HomeMy WebLinkAbout05082008 City Council Special Meeting PacketSeward City Council
Agenda Packet
Special City Council Meeting
May 8, 2008
City Council Cha,rnbers Beginning at 8.'00 a.yn.
The City of Seward, Alaska
Special City Council Meets
May 8, 2008 8:00 a.m. Council Chambers
Clark Corbridge
Mayor
Term Expires 2009
Willard Dunham
Council Member
Term Expires 2008
Robert Valdatta
Council Member
Term Expires 2009
Tom Smith
Council Member
Term Expires 2009
Betsy Kellar
Council Member
Term Expires 2009
Jean Bazdarson
Council Member
Terns Expires 2008
Linda Amberg
Council Member
Term Expires 2008
Phillip Oates
City Manager
Jean Lewis
City Clerk
Cheryl Brooking
City Attorney
1. Call to order
2. Pledge of allegiance
3. Roll call
4. Citizens' comments on any subject except those items
scheduled for public hearing. [Those who have signed
in will be given the first opportunity to speak. Time is
limited to 2 minutes per speaker and 30 minutes total
time for this agenda item.]
5. Approval of agenda
6. New Business
A. Resolution 2008-043,. Authorizing The City Manager To
Repair Damages To 1-Dock In An Amount Not To Exceed $20,000,
And Appropriating Funds
7. Council comment
8. Citizens' comments
9. Council and administration response to citizens' comments
10. Adjournment
Cit)~ of Seward, Alaska Council Agenda
May 8, 2008
SPECIAL MEETING REQUEST
Pursuant to Seward City Code 2.10.030 (2), this is to serve as
the written notice calling a Special Council Meeting for the
purpose of:
Resolution 2008-043, Authorizing The City Manager To Repair Damages To I-
Dock In An Amount Not To Exceed $20,000, And Appropriating Funds
Signed this 6t" day of May, 2008.
~~ ~..
Mayor Ci Manager
2 Council Members
Upon this request the City Clerk will give due and proper
notice as required by SCC 2.10.032
(No business shall be transacted other than stated above.)
r
~~
SEWARD CITY COUNCIL
NOTICE OF SPECIAL EMERGENCY
MEETING
Thursday, May 08, 2008 at 8:00 a.m.
NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a special
emergency meeting on the following items of business on May 08, 2008.
New Title below
Resolution 2008-043, Authorizing The City Manager To Repair Damages To I-Dock Tn
An Amount Not To Exceed $20,000, And Appropriating Funds
The special meeting will commence at 8:00 a.m.. or as soon thereafter as
business permits, in the City Council Chambers, City Hall, 410 Adams Street,
Seward. All interested persons are invited to attend the meeting and participate
in the discussion; or, written comments may be sent to the City of Seward, c/o
City Clerk, PO Box 167, Seward, AK 99664, or e-mailed to
clerk @ cityofseward. net.
POSTED: Tuesday, May 6, 2008
City Hall Bulletin Board
U.S. Post Office
Harbormaster's Office
Cablevision
~J ~
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-043
A RESOLUTION OF THF, CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
REPAIR DAMAGES TO I-DOCK IN AN AMOUNT NOT TO
EXCEEll $20,000, AND APPROPRIATING FUNDS
WHEREAS, On Friday, April 18, 2008, a forklift operated by Icicle Seafoods
personnel damaged a portion of I-Dock; and
WHEREAS, an assessment of damage to the dock was conducted by TNH at the
request of Icicle Seafoods, and demonstrates that the extent of the damage was
exacerbated by the age and deteriorated condition of the joists and hangers, and there is a
larger area surrounding the particular area of damage that must also be repaired; and
WHEREAS, it is in the joint interest of the City and icicle Seafoods to facilitate
immediate repairs to this dock in order to prevent adverse impacts t.o plant operations and
to boat lifts in the area; and
WHEREAS, it is in the best interest of the City to pursue an immediate solution
to this deferred maintenance problem in the interest of community safety and future
liability; and
WHEREAS, the City and Icicle have agreed to apportion the costs of repairs to
the dock with the ultimate goal of ensuring that the fix to the dock is an appropriate long-
term fix, with the City's costs of repairs estimated at approximately $20,000; and
WHEREAS, due to the need to expedite repairs, and to the difficulty of obtaining
necessary materials, the administration recommends an expedited purchasing process
whereby competitive quotes will be solicited, and bids will be evaluated on the basis of
both cost and material availability; and
WHEREAS, Seward City Code Sections 6.10.120(2) and 6.10.120(3] authorize
an exemption from the requirements of the competitive procurement procedures where an
emergency makes it unreasonable to delay the purchase process in order to seek
competitive bids.
J~
CITY OF SEWARD, ALASKA
RESOLUTION 2008-043
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1. The city manager is hereby authorized to seek immediate emergency
repairs to i-Dock, and to evaluate repair bids on the basis of a combination of cost and
availability.
Section 2. Funding in an amount not to exceed $20,000 is hereby authorized for
this project, from Harbor Enterprise Fund retained earnings account no. 401-0000-3050,
to infrastructure account no. 401-4110-.5925.
Section 3. The Seward City Council hereby finds it in the public interest to waive
competitive procurement requirements based on the recitals incorporated herein, and
based on the urgent necessity of repairs to avoid adverse impacts to fish processing and
boat lifts during the start of the summer marine season.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8cn
day of May 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
JJ
Council Agenda Statement
Meeting Date: May 8, 2008
Through: Phillip Oates, City Manager
From: Kari Anderson, Ha~•bormaster ~~
Agenda Item: Repairs to i-Dock
BACKGROUND & JUSTIFICATION:
On Friday, April 18, 2008, a forklift operated by Icicle Seafoods personnel damaged a portion of I-
Dock. This section of dock is vitally important to the operations of Icicle, and it is in the City and
Icicle's joint interests to repair this dock as soon as practicable, to prevent adverse impacts to plait
operarions and to boat lifts in the area.
An assessment of damage to the dock was conducted by TNH at the request of Icicle, and a copy of
the damage assessment is attached. Although the damage was caused by Icicle, it is clear that the
extent of the damage was exacerbated by the age and deteriorated condition of the joists and hangers,
and there is a larger area surrounding the particular area of damage that must also he repaired. For
that reason, the City has been negotiating with Icicle to apportion the costs of repairs to the dock in a
fair and reasonable manner, with the ultimate goal of ensuring that the fix to the dock is an
appropriate long-term fix.
The City has agreed to pay a portion of the costs of damage, estimated at nearly $20,000, to include
fabrication of hangers, purchase of materials (including bolts, lumber), etc. and is requesting Council
authorization to spend an amount not to exceed $20,000 on repairs. Due to the difficulty of
obtaining appropriate materials for the repairs, we request Council authorization to waive the
provisions of the City Code requiring newspaper advertisement, and we commit to seeking
competitive bids and evaluating alternatives based on a combination of material availability and cost,
in order to expedite repairs to the dock.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
FISCAL NOTE:
An appropriation of $20,000 is required from~the Harbor Retained Earnings, to fund this change
order. Approved by Finance Department: ~~~zio~,,~ ~~~~F~r~'~>~~,
RECOMMENDATION: Council authorizes the city manager to take actions necessary to facilitate
repairs to the I Dock, in an amount not to exceed $20,000 and appropriating funds.
~J
TRYCK NYMAN HAYE3, INC.
Apri123, 2008
Icicle Seafoods, Inc.
Mr. Charles McI?ldowney
Plant Manager
PD Box 8
Seward, AK 99664
Subject: Existing "P' Dock Investigation -Forklift ]ncident
TNH Project No: 08041.000
Dear Mr. McEldowney:
911 WEST EIGHTH AVENUE
ANCHORAGE, ALASKA 99501
907.279.0543 • 800.770.0543
FAX: 907.276.7679
At your request, we have conducted an on-site observation of the dock structure in the area damaged on
April 18, 2008 in an incident involving a large forklift. We have compiled a record of the
aforementioned damage and have assessed the extent and severity, such as could be discerned visually.
We also have provided recommendations regarding load restrictions and repair.
Background
At approximately 4 pm on April 18, 2008, a
Taylor TY620 forklift owned by Northstar
Services under the direction of Icicle Seafoods
picked up a block of concrete weighing
approximately 22 to 23 tons (15' x 5' x 4') and
backed onto the northeast corner of the "I"
dock. We estimate the load on the drive axle
was approximately 120,000 pounds, or three
times that of the standard highway bridge
"design truck" axle load of 40,000 pounds.
The dock deck and substructure failed under
the forklift's drive wheels. Photograph 1
shows the situation. The block of concrete and
forklift were subsequently removed.
Photograph t -Forklift after dock failure
On the morning of April 22, 2008, I traveled to Seward, Alaska to observe the damaged area. Tidal
conditions were such that observation under the dock was possible. I arrived at approximately 9:45 am
and departed at 12:30 am.
8;~
PROJECT NO: 08041 A00
SUBJECT: EXISTING "I" DOCK INVESTIGATION - FORKL~'r INCIDENT
PAGE 2
Description of structural configuration and extent of damage
The damaged area is approximately metangular in shape, as shown in Figure 1, extending approximately
l4 feet in the northlsouth direction and 12 feet in the east/west direction.
In this area the dock structure consists of timber decking supported on 6x16 timber joists (approximately
5.5" wide by 15.5" tall) spaced 19" to 20" on-center. The joists run east/west. The west ends of the
joists are supported by bolted steel hangers which are attached to a 12x16 timber beam spanning
between timber pile caps on Grids 2 and 3. The east ends of the joists bear on and extend over the steel
cap channel of a tied-back steel sheet pile wall. One heavy steel angle on each side of each joist forms
the joist seat at the steel cap channel; the angles do not appear to be connected to the channel. A "rim
joist" is spiked to the east end ofthc joists.
The hangers appear to be un-galvanized. The bolts are galvanized.
The following components appeared to be damaged: decking, joists, joist hangers, and rim joist. The
12x16 beam supporting the west end of the joists does not appear to be damaged. The heavy galvanized
angle sections that create the joist "seat" on the sheet pile wall do not appear to be damaged.
Photographs 2 through 5 illustrate the structural configuration and extent of damage.
Figure 1-Extent of damaged area
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~11 EXISTING I DOCK PU1N
~G6T.~fiTc6M P. ~%i9' - '-~' ._
PRO.fT?CT NO: 08041.000
SCf3JECT: EXTSTING "1" DOCK INVESTTGATION -FORKLIFT INCIDENT
PAGE 3
Severity of damage
The evaluation of severity of damage was based solely on visual inspection. Photographs 2 through 5
illustrate the severity of the damage. The decking in the area shown in Figure 1 has fractured and is not
repairable. Eight joists have split and are not repairable. The joists adjacent to the split joists do not
appear to be damaged (but see recommendations). Eight joist hangers have failed and are not repairable.
Two joist hangers (one on each side of the damaged area) exhibit extensive deterioration or damage: the
"scat" of each hanger has separated from one side of the hanger (see photograph 4, right-hand hanger),
but it was not obvious whether the observed defects were present before the forklift incident or were
cause by or exacerbated by the incident. The "rim joist" attached to the east end of the joists appears to
have been split by the incident and is judged to be un-repairable.
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Photograph 2 -Decking damage
(looking south)
Photograph 3 -Joist and joist hanger damage
(looking northwest)
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Photograph 4 -Joist and joist hanger damage Photograph 5 -Rim joist damage
(looking southwest) (looking east)
~~9
PROJECT NO: OR041.000
SUBJECT: EXISTING `9" DOCK INVESTIGA"PION -FORKLIFT INCIDENT
PAGE 4
Recommendations regarding load restrictions
During the site visit, the area above the split joists was appropriately cordoned off with physical bamers.
No load should be applied to that area until the joists and hangers are replaced No one should walk
under or in the immediate vicinity of the split joists.
While inspecting the area damaged. by the forklift, advanced corrosion of all of the joist hangers in the
northeast corner of the dock was observed. Judging from the hanger seat failures at the split joists, it
would be prudent to entirely discount the capacity of the joist hanger scat. The remaining capacity of the
joist hanger-that of the two bolts only-is expected to be quite small (but has not been calculated).
Therefore, it is also recommended that traffic and storage loads on the portion of the dock supported by
the hangers be prohibited until the joist hangers are replaced, or until an allowable load based on joist
hanger connection capacity is calculated. Pedestrians may use the area.
Recommendations regarding repair
The eight split joists should be replaced. It would also be prudent to replace the two joists immediately
adjacent. to the split joists. The joist hangers for these ten joists should also be replaced. The rim joist in
this area should be replaced as well.
Ideally, the damaged joists should be replaced with new treated 6xlfi timber joists, matching the existing
joist size, wood species, and grade. Unfortunately, the existing joist species and grade are not known
(though that information could be established, at additional expense, by sampling the material and by
hiring a wood grader). Alternatively, the required species and grade could be established by calculation.
It is expected that Douglas Fir No. 1 or better would be an adequate substitution, although that has not
been verified by calculation.
In addition, it may not be possible to obtain the required joist size in a timely fashion. Scott Ransom
(former Seward Harbormaster, now working as project assistant for the Harbormaster) has identified a
source of treated 6x14 Douglas Fir No. 2 or better. It is likely that joists of that material would have to
be spaced more closely than the existing joists. The adequacy of the proposed material has not yet been
evaluated.
The joist hangers should be replaced with new galvanized steel hangers. New galvanized bolts, washers,
and nuts should be used with those hangers. Ideally, the bolt size and locations should match the
existing hangers; that may not be possible if smaller and more closely-spaced joists are used. If new
holes are bored in the 12x16 beam for new hangers, their locations must be carefully chosen to avoid
weakening the beam. Ncw hangers should have slotted holes in the side plates to allow the joists to
shrink without splitting. If the hangers are to be fabricated in Anchorage (where there are no hot dip
galvanizing tanks), they should be spray-metalized with zinc.
PROJECT NO: 08041.000
SUBJECT: E?CLSTING "I" DOCK BVVESTIGATION - FORKLIF"[ INCIDENT
PAGE 5
On-going deck replacement project
The entire area supported by the subject 6x16 joists and corroded joist hangers is intended to be re-
decked as part of an on-going port improvement project. According to conversations with you, we
understand that the decking material is in Seattle (has not yet shipped) and is three weeks out.
Conclusion
Before additional engineering is performed to evaluate new joist alternatives, we recommend
coordinating with the Harbormaster to determine the City's intentions with regard to the other corroded
joist hangers (i.e., those not at the area damaged during the forklift incident). Please feel free to share
this report with the Harbormaster. '
If they plan to replace those hangers-as we believe is prudent-then repair of the damage caused by the
forklift should be folded into that work. If they plan to leave those hangers as-is and merely replace the
deck, then we can continue, at your option, with the necessary engineering work to facilitate replacement
of the components damaged during the forklift incident.
If you have any questions or comments regarding this information, please contact our office at your
convenience to discuss the matter.
Sincerely,
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David Evans, PE ~ ~„~~~~ s~• " a ~,
O¢9woEaaW:i9YarteCJC¢fO~tei.~-
Senior Structural Engineer ~
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Tryck Nyman Hayes, Inc. ~ ~°,"~ DAViD A. EYANS ~ t:-
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