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Home My WebLink About05292007 City Council Packet The City of Seward, Alaska Willard E. Dunham Vice Mayor Term Expires 2008 City Council Meeting 7:30 p.m. Council Chamb~ 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT .. THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Ti",eis limited to 2 minutes per speaker and 30 minutes total timefor this agenda item.} Tuesday, May 29, 2007 Vanta Shafer Mayor Term Expires 2007 Robert Valdatta Council Member Term Expires 2007 Robert Thomas Council Member Term Expires 2007 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Steve Schafer Council Member Term Expires 2007 ------- 6. SPECIAL ORDERs~ PRESltN'TA--rIONSANDREPORTS Jean Bardarson Council Member Term Expires 2008 A. Proclamations and Awards Linda Amberg Council Member Term Expires 2008 1. 2007 Historic Preservation Annual Award Recipient to Kerry Kline ............................................. Pg. 3 Phillip Oates City Manager B. Borough Assembly Report C. City Manager's Report D. Chamber of Commerce Report E. Seward Planning and Zoning Commission Report F. Other Reports, Announcements, and Presentations Jean Lewis City Clerk 1. Audit presentation by John Bost ofMikunda, Cotrell & Co. Brad Meyen Cheryl Brooking City Attorney City of Seward, Alaska Mav 29. 2007 Council Agenda Page 1 - 7. PUBLIC HEARINGS - None 8. UNFINISHED BUSINESS - None 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2007-02. Amending Seward City Code 8.30.025 (A), Which Extends The Deadline For Seasonal Business License Renewals From April 1 To May 1 Each Calendar Year. ...................... .........;........................,:..,:.. .Pg. 4. B. Resolutions 1. Resolution 2007-053. Authorizing The City Manager To Enter Into An Agreement With Timberline Excavating, Incorporated For An Amount Not-To- Exceed $77,850.00 To Remove Approximately 15,000 Cubic Yards Of Debris At The Lowell Creek Waterfall. ......................................,:........ ....Pg. 7 2. Resolution 2007-054. Approving Change Order #2 With Harmon Construction And Appropriating Additional Funding In The Amount Of $393,000 To Make The Proper Modifications To The Seward Senior Center. ..,:.............. ..Pg. 14 C. Other New Business Items *l.AJlpoov&ofthe May 14, 2007 regular city council meeting minutes.. .Pg. 31 2. Give direction on generator replacement. 3. Schedule a work session on location of public works and electric shops. 4. Discussion and direction given on the cruise ship head tax. 10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Appreciation letters awarded to the City Clerk, Fire and Police Departments for participation in the KPBSD Disaster Preparedness Training. .......................... .Pg. 37 B. Providence Seward Medical Center Financial Statement for April 2007. ........ .Pg. 43 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward. Alaska May 29. 2007 Council Agenda Page 2 - \.,._.~ .-,---- ." - ~'. ~.,k..<~.._".;<"'-; '-" ". -.~._'\' Sponsored by: Clerk Introduction Date: May 29, 2007 Public Hearing Date: June 11,2007 Enactment Date: .. CITY OF SEWARD, ALASKA ORDINANCE 2007-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, . ALASKA, AMENDING SEWARD CITY CODE. 8.30.025 (a), WHIm' EXTENDS THE DEADLINE FOR SEASONAL BUSINESS LICENSE RENEWALS FROM APRIL 1 TO MAY 1 EACH CALENDAR YEAR WHEREAS, members of the public have requested additional time to renew their seasonal business licenses; and WHEREAS, many seasonal business owners travel out of state for the winter and do not receive their renewal notices on time or return to Alaska after April 1 , therefore ownerS have to pay.. an additional $30 late fee; and --WHEREAS, pasrresearch of our business license code does not revea1anyintent-orreason this date cannot be extended; and WHEREAS, after discussing this item during the May 14, 2007 council meeting, council. directed staffby unanimous consent to generate an ordinance implementing this change; and WHEREAS, it is in the best interest of the city and public to extend the seasonal business license renewal due date to May 1. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: The Seward City Code Title 8 is hereby amended to read as follows: (strike e1:tt deletions; bold italics = additions) Section 1: read as follows: The Seward City Code Title 8, Section 8.30.025 (a) is hereby amended to (a) A person engaging in a business shall apply to the city clerk for a business license on a form prescribed by the city and shall not open for business until the business license is issued. Renewal license applications must be filled out no later than January 31 in each subsequent year, except that a seasonal business operating during the summer 004 CITY OF SEWARD, ALASKA ORDINANCE 2007-002 season, May 1 to September 30 only, shall file a renewal application no later than f.pril 1 May 1 in each subsequent year. Section 2: This ordinance shalltake effect ten (10) days following its enactment. . ENACTED BY CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 11111 dayofJune,2007. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk (City Seal) nn~ Agenda Statement Meeting Date: May 29, 2007 Agenda Item: Amending Tile 8.30.025(a), business licensing to change the due date of a seasonal business license renewal from April I to May I of each subsequent year. BACKGROUND & mSTIFICATION: Seward City Code, Section 8.30.025 (a), states that a seasonal business license operating during the summer season, May I to September 30 only, shall file a renewal application no later than April I in each subsequent year. . Many seasonal businesses are gone in the winter months and do not receive their renewal notices or return to Alaska until April or May. This causes many owners to react unfavorably to the late $30 fee since they have not even opened their businesses yet. Business owners would be reassured to know they would have an extra month to renew their business license. The public goodwill would more than outweigh the monetary value to the city, which is by our calculations not more than $600.00. INTENT: Past research of our business license code does not reveal any intent or reason this date cannot be extended. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. . Other: FISCAL NOTE: None ~ Approved by Finance Department: RECOMMENDATION: Introduce and enact Ordinance 2007-002. to extend the deadline for seasonal business license renewals from April 1 to May I for each calendar year. 006 Sponsored by: Oates" CITY OF SEWARD, ALASKA RESOLUTION 2007-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TlMERLINE EXCA V ATING,INCORPORATEDFOR AN AMOUNT NOT-TO-EXCEED 577,850.00 TO ROMOYE. APPROXIMATELY 15,000 CUBIC YARDS OF DEBRIS AT THE LOWELL CREEK WATERFALL WHEREAS, approximately 15,000 cubic yards of gravel debris is a directresult of the flood that occurred October 6, 2006; and WHEREAS, due to the proximity of critical City owned infrastructure such as a primary sewage lift station, Sealife Center fresh water pump house and the Shell Fish Hatchery to the Lowell Creek Waterfall, removal of this excess debris is a high priority; and WHEREAS, in an effort to protect City infrastructure from lhe possibility of another flood event at the Lowell Creek Waterfall, this debris removal project has been added to the FEMA Project Worksheet; and ' . WHEREAS, under S~iateconstruction-grants regulations (iSAAC73--:-0-w-{f)) a'conS1rllction contract must go to the lowest responsive, responsible bidder unless the DCIiartment waives the requirement; and WHEREAS, the City of Seward will be reimbursed by FEMA for the costs of removing this debris if we are in accordance with State regulations (18AAC73.020(f)). . NOW, THEREFORE, BE IT RESOL YED BY Tl:IE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into an agreement, in substantial form on behalf ofthe City as attached, with Timberline Excavating, Incorporated for an amount not- to- exceed $77,850.00 for the removal of flood debris from the Lowell Creek Waterfall. Section 2. If the City is in compliance with State regulations (18AAC73.020 (f)), the City of Seward will be reimbursed by FEMA upon completion and submittal of appropriate documentation. Section 3. This resolution will take effect immediately upon its adoption. nn7 Council Agenda Statement Through: May 29, 2007 Philip Oates, City Manager ~ r(ffdr Meeting Date: Agenda Item: Lowell Creek Debris Removal From: W.C. Casey, Public Works Director BACKGROUND & JUSTIFICATION: The Lowell Creek Outfall has in excess of 15,000 cubic yards of debris (gravel) that needs to be removed. The deposition of material is a result of the October 9~ 2006 flooding event. City staff, in an effort to mitigate the immediate threat of another extreme flood event, included the Lowell Creek Outfall debris removal in our Project Worksheets. Debris (gravel) that is not removed, prior to another flood event, may compromise the City's ability to protect critical infrastructure in the outfall vicinity. Those critical pieces ofinfrastructuIe include the City owned Shellfish Hatchery, the City's primary sewage lift station and the City owned SeaLife Center fresh water pump house (newly constructed-post flood). Any compromise of these structures could have grave opelational and! or environmental consequences. Staffdeveloped a genera.lscopeof work and issued an invitationto bid for the removal of the debris on April 17, 2001. Four bids were received on, or before, the May 4,2007 deadline. All bid submittals were complete and all bidders were considered responsive and responsible. Seward City Code 6.10.230 may allow preference to be given to local bidders if their bid is within the lesser of $5,000 or five percent of each other. However, Federal Regulations for this type of grant prohibit the use of statutorily or administratively imposed in-State or local geographical preferences in the evaluation of bid or proposals except in those cases where applicable Federal statutes expressly .....nilAtP. or eooomage geographic preference. Since those m9ni1At~ do not exist, local preference was not part of the invitation to bid. The lowest bidder for the debris removal is Timberline Excavating, Incorporated @ $5.19 per cubic yard. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The City of.Seward will be reimbmsed for the removal costs by FEMA upon completion of the project and at such time as the City of Seward submits the llvP1UPtlate documentation. Account coding for this project is 866-8622-5390. Approved by Finance Department: ~.J~ n()~ RECOMMENDATION: To authorize the city manager to enter into an agreement, in substantial form on behalf of the City, with Timberline Excavating for the removal of up to 15,000 cubic yards of debris at the Lowell Creek Outfall for an amount not- to- exceed $77,850.00 for the removal offlood debris from the Lowell Creek Waterfall. flnQ CITY OF SEWARD P. O. Box 167 410 Adams Slrect Sew.lrd, Alaska 99664 City Manager's Office 907.2244047 907.224.4038 fax ooares@citvoISew.ud.llct utf CONSTRUCTION CONTRACT FORM CITY OF SEWARD SEWARD, ALASKA LO~LL CREEK DEBRISREMOV AL (RESOLUTION 2007-053) This CONTRACT, between the City of Seward, Alaska, herein called the City, acting by and through its City Manager, and Timberline Excavatinl!. 1ncomorated Company Name P.O. Box 74823 Fairbanks. AK. 99707 Company Address (Street or PO Box, City, State, Zip) alan 0 Individual DPartnership DJoint Venture DSole Proprietorship f81Corporation incorporated under the laws of the state of Alaska, its successors and assigns, herein called the Contractor, is effective the date of the signature of the City Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the - construction-of the above-referenced project as bid by .the Contractor which -Bidcmd-prices-named,--to"cd.<o. with the Contract Documents (as hereinafter defmed) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be liable for any materials furnished or used, or for any work, or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the City. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. In no event shall the Contractor incur any liability by reason of verbal directions or instructions given by the City or Contracting Officer, nor will the City be liable for any material furnished or used, or for any work or labor done, unless the materials. work, or labor are required by the Contract or on written Change Order first . being given by the City. The Contractor hereby agrees that the lump sum price set forth in his bid schedule is full compensation for furnishing all equipment, material and labor which may be required in the prosecution and completion of the whole work to be done under this contract, and in all respects to complete the Contract to the satisfaction of the City. Notwithstanding the foregoing, payment under this Contract shall not exceed Seventy Seven Thousand Eieht Hundred Ei.!h..Dollars ($77,850.00). This Contract amount shall cover the Lowell Creek Debris Removal work as described in the request for proposal. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, with the proposal documents, Specification and Drawings, (and addenda thereto) and Bid Schedule (with exceptions noted above);that the Contractor will abide by and perform all stipulations, covenants, and agreements specified in those documents, all of which are by reference hereby made a part of the Contract, as to all premises therein: and in case any materials or labor shall be rejected by the Contracting Officer as defective or unsuitable, LOWELL CREEK DEBRIS REMOVAL CONSTRUCTION CONTRACT May 2007 PAGE I 00 010 then the materials shall be remov_aced with other approved materials and the labor shall be done a new to the . satisfaction of the City, on or befo . It is further understood and agreed that in case of the failure on the part of the Contractor, for any reason, except within the, written consent of the City, to complete the furnishing and delivery of materials and the doing and performance of the' work before the aforesaid date, the City shall have the right to deduct from any money due or which may become due to the Contractor, or ifno money shall be due, the City shall have the right to recover Three Hundred Dollars (S300.00) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay the furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials 0( the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period eitpires. . The bonds given by the Contractor in the sum Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the admiriistrationof, and to the complete satisfaction of, the City subject to an inspection III all times and approval by any regulatorY agency of the City of Seward, Kenai Peninsula Borough, State of Alaska or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. ' For the purposes of this Contract, Contracting Officer Means City Manager or any other person designated by the City Manager. . The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but ate not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: 1) Bid Schedule 2) Addenda Acknowledgement 3) ~ayment & Performance Bonds IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Timberline Excavation Incoroorated Company Name Signature of Authorized Company Representative Typed Name and Title Date CITY OF SEWARD Signature of City Manager, PhiIlip Oates Phillie Oates Typed Name of City Manager LOWELL CREEK DEBRIS REMOVAL CONSTRUCTION CONTRACT May 2007 PAGE20f3 011 Ha~ 2.1 07 DB: 27. Hat.t.he.. Gacnon 1-907-457-7716 p.3 The CoDlral:tor further coveD8IIts IIId agRa tbaI aIll118tcriBls shall be funIisbed IDCl delhaed and aU work IlllClIIbor shall be doae IIICl performed, In every RlIJIllCIi with the proposal ~. Speefficatlon IIIICI Drawiup. (1IId lIdcIenda tbaaIo) aDd SJd Scbedule (with excepdoas noted above);duIt the Contractor will abide bymd perform all stipulBtiou, .covtIIIIDlS, and qnements specified ill those cIoc:umeats. aU ofwhic:h are by refm:Dce hereby mIdc a part of the Caatnllt, as to all prcm_ therein: acliD CIISG lID)' mlferials or labor shII1 be J1!iected by the Coatnl:tin&. Dfticor as ddClCtiw or lDIIUItIblo, tbeII the JIIIItIlria1S sba1I be mnoved or replaced with other approved matcriaIs IIIICI the labor shill be cIoDe a new to the Illtisfac:tloAoftheCity.onorbefore:DATH 7- 0 {- 2.c'la-. It is further \IIIderstood and agreed that in case of the falhml on the part oflbo CoDtIactor. fbr any IalSOO, exceptwithln the written ccmsent of the City. to lXIIIIpIlItI the fiunishias IDII delivery of materials md the doiDg IIId pert'oJmIDI;lo of 1be wodt before die aforaaid d8tc, the City shall have the rigbt to deduct fiam wry IIlOlIClY due or which may become due to Ihe CootnM:tor. or if 110 maaey shall be due, the City shill blM the riabt to RIOOYCI' Three Huachd DoOm CS30IUIO'lper day tbr each caIcadIr day elapsina b..tn..o'lo. the time stipuIIted tor the comp1eCiOD aDd the actual date of compIedoIl iii lICCCIRI8ace with 1be 1eaIIII hereof; such dedlIcticm to be made, or IUlIl to be recovaed. DOt IS . peaalty but IS liquidIIed cI8mqeI. Provided, howwer. dial upoD receipt ofwritlal aotice fium tblI ClIIItrK10r oftbo aiatalce of C&UIICI overwbldl die . CoatrlIdOr _ DO COIltnII and which must delay the fumisbinl of IlIIIIlriaII or the completioa of the walk. the ContractiDl officer 1118Y. lit his or hII' discreliOll, extauI the period specified for the fiunishing of materials or the complctiOD of the work, lad ill Id CISIl the CODtrIcIor lIbaIl become lieble for liquidated 1l- B11 tbr de\ayll coMlllCllCiDl ftom the date oa which the oxta1docI period cxp\reL . The bo11ds &Iven by the CoDIrIICIOt ill the sum of ($--> Paymeat SOlId, ad ('--> J>erfono8DI:e Boad. 10 secure the proper complimcc wiIh the terms IIDCl provisions of dlis CoIltnlCt, an: lubmitted herewith IIDCl made a pert hereot The Coatractor further cownmlts ancIaarees _ the ClIItire construction wDl be dooe IIIlder the ldminisntiOll o( 1IICl1o the complete llldisfactioa of, the City subject to III inspel:don It all timcsllld "W'.wa1 by lID)' rep''"'">' qency of1be City of SawIrd, Kenai PcDiIlIIIIa Borough, S1IIkl of AIaIb III' FecIeral Government of the UDited States of America,lIIICl in accordIIIl:e with che laws of the Slldc of AIuIca IIId the City of Seward. . floc the pwposes of this Caatract, ContrICting OffiCII" MIllIS City Manaaer or any other person designBtcd by tba City ~. . . --" . The CwbaClOr 11_ indopeI1dcat G01IiIa(;1Or IDII not lID aaployac III'lIpat oftbc City. CoatmI:t DocumeatB shall have the meanin& ascribed by the General Conditions ofthc Consuuction Contnct, aocI include but an: not limited to dill Contract, the GcIleraI Conditions of the CoastructIOD Coa1r.Ict, the SupplemeD1lIIY CondItioaa, 8Dd the :fDlIowln.1iIled documeats: 1) Bid Schedule 2) AcJdendaAcknowledgemeIIt 3) Paymmt& Performance Bouds IN WITNESS WIlEUOF the plries hereto have exeadCd 1his Coatract aocI8&ftIC to its terms and CClIIditioas. CONTRAcroR !~-I r- Zocr Date CITY OF SEWARD LOWELL CREEK DEBRI REMOVAL CONSTRUCTION CONTRAcr May 2001 PAGB20f3 012 Date Jean Lewis, CMC, City Clerk (A TrEST) Attachments: LOWELL CREEK DEBRIS REMOVAL CONSTRUCTION CONTRACT May 2007 PAGE 3 of3 013 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-054 A RESOLUTION OF THE CITY COUNCIL OF. THE CITY OF SEWARD, ALASI{A, APPROVING CHANGE ORDER #2 WITH HARMON CONSTRUCTION AND APPROPRIATING ADDITIONAL FUNDING IN THE AMOUNT OF $393,000 TO MAKE THE PROPER MODIFICATIONS TO THE SEWARD COMMUNITY CENTER WHEREAS, on February 18,2007, through resolution 2007-016, Council appropriated $248,000 and entered into a contact with Hannon Construction to ~ove all stucco, replace all windows, fur out building to accept new siding, insulate the exierior between furring strips, and install new cement board lap siding; and . WHEREAS, as the stucco removal process commenced, rotting on the exterior plywood sheathing of the third floor was discovered; and WHEREAS, it has been detennined that there is significant rot throughout the third story and extensive rot in the elevator shaft; and WHEREAS, the extent of damage was a shock to all involved; and WHEREAS, the building is still functioning, however, due to safety concerns in the elevator shaft, the elevator is out of service until the shaft is re-built; and WHEREAS, modification entails mainly replacing all exterior sheathing, comer boards, most of the sill plates, some insulation, replacing or modifying 50010 of the exterior wall studs, and replacing the entire elevator shaft; and WHEREAS, the work also includes re-running electrical wiring within the exterior walls; and WHEREAS, Seward City Code Sections 6.10.120(2) and 6.10.120(3) exempt the City from the requirements of competitive procurement procedures where an emergency makes it unreasonable to delay the purchase process in order to seek competitive bids. The status of the Seward Community Center severely limits their ability to provide vital services and individuals in our community are suffering from this unanticipated emergency; and WBEREASt since this project is extremely difficult to scope due to so many elements being out of view, Harmon Construction's fee is time and material, not-to-exceed, based solely on what is known and anticipated at this time; and WHEREAS, Charter Section 12.2 permits adopting emergency procurement procedures and Seward City Code Section 6.10.115 provides certain exemptions from competitive procurement, and 014 CITY OF SEWARD, ALASKA RESOLUTION 2007- 054 if additional unforeseen deficiencies are uncovered that substantially change the dynamics of the scope, an additional change order will be brought before Council; and WHEREAS, using the same contractor for the described work will allow the work to be completed in the timeliest manner to meet the City's needs and those of the building occupants. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council of the City of Seward, Alaska hereby appropriates 1m additional $393,000 necessary to make modificatioris to the Seward Community Center, from the Genera1Fund fund balance account no. 101-0000-3070-0667 to the Seward Community Center building account no. 667-6672-5390. Section 2. The Seward City Council hereby finds it in the public interest to. waive competitive procurement requirements based on the recitals incorporated herein, and based on the emergent nature and necessity of repairs to ensure the safe operation of the Community Center. Section 3. The City Manager is authorized. to negotiate and execute a contract or contract change orders consistent with this resolution. Section 4. The above recitals are incorporated by this reference. Section 5. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 29th day of May, 2007. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk (City Seal) 015 Council Agenda Statement May 29, 2007 Phillip Oates, City Manager ~ tl'J#,Oi' Tom Shepard, Project Manager ~ Meeting Date: To: . From: Approving Change Order #2 with Barmon Construction and appropriating additional funding in the amount of $393,000 to make the proper modifications to the Seward Community Center Agenda Item: BACKGROUND & JUSTIFICATION: The Seward Community Center is a 3-story block building located at the northeast comer of Third Avenue and Jefferson. The original project consisted of removing all of the stucco, replacing all windows, fur out building to accept new siding, insulate the exterior between the furring strips, and install new cement board lap siding. On February 18, 2007, through resolution 2007-016, Council appropriated $248,000 and entered into a contract with Harmon Construction. . The Seward Community Center is a 3-story building with the first two stories constructed with block and a third story constructed oflumber framing. This third story addition and elevator assembly was. a retrofit added in late 1980's. As the stucco removal process commenced, rotting on the exterior plywood sheathing of the third floor was very quickly noticed. We have determined that there is significant rot throughout the third story and extensive rot in the elevator shaft. We attribute the rotting due to significant moisture infiltration that has most likely o.ccurred immediately after the renovation in the 1980's. Modifications entail mainly replacing all exterior sheathing, comer boards, most of the sill plates, some insulation, replacing or modifying 50% of the exterior wall studs, and replacing the entire elevator shaft. The work also includes re-running electrical wiring within the exterior walls. The extent of damage was a shock to all involved. South West Corner - Elevator Shaft North West Corner 016 CITYOF SEWARD RESOLUTION 2007-054 The building is still functioning, however, due to safety concernS in the Clevator shaft; the elevator is ' out of service until the shaft is re-built. Administration is working diligently to plan and implement this project and its changes safely and efficiently. The status of the Seward Community Center severely limits their ability to provide vital services to our community. Individuals in our community are suffering from this unanticipated emergency. Charter Section 12.2 pennits adopting emergen~ procurement procedures and Seward City Code Section 6.10.115 provides certain exemptions from competitive procUrement. Seward City Code ~6.1 0.120(2) and 6.10.120(3) exempt the City from the requirements of competitive procurement procedures where an emergency makes it unreasonable to delay the purchase process in order to seek competitive bids. Our focus is to minimize as much disruption to the patrons of the facility as realisticauy possible.' Both the Senior Center and Teen Youth Center have been veryunderstimdmg and most helpful to the dilemma. This project is now a major remodel project. The contractor uncovering the damage to be repaired is well positioned to make the necessary repairs. Using the same contractor for the described work will allow the work to be completed in the timeliest manner to meet the City's needs and those of the building occupants. A change order to the project budget in the amount of $393,000 is required to do the following , repairs: Task Contractor Amount , Sheathing, stud, insulation, elevator shaft Harmon Construction $213,534 replacement, and similar work , Secure existing elevator, remove tracks Thyssen-Krupps , $14,000 and other elevator components for , elevator shaft removal Reinstall and test elevator Thvssen:r s $13,950 Fire Code Upgr.-IIes: (Fire doors tal Elevator) $75,000 Structural Analvsis PDC Encineering , $9,000 Architectural Analvsis SAJJ Architects $2,000 - 20% Contingency for other very $65,516 potential unknowns , Total Change Order Cost, (this resolution) Resolution 2007-054 $393.000 0ri2inal Bud2et Reso]ution 2007-0]6 $248,000 New Adiusted Overall Bude:et $641,000 This project is extremely difficult to scope at this time due to so many elements being out of view, not allowing staff or the contractor to conduct a conclusive estimate. Harmon Construction's fee above is not-to-exceed as part of this resolution. Harmon Construction's fee is time and material, not-to-exceed, based solely on what we all know and anticipate at this time. If additional unforeseen deficiencies are uncovered as a result of removing the sheathing that substantially changes the dynamics of the scope, an additional change order will be brought before council. 'The advantage to 017 CITYOF SEWARD RESOLUTION 2007-054 the City of this arrangement is there is a real chance that the additional work will go more efficiently than anticipated, thus ultimately coming in below the original not-to-exceed fee. The above fees include the prevailing wage rates that are inherent to municipal funded projects mandated by the Little Davis Bacon Act. The administration requests Council approval to appropriate additional funding in the amount of - $393,000 to make the proper modificationS to the Seward Community Center. CONSISTENCY CHECKLIST: " Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: Funding in the amount of $393,000 will be appropriated from the General Fund reservesforthis project. This appropriation will reduce General Fund undesignated fund balance to below . $1 million, which is extremely low. The administration will be working with the City Council to develop a plan for rebuilding General Fund reserves. Approved by Finance Department: ~vf~ RECOMMENDATION: Council approve Resolution 2007- 054 approving Change Order #2 with Harmon Construction and appropriating additional funding in the amount of $393,000 to make the proper modifications to the Seward Community Center. 018 HARMON CONSTRUCTION INe. P.O. BOX 1650 .802.5 PORT AVE. SEWARD AK 99664-1650 Phone # 907-224-7145 Fax# 907224-7144 License # 32752 To: CITY OF SEWARD . ATTN. TOM SHEPARD SEWARD AK 99664 I PROPOSAL We respectfully submit our proposal as requested for the above named project: Description Proposal # 131 Job: 2713 Date: 05/17/2007 Accepted By: By: LAWRENCE HARMON Description: TIME & MAlERIALREP AIR . Project: SENIOR CENTER REPAIR Amount PROPOSAL TO COMPLETEREP AIR OF THE SEWARD SENIOR CENTER.; AT COST OF TIME AND MATERIALS PLUS 15% PROFIT, WITH A LABOR COST BEING $65.00 PER HOUR . 193,284.00 AT TIllS TIME WE HAVE NOT SEEN ENGINEERED PLANS, JUST A VERBAL DESCRIPTION. WE HAVE SET A "NOT TO EXCEED" PRICE OF: ONE HUNDRED NINETY-THREE THOUSAND, TWO HUNDRED EIGHTY-FOUR DOLLARS ($193,284.00) WITH THE UNDERSTANDING THAT ANYTHING NEW DISCLOSED FROM THE ACTUAL ENGINEERED DRAWINGS MAY RESULT IN A NEED FOR AN ADJUSTMENT. quote goodfor 30 daysfrom date issued We Hereby Propose to furnish material and labor as specified above for the sum of $ 193,284.00 Terms: All material is guaranteed to be as specified All work to be completed ina workmanlike manner. Any alteration from the specifications involving extra costs will be executed only upon written Change Orders, and will become an additional charge above this Proposal. Any Questions Please Call Larry. 019 Rp~ 27 2007 2:51PM 2247144 . p. 1 HARMON CONSTRUCTION INC. P.O. BOX 1650 802.5 PORT AVE. . SEWARDAK99664-1650 Phooe# 907-224-7145 Fu# 907224-7144 License # 32752 .To: CITY OF SEWARD BOX 167 SEWARD AI{ 99664 CHANGE ORDER Proposal # 128 Job: 2103 Date: 0412712007 Accepted By: By: LAWRENCE HARMON Description: CHANGE ORDER. FOR REPAIRS Project: RB-SIDE SENIOR CENTER 336 3RD A VB. SEWARD AI{ 99664 We respectfully submit our proposal as requested for the above named project: . Dar:ripdtM ~'" REPAIRS FOR SEWARD SENIOR CENTER 20,250.00 DEMO ELEVATOR SHAFT. SECUREAND WAlERPROOFBUlLDINGWHEREELEVATOR WAS. REMOVE ELECI'R.IC. DISPOSE OF DEMO MATERIAL. quote goodfor 30 days from date issued We Hereby Propose to furnish material and labor as specified above for the sum of: $ 20,250.00 "erms: A.ll material is guaranteed to be as specified All work to be completed in a worlananliu manner. An)! rlterationftom t~ specijications involving extro costs will be executed only upon Wl'itten Change Orders, and ~i/l become an additional charge ahow this Proposal Any Questions Please Call Larry. 020 ThyssenKrupp Elevator Q V Repair Order Dill: Attention: Address: CIty: May 21. 2007 Tom Shepard Building: Address: City: SerYk:e contract tI: Seward Senior Ceni:er 3361rd Ave Seward, AK 1041EOll3D7 Telephone: Purchaser authorizes ThyssenKrupp Elevator to perform the foDa.Ning desaibed repair' work on the subject e1evatxlI(s) in the above building: Provide the Iaboi to ~nstall, adjust and return to service the existing elevator that was decornissioned in order to provide a new hoistway. Total cost $13. 950.00 (thirteen thousand nine hundred fifty and no/lOa do Bars ) This quote is based upon all work perfromed during the normal waking hours of the elevator trade, Monday through Friday. This quote does not include any code required upgrades that the State Elevator Inspactor MAY require prior to returni1g the elevator to service. . ~g . "Pl.' '" II i!r~' ~ . L b..._ _.._.. _ fl (.:.n. O(Y1 This Repair Order is submitted for acceplance within;:h~ from the date executed by ThyssenKrupp Elevator Purchaser's acceptance of this Repair Order together with the terms and conditions printed on subsequent pages hereof and which are expressly made a part of this proposal and agreed to. will constitute elCClusively and entirely the agreement for the work herein described. All prior representations Dr agreements regarding this work, whether written Dr verbal. will be deemed to be merged herein, and no other cha nges in or additions to this agreement will be recognized unless made in writing and properly executed by both parties. This Repair Order specifically contemplates work outside the scope of eny maintenance contract currently in effect b~een the parties; any such contract shall be unaffected by this Repair Order. . No agent .or employee $hall have the authority to waive or modify any of the terms of thiS agreement without the writIIln approval of an authorized ThyssenKrupp Elevator manager. Accepted: THYSSENKRUPP REVATOR CORPORATION [600 Ei57. -:-a.. :: ~::2 lIlh . oIn.,.senKNPP ElevD" Repraent8INe) Diane Miles 569-5500 ~ ~9-~!}S5 Date: .5J;t./~7 .I , SEWARD SENIOR CENTER By: (SilJlllllft of AuIhoriied IndMdual) (Printed or Typed Name) Title: Date: Approved by: TJtIe: Branch Manager Date:. RO 02106 n? 1 ThyssenKrupp Elevator Repair Order Datr. Attention: Address: CIty: April 25, 2007 Tom Shepard (;Ity of Seward Building: Address: CIty: Service "unb act I: Seward Senior Center 3363- Ave. Sl!W8rtl. AI{ 1041EOO397 Telephone: 362-3031 IV'chaSl!r authorizes 1hyssenKrupp BevatDr to perform the following desaibed repair worlt on the subject eIevator{s) in the above building: . Fu'nish the labor necessary to remove elevator from setVice and demo hoislway area. This quote establishes an agreement upon an hourly rate for a team. By signing this proposal you hereby assume responsibility for the debt inaJrred as a result of the work performed to the above l.I'lit A1rI material required for the repair wort< will be added to the cost of the repai'. Price: Three hundred and no/100 dollars {$3OO.(0).......;...Team rate perhOU'" This quote is based upon 8 not to exceed price of $14,000.00 This quote includes expenses related to the area as required for the job. This quote is based upon all wort< executed during the normal worIdng hours of the elevator trade, Monday through Friday 8:00 AM -5:00 PM. You fJ IT k,l J At feHB.,f9.- '11:.01..14_"'" L. I .ru.."t. .1Jt11 This Repair Order is SUbmittedforaa:eptancewithinJ~f'1fromthe date executed byThyssenKrupp 8evatDr Purchaser's acceptance of this Repair Order lDgether with the terms and conditions printed on subsequent pages hereof and which are expressly m~ a part cf this proposal and agreed to, will constitute exclUSively .and entirely the aglgeR1l!nt for the work herein described.' AI prior representations or agn!ements regarding this work, whether written or verbal, win be deemed to be merged herein, and no other changes in or additions to this agreement will be r!cognized unless made in writing and properly exeaJI8d by both par:ties. This Repai' Order specilicaIIy comempIates work outside !he scope of anr main1enance contract currently in effect between the parties; any such contract shan be unaffected by this Repair Ortler. No agent or employee shall have the authority to waive or modify. any of the terms of this agreement without the written appruval d an authorized ThyssenKrupp Bevatnr manager. Accepted: CI1Y OF SEWARD By: (Sipbr8 II AIfhoriled 1ndMtlJat) (PrinIed orTyped HarM) Title: Date: Date: Approved by: Title: Branch Manager' Date: RO 02106 022 Repair Order Terms and conditions. ThyssenKrupp 8evator assumes no responsiblity for any part of the elevator equipment except that upon YA1ich work has been done under this agreement. No work, service, examination or liability on the part of us other than that specifically mentioned herein is induded or intended. It is agreed that we do not . assume possession or control of any part of the equipment and that SUch remains Purchaser's exduslvely as the owner, lessor, lessee. possessor. or manager thereof. Our performance of this contract is contingent upon your furnishing us with any necessary permission or priority required under the terms and conditions of government regulations affecting the acceptance of this order or the manufacture, delivery or instaRation of the elJlipmm. We have made no examination of, and assume no responsibility for, any part of the elevator elJlipment except that necessary to do the work desaibed in this proposal. It is agreed that ThyssenKrupp 8evator's personnel shaU be given a safe place in YA1ich to WDIk and we reserve the right to discontinue our wor!< In the building whenever, in our sole opinion, this provision is being violated. You agree that in the event asbestos material is knowingly or unknowingly removed or disturbed in any manner at the job site by parties other than employees of ThyssenKnJpp Elevator or those of our subc:onlr8ctors, the work place will be monitored, and prior to and during our presence on the job, Purdlaser will certify that asbestos in the environment does not exceed .01 fibers per cc as tested by NIOSH7400. In the event our employees, or those of our subcontractorS, are exposed to an asbeStos hazard, PCB's or other hazardous substances resulting from work of individuals other than our employees. or tho$!! of its subwl,bactorS. you agree to indemnify. defend, and hold ThyssenKrupp Elevator harmless from any and al dai'ns. demands, lawsuits, and prOceedings brought against us. or our employees resulting from such exposure. You recognize that; your obligation to ThyssenKrupp Elevator under this clause Indudes payment of all attorneys' fees, court costs, judgments, settlemenlS. interest and any other expenses of litigation arising out of such claims or lawsuits. RemlMll and disposal of asbestos containing material is your. responsibility. Unless otherwise agreed. it is understood that the work will be performed during regular working hours of the trades involved. If overtime is mutually agreed upon. an additional charge at our usual rates for such work shall be added to the contract price. In consideration of ThyssenKrupp Elevator performing the services herein specified. you expressly agree to indemnify, defend; save harmless. discharge. release and forever acquit ThyssenKrupp Elevator, our officers. agents and employees from and against any and all daims, demands, suits, and proceedings brouglt against us or our employees of any nabn whatsoeVer, including but not limited to loss, damage, injury or death that are aleged to have arisen from or alleged to be in connedion with the presence, use, misuse. maintenance, removal; opei;llion or condition of the equipment covered by this agreement, or lhe associated areas surroWlding such equipment, specifically inCluding daims or losses aHeged or proved to have arisen from lhe . joint or sole negligence of Purdlaser or their employees. You hereby waive the right of subrogation. We shaM not be Dabla for any loss. damages or delay caused by acts of govemment, ~kes, lockouts, fire, explosions. th8fl;floods. riot, civil commotion, war, maicious mischief. acts of God, or any other cause beyond our control. and In no event shall we be liable for consequential damages. . Should loss of or damage to our material, tools or work OCQ.Ir at the erection site. you shaD compensate uslherefore. unless such loss or damage results from OIK own acts or omissions. You agree that all existing equipment removed by ThyssenKnJpp Bevator shall become the exclusive property ct 1hySSenKrupp Elevator. We retain title to all equipment supplied by us under this contract. and a sacuritY interest lherein. (which, it is agreed,can be removed without material Injury to the real property) \intll al payments under th8 temns of this contract, induding deferred payments and any extension is thereof. shall have been made. In the event of any default by you in the payment, under any other provision of this contract, we may take immediate possession of the manner ct its attachment to the real estate or the sale, mortgage, or lease of the real estate. Pursuant to the Uniform Commercial Code, at our request, you agree to join with us In executing any financing or continuation statements, which may be appropriate for us to file in public offices in order to perfect our security interest n such equipment. Certificates of Workmen's Compensation, Bodily Injury and property Damage Uability Insurence coverage wiD be fu'nished to you upon request. The premium for arrt bonds or insurance beyond our standard coverage and limits will be an additiOn to the corVact price. If any drawings, mustratlons or descriptive matter are furnished with this proposal. they are approximate and are submitted only to show the general style and arrangement of equipment being offered. You shall bear aH cast(s) for any reinspection of our work due to Items outside the scope of this agreement or for any inspection arising from the 023 Page 2 work of other trades requiing the assistance m ThyssenKnJpp Elevator. . All applicable sales and use tslCeS. permit fees and licenses imposed upon us IS of the date of this proposal. are included in the contract price. You agree to pay,lS an addition to the contract price, the amount of any additional telles. fees or other charges llXlIcted from you or ThyssenKnJpp Elevator on accoUl\l: thereof. by any law enacted after the date of this proposal. A service cherge of 1 W'Io per month. orthe highest legal rate, whichever is less. shall apply to delinquent accounts. In the event of- 2nI defaUlt ct the ~ provisions herek1. you agree to pay, in addition to any defaulted amount, all attorneY _ cOllection costs or court costs in comlldlon ther8Wlh. ; in the event a third party Is retained to enfurce, construe or defend art1 m the tlln11S and conditions of this agreement or to coIect any monies due hereunder. either with or without litigation. the pfl!Y8i1ing party shaH be entilIed to recover all costs and reasonable attomey's fees. V ou hereby waive trial by jury and do further hereby consent that venue of any proceeding or lawsuit under this agreemert shall be in Anchorage. Alaska. The rights ofThyssenKrupp Elevator underthis . agreement shall be cumulative and the fatlure on the part of the Tl1yssenKrupp Bevalor to exercise any rights given hereunder shall not operate to forfeit or waive any of said rights and any extension, indulgence or change by ThyssenKrupp Elevator in the method, mode or manner of payment or any of its other rights shall not be construed as a waiver of eny of its rights under this agreement. In the event any portion ct this lIIJ8llment is deemed Invalid or unenrmceable by a court of law, such finding shall not effect the validity or enforceability of any other portion of this agreement. In the event your aa:eptance is in the form of a purdlase order or other kind of document, the provisions, terms and conditions of this proposal shel govern in the evert of conflict. RO 02106 Repair Order . Terms and conditions. l11yss8nKnlpp BevatOr assumes no responsiblIly for iIIlY part of the eIevalor equipmert I!Xcept \hat upon which .worK has been done under this agreement. No work, service, examination or liability on the part of us other than that specifically mentioned herein is induded or intended. It is agreed that we do not essume possession or control of er'fj part rJ the equipment and tt:IlIl such remains Purchaser's exclusively as the ClWI1er, lessor, lessee, possessor, or manager thereof. Our performenceof this contract is contingent upon your f1.n1ishing us with iIIlY necessay pelTTlission or priority reqIired under the terms and conditions of goveirrnem regulations alfeding the acceptance d this order or the manufacture, detivery or installalion of the equipment. We have made no examilatlon It, and assume no responsibiity for, iIIlY part of the elevator equipment except that necessary to do the work de5aibed in this proposal. It is agreed that ThYssenKrupp EIevalor's personnel shall be given a safe place in which !D work end we re5eJVe the rigtt to discontinue our work in the building whenevBr', in our sole opinion. this provision is being violated. You agree that in the event asbestos materielis knaoW1gIy or unknowingly removed or disturbed in iIIlY manner at the job site by parties other than employees of ThyssenKrupp Elevator or those rJ our subcontrlIClDrS, the work piece will be monitored, end prior to end during our pi_ICe on the job, Purd1aserwil certify that asbestos iri the elllliroMlBllt does not exceed .01 fibers per cc as tesll!d by NIOSH 7400. In the event our employees, orthose dour subc:ontJ8dDrs. ere eJqlOSed to en asbestos hazaId, PCB's or other hazardous substances . IiS\JIllng from work d individuals 1IIIl1erthlln our employees, or those It its subconlraClOl'S, you agree to indernnify, defend, end hold 1l1yssenKrupp 8evatDr hlIrm1ess from any and all claims. demands, lawsuits, and proceedngs brougtt against us, or our employees resulting from such exposure. You I9COgIIIze that your oIiIgation to 1hyssenKrupp Elevator under this deuse indudes payment eX aU attorneys' fees, court costs, judgments, selIlemerts, interest and any other expenses of litigation arising out of such claims or lawsuits. Removal and disposal d asbestos containing material is your respoI'I5iJilit. Unless otherwise agreed, . is understood that the worlt wII be performed during regular working hours of the trades involved. If OYIII1ime is mutually agreed upon, an additional dwge at our usual rates for such work shall be added to the contract price. . In consideration of 1hyssenKrupp Bevator perfonning the services herein spacified. you expressly agree to indemnify,. defend, .save harm\eSS, discharge, release and forever acquit ThyssenKrupp ElevatOr, our offii:ers. agents and employeeS from end against tJlPf and al claims, demands, sua, end proceedings broullht against us or our employees d any nature whatsoeYer, - including but not limited to loss, damage, injury or death that are alleged to have arisen from or alleged to be in comedion with the presence, use. misuse, maintenance, removal. operation or condition of the equipment covet'lld by this agreement, or the associated areas surrounding such equipment, specificaly indudlng claims or losses aleged or proved to have arisen from the joint or sole negligence of ThyssenKrupp Bevator or our employees. You hereby waive the right d subrogation. We shaD not be liable for arrt loss,damages or delay caused by acts of gcwerrment, strikes. 1odcoutS. fire. explosions, theft. floods. riet, civil commotion, war, marlCious rrischief, acts d God, or fIfi'/ other cause beyond ourcontrol, and in no event shall we be liable for consequential . damages. ShoUd loss of or damage to our material, tools or work OCQIr 81 the erection site, you shaD compensate us thenIfore, unless such loss or damage results from our own adS or omissions. You agree that all elCisting equipment removed by ThyssenKrupp Elevator shlIl become the exdusive property of ThyssenKrupp Elevator. We retain title to aI equipment supplied by us under this contract, and a security interest therein, (which, it is agreed, can be removed without material inpy to the real property) until all payments under the terms rI this contract, . including deferred payments and any extension is thereof. shall have been made. In the event d any default by you in the paymert, under any othar provision of this contract, we may take immediate ~dthemm~db~toh real estaIe.or Ulesale, mortgage, or lease fA the real estate. Pursuant to the Uniform Commercial Code. at our request, you agree to join with us in executing any finencing or continualion statementS, which may be appropriate for us to file in public ofIices in orDer to perfect our security interest n such equipment. CertificateS of Workmen's Compensation, Bodily Injwy and Property Damage Liability Insurance coverage will be furnished to you upon request. The premium for any bonds or insurance beyond our standard coverage and limits wiD be an additiOn.to the c:ontraet price. If any drawings, i1lustrptions or desaiptive matter an: furnished with this proposal, they are . approximate and are submitted only to show the genellll style and arrangement of equipment being offered. You shaD bear all cost(s) for eIff reinspection d our work due to items outsideh scope d this agreement orfor any ~n arising from the . 024 Page 3 work rI other trades reqliring the assistance rI Thyssenl<rupp 8evator. All appl1cable sales end use taxes, permit r,es and licenses imposed upon us as rI the date d this proposel, are included in the c:arnct price. You agree to pay, as anaddilion to the contract price, the amount r:J any addilionaI taxeS, flies or other charges lIlllICl8d fnim you or ThyssenKrupp Elevator onllCCOlri thereof, by any law enacted aftIrthe d8te d this proposal. . A service charge d 1 Wllper rnordI, or the highest legal ral2, whichever is less, shIIn apply to delinquent ec:courts.1n the event fI any defaultd the payment provisions herein. you agree to pay, in ackIilion to any defauJted arrlOIIlt. all atlDI11llY fees, c:oIedion costs or COUrt costs in conneclion therewith. In the event a third party is retained to enforat, construe or defend any dthe terms and conditions d this agreemart or 111 coiled: any monies clIe herlI\.I1lIar, either wIh or withola 1iIigation, the prevailing J*\Y shall be enlitIecI to recover aU costs end re850llIbIe lIllOrneYs ~. You hereby waive trial by jI.Iy end do ~ hereby consentthet venue Of iIIlY proceeding or lawsuit under this .~ shlIl be in Anchorage, Alaska. . The rights It Thyssenl<rupp EIeYBtor under this agreement shall be cumullllve and the falll.n on the part rI the ThyssenKruppBevator to exercise any rights given hereunder shIIlInot operate to forfeit or waive III'IY r:J said righls and any extension, inddgence or change by ThyssenKrupp EIevatDr in the method, mode or manner rif payment or any db other rights . shaD not be construed as a waiver rI any rills rV1ts under this agreernert. . In the I!IIlIIIt any portion fI this 8lIIh.llent is deemed invald or unenton:eable by a aut of law. such finding shall not affect the vBIity or ertorceability d any other portion of this agreement. In the event yoI.I' acceplaIlCI! is in the form r:J a purchase order or other lGnd rI doculMnt, the provisions, terms and conditions rllhis proposal shall govern in the event rI conlIia. RO 02106 Ii. r.. .~. TtClh$fqiri( "';Ch_eslIltifSQI~! . _,.',:.,.,_,," ".._.','.' ":'. . ~.~,.,'''~...,'~.-..:.,~..,.\.I,f:K;;,;,.l,,:..,~~,Ill~~ ',."t(",:.,!I'ol ;,;.:,J PDC.INC.ENGINEERS Anchorage Fairbanks MEMORANDUM To Finn . From Subject Tom Shepard City of Seward Matt Einerson Engineering Fee Date April 27, 2007 A07008 . Seward Senior Cl3nter Renovations . PDC# Name . .Dear Mr. Shepard, Thank you for asking PDC Engineers to submit a fee of services to help the City of Seward repair the Senior Center. The total fixed fee amounts to $8,451 and covers the following scope of work: 1. Develop structural construction documents for replacement of rotted sections of the exterior wood wall, extension of the elevator shaft foundation to above grade, and a new elevator shaft. 2. Design will adhere to the 2003 Intemational Building Code as amendedby the City of Seward. 3. This fee is for Structural services only; Mechanical, Electrical, Architectural, and Civil design are not included. We can certainly provide these services on an as-needed basis if necessary. 4. Construction documents include one full size.set.(22X34) and one half s~e set (11x17) of structural drawings'with sheet specifications. 5. Schedule: _ __ - --. . -a;-T-uesday~May 1-: Sketches to Contractor for elevator:sl1aftfoulldafion.. ---~::.--::---= ---.. b. Thursday, May 10th: 95% Construction documents for City and Contractor review. c. Monday, May 14th: Receive revie~ comments from City. d. Wednesday, May 16th: Final Construction documents. 6. Construction administration costs are not included in this fee' but can be added on a time and expenses basis during construction. Thank you again for including PDC in this project. We look forward to working with you. I. SIGNED: PDC, Inc. Engineers ~ Matt Emerson, PE Senior Associate Structural Engineer 2700 GambeU Street StB 500 Anchorage. Alaska 99503 . T: 907.743.3200 F: 907.743.3295 025 -.' /~ TIj;i~I!tt;..g,~~!~t~ Anchorage Fairbanks FEE PROPOSAL p.DiOINC. ENGltU!EJlS Seward Senior Center Repairs Updated: 4/26/07 ~'";~'''~ttrK:~~;~~~q~~~~~;.;:''1'~:i+;;,~~~m~'!'\W~''''"f.7''''' ~~~t;~'~~.iL~5i~"'~~~hj~j~,,,,,~~: :~~~:,_.~~~.~.;.:.~~'~:: ~:~ ~.~,,'., '. .:~ ~ ~, 0..:$ # '$/''' ~ , ,,~ Senior Center Repairs ...? # Total costs Structural Services 100 $8.261 $8,451 Totals 100 $8,261 $8,451 2700 Gambell Street Ste 500 Anchorage, Alaska 99503 T: 907.743.3200 F: 907.743.3295 026 /~:. T~~i~~j Anc:IloRge . Fairbanks . FEE PROPOSAJ:. ~~c I.~~. ....GI"Et!.S Seward Senior CIonter Repairs Updated: 4/27/2007 SlructuJ'llI Labor Task Description ~,,/ 2.0 1.0 2.0 1.0 10.0 $1,384 10.0 $1,384 2700 Gamben Street Sle 500 Anchorage, Alaska 99503 T: 907.743.3200 F: 907.743.3295 027 ,~" 'T~.'ri..l:.';';"i.i1...&;Ch.... '~/te..ii"e.'....$.,.~m~.. .~..... '''..... ~ ;t~...' ,.:'~.I~-~~.J',._iI!;,,', '" _ ,', " '. ."_ ~.L., -:"-.'."" 'v ",-",-,~'~'r',",~*. ..t..... Anchorage .Fairbanks FEE PROPOSAL ~DC.INC_ ENGINeERS Seward Senior Center Repairs Updated: 4/26/07 Expense SummarY ~L Copies/production/mail Phone/mise SUBTOTAL 2700 Gambell street Ste 500 ' Anchorage. Alaska 99503 T: 907.743.3200 F: 907.743.3295 028 , ," ,,' ';'-' . ~....~Jf!Af?C#lTECrl$E~~c::..fji. ............... ........... .. "SCOrrA,'JdNES>'550iA'sT'TLOdR#ttJi/AI!tiHiiRA6Eo.:AK9951JS:~1~~l!6~1~(FAX).; . . . """. . '.. .c'. .'. :,-," ::: ";" '.',< :: ". . ',":..'. '.~:. ..> ,"-:'. \';:.-':: ,;,".:.",:'->,.:";;' . I.: :.~..'.:...<.:.":,~....<'.-:,>:..:':~;.:::,./:.:.. : .'..::~..:. .,',;"': ::. ';"- ; :.......": ..,.'..... MayS. 2007':::..;'\::,:: .,:':' ./;. ' ."..,' ',.'", ...:..... , ":, ~~. y,~.:;.:.;:. '." . .....;'..',,,..:: ' '. Dea" Stefan Niss~" ,O,{,' - , , , ' , . ~.::. . '., "Thank.~-~ti1e. oijunly1o.i::';~i;t,~;. . . .:,;1~:./:<"" , ' dret$ted.: '. . you, opp ..~,..."... \.., .~lSa'l de$lg)fOt)OW'E\eVatOI' .... .a1d~'~~:~,.~~J~~~;~?~?;1~f~i;\1fUH;{" . PropOsed oilsignT~:: . . · ..SAJJ ftJd1ftecMe "~~~".air~:i~~~.AlA Scxipe of Work (OutUne): '. igW.';::;;-.j::/;")\y.;iiY;'.. .'. .' . ". .' ' .' . '. . pravideCode~s foraewt?iJi~y~~ ~.EgresS., . provideneceSSCl.' 'd'" and08laf$~b;'~' , .-s0lUli0it'.... .. ry .ra\W19 '..... ,..",su.P~~design,. '. .' .. ~:=="'~1Ii~~-/" ... . . . May 1tt. 2007 (WedrieSday)~:.~~j~iS'~:Sobmit1a1 to City d Seward., PlOposedHoUrs: . "':)<f"''''''f~:f;:E~~r~'m:"p -. . '.' Note:l proppsewecontracl1hisdesigi1". v.... .~rr@~MaterialE\BSis"; ThlsWrUd'1ke1ybe most. fair .' to IxlIh parties otherwise we coutj go,T~:@:a~~:tOesWish a'prermnarydeSlgn ctwhkn lime I could give you a more acci.II8lelJinp'SUTl~./..:;t\U}',:'" . " . :..;',;"':.".:-',:.",",.:..--, "". . Activi........,.'-o .'.';....,'....;r,:'Y: Principal ..~. :.:; ,:.,,:...,,~_.:,..f:'.:i' ,.,' ~"i' " : =~ 1!f~~;t0:L,; r . As-built Drawings (riputiOto !>C#bj.,!:'/:,i '..'. .,: '. 1 : .' ~~S:=Rev~Meetmg:~.;({.:i. . ; . P-reIiI'TiinaY Desig1/1Jral.W1gs I cd: 'j 2 . ClientRevieWMeelin9" . ...:' . .5 . . Specifications (~s,~#i;,', ..1.5 . . F"1l1ish 0rawirllS. {~Deta1S)'..: . 1" . Mmin. (oIotlina arid tOoWIQf;',,:,: . ; :.'. :: ..d.',.,:" ,';~':.:.; .. Tala! ,; . ",,,'(',":: .., .. ".""':';'.14.5,-:,. . /.\(.<~::;/;'; ~':'(-:..\.;';,';" ;;c.;;- "".1 .. ".r .':>':." .,," ,..,..'...~:.:.'. ::";:", ,~",.:,.<,?:f.::::'., ":_' -"':.:::..\:': :'>:',.: .::,:.,....~ y:' . Proposed Fee: :,'" ", ..'..>".:..:..' .'.. Des~Phase:S1.971i.~;i~~~~~~~tidolWS) . ' , :..".' >; ~S~'~~::(-;:;:~-~:\"~~_r;.~:"~~'.~~)/;>"::~{ ;':/,::; ~~:: ~/ :~:::.~~ ,:~.:}.:~:,.;;-~,,})_:: :;,.' .' Estimated Consti'uc::tion i%lrni~'S~<ClA)tror:rerei~onIy) ~ ~~~~w- . Total' ,.". ":;:':',<;:;,:::-;::"; ...10 :to Drafting (i"om PDC ?) 2 2 t 5 hrs his (lOQ . . v . PrOposed Oiiislgn Team= . . SAJJ Ard1ltedure ...~~~~lP~i;'S~~;~-=~.,_:",_. . Aldt~vings.'ldeialist)"bepn 11"X17"'or8%"X1:1~paper./';., ' , ~~i.~~~~p~... · Addtionalvlolk, iridudi'~lm&lif~~~:~s&;peofv.ak. to be ala rrne& MaIerfal , Basis at~12S1hrfcrPri1ciPfjAR:n~;~~for,oraftlnQOrnegolistedatalatt!rdat&. ' ,'. , ' . - . . . '. . .;. -.~ :;.:., ': - ^: .' ,.... ~ '~~..-: < . . '." ' , .. In addition: ". ". :. . ..: : ' '. .,_.;.,. . '>:'<~f:~;~~{';~;:,;:,(~ii~~~~:I:~~;( > "~>':::...;::.:'::i.':):.':.<..:''',',',({ ..;,':':_ . ..,... _" ." ThIs following isa listofdraWiilgstO:be ~i~;~;n:wtipthe basel r8quired f<rRe\.iew aAd~: .' ". _ '\~1;t:~:~~~~.~~~!f$J::~J~;:1::\iji:'i .' , . Code,AnalysisI PDAReview "",~"i..,."" .'.' ""',"';; c=...I....-..IRoorPlans' "'>j',);~~.:;;;tr.(;fj!:~;.;::.,'t' ' .. ~IKOW~ \:"""",". "'<'.,.'i'._I'."-,~ : ==~s:~1~!~~ . .. . Please caI f have an..;"';~ -~ , . ~and lhank. ,for Interest. , }4OU y'l"""".....,'" .~""'!l:I, , ,.,p!~. "YOU.}'OUI' . . :" ''< "-""~'-"'_:"~""''':)i{fff~)E~: ,;".:.:c.>:,-:'.: .:y', .. . : ;;;.;; ~mni,j""t!' Refereilco>. I't:SUmC, copies of P1'OfCSSiunan~~afur~ l1V"oiilable upon rcq~l; . ',. \~ :~c ,',' <:'.... :,.,' c.t. ;\~. . . ;. ,. '?::":"~:'" '~"'. . ,. -,';"" ',' .,",', .. ....,,;.:. ", ',I'::" .:. -, '.. .~:'~ :,', :i.:.: ~ d'" /~. '_L.",. .n "'. ."> "', "",._ . <:>i",';:"':-"L':'" '--..:-'":-,' , .l}".; " ~ > .._'::'.....':'-';.,;..:~..;:,.", ,i:.7<~:i::'.; ":.:..:;",:'~" . , ,; ~.. ',' , :""", ",..-~ "-';"-." ,e,,-.:-,. ., ;~ij~>~~;}:f;}:~S~1~:~i;~: ~;~y< :'f' , " {;;.... ,..;<..::-:-: City of Seward, Alaska May 14, 2007 Cit,y Council Minutes Volume 37, Page. CALL TO ORDER The May 14, 2007 regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. OPENING,CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the flag. ROLL CALL There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Robert Thomas comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk . Cheryl Brooking,.Cit}'. ABSENT - Jean Bardarson XCEPT THOSE ITEMS SCHEDULED rincess Tours was returning to Seward next year as a port of call. r and C ber of Commerce had been working on this project for ce the . of Seward had done so well with other cruise lines, they r their effo.rts. Carter hoped other companies would make AND CONSENT AGENDA Approval of Agenda and Consent Agenda City Clerk Jean Lewis informed council that Resolutions 2007-47 and 48 were pulled from the agenda by Administration, and an explanation would be forthcoming in the citymanager's report. Motion Passed Unanimous The clerk read the following approved consent agenda items: . 031 City of Seward. Alaska May 14. 2007 City Council Minutes Volume 37. Page The April 23, 2007 regular city council meeting minutes were approved. Tom Swann and Shannon Kovac were reappointed to the'Historic Preservation Commission with terms expiring in May 2010. Non-objection to the Beverage Dispensary Tourism liquor license transfer of ownership, location, Dame change for the New Seward Hotel/New Saloon to Gene's Place;- Resolution 2007-045. entering into a contract with the Kenai Peninsul Emergency Management Commun'cations Services. c Utilities Resolution 2007-046. authorizing signatures for aU city ban previous resolutions in conflict herewith. Resolution 2007-051. authorizing the city manager to Insurance Trust Participation Agreement. Resolution 2007-052. authorizing payment to the as as lease for a portion of the transmission line form ARR SPECIAL ORDERS, PRESENTATI Proclamations and Awards A Certificate organization of city to Sergeant Doreen Valadez for her re- Se ard Sea Kayak Symposium was read. the Seward Ocean Festival. uncements and Presentations City Manag eport. City Manager PhiUip Oates thanked the council for their vote of confidence in hiri for this position, and he promised to bring the appropriate infonnation forward for council to make the best decisions as possible, and pledged his loyalty and energy in supporting the policy direction of the council. Other areas of interest mentioned were: ~ Prison EXDansion. The Commissioner of the Alaska Department of Corrections visited Seward and indicated there might be money in this year's state budget to expand Spring Creek Correctional Center, and Oates would continue to monitor the opportunity. 032 City of Seward. Alaska May 14, 2007 City Council Minutes Volume 37. Page .~ Northern Edge Exercise. The City participated in these exercises by opening the Emergency Operations Center (EOC) and establishing a command center at the Alaska Railroad dock area. Many players were in Seward to participate such as the military, the FBI, and Homeland Security personnel. ~ A VTEC Lease. The final draft lease for the fire training center would be sent to the Department of Administration tomorrow, May 15, 2007. ~ Long Term Care Facilitv. Oates reiterated the bonds.had been approved and they were not site specific. Since the prior land purchase had expo in January, and because of a myriad of other issues that had surfaced, he the council to consider holding a work session to discuss these issues . future. Oates also looked into the $15 cu cost of providing electrical serviee suc as considering changing the name to better refl e two public hearings on property purchase for 'sals were not completed and had just been and all the right-of-way issues needed to be Brooking stated her report ran from May 20,2007 through neral matters of assisting with the drafting of documents. ap 81 of the Washington Street replat by the Kenai Peninsula was appealed and heard by the Board of Adjustment on April 12, pheld. She explained briefs were being exchanged in the Supreme Street vacation and the Egger Clearview case was resolved on April tered in favor of the city and the city maintained the right to access from the South and East e Clearview lot. Brooking stated the Clean Water Act litigation had seen little activity with summary judgment motions being filed in early June. In response to questions, Brooking reported the Supreme Court gave Ace Hardware ten days to appeal the original administrative decision to the Planning & Zoning Commission. A variance was sought and denied years ago, but the court believed he should have the right to appeal the attachment of the canopy to the structure. She also stated the State Department of Transportation policies had changed in recent years, and that was probably why they would not allow the school sign in the state right-of-way (ROW). 033 City of Seward, Alaska May 14, 2007 City Council Minutes Volume 37, Page Seward Port and Commerce Advisory Board Report Chairperson Deborah Altenoatt stated P ACAB met May 2,2007 for a regular meeting, and was pleased to have the new city manager attend and introduce himself. It was the first meeting without their executive liaison Christy Terry, and they missed her and thanked her for her service. P ACAB passed a resolution to continue looking at the Andy Baker hydro tunnel project and notified it should be coming to the council agenda soon. Altermatt-stated-ehanging how harbor fees were paid was discussed. The Board would also be working on economic development with the Chamber Board. PUBLIC HEARINGS Resolution Requiring a Public Hearing at . Notice of the public hearing being and the public hearing was opened. No one . g was closed set the mill rate during the budget process in the ues throu service fees to potentially offer property tax relief e in city managers. Oates felt it appropriate to re-establish ended approval. Approve Resolution 2007-049 Unanimous NEW BUSINESS Resolutions Resolution 2007-050. amending resolution 2006-028 regarding authorization to issue Long Term Care Facility revenue bonds of the city in the principal amount of not to exceed $27,000,000. 034 . City of Seward, Alaska May 14, 2007 City Council Minutes Volume 37, Page Oates stated there were two primary reasons for this amendment. The bond bank wanted to confirm the city council's intent to use the existing 1 % hospital sales tax, and to also confirm that . any fUture panty bonds would not be issued without prior consent from the Alaska Municipal Bond bank. Both Oates and the Municipal Bond Bank understood you could not commit future council's to this budget decision, but requested the good faith intent. Motion (Thomas/Amberg) Motion Passed Unanimous OTHER NEW BUSINESS City Clerk Jean Lewis asked council to discuss whether t renewal deadline for seasonal businesses ~rQm April! Unanimous consent was received to bring .forth an s license A field trip to visit SMIC area was sc January through April 20 (I recognition certificate listing Hoben Park ancial reports were produced as a laydown at this Amberg Carter and the Ch ice to come back to town and see the roads paved. She thanked Paul or their efforts to bring Princess Tours back to town. Schafer stated he called hi the fire at the dump and commended the fire department for their effort and dedication when vandals started the fire. He too thought the streets looked nice and stated his car couldn't find any potholes! Thomas liked the hard copy of Oates' reports. He also thought the Fire Department did a great job. Thomas stated we lived in a fantastic community that outreaches to people that need help. He had received numerous reports of pleasure for City Manager Oates' attendance at Board and Commission meetings. 035 City of Seward. Alaska May 14. 2007 City Council Minutes Volume 37. Page- Valdatta wanted to mention Magistrate George Peck was the first individual that originally started kayaking in Resurrection Bay, and wanted him recognized for that. Dunham agreed Magistrate Peck was the original kayaker. He congratulated QAP for their quick paving this year, the Super Saturday clean-up crews, the military and Northern Edge, and welcomedi:he Kayak Symposium back after ten years. He mentioned that high school graduation was May 23,2007 and voiced opposition to doing away with the awards cony for it. He wondered why Exit Glacier Road was still closed and wanted striping c ed quickly and crosswalks on Third Avenue. Mayor Shafer testified on Senate bill 168 which was the mentioned the argument was that the initiative writers wanted th Some communities wanted it to be a deduction so they woul year from the state for those funds, thus making it diffic welcome banner for the military and the combat fishin for their quick job paving the streets this month, and for hitting the ground running. CITIZENS' COMMENTS . ssio ould be looking at SMIC and submitted to the Commission. He residential and commercial customers E TO CITIZENS' COMMENTS Vanta Shafer Mayor (City Seal) 036 ,r---. ? \ .,,~ ~- ~ -......""'.... KENAI PENINSULA BOROUGH SCHOOL DISTRICT MAY 1 0 2007 OFFICE OF THE CITY CLERK Glen Szymonlak, Assistant Superintendent 148 N.Binkley Street Soldotna, Alaska 99669-7553 Phone (907) 714-8888 Fax (907) 262-5867 Emailtgszymoniak@kpbsd.k12.ak.us '. May 8, 2007 Jean Lewis, City Clerk City of Seward PO Box 167 Seward, AK 99664 Dear Jean, We would like to convey our sincere appreciation for your participation in Phase n of the Disaster Training that took place recently throughout the School District. Please accept this C-ertificate of Appreciation as a token of our gratitude: . Your outstanding presentation and organization were a valuable component to this phase of our training. We look forward to coordinating with you for Phase ill of the training to take place at the schools next fall. The safety of our students is our top priority and we feel confident that given the proper tools and training, our schools will be able to respond appropriately to any emergency.. Thanks again for all ofyqur effort to help us achieve this goal! Sincerely, ~ ~~:.() Glen Szymoniak Assistant Principal cc: Donna Peterson, Ed.D bmw ANCHOR POINT COOPER LANDING HOMER HOPE KACHEMAK SELO KENAI MOOSE PASS NANWALEK NIKISKI NIKOLAEVSK NINILCHIK PORT GRAHAM RAZDOLNA SELDOYIA SEWARD SOLDOTNA STERLING TUSTUMENA TYONEK YOZNESENKA 037 " z z ~ 0 Z ~ t-C t-C ~ t) ~ ~<~ ___ ~ ~ en ~~ - rU-rTJ ~ U rTl Q Z ..... ~ ~ Z ~ " Q ~ =: ~ ~ ~ =: < ~ -~ ~ U ~ ~ ~ o .... ""Cl ~ 1~ ~ . CI.l ....-( ~ ~ .~ -~ ~ u ~ t 01:) t'- 'E '~ o en o .... . Nq~ ,..;.,f-F-- 'tl . g ";l ~..-'=l d ~ ~,~ ..s..d ~ ~~ .51 0 ~ . d ~ ~ o 0 . t:I l='1 & ell ell en o..--:::l ~ - '0 ;;;l ~ '13.~ ~. !.~c:l ~ ~ ~ o.~ ~ ~ 5 e . ~!:i1 r--.. .~ ~1:l If) 0 , II .a J .r-- ,\ \ ':l "\ ./~' " '-"-. -'" . " " -.... ..,---...pJ.* KENAI PENINSULA BO.ROUGH SCHOOL DISTRICT Glen Szymoniak, Assistant Superintendent 148 N. Binkley Street Soldotna, Alaska 99669-7553 Phone (907) 714-8888 Fax (907) 262-5867 Email: gszymoniak@kpbsd.k12.ak.us May 8, 2007 Chief David Squires Seward Volunteer Fire Department PO Box 167 Seward, AK 99664 Dear Chief Squires, We would like to convey our sincere appreciation to your Department for your participation in Phase II of the Disaster Training that took place recently throughout llie-ScnooTDiSlfict. Please accept this Certificate of Appreciation as a token of our - - gratitude. The outstanding presentations were a valuable component to this phase of our training. We look forward to coordinating with your Department for Phase ill of the training to take place at the schools between now and next fall. The safety of our students is our top priority and we feel confident that given the proper tools and training, our schools will be able to respond appropriately to any emergency. Thanks again for all of your cooperation and support to help us achieve this goal! Sincerely, ~~~h Glen Szymoniak Assistant Principal cc: Donna Peterson, Ed.D bmw ANOiOR POINT COOPER LANDING HOMER HOPE KACHEMAK SElO KENAI MOOSE PASS NANWAlEK NIKISKI NIKOLAEVSK NINILCHIK PORT GRAHAM RAZDOLNA SElDOVIA SEWARD SOLDOTNA STERLING TUSTUMENA TYONEK VOZNESENKA 039 . ,.". .. " z ~ z z...... ~ 0 F-1 ...... ~ ;s. f-4 . u U ~ -< ~ ~ ~___ ~ 00 ozj . -;:: =Q~- . Q Z ~ ~~ ~ M Z ~ ~ Q . ~ = ~ ~ ~ ::?J -< U ~ ~ ~ -l-I 'Eu bI) r--- ,g 8 '~'a NO '-4 r::r.....H .~ 8 ~ ~..d d -..uo Cl) r./) 'EO -5 10. ~ ,$ 0 Cl) d '-4 ~ 00'" '.tl ~ 0 (OJ p.. ,~1 ~ '.tl CI:l.~ ~ ,5. e-- p.. D d '-4 ~ Cl) o'~ eo ~ d 8 ~~ ~ J t..r'''''---, ~~, I /' \ .t,~-,. -.., . ;.-....,.,._-~-:' ... KENAI PENINSULA BOROUGH SCHOOL DISTRICT GlenSzymoniak, Assistant Superintendent 148 N. Binkley Street Soldoma, Alaska 99669-7553 Phone (907) 714-8888 Fax (907) 262-5867. Email: gszymoniak@kpbsd.k12.ak.us May 8, 2007 Chief Tom Clemmons Seward Police Department POBox 167 . Seward, AK 99664 Dear Chief Clemmons, We would like to convey our sincere appreciation for your participation in Phase II of the Disaster Training that took place recently throughout the School District. Please accept this Certificate of Appreciation as a token of our gratitude.. Your outstanding presentation and organization were a valuable component to this phase of our training. We look forward to coordinating with you for Phase III of the training to take place at the schools next fall. The safety of our students is our top priority and we feel confident that given the proper tools and training, our schools will be able to respond appropriately to any emergency. Thanks again for all of your effort to help us achieve this goal! Sincerely, ~~ Glen Szymoniak Assistant Principal cc: Donna Peterson, Ed.D bmw 041 ANCHOR POINT COOPER LANDING HOMER HOPE KACHEMAK SELO KENAI MOOSE PASS NANWALEK NIKISKI NIKOlAEVSK NINILCHIK PORT GRAHAM RAZDOLNA SELDOVIA SEWARD SOLDOTNA STERLING TUSTUMENA TYONEK VOZNESENKA ~ z ~ 0 ~ 6 .. .! ~<f-4 ~~ . .~.b -~-~f? 1; z z ~ ~ ~ Q ~ ~ ~ ~ ~ -< ~ ~ ~ u ~ ~ ~ 042 tl o!) r-- 'S ,g o,~ ,; OQ~ C-:-f-l :a. 0 ~ o..j c:: -< cJ5 .~ . .s fo~ .E 5 .~ c:: ~ c:: 000 .~ ~ 0.. << << CI) o.."'::l V '0 ~ p::: 'p..~ e- Cd v c:: 0.. P-4 ~ ~ ~ o.~ v ~ c:: E ~~ - r- -.Q ~ ~ U) 0 ~" 1 '" iI':~ o ~tul C 'ii' 11I:1 b I j;ii "Iii t. 0 :I:~!I Ifol le)l eB & IL~ o. ::) ::l: ll. <D .. N @ ~ ~ ..' g.!l s:~ -" ~~ ..llIEl '*'*~~~. '/t. 2:): C')C')CDC)G) ~ "C aneJQrriN": ~ -..--!:2.... '* .El 8IU;~' sl. ~> ""","0 .. !J ~ N 'It eEl ~~it'it" 'i"'" li~ . ."1"1 . "C IONOM 1'1 ~ -ec "'" r~~5" ~ . ~ '~~l~' ~ J - - 'It I I . I ill: llJf .. l!!...., i~s~Ui ttIli!1 sg ~;/I.~~"~ Ii::a: .-:~~C"! .. 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