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Home My WebLink AboutRes2007-020 Sponsored by: Yoder .... CITY OF SEWARD, ALASKA RESOLUTION 2007-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH AIR EXCHANGE INC. TO INSTALL A VEHICLE EXHAUST CAPTURE AND REMOVAL SYSTEM FOR AN AMOUNT NOT TO EXCEED $73,155, AND APPROPRIATING FUNDS WHEREAS, the need for a vehicle exhaust capture and removal system has been recognized, but the expense for modification ofthe 43 year old fire station is high and was not a priority in past budget appropriations; and WHEREAS, the Seward Fire Department, applied for and was awarded the 2006 Assistance to Firefighters Grant and the acceptance ofthese grant funds were approved in Resolution 2007 -003 on January 8, 2007; and WHEREAS, per the purchasing code of the City of Seward an RFP was developed and published and three proposals were received; and ..... WHEREAS, after considerable research on equipment, building modification impacts, other fire department experiences and cost/benefit, the proposal from Air Exchange Inc. was determined to be in the City's best interests; and WHEREAS, this proposal is within the project budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council authorizes the City Manager to enter into a contract with Air Exchange Inc, for the Vehicle Exhaust Capture and Removal System for an amount not to exceed $73,155.00. Section 2. Funds in the amount of $73,155 are appropriated as follows: $71,250 from Federal Assistance to Firefighter Grant funds, account no. 851-8510-5920; and 5% matching funds in the amount of$3,750 appropriated from the fire department repair and maintenance account no, 101-1220-5380 to the Firefighter Grant funds account no. 851-0000-3070-0101. Section 3. This resolution shall take effect immediately upon its adoption. ..... CITY OF SEWARD, ALASKA RESOLUTION 2007-020 ...." PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 26 day of February, 2007. THE CITY OF SEWARD, ALASKA ~j~.~ Vanta Shafer, Mayor -" AYES: NOES: ABSENT: ABSTAIN: Dunham, V aldatta, Thomas, Schafer, Bardarson, Amberg, Shafer None None None ATTEST: ~ Je Lewis, CMC Ci Clerk ",nu"",,, ....... "...J. 0 F S ~ t'l/.. :t" "... ':;f~' .f!;....... ~"'.r. ~ (City Seal) f (:~.:~J/?\?O~";~~)"b",\ ..... .,.. \'.')CI " ::: -..- \.... .~ ': ~ c: f=:; "l~--,.~ ~,',': ;,J\, l,. : :~ ~ ~ ~,J.-~...f..~~U : 0 :: ~, .. -v-. : c': ..~. .I.\.;t v, ..-.... ".", '~,,<;). "'. '.....1'1 ,,(y.... ~ ".~ <";,,,".,::-: 1. ,\r:~~,. .j?':- '" p ~#1:-'.. f' "CI:" ..~~. r:>, ,-'t.;,-\.' ,*';. ,~ " f;' ''': ,,\ ,," ..~ ;" r."". "'. "lina u"'. ., * I .... Agenda Statement Meeting Date: February 26, 2007 To: Mayor and Council Members Thru : Marvin Yoder, Interim City Manager From: David Squires, Fire Chief Agenda Item: Purchase approval of Vehicle Exhaust Capture and Removal System BACKGROUND & JUSTIFICATION: The Seward Fire Department applied for and received a grant from the 2006 Assistance to Firefighters Grant program in the amount of $71,250.00 with a 5% matching fund amount of $3,750.00. On January 8, 2007, Council accepted the grant under Resolution 2007-03. The grant award is for the purchase and installation of a vehicle exhaust capture and removal system for the 6 fire apparatus that are currently housed in the main Fire Station at 316 Fourth Avenue. Per the purchasing code for the City of Seward an RFP was advertised for the design, purchase and th installation of a vehicle exhaust capture and removal system. The RFP was published January 4, th 2007 and proposals were due January 26, 2007 by close of business. Three proposals were received by the deadline. All the proposals were opened on January 29, 2007. Attached to this agenda statement is a spread sheet listing each dealer, the proposed price for the design, purchase and installation of a vehicle exhaust capture and removal system and the time frame in which this will happen. Cost was only one of the factors in our bid process. The time frame the work can be completed in was a critical factor with the response of the fire department and the placement of the fire apparatus during construction. The federal grant is specific that all of the vehicle emissions must be removed or filtered by the systems purchased. After careful review of the proposals, we have chosen the PlymoVent System by Air Exchange, Inc. of San Bruno, California. This proposal was selected for the following reasons: A.The proposal met our operational specification as written. B.The proposal meets the requirements from FEMA, the International Mechanical Code, NFPA and OSHA. C.The proposal is within the project budget. D.The proposal meets the project completion dead line time frame. E.Proposal has the least amount of budget impact (maintenance) in future years. The total amount of the proposal is $73,155.00. Page-2- CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan ____ 2. Fire Department Strategic Plan 1986 X ____ 3. Other: Engineers report dated X _ ____ 4. Not applicable ____ FISCAL NOTE: Assistance to Firefighters Grant program awarded funds in the amount of $71,250.00 for equipment. The required 5% matching fund amount of $3,750.00 will come from the FY 2007 budget of the fire department 101-1220-5380. The project for the vehicle exhaust capture and funds will come from 851-8510-5920. Federal funds that are not expended for the vehicle exhaust capture and removal system project must be returned to the granting agency. Approved by the Finance Department: _____________________________________ RECOMMENDATION: Council approve Resolution 2007 – 20, authorizing the City Manager to sign a contract for the design, purchase and installation of a Vehicle Exhaust Capture and Removal system provided by Air Exchange Inc., in the amount of $73,155.00.