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Home My WebLink About01172007 Historic Preservation Packet Seward Historic Preservation Commission Regular Meeting January 17,2007 6:30 p.m. City Council Chambers Shannon Kovac Chair Term Expires 05/07 1. CaD to Order Tom Swann Vice-Chair Term Expires 05/07 2. Opening Ceremony A. Pledge of Allegiance Meredith Hershock Commissioner Term Expires 05/08 3. RoD CaD Greg Carpenter Commissioner Term Expires 5/09 4. Special Reports A. City Administration Report Jolund Luther Commissioner Term Expires 05/08 B. Other Reports, Announcements & Presentations Linda Lasota Commissioner Term Expires 05/09 1. Friends of the Jesse Lee Home update-Tom Swann 2. Website Updates -Meredith Hershock.. . Page 3 Shannon Huber Commissioner Term Expires 5/09 3. Seward Historical Site Inventory 4. Flag Anniversary Celebration Marvin Yoder Interim City Manager 5. Citizens' Comments on Agenda Items Not Scheduled for Public Bearing and Other Items Not Included on the Agenda. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item} D.Scott Wi/Jaims Planner Donna Glenz Planning Assistant Christy Terry Executive Liaison Historic Preservation Commission January 17, 2007 Regular Meeting Agenda Page 1 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.} 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak}- None 8. Unfinished Business - None. 9. New Business A. Historic Preservation Commission support for the Fire Department Vehicle Exhaust Capture and Removal System project within the Historical District... ... ... ... ... .. . Page 5 B. Approve Historic Preservation Calendar for 2007. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Page 17 C. The Kenai Mountain Turnagain Arm Corridor Communities Association (KMTA) requested list of potential projects for the Seward Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Page 19 D. Discuss Hoben Park Historic Architect Consultant Gary Gillette's site visit E. Schedule and set a topic for the Historic Preservation's next Work Session. . . . . . . . . Page 21 *F. Approve November 15, 2006 Historic PreserVation Regular Meeting Minutes... .Page 22 11. Informational Items and Reports (No action required) 12. Commission Comments 13. Citizens' Comments [Limit to 5 minutes per individual - Each individual has one opportunity to speak} 14. Commissions and Administration Response to Citizens' Comments 15. Adjournment Historic Preservation Commission January 17,2007 Regular Meeting Agenda Page 2 HPC Websit. initial analysis: 6'1 fl\ef e~~ 't\ -L .~~ Below is a basic map of the HPC website, with questions/suggestions/comments in red. - Animated tour page- properties listed: Jesse Lee Home (update on progress?) Ballaine House - Lowell Creek Diversion Tunnel St. Peter's Episcopal Church Rail Depot Government Cable Office house Swettman House VanGilder Hotel Brown and Hawkins (!leeds current photo) -What are the criteria for being listed in the animated tour? Nati Register? Missing properties...:...: . . ister? Seward Seward History page -Community History and Character -Geography -Early native influence -Explorations and Settlement -Military and Government -Commerce and Economic Development -Transportation -Communications -Spiritual Structures and Sites -Educational and Social Institutions -Recreation -Disasters -Add "Communi History and Character" to the left sidebar. - pdate history as needed. -Fix grammatical errors. ., Historic Properties _ nly National Register is listed- what about Seward Register? If Seward Register is ad e , we nee summaries of each property an p otos. 3 Events Historic Preservation Commission Resurrection Bay Historical Society Pioneers of Alaska Friends of the Library Seward Senior Center Historic Iditarod Trail Blazers .update/remove/add events as appropriate. Visitor's Guide .dead link- where is the page, or should we link to the chamber's site? - ~ Commission .Update Commissioners. .Add Commissioner info to left sidebar. .~ind and upload missing meeting minutes? Sitemap Update/reorganize sitemap. l~ Agenda Statement Agenda Item: Seward Historic Preservation Commission David Squires, Fire Chief ~ Historic Preservation Commission support for the Fire Department Vehicle Exhaust Capture and Removal System project within the Historical District Meeting Date: January 17, 2007 To: From: BACKGROUND & JUSTIFICATION: The Fire Department was awarded a FY2006 Assistance to Firefighter's grant for a vehicle exhaust capture and removal system. The location of the fire station is in a designated historical district which requires approval from the State Historical Preservation Office for our project, per National Historic Preservation Act Section 106, 36 CFR Part 800. We are currently working with Ms. Bittner, State Historical Preservation officer, on this approval. Weare requesting a "No Objection" from our local Historical Preservation Commission. Our proj ect is a design build vehicle exhaust capture and removal system to eliminate contamination from vehicle exhaust from the interior of the fire station. The system will be connected to six emergency vehicles and exhaust will be vented to the exterior of the station. This will require moderate modification to the interior of the fire station and the probability of a modification to the exterior ofthe station. The exterior modification is of concern to the National Historical Preservation Agency since the station is located within the downtown historical district. It is our intent that the exterior modification ofthe station will not create any obtrusive or unsightly addition to the station. As required by code the selected vendor will apply for a building permit for the project, ensuring compliance with the adopted codes of the City and the State. Seward City Code 15.15.020 established a Historical district and created an Overlay District H- Historic District on the official zoning map. Design criteria within the District H have not yet been established by City Council. RECOMMENDATION: Motion, "The Seward Historic Preservation Commission supports the Fire Department's Vehicle Exhaust Capture and Removal System project within the downtown historic district." s 1r. David Squires ,eward Fire Department 16 4th Avenue ;eward, Alaska 99664-0167 ~e: Grant No.EMW-2006-FG-12543 )ear Mr. Squires: Office of Grants and Training Preparedness Directorate U.S. Department of Homeland Security Washingtoll, D.C. 20531 HOIlleland Security )n behalf of the Office of Grants and Training, I am pleased to inform you that your grant application submitted under the FY W06 Assistance to Firefighters Grant has been approved. Along with the U.S. Fire Administration and the Federal Emergency ~anagement Agency, we carry out the federal responsibilities of administering your grant. The approved project costs total to ~75,000.OO. The Federal share is $71,250.00 of the approved amount and your share of the costs is $3.750.00. !\s part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles :IS they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You :!stablish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on-line to the AFG eGrants system at www.firegrantsupport.com and if you have not done so, complete and submit your SF 1199A, Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your organization and the banking institution to the address below: Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 334 Washington, DC 20472 Attn: Assistance to Firefighters Grant Program After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments online. Remember, you should basically request funds when you have an immediate cash need (Le. you have a bill in-hand that is due within 30 days). If you are using AFG funds to replace used or outdated equipment. you should be aware of an opportunity to dispose of your old equipment in a manner that will benefit other fire departments. The Office of Grants and Training has recently expanded its Homeland Defense Equipment Reuse Program (HDER). If you are interested in making an equipment contribution to the HDER program, contact Mr. Greg Bernard at 1-800-368-6498 for further information or visit the HDER website at www.rkb.mipt.org. YOI will find the HDER program link under "Additional Information," or go to the 2006 frequently asked questions (FAQs) for the AFG located at www.firegrantsupport.com. If you have any questions or concerns regarding the awards process, donations, or how to request your grant funds, please call 1-866-274-0960. Sincer€ly, J '--c{; 21 file://C:\DOCUME~ 1 \jmelvin\LOCALS~ 1 \Temp\LZT45HN8.htm 12/6/2{)( 0f orey Gruber ding Assistant Secretary tffice of Grants and Training 1 IC:\DOCUME~ 1 ~melvin\LOCALS-l \Temp\LZT45HN8.htm - I.. r i:1gt::: :> or 22 1 ")/t::./"lf\AC Agreement Articles u.s. Department of Homeland Security Washington, D.C. 20531 .. AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program 3RANTEE: Seward Fire Department PROGRAM: Operations and Safety I\GREEMENT NUMBER: EMW-2006-FG-12543 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article XI Article XII Article XIII Project Description Grantee Concurrence Period of Performance Amount Awarded Requests for Advances or Reimbursements Budget Changes Financial Reporting Performance Reports DHS Officials Other Terms and Conditions General Provisions Audit Requirements Additional Requirements Article I - Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. After careful consideration, DHS has determined that the grantee's project submitted as pal of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the program's purpose and worthy of award. The grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement article by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval. '6 file:(IC:\DOCUME~ 1 ~melvin\LOCALS~ 1 \Temp\LZT45HN8.htm 23 12/6/201 iowever, in keeping with this year's program guidance, grantees that have grant funds left over after completing the approved ,cope of work prior to the end of the period of performance have three options for the use of the excess funds: 1) they may eturn the unused funds to the Federal government, 2) they may use a maximum of $5,000 to expand the activities for which hey were awarded, or 3) create or expand an existing fire prevention program. Grantees are encouraged to review the program luidance for more information in this area. ~rticle II - Grantee Concurrence ~y requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the :erms and conditions of the grant as set forth in this document and the documents identified below. All documents submitted as Jart of the application are made a part of this agreement by reference. /\rticle III - Period of Performance The period of performance shall be from 22-NOV-06 to 21-NOV-07. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and DHS has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds or assets purchased with grant funds to other agencies or departments without prior written approval from DHS. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for each object classes of this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $75,000.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $75,000.00 Article V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighters Grant Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds and has obtained a user account, the grantee fills out the on-line Request for Advance or Reimbursement. If the grantee has not obtained a user account, an account may be obtained by calling the help desk at 1-866-274-0960. Article VI - Budget Changes Generally, grantees may make changes in funding levels between the object classes (as detailed in Article IV above), as long 8: the grant's project or scope of work is accomplished. The grant's scope of work is outlined in the project narrative and in the request details of the grant application. The only exception to this provision is for grants where the Federal share is in excess of $100,000. In grants where the Federal share exceeds $100,000, the funding levels of the object classes can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, changes must be pre-approved. The provisions of this artic OJ file://C:\DOCUME-1 \jmelvin\LOCALS-1 \Temp\LZT45HN8.htm 'Jl 24 12/6/201 re not applicable to changes in the budgeted line-items listed in the request details section of the application. \rticle VII - Financial Reporting 'he Request for Advance or Reimbursement mentioned above will also be used for interim financial reporting purposes. At th e md of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final inancial report that is required to close out the grant. The Financial Status Report is due within 90 days after the end of the )erformance period. ~rticle VIII - Performance Reports fhe grantee must submit a semi-annual and a final performance report to DHS. The final performance report should provide a ;;hort narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-ann ual "eport is due six months after the award date. ~rticle IX - DHS Officials Program Officer: Tom Harrington, Deputy Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Christine Torres is the Assistance Officer for this grant program. The Assistance OffICer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Branch POC: Latoya Larker is the point of contact for this grant award and shall be contacted for all financial and administrative grant business matters. If you have any questions regarding your grant please call 703-605-0736. Article X - Other Terms and Conditions Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 17 Nondiscrimination in Federally-Assisted Programs Uniform administrative requirements for grants and cooperative agreements to state and local governments Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-free Workplace (Grants) New Restrictions on Lobbying Part 7 Part 13 Part 18 31 CFR 205.6 Funding Techniques OMS Circular A-21 Cost Principles for Educational Institutions OMS Circular A-87 Cost Principles for State/local Governments, Indian tribes OMS Circular A-122 Cost Principles for Non-Profit Organizations 10 file://C:\DOCUME-l ~melvin\LOCALS-l \Temp\LZT45HN8.htm ..i \... 25 12/6/20( )MB Circular A- 102 Uniform Administrative Requirements for Grants and Agreements With State and Local Governments Assistance to Firefighters Grant Application and Assurances contained therein. Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant Application and Assurances contained therein. JMB Circular A- 110 ~rticle XII- Audit Requirements ~il grantees must follow the audit requirements of OMS Circular A-133, Audits of States, Local Govemments, and Non-Profrt JrganiZations. The main requirement of this OMS Circuiar is that grantees that expend $500.000.00 or more in Federal funds .from all Federal sources) must have a single audit performed in accordance with the circular. 1\s a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting jocumentation for three years upon the official closeout of your grant. You must also agree to make your grant files, books, and -ecords available for an audit by DHS, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. Article XIII- Additional Requirements (if applicable) . Vehicle awardees for FY 2006 will be required to include a performance bond as part of the contract with the vehicle manufacturer. The performance bond MUST include a delivery date to be acceptable under this requirement. Extensions to a grant's period of performance may not be considered if a performance bond is not included in the purchase contract. Note: This is a new requirement for this program year. . Grantees that are the hosts of regional projects as provided for in the annual program guidance will not be responsible for equipment purchased with grant funds if that equipment is disbursed to other first-responder organizations under a memorandum of understanding which places the responsibility for the equipment in the hands of the recipient. Additional Requirements if applicable Modification to Facilities Requirements: DHS is required to ascertain how proposed modifications to any facilities that will have sprinkler installation may be impacted by requirements related to the National Historic Preservation Act and the National Flood Insurance Program regulations. Modification projects must be evaluated for compliance with applicable statutory and regulatory environmental/historic preservation requirements and must be approved by DHS prior to project implementation. No funds may be requested for construction until all these requirements are fulfilled. If the installation site is a building that is 50 years old or older they shall not proceed with proposed modification projects, other than planning, until being notified by DHS that all reviews have been completed. Noncompliance may jeopardize receipt of federal funding. This grant award was reduced by $17,173. The station modification/cleaning for $7.000. the electrical hookups/supplies for :1 $1,800, the installation labor for $14,400, the rental equipment and other expenses for $2,250, the tailpipe modifications for . . $1,050, the freight for $3,150 and the training on system for $1,500 are not approved as listed in the initial Details of the on application. The amount for the equipment will include freight, installation and some training by vendor and is increased to the total of $75,000. The budget line items are reduced to one item, Equipment for $75,000. The reduction/change already has beer made in the grant award and in the application as agreed by the applicant Chief Dave Squires via email on 11/13/06. The total project cost was reduced from $92,173 to $75,000. The federal share was reduced from $87,565 to $71,250. The applicant match was reduced from $4,608 to $3,750. \ \ file://C:\DOCUME~l \jmelvin\LOCALS~ 1 \Temp\LZT45HN8.htm '?~ ..'0 12/6120 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT i. RECIPIENT NAME AND \DDRESS ;eward Fire Department ;16 4th Avenue ;eward \Iaska, 99664-0167 l. NAME OF RECIPIENT 'ROJECT OFFICER )avid Squires 11. EFFECTIVE DATE OF THIS ~CTION !2-NOV-06 7. ISSUING OFFICE AND ADDRESS ODP/Financial and Grants Management Division 500 C Street, SW., Room 350 Washington DC, 20472 POC: Latoya Larker 703-605-0736 4. TYPE OF ACTION AWARD 8. PAYMENT OFFICE AND ADDRESS ODP/Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 5. CONTROL NO. W437660N a. AGREEMENT NO. :MW-2006-FG-12543 2. AMENDMENT NO.3. RECIPIENT NO. o 92-6000086 PHONE NO. 9072243445 10. NAME OF PROJECT COORDINATOR Tom Harrington PHONE NO. 1-866-274-0960 12. METHOD OF PAYMENT SF-270 13. ASSISTANCE ARRANGEMENT Cost Sharing 14. PERFORMANCE PERIOD From:22-NOV-06 To:21-NOV-07 Budget Period From:20-0CT -06 To:30-SEP-07 15. DESCRIPTION OF ACTION 3. (Indicate funding data for awards or financial changes) :lROGRAM NAME CFDA NO. ACCOUNTING DATA !l.CRONYM (AACS CODE) XXXX-XXX-XXXXXX-XXXXX- XXXX-XXXX-X l\FG 97.044 2007 -62-0632RE-63000000-41 01- R PRIOR TOTAL AMOUNT AWARDED CURRENT TOTAL CUMMULATIVE AWARD THIS ACTION AWARD NON- + OR (-) FEDERAL COMMITMENT $0.00 $71,250.00 $71,250.00 $3,750.00 $0.00 $71,250.00 $71,250.00 $3,750.00 TOTALS :>. To describe changes other than funding data or financial changes, attach schedule and check here. 'l/A 16a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) ol\ssistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. DATE N/A DATE 17-NOV-06 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Cameline Toro \1/ 27 fi1e:IIC:\DOCUME~ I \jmelvin\LOCALS-l \Temp\LZT45HN8.htm 12/6/200( , ;::.>v.""""',.... Sponsored by: Yoder CITY OF SEWARD, ALASKA RESOLUTION 2007-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A 2006 ASSISTANCE TO FIREFIGHTERS GRANT IN THE AMOUNT OF $71,250 WITH A 5 % MATCH IN THE AMOUNT OF $3,750 FOR THE PURPOSE OF MODIFYING THE SEWARD FIRE STATION WITH A VEHICLE EXHAUST CAPTURE AND REMOVAL SYSTEM AND APPROPRIATING FUNDS WHEREAS, in 2003 the Seward Fire Department began monitoring the level of vehicle exhaust emission in the fire station; and WHEREAS, this monitoring provided documented levels of CO to be 5 times higher than the levels considered safe when vehicles are started with an average level of 150.42 PPM; and WHEREAS, the need for a vehicle exhaust capture and removal system has been recognized, but the expense for modification of the 43 year old fire station is high and was not a priority in past budget appropriations; and WHEREAS, the Seward Fire Department, applied for and was awarded the 2006 Assistance to Firefighters Grant in the amount of$71,250 with a match of$3,750; and WHEREAS, the project funding may be insufficient for the total project, the Fire Department and administration will endeavor to keep costs to the funds available in the 2007 budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is herby authorized to accept the 2006 Assistance to Firefighters Grant in the amount of $71,250.00 for the purpose of installing an exhaust capture and removal system. Section 2. Matching funds in the amount of$3,750 are available in the fire department's 2007 budget from account 101-1220-5380, and are hereby appropriated from this account to the Fire Department Grants account no. 851-8510-5920. Section 3. Grant funds in the amount of$71,250 are accepted to grant revenues account no. 851-8510-4680-0100, and appropriated to buildings account no. 851-8510-5920 . Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 8th day of January, 2007. \) CITY OF SEWARD, ALASKA RESOLUTION 2007-003 THE CITY OF SEWARD, ALASKA /'/ /< /</(LC /) >/ttd/w#,':f:~ Willard Dunham, Vice Mayor AYES: NOES: ABSENT: ABSTAIN: Valdatta, Bardarson, Thomas, Schafer, Amberg, Dunham None Shafer None ATTEST: Jtir:-U~Lb{~~~/UA (.,v(L/. ~ .//1ohanna Dollerhide '<- -- Acting City Clerk \"UHUtl/>. , ':-'~h ~~ ~~ ~C'r-I" -.~~ . r1 ~VI~ ~. ... !}:,,,() ,'"- ~.~.. 4lt; ~ . p ., ,..4'..." '>'.' $ () .,~O?-' A..j:~..<,) ";~~ ftI! ...~v ",:~Gl.. ~~ ~ . .::F -e-- 0 << t~ - : ~ ~ : .: S1~: ^~ r ~ :~) ~~: _ . .5-&J. .~..:U' 6 t'St ': ~ .: It; .. . ~ ~ ~" .. ... (1 e~fA ,';;'! ., ~ .~,.. "t,....il ';-""", ~'fJ ~ U~"..~Iv!:' 1 ,\~._llll 43,J /'~ ~ ""'')..~'':'.OO~~t!olI'' F>\>_(:)~ ~;Q;J; "I: I'~ ,,-.- r,_t__!':~."i~ ~/i I..h"" 3-'-,'-<';.';-> II'j.IU;'~'>'Q. \L\ Council Agenda Statement From: Marvin Yoder, Interim City Manager David Squires, Fire Chief ~ 1 Meeting Date: January 8, 2007 To: Agenda Item: Accepting the Assistance to Firefighters Grant award for the purchase and installation of a vehicle exhaust capture and removal system BACKGROUND & JUSTIFICATION: The Seward Fire Department applied for and received a grant from the 2006 Assistance to Firefighters Grant program in the amount of $71,250.00 with a 5% matching fund amount of $3,750.00. The grant award is for the purchase and installation of a vehicle exhaust capture and removal system for the 6 fire apparatus that are currently housed in the main Fire Station at 316 Fourth Avenue. In 2003, a study was undertaken which monitored the carbon monoxide (CO) levels inside our station, specifically when fire apparatus are started or moved. This study was a direct result of our suspicions that we had a contaminated environment that was posing serious health risks to our members, our employees and the general public. Documented records from the study confirmed the presence of a contaminated environment by indicating that we have an average of 150.42 parts per million (PPM) of CO in our station when vehicles are started or moved. This is five (5) times higher than the nationally recognized Immediately Dangerous to Life and Health (IDLH) level of 35 PPM, which is the level that the CO detectors in your homes and offices are set to alarm at. It has been several years since our department identified the need for this project, but due to budget constraints we have been unable to bring it to fruition. This vehicle exhaust capture and removal system is desperately needed in order to comply with recognized National Fire Protection Association (NFP A), National Institute of Occupational Safety and Health (NIOSH) and Occupational Safety and Health Administration (OSHA) standards and provide our volunteers, staff and visitors with a safe and reduced contaminant environment. Upgrading our 43 year old station is expensive and will require extensive modifications to make any of the proposed vehicle exhaust capture and removal systems work. The current ceiling mounted heating units will need to be moved, and there is limited space for this. Plumbing and electrical systems will also have to move. Some systems require installation of a track and some systems require hangers which may result in the necessity of extra support for these systems to be installed. Page 1 of 2 ,I. . -' \,.: .... \~ Resolution 2007 -CO?> Page Two The original grant request was for $92,173.00. The agency disallowed station modification in the amount of $17,173.00. The Seward Fire Department recognized the matching funds needed if we, obtained this grant and have those funds allocated in our 2007 budget. This will be a major project and after the RFP is let and responses are received, we will have a better idea if any additional funds will be needed to complete this project within the time frame of one (1) year from award date. INTENT: Accepting the 2006 Assistance to Firefighters Grant funds to initiate the identified project of purchase and installation of a vehicle exhaust capture and removal system for the main Fire Station. CONSISTENCY CHECKLIST: . State Historic Preservation office - compliance in process . Local historic preservation committee - compliance in process . Compliance with NFP A, NlOSH and OSHA guidelines and standards. FISCAL NOTE: Grant funding in the amount of $71,250 is available from a 2006 Assistance to Firefighters Grant. The 5% matching funds in the amount of $3,750.00 have been included in the 2007 Fire Department budget # 10 1-1220- 5380, and the total amount of $75,000 will be appropriated to the Fire Hall grants account no. 851-8510-5920. Approved by Finance Department: ,1/" .I..;J;;;0.h J' .b~ RECO:MM:illil2A TION: Council to approve Resolution 2007-3 accepting the 2006 Assistance to Firefighter Grant funds in the amount of $71,250.00, authorizing matching funds in the amount of $3,750, and appropriating the total amount of $75,000 for the purpose of purchasing and installing a vehicle exhaust capture and removal system. Page 2 of 2 - '- tq, Historic Preservation Commission Agenda Statement Meeting Date: January 17,2007 D. Scott Willi~anner ... J Donna Glenz, Planning Assistant W"'-O Through: From: Agenda Item: 2007 Historic Preservation Meeting Schedule BACKGROUND & mSTIFICATION: The Seward City Code states that the Historic Preservation Commission shall meet at least twice each year. Several years ago the Commission decided to hold meetings only when there were action items to be handled, for a variety of reasons that did not work well. Due to not having regularly pre-scheduled meetings, the cohesiveness of the Commission began to fade. The Commission revisited the meeting schedule and decided to schedule a regular meeting on the third (3rd) Wednesday of each month. The attached proposed schedule shows the dates for the third Wednesday of each month. RECOMMENDATION: Commission approve meeting schedule for 2007. G:\Community Development Folder\Formats - Donna\Historic Pres\HP Meetings\Agenda St. Schedule Mtgs 2007.doc '1 Memorandum CITY OF SEWARD COMMUNITY DEVELOPMENT Date: January 17,2007 To: Historic Preservation Commission Jean Lewis, City Clerk Subject: D. Scott Williams, Planner Donna Glenz, Planning Assistant J1H'" 2007 Historic Preservation Meeting Schedule Through: From: This memo is to provide a current schedule of the Historic Preservation Commission Meetings for the calendar year 2007. Unless otherwise noted the Historic Preservation Commission regular meetings will begin at 6:30 p.m. and any work sessions will be held on as needed basis with a preference of Wednesdays. Month Re2Ular Meetine: Work Sessions January January 17th February February 21st March March 21 st April April 18th May May 16th June June 20th July July 18th August August 15th September September 19th October October 17th November November 21st December December 19th If you have questions or concerns, please call 224-4048 or email dglenz@citvofseward.net. ,~ G:\COMMUNlTY DEVELOPMENT FOLDER\FORMATS - DONNA\HISTORIC PRES\HP MEETINGS\HP 2007 MEETING DATES.DOC MEMORANDUM City of Seward Community Development ~ ... of S~~ '$~'14~.~~ ~~ ~~ 0 ~~ ~(,ASt-.~ Date: January 17, 2007 To: Historic Preservation Commission Through: Scott Williams, Planner From: Christy Terry, Executive Liaison ~ Subject: Kenai Mountain Turnagain Arm Corridor Communities Association The Kenai Mountain Turnagain Arm Corridor Communities Association has requested the Commission forward potential projects for the Seward Area in anticipation of monies becoming available if the Turnagain Arm Trail System is designated a National Heritage System. Additional back-up materials may be available as a dais lay-down just prior to the Historic Preservation Meeting. RECOMMENDATION: Commission discuss and make recommendations regarding local potential projects. \q Page 1 ot 1 Christy Terry From: Marc Kovac [yesno1@gci.net] Sent: Thursday, January 11, 20072:10 PM To: Christy Terry Subject: Christy please forward to HPC Seward Historic Preservation Commission, The Kenai Mountain Turnagain Arm Corridor Communities Association (KMT A) was formed to promote the concept of a Kenai Mountain Turnagain Arm National Heritage Trail System. If this designation is awarded by Congress, monies may be made available for local civic projects to communities along the trail system. KMT A requests your assistance in compiling a list of potential projects for the Seward Area. Past projects have included financial assistance with Kawabe Park, a roadside park in Moose Pass and the publication of Trails Across Time by Kaylene Johnson. Suggestions may be forwarded to yesnol@gci.net. If you have any questions, please feel free to contact me at 224-8722. Thank you, Shannon Kovac, KMTA Board Member ')...0 1/12/2007 MEMORANDUM City of Seward Community Development Date: January 17, 2007 To: Historic Preservation Commission Through: Scott Williams, Planner ~ Christy Terry, Executive Liaison From: Subject: Work Session The Commission should discuss scheduling their next Work Session. The Commission has projects currently under development including, Hoben Park and the Historic Plant and Tree Register. Members of the Commission met with Historic Architect Consultant Gary Gillette on December 16, 2006 and should meet to discuss his written report when submitted. The Commission also scheduled a Work Session on November 28, 2006 where time did not allow the Commission to discuss the updates to the Historic Plant and Tree Register paperwork. RECOMMENDATION: Commission discuss and set date, time and topic for their next Work Session. 1,.\ City of Seward, Alaska November 15, 2006 Historic Preservation Commission Minutes Volume 2, Page 27 Call to Order The November 15, 2006 regular meeting of the Seward Historic Preservation Commission was called to order at 6:30 p.m. by Chair Shannon Kovac~ Opening Ceremony Commissioner Carpenter led the Pledge of Allegiance to the flag. Roll Call There were present: Chair Shannon Kovac presiding, and Greg Carpenter Linda Lasota Tom Swann Shannon Huber Jolund Luther comprising a quorum of the Commission; and Scott Williams, Planner Christy Terry, Executive Liaison Absent were- Meredith Hershock City Administration Report Planner Scott Williams reported on the following item: . Hoben Park Architectural Historical Consultant Gary Gillette was sent a Hoben Park packet of information for his orientation prior to his arrival. Gary Gillette was scheduled to be in Seward December 15th_16th and Williams would plan a work session with the Commission during that time. Other Reports, Announcements & Presentations SHPO's Architectural Bistorian Dough Gasek The Historic Preservation Commission did not reach Gasek by phone and would try later in the meeting. Friends of the Jesse Lee Bome update- Tom Swann ~'V City of Seward, Alaska November 15, 2006 - Historic Preservation Commission Minutes Volume 2, Page 28 Swann reported the Jesse Lee Home project was included as part of the City's State and Federal Priority list for 2007. World War II bunkers and Quonset Huts nomination to the Seward Register of Bistoric Places update- Greg Carpenter and Shannon Buber Carpenter stated his information gathering included contact names and internet searches. Huber noted, due to the snow, her research of the Lowell Creek Water Diversion building would continue in the spring to locate the piping that continued further to the West. She stated once this was completed she would finalize the site map and complete the application to place this structure on the historic registry. Kovac informed Huber that Mark Luttrell was also interested in the site mapping. In response to Carpenter, Wtlliams stated he was not sure when Metco Inc. would be mining boulders :from Lowell Creek. Wtlliams stated the piping was well beyond where Metco would be extracting rock. He clarified the permit issued to Metco by the Department of Natural Resources required them to cease operations around any piping unearthed and to immediately contact the State Historic Preservation Office. Wtlliams clarified the Andy Baker Lowell Creek Hydro Project was an unsolicited proposal in the development phase. Website Updates -Meredith Bershock Kovac referred the Commission to Hershock's updates included in the packet. She asked Commissioners to email any.further comments or questions to Hershock. Seward Bistorical Site Inventory update -Shannon Kovac Kovac noted she last worked on the project this preceding spring. She stated this was an enormous project that required a great amount of dedicated time. Kovac stated if the Commission felt this was a project they wanted completed quickly, then it would take a group to complete. She felt there were more important current priorities such as Hoben Park and the Jesse Lee Home. Kovac stated she was willing to continue to help with the project, but was unable to make the commitment to complete the task by herself Luther asked what the Commission was trying to accomplish with the Historic Site Inventory, what was completed and what remained to be done? Kovac explained the Inventory consisted of an excel spreadsheet of almost two hundred historic sites and buildings in the Seward area. She stated the information on the spread sheet included items such as; Kenai Peninsula Parcel Numbers, owner information, and construction dates. 1.~ City of Seward, Alaska November 15, 2006 Historic Preservation Commission Minutes Volume 2, Page 29 Kovac noted the information needed to be updated. Kovac stated she would distribute copies to the Commission. In response to Swann, Kovac confirmed it was a requirement to keep the list current because of the City's Certified Local Government status. In response to Commission discussion, Kovac noted she was updating the list based on her own knowledge of the area and the Kenai Peninsula Website Parcel Lookup. She noted it was helpful to have a plat of the City of Seward to refer to while on the website. Luther stated he would be interested in helping to update the list. In response to Lasota, Kovac confirmed the list was kept for informational purposes and encompassed from Cain's Head to Alaska Nellie's Home on Kenai Lake. SHPO's Architectural Historian Doug Gasek Swann welcomed Gasek. Kovac introduced Commissioners to Gasek. Gasek thought the Hoben Park project would be categorized as a restoration project. Gasek discussed Section 106 requirements including covenants for the property. He stated he would email examples of what was required, but all covenants should be tailored to the resource. In response to staffand Commission discussion, Gasek stated the Commission should restore the Hoben Park fence based on the view from within the park. He advocated the concrete be left at the current height and more variance be done to the wrought iron design to address safety concerns. Gasek noted the west wall and the open green space were two items that maintained the historic integrity. of the park. Commission discussed their preference to keep the original west wall and some options for construction of the wrought iron fencing. Kovac thanked Gasek for his input and asked the Commission to save further fence discussion for a work session. She then asked the Commission to switch topics and discuss the Hoben Park Fountain with Gasek. In response to Gasek, Swann stated the fountain base with not repairable. Gasek recommended saving the base's edge wall ifpossible. He stated the first goal was.to retain as much as possible of the original fountain. He stated it would be important to either obtain the various pieces of the fountain to rebuild the fountain, or if this was impossible, to at least examine 1,~ City of Seward, Alaska November 15, 2006 Historic Preservation Commission Minutes Volume 2, Page 30 the pieces to make an accurate replica. Gasek stated the third choice would be to examine photos to try to replicate the design of the original fountain. In response to Carpenter's question regarding relocating the fountain to a more relative historical location, Gasek recommended keeping the fountain in the current location. Gasek and Swann discussed relocation of the fountain and issues surrounding replacing the planters and how these should be replaced either centered to the fountain or centered in the park. In response to Swann's further clarification, Gasek stated the reason for his recommendation to keep the fountain in the current location was because Section 106 required retaining as much physically of the past as possible. He noted relocation of the fountain would be a drastic change. In response to Williams, Gasek stated changing the technical aspects of the interior workings of the fountain would not be an issue. Gasek noted the importance of concealing the power box connected to the fountain's pump. Kovac asked if there should be someone monitoring when the current power box installed within the park was removed. Huber stated monitoring may be necessary, but there may be a limitation on the amount of soil being disturbed before a monitor was required. Gasek stated he would check with an associate in his office. Kovac thanked Gasek for his assistance. Luther supported Gasek's recommendation to not increase the height of the concrete on the wall. Flag Anniversary Celebration - unassigned Swann suggested the Friends of the Jesse Lee Home be asked to lead the celebration with the Historic Preservation Commission in a support role. He noted the Friends of the Jesse Lee Home could use this as a publicity item. Citizens' Comments on Any Subject Except Those Items Scheduled For Public Bearing - None. Approval of Agenda and Consent Agenda Motion (Swann/Luther) Approve the Agenda and Consent Agenda 1,,~ City of Seward, Alaska November 15, 2006 Historic Preservation Commission Minutes Volume 2, Page 31 Motion Passed Unanimous Consent Items Approved Under the Consent Agenda: October 11, 2006 Bistoric Preservation Regular Meeting Minutes Public Bearing - None. Unfinished Business - Resolution 2006-07, directing the Administration to place the Boben Park Interpretive Panel (Postponed from October 11,2006 Regular Meeting and on the floor for action.) Kovac reminded the Commission of their site visit to Hoben Park on October 2111l. She supported locating the interpretive panel in the SeaLife Center's plaza in the general area between the mountain ash trees just outside the west wall of Hoben Park. Commissioner's voiced their general agreement. Williams noted the Commission's desire to have the height of the sign at a level that allowed visitors to look over the sign into the park. Swann concurred and noted the height should match the interpretive panels along the bike path. Kovac asked the Parks and Recreation Director Karin Sturdy to set the interpretive panel in metal instead of wood in order to have the panel match the park's features. Sturdy stated this was possible. Motion (Kovac/Swann) Strike Sedion 2 and amend Section 1 to read, "The Bistoric Preservation Commission does prefer to spot the panel outside the west waD of Hoben Park on the Alaska SeaLife Center." Motion Passed Unanimous Consent Main Motion Passed Unanimous New Business Discussion regarding Boben Park Concrete Wall 1>D City of Seward, Alaska November 15, 2006 Historic Preservation Commission Minutes Volume 2, Page 32 After Commission discussion, a Work Session was set for October 28th at noon to discuss the Boben Park Concrete WaD Work Session for the Bistoric Plant and Tree Register Kovac requested comments from the Commission on the updates she had completed. Swann and Kovac discussed clarifying questions in the cover letter verses developing a guide for the application. In response to Kovac's inquiry, Luther approved of the simplicity of the cover letter. Swann stated applications would be more complete the more questions were answered for the applicant proactively. Kovac agreed, but stated if the application was clearly written then extra explanation would not be necessary. Luther liked the paperwork Kovac submitted to the Commission. He felt it was very simple and self-explanatory. He wanted to move forward with the documents. Kovac suggested adding this topic to the October 28th Work Session and addressing this item if time allowed. She asked the Commissioners to contact her and let her know if they felt additional guidelines were needed. Reschedule or cancel December's Regular Meeting Motion (SwannlLasota) Cancel December meeting Williams stated he would like the Commission to meet with Hoben Park Architectural Historical Consultant Gary Gillette when he was in Seward. Swann and Kovac stated they would be gone for all of December. Williams stated the Commissioners remaining in Seward could hold a work session with Gary Gillette. He noted the Commission needed to move forward on the Hoben Park design items. Williams clarified that Gillette could help with the design of the fence and fountain in addition to the staging of projects. Commission discussed AMUJIA's recommendations for the handrail at Hoben Park. Motion Passed Unanimous Consent ~ [" City of Seward, Alaska November 15, 2006 Historic Preservation Commission Minutes Volume 2, Page 33 Informational Items - (No action required) - City of Seward Elected and Appointed Officials - update 10/25 Commission Comments Huber stated the Forest Service in partnership with the Alaska Anthropological Association was bringing a speaker to Seward on December 29th from 6-9pm. University of Arizona's Richard Stofel would be speaking at the Legends on Traditional Cultural Properties including volcanoes. Commission and Williams discussed Gary Gillette's visit and scheduled a work session on Saturday during his visit in December. Williams stated he would notify the Commission when Gillette's travel plans were finalized. Kovac stated the Kenai Mountain Turnagain Arm Corridor Communities Association (KMT A) would hold a meeting at the Seward Museum at 1:00 pm on November 18th. She noted this non-profit organization was trying to establish a National Heritage status for this transportation corridor. Citizens Comments - None. Commission & Administration Response to Citizens Comments - Williams discussed an inquiry from the Kachemak Heritage Land Trust. He noted informational packets were available at the Community Development Office. The meeting was adjourned at 8: 15 p.m. Christy Terry Executive Liaison Shannon Kovac Chair (City Seal) 1,.~