Loading...
HomeMy WebLinkAbout08272007 City Council Packet The City of Seward, Alaska August 27, 2007 Vanta Shafer Mayor Term Expires 2007 Willard E. Dunham Vice Mayor Term Expires 2008 Robert Valdatta Council Member Term Expires 2007 Robert Thomas Council Member Term Expires 2007 Steve Schafer Council Member Term Expires 2007 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 Phillip Oates City Manager Jean Lewis City Clerk Brad Meyen Cheryl Brooking City Attorney City Council Meeting 7:30 p.m. Council Chambers 1. 2. 3. 4. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.) 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] SPECIAL ORDERS, PRESENTATIONS AND REPORTS 6. A. Proclamations and Awards 1. Proclamation for Founder's Day August 28....... ..Pg 4 2. Police certification awarded to Jenny Kaiser.. .... ...Pg 5 3. Plaque of Appreciation presented to Lynn Hohl for over seven years of leadership and dedicated service on the Seward Planning & Zoning Commission B. School Board Report C. Borough Assembly Report D. City Manager's Report E. Seward Planning and Zoning Commission Report F. Other Reports, Special Presentations 1. Presentation of AED's to the Police Dept. from Resurrection Bay Lions Club. City of Seward, Alaska August 27, 2007 Council Agenda Page 1 7. PUBLIC HEARINGS - None 8. UNFINISHED BUSINESS - None 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2007-05, Authorizing An Exception To SCC 3.65.020 To Permit Retroactive Application To July 1, 2007 Of Provisions In A Collective Bargaining Agreement As And If Approved By Separate Resolution Of The City Council.. .Pg 7 *2. Ordinance 2007-006, Establishing Section 15.15.025, Historic Preservation, Seward Historic Plant & Tree Register......................................................... .Pg 10 B. Resolutions *1. Resolution 2007-083. Approving The Expenditure Of $16,883 From The 2007 Street Department Operating Budget For Additional Costs Associated With Paving Of Various Sections Of City Streets Authorized In Resolution 2007-044..... ..Pg 16 *2. Resolution 2007-084, Authorizing The City Manager To Spend An Amount Up To $28,750.00 For The Repairs To The 1997 436C Caterpillar Backhoe To NC Machinery. . .. . .. . . . . .. . .. . .. . .. . .. . .. .. . . .. . .. . .. .. . . .. .. . . .. . .. . . . . .. . .. . .. .. . . .. . .. . . . .. Pg 19 3. Resolution 2007-085, Authorizing The City Manager To Pursue Funding For Two Electric Generators And Associated Components And DesignlBuild Proposals For Fort Raymond Generator Building And A Warehouse With Office Space.... ...Pg 21 C. Other New Business Items *1. Approval Of The August 13,2007 Regular City Council Meeting Minutes. ..Pg 25 *2. Approve Election Workers; Jean Cripps, Betty Casey, Rose Macswain And Mary Williamson, And Canvass Workers; Kim Reierson, Lori Draper, Jackie Campbell And Debbie Bond For The October 2, 2007 Municipal Election.............. .Pg 35 3. Schedule A Work Session To Discuss The Nash Road Bench Area. 4. Update and discussion of Resolution 2007-79 which addressed levee repairs and subdivision agreements in the vicinity of Japanese Creek (Resolution & letters attached) ... . . . . . .. . .. . . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . . . . .. . .. . .. . .. .. . . .. . .. . .. .. ..Pg 37 10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Providence Seward Medical Center July Financial Report. .......... ............. .Pg 43 B. City of Seward July Financial Report............................................... ..Pg 45 City of Seward, Alaska August 27, 2007 Council Agenda Page 2 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska August 27, 2007 Council Agenda Page 3 State of Alaska Deparbnent of Public Safety 11_. Plllce 1II1111n11 "Ieil Sarah Palin, Governor Walt Monegan, Commissioner July 25, 2007 Officer Jennie T. Kaiser Seward Police Department P. O. Box 167 Seward, AK 99664 Dear Officer Kaiser: The Alaska Police Standards Council is pleased to award you a Basic Police Certificate, which you have qualified pursuant to 13 AAe 85.040. Your original Certificate and APSC wallet card are being forwarded to Chief Tom Clemons for presentation to you. On behalf of the Council, I wish to congratulate you on this accomplishment; it demonstrates the professionalism and dedication you have acquired and exhibited in your career. Officer Kaiser, I apologize for the fact that we issued the wrong type of certificate. All of our records have been appropriately co~ected and I regret any inconvenience this may have caused you or Chief Clemons. The enclosed certificate contains the same, official effective date as did the incorrect one. Sincerely, o/~ Terry Vrabec Executive Director cc: ..chief Tom Clemons Seward Police Dept. "Public Safety through Public Service" Alaska Police Standards Council P.O. Box 111200 - Juneau, AK 99811-1200 - Phone (907) 465-4378 - Fax (907) 465-3263 5 Prmled in Jm~au by Alaska Litho, Inc. Sponsored by: Oates Introduction Date: August 27, 2007 Public Hearing Dated: September 10, 2007 Enactment Date: September 10, 2007 CITY OF SEWARD, ALASKA ORDINANCE 2007-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING AN EXCEPTION TO SCC 3.65.020 TO PERMIT RETROACTIVE APPLICATION TO JULY 1,2007 OF PROVISIONS IN A COLLECTIVE BARGAINING AGREEMENT AS AND IF APPROVED BY SEPARATE RESOLUTION OF THE CITY COUNCIL WHEREAS, over the years, the City of Seward and the International Brotherhood of Electrical Workers, Local 1547, ("IBEW") have negotiated and entered into collective bargaining agreements that provide for wages and certain other terms and conditions of employment for City employees covered by said agreements; and WHEREAS, the last agreement between the City and the IBEW expired on June 30, 2007, but remains in force and effect until renewed or terminated; and WHEREAS, representatives of the City and IBEW have negotiated in good faith toward a successor agreement between them, and due to no fault of either party that agreement was not tentatively agreed upon or ratified until a date later than June 30,2007, and the parties have agreed to seek ratification and approval by the City Council of a three year agreement which by its terms would commence July 1, 2007; and WHEREAS, SCC 03.65.020 does not permit retroactive changes to wages or working conditions in a collective bargaining agreement; and WHEREAS, the City administration has requested that the City Council authorize an exception to SCC 03.65.020 that would allow the terms ofa collective bargaining agreement with a retroactive effect to July 1, 2007. THE CITY OF SEWARD, ALASKA, ORDAINS that: Section 1. After full review by the City Council of the facts and circumstances of negotiations for a three-year collective bargaining agreement, it is hereby determined that an exemption from SCC 03.65.020 is warranted if and to the effect that the City Council approves the terms ofthe negotiated collective bargaining agreement between the City and IBEW presented to it. 7 CITY OF SEWARD, ALASKA ORDINANCE 2007-005 Section 2. The provisions ofSCC 03.65.020 which prohibit the retroactive effect of changes to wages and working conditions shall not apply to a collective bargaining agreement between the City and IBEW for the term July 1,2007 through June 30, 2010, if said agreement is approved by separate resolution of the City Council by December 31, 2007. Section 3. This ordinance shall be a non-code ordinance. Section 4. This ordinance shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 10th day of September, 2007. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) 8 Council Agenda Statement Meeting Date: September 10, 2007 Through: Phillip Oates, City Manager Tim Barnum, Electric Utility Manager 1~ From: Agenda Item: Non-Code Ordinance to Allow Retroactive Effect of 2007-2010 IBEW Contract Provisions BACKGROUND & JUSTIFICATION: The contract to be presented at the September 10, 2007 council meeting is the result of negotiations between the City of Seward and representatives of the IBEW and is a "tentative" agreement subject to council approval. The new contract has a proposed effective date of July 1, 2007 and will continue thru June 30, 2010. Wages and benefits will need to be retroactively calculated to July 1,2007. see 3.65.020 prohibits retroactive changes to wages or working conditions in a collective bargaining agreement. This ordinance would exempt the 2007-2010 IBEW agreement from such prohibition, thereby allowing changes to wages and working conditions to become effective July 1,2007. The administration recommends approval of this ordinance, consistent with the good faith negotiations entered into between the parties. The agreement itself is subject to approval by resolution of council. (Adoption of this ordinance does not approve the contract.) CONSISTENCY CHECKLIST: Where applicable, Ordinance 2007-005, is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: fJ/).-+- I.. '~ Approved by Finance Department: J~ "'WJ.\..ti RECOMMENDATION: City Council approve Ordinance 2007-005 allowing a new three year contract with the International Brotherhood of Electrical Workers (IBEW) to become effective retroactively. 9 Sponsored by: Oates Introduction Date: AUl!:ust 27. 2007 Public Hearing Date: September 10. 2007 Enactment Date: September 10.2007 CITY OF SEWARD, ALASKA ORDINANCE 2007-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA ESTABLISHING SECTION 15.15.025, HISTORIC PRESERVATION, SEWARD HISTORIC PLANT & TREE REGISTER WHEREAS, it is the responsibility of the Historic Preservation Commission to work toward the continuing education of Seward's citizens regarding local historic preservation and community history; and WHEREAS, the Seward Historic Plant & Tree Register is proposed to preserve and recognize the significant plants and trees in our community; and WHEREAS, the goals of the Seward Historic Plant & Tree Register are to recognize and designate individual plants or trees with community significance, educate the public about the history, promote appreciation and public awareness and to document and recognize in order to foster the willingness to protect those plants and trees as part of Seward's heritage and provide a valuable historic resource; and WHEREAS, the Seward Historic Plant & Tree Register will complement the Seward Register of Historic Places. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. follows: Seward City Code Section 15.15.025 is hereby created to read as 15.15.025 Seward Historic Plant & Tree RefIister established. A. A Seward Historic Plant & Tree Register is hereby established to provide for public recognition of local plants and trees worthy of preservation. B. Criteria for selection and placement on the Seward Historic Plant & Tree Register shall be set by resolution of the Historic Preservation Commission. C. The Historic Preservation Commission shall recommend nominations to the Seward Historic Plant & Tree Register to the City Council. 10 City of Seward Ordinance 2007-006 Page 2 of2 D. Nominations to the Seward Historic Plant & Tree Register shall be subject to approval by resolution of the City Council. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this _ day of _2007. THE CITY OF SEWARD, ALASKA Vanta Schafer Mayor AYES; NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) j . 11 Council Agenda Statement Meeting Date: August 27, 2007 Phillip Oates, City Manager ~ Donna Glenz, Planning Assistant r ofSI;lf;; ~~1! t: .,b., '0 " '^1?};;;o"""""l ':a:+~;' ~1.4S\l.'" Through: From: Agenda Item: Approval of Ordinance 2007-XX, establishing Seward City Code Section 15.15.025 Seward Historic Plant & Tree Register established BACKGROUND & JUSTIFICATION: Since 2005, the Historic Preservation Commission has discussed creating a Seward Historic Plant & Tree Register. Numerous work sessions have been held discussing the merit of the project, developing a program to recognize and designate trees and plants of local historic significance and to discuss the application process. On May 22, 2006 Council approved Resolution 2006-059, supporting the Historic Preservation Commission Project to research and develop a local register of Historic Trees and Plants. Following Councils support the Historic Preservation Commission continued to research and develop the register. The Seward Historic Plant & Tree Register increases public awareness about the important contribution of Seward's locally significant trees and plants to Seward's history and heritage. It provides and encourages the preservation of these assets and provides the public with a valuable historic resource. On August I, 2007, the Historic Preservation Commission unanimously approved Resolution 2007-03, establishing the application procedures and eligibility criteria for nominations to the Seward Historic Plant and Tree Register; and approved forwarding the attached Ordinance to Council for enactment. CONSISTENCY CHECKLIST: Where applicable, this ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. The City of Seward Comprehensive Plan encourages preservation of historic landscaping and supports the Historic Preservation Commission's efforts to raise public awareness regarding the inventory of local historic properties; those properties listed on local, state and national registers; and benefits of placing properties on these registers (pages 29-30). The Seward Historic Plant & Tree Register strives to meet these plans set out by the City. Hopefully, once the public becomes aware of the local trees and plants and their significance to the community, this awareness will encourage preservation and the desire to protect these assets for years to come. 12 FISCAL NOTE: There is no anticipated financial impact of creating the Seward Historic Plant & Tree Register. at this time. ~ Approved by Finance Department: ~ RECOMMENDATION: City Council approve Ordinance 2007 -DOh, establishing Seward City Code Section 15.15.025 Seward Historic Plant & Tree Register established 13 Sponsored by: Staff CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2007-03 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, ESTABLISHING APPLICATION PROCEDURES AND ELIGIBIILlTY CRITERIA FOR NOMINATIONS TO A SEWARD HISTORIC PLANT & TREE REGISTER; AND FORWARDING A PROPOSED ORDINANCE TO THE SEWARD CITY COUNCIL TO CREATE A SEWARD HISTORIC PLANT & TREE REGISTER WHEREAS, it is the responsibility of the Historic Preservation Commission to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, the Seward Historic Plant & Tree Register is proposed to preserve and recognize the significant plants and trees in our community; and WHEREAS, the goals of the Seward Historic Plant & Tree Register are to recognize and designate individual plants and trees with Community significance, educate the public about the history, promote appreciation and public awareness and to document and recognize in order to foster the willingness to protect those plants and trees as part of Seward's heritage and provide a valuable historic resource; and WHEREAS, the Seward Historic Plant & Tree Register will mirror the Seward Register of Historic Places. NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission that: Section 1. The following procedure will be used to nominate a plant or tree to the Seward Historic Plant & Tree Register: 1. Obtain an application (sample attached) and cover letter from the City Community Development Department, Seward Museum or Community Library. 2. Submit final application to Seward Historic Preservation Commission for approval and recommendation to City Council. 3. The City Council will add the plant or tree to the local register by resolution. 14 Seward Historic Preservation Commission Resolution 2007-03 Page 2 of2 Section 2. To be eligible for Seward Historic Plant & Tree Register consideration, the plant or tree must meet the following criteria: 1. Is located between Caines Head in Resurrection Bay and the head of Kenai Lake. 2. Designated as significant on the basis of its importance to Seward's history by being incorporated in one or more of the following categories: a. Specimen: A tree or a plant of exceptional size, form, or unusual or rare traits. b. Historic: A tree or plant recognized by virtue of its age, its association with or contribution to an historic structure or district, or its association with a noted person or historic event. c. Landmark: A tree or plant that is a landmark of the community. d. Collection: A tree or plant in a notable grove, avenue or other planting. e. Commemorative: A plant or tree planted to commemorate a person or event. Section 3. The attached proposed ordinance creating a Seward Historic Plant & Tree Register is forwarded to the City Council for introduction and adoption. Section 4. The resolution shall take effect immediately upon enactment. PASSED AND APPROVED by the Seward Historic Preservation Commission this 1st day of August 2007. THE CITY OF SEWARD, ALASKA Shannon Kovac, Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: Swann, Lasota, Luther, Carpenter, Kovac None None None Two ATTEST: Jean Lewis, CMC City Clerk (City Seal) 15 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE EXPENDITURE OF $16,883 FROM THE 2007 STREET DEPARTMENT OPERATING BUDGET FOR ADDITIONAL COSTS ASSOCIATED WITH PAVING OF VARIOUS SECTIONS OF CITY STREETS AUTHORIZED IN RESOLUTION 2007-044 WHEREAS, on April 23, 2007, the Seward City Council approved Resolution 2007-044, authorizing the expenditure of an amount not-to-exceed $936,500 for paving of various sections of City Streets; and WHEREAS, QAP personnel in conjunction with City staff measured areas and estimated quantities associated with the paving project; and WHEREAS, "actual" areas and asphalt quantities were greater than original estimates and the 1 % budgeted contingency; and WHEREAS, the underestimated over expenditure of funds in the amount of $16,883 is available in the Street Department 2007 Operating Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to pay Colaska Incorporated dba Quality Asphalt Paving an amount not-to-exceed $16,883 for paving that has been done. Section 2. The Seward City Council hereby finds that an under estimate of "actual" cost on a project "estimated" to be $936,500, is not unreasonable. Section 3. Funding in the amount of $16,883 is hereby appropriated from the Street Department 2007 Operating Budget account no. 101-1310-5380; and transferred to the Street Capital Project contract services account no. 203-2030-5390. Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 27th day of August, 2007. 16 Council Agenda Statement Meeting Date: August 27, 2007 To: Phillip Oates, City Manager~ W.C. Casey, Public Works Director ?ft.e,~ From: Agenda Item: After the Fact Paving Appropriation BACKGROUND & JUSTIFICATION: On April 23, 2007, per Resolution 2007-044, the Seward City Council authorized the expenditure of $936,500 for paving of various City streets. The Public Works Department requested the $936,500 based on estimates of Sq. footage costs of asphalt and estimates of Sq. yardage costs of grinding. The total estimated cost of grinding and the laying down of asphalt was approximately $923,000. Staff felt that a $13,000 contingency would be adequate, and we asked for approval of a total expenditure of $936,500. In hindsight, asking for only a 1 % contingency was misplaced optimism. An average contingency for a project of this magnitude would normally be in the 15% range. Because offinancial constraints, staff felt that it was advantageous to attempt to accomplish the work with only a $13,000 contingency. We were mistaken in our optimism. The actual billing from QAP, was $953,383 which leaves an outstanding balance of $16,883. Staff observed the work while it progressed, has verified the measurements in the field, and feels that QAP gave the City its full value for the $953,383 project cost. The underestimating of "actual" costs directly correlates with the 1 % contingency that staff figured into the requested appropriation in Resolution 2007-044. INTENT: The intent, is to appropriate from the Public Works Street Department 2007 Budget, the additional $16,883 to pay the balance of QAP's $953,383 invoice. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Funding in the amount of$16,883 is available in the PfW Street Department 2007 operating budget, Account number 101-1310-5380. Approved by Finance DepartmentJt.ab.:;;)..tuk~ 17 RECOMMENDATION: City Council approve Resolution 2007- ~3 authorizing an additional amount of $16,883 for paving and grinding work that QAP performed for the City in May, 2007 18 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-084 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SPEND AN AMOUNT UP TO $28,750.00 FOR THE REPAIRS TO THE 1997 436C CATERPILLAR BACKHOE TO NC MACHINERY WHEREAS, NC Machinery has provided an estimate in the amount of$22,787.61 to repair the 1997 436c backhoe unit; and WHEREAS, the backhoe unit is an essential piece of equipment used by all City Departments; and WHEREAS, to continue providing the highest most cost effective level of service possible to the community it would be in the best interest of the City to repair the Backhoe unit rather than purchase a new one; and WHEREAS, the Public Works Shop does not have the specialized equipment necessary to complete all the repairs; and WHEREAS, Seward City Code 6.1 0.120(b) allows the City to utilize a specific product or professional services which can only be furnished by a single dealer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to spend an amount not-to-exceed $28,750 to NC Machinery to repair the 1997 Caterpillar Backhoe Unit. Section 2. Funding in the amount of $28,750 is hereby appropriated from the Water Enterprise Operating Budget, Account 701-7400-5380. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 2ih day of August, 2007. 19 Council Agenda Statement Meeting Date: August 27, 2007 Through: Phillip Oates, City Manager ~ W.C. Casey, Public Works Director ;!r.e.,. 1997 Caterpillar Backhoe Repair From: Agenda Item: BACKGROUND & JUSTIFICATION: It has been determined that the 1997 436C Caterpillar Backhoe currently used by the Public Works Department is in need of extensive repairs. The Public Works Shop does not have the equipment to initiate all of these repairs and recommends that it be sent to NC Machinery in Anchorage for repair. It will be necessary to remove and install the bucket, remove and install the boom, recondition the boom, remove and install stick, recondition stick, replace swing frame, replace bearings, replace adapters and side plates on the bucket, remove and install guard assemblies, and change tips. The estimated cost of repairs will be $22,787.61. (See Attachment). Due to the specific nature of the parts and repairs, and per Seward City Code 6.1 0.120 (5) allowing for the purchase of specialized products and professional services which can only be furnished by a single dealer, or which have a uniform published price, stafffeels it is in the City's best interest to sole source the work to NC Machinery in Anchorage as they are the closest authorized Caterpillar maintenance shop. INTENT The intent is to repair the 1997 436C Caterpillar Backhoe to a dependable condition. The work will be performed by certified Caterpillar mechanic's at NC Machinery in Anchorage, Alaska. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The City has received an estimate of$22, 787 .61 relative to the cost to repair the Caterpillar Backhoe unit from NC Machinery. Funding for the repair in the amount of $28,750 (including a 15% contingency) is available in the 2007 Water Enterprise Fund Operating Budget, Account 701-7400- 5380. Approved by Finance Department: Jr3,~4u ~ RECOMMENDATION: City Council approve Resolution2007- ft, authorizing the expenditure of $28,750 ($22,787.61 plus a 15% contingency) for the repair of the 436C Cat Backboe by NC Machinery Co. 20 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURSUE FUNDING FOR TWO ELECTRIC GENERATORS AND ASSOCIATED COMPONENTS AND DESIGN/BUILD PROPOSALS FOR FORT RAYMOND GENERATOR BUILDING AND A WAREHOUSE WITH OFFICE SPACE WHEREAS, as a direct result of damage to the manufacturing plants caused by Hurricane Katrina, the manufacturer of replacement parts for the ALCO generators are no longer providing parts, resulting in two of the City's ALCO generators needing to be replaced immediately, or risk the loss of consistent energy for the community when a generator fails; and WHEREAS, constructing a building to house the replacement generators is the best permanent solution and allows for improved generator control systems, as weIl as maximizes the useful life of the generators; and WHEREAS, the Electric Department has been sharing numerous buildings around the City for material and equipment storage and the current arrangements are no longer adequate to meet the needs of the department; and WHEREAS, the construction of a combined generator facility and a warehouse with office space would result in long-term cost savings to the City and would improve efficiencies in the department; and WHEREAS, the property located on Lot 6A-I, Fort Raymond Subdivision, Replat No.2, which is also the location of the City's emergency generators, is owned by the City and is zoned institutional; and WHEREAS, this location has easy access for customers and is close to our new areas of development and would provide for increased security of the City's generation and distribution facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City administration is authorized to pursue acquisition of two replacement generators, and to pursue a designlbuild process, including associated facility plans, for the construction of new facilities for the Electric Department on Lot SA-I, Fort Raymond Subdivision, Replat No.2. 21 CITY OF SEWARD, ALASKA RESOLUTION 2007-085 Section 2. The City Administration is authorized to pursue any and all funding sources. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council ofthe City of Seward, Alaska, this 27th day of August, 2007. THE CITY OF SEWARD, ALASKA Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC, City Clerk (City Seal) 22 Council Agenda Statement Meeting Date: August 27,2007 Through: Phillip Oates, City Manager ~ Tim Barnum, Electric Utility Manager ~b From: Agenda Item: Authorizing the City Manager to pursue funding and designlbuild proposals for Fort Raymond generator building, two generators and a warehouse with office space BACKGROUND & JUSTIFICATION: After the August 13th work session, direction was given to begin working towards replacing 2 generators, a building to house the generators and a warehouse with office space at the Fort Raymond site. The Electric Department is proposing the following approach to achieve completion of this direction: ~ Purchase two generators ~ RFP for designlbuild of a generator building and warehouse. ~ Evaluate proposals based on specific criteria (design, cost, time to construct, ability to phase construction, etc.). ~ Secure funding ~ Begin Phase I construction (Generator building and installation of generators and controls) ~ Begin Phase II construction (Warehouse with office space) This approach is being proposed to reduce engineering cost and improve overall efficiencies of the project. It gives us a total package cost, allowing for efficiencies built into design and construction schedule. Allows for phasing of the project if needed. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The estimated cost to purchase two generators, upgrade electronic controls, and construct a warehouse with office space is $8 milljon. , . Approved by Finance Department: ~ ~ 23 RECOMMENDATION: City Council approve Resolution 2007-0'65 authorizing the City Manager to pursue funding for two electric generators and designlbuild proposals for Fort Raymond generator building and a warehouse with office space. 24 City of Seward, Alaska Au/?ust 13, 2007 City Council Minutes Volume 37, Page CALL TO ORDER The August 13,2007 regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the fl Phillip Oates, City Manag Jean Lewis, City Clerk Johanna Dollerhide, Assistan ROLL CALL There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Jean Bardarson comprising a quorum of the Council; and ABSENT - None Y SUBJEC];EXCEPT THOSE ITEMS SCHEDULED '~~~ J~' , ye Schafer, sp manager and in light of the changes of the resolution that would bi" ht forth in a down ersion tonight, he believed it was possible that Resolution 2007 -079 wa kable. Sch didn't see how Afognak Construction could be liable for the repair of the levee, as did not~". use the damage. If anything, it was the design and/or how it was constructed. The t .'enng firms, William J. Nelson and Associates and Shannon and Wilson, both stated it was A~ s responsibility. Schafer thought William J. Nelson and Associated had a vested interest, as it w their design and Shannon and Wilson erred grievously. He had spoken with a couple of contractors from NHC and DOT who told Schafer it wasn't his problem. Schafer stated they would remove the bridge, but the language for the easement was such that they were allowed access to their property across the creek. He didn't want to give up access to their property. Schafer pointed out council directed the city manager to enter into a subdivision agreement. If they could allow that, he felt confident they could work out the rest. APPROVAL OF AGENDA AND CONSENT AGENDA 25 City of Seward, Alaska AUKust 13, 2007 City Council Minutes Volume 37, PaKe Motion (ThomaslBardarson) Approval of Agenda and Consent Agenda Mayor Shafer queried the city clerk as to whether a member with a conflict on an agenda item should vote on the approval of the agenda. City Clerk Jean Lewis stated it was acceptable to do so, but felt this was an instance where the approval of the agenda and consent agenda should be approved separately. Motion Passed Unanimons Resolution 2007-082. auth Wesco for 3 reels 4/0 prr The clerk read the following approved consent agenda items: The July 9 and July 23, 2007 regular city council meeti August 1, 2007 special meeting minutes. Resolution 2007-080. authorizing the city mana State of Alaska and the City of Seward for the foundation in Hoben Park, and appropriating fun between the 'he historic 00 from Rasmuson Foundation .,the Seward Community SPECIAL ORDE to a purchase agreement with -to-exceed $25,162.50. IONS AND'jUPORTS '~fWo !~ r 30 years of excellent service to the City of Seward. gnized for 50 years of business in Seward. Borou eport. Borough Assembly Representative Ron Long stated the Assembly met on t 007 and adjourned with unfinished business. Long hoped the final approval of the coast ne management plan would be passed on the August 21, 2007 meeting. The Assembly passedd approved a $1.4 million General Obligation bond on the ballot along with approval of Seward Bear Creek Fire Hall Service Area/Community Building. It was a $3.5 million dollar project, which would require 60% voter approval. If passed, the borough would seek other grants for the remaining funds for the project. Rescinding authority previously granted to the South Peninsula General Hospital Service Area to negotiate the operation and maintenance contract of the facility was a big topic at the last meeting. It was decided that the ultimate responsibility resided with the entire borough. 26 City of Seward, Alaska August 13, 2007 City Council Minutes Volume 37, Page City Manager's Report. City Manager Phillip Oates announced the city had been working with the Chamber and P ACAB to cosponsor a Business and Economic Forum at Seward High School on September 19, 2007. Oates' report consisted of: >Federal Lobbyist Brad Gilman informed staff that they received a report on the Water Resource Development Act (WRDA) conference report. Both Lowell Creek Tunnel and the East Harbor authorization would materialize if the bill gets out of the Senate. > The LibrarylMuseum feasibility dr e meeting. The committee wo be refining th with the council in the > In the Building and Engineering Department, the Senior Ce and Oates thought the project would be completed by the end of A the LTCF endorsed by Providence and the City was presented 1) 2007 project schedule. > In the Electric Department, Oates reported approved the rate increase and the union contract W, nted the August 9,2007 committee would be discussing the project s begun to p~eRare for the 2008 preliminary budget and ets. Cit ".Planner Malcolm Brown received a promotion as serving in the Middle East and met with on his promotion. The city was soliciting volunteers for the were open for application on all three boards and on for the new Harbor Worker IT position. ort and C .~ erce Advisory Board Report. Ron Long stated PACAB had a . ;&" very short agen t meetin@their work session last week was cancelled due to lack of quorum and he hoped to have s . 4fu present to council soon. Other Repo , Annonncements and Presentations PUBLIC HEARINGS Resolutions Requiring a Public Hearing Resolution 2007-076. authorizing the city manager to appropriate funds in the amount of $5000 to the community built playgrounds project and authorizing the use of a portion of the park on Ballaine as a new community built playground. 27 City of Seward, Alaska August 13, 2007 City Council Minutes Volume 37, Page Oates started by providing infonnation about insurance requirements for the construction of the project and the volunteers involved, should the city assist in this process. Two resolutions were before the council tonight for consideration. The first was the use of the land on Ballaine, and the second on 3rd A venue. Looking at these two sites, staff produced advantages and disadvantages of each. The 3rd Avenue playground's size was more advantageous, but cost was not known. The location of Ballaine was safer, but weather could be a problem. Parks and Recreation Director Karin Sturdy noted PARK of advantages and disadvantages, not staff. She felt strongly about it was a win-win situation for the community. Sturdy pointed 0 drafted and the requirements noted within it. She would be av council. mt'!.ers put together the list ogram and project. She felt geuseagreementalready er any questions of the Notice of the public hearing being posted and publis . hearing was opened. the public Christy Terry, announced her support of the play Ballaine. Terry asked council to envis" the park in this economic development it could bring to oject in the waterfront location on . on in respect to the additional e." -. n 2Q(/7-076 and thanked the council for looking into the insurance She supported the Jen children f able h. She felt because the new playground was for ea for Seward. Elhard felt the earlier Seward was for Parks and Recreation, supported PARKS and the younger rted the location on Ballaine because of its great location in respect Amy Hanki supported the property down on Ballaine. Her family sought out these community-built parks throughout the state, and hoped Seward could have one, too. Lisa Williams, also supported the PARKS community built playground. The idea of a playground built for 2 and 3 year olds would be a wonderful opportunity for the community. Michelle Hensel, was in full support of the playground for physical activity and because there were no playgrounds built for younger children at this time. Hensel also supported the Ballaine location. Third A venue seemed more risky, while and Ballaine had ADA accessibility and better parking. 28 City of Seward, Alaska August 13, 2007 City Council Minutes Volume 37, Page Patty Beals and her son, Ian Beals, wanted a park. As a physical therapist, Patty Beals was concerned with fitness and the growing concern of obesity, so anything to help would be great. Monica Luther, who worked with families under the age of three, believed a park for younger kids would be great. The idea of a community driven project was wonderful and she was excited at the possibility of an ADA approved park. Motion (Thomas! Amberg) #~": Approve Resol ~olic2.po7-076 Schafer offered his support. Amberg thanked the pub' preference of the Ballaine location. She questioned the wai 0 wanted clarification that the city would still review, insP<7_5.! .. rove would, but fees would be waived. It must be approve~U"y the'building dep ing out and stating their s and permitting, and ates confirmed they t. Motion Passed priate funds in the amount of orizing the use of the Third . 9f the public hearing being arlng was opened. No one Motion {Valdattalfho Motion Failed . t!X~s: TNo: Valdatta, Bardarson Dunham, Schafer, Amberg, Mayor Shafer Thomas, .<;~~~f.~~:A~, ,>)F; '{-~"" Resolutions ,1"": "_"T:"." Resolution 2007-07,pthorizing the city manager to take specific actions to remove existing structures in Japp (J;1panese) Creek; accomplish repair of the damage to the Japanese Creek Levee; seek to manage bed loading in Japanese Creek; minimize the potential for flood damage in the Forest Acres Afognak Subdivision addition and other areas that are now undeveloped; and, develop a plan and budget for bed-load removal in Japanese Creek that wiD provide a model for future flood plain management. Mayor Shafer recused Councilmember Schafer from voting as a conflict existed and Schafer left the dais. 29 City of Seward, Alaska Au/?ust 13, 2007 City Council Minutes Volume 37, Pa/?e Oates felt it was appropriate Schafer abstained from discussion and voting on this resolution, but hoped council could suspend rules to allow him to speak. A lay down version of the resolution was before the council tonight. Oates stated the resolution was not personal, nor was the intent to prevent or slow development, but to recognize the city had risk for development in this area related to the concept of the city being a riparian owner. Because the city constructed and maintains ownership of the levee, they shared the risk with the property owner of flood damage that could eventually happen to any residential development. The reason the city had this risk was because in building the levee, they changed the natural flow of the stream. Oates stated this stream was confIrmed by the state was non-navig full rights to use that stream for their own purposes. But the 0 actions the owner did that may damage the property of others. to go out and remove bed loading. The cost of bed loadin increase the amount of damage to properties in those when they break and give people a deceiving sense abide by their code and before developing, need risk and lawsuits. FEMA informed the city that feder followed national guidelines on building and floodplain e owner of the stream had had sizable risks for any city needed permission signifIcant. Levees igher discharge ci~ needed to se flood eleva '() minimize d only be avai' 'able if the city ent in the city. qo designed the levee, and \vas done by Shannon and o r was the cause of the levee d how the levee was constructed . onale. The area in question was designated ood plai d therefore not eligible for flood insurance. y, which the city was originally intending to do, . A said they would not do, or build the base flood Oates not in this resolution was supported by the city code. They needed to offIcially re ridge, road, and repair the damaged sections. If developer did not repair this area, pair it and bill the property owner. Oates stated he would be wiling to consider any d t ot opinions, from unbiased outside sources to determine how the damage occurred. AI city needed to require private property owners of non-navigable streams as riparian owners to ove stream bed loading as legally required. The city right now shared the risk but couldn't manage the risk, which put them in a diffIcult position. Temporary Planner John Bird noted the federal government believed people should stay away from water, not create structures to keep water away from people and that levee's fail in over 1/3 of flooding disasters. Alluvial fans were extremely dangerous because of the steep slopes and high elevation of water. Bird noted when the city wanted to put the Long Term Care Facility at this site they had been told by the state, in coordination with FEMA, to avoid new development until the levee was certifIed or put it above the base flood elevation (BFE). 30 City of Seward, Alaska August 13, 2007 City Council Minutes Volume 37, Page Oates felt if the developer met these requirements; the city had no choice to approve a subdivision agreement, although he felt wary of it. Motion (ThomaslBardarson) Approve Resolution 2007-079 Mayor Shafer questioned why the city would go back to the original design if it had already failed them. Oates stated it would be repaired, and additional funding c d upgrade the levee, but then the North Forest Acres levee would not have enough funding. D' . uncil want to improve the levee or repair it to get it through this flooding season? He r ended getting the repairs done through the flooding season and work on additional fundi. ovements. Essentially, it was a funding issue. it. In response to Valdatta, Oates said FEMA was q levees off their list. The city accepted the levee buil ' the flow of the water and flow over the road if it e the levee was designed. actually taking to reduce issue when In response to Dunham, Oates no' other agencies to mitigate future problem was liable for future problems. Dunham Service Board were. lution directed him to work with .loading removal, the city ponsibilities of the Flood . :lam J. Nelson and Associates were somewhat lt the city didn't have a real strong position, since . solution'to be rewritten; he felt there should be more compromises in ,i~t;-'; Suspend the rules to allow property owner Steve Schafer to speak Motion Passed By 2/3 Vote Yes: Bardarson, Dunham, Amberg, Valdatta, Thomas, Mayor Shafer Abstain: Schafer Council recessed at 9:12 p.m. Council resumed at 9:15 p.m. r.~ .:H. City of Seward, Alaska August 13, 2007 City Council Minutes Volume 37, Page Steve Schafer addressed the council and read sections of the City of Seward, Alaska Levee Easement aloud. Prior to the easement, he had access across the creek without a permit. Schafer had access to their property across the creek and felt it was ludicrous for the city to deny this. Afognak would take care of the bed loading. Schafer handed out a copy of an em ail from Skip Barber, a former manager of DOT, who did not believe the road was the problem to the levee damage. He felt the questions the city was asking were pointed and biased. Schafer felt the design and construction were deficient. He simply wanted a mutually accepted access to the other side of their property across the creek and pointed out that the Department of Natural Resour s, who owned adjoining land, should be held accountable for their mistakes. Mayor Shafer didn't think that Sch property. Schafer said it should say "propert he had offered solutions to fi e dike. Schafer stated Afognak had asked for a subdivision agreement. and subdivision agreement were the issues currently at hand. proposed by staff but didn't think bed loading on an annu he would remove the decking, but would still have a anything to harm the city, but would reserve the ri management, dike repair, with the requirements ired. Schafer stated y would not do 'edesign specifications. He did 'vate property owners were being .' n except section #5. :pay for damage done on his pertyowner." Schafer stated e bed load and felt it should be a shared cost. ould have to repair any damage that had ding. increa was He felt with DNR t " fundamental iss were and the city t to deny access, but they had to make sure the access did not ~ing the outside comments Schafer had mentioned, Oates ut tho pIe needed to come down and see the site for themselves. as a shared nsibihty in this, but didn't know how much luck they would have ilize it. ., area of damage was at the bridge site, and further down. The s who v/;is responsible for bed loading. The owners in that area of the stream -k-:>i QJ!iS'ible for their area. Schafer said an agreement could be worked out. But to say it was the responsibility of one property owner was a bold statement, as the entire alluvial fan spanned such a vast area that went far beyond his property area. It shouldn't be put on one property owner. Motion (Dunhamtrhomas) Amend Resolution 2007-079, striking the word "annual" from the 16th "Whereas." Motion To Amend Passed Yes: Thomas, Amberg, Dunham, Valdatta, Bardarson, Mayor Shafer 32 City of Seward, Alaska August 13, 2007 City Council Minutes Volume 37, Page Abstain: Schafer Motion (Dunham/V aldatta) Amend Resolution 2007-079, add "..., and if the City agrees to the cost, the City would share equally in the cost of the repair." to section 1, number 2. Motion To Amend Passed Yes: Dunham Thomas, Vald Abstain: S Bardarson, Amberg, or Shafer Motion (Dunham/Valdatta) 07-079, striking the 'vate" and add "..., ed Base Flood mber 4. Motion To Amend Passed Main Motion Passed A to the Ballai' could possibly s gyar hick in her future endeavors. If the park was going to be moved tion, Am cC asked what the city would want to do with the existing park. They and buil~a pavilion. .f-J! Thomas app" c. d everyone who attended in support of the community built playground and it sounded like a Wbnderful opportunity. Schafer congratulated Skip and Marie Fletcher on their 50 year anniversary in the movie theater business. They make everyone feel like family and Seward would not be the same without them. Dunham thanked whoever painted the Alaska Flag on the city shop. He wanted staff to look at contracting out repairing streets as Public Works was extremely busy. Dunham had a request from 33 City of Seward, Alaska August 13, 2007 City Council Minutes Volume 37, Page the mural association to discuss a mural commission. He thanked Don Young for coming to Seward to raise money for cancer and the Alaska SeaLife Center. Mayor Shafer was excited about the new park, as it would bring volunteers together. This was a great first step. The mayor was happy the weather was great for the Silver Salmon Derby. CITIZENS' COMMENTS Schafer, stated requiring the levee to return to the original de 'gr1''and specifications of the levee were a bit premature, because it was probably not what was The meeting was adjourned at 10:07 p.m, COUNCIL AND ADMINISTRATION RESPONSE TO ADJOURNMENT Jean Lewis City Clerk <:~o;-;", (City Seal) 34 Agenda Statement Agenda Item: August 27, 2007 Johanna Dollemide, Assistant City CI~ Appointment of Election Board Meeting Date: From: BACKGROUND & JUSTIFICATION: According to Seward City Code 04.05.015 (a), City election boards are selected and appointed by the Kenai Peninsula Borough Assembly and each member shall be a qualified voter and resident within the precinct for which they are appointed. The members listed below will be approved on the consent calendar by the Assembly on September 4, 2007. The qualified city residents that will constitute the election board and committed to work on October 2,2007 are: Jean Cripps, Betty Casey, Rose MacSwain, and Mary Williamson. RECOMMENDATION: The City Council approves Jean Cripps, Betty Casey, Rose MacSwain, and Mary Williamson as the Election Board for the October 2, 2007 regular municipal election. 35 Agenda Statement Date: August 27, 2007 ~ Johanna Dolle,hide, Assistant City Cled< ~ Appointment of Canvass Board From: Agenda Item: BACKGROUND & JUSTIFICATION: According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City Council, shall appoint four or more qualified voters who shall constitute the election canvass board for the October 2, 2007 regular election. The canvass board is scheduled to convene the afternoon of on October 4, 2007 to count the special need, absentee, and questioned ballots. This canvass board comprises of City of Seward residents, Kim Reierson, Lori Draper, Jackie Campbell, and Debbie Bond. RECOMMENDATION: The Seward City Council approve and appoint the above to the canvass board for the October 2, 2007 regular election. 36 City of Seward p.o. Box 167 Seward, Alaska 99664-0167 Main Office (901) 224-4050 Facsimile (901) 224-4038 Oty of Seward, Alaska 1963 1965 2005 b.ttd riji P August 17, 2007 Mr. Albert Schafer, President Afognak Construction & Excavating, Inc. P.O. Box 610 Seward, AK 99664 HAND DELIVERED TO STEVEN SCHAFER AS CORPORATE SECRETARY RE: Repairs to the Seward Japanese Creek Levee Dear Mr. Schafer: This letter is a formal request that you immediately commence repairs to the Japanese Creek Levee and complete these repairs no later than September 24, 2007. These repairs are necessary as a result of damage to the levee caused by your actions in the area of Japanese Creek that you own. Repairs must be done in accordance with the original construction of the levee. The repairs are subject to acceptance by the City of Seward. Alternatively the City may arrange for such work to occur and may seek to recover all costs from you. Please advise me no later than 4:30 p.rn. Friday, August 24, 2007, whether you agree to do the work. In accordance with Council Resolution No. 2007-079, the City will pay up to half of the costs, subject to approval of the costs, in the City's sole discretion. We look forward to prompt resolution of this matter. Sincerely, ~/a?/; Phillip Oates, City Manager 37 Afognak construction~, '- & bJ"." ,\ ..1'1 Excavating Inc.::~~.. ~- , lJUIJ\.I( -. _.;..?~~. PO Box 610 · Seward, AK 99664 · Phone 907 224 3130 · Fox 907 "224 3135 () COpy RECElVED AUG 2 1 2007 OFFICE OF THE CITY CLERK 22 August 2007 Mr. Phillip Oates City Manager City of Seward Hand Delivered RE: Your letter of 17 August 2007, Japp Creek Levee Mr. Oates, Afognak Construction and Excavating, Jnc. declines the City of Seward's offer that we do the levee repairs. By each and every one of the firms and individuals that we have consulted with, we are not at fault, nor are we liable for the costs of repairing the levee. To give the city the best possible cost savings, we will conceder bidding on the work. I would encourage the city to have a scope of work as well as having the repairs engineered. From a contractor's point of view, to start repairing the levee, without there being either or both of the above, we would then be drawing unquantified liability on ourselves in the future. If the City of Seward or designee, requires access more than the 100 foot easement, please contact myself, or our office, before such access is necessary, to allow for terms and conditions of additional access to be worked out. Sincerely, ~~a~# Steven A. Schafer, General Manager cc Seward City Counsel, Seward Phoenix Log ......8 j :="~ i" .. I l J1~I~l~ ~."L:;:;.--;J", ~l0 ,';..'-.- ,,~ ...;::}-. - . ~"I; I "'~'J, , -~"'( '*l-nvn-~?,"""...l.=' '~':__ ~..-l:...j;. Afognak Construction & Excavating, Inc. PO Box 610. Seward, AK 99664. Phone. 907.224.3130. Fax 907.2243135 21 August 2007 [] COpy Hand Delivered RECEIVED AUG 2 1 2007 OFFICE OF THE CITY CLERK Mr. Phillip Oates City Manager City of Seward Re: Forest Acres Afognak Addition Mr. Oates, I met with Nick Cline of Cline & Associates at 9:00am on August 18, 2007. After weighing his advice and professional opinion, I do not see how the City of Seward or Afognak Construction can determine the BFE (Base Flood Elevation) for the area of Forest Acres Afognak Addition, which is eastward of the Japp Creek Levee. The boundaries of Zone A and Zone C are clearly delineated on the subdivision plat and runs generally along the face of the levee. The area of the subdivision is clearly located in Zone C, which is NOT a flood hazard area. We were informed by Mr. Cline that there are no requirements or criteria for BFE in Zone C of the FIRM (Federal Insurance Rate Maps). I have previously agreed to a clause or separate document that encourages all homebuilders to elevate their structures at least two feet above surrounding ground elevation. Following my conversation with Jeff Johnson of NHC, I agree to elevate lots 16 through 21 on the portion immediately east of the levee and tapering eastward to match the existing grade. Mr. Johnson felt these two actions would alleviate his concerns with the subdivision being further developed. Mr. Oates, as you have stated, "we work with the code we have, not what we want to have." With that in mind, to reduce further economic hardship to Afognak Construction & Excavating, I request that the City of Seward enter into a Subdivision Agreement as outlined in the meeting of July 27, 2007 which was set up at your request to iron out any remaining questions or concerns of the staff. In attendance were Mayor Shafer, at my request, staff members as deemed required, my father, as well as you and I. At the close of our meeting, you stated we should be able to have an agreement in a couple of days, or words to that effect, as there were no issues with staff. I look forward to a speedy resolution of this matter. For your information, SCC 15.25.050.4. (a) deals with "subdivision proposals." We are dealing with a platted subdivision. The issue before us is a "subdivision agreement." Af09nflk is already agreeing to "minimize flood damage risk" by our above statements. SCC 15.25.050.4. (d) does not apply to Zone C of the FIRM. You use the law that you have, not what you want to have. You use the FIRM that is in effect now, not what you would hope to have. Title 16 is the section of the code that deals with the subdivision agreement, not title 15. Our real estate people continue to ask me when we can proceed with sales. They tell me with each passing week we loose more and more sales to less desirable parcel sales outside city limits. Not only does this create further economic hardship on Afognak, it also delays, if not stagnates, the growth of the tax base inside the City of Seward. Mr. Oates, we have met and satisfied all of your concerns, please provide us with the subdivision agreement we request. Sincerely, sL c? S--~ Steven A. Schafer, General Manager cc Seward City Counsel, Seward Phoenix Log 39 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2007-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO TAKE SPECIFIC ACTIONS TO REMOVE EXISTING STRUCTURES IN JAPP (JAPANESE) CREEK; ACCOMPLISH REPAIR OF THE DAMAGE TO THE JAPANESE CREEK LEVEE; SEEK TO MANAGE BED LOADING IN JAPANESE CREEK; MINIMIZE THE POTENTIAL FOR FLOOD DAMAGE IN THE FOREST ACRES AFOGNAK SUBDIVISION ADDITION AND OTHER AREAS THAT ARE NOW UNDEVELOPED; AND, DEVELOP A PLAN AND BUDGET FOR BED- LOAD REMOVAL IN JAPANESE CREEK THAT WILL PROVIDE A MODEL FOR FUTURE FLOOD PLAIN MANAGEMENT WHEREAS, Japp Creek (also known as Japanese Creek) has experienced major flooding events in 1986 and 1995; and WHERAS, The Forest Acres Afognak Subdivision Addition is designated as Zone C (no requirement for federal flood insurance) in the 1981 Flood Insurance Rate Map (FIRM) but the designation is under review, and expected to change, as a result of major flooding in the Japanese Creek area in 1986, 1995, and 2006; and WHEREAS, Japanese Creek has been determined a non-navigable waterway by the State of Alaska; and WHEREAS, the proper maintenance of stream bed-loading in Japanese Creek, by the City of Seward, requires the cooperation of a private property owner; and WHEREAS, in response to the flooding events, the City of Seward obtained federal funding from the U.S. Department of Agriculture through the National Resource Conservation Service (NRCS) in 1999 to build the Japanese Creek levee extension; and WHEREAS, on November 22, 2000 a grantor and private landowner conveyed to the City of Seward a levee easement, containing certain terms and conditions for construction of the Japanese Creek levee extension; and WHEREAS, the easement grantor/private landowner has the right to also use the land provided such use shall not in any way interfere with the purpose for which the easements have been granted or compromise the integrity of the levee; and WHEREAS, the easement grantor/private landowner built a road, bridge and culvert in the Japanese Creek floodway without a permit from the City of Seward; and WHEREAS, during the 2006 major flooding event the levee sustained damage in three sections of the levee; and 40 CITY OF SEWARD, ALASKA RESOLUTION 2007-079 WHEREAS, the City of Seward received a letter dated December 8, 2006 from the State of Alaska Department of Commerce Floodplain Management Program Coordinator identifying serious floodplain management concerns about the umegulated development in Japanese Creek that included the access road, culvert and bridge extending across and blocking the floodplain; and WHEREAS, two separate engineering assessments (William J. Nelson & Associates in November 2006 and Shannon & Wilson, Inc. in June 2007) indicated that primary contributing causes for the damage to the Japanese Creek Levee were the road, culvert, and bridge extending across the floodplain; and WHEREAS, William J. Nelson & Associates found that floodwater being temporarily slowed down upstream ofthe road and bridge was to allow deposition of a large volume of rock and gravel sediment in the bypass channel, thereby decreasing the capacity of the channel and reducing levee freeboard; and WHEREAS, the City of Seward has been requested by a developer to enter into a subdivision agreement for the Forest Acres Afognak Addition that is adjacent to Japanese Creek; and WHEREAS, SCC l5.25.050.4.(a) directs that all subdivision proposals shall be consistent with the need to minimize flood damage; and WHEREAS, SCC 15.25.050.4.( d). directs that where base flood elevation data has not been provided or is not available from another authoritative source, it shall be generated for subdivision proposals which contain fifty lots or five acres, or greater; and WHEREAS, an accurate Base Flood Elevation (BFE) in an alluvial fan streambed requires bed loading removal and maintenance to a consistent level; and WHEREAS, the National Flood Insurance Program rules do not permit development in the floodway that increases flood levels; and WHEREAS, the City of Seward faces the loss of federal disaster assistance funds if federal or state guidelines for floodplain management are not followed (44 CFR, Ch. l, 10-1-90 Edition, FEMA). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Authorize the City Manager to pursue the following courses of action: 1. Require removal of the road, bridge and culvert in Japanese Creek, as previously agreed to by the developer. 41 CITY OF SEWARD, ALASKA RESOLUTION 2007-079 2. Require the developer to repair damaged sections of the Japanese Creek levee in accordance with the original design specifications of the levee, and if the City agrees to the cost, the City would share equally in the cost of the repair. 3. If the developer does not repair the levee, the City of Seward will repair the levee and pursue reimbursement of the repair costs from the developer. 4. Require property owners of non-navigable streams, as riparian owners, to remove stream bed loading as required, to maintain the established Base Flood Elevation (BFE). 5. Do not enter into a subdivision agreement for the Forest Acres Afognak Addition until the City of Seward and/or the developer, in accordance with Seward City Code, establish a Base Flood Elevation (BFE) and provisions in the subdivision agreement to minimize flood damage. Section 2. Direct the City Manager to develop a plan and budget for annual inspection and maintenance of Levees in the City of Seward. Section 3. Direct the City Manager to begin working with the Kenai Peninsula Borough, state and federal government agencies and commercial and private entities to manage, prioritize and budget for bed load removal in The City of Seward. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of August, 2007. THE CITY OF SEWARD, ALASKA I . J . 7I~ Ji ~14/~ I Vanta Shafer, Mayor AYES: NOES: ABSENT: ABSTAIN: Dunham, Bardarson, Thomas, Amberg, Shafer Valdatta None Schafer ATTEST: (City Seal) ,\\UUU"" "'....\~I OF SlEvv..'"',,#. "!a~ ~' 1l.....U.<l. ~A) ~ ~ (.! ....o:r.PoR.i~.. "0 ~ .. .'-"'.C; ;$;;.". .: :,' -c-- <:~ ~ ~ - ,: ~ cli .. . S~ .t\.. T $ IS ~o: ~t.u., :e: ~ ~ i = ;. t ..........- <r. l'" ~ ::I .. '\l:l' '.>. ,:'\'\VjA'~... ....t"(f..O v.e. ' '." '.", . ~'N"," .~' . ~'I. ~ ",~ ',...,~~~ .........~. t, \~..... ~ ~ -'*., """/:;.. D. ..ll...... C>.:~..., <;'2" '. -;r.l' \ - ../(1 .,>,. <.:; t',,'" r.;J.-t ~ ..;,'1', Vi I. ~~~ tll~~ilt~\\'\ ~'-~::,/.,' . 'j <-t::I., .~ \'-,--\ c:-f",1 !~; //) '1, \ ,?~( \....' '. ,,\ ~,~ .'.........- '-.J jean LeWl'S, CMC, , I. ",,- ~Clty Clerk 8/15/2007 7:16PM Run Date - 8/15/07@ 7:16 PM Providence Heahh & Services DET_OPS 110. MGD - PROV SEWARD MED CTR Detail Statement of Operations (In Thousands) Reported as of July 2007 % Variance % Variance Last Year % Variance Actual MTD ~<!!let MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 51 129 (60.5%) Acute Care-Inpatient 664 840 (21.0%) 720 (7.8%) 703 550 27.8% Acute Care-Outpatient 3,339 2,961 12.8% 2,638 26.6% 147 145 1.4% Primary Care 858 967 (11.3%) 832 3.1% 488 585 (16.6%) Long-term Care 3,515 4,004 (12.2%) 3,704 (5.1%) 11 Homecare & Hospice 89 136 (34.6%) Housing & Assist. Living 1,400 1,409 (0.6%) Total Gross Service Revenues 8,465 8,772 (3.5%) 8,030 5.4% Revenue Deductions: 36 7 (414.3%) Charity Care 167 43 (288.4 %) 53 (215.1%) Medicaid Charity 121 262 53.8% Medicare & Medicaid 1,089 1,630 33.2% 930 (17.1%) 8 19 57.9% Negotiated Contracts 28 80 65.0% 58 51.7% 69 65 (6.2%) Other 321 336 4.5% 301 (6.6%) 234 353 33.7% Total Deductions 1,605 2,089 23.2% 1,342 (19.6%) 1,166 1,056 10.4% Net Service Revenue 6,860 6,683 2.6% 6,688 2.6% ~ Premium Revenue Rental and Education Revenue W 15 75 (80.0%) Other Operating Revenue 112 527 (78.7%) 154 (27.3%) 1,181 1,131 4.4% Total Net Operating Revenues 6,972 7,210 (3.3%) 6,842 1.9% Exoenses from Ooerations: Purchased and Heallhcare Expenses Other Exoenses from Ooerations: (6.7%) 590 564 (4.6%) Salaries & Wages 3,783 3,828 1.2% 3,547 174 160 (8.8%) Employee Benefits 999 1,113 10.2% 936 (6.7%) Professional Fees 2 100.0% 92 49 (87.8%) Supplies 376 339 (10.9%) 357 (5.3%) 198 182 (8.8%) Purchased Service 1,238 1,278 3.1% 1,159 (6.8%) 33 28 (17.9%) Depreciation 231 197 (17.3%) Interest and Amortization 86 64 (34.4%) Bad Debts 487 373 (30.6%) 353 (38.0%) Healthcare Taxes 39 29 (34.5%) Other EXPenses 243 202 (20.3%) 278 12.6% 1,212 1,076 (12.6%) Total Other Exp from Operations 7,357 7,330 (0.4%) 6,632 (10.9%) 1,212 1,076 (12.6%) Total Operating Expenses 7,357 7,330 (0.4%) 6,632 (10.9%) (31) 55 (156.4%) Excess of Rev Over Exp from OPS (385) (120) (220.8%) 210 (283.3%) Non-Operating Gain (Loss) 3 3 0.0% 2 50.0% (31) 55 (156.4%) Excess of Revenues Over Expenses (382) (117) (226.5%) 212 (280.2%) Other Activity-Unrestricted 5,339 2 238.2% Increase (Decrease) In UR Net Assets 4957 212 8/15/2007 PRELIM. Run Date - 8/15/07 @ 7:16 PM Providence Health & Services 110. MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of July 2007 7:16 PM BAl_SHT July 2007 December 2006 July 2007 December 2006 Actual Last Year Actual Last Year ASSETS LIABILITIES & NET ASSETS Current Assets: Current liabilities: Cash and Cash Equivalents 756 1,358 Accounts Payable 249 133 Temporary Investments Accrued Compensation 706 683 Assets Held Under Securities lending Affiliates Payable Accounts Receivable, Net 1,739 1,406 Payable to Contractual AgenCies 224 242 Affiliate Receivable Deferred RevenuelUneamed Premiums Premiums Receivable liability for Unpaid Medical Claims Other Receivables 128 255 liability for Risk-Sharing Supplies Inventory at Cost liabilities Under Securities lending Other Current Assets 35 36 Other Current liabilities 926 1,080 Current Port. of Assets-Use is L TO Current Portion of long-term Debt ~ Total Current Assets 2,658 3,055 Total Current Liabilities 2,105 2,138 ~ Assets Whose Use is limited: Board Designated Cash and Investments lana-Term Debt: Funds Held for long-term Purposes 251 251 Master Trust Debt Gift Annuity and Trust Funds loans from Affiliates Funds Held by Trustees Other Non-Current Assets limited as to Use 251 251 Long-Term Debt Prooertv, Plant & Eauioment: Other Long-Term liabilities 358 251 Gross Property, Plant & Equipment 9,344 less: Accumulated Depreciation (3,916) 2,463 2,389 Net Property, Plant & Equipment 5,428 Total Liabilities Other Assets: Net Assets: 917 Unamortized Financing Cost Unrestricted 5,874 Interaffiliate Notes Receivable Temporarily Restricted Other (Ind, long-term Investments) permanenUy Restricted Total Other Assets Total Net Assets 5,874 917 T ctal Assets 8337 3.306 Total Liabilities and Net Assets 8.337 3.306 ij 1 :r .....,..,.. t"M n.l AI n~.r.......'~'" J.J'lI'_~.""'_~'" ~U:,..1tJ LlI..... f1) City of Seward, Alaska Monthly Budget Report For the Month ended July, 2007 @ We are pleased to provide this budget report for the month ended July, 2007. The intent of this report is to improve the transparency of financial and budgetary reporting for the City, and to present information in a format that combines narrative and graphical elements, to make it easier to understand. The report includes the following components: I) the narrative report explains the highlights of financial results year-to-date; 2) a preliminary list of unbudgeted operational needs, which is a work-in-progress; 3) a list of supplemental, mid-year appropriations; 4) cash balances in all City funds; and 5) risk area assessment. We welcome comments from the City Councilor the public as to how we may improve this document to make it more useful for timely decision making. This report contains information on the major sources of revenue for the General Fund, with a focus on providing historical perspective on the timing of revenues and the City's typical revenue cycle. Revenues are compared on a monthly basis over four years. Revenues are then compared according to major revenue category (taxes, licenses/permits, intergovernmental, charges for services, and miscellaneous) across years, to see whether major revenue sources are increasing or decreasing. And finally, year-to-date revenues are examined to predict whether we can expect to meet budgeted revenue goals. An analysis of expenditures demonstrates the typical pattern of spending during the year. For example, debt service payments are generally made semi-annually (June and October), snow removal costs are higher in the winter, and campgrounds gear up in the Spring. In this analysis, expenditures are compared on a monthly basis, and then by category, showing the trend in costs for each major category (salary, benefits, purchased services, supplies/maintenance, general and administrative, capital and debt, and other). Finally, a table is provided which shows the extent to which each General Fund department is tracking with budgetary projections. I 45 ~~~~~.. l ""___"___~___""""_~......-_",,,~--...'~_~ GENERAL FUND Analysis of All Revenue Sources Graph 1: Revenue Comparison by Month 10,000 9,000 8,000 '" 7,000 "0 ; 6,000 '" g 5,000 t: 4,000 3,000 2,000 1,000 Revenues are 7. I % lower than July, 2006 and reflect 35.52% of annual budgeted revenues. As of June, 58.3% of year has ~.._:_.:l Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee I 0 2004 1!l2005 . 2006 11!!1 20071 This graph presents the monthly distribution of all revenues of the General Fund, which includes Taxes, Charges for Services, Intergovernmental, Licenses/Permits, and Miscellaneous. The graph highlights the revenue cycle of the General Fund and demonstrates that the majority of General Fund revenues are collected in the second half of the year. The primary source of revenue for the City is tax revenue, representing 55% of all 2007 budgeted revenues. Sales tax aJone accounts for 41% of all budgeted revenues. Taxable sales revenues are highest in the second and third quarters (April through September), and Seward receives those sales tax payments from the Kenai Peninsula Borough primarily in August and November. Property tax revenues are due to the Borough in April and November, and are received by the City typically in May and December. Chart 1: Comparison of July Revenues Across Years Year Revenue thru July % change from prior year % of Total 2007 $3,223,753 -7.1% 35.5% of Budget 2006 $3,470,276 25.1% 40.0% of Actual 2005 $2,773,992 5.2% 34.8% of Actual 2004 $2,637,321 - I 1.2% 35.6% of Actual 2003 $2,969,784 41.8% of Actual 46 This same information is presented graphically, below: Graph 2 - Collections through July as % of Annual Total 8,000 6,000 4,000 2,000 40.00/0 35.5% Revenue needed to meet budget projections by year-end Thousands 10,000 o 2003 2004 2005 2006 2007 I!!!I Receipts to Date o Remamin Bud et o Post-July Revenue 0% of Annual total The following graph aggregates revenues into primary categories. This graph reflects revenues through July for the current year and four prior years. General Fund revenues come primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order. However, because the majority of tax revenue is received in the second half of the year, more revenue has been collected through July, from Charges for Services. Through July, Charges for Services are $104,049 higher than the previous year (through July) while all other categories of revenue are lower. Overall, revenues are lower by $246,523 through July, compared with the same period in the prior year. The ability to meet budgetary targets will depend, in large part, on the amount of sales tax revenue generated in the second half of the year. Graph 3 - Revenue Comparison by Category - Through July 1,600 1,400 '" '1:l 1,200 ~ 1,000 o ~ 800 600 400 200 Taxes License/Permits Intergovernment Charges for Services Misc. II!!!I 2003 2004 ',' 2005 . 2006 !It 2007 , 3 47 Tax Revenues Although the graph above reflects an overall trend toward lower first-half tax revenue collections, this appears to be due to the timing of cash flows. Kenai Peninsula Borough sales tax data for the second quarter indicates that taxable sales through June are 8.88% higher in 2007 than in the prior year. I Some level of higher sales tax revenues can be attributed to the "per seat, per day tax on recreational sales" passed by the Kenai Peninsula Borough, via KPB Ordinance 2005-009 and KPB Ordinance 2006-02. This new method of taxing recreational sales went into effect January 1, 2007. The impact of this change is difficult to estimate, since the City does not collect sales tax data directly from local businesses, but the impact is expected to have the highest impact on third quarter (July - September) sales taxes.2 The increase in sales tax revenues can also be partially attributed to the increase in the cost of fuel. In comparing fuel sales in the Seward area, taxable fuel sales grew 5.26% from 2005 to 2006, representing an increase in tax revenues to the City of$26,814. The data is as follows: Gross Fuel Sales Non-Taxable Fuel Sales Taxable Fuel Sales 2005 $22,688,058 $ 9,932,902 $12,755,156 2006 $28,289,782 $14,864,267 $13,425,515 Variance $5,601,724 $4,931,365 $ 670,359 Sales Tax increase from higher fuel sales $670,359 x 0.04 (4% sales tax) = $26,814 Sales Tax revenues are budgeted to reach $3,725,130 in 2007. This represents an increase of $206,695 or 5.87% over the actual sales tax revenue collections in 2006. In order to achieve this higher level of sales tax revenues, taxable sales must be at least $5,167,375 higher in 2007 than they were in 2006. As of the second quarter 2007, taxable sales are $2,360,576 higher than they were over the same period in 2006. Through July, we have received only 11.7% of budgeted property tax revenues (slightly lower than 2006), but this is not unusual given that property taxes are due either in one single payment on October 15, or in two equal installments (September 15 and November 15). We will receive the majority of our property tax revenues at the end ofthe year. Through July we have received only 29.5% of budgeted sales tax revenues. However, most of Seward's sales tax revenues are generated in the second and third quarters, and are therefore not received until nearer the end of the year. Other Revenues Intergovernmental revenues are at 34% through July, and general government charges are at 52.2%. Overall, given that the majority of revenues come in during the last half of the year, it is too early to estimate where revenues are likely to fall relative to the budget. However, revenues collected through July, 2007 are approximately $267,000 lower than the same period in 2006. 1 Data from Kenai Peninsula Borough as of 8/ I 5/07. 2 KPB estimated the Borough-wide impact of the per-seat, per day policy would generate $250,000 in added Borough revenues. This assumes an increase in taxable sales Borough-wide, of$12.S million, given the Borough's 2% sales tax rate. The portion attributable to Seward is difficult to estimate. 4 48 Non-Recurring Revenues One-time revenue sources are performing below expectations; the budgeted cargo fee of $150,000 has not been implemented, and has been opposed by a resolution of the Port and Commerce Advisory Board. Anticipated contributions from the State for PERS were budgeted at $400,000, but the City will receive only an estimated $65,000 attributable to the General Fund. The State legislature appropriated $198,000 of unexpected 'energy assistance' to the City. The net of these three line items results in an expected revenue shortfall of $287,000. GENERAL FUND Analysis of Expenditures The graph below depicts the typical spending pattern of the General Fund. Spending in the General Fund is fairly equally distributed across the year, although slightly less in the early months of the year. Expenditures tend to rise toward the summer with the ramping up of campground operations, and then again at year-end in years with excessive snowfall. Graph 4: Expenditure Comparison (by Month) Through July 12,000 4,000 10,000 '" "0 8,000 c '" '" ;:l ~ 6,000 2,000 Jan Feb Mar Apr May Jun Jut Aug Sep Oct Nov Dee I 0 2004 EI 2005 II 2006 I!I 20071 Overall, General Fund expenditures in 2007 are slated to be 12.7% lower than in 2006 (due to the one-time hospital PERS payment in 2006). Total expenditures through July are at $5,002,060 or 54.5% of the total budgeted expenditures of $9, 173,239, while 58.4% of the fiscal year has expired. Expenditures are lower than the annualized budget (58.4% of the budget) by approximately $348,996, and are $275,941 higher than the prior year. To determine whether these lower costs indicate the potential for year-end budget savings, we need to look at the specific categories experiencing budget savings. Graph 5 shows that compared to 2006, the current year is higher in Salary and Benefits, Purchased Services, and Capital and Debt costs through July, but is lower in 5 49 Supplies/Maintenance, and General & Administrative. Salary and benefit costs represent 62.1 % of the entire General Fund budget in 2007. Graph 5 - Expenditure Comparison (by Category) Through July 2,000 1,800 ~ 1,600 a 1,400 "' g 1,200 ..c f-o 1,000 800 600 400 200 Salaries Benefits Purchased Supplies & Services Maint. II!! 2003 2004" 2005 . 2006 · 20071 General & Capital & Debt Admin. Through July, salary and benefit costs are at 55.2% of budget. Summer salaries tend to be slightly higher due to campground activities. However, assuming there is no abnormally high snowfall causing salaries and benefits to rise significantly in the winter, we can expect to see some salary savings. The primary reason for the salary savings is that the PERS actuarially required contribution rate came in less than the budgeted projections. These potential savings are offset, in part, by higher-than-budgeted health insurance costs, which are expected to come in $35,000 higher than budgeted due to a 10% increase in monthly premiums effective September 1,2007. In addition, the 2007 State legislature has changed the method for computing the City's retirement contributions for new hires. The City will now be required to pay at least 22% for all new employees hired under the newly established defined contribution retirement plan. Previous to this legislative session, the rate paid for new hires was less than half of the rate paid for employees covered under the prior PERS Tier I, II, and III. However, this legislative session, the State legislature modified the contribution rates such that the City no longer pays substantially lower rates for newly hired employees. Rather, the higher contribution rate is now required to be paid on all covered payroll in order to pay down the unfunded liabilities to the retirement system. Other unanticipated expenditures include a $30,000 legal settlement for a Union-related matter, appraisals for the north forest acres levee project (which are not eligible for grant funding), repairs to the Community Center in excess of $330,000 (to be paid out of insurance reserves due to lack of fund balance reserves, and in addition to siding costs), repair costs on heavy equipment not anticipated in the budget, costs to replace a public safety computer server that failed beyond repair, and various other matters. Over the previous four years, expenditures through July have averaged 51.1 % of total annual expenditures, as reflected in Graph 6 below. This statistic demonstrates that although 58.4% of the year has expired, it is not uncommon to see expenditures coming in at less than the 6 50 annualized budget at this point in the fiscal year. Given this year's budget of $9.2 million, July expenditures represents about 54.5% of all budgeted expenditures. Chart 6 - Expenditures through July as % of Annual Total Thousands 12000 10000 8000 6000 4000 2000 o 54.5% Unexpended Appropriation 2003 2004 2005 2006 2007 I!I BqJend. To Date o Remainin.!\ Bud.!\et o Post-July Expenditures 0% of Annual The following table reflects a breakdown of the individual departments in the General Fund, and their expenditures through July. Encumbrances represent amounts that have been obligated for expenditure, but which have not yet been paid. Some expenditures, such as motor pool rent payments and salarieslbenefits, are not included in the "encumbered" column, even though they are obligated in the budget. Chart 7: Department Expenditures Through July Department Actual thru Annual Budget %of Encumbered % of Budget July Budl!et Mayor & Council $] 84,523 $296,729 62.2% $55,]94 80.8% Boards & Comm. $ 30,362 $92,435 32.8% $ 0 32.8% Lei!al $ 97,380 $] 60,000 60.9% $]5,000 70.2% City Manal!er $207,652 $393,035 52.8% $ 30,97] 60.7% MIS $] 05,656 $208,420 50.7% $ 0 50.7% City Clerk $]] 4,267 $22].37] 5].6% $ 0 51.6% Finance $357,238 $63],7]8 56.6% $ 0 56.6% Plannini! $ 98,92] $162,008 61.1 % $16,567 71.3% General Services $ 44,475 $102,250 43.5% $ 19,239 62.3% Contributions $ 120,500 $156,000 77.2% $35,500 100% Police, Jail, Anm.Ctrl $1,153,380 $2,] 02,468 54.9% $42,129 56.9% Fire $297,375 $526,168 56.5% $ 3,477 57.2% Eni!ineerini! $]]6,758 $192,235 60.7% $ 7,701 64.7% Buildini! Inspection $59,308 $134,457 44.1% $ 2,000 45.6% Public Works $708,535 $1,222.656 58.0% $35,293 60.8% Municipal Buildini! $143,983 $288,766 50.0% $37,248 62.8% Parks & Recreation $610,054 $],]]7,348 54.6% $32,198 57.4% Library $198,050 $359,436 55.1% $8,748 57.5% Debt Service $353,645 $837,545 42.2% $483,900 100% Total: $5,002,060 $9,] 73,239 54.5% $825,165 63.5% 751 Risk Priority Descriptio" - Gelterfll Fu"d 1 General fund reserVes '2 Unbudgeted S'l),pp\etocnta\ awropriations 3 Hospital losses 4 Revenue ptoiect1.ons Sll\.eS tal(. PiLl from enletpOse funds PERS fuo<\in8 lIolel taX Cargo fee Revenue sharing Property lall 5 .o.dequale R&M funding 6 funding of capital improvement plan 7 Depreciation reserves 10 replace in(rasuuctU'e ~ Motor POOl reserves 9 insurance reserves \0 Expenditures within 'budget \ \ Hospital debt service reserVes \ '2 future {IDat\cia1 threats PERS cost increases INITIAL DRAFT Cl1'Y OF SEWARD FINANCIAL RISK-AREA ASSESSMENT Gqa/ 3-6 "",nth ",,.,..,e,(S2.61- $5.2 nU\lion) so Expect S50.ooo . $100.000 Otonlh $ $ S $ $ $ S $ $ Growin8 per,onnel. fuel. utilitY. bealthcare co,ts r3 Pti.otitized uDAund-ed requirements 14 Inadequate depreciation re,.,..,e funds lot EntetpOse f\l1lds is Enterprise Fund rmandai condition Saret4rd corrective Acrion suggestions N"''' TO..' ",'k-~-P"''''''' ~ dNifI f'''' ..'" ..' ....U "" .. """"" -pi",. StatuS N \..!? Non..ex.\sten\ fese1'\'CS """,,_1"""'- _'''''' s,tane' """,erllic" "",vide"'" ~ ",",me" ",.~m ..,., ,.".,,;..' ....ib" .....ei" ",ln~l.tC\>fO}eGt )"lD ~ $568.448 $382.000 tbro 712001 _.....-.....4>Y""';.y~"- 3.725.\30 ,ev"'''' ~....ajl ,.,,0/0 fr<>m lQ416 A.\liIy ID _,.prlmislic .,..ge< {at""" ~ ."elUi' 969.834 On \tack EJl.pect S6S.000 lDwatd. vencn\ F-ond. p\U5 S25. 400,000 .Ihet....., ""VEllSE _.fS~"'''''' Slit,ht\y Iltll1Cf b\l4set but vr.~led \0 meet 321.000 ""joelia" ~i\ ac'lioaneetcd \D~~ {ee "",,,,,,,","" .....,. s"..... to' en"'" ",i_w,e'''' iP1{'1OilCSSioB \SO.OOO "".IG" AOVEl\SE...... _.."".,,,,,, lJe"1ot> In""'"'''''' Coaditio. ,ad Re{>"''-' Pia'" wi"" .'" fo fuDdin& RCS\1~ in poSl11VE \trIpac\of\l9S,OOO 834,200 On tsacl< Cotllin~ing I. del... maintenance None None "'Y ""lize _ .f"'~ ro' ComJ"""i<> c..,., ".jeet .... S.'''''' " \b,t$e tdttvt$ slowly ..._-"G "" tis", "'....in'.Y ."""",1.. ".I;oy" ...., lD 4~ianor. (eserv~ f.Lad 1,350.000 $ $ 878.500 $ INITIAL DRAFT CITY OF SEWARD UNFUNDED PRIORITY NEEDS LIST Note: Departments are just beginning to compile this information, so this information is currently in DRAFT FORM only, and should not be considered complete. Description Cost City Clerk: Laserfiche server $ 3,500 Records manaeement software to replace DOS $ 6,000 Agenda Manaeer addition to Laserfiche $ 5,000 Business Iicensine software $ 3,000 Council chambers outflow soeakers in hall $ 300 Re-publish City Code $ 12,000 Microphone system and timer for Council chambers $ 15,000 City Manaeer: Various contracted services (Yoder, aDDraisals, etc.) $ 20,000 Risk manaeement risk analvsis & prioritization software $ 750 Police Department: Replacement computer server $ 2,500 Replace bullet-Droofvests on routine schedule $ 1,500 Fire Department: ADParatus floor repairs $ 37,000 Leaking pipes requirin" wall demolition $ 22,000 Front and rear doorways $ 5,000 Sealing and insulatin" foam storaee room $ 10,000 Finance Department: Budeetine software uperades $ 9,000 Forecastine software $ 1,800 Municipal Buildin,,: Replacement carpet $ 15,000 ReDlacement of faultv liehts $ 12,000 Repair of outdoor stairs $ 3,500 Handicapped accessibility issues $ 15,000 Basement Dlumbin" reDairs Unknown Parks and Recreation: Fill for eroded bike oath $ 15,000 TYC carpet $ 2,000 TYC furniture $ 4,450 First Aid trainine $ 1,500 Unbudeeted Priority Proiect Items: Levee prooertv/ROW purchase $ 400,000 Levee proiect construction shortfall $ 700,000 PERS cost increases for Tier IV emplovees $ 8,000 Community Development Director position $ 79,000 Hospital capital bud"et needs $ 300,000 Hospital opera tine losses $ 650,000 Pavilion replacements $ 590,000 Road repairs City shop relocation 53 CITY OF SEWARD SUPPLEMENTAL APPROPRlA nONS Descriptio" Authorization Amount Fire vehicle exhaust system Reso. 2007 -003 $ 3,750 Boiler replacement (re-appropriation) Reso. 2006-136 $ 23,000 Pavin~ contract Reso.2007-44 $ 133,698 Escrow payment on LTC land purchase Reso. 2007-47 $ 10,000 Community Center deferred maintenance Reso.2007-54 $ 393,000 Community-Built playground Reso.2007-76 $ 5,000 Total Supplemental (after-budget) Appropriations: $ 568,448 Note: The General Fund began the year with approximately $1.0 M in undesignated reserves. These appropriations, combined and PERS Funding /Tom the State of Alaska, leave little to no reserves. 54 Fund Description General Fund Reserved for inventory and prepaids - $388,409 Designated for working capital - $1,500,000 Designated for insurance - $126,418 Designated for hospital line of credit - $500,000 Undesignated - estimated Avalanche - unreimbursed thus far Capital Projects Funds Capital Acquisition Fund Streets and Sidewalks Fourth & Adams Park Flood Mitigation Community Center Repairs LTC Project Hoben Park Parks Capital Projects Harbor Enterprise Fund SBH Expansion Dredging Reimbursement SBH Repairs and Renovation Harbor Revenue Bonds SMIC Enterprise Fund Electric Enterprise Fund Electric MRRF Fund Fort RaymondIT-Line Waler Enterprise Fund Water MRRF Water System Modeling and Engineering Wellhouse #2 Chlorination Room Water Storage Tanks and Lines Fire Hydrants Phase 2 Water Source Study Third A venue Water Line Wastewater Enterprise Fund Wastewater MRRF Lift Station #3 Parking Enterprise Fund Special Revenue Fund ALPAR Two Lakes Park Municipal Grants Fire Grants Internal Service Funds Motor Pool Compensated Absences Other Funds Hospital Debt Service Teen Council Agency Fund CITY OF SEWARD CASH BALANCES - ALL FUNDS As of month ended July 31, 2007 Cash Balance $ 3,328,518 Totals by Fund Type Notes: 813,691 Does not include net transfers $ (245,712) $ $ (41,920) $ $ 16,054 $ (3,287) $ 385,833 $ 798,391 $ 37,755 $ 9,929 $ $ 360,271 $ 1,247,556 $ 41,707 $ (32,015) $ 833,423 $ $ (64,954) $ 2,765,907 $ 1,414,070 $ 721,428 $ $ 3,109,604 $ 4,019 $ 28,813 $ 15,731 $ 29,238 $ 63,471 $ 42,772 $ (281,950) $ $ 430,128 $ 163,938 $ 52,483 $ $ 320,877 $ $ (4,694) $ 2,520 $ 19,610 $ 3,750 $ $ 476,260 $ 348,968 $ $ 264,358 $ 26,134 $ $ 16,688,984 55 567,979 1,202,755 2,450,942 4,836,451 3,011,698 646,549 320,877 21,186 825,228 290,492 GLCARL DPT 21-Aug-07 07,03 PM (KRISTIN] S PAGE 1 City of Seward FUND, 101 - General Fund DEPT, 0 - General Revenue and Expenses as of July 31, 2007 YEAR TO DATE ANNUAL --~----------~---------------------~ ------------------- Acct Sub ACTUAL ACTUAL + % Bgt % Bgt Nurn Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET w/o SNCUM w/ENCUM ------------ ------------ --------- --------- REVENUES, 4110 100 Real Property Tax 23,232.97 31,462.13 31,462 580,000 5.4 % 5.4 % 4110 200 Personal Property Tax 51,712.19 56,840.97 56,841 229,200 24.8 24.8 4110 210 Motor Vehicle Registratio 299.24 9,591.53 9,592 25,000 38.4 38.4 4120 100 City Sales Tax 221,688.89 1,098,481.02 1,098,481 3,725,130 29.5 29.5 4130 300 Hotel/Motel RoOm Tax 17,587.76 17,588 321,000 5.5 5.5 4180 100 Assessment Principal 272 4180 200 Assessment Interest 100.13 100 100 100.1 100.1 4190 100 Tax penalties & Interest 87.77 745.34 745 2,400 31.1 31.1 4230 100 Taxi Permits 20.00 860.00 860 1,200 71.7 71.7 4230 200 Building permits 1,007.72 24,923.28 24,923 80,000 31.2 31.2 CD 4230 300 Dog Licenses 25.00 335.00 335 750 44.7 44.7 l{) 4230 400 DMV - Drivers License 1,165.00 16,990.00 16,990 28,000 60.7 60.7 4230 401 DMV - Motor Vehicles 2,140.20 41,724.90 41,725 62,000 67.3 67.3 4230 500 Mise Permits and Licenses 845.00 2,870.00 2,870 7,000 41.0 41.0 4230 600 City Business License 540.00 12,675.47 12,675 20,000 63.4 63.4 4330 175 P.LL.T. - Alaska SeaLife 24,223.00 27,412.00 27,412 80,000 34.3 34.3 4330 900 P.LL.T. - Other 2,899.55 2,900 4350 110 Alaska Liquor Tax 8,350.00 8,350 16,000 52.2 52.2 4350 130 Alaska Raw Fish Tax 4,169.43 4,169 320,000 1.3 1.3 4350 131 Fisheries Resource Landin 7,500 4350 170 Jail Contract 224,736.00 224,736 408,611 55.0 55.0 4350 180 Dispatch Contract w/State 24,250.00 24,250 48,500 50.0 50.0 4350 190 KPB 911 Dispatch Contract 24,240.00 24,240.00 24,240 48,000 50.5 50.5 4350 192 Nat'l Park Svc Dispatch C 3,500.00 3,500 2,000 175.0 175.0 4360 40 Library Grants 4,082.09 10,332.09 10,332 4410 110 Copying Charge 1,540.53 11,032.64 11,033 26,000 42.4 42.4 4410 120 Sales Tax Credit for Prom 1,000.00 3,000.00 3,000 4,000 75.0 75.0 4410 300 Zoning Fees 60.00 60 1,600 3.8 3.8 4410 410 Project Management 33,413.73 57,068.94 57,069 51,500 110.8 110.8 4410 470 Admin. Exp. - SMIC 5,737.66 40,163.70 40,164 68,853 58.3 58.3 4410 500 Admin Exp. - Harbor 21,447.67 150,133.65 150,134 267,373 56.2 56.2 4410 501 Admin. Exp. - Parking Fund 643.00 4,501.00 4,501 7,716 58.3 58.3 4410 510 Admin. Exp. Electric 55,951.83 391,662.85 391,663 696,422 56.2 56.2 4410 520 Admin. Exp_ Water 15,368.83 107,581.85 107,582 204,425 52.6 52.6 4410 530 Admin. Exp. Sewer 9,396.92 65,778.40 65,778 122,762 53.6 53.6 4410 560 Admin. Exp. Jail 6,202.83 43,419.85 43,420 74,434 58.3 58.3 4410 900 Administration - Other 13 0 . 00 130 150,000 0.1 0.1 4420 110 Misc. Dog Fees 100.00 970.00 970 2,500 38.8 38.8 4420 250 Misc. Jail Revenue 40.00 453.18 453 800 56.6 56.6 4420 275 Misc. Police Revenue 1,089.16 5,330.98 5,331 GLCARL DPT 21-Aug-07 07,03 PM [KRISTIN]S PAGE 2 City of Seward FUND, 101 - General Fund DEPT, 0 - General Revenue and Expenses as of July 31, 2007 YEAR TO DATE ANNUAL ------------. ----------------------- ------------------- Acct Sub ACTUAL ACTUAL + % Bgt % Bgt Num Acct MONTH ACTUAL ENCUMBRANCE ENCUMB BUDGET wlo ENCUM w/ENCUM ------------ ------------ --------- --------- 4420 400 Mise Dispatching 833.33 5,833.35 5,833 10,000 58.3 % 58.3 % 4430 150 Shop Dept Work Orders 3,213.39 28,798.06 28,798 25,000 115.2 115.2 4470 10 Parks & Rec: Public Use F 291.51 2,447.71 2,448 8,000 30.6 30.6 4470 20 Parks & Rec: punchcard Fe 337.50 9,271.10 9,271 18,000 51. 5 51.5 4470 30 Parks & Rec: Class Regist 5,587.25 46,275.70 46,276 42,000 110.2 110.2 4470 40 Parks & Rec: Facility Ren 51. 88 221. 69 222 1,600 13.9 13 .9 4470 50 Parks & Rec: Tournaments 5,006.08 5,006 5,600 89.4 89.4 4470 60 Parks & Rec: Special Even 24.00 10,055.64 10,056 14,000 71.8 71.8 4470 80 Parks & Rec: Shower Fees 4,748.89 8,576.01 8,576 13,750 62.4 62.4 4470 110 Parks & Rec: Pavilion Fee 117.66 760.02 760 100 760.0 760.0 4470 120 Parks & Rec: Camping Fees 83,370.53 168,551. 71 168,552 260,000 64.8 64.8 4470 121 Mini-Service Campground R 59,268.87 139,907.54 139,908 190,000 73 .6 73.6 r'- 4470 150 Parks & Rec: Miscellaneou 129.72 1,251.69 1,252 2,200 56.9 56.9 If) 4470 160 Parks & Rec: Work Order R 2,500 4490 100 Library Service Revenue 468.10 1,550.35 1,550 3,200 48.4 48.4 4490 110 Library Circulation Reven 554.05 2,514.25 2,514 4,800 52.4 52.4 4490 120 Library Miscellaneous Rev 62.75 63 4510 0 Fines - General 2,082.00 12,123.81 12,124 21,000 57.7 57.7 4610 10 GF Interest on Investment 18,628.04 78,072.90 78,073 130,000 60.1 60.1 4610 30 GF Interest on Repo 7,062.89 35,534.51 35,535 20,000 177.7 177.7 4610 120 GF Penalties & Interest (1,833.93) 4,303.45 4,303 10,000 43.0 43.0 4620 100 General Fund Land Rents & 3,600.00 75,959.37 75,959 31,036 244.7 244.7 4620 160 Jail Facility Rental 500.00 3,500.00 3,500 6,000 58.3 58.3 4620 200 Municipal Building Rental 65,000 4640 100 Surplus Equipment Sales 300.00 300 5,000 6.0 6.0 4680 100 Federal Project Funds 842.94 843 4680 200 State Project Funds 23,557.81 23,558 412,556 5.7 5.7 4690 100 Garbage Contract 6,525.12 27,812.13 27,812 65,000 42.8 42.8 4690 200 SVAC Maintenance Fee 2,400.00 2,400 2,400 100.0 100.0 4690 400 Gravel Sales 20,000 4690 500 City Clerk Fees 21. 00 151.00 151 250 60.4 60.4 4690 600 Collection of Doubtful Ac 420.08 420 2,500 16.8 16.8 4690 910 Vending Machine Fees 1,200.00 1,204.85 1,205 2,400 50.2 50.2 4880 490 Miscellaneous Revenue 186.22 423.10 423 2,500 16.9 16.9 ------------ ------------ --------- --------- TOTAL REVENUES 704,209.25 3,224,053.24 3,224,053 9,087,440 35.5 % 35.5 % ===========: ==:c::===z:::===== :=:c====== ========= Account Name Salaries Overtime Standby Time Unemployment Wage Leave Time In Lieu of FICA Retirement Benefi Health Insurance workers' Camp Medicare Total persnl Serv Audi t Advertising Subscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Other spec Servic Utilities Heating Fuel Rents & Leases Insurance Maintenance & Rep Contracted Servic Library Bks.& Mat Vehicle Supplies Uniform Allowance Operating Supplie Gas & Lube Equip, Furn,Tools Safety Equip/Supp Janitorial Suppli Inmate Meals Postage/Misc. Frei Equipment Rental Motor Pool Rent Campgrounds Sister City progr Municipal Lebby F Contributions Genl Govt Admin F Contingency City of Seward FUND, 101 - General Fund Line Item Expenditure summary by Fund Through July, 58.4% of year has expired THROUGH JULY ---------------------------------------------------------------- 2006 $ 1,675,445 $ 100,619 3,648 11,287 169,812 8,015 360,921 401,037 65,647 37,824 2,834,256 43,300 15,178 9,022 60,341 35,949 16,503 108,503 2,290 162,518 31,473 43,010 175,763 114,689 100,045 13,342 1,556 2,843 108,954 41,986 23,103 (688 ) 2,167 5,860 19,083 29,180 215,119 821 1,500 86,084 133,800 37,217 2007 1,786,690 102,164 3,710 9,569 185,797 8,929 442,074 498,514 69, 041 40,290 3,146,777 45,000 14,742 8,755 55,525 38,973 9,464 97,380 1,836 153,567 36,072 41,122 211,809 94,888 118,772 15,076 1,248 2,484 91,736 45,366 29,006 1,336 4,755 7,078 23,652 30,256 210,214 2,606 1,968 85,816 120,500 43,420 7,5'00 Actual Variance $ 111,245 $ 1,545 62 (1,718) 15,984 914 81,153 97,476 3,394 2,466 312,521 1,700 (436) (267) (4,816) 3,024 (7,039) (11,123) (454) (8,952) 4,599 (1,888) 36,045 (19,801) 18,727 1,734 (308 ) (359) (17,217) 3,381 5,903 2,024 2,588 1,218 4,569 1,077 (4,905 ) 1,785 468 (268) (13,300) 6,203 7,50058 YTD Budget 1,921,707 68,048 4,044 14,700 190,495 5,127 558,263 452,696 68,945 39,030 3,323,055 28,000 23,707 16,263 62,040 40,128 28,449 93,333 6,417 184,042 26,717 31,967 118,125 126,532 152,063 13,708 2,800 4,551 145,447 36,225 49,478 12,941 4,871 8,750 24,325 49,933 210,214 2,450 2,042 81,667 91, 000 43,420 16,469 Budget Variance $ (135,017) $ 34,116 (335) (5,131) (4,698) 3,802 (116,189) 45,818 96 1,260 (176,278) 17,000 (8,964 ) (7,508 ) (6,516) (1,155) (18,985) 4,046 (4, S81) (30,475) 9,355 9,156 93,684 (31,644) (33,291) 1,368 (1,552) (2,067) (53,711) 9,141 (20,473) (11,605) (116) (1,672) (673 ) 09,677) 156 (74) 4,lS0 29,500 (B, 969) ANNUAL Annual Budget 3,294,355 116,654 6,933 25,200 326,562 8,789 957,023 776,050 118,191 66,909 5,696,666 48,000 40,640 27,880 106,355 68,790 48,770 160,000 11,000 315,500 45,800 54,800 202,500 216,912 260,680 23,500 4,800 7,801 249,338 62,100 84,820 22,185 8,350 15,000 41,700 85,600 360,367 4,200 3,500 140,000 156,000 74,434 28,232 % of Annual Bud 54.23 % 87.58 53.51 37.97 56.89 101.59 46.19 64.24 58.41 60.22 55.24 93.75 36.28 31.40 52.21 56.65 19.41 60.86 16.69 48.67 78.76 75.04 104.60 43.74 45.56 64.15 25.99 31.84 36.79 73.05 34.20 6.02 56.94 47.19 56.72 35.35 58.33 62.04 56.23 61. 3 0 77 .24 58.33 26.57 City of Seward FUND, 101 - General Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- --------------------- Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- ---------- ---------- --------- ---------- --------- ---------- Elections $ 89 $ $ (89) $ 2,042 $ (2,042) $ 3,500 % Promotion 3,352 3,289 (63 ) 2,975 314 5,100 64.49 Vol Fireman Stipe 9,333 9,917 583 9,917 17,000 58.33 Credit card fees 3,370 3,451 80 3,092 359 5,300 65.10 Misc. Expenses 16,555 13,541 (3,014) 14,321 (780) 24,550 55.16 Principal 7,860 121,003 113,143 211,643 (90,639) 362,816 33.35 Interest Expense 11,601 30,889 19,287 23,189 7,699 39,753 77.70 Buildings 18,662 (18,662) 2,042 (2,042) 3,500 Capital Equipment 14,198 18, 047 3,849 16,917 1,130 29,000 62.23 Misc. Programs 1,183 3,227 2,044 3,792 (564) 6,500 49.65 Pass-Thru Payment 165,150 (165,150) ---------- ---------- --------- ---------- --------- ---------- Total Expenses $ 4,726,120 $ 5,002,060 $ 275,941 $ 5,351,056 $ (348,996) $ 9,173,239 54.53 % =:::======== =IE"":====== ========= """"""=-.."'''''== ====.,.:c__ ========== 59 City of Seward FUND, 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- - - - - - - - - - - - - - - - - - - - -- Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- ---------- ---------- --------- ---------- --------- ---------- EF Interest Reven $ 49,336 $ 46,857 $ (2,479) $ 16,000 $ 30,857 $ 32,000 146.43 % Sales Fixed Asset 1,810 (1,810) Spec proj Revenue 28,036 (28,036) Other Mise Revenu 200 (1,883) (2,083) 800 (2,683 ) 1,600 (117.66) Amortization of C 298,043 298,044 1 255,466 42,578 510,932 58.33 Transient Moorage 233,390 212,828 (20,561) 167,500 45,328 335,000 63.53 Moorage 595,673 664,454 68,781 439,200 225,254 878,400 75.64 Boat Lift Fees 52,985 60,689 7,704 42,500 18,189 85,000 71.40 Wharfage 11,947 11,947 10,000 1,947 20,000 59.74 Land Rents & Leas 249,000 158,824 (90,176) 168,218 (9,394) 336,435 47.21 Labor and Service 2,075 3,791 1,716 2,000 1,791 4,000 94.77 Land Lease Credit (39,033) (15,223) 23,810 (25,767) 10,544 (51,533) (29.54 ) Misc. Harbor Reve 29,584 33,938 4,354 42,950 (9,012) 85,900 39.51 Harbor Power Sale 117,022 126,330 9,308 107,500 18,830 215,000 58.76 ---------- ---------- --------- ---------- --------- ---------- Total Revenue $ 1,618,122 $ 1,600,597 $ (17,525) $ 1,226,367 $ 374,230 $ 2,452,734 65.26 % ========== ========== c======== ---------- --------- ---------- ---------- --------- ---------- 60 Account Name Salaries $ Overtime Standby Time Unemployment Wage Leave Time In Lieu of FICA Retirement Benefi Health Insurance Workers' Comp Medicare Total persnl Serv Advertising SUbscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Utilities Power for Resale Heating Fuel Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & Lube Equip,Furn,Tools Safety Equip/Supp Janitorial Suppli Postage/Misc. Frei Equipment Rental Motor Pool Rent Bonding Expense Depreciation Expe Bad Debt Expense Harbor Overhead Harbor Allocation P.LL.T. Reclass PILT to T Credit card fees Interest Expense Misc. Expenses Principal Interest Expense City of Seward FUND: 401 Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ---------------------------------------------------------------- 2006 194,904 $ 13,265 6,373 24,928 3,240 62,189 56,343 15,885 2,746 379,874 3,417 219 1,361 5,744 279 14,882 18,964 103,304 3,620 79,053 11,950 18,901 12,883 10,250 2,486 2,031 2,074 2,515 29,775 568,150 533,360 (446,170) 84,701 (84,701) 7,713 721 60,560 2007 214,375 $ 12,583 6,912 549 25,133 3,233 64,089 63,546 17,025 3,339 410,783 2,714 287 1,176 6,190 650 7,995 21,504 110,352 3,593 74,687 13,187 25,758 8,577 9,911 5,634 1,974 2,923 3,470 21,025 8,717 574,515 574,264 (495,362) 89,118 (89,118) 7,946 619 207,107 127,835 Actual Variance 19,471 $ (683) 539 549 205 (7) 1,900 7,203 1,140 592 30,910 (703) 68 (185) 447 371 (6,887) 2,541 7,048 (27) (4,366) 1,238 6,857 (4,306) (340) 3,149 (57) 850 955 (8,750) 8,717 6,365 40,904 (49,192) 4,417 (4,417) 233 (102) ,207,107 67,276 61 YTD Budget 253,629 $ 17,119 6,018 27,157 2,304 92,520 65,595 16,893 3,524 484,758 3,208 875 3,792 7,583 2,333 11,667 42,875 58,333 4,083 56,992 18,492 41,067 18,346 8,750 14,292 3,063 3,967 6,767 1,167 21.025 584,429 11,200 635,738 (517,289) 74,774 (74,774) 7,875 292 1,167 187,896 240,171 Budget Variance (39,254) $ (4,537) 894 549 (2,024) 929 (28,431) (2,049) 132 ( 185) (73,975) (495) (588) (2,616) (1,393) (1,683) (3,671) (21,371) 52,019 (491) 17,695 (5,304 ) (15,309) (9,769) 1,161 (8, 657) (1,089) (1,044) (3,296) (1,167 ) 8,717 (9,914) (11,200) (61,474) 21,927 14,344 (14,344) 71 (292) (548) 19,211 (112,3361 Annual Budget 434,792 29,347 10,316 46,554 3,950 158,606 112,448 28,960 6,041 831,014 5,500 1,500 6,500 13,000 4,000 20,000 73,500 100,000 7,000 97,700 31,700 70,400 31,450 15,000 24,500 5,250 6,800 11,600 2,000 36,043 1,001,879 19,200 1,089,837 (886,781) 128,184 (128,184) 13,500 500 2,000 322,107 411,722 ANNUAL % of Annual Bud 49.31 % 42.87 67.00 53.99 81.86 40.41 56.51 58.79 55.27 49.43 49.34 19.13 18.09 47.62 16.25 39.98 29.26 110.35 51.32 76.45 41.60 36.59 27.27 66.07 23.00 37.59 42.99 29.92 58.33 57.34 52.69 (55.86) 69.52 (69.52 ) 58.86 30.96 64.30 31.05 City of Seward FUND, 401 Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- --~------- ---------- --------- ---------- --------- ---------- Capital Equipment $ 226,658 $ $ (226,658) $ $ $ % ---------- ---------- --------- ---------. ------._- ---------- Total Expenses $ 1,654,569 $ 1,738,032 $ 83,463 $ 1,964,912 $ (226,880) $ 3,368,421 51. 60 % ======",,=== ============ =======-= ==::::=====""= ::u:::= ==="E1C:: ====""""==== 62 City of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4\ of year has expired THROUGH JULY Actual YTD Budget Account Name 2006 2007 Variance Budget Variance ----------------- ---------- ---------- --------- ---------. --------- Parking Fees $ 122,407 $ 122,761 $ 354 $ 89,660 $ 33,101 EF Interest Reven 4,041 4,225 184 4,225 ---------- ---------- - - - - - - - -- ---------- --------- Total Revenue $ 126,448 $ 126,986 $ 538 $ 89,660 $ 37,326 =""""="""'=-==== ---------- =<======== "'''''''=======:0: ===="".""== ---------- 63 ANNUAL --------------------- Annual \ of Budget Annual Bud ---------- $ 179,320 68.46 \ ----.----- $ 179,320 70.82 \ ========== City of Seward FUND, 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ------~---------- ---------- ---------- --------- ---~------ --------- ---------- Salaries $ 45,055 $ 41,460 $ (3,595 ) $ 49,946 $ (8,485) $ 85,621 48.42 % Overtime 605 (605) Unemployment Wage 3,366 6,919 3,553 3,792 3,128 6,500 106.45 Leave Time 8 (8 ) Retirement Benefi 21 (21) Health Insurance 130 (130) workers' Camp 2,957 2,974 17 639 2,335 1,096 271.38 Medicare 3,486 3,172 (314) 3,821 (649) 6,550 48.42 ---------- ---------- --------- ---------- --------- ---------- Total Persnl Serv 55,627 54,526 (1,102) 58, 197 (3,672) 99,767 54.65 Advertising 35 57 21 875 (819) 1,500 3.77 TraveljSubsistenc 138 (138) 1,237 (1,237) 2,120 Communications 430 419 (11) 700 (281) 1,200 34.93 Legal 292 (292 ) 500 Other Spec Servic 1,167 (1,167) 2,000 Utilities 464 157 (306 ) 335 (178) 575 27 .38 Rents & Leases 583 (583) 1,000 Insurance 2,407 3,185 778 1,225 1,960 2,10'0 151.67 Maintenance & Rep 554 110 (444) 1,925 (1,815 ) 3,300 3.33 Vehicle Supplies 292 (292) 500 Operating Supplie 5,291 4,350 (941) 3,354 996 5,750 75.65 Gas & Lube 962 957 (5) 583 374 1,000 95.73 Equip, Furn,Tools 131 (131) 225 Safety Equip/Supp 292 (292) 500 Postage/Misc. Frei 419 644 224 583 60 1,000 64.36 Motor pool Rent 7,583 7,583 7,S83 13,000 58.33 Depreciation Expe 3,039 3,621 582 4,204 (583) 7,207 50.25 Genl Govt Admin F 4,320 4,501 181 4,501 7,716 58.33 P.I.L.T. 10,OS7 9,821 (236) 7,599 2,222 13,026 75.39 Reclass PILT to T (10,057) (9,821 ) 236 (7,599) (2,222) (13,026) (75.39 ) Credit card fees 12 12 12 Misc. Expenses (1) 1 117 (117) 200 Infrastructure Co 46,667 (46,667) 80,000 Capital Equipment 6,990 (6,990) ---------- ---------- --------- ---------- --------- -------~-- Total Expenses $ 88,258 $ 80,122 $ (8,136) $ 134,843 $ (54,721) $ 231,160 34.66 % ::::::::C:::=====:o: =====:::""=== ======::::0::= ==:===:0::==== ==::c::c===== ========:::= 64 City of Seward FUND, 417 - 8.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through July. 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- - - - - - - - - - - - - - - - - - - --- Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- ---------- ---------- --------- ---------- --------- ---------- EF Interest Reven $ 3,301 $ 27 $ (3,273) $ $ 27 $ % Amortization of C 447,613 305,400 (142,213) 261,772 43,629 523,543 58.33 Moorage 2,052 1,521 (530) 2,750 (1,229) 5,500 27.66 Boat Lift Fees 59,303 84,016 24,714 55,000 29,016 110,000 76.38 Storage Fees 62,439 52,822 (9,617) 55,000 (2,178) 110,000 48.02 Wharfage 1,574 894 (680) 3,250 (2,356 ) 6,500 13.75 Land Rents & Leas 51,046 35,852 (15,194) 35,590 262 71,180 50.37 Labor and Service 413 75 (338) 250 (175) 500 15.00 Harbor Power Sale 7,472 7,727 256 5,000 2,727 10,000 77.27 ---------- ---------- --------- ---------- --------- ---------- Total Revenue $ 635,211 $ 488,335 $ (146,877) $ 418,612 $ 69,723 $ 837,223 58.33 % =====:==== :====:""..== ===-=-=== ="""""""""'=...== ========= =:::==""'''''=== 6~ Account Name Salaries $ Overtime Leave Time Retirement Benefi Health Insurance Workers. Camp Medicare Total Persnl Serv Communications Legal Utilities Power for Resale Heating Fuel Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & Lube Equip, Furn,Tools Postage/Misc. Frei Depreciation Expe Harbor Overhead Harbor Allocation P.LL.T. Reclass PILT to T Principal Interest Expense AmortDefLoss93Bon Amort.BondIssueCo Total Expenses 2006 28,510 $ 1,458 2,786 4,178 6,974 3,089 458 47,453 10 13,494 7,419 9,044 1,852 11,541 6,452 350 821 2,247 31 177 517,084 156,739 (61,301) 10,660 (10,660) 5,284 $ 718,697 $ 2007 29,755 $ 3,698 2,932 4,170 9,156 3,367 498 53,574 9 2,929 6,441 12,482 5,070 15,662 1,650 55 648 3,906 28 374,870 145,411 (34,015) 11,764 (11,764) 4,054 38,425 2,410 633,609 $ City of Seward FUND, 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY Actual Variance 1,245 $ 2,240 145 (8 ) 2,181 278 40 6,121 (10,565) (977) 3,437 3,218 4,121 (4,802) (295) (174) 1,659 (2) (177) (142,213) (11,329) 27,286 1,104 (1,104 ) (1,230) 38,425 2,410 (85,088) $ 66 YTD Budget 29,135 $ 1,997 2,837 2,807 6,946 3,110 453 47,285 5,833 6,417 8,750 5,250 9,567 19,833 24,792 3,208 2,275 1,458 2,625 374,870 153,635 (39,684) 11,317 (11,317) 88,380 5,665 22,415 1,406 Budget Variance 620 $ 1,701 95 1,363 2,209 257 45 6,289 9 (2,904) 25 3,732 (180) 6,095 (18,183) (24,737) (2,561) 1,631 (1,430) (2,625) (8,224) 5,669 448 (448) (88,380) (1,611) 16,010 1,004 Annual Budget 49,946 3,424 4,863 4,812 11,908 5,331 776 81,060 10,000 11,000 15,000 9,000 16,400 34,000 42,500 5,500 3,900 2,500 4,500 642,635 263,374 (68,029) 19,400 (19,400) 151,509 9,712 38,425 2,410 743,981 $ (110,372) $ 1,275,396 ANNUAL % of Annual Bud 59.57 % 108.00 60.28 86.66 76.89 63.15 64.12 66.09 29.29 58.56 83.21 56.33 95.50 4.85 0.13 11.78 100.15 1.14 58.33 55.21 (50.00) 60.64 (60.64) 41. 74 100.00 100.00 49.68 % City of Seward FUND, 501 - Electric Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- --------------------- Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- ---------- ---------- --------- ---------- --------- ---------- Assessment Revenu $ 2,290 $ 1,428 $ (862) $ 4,038 $ (2,610) $ 8,075 17.68 % EF Interest Reven 93,101 96,703 3,601 55,500 41,203 111,000 87.12 Sales Fixed Asset 621 (621) Spec Proj Revenue 29,137 21,220 (7,917) 21,220 Amortization of C 465,977 472,473 6,496 404,977 67,496 809,953 58.33 Amort.Bond Premiu 7,227 7,227 7,227 Residential Sales 1,421,349 1,551,509 130,160 1,296,911 254,598 2,593,822 59.82 SG Service 749,483 800,049 50,565 722,051 77,998 1,444,101 55.40 LG Service Sales 1,716,359 1,952,177 235,818 1,672,296 279,882 3,344,591 58.37 Industrial Sales 345,406 378,790 33,384 330,723 48,067 661,446 57.27 Harbor Power Sale 117,648 109,791 (7,857) 79,500 30,291 159,000 69.05 Street & Yard Lig 41. 553 35,934 (5,619) 37,000 (1,066) 74,000 48.56 Misc. Operating R 18,611 10,596 (8,015) 42,750 (32,154) 85,500 12.39 ---------- ---------- --------- ---------- --------- ---------- Total Revenue $ 5,001,536 $ 5,437,896 $ 436,360 $ 4,645,744 $ 792,152 $ 9,291,488 58.53 % ::::CZ:ICE::::::: :::::=:=""z:::a= ::::::::::::::::::: """"==Zl:::::::::: ::""""""""-=:::: C==::::::""""Z:E 67 Account Name Salaries $ Overtime Standby Time Electric Meal All Unemployment Wage Leave Time Retirement Benefi Health Insurance Workers' Camp Medicare Union Benefits 5al.& Ben.w/o cre Total persnl Serv Advertising Subscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Other Spec Servic Utilities Power for Resale Heating Fuel Fuel for Generato Rents & Leases Insurance Maintenance & Rep Contracted Servic Vehicle Supplies Operating Supplie oper.Supp.w/o cre Gas & Lube Testing Equip, Furn,Tools Safety EquipfSupp Postage/Misc. Frei Equipment Rental Motor Pool Rent Util. Deposit Int Depreciation Expe Bad Debt Expense Genl Govt Admin F P.I.L.T. City of seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ---------------------------------------------------------------- 2006 284,203 $ 127,443 41,933 12,379 170 18,414 93,598 69,145 23,941 17,215 13,690 (16,112) 686,017 432 18,638 62,241 3,650 3,356 56,033 5,833 25,345 1,722,040 1,638 711,682 24,985 58,696 430,210 29,589 476 80,748 (5,903 ) 50,960 3,418 124 15,269 382 44,093 699 760,480 (531) 375,876 355,164 2007 277,955 $ 84,222 42,748 2,956 4,414 22,213 57,845 61,210 23,446 10,933 9,965 (1,379) 596,528 933 18,968 40,082 5,022 5,768 97,191 5,833 33,887 2,296,978 2,847 21,234 23,150 66,322 59,154 54,332 39 174,885 (204) 13,321 9,282 447 8,611 127 44,093 756 783,288 391,663 387,108 Actual Variance (6,247) $ (43,221) 815 (9,423) 4,244 3,799 (35,753) (7,935) (495) (6,281) (3,724) 14,733 (89,489) 501 330 (22,159) 1,372 2,412 41,157 8,542 574,937 1,208 (690,447) (1,835) 7,626 (371,055) 24,743 (437) 94,137 5,699 (37,638) 5,865 323 (6,658 ) (255) 57 22,808 531 15,787 31,944 68 YTD Budget 422,766 $ 27,176 64,387 3,499 2,917 37,808 74,906 70,449 35,573 8,227 11,667 (58,333) 701,040 2,917 15,896 42,583 5,921 11,375 57,458 5,833 29,750 2,131,844 2,625 58,333 32,667 39,054 89,250 81,258 875 119,175 (72,917) 13,708 2,917 10,354 11,463 4,667 44,093 583 759,593 22,167 391,663 390,248 Budget Variance (144,810) $ 57,046 (21,639) (544) 1,497 (15,594) (17,060) (9,238) (12,127) 2,707 (1,701) 56,954 (104,511) (1,983) 3,072 (2,502) (899) (5,607) 39,732 4,137 165,133 222 (37,099) (9,516 ) 27,268 (30,096) (26,927) (836 ) 55,710 72,713 (387) (2,917) (1,072) 447 (2,852) (4,540) 172 23,694 (22,167) (3,141) ANNUAL Annual Budget 724,741 46,588 110,377 5,999 5,000 64,813 128,410 120,769 60,982 14,103 20,000 (100,000) 1,201,782 5,000 27,250 73, 000 10,150 19,500 98,500 10,000 51,000 3,654,590 4,500 100,000 56,000 66,950 153,000 139,300 1,500 204,300 (125,000) 23,500 5,000 17,750 19,650 8,000 75,588 1,000 1,302,160 38,000 671,422 668,997 % of Annual Bud 38.35 % 180.78 38.73 49.27 88.27 34.27 45.05 50.68 38.45 77.52 49.83 (1. 38) 49.64 18.67 69.61 54.91 49.47 29.58 98.67 58.33 66.44 62.85 63.26 21. 23 41.34 99.06 38.66 39.00 2.60 85.60 (O.16) 56.69 52.30 43.82 1. 59 58.33 75.58 60.15 58.33 57.86 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ---------------------------------------------------------------- Actual YTD Budget Account Name 2006 2007 Variance Budget Variance ----------------- ---------- ---------- --------- ---------- --------- Reclass P!LT to T $ (355,164) $ (387,108) $ (31,944) $ (390,248) $ 3,141 $ Credi t card fees 19,078 14,275 (4,803 ) 24,500 (10,225) Misc. Expenses 2,045 1,483 (562) 4,958 (3,476) Principal 210,000 195,000 (15,000) 201,461 (6,461) Interest Expense 27,353 35,146 7,793 275,765 (240,619) Amort.BondIssueCo 4,904 4,904 4,904 Capital Equipment 56,229 17,150 (39,079) 26,250 (9,100) ---------- ---------- --------- ---------- --------- Total Expenses $ 5,481,180 $ 5,022,494 $ (458,686) $ 5,149,079 $ (126,585) $ ========:oz: S<lZlZ===="""'= ========= ===="":z:==== :=c:====== 69 ANNUAL Annual % of Budget Annual Bud ---------- (668,997) (57.86)% 42,000 33.99 8,500 17.45 345,361 56.46 472,740 7.43 45,000 38.11 8,826,993 56.90 % City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- --------------------- Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud - - - - - - - - - - - - - - - -- ---------- ---------- --------- ---------- --------- ---------- EF Interest Reven $ 53,737 $ 48,769 $ (4,967) $ 30,750 $ 18,019 $ 61,500 79.30 % Sales Fixed Asset 1,125 (1,125) Spec proj Revenue 6,209 (6,209) Amortization of C 10,083 13,190 3,107 11,306 1,884 22,612 58.33 Residential Sales 212,711 211,338 (1,374) 185,970 25,368 371,940 56.82 SG Service 54,648 52,636 (2,012 ) 46,850 5,786 93,700 56.17 LG Service Sales 104,424 109,949 5,525 89,500 20,449 179,000 61. 42 SMIC Sales 31,307 43,405 12,099 26,500 16,905 53,000 81.90 Industrial Sales 83,517 60,026 (23,491) 74,000 (13,974) 148,000 40.56 Ship Water 31,665 43,645 11,980 34,000 9,645 68,000 64.18 Misc. Operating R 36,227 35,594 (633) 29,850 5,744 59,700 59.62 ---------- ---------- --------- ---------- --------- ---------- Total Revenue $ 625,653 $ 618,553 $ (7,100) $ 528,726 $ 89,827 $ 1,057,452 58.49 % =====::==== ;;========== ==..,,"'===== ---------- ==:IE====== ========== ---------- 70 Account Name Salaries $ Overtime Standby Time Leave Time In Lieu of FICA Retirement Benefi Health Insurance Workers' Camp Medicare Total persnl Serv Advertising Subscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Utilities Heating Fuel Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & Lube Testing Equip,Furn,Tools Safety Equip/Supp Postage/Misc.Frei Equipment Rental Motor Pool Rent Depreciation Expe Bad Debt Expense Genl Govt Admin F P.I.L.T. Reclass PILT to T Credit card fees Misc. Expenses Principal Interest Expense Infrastructure Co Capital Equipment Total Expenses 2006 91,107 $ 13,809 3,332 10,700 494 22,369 21,906 6,795 1,462 171,975 392 2,696 2,683 1,435 79,308 8,290 15,684 594 5,597 2,532 1,080 3,166 280 2,536 2,229 54,945 103,245 44,857 (44,857) 2,207 200 $ 461,074 $ 2007 83,136 $ 14,632 3,675 9,741 25,938 20,941 5,311 1,473 164,848 304 522 1,504 3,691 111 79,308 6,710 20,152 270 6,717 2,766 4,125 3,664 83 2,224 2,229 57,485 107,582 44,527 (44,527) 1,452 297 17,520 483,564 $ City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY Actual Variance (7,971) $ 822 343 ( 959) (494) 3,570 (965) (1,484) 11 (7,127) 304 130 (1,192) 1,008 (1,324) (1,581) 4,469 (324) 1,120 234 3,045 499 (196) (312) 2,540 4,337 (329) 329 (755) 97 17,520 22,490 $ 71 YTD Budget 84,652 $ 2,158 5,208 10,031 1,440 29,011 19,635 6,571 736 159,443 583 1,167 2,333 2,917 2,625 2,917 87,500 583 5,833 32,083 87,500 11,083 3,558 2,333 4,667 1,458 2,917 583 2,229 106,592 1,750 107,582 45,422 (45,422) 1,750 875 75,769 54,845 189,583 Budget Variance (1,516) $ 12,473 (1,533) (290) (1,440) (3,073) 1,306 (1,260) 737 5,405 (279) (645) (829) 774 (2,514) (2,917) (8,192) (583) 876 (11,931) (87,230) (4,366) (792) 1,792 (1,002) (1,375 ) (693) (583) (49,107) (1,750) (895) 895 (298) (578) (75,769) (54,845) (189,583) 17,520 Annual Budget 145,118 3,700 8,928 17,196 2,469 49,733 33,660 11,265 1,262 273,331 1,000 2,000 4,000 5,000 4,500 5,000 150,000 1,000 10,000 55,000 150,000 19,000 6,100 4,000 8,000 2,500 5,000 1,000 3,821 182,729 3,000 184,426 77,867 (77,867) 3,000 1,500 129,889 94, 020 325,000 953,059 $ (469,496) $ 1,633,816 ANNUAL % of Annual Bud 57.29 % 395.45 41.16 56.65 52.16 62.21 47.15 116.73 60.31 30.43 26.09 37.60 73.81 2.47 52.87 67.09 36.64 0.18 35.35 45.35 103.13 45.80 3.33 44 .47 58.33 31.46 58.33 57.18 (57.18) 48.39 19.80 29.60 % City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through July, 58.4% of year has expired THROUGH JULY ANNUAL ---------------------------------------------------------------- Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- ---------- ---------- --------- ---------- --------- ---------- Assessment Revenu $ 423 $ 333 $ (90) $ 212 $ 122 $ 423 78.77 % EF Interest Reven 9,225 8,456 (769) 4,450 4,006 8,900 95.01 Sales Fixed Asset 1,125 (1,125) Spec proj Revenue 6,106 (6,106) Amortization of C 125,345 125,346 107,439 17 , 907 214,878 58.33 Residential Sales 250,019 248,695 (1,324) 214,000 34,695 428,000 58.11 SG Service 62,050 55,591 (6,459) 49,000 6,591 98,000 56.73 LG Service Sales 106,563 110,251 3,688 91,500 18,751 183,000 60.25 SMIC Sales 35,260 31,371 (3,888 ) 30,000 1,371 60,000 52.29 Misc. Operating R 1,569 2,582 1,013 1,250 1,332 2,500 103.29 ---------- ---------- --------- ---------- --------- ---------- Total Revenue $ 597,686 $ 582,626 $ (15,060) $ 497,851 $ 84,775 $ 995,701 58.51 % ---------- ========== --------- =m===:::::"'''''' :::=::====::= ====""====== ---------- --------- 72 Account Name Salaries $ Overtime Standby Time Leave Time In Lieu of FICA Retirement Benefi Health Insurance Workers' Comp Medicare Total persnl Serv Advertising Subscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Utilities Heating Fuel Rents & Leases Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & Lube Testing Equip, Furn, Tools Safety Equip/Supp Postage/Misc.Frei Equipment Rental Motor Pool Rent Depreciation Expe Bad Debt Expense Genl Gavt Admin F P.I.L.T. Reelass PILT to T Credit card fees Misc. Expenses Principal Int,erest Expense Infrastructure Co Capital Equipment Total Expenses 2006 30,422 $ 318 3,332 3,376 494 11,288 7,420 1,175 369 58,194 1,657 696 2,019 330 44,171 83 6,239 17,476 8,103 2,382 2,604 1,050 1,995 2,333 163,331 63,127 36,925 (36,925) 2,507 1,333 144 $ 379,774 2007 44,231 $ 2,583 3,569 5,623 13,381 11,553 2,105 607 83,651 17 45 2,687 44,454 466 50 6,614 13,682 9,958 3,999 2,714 5,143 932 83 2,381 2,333 162,848 65,778 35,879 (35,879) 1,763 1,333 86 4,970 $ 415,986 City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through July, 58.4% of year has expired THROUGH JULY Actual Variance 13,809 $ 2,265 236 2,247 (494) 2,093 4,132 930 238 25,457 (1,640) (651) 669 (330) 283 466 (33) 375 (3,795) 9,958 (4,104) 332 2,539 (118) 83 387 (483 ) 2,651 (1,046) 1,046 (744 ) (58) 4,970 YTD Budget 59,648 $ 1,507 3,087 7,001 288 20,042 13,090 6,395 798 111,856 292 700 1,458 2,333 1,750 2,917 55,417 875 292 4,958 46,375 16,333 11,083 3,354 9,917 3,500 583 2,917 1,167 2,333 167,179 583 65,778 36,377 (36,377) 1,750 583 32,622 3,592 11,667 $ 36,213 $ 564,164 = = == c c co = 7.3' === = =. = c = Budget Variance (15,417) $ 1,076 482 (1,378) (288) (6,661) (1,537) (4,290) (191) (28,205) (292) (683 ) (1,413) 354 (1,750) (2,917) (10,963) (409) (242) 1,656 (32,693) (6,375) (7,084) (640) (4,774) (2,568 ) (500) (535) (1,167) (4,331) (583) (497 ) 497 13 (583 ) (31,290) (3,506) (11,667) 4,970 $ (148,178) $ Annual Budget 102,253 2,584 5,292 12,002 494 34,357 22,440 10,963 1,368 191,753 500 1,200 2,500 4,000 3,000 5,000 95,000 1,500 500 8,500 79,500 28,000 19,000 5,750 17,000 6,000 1,000 5,000 2,000 4,000 286,592 1,000 112,763 62,360 (62,360) 3,000 1,000 55,924 6,157 20,000 967,139 ANNUAL % of Annual Bud 43.26 % 99.97 67.43 46.85 38.95 51.48 19.20 44.35 43.62 1.39 1.80 67.18 46.79 31. 09 10.00 77 .81 17 .21 35.56 21. 05 47.20 30.25 15.53 8.33 47.63 58.33 56.82 58.33 57.54 (57.54 ) 58.77 2.38 1. 3 9 43.01 % August 2007 Monthly Planner 11 7:30 PM P & Z Meeting 12 13 14 16 17 18 6:30 PM C~y 12:00 PM Historic 9:00 AM -1 :00 PM Council Work Preservation Work Social Security Rep Session Relocation Session and Generator (2007-2008 Priority Replacemnet List) 7:30 PM C~y Council Meeting 19 21 22 23 24 25 29 30 31 26 September 2007 Monthly Planner 2 3 4 5 6 7 8 Labor Day 6:30 PM P & Z - 6:30 PM Historic Offices Closed SBCFSB Quarterly Preservation Joint Wort< Session Meeting H 7:30 PM P & Z Meeting 9 11 12 13 14 15 12:00 PM PACAB Meeting 19 20 21 22 16 6:30 PM P & Z Wort< Session 12:00 PM PACAB Work Session 9:00 AM -1:00 PM Social Security Rep 23 30