest unit pticerespectivdy. Resolution 2007-006. acceptiug a pass-through graut intJ1eamount of $150,000 in support of the Alutiiq Pride Shellfish Hatchery, and appropriatiug fuuds. Resolutiou 2007-007. accepting two designatedl~gislative grants for the State of Alaska for the harbor T -dock and bulkhead project, andappropria;tiJlg funds totaling $2.2 million. SPECIAL ORDERS, P.RESEN'I'A TIONS AND REPORTS Proclamations arid A wards A pres~Jltl.ltiou wasgiyen by Jason\Vettstein announciug the upcoming Polar Bear Plunge. Borough Assembly Report. Borough Assembly Representative Ron Long stated the Assembly lllet.on January 2,2007 and introduced an ordinance to increase the size of the flood service area board from 7 to 9 Ulembers, which would be heard on February 6,2007. The Assembly confirmed the appoiIltment of Tom Smith to the Planning Commission and Ron Wille to the Road Service Area Board. The effective date for implementing the per-person, per-day recreational sales ordinance was postpoheilto April 1, 2007. It had been asked for reconsideration, but six assembly members would have to bring the ordinance back to the table, though. The Assembly accepted and appropriated a $100,000 grant from the Department of Commerce, Community and Economic Development with a $133,000 match from Bear Creek Fire Service Area, which would bring them to a bid ready document for proposed construction of a new fire hall/trooper station/community hall. Long responded to questions by the council. City Manager's Report. Interim City Mauager Marvin Yoder stated Seward rescue personnel helped with a rescue in Whittier on January 1, 2007. 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UB pBq lIB YW3d pUB 'glB1S 'ql3no1Oq 'Al~:) 'lJplS~p ;;lJ~Al;;lS ;;lq.L "AHEQBl3!ABU 10 suo!lsgnb GIGM ;;llgql pUB pgUMO ;;llB1S SBM 19MOI gql gEl/M 'p;;lUMO AP1BA~ld SBM ){;;l;;llJ 19ddn gl/.L ";;lnSS~ pG1BJ!ldUlOJ B SBM u~Id pooli ;;lql u~ ){;;lgl:) gqllo gnss~ ;;lq.L - )faa.l;) asauuouf iJ)fvd 'LE iJUln[OA SiJJnUi1V [J:JUno;) NO LoDe; '8 ,uvnuvr v>fsvlV 'p.1VM.iJS fo NO City of Seward, Alaska January 8,2007 City Council Minutes Volume 37, Page City Attorney Report. City Attorney Cheryl Brooking stated the attorney's worked on contracts, leases, resolutions, ordinance amendments, administrative matters, employment issues, land use matters, harbor construction, communication with corps of engineers, and other matters. The attorney's worked on several litigation matters that may be mentioned at the executi ve session later this evening. Brooking shared some legal opinions from the state noting elected officials could change his/her vote based on a campaign contribution. Based on this opinion,j(was not considered a bribe if the contribution was made to a campaign and not an individual. Tl1is had created much discussion and Brooking stated this was on many legislators' agendas tochaIl.ge this law once the state legislation came in session. Other Reports, Announcements and Presentations PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS Ordinance 2007-001. amending Title 11, VehiCles and Traffic, to change speed limit designations and authority to change speed limits. Seward PoliceI.,ieutenalltButch Tiner said there were some concerns with the speed limits in the downtown area. This ordinaIl.ce would make a change to the code so the police department could make changes in the future. 'finer stated the Police Chief wanted to change the speed limit to 15 miles per h.ourfr~m JeffersoIlto AdamsoIt4thAvenue, and this was a basic clarification to do so. The ordinance also allowed the Police Department to change the speed limit to 20 miles per hour in some ar~as, if they so wish~d. Motion (Th()maslBardarson) Introduce Ordinance 2007-001 In respoIlseto Schafer, Tiner stated the speed limit from Adams to Railway on 4th Avenue was actually 15 miles per hour, but it was not posted or regulated. Motion Passed Unanimous Resolutions Resolution 2007-003. accepting 2006 assistance to Firefighters Grant in the amount of $71,250 with a 5 % match in the amount of $3,750 for the purpose of modifying the Seward Fire Station with a vehicle exhaust capture and removal system and appropriating funds. 24 ~z lnoqR ilu!u.mdI d1dM SlUdpmS AURUl SR 'dJUd1d]UOJ S!ql 01 IooqJS qil!q dql UI01] lUdpnlS R dl!AU! pUR pmog A10S!APV dJ1dUIUIOJ pUR 110d dql UI01] 1dqUIdUI dUO PUdS 01 pdlURM RnRPIR A . LOOZ '17Z puu rz A.mnuu f a;m;l.Iajuo;) A~l.Iau:.>I IUP!.L umI!q3Ja)l uo UO!SSn3S!U snow!Uuu[l passud uO!JoW 'uapMOUS Inud AQ IUsodo.Id a~uuq3xa puul aqJ au!pap OJ uo!spap aqJ uo uO!Juuuldxa aA!-:) (Un~PIU A/.Iajuq3S) uO!JoW 'uapMOll~flnUd AQ IUsodo.Id a~uuq3xa PUUI aqJ au!pap OJ uo!spap aqJ uo uO!Juuuldxa aAp! OJ .IaqJaqA\UO UO!SSn3S!U SS:.>INIS[lS M:.>INlHIH.LO snow!Uuu[l passud uO!JoW 'S;llClnb;:lA!ilol1dqlRl lnq 'SldUllO]SURll uo P!q 01 AllSnpU! 1dUllO]SUR1l ;:llll U! dJ!lJR1d P.rnPUR1S R 10U SRM l!P~S UIntrJng 'dsRqJmd ;:lilmI R qJns SRM S!ql dJU!S AIIR!::lddsg 'ldqHd 'P!q ollno O;}l,UP!P S!ql AqA\pUR1S1dpltrrl,UP!p llml{UnQ 'SS;:lJ01d dlonb dql URql1dqlR1 'P!q 01 duoil pRq l! pdqS!M il1dqUIV 'PIO SAllp ()~JdAO dHHl R d1;:lM sdlonb dIU 'SdUI!l A1dA!PP PdlRUI!lSd iluOI dql ql!M S!lll ARPP OldUl!Pql dARq 1,Upm~dllL'~lOnb l!dql PdS!R1 pRq Adql dSRJ U! lsnf SRM l! 'd10UIAUR P!IRA dq 10U ARUI SdlonQ.dql 'IRA01ddR pURsdlOnb iluPldil uddMldq-U! dllm1pUI!l dql 01 dnp pdPPR SRM l! 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P!RS sa.I!nbs aAuu );}!qJ a.IH 'il1dqUl\f 01 dSUOdSd1 UI agvd 'LE awn]oil. samUlW ]?Juno:J '{;O LOOf 'S' iCtvnuv[ vJ[svlV 'p~vM.as fo MO City of Seward, Alaska January 8, 2007 City Council Minutes Volume 37, Paf?e alternative energy. Dunham added he had spoken with the principal at the high school and she thought it was a wonderful idea. Bardarson thought it would be beneficial to have the participants come back and give a presentation at a future council meeting on what they learned. Motion (SchaferNaldatta) Send one Port and Commerce Advisory Board member and one high school student to the Ketchikan Tidal Energy Conference on January 23 and 24, 2007. The rules were suspended to allow Theresa Butts to speak to the costs of the conference. Port and Commerce Advisory Board Member Theresa>Butts gave a cost estimate of the trip and said she would be willing to chaperone. Motion Passed Yes: Dunham, Bardarson, Valdatta, Schafer No: Thomas; Amberg INFORMA TlONAL ITEMS AND REPORt'S (No actiontequired) Flood related emerg~Jl~y purchase list. The November 2006 finaI1cials fOr Seward Providence Medical Center. COUNCIL COMMENTS Amberg wished everyone a Happy New Year. Bardarson thanked the street department for their hard work removing the snow. Thomas also thanked Public Works for the fantastic job they were doing with the snow removal. Valdatta complimented the Stallings family for their generous donation to the library and thanked them. Dunham mentioned the EDD vacancy on the board. He congratulated UsibelIi for taking over the coal terminal, which started today. Dunham hoped the city would send a letter to Suneel, Alaska thanking them for their time spent in Seward. He wanted to see if Seward could participate in the Military Injured Program, which would entail a short Seward vacation for injured Iraqi veterans around Armed Forces day in May. 26 LZ (IB:lS A1~J) 10ACW :l;)~A umquna pll!mM. ){l;:ll;) A1~J ~U~lJV ;:lp~ql;:lnOa CUUt!qO[ "urd ~1:6 W p;:lumofpc SCM ~U~1;:l;:lUJ ;:llll J,N3WNlIilOfav "UJ"d ~1:6 W UO~SS;:lS :lA~n;):lX~Jo lno ;:lum;) I!;)unoJ "UJ"d ~~:8 lC UO~SS:lS :lA~lm:lX;:lOlu~ lU;:lM I!;)unoJ snow!Uuuil passIM UO!lOW 'UO!Wgml gu!puad 0:) gu!U!upad S.I;}:):)UW ssn;Js!p 0:) uo!ssas aA!:)n;JaXa O:)U! O~ (UOS.lllP.lUa/.IaJuq;JS) UO!:)OW NOISS3S 3AUilJ3X3 "UJ"d OO:L lC WOZ: 'SZ: All!nUt![ UO ~u~punJ Iooq;)S UO ~U~:l:lUJ ql5n01OH Clnsu~;:ld ~CU;:l)lC p;:l;)unouUt! OSIC;:lH "ICsodOld l;:ll;:lUJ qC;) ;:lq1 UOJJl!lS 01 l5U-gYM u~ lS;:lnb;:llC 1;:ll5 01 P;:llUt!M 'wuquna "ls;:lnb;:ll IBUllOJ ;:lql u~ ;:lIq~ssod sc I~lap lIOl1.~ sc 10Jpa){Sc aH "S:lWl ;:l;)Ut!U;:llU~CUJ pUt! 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JO puq wqM MOll){ 1,UP~P;:lH "lnoq 1:l917$ l;:lpUn ;:ll5l!1aAC Sl;:lAYP qC;) :lUJ~ lql5~u P~S 'sPlouAa}l sapuqJ 'S;:l~Ut!dUJO;) lIB 10J ppqdn :lq 01 ;:lACq PlnoM l~ ~AUt!dUJo;) :lUO u~ Slal;:lUJ1;:lS 01 SS;:lnu~od ;:lq PlnoM 1I "S;:lPY qC;) 10J all!1C l;:lS PlnoM Al~;) ;:lql J~ p;:ldpq ;:lq Plno;) ;:lnss~ qC;)~X1!l ;:lql ;:lqACW "pll!oq ;:lqllOJ Sl;:lUMO qC;)~Xl!l ;:lql JO ;:lUJos l;:lp~SUO;) pUt! pll!oq S, ugz~~;) ~X1!lC l:lp~SUO;) PlnoM I~;)uno;) padoq pUt! ~pll!oq S,U;:lZPP C lu~oddc Plno:) AlP aql P;:llC1S ;:lpO;) Al~;);:lql P;:llOU 'ZlUa'I Aq:)R)I SJ,N3WWOJ ,SN3ZUD :J8Vd 'LE :JULnJOA S:JjnU!Jrlj !!:Juno:J N!:J LOOI: 'i)' tClvnuv[ VJfSVW 'pJVM:JS fo Nl:J Agenda Statement Through: Jean Lewis, City Clerk Meeting Date: January 22, 2007 To: Mayor Shafer and Council Members From: ,., (l, Christy Terry, Executive Liaison \ Agenda Item: Continuation of the Port and Commerce Advisory Board BACKGROUND & JUSTIFICATION: Seward City Code 2.30.330 states that at the first meeting of each fiscal year, the City Council may continue by affirmative vote the existence of the Port and Commerce Advisory Board (P ACAB). If Council fails to do this, the Board will cease to exist within 30 days. In order to have PACAB's continuation coincide with the PACAB Annual Report, the Board is requesting Council continue the Board with an affirmative vote during this second Council Meeting of the fiscal year. FISCAL NOTE: Please reference the 2007 Operating Budget. RECOMMENDATION: Council approve this continuation and renew the Port and Commerce Advisory Board for another year through January 2008. 28 LOOZ/9l/1 .. 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JO luewLlsllqelse eLll 6u!AIOAUI SJenew uo ,puno::> ~P eLll Ol lndul ep!AoJd (t;) ~pJeMes JO lJod eLll L15nOJLll S)!U!I epeJl pue uO!lelJodsueJl leuollewelul pue ::>llsewop dOleAep pue elOWoJd Ol spefoJd JO UO!leU!pJOo::> pue u5!sep eLll 6u!we::luoo Il::>unoo };lP eLll Ol sUo!lepUewwo::>eJ e)!ell\l (Z) ~pJeoq eLll JO UO!lenU!luo::> eLll 5u!pJe6ej UO!lepUewwo::>eJ e pue selllAlpe peuueld s,Jee}; eLll JOJ suollepdoJdde JOJ slSenbeJ peledpllue };ue JO lS!l e 'semA!pe s,Jee}; Jopd eLll uo lJodeJ e 'wnw!u!w eLllle 'epnpu! Hells lJOdeJ lenuue eLl.l 'Ipuno~ };lP eLll };q pelSenbeJ eq };ew se eW!l JeLllO };ue le pue Jee}; Ie:>S!J Meu eLll JO 6u!leeW I!~unoo lSJY eLllle IPunoo ~P eLll Ol };Henuue lJode~ (~) :Ol pJeoq };JoslApe e~Jewwoo pue lJod aLll JO };llllq!SuodseJ eLll eq Hells II (e) _ -~ _ -Q..- - ~ ___._ _ r~_ __ ___ _ _ Informational Report to City Council Meeting Date: January 22, 2007 Marvin Yoder, City Manager vV1 W.C. Casey, Public Works Director( 2J}.t. Through: From: Agenda Item: Informing Council "After the Fact" of Emergency Repair of Water Wells BACKGROUND & JUSTIFICATION: On October 23, 2006, the City of Seward experienced a failure of #5 Water Well at the Fort Raymond well field in Forest Acres. This production well is one of three wells currently providing water for domestic water demands, as well as fire protection for the community. The water department personnel called three vendors and found only one that was able to immediately respond. On October 28th, Arrow Pump & Well Service, LLC ("Arrow") arrived in Seward from Sterling, pulled the pump, determined that the motor had failed, noted that the check valve was showing signs of wear, and provided a quote to fix the problems. That quote was $25,274. While compiling information and preparing documents to issue a Request for Proposals for the repair of#5 Well, the water department experienced a failure of #6 Well (November 8,2006). After conferring with the city manager, it was determined that an emergency existed which threatened the City's ability to ensure a stable water supply. Arrow traveled to Seward on November 10, pulled #6 Well and determined the cause of the failure to be motor failure. With water production being compromised as a result of the two production well failures, it was determined that repair of both #5 and #6 Wells should be undertaken immediately. Seward City Code Title 6.10.120 (2) (Specialized products and professional services exempt) authorizes the City to proceed with immediate repairs when "an emergency makes the delay incident to competitive bidding unreasonable". The Council was informed of the situation in the city manager's report at the first meeting in December. As ofJanuary 5,2007, the repairs at #6 Well have been completed at a cost of$18,500 and parts and pieces for the repair of#5 Well have been ordered and upon arrival, Arrow will be traveling to Seward to initiate repair of the well. The vendor has been paid for the repair of#6 Well, and it is anticipated that the repair of#5 will be completed prior to February 2007 (delays in the acquisition of materials have slowed down this repair work). 30 [f Of 6Z 8Z 6UllaaV\ll!::>uno~ Ap.:J l^Id O~:L (SJ!elsdn) UOlssas )110M 81f:Jlfd l^Id OO:l ~ LZ 9Z ~Z pZ fZ ZZ [Z dSH Al!Jn:l8S ]e!:>os l^Id 00: ~- V'N 00:6 6unsaw uoneruaS9Jd :JPOlslH V\1d Ot:g UOjssas ~jOM Z'l? d l^Id O~:g OZ 6[ 8[ L[ 9[ ~[ p[ Bunae1^.! IPuno:) Ap.:J l^Id O~:L uo!ssas )110M l!:luno:) Ap.:J l^Id OC:g f[ Z[ [[ O[ 6 8 L peSOl:) SS::)!JlO SJBaA MaN IiddeH 6u!laa~ Z'l1 d ~d O~:L flUllaSV\l 81f:Jlfd l^Id OO:l~ .<<./:.1 .....<... .." .1aUUVld AllfJUOf/V LOOZ A1UnUU f February 2007 Monthly Planner 4 5 6 7 8 9 10 7:30 PM P & Z Meeting 12:00 PM PACAS Meeting 11 12 13 14 15 16 17 7:30 PM Coy Council Meeting Happy Valentine's Day 18 19 20 21 22 23 24 Presidents Day Offices Closed 6:30 PM P & Z Work Session (Council Chambers) 12:00 PM PACAS Work Session (Upstairs) 9:00 AM -1 :00 PM Social Security Rep 6:30 PM Historic Preservation Meeting 25 26 27 28 7:30 PM Cny Council Meeting