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Home My WebLink About03242008 City Council PacketSeward City Council Agenda Packet Easter is coming! March 24, 2008 City Council Chambers Beginning at 7:30 p.m. The City of Seward, Alaska City Council Meetin March 24, 2008 7:30 p.m. Council Chambers Clark Corbridge Mayor Term Expires 2009 Willard E. Dunham Vice Mayor Term Expires 2008 Robert Valdatta Council Member Term Expires 2009 Tom Smith Council Member Term Expires 2009 Betsy Kellar Council Member Term Expires 2009 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 Phillip Oates City Manager Jean Lewis City Clerk Cheryl Brooking City Attorney City of Seward, Alaska March 24, 2008 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards B. Borough Assembly Report C. City Manager's Report D. City Attorney Report E. Chamber of Commerce Report F. Seward Planning and Zoning Commission Report G. School Board Report H. Other Reports, Special Presentations 1. ISO Rating Report by David Squires. 2. Report on Seward Youth Programs by Bob Hicks Council Agenda Page 1 7. PUBLIC HEARINGS A. Ordinances requiring a public hearing 1. Ordinance 2008-003, Amending The Land Use Plan And Rezoning Of Lots 20, 21 And 22, Clearview Subdivision Number 6 From Two Family Residential (R2) To Auto Commercial(AC).........................................................................Pg 4 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Discussion On The Updated December Budget Report ..........................Pg 21 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2008-004, Amending Seward City Code 6.10.325(A) And 6.10.135, Limiting City Business License Requirements To Successful Bidders/Proposers .... Pg 44 2. Non -Ordinance 2008-005, Submitting A Proposition To The Qualified Voters At The October 7, 2008 Regular Municipal Election To Exempt City Of Seward Municipal Elected And Appointed Officials From The Requirements Of Chapter 39.50 Of The Alaska Statutes, (State Of Alaska Public Official Financial Disclosure Law) Relating To Disclosure Statements And Conflicts Of Interest, And Establishing Local Guideline........................................................................................Pg 51 B. Resolutions *1. Resolution 2008-020, Amending The City Of Seward's Calendar Year 2008 State Legislative Priorities..........................................................................Pg 64 *2. Resolution 2008-021, Approving A Contract To Harmon Construction, hic., For The Fabrication And Installation Of The Hoben Park Historic Replica Fountain .... Pg 68 *3. Resolution 2008-022, Accepting A Grant In The Amount Of $4,765.20 From The Alaska Highway Safety Office For 2008 Third And Fourth Quarter ASTEP Driving Under The Influence (DUI) Enforcement Campaign And Appropriating Funds ...... Pg 74 *4. Resolution 2008-023, Accepting A Grant In The Amount Of $3,898,80 From The Alaska Highway Safety Office For 2008 Third And Fourth Quarter ASTEP Seatbelt Enforcement Campaign And Appropriating Funds.........................................Pg 80 5. Resolution 2008-024, Authorizing The City Manager To Enter Into An Agreement With Worthington Ford For The Purchase Of A 2008 F-550 4x4 Service Truck, For An Amount Not-To-Exceed$63,000.00.........................................................Pg 85 City of Seward, Alaska Council Agenda March 24, 2008 Page 2 6. Resolution 2008-025, Submitting A Proposition To The Qualified Voters At The October 7, 2008 Regular Municipal Election Which Shall Amend The Seward City Charter, Section 5.4 (D), Section 6.2 And 6.3 To Require A Biennial Budget Cycle......................................................................................Pg 88 C. Other New Business Items *1. Approval Of The Special City Council Meeting Minutes for March 6, 2008 and the Regular City Council Meeting Minutes for March 10, 2008...............Pg 93 *2. Non -Objection To The Renewal Of The Dispensary Tourism Liquor License For TheBreeze Inn........................................................................Pg 105 10. INFORMATIONAL ITEMS AND REPORTS (No action required) A. Providence Seward Medical Center Financial Report for January 2008........... Pg 110 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS [S minutes per individual - Each individual has one opportunity to speak.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. EXECUTIVE SESSION A. Go Into Executive Session For The City Attorney Evaluation. 15. ADJOURNMENT City of Seward, Alaska Council Agenda March 24, 2008 Page 3 Sponsored by: Planning and Zoning Commission Introduction Date: March 10, 2008 Public Hearing Date: March 24, 2008 Enactment Date: March 24, 2008 CITY OF SEWARD, ALASKA ORDINANCE NO.2008-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND REZONING OF LOTS 20% 21 AND 22, CLEARVIEW SUBDIVISION NUMBER 6 FROM TWO FAMILY RESIDENTIAL (R2) TO AUTO COMMERCIAL (AC) WHEREAS, an applicant has requested a rezone of Lots 20, 21, and 22, Clearview Subdivision Number 6, from Two Family Residential (R2) to Auto Commercial (AC); and WHEREAS, the Seward City Code SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone as the land is contiguous to the requested zoning district and is greater than one (1) acre; and WHEREAS, the total area of land being rezoned is approximately 1.3 acres; and WHEREAS, the Seward City Code SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone as the land is contiguous to the requested zoning district and is greater than one (1) acre; and WHEREAS, the official Zoning Map described in SCC 15.01.030 will have to be amended from Two Family Residential (R2); to Auto Commercial (AC) and the official Land Use map will have to be amended from Two Family Residential (R2) to Auto Commercial (AC) in response to this rezone; and WHEREAS, the Planning & Zoning Commission has complied with public notice and public hearing procedures for amending zoning and land use district designations, as required by Title 15; and WHEREAS, at the February 19, 2008 meeting, the Planning and Zoning Commission reviewed the application, held a public hearing and recommended City Council approval of the proposed zoning amendment included in this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: City of Seward Ordinance No. 2008-003 Page 2 of 2 Section 1. The official Land Use Map of the City is hereby amended by changing the land use designation of Lots 20, 21 and 22, Clearview Subdivision Number 6 from Two Family Residential (R2) to Auto Commercial (AC) (as displayed in attached document). Section 2. The official Zoning Map of the City is hereby amended by changing the zoning designation of Lots 20, 21 and 22, Clearview Subdivision Number 6 from Two Family Residential (R2); to Auto Commercial (AC) (as displayed in attached document number). Section 3. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THIS 1 Oth DAY OF March, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: March 10, 2008 To: Phillip Oates, City Manager�il Through: Bob Hicks, Community Development Director From: Donna Glenz, Planning Assistant Agenda Item: Amending the Land Use Plan and rezoning of Lots 20, 21 and 22, Clearview Subdivision Number 6 from Two Family Residential (R2) to Auto Commercial (AC) BACKGROUND & JUSTIFICATION: oo3 Attached for City Council review and adoption is Ordinance 2008-: amending the Land Use Plan and Rezoning of Lots 20, 21, and 22, Clearview subdivision Number 6 from Two Family Residential (R2) to Auto Commercial (AC) (as attached hereto) The applicant is requesting this rezone in order to provide land suitable for future commercial uses allowed within the Auto Commercial District. Lots 20, 21 and 22 are currently vacant land approximately one one third (1.3) acre. SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone as the area is contiguous to the requested zoning district and is greater than one (1) acre in area. The large, approximately 2 acre Tract A, directly to the East, currently zoned Auto Commercial is owned by the CIRI Corporation and contains a warehouse and parking lot used to support the CIRI/Kenai Fjords Tours harbor tour business. The parcels to the North across Resurrection Boulevard are presently zoned Two Family Residential (R2) and contain generally single family homes. The 9 lots to the Northwest are currently zoned Two Family Residential (R2), presently undeveloped and for the most part owned by the applicant, Leirer Enterprises. The large approximately 15 acre Tract 5 to the South and Southwest is zoned Resource Management, is currently undeveloped land owned by the applicant, Leiter Enterprises. In order for the lots to be rezoned, the underlying Land Use Plan will also have to be amended. The Land Use Plan adopted with the 2020 Seward Comprehensive Plan recommends this area be rezoned to Two Family Residential (R2). However the area contiguous to Lots 21, 22 and 23 on the East, is recommended to remain Auto Commercial and a large portion of Tract 5 to the South is recommended to be rezoned to Auto Commercial. SCC 15.05.025. Land use districts --Established, definitions a) Established. The city is hereby divided into land use districts which shall be bounded and defined as shown on the official land use map. This official map, together with all explanatory matter thereon, as exhibited at the time of public hearing, is hereby adopted by reference and declared to be a part of this chapter. The current zoning of the area requested for rezone is Two Family Residential (R2) defined in SCC 15.05.025 (b). as (3) Medium density (one to seven dwelling units per acre) transitional housing area with a mix of single and two-family units, free from other uses except those which are both compatible and convenient to residents of such a district. The requested Zoning and Land Use Map change of the area for rezone is Auto Commercial (AC) defined in SCC 15.05.025 (b). as (8) Intended to provide areas to accommodate highway oriented commercial activities such as offices, certain institutional uses, and limited personal services and retail uses requiring substantial outdoor activity, traffic and parking, and which also serve the offices and nearby residential areas, and which do not materially detract from nearby residential areas. The applicant and owner of the Lots 20, 21 and 22 requested for rezone has had the land available for sale as is currently zoned Two-family Residential for some time. The applicant has received an offer on the land and a request for the rezone from the adjoining property owner to the east. As stated in the applicant's application, Kenai Fjords Tours/CIRI (owner of Tract A, to the east) hopes to expand their current customer parking and storage building by purchasing Lots 20, 21 and 22, Clearview Subdivision Number 6. Recognizing the primary concern of all zoning actions is to promote public health, safety and general welfare (SCC 15.01.010), Community Development recommends this rezone for several reasons: 1. This rezone will allow for the maximum use of Lots 20, 21 and 22, Clearview Subd. No. 6 by allowing the increased development of the Auto Commercial Tract A to the East. 2. There are limitations involved with attempting to prioritize community needs and desires with the land use needs for two family homes verses other activities. At this time the community has a very limited selection of land available for commercial development within close proximity to the Seward Small Boar Harbor, whereas more options are available for land for two family homes. The electric department noted current electrical infrastructure may not be adequate for commercial development. The applicant was made aware of this concern. At the time of Planning and Zoning Public Hearing four public concerns were submitted for consideration. One citizen voiced concern for increased traffic and public safety on Phoenix Road due to ingress and egress at lots 20 and 21. This concern will be mitigated through note 4 of the Subdivision Plat, which states "Driveway locations for Lots 20 and 21 require approval by the City of Seward prior to construction." Another resident voiced concern over the possibility of future commercial development moving further into the residential zoning district. One commissioner noted that this concern can be lessened by the 20 and 30 foot utility easement on the northwest lot lines, between these lots proposed for Auto Commercial zoning and the adjacent lots in residential zoning. A third member of the public voiced concern over increased noise and traffic, stating, "There is sufficient land outside of town without crowding into residential neighborhoods." Noise and traffic concerns have been addressed above, and the City staff does not support encouraging commercial businesses to locate outside of the City. Another person expressed concerns related to recent flooding issues in the area, and possible contamination resulting from vehicle storage in a flood risk area. This concern was addressed in Note 3 of the Subdivision Plat, stating that if a lot is located within a FEMA designated flood hazard area, "development must comply with City of Seward Floodplain Management Regulations. A survey to determine the elevation of the property may be required prior to development." CONSISTENCY CHECKLIST YES NO N/A 1. Comprehensive Plan (2020) X _ _ Promote expansion and development of local entrepreneurial businesses. (page 16) 3. Strategic Plan (1999) X Promote Residential and Commercial Development inside the City (page 9) PLANNING AND ZONING REVIEW At the February 19, 2008 Planning and Zoning meeting the Commission approved Resolution 2008-01 recommending City Council adopt Ordinance 2008-XX, amending the Land Use Plan and Rezoning of Lots 20, 21 and 22, Clearview Subdivision Number 6 from Two Family Residential (R2) to Auto Commercial (AC). As required by the City Code, neighboring property owners within 300 feet of the area subject to review were notified of the proposed rezone and amendment to the Land Use Plan. Members of the public attended the meeting and voiced the above concerns to the Planning and Zoning Commission. FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department 4ytl The Seward Planning and Zoning Commission recommends: 003 March 10, 2008: Council introduce Ordinance 2008W Amending the Land Use Plan and rezoning of Lots 20, 21 and 22, Clearview Subdivision Number 6 from Two Family Residential (R2) to Auto Commercial (AC) 003 March 24, 2008: Council conducts a public hearing and adopts Ordinance 2008-1K. 0 ry W - r J O O r' m x Z Z O W Ir— n LLJ MARATHON DRIVE w R2 Two Family lY Residential I R2 Two Family Residential W QLots 20, 21, & 22 Proposed — Zoning Change R2 to AC :-',Auto C = W Lot 22 W ommercial > > L] QLot 20 W m Lot21 V J Q -- r Resource Management Current Zoning Map a LSteve rdinance 2008-3 N r Rezone Request Lots 20, 21 and 22, Clearview Subd. No 6 _0 100 200 Feet Auto Commercial Alaska MapI i I Company cil Mtg 3/24/2008 i i R1 Single Family Residential R2 Two Family Residential '~ W U aLot zz Auto Commercial W Lot 20 Q Lot 21 m j , i l Auto Commercial Land Use Map City Council ordinance 2008-3 N Steve Leirer Rezone Request Lots 20, 21 and 22, Clearview Subd. No 6 0 95 190 Feet Two Family to Auto Commercial Alaska Map I I I Company Date: City Council Mtg 3/24/2008 LAND USE PLAN AMENDMENT — REZONING APPLICATION Petitioner: Steven C. Leirer/Leirer Enterprises LLC Address: Mail: 3640 Young St Anchorage AK 99508 Phone no: Hm. 907-563-6575, Cell 907-529-7769 Legal Description: Lot 20, (14510440); Lot 21, (14510441); and Lot 22, (14510442) (T 1S R 1W SEC 3 Seward Meridian SW 2005015) Land use plan Zoning District: Present: R-2 Present: R-2 Intended use and /or reason for rezoning: Proposed: AC Proposed: AC The reason for the rezoning is to provide additional land for business purposes that relate to seasonal/tourist and harbor related activities, similar to the current adjoining Auto Commercial zoned property. Kenai Fjords Tours/CRU owns the Auto Commercial parcel adjoining these Lots. Kenai Fjords Tours has entered into a purchase agreement with Leirer Enterprises LLC for purchase of Lots 20, 21, and 22 depending on the lots being re -zoned Auto Commercial. A map required to accompany this application. Proof of ownership for parcel(s) With a fee of $250.00 (payable to the City of Seward) to the Community Development Office. Signatures of 51 % of property owners involved in the rezoning area. Comments and letters attached December 27 2007 Leirer Enterprises LLC Steve C Leirer LEIRER ENTERPRISES Seward • 224-5965 Anchorage - Steve Leirer 563-6575 December 27, 2007 Community Development City of Seward P.O. Box 167 Seward, Alaska 99664 3640 Young Street Anchorage, Alaska 99508 Subject: RE -ZONING APPLICATION, Lots 20, 21, and 22 Clearview Subdivision, N. 6 Attached is the Steve Leirer/Leiner Enterprises LLC application to rezone three lots from R-2 to Auto Commercial (AC). The lots are 20, 21, and 22; Clear view subdivision N. 6 (Plat Map attached). The lots adjoin property that is currently zoned AC and is in use by Kenai Fjords Tours/CIRI as a warehouse and parking lot to support their harbor tour business. Re- zoning would be a continuation of existing zoning. The three lots are greater than one acre in area. Refer to attached letter subject: "CIRI Alaska Tourism Corp. Kenai Fjords Tours' purchase of Lots 20, 21 and 22. South of Phoenix Road, south of lots 20, 21, and 22, and the adjoining CIRI property, is Track -5, which is selected under the 2010 COMPREHENSIVE PLAN as Auto Commercial. The lots 20, 21, and 22 are currently zoned as R-2 and project between and into AC Zoning on two sides as illustrated by the Comprehensive Plan map. (See land use map attached) Rezoning Lots 20, 21, and 22 to Auto Commercial will provide a more compatible and less intrusive transition between the Auto Commercial and R-2 zoning. Rezoning would merely alter and smooth out existing, contiguous zoning. On the west side, R-2 Lots, 19 and 23, under new rezoning would be bound by AC on one side. Lots 19 and 23 are owned by Leirer and will not to be offered for sale until after rezoning is completed, thus insuring that potential buyers will be aware of and agreeable to residence adjacent to Auto Commercial. This rezoning is consistent and allowed under Code 15.05.020, Land Use Plan -Purpose: "Such a classification system should provide a balanced, compatible land use mix in order to separate incompatible uses and minimize conflict between land uses." The proposed rezone is consistent with the surrounding land uses and would accomplish this goal. Since the harbor area, a key to economic development, is becoming more developed and congested, there is a logical need for development to spread outside of the harbor area. The current options are for development to spread: 1) south into town along the waterfront and into areas south of the Lagoon, 2) north, outside the City Limits to mile three along the Seward Highway, or 3) west toward Tract 5, and Lots 20, 21, and 22. Rezoning some Auto Commercial property adjacent to Ciri's Auto Commercial property is appropriate, as opposed to asking CIRI to expand into a non -adjacent area, or outside City of Seward Page 2 the city limits. Adjusting the zoning for lots 20, 21, and 22 is compatible to the land use plan and is in this instance a sensible selection for development outside the harbor area. Additional Auto Commercial development would add to the private tax base within the city limits. Rezoning to a higher and best use increases the business property tax base. There has been a loss of private tax base within the city limits: as shown by the loss of business zoning to the downtown multi agency facility, and the AC property lost to the Seward Highway for a pedestrian under -pass. Additions to AC zoning help offset this trend. A shortage of commercial property inside the City has resulted in development along the Seward Highway beyond mile three and on Nash Road. It is important to the community to maintain the private tax base inside the City Limits; and to insure maximum and best use of land inside the City. Changing zoning on Lots 20, 21, and 22 would be consistent with this goal. Auto Commercial zoning does not materially detract from nearby R-2 and R-1 neighbor hoods on the North side. Resurrection Boulevard on the north side provides a separation barrier between residences, and the existing Auto Commercial property at CIlU's facility and the lots proposed for re -zoning. There will be little impact on traffic patterns in the area. Traffic from the CHU facility currently accesses the Seward Highway from Phoenix Road on the south side. On the south side of Lots 20 and 21, there are no residences, as it is bordered by Phoenix Road and Tract 5. On the east side, Lots 21 and 22 are adjacent to the CIRI property. We believe that the rezoning is in the best interest of the community. It is our goal to insure that future development is done in a responsible manner that would benefit all concerned. Very truly yours, Leirer Enterprises LLC /'�t l r1t C Steve C Leirer Attachments: $250.00 Check fee Zoning application form Full plat map of Clearview Subdivision No 6 Comprehensive land use plan map Letter, CIRI interest in purchase �o Easement to Lot Corner 2 Sa2 4 E 6 F / 23 ��ti �` - s ma`s �10 g46 7 �q• Ft' ~ / , ' x�� , N��to the City of Seward �� Pgti1' m t These Latsd re dulls Regulations• tructe� a, o Zoning °n m y be cons d 22 Ft. a U ermonent structure teosement thtlt Y tlo use 993 Sd" ti A 2 No P within o of the utility �� or Placed with the ability thereeasement. be locat' .9 2 N6g the this subdivislflood hazard area. ;,,5q Ft. /'O, �9 i7 �y a_ Lots within designated MU comPlY >64.Og' 3 within a FEMA development e entOf Regulati this of the Ftoodplain eMthe e evatevei Pm city survey to bet required prior {O d �. property re qlocations for Lots Seward2pric �, 21Y privewoy the CItY °f o o Sq Ft 4 approval by 4g13 construe r' 17097 Sq Ft. 20, 2 `. 'vCn QD Tract A i \ \ 5 -- W 79' C2 c,qq 21 'S�`_,...125.79'i James 1 Tougas -- MARATHON; DRIVE Ambacher Brown Trobaugh I f Rupple Leirer ' No a Leirer i.Howard , Howard ti Leger - - RESURRECTION BOULEVARD y ; 0�� Leirer Leber 4 Leirer I Leirer G W F CIRI/Alaska Tourism -- Leirer — W -- Lelre' _ U _ —, Q r Leirer;, Neighboring Ownership .a Resolution 2008-01 Lots 20, 21 and 22, Clearview No 616 N Dmwe By: DGlenz sheet No. Planning & Zoning Meeting 0 80 160 Feet I Dare: February 19, 2008 LEIRER ENTERPRISES Seward - 224-5965 Anchorage - Steve Leirer 563-6575 December 27, 2007 City of Seward P O box 167 Seward AK 99664 Community Development CITY OF SEWARD JAN PLANNING OFFICE 3640 Young Street Anchorage, Alaska 99508 Subject: CIRI Alaska Tourism Corp (Kenai Fjords Tours) Purchase and Sales Agreement for Lots 20, 21, and 22; Clearview Subdivision No 6, zoned as Auto Commercial. Kenai Fjords Tours parent company CIRI Alaska Tourism Corp has executed a Purchase and Sales Agreement with Leirer Enterprises LLC confirming CHU's intent to purchase Lots 20, 21, and 22, dependant upon the lots being rezoned to Auto Commercial. Lots 20, 21, and 22 would be added to their existing auto commercial facility, now in use as customer parking and a storage building. CHU has the need for this property as its business needs expand. CHU's growth as mentioned in the Anchorage Daily News on December 13, 2007 (copy attached), with its tours, lodging, restaurant, and the supporting activities is important to the economy of the Seward area. CHU interests in these lots emphasize the need for more commercial land to support the harbor development, as I have outlined in my application letter. CIRI's current use of its existing facilities is known to the Seward community and neighbors in the Clearview area; and has been compatible and acceptable to the public. Currently all traffic to the warehouse and parking area is on the east and south side of Phoenix Road. CHU's acquisition of these Lots will not change traffic patterns. Rezoning and use by CIRI will not change the effect on the neighbors on Resurrection Road. The Lots zoned as auto commercial will generate twice the KPB Tax valuation over the current R-2 zoning. Holding the status or increasing valuations for property tax is important for the public and City, as there is the trend for budgets to go up, assessed valuations to shift outside the city limits, and the loss of higher value property to non- taxable entities. The City and the public need the increase in the `business assessed valuations' to keep home owner taxes as reasonable as possible. Sincerely eY`VU" Steve Leirer •-�-�-----ATaska—that s loyees use m conduct- on West Coast ict covers xe Card pm-' ing state business. $1 00 as well as nllbeserved CDPJ'stweism business booms 9 9 a wholly- Cook lnletRegion inc.'stourism division ss The fleet had a record season this year, the company so partmentof recently reported. The Anchorage -based 7 ilities. They Native corporation's division provides tour- 70 )gager fleet ism, lodging and dining in the Seward area - — iel at all par-. and Talkeetna. The company's Kenai Fjord 60. Put Alaska Tburs had its highest single -day passenger ss dons contract count during the summer tourism season. w The company's Internet -based sales also a Pict a pair of increased, and most incoming phone calls i One Card, originated from Web searches. 3" M14 gerfleet —AnchorageDai7yNews- 3ardde-. MAY JUN JU Sponsored by: Applicant CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2008-01 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF AMENDING THE LAND USE PLAN AND REZONING OF LOTS 20, 21 AND 22, CLEARVIEW SUBDIVISION NUMBER 6 FROM TWO FAMILY RESIDENTIAL (112) TO AUTO COMMERCIAL (AC) WHEREAS, Applicant Steve Leirer has submitted an application and $250.00 filing fee, requesting that Lots 20, 21, and 22, Clearview Subdivision Number 6, be rezoned from Two Family Residential (R2) to Auto Commercial (AC); and WHEREAS, Lots 20, 21 and 22 are currently vacant land, approximately one and one third (1.3) acres; and WHEREAS, the current Zoning of the property is Two Family Residential and the Land Use Plan designation is Two Family Residential (R2); and WHEREAS, the Auto Commercial district was established to provide areas to accommodate highway -oriented commercial activities such as offices, certain institutional uses, and limited personal services and retail uses requiring substantial outdoor activity, traffic, and parking; and WHEREAS, a goal of the Seward Comprehensive Plan is to, "Maintain Seward's Land Use Plan as the primary local tool to ensure quality community Iand use arrangements, growth, and development to the Year 2010'; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01.040 was conducted by the Commission on February 19, 2008. Seward Planning and Zoning Resolution 2008-01 Page 2 NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Seward Planning and Zoning Commission supports the proposed Zoning and Land Use Map change and recommends Ordinance 2008-_ be forwarded to City Council for approval. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 19s' day of February 2008. THE CITY OF SEWARD, ALASKA 4M* nnatil, Chair AYES: Anderson, Clark, McClure NOES: Keil ABSENT: Roach' ABSTAIN: None VACANT: Two ATTEST: ean Lewis, City Clerk ad a SSAL City of Seward, Alaska Monthly Budget Report For the Month ended December, 2007 312y 16Y We are pleased to provide this Preliminary budget report for the month ended December, 2007. The intent of this report is to improve the transparency of financial and budgetary reporting for the City, and to present information in a format that combines narrative and graphical elements, to make it easier to understand. The report includes the following components: 1) the narrative report explains the highlights of financial results for the General Fund; 2) cash balances in all City funds; and 3) risk area assessment. This monthly report includes data for the City's General Fund and the Harbor, SMIC, Electric, Water, Wastewater, and Parking Enterprise Funds. It excludes the preliminary list of unbudgeted operational needs, since we have reached the end of the year, as well as the list of supplemental appropriations. We welcome comments from the City Council or the public as to how we may improve this document to make it more useful for timely decision making. This report contains information on the major sources of revenue for the General Fund, with a focus on providing historical perspective on the timing of revenues and the City's typical revenue cycle. Revenues are compared on a monthly basis over four years. Revenues are then compared according to major revenue category (taxes, licenses/permits, intergovernmental, charges for services, and miscellaneous) across years, to see whether major revenue sources are increasing or decreasing. And finally, year-to-date revenues are examined to predict whether we can expect to meet budgeted revenue goals. An analysis of expenditures demonstrates the typical pattern of spending during the year. For example, debt service payments are generally made semi-annually (June and October), snow removal costs are higher in the winter, and campgrounds gear up in the Spring. In this analysis, expenditures are compared on a monthly basis, and then by category, showing the trend in costs for each major category (salary, benefits, purchased services, supplies/maintenance, general and administrative, capital and debt, and other). Finally, a table is provided which shows the extent to which each General Fund department is tracking with budgetary projections. The City's annual financial audit is scheduled to begin on March 24 and will conclude on April 4, 2008. The independent accounting firm of Mikunda, Cottrell and Co. will be onsite during this time to perform the audit field work. After field work is complete, staff has an additional 30 days to complete the final annual financial report, which will be presented to the City Council at a regular meeting within 30 days of completion of the audit. This year's audit is expected to entail significantly more work associated with documenting, reviewing, monitoring, and reporting on the City's internal control framework, and this is expected to be an area of focus in discussions with the City Council upon completion of the audit. If you have questions or require additional information, please feel free to contact finance director Kristin Erchinger at (907)224-4064, or by e-mail at kerchinger@cityofseward.net. GENERAL FUND Analysis of All Revenue Sources Graph 1: Revenue Comparison by Month lo,0oo 9,000 8,000 7,000 — -- Revenues are 7.7% higher than December, 2006 and are 3.14% higher than annual budgeted revenues. As of r t _ 1 nnoi o.. _ u,,,, .-----,.a 6,000 y c 5,000 F 4,000 3,000 2,000 1,000 r Jan Feb Mar Apr May Jun Jul Aug Sep 0 2004 C 2005 ■ 2006 2007 Oct Nov Dec This graph presents the monthly distribution of all revenues of the General Fund, which includes Taxes, Charges for Services, Intergovernmental, Licenses/Permits, and Miscellaneous. The graph highlights the revenue cycle of the General Fund and demonstrates that the majority of General Fund revenues are collected in the second half of the year. Overall, General Fund revenues ended the year $284,614 or 3.14% over the total budget of $9,074,884. The primary source of revenue for the City is tax revenue. Preliminary sales tax figures show revenues of $4,012,319, reflecting an increase of 7.7% over budget, and an increase of $493,884 over 2006. The primary reason for the increase is due to higher retail sales, which is attributed, in part, to the new per -person, per -day accounting for sales tax on tour boat operations. Property tax revenues came in at $861,434 which is 3.26% above budget, and an increase of $13,559 from the prior year. Bed tax came in at $343,162, representing an increase of $32,592 over 2006, and coming in over budget by 6.9%. Another primary category of revenue is General Government revenues which came in 0.25% over budget, or $4,163 over the budget of $1,675,085. Special revenues came in under budget by $313,315, primarily due to State PERS funding coming in much lower than projected. Chart 1: Comparison of Revenues Across Years Year Revenue thru December % change from prior year % of Total 2007 $9,359,498 8.4% 103.14% of Budget 2006 $8,633,325 7.8% 100% of Actual 2005 $8,007,800 7.8% 100% of Actual 2004 $7,425,714 2.9% 100% of Actual 2003 $7,212,753 100% of Actual This same information is presented graphically, below: 'thousands Graph 2 - Collections through December as % of Annual Total 2003 2004 2005 2006 2007 ■ Receipts to Date ❑Post -October Revenu E3Remamm Budget ❑%of Annual total Revenue in excess of hndrtntpA The following graph aggregates revenues into primary categories. This graph reflects revenues through December for the current year and four prior years. General Fund revenues come primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order. ICI 5,000 4,000 0 F 3,000 2,000 I,000 Graph 3 - Revenue Comparison by Category - Through December Taxes License/Permits Intergovernment Charges for Misc. Services ■ 2003 2004 •2005 0 2006 0 2007 GENERAL FUND Analysis of Expenditures The graph below depicts the typical spending pattern of the General Fund. Spending in the General Fund is fairly equally distributed across the year, although slightly less in the early months of the year. Expenditures tend to rise toward the summer with the ramping up of campground operations, and then again at year-end due to snow removal operations. WE 10,000 8,000 a 9 6,000 1'1 2,000 Graph 4: Expenditure Comparison (by Month) Through December Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dcc 0 2004 ■ 2005 0 2006 2007 Overall, General Fund expenditures ended the year 3.7% lower than budgeted, coming in $338,499 below the annual budget of $9,173,239. The primary savings in expenditures was in the salary and benefit category, coming in 4.8% lower than budget due primarily to a modest level of staffing vacancies, plus lower than projected PERS payments having to do with recording only one-half of the State's PERS contributions for 2007, based on the difference in the State and City's fiscal years. Graph 5 shows that compared to 2006, the current year is higher in most cost categories (other than general and administrative, capital and debt, and benefits). Salary and benefit costs represent 62.1% of the entire General Fund budget in 2007. The increase in benefits in 2006 was due to the payoff of PERS hospital liabilities. 4,000 3,500 N 3,000 c 2,500 2,000 1,500 1,000 500 Graph 5 - Expenditure Comparison (by Category) Through December Salaries Benefits Purchased Supplies & General & Capital & Debt Services Maint. Admin. ■ 2003 2004 2005 2006 2007 ENTERPRISE FUNDS: Attached you will find revenue and expense information for each of the enterprise funds at the end of the year. Of particular note is the fact that debt service principal and capital outlay costs have been capitalized at the end of the year. This means that debt service principal does not appear as an expense in these reports, because it has been reclassified against the debt service liability on the Balance Sheet. Likewise, capital outlay has been capitalized as a fixed asset, and no longer appears as an expense in these reports. For that reason, it will necessarily appear as though expenses in the enterprise funds are considerably lower than budget, even though that is not technically the case. City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired PRELIMINARY - THROUGH DECEMBER ---------------------------------------------------------------- Actual YTD Budget Account Name 2006 2007 Variance Budget Variance General Property $ 847,875 $ 861,434 $ 13,559 $ 834,200 $ 27,234 Sales Tax Revenue 3,518,435 4,012,319 493,884 3,725,130 287,189 Other Taxes 310,570 343,162 32,592 321,000 22,162 Assessment Revenu 373 1,026 654 372 654 Penalties and int 1,479 1,263 (216) 2,400 (1,137) Licensee & Permit 199,643 143,628 (56,014) 198,950 (55,322) P.I.L.T. 77,714 76,609 (11105) 80,000 (3,391) Intrgvrm=tl Reve 917,307 11088,511 171,204 850,611 237,900 OF Grant Revenue 18,333 14,062 (4,271) - 14,062 General Governmen 1,392,630 1,679,246 286,618 1,675,085 4,163 Public Safety 42,777 18,575 (24,202) 13,300 5,275 Public Works 41,636 39,520 (2,116) 25,000 14,520 Recreation 519,963 581,931 61,969 557,750 24,181 Library 8,677 7,799 (878) 8,000 (201) Fines 16,073 17,611 1,538 21,000 (3,389) OF Interest Reven 362,650 239,995 (122,655) 160,000 79,995 Rents and Royalti 119,870 71,420 (48,451) 102,036 (30,616) Sales Fixed Asset 20,723 1,148 (19,574) 5,000 (3,852) Unrealized LOSS F 29,729 - (29,729) - - Spec Proj Revenue 130,452 86,685 (43,767) 400,000 (313,315) Other Misc Revenu 106,641 72,380 (34,261) 92,550 (20,170) Misc. Operating R 227 1,173 946 2,500 (1,327) Total Revenue ---------- $ 8,683,776 $ ------------------- 9,359,498 $ 675,722 ---------- $ 9,074,884 $ --------- 284,614 ANNUAL Annual Budget 834,200 3,725,130 321,000 372 2,400 198,950 $0,000 850,611 1,675,085 13,300 25,000 557,750 8,000 21,000 160,000 102, 036 5, 000 400, 000 92,550 2,500 $ 9,074,884 t of Annual Bud 103.26 & 107.71 106.90 275.92 52.62 72.19 95.76 127.97 100.25 139.66 158.08 104.34 97.49 83.86 150.00 69.99 22.97 21.67 78.21 46.91 103.14 t City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through December, 1008 of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual 8 of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- Salaries $ ---------- 3,003,505 $ ---------- 3,080,675 --------- $ 77,170 ---------- $ 3,294,355 $ --------- (213,680) $ ---------- 3,294,355 ------- 93.51 F Overtime 157,386 156,988 (397) 116,654 40,334 116,654 134.58 Standby Time 6,028 5,916 (112) 6,933 (1,017) 6,933 85.33 Unemployment Wage 15,582 18,587 3,004 25,200 (6,613) 25,200 73.76 Leave Time 305,256 309,579 4,322 326,562 (16,983) 326,562 94.80 In Lieu of FICA 9,277 8,970 (306) 8,789 181 8,789 102.06 Retirement Benefi 2,320,878 797,591 (1,523,287) 957,023 (159,432) 957,023 83.34 Health Insurance 714,475 873,815 159,340 776,050 97,765 776,050 112.60 Workers' Comp 100,235 103,352 3,117 118,191 (14,839) 118,191 87.45 Medicare 65,598 67,925 2,327 66,909 1,016 66,909 101.52 Total Perenl Sery ---------- 6,698,220 ---------- 5,423,397 --------- (1,274,822) ---------- 5,696,666 --------- (273,269) ---------- 5,696,666 ------- 95.20 Audit 43,300 45,350 2,050 48,000 (2,650) 48,000 94.48 Advertising 31,349 29,350 (21000) 40,640 (11,290) 40,640 72.22 Subscriptions/Due 16,352 16,180 (172) 27,880 (11,700) 27,880 58.03 Travel/Subsistenc 107,749 92,457 (15,292) 106,355 (13,898) 106,355 86.93 Communications 72,621 78,049 5,428 68,790 9,259 68,790 113.46 Education/Trainin 29,083 25,252 (3,831) 48,770 (23,518) 48,770 51.78 Legal 241,727 195,512 (46,215) 160,000 35,512 160,000 122.20 Other Spec Servic 7,435 9,591 2,155 11,000 (1,409) 11,000 87.19 Utilities 291,443 333,746 42,303 315,500 18,246 315,500 105.78 Heating Fuel 52,348 63,625 11,276 45,800 17,825 45,800 138.92 Rents & Leases 52,534 53,691 1,157 54,800 (1,109) 54,800 97.98 Insurance 182,431 248,501 66,070 202,500 46,001 202,500 122.72 Maintenance & Rep 198,440 203,085 4,645 216,912 (13,827) 216,912 93.63 Contracted Servic 208,951 233,187 24,236 260,680 (27,493) 250,680 89.45 Library Sks.& Mat 22,072 25,941 3,869 23,500 2,441 23,500 110.39 Vehicle Supplies 6,680 6,674 (6) 4,800 1,874 4,800 139.04 Uniform Allowance 6,644 4,657 (11988) 7,801 (3,144) 7,801 59.69 Operating Supplie 235,566 248,331 12,765 249,338 (11007) 249,338 99.60 Gas & Lube 75,583 80,499 4,916 62,100 18,399 62,100 129.63 Equip,Furn,Tools 54,551 70,968 16,417 84,820 (13,852) 84,820 83.67 Safety Equip/Supp 13,312 11,310 (2,002) 22,185 (10,875) 22,185 50.98 Janitorial Suppli 6,370 8,357 1,987 8,350 7 8,350 100.08 Inmate Meals 13,542 16,371 2,829 15,000 1,371 15,000 109.14 Postage/Misc.Frei 32,188 40,831 8,643 41,700 (869) 41,700 97.92 Equipment Rental 63,983 77,780 13,797 85,600 (7,820) 85,600 90.86 Motor Pool Rent 368,775 360,367 (8,408) 360,367 - 360o367 100.00 Campgrounds 3,658 2,978 (680) 4,200 (1,222) 4,200 70.90 Sister City Progr 3,066 3,300 234 3,500 (200) 3,500 94.28 Municipal Lobby F 128,916 129,174 258 140,000 (10,826) 140,000 92.27 Contributions 135,600 166,000 30,400 156,000 10,000 156,000 106.41 Bad Debt Expense 1,347 (102) (1,449) - (102) - - Genl Govt Admin F 63,801 74,434 10,633 74,434 - 74,434 100.00 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through December, 300i of year has expired PRELIM THROUGH DECEMBER ---------------------------------------------------------------- Actual YTD Budget Account Name ----------------- 2006 2007 Variance Budget Variance ---------- Contingency $ ---------- 28,869 $ 13,764 --------- $ (15,105) $ ---------- 28,232 $ --------- (14,468) $ Elections 2,559 1,244 (1,315) 3,500 (2,257) Promotion 3,736 3,749 13 5,100 (1,351) Vol Fireman Stipe 16,000 17,000 1,000 17,000 - Credit card fees 6,968 5,489 (1,479) 5,300 189 Misc. Expenses 20,234 50,162 29,928 24,550 25,612 Principal 243,297 249,977 6,680 362,816 (112,839) Interest Expense 23,052 39,754 16,702 39,753 1 Buildings 18,582 9,492 (91090) 3,500 5,992 Capital Equipment 53,022 59,887 6,865 29,000 30,887 Misc. Programs 5,565 5,380 (185) 6,500 (1,120) Pass-Thru Payment 165,150 - (165,150) - - Total Expenses $ 10,056,670 $ 8,634,740 $(1,221,930) $ 9,173,239 $ (338,499) $ ANNUAL -------------------- Annual i of Budget Annual Bud ---------------- 28,232 48.75 i 3,500 35.53 5,100 73.52 17,000 100.00 5,300 103.57 24,550 204.33 362,816 68.90 39,753 100.00 3,500 271.20 29,000 206.51 6,500 82.78 ----------------- 9,173,239 96.31 % Account Name EF Interest Reven Sales Fixed Asset Unrealized Lose F Spec Proj Revenue Other Misc Revenu Amortization of C Amort.Bond Premiu Transient Moorage Moorage Boat Lift Fees Wharfage Land Rents & Leas Labor and Service Land Lease Credit Misc. Harbor Reve Harbor Power Sale Total Revenue City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through December, 1005 of year has expired PRELIMINARY - THROUGH DECEMBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual 8 of 2006 2007 Variance Budget Variance Budget Annual Bud ---------- $ 163,194 $ ---------- 72,044 $ -""----- (91,150) ---------- $ 32,000 $ --------- 40,044 $ ---------- 32,000 ------- 225.14 & 1,810 - (11810) - - - - 12,362 - (12,362) - - - - 28,036 9,410 (18,626) - 9,410 - - 569 7,183 6,614 1,600 5,583 1,600 448.92 510,931 355,005 (155,926) 510,932 (155,927) 510,932 69.48 - 8,375 8,375 - 8,375 - - 421,606 389,647 (31,958) 335,000 54,647 335,000 116.31 771,207 911,495 140,288 878,400 33,095 878,400 103.77 75,541 89,650 14,109 85,000 4,650 85,000 105.47 37,716 67,714 29,998 20,000 47,714 20,000 338.57 339,293 342,547 3,255 336,435 6,112 336,435 101.82 3,938 5,577 1,639 4,000 1,577 4,000 139.42 (51,533) (52,723) (11190) (51,533) (1,190) (51,533) (102.31) 72,212 80,922 8,710 85,900 (4,978) 85,900 94.20 201,170 201,048 (122) 215,000 (13,952) 215,000 93.51 ---------- $ 2,588,051 $ ---------- 2,487,894 $ --------- (100,156) ---------- $ 2,452,734 $ --------- 35,160 $ ---------- 2,452,734 ------- 101.43 6 City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual t of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- ---------- Salaries $ 352,869 ---------- $ 392,157 --------- $ 39,288 $ ---------- 434,792 --------- $ (42,635) $ ---------- 434,792 ------- 90.19 & Overtime 24,501 27,533 3,033 29,347 (1,814) 29,347 93.82 Standby Time 11,116 11,684 568 10,316 1,368 10,316 113.27 Unemployment Wage - 845 845 - 845 - - Leave Time 46,261 44,734 (1,527) 46,554 (1,820) 46,554 96.09 In Lieu of FICA 4,023 4,618 595 3,950 668 3,950 116.91 Retirement Benefi 108,094 146,964 38,870 158,606 (11,642) 158,606 92.66 Health Insurance 9B,444 118,881 20,437 112,448 6,433 112,448 105.72 Workers' Comp 28,334 29,018 (316) 28,960 (942) 28,960 96.75 Medicare 4,882 5,685 803 6,041 (356) 6,041 94.11 ---------- Total Persnl Sery 678,523 ---------- 781,120 --------- 102,596 ---------- 831,014 --------- (49,894) ---------- 831,014 ------- 94.00 Advertising 5,765 9,639 3,874 5,500 4,139 5,500 175.26 Subscriptions/Due 1,091 1,347 256 1,500 (153) 1,500 89.78 Travel/Subsistenc 6,106 4,976 (1,131) 6,500 (1,524) 6,500 76.55 Communications 11,352 12,408 1,057 13,000 (592) 13,000 95.45 Education/Trainin 788 4,450 3,662 4,000 450 4,000 111.25 Legal 25,946 14,746 (11,200) 20,000 (5,254) 20,000 73.73 Other Spec Servic 794 - (794) - - - - Utilities 36,435 47,027 10,592 73,500 (26,473) 73,500 63.98 Power for Resale 149,493 153,327 3,834 100,000 53,327 100,000 153.33 Heating Fuel 7,683 7,675 (8) 7,000 675 7,000 109.64 Rents & Leases - (8,717) (8,717) - (8,717) - - Insurance 79,971 77,535 (2,436) 97,700 (20,165) 97,700 79.36 Maintenance & Rep 36,876 38,208 1,331 31,700 6,508 31,700 120.53 Contracted Servic 44,516 56,001 11,485 70,400 (14,399) 70,400 79.55 Operating Supplie 19,277 26,087 6,810 31,450 (5,364) 31,450 82.95 Gas & Lube 16,333 18,216 1,883 15,000 3,216 15,000 121.44 Equip,Furn,Tools 10,872 17,703 6,832 24,500 (6,797) 24,500 72.26 Safety Equip/Supp 3,635 5,354 1,719 5,250 104 5,250 101.98 Janitorial Suppli 5,726 6,226 501 6,800 (574) 6,800 91.56 Postage/Misc.Frei 5,001 6,875 1,875 11,600 (4,725) 11,600 59.27 Equipment Rental 270 - (270) 2,000 (2,000) 2,000 - Motor Pool Rent 51,043 36,043 (15,000) 36,043 - 36,043 100.00 Bonding Expense - 8,717 8,717 - 8,717 - - ➢epreciation Expe 973,971 620,741 (353,230) 1,001,879 (381,138) 1,001,879 61.96 Bad Debt Expense 21,484 3,817 (17,667) 19,200 (15,383) 19,200 19.88 Harbor Overhead 914,331 1,028,628 114,297 1,089,837 (61,209) 1,089,837 94.38 Harbor Allocation (764,863) (886,781) (121,918) (886,781) - (886,781) (100.00) P.I.L.T. 128,895 139,684 10,789 128,184 11,500 128,184 108.97 Reclass PILT to T (128,895) (139,684) (10,789) (128,184) (11,500) (128,184) (108.97) Credit card fees 19,057 15,326 (3,731) 13,500 1,826 13,500 113.53 Interest Expense - - - 500 (500) Soo - Misc. Expenses 1,468 2,524 1,056 2,000 524 2,000 126.19 City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ANNUAL Actual YTD Budget Annual t of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud Principal $ - $ - $ - $ 322,107 $ (322,107) $ 322,107 - 8 Interest Expense 321,975 489,402 167,428 411,722 77,680 411,722 118.87 Amort.BondIssueCo - 5,929 5,929 - 5,929 - ---------- - ------- Total Expenses ------------------------------------------------ $ 2,684,916 $ 2,604,548 $ (80,368) $ 3,368,421 $ (763,873) $ 3,368,421 77.32 & City of Seward FUND: 403 - Parking Enterprise Fund Line item Revenue Summary by Fund Through December, 100% of year has expired PRELIMINARY - THROUGH DECEMBER ANNUAL Actual YTD Budget Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud Parking Fees $ 175,792 $ 182,133 $ 6,341 $ 179,320 $ 2,813 $ 179,320 101.57 % EF Interest Reven 11,635 12,522 887 - 12,522 - - Unreali2ed Loss F 932 - (932) - - - - ------- ---------- Total Revenue $ ---------- 188,359 $ 194,654 $ --------- 6,296 ---------- $ 179,320 --------- $ 15,334 $ ---------- 179,320 108.55 % City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEM13ER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud --------------------------- Salaries $ ---------- 72,435 $ 74,981 ------------------- $ 2,546 $ 85,621 $ --------- (10,640) $ ---------- 85,621 ------- 87.57 $ Overtime 1,200 1,427 227 - 1,427 - - Unemployment Wage 3,890 10,590 6,700 6,500 4,090 6,500 162.93 Leave Time - 212 212 - 212 - - Retirement Benefi - 267 267 - 267 - - WOrkers' Comp 4,914 4,636 (278) 1,096 3,540 1,096 422.99 Medicare 5,626 5,731 105 6,550 (819) 6,550 87.50 ---------- Total Persnl Sery ---------- 88,066 97,843 ------------------- 9,777 99,767 --------- (1,924) ---------- 99,767 ------- 98.07 Advertising 35 1,094 1,059 1,500 (406) 1,500 72.94 Travel/Subsistenc 138 871 733 2,120 (1,249) 2,120 41.09 Communications 775 899 124 1,200 (301) 1,200 74.93 Education/Trainin - 995 995 - 995 - - Legal - - - 500 (500) Soo - Other Spec Servic - - - 2,000 (2,000) 2,000 - Utilities 685 365 (320) 575 (210) 575 63.51 Rents & Leases - - - 1,000 (11000) 1,000 - Insurance 2,219 3,189 970 2,100 1,089 2,100 151.63 Maintenance & Rep 862 5,335 4,473 3,300 2,035 3,300 161.65 Vehicle Supplies 30 354 324 500 (146) 500 70.80 Operating Supplie 6,053 7,507 1,455 5,750 1,757 5,750 130.56 Gas & Lube 1,528 1,760 232 1,000 760 1,000 175.96 Equip,Furn,Tools - - - 225 (225) 225 - Safety Equip/Supp - 167 167 500 (334) Soo 33.30 Postage/Misc.Frei 513 766 253 1,000 (234) 1,000 76.57 Motor Pool Rent 13,000 13,000 - 13, 000 - 13,000 100.00 Depreciation Expe 5,210 6,310 1,100 7,207 (897) 7,207 87.55 Genl Govt Admin F 7,405 7,716 311 7,716 - 7,716 100.00 P.I.L.T. 14,063 14,571 507 13,026 1,545 13,026 111.86 Reclass PILT to T (14,063) (14,571) (507) (13,026) (1,545) (13,D26) (111.86) Misc. Expenses 13 12 (1) 200 (188) 200 6.17 Infrastructure Co ---------- - - - 80,000 (80,000) 80,000 - Total Expenses $ ---------- 126,531 $ 148,183 ------------------- $ 21,652 $ 231,160 $ --------- (82,977) $ ---------- 231,160 ------- 64.10 5 City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired PRELIMINARY - THROUGH DECEM13ER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual F of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- EF Interest Raven -------------------- $ 5,405 $ 6,038 $ --------- 633 ---------- $ - --------- $ 6,038 $ ---------- - ------- - t Unrealized Loss F 415 - (415) - - - - Spec Proj Revenue - 463 463 - 463 - - Amortization of C 767,337 523,550 (243,788) 523,543 7 523,543 100.00 Moorage 3,493 2,367 (1,126) 5,500 (3,133) 5,500 43.03 Boat Lift Fees 106,115 116,682 10,567 110,000 6,682 110,000 106.07 Storage Fees 94,294 84,720 (9,574) 110,000 (25,280) 110,000 77.02 Wharfage 2,862 565 (2,298) 6,500 (5,935) 6,500 8.69 Land Rents & Leas 68,372 70,503 2,132 71,180 (677) 71,180 99.05 Labor and Service 413 363 (49) 500 (137) 500 72.66 Harbor Power Sale 11,091 15,021 3,930 10,000 5,021 10,000 150.21 Total Revenue -------------------- $ 1,059,797 $ 820,272 $ --------- (239,525) ---------- $ 837,223 --------- $ (16,951) $ ---------- 837,223 ------- 97.98 & City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund -� Through December, 300% of year has expired PRELIM THROUGH DECEMBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- Salaries ---------- $ 44,809 $ ---------- 45,751 --------- $ 942 $ ---------- 49,946 $ --------- (4,195) $ ---------- 49,946 ------- 91.60 % Overtime 2,443 3,899 1,456 3,424 475 3,424 113.66 Standby Time - 39 39 - 39 - - Leave Time 4,305 4,491 186 4,863 (372) 4,863 92.35 Retirement Benefi 7,470 3,434 (4,037) 4,812 (1,378) 4,812 71.36 Health Insurance 10,198 14,695 4,497 11,908 2,787 11,908 123.40 Workers' Comp 4,788 4,707 (81) 5,331 (624) 5,331 88.29 Medicare 726 745 20 776 (31) 776 96.07 Total Perenl Sery 74,740 77,761 3,021 81,060 (3,299) 81,060 95.93 Communications 17 17 - - 17 - - Legal 16,419 7,214 (9,205) 10,000 (2,786) 10,000 72.14 Utilities 10,785 9,515 (1,270) 11,000 (1,485) 11,000 86.50 Power for Resale 14,090 16,172 2,062 16,000 1,172 15,000 107.81 Heating Fuel 6,325 8,449 2,124 9,000 (551) 9,000 93.88 Insurance 11,688 15,632 3,944 16,400 (768) 16,400 95.32 Maintenance & Rep 30,308 36,560 6,251 34,000 2,560 34,000 107.53 Contracted Servic 3,802 6,609 2,807 42,500 (35,891) 42,500 15.55 Operating Supplie 1,101 2,738 1,637 5,500 (2,762) 5,500 49.79 Gas & Lube 4,027 4,947 920 3,900 1,047 3,900 126.84 Equip,Furn,Toole 65 1,090 1,025 2,500 (1,410) 2,500 43.59 Postage/Misc.Frei 1,998 4,804 2,806 4,500 304 4,500 106.76 Depreciation Expe 886,429 642,691 (243,738) 642,635 56 642,635 100.01 Bad Debt Expense - 7,842 7,842 - 7,842 - - Harbor Overhead 268,696 252,407 (16,289) 263,374 (10,967) 263,374 95.84 Harbor Allocation (105,088) (68,030) 37,058 (68,029) (1) (68,029) (100.00) P.I.L.T. 17,461 17,577 116 19,400 (1,823) 19,400 90.61 Reclass PILT to T (17,461) (17,577) (116) (19,400) 1,823 (19,400) (90.61) Interest Expense 105 - (105) - - - - Principal - - - 151,509 (151,509) 151,509 - Interest Expense 12,436 9,478 (2,958) 9,712 (234) 9,712 97.59 Amort De£Loss93Bon 38,425 38,425 - 38,425 - 38,425 100.00 Amort.BondIssueCo 2,410 2,410 - 2,410 - 2,410 100.00 Total Expenses $ 1,278,778 $ 1,076,731 $ (202,047) $ 1,275,396 $ (198,665) $ 1,275,396 84.42 % City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired PRELIMINARY - THROUGH DECEMBER ANNUAL Actual YTD Budget Annual k of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ---------------- Assessment Revenu ---------- $ 2,463 $ ---------- 2,165 --------- $ (298) ---------- $ 8,075 $ --------- (51910) $ ---------- 8,075 ------ 26.81 8 EF Interest Reven 234,995 235,301 306 111,000 124,301 111,000 211.98 Sales Fixed Asset 621 - (621) - - - - Unrealized Loss F 16,004 - (16,004) - - - - Spec Proj Revenue 1,263,698 24,228 (1,239,470) - 24,228 - - Amortization of C 798,817 814,780 15,962 809,953 4,827 809,953 100.60 Amort.Bond Premiu 7,227 7,227 - - 7,227 - - Residential Sales 2,514,908 2,562,743 47,835 2,593,822 (31,079) 2,593,822 98.80 SG Service 1,346,459 1,364,789 18,330 1,444,101 (79,312) 1,444,101 94.51 LG Service Sales 3,059,243 3,388,377 329,135 3,344,591 43,786 3,344,591 101.31 Industrial Sales 689,902 642,252 (47,650) 661,446 (19,194) 661,446 97.10 Harbor Power Sale 180,814 159,679 (21,135) 159,000 679 159,000 100.43 Street @ Yard Lig 72,777 63,124 (9,654) 74,000 (10,876) 74,000 85.30 Chugach Coop Divi - 10,768 10,768 - 10,768 - - Mi9c. Operating R 117,662 236,374 118,712 $5,500 150,874 85,500 276.46 Total Revenue ---------- $ 10,305,591 $ ---------- 9,511,806 --------- $ (793,785) ---------- $ 9,291,488 $ --------- 220,318 $ ---------- 9,291,488 ------- 102.37 4 City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DEC€MBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual % of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- Salaries $ ---------- 529,238 ---------- $ 531,820 --------- $ 2,582 $ ---------- 724,741 --------- $ (192,921) $ ---------- 724,741 ------- 73.38 % Overtime 175,277 130,387 (44,891) 46,588 83,799 46,588 279.87 Standby Time 72,930 75,B58 2,928 110,377 (34,519) 110,377 68.73 Electric Meal All 13,618 3,545 (10,073) 5,999 (2,454) 5,999 59.10 Unemployment Wage 3,002 4,777 1,775 5,000 (223) 5,000 95.54 Leave Time 44,785 50,127 5,342 64,813 (14,686) 64,813 77.34 Retirement Benefi 163,526 128,489 (35,037) 128,410 79 128,410 100.06 Health Insurance 116,710 115,436 (1,275) 120,769 (5,333) 120,769 95.58 Workers' Comp 44,784 43,080 (1,704) 60,982 (17,902) 60,982 70.64 Medicare 29,608 20,317 (9,291) 14,103 6,214 14,103 144.06 Union Benefits 23,566 19,312 (4,254) 20,000 (688) 20,000 96.56 Sal.& Ben.w/o cre (176,929) (250,927) (73,998) (100,000) (150,927) (100,000) (250.93) Total Persnl Sery ---------- 1,040,116 ---------- 872,220 --------- (167,896) ---------- 1,201,782 --------- (329,562) ---------- 1,201,782 ------- 72.58 Advertising 695 1,145 449 5,000 (3,855) 5,000 22.89 Subscriptions/Due 25,251 25,994 743 27,250 (1,256) 27,250 95.39 Travel/Subsistenc 116,490 71,466 (45,024) 73,000 (1,53.4) 73,000 97.90 Communications 8,311 11,028 2,717 10,150 878 10,150 108.65 Education/Trainin 11,584 11,013 (571) 19,500 (8,487) 19,500 56.48 Legal 179,929 137,006 (42,923) 98,500 38,506 98,500 139.09 Other Spec Servic 10,000 10,000 - 10,000 - 10,000 100.00 Utilities 47,812 54,352 6,540 51,000 3,352 51,000 106.57 Power for Resale 3,990,724 4,400,947 410,223 3,654,590 746,357 3,654,550 120.42 Heating Fuel 2,623 3,662 1,039 4,500 (838) 4,500 81.38 Fuel for Generato 745,138 32,995 (712,143) 100,000 (67,005) 100,000 32.99 Rents & Leases 34,965 33,165 (1,799) 56,000 (22,835) 56,000 59.22 Insurance 59,541 72,852 13,312 66,950 5,902 66,950 108.82 Maintenance & Rep 474,367 103,855 (370,512) 153,000 (49,145) 153,000 67.88 Contracted Servic 59,125 95,343 36,218 139,300 (43,957) 139,300 68.44 Vehicle Supplies 6,163 1,905 (4,258) 1,500 405 1,500 127.01 Operating Supplie 387,763 SB,362 (299,400) 204,300 (115,938) 204,300 43.25 Oper.Supp.w/o ore (217,821) (210,432) 7,389 (125,000) (B5,432) (125,000) (168.35) Gas & Lube 62,127 38,430 (23,697) 23,500 14,930 23,500 163.53 Testing - - - 5,000 (51000) 5,000 - Equip,Furn,Tools 15,194 14,742 (452) 17,750 (3,008) 17,750 83.05 Safety Equip/Sapp 950 911 (39) - 911 - - Postage/Misc.Frei 22,402 16,528 (5,875) 19,650 (3,122) 19,650 84.11 Equipment Rental 3,996 127 (3,869) 8,000 (7,873) 8,000 1.59 Motor Pool Rent 75,588 75,588 - 75,588 - 75,588 100.00 Util. Deposit Int 1,289 1,314 25 1,000 314 1,000 131.44 Depreciation Expe 1,303,680 1,342,861 39,180 1,302,160 40,701 1,302,160 103.13 Bad Debt Expense 13,859 17,485 3,626 38,000 (20,515) 38,000 46.01 Genl Govt Admin F 644,359 671,422 27,063 671,422 - 671,422 100.00 P.I.L.T. 736,151 674,249 (61,903) 668,997 5,252 668,997 100.78 City of Seward FUND: 501 -_Electric Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ---------------------------------------------------------------- Actual YTD Budget Account Name 2006 2007 Variance Budget Variance Reclass PILT to T $ (736,151) $ (674,249) $ 61,903 $ (668,997) $ (5,252) $ Credit card fees 40,155 25,857 (14,298) 42,000 (16,143) Misc. Expenses 4,367 498 (3,870) 8,500 (8,002) Principal - - - 345,361 (345,361) Interest Expense 76,557 80,369 3,812 472,740 (392,371) Amort.BondIssueCo 4,904 4,904 - - 4,904 Capital Equipment - - - 45,000 (45,000) Total Expenses $ 9,252,202 $ 8,107,914 $(1,144,287) $ 8,826,993 $ (719,079) $ ANNUAL --------------------- Annual 6 of Budget Annual Bud (668,997) (100.78)& 42,000 61.57 8,500 5.86 345,361 - 472,740 17.00 45,000 __________ _______ 8.826,993 91.85 & City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through December, 100t of year has expired PRELIMINARY - THROUGH DECEMBER ANNUAL Actual YTD Budget Annual 8 of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- EF Interest Raven $ ---------- 102,318 ---------- $ 132,865 $ --------- 30,547 ---------- $ 61,500 --------- $ 71,365 $ ---------- 61,500 ------- 216.04 t Sales Fixed Asset 350 - (350) - - - - Unrealized Loss F 7,731 - (7,731) - - - - Spec Proj Revenue 6,209 3,160 (3,049) - 3,160 - - Amortization of C 17,286 17,286 - 22,612 (5,326) 22,612 76.45 Residential Sales 365,240 363,780 (1,460) 371,940 (81160) 371,940 97.81 SG Service 99,345 97,527 (11819) 93,700 3,827 93,700 104.08 LG Service Sales 186,929 189,101 2,172 179,000 10,101 179,000 105.64 SMIC Sales 56,810 78,3B3 21,574 53,000 25,383 53,000 147.89 Industrial Sales 152,393 126,297 (26,097) 148,000 (21,703) 148,000 85.34 Ship Water 62,608 80,548 17,940 68,000 12,548 68,000 118.45 Misc. Operating R 61,082 60,997 (84) 59,700 1,297 59,700 102.17 Total Revenue $ ---------- 1,118,300 ---------- $ 1,149,943 $ --------- 31,642 ---------- $ 1,057,452 --------- $ 92,491 $ ---------- 1,057,452 ------- 108.75 5 Account Name Salaries Overtime Standby Time Leave Time In Lieu of FICA Retirement Benefi Health Insurance Workers' Comp Medicare Total Persnl Sery Advertising Subscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Utilities Heating Fuel Insurance Maintenance & Rep Contracted Servic Vehicle Supplies operating Supplie Gas & Lots Testing Equip,Furn,Tools Safety Equip/Supp Postage/Misc.Frei Equipment Rental Motor Pool Rent Depreciation Expe Bad Debt Expense Genl Govt Admin F P.I.L.T. Reclass PILT to T Credit card fees Misc. Expenses Principal Interest Expense Infrastructure Cc Capital Equipment City of Seward FUND: 701 - water Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired ----------------------------------------------------'_---------- PRELIM THROUGH DECEMBER Actual YTD Budget 2006 2007 Variance Budget Variance ---------- ---------- $ 150,850 $ 233,474 --------- ---------- $ (17,376) $ 145,118 --------- $ (11,644) $ 22,602 16,609 (5,994) 3,700 12,909 5,914 6,590 676 8,926 (2,338) 18,809 15,803 (3,006) 17,196 (1,393) 494 - (494) 2,469 (2,469) 38,966 50,011 11,045 49,733 278 36,805 34,987 (11816) 33,660 1,327 10,849 7,375 (3,474) 11,265 (3,890) 2,495 ---------- 2,132 (364) 1,262 870 ---------- 287,784 266,9B1 ------------------- (20,803) 273,331 -------_- (61350) Total Expenses $ 642 4,257 5, 606 2,445 154, 522 8, B26 15,483 10,983 5 23, 215 4, 531 6, 13B 5, 650 308 4, 640 3,821 94, 192 480 176, 992 79, 249 (79, 249) 4,670 813 813 813 1, 049 407 3,674 (583) 6, 710 1, 103 1,521 (924) 145,313 (91208) 11, 330 53,326 316 14,353 5, 184 7,705 5, 194 807 4, 718 3,262 3,821 98, 54B (688) 184,426 79, 731 (79,731) 2,892 407 9, 889 33,442 -------------------- 816,004 $ 864,992 2, 504 37, 843 (10,667) (5) (8,862) 653 1, 568 (456) 499 78 3,262 4, 356 (1, 169) 7,434 481 (481) (1, 778) (407) 9,889 33,442 $ 49,988 ANNUAL --------------------- Annual % of Budget Annual Bud ---------- 145,118 ------- 91.98 % 3,700 448.88 3,928 73.81 17,196 91.90 2,469 - 49,733 100.56 33,660 103.94 11,265 65.47 1,262 168.92 ---------- 273,331 ------- 97.68 11000 (187) 1,000 2,000 (951) 2,000 4,000 (326) 4,000 51000 1,710 5,000 4,500 (2,979) 4,500 5,000 (5,000) 5,000 150,000 (4,687) 150,000 11000 (11000) 1,000 10,000 1,330 10,000 55,000 (1,674) 55,000 150,000 (149,684) 150,000 19,000 6, 100 4,000 B, 000 2, 500 5, 000 1, 000 3, 821 182, 729 3,000 184,426 77, 867 (77, 867) 3, 000 1, 500 129, 869 94,020 325, 000 $ 1, 633, 816 (4, 647) (916) 3, 705 (2,806) (1,693) (282) 2,262 (84, 181) (3,b88) 1,864 (1, 864) (108) (1, 093) (129, 889) (94, 020) (315, 111) 33,442 $ (768,B24) $ 19, 000 6,100 4, 000 8, 000 2,500 5, 000 1,000 3,821 182, 729 3,000 184,426 77, 867 (77,867) 3, 000 1, 500 129,889 94, 020 325, 000 1, 633,816 81.28 52.45 91.86 134.19 33.80 96.66 113.30 96.96 0.21 75.54 84. 99 192.63 64.92 32.28 94.35 326.23 100.00 53.93 (22.95) 100.00 102.39 (102.39) 96.39 27.11 3.04 52.94 % City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through December, 100% of year has expired PRELIMINARY - THROUGH DECEMBER ANNUAL ---------------------------------------------------------------- Actual YTD Budget --------------------- Annual 8 of Account Name 2006 2007 Variance Budget Variance Budget Annual Bud ----------------- Assessment Revenu ---------- $ 423 ---------- $ 333 $ --------- (90) ---------- $ 423 --------- $ (90) $ ---------- 423 ------- 78.77 b EF Interest Reven 26,685 26,335 (350) 8,900 17,435 8,900 295.90 Unrealized Loss F 1,867 - (1,867) - - - - Spec Proj Revenue 6,106 2,181 (3,925) - 2,181 - - Amortization of C 214,878 214,878 - 214,878 - 214,878 100.00 Residential Sales 429,636 428,134 (1,503) 428,000 134 428,000 100.03 SG Service 112,041 103,266 (8,775) 98,000 5,266 98,000 105.37 LG Service Sales 189,114 189,321 208 183,000 6,321 183,000 103.45 SMIC Sales 58,800 55,351 (3,450) 60,000 (4,649) 60,000 92.25 Misc. Operating R 21,532 23,763 2,232 2,500 21,263 2,500 950.54 Total Revenue ---------- $ 1,061,081 ---------- $ 1,043,562 $ --------- (17,519) ---------- $ 995,701 --------- $ 47,861 $ --- ' ------ 995,701 ------- 104.81 8 Account Name Salaries Overtime Standby Time Leave Time In Lieu of FICA Retirement Benefi Health Insurance Workers- Comp Medicare Total Persnl Sery Advertising Subscriptions/Due Travel/Subsistenc Communications Education/Trainin Legal Utilities Heating Fuel Rents & Leases Insurance Maintenance & Rep Contracted Servic Operating Supplie Gas & tube Testing Equip,Furn,Tools Safety Equip/Supp Postage/Misc.Frei Equipment Rental Motor Pool Rent Depreciation Expe Bad Debt Expense Gent Govt Admin F P.I.L.T. Reclass PILT to T Credit card fees Misc. Expenses Principal Interest Expense Loss on Fixed Ass Infrastructure Cc Total Expenses City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through December, 100% of year has expired PRELIM THROUGH DECEMBER ---------------------------------------------------------------- Actual YTD Budget 2006 2007 Variance Budget Variance ---------- ---------- $ 63,600 $ 92,540 $ --------- ---------- 28,940 $ 102,253 --------- $ (9,713) $ 2,248 3,857 1,609 2,584 1,273 5,879 6,159 280 5,292 867 5,752 11,931 6,179 12,002 (71) 494 - (494) 494 (494) 21,232 32,655 12,423 34,357 (1,702) 14,493 23,919 9,427 22,440 1,479 2,523 3,873 1,350 10,963 (7,090) 853 ---------- --`------ 1,342 490 --------- 1,368 (26) 117,075 176,277 ---------- 59,203 191,753 --------- (15,476) 1, 657 929 4,169 330 89, Soo 1,196 183 6, 646 29, 784 1, 117 11, 968 5, 668 9, 183 2, 994 29 5, 660 4, 000 279, 995 1,215 108,218 65, 379 (65, 378) 5, 396 170 6, 819 1, 994 $ 695,986 $ 70 684 4, 997 1, 047 66,078 2,823 83 7, 844 24,959 9,958 8,317 5, 132 11,393 6, 597 807 3, 079 4, 000 279, 214 (1,266) 112, 763 63, 967 (63,987) 3, 436 99 6, 156 (1,587) (245) 828 717 (3,422) 637 (100) 1, 196 (4,826) 8, 841 (3,650) (536) 2,210 3, 703 778 (2, 782) (781) (2,481) 4, 545 (1, 392) 1, 392 (1, 960) (71) (663) (1, 994) 753,548 $ 57,561 500 1,200 2,500 4, 000 3, 000 5,000 95, 000 1,500 Soo 8,500 79, 500 28, 000 19, 000 5,750 17, 000 6, 000 1, 000 5,000 2, 000 4, 000 286, 592 1, 000 112,763 62,360 (62, 360) 3, 000 1, coo 55, 924 6,157 20,000 $ 967,139 ANNUAL --------------------- Annual % of Budget Annual Bud ---------- 102,253 ------- 90.50 $ 2,584 149.28 5,292 116.39 12,002 99.41 494 34,357 95.05 22,440 106.59 10,963 35,33 1,368 98.11 ---------- 191,753 ------- 91.93 (500) Soo (1,130) 1,200 5.85 (11816) 2,500 27.36 997 4,000 124.94 (1,953) 3,000 34.90 (51000) 5,000 - (8,922) 95,000 90.61 323 1,500 121.54 (417) Soo 16.67 (656) B,500 92.28 (54,542) 79,500 31.39 (16,042) 28,000 35.56 (10,683) 19,000 43.78 (618) 5,750 89.25 (5,607) 17,000 67.02 597 6,000 109.95 (193) 1,000 60.70 (1,921) 5,000 61.58 (2,000) 2,000 - - 4,000 100.00 (7,378) 286,592 97.43 (2,266) 1,000 (126.58) - 112,763 100.00 1,627 62,360 102.61 (1,627) (62,360) (102.61) 436 3,000 114.54 (901) 1,000 9.90 (55,924) 55,924 - (1) 6,157 99.98 (20,000) 20,000 - $ (213,591) $ 967,139 77,92 % CITY OF SEWARD PRELIMINARY CASH BALANCES - ALL FUNDS As ofmonth ended December 31, 2007 Fund Description Cash Balance Totals by Fund Type Notes: Status General Food $ 5,141,679 Reserved for inventory and prepaids - $388,409 R Designated for working capital - $1,500.000 D Designated for insurance - S 126,418 D Designated for hospital line ofcredit - $500,000 D Avalanche- unreimbursed thus far - $85,553.67 (85,554) D Undesignared - estimated $ 2,541.299 Available and undesignated U Capitol Projects Foods Capitol Acquisition Food Fourth & Adams Park Flood Mitigation Community Center Repairs LTC Project Hoben Park Parks Capital Projects Harbor Enterprise Food SBH Expansion Dredging Reimbursement SBH Repairs and Renovation Harbor Revenue Bonds SMIC Enterprise Food Electric Enterprise Food Electric MRRF Food Fort Raymondlf-Line $ 19,610 Local funds needed to rover deficit $ 8.524 Local funds; available for this project or another $ (17,492) Grant funds legally obligated for grant purposes $ 199,331 Local funds encumbered for Senior Center Repairs $ (317,655) Grant foods legally obligated for grant purposes $ 36,857 Gruff funds Legally obligated for grant purposes $ 9,929 $ (60,896) Local birds encumbered for playground project $ 772,457 Legal bond reserve is $363,378; no undesignated/available balance $ 641,980 Bond fiords are legally reserved $ 41,707 Local fluids (available for harbor projects) $ 939,862 Bond foods are legally reserved $ L144,598 S 3,540,605 Passenger fee fonds reserved for debt payments; S400K due 10/07 47,717 Budgeted to end the year with no cash $ 2,668,235 Available & undesignated; 2008 capital needs = $9M $ 1,317,765 Available & undesigreted; depreciation (replacement) fund $ 712,540 $ 4,698,541 Local funds; available for project Water Enterprise Ford $ 3,223,862 Available and wdesigoated; annual debt ports of$225K begin 2008 Water MRRF $ 4,019 Available and undesignated; depreciation (replacement) fund; 2008 capital Water System Modeling and Engineering S 29,423 Grant funds legally obligated for grant purposes Welthrnse #2 Chlorination Room S (3,435) Grant funds legally obligated for grant purposes Water Storage Tanks said Lines $ - Local funds designated for water storage tank project Fire Hydrants Phase 2 $ 61,309 Grant funds legally obligated for grant purposes Water Source Study $ 42,772 Grant funds legally obligated for grant purposes Third Aveaue Water Line S (52,755) $ 3,305,195 DEC loan will reimburse this deficit Wastewater Enterprise Food $ 509,121 Available and undesignated; 2008 capital needs = $620,000 Wastewater MRRF $ 163,938 Available and andesignated; depreciation (replacement) fund Lift Station #3 $ 43,622 S 716,681 Grant foods legally obligated for grant purposes Parking Enterprise Food $ 321,915 $ 32L915 Available Parking Enterprise Furl S 160,000 Designated for scaling/striping all parking lots Special Revenue Food ALPAR $ 477 Grant foods legally obligated for grant purposes Two Lakes Park $ 2,520 Local foods available Municipal Grants $ 19,610 Local loads available Fire Grants $ 3,750 $ 26,357 Grant foods legally obligated for grant purposes Internal Service Foods Motor Pool - undesignated $ 612,343 Depreciation (replacement) fund Motor Pool - designated $ 72,000 Actual debt payments on motor pool Compensated Absences $ 328,276 $ 1,012,619 Available and undesignated; long -teem portion of scowl leave liability Other Foods Hospital Debt Service S 940,383 Bond foods are legally reserved Tee. Council Agency Fund $ 26,951 $ 967,334 Agency funds are held by City in trust for other entity $ 19,792,192 Undesignated(U) S 12,167,009 Designated for specific purpose (D) $ 2,943,670 Grant funds unavailable (G) S (173,128) Legally reserved (R) $ 4,854,641 $ 19,792,192 Sponsored by: City Clerk Introduction Date: March 24, 2008 Public Hearing Date: April 14, 2008 Enactment Date: April 14, 2008 CITY OF SEWARD, ALASKA ORDINANCE 2008-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 6.10.325(a) AND 6.10.135, LIMITING CITY BUSINESS LICENSE REQUIREMENTS TO SUCCESSFUL BIDDERS/PROPOSERS WHEREAS, Seward City Code 6.10.325(a) requires competitive sealed proposals to have evidence of a city business license included with their proposals; and WHEREAS, this process makes every competitive bidder acquire a Seward business license and Kenai Peninsula Borough tax registration, regardless if they never do business on the Peninsula; and WHEREAS, this process not only puts all competitive bidders/proposers of Seward projects at a time and paperwork disadvantage, it is cumbersome and wastes processing time for the Kenai Peninsula Borough tax registration desk, by registering everyone, only to have to remove all unsuccessful bidders/proposers after the notice of intent is awarded; and WHEREAS, this city business license requirement is now listed under "Article 3 Alternate Procurement Procecures", but not listed under "Article 2, Competitive Sealed bids'; and WHEREAS, SCC 6.01.050 (a) also specifies payment of city business license fees, among others, must be paid before any contract is awarded; and WHEREAS, adding the proposed language into SCC 6.10.135, will incorporate this important requirement to all of Title 6.10, Major Purchases, including both successful bidders and proposers; and WHEREAS, slight language changes proposed below to this code will meet the City's original intent of the code, and both assist with the burdens of the process for competitive bidders and the Kenai Peninsula Borough tax registration office, while still satisfying the City of Seward's need to have the successful bidder/proposer on all projects obtain a city business license before awarding of a contract. CITY OF SEWARD, ALASKA ORDINANCE 2008-004 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code 6.10,325 (a) is hereby amended as follows: ;si+ikeeet = delete Bold = new Generally. A request for competitive sealed proposals must contain the date, time and place for delivering proposals, a specific description of the supplies, construction, or services to be provided under the contract, and the terms under which the supplies, construction, or services are to be provided. The request for competitive sealed proposals shall also contain requirements of evidence of a valid Alaska business license, eity business reon&e contractor's license and professional registration as appropriate, and may require a list of subcontractors and other information as may be requested by the city. Section 2: Seward City Code 6.10.135 is amended to read: A contract awarded under this chapter shall be made only to a responsible bidder/proposer. Prior to the City issuing a Notice to Proceed, the successful bidder/proposer shall provide evidence of a valid city business license. The city manager may report to the city council and recommend rejection of a bid or a proposal on the basis of the following criteria: (The remainder of 6.10.135 is unchanged). 2008. Section 2. This ordinance shall take effect ten days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 14th day of April, THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor Agenda Statement Meeting Date: March 24, 2008 To: Mayor Corbridge, Seward City Council From: Jean Lewis, City ClerU�� Agenda Item: Ordinance Change of SCC 6.10.325(a) and 6.10.135 BACKGROUND & JUSTIFICATION: Seward city code 6.01.050(a) specifies payment of city business license fees, among others, must be paid before any contract is awarded. Our city code under 6.10.325(a) requires that any proposals received, must contain a valid city business license, among other requirements. With RFP's normally being out for a two week period of time, this puts potential proposers at a disadvantage timewise to obtain this license within such a short period of time. It also puts an undue burden on the Kenai Peninsula Borough tax registration desk. By taking the city business license requirement out of 6.10.325(a), and putting that language into 6.10.135, this will make the requirement for a city business license mandatory for not only RFP proposers, but competitive sealed bidders as well. It also shifts this requirement from ALL proposers/bidders to only the SUCCESSFUL proposers/bidders. EXAMPLE OF KPB BURDEN Once a person applies in the Borough's new system, that becomes a permanent registration. Later down the road, when all the unsuccessful proposers never do business, or never file returns, this triggers a collection process with the Borough where fees are accruing. Once the unsuccessful proposer finds out, another process begins to reverse the action. Only one proposer will win the contract. The way our code is written now, forces every proposer to register with the Borough for sales tax collection plus get a city business license, regardless if they win the contract or not. During our last major bid process, many phone calls have transpired back and forth with the Kenai Peninsula Borough tax registration desk because of this issue. A simple language change to SCC 6.10.325(a) and 6.10.135, should assist with this issue. INTENT: Clarifies this requirement is for both proposals and competitive sealed bids. Streamlines our processes for competitive bidders/proposers on City projects, and show cooperation with the Kenai Peninsula Borough tax registration and their processes, while still satisfying the City of Seward's requirement to have any successful proposer/bidder obtain a city business license prior to an issuance of a "Notice to Proceed" on a project. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: None Approved by Finance Department: RECOMMENDATION: Recommend this ordinance change be introduced March 24, 2008, and set for a public hearing item on the April 14, 2008 city council agenda for possible enactment. PURCHASING, CONTRACTS AND PROFESSIONAL SERVICES 6.01.050 that the goods or services for which the purchase order and invoices are rendered have been delivered in the manner, quantity and quality specified, prior to the issuance of the city's payment thereof. (c) Claims for transportation expenses and allowances submitted in connection with traveling on official business will be allowed by the finance director only when such expenses have been approved in advance by the city manager or designee and are submitted on proper forms provided by the city and certified by claimant. (Ord. 615, 1989; Ord. 2003-06) 6.01.050. Contractor delinquency in certain payments. (a) The city shall not award a contract or purchase order to any person who then is delinquent in paying (i) any tax levied by the city or the Kenai Peninsula Borough, (ii) any special assessment levied by the city, (iii) any charge for city utility or harbor services, or (iv) any city business license fee, unless the person cures the delinquency within ten days after the mailing of written notice thereof. (b) The city may terminate any contract or purchase order if the contractor becomes delinquent in payment of any of the items listed in subsection (a) of this section, unless the contractor cures the delinquency within ten days after mailing of written notice thereof. (c) The city may deduct from any amount due the contractor under any contract or purchase order an amount equal to the total of all delinquent amounts that the contractor owes for (i) taxes levied by the city or the Kenai Peninsula Borough, (ii) special assessments levied by the city, (iii) charges for city utility or harbor services, and (iv) the city business license fee. (d) Subsections (b) and (c) of this section shall be deemed to be incorporated in every city contract and purchase order that is executed after the effective date of this section. (e) Nothing in this section shall prevent any person from paying under protest any tax, special assessment, utility or harbor charge, or business license fee, or pursuing appropriate judicial or administrative action to contest or recover any such tax, assessment, charge or fee. (Ord. 96-18) Supplement No, 03-1 6-5 6.10.310 PURCHASING, CONTRACTS AND PROFESSIONAL SERVICES (b) The city manager shall notify the city council of his decision to use any procedure other than competitive sealed bids and the reasons for his decision at the next regularly scheduled city council meeting. The report shall also include a description of the selection process and criteria that will be used to analyze and recommend award, if criteria other than price are to be used. (Ord. 615, 1989; Ord. 2003-06) 6.10.315. Competitive sealed proposals. The city may utilize requests for sealed competitive proposals for goods and services, including design/build services. (Ord. 615, 1989; Ord. 2003-06) 6.10.320. Notice. Notice of requests for proposals shall be given in accordance with § 6.10.215 and the city may use additional means considered appropriate to notify prospective proposers of the intent to enter into a contract through competitive sealed proposals. (Ord. 615, 1989) 6.10.325. Request for proposals content. (a) Generally. A request for competitive sealed proposals must contain the date, time and place for delivering proposals, a specific description of the supplies, construction, or services to be provided under the contract, and the terms under which the supplies, construction, or services are to be provided. The request for competitive seal s shall also contain rge. uirements of evidence of a valid Alaska business hcens city business license, ontractor's and other information as may be requested by the city (b) Selection criteria. The request for proposals must provide a description of the factors that will be considered by the city when evaluating the proposals received, including the relative importance of price and other evaluation factors. (Ord. 615, 1989; Ord. 2003-06) 6.10.330. Opening of proposals. The city shall open the proposals so as to avoid disclosure of contents to a competing proposer during the process of negotiation. A register of proposals containing the name and address of each proposer shall be prepared. The register and the proposals themselves are open for public inspection after a notice of intent to award has been issued by the city. To the extent that the proposer designates and the city attorney concurs, trade secrets and other proprietary data contained in the proposal documents are confidential. (Ord. 615, 1989) Supplement No. 03-1 6-12 PURCHASING, CONTRACTS AND PROFESSIONAL SERVICES 6.10.140 6.10.130. Where competitive bid proposals not in public interest. Restrictions and provisions of this title shall not apply where the city council determines and makes written findings that the public interest would be best served by not requiring competitive bids/proposals. The best interest determination may be based upon, but is not limited to, a finding that the services or articles can be procured at a lower cost without competitive bidding. (Ord. 615, 1989) -7k A contract awarded under this chapter shall be made only to a responsible bidder/proposer. - The city manager may report to the city council and recommend rejection of a bid or a proposal on the basis of the following criteria: 6.10.135. Award only to responsible bidder/proposer. (1) The skill and experience demonstrated by the bidder/proposer in performing contracts of a similar nature; (2) The bidder's/proposer's record for honesty and integrity; (3) The bidder's/proposer's capacity to perform in terms of facilities, personnel and financing; (4) The previous and existing compliance by the bidder/proposer with laws and ordinances relating to the contract; (5) The number and scope of conditions attached to the bid/proposal; (6) the bidder's/proposer's past performance under city contracts, including failure to comply with contract terms or timely complete a contract for the amount stated in its bid or proposal as modified by city requested change orders. If the bidder/proposer has failed in any material way to perform its obligations under any contract with the city, the bidder/proposer may be deemed a non -responsible bidder/proposer. (Ord. 615, 1989; Ord. 2003-06) 6.10.140. Not responsible bidder/proposer finding. A report that the low bidder/proposer is not responsible shall delay the award of the contract until after completion of the procedures outlined below. (1) If the city manager or his designee reports to the city council that the lowest bidder is not responsible, notice shall immediately be sent to the next two lowest bidders or the next two most preferred proposers and the report shall be placed on the agenda of the next scheduled council meeting; provided, that the next council meeting allows two weeks' written notice to the lowest bidder and the next two lowest bidders or most preferred and next two most preferred proposers. (2) At the council meeting, the lowest bidder or most preferred proposer and the city manager or his designee shall have the opportunity to be heard regarding the adverse report. Supplement No. 03-1 MI Sponsored by: City Clerk Introduction Date: March 23, 2008 Public Hearing Date: April 14, 2008 Enactment Date: April 14, 2008 CITY OF SEWARD, ALASKA NON -CODE ORDINANCE 2008-005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUBMITTING A PROPOSITION TO THE QUALIFIED VOTERS AT THE OCTOBER 7, 2008 REGULAR MUNICIPAL ELECTION TO EXEMPT CITY OF SEWARD MUNICIPAL ELECTED AND APPOINTED OFFICIALS FROM THE REQUIREMENTS OF CHAPTER 39.50 OF THE ALASKA STATUTES, (STATE OF ALASKA PUBLIC OFFICIAL FINANCIAL DISCLOSURE LAW) RELATING TO DISCLOSURE STATEMENTS AND CONFLICTS OF INTEREST, AND ESTABLISHING LOCAL GUIDELINES WHEREAS, the Alaska Legislature has statutory provisions relating to the disclosure and reporting of financial and business interests of public officials, which includes municipal elected and appointed officials; and WHEREAS, the new requirements have become too intrusive and unreasonable, which has created a hardship for keeping and recruiting municipal elected and appointed officials in our community; and WHEREAS, those statutory provisions are applicable to municipal officers unless a majority of the voters at a general election, approve an ordinance exempting its municipal officers from the requirements of the state provisions; and WHEREAS, the City Council believes in the public's right to know the financial and business interests of the persons who seek and hold public office; and WHEREAS, the City Council desires to establish adequate local provisions relating to disclosure of business and financial interests and conflicts of interest; and WHEREAS, local provisions can be enacted by ordinance to assure public access, accountability, and continue the public trust by requiring officials in their official acts to disclose private or business interests; and WHEREAS, this change will still protect the public from the influence of undisclosed private or business interests, permit public access to information necessary to judge the credentials and performance of those who seek and hold public office, while allowing certain rights of privacy for our citizens seeking to hold public office; and WHEREAS, the City council wishes this issue be placed on the ballot, in substantial form as shown below, for voter approval at the October 7, 2008 municipal election. NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF SEWARD ORDAINS that: CITY OF SEWARD, ALASKA NON -CODE ORDINANCE 2008-005 Section 1. Municipal officers of the City of Seward, Alaska shall be exempt from AS 39.50, State of Alaska Public Official Financial Disclosure Law, if approved by the voters. Section 2. The City Clerk is hereby directed to submit Proposition No. 1 to the qualified voters at the October 7, 2008 regular municipal election in substantially the following form: PROPOSITION NO. 1 EXEMPTING MUNICIPAL OFFICIALS FROM THE REQUIREMENT OF THE STATE FINANCIAL DISCLOSURE LAWS, AND ESTABLISH OWN FORM AND GUIDELINES Shall the City of Seward exempt its municipal officers from the State Financial Disclosure Laws, (AS 39.50), and adopt a form of its own to reflect locally adopted guidelines related to financial disclosure and conflicts of interest? YES No A "YES" vote would exempt City of Seward elected and appointed officials from the requirements of chapter 39.50 of the Alaska Statutes, (State of Alaska Public Official Financial Disclosure Law) relating to disclosure statements and conflicts of interest, and requires establishment of local guidelines. A "NO" vote would continue to require City of Seward elected and appointed officials follow Chapter 39.50 of the Alaska Statutes, (State of Alaska Public Official Financial Disclosure Law), relating to disclosure statements and conflicts of interest. Section 3, Proposition 1 shall be published in the same manner as the notice of the October 7, 2008 municipal election. Section 4. Proposition 1 shall become effective upon its approval by a majority of the qualified voters at the October 7, 2008 municipal election, as provided in Section 14.7 of the Charter of the City of Seward. Section 5. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this _°i day of 2008. Council Agenda Statement Meeting Date: March 24, 2008 To: Mayor Corbridge, City Council From: Jean Lewis, City Clerk Agenda Item: APOC Financial Disclosure Form Ballot Proposition BACKGROUND & JUSTIFICATION: Since APOC financial disclosure form requirements were recently amended, the city has fielded numerous complaints from elected officials, board and commission members, and `would be' public candidates, that the new requirements are too intrusive, would be posted on the Internet, contain too much vital information that promotes identity theft, and gives unfair competitive advantages for candidates' businesses. A business owner informing potential clients that they have to disclose their personal information on the APOC financial disclosure forms, could discourage that client from doing business with that owner, just because they have volunteered to be on the city council or boards and commissions. The City of Seward has seen one resignation from the Seward Planning & Zoning Commission, with more threatening to follow. Two potential candidates have declined volunteering after seeing these forms. The new forms require a potential elected or appointed official to now list all funds received over $1000. Every member also must fill out "exit" applications. There has been talk this information will be posted on the internet in 2009. These new requirements have created a hardship for our town to appoint good qualified volunteers for our council and boards and commissions. AS 39.50.145 states; "A municipality may exempt its municipal officers from the requirements of this chapter if a majority of the voters voting on the question at a regular election, as defined by AS 29.71.800(20), or a special municipality -wide election, vote to exempt its municipal officers from the requirements of this chapter. The question of exemption from the requirements of this chapter may be submitted by the city council or borough assembly by ordinance or b initiative election" ➢ The Alaska Municipal League (AML) passed resolution 2008-15 on November 9, 2007, which asked the state legislature to address these amendments, based on the fact elected and appointed bodies were having difficulties finding candidates, and that the financial reporting requirements were compounding that problem : Ina 3/12/08 phone conversation with Kathie Wasserman, Director of AML, she stated she had spoke with State Legislators, APOC board members and the Attorney General, but none of them were willing to relax these rules because of the current political atmosphere within the state. Wasserman was positive nothing would be done this legislative session, and urged people to contact their legislators about this problem. ➢ Around half of Alaska's 200+ communities have already voted to be exempt from state disclosure requirements. This list is also 004. In polling other city clerks recently, we have found; ➢ per a Feb 19 council meeting, Delta is having an ordinance drafted to exempt them from the requirements because of the intrusiveness of the forms. ➢ Sitka is not pleased with the new requirements, and would be putting an exemption to the voters this fall. ➢ Both Wasilla and Ketchikan Gateway Borough clerks were not sure this would pass in their communities because of the recent climate of impropriety with Juneau lawmakers. ➢ Kodiak had opted out years ago (1976), and I have , . a copy of their financial disclosure form that they require for public viewing. ➢ The city clerk in Juneau had contacted Brooke Miles with APOC on this very question, and below was the response back; To clarify the concern regarding the posting of municipal financial disclosure statements online, I believe that the legislation passed last year (HB 109 - and I'm looking it up as I type this) that only municipalities with a population of more than 5,000 will be required to file online. It will be the online filing that creates the database for online viewing. This section of the law takes effect January 1, 2009. As you are most likely aware, we do not have the technology for receiving electronically filed statements this year, but it will be ready in time for the 2009 annual statement and the 2009 October elections. I have heard concerns from many municipalities are considering placing on the October 8, 2008 election ballots the proposal to opt out of financial disclosure filing under AS 39.50 (which is permitted in accordance with AS 30.50.145) and enacting, by ordinance, their own financial disclosure requirements based on the state law before the HB 109 amendments. One of the issues that remains to be resolved is the matter of the records custodian. Under AS 39.50.020(b), municipal clerks are the custodian for the municipal filings (as you are well aware). I'm uncertain of how this relates to electronic filing. I intend to ask the department of law for guidance on this issue, and we shall do our diligent best to keep municipal clerks on top of these discussions. Although it has been rumored and spoke of above, of having these forms available on the internet, but only to city's with populations of 5000 or less, this could not be substantiated by press time. In your discussion, you may decide to opt out and put this on the ballot for October. if so, you may also decide what the city's requirements for disclosure should be to prevent conflicts of interest, to help assure the integrity of the decision -making process, and to assist holding our public officials accountable. If approved by the voters, a local disclosure form like Kodiak's could be instituted later to provide adequate safeguards for the public. Other places for information and research: www.anoc.alaska.i,,ov Find bills at BASIS www.legis.state.ak.us/basis/staii.asp Comprehensive Ethics Act went into law July 9, 2007, HB 109 Alaska Statutes (AS) 39.50 Legislative Financial Disclosure AS 24.60.200 Campaign Financial Disclosure AS 15.13 Lobbying Financial Disclosure AS 24.45 INTENT: To put this issue to voters in October so the City can continue to elect and appoint municipal officials, while still protecting the public from the influence of undisclosed private or business interests, but establish our own guidelines that are not as intrusive as the state requirements of AS 39.50. CONSISTENCY CHECKLIST: Where applicable, this resolution/ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Possibility of city funds expended by a later ordinance if the city decided to "lobby" for this change. Approved by Finance Department: RECOMMENDATION: Approve Non -Code Ordinance 2008-005, submitting a proposition to the qualified voters at the October 7, 2008 regular municipal election to exempt City of Seward elected and appointed officials from the requirements of Chapter 39.50 of the Alaska Statutes, and establish own guidelines for financial disclosure. ALASKA MUNICIPAL LEAGUE RESOLUTION #2008-15 A RESOLUTION URGING THE ALASKA STATE LEGISLATURE TO RECOGNIZE AMENDMENTS TO AS. 39.50 SO THAT DISCLOSURE REQUIREMENTS ARE APPROPRIATE FOR LOCAL ELECTED AND APPOINTED OFFICIALS WHEREAS, as AS. 39.50, governing Alaska Public Offices Commission (APOC) has been amended to include several new rules retroactive to the proceeding calendar year, that apply to elected and appointed municipal officials; and WHEREAS, municipalities and their respective elected and appointed officials did not have an opportunity to review and comment on the changes; and WHEREAS, APOC has not yet published any guidelines or a manual for candidates to adhere to the new regulations; and WHEREAS, new rules now require financial statements for public officials as they exit office and are retroactively instituted; and WHEREAS, the general public and many candidates for public office have not been clearly informed or made aware of these changes; and WHEREAS, it is well-known that local elected and appointed bodies, including planning boards and commissions are having difficulties finding candidates to serve and these new financial reporting requirements have compounded the situation; and WHEREAS, new regulations state that completed APOC Public Official Financial Disclosure Statements shall be published on the internet and will include publication of total amounts of income naming each source and identification of the names of minor children. NOW, THEREFORE BE IT RESOLVED that the Alaska Municipal League urges the State Legislature to recognize amendments to AS. 39.50 so that disclosure requirements are appropriate for local elected and appointed officials. PASSED AND APPROVED by the Alaska Municipal League on the 9th day of November, 2007. Signed: Tim Beck, President, Alaska Municipal League Attest: \-4c_-rN�-6 Kathi-Wasserman, Executive Director, Alaska Municipal League + www.akml.org "Information is the currency of democracy.,, a — Thomas Jefferson APOC 10 — EXEMPT LOCAL GOVERNMENTS Communities exempt from filing Public Official Financial Disclosure statement Communities may opt out of state disclosure requirements under AS 39.50.145: Participation by municipalities. A municipality may exempt its municipal officers from the requirements of this chapter if a majority of those voting on the question at a regular election, as defined by AS 29.71.800 (20), or a special municipality -wide election, vote to exempt its municipal officers from the requirements of this chapter. The question of exemption from the requirements of this chapter may be submitted by the city council or borough assembly by ordinance or by initiative election. Roughly half of Alaska's 200+ communities have voted to be exempt from state disclosure requirements, These are primarily small, rural communities. Exempt communities: Akhiok Diomede Kotlik Port Heiden Akiak Eagle Koyuk PortLions Akutan Eek Koyukuk Quinhagak Alakunuk Ekwok Kupreanof Ruby Aleknagik Elim Larson Bay Russian Mission Allakaket Emmonak Marshall Savoonga Ambler False Pass Metlakatla Saxman Anaktuvuk Pass Galena Napakiak, Scammon Bay Anderson Gambell Nenana Shageluk Aniak Golovin Newtok Shaktoolik Atka Goodnews Bay Nightmute Sheldon Point Atqasuk Grayling Nikolai Shishmaref Bettles Homer Nondalton Shungnak Brevig Mission Houston Noorvik St. George Is. Bristol Bay Hughes Nuiqsut St. Mary's Borough Huslia Nulato Tanana Buckland Kachemak Nunapitchuk Teller Cherfornak Kake Old Harbor Tenakee Springs Chevak Kaktovik Ouzinkie Toksook Bay Chignik Kaltag Palmer Unalakleet Chuathbaluk Kasaan Pelican Upper Kalskag Clarks Point Kiana Petersburg Valdez Cold Bay King Cove Pilot Point Wales Cordova Kivalina Pilot Station White Mountain Craig Klawock Platinum Whittier Deering Kobuk Point Hope Dillingham Kodiak(city) Port Alexander 2008 GUIDE to FINANCIAL DISCLOSURE in ALASKA Alaska Public Offices Commission January 2008 -12- CITY OF KODIAK FINANCIAL DISCLOSURE STATEMENT FOR PUBLIC OFFICIAL (KCC 2.10.010) Covering the period from January 1 to December 31, 2006 REPORTING OFFICIAL (KCC 2.10.020(a)) NAME RESIDENCE ADDRESS I MAILING ADDRESS Indicate any changes on reverse or on additional sheet. FAMILY MEMBERS OF REPORTING OFFICIAL SPOUSE DEPENDENT CHILDREN NON-DEPENDENT CHILDREN LIVING WITH REPORTING OFFICIAL (Continue on reverse or additional sheet if more space is needed) TANGIBLE PERSONAL PROPERTY Exclusive of assets having a value of less than $500, household goods, and personal property (KCC 2.10.020(a)) REPORTING OFFICIAL TANGIBLE PROPERTY (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME TANGIBLE PROPERTY (Continue on blank sheet of paper if more space is needed) SOURCES OF ALL INCOME OF $1,000 OR MORE RECEIVED AS DIVIDENDS OR INTEREST (KCC 2.10.020(b)(1)) REPORTING OFFICIAL SOURCE OF INCOME (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME SOURCE OF INCOME (Continue on blank sheet of paper if more space is needed) SOURCES OF ALL OTHER INCOME OVER $5,000 INCLUDING CAPITAL GAINS (KCC 2.10.020(b)(2)) REPORTING OFFICIAL SOURCE OF INCOME (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME SOURCE OF INCOME (Continue on blank sheet of paper if more space is needed) NAME AND ADDRESS OF EACH BUSINESS ENTITY OWNED OR IN WHICH AN INTEREST WAS HELD DURING THE PRECEDING YEAR (KCC 2.10.020(b)(3)) REPORTING OFFICIAL NATURE OF INVOLVEMENT NAME AND ADDRESS OF BUSINESS (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME I NATURE OF INVOLVEMENT I NAME AND ADDRESS OF BUSINESS (Continue on blank sheet of paper if more space is needed) NAME AND ADDRESS OF EACH BUSINESS INVOLVEMENT AS A DIRECTOR, OWNER, MANAGER, EMPLOYEE, ETC. (KCC 2.10.020(b)(4)) REPORTING OFFICIAL NATURE OF INVOLVEMENT I NAME AND ADDRESS OF BUSINESS (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME I NATURE OF INVOLVEMENT I NAME AND ADDRESS OF BUSINESS (Continue on blank sheet of paper if more space is needed) REAL PROPERTY INTERESTS OWNED, INCLUDING OPTIONS TO BUY (KCC 2.10.020(b)(5)) REPORTING OFFICIAL IDENTITY OF PROPERTY I NATURE OF INTEREST (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME IDENTITY OF PROPERTY I NATURE OF INTEREST (Continue on blank sheet of paper if more space is needed) LOANS, LOAN GUARANTEES OR OTHER FINANCIAL OBLIGATIONS OF $5,000 OR MORE (KCC 2.10.020(b)(6)) REPORTING OFFICIAL IDENTITY OF MAKER OF LOAN AND LOAN J NATURE AND TERMS (SECURED, PERSONAL, GUARANTOR, OR CREDITOR I ETC.) (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME IDENTITY OF MAKER OF LOAN AND LOAN GUARANTOR, OR CREDITOR NATURE AND TERMS (SECURED, PERSONAL, ETC.) (Continue on blank sheet of paper if more space is needed) CONTRACTS AND OFFERS TO CONTRACT WITH THE CITY OF KODIAK (KCC 2.10.020(b)(7)) REPORTING OFFICIAL IDENTITY OF CONTRACT I INDICATE HELD, BID, OR (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS OR OTHERS NAME AND I IDENTITY OF CONTRACT RELATIONSHIP INDICATE HELD, BID, OR OFFERED (Continue on blank sheet of paper if more space is needed) LEASES OR OFFERS TO LEASE MINERAL, TIMBER, OIL, OR OTHER NATURAL RESOURCES (KCC 2.10.020(b)(8)) REPORTING OFFICIAL NATURE OF LEASE IDENTITY OF LEASE INDICATE HELD OR OFFERED (Continue on blank sheet of paper if more space is needed) FAMILY MEMBERS NAME NATURE OF LEASE IDENTITY OF LEASE INDICATE HELD OR OFFERED (Continue on blank sheet of paper if more space is needed) DECLARATION OF REPORTING OFFICIAL I, the undersigned, declare under oath and on penalty of perjury that the statements contained in the foregoing financial disclosure statement are, to the best of my knowledge, true and accurate. SIGNATURE State of Alaska ) ) S.S. City of Kodiak ) DATE Subscribed and sworn to before me this day of 2007, by whose identity I proved on the basis of: personal knowledge identification: Witness my hand and official seal: Notary Public L.S. My commission expires: Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE CITY OF SEWARD'S CALENDAR YEAR2008 STATE LEGISLATIVE PRIORITIES WHEREAS, the City annually compiles a list of projects or issues that are identified as top state legislative priorities; and WHEREAS, the list of projects is compiled and distributed to the Alaska Congressional delegation, the Kenai Peninsula Borough, and the City of Seward's lobbyists; and WHEREAS, this prioritized list validates the projects and greatly focuses the efforts of the administration in our lobbying efforts; and WHEREAS, all the projects on this list are consistent with the City's Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. This list of legislative projects is hereby declared to be the official legislative priority list for the City of Seward for the 2008 State legislative session: PORT AND HARBOR 1. $7 million for construction of the commercial Z-float and slips 2. $7.7 million for inner -harbor improvements for old floats 3. $860,000 for fish cleaning stations in the northeast launch ramp area of small boat harbor ROADS AND STREETS 1. $750,000 for street/sidewalk repairs and drainage PUBLIC FACILITIES 1. $ 2 million levee construction and bed load maintenance 2. $1.5 million in hospital exceptional relief payments pending opening of the Long Term Care Facility (LTCF) 3. $500,000 for replacement of a collapsed waterfront fish ditch culvert INFRASTRUCTURE 1. $2 million in the Rail Belt Energy Fund 2. $1.5 million for building a new water storage tank Life safety facility repair a. $100,000 for City facility ADA accessibility b. $75,000 for emergency access repairs and improvements at the Seward jail GO BOND/ TRANSPORATION 1. $L6 million for the design, construction and relocation of the Public Works Shop 2. $1 million appropriation for the extension of the Seward Highway to the new Long Term Care Facility including paving 3. $400,000 for the stabilization of the Lowell Point Road to secure year round access to the City of Seward's sewage pond GENERAL FUND l . $2 million for Road/ Levee Construction 2. $70,500 for the Fish Ditch Restoration 3. $200,000 for the City Wide PBX/ VOIP 4. $860,000 for Handicapped Accessibility Fish Cleaning Station in the Northeast Launch Ramp Area of Small Boat Harbor. 5. $68,000 for Energy Efficiency- Boiler Replacements. 6. $25,000 for the Harbor Security Camera System Upgrade. 7. $170,000 for the Improvement to Reliability of Electrical Power during Emergencies to the Downtown area of Seward. 8. $300,000 for the Direct Connectivity with Alaska Land Mobile- Radio system (ALMR) for the Seward Dispatch Center. 9. $425,000 to purchase Fire Apparatus (Replace non -complaint vehicle). 10. $95,000 for the Handicapped Accessibility and Safety for City Hall and Community Center Building. 11. $72,250 for the Hospital Endoscopy Equipment. 12. $200,000 for a waterfront pavilion. CRUISE SHIP HEAD TAX 1. $4.5 million for the Dredging Cruise Ship Berthing Basins and Approaches in Seward to a Depth of -36 to -42 Feet 2. $2.56 million for the Cruise Ship Dock Appurtenance Improvements in Seward 3. $1 million for the Construction of a Dock to Improve Security and Fire Protection to Cruise Ships 4. $450 million for the Construction of a Fire Boat Building Adjacent to the Cruise Ship Dock 5. $ 300 million to Move the Seward Coast Guard Building to a Location Adjacent to the Cruise Ship Dock 6. $108 million for Transportation Assistance to Cruise Ship Passengers BENEFICIAL LEGISLATION 1. The City of Seward highest priority for a GO Bond from the State of Alaska is $21 million for designing and building a Seward Marine Center Dock for the Alaska Region Research Vessel (ARRV) 2. $3.2 million appropriation for the Alaska Department of Transportation & Public Facilities to build a new DOT/PF Public Work Shop in Seward and collocate it with a new City Public Work Shop on property owned by the City of Seward 3. $2.4 million for the Friends of the Jesse Lee Home for immediate stabilization of the Jesse Lee Home 4. Regulations that permit the use of a guaranteed cruise ship head tax revenue stream for bonding of capital projects that benefit the cruise ship industry 5. $38 million appropriation for mile 18-25.5 Seward Hwy in the STIP 6. Authorize the mile 25.5-36 Seward Hwy in the STIP 7. Support for continuation of Medicaid programs at not less than current year funding levels including capital cost reimbursement S. Support for municipal revenue sharing program 9. Support State assistance to municipalities and school districts for PERS/TRS debt 10. Support returned service to Seward by the State Ferry Tustumena 11. Support for State coastal erosion studies 12. The City of Seward is interested in participating in alternative energy programs. 13. $1.35 million for AVTEC's Maritime Safety Training Facility and support for AV TEC's highest priorities Section 2. Resolution 2007-137 is hereby revoked. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of March, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: March 24, 2008 From: Phillip Oates, City Manager Agenda Item: Amending the City of Seward's Calendar Year 2008 State Legislative Priorities BACKGROUND & JUSTIFICATION: The city manager was given advice by our state lobbyist, Kent Dawson, to amend our 2008 state priority list to include several additional project. No projects have been excluded from the prior state priority list. New projects have been added to target specific state grant opportunities. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: The priority request does not require any financial co 'tment Approved by Finance Department rtL` %-%J1VrlVrn11"l r 1wil. C Council approve Resolution 2008—amending the City of Seward's Calendar Year 2008 State Legislative Priorities. Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A CONTRACT TO HARMON CONSTRUCTION, INC., FOR THE FABRICATION AND INSTALLATION OF THE HOBEN PARK HISTORIC REPLICA FOUNTAIN WHEREAS, the City of Seward issued a request for proposals for the fabrication and installation of the Hoben Park replica fountain, in accordance with standard City Code Request for Proposals procedures; and WHEREAS, two qualified and responsive proposals were received in response to the request for proposals; and WHEREAS, proposals were scored on the basis of six basic criteria worth 100 available points, where basic criteria included: 1.) Clarity of the Proposal, worth 5%; 2.) Performance, Experience, and Quality of work, worth 30%; 3.) Historic Replica, worth 30%; 4.) The Proposer's Organizational Structure, worth 5%; 5.) Additional Services, worth 5%; and 6.) Cost to the City, worth 25%; and WHEREAS, Harmon Construction, Inc. received the highest overall score, scoring 88.5 points out of 100 total points available, with AC General Contracting receiving 51.07 total points, with Harmon scoring the highest on each of the six basic criteria, and Harmon being the only proposer to come in under budget; and WHEREAS, cost is not the sole factor in the selection of the Hoben Park fountain contractor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized and directed to execute and authorize the attached contract in substantial for as presented at this meeting, to fabricate and install a functioning, historic replica fountain in Hoben Park. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 24°i day of March, 2008. Council Agenda Statement Meeting Date: March 24, 2008 From: Karin Sturdy, Parks & Recreation Director Through: Phillip Oates, City Manager Agenda Item: Hoben Park Fountain Proposals BACKGROUND & JUSTIFICATION: The City of Seward received two proposals for the fabrication and installation of the Hoben Park historic replica fountain. Proposals were received from AC General Contractor, LLC and Harmon Construction, Inc., and both proposals were found to be responsive and qualified. The proposals were reviewed by a committee of four, including: Stefan Nilsson, Mark Stauble, Richard Adelmann and Karin Sturdy. The review committee reviewed and scored the proposals on six basic criteria: 1.) Clarity of the Proposal, worth 5%; 2.) Performance, Experience, and Quality of work in Providing Services of a Similar Nature, worth 30%; 3.) Historic Replica, worth 30%; 4.) The Proposer's Organizational Structure (including financial stability) Equipment and Personnel Qualifications & Resources Available for Performance of the Agreement and timeliness of similar projects, worth 5%; 5.) Additional Services That May Be Provided by the Proposer, worth 5%; and item 6.) Cost to the City, worth 25%. The reviewers awarded points for each of the first five criteria, for a total possible 75 out of 100 points. After scoring the proposals, the fee proposals were opened separately. There were a total of 25 "fee" points available, with the lowest -bidding firm receiving all 25 points. The other firm's score was based on a ratio of their fee to the lowest fee, multiplied by 25. This methodology was used in order to score the more subjective portion of the proposals without knowledge of the bid price, to provide a more fair scoring process. There were 100 total points available in the scoring process. Harmon received the highest overall score with 88.5 points, while AC General received 51.07 points out of a total possible 100 points. It is our opinion that Harmon is the most qualified firm to perform the Hoben Park fountain project based on the outcome of the RFP process, their extensive list of local projects, and their familiarity and positive history with the City of Seward. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: The Historic Preservation Fund Grant Budget includes 47,300 for the project. Of the two, only the Harmon proposal comes in under budget., Approved by Finance Department: gFC.0M F.WDeTInN- RECOMMENDATION: Approve Resolution 2008-9'awarding a contract for the fabrication and installation of the Hoben Park historic replica fountain. Hoben Park Fountain: Parks & Recreation CITY OF SEWARD SEWARD, ALASKA THIS CONTRACT, made this 24th day of March, 2008, between the City of Seward, Alaska, P.O. Box 167 Seward, Alaska 99664 acting by and through its Contracting Officer, ("City"), and HARMON CONSTRUCTION, INC., P.O. Box 1650, Seward, Alaska 99664 its, hereinafter called ("the Contractor"). WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish all equipment, material, and labor required to: Item 1. Fabricate & install a park fountain in accordance with the contents of the Request for Proposal and attachments submitted with the proposal. The Contractor hereby agrees that the lump sum price set forth in his/her Bid Schedule is full compensation for furnishing all equipment, material and labor which may be required in the prosecution and completion of the whole work to be done under this Contract, and in all respects to complete the Contract to the satisfaction of the Contracting Officer. The Contract Payment shall not exceed: $36,805.00 (thirty-six thousand, eight hundred and five dollars and no cents.) The Contractor further covenants and agrees that: all of the work and labor shall be done and performed in the best and most workmanlike manner and that all material and labor shall be in strict and entire conformity in every respect with the Bid Documents, Specifications and Drawings, (and Addenda thereto) and Bid Schedule (with exceptions noted above); that he/she will abide by and perform all stipulations, covenants, and agreements specified in those documents, all of which are by reference hereby made a part of the Contract, as to all premises therein: and in case any materials or labor shall be rejected by the Contracting Officer or authorized representative as defective or unsuitable, then the materials shall be removed or replaced with other approved materials and the labor shall be done anew, to the satisfaction of the Contracting Officer or his representatives, at the cost and expense of the Contractor. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulatory agency of the Local, State, or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Contracting Officer, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work is ordered in writing by the Contracting Officer. In no event shall the Contractor incur any liability by reason of verbal directions or instructions given by the Contracting Officer or his representatives, nor will the City be liable for any material famished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order first being given by the Contracting Officer. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Page 2 The Contractor further covenants and agrees that all work must be completed in every respect, to the satisfaction of the Contracting Officer on or before: Thursday, August 7, 2008 To Proceed. It is further expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Contracting Officer; to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the City shall have the right to recover five hundred dollars ($500.00) per day for each calendar day elapsing between the time stipulated for the completion in accordance with the terms hereof; such aforementioned deductions to be made, or sums to be recovered, not as a penalties but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay the completion of the work, the Contracting Officer may, at his/her discretion, extend the period specified for the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. .............................................................................................................................................................................. IN WITNESS WHEREOF the parties hereto have executed this Agreement, the day and year first above written. CITY OF SEWARD HARMON CONSTRUCTION, INC. Phillip Oates, City Manager TITLE (DATE) ATTEST CITY CLERK Attachments: 1. Harmon Construction Proposal 2. Scope of Work (per RFP) 3. Insurance Lawrence Harmon, President AUTHORIZED SIGNATURE (DATE) SCOPE OF WORK: (per RFP) "The City of Seward (City) seeks proposals from qualified and experienced individuals or businesses to fabrication and installation of a concrete replica fountain and basin in Historic Hoben Park. Services to be provided under the contract that would be entered into with the City include providing a detailed description of the work plan, including sketches or designs of the proposed fountain to be a replica of the historic (1920's to 1940's) period, according to provided photos. All work will be done to provided, City specifications. It is the City's goal to replicate the park pieces to historic significance. The City anticipates entering into a written agreement or contract to authorize the work. The work will fiuther meet the (provided) requirements of the State Historic Preservation Office (SHPO)." "Item 1. Fabricate & Install Historic Fountain According to Attachment 2, Swann Design Schematic, the successful proposer will submit a designed build plans for a concrete pool and fountain to be installed in the park. The new fountain will be installed into the location of the current fountain (which will be removed). Detail specifications of the proposed fountain pump must be included. The fountain pump will be on a closed loop. A nearby water spigot will be used to initially fill the fountain and subsequent occasional fills. No plumbing to the fountain pump for constant water in. The fountain must include some kind of drain device for winter storage. Proposed attachment details must be submitted with the bid." INSURANCE REQUIREMENTS (per RFP) "It is agreed, if selected, that the proposer will provide the following insurance policies covering its operations; Workers' Compensation, Commercial General Liability Insurance; Motor Vehicle Liability; or forms of insurance as stated in the contract documents." Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $4,765.20 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2008 THIRD AND FOURTH QUARTER ASTEP DRIVING UNDER THE INFLUENCE (DUI) ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $4,765.20; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department for the enforcement of DUI violations during April through September, 2008; and WHEREAS, these funds will be of essential assistance to the Seward Police Department in the enforcement of DUI violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2008 ASTEP DUI Enforcement, Alaska Highway Safety Office grant in substantial form as presented at this meeting in the amount of $4,765.20 and enter into a grant agreement. Section 2. Funding in the amount of $4,765.20 is accepted to grant revenue account no. 10 1 -0000-4680-0200 and appropriated to the police department's overtime account, no. 101-1210- 5020. Section 3. This resolution shall take effect immediately upon its adoption. CITY OF SEWARD, ALASKA RESOLUTION 2008-022 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 241h day of March, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement Meeting Date: March 20, 2008 To: Phillip Oates, City Manager From: Tom Clemons, Chief of Police Agenda Item: Alaska Highway Safety Grant (ASTEP DUI '08 Third and Fourth Quarter Enforcement) BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, DUI Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high -visibility DUI enforcement patrols. AHSO has awarded a grant in the amount of $4,765.20 for April through September, 2008. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is to save lives by arresting and punishing alcohol and drug impaired drivers and maintain current public perceptions of DUI enforcement issues. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to match ese grant funds. Approved by Finance Department: TF RECOMMENDATION: City Council approve Resolution 2008-�_, accepting a grant from the Alaska Highway Safety Office in the amount of $4,765.20 and appropriating funds. MRR-07-2008 10:07 From: To:907 224 8480 P.5/7 - �Notice to Proceed e ts; Stale of Aluskn Deparuncru of Transportalton and Public Facilities 1112 Channel Dr PO Box 112500 humu AK 99811-25Ia1 p;907-465-2446 P. 907-465-4010 doi.alaaka.gov/hlohwaysefetV :1rojed Title: 4STEP DUI Enforcement You may proceed with the adivhies for the Categories and specific Tasks enumerated below in the Funding Summary. Any activities beyond the writlen scope and/or any costs above the price estimate in our Agreement require prior AHSO approval and a ProJed Revision. Actual cost undetrun of the Contract Amount for any Category shall not routinely accumulate for other Categories. AHSO reserves the right to retain or reallocate any remaining funds resulting from such cost underruns. This NTP Is cumWative and N supersedes aN prior NTPs for this Agreement. The AHSO Administrator for this NTP Is: Cindy Cashen Issued for the Cglitracling AgencW ADOTBPF Poky 001, 01 0t50 by. I Accepted f" Crate Name: ClndyCsshaO- J ,Name. Lt Tiner FUNDING SUMMARY Total Amount Approved for this Total Amount NTP Authorised Tasks Authorized to Date As authorized in the Program Coordination Grant from April 1, 2008 to $4,765.20 September30, 2008. $7,384.80 Vehicle usage is included at $5.00 per hour as referenced in the Program Coordination Grant. Collocation Code Program Code NTP N is 3 24401627 57870 project No: 154AL 05-00-01 I, Aff Code Account Code Encumbrance Numb Project End Dale: 0/30/08 30001382 77438 2583802 P q ct C nlr ay Ng Action : 31�1 atgnatus, Oslo Program Centrd Allard - Noma.: Kelly audke MRR-07-2008 10:07 From: To:907 224 8480 P.6/7 State of Alaska Clepartment of Transportation and Public Facilities P.O. Box 112500; Rm #200 Juneau AK 99801 Ph:907-485.2446 Fx: 907-485-4030 www.dot.alaske.govlhighwaysafety Program Coordination Grant Year: Impaired Driving 1 1 2008 Alaska Strategic Traffic Enforcement 164AL 06.00-01 Partnership DUI Overtime Purpose/Objectives In order to reduce deaths and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Police Department will conduct high -visibility seat belt and DUI enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in 2007. The Seward Police Department agrees to participate in the following enforcement blitzes from October 1, 2007 through September 30, 2008. ✓ Required DUI Enforcement: to include the major Holidays Month -by -Month Breakdown (Refer to enforcement plan for detail of seat belt and DUI enforcement times): Month _ Hours — DUI Enforcement _ Monthly Budget April 10 hrs DUI $ 383.20 May 10 hrs DUI $ 383.20 $ 383.20 June 10 hrs DUI July 30 hrs DUI $ 1,149.60 $ 1 149.60 August 30 hrs DUI September 20 hrs DUI $ 766A0 Vehicle Usa e _ $5.00 Per hour,._ _ . $ _ 550.00 Actual cost of overtime to include benefits is not to exceed the following amount: $4,765.20 including vehicle usage. Activity covered by this grant must be completed by September 30, 2008. Reimbursement requests must be submitted to the Alaska Highway Safety Office no later than October 15, 2008. To receive reimbursement for personnel services the department must provide overtime sheets, the hourly rates for each officer along with the activity sheets showing total hours being submitted for reimbursement. MAR-07-200B 10:07 From: To:907 224 8480 P.7/7 Expenses are dataNed on page 2 of grant. Budget Summary: BUDGET CATEGORY BUDGET AMOUNT 100 Personal Services $ 4 215.20 200 Travel 6 Per Diem _ _.00 , .g50.00 $ 5000 300 Vehicle Usage 400 Commodities 500 Equipment TOTAL _ _� _S 4a76B.20 Signed: Project a 164AL 084"1 CC 24461827. LC 30001362 Pi 78098 PGM Cotes RSA S Grantee's Project Director Datfi vernor's Safety Representative Date Goe Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $3,898,80 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR 2008 THIRD AND FOURTH QUARTER ASTEP SEATBELT ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Program Coordination Grant from the Alaska Highway Safety Office, in the amount of $3,898.80; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department for the enforcement of seatbelt violations during April through September 2008; and WHEREAS, these funds are essential to the Seward Police Department's ability to enforce seatbelt violations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to accept the 2008 ASTEP Seatbelt Enforcement, Alaska Highway Safety Office grant in substantial form as presented at this meeting in the amount of $3,898.80 and enter into a grant agreement. Section 2. Funding in the amount of $3,898.80 is hereby accepted to grant revenue account no. 101-0000-4680-0200 and appropriated to the police department's overtime account, no. 101- 1210-5020. Section 3. This resolution shall take effect immediately upon its adoption. Council Agenda Statement Meeting Date: March 24`h, 2008 To: Phillip Oates, City Manager From: Tom Clemons, Chief of Police Agenda Item: Alaska Highway Safety Grant (ASTEP SEATBELT '08 Third and Fourth Quarter Enforcement) BACKGROUND & JUSTIFICATION: The Alaska Highway Safety Office, AHSO, has requested that the City of Seward continue to participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, Seatbelt Overtime Enforcement campaign by providing overtime saturation patrols. During selected holidays, the blitz campaign, and assigned weekends, the Seward Police Department will conduct high -visibility Seatbelt enforcement patrols. AHSO has awarded a grant in the amount of $3,898.80 for April through September, 2008. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is intended to reduce deaths and injuries by increasing compliance with Alaska's primary seat belt law. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department`s * City Council approve Resolution 2008-09.3 _, accepting a grant from the Alaska Highway Safety Office in the amount of $3,898.80, and appropriating funds. MRR-07-2008 10:06 From: To:907 224 6480 P.2/7 r Notice to Proceed r State or Alaska Depamnent of Tnurnponauon turd Public Facilities 1132 Channel Dr PO Box 112500 Juneau AK 99811.2506 p: 907465-2446 f 907r4634010 dot. el eska.govlhighwaysafety You may proceed with the activities for the Categories and specific Tasks enumerated below in the Funding Summary. Any activities beyond the written scope and/or env costs above the price estimate in our Agreement require prior AHSO approval and a Project Revision. Actual cost undefrun of the Contract Amount for any Category shell not routinely accumulate for other Categories. AHSO reserves the fight to retain or reallocate any remaining funds resulting from such cost underruns, This NTP Is cumufaMve and N supersedes all prior N rPs for arils Agreement. The AHSO Administrator for this NTP is: CindyJCa�sheen Issued for thgorrvsding Agarrgy par ACTTAPF PoILY �1l0n5n r'1) Name: Cindy Cashes Date Name- Lt. Tiner FUNDING SUMMARY Total Amount Total Amount Approved for this NTP Authorized Tasks Authorized to Date As authorized in the Program Coordination Grant from April 1, 2008 to $3,898.60 September 30, 2006.. $6,496..00 Vehicle usage is included at $5.00 par hour as referenced in the Program Coordination Grant. 24461813 laeAcer Code 30647662 Signature Proarem Code 57870 Accoufd Code 77430 use NTP No: 3 Project No: 4020P 08-04-03 Project End Date: 9130(06 Encumbrance Number 2583818 MAR-07-2008 10:07 From: To:907 224 8480 P.3/7 State of Alaska Department of Transportation and Public Facilities P.O. Box 112500: Rm #200 Juneau AK 99811-2500 Ph: 907-466-2446 Fx: 907-485.4030 www.dot.alaska.gov/highwayeafety Program Coordination Grant Program Area Projo0 Coordinator. Federal Funding Year: Occupant Protection 2008 J Proleat Title' Project Number Alaska Strategic Traffic Enforcement 4020P 08-04-03 Partnership Seat Belt Overtime Enforcement Grant Purpose/Objectives In order to reduce deaths and injuries caused by impaired drivers and to increase compliance with Alaska's primary seat belt law, the Seward Police Department will conduct high -visibility seat belt and DUI enforcement as detailed in the Alaska Strategic Enforcement Partnership Enforcement Plan submitted to the Alaska Highway Safety Office in 2007. The Seward Police Department agrees to participate in the following required enforcement blitzes from October 1, 2007 through September 30, 2008. ✓ Required Seat Belt Enforcement: to include the major Holidays Month -by -Month Breakdown (Refer to enforcement plan for detail of seat belt and DUI enforcement times): Month A ril Hours — Seat Belts E forcemeni 10 hrs SB 20 hrs SB Monthly Budget $ 383.20 May $ 766.40 $ 766.40 June 20 hrs SB July _ 10 hrs SB $ 383.20 $ 383.20 _ August 4 10 hrs SB September _- 20 hrs SB $ 766.40 Vehicle _a 450.00. Actual cost of overtime to Include benefits Is not to exceed the following amount: $3.898.80 Including vehicle usage Activity covered by this grant must be completed by September 30, 2008. Reimbursement requests must be submitted to the Alaska Highway Safety Office no later than October 15, 2008. To receive reimbursement for personnel services the department must provide overtime sheets, the hourly rates for each officer along with the activity sheets showing total hours being submitted for reimbursement. MAR-07-200B 10:07 From: To:907 224 e4B0 P.4/7 Expenses are detailed on page 2 of grant. Budget Summary: BUDGET CATEGORY BUDGET AMOUNT_ 100 Personal Services $3,448.B0 200 Travel d Per Diem _ $ 450.00 300 vehicle Usa e 400 Commodities _ 500 Equipment TOTAL =3 a9a.80 Project N 4020P 08-04-03 Cc 24461813 LC 30647582 Pi 78898 PGM Code RSA 8 Signed: L:�Grantee's Project Director Date Governor's H afety Representative Date Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH WORTHINGTON FORD FOR THE PURCHASE OF A 2008 F-550 4X4 SERVICE TRUCK, FOR AN AMOUNT NOT -TO -EXCEED $63,000.00 WHEREAS, during the 2006 budget process, the Seward City Council authorized the purchase of a replacement vehicle, however, time didn't allow; and WHEREAS, the existing vehicle is in need of expensive repairs and not operational and the vehicle was scheduled for replacement two years ago; and WHEREAS, replacement is necessary to ensure reliable transportation, regain consistency in the electric department's vehicle replacement schedule; and WHEREAS, it is in the interest of public safety to provide reliable response vehicles to the Electric Utility in order to timely respond to outages and accidents; and WHEREAS, Seward City Code 6.10.120(b) authorizes the City to utilize competitive bids received from other governmental entities, and the City of Seward intends to utilize the State's fleet bid to purchase this vehicle. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THAT: Section 1. The City Manager is hereby authorized to enter into an agreement with Worthington Ford for the purchase of a 2008 F-550 4x4 truck for an amount not -to -exceed $63,000.00. Section 2. The City Council hereby finds it in the public's interest to authorize the City to utilize competitive bids obtained by the State of Alaska, as authorized in Seward City Code 6.10.120(b). Section 3. Funding for the purchase of this vehicle will come from the motor pool fund equipment account no. 102-1020-5930. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of March, 2008. Council Agenda Statement Meeting Date: March 24, 2009 Through: Phillip Oates, City Manager From: Tim Barnum, Electric Utility Manager Agenda Item: Approval to Purchase a Replacement Vehicle Utilizing the State of Alaska Bid Process BACKGROUND & JUSTIFICATION: During the 2006 Budget process, the City Council approved the purchase of a replacement vehicle for our Linecrew. However, time did not allow purchasing a replacement. This resolution requests authorization to purchase a 2008 Ford F-550 4x4, diesel at a cost not -to -exceed $63,000.00. The current vehicle is a 1999 Ford F250. The existing vehicle is in need an expensive repair that exceeds the value of the vehicle. The vehicle is not operational in its current condition. Seward City Code 6.10.120(B), allows the City to utilize competitive bids obtained by other governmental agencies. The City utilized the bids obtained by the State of Alaska. Utilizing the State of Alaska bids not only saved valuable time for staff but we believe that the price is better than we would have received by bidding for one vehicle. Replacement of the current vehicle helps maintain reliable transportation for department employees and is consistent with our departmental replacement schedule. The 1999 Ford trucks have been very problematic since they were purchased. There have been numerous recalls from the factory as well as reoccurring problems, such as front ends and brakes. This is the last 1999 Ford vehicle that we have. The new vehicle will be a heavier duty rated vehicle which should alleviate some of the past problems, reduce maintenance cost and extend the life of the vehicle, allowing for possible value remaining at the time of its scheduled replacement. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: To be paid for from the Motor Pool equipment account no. 102-1020-5930. City Council approve Resolution 2008-,�y authorizing the purchase of one 2008 F-550 4x4 truck as specified from Worthington Ford at a cost not -to -exceed $63,000.00. Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUBMITTING A PROPOSITION TO THE QUALIFIED VOTERS AT THE OCTOBER 7, 2008 REGULAR MUNICIPAL ELECTION WHICH SHALL AMEND THE SEWARD CITY CHARTER, SECTION 5.4 (d), SECTION 6.2 AND 6.3 TO REQUIRE A BIENNIAL BUDGET CYCLE WHEREAS, the City of Seward currently operates under an annual budget cycle; and WHEREAS, in the past two years during budget discussions, the City Council expressed an interest in moving to a biennial budget process in order to provide more opportunity for staff and Council to focus on longer -term strategic and financial planning projects; and WHEREAS, this same proposition came before the voters in the 2006 regular municipal election, but failed to be adopted; and WHEREAS, the Charter would be changed to require approval of a biennial, rather than annual, budget, in order to make more effective use of scarce time and resources; and WHEREAS, the modification of Charter language to mandate a biennial budget process would not allow discretion to select between a one-year or two-year budget, but would instead mandate a two-year budget; and WHEREAS, this resolution would provide the basis upon which to approve a future ordinance amendment to SSC 2.20.035(9) and 2.25.045 (3) changing the reference from annual budget to biennial budget; and WHEREAS, if the voters approve the Charter change, an ordinance would be introduced to the City Council to make corresponding and necessary changes to Chapter 5.05 of the Seward City Code; and WHEREAS, a biennial budget process would allow council and staff to focus on long term fiscal planning rather than short term budget preparation, and thus, stabilize rate increases for its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city council hereby proposes that if approved by voters at the October 7, 2008 municipal election, Seward City Charter Sections 5.4 (d), 6.2 and 6.3, relating to budgets, be CITY OF SEWARD, ALASKA RESOLUTION 2008-025 amended in substantially the following form as follows: (&+ikeeu = deletions; Bold Italics = additions): Charter 5.4 City Manager (d) He shall prepare and recommend to the council the anal biennial budget proposals of the city. Charter 6.2 Budget statement of city manager. During or prior to the third week in November of every even year, the city manager shall present to the council a budget proposal for the next €rseal-year two years (an odd and even year) of the city. Such budget proposal shall set forth the city managers recommendations concerning, and an analysis of, the anticipated income and expenditures of the city during the next €Neal 5,0 twoyears, and shall be presented to the council within 45 days of the end of the "even year" fiscal year. The proposed expenditures set forth in the budget proposal shall not exceed the expected revenues of the city. Unencumbered funds remaining at the end of the first year may be reallocated for purposes set forth in the budget proposal. Charter 6.3 (c) Budget adoption procedure At a regular meeting held not less than ten days prior to the end of the "even year" fiscal year, the council shall, by resolution, adopt a budget for the following r sew two years and make an appropriation of the money needed therefore. Section 2. The City Clerk is hereby directed to submit Proposition No. 2 to the qualified voters at the October 7, 2008 regular municipal election which would amend the Seward City Charter Sections 5.4 (d), 6.2 and 6.3 in substantially the following form: PROPOSITION NO. 2 Shall the Seward City Charter 5.4 (d), 6.2 and 6.3 be amended to require a biennial City budget rather than an annual City budget? Yes No A "YES" vote approves the proposed amendments to Seward City Charter 5.4 (d) City Manager, Seward City Charter 6.2, Budget Statement of the City Manager and Charter 6.3 Budget adoption procedure and would change the budget adoption cycle from once each year (annual) to once every two years (biennial). CITY OF SEWARD, ALASKA RESOLUTION 2008-025 A "NO" vote rejects all of the proposed amendments to Charter 5.4 (d), 6.2 and 6.3, and maintains the current once -a -year (annual) budget cycle. Section 3. The amendment proposed by this resolution shall be published in the same manner as the notice of the October 7, 2008 municipal election. Section 4. This resolution shall take affect immediately upon its adoption. Section 5. The amendment set forth in Section 1 shall become effective upon its approval by a majority of the qualified voters at the October 7, 2008 municipal election, as provided in Section 14.7 of the Charter of the City of Seward. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 24°i day of March, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk (City Seal) Agenda Statement Meeting Date: March 24, 2008 To: Mayor, City Council From: Jean Lewis, City Clerk Kris Erchinger, Finance Director Agenda Item: Charter Changes to require a biennial rather than annual budget BACKGROUND & JUSTIFICATION: During the 2006 budget process, the City Council indicated a desire to pursue a biennial budget cycle rather than the current practice of producing an annual budget. The budget cycle is stipulated in the City's Charter, and a modification to the Charter requires a vote of the people. This proposition was voted down in 2006. With the struggled passage of the 2008 annual city budget, the city council again expressed an interest in a biennial budget for various reasons. Therefore, we are again seeking Council authorization to present a proposition to the voters at the October 7, 2008 election, in substantially the same form as approved at this Council meeting. This proposition seeks to modify the Charter to require a biennial, rather than annual, budget. On every even year of a biennial budget process, the City Council is asked to approve the budget for the next two years (the next odd year and even year). At the end of the first year, the Council and administration would engage in a thorough review of the second years' budget, making adjustments necessary to reflect unforeseen revenues and expenditures. Council approval of the modifications would then constitute the AUTHORIZED budget for year two. If the voters approve the proposed Charter changes, the administration will then submit subsequent Ordinance change recommendations to the Council, to reflect the wishes of the voters, and officially modify the City Charter. INTENT: To change the City Charter to require a biennial rather than annual budget process. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Changing to a biennial budget process will reduce the amount of time spent by the Council and the administration in preparing annual budgets. Presently, the process of completing an annual budget from beginning to end, takes approximately 5 months. A biennial budget process would be much more efficient, and afford more time for staff and Council to focus on long-term fiscal planning rather than on short-term budget preparation. Approved by Finance Department: RECOMMENDATION: Recommend city council pass Resolution 2008-025, requiring a biennial rather than annual budget cycle, and placing this issue before the voters as a Proposition, at the October 7, 2008 regular city election. City of Seward, Alaska March 6. 2008 CALL TO ORDER City Council Minutes Volume 37. Pave The March 6, 2008 special meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Clark Corbridge. OPENING CEREMONY Citv Manaoer Phillin Oates led the nledee of alleeiance to the flag. ROL coml ABS CIT1 FOR Area offer not move able ". 91 Motion (Dunham/Smith) Approval of Agenda DULED I Service ture. He y and did encies to ;ars to be Oates reassured the public that only matters listed on the agenda would be considered in the executive session, and mentioned he would be asking the council for guidance on how to proceed in respect to the SMIC, upland and small boat harbor area. Motion Passed Unanimous City of Seward, Alaska City Council Minutes March 6, 2008 Volume 37, Page NEW BUSINESS EXECUTIVE SESSION Motion (Amberg/Dunham) Motion Passed Go Into Executive Session To Discuss Matters Pertaining To Pending Litigation In The Case Of Resurrection Bay Conservation AllianceACitv Of Seward. Unanimous Council Member Kellar requested a minute alone with council executive session rules. Al Council went into executive session at 7:15 p.m. Council came out of executive session at 8:53 im In open session, Mayor Corbridge indicated at this court order and apply for a permit. Oates addressed that staff was ai£ead proceeding ahead. They would also prepare consider that would include whether to: • Continue to oper constraints of t ■ Look at dives g outsource, P,or FOIR reiterated the be scheduled COUNCIL Tom to would comply with the i this permit and were courses of action to the Smell Boat HftqLand SMIC uplands area within the the upland boat area. Privatize or in obtaining a stormwater permit, and that a work to see any hazardous disposal plans. Kellar commented on the informative meeting with the Seward/Bear Creek Flood Service Area Board. She thought Stauffer and Williamson did a good job and it was very informative. Dunham received clarification from the City Attorney on aspects of the Open Meetings Act, when council was invited to events. City of Seward, Alaska City Council Minutes March 6, 2008 Volume 37, Page CITIZENS' COMMENTS Teresa Butts, wondered if other areas of SMIC like the AVTEC Fire Training Center, Resurrection Bay Lions Racetrack, Seward Ships, and others couldn't share permits for the same general infrastructure. She felt this would have to be looked at individually as far as any disposition went. COUT ADJC Jean I City C (City City of Seward, Alaska City Council Minutes March 10 2008 Volume 37, Page CALL TO ORDER The March 10, 2008 regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Clark Corbridge. OPENING CEREMONY Pnlir a C hipf Tnm ('lemnns leri tha nlerige of allegiance to the flag. ROLL compr ABSE CIT12 FOR 1 Club); had se grants, partici fundir Long Sewar programs. He thanked Oates for identifying partnerships. ,DULED 'lub. The s. They for those the city's n federal wo years. club for ;ity youth Maya Moriarty, updated the community on the PARKS program. On Saturday $19,498.00 was raised at the auction. The Alaska Sealife Center (ASLC) awarded a grant of $50,000. This brought the total raised to $215,000, which was only $8,000 from the ultimate goal. She wanted the community to focus on the remaining money needed and tools to be donated. They would be conducting a tool drive and May 13 — 18, 2008 was the build week. City of Seward, Alaska March 10, 2008 City Council Minutes Volume 37. Pane In speaking for Chellie Skoog, who was holding the cardboard thermometer of money raised, Moriarty thanked the volunteers, those who donated prizes, and the citizens in other communities who helped. She also thanked the Elks, PTSA and the ASLC for their monetary donation, space and staff. Jolund Luther, spoke of the APOC financial disclosure statement that was needed to apply for a position on the Planning & Zoning Commission. After speaking with the wife, he decided not to apply because of the intrusiveness of the forms. He thought the forms were too extensive and thought they did the community a disservice by discouraging volunteers. Mike Baker, introduced himself and was applying for a positi% the PACAB Board. Daniel Oliver, also volunteered for aposition on the PAQA Board l kvas relatively new to the community; he had been in Seward since May and was;�t d Prom the Coa*GuaT0. He had an interest on the board from a personal and business st point, Oliver hoped fc I#ie have the University ship tie up here in a couple of years. On, s profsional backgro�tid was in the maritime industry.zyt,=' Lynn Hohl, wanted advice on when the communitysWoRted the school board meetings in Seward. With municipal elections being held in October, potent ers did not get to meet the community people. She wanted to know.g qjeeting should be September 8, 2008 or retain the previous schedule in November. °"' Kevin Clark, also had the APOC state iihhng ais desk. He felt the APOC statement was way too personal. By ' i � .the limrf $1000, he had clients who did not want their information disclosed or he intent. He difeel he should have to tell each customer he t :.r would have to disclo�eir info tion dust ause they did business with him. This was mandatory by the stagrk, (*Ilad never gotten involved because he felt trapped. As a business man, thisgpktt him n' `'=Cnpetitive disadvantage. wnettiers-lut exempting rs take a vote',.ahe people. APPROVAL Motion Frch, and would be presenting to the city council a proposal this state requirement should be put on the ballot. It would AND CONSENT AGENDA am) Approval of Agenda and Consent Agenda Ordinance 2008-003, was removed from the consent agenda, Motion Passed Unanimous The clerk read the following approved consent agenda items: The February 25, 2008 Regular City Council Meeting Minutes Were Approved. City of Seward,, Alaska City Council Minutes March 10 2008 Volume 37, Page Non -Objection To The Restaurant/Eating Place Public Convenience Liquor License Renewal For Yoly's Bistro. Resolution 2008-016, Authorizing A Sole Source Contract With Procom Alaska/Motorola For Purchasing And Installation Of Interoperable Communication Equipment Utilizing Homeland Security Grant Funds, And Appropriating Funds Not To Exceed $204,440.00. Resolution 2008-017, Supporting The Passage Of Senate Bill 119 An Alating To Grant PP g g � :,�:rr:: Programs To Support Libraries). Resolution 2008-018, Authorizing A 90-Day Extension Of The *'nag- # . nt And Operating Agreement Between The City Of Seward And Providence Heal Systemshington D/B/A Providence Health And Services, Alaska. SPECIAL ORDERS, PRESENTATIONS AND RE TS Proclamations and Awards - None : Borough Assembly Report. Borough Assembly Re a ve Ron Long stated the borough had not met since the last meet • u e had spent time John Katz in Washington, D.C. discussing earmarks. He said F aY ey had.s :00 million dollars in funding authorized, but not appropriated for flood an " itiga ms for communities. This opened v another grant application avenue and Long Uri, r = as gton delegation to move this along. In response to que< ns, Lon' tated a m ism existed to establish a taxing authority for roads, but would requ . vote to crgte the aut and funding stream. t ,� k City Mana is Rep ►ty Manager Phillip Oates stated he and theVice-Mayor would beg to J iri�ogs on ca 1 pr 'ects, cruise ship tax, and GO bonds. The Long -Term Care Facility (LsTOff ) bids sho be coma, to soon. Oates thanked the PARKS group and the Alaska Sealife : ;er (ASLC) for Nsting4fic auction fundraiser. Oates was allowing city employees to �: �° partictsate ttt+;�lie build in " "�� and would also be bringing the APOC exemption and a two year budget motions or consid tion at the next meeting. He said Bob Hicks would be bringing information to po'' ly c ine efforts to assist the Boys and Girls Club. d. . ➢ Public Worl"""Oates reported operator Mike McHone was caught in an avalanche on Lowell Point road while running the loader. He was able to climb out the window and was safe. A rough estimate of damage was between $4-5,000.00. This incident reinstituted the importance of a spotter. Oates stated the new diesel mechanic gave his notice as the private sector was paying more money for entry level mechanics than the City. The front hydraulic motors failed on the new snow blower and needed to be repaired for $18,000. Potholes would be patched as soon as dry weather allowed. Oates was also looking into some flood mitigation projects with the Seward/Bear Creek Flood Service Area board, and was working with the Borough on the new water storage tank location. City of Seward, Alaska City Council Minutes March 10 2008 Volume 37, Page ➢ Harbor. Asa result of the recent judgment of the U.S. District Court, the administration had begun efforts to obtain a National Pollutant Discharge Elimination Permit (NPDES) for the upland boat area in SMIC and the small boat harbor. Advantages and disadvantages needed to be explored and he would send that task to the Port & Commerce Advisory Board. Oates stated the results of the ISO Public Protection Classification survey conducted last September of 2007 indicated the city would go from a 4/9 rating to a 5/9 rating, which could mean an increase in insurance costs. Fundamentally this involved considerable trai "r the volunteers. Oates urged the community to join the Fire Department. A detailed The ISO rating showed the importance of the volunteers of the com Police Officer Patrick Messmer was promoted to Corporal, and over, Seward Community Library Association fundraiser, with proceeds purchase books. Oates reported of the successful Breez, _$ Tournament which was always a nice boost for the local e my, y 'I looking into a test for automation for the parking lots. stated J company efficiencies. Port and Commerce Advisory Board Report. applicants for their submission to be on the Port & Commerce having a meeting next week on March 19 „fio change a port roles of this Board. Long thought they s ou apli °Zing the Seward/Bear Creek Flood Service A stated the flood service boar Wd bushed wide problem. Some fun re sav1 to use coming available throul funds could be used 6 now FEMiompliant, povVould'be forthcoming Oates also noted that 0 peolg attended the annual ned to tKer library and used to alanche C is ,basketball also mention i' e city was Bird had beinvestieatine n Ron Long thanked both y Board. They would be he city code that clarified the Development Plan soon. Board member Randy Stauffer 2002 floods. Flood mitigation was an area - matching fiords. He hoped money would be !dress some mitigation issues that the limited issues were to put out a flood mitigation plan which was as a supplement to borough and city hazard plans. Approv„_ °;.this plan by th , sse y and Council would help with any available grant funding. Members Wamson and St fer went to St. Louis and attended a National Safety Summit meeting on levees whi&.I-a as attende y more than 500 people. It was a wonderful conference and the basic message was stands o vees nationwide were in trouble. Historic Prtirvation Commission Report. Commissioner John French gave a report on items that were critical to Historic Preservation. He notified of the upcoming Fireside Chats in Marchand May that dealt with Alaska statehood. French asked permission for the Commission to invite Senator Ted Stevens to come to Seward and give a chat about statehood. Council unanimously concurred and gave permission for the Historic Preservation Commission to formally invite Senator Ted Stevens to give a presentation on statehood. Other Reports, Special Presentations City ofSeward, Alaska City Council Minutes March 10, 2008 Volume 37, Page A Powerpoint Presentation On The I And T Harbor Dock Project Was Given By John Daley Of Engineering Firm, Tryck, Nyman & Hayes. City council meeting recessed at 9:10 p.m. City council meeting resumed at 9:20 p.m. PUBLIC HEARINGS Ordinances Requiring A Public Hearing Ordinance 2008-002, Rescinding Ordinance 2007-010, To El The Sales Tax Cap From $500 To $1,000, And Retaining A Notice of the public hearing being posted and published as re hearing was opened. No one appeared to address the Cou Motion (Kellar/Bardarson) Oates gave a lengthy background on this sales tax cad software had already been changed, and $70,000 would be lost the tax cap failed or increased effective J ry 1, 2009. He ■ On 12/10/07, council raised the sal effective April 1, 2008, which was • On 1/28/08, after forward Ordin to January 1. 2009, h later re m d. and 0/08, adminis°ttionj al Ordinance 2 8-0( %og and stay a- 500. WTUOVoposed Increase In Tax CAf $500. law was n and the public public hear `s closed. He mentioned the Borough !4�udgetregardless whether council; to $1000, by Ordinance 2007-10, the budget. ie Boro ` d local businesses, the administration brought and co _ heard argument on adverse impacts of ?Q ange the effective date of the sales tax cap increase ng Ordinance 2007-10. This was approved unanimously, i instructed to bring forth this ordinance (Ordinance 2008-002) and make the whole sales tax cap increase issue go back to the Oates said t .r `a revenue was needed to meet council guidance to address the issues of, meet six months res#f s guidance, maintain current service levels, provide funds to assess deferred maintenance, invest in capital infrastructure, address bed load removal, and present a balanced budget. Oates found Seward was one of the least taxed communities and thought once the level of taxation was taken into consideration, that it was a fair tax. He did think it targeted certain areas, such as tour boats, rent and fuel. Dunham was slightly perturbed to have this back again. This was the 3'd time he had seen this tax cap implementation issue since he had been on council. The cost of operation today was not what it was in the 1960's when this was instituted. He agreed Seward had low taxes. He thought if City of Seward, Alaska March 10, 2008 City Council Minutes Volume 37. Pave the community wanted fiscal stability, the cap needed to be raised. He didn't believe this tax targeted any special group. He thought implementing this sales tax cap was the correct thing to do. Valdatta reminded that the community had many non -profits. Smith thought the fairest tax was a sales tax. Simplifying taxes was the way to go to not confuse the people. He did not know why the borough couldn't change their form for under $100,000. Dunham thought a rebate or credit could be issued to certain Kellar raised a point of order. She did not think Council relevant to the topic. Dunham clarified. There was no ri Motion Failed Yes: berg, Kellar, (By failing this motion, this left Ordinance 2008-001 in $500 to $1000, effective January 1, 2009). Ordinance 2008-003, Amending The LaR Clearview Subdivision Number 6 From T (AC) Was Introduced And Set For Public Motion (B her questions Motion Passed UNFINISHED NEW BUSINESS S-None paid the most. discussion was Mayor raises the sales tax cap from bning Of Lots 20, 21 And 22, ial (112) To Auto Commercial 24, 2008. ace Ordinance 2008-003, And Set For Hearing On March 24, 2008. issues, he would bring them back at the next meeting, town kept for residential. to pull this ordinance from the consent agenda, and would ask Unanimous Resolution 2008-019, Authorizing The City Manager To Enter Into An Agreement With Tryck Nyman Hayes, Incorporated ("TNH") For Change Order #3 To The Construction And Installation Of I & T Docks And The Travelift/Bulkhead In The Small Boat Harbor For An Amount Not -To -Exceed $50,000 And Appropriating Funds. City ofSeward, Alaska City Council Minutes March 10, 2008 volume 37 Page Motion (Dunham/Smith) Approve Resolution 2008-019 Kellar stated this resolution should be passed since the city would be receiving all the extra revenue from the sales tax cap increase. Mayor Corbridge declared Kellar's comments out of order. Motion Passed OTHER NEW BUSINESS Unanimous Discussion Of The Budget And Financial Reports Would Be = tponed"INy The March 24, 2008 Regular City Council Meeting. Voted 6-1 And Appointed Daniel Oliver, To Fill On cant $ t On The Pori Commerce Advisory Board For A Term To Expire July 201( Per The City Council Rules Of Procedures, A Joint Work soon With Seward Planning And Zoning Commission To Address Areas Of Mutual Concer' yWacheduled For Tuesday, TP March 25, 2008 At 6:00 P.M. _ Discussion Ensued On Creation Of A Un d Pow 'der For Raiibelt Communities. Oates mentioned he W It y*to get th _ '� state energy czar to meet with Seward, and he was considering inviting q,oader aU ience witether utility entities. Manager of Elic Uti num, had previously provided paperwork to the J. council showing thg legislate ory and studies which brought this to the forefront. For many years the sta,lr�d�y'. prop " the formation of an independent system operator, with the thought be[here wer nomi 'e gained by having one entity controlling generation and transmir}n assets. At the rryuest .: 'Governor Murkowski, AEA had funded a study of $800,000 looking at, formation belrElectrical Grid Authority (REGA) was established. Railbelt managers wat d to change' scope of this study to include ownership along with controlling the assets The questwas,f was feasible, and an economic benefit to Alaska. Electric Util *pmanagers were putting together a Memorandum of Understanding (MOU) which stated; "as railbelt utilities, we support, in concept, the study of economic feasibility and the Governor's model to form an entitythat would own transmission lines, generation assets, etc. on the railbelt, with the option to eventually expand out if these ever became connected." Barnum wanted council support to participate in this initiative to forward to the Governor's Office to address this question once and for all. He did not think there were any downsides to signing the MOU. This just allowed the City to look into the process, and have a voice at the table. So far the only financial cost was the manager's time. City of Seward, Alaska City Council Minutes March 10, 2008 Volume 37. Pave Dunham could not emphasize enough how very important it was to be a player in the upcoming energy talks and a part of this decision. Council gave direction to sign the Memorandum of Understanding and Proceed. A Work Session On The North Forest Acres Levee Road Was Scheduled For Monday, March 24, 2008 At 6:00 p.m. A Work Session Was Scheduled On Monday, April 21, 2008 At 6:Olp.m: To Discuss The m�. International Building Code (IBC), International Mechanical Cod C}, International Fire Code (IFC), International Residential Code (IRC), And The ona ° ectric Code (NEC) Before Their Proposed April Adoption. (Council wanted tllig blicize rly for the public review). 3 Mayor Corbridge Appointed Tom Smith To Be A presenty�tive And Parfipate In The Mini -Value Analysis Of The Mary Lowell Centewol .1, INFORMATIONAL ITEMS AND REPORTS (No COUNCIL COMMENTS Smith wanted to revisit the budget session. time with it and have a work Dunham was gla addresshe APO cial disclosure forms and their changes. He understood the issues. , anted to d a letter . ave the school board continue their meetings in Nov(mber. He thoug 't th ' oul vnts a better chance to speak with them. Dunham suggested looking j*to altern or the DMV position, so the office could stay open. rson wante e time ouncil meetings to change to 7:00 p.m. to ] 0:30 p.m. She State DOT cl th dewalks on 3`d Avenue. Bardarson also congratulated y.pointment t ,ACAB and was glad they had two great candidates to choose from. Kellar col entp at on March 29, 2008, the High School was having an "oldies" dance to raise money fora co' ``° itymember, there was an ASLC golf fundraiser for animal rehab coming up, and mentioned 4pisunami Swim Club was in Homer and the children represented Seward well. In speaking with a gentleman, they commented on how expensive the groceries were in Seward. Mayor Corbridge summed up that an invitation letter should be sent to Senator Stevens, and the school board meeting should be in November. He felt all of council felt the APOC disclosure forms needed to be addressed. CITIZENS' COMMENTS City of Seward, Alaska March 10. 2008 City Council Minutes Volume 37. Pave Kevin Clark, would have done away with the sales tax cap altogether. With Anchorage not having a tax at all, he felt people would go to Anchorage to shop. Most city rates and fees had been increased, cost of general living expenses, fuel charges, etc. had all increased lately. Clark thought it was too expensive to live here. He owned rentals and thought he would have a high vacancy rate because of all the increases. He wanted council to know it was hard to recap expenses by raising rents because people could not pay for it. Clark felt the only people living here would be government employees or assisted living. Seward was losing its population in the last few years and was not attracting families. He appreciated Bardarson's comments on increFi° . asi#itsiness instead of taxes. Theresa Butts, felt the city was constrained by the borough neeNyelces d ways to give exemptions for various things. She said the improvements to I a oftwaelcomed. She had lived in snow laden communities all her life and thanked Ap,t emplt. care of the community this year. She thought the snow blower a fantastic idea. ButtVd received Rt positive feedback from citizens on the city manager rep'and eping the townr3fiformed. She hoped a map would be put on the board during meetit �k' en de 'with subdivisions for people watching from home. fir `s COUNCIL AND ADMINISTRATION Dunham understood what the business also. Amberg was disapp '6'.." a sales or personnel needed to h, n instea'_ of men Smith work session, TO Crn_ 1vCOMMENTS agreed with the increase in going to $1000. She thought cuts to services the taxpayer. budget information in depth. He thought a Because OT ime Constr.'Ws, The Executive Sessions Would Be Noticed For A Special Meeting On 'P+(Sday, Maph 25, 2008 At 8:00 p.m. FY ADJOURNMENT The meetingwasadjourned at 10:52 p.m. Jean Lewis, CMC City Clerk (City Seal) Clark Corbridge Mayor MEMORANDUM Date: February 29, 2008 To: Kim Kowalski -Rogers, Finance — Leases Sue Magyar, Finance — Public Utilities Chief Tom Clemons — Police Department Chief David Squires — Fire Department From: Johanna Dollerhide, Assistant City Clerk�� Subj: Verifying Compliance for the renewal of liquor license for the Breeze Inn. The following business has applied for renewal of liquor license. Please review the following business for compliance with all utilities, lease payments, and assessments. Thank you! Name Department Status Initials Breeze Inn - #177 Beverage Dispensary Tourism Finance/Leases Finance/Utilities Police Chief O� Fire Chief AGENDA STATEMENT Meeting Date: March 24, 2008 From: Johanna Dollerhide, Assistant City Clegp-- Agenda Item: Non -objection to the Liquor License Renewal for the Breeze Inn BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the Breeze Inn. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewal, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non -objection to the Beverage Dispensary Tourism Liquor License renewal for the Breeze Inn. MAR-04-2008 TUE 03:33 PM KENAI PENN BOROUGH CLERK FAX NO. 907 262 8615 P. 01/01 f KENAI PENINSULA BOROUGH L� 144 N. SINKLEY ST - SOLDOTNA, ALASKA - 99669.7520 PHONE: (907) 714-2160 - FAX: (907) 714.2388 Toll -free within the Borough: 1-800-478-4441, Ext. 2160 �._,,,r.• EMAIL: assemblyclerk@borough.kenai.ak.us SHERRY BIGGS, CIVIC March4,2008 BOROUGH CLERK Ms. Dawn Holland -Williams Records & Licensing Supervisor Alcoholic Beverage Control Board 5848 E. Tudor Road Anchorage, AK 99507-1286 Re: Application for Renewal of Liquor Licence #177 Dear Ms. Williams: Please be advised that the Kenai peninsula Borough has no objection to the approval ofthe following application(s) for renewal of liquor license(s) of the establishment(s) located within the City of Seward, Alaska: Beverage Dispensary Tourism Breeze lnn #177 The Kenai Peninsula Borough Finance Department has reviewed its files and has raised no objection based on unpaid or delinquent taxes. Sincerely, berry Bi MC Borough C r cc: Applicant City of Seward KPB Finance Department File Page 1 of 2 Johanna Dollerhide From: Jaramillo, Henreeda (DIPS) [reeda.jaramillo@alaska.gov] Sent: Wednesday, February 27, 2008 1:21 PM To: Johanna Dollerhide Cc: lauri @ borough. kenai.ak. us Subject: 2008-2009 Renewal Notification - Seward Dear Local Governing Body: We have received the following application(s) for renewal of liquor license(s) within your jurisdiction. You are being notified as required by AS O4.11.520. Additional information concerning filing a "protest" by a local governing body under AS O4.11.480 is included below. 2008-2009 Type: Beverage Dispensary Tourism License: Breeze Inn — Lic#177 Location: 13114th Ave Owner: Juris Mindenbergs Agent: Juris Mindenbergs Phone: 907-224-5237 Mailing Address: P O Box 2147 Seward AK 99664 We have received application (see attached notice) for a liquor license(s) within your jurisdiction. This is the notice as required under AS O4.11.520. Additional information concerning filing a "protest" by a local governing body under AS O4.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(11) may protest the approval of an applications) pursuant to AS O4.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330-44.62-630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS O4.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS O4.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.1 l .420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. 2/28/2008 Page 2 of 2 AS O4.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 15 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS O4.11.400(g), 15 AAC 104.335(a)(3), AS O4.11.090(e), and 15 AAC 104.660(e) must be approved by the governing body. Spam Not spam Forget previous vote N :i!►.IITTIM 211=008 Run Date - 2/19/08 @ 3:31 PM % Variance Actual MTD Budget MTD MTD 52 120 (56.7%) 394 404 (2.5%) 125 126 0.0% 489 549 (10.9%) 19 19 0.0% 1,079 1,217 (11.3%) Providence Health & Services 110 - MGD - PROV SEWARD MED CTR Detail Statement of Operations (in Thousands) Reported as of January 2008 % Variance Last Year % Variance Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: Acute Care -Inpatient 52 120 (56.7%) 178 (70.8%) Acute Care -Outpatient 394 404 (2.5%) 442 (10.9%) Primary Care 125 126 0.0% 107 16.8% Long-term Cara 489 549 (10.9%) 521 (6.1%) Homecare & Hospice 19 19 0.0% 16 18.8% Housing & Assist. Living - - - - - Total Gross Service Revenues 1,079 1,217 111.3%) 1,264 (14.6%) Revenue Deductions: (6) 25 124.0% Charity Care - - - Medicaid Charity 148 172 14.0% Medicare & Medicaid - 4 100.0% Negotiated Contracts 41 42 2A% Other 183 243 24,T% Total Deductions 896 974 (8.0%) Net Service Revenue - Premium Revenue - Rental and Education Revenue 9 15 (40.0%) Other Operating Revenue 905 989 (&5%) Total Net Operating Revenues 544 573 5.1% 163 170 4.1% 59 50 (18.0%) 181 194 6.7% 2 33 93.9% 1 10 90.0% 90 59 (52.5%) 32 36 11.1% 1,072 1,126 4.7% 1,072 1,126 4.7% (167) (136) Expenses from Operations: Purchased and Healthcare Expenses Other Expenses from Operations: Salaries & Wages Employee Benefits Professional Fees Supplies Purchased Service Depreciation Interest and Amortization Bad Debts Healthcare Taxes Other Expenses Total Other Exp from Operations Total Operating Expenses Excess of Rev Over Exp from OPS (6) 25 124.0% 23 126.1% 148 172 14.0% 60 (146.7%) - 4 100.0% 5 100.04b 41 42 2.4% 79 48.1% 183 243 24.T% 167 19.6%1 896 974 (8.0%) 1,097 (18.3%) 9 15 (40.0%) 12 (25.0%) 906 989 (8.5%) 1,109 (18.4%) 544 573 5.1% 550 1.1% 163 170 4.1% 129 (26.4%) 59 50 (18.0%) 44 (34.1%) 181 194 6.7% 143 (26.6%) 2 33 93.W/6 28 92.9% 1 10 90.0% - - 90 59 (52.5%) 92 2.2% 32 36 11.1 % 26 (23.1 %) 1,072 1,125 4.7% 11012 (5.9%) 1,072 1,126 4.77. 1,012 (5.9%) (167) 113q 122.8%) 97 1272.2%) Non -Operating Gain (LOU) - - - (167) (136) (22.0%1 Excess of Revenues Over Expenses (167) (136) (22.8%1 97 (272.2%) Other Activity -Unrestricted 1 5,065 (100.0%) Increase (Decrease) In UR Net Assets f1661 5162 _ H03.2%1 3:31 PM DET.-OPS 2/19/2008 3:31 PM PRELIM - Run Dale - 2/19/08 @ 3:31 PM Providence Health 3 Services BAL SHT 110 - MGD - PROV SEWARD MED CTR Balance Sheet (in Thousands) Reported as of January 2008 ASSETS Current Assets: Cash and Cash Equivalents Temporary tnveMments Assets Held Under Securities Lending Accounts Receivable, Net Affiliate Receivable Premiums Receivable Other Receivables Supplies Inventory at Cost other Current Assets Current Port. of Assets -Use is LTD Total Current Assets January2008 December2007 Actual Last Year 133 287 1,490 1,449 149 128 45 53 1,817 1,917 LIABILITIES b NET ASSETS Current Liabiibes: Accounts Payable Accrued Compensation Affiliates Payable Payable to Contractual Agencies Deferred Revenue/Uneamed Premiums Liability for Unpaid Medical Claims Liability for Risk -Sharing Liabilities Under Securities Lending Other Current Liabilities Current Portion of Long-term Debt Total Current Liabilities January2008 December2007 Actual Last Year 124 213 732 656 261 269 913 826 2,030 1,964 Assets Whose Use is Limited: Board Designated Cash and Investments - - Lono-Term Debt: Funds Held for Long-term Purposes 147 38 Master Trust Debt Gift Annuity and Trust Funds - - Loans from Affiliates Funds Held by Trustees - - Other ' Non -Current Assets Limited as to Use 147 38 Long-Temr Debt Proce W r R F 'e M' Grass Properly, Plant h Equipment 107 107 Other Long -Term Liabilities 245 137 Less: Accumulated Depredation (12) (11) 2,101 Net Property, Plant S Equipment 95 96 Total Liabilities 2,275 Other Assets: Unamortized Financing Cost Net Assets: Unrestricted (216) (50) Interaffliate Notes Receivable - - Temporarily Restricted - - Other (Ind. Long-term Investments) - Permanently Restricted - - Total Other Assets Total Net Assets Total Assets 2.059 2.051 Total Liabilities and Net Assets 2.059 2A61 March2008 ApriW T March 2008 -.SM T W-T F S S M T-W T F S',- 1 1:2 3 4 5.. 2 3 4 5 6 7 8 6 7 8 9101112 9 10 11 12 13 14 15 13 14 15 1617 1819 16'171819202122 20 21 22 23 2425 26 23 24 25 26 27 28 29 2728 2930 3031 Monday Tuesday Wednesday. Thursday Frina� City Council Meeting N GA Meeting H Meeting Worksession Session Re -Scheduled Meeting Preservation Meeting AK Statehood Grant -Library Special Mtg. Representative """ """" 1 3/18/2008 4:34 PM Apra! 2008 W April T W May T S M T 2 F 5 S M T T F S 1 2 3' 4 5 1 2 3 6 7 8 9 10.11 12 - 4 5 6 7 8 9 10 13.14 15 16 17 18 19 11 12 13I14 15 16 17 20:21 22 23 24'25 26 18 1920 21 22 23 24 2728 2930 25 2627 28 29 30 31 " Monday Tuesday, :Wednesday._ Thursday Friday x.rjl�K+<< h- Anl , - 3I p 7:30pm P82 Meeting 12:00pm PACAB Meeting i -- — 7;30pm City Council 30pm. ii--wm 9:OOam Soaal Security ---- Meeting Rep �' 6:30pm.Historic Preservation Meeting City Council Work —2 — Session off, City Council Meeting imam Mcney 1 3/18/2008 4:35 PM