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HomeMy WebLinkAbout03102008 City Council PacketSeward City Council Agenda Packet s L ��i ».yy, Sawn.. Lammvnby librpry �. . March 10, 2007 City Council Chambers Beginning at 7.30 p.m. The City of Seward, Alaska City Council Meeting March 10, 2008 7:30 p.m. Council Chambers 1. Call an Order Clark C•O1istudEe 3. Pledge of Allegiance sdayOe then tixpircs zmr9 3- Roll Cell y Citizens' Comments On Any Subject Except Those Items waima e. taasham Scheduled For Public Hearing. /Those who have signed in wee mayor will be given the first opportunity to peak Time is limbed to Temr extents Are 2 minutes per speaker and 30 minutes total time for tints 6obenvaEntm agenda item] Council member 5. Approval Of Agenda And Consent Agenda [Approval of I'mm Expdes2009 Consent Agenda pusses all routine items indicated in asteresk ('). Cantata! Agenda items are not considered Tom Sao& pnrately unless if council member so requests. to the event Counml Member Terra Estates iao9 of such a request, the Item is returned to the Regular Agenda] nevyfeenm COM04 member 6. Special Orders, Presentations And Reports rna, Extant 2009 A. Proelamalions and Award Joinxamareon R. Borough Assembly Report council Member C. City Manager's Report 'I em Estates 2We D. PACAR Report R. Sewar"car Creek Area Flood Service Board Report EmaaAmberg F. Historic Preservation Commission Report Counco Mamber Tenn Exports 2008 O, Other Reports,Amounccmen[e and Presentations 1. I And T Harbor Dock Project Update By Tryck. Nymen & Hayes. Phelar Oa[es City.mumer y, Public Hearings Jean Eewrs A. Ordinances Requiring A Public Hearing Ciryelerk 1. Ordinance 2008-002 Rescinding Ordinance 2008 001 Cheryl Ruouse And Ordinance 2009-010, To Eliminate Tim Proposed City matter Increase be The Sales Tax Cap From $500 To $1,000, And Retaining A Sales Tax Cep Of$500_............... _....Pail Ctry of.Stesrd Alaska Council Agenda March 10, 2008 Page t 8. New Business A. Ordinance for Introduction el. -Carbonate MOO-003, Amending The Land Use Plan And Reenact;Of Lots 20, 21 And 22, Clecrvlew Subdivision Number 6 From Two Family Residential (R2) To Auto Commercial (AC)..... _........................ ................... ...... .............. PC 11 B. Resolutions •1. Resolution 2008-016 Antoci A Sole Source Contract With Procure AliekaMotorola For Purchasing And translation Of Intereperable Communication Equipment Utifziug Homeland Security Gant Ponds, And Appropriating Fonds Not To Excess $204.440.00. _................. ........ PC 28 '2. Resolution 2W8-017Supporting The Passage Of Senate Bill 119 (An Act Relating To Grant Programs To Suppon Libraries)......_ ........... .....-1146 •3. Resolution 2008-018Amortizing A 90-Day Extension Of The Management And Operating Agreement Between The City Of SmvaN And Providence Health System Waddington; D EVA Providence Ifealth And Services, Media..... PC 53 4. Resolutod 2008-019 Authorizing The City Manager To Enter Into An Agreement With Tryck Nymen Hayes, Incorporated (' TNHi) Pm Change Order H3 To no Construction And instillation Of I & T Docks And The TraveliR/BWkhead In The Small Boat Harbor For An Amount Not -To -Exceed $50,W0 And Appropriation Funds.............. _... _...................._.................................,,... PZ 59 C. Otber Now Business Items 1. Discussion Of December 2007 City Financial Regain. 1 Vote And Appoim Michael Baker Or Daniel Olveq To Fill One Vacant Seat On The Pod & Commerce AdvisoryBoats For A Term To Expire July 2010...Pg 64 3. Per Lie City Council Rules Of Precedence, Schedule The Annual Joint Work Session With The Seward Planning And Zoning Commission To Address Areas Of MnNalCorrcem........................... ...._...........____._...,... _.... PC 63 4. Discrossion On Creation Of Unified Power Provider For Raili CommonVes, 5. Schedule a work session an the North Forest Acres Levee Road on or before March 24,2008, 6. Schedule A Work Session To Discuss The Iutemaponal Building Code (MC), Intenationl Meehanleal Code (WC), International Fire Code (HC), International Residential Code (IRC) And The National Electric Code (NEC) Before Iheir Proposed April Adoption. ]. Mayor Appoint A Council Member To Be A Representative And Participate In The Mivi-Value Analysis Of The Mary Lowell Carter. '8. Non -Objection To The Re m m mawting Place Public Convenience Liquor License Renewal For Yoly's Bistro .............. _.._............ _.......... ................. PC 71 City of Seward, Alaslm Counsu Agenda March 10, 2008 Page 2 *9. Approval Oflle February 25,200E Regular City Council Wrong Minutes -Pig 75 9, Informational Items AndReports(No action Woured) 10. Council Comments Il. Citizens' Comments (5 minutes Per Individual - Each indiNdual has one ppnrrunify to npeok] 12. Council And Administration Response To Citiaens'Comments ❑. Executive Sessions A, Go Into Executive Session For The Evaluation Of The City Clerk. B. Cm Into Executive Session For The Evaluntinn Of The City Manager. 14. Adjournment Ctry of Seward, Alaska Council Agendu March 10. 1008 Page 3 Sponsored by : Oates Introduction Pehmary25,2J$yd Pub0e Hearing: March 10, 20d8 Enactment CITY OF SEWARD, ALASKA ORDINANCE 2 .0(12 AN ORDINANCE OF THE CITY COONCH, OF THE CITY OF SEWARD, ALASKA, RESC'INDLNG ORDINANCE 2000-01 AND ORDINANCE NW- 10, TO ELIMINATE THE PROPOSED INCREASE IN THE SALES TAX CAP FROM $500 TO $1,W9, AND RETAINING A SALES TAX CAP OF $SW WHEREAS, Seward City Code 5.35.035 provides authority for the imposi0on of sales ter and requires that sales lazes No collected and ressi0ed to the Kenai Peninsula Borough fit accordance with AS 29 35.170 and Chapter 5.18 of the Kenai Peninsula Borough Code; and WHEREAS, Seward City Cade 5,35.0lS specifics the amount of tax to be applied on the Gust $)aril of each separate sate, rent, or service Vansactiom, with said anon being generally identified as the sales tax cisr%end WRF.REAS, the Scwad City Council approved Ordinance 2007-10 on December 10, 2007. ih creasing the sales tax cap from $3W to $1,000, but subwpemly repealed that QmhoaaZe in order to extend the effective date of the tat cap increase from April I, 2W8 in January 1, 2W9, via Ordinance 2W8-00I approved on lanuary 28. 2"; and WHEREAS, a subsequent motion for reconsideration of Ordinance 2008-W I failed, but same members of tbe Seward City Council requested a substitute Ordiaatce which would repeat the increase in the sales hex cap in its entirety, effectively reverting back to the tax cup of $5W. COHNCH, OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Kcvbi Seward City Code Section 535.045 is amended as follows: Surber =Delete Bold —Now The as shall be appdul only to the first $L,000 $600 of each sta meate sale, rent of service tramactiou The payment of red, whether for real or personal property, in trocess of $1,W05500 and for more then one month shall be heated as several someone Vanummoos covering the rental fan one month each. A transaction revolving payment for services or personal property to be rendered cr delivered over a pence of mom than one month for a consideration in excess of $F,900 $500 stealt he Ve ned as Several separate vansuuriuos occurring one each month over the period of time that the service or proporty isanadered or delivered. CITY OF SEWARD, ALASKA 0RDINANCE200L%2 action 2. Ordinance 2001-10 mid Ordmma:re 2008 001 arehereby reposded. Stadion 3. This ordinance shall take effect 10 days following its enactment. ENACTED by the CityCouncil of the City of Seward, Alaska. this I& day of March, 2MR, THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES. NOES. ANSEN ASS 'I AIN, EENU15W1 ]can levels, CMC City Clerk (City Scid) COUNCIL AGENDA STATEMENT Meeting Date: January 14, 2008 r Tuough: Phillip Cuba. City Manage �s Front Knstln Erchbager, Pilwnce Dvxtorr RE: Rcaiading the win tax asp increaseF BACKORODND & JOS=CAT$ON- The Sewad City Council approved 0stman ncee 2007-10 on December 10, 2007, with an effective date of April I, 2008. This ordinance authorveL an bacreeae in the sales LLx cap from $500 W $1,000. Subce3uanly, the City Council approved Ordinance 2008-01, cphrling Ordirence 2007-10 and setting a new effective dare for the sales R[ cap increase ro January 1, 2009. At im meeting of February 11, 2008. some members of the City Council requested the adsmaikration to forward an ONml which would roll back the sales au cap increase and rwM back to the $500 tax cap. The intent of Ordinarcee 2008-Qg is m eliminate the inenuaae in Ore sales tax sap, which would result in the, box cap refunding at $500, where it has been since it was implemented in 1965. In today's dollars, the Was tax cap would be m excess of$1,900 if adjusted Ibr inflation abate inception. CONSISTENCY CHECKLIST Whore applicable, this agenda statement is consistent with the Seward City Code, Cheney, Comprehensive Plow, Land Use Plans, Strategic Plan and City Council Jttdn of Procedures, ONrr: FISCAL NOTE: The 2008 Budget was approved with the expectation that approxiaarely $70,000 would be laminated by an in iha sales tax cap. Elimination pfthe sales tax cap increase resins in an adverse budgbay impact of St0,000. Pending Sponsored by: Cans Motion to Rmoosider Introduction I January 14,2008 Public nearing: Javuery2B, goes Enactment: January 28, 2003 V On OF SEWARD, ALA!i" ORDINANCE 2MR-001 AN ORDINANCE: OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA. REVISING SEWARD CITY CODE SECTION 5-3S.N5 (COMPUTATION - MACIMUM TAn INCREASING THE SALES TAX CAP FROM 55N TO $I,000, EFFECTIVE JANUARY 1, 2009, AND RESCINDING ORDNANCE 2001-010 WHEREAS, the Sewed City Council sppmved Unlooduce 2W7-010 on Oecunber 10. 2007. increasing the sales ton cap eRecfive April 1, 2003. Following passage of said insurance, the City cost Borough aduwtistrdiodo reel In ,discuss impledowb Lion add dmemlmaxl that due to computer system progransnrhs6 constraints, is would M Impoaibk for the Borough to meet the April I deadline, and a later date would provide more time for the Borough and City to ad s uatcly re,progmm computer pmgmms, retention sales tan fomu, and inland hasinarsn of changes to the tax cap; and WHEREAS, the Borough and City MiniNemaliom agreed in recommend to their respective legislative hndics, a revision to the implmunmtion date to make the increase to the sales tax cap effective January 1.21p9. providing su2fieiern Cimefor computm program moNfieazloua mWifcatiom se farms, education of texpsyefs. and helping to month the implementation of a trader ,Diversion bct%w a the tax policy of the Romugh and a local municipal gover mwl: and WHEREAS, by a6rccing to compromise on a later implamenlalion does, the Borough has agreed W assume all ousts MouSlatud with madifica di s in its tax accounting system and forms; and WHEREAS, Seward City Code 5,35.035 provides nutharily I" llw unions. Men of sales In and requlms that sales was he collectN and mmitied In the Kenai peninsula Burough in accordance wish AS 29.35.170 and Chapter 5.18 of the Kenai Peninsula Borough Code; and WHEREAS, Seward City Code 5.35 045 spocigue the amount of tax to be applied on the first SSW of ash separate sale, not, or service Immacti ul. wish udd amount being generally identified as the "soles tnx cap" chid This Ordinance Would increase (hat sties use cap firm SSW m S I,OW; and! WHEREAS. dither the City of Seward. nor the Kcrat Peninsula Borough have amended their sales nes previsions (o iacfessc the maximam mac eompDunia sine the adoption of Komi Peninsula Borough Ordirwnce No.9 Which had an effective daze of July 1, 1965; and WHEREAS, the equivalent valor in b Jay's dollars, of the 1%5 (ax cap of SSW, is estimated Maz mire shah519W. Y NOW THEREFORE, THE CITY COUNCIL OF THE, CITY OF SEWARD. ALASKA, HERF.RY ORDAINS thorn: CJTYOFSEWARO,ALASKA ORDINANCE so0e-ont Sei I. Seward Ciry Code Secdan 5.35 N3 is amended as fnllows: Snikrom=Ddete Bold —New Thu tax shall he applied only to the li t SSW SI,g811 of each sepaate We. rent m service trenseetion. The paymrnt of rant, whether for real or personal property, in cxcas and kr more then one slwll he treated in aeparete transactionsco enng erental for cash involving mouth cecd Aced armof tormnces hoc over aimpaynten oror delivered over a mare then services or personal pmpaty m month Nr o ex m of shall ti oethaJ he several one in excess of e =L d ns occemhen transactions oacrtinv one each month over the period of time shel We ecrvicc h eve the p or nr propmy is rendered or delivered. Section ll On finance 2W7-10 is hereby repealed, kUfia23. The eifective door of the change in the sides lax cap liem S5W to S1,11)(q is Jemmy 1, 2009. Seetbn a. This ordinance shall tale el➢ct 10 days following its enecrmem. PASSED AND APPROVED by Ne City Council ofthe City of Seward. Alaska Nis 2e day of lanmrry. 200S. THE CITY OF SEWAR➢, ALASKA Clark Corbrfdge, Mayor AY63'. Denham, Voidatm, Dacdmaon. Ambmg, Smith, Keller. Cmbndge NOR& None ABSENT: None ABSTAP': None ATlES'C Juan Towle, CMC. city Clerk (city Semi 7 Spmmured by: Odes Introduction : .Vuvrvnbrr 26. 2007 Public Hearing; Occomber 10, 2W7 Enactment: Dcaember 10, 20)i CITY OF SEWARD, ALASKA ORDINANCE 2007-010 AN ORDINANCE OF IRE CITY COUNCIL OF THE CI'IV OF SEWARD, ALASI REVISING SEWARD CITY CODE SECTION 5.35.045 (COMPUTATION . MAXIMUM'Mir INCREASING THE: SALES TAX CAP FROM $90 TO SLOW, EFFECTIVK APRIL 1, HIM WHEREAS, Seward City CM 0.35.035 provides authority for the imlmsiom of sniff tax aml natures that sales taxes he collected and remitted to the Kenai Peninsula Borough in eccorduua wish AS 29.35.1 70 and Chaplet 5.10 of Me Kenai Pwiunulx Borough Code: and WHEREAS, Seward City CMe 5.35.045 specifics Or mni of tax in he applied an the Cm, $5U0 of each aepsrste rile, rent, or service transaction, with said summit being generally identified not Ihe.'saika tax ;W send Nix Ordinance would mamas thin sales tax cap from S500 to S1,000: a[d WHEREAS, neither the City of Seward, nor the Kenai Pearoula Borough here amended amir asks he provisions to increase the maximum tax computation since the adoption at Kenai Por insuls Boough Ordinmme No.9 which had an cffctivc data of July I, 1965, WHEREAS. We uydvithrm value in IWuy'.s dmllus, of the 1%5 tax cap of SSW, is Material at more than SI.MW sod WHEREAS, the City Council her disoriented exempting sates lea on residential ruts above SSW so[ltauhe modilicaliun to 1110 box cap Wm S500 to S 1,000 dues not adversely officer residential rentm, and that exemption is being brought forward fur m rsducaun as Cadmanre 2007-01 t on Nm em1ar 26, 21gP. NOW' I'HERE:FORE, THE CITY COUNCIL OFTHE CM OF SEWARD. ALASKA, BTRFBY ORDAINS than. Section 1. Seward City Code Section 5.35A45 is smarmed as follows: 9- 1, cif=Udate Bold =New I he tax shall be applied only to We litst SS(N SI,000 ovirch separate sale. rent or ce tnnxec[inn. the payment client. whether fur cal "personal property, in e ecas ofS5M1 SI,OMI and far more than one month dart W treated as severd separator tcaasaetiom covering the renal far arc month each. A transaction lm'olmng payment y, Cw rervices or petwwl pmpmiy in be rmdand or delivered over a period of more then 111` circulator tor a ouoaidrmtiun in inwss of Si,000 shall he neared as veveml separate tmmamious occurring one each mondi over the period of care that nm service or not is runhireed or dvlive J. CITY OF SEWARD, AI.ASKA ORDINANCE 2007.10 Sectlw 22. T0e efRcllre data of We chMSe in We sales uw cap from S500 to $],0011 is April 1. 2MR. Seedae ). Tlns uNmmcc eM1ell take cDwt ID dayx F IlnwinF iO <mwwwl. P,\SSED AND "PROVED" We City Council ofrhe City of Sewa , Alaska,%is 1010 day of Dwcmbcr, 2W1. THE CTFV OF SEWARD, ALASKA Chh ridge, Ma ar AYES: Valdalu, DUNiem. SmiW, Corbridµ NOES: Kellar. Amher0 ABSENT: BaNarsnn ABSTAIN: None I i0 9Pon,wed by: Namur¢ and Zonine camspbston Introduction pate: March 10. 2008 Public floating pate: Much24, 2008 F.n.ctmenr Date: Maw 24, 2008 CITY OF SEWARD, ALASKA ORDINANCE NO. VERB-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND REZONING OF LOTS 20, 21 AND 22, CLEARVIEW SUBDIVISION NUMBER 6 FROM TWO FAMILY RESIDENTIAL (R2) TO AUTO COMMERCIAL, (AC) WHEREAS, an applicant has requested a rezone of Lots 20, 21, and 22, Clearview Subdivision Number 6, Gnat Two Family Residential (R2) to Auto Commercial (AC); and WHEREAS, the Seward City Cale SCC §15.01,015, Amendmanta, (b) (3) allows him consideration of this rezone as the land is contiguous to the requested zoning district and is greater Erac one (1) acre; and WHEREAS, lac total area of land being terunM is approximately 1.3 acres; and WHEREAS, The Seward City Code SCC §15,01.035, Amendments, (h) (3) allows the consideration of this rezone as the land is contiguous to the requested zoning district and is printer than one (1) sere; said WHEREAS, the official Zoning Map described m SCC 15.01.030 will have to be amended Gam Two Family Residential (R2); to Auto Commercial (AC) and the official Land Use map will have to on amendd Gram Two Family Residential (Il to Auto Commercial (AC) in response to this rezone; said WHEREAS, the Plamwtg St Zoning Commission has compiler] with public notice and public hearing pmcedmes for amending wrung and land use dishier designations, as required by Title 15; and WHEREAS, at the February 19, 2008 meeting, fire; Planning and Zoning Commission reviewed the application, held a public hearing and tecommcudd City Council approval of the prepared zoning amendment included in this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 11 City of Seward Ordinance No. 200E-003 Page 2 of 2 Secllon 1. Ile official Laud Use Map of the City is hereby amended by changing Is hand use designation of Loh 20, 21 and 22, Clearview Subdivision Number 6 from Two Family Residential (R2) to Auto Commercial (AC) (as displayed in attached document), Section 2. no official Zoning Map of the City is hereby amended by changing the wrong designation of Lots 20, 21 and 22, Clearvim Subdivision Number 6 from Two Family Residential (R2); to Auto Commemid (AC) (as displayed in ansched document number). Section 3. This ordinance shall take elffict tm (10) days following enacanent. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWABD, ALASKA� 'I HIS I Oth DAY OF March, 2WS. THE CITY OF SEWARD, ALASKA Clark Cos'hrldge, Mayor AYES: NOES: ABSENT: ABSTAIN ATTEST: Sean Lewis, CMC City Clerk (City Seed) 12 Council Agenda Statement Missing Date: Mamb 10, I,' To. Phillip Chaes. City Mfflagffr�� Ihmugh a From: Doma Ghan Planning AssW= Agenda Item: Amending the Land Use Plan and meaning of Lots 20,21 and 22, Clemview Subdivision Number 6 from Twu Family Residen0al (22) m Awe Cnmmereiel (AC) BACKGRORNR&.RISTWICAT[ON-, 003 Alashod for City Council review and adoption is Ori ivence 2M8amending me Land Use Plan and Reaooiog of Lws 20, 21, and 22, Clearview subdivision Number 6 fmm Two Family Residendel(R2) to Auto Commercial (AC) (as modest herein) The appboara is requesting mas mane in color to provide IasW suitable for fulme mmercial uses allowed within the Am Commercial District. Lots 20,21 and 22 are catrently vacant land approximately one am third (1.3) acre. SCC §15.01.035, Amoodments, (b) (3) allows the considersion of this rearm as the area is contiguous to the raryeslM zoNng district and is greater than one (1) acre in area The large, approximately 2 acre Tract A, d'veudy to the Fast, currently coned Auto Commercial u OwnM by the CM Corporation rout enmeshes es a ware muse and parking lot used to support the CaMistai Fjoels Tama harbor tour Iruuwss. The parcels m the North across Resurrection Boulevard are presently zoned Two Family Reaidwtial (lit) and contain gomMly single family homes. The 9 IOU to the Nort6weal are carrmtly 7sned1'wo Family Residertdel (R2), preseoay mdevelOPN and for the most part owned by the applicam, Leiter Enterprises. The large approximately 15 acre Tract 5 to the South and Somhwest is zoned Resumes Management, is currently undeveloped land owned by the appl caul. LOirer Bnterlrcises. In order for the ION m Fs resorted, the wderlying Lord Use Plan will also have to be ameodN. The Land flat Plan adopted Who the 2e20 gewmd COmprehemivc Plan recormands rlds men he remnM to Two Family 12eeidemal (112). Nnwever the area contiguous to LOU 21, 22 and 23 on the East, is recommended to remain Awn Cormomcial aml a large Perrion of'lract 5 to she South is reeommcoded to be reamed m Auto Commercial. WC k5.W425. Land Use dietrietn—FatabYehW,dufmitione a) Established The city R hershy, divided into land use districts which shall he 13 bounded and defined as shown on the cifigal land use p. This fcial map together with all ezplasamry matter decrease at exhibited at the time afluhlic hearing is hereby adopted by refrence and declared to he apart fthm chapter. The current coning of the area refuested for rezone is Iwo Family Residential (R2) defined in SCC IS.05.025 (b). as (3) Medium density (one to seven dwelling arms per acre) ha odiona! Musing area with a air afsailde and two j my occur free from other was except those which are both compatible and convening to residents of such a disMct. The miluesLLd Zoning and laid Use Map change of the area for recone is Auto Commercial (AC) defined in SCC 15.05.025 (b). in (8) Intended to provide arem to accommudate highway oriented commercial activities each in fees certain constitutional ores, and limited personal services and retail uses regatring sub can dial outdoor activity, music and parking, and which also serve the pfiees and nearby residenial areas, and which do trot mgenallydenactfmm nearby residential arena The applicant and owner of the Lots 20.21 and 22 requested for rezone has had the land available for sale as is currently zoned Two-8tudy Residential for some time. The epplicanr has mceived o oBbr on the Iavd and a refiner for the remae farm the adjoining Property, owner to the Best. As stated in the applicant's application, Kenai Fjords Tuma/CBU (owner of Tenet A, to the chat) hopes to expand thew commit customer parting and storage building by purchasing Lots 20, 21 and M, Clearview Subdivision Number 6. Recogoving the primary coocem of all among actions is to promote public health, safety and general welfare (SCC I5.01.010), Community Development recommends this ream for several ream w 1. This rezone will allow for the maximum use of Lots 20, 21 and 22, Clearview Safe. No. 6 by allowing the increased developmw of the Auto Commercial Trees A W the East. 2. There are limitations involved with attempting W prica ixe community meals and desires with the land use needs far two family homes verses other activities. At this time We community has a very, limited selection of lead vailable for commercial development within close proximity to the Seward Small Bear 1lsbnr, whereas more options are available for land for two family homes. the electric department nmml tonne electrical irJreaweture may not be adequate for commercial development the applicant was made awure of this omem At me time of Plamiag and Zoowg Public Hernial fag public cameos were submitted for onsidemtinse One citizen voiced coocem for increased trWSc and public safety on Phoenix Road due W ingress and egress at lots 20 and 21. This cuacem will be mingled through note 4 of the Subdivision Plat, which swas "Driveway locations for Lots 20 and 21 require approval by the City of Seward prim to copatructioo" Another coolant I4 voiced concern over the possibility of future commetvial development moving limber into the residential zoning distrim. One commissioner noted that 0ds co cent can be lessened by the 20 and 30 fit utility easement on the noMwest lot lines, between these lots proposed for Auto Commercial zoning and the adjacent lets in residential wrong. A durd member of the public voiced corrcero over inereesed noise and traffic, mating "There is sufficient land outside of town wiWout crowding into tesidentidl neighborhoods." Noise and traffic contents have been addressed above, and the City staff does not support encouraging commercial businesses to locate outside of the City. Another person cnptessed concerns related w recent flooding issues in the and, and possible wntomi oduM resulting ham vehicle storage in a Dour risk area This concern was addressed in Note 3 of the Subdivision Plat, stating that if a lot is located within a FEMA designated Dad hazard area, "development must comply with City of Sewell Monaghan Management Regulations. A survey to determine the elevation of the property may be raquird prim m development " CONSISTENCYC�IST YES NQ N/A 1. Comprehensive Platt (2020) X Pmmme expansion all development of Ioca1 entrepreneurial businesses, (page 16) 3. Snmegic Plan (1999) X Promote Residential and Comvuxcial Development inside the City (page 9) PLANNLNO AND WNDSO REVIEW At the February 19, 2008 Planning and Zoning meefing the Commission approved Resolution 2018-01 recommending City Council adopt Cullinane 2008-1Cf, smelling the Land Use Plan and R ning of Lms 20,21 and M, Ckdrview Subdivision Number 6 from Two Family Residential (R2) w Auto Commercial (AC). As required by the City Code, neighboring property osamcus witldn 300 feet of the eras subject to review were notified of the proposed rezone and amendment to the land Use Plat. Members of the public attended the meeting and voiced the above concern to the Flaming and Zoning Communion. FISCAL NOTE, The City of Seward will have no corm associated with this amendment to the Land Use Plan and change of zorting designation. Approved by Finance Depamuent_ RECOMMENDATION: The Seward Planning and Lon g Commission recommwds: 15 003 March 10, 20OR: Council mtmduce ONmmree 20084K Amending the Land Use Plan and rezoning 4 tots 20, 21 and 22, Clearview Subdivision Numabe 0 pram Two Ea®ly Residemial (1U) to Auto Commercial (AC) 003 March 24,2m: Conrail conducts a Public hearing and adopts Ordinance nM-i. 13 I � W cl J O O X' m X Z z O 7-- O MARATHON DRIVE W- - R2 Two Family Residential N2Tw Family Residential ,_ W U Lots 20, 21,& 22 Proposed Zoning Change R2 to AC d Lat W WAuto Commercial > } Q tm zo W in W21 U � Q Resource Management) CurrentZoninc! ap City Council Ordinance2008-3 N Steve Leirer Reasons Request Lots 20, 21 end 22. Clearviaw SubE. No 6 0 100 200 Fast Twe family m Autu Commentlal Clty Council Mtg M4g!0G8 17 R7 Single Family Residential R2 Two Family Residential Auto Commercial Use Map City Council Ortlinanee Land N Sfeve Leirer Reran F LOW 20, 21 and 22 Qaarviaw Sab(1. No fi 0 95 190 Feat Two limits Audi Comm canam m CM C.n orril ado%M, LAND USE PLAN AMENDMENT—RF,ZONV4G APPLICATION Petitions Steven C.l verRx'om Enterprises LLC Addmss: Mal: 3640 Young St Anchorage AK 9950E Phone no: Life. 907-563-6575, Cell 907-529-7769 Legal Description: Lot 2q(14510440);Lot 21,(14510441): and Lot 22,(14510442) Cr IS R I W SEC 3 Seward Meridian SW 2005015) Land use plan: Present: R-2 Proposed: AC Zoning DisMct: Present: R-2 Proposed: AC intended use and /or reason for Meaning: The reason for the rezoning is to provide additional lead for business purposes that relate to sersonal/tourist and harbor related sctivides, similar to the correct adjoining Auto Commercial zoned property, Kenai Fjords Tours/CM owns the Auto Commercial parcel edjoiaing these Lots. Kenai Fjords Tams has entered into a purchase agreement with LeiterEateprises LLC for purchase of Lars 20, 21, mod 22 depending onthe lots being re -zoned Auto Commercial. A map requited w accompany this application. Proofafownersto p forparcel(s) Wins a fee of $250.M (payable to the City of Seward) to the Cnmmamty Development Office. Sigoatmes of51%of property owners involved in the resuming area Commems and letters attached ➢ec®bur 27 2007 Leiter Enterprises LLC Stevc C fairer 19 LEIRER ENTERPRISES 8ewerd224 5965 3640 Yowg Steal Anelwregx' stave Levee M3-65'l5 Mchoeege, Meeks 99509 December 27, 2007 Community Development Cityof Seward P.O. Box 169 Seward, Alaska 99664 Subject: R&ZONPIG APPL1(`ATION Lots 20, 21, and 22 Chnuvmw Subdivision, N. 6 Attached is the Steve LeiredLeuer Enterprises LLC application W reaom three tots from R-2 W Auto Commercial (AC). The lots are 20, 2L and 22, Clem vmw subdivision N. 6 (Plat Men attached). The lots adjoin property that is currently annual AC and is in use by Kmai Fjords TourVCM as a warehouse and padding lot W support Lou harbor men business. Re- zoning would be a coutinuatJon of existing zoning. The three lots are Beater than one acre in area Rdato attached letter subject:"CMI Alaska Tmrism Corp. Komi Fjords Tome' purchase of Lots 20, 21 and 22. South of Phoenix Rood, stunk, of lots 20, 21, and 22, and the adjoining CM property, is Traok-5, which is selected under the 2010 COMPREIIENSTVE PLAN as Auto Commercial. Tim lots 20, 21, and 22 are currently zonal as R-2 and project hetween and into AC Zoning on two sides as illumme l by the Comprehensive Plan map. (See land use map attached) Rezoning Lots 2%21, and M to Auto Commercial will provide amore compatlblc and less intrusive transition behvicen the Auto Commercial and R-2 wring, Rezoning would merely alter and smooth out existing, comigmes zoning. On tha west side, R-2 Lots, 19 and 23, under new rezo»Wg would he bouvd by AC names side. Lets 19 completed, l to sue thus Leiterandwill rote beofferedfarsale until reer lets gis Asid late adjacent insuring to A that potandal .ahem aimin awareofom agreeable allowed Code Ice o.020, L n Auto Commemnsc: "Su ha classi i c Lion syst m hoorder Code e 0comp Lend Uses m-ix ma e: "Saab a classification system should provide a balanced, compatible land Land use mix inorderto separate incompatible uses and minimize land accouses.mplish rezoneisennsistentwith the sunuanduug land oats and would accomplish this Beal, Since the harbor ores, a key to academic development, is becoming more developed and congested, there is a logical mod for development W spread outside of the harbor area The current options are for development to spread: 1) south into town along the waterlrent and into areas south ofthc lagoon, 2) north, outside the City Limits to mile three along the Seward Highway, or 3) west toward Tract 5, and Lots 20, 21, and 22. Rczuuivg some Auto Commercial property adjacent W Cut 's Auto Commecial property is appmnriatc, ns opposed to asking C[RI to expend ivto a den -adjacent area, or outside CityufSeward Paget the city limits. Adjusting the wring for lots 20, 21, and 22 is compatible to the land use plan and is in this nations a sensible selection for development outside the harbor sees - Additional Auto Commercial development would and to the private lax base within the city limits. Rezoning to a higher and best use increases the business property lax base. Thew has been a lass of private tax base within the city Iimills: as shown by the loss of business zoning to the downtown multi agency facility, and the AC property ICA to the Seward Highway for a pedestrian under -pass. Additions W AC zoning help oH'set this trend. A shortage of commercial property inside the City has restated in development along the Seward EBghway beyond mile three and on Nesh Road. It is impormvt to the community to maintain the private firs base hisonde the City Limits, and to insme mraunma and best use of land inside the City. Changing zoning on Lots 20, 21, and 22 would be consistent with tlna goal. Auto Commercial zoning does not materially detract from nearby R-2 and R-1 neighbor bonds on me North side. Resurrection Boulevard beg ie norm side provides a separation barierbetwccn residences, and the existiag Amb Commercial properly at CIRI's facility Aid the lots proposed form -wring There will be hale impact on traffic patients in the area. Traffic from me ClRI facility Correctly accesses the Seward Highway from Phoenix Road on me south side. On the somh side ofImis 20 and 21, mere are no residences, es it is bordwed by phoenix Road and Tract 5. On the east side, Lot; 21 and 22 are adjacent W the CUU Property. We believe that the rezouiag is iv the best interest of the community. It is our goal to insure that mlwe development is done it a responsible reamer that would benefit all ceacemd. verytruly yours, Lmrer Enterprises LIE Ames, ow Attachments: $250.00 Check fee full Crop PWIpre map a lld m epl Subdivision No 6 Comprehensive land use plan map 1emeT, C[Rlianxo&inpurchrchass tl V Or o to ''am 9�8260 Sq. Ft. W SM1s� cs foepwSalo al 1, F �roA vse`p s�E ° co,,,,, 23 ti6 c5 w° 9467 Sq.- Sq..Ft In 6 < in 556,ti115 \p0 ao a NOTES ja 22 a S I These Lots are subject to the City of Seward !.9 / 14993 sq, Ft. A o Zoning and Land Use Regulations, 11658'.Sq. FL gas w y 2 No permanent structures may be constraclud Or Placed within an easement that would thinterfere the ability of the Pillory to use �� easement. zr t 3 Lots within this subdivision may be located Y within a FEMA designated flood hazard area count - this Is the case, development USt comply with l 2 co City of Seward Floodplain Management Regulators s� oA survey to determine the elevation of the 0 cp property L o may be required prior to development. i7097 S\q. Ft. ti 21 ? Si Ict 24913 Sq. FL v IT q Driveway locations for Lots 20 and 21 e p \ st approval by the City of Seward require prior to construction. v ei ac j a Tract A 1 58921'55"w 725, 79' 1 \ (S 89'2132- W 125.79) _ me ,n: MARATI ION. DRIVE a oa_ pro+� r FF : RESURRECTION BOULEVARD kmn 1 oia� 1 �W i — I U Leirery Neighboring Ownership Resow[ gclenz zone-oi_ � ..::. roe zg, zi aoa zz, aeaF��ew No s . 0 a0 160 Feet Plenning 82oning Meeting February t9, 3008 LEIRER ENTERPRISES fi ,od'22459fie r uNwege Steve Leimr 66S,6576 December 2], 200' City ofSewmd P Chew 167 Seward Ale 09664 CommunityDevelopment W OR9MMD P NO OFFICE cam Young strait AM,'h",uo, Armkit UU a Subject: CIRl Alaska Tourism Comet (Kenn Flours Tours) Pmehase and Sales Agreement for Lots 20, 21, and 22; Clemview Subdivision No 6, zoned as Auto Commercial, Kenai Fjords Toms parent company CIRI Alaska Tourism Corp bas executed a Purchase and Sales Agreement with Lchar Enterprises LLC confirming CIRI's intent to purchase Lots 20, 21, and 22, dependant upon the lots bring n conal to Auto Commercial. Lots 20, 21, and 22 would be WdW b their existing auto cnmmercial filily, now m use as customev parking and a storage building. CM bas the used for this property as its business news expand. CIRI'sSmooth as mentioned in the Anchorage Daily News on December 13, 2007 (copy altached), with its tours, lodging, restaurant, and to supporting activi8es is important to the economy of the Seward area. CIRi interests in throe lok emphasise the need for more commer ial land w support me harbor development, as 1 have outlined in my application letter. CIRI's torrent use of its existing facilities is known to the Seward community and neighbors in the Clcarview area; and bas been compatible and sweptable to thepubEc. . Currently all traffic to the warehouse and parking area is on the east and scum side of Phoenix Ronal. CM's acquisition of these Lots will not change traffic patterns. Renaming and use by =will not change me effect on the neighbors Or Resurrection Road. The Lots zoned as auto commercial will generete Wee the KPH Tax valuation over the anent R-2 zoning. Holding the stai or increasing valuations for property tax is important for the public and City, as mere is the tread for budgets to go We assessed valuirf(ms to SU outside the city limits, and the loss of higher value property to non- taxable endrow The City sul me public used the increase in me'business assessed vale ld us' to keep home owner taxes as reasonable as possible. Sincerely U/nn/I1L �er Steve Lever L °� Sponsored by: Applicant CITY OF SEWARD. ALASEA PLANNING AND ZONING COMMISSION RESOLUTION 200EAL A RESOLUTION OF TILE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING MY COUNCIL APPROVAL OF AMENDING THE LAND USE PLAN AND REZONING OF LOTS 20, 21 AND 22, C.LEARVIEW SIBDMSION NUMBER 6 FROM TWO FAMILY RESMEN'ITAL, (R2) TO AUTO COMMERCIAL (AC) WHEREAS, Applicent Steve Leiter has submitted as application and $250.W fding fro, requesting than Lots 20, 21, and 22, Cbwvview Subdivision Number 6, be mooned bore Two Family Rmdendal (R2) to Auto Commeroo) (AC); and WHEREAS, Ints 20, 21 and M aw currently vacant land, approximately one and one third (1.3) was; and WHEREAS, the current Zoning of the property is Two Family Residential and the Tend I]se Plan designation Is Two Fnreily Resideom (R2); joul WHEREAS, the Auto Commecod district was established to provide areas on w:cummodate highway-mmted commercial eativities such os oDices, cousin bosom oh d uses, end limited permval services and recoil use; requiring substuntial outdoor activity, iratfnc, and parking; and WHEREAS, a goal of the Seward Cotnprobensive Plan is to, "Maintain SeweM9 land Use Pbm ae the Pfimery that wul to eusure quality mmmmity land use arrangements, growth, and development w We. Year 2010"; and WHEREAS, the public notification prmco was complied with and the appropriaw pubbe hearing is required by Seward City (:ode § 15.ol.M ores somlucred by the Cammmim On February 19, 2000. GO Sewnrd Plam,ing said 7 ring Resolurimn 2WA-Dl Page 2 NOW, THEREFORE, BE IT RESOLVED by the Sewed Planning and Zoning Commission that: Section 1. The Seward Planning and Zoning Commission supports the Proposed ZuNng and Land Use Map change nmt rncammemis Ordinance 2"-_ M forwarded to City Cmracil farapproval. Seetlon 2. This resaMion shall tilde cffm immedintely upon its adoption. PASSED AND APPROVED by the SewmN Planning and Zoning Commisslon this 4' &Y of February 2008, TOE 111Y OFF SF.WARD, AAv ASKA Mgen, Chair V AYES: AnderSnq Chark. McCkav NOES: Keil ARSEN'P. Reach' ABSTAIN: None VACANT: Two ATTEST: /1 y j /teso Lewls, M t /Ciry Clerk �.dEaB� -iNv cogs qC s 'r,r of AC?�i;A` 27 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 20011-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD ALASKA, AUTHORL&INGASOLE SOURCE. CONTRACTWFPHPROCOM ALASK . OTOROLA FOR PURCHASING AND INSTALLATION OF INTEROPERAELE COMMUNICATION EQUIPMENT UTILI G HOMELAND SECURl GRANTFUNDS, ANDAPPROPRIA'1'IG FUNDS NOT TO EXCEED S21M.440.00 WHEREAS, the Seward! Policy evd Pirc Deperhurnt applied far and was awarded a SHS GP & LETPP grant from the Department of Homeland Security, in he amount of $204.440.00; and: WHEREAS, the City is not required to provide any can or to kind match; and WHEREAS, the grant was accepted and £ands in the amount of $204."O,M were appropriatodby Rasolution200]-115; and WHERAS, hands from this gent must be road for purchasing of an luteropemble Cammmactions equipment m identified in the pant application; and WHEREAS, changes to approve the attainment were necessary and were submitted to Homclead Sxo y and approved by hem; and WHEREAS, ibeehmgeswillbethepumhnseef(IXTL5000mobila VFlredio,IXTS 5000Amul Digitalportable radio, 12Aalm Digila[M 500011portableradios, l4XTS2500I, L IT portable radios; and WHEREAS, hesapumheseswill6 crcquiphe Emergency Management,Sewardpolias Department, Seward Fro: Department and the Sward VoluatemAmbulanee Corp. a rr aimamhgits Baal ofproviding maximum promutimpossible to the lives and property ofthecitizens of Seward; and WHEREAS, he State of Alaska and Deparment of Defense awarded Motorola the sole same contract for the ALMS system for statewide interoperable emergency commurdcterons; and WHEREAS, his award was based on fact that Motorola has proprietary sullware for our mquested distress button function for portable radios; and WHEREAS, ProComm Alaka desiplad, installed and will carry hemvntenance amount fur the communities of Homer, Kenai, SOldoW and similar contracts will be offered to Seward, vrd because all communities me working with PmComm cost effective results should occur for all the aforementioned communities, and it will also provide unquestioned compatibility orequipment in this award; and WHEREAS, the goal from the Office of Homeland Security was based on specific Motorola equipment, and that office has approved sole sourcing to PrecomMmorola; and WHEREAS, the equipment in this award meets future AL MR needs due in cnnperativu planning by the City of Seward, the Borough, Sesame, Homer and Kenai, and local and State F-911 Hoards; aid WHEREAS, the Adminimotionrecommendsthepurchaseofthe PrecomMoterda withthe available gait funds; and WHEREAS, the Seward City Code 86.10.120(a)(9) exempts from the competitive procurement process,'Yhe purchase ofelectronic data processing software and hardware systems and commmuocbmmin equipment". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEW ARD, ALASXA Nat: Section 1, the City Manager is authorized m enter into a contract with Proem Alaska/Mommla for the perchance and installation of me aforementioned radio equipment for an amount not-m-exceed the available gent funds of $122,279.92 from coconuts 651-6515-4680- 0200($106 4949E SHSOP) and 651-6516-468"200($15.804.96 LBTPP), Section 2. The; is phase 1 of Ws p jeet. The total for Nis phase is $122,279,92. The remaining balanceof$82,160.08 will be sp satonphase2 and admiuistralion will bringthat purchase to council for Approval at the appropriate time. Seethes 3. The City Manager is authorized to ufihze Procom Ma"Mmorola as a sole source vender due the fact that they Are the existing supplier of sm existing equipment, they installed our mobile radios. PmComru is Momrola's only authorized distributor, installer and maintainer in Alaska, sued they are the primary public safety commuwcations equipment vendor in Alaska. Secdos 4. This Resolution shall take effect immediately. PASSED AND APPROVED by the City Council ofNc city of Seward, Alasks, this ION day of March, 2008, L.7 Council Agenda Statement Meeting Dote: March 10, 2008 Though: Phillip Oates, City Manager/ _ From: Thomas Clemons, Chief of Police Agmde Item: Purchase of Ratio Equipment and Sole Source MCKGROCND & J$ISTMCATION, The Seward Police and Fire Department applied for aad was awarded a SHSGP grant in the amomt of $108.600.00 & LETPP grant in the amount of $95.840.00 farm the Department aHome lard Security'The Intel ammum for both grants emoumed to $204.440.00. The project consists of two phasea. Pbasc once is Wepumhase of 12 Aster Digitel Porable Radios (1O mder the SHSGP for a tntal of$51,610.40,atd2 mderthe LETPP fmattal of$10,322.08),1 XTL 5000 Mobile Radio @ $5,482.88mderthe LET'PPfundwg,1M5000ASTro Mobil@$7,007.M6� eSHSGP,md 14 XTS 2500 Portable Radios @$47,856.90. This grant is awarded with an cash or in kiM march on the city's pare SOLE SOURCE dUSTDICATTON The Seward Police request an exception N the general rude concerning free and open competition to design and build Ne communications; system in the City of Seward Emergency Operations Center, and for the pmcb as ofAI.MR digital portable and mobile radios firm Pmcom Ala loo1vtotorola based on the following criteria 1. The Stte of Alaska and Oeparboent of Defense awarded Motorola the sole mince contract for the Alaska Land Mobile Radia (ALMR) system, establishing statewide intemperable communications for general emergencies and disaslen for the entire State. 2. PmComm is Motorola's only authorized distributor, installer and maintainer in Alaska, and they are the primary public safety mmmmicatiom equipment vendor h Alaska 3. PmComm designed, installed and will cony, due mawtenmmce contact for the City commandments upgrade, and for Nose in Komi, Soldoma and Homer which should result is somecostsavings, ant will provide unquestionablemmptibilit ofa9uipmcnt. 4. ProComm would provide unquestioned compatibility of communication equipment hareem the Seward, Kean, $oldottm Homer, Borough and $ttelFederal agencies. 5. Mntrolabas proprimery, software foromrequesteddishess bureso functionforponable radios. 6. Specifications were developed basest on curnmt imemperable communications needs for emergencies and disame n for multi -agency, response and coordiwf dent and for future do in to the ALMR system Per the Federal government. 7. Other contractors carrot provide mmquestiaoed compatibility, wit communications equipment load and State emergency providers have in place or are installing now. SJ 8. PmCormn has a local office that reduces mobilization dme and cost. Seward Municipal Code references: 8.10.115E mptinno1rem CompM eproeummentprocogutoa. 5. supplies,materials, equipment or contractual services which can only he furnished by side dealer, or which have a uniform published price. S. the purchase ofpmfessional services. Professional services are those that require special knowledge and Judgment dust includes analysis, evaluation, predictioq plmeing or rsomrvmrdatioas and which resadts mfieprodaction of arepen active completion of a rak 6.10.130 Where competitive hid propoode are not to rise public interest. Restrictions and provisions of this title shall not apply where the city council determines said makes written findings that the public interest would be best served by act toroidal competitive bids/proposals. Supporting Justification: PruComm is Motowda's narrowed distributor, cringer mid maiataiaer in Alaska The wnmct metal pmfssioml scraces(eagmessud. The fsdeal furls gun was awarded Nmugh the Office of Homeland Security based on giant request as specified, award contains specified equipmum. PadCcmm Alaska m a saw motreemr with a bcal office, and the City of Seward would beneti li m the area discount price schedule. Manageumtoft isprnjMisthermpowibiliryufthe City ofseward and her we cam rector. CONSISTENCY CRECKLIST: Where applicable, ibis agenda %L era is wrowlent with the Seward Gly Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules ofProudures. RSCAL NOTE: Payment will 14 made wing fiords in accounts �65�1-6515468U0200($106.474.% SHSGP) and 651- 6516-4680-0200($15.13W.96 LETPP). N^v RECOMMENDATION: Council approve resolution 2008-&aachuriaing the City Manager on approve payment and under man a sole source contract wile 11ocom Alaska/Motorota for purchasing and installation ofintemperable comma eationequipmentrNlizing Homeland Security Grant Funds, aral appropriating fords not-to<aceed $204.440.00 31 J� �222 SIRAHNIGM, GOVERNOR �� ,�� � ����� �� ���� ����� Ft NicLvMsoq AK 99505-5750 DEPARTMENT OF MMFTARV / Pismo: (907)428-7000 AND VETERANS AFFAIRS Fax: (907)42&70a9 DIYINIONOFHOMELgNO3t'CURISY TWFree: p00i478-2337 AND EMERCRNCYMANAOEMINT w .Wyrepredccm September 27, 2007 Me Pitilife Oates, City Manager City of Seward P.O. Box 167 Seward, AK 99664 RE: 207 Slate homeland Security Program, 2007-,E-177-000I State Grant No.: 07SHSF-GR34054 Dear Mr. (Iates: The Alaska Division of Homeland Security and Emergency Management (DIIS&F.M) is pleased to award the City of Seward the amount of$108,60.00 under the Z007 State Homeland Seeority Program fur the performance period of October I, 2007 0i augh September 30, 2009. Funding from this program is provided to enhance the ability, urinates, woman", and urban areas to prepare for, provers, and respond to terrorist attacks and other a0—hazards events This year, as promised, local jurisdictions historical grant performance was apart oftlre scoring considered during the 2007 Homeland Security grant review process. DHS&EM staff performed an aradyais over an 18—munth period ofgrant perba rmmce in 10 fortes. The City of Seward scored 90 out or potential 100, in overall grant performance. A voluntary interagency review committee comprised of 10 representatives from various disciplines ar Storm and local levels convened the week of August 20111 to review agible Projects, Iucdmirisdiction grant performanw, anddetemwe award allocation mounts. t'hc result of this work is reflected in We allocated funds identified in We project budget detail attached with the awanl document. Attached are two .pre -signed grant awards. Please review the information for accuracy, and review the Special C'.onditions in Box 12. Sign the obligating documents, keep one original for your records, and remm the other original mOrm 30 days to. Roberta Carney State Administrative Agency (SAA) Point of Contact P.O. Box 5750 Fort Richardson, AK 99505 32 Mr. fates September 27, 2007 PaiC2 oft If you have questions, or need further assistance, the PAS&PM project rrreruger far tons gmjr4 Miel lle Ileum may be contacted at 900-428-7089, bll-free at 800478-2339, or by email at michelle hewtvra+alaskosov. Sincerely, Director jwmmlhsdp Hndnsoros: Obligating Document (2 onglnnls) Budget Detail Worksheet(s) Signatory Point of Contact Form Narrative Proloss; RepnkForra Financial Progress Repnt Form Notice of Intent to Accept Nm. AD auu,l.., slmaa"L Pu luss,a � .s null CC: Tam Clemons, Judalactlon Pal Manager F otla Erchinge., hnisdenion Chtef Final Wert DHS&FM Goal rile ;3 MRAI/PAIA. GOMRNOA '•�ly / K995055750 FL IU[Fmdson, AK 995055050 DEPARI'AIM01PINH.TTARY PhOne: (9a7)4a-7000 ANDVETERANSAFFAIRS t'ax.(ATl4zar9en DAU50N OF110W VVDSN nti / TORFro, (80J)f]8-2337 AND£MEFGfiNCYbIANTons VI w,,Vak-pae%revrm SepWmber27, 2W7 Me Philp taus, City Manager City of Seward P.O. Box 107 Seward,A 99664 RP.: 2007 Law Enforcement Terrorism Prevention Program, 2007-CF-T7-0003 Sort Grunt No.: 07LETPP-GR34238 Dear Mc Oates: The Alaska Division of homeland Security and Emergency Management (DHS&RM) is pleased to award the City of Seward the amoal of S95,9411.00 under the 2007 Law Fnforccment Terrorism Prevention Program for the performance period of October I, 2007 drought Septonber 30. 2009, Funding from this program is provided to enhance the ability of stairs, territories, and imam areas to prepare for, prevent, and respond to terrorist attacks and other all hazards events. This vear, as promised, local jurisdictions historical gent performance was a part of be scaring wnsi&nN during to 2007llowe]wd Security front mview pmttss. DHS&EM staff pert rmed a analysis nvu a 18—month period of grew performnce In t 0 areas. The City of Seward scored 90 out of a potemdal IN, in overall gran performance. A voluntary interagency review commit(ee comprised of 10 representatives front various disciplines at Seats and local levels convened the week of Augum. 2011b to review eligible projeots, local jurisdiction grant performance, and determine award allocation anoints. The result of this work Is retlwled in the allocated funds idwlif tad in the project budget detail attached vmh the award decumbent. Attached are two pre signed pant axvrds obligating documents. Please review We information far accwny ndreviewthe Specid CondiBnru uBox l2. Sign the obligating documents, keep one original fur your records, and return the other tinging within 30 days to: Roberta Camey State Administrative Agency (SA ) Point of Contact P.O. Box 5750 Fort Richardson, AK 99505 34 Mr, pates September27,2007 Page 2 of2 If you }lave questions, or need farther assistaum, the llri5&.EM projectmanagct for Ihia grant, Michelle Ilaun, may he conacted at 907-428-7089, toll -free at 900-478-2337, or by umad al michcllahcrm daaLuka.gov. Sincerely, jwmonlh tdp Lnclnsures. Obligating Docuntent(2 originals) Budget Detail Workeheet(s) Signatory Point of Contact Tom Narrative Pmpess Report Form Financial Propcss Rupert Form Notice of Intent to Accept N"All mom. .. CC: Tom Clemons, Jurisdiction Project Manager Kristin iochmaer, Jurisdiction Cluef Fmvru ial Officer DIIS&8M Grant File J� DEPT OF MILITARY AND VETERANS AFFAIRS DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT Obligating Award Document for 2007 Law Enforcement Terrorism Prevention Program Homeland Security Grant Program U.S. DEPT OF HOMELAND SECURITY National Preparedness Directorate (NPD) 2oD7 Federal Grant No, 2007-G&n4009 CFDA No. glom 1. 9trte Grent No. 2. Raciplent 3. Awartl Amendment 4. Employer Tax toX O7LE7pP-GR34238 Cayol Seward Amendmande_ eta moss . Realylarm Address 6. l%so ha Off and Ftldpafl Gepanm.nt of Military and vmerene Arahe GTy NSmnurt Dlviaon of NwmHM BecWryend Emergency ManegemeM P,O am 107 P.O. Box Srw saeam. AK small FortRichmdmn. Pomka93fAS5]'A . 91MIve Dab o(Thle Action 8. ON38EM Projam Phone: 907428.7N9 creditor 1, 2W7 Manner.. MicM1alb Head Fax: 807-428.7o06 Emal: mlchelle.M1eun®alaskaeov . MRhad m Printed: Electronic 10, Grant Award! and Terms and Conditions: IswanxG.4emerwmsaas rwrweaM Total Aware" Amount: "B.M.00 Planning: $ 000 Equipment: $95,B40.00 Trainor $ coo Exercise $ 000 Management and Administreft $ 000 BWgel Detalsere fording end eta Es wnand aulnce rehgns or Sake. Grant program guldellnea and Federal, Sete. and inaal contracting GrantFederal,l cont Procuremento compliance and gdv.Omem compliance requirements apply. nts apply. For StateGran UseOnly,CCXes File No.X by LETPP 18.1]ct1 ti Grant Requlremenls. Assurances and Apmmenta: Iaaxbrrwdd and nunragWramno-,assnran,.ea nr✓nmxnimrsl Ind acequerceofapemhwn bb tmlretlSpun metaalegaltluymrotBertdPa Pankerouse melwdawpopwry,reeeevepaNeM wdencialnmam maom tarot fmca mbe eta. canGrant pass cannot be until ttlese NMJi beepmet. 2bne: Northern 3M in Fa Attend orw of ttre 200] Grant Kick-off Meetings: NodM1am Regbn-Ocmner 3M in Fairbanks. southeast Region - Ate nd orm of cbbei151hinreuirarosigncandreR Ion-Oerial in Anchor e antl relum Met thi signed and Radquipare bnts, elock "it 8, witan asdmiales to Issuing Inomthed Innl requirements, aasurenwe and agreement b Me Iasulne Address In Mock e, within 30 days from the data gr In hock rtu 14. 6I9nature as Jurisdiction Pldfed Manager Dab: Phone:9107-22s3338 Fax: 80]-n44-Yl4dI813B0 Printed Name: Tom Clemons s Email: (demon it award.nM 15. lurure of Jurisdiction W Financial Officer Data: (lW//, yam/ Phone: B07-22&406t Fax: 907-224.40:49 Printed Name: Kristin ErcM1r Email: reaching • cft dfseward.nnt 16. SIOnalu Ju adfdlon Blpnalary0lflcial Dab: c £ Phone: - 047 7-22 Far, 80].T24d098 Printatl Name and Thle: PMp OMae, Ctt Man a Email: oatw sit IsewaN.net (Name 1T. OHSBEM SMna[gry Offilcial(Neyq Title( _ Gab I September 27, 2007 John W. Madden Director Allbass,,��em tie wml be aumdnem, only de-mmgamn a forma. I me City aSeward mall mi timely battery xaranue and RMnclal hoge Ell. instructions and blank somm are assured and arc memo elMmnkpnv at pYNailima ll is farmhouses most Neck Me web alre Moor yroc must anent by"A's uaa of mrtdatM son am MOST. Mmtln and FlMtlY Nu Oftn lW vrogew MLan ou Paow1 NrleEledm PBRwMana PeM _ meM1a I IdblMpi1219112007 +RpRW9 2 m1N1(14p&dL]IR[W 4=20I8 ] PoNl/[OMIX/]YIPoe iRNtWB n m+m+rzmdaaaaorzgd] Inamrzae s 10diamo-iwi+ " IYXWT e d+mlrzwga]nvasss aRlveadg 7 wrolr emxirzmw nlwzoog a gfmlRmgwnwsdw +msgrmdg s maaP.nnd nnsrzmg IwSmayswfill lxrytlNul.. 8oeterdmtureayrc.m nlhga"ib4 in nAi d • normal anti emmmpwe tiea mad.mandmanl time, and is nodded on abandon w the mat euamnv Shal lal vmarral Report fl Reimbursement and grant guldeltras, and aubmal of tlmnl more co?tttlonNdeneentl6. Selmiannua tit N< most be Supported wIM wul mbrumenentbn :grtanq. ad). ram and omtlnee by the Chief nnanoal officer Mat pale, am aaeptual S2R many, not self-ortl%Melt nmMs, Including farm am armndanm normal Ago edkseephg eryuiRnrents In Sxtmn 13, moted to 1 not omnam"el dutlM, The brad em, nm epply N e Adminlstrator, Thi X. etaalall M, the and must Support 'project timanne Oan,, UT IS remm,md, sm qualm and nits are wourted era and allowable stednat �mp+ xelkta, abnormal free, h m Sewardd usbal and swam sence shall am J7 sunmLLuny a pii to compete for the award of surd procurement. Local bAde/e preference Is tut Driacuramonts. Pm,,rimi tranumons mall be Conducted b provide maelmum open and rare face ens ni vender rtspome[ea corearldrafthead III bid, M all outstanding In appears approval of OMSMM. OHS@EM has provided a armin ry of documentation required for levels d I the InRmctions on the quarters J'sai P opreis actions. required brlevela had State of Alaska requires a stall-rxlpent ncending Sidah Wp or area In oryanizabun-wide sudit In=,cance who ONS COnsib 33. Into Chi oMtlalz and auchi to have aces I the sub-feclplent'z add anon party home SAte NAlnskn W comply wed OMBCOMWrq-133. CopkS of aWlt tlur ©y of Seward terelats Its I eased, or within a d-rrgnth pMM of W003MC45.010. Indudeme Federalag"gname,p mm,germ ea a aom Mo m at Quarterly fraii waves shall deonARtt pemormance and progress hands, to: Acceptable pv(ofmanre on apacable cdtlt'al tasks In Eveedsm es ung enprovN s Shar 1. wdgass In amleving honed nnwimea and muezronez 3 Puri rassurable progress toward rbapktbn of pmjtth 0. How funds have been expended duns teportlng pei and explains expenditures related to the pm)M For the Impmptt pmcMURz rtydNlrp mn[rzcb aM pm[ufcnen[s Lmaddity m submit III and/or Iamid Managementryscems earn do notobet fNeral required management standards w di or dblIamiirreesury and alluroi n,"Curreatethrough the date of meuction oor hfemininor nnele at Me dlueeuw omnseFfl onto mmple(pn ors Wool ox50EM mvlew. Anyeewpmenbpuanexe aped to OHSSEM at the CpGpn of 0ns6EM. pert. for the mnvenai & the Na pass Kornai 5ecunty grant. aqu smirch shallII quarter. DEPT OF MILITARY ANO VETERANS AFFAIRS DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT r Obligating Award Document for 2007 Law Enforcement Terrorism Prevention Program Homeland Security Grant Program U.S. DEPT OF HOMELAND SECURITY National Preparedness Directorate (NPD) 2007 Federal Grant No. 200]GE-T]-0Oo3 CFUA No. 97.074 i.5tete Grant No. 2. Raupienl 3. Award _ and no Sono 4.Empbyor Tea lop OILETPP-GR34238 cgy Of Sewed AmentlmeMg_ BgA00We6 5. Reduced Address 6. Issuing Office and "time lsof and s Agent ofiuelry GlydSexaN Damon oof HHoomelwW 9acent aME rgency Menagament P n Box 167 P.D. Box 5750 Smi AK 99BB4 FM RItliand on. Almke W5e5u750 wMW - 8. DH58EM Pmjam Phone: 907428-7089 7Effective DepotT Al glon Oc[abarl 2007 Manager: Fax 907i28.7049 Email: Michelle Read mic elle.luun@alaeka.gov 9. Method of Payment Electronic 10. Grant Award and Terms and candidates: j,,1mmd cram farms,d Clod i Total AweMed Amour: $95,840.00 PIei E 0.00 Equipment'. $95.e40.00 Training: 5 o.W Excsnml $ 0.0 Wrim mam and Amninlemi 8 0.0 Project Budget Details are funding allocated, and are not be construed w expenci um aulM1oliations or approvals. Grant program guidelines and Federal. Stale, and local contracting and IXuvnemeMcompliance requirements spay. For Starts Use Only: CC R 9297311 File No. 907 LE1PP 16.17011 tl. Grant Requirements, Assurances and Agreements: laeealu.Meaa,na.evx.,,nnl.. Aavw,wnwaAwoonenlel T,e a[IRparce N a yan finmYre unVed 5(aRs scales a legal tlury on fM pan M Me PB^Ir I^ um Ma Iur,E w papgfy mea4 eve4eb9 M MINA MaSleta 12 Granthinds Messingbe M1ave been me 12SpnialCIMMons:r(5rad sehudeer Orman Regioum n cl S Attend! one IN IM1J 2007 Raglan- October 3rd in Fahbanks, SOlrtheaM Region - Grant Mattiegi sea urdabsR n-Octob eelfSiM1 lOJuneauoro October tale 13 sigM1 addreR sargued accounted, traas the signedantloods ntlareWasslaaces antl velum teeOto the issuing Addrssin block me grantods11. are, assurances and agreements to IM1e Isaulrp Addreuin blacF S. witM1in 90 days from tee dale saga in block t 14. Signature INJudatlirion Project reneger ur Date: Phone: 907-U4338 � 80 Fax: N1-3gId480 rFlntetl� :Tom Clemons Email: [Demons ch seward.ntt IS. SienetureofJutlatl1011on CFlH Finandal0fficer Data. 64 Peens: 907.921038 Fax: HOserchipar Punted Name: NtlaW ErtM1i Email: kemM1ln a gleeward.nel 16 9lgnam Juriatlon 8lynOlfldal Dale: Phone: 117-224-4047 Fax:: 424-4038 Neme and TNIe: Philip Ottea. CityManager P7 pom4i038 Email: OMse a INeeward.net DH t]. DH58EM Sipnttery OflciellNuneand.T e) Data September 27, 2007 John W. Madden Director V I 39 The toml a lomtlm of the 2007 law Enfart'ereent Terrorism prevention Program award id W the Droklon or Homeland scares sa Emergency Mna agement I DH59EMj iz$2,730,000 W under smi Gant 300] u7tW003, CFFI 9]0)0, Me. City of Wri has ewarded $95,eal whim shall be used M sul aRmmas pastoral to the mu lty of amtc, Armin and urWn areas to p2Mre fop prevent arid adopted M terrorist attacks and other all-0a[aMS poem_ Me Communard, pi oRM1ls drift over is 0/1/N07 through September 30, 2009. Pi mntlltors must be completed by cols date. Me City of 5rnard Cannot sub-gmntalla- anyAreof this award to any other delay OR IXganliption All awards rryube mnfirmatl within Me I reporting pull Mat expermurta In the bm�wlllbe Nodaw4onYcGewill be mae,or UH5@EM will CFKuk tlPodllgaron we nine Winds No tmmAm or funds ki ((A)Chbetween WPenf Award: All channge repue9 MUST Isilo ttad In wrl(mg, or ekhromeally m the DHSBPMmpmfem mna9er nmpa ed by a)ustifiWlon combine and bWg,tr,medn9 plan, for moment rant approvel. Changes must wnes[ent with the Simple of be project andgrantguidNlnes. RATI AM merges will be WnslderM only IF me r y Wng requirements are tuner, and if terms and conditions bra been met at Me time Me real Changes In no moo ammmi attlmbes, or purpose of the proiMo changes In key persons specified an me grant award, WMReri smhow for arnvm a [deal to the purposes or the aware regne5ts for addRMnal funding, mameln pm)ecl site,OrM1"5e Or mMtl cammnone will resollm an amenameatothsai. xd tanners df mnda Celween cintimms, afocaflona will be munorked, tcry aeNli untied or Wads. (0) MwnlDGlugtO�Mamt The Clay of Seward shall submit emery warcpny Nar/axve and Hnanwl Prryress hooki W One Pro)Kl romancer at OHSBEM. lnbu ons ant blank forms are imadi and are lwa2d elMNh1211y M1yWWdkDrmn m/e mand Toy Ad prNmxd.]ummnalns mart Mai me rob site quarterly for most current forme Use M tundbad arena Mil net e xamid Quandary rapOR am due' Nan and Finannd xumberasMewuMO Fregya Tepod Use aud.didwn Paddmarine Pmae Dins t iafrnaT.la/stnao> tanrzme g OTMIrs 3lY We aaazdoa 9 MNirsOWo&9at00e MCAUCI a mmvzOOeaaxrsooa aazagwa s laavzgge.lmlrzdge vzfnme. e otmvmoenvllaoo9 alcohol T MN1nWg wN 09 repoWB e m/OIMm 3 rsmg Wrojohl 9 Ideal Retort Muse..W9 nvaw with pmgwe mmMe San Am wbmiped to DMMMb/ the died data es a Med In Use aboveam.aola9heald We egraant ree� Few moraNl OrM Ali a muemea rvPed Sri ent Namnve Appeared Repoda shall Model the status of We pokI compare actual accomplishments M the ob)ernves wWbhls[red IF me perw in tile ryo3ER e omenne, meant reasons M demetbn and mffincamon far Fission mgmammem requests, and must support me Nlamkl Progress Aricki Include any shemewam events R, absence. PrW s must be reputed release W me poject Cm Ine and milraderessGtal In mefadsdlman's apgimer, FinanpHl Progress RepaRs shah combine the stable or me Weds, Show amomntse, and remlpb a vWgram Income, raze Orin -wed mnMbanona m me salted, wnemer or rmt a Ioml alarm is regwaa. The Final Progress Report Is a summary report, eualra lm pored a,twim,antl measuring Commerce against pro)eR goals and ob)MNes far the mUm wrfmmi period, and Is aqumed In addlbon W Ire last quarterly reperG ARervArtlon Reports are mqulml within 30 days of the Conduct of an exeNse, (D) Reimbulffdoe i Submit male Uter l Amounts Repot ram. Relnibursemenl shall be based upon auNofaed and allowable with vmject Rabative and grant guidelines and submission of Nmely quarterly Nan eve and FllunMl p M55 Reari ftymen6mybewithheidpmdingmrt onadefickncis, Reimbursement ofexpmuMiums may be regnvdd at any time within the oedamance "And Expenditures man be Supported with arri Woureentamn (ag, mpla ar iww odw merinos, lmesncets with name/wage/heum, net anmtioq warrl at,. Cars, Papal repocern repots si and (ed by the chiefoa fintifal ofr Mat OffiIm plwe Me employee name, po, [mad alpxabon to the prOji amount had, are acceptable, Staff nay red sect-certliy theur own time and wages. IDe Cab of Sewell shall reMb all supporting paymll remM; Including time and attendants rem e, signed by the s ndel and supervisor and codas of wamnb a a per Me momkeeping requmemen6 in Wel I.). Lorded to 15 Scatter fur emplai assriW program management functions, not Operational duties. The limit Sees nM apply to contractors or hiring inRllrgen¢ amit antl is In addedi W Management old Admrnlsbelon (MBA). 4 J A mamed IncoeWlno Me ammo "i shall canplY with Or imme arm FMerat gavemnMrtmnlraQ(y Maessinnal and comadm of serul[es moat od'de, local, state and sederal government repaired central and reamed pre-morrvamy Idnal pram Mlmelemantetlon. Contact delrveraWo must meet the mounts cat Measurements. Jo,ifficatron Is rtyuo-W far wmpenaavm der Individual consull mrvl¢5, whIM must be IM We anwwt pW for Sudan Sunni in Me maNet planoetanaa lnMlrez, and time and shed reports A summary of document, own rumored for levels a[ono-Mnw Ia attached to Me lnstincri on the Reports. one sled with humIng under hls grant thrall pmmmunryy door Me following atalement fall Wonsuagran[Imm Me U.SOeparfmMf,iNonKHM Smomr,n My Nadu IsmM 0I nersho mpffir t My ma PoMbolview r oropin of the ofM:mehwu Mauol Me unlit rPy/Psepf fed oflln'al poaltlon aI pNklGs of MP U.S. OeprhpmK of HomeHrW $e[uNf yW As me FedesI grant "A"I'mt the Shall of stri requires a oimonal eependem f500,0011 or mare In rn'u fiYal year b end act an oMenlmtlon- wide audit In acmrdanau with With Grr:uHr A-I33 We CM 01 of lask Prow; end Program oHI[Iah and audlmrs M nave your to Me wbredplMPs and nominal x, Ml Rate woo as nearnry kr MPStace in PkaYadervery WI t OMBCIrt withs, 33. sits M W Of o f)XS®EN wlMln 30 days aRV Me CM of Sewartl retllAe Ica Fr lmi Or names g-monm cant of We eaTv,ln and me name 4]AAC95iamod agra Me Fetleal egenry name, prcgmm,9nnt we and numbs.; and me name ur me pass diamond agenq. ICMa�: Gmncbilnual andadMnktative recoNs snail be,ndimined reda per dMree(3) wars a 0r [ne gmnbward, oraumt rtralelred. Time and Mo:a parsonnal arm or nodded kr IN iMlviduals must be maintained. FopeM1y and equipment mums Muir he mampined for On Ideal M three(3) many p mpraament or transfer of We pmpeM and armament. y: Quamady, Prvgrcs Modote shall demonstrate parfdmanm and prcoms5 relative M: n applicable o2val racks In Exa Wr using appreved some q propir annua ea and mA6Mnes enormous amended caduring maxi Wri and explains expendltwes rela4d t0 Me angenCt Man until meal[ mmsturng Is repuired Id ensure that Moran goals, oba twon, tlmel'mes, budgets end being May ONSbEM reurvee the Tryanto pznN Uy marviw, ar ewa Corsi YCSof the CM nommuc add ministadve polluu and pNwywes such as, aaoan sing for recrep6 and examr6imma arm kquace finanClal remits, oceans d a ibdual and harking casts ContrzWrag and prodmi dpstal and ns of allini staff recta,PmuM/epurpmem nanagement.ryateme5), pvgras 4 Wrighta Vibes, them, Tecnnlgl assl3Mmz is Nellede trot bXS®Eat u[aH. m MWNMdny PoNrybew9PJH alter y : rw the reasons listed below, spMal rendmons may m Imeoud, ralmbursements may be partially may de wbdly fir maeiy suspeMad w tmonded, or fumed awards, rrmburmnMts and award Id. 0X5&EM may Inanmter Me kibwrrp, Whys not limited to, withholding; auMwM M Premed to Me neat edemonal or more dHmted III doo:6, additional armed monitoring, and/or eatamrsn additional antic filly the City of Seward of Its Wit In wdNng sbbng We nature and Me damn for managing Me srrodi action mpulad arm timeline m remora them, and but method of numanding reconsideration of [fie war this cat Cf Seward most re d Sunni 5 dare of me1M of nmarunon. itchy W attain pmat l goals fairness or maagry M adhere N Spatial CondMons thad In BIKk 13 or Inedllty to adhere M grant guldellnes and obi mmphance requirements w.s pros'Murea rsMtllry mnt7e arm pawremwVi :e tozuor rename andlor timeo money reprts ern systems wds[r do not meet will reawad management standards I rfpermrmalnor not recording asarmorerthe await may oil reduced or terminated without comcen,ffi,n mand W-bai will Provide s days III M Cry or SewaN dial Me reamnz for the soon, steps taken M _ ment date N Ma rectal or terminal oXS&EM will mrmburse Chy of Seward tinny Mr and allowame aWtsmNnea through me data ofrNUCtion or Mrmmetion. Mnalpaymmt Moan or onm[m until completion one final oxsOEM review. Andy agmarrom murreesed under a dominated at me harden of Dmrh , andence, Any amount may be terminated upon pawemand, In Whole w in per, her me eonvcnlence of Me rt or of normal Sttarly(VSnXS)Ind me WSMI by written notice, may termlnete tM5 grant, In Me GwttnMC Sfnterzst. AfetwoMe may gaO andi Mcwred tMWyfi the date gtttminMronfiad It plane undo a Hrmli a ed grant may door to OX50EM at the option Of 0X58EM. to hue m the mmpen( ensue a Me zorm xomadood x[umv gang yowl process Shan be rid/-M- :Mn Mgt widen to, firsmmormg g usur it Gen ITM07 - Project Budget Details Repoli ' 2007 Homelantl Secuary Grant Program / LETPP Seward ReWest!Category=ALL , Reported Retilidon=0 of 0. Eanamn FiiuL PBOk EMA atat Cat am' enumnn Area a9pC OURudpppdjry' d 9mt Gotta Finland, t lEquipment Inlemp.Commm F—E [ $an.fi4a.an $5861o.c0_ Item: Jades Saran Radios -- amalption [red (2) upgrades to cunent muerdw Unite 3 EgulPmenl IMerap.Commun �_ lE $aOAaa.aa ERB.Wa:Oa Ibm: Mofwole Portabk%Ta Y50a Retliw _ M1I (BJ raelps • EauoTent Inbmp.Cpnmun LE $4,60 W $.1,6N.00 aem: &ammma MS M Ramada Radio assumption long ill ream •EGulpment Imarop.ccmmw J LE $gaoo 00 $4WoW Item:MlntnmleX 50(a Wblb Radio OaxdPllon elllrMla ndlualea Grant 400Award Toal Allocations: F—Mato.00 $95,800.00 Total Expenses: Total AlopNd Summary Balancer) $95,840.00. $95,840.00 Remaining for Alloeatimi 00 MA Signatory Gram Program: 2t1U7 Slate Homet&M Sewr lv Grant Program Agreement Number bate Prepared l Flrcetlee Date Nemeol Applicant puriehcfloQ): Informadon PX&Iul WnIaIn, OlefFeacnal :rc) I >idW n nI'dYi:mw (ben Qvan pekge�Fm: Projexl Manager Name 4dvlAm.✓m.11l ra.mgrl+yat propet Mameer Addren City, Stew up Project Manager TeNphwe Project Manager pal Project Manger _ FmW CAIer FwanciL Ommr Name m¢xm ma p.w:.+m ¢9xw. wmo.wrm fwwdd edrv..x Cbicr FipanoielOmar h city, stemtaft up CMel Flmndel Omeer l'elephooe Chtern adWOaker Pax Cher Fp.neial(Mm email m anory Official Name ftmwry Omdal AUma CIAY.&ateglp Signatory 0?dvl 'fekphane mgnemry Olficid Pee Signatory Omani 6mW Wgnato 2rmrah wax a/rxe.xvr re.m mm'wew. ProjectMaoeger RMa r5r of hhnarvpmwb MWme Chler Fina oxi Omcer WGMTdIwW_ Pnlna rCa.Y ed BemMxa'OeNaaPo M"ItaryOrfieNl 5' 4em r Subgrantee/Jurisdiction Signatory Authority Obligating Award DocomeM The grant Obligating Award Document requires the identification of three (3) separate individuals and their positions; Project Manager, Chief Financial Officer, and Signatory Official and original signatures from Me Project Manager, Chief Financial Officer and the Signatory Official. The signatory official's shall be: Project Manager; The individual that has the overall responsibility for implementation of the grant projed(s). Chief Financial Officer, The individual that has final fiscal responsibility and authority for the Jurisdiction. (Examples: Financial Officer, Contmllep Comptroller, Finance Chief, Financial Manager, eW ) Signatory Official; The individual that has final executive authority and responsibility for Me jurisdiction. (Examples; Mayor, City Manager) The signatory officials on the Obligating Award Document and amendments can not ba delegated. Changes to these individuals may require an amendment to the original document. Quarterly Progress Resorts Both Me Narrative and Financial Progress Reports require two (2) Signorinas W ensure appropriate responsibility and accountability for project activities and expenditures. Required signatures on the Narrative Progress Report: Projed Manager Signalcry, Official Required signatures on Mte Financial Progress Report Project Manager Chief Financial Cifwr Delegation of Siarrators, Authojefty The Chief Financial Officer, Signatory Official, and the Project Manager may delegate signature authority W another individualist (delegate) for We Namative and Financial Progress Reports only. The jurisdiction must submit Me Signatory Authomy Form upon acceptance of Me Obligating Award Document. No charges W this document will he accepted without prior written request and approval from DHSSEM. The )uhsdicton must be In compliance with the following: The delagatets) far Me, CNlei Financial Clever or the SignaWry Official cannot be the Projed Manager na Can the delegates) be subordinate to the Pmject Manager. • DHSBEM will maintain away of me delegation request on Ne and will apply it to Me appropriate grant report, If dre delegation letter is not on file, the report will be reWrned W the jurisdiction. DHSSEM reserves the right to accept and authorize the tlelegation of signatory authority far all grans Identified fa that jurisdiction. seww "vil1 STATE OF ALASKA Division of Homeland Security and Emergency Managem®t NARRATIVE PROGRESS REPORT OSSHSP❑ 06SIISP❑ 06 Day El IASHDP❑ G/TSGP❑ 051.MP ❑ 06 LEIPP ❑ Oi LEIPP ❑ 05 CCP❑ 06 CCP❑ 09 CCP❑ 05M El 06 MMRS❑ 07 MMRS❑ b wu�exu Mn Olgl"%pv wTMpe pwe arm+uesmwnm�aeea.s pxavmw..um.pmx®MW wwmLLmMwRIYeWRWieinaor.. ANDanux® LwocRCRANTNUMBER a lTx.. <lunadcliomt <Addr > <City, State ZIP> uw nrsx�wm+a •rmn:an Ta. XORTTIT" Ry eRwerr. UP,. b=m�nw+iwmudam. unTUAD... Lore UP T MD EH.00 ❑ aPDcul.Ret2upsr r.Esaa.a carca*..m.ww..w,.w aaseGRrvreoorlina home: : 7777777: �Pertamexe G Rojen LwnpleXm (InGYda Bny forteeea4le tlelsYx br NanHea mG Yroultl e1M tlmely campMlN�: xer.rwaen...X..,,.pemtnie �.d.r,.na xR..�.Ranurea relareb Ne peojeet: 17 to fu this Ton porreporong period: E777 :aRTme�• x..,M Byc�c.«,£��..e asw:o � RATE nq..t ..wPIYW4Vrd� er o...R..,..a oxxfvin �„1.hue ,opjeo 45 Sponsored by: Dams CITY OF SEWARD, ALASKA RESOLUTION 200E-017 A RESOLUTION OF THE CITY COUNCH. OF THE CITY OF SEWARD SUPPORTING THE PASSAGE OFSENATE SO 119(AN ACTRELATING TO GRANT PROGRAMS TO SUPPORT LIBRARIES) WHEREAS, Public Blanches nor generally funded by local governments and school lihrariess are funded by the loud or regional school districts; and WHEREAS, Senate Bill 119 provides for much needed stale ILndmg for Alaska's libraries, both school and public; and WHEREAS, Section 2 ofSermte Hill 119,AS4.56.355, addresses Alaska's public bounce needs for more and diR tsince; and WHEREAS, Section 2 of Senate Bill 119, AS 4.56 355, will establish a matching grant program that could, Subject to appropriations, award upto50% ofthe total grant project cos, caber new construction or renovation, with 20% from local government entity and 30% from private toners; mid WHEREAS, research shows that children to schools with larger book collections; made better gains in reading; and WHEREAS, Section 3 of Senate Bill 119, AS 14.56.360, establishes a public school library collective development giant program to award and administer annual grants of up to $3,000 "to expand and improve the library collection to include mlc glut and current evening materials'; and WHEREAS, it is the intent of this resolution to seek support for SB 119 from the City Council of the City of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALAS" Wat: Section 1. The Seward City Council supports passage of Senate Bill 119"An Act relating to gam programs to support Moves." Seclion2. The cilyrnmageris directed to forward&a resolution ofstpport to all members 0fihe Alaska male I.egislaWre by March 15,208, Secton 3. 'Phis resolution shall take affeut immediately upon its adoption PASSED AND APPROVED by the City Council of We City of Seward, Alaska, this I& day of March, 2008. 40 Council Agenda Statement Meeting Data March 10, 2008 Though: Ph0lip Owes, City Sharing" From: Patricia Lmvillq librwy Drcenn Agenda Than: A Resolution of the City Council of the City of SewardSupposing Passageo£Senate M 119(An AM Relining m Cram Pograms to Support Librwied HACKGROOND & MISTIFICATION' Alaska libraries open their doors ro eu citizem, providing education, information access and elveseirwent. Yet,olnpubliclibrarim=wlelyfb bylocnlgovemmententitieswhile school libmries amfunded by the local or regional school districts. Severe Hill 119offescom landing to help small Alaskan communities provide library space and materials to its cifurns. Sectian 2 of Senile Bill 119 erecting AS 14.56,355, addresses Alaska's public libraries aced for more and different space. This bill Ml amhorine awards up to 500A of the total plant Project cost, either new carbonation ar anovwiegm an eligible apphomt from communities with a population of less than 10,000. Eligible community goveoment entities would provide not less data 20°A of the pmjeot rota) with private donadnns supplying the remaining funds. While still providing contends 6r education and enterteimvent to their communities, Alaska's public libraries have also home the center for public intemet access. Initially libmry patrons used the interact fore ..nnvl communication. As all levels of gmemmcnl provide their documents and forms on-line interact mic or We fibmry has become an esseatial service. Alaskans seeking IRS forms, applying for their PFD wdi/w needing City licenses and documents come to the library daily fro assistance. Many of the buildings that serve as public libraries throughout the sum am too small andlor lack the clec4ieal capacity and space to eftwimi and effectively provide these services and technologies. Fur eligible school libraries dent submit a grant application, AS 14.56.360, cleated by Senate Bill 119, officer; up m $3000 amually "to expand and improve We library collection to include relevant and current reeding malminds."Alaska's school libraries Deed consistent funding to provide updated mad clrrent malenal to students. This bill would neutrons the goal then children throughout the slate, whether urban or road, would have access to new materials every yew. The bill will supped ore school offons W produce more proficient restless w all guide levels. Research shows children in schools Mal dmgw book collections made better gains in reading « 'mN^Yu,rcrlm �v^Rlidnry auemmsmo�awx rm4eem,Wam1altin®ml ,in Ouimicvin compjr.kkwN-4 rv'dwlvxpatmc ES%mprtmimey m dwana, primmYMJsgP 100 vWJml+aun lAure in Ne low-µrrolmiD8 v:6wlv.' p. 45, by llnMl amplq!W3 INTENT: 47 It is the inane of Us resulutian m have the City Council of the City of Seward support Sonate Bill Ito by Passing Ibis resolution and forwarding it M Numbers of the Alaska State Legislature before the end of the cannot legislative session. CONSISTENCY CHECKLIST: Where applicable, Wis agenda statement is consistent with the Seward City Code, Charts, Comprehenoive Plans, land Use Plans, Strmegic Plan and City Council Rules ofPmcMum%. Other: PTSCAL NOTE: Approvedby Finance Departmmn: *k/ RECOMN "ATION: CityCouncBofthe CityofSeward Ss rfi gPassageofSnoate BBII19(An AaRela&gm Gann Programs to Suppotn Libraries). 49 CS FOR SENATE BILL NO. 119(RLS) 01 "An Act relating la gmnt progmms b supp a libraries." 02 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASK 03 • See0en 1. AS 1456.300 is amended to read: 04 Sec. 14.56.300. Library 4Feiet4nee grant prourom [FOND]. There is 05 established in the department a library assistance gran) rp opr_ (FUND). From 06 legislative apprapriotions [TO THE FUND(, the deportment shall make Searle to 07 eligible libraries for public library operations, for interlibrary cooperation, or for 08 regional library services. 09 ' Sec. S. AS 14.56 Is amended by adding new sections to article 5 to read. 10 Sec. 14.56.355. Library construction and major expansion matching Grant 11 program. (a) There is established in the Deportment of Commerce, Community, and 12 Economic Development matching grant program for library construction and major 13 expansion. 14 (b) A person In charge of construction or major expansion of an eligible 15 library may apply to the department for a matching grant under regulations adopted by 01 the department. 02 (c) Subject to appropriation, the department shall award not more than 50 03 percent of the twat proposed grant project cash roan eligible applicant. 04 (d) In this section, 05 (1) "department" means the Department of Commerce, Community, 06 and Economic Development, 07 (2) "major expamlan" means on expansion of an existing library to 00 increase the square footage of the structure by not less than 30 mercenl. :® 09 See. 14.56.356. Eligibility. (o) A library eligible fora groin under ID AS 14.56.355 must 11 (1) be publicly owned and operated; and 12 (2) be located in a community with a population Bless than 10,000 13 persons. 14 (b) An applicant for a grant under AS 14.56.355 must provide marching funds 15 from 16 (1) the focal government encty in an amount net less than 20 percent 17 of the total proposed grant project costs; and IS 12) procce donors in on amo,ml trot less than the percent remaining of 19 the total proposed grant project coals after the stake and local contributions ore made 20 toward the proles. 21 ' Sec. 3. AS 14.56 Is amended by adding new sectiaw to read. 22 Article 5A. Public School Library Collection Development Grunts. 23 sea. 14.56.360, Public school library collection development grants. la; 24 There is established in the department a public school Ilbmry collection development 25 grant program. 26 (b) The person or division in charge of the state library shall award and 27 adminisker grants of not more than$3,000 for a flsml"or for use by a public school 28 library eligible under AS 14.56.365 to expand and improve the library collection to 29 include relevant and current reading materials. 30 (c) If money appropriated for the program is Insufficient to fund all eligible 31 grant requests submitted under AS 14.56.365, the available funding shall be amended 01 to the highest ranked applicants, according to criteria eannihshe l by the deportment in 5o 02 03 04 05 06 0] 0e 09 10 11 12 13 to 15 16 1] 18 19 20 21 22 23 24 25 regulation. Sec. 14.56.365. Eligibility. (a) A library eligible for a grant under AS 1456,360 must be a public school library established and supported by a school district that (1) provides physical space or, if a correspondence school opemted by a school district, resources for use as a library; (2) provides regularly scheduled library hours for all students enrolled In the school; (3) provides designated library personnel to stalfthe library; (4) provides acceplai evidence of me promalion of library and information literacy standards; 15) moinbim an annual library budget that includes library stalling and mmedals; and (6) contributes, from the school districts budget, on amount thatis not less than the gram award that is paid for library collection materiok or contributes In kind value of services_ (b) The department may establish by regulation an application and review procedure, including requirements for submission of adequate documentation to prove eligibility, under this section. Documentation must include submission of library class schedules, job descriptions for library staff, and a copy of an annual budget for the ubrarv. Si 14.56.370. Eligible expenditures. (a) A library collection development grant may be used only to purchase library collection materials by a public school or by a school district if the district operates a correspondence program with an eligible Jj 26 school library. In this subsection, "library collection materials" means books, 27 magazines, reference and audiovisual materials, and electronic subscriptions that 28 support school curriculum and student reading activities, 29 (b) A library collection development gram may not be used to supplant school 30 district expenditures for the foray or to puchase classroom materials,textbooks, 31 testing sotrware, library automation software, computer hardware,.warming software, 01 or lechnomi Suwon, 02 Sec. 14.56.375. Report. A reciplem of a gram awarded under AS 74.56,360 03 shall prepare a brief annual report to the deportment describing the eflzns of the gram 04 and whelher all comedians of the grant were met or exceeded. 5� Sponsored by: Oates CITYOFSEWARD,ALASKA RESOLMON 2008-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A 90-DAY EXTENSION OF 'IHE MANAGEMENT AND OPERATING AGREEMENT BETWEEN THE CITY OF SEWARD AND PROVIDENCE HEALTH SYSTEM WASHINGTON, DBA PROVIDENCE HEALTH AND SERVICES, ALAS" WHEREAS, Providence Health and Services, Alaska ("Providence") leased the Providence Seward Medical Center ('TSMC") property and operated a hospital thereon from June 29, 1996 to April I , 2003 pursuant to a have and spending agreement with the City; and WHEREAS, the nature of the hospital lease and operating agreement changed when the City and Providence entered hard a management and operating agrormcat in April, 2003, when Providence began operating the collocated hospital and long-term cam facilities on Is City's bchall, and WHEREAS, the maoagem®t and operating agreement hieween the City and Providence is set to expire on April 11, 2008; and WHEREAS, at the October 8, 2007 City Council Modeling, the Seward City Council gave direction in the a minis haton to begin negotiating a new contract wide Providence; and WHEREAS, the administration desires to extend the courral cuntaet by 90 days in order to provide assurance to Providence that the new long-term cam facility bonds have been issued, and to work out the details of the revised conduct to ensine tat the forms of for new contract provide muse fiecal certainty with regard to the allocation of indimet costs, and which are ieistent with (be Stale of Alaska's methodology for refusing reimbursement rates every four years. NOW'fHEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALAS", that. Section L The City Manager is hereby authorized to approve Amendment No. 2 to the Management and Claiming Agreement between Providence Health and Services, Alaska and the City of Seward, in substantially the fond m atmch d hereto, Section 2. The Management and Operating Agreement between Providence and for City is hcrcby exha did to July 11, 2008. 53 CITY OF SEWARD, ALARM RESOLUTION 2008-018 Section 3. This Resolution shall take effect 30 days following its adoption. PASSED AND APPROVED by the City Couwil of the City of Seward, Alaska, this Iat day of March, 20)8. TIM CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: AHSENT: ABSTAIN ATTEST: .Jean Ims City Clerk, CMC (City Seal) 5A Council Agenda Statement Mestmg Ome: March 10, 2008 Through: Phillip Oaks, City Marmgc prom: Kristin Emhinger, Antennae. Dnaem Fnv Aeeadeltap_ 90-Dear Exremirn ofLn "W Pmvgww BACKGROTJND Ar RIUVICATION P Vhaewe HemdW and Herv¢as, Alaska C'PsmAanw") ICmsed We Pm4f - Sewed Medical Cam, ("PSMC") mapaty end operated a hwpiml Hereon frum June 28, IM to April 10, 2W3 pursuemro a lease and opaazmgagreemcm wiW th City. llnderMe lrnvcvangeman4 Pmvidenceweefmam'iallyrcsponsiblefor Weopemtiom MThehoapila4nreaningtn=anYfinareial Wsxa werecoveseltry Peuvidww. DmkgWepmkd Provideweopermm ehckciliry underel,, • armngcmenl,Providance IossepproumatelY SI m0lion peryea. Dagmiagin April, 2003, the a.n... Mtlk Chy's ageememwith Y idenw was Oangad from aleaseand operaziag agreemrnt, to a management and operating apxmrn4 Under this new model, the City heaara fiwncially rcsponsibk for the op time data Itospit llowever, the City agread to this model only after failikdvg collocation bwamn the host end Bm Ioawwrm care facility. Tluvugh wllwetion, We tore facilities were elate W merge order a single owwr (We City), and a single operakr U'rvvidenw), whieving significant cost etFcienoies in Wa wrote ofWministration, anal laundry, do", lnCilities maivkrenee, es: Since wllawtin& the Providence Seward Medical & Care Career CTSMCC") operated in a positive eash lrositian Wrfowya<a, onti1200]. Theshmt-kmrlww:s were prcdickd W Wepm forma! wcialprojwtions Forth w0wekd facility. and were We rcsultoferebasivgofrazps whiNprovideee kwmreunbursememnte reedwnespondingwaaeaswii6)hom January1, 200],wNihe Weilayoarki Whentltewwso jxssapens, the wwrcimwmrnrcnt tam willbecome eDem"rvebriagmg We WCllityback imoa positive cash pocrtinn. The consent management and operating aJpwment between the City and Providcwe u set W expire April 11, 2008. At W mwmtgaftXiober&200],WeRma6CitY Cowcil diuusudwMlhm mwmpehtivelY bidoat the rnal&aars elute hospital and long -diem wee fciliyom whethercl begin negoliationswiW Pmvmence to external wmvv Ain Seward, itg Baum al fors, WcludingPmvidwres arcessrWhWory Ot in iaoviding Is -al rnl wa io a ne Seward, u well as the a Green n ip useIxoMon the City avd l?Islang as n c in facilimWtg We migrmion to a new model of care under We Green House Model is We now long -dime Carc fwtiry, Wa Council directed the administration W ncgoliate a wnhac[ excerukn wiW Providence. nal admmktraziws leave made positive progress rowed a saw conhac4 wiW We City's primary goal beingan ponVide more fiscal certainty, wiW regal W We allocation ofmdiract costs. and W street: siseenry wiW We Skk's meWodology for nbwmg reimbwaement rotes every form yeas. A 9 y extwako W We existing oarria l allow We City to waaae Wat itt goals ere me4 and will provide weental to Pmvidewe Iha the long-leem core bcl lily bonds nave bean issmd, W ereby assuring W az liovidnice w ill IK Couduchan t Iwg-tarm Care ficility services in We new feriliry W We near fimue. CONSISTENCY When applieable, this agenda leaWment is wmCatm[wiW We Sewers! City Cade, Charter, Cumpnnwsive Plans, Land Umnws, Sireregie was and City Coancll Rates ol'P,accwiac. PISCAL NOTE: There is no Lost to the City ofexknding Wis c®6act Yoe RECOMMENDATION: Seward City Council approve Rwailullrn 2008-1$aattlt i nge90day extension to the Maoagemwt and Operating Agrwmwt between ProvideraY and das City of Seawall. 53 Menegemew and Operating Agreement Amendment No. 002 PROVH ENCR HEALTR SYSTEM 0 ALASKA And the CITY OF SEWARD, ALASKA SUBJECT: Amendment to the Management tool Operating Agreement between Providence Health System in Alaska and the City of Seward signed and doted on April 11, 2003. RELATIVE TO: This Amendment to the above identified apeernent is made and emered has the date of last signature by and between the City of Seward and Providence Health System in Alaska AMEND AS FOLLOWS: The purpose of this amendment is to extend the termination date of the alneemeat between the parties to July 11, 2008, representing a 9U-day extension, to allow adequate time to revise the terms and conditions of the original agreement fm the purposes ofcxtending We connect. All othm terms post conditions remain the same. IN WITNESS WHEREOF, THF. PARTIES HEREBY EXECUTE THIS AMENDMENT PROVHIENCR RF,ALTR SYSTEM 0 ALAS" Al Parrish, Chief Executive Date Providence Health and Services, Alaska CITY OF SEWAItD, ALASKA Phillip Oates, City Manager, Seward Alaska Dole 50 CITY OF SEWARD HOSPITAL AND LONG-TERM CARE FACILITY MANAGEMENT & OPERATING AGREEMENT Narrative Hislary Until IW6, SCA'ard's hospital was awned by the City of Seward and managed by a hospital beard cumpnsed of local citizen volunteers. When financial losses at the hospital topped $I million per year, it was determined that the City's commend mmagement of the hospital was no longer financially feasible. The decision was made to divest the City of Seward from hospital operations by bringing in experts with proven healthcare experience in providing quality healthcare services in Alaska. Given the City's dismal financial resulte in operating the lout hospital, there was little interest by heallheaze providers in coming to Seward to operate a hospital in serious physical disrepair To address this predate, the City of Seward issued bonds in the amount of $7.5 million to construct a new hospital, and demolish the old Seward General Hospital. After efforts are made to recruit potential healthcare providers to Seward, the City Council made the decision to enter into a lease agreement with Providence Alaska Health System to operate the Seward hospital. Under a lease anangememt Providence assumed all finmcial responsibilities for hospital operations. Over the next seven years, providence leased the new hospital building and incumd substmtial financial losses in doing se. Their financial results were not unlike the significant financial losses experienced when the City managed hospital operations, malting it clear that the financial viability of Seward's healthcare ayel= was w risk. In 2003, federal smverns were prepared to close the Wesley Rehabilitation and Care Center facility due to survey deficiencies. At rise time, Wesley was beginning to experience financial difficulties similar to those experienced at the hospital. For the first time, the financial viability of the long-term care facility was also questionable. As a result of the fMeral survey, the Slate efAlaska Department of Health and Social Services intervened m prevent the facility from being closed. The State had a thong interest in maintaining the facility due in the unique niche of parents cared for by Wesley, and the rising demand for long-term care in Alaska. Ultimately, independent hospital consultants hired by the State determined that the only way Wesley could remain open was through a Ovee-way partnership between the owners of Wesley, the City of Seward, and Providence. The somehow felt Nat with Providence's breadth of experience and healhcae coverage in Alaska, they were uniquely positioned ro ensure a consistent supply of hendcare pmfeteionals — including physicians and nurses — to fully stuff both facilities. The inability to whact and retain physicians and nurses was one of the primary challenges faced by both the City and Wesley, when independently operating their facilities, and the partnership with 57 Providence has substaatially reduced that major obstacle to the continuity ofhealtl¢ate at Seward. In 2003, following extensive discussions between the Slate, City, Wasky, and Providence, it was agreed that Providence world manage and operate bode the hospital and the long-term care facilities under a co -located model. However, the ounce of the relationship changed fiom being a lease agreement -- ardor which Providence was solely financially responsible for the operating rosults of the hospital -- at a managemeal and operating agreement, under which Providence managed the hospital but the City became financially responsible for the financial gains and/or losses of the co -located facifity. There was executive public discussion and involvement leading ule on the decision m pursue co-locamm. The final decision In co -locate was based on financial pro formes demonstrating that under location, the hospital soul long-lerm care facilities could realize significant cost efficiencies through loss of duplication in the ateas of dietary, housekeeping, nunagemcm[, nutsing, maintenance, are. These financial models indicated that under such a model, Seteard's healthcare sysem could become fimmicially anahwable. ba the first Write years of operation ar a co -located facility, the Providence Sewall Medical and Care Canner bits demonstrated its financial viability by achieving positive financial results for the first time in more than ten years. Obviously, Seward's new healthcare model is in its early stages, but the initial positive financial results demonstrate a positive firat step toward long -terry viability. The parmandup between the City and Providence has been a key element of that success. Since 2003, the City and Providence have worked very had to pursue the replacement of the Ling -term care facility, knowing that the cost efficiencies from co -location are what enables the City m maintain a 24 hour emergency mom and to achieve firancial viability. Without co -location, it is Wrely the City would return to the days of financial lasses in excess of $1 million per year, with no idenfified source of revenue to cover the shortfall. Under such a nature, the result may be the loss of 24-hour emergency services and an overall reduction in the level of services traveled at the hospital. The City is pcepamd to bid the construction contract for the long-term care facility, in partnership with Providence. Providence plays a key role in helping to shepherd this project forward, offering lour expedse in facility planning, medical information technology, projeer management, marketing, and other functions key to the successful completion of this project. The mle of Providence in the replacement of Sewar l's long- term core facility w impotlanl, and Wen leadendep in la ahlecve is Alaska helps position Seward on a positive path tn long-term susiminsbility. The City's current contract with Providence Heald Systems to manage and operate the hospital and long -teen care facility, expires April 200S. The administration recommends opening negotiations with Providwce to pursue a new, manlu ment and operating agreement. Failure m continue our permerehip at this key point may jeopardize the success of the Innocent care facility project, and directions the progress we've made in restoring the financial viability ofSeward's healthcare system. 53 Sponsored by: Oates CM OF SEWARD, ALASKA RESOLUTION 200EA19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TRYCKNVMAN HAYES, INCORPORATED ("TNH") FOR CHANGE ORDER NJ TO THE. CONSTRUCTION AN➢ INSTALLATION OF I & T DOCKS AND THE TRAVELIETMULKHEA➢ IN THE SMALL BOAT HARBOR FOR AN AMOUNT NOT-TO-F.XCEFD S50,000 AND APPROPRIATING FUNDS WHEREAS, on April 8, 2006, the City of Seward issued a Rummest for proposals for planning and design work associated with the I&T Dock pri As a result of 4 competitive procurement process, the City Council approved Itesolutl m 2006-94 on June 12, 2006, awarding a contract to Tryck, Nyman, Hayes, Inc. ("TNH') in the amount of $130,000 to provide planning and design services. As of June, 2006, the City had $2 million available for the project, and the punning and design contract represented 6.5% of the total project cost; and WHEREAS, la late 2006, the City received additional funding of 52.2 million, allowing the City to expand the scope of the Wr Dock project, bringing the total project cast to $4.2 million, and the City Caused approved Resolution 2007-19 on February 26, 2007, g olionzing vs expansion of the planning and design services scope, add increasing the mount of the contract with YNII by $89.890 (from $130,0001m $218,890); and WHEREAS, m September 24, 2007, the scope of the project was Ihrger expanded to include significant additional work associated with environmental reviews and pennittutg issues, in addition including water and other utility upgrades previously excluded farm the project. This resulted in a second change order in the ansoumt Of $52,000, bdagmg the total Planning and design services cost to $270,890; and WHEREAS, in recent mon(ha, there have been a number of unamicipated issues which could not have been foreseen at the time of the initial contract, including: the retirement of the harbotmasmr mud -way, through the project, necessitating additional oversight by TNH, and handling Of day-lo-day inquiries pending hiring of a new hazbormas[eq techuicel chauenges associated with sheet pile and hops; utility conflict issues due be inadequate as -built drawings; serving as the submittal reviewer Ibr contractor billing to eanure that work is completed properly prior to payment by the City, etc. This work necessitates a died change order in the amount of $50,0011 bringing the total planning and design services cost to 3320,890, representing 7,6%of the total project cost. 53 CITY OF SE WARD, ALASKA RESOLUTION 200"19 NOW, '111EREFORE, BE IT RESOLVED BY THE CITY COUNCH, OF THE CITY OF SEWARD, ALASKA that: Section t- The city manager is hereby authorized to enter earn an amrndmrnt to the agreement wiN TNH to peh nn dudes associated with construction administration services and related engineering services, Section 2. The city manager is hereby authorized m execute Change Order M3 for Me 1 & T Dock Facilities and Travehft/BuBlAdi conasci with TNH, in substantially the torn presented at Miss minting. Section 3. The amount of $50,000 is hereby appropnaled Man the harbor Emcriensc Fund mtamal earnings account 401-0000-3090-03I5, to Me I&'IDock Project contracted services account no. 315-3150-53%to pay for More addifional services. Section 4. This cesolution shill take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10'a day of March 2008. TIRE CITY OF SEWARD, ALASKA Clark Corlrtdge, Mayor AYES: NOES: ABSENT: ABSTAIN ATTEST: Jean Lewis, CMC City Clerk (City Soap 60 Council Agenda Statement Meeting Daze: Match 10, 2008 nvough: Phillip Oates, City Maragei Flom'. Rini Anderson, Harbotm ester 4 Agenda Item: Authorizing the City Manager to Emer into an Agreement wit Tryck Nyman Hayes, incorporated for Change Order k3 to the I & T Dock/ Travel Lif/ Bulkhead Contract for 550,000 and Appropriating Funds BACKGROUND & JUSTn'1CAT1ON On April 8, 2006, to City of SevnN issued a Request Ra Irropeaals forplarmusg and design work assoccawdwilhdnMTDzckpToiject. As$result ofacompedfiveprocumment process, to City Council approved Resolution 200&74 on June 12, 20%, awarding a contract to Tryck, Nyman, Hayes, hrc. ("INK-) in to amount of $130,000 to provide plamdng and design services. As of June, 2006, the City bad $2 million available f the project, and to planning and design contract represented 6.5 % of the total project cost. In late 2t106, the City received additional funding of$2.2 million, allowing the City to expand the scope ofte l&T Dock project, and bringing to total pject cost to$4.2 million Althorequestof the administration, to City Council approved Resolution 2007-19 on February 26,2007, autoncong an expansion of to planning and design services scope, and increasing the amount of the contract with TND by 38&890(form $I30,000 to$218,890). Phis brought planning and design costs to 52 0 of the total pmjset cost In September 24, 2007, the scope of the project wen expanded to include apit fieant aidedpact costs a returned withrnvvomnmial reviews and permitting issues, in addition to the harder expansion of the product to include water and other utilityupgmdc; previously excluded four the project This resulted in a second change order in the amount of $52.000, bringing to total planning and design services cost to$2]0,8%, representing 6.4%of the trealp ject cost During the pest few months, there have been a number ofumanticipated issues related to the project, causing an expansion ofthe cope ofwurkbung required ofT .These issuescouldwthavebern foreseen at to time of the initial project, and included things such as: the retirement of the harbnnrutster mid -way through the project, necessitating additional oversight byT ,andhatsdllug ofday-to-dayi iliriespendinghiriugofanewharbonuaster; technical challenges associated with sheet pile and bolts; utility coMlcl issues due to inadequate as -bunt drawings; serving as the submittal reviewer for contractor bB4ng to ensure that work is completed proporl y pnor to payment byte City, etc. Specifically, the City has recognized the need for a supervisory role action as a single point of contact between to City, vendors, and contractors, especially to mitigate issues of 61 potential dispute. Due to the numerous unanticipated changes, the commonly orT in handling thcap:natlere Is crucial to @e timelyand sucnes6ful cnmpletiono{the project. Thischange order U isur Urcamountof$50,WO,andbringslhetotalcontractpriceto$320,890($2N,89Uplus S50,WO), representing 7.6% of the total project cost. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent vith the Seward City Code, Charter, Comprehensive Plzen, land Use Plans, Strategic Plan and City Council Rules ofProccdurm FISCAL NOTE: An appropriation of $50,WO is acquittal to fund this change order. Approved by Finance Department RECOMMENDATION: Council to approve Resoludov 2008- OS - authonzing the city manager to enter into no agreement with T fnr Change Orderp3 for the I & T Dock Travel LW Bulkhead Contract for S50,000 and appropriating fonds. 62 SEWARD SMALL BOAT HARBOR I&T DOCKS/ TRAVEL LIFT/ BULRITEAD CONTRACT HARBOR DEPARTMENT CITY OF SF.W ARD, ALM" CHANGE ORDER No.3 This Change Order No. 3 and Nonce to Proceed ("Chmrg i Order Nn 3") is pursuant to the Engineering Services Contract mtesed into June 12, 200s between the City of Seward, Alaska ("City") and Tryck Nymm Hayes, Incorporated ("lT1J]"), for the I and T Dock Project This Charge ONer No. 3 is effective March 10, 2008, The authorization fir this project is as follows: Resolution 2006-74 approval an fare 12, 2006 in the amount of 5130,000. Resolution 2009-19 approved on February 26, 2007 in the amount of588,890 (CO h 1) Resolution 2007 W approved on Seplanber 24, 2002 in We amount of $52,000 (CO 42) Resolution 2008-19 approved on March 10, 21108 in the amount of$50,000 (CO fl3) l'NH is hereby directed to amend the Scope of Work defined in the Engineering Services Contract to include the supervisory position of project engineer to include periodic site visit, communications with vendors end contractors, answering inquiries from contractors, and providing submival reviews for contractors, and requests for paymml by the. City. The contract prior is hereby inemesed in We amount not In exceed of $50,000.O0, to be paid in accordance with the original counsel provisions. All other provisions of the Engineering Services Contract remain in full force and effect Dated this 10'" day of March 2008. RECOMMENDED BY: APPROV DBY: CCYOF SEWARD CITY OF SEWARD Kmi Anderson Phillip Oates Harbormaster City Manager TRYCK NYMAN I]AYES ATTEST: Ted B. Troeblai; PF Jean LeW15,CMC CityClerk President 63 MEMO Meeting Date, March 10, 2008 From: lean Lewis, City Cha Agenda Item: Appoimmnent to the Port & Commerce Advisory To Board] BACKORODND & JUSTMICATION: With the recent hiring of Kad Anderson ar Harhormarder, this lcavca a vacancy on the Port & Commerce Advisory Board. Two Seward area niadems, Mike Halsor and Daniel Oliver, have applied for the vacancy, and Nun applications are included in the packet Por your review. The Port & Commerce Advisory Brand is compiled of seven members. 'fire appoimed member wilt have aterm of service through February 2011. Council will receives ballotwithboW vines on it m selxtone applicant. Pace the eotdballots ro fire city clerk and they will be read stood sent lathed. Or accordance with Seward City Code 2,10,40 and the Seward Charter 3.5, the winning applicant must receive four of fire voles to be appointed. SCC 23031Q, states the council appoints by ballot voting. RECOMMJ� Council conducts a core to determine which applicant should fill the vacancy on the Part & Commerce Advisory Board with a term to expire February, 2009. 64 A➢MITTW AIRON 2,30.310 W The "Inumpabou shall sot adjourn prior m Item p.m. roles$ sit presantatio.0 wan mments by menders of the gwmrel public have been, Imard. (()VI. 96.20) 220.225. Pgwua and dmie,el (a) The Wnamemu shall pmfnrm the fallowing duties: (1) iutarmet the provimmus of live Gtle and make rompdame deWrMoetloob when requested by the administrative official; (2) finview end not upon rectuesta 6rrarimca pm'mite, eom found use pnemies, and othm matters requiring considmatian undo tbe Seward Zmiag code; (3) Review the City of Seward Comprehensive Plan on an annual bowies and conduct a readanum of one public bearing. Said recommendations aba0 be forwarded W the council for mmidermi , mad (4i Pmmme public interest and understanding of comprehensive punning, platting, owing, land management and mint isams relating W nnmmumanti ty planting and development, (b) ne rommiae;ma atom act no an adsiRmy mpac ty m ihm ady wmtll regm ba, Abe Seward Zoning Cade, Seward Comprehensive Plan, Offiand zwing Map, ()lridal dead Use Won Map. bad Other duties as requested by the any council. (c) Tnc wmmiseion ¢hen not fa un adviawy capacity W the Renei Pemmmu Borough national; Commission regarding One following matte®: (1) Subdivision plaL preposeiq (2) Right of -way and easement vacation pet tiom; (S) Instant Peoimum Bumugh Comprehensive non and Coastal Zme Management now development' updmea and amendments; and (4) City of SOWOOI COMPrehsneive Plan amendments not mtberwim delegated to the City of5eward. (Ord,426.1976; Ord. 43b, 1977; Ord. 492,¢ 1, 1960; Ord. 06, g 2,1989; Ord, 92-W, Ord, 9404) Article 3. Port and Commence Adviwory Board 2.30.31M Established. is (a) The pun and conrmadvisory bo,ard ie bereby caoni, moennu g of seven reaideafe of the City of Sm uewardndin6 araesW by th abbess, and who shall be appointed e coned. Wthxm re then one a Meant for the sition, tho council shall Obtain by ballot fa) Amhmimsn of the hoard shell be selectrd annually by the appointed memhere. 'City Ord. No. 94-04 delted historic preeerwai .. duties bad created a sepmate betwir presarvattm commission. gee g 2.30.410 be sea. Suyplervem NoW 1 2 30 65 RECEIVED FEB 2 2 nn CITY OF SEWARD, ALASKA GCI YECLERKE APPLICATION FOR THE PORT & COMMERCE ADVISORY BOARD NAME IANILL- OLIV69 STREET ADDRESS: 3ZI29 (AINCS 14C4Q T 5E 4reo MAEAVGADDBBSS: Co.Box Me scwvcm gn&Y HOME PHONE: 90-2Zq- Zq 9Y BUSINESS PHONE20Ds FAxNH vit 907-LZq-339Zp HOWLONGWTHESEWARDAREA: / r11aA0N-, 45 PRESENTEY EMPLOYED AS' IiIRFi�2 SCWA23 IA21NC (-LM-T&(Z List any special traivivg education or backwomW you have which may help you as a manber of the Board, , �n .ec t Ze I6a" aCDa on14 �t IZVJ 4L - e,oac PzJ �fGT MANq GEMLNir /tFGlb�2t] !KvfSYalJugL Cw1EY ENplxeeg lu vxt Have Yau everbeen-A rrdin port opusfionaTIIcbrieflydeembeyouie-lCeMj oFFcb2 ORaS(U- A�Wq- USCL BM1SE iti ,Aao (u2�C-�+a� oa2Etry2 ciao tlAQIUF SUPeewre�c.rT Ar l>4 c'a sew ear, rv)ga�uF Cc I w apedfleallY imerested iv swing on the Port ara Comnmrce Advisory Board beceuae'Pc�wu4L A,.9 /M erbssi o:aau �a�gEST N ur1. -/rU a Peg - All Sn� POfT FAU(.�P fS. W14. HOraEjaJ.i,Uq n22V I�u scwnao, Have you ever served on a sivWar board elsewhereT No. Hw, where and when9 Are you available for meetings az noon (amWedneaday of aseh monStp %DES u appointed, are you willing to travelomaaionally! YES kd� /S' F68 2008 Signature Date Gt� RECEIVED FEB U 7 2098 CITY OF SEWARD, ALASKA OFFICE OF THE APPLICAT�IO�N FOR THE PORT & COMMERCE ADVIgRif"fiffiRD NAME: /''/�/ae / STR TADDRESS. 1 X1310 ,,qq s'Ty 14_ MAI GADDRBSS/:— /01 &,k /iZ HOME PHONE: 6-�y'Ot/ BUSSN?ESSPHONE: PAXN[1MBElk HOW LONG W THE SEWARD PRESENTLYEMPLOYED AS Lin my spec: I trai cdu lion bec��oygd on have which ma heI you as a e of the Bcard: or dJ- ( %N STkllyY pK d?/- e/o .O /'.GfBT /� Havap� ava bemimrohred iv Port oyva¢om? Hao, briefly descnbe you vrvolvrmevt_ l am spea5ullyintarestedN serving onthe Port �u•F pdvieory�oard bemuse:_ Have you ever nerved on a vvdler board elsewhere? .Vfi %` Ifso, where and Are you available for meetings M noon (second Wednesday of each nth)? e5. Yappointed, are you willing to travel occaaicmlty? /rs lip - Date_. _ MIKE FAKER AvnEc MwbL In =r 6a •ewwueuo�u 'n*FIM�re� smu rcmbrvmznu m.(cn)mwm Agenda Statement Daze: March 10, 2W8 -./ From: Pluming and Zoning Commission Subject Schedule Annual Joint Work Session between We City Counted and the Planing and Loading Commission Anuuslly a Joint Work Session is held between Council and the Planning and Inning Commission to March. The. Work Session is uWized as an oppowunity, for Council m provide direction on Commission priorities for the seer. The Work Suasion is usually scheduled in March to allow for the appointment of February's expiring Commission seas. The Commission has no prefesnoe for a Was: or time for this year's Joint Work Session. The Commission respectfully ritimscnhe Council decide on a couple of dates and mires. W that staff could query the Commission to find which of the dates chosen by Council would have the greatest Planning and Zoning Commissioner anendancc Some important dates to kcep in mind are: March 10 City Cnmcil Meeting 7:30 P.M. Mash 18 P & Z Commission Work Session "No topic has beet set* 00 P.M. March t] Scwmd Bear Creek Flood Service Arca Board Meeting 7 M PM. March 19 Historic Preservation Meeting 6:30 P.M. March 31 City of Seward Offices C ised for Seward's Day April 1 Planning and 25oning Commission Meeting 7:30 P.M. Apra I Seward Bear Crock Flcwd gervlee Area Bound Meeting T:W P M. April 14 City Council Meeting 9:30 P.M April 15 P & Z Work Session *No topic has been setr 6:30 Pm. April 16 Historic Pcscrvmion Meeting 630P.M. April 21 Seward Bea Creek IIou] Service Arcs Board meeting 7:00 P.M. April 28 City Conrail Meeting 7:30 P.M. RECOMMENDATION: Council decide im two possible Imes and times for the Annual Council and Planning and zoning Commission Joint Work Suasion. 63 6y 06wd1 noes Ofpr edlne Irmodurtirm The Planing and Zbdmng Commission meets on me Got Tuesday of each month. All Commission members must Eve within The City of Seward. If appointed at Counuil's mgsm annual mating in October, the council Faison to the commission attends the meetings and makes regular raisins to the Council regarding issues before the commission. H a council Haison is not appointed, me Connotation will designam a member to give periodic reports to the city council 9 the Coolant's regular scheduled meetings. The Council also meets in an anal joint work session with the commission in March to sddress areas of mutual comem. "a Commission performs the following dudes: 1. Interprets the provisions of the Zoning Code and makes compliance demnninatioas when requested by the Community Planing Director; I Reviews and acts upon requests for variance famous, conditional use permits and other matters reran dog consideration under he Seward Zoning Code; I. Reviews the city comprehensive plan um am amount basis, conducts a minimum of e public bearing and forwards neconendatin om We Coned for coessidcratimr; 4. Promotes public interest and understnding of comprehensive planning, placing, yoNng land management and other issues relating to community planing mod development; 5. Acts in an advisory capacity to me City Council regarding me Zoning Code, the mmpreheasive plan, official zoning map, official land use plan rap mod other dudes ss requested by the City Council; and 6. Acts in an advismy capacity to me borough planning commission regaling subdivision plat proposals; fight of -way and easement vacation petitions; borough comprehensive plan mod coastal zone management plan developmen. updates and amendments; and city comprehensive plan amendments not otherwise delegated to The City of Seward. fi- 6a City Council Rules ojPrxiceuture appomt a Council liaison m the Pluming and Zoning Commission and m my other boaN(s) as the Council may desire. Currently, there are three stawwry Marls appointed by the Council: (I) Plnurdng and Zotrhtg Commissiom (2) Port and Commerce Advisory Hoard (3) Matoric Preservation Commission (b) Appommourted . See Rule 38. (e) Report to Coweil. (1) Plarmine and Zomryq Commission. The Council liaison to the Planning Commission shall make regular reports An be Council regarding the attivhri of the Planning Commission. M sddifioh the County shall meet in a joint work session jdaLthe Plamwg CommissioninMarcho mete vemrodiauu.. anvArms ofmutual interest. (2) Pon and Conwewo Advisors Hoard. The Not and Commerce Advisory Noah makes gamorly reports w the Council vsd must, by Code, report =natty at the fns t meeting of the fiscal year. Absent an affmaative vote of the Council At the first neeting of the fiscal year An continue the Hoard, the Brad will dissolve within M days. CONIPLAN"PS AND SlIGOESTIONS TO COUNCM RIIL_�36 N'hen citizen complaints or suggestions me brought before the City Council, other than fin items Already on m agenda, the Presiding Officer shell first determine whether the issue is legislative or administrative in nature and then: (a) If legislative and if the Council finds such complaint suggests achange to an mmnomm or resolution of the City or the enwonent of anew ordinance or resolution, the Couacil may refer the resume N aboard or commission, the AdmMisnatinn M the Council of the whole for study and recummendvNon. (b) If administresive and mgdading admoustckw staff perfsxmarame, aNwnisrcarivm xectidon or interpmtation of legislative or admivistradve Whey within the enthodry of the City hl:uiager, rbe Presiding Officer should then refer the complaint directly or the City Manager for �, w. The Ciry Manager shall Prwidethe Council with ecopy rd unY written response mthe . nnplvnavt. or of Seward, dim" Page 19 MEMORANDUM Date: February 11, 2008 1'0: Kim Kowalski -Rogers, Finance - Izases Sue Magyar, Fwvnce— Public Utilities Chief Tom Clemons — Police Depi rbmcnl Chief David Squires —Fire Depatnent From: lohewa Dnllerhidc. Assistant City CIer1�1r Suhj: Verifying Compliance for the renewal of liquor licenses for Yoly's Dism. The following business has applied for renewal of liquor license. Please review the following business for compliance with all utilities, lease payments, and nasessments. Thank you. Name Department Status Initials Yop's Bistro #45A2 FireuxeAeesea Furance/1-caseca PoliceChief r7b— Fire Chief e_ Yi AGENDA STATEMENT Mooting Daze: Mareh 10, 2008 From: Johanna Dollabide, Assistant City Gc!�kr _ Agenda item: Non -objection to the Liquor Liemse Remwed for Yoly's Bistro The City Council has an opportunity to objem to the mquev for a liquor license renewal for Yoly's Bisw, The Oty of Seward Police Deperuue 1, Fire Department, Utilities Deperhnent and the Kenai Peninsula Borough Finance Department have no objections to the 1'squorllcense renewal fan tltisbasmess. FISCAL NOTE 1a the eveot the CJty of ScwaN chooses to file a protest for the above fiquur license renewal, then under Alaska Statutes the City of Seward will be requ'tned to assist ht or undertake the dcPonw of its protest. RECOMMENDATION Nan -objection to OreReahurnnt/ atiug Plow Public ConvenieweUquur License renewal for Yoly'e Bistro. V7. FEB-19-2008 TOE 11:40 AM KENAI PRE BOROUGH CLERK FAX NO. 907 262 8615 P. 01/01 KENAI PENINSULA BOROU®H 194 N. BINKLEY ST • BOLOOTNA, AVSKA • 9BBB9.7620 PHONE (907} 714-2t60 • FA%: (9M) 714 2BBB gY Toll-M1ee within the Borough:1-800-478-4441, Ed. 2760 �..,1. EMAIL msemblyclerk0bomugh.kmaia us Eclemary 19, 200g Ms, Dauer MoHand-Williams Records & Licendbg Supervisor Alcoholic BevmW Control Round 5848 E. Tudor Road Anchorage, AK 99507-1286 Re: Application for Renewal of Liquor Licence#4582 DearMs. Williams: SHERRY MOSS. CMC BOROUGH CLERK Pleasebe advised that the Kauai peninsulaHa oughbas no objection m the approva of the following applimtion(s) for renowal of liquor licmua(s) of tba eetabUghu ou(s) located within the City of Seaard, Alaska: Remarame4gafty PI P bliC and Yolye Bisbo 44582 TbeKmui Pminaulal omughFinsnm Depamnmthasreviawedik filesandbmraisedno objmUan based on unpaid or delinquent taxes. cc: Applicant CityofSeward KPB Finance DRaremmt File 'i 3 City Borough Type Lie# Name HOMER (City of) Hamer KPB Bev CHIP 98 NiILL The Homer KPB Club 387 BPO Elks Lodge M121 Homer KPB RE PC 988E Happy Face Hamer KPB Bewery 413E Homer Brewing CrunP&ny Inc Homo KPB Pig Store 41U Oaken Keg KENAI (City of) Kenai KPB Club 337 Feasts#3525, Frat Order of Kenai KPB Club 1380 Mnerican Legion Post #20 Kenai KPB RE Place IT74 Lake Ski Me Drive In Kenai KPB PNB Beare 231E One Stop Liquors Kenai KPB BDdour MIS U per Dark SEWARD (City of) Seward KPB RE PC 402 Toly's Bistro SOLDOTNA (City of) Soldoma KIPS Bev Disp 102 B J'S Solutions KPB RE Place 418 Buckets Sports GNI Smal lm KPB Pkg Store 18" Oaken Keg 8548 Sawotna KPB RE PC 3076 Dan Jose's Soltlotne Balkans KPB Pkg Store 4376 Fred Meyer Ann Seldatna KPB Brewery 4546 Kenai River &swing Co Soldotna KPB RE PC 4550 Bears Den Raateurant& Baksry OUTSIDE CITY LIMITS Outside Cary Limits KPB Bev Disp 291 De Canter lnn Outside City Limlls KPB Bev Dtsp 4117 4 Lands Bar& Liquor Dutsi sCity Limits KPB Pi Stare 4084 Lend%Bet&Lpuw Outside City LOnits KIPS Bev Disp 523 HomesRed Re c urant, The Outside City Limits KPB Bev Oisp 934000 Me Be, The Outside City Limits KIPS BO-Tour 109E Sunrise Inn Outside City Liquor KPB PK95tore 1087 Sunrise Inn Outside City Winds KPB Pkg Store 135D Inlet V'rew Restaurant & Bar Outside City Lmits KPB 1301 2147 Duck Inn, The Outside City Limits KPB Ell 3002 Eagle Crest O ning Room & Lounge Outslda City Limits KPB B08our 3113 Thin Lake Lodge Outside City Limits KPB Club 348E BPO Elks Lodge 42206 (i CIV PiSewasA, Alaika 0tv Cwnca Mantes Rebman 25.20W Volume CALL. TO ORDER The February 25, 2008 regular meeting Office Sewmd City Council was called to order at 7:30 p.m. by Mayor Clark Cartridge. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the JIM ROLL CALL There were present Clark Cartridge presiding and Linda Ambcrg Bob Valdatm T Smith Betsy Eellar 1 n comprising a quorum ofthe Council: and Phillip Grace, City Nnaager; ,�l_ Jobama Dollirnedi, Acting any Clete ABSENT— Willard Dunham CITIZENS' COAIYIEN IS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Steven Heinrich, uas applying for the Planning and Zoning Commission and introduced himselfmtheaouoeil. Heiaricldtadpustpin ingcormm expedencemdhopMcouncilwould consider hls nppllwrion for dtc aoimnisslon. He wasnewm Seward, so he felt hecould offraocw and whissed approach to the Commission, APPROV AL OP AC,END.A ANDCONSENT AGENDA By unanimous consent, caunell approved the agenda and content agenda. The following was added to the agenda: Per the citymanager's request, commit added an item under Older New Business item s, Di scuss The Summary Judgemene in the Resurrection Bay Conservation Alliance vs City litigation. Rtanludon 200E-014 was moved from the consent agenda W the regular agenda. The clerk read the following approved consent agenda items: I/J Gry p%Sexwrll,.11nsha city Covert Afinwm Frhrvury 23 2008 Yo(ume➢ Page The January 28, 2008 and February 11, 2008 regular city council meeting minutes were approved. Council approved sending a letter inviting Senator Gary Stevens, Representative Seaton, Mayor Williams, Sewa(w Ted Stevens.Sewatm Murkowaki, Repreamtadve Yowog,Guremar Palin and Lt Governor Parnell to the PARKS Playground opening. Appointed applicant Steven Heinrich to the Planning and Zeafwg Commisdim,wlth a term to expire 2011. Ordlu an ce 1pill 2, Reminding Ordinance 3008-001.Md Ordinance 2 W i-010,To Eliminate The Proposed Increase In The Seim Tax Cup From 5500 To S1,000, And Retaining A Sales Tax Cap Of 5500. ('nnoducedand su for public bearing on March 10, 2008) Resolution 2008-013, Purchasing Two Fence Pickets Fur The PARKS .Servant Community Playground Project On Behalf Of Sewurd's Sister Cities Of Obihiro, lopan, And Kadin, Japan. SPECIAL ORDERS, PRESENTATIONS AND REPOR 1'S Proclamations and Awards A Sponsor Appreciation ProclamaGm for the Seward Parks and Recreation Department was read. Borough Assembly Report Rm ough Assembly Representative ROD Long stated the Ordinance to regulate road conditions failed on a 54 vote. He didn't think h warythe end of flo ordurdsw, though, Much of the meeting on February 19, 2008 was spent discussing having the borough coninet for the cunLscntion ofvieioea dogs, which failed byti vote. Congwouldbe traveling ro washingtaiU C. next week and welcomed my feedback to pass along to the borough's legisimms. City Manager's Report. City Manager Phillip Oates congaNlated Parks and Recreation and the many spreseri w xosUjywted the depanowit. Oates stated bewouldby howiog thenext day to lanem to meet with meanhera of Nc cabinet and legislators. Hemet with Senator Murkowski during her trip to Seward last week. Also, Cams met with Juneau Mayor Bruce Botellro in an editorial meeting with -'de Anchorage Daily News for a discussion of Senate Hill 169, a bill that roviseel legislation for the Cruise Ship Head Tax. In the Harbor Department, Oates was blessed to Machine that Kim Anderson stared as Haroomrazter today. An oil spill occurred on February 20, 2008 in the small boat harbor from an older fishing boat. Rway a 50galloodiesel spill exaresultofm improperdosure ofatank valve. The US Coast Guard Marine Safety Once was notified and inspected Oro spill. Containment and spill clean up costs far the city were approximately $1,500 and the boat owner contacted Some Chasers to clean up the spill. The 1 fk T Dock project was progressing on schedule but some i;i C1ry ofsent Alaska CioKDundi Minutes February 25. 2" unlume39 Pace unkreetev construction Problems sued chaEmges in managing theproject may require a request for additional funds at the next Council meeting. InFinance, it was beginning to appear that tic US Army Corps ofEngineers was not going to rire apereitto construct theNorth Forest Acres Levee Road in the burm ant approved bycouncii. NRCS was else indicating that an environmental impact study may be unit tit red for tM1al abatement. Oates stated he would be scheduling a work sessian in the near furore to consider possible courses of actions for this project. The Finance➢eparwortwas in the midst of preparing for the srmual audit and the 2W8 final budget de cumends were issued to the earned members. In Pubic Works, the new snow -blower had been put o use and was working West. 'there were several avelancheslastwcekou Lowell Point Road. Crews would not clear avalanches in the dark, so Oates asked for patience for those impacted by are read closure. The shop had been busy working on the sender/plow track, The front plow was damaged and sniff was having trouble fending repairpieces. Thebaekgmund Information for the W utcr Souac Study by M.L. Foster and Associates was complete. Staff would be scheduling a wore suasion In the future to discuss the results of the may, and Prentiss for water depameat capital pax joets. The Police Department was husy5nten uns In. fro the MMV position and staffhoped to have someone hired by the end of this week with a pectin a l ntrice opining bi Muoh L.azry Kocter had submitted Ns resignation m the department OnbehnlfoCthe City'of Sewud,Oatm Waited Lady for his outstanding perlbmanee to the city as a patrol officer and wished him well with bis rehabilitation and physical therapy. Oates listed potential capital setters slid umisa ship head lax revenunprojects forproposed fimdingto the federal and slate lditalamrs 'three projeas were in adtition to Grose listed on Me city, state, and federal legi ttiveprioritylists. Oates also brict'cd the council on Wants and fimdmghe was lohbvine far. Chamber of Commerce Report Chamber Director Laura Cloward stated We chamber was still ealculati2 February numbers, but January numbers looked poaifive. They had received increased traffic on the webshe. Next week in Seward there would he an international travel familiarization tour from the U.K. and Taiwan. The Chamber was focusing on magazines and brochures. Seward enuld be hosting the Regional Tourism Conference for the Kenai Peninsula Borough in March. Seward Planning and Zoning Commission Report Chair Marianna Kell stated the Commission recently approved an extension for the Spring Creek Correctional Carter and a Conditional Use Permit for placement of a bar in the New Seward lintel and a re -zone to auto commercial, which would all be coming to council noun for approval. Shewelwmedifeimichmthe Planning and Zoning Commission and hoped they could fill the lest vacancy aeon Keil mentioned Must was some concern with the Public Financial Disclosure Samurai which wait resquocd office Commission members to complete. 'i7 Gry lSevard Alaska py CounrilMinuees Rbraan, 25, Stay Volume 37 Ng, Sehool Board Report. Lynn Rohl stated the next School Board meeting would be March 3, 2008 in Homes, whoodurrywould have the firstreedmgofthe 200B3009 budget. Hoblatmounccd the recent openings in education m Seward. LIB 273, the education finet bill, was approved and Reworded on to the Senate. The School Board approved a policy that changed the way .school fedfities were=ad, requiring at least a two yearmoratorium annaming facilities after thouwho had passed away. Library/Museom Repast Librarian Patty Linville briefed the council on the literary muraccumpriliject. The New Yeat's Eve Ball was a worrEutul rKQ0e and Linville thanked all who helped contribute and volunteered their time. R was a great tints and a successful &ndaniaen, bringing in over $29,000 m revenue. After expenses, the stairs cmnmittcc was over $17,000 legislation and grant. Liecarma lie ed the available. ihestated plans for they progress includedgamert ng input of d sig grant opportmitiea available. panning heart (nr the New Year included proposal input vi design cthe Ma from the public and pluming far a vent a d n ice areaorbond proposal. She invited all to the March I, 200a wine tasting fmdmisport applications reminded SewdM to support the PARKS pajeet. The library was now accepting purport applications. Oates stated he had amended the last library, mmmim stocri rig committees meeting. Hit at me paint, this issue needed to come bVOok the mtycotmeil and pussibly to theeifizen's of Seward to make sae the parent was supported. The city needed to 0ualk or creative ways to fund kids facility. Other Reports, Special Presentations Parks and Recreation Annual Report. Parks and Recreation Director Kanner Sturdy thamircd council fur tiro opportunity to goe thanks to all of Peaks and Recreation's sponsors. Sturdy gave a brds'repon on the Teen and Youth Center, Spans and Recreation, and the Campgrounds She blithe numbers wan positive and stated the many successful pagramathat oceust throughourthe year. NEW BUSINtAs Resolutions Resolution 21)a9-014Authorizing The City Manager To Enter Into A Transformer Use Agreement with Chugach Electric Association Inc For Use Of A Power Transformer. Motion(Bardarran/South) Approve Resolution 2008A015 Oates gave council some background justification. The transfurraer located at Lowing Substation failed and the city was currently receiving power from Chugach Electric Association. The city was having difficulty getting exact quota, but the approximate cost of a bnosf rmack was $60,000 used or $I50,000 new. CEA was offm'ng to lend the city their banafomser, and the city would only have In noting; the tramportation, installation and removal costs and acceptance of f ancial liability. Oates stated this resolutionmaymt zctua0yhave 0 go into effect, athecitywa Its Chy nfsewn d.. Alaska 0c, Counedhobwav Pebmms, 25, 20ctl Pocono 37 Page pursuing other options, but he recommended approval in case other alternative solutions were not successful. In response fo Kellar, Oates stated CF.A's service used not was not as credible and capable as mrcity's. Oates stated this was a redundant revision of power. Refiabdityofpower was crucial, especially in the winter months. It was advantageous for when Chugach Power went down for the city to be able to produce power on its own. m response to Smith, Electric Utility Manager Tim Barnum states) this transformer was cunenttybeing usW as a epase, and be guessed it was l5 t years ofage. lie lelt it was a betterlong tent care solution to what she city wan doing now. Motion Passed Unanimous Resolution 2008A15 Authorizing The City %tanager to Enter late A Memorandum Of Understanding With The State Of Alaska For Planning, Pivausing, Design, And Construction Of The Spring Creek Correctional Cemei fspan.sion Project And Apieropriatidg $100,000 Tu Be Reimbursed From Future Bond Pmcwcb. Motion (BardarsowSmith) Approve Resolution 20084115 Oates mated recent discussions with the Dcpanmert ol'Corrections had detmminedthe city would not need to appropriate SI 00,000 to be roimbuncd from future bond proceeds. The bond council bad told the City of Seward to prucccd directly ahead to dabondingpmeesslawatess. ofthe urgera mmre of the gg:ppatsiou and brat the risk was wunhwlule. He ravmmeaded keeping the provision in We re$offttimt lot safckuotru% rnwsurus, oweciallY since the fiends were to be reimharsed anyway. V:ddaita didn't think the sure could afford to go with the low bidder on the expansion project. Oates slated it was the Department of Correction's decision, not the elty's. In response to Bardarsoq Oates said the citywould be responsible for managing the utilities. be response to. Cerbtidge, Oates did not anticipate any change in how the city would manage the utilities win the! it Ely, whether it was expanded or not. Motion Passed Unanimous Other New Business Items Discussion and update of the Resurrection Bay Conservation Alliance lawsuit City Manager Oatesnotedamlingofthelawsuitwiththe Citymdthe RBCA. Themlingmthecoudwasthecity was an"operufor'ofindustriai facilities, which discharged storm water into the waters of the United Slates, and therefore the city must apply for an NPDES permit. The corms had concluded the Seward Small Boat Harbor and the Boat Repair Area were industrial facilities under Standard Industrial Classifications inthe Clean Wmcr Act and that the Citymtamed sufficient invelvementin i9 Cary Ours e..N, Ala w City Cnunn( Minxes FIhmerV Ss 2008 J and control of both the SMIC Boat Repair Area and the Seward Small Boat Harbor he make it the "operator" Oates stated it was important to now that the court was not saying that storm wares contained tasic substances or cons inatds and civil penalties were not appropriale in this case. Each party was responsible for its own legal cost and either side but the option to appeal this decision W the higher wtma. Oates listed several carries of actions to pursue including applying for the NPDES permit, appealing Ihni Migrant W the 9" Circuit Court ofAppeals, closedown the uplands boat area and get out of the marine industrial business altogether, conscious the area W another entity or S,wand Ships Drydock and let someone was take over responsibility ofthe industrial area. Council directed the city manager W schedule an executive session on the March 10, 2008 agenda prior W the meeting, as the legal counsel wuuld be bock by then. Oates assured council sWH Would bring the new harbormaster up to speed an this Issue, INFORMATIONA ITEMS AND REPORTS(No action rinuartl) Teen & Youth Centers 2007 Year -End Repo r Sports & Recreation Depamnsn's Year -End Report. Campground Season End Report. City of Seward Jamuig Financial Report p, as presumed as a layd ) Providence Seward Medial Censer News cal Report for December and Jmuary. Discussion eared on We operetione of Providence. Kellar did not understand why the city was budgeting to lose 1300,000, but in fact lost over $900,000, based on the tinaaelalreports. Finance Director Kris Erahinger responded these were pertinent qucsdons and topics that were addressed each year. hisses were expected for a period of the ttext two yews. The problem was the current long renn care fvolhy was based in Wesley, which wasn't in its useful life. The day We cityplaced the long seem care fat it its inw anew building, the city would he relmbansed Basic losses. Whenthe collocation of the hospital and the long term care facility happened, the two facilities had been operafingin the black, until 2007 when Nemreswere rcbased. To addreae this, Necirymanagec and Erahinger had been INibyhog with the Department of Health and Social Services or Jmreau to help cover costs until the City got care the new facility. Tbeywereindiscussionsdghtnowandhadafew strategies in mind Rwas at the amte's urging that the city step in and help until the new long tern care guilty was built. Oates stated they did receive some indication ifthe citywas able W find fiom past cormnissiomers to indicate some commitment on the slate's behalf, it would help Seward's case. He had spoken with fellow commissioners for assistance in this Mgwd and Exchanger was speaking with Providence in LJ nor fso%mi,, Alarm nN C'ounol Mroum f dionary IS iMa Volume 37Pupy, hopes ofa loan lu help pay for Ws shodf". The cityknew full well that going into Nis tong term care faciity projxlthatthey would Cate thu aM1mlfaR In response to Kellar, Srehinger stated the money would come broom the general fund if it had m. Statiwastsyimg to came upwidv altemativeeoumea to prevent Qsia. Kollar felt staffahould loekat other options and it was wise to linen to many suggestions. Oazesetated the oNyweyto mainlaivav emergency men in Seward was ro take on the wsponebihty of the Ions barn care facility. He felt lCellor'slhcapps concereywtte connotation and that hired an independent Baste estimate financial aoncetonies; her oauovidenc was that when they cam an iity, meesu loss m estimate Wo financial dried odb with base losses and the long iota care , she W Ihcec lasses were estimated ahvoel Ire the dollar. If thcee loasae had not been mdicipated, she world feel just as cmncemed to Kellar. Staff had made the appropriate memsmemems to compensate for this loss. luresponseto Kellar, Erehmger reported the hospilal was on the same budget cycle as the ea,v. a calendar year cycle. COUNCIL COMMENTS Barth rson, Worked the Clerk's office fur having the oppammity to view her council packet online, as she was able to mad her packet when traveling out to state and situ was ready for tonight's meeting. Amberg, questioned the Public Official Financial Disclosure Statemo u required by the Alaska public Offtecs Commission (nPOC), and nmud in 20N the public financial disclosure satemants would be onlirm for anyone to view. Stairs, thanked The people who sponsored the. Parke omit Recreation Department and gave Itumks to the small mennusses in @ecommunityl'hey really put out a lot ofmoneyto supporl the community. CITIZENS C'.ONI MENTS - None COUNCIL AND A DM [NJ STRt TION RESPONSE TO CITIZENS`COMMENTS - None ADJOURNMENT The meeting wt as adjourned at 9'0 p.m. Johanna Dollerh da, CMC Clark Corbridge, Acting City Clerk Mayor (City Sed) 81 March 2008 and}° SM TWTF WT F5 SMT I I 13J15 23956 7 9 911121319/ 6I81I1 1511 6 1617 IS 19 1617 18 19 }0}1}2 30 31}} 21 Fi 26 13 39 35 36 ZZ 38 25 P }8 39 30 N ]1 LOW, 6.0.ynnCCSpx:lN olt9. 3:3ow P& Meeu% II Li 1 MM q� 6'.30Jmt iT.Wpm � �r9bWm5ac ei 5<tivrur ' xeoresew,lme ib90pm Hi N abon Mee°ng s2 April 2008 �nW T FS 13195 B Y 10 11 12 1314 616 3)1819 30 E9 33 lq 33 E6 U n 38 3930 T W FS -1Z3 4 5 6 7 B10 1/ 11 19 01915 1621 IB 19 30 3133 33 39 35 26 2130 39 30 31 Monday Tue aN Wefi¢Aay FM y _T_na_sby 7:3"m P&? Mee n9 B:oopm PA Bmwbfi i d 9 30 to l5 1 ):3tym Matting l 630pm IE.LOPm W 9:em 5opLxutlry S =4n Rep 6'.30gn Hi�Prew c ress Meefingng ..ter � �. .�. .. ..... MxoW si Nara RN 1 3/613WB 9:13 AM