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HomeMy WebLinkAbout05272008 City Council PacketSeward City Council Agenda Packet ,~ .~~ ~,: ~ "~^ ew Seward Community Playground, Opening Day at the N Sunday, May 1$> 2008 i z ~ ~~ ~ ~' ~ ~. May 27, 2008 ", ~+;~4 iti {~ ~ ~ tA{ 1 1~''r; beginning at 7:00 p.m• City Council Chambers 1963 1965 2005 The City of Seward, Alaska ~ CITY COUNCIL MEETING AGENDA AID-America cny 1 ~ '~`=,. ' ~® {Please silence all cellular phones and pagers during the meeting} Note NEW time! May 27, 2008 7:00 p.m. Council Chambers Clark Corbridge Mayor Term Expires 2009 Willard E. Dunham Vice Mayor Term Expires 2008 Robert Valdatta Council Member Term Expires 2009 Tom Smith Council Member Term Expires 2009 Betsy Kellar Council Member Term Expires 2009 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item. J 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda) 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Spring Creek Correctional Center Employee of the Year ........................................................................ Pg. 4 B. Borough Assembly Report C. City Manager's Report D. Seward Planning and Zoning Commission Report E. School Board Report F. Other Reports, Special Presentations 1. Audit Presentation by John Bost of Mikunda, Cottrell 2. JAA Presentation by Jim Posey of ML&P Phillip Oates City Manager Jean Lewis City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda May 27, 2008 Page 1 7. PUBLIC HEARINGS 8. UNFINISHED BUSINESS Items for Reconsideration 1. Ordinance 2008-011, Amending Seward City Code, Chapter 9.15, Health And Safety, Adopting The 2006 Edition Of The International Fire Code (IFC), Including Revisions ..........................................................................................Pg. 5 9. NEW BUSINESS A. Ordinances For Introduction * 1. Non-Code Ordinance 2008-015, Appropriating Funds To Make Expenditures Which Could Influence The Outcome Of An Election Concerning A Ballot Proposition Addressing A Biennial Budget In An Amount Not To Exceed $1,SOO ................Pg. 22 B. Resolutions * 1. Resolution 2008-044, Authorizing Payment To The Alaska Railroad In The Amount Of $11,633.00 As Lease For A Portion Of The Transmission Line From ARRC Mile Post 23 To 23.75 . ....................................................................................Pg. 25 2. Resolution 2008-045, Authorizing The City Manager To Pay A Deposit To Valley Power Systems, Inc. Toward The Purchase Of One (1) Rebuilt EMD Generator Set, Rated At 2865KWE, For An Amount Not To Exceed $112,500.00 . ..................Pg. 27 3. Resolution 2008-46, Authorizing The City Manager To Pursue Environmental Permits For The North Forest Acres Levee/Road Project, In Accordance With The Alignment Contained On The Attached Map And To Negotiate The Acquisition Of Easements, Rights-Of--Way, And/Or Property Necessary For The Project. ..........Pg. 30 *4. Resolution 2008-047, Authorizing Change. Order #7 To The Contract With WM. J. Nelson And Associates For Engineering And Consulting Services On The Japanese Creek Levee For An Amount Not To Exceed $35,241, And Appropriating Funds...Pg. 35 5. Resolution 2008-048, Authorizing The City Manager To Make The Following Personnel Adjustments: Reclassify The Planning Executive Assistant From A Range (12- 14) To A Range (17-19) And Change The Title To Associate Planner; Eliminate The Engineering Executive Assistant (Range 13-15) And Establish A New Position Titled Contract Administrator (Range 18-20); And Establish A New Position Titled Building And Community Development Administrative Assistant (Range 8-10) ................Pg. 40 C. Other New Business Items * 1. Approval Of The April 28, 2008, and May 12, 2008 Regular City Council Meeting Minutes and the May 8, 2008 Special City Council Meeting Minutes..........Pg. 44 City of Seward, Alaska Council Agenda May 27, 2008 Page 2 *2. Re-Appoint John French and Jolund Luther to the Historic Preservation Commission with terms to expire 5/2011 . ..........................................................Pg. 70 3. Reschedule a joint work session to discuss PACAB priorities. 10. INFORMATIONAL ITEMS AND REPORTS (No action required) 1. April City Financials .....................................................................Pg. 80 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS (5 minutes per individual -Each individual has one opportunity to speak.) 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda May 27, 2008 Page 3 _ ~_, _ l n PROCLAMA TION _ WHEREAS, Spring Creek Correctional Center started the Employee of the = Month and Employee of the Year program in 1991 to show appreciation and recognize those who display high levels of professionalism; and WHEREAS, from the twelve Employees of the Month, the Employee Assistance Program selected Sergeant Bob Lockeby as Spring Creek Correctional Center's 2008 Employee of the Year; and WHEREAS, described as an officer who listens, learns and teaches, Sergeant Lockeby is cited by his peers as dedicated, professional, compassionate, and humble; and WHEREAS, Sergeant Lockeby's dedication to Spring Creek Correctional ___ Center and to the Department of Corrections is commendable and deserves recognition; and WHEREAS, Lockeby will be honored at a luncheon at noon on Friday, May 30, 2008 at the Peking Restaurant for this great achievement. NOW THEREFORE, I, Clark Corbridge, Mayor of the City of Seward, Alaska, do hereby recognize and congratulate Sergeant Bob Lockeby on this fine accomplishment as SPRING CREEK CORRECTIONAL CENTER - EMPLOYEE OF THE YEAR FOR 2008 Dated this 27th day of May, 2008. ~__ __- THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor L I'- --~ I J _ ~--, I ' - - ---, ~ lr ~ .fir. I,~,,J-~~ ~ ,I ~,; ;, yyl cu~ l3, doo ff (~Do .. ~~ ~~~~~~ o~ ~ aoo8-oil. ~~~~~ ~'~ ``~- ~,CI~~ ~A~ ~ ~ Zoos '~ ~F~~~~ o~ SHE CITY CLERK ~.- .) Agenda Statement Meeting Date: May 27, 2008 To: City Council From: Johanna Dollerhide, Acting City Clerk Agenda Item: Motion for Reconsideration ofOrdinance 2008-011 BACKGROUND & JUSTIFICATION: Ordinance 2008-011, amending the Seward City Code to adopt the 2006 edition of the International Fire Code (IFC) failed by a 3-1 vote (Council members Smith, Amberg and Mayor Corbridge were absent) at the May 12, 2008 regular city council meeting. A motion for reconsideration was filed on May 13, 2008 at 4:50 p.m. by Council member Kellar. Kellar voted on the prevailing side and the request was timely, therefore in order. Kellar will bring the motion for reconsideration at the May 27, 2008 meeting. This motion to reconsider is made, and there MUST be a second. If that occurs, the motion to reconsider is on the table and can be discussed. After discussion, this MUST pass by a 2/3 vote of the members present (our code, not Roberts Rules, dictates a 2/3 vote for reconsideration motions). If this motion to reconsider passes by 2/3 vote, the ordinance is back on the table for discussion. This must pass by the usual majority (4) vote. At this point, council is free to discuss the ordinance and make any amendments they deem appropriate. When discussion has ceased, council will re-vote to enact Ordinance 2008-011. If the motion to reconsider fails by 2/3 vote, the ordinance remains failed as previously voted on May 12, 2008. RECOMMENDATION: City Council address this motion for reconsideration by either passing it by a 2/3 vote or not. If the motion receives a second, it will be debated and must pass by a 2/3 vote to put the main motion back on the floor. Sponsored by: Oates Introduction: Apri128, 2008 Public Hearing: May 12, 2008 Failed: May 12, 2008 Reconsidered: May 27, 2008 Enacted: May 27, 2008 CITY OF SEWARD, ALASKA SUBSTITUTE ORDINANCE 2008-011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE, CHAPTER 9.15, HEALTH AND SAFETY, ADOPTING THE 2006 EDITION OF THE INTERNATIONAL FIRE CODE (IFC), INCLUDING REVISIONS. WHEREAS, as of the 13th day of September 2007, the State of Alaska has adopted the 2006 Edition of the International Fire Code (IFC); and WHEREAS, revisions the State of Alaska makes to the IFC affect the City of Seward's deferral from the State; and WHEREAS, the proposed revisions are consistent with the scope of providing a safer place to live and work for the citizens of the City of Seward. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. The asterisks note changes made by the State of Alaska to the IFC. These asterisks are inserted for the benefit of the reader to indicate items which were changed by the State and cannot be modified to be any less restrictive by the City of Seward. These marks will be removed by the City Clerk before being codified. Section 2. The Seward City Code Chapter 9.15.111 is deleted in its entirety and replaced with the following: 9.15.111. 2006 International Fire Code -Adopted. (a) The 2006 edition of the International Fire Code, including appendix chapters listed in subsection (b) below, published by the International Code Council is hereby designated and shall be known as the Seward Fire Code, and shall constitute the laws of the city related to fire prevention. Although not published in full in this section, all of the provisions of the International Fire Code and the appendices cited shall be and are hereby adopted by references to the same extent as if set forth in full herein, except to the extent that the International Fire Code is amended by or in conflict with this code or any relevant ordinance later adopted, in which case the provisions of this code shall apply. (b) The following amendments are made to the International Fire Code 2006 edition, hereinafter Page 1 of 13 "~ sometimes referred to as I.F.C. in its application as the Seward Fire Code. 1. Chapter 1, Section 105.6 is revised by deleting all operational permits except for: 105.6.14 Explosives, 105.6.15 Fire hydrants and valves, 105.6.17 Floor finishing, 105.6.30 Open burning, 105.6.36 Pyrotechnic special effects materials, 105.6.43 Temporary membrane structures, tents and canopies. 2. Chapter 1, Section 105.7 is revised by deleting all construction permits except for: 105.7.1 Automatic fire extinguisher systems, 105.7.4 Fire alarm and detection systems and related equipment, 105.7.5 Fire pumps and related equipment, 105.7.12 Standpipe systems, 105.7.13 Temporary membrane structures, tents and canopies. 3. Chapter 1, Section 108, Board of Appeals is amended to reflect SCC 9.15.112. 4. Chapter 1, Section 109.3 is revised by deleting: "shall be guilty of a [specify offense], punishable by a fine of not more than [amount] dollars or by imprisonment not exceeding [number of days], or both such fine and imprisonment"; and replace with: "shall be in violation of SCC 9.15 and AS 18.70.100 and punishment shall be as set forth in AS 12.55." 5. * Chapter 2, Section 201.3 is revised by deleting the references: "International Fuel Gas Code" and "International Plumbing Code" and replacing them with: "Plumbing Code as adopted by 8 ACC 63.010, as amended as of December 6, 2003 and as amended from time to time." 6. * Chapter 2, Section 202, is revised by changing the definition of "Educational Group E, Day Care" to read: "The use of a building or structure, or portion of the building or structure, for education, supervision or personal care services for more than five children who are older than two and one-half years of age, including children related to the staff shall be classified as a Group E occupancy." 7. * Chapter 2, Section 202 is revised by adding a new paragraph between the first and second paragraphs of the definition of "Institutional Group I-1" in "Occupancy Classification" to read: "A facility in this occupancy classification that has occupants who need physical assistance to respond in emergency situations must comply with the International Building Code Section 423." 8. * Chapter 2, Section 202 is revised by adding an exception under the definition of "Educational Group E, Day Care" to read: "Exception: Family child care homes (Group R-3) operating between the hours of 6:00 a.m. and 10:00 p.m. may accommodate a total of 12 children of any age without conforming to the requirements of a Group E occupancy except for (1) smoke detectors/alarms as described in Section 907.2.10, (2) carbon monoxide detectors/alarms as specified in the International Building Code Section 422, (3) means of egress requirements of Section 1003, including emergency escape and rescue openings, as required by Section 1025, in napping or sleeping rooms; and (4) portable fire extinguisher requirements as described in Section 906." 9. * Chapter 2, Section 202, first sentence of the last paragraph of the definition "Institutional Group I-1 is revised to read: "A facility such as one described above, with five or fewer persons, including persons related to the staff, shall be classified as Group R-3." Page 2 of 13 10. * Chapter 2, Section 202, second paragraph of the definition "Institutional Group I-2" is revised to read: "A facility such as one described above, with five or fewer persons, including persons related to the staff, shall be classified as Group R-3." 11. * Chapter 2, Section 202, last paragraph of the definition "Institutional Group I-2" is revised to read: "A child care facility that provides care on a 24-hour basis to more than five children who are two and one-half years of age or less, including children related to the staff shall be classified as Group I-2." 12. * Chapter 2, Section 202, second sentence of the definition "Group I-4, day care facilities" is revised to read: "A facility within this occupancy classification with five or fewer persons, including persons related to the staff, shall be classified as a Group R-3." 13. * Chapter 2, section 202, last sentence of the definition "R-3" in "Residential Group R" of "Occupancy Classification" is deleted and the last sentence of the last paragraph of "R-4" in "Residential Group R" of "Occupancy Classification" is revised to delete the reference to International Residential Code. 14. * Chapter 2, Section 202 is revised by adding a new paragraph of the definition of "R-4" in "Residential Group R" of"Occupancy Classification" between the first and second paragraphs to read: "Facilities within this occupancy classification that have occupants needing physical assistance to respond in emergency situations must comply with International Building Code, Section 423." 15. * Chapter 2, Section 202, is revised by the addition of a definition to read: "Service. The annual test, maintenance, or service defined and required by applicable fire protection system maintenance standards set out in Table 901.6.1." 16. * Chapter 3, Section 307.2, Permit required, is revised to read: "Approval. The fire chief of a registered department having jurisdiction, may allow a fire for recognized silvicultural or range or wildlife management practices, prevention or control of disease or pests, or a bonfire. Application, as required by the chief of that registered fire department, must be presented by the owner of the land upon which the fire is to be kindled before kindling such fire." 17. * Chapter 3, Section 308.3, Open flame, is revised to read: "Open flame. The use of open flame in connection with a public meeting or gathering for the purpose of deliberation, worship, entertainment, amusement, instruction, education, recreation, awaiting transportation, or similar purposes in assembly or educational occupancies must be done in consultation with the registered fire department having jurisdiction." 18. * Chapter 3, Section 311.1.1 is revised by deleting the reference "International Property Maintenance Code." 19. * Chapter 3, Section 311.5, Placards, is revised by deleting this section. 20. * Chapter 4, Section 401.3, Emergency forces notification, the first sentence is revised to read: "In the event an unwanted fire occurs on a property, the owner or occupant shall immediately report the conditions to the registered fire department having jurisdiction." Page 3 of 13 21. * Chapter 4, Section 404.2, Where required, is revised by deleting paragraph 1. 22. * Chapter 4, Section 405, is revised by the addition of a Section to read; "405.10 False alarms. False alarms may not be counted as a fire drill for the purposes of Section 405. Emergency evacuation drills." 23. * Chapter 4, Section 407.1, is revised to read: "General. The provisions of Section 407.2 through 407.7 shall be applicable, in the discretion of the chief of the registered fire department that has jurisdiction, where hazardous materials are located on the premises." 24. * Chapter 4, Section 408.3, is revised by the addition of a subsection to read "408.3.5 False alarms. False alarms may not be counted as a fire drill for the purpose of this section." 25. * Chapter 5, Section 503.1.1 is revised to read: "Buildings and facilities. The fire chief of the registered fire department having jurisdiction may require approved fire apparatus roadways for every facility, building, or portion of a building constructed or moved into or within the jurisdiction on or after 9/15/2001. The fire apparatus access roadway must be required to comply with the requirements of this section as determined by the chief of that jurisdiction and be required to extend within 150 feet (45 720mm) of all portions of the facility or building or any portion of the exterior wall of the first story of the facility or building as measured by an approved route around the exterior of the building or facility." 26. * Chapter 5, Section 503.1.1, lead in line to the Exception is revised to read: "Exception: The chief of the registered fire department having jurisdiction may increase or decrease the dimension of 150 feet (45 720mm) where:" 27. Chapter 5, Section 503.1.1 is revised by deleting exception 3. 28. Chapter 5, Section 505.1, Address numbers, the first sentence is revised to read: "The chief of the registered fire department having jurisdiction shall require that all new and existing buildings be provided with approved address numbers, building numbers, or approved building identification visible from the street or road fronting the property, or on the street or road if the building is not visible from the street or road." 29. * Chapter 5, Section 505.2, the first sentence is revised to read: "The chief of the registered fire department having jurisdiction may require streets and roads to be identified with approved signs." 30. * Chapter 5 is revised by adding section 507.4, Smoke obstruction systems, to read: "Smoke obstruction systems associated with security or burglar alarm systems are not allowed." 31. Chapter 5, Section 508.5.1, is revised to read: "Where required. Where a portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 250 feet (76.20 meters) from a hydrant on a fire apparatus access road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the fire code official." This section is further revised by deleting Exceptions 1 and 2. Page4of13 1~ 32. Chapter 5, Section 508.5.4, is revised by adding a new sentence, "The immediate access area is determined to be an area that measures 15 feet from the outlets of the hydrant." 33. * Chapter 6, Section 603, is revised by deleting the references "International Fuel Gas Code" and replacing them with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from to time.", and the references "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 34. * Chapter 6, Section 603.3.1, the last sentence is revised to read: "The storage of fuel oil above ground in quantities exceeding 660 gallons (2498 L) shall comply with NFPA 31 and have a minimum distance to nearest important building by not less than five feet." 35. * Chapter 6, Section 604 of the I.F.C., is revised by deleting the references "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 36. * Chapter 6, Section 604.2.15.2 is revised by the addition of a Section to read: "604.2.15.2.2 Pickup time. The emergency power system must pickup its connected loads within 10 seconds of failure of the normal power supply." 37. * Chapter 6, Sections 605 and b06 are revised by deleting the references "ICC Electrical Code" and replacing them with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 38. * Chapter 7, Section 703.2.3 is revised by adding a new Section 703.2.3.1 to read: "703.2.3.1 Operation. Fire assemblies may not be obstructed or otherwise impaired from their proper operation at any time. When two or more self-closing fire assemblies within a building have been documented as having been obstructed or impaired during three or more consecutive inspections, the fire code official may order the installation of automatic-closing devices meeting the requirements of subsection 714.2.7.3 of the I.B.C." 39. * Chapter 8, Section 807.1 is revised by adding ", or treated by a method approved by fire code officials" at the end of first paragraph. 40. * Chapter 9, Section 901.4, is revised by adding an Exception to read: "Exception: Buildings temporarily closed due to seasonal operations may have their fire alarm systems deactivate under the following conditions: A. Building is unoccupied; B. Building is properly secured; C. All utilities are disconnected and drained; D. The fire systems are certified as operational before the building is reoccupied; E. A 24-hour a day fire watch as defined in Section 202 is provided during the interim between when utilities are reactivated and the fire systems are certified as operational; F. The fire code official is notified in writing of the closure; and Page 5 of 13 .1 ~.. G. A letter from the insurance carrier or, the owner if self-insured, indicating knowledge of the closure is provided to the fire code official." 41. * Chapter 9, Section 901.5, is revised to read: "Fire detection and alarm systems, fire- extinguishing systems, fire standpipe systems, and other fire protection systems and appurtenances to those systems must meet the approval of the authority having jurisdiction as to the installation and location, and are subject to the acceptance test required by the standard in Table 901.6.1 for the system or appurtenance. Fire hydrant systems, fire pump systems, and private fire service mains installed as a requirement by the fire chief of the registered fire department having jurisdiction, are subject to the acceptance tests as contained in the installation standards and as approved by the chief. The chief must be notified before any required testing, and all results of the tests must be conveyed to the chief within 30 days." 42. * Chapter 9, Section 901.6, is revised by adding a second paragraph to read: "Notwithstanding other code or standard requirements established by this section, fire protection systems and fire extinguishers must be inspected, tested, and serviced as follows: 1. Annually. Exception: Standpipe systems must be inspected, tested, and serviced every five years; 2. After any use or activation; 3. Any time damage is found; 4. After repair or alteration; 5. When required by the fire code official; 6. After seasonal shutdown. Reports of inspections and tests must be maintained on the premises, and a copy of the acceptance test certificate must be forwarded to the fire code official by the person conducting the inspection or test within 30 days of the inspection or test being completed. The annual fire extinguisher testing may be performed by any person who has a valid permit in accordance with 13 AAC 50.030(h), including the building owner or the owner's agent." 43. * Chapter 9, Section 903.2.2, is revised to read: "An automatic sprinkler system must be provided throughout all buildings in Group E occupancies and for every portion of educational buildings below the level of exit discharge. The use of a firewall does not constitute a separate building for the purposes of this section. Exception: Buildings with Group E occupancies having an occupant load of 49 or less. Day care uses that are licensed to care for more than five persons between the hours of 10 p.m. and 6 a.m. must be equipped with an automatic sprinkler system designed and installed in accordance with Section 903.3.1.3, or an approved equivalent system." 44. * Chapter 9, Section 903.2.7, is revised to read: "Group R. An automatic sprinkler system must be installed in Group R occupancies as required in 903.2.7.1 and 903.2.7.2." 45. * Chapter 9 is revised by adding a new Section "903.2.7.1 Group R-2. An automatic sprinkler system or a residential sprinkler system installed in accordance with Section 903.3.1.2 must be provided throughout all buildings with a Group R-2 fire area that are more than two stories in height, including basements, or that have more than sixteen dwelling units or sleeping room." Page 6 of 13 ~ 2 46. * Chapter 9 is revised by adding a new Section "903.2.7.2 Group R-4. An automatic sprinkler system or a residential sprinkler system installed in accordance with Section 903.3.1.2 must be provided throughout all buildings with a Group R-4 fire area." 47. * Chapter 9, Section 903.3.1.1, is revised by adding a new Section 903.3.1.1.2 to read: "Elevator Hoistways and Machine Rooms. When the provisions of this code requires the installation of automatic sprinkler systems, the installation in elevator hoistways and machine rooms must occur as described in N.F.P.A. 13-2007 Elevator Hoist Ways and Machine Rooms and adopted by reference. and the American Society for Mechanical Engineers (A.S.M.E.) A17.1 Safety Code for Elevators and Escalators (2000 edition) and adopted by reference. Exception: Sprinklers are not required in an elevator machine room where the machine room is: (1) separated from the remainder of the building as described in I.B.C. Section 3006.4; (2) smoke detection is provided in accordance with N.F.P.A. 72-2007 and adopted by reference; and, (3) notification of alarm activation is received at a constantly monitored location." 48. * Chapter 9, Section 903.3.5, is revised be deleting the reference "International Plumbing Code" and replacing it with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time." 49. * Chapter 9, Section 903.3.6, is revised by deleting "the fire code official" and replacing it with "AS 18.70.084." 50. * Chapter 9, Section 903.6, is revised by adding a new Section 903.6.2 to read: "An approved automatic fire extinguishing system must be installed in a Group E occupancy in accordance with Section 903.2.2, as revised, whenever alteration, repairs, or additions are made to an existing structure containing a Group E Occupancy." 51. * Chapter 9, Section 904.3.1, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 52. * Chapter 9, Section 906.1 is revised by deleting the Exception in number 1. 53. * Chapter 9, Section 907.1.1, is revised by adding the following construction documents to those that must be submitted for plan review: A. System riser diagrams 54. * Chapter 9, Section 907.2.3, is revised by adding a second paragraph to read: "Rooms used for sleeping or napping purposes within a day care use of a Group E occupancy must be provided with smoke alarms that comply with Section 907.2.10.1.2." and by deleting Exception 1. 55. * Chapter 9, Section 907.2.6.1, is revised by deleting Exception 1. 56. * Chapter 9, Section 907.2.10, is revised by adding a second paragraph to read: "When a plan review is required for an existing Group R occupancy, smoke alarms must be installed as described in Section 907.2.10.1." Page 7 of 13 ~ 57. * Chapter 9, Section 907.2.10.1.3 is revised by deleting the Exception. 58. * Chapter 9, Section 907.17, is revised by adding a new sentence to read: "A copy of the acceptance test certificate must be forwarded to the state fire marshal or the deferred jurisdiction having authority by the firm conducting the test within 30 days of the completion of the installation." 59. * Chapter 9, Section 909, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 60. * Chapter 9, Section 910.1 is revised by deleting Exception 2. 61. * Chapter 9, Section 912.5, is revised by deleting the reference to the "International Plumbing Code" and replacing it with "Plumbing Code as Adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time." 62. * Chapter 10, Section 1001.1, is revised by adding the following words to the last sentence of the Exception: "as governed by the provisions of AS 18.70.080." 63. * Chapter 10, Section 1007.3 is revised by deleting Exception 3. 64. * Chapter 10, Section 1009 is revised by adding the following: Exception: 5. "Stairs or ladders used only to attend equipment are exempt from the requirements of this section." 65. * Chapter 10, Section 1009.5.2 is revised by adding ", snow or ice" after "water." 66. * Chapter 10, Section 1010.7.2 is revised by adding ", snow or ice" after "water." 67. * Chapter 10, Section 1013.3 is revised by deleting Exception 5. 68. * Chapter 10, Section 1019, is revised by adding an Exception to read: "Exception: Basements or the first level below the first story in all occupancies except Group R-3, used exclusively for the service of the building, may have access to only one exit. Any other use of the basement or first level below the first story must have at least two exits arranged in accordance with Section 1015.2. For purposes of this Exception, storage rooms, laundry rooms, maintenance offices, and similar uses may not be considered as providing service to the building." 69. * Chapter 10, Section 1026 is revised by deleting Exceptions 1, 2, 3, 4, and 7. 70. * Chapter 10, Section 1027.5 is revised by deleting the exception under paragraph 1. 71. * Chapter 11, Section 1102.1 first sentence of the definition "Airport" is revised to delete the words "with an overall length greater then 39 feet (11887 mm) and an overall exterior fuselage width greater then 6.6 feet (2012 mm)." 72. * Chapter 11, Section 1103.5, last sentence, is revised to read: "Aircraft motor vehicles fuel- dispensing stations shall be in accordance with "Chapter 22 of the I.F.C. and N.F.P.A. 407 (2007 edition), and adopted by reference." 73. * Chapter 11, Section 1105 is revised by deleting Section 1105.8. Page8of13 ~~ 74. * Chapter 11, Section 1106.1, is revised to read: "Aircraft motor vehicle fuel-dispensing stations shall be in accordance with Chapter 22 and N.F.P.A. 407 (2007 edition), and adopted by reference." 75. * Chapter 11, Section 1106.3, is revised by the addition of an Exception to read: "Exception: A vehicle or trailer tank with a capacity of 250 gallons or less may be used for non-commercial refueling of private non-commercial aircraft if the following requirements are met: A. The tank is placarded with no smoking signs, the type of fuel contained in the tank, and the tank capacity; B. The tank and all appurtenances used in the fueling operation are listed and approved for the specific purpose; C. Electrical bonding is provided as required under Section 1106.3.7." 76. * Chapter 1 1, Section 1106.03.4, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 77. * Chapter 12, Section 1204.2.3, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 78. * Chapter 14, Section 1403, is revised by deleting the reference "International Fuel Gas Code" and replacing it with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time." 79. * Chapter 14, Section 1404.7, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 80. Chapter 14, Section 1407.1, is revised by adding "and Seward City Code Chapter 9.15, Article 3." 81. Chapter 14, Section 1407.2, is revised by adding "and Seward City Code Chapter 9.15, Article 3." 82. * Chapter 15, Section 1503, is revised by deleting the references "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 83. * Chapter 15, Section 1504.6.1.2.2, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 84. * Chapter 16, Section 1604.5, is revised (1) by deleting the reference "International Fuel Gas Code" and replacing it with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time", and (2) by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." Page9of13 '~~ 85. * Chapter 17, Section 1703.2.1, is revised by deleting the references "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 86. * Chapter 18, Section 1803, is revised by deleting the references "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 87. * Chapter 19, Section 1903.4, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 88. * Chapter 20, Section 2004.1, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 89. * Chapter 22 is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025 as amended as of June 14, 2006 and as amended from-time to time." 90. * Chapter 22, Section 2206.2.3, is revised by adding an item (5} to read: "5. Approved above- ground atmospheric tanks maybe used without special enclosure or fire rating if the following criteria are met: A. Tanks must be located as required for "Other Tanks" by Table 2206.2.3; B. Tanks must be enclosed by a six-foot high industrial type chain link fence with a minimum of two access gates located at opposite side of the enclosure. Each gate must be at least 36 inches wide. There must be a minimum working distance of five feet between the tank and the fence." 91. * Chapter 22, Section 2206.7.7.1, is revised by adding an Exception to read: "Exception: A leak detection device is not required if the underground piping is extra-heavy wall steel with all welded joints, dielectric coating, and cathodic protection." 92. * Chapter 22, Section 2211.2.3, is revised by adding a sentence to the first paragraph to read: "Where oil separators or traps are provided, neither the oil nor water phase may drain to septic systems, dry wells, or other means of underground discharge." 93. * Chapter 24 is revised by deleting the references "International Fuel Gas Code" and replacing them with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time." 94. * Chapter 24, Section 2403.12.6.1, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 95. * Chapter 26, Section 2606.4, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AC 70.025, as amended as of June 14, 2006 and as amended from time to time." Page 10 of 13 ~' ~. 'J 96. * Chapter 27 is revised by deleting the references to the "ICC Electrical Code" and replacing them with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 97. * Chapter 27, Section 2701.6, is revised to read: "Documentation. The fire chief of the registered fire department having jurisdiction may require the documentation of the closure plans for the termination of the storage, use, or handling of hazardous materials at least 30 days before the termination. The fire chief is authorized to require that the documentation include as approved facility closure plan in accordance with Section 2701.6.3. The fire chief may require the submission of the Hazardous Materials Management Plan and Hazardous Materials Inventory Statement indicated in Sections 2701.5.1 and 2701.5.2." 98. * Chapter 27, Subsection 2704.2.2.6, is revised by deleting the reference "International Plumbing Code" and replacing it with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time." 99. * Chapter 30 is revised (1) by deleting the references "International Fuel Gas Code" and replacing them with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time"; and (2) by deleting the references "ICC Electrical Code" and replacing them with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 100. * Chapter 32 is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 101. * Chapter 33, Section 3301.1, is revised to insert "and AS 18.72" after "The provisions of this chapter." 102. Chapter 33, Section 3301.1.1, is revised to read: "In addition to the requirements of this chapter, Seward City Code Chapter 9.15, Article 3 and N.F.P.A. 495 shall govern the manufacture, transportation, storage, sale, handling and use of explosive materials." 103. * Chapter 33, Section 3301.1.3, is revised, with the exceptions remaining, to read: "The manufacture, storage, sale, handling and use of fireworks is prohibited except as allowed in this section and AS 18.72." 104. * Chapter 33, Section 3301.1, is revised by adding a new Section 3301.1.1.6 to read: "Transportation. Explosive materials must be transported in accordance with 49 C.F.R. Parts 100- 185, revised as of October 1, 2002. No person may sell fireworks, possess, or transport fireworks for sale, conduct a fireworks display described in paragraph 111 of this section, or possess, transport or test dangerous fireworks for such a display, unless the person holds a valid permit or license under this section, and the activity is conducted in accordance with AS 18.72 and this chapter." 105. Chapter 33, Section 3301.2 is revised to read: "Permits shall be required as outlined in Seward City Code, Chapter 9.15, Article 3." 106. * Chapter 33, Section 3301.7, is revised by adding the words "or AS 18.72." Page 11 of 13 107. * Chapter 33 is revised by deleting Sections 3301.2.4 Financial Responsibility and 3301.2.4.2 Fireworks display. 108. * Chapter 33, Section 3301.2.2, is revised by deleting the words "explosives, explosive materials, or fireworks" and inserting in their place "explosives and explosive materials." 109. * Chapter 33, Section 3308 is revised by re-titling the section "FIREWORKS RETAIL SALES AND DISPLAYS." 110. * Chapter 33, Subsection 3308.6, is revised adding a new Section 3308.6.1 to read: "Mortar construction. Mortars must be constructed of paper, high density plastic pipe, or metal other than cast iron." 111. Chapter 33, Section 3308.11, is revised to read: "The retail display and sale of fireworks shall be prohibited within Seward City Limits." 112. * Chapter 34 is revised by deleting the references "ICC Electrical Code" and replacing them with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 113. * Chapter 34, Section 3404.3.5.1 is revised by deleting this section. 114. * Chapter 34, Section 3406.3, is revised by adding a second sentence to read: "This Section does not apply to offshore oil platforms." 115. * Chapter 35, Section 3501, is revised by adding a new Section 3501.3 to read: "3501.3 Plan review. Where a single container is over 500-gallon (1892.7 L) water capacity or the aggregate capacity of containers is over 500-gallon (1892.7 L) water capacity, the installer shall submit plans for review before installation in accordance with 13 AAC 50.027." 116. * Chapter 36 is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 117. * Chapter 37, Section 3704.2.2.8, is revised by deleting the reference "ICC Electrical Code" and replacing it with "Electrical Code as adopted by 8 AAC 70.025, as amended as of June 14, 2006 and as amended from time to time." 118. * Chapter 38 is revised by deleting the references "International Fuel Gas Code" and replacing them with "Plumbing Code as adopted by 8 AAC 63.010, as amended as of December 6, 2003 and as amended from time to time." 119. * Chapter 45 is revised by changing the referenced standards from the publication date listed to the following edition, and the standards are adopted by reference: N.F.P.A. 10-2007 Portable Fire Extinguishers N.F.P.A. 12-2005 Carbon dioxide extinguishing systems; N.F.P.A. 12A-2004 Halon 1301 fire extinguishing systems; N.F.P.A. 13-2007 Installation of Sprinkler Systems; N.F.P.A. 13D-2007 Installation of Sprinkler Systems in One and Two Family Dwellings and Manufactured Homes; N.F.P.A. 13R-2007 Installation of Sprinkler Systems in Residential Occupancies Up to and Page 12 of 13 Including Four Stories in Height; N.F.P.A. 14- 2007 Standpipe and Hose Systems; N.F.P.A. 20-2007 Installation of Stationary Pumps for Fire Protection; N.F.P.A. 72- 2007 National Fire Alarm Code; N.F.P.A. 720-2006 Standard on Installation of Carbon Monoxide Warning Equipment in Dwelling Units; N.F.P.A. 750- 2006 Standard on Water Mist Fire Protection System; N.F.P.A. 2001-2004 Clean agent fire extinguishing systems 120. Appendix A, Board of Appeals, is adopted and revised to read: "A101.1 Scope. Aboard of appeals shall be established within the jurisdiction for the purpose of hearing applications to the International Fire Code. The procedure for the board of appeals is established in Seward City Code, Chapter 9.15, Article 1, Section 9.15.112." The remainder of Appendix A is deleted. 121. Appendix B, Fire Flow requirements for buildings, is adopted. 122. Appendix C, Fire Hydrant Locations and Distribution is adopted. 123. Appendix D, Fire Apparatus Access Roads is adopted. (c} The City of Seward shall possess these copies of the city designated edition of the International Fire Code for public use, inspection, and examination. Section 3. Section 9.15.112 Uniform Fire Code- Enforcement, appeals is amended to read "Internation- al Fire Code -Enforcement, appeals". Section 4. This ordinance shall take effect 10 days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 27th day of May, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES NOES ABSENT: ABSTAIN: ATTEST: Jean Lewis, CMC City Clerk (City Seal} Page 13 of 13 ~ 9 Council Agenda Statement Meeting Date: May 27, 2008 To: Mayor and Council Members Through: Philip Oates, City Manager~~ From: Edward Athey, Deputy Fire Chief Agenda Item• Adoption of the 2006 International Fire Code BACKGROUND & JUSTIFICATION: As of September 13, 2007, the State of Alaska has adopted the 2006 edition of the International Fire Code (IFC). To be consistent and thereby maintain our agreement with the State, the City of Seward should also adopt the 2006 IFC. I have listed the revisions made by the State and have also included the suggested local revisions for consideration. The items marked with an asterisk are revisions made by the State and are items that Council cannot change. In general, there are no significant changes from the adopted 2000 IFC to the proposed 2006 IFC. However, please note that the City of Seward has adopted more permits, three additional NFPA Standards and is restricting the sale and use of fireworks. Administration encourages the Council to adopt the 2006 International Fire Code, by amending Seward City Code Title 9, Section 9.15, Article 1, Section 9.15.111. Administration is asking Council to modify SCC Section 9.15.112, which refers to the Uniform Fire Code and replace the language "Uniform Fire Code" with "International Fire Code". This ordinance was before Council on May 12~` but failed as a result of proposed language changes. Administration encourages Council to amend the wording in question or adopt the original language as submitted, which is consistent with the State's adoption. CONSISTENCY CHECKLIST: Where applicable, this ordinance is consistent with Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedure. Other: __ _ _- _ __ FI~S,~CAL NOTE:, N/A _~ Approved by Finance Department: , ~ , ~ '-~~ ~ ~~~ ' ,- ;,~,<. RECOMMENDATION: City Council approves Ordinance # 2008-011 , adopting the 2006 International Fire Code, as revised and modifying SCC section 9.15.112 replacing all references to the Uniform Fire Code with the International Fire Code and making it effective within ten (10} days after adoption. ~. Council Agenda Statement Meeting Date: April 14, 2008 To: Mayor and Council Members Through: Philip Oates, City Manager ~%V From: David Squires, Fire Chief Agenda Item: Adoption of the 2006 International Fire Code BACKGROUND & JUSTIFICATION: As of September 13, 2007, the State of Alaska has adopted the 2006 edition of the International Fire Code (IFC). To be consistent and thereby maintain our agreement with the State, the City of Seward should also adopt the 2006 IFC. I have listed the revisions made by the State and have also included the suggested local revisions for consideration. The items marked with an asterisk are revisions made by the State and are items that Council cannot change. In general, there are no significant changes from the adopted 2000 IFC to the proposed 2006 IFC. However, please note that the City of Seward has adopted more permits, three additional NFPA Standards and is restricting the sale and use of fireworks. Administration encourages the Council to adopt the 2006 International Fire Code, by amending Seward City Code Title 9, Section 9.15, Article 1, Section 9.15.111. Administration is asking Council to modify SCC Section 9.15.112, which refers to the Uniform Fire Code and replace the language "Uniform Fire Code" with "International Fire Code". CONSISTENCY CHECKLIST: Where applicable, this ordinance is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: N/A Approved by Finance Department: RECOMMENDATION: City Council approves Ordinance # ~~i ~ I I ,adopting the 2006 International Fire Code, as revised and modifying SCC section 9.15.112 replacing all references to the Uniform Fire Code with the International Fire Code and making it effective within ten (10) days after adoption. t~, .~ ,. Sponsored by: Oates Introduction: May 27, 2008 Public Hearing: June 9, 2008 Enactment: June 9, 2008 CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2008-015 A NON-CODE ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROPRIATING FUNDS TO MAKE EXPENDITURES WHICH COULD INFLUENCE THE OUTCOME OF AN ELECTION CONCERNING A BALLOT PROPOSITION ADDRESSING A BIENNIAL BUDGET IN AN AMOUNT NOT TO EXCEED $1,500 WHEREAS, the City of Seward currently operates under an annual budget cycle, and during 2006 and 2008 budget discussions, the City Council expressed an interest in moving to a biennial budget process in order to provide more opportunity to focus on longer-term strategic and financial planning projects, since the annual budget process leaves little time for addressing enterprise fund rates and charges, capital budgets, and General Fund fees, as required by the Seward City Code; and WHEREAS, migration from an annual to a biennial budget requires that the Charter be changed, thereby requiring a vote by the citizens of Seward, and at its meeting of March 24, 2008, the Seward City Council passed Resolution 2008-025, placing a proposition on the October 7, 2008 ballot, asking voters to vote on whether to accept a biennial rather than annual budget; and WHEREAS, the Seward city voters voted on this same issue at the October 3, 2006 election, opposing the move to a biennial budget by approximately two-to-one, and at that time, there was no effort to educate the public about the potential pros and cons of a biennial budget process; and WHEREAS, in order to educate the public in accordance with the provisions of 2AAC 50.360(b), the City Council must appropriate funds since the education process may influence the outcome of an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby appropriates and authorizes expenditures in the amount not to exceed $1,500 for the purposes of educating the public about the pros and cons of a biennial budget process, with the potential to influence the outcome of the election, with particular emphasis on the time and cost savings associated with a biennial, rather than annual budget. Section 2. The City Council further directs and authorizes the city manager and other City officers, officials, and employees, as may be appropriate, to register and to complete and file all necessary reports, forms, and notices relating to election-related expenditures under AS 15.13, or as may otherwise be required by law. ~~ CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2008-015 Section 3. This ordinance shall take effect ten (10) days following enactment. ENACTED by the City Council of the City of Seward, Alaska, this 9`" day of June, 2008. THE CITY OF 5EWARD, ALASKA Clark Corbridge, Mayor AYES: NOES ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk (City Seal) :~ COUNCIL AGENDA STATEMENT Meeting Date: May 27, 2008 From: Phillip Oates, City Manager~'~ RE: APOC Registration to Lobby in favor of Biennial Budget BACKGROUND & JUSTIFICATION: At its meeting of March 24, 2008, the Seward City Council passed Resolution 2008-025, which will place a proposition on the October 7, 2008 ballot, asking voters whether they support a biennial, rather than annual, budget. In anticipation of the election, the administration is preparing materials to identify the pros and cons of a biennial budget process, and expects to disseminate this information to the public, as well as to meet with various local groups to explain the reason that this issue is coming before the voters. The City is allowed to prepare and distribution election materials which reflect solely a neutral position on the issue, with regard to the voters approving or disapproving the proposition. Under AS 15.13.150, the City may engage in certain educational election-related communications and activities, to include: 1) publishing the date and location of the election; 2) educating students about voting and elections; 3) sponsoring open candidate debate forums; 4) participation in voter registration drives aimed at increasing voter participation in elections, so long as such information does not favor a particular candidate, political party, or political position; and 5) disseminating the views of all candidates running for a particular office. However, under AS 15.13.145, a municipality may not use money to influence the outcome of an election concerning a ballot proposition or question, unless the funds have been specifically appropriated for that purpose by the elected body. According to the Alaska Public Offices Commission ("APOC") regulations, "any communications which are paid for by a municipality and which are related to an election are considered to be intended to influence an election unless they are only notices of the election or unless they are required by statute, charter, or ordinance. 2AAC 50.360(b). Expenditures related to the outcome of an election must be reported on appropriate forms to the APOC. Consideration of a biennial budget process is one cost efficiency measure in our tool kit, and we would like the opportunity to educate and inform the public about the potential cost savings to be achieved by migrating to a biennial budget. While a biennial budget will likely save considerable staff and Council time, its broader goal is to free up time to focus on longer-term City priorities and financial planning. Any information distributed by mail will be mailed along with the utility bill, so we do not anticipate additional costs associated with postage. However, approval of an appropriation in the amount of $1,500 will provide us with some flexibility in the manner and type of information to be presented. Failure to appropriate funds for this purpose will limit the City's involvement in discussing a biennial budget, to the routine election preparation activities conducted by the City Clerk's office. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Funding for this appropriation is available in the 2008 Budget. ~~ Pao"'C`>dte RECOMMENDATION: City Council enact ~ Ordinance 2008-U15 appropriating funds for the purpose of making expenditures to influence the outcome of an election concerning a ballot proposition addressing a biennial budget. Y ~.~. Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING PAYMENT TO THE ALASKA RAILROAD IN THE AMOUNT OF $11,633.00 AS LEASE FOR A PORTION OF THE TRANSMISSION LINE FROM ARRC MILE POST 23 TO 23.75 WHEREAS, a portion of the City of Seward's Transmission line (39501ineal feet) is located inside the Alaska Railroad Transportation Corridor (ARRC), which subjects the line to lease payment to the ARRC of $25.25 per foot; and WHEREAS, the City has no other options available at this time for the location for this portion of the transmission line; and WHEREAS, Seward City Code requires Council approval for this payment as the cost exceeds $10,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to pay the annual ARRC Lease for 2008 in an amount not-to-exceed $11,633.00. Section 2. Funding is available in the Electric Enterprise Fund account no. 501-5400-5360. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`'' day of May, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: r: ;:. Council Agenda Statement Meeting Date: May 27, 2008 To: Phillip Oates, City Manager,. From: Tim Barnum, Manager Electric Utility Agenda Item: Authorizing the City Manager to pay the Annual Railroad Lease for a Portion of the Transmission Line ARRC Mile Post 23 to 23.75 BACKGROUND & JUSTIFICATION: A portion of the City's transmission line is built on Railroad property. The agreement with the Railroad required the City pay a yearly lease rate, based on 39501ineal feet. The lease rate increased is $25.25 per foot. As per Seward City Code, any invoice exceeding $10,000.00 requires Council Approval. This lease payment will be an annual expense for as long as the transmission line remains on Railroad property. The City does not currently have any option other than to pay the lease rate. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: ~ Approved by Finance Department: ~~-2~w~- - ~'~~'~~~~'-'~=' RECOMMENDATION: City Council approve Resolution 2008-authorizing the City Manager to pay the annual Railroad lease for a portion of the transmission line, ARRC mile post 23 to 23.75, for an amount not-to- exceed $11,633.00 -, ~ ~: ~ Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PAY A DEPOSIT TO VALLEY POWER SYSTEMS, INC. TOWARD THE PURCHASE OF ONE (1) REBUILT EMD GENERATOR SET, RATED AT 2865KWE, FOR AN AMOUNT NOT-TO-EXCEED $112,500, AND APPROPRIATING FUNDS WHEREAS, in August 2007, during a work session, direction was given to begin working towards replacing 2 generators, a building to house the generators and a warehouse with office space at the Fort Raymond site; and WHEREAS, the Council approved Resolution 2007-085 which authorized the City Manager to pursue funding for two electric generators and associated components and design/build proposals for Fort Raymond generator building and a warehouse with office space; and WHEREAS, in April 2008, the City issued the RFP and bid packet for design/build proposals for Fort Raymond generator building; and WHEREAS, knowing exactly what generator units will be placed in the building is very important and also impacts the cost of the project, allowing for the systems to be designed without future changes required due to the changes in available equipment; and WHEREAS, the Council finds that it is in the best interest of the public to purchase used, rebuilt or remanufactured, Electro-Motive Diesel's (EMD) and by placing a deposit of $112,500.00 on such a unit to secure it for future purchase, reduce the overall project cost and assist in streamlining the design process; and WHEREAS, a subsequest resolution will come forward seeking approval to purchase the generators. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, THAT: Section 1. The City Manager is hereby authorized to pay a deposit to ValleyPower Systems, Inc., towards the purchase of 1 rebuilt EMD generator set, rated at 2865kWe, for an amount not-to- exceed $112,500. Section 2. Funding in the amount of $112,500.00 is hereby appropriated from the Electric Enterprise fund retained earnings account no. 501-0000-3050 to the equipment account no. 501- 5100-5930. Section 3. This resolution shall take effect immediately upon its adoption. a 1 ~~ Council Agenda Statement Meeting Date: May 27, 2008 To: Phillip Oates, City Managerr~,~i~ From: Tim Barnum, Electric Utility Manager Agenda Item: Authorize the City Manager to pay a deposit to Valley Power Systems, Inc. towards the purchase of one (1) rebuilt EMD generator set, rated at 2865kWe, for an amount not to exceed $112,500. BACKGROUND & JUSTIFICATION: After the August 13, 2007 work session, the City Council gave direction to the administration to begin working to replace two generators, and to construct a building to house the generators and a warehouse with office space at the Fort Raymond site. Council approved Resolution 2007-085 which authorized the City Manager to pursue funding for two electric generators and associated components and design/build proposals for Fort Raymond generator building and a warehouse with office space. This project has been divided into two phases, with the generation building being Phase I and the warehouse as Phase II. On April 11, 2008 the City issued a RFP and bid packet, which was properly advertised and made available to the public. Advertising took place in the Seward Phoenix LOG, the Anchorage Daily News, the Plans Room, City Ha11 bulletin board and Harbormaster's Office. The City has been working with Valley Power Systems, Inc. to secure the generator sets as one of the efforts being used to help reduce the cost of the project. The City has located two used EMD generator sets. One unit is a remanufactured 2500 kW EMD with Less than 30,000 original hours since new and the other unit is a rebuilt 2865kW EMD. The second unit is a sister unit to the City's #6 generation unit. Our #6 unit has proven to be a very good, reliable and dependable unit. The current owner of the second unit will not continue to hold the unit unless the City places a deposit equal to 25% of the purchase cost {minus any applicable taxes} on the unit. The deposit will also allow for equipment changes and testing to begin. However, only a portion of the deposit may be refundable if the City decides not to continue with the project. The refundable amount would be based on how long the unit had been held and the cost of any of the equipment changes already completed. -~, CITY OF SEWARD, ALASKA RESOLUTION 2008-045 CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Funding for this deposit is to be appropriated from the Electric Fund retained earnings account no. 501-0000-3050. ,, Approved by Finance Department: ,~ ii- ' ~ ~~~ .~- ~ ~~, RECOMMENDATION: City Council approve Resolution 2008-045, authorizing the City Manager to pay a deposit to Valley Power Systems, Inc., toward the purchase of 1 rebuilt EMD generator set, rated at 2865kWe, for an amount not-to-exceed $112,500, and appropriating funds. r ti. Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURSUE ENVIRONMENTAL PERMITS FOR THE NORTH FOREST ACRES LEVEE/ROAD PROJECT, IN ACCORDANCE WITH THE ALIGNMENT CONTAINED ON THE ATTACHED MAP AND TO NEGOTIATE THE ACQUISITION OF EASEMENTS, RIGHTS-OF- WAY, AND/OR PROPERTY NECESSARY FOR THE PROJECT WHEREAS, the City of Seward completed Phase I of the west Forest Acres levee in 2002, began the process of procuring permits for Phase II of the project, and was required to obtain an Environmental Assessment for Phase II of the project, which was completed in 2004; and WHEREAS, in early 2004, participating agencies met on a number of occasions to seek consensus on the levee alignment, given that the agencies preferred the levee as far south as possible, outside of the flood plain, while the project neighbors preferred the levee as far north and away from their properties as possible. The result of these meetings was a "compromise" alignment under which a Finding of No Significant Impact was issued by the federal sponsoring agency, the Natural Resources Conservation Service, and this alignment did not include floodgates or gabion walls, and did involve rerouting approximately 800' of Japanese Creek. City staff submitted this proposed "consensus" alignment to the Seward City Council for final approval (Resolution 2004-089), but the alignment was rejected by the Seward City Council because of the proximity of the westerly portion of the levee to private homes; and WHEREAS, on August 9, 2004, the Seward City Council directed the administration to pursue the "red-line" alignment which was a more northerly alignment, and which required a Supplemental Environmental Assessment. This alignment involved additional engineering to add floodgates and headwalls, and required new permit applications. This alignment has received significant opposition from a number of state and federal agencies involved in the project, and has threatened the funding and viability of the entire project; and WHEREAS, at a worksession on March 24, 2008, after reading the written objections raised by the agencies, and after hearing that federal funding for the project was in jeopardy if the City did not agree to accept modifications to the previous "consensus alignment" for which a FONSI has already been issued, the Seward City Council agreed to accept a compromise alignment; and WHEREAS, members of the administration met with 19 representatives of the various affected agencies, at a meeting on Wednesday, April 16, 2008, and concurred on a final alignment which required minor modifications to the easterly portion of the levee/road, moving it slightly to the south, in order to mitigate wetland impacts, as well as modifications to the far westerly portion of the levee/road, moving it to the south to provide for safer traffic patterns from Dimond Boulevard; and CITY OF SEWARD RESOLUTION 2008-046 WHEREAS, the City Council hereby authorizes the city manager to begin negotiating with affected property owners to secure easements or property acquisition, as appropriate, to complete the project as identified on the attached map, with minor modifications as may be necessary for the purpose of staking and/or engineering. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council hereby accepts the alignment as attached hereto, with any minor adjustments as maybe necessary for the purpose of staking and/or engineering. Section 2. The City administration is hereby authorized to pursue environmental permits for the North Forest Acres levee/road, in accordance with the attached alignment . Section 3. The City Manager is hereby authorized to negotiate with property owners to acquire easements, rights-of--way, and/or ownership of parcels affected by the alignment of the levee, as well as to negotiate the tie-in of the levee to the Seward Highway with the State of Alaska Department of Transportation. Section 4. Section 1 of Resolution 2007-041 is hereby rescinded. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`h day of May, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk, CMC (City Seal) :) i Council Agenda Statement Meeting Date: May 27, 2008 From: Phillip Oates, City Manageri~,~G~ Agenda Item: Council acceptance of levee alignment BACKGROUND 8z JUSTIFICATION: On August 9, 2004, the Seward City Council directed the administration to pursue environmental permits, rights- of-way, and property acquisition for a northerly alignment of the Japanese Creek levee/road, which required a Supplemental Environmental Assessment ("EA"). The City diligently pursued that alignment by completing the Supplemental EA, and applying for permit applications. However, there was significant opposition to the proposed alignment from the U.S. Fish & Wildlife Service and NOAA National Marine Fisheries, with representatives threatening to elevate the matter to the federal level. Based on this opposition, the National Resource Conservation Service ("NRCS") informed the City that unless the City was willing to revise its accepted alignment to the levee, the federal funding for the prof ect would lapse. As a result, the City Council met in a work session on March 24, 2008, to discuss the issue, and agreed to a revised alignment. The city administration told Council that a resolution in support of the alignment would be brought before the Council for final approval. Following the Council work session, the city manager and staff met in Anchorage with numerous officials representing all affected federal and state agencies, to ensure that the alignment would be acceptable to the permitting agencies. The agencies suggested a minor southward shift of the alignment at the intersection to the Seward Highway, in order to mitigate loss of wetlands and ensure a more safe approach of the levee to the highway, as well as a southward shift of the alignment on the western-most end of the Levee, to eliminate some unnecessary meandering of the road-portion of the levee, and improve the safety of the road. The alignment adjustments are included on the attached map. The administration supports this alignment because of the importance of this project to enhancing flood protection, because of the likelihood of losing federal funding for the project if an immediate solution is not forthcoming, and because the alignment is acceptable to the agencies responsible for finalizing the permits for the project. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE The City has approximately $1.7 million remaining in federal grant funds from the National Resource Conservation Service, as well as approximately $900K in state funds. In addition, the State budget includes $2 million, but must pass the Governor's veto process in order to remain in the 2009 budget. The estimated total costs of the project at this time, is estimat at $ mill' ,including construction costs and property acquisition costs. Approved by Finance: ~ =~:L, ~ ~! .~~'~,~,~-, RECOMMENDATION City Council authorize the Japanese Creek levee/road alignment as shown on the attached map, and rescind resolutions in conflict herewith. ,.A ~~ C~ ~~ 1V-oath Forest Aces Levee/Road Agency Meeting April 16, 2008 10:30 am HDR Conference Room b~~~~~ Name Agency Phone Email Address ` cb~,r, 1~4 y-ZOr~ 3 rabi r, reicln@ hdl,ri NC , (owt ~~ ~ ~. n~ ~ N2c ?6)^7?5 ~ y; ~ a~ eIR.@4)c. ~ uSc~a, ov ~.~ nG~S~c~ !~ a ~ N ~DIZ C9~1 ~! a~ `~ / ~hdf~~ . ~h~ // r~nr. ~cs~ w~. gyn. er'~ ~t! G! ~ --~Lq ' ~~f~,.. ~er~¢r a.~rs~ ~ . ~ ' lr, in er ~' o~ Seward aa~ ~ ~ol~+~ PiY'C~ r'n p.I' ~ Cit o~S~va rbl , n~ . p~ 26~- ~~ ~ ~ alaslc•~ • d ' ~ ~G'i, ~2,5 ~~~ Stela a~.~^? ~+ O atTC'S CI o ecJ0. ~ t d ~~ ~~0-`1°~~ C~.e. ~ ~Hf Q~~~s?x. ~/lr~ N Glsf S~ Z60 ` l3/ ivN~t-~~- ~-~is ~ o ~ 1't ~ h ~ ~ It1 M ~S v GG ~2 ~ GZ'S~G ~3.3s'~ ~l ~~ 2/y , ~x GAY' ~ ~ ~ M /~ ZCJ(~ (o ~ ~ ark . e1~eV' le r n d o ,f '- 9'O(/ ~d ~ ~~ Q-~ r•~ ~-`~ ~~ • J'i7 ~ 1 ~• '^~ ~ h~ ~~ ~.~ Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING CHANGE ORDER #7 TO THE CONTRACT WITH WM. J. NELSON AND ASSOCIATES FOR ENGINEERING AND CONSULTING SERVICES ON THE JAPANESE CREEK LEVEE FOR AN AMOUNT NOT TO EKCEED $35,241, AND APPROPRIATING FUNDS WHEREAS, following the 1995 flood of Resurrection River and Japanese Creek, FEMA sponsored amulti-agency task force to develop a comprehensive flood mitigation plan for flood risks associated with the waterways on the north end of Seward, with said task force comprised of representatives from the City of Seward, Kenai Peninsula Borough, Alaska Division of Emergency Services, Alaska Department of Transportation and Public Facilities, Alaslca Railroad Corporation, FEMA, U.S. Anny Corps of Engineers, .National Resource Conservation Service, and the Alaska Department of Community and Regional Affairs; and WHEREAS, this FEMA task force released a final report in 1998, identifying five prof ects which, when implemented together, would protect Seward from future flooding in this area, with the construction of Japanese Creek levee being one of the critical components of a successful flood mitigation plan; and WHEREAS, William J. Nelson and Associates ("Nelson") has been the engineer on Seward's levee project since 1999, and facilitated the successful completion of Phase I of the levee project which flows from north to south along Japanese Creek, intersecting along the western boundary of Dimond Boulevard. The contract with Nelson has been modified six times to add environmental assessment services, to account for re-engineering required as a result of multiple changes to the proposed alignment, to amend the project Environmental Assessment, to participate in ongoing negotiations with numerous permitting agencies and stakeholders in the project, and other material matters involved in project design and implementation; and WHEREAS, the administration was unable to obtain support for permit applications on the alignment approved by the Seward City Council on April 23, 2007, and since that. time, the administration has obtained Council approval to pursue new permit applications on the 2008 alignment as agreed to by the agencies at agency meetings held on April 8 and April 16, 2008, with the understanding that failure to make substantial progress on this project by October, 2008, will result in loss of federal funds for the project; and WHEREAS, amendment no. 7 to the contract with Nelson covers the cost of attendance at recent agency meetings, finalizes engineering on the 2008 alignment, submits new permit applications, negotiates mitigation alternatives with agencies, pursues rights-of--way and property as ~. ~~ CITY OF SEWARD RESOLUTION 2008-047 required by the project, coordinates permit approvals, updates drawings, and negotiates the tie-into the Seward Highway with ADOTPF. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that.: Section 1. The City Manager is hereby authorized to approve contract change order number 7 as attached hereto, with William J. Nelson and Associates in the amount of $29,367.52. A contingency in the amount of 20% can be approved at the discretion of the City Manager, so long as the total amount of change order number 7 does not exceed $35,241. Section 2. The amount of $35,241 is hereby appropriated from the NRCS Flood Mitigation Project grant account no. 666-6660-3050 to the contracted services account no. 666-6660-5390. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`" day of May, 2008. THE CITY OF SEWARD, ALASKA AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk, CMC (City Seal) Clark Corbridge, Mayor e~ !~ Council Agenda Statement Meeting Date: May 27, 2008 Through: Phillip Oates, City Manage/~ From: Kristin Erchinger, Finance Director ~~~~~ Agenda Item: Change Order No. 7 to William J. Nelson & Associates Contract BACKGROUND & JUSTIFICATION: Following the 1995 flood of Resurrection River and 3apanese Creek, FEMA sponsored amulti-agency task force to develop a flood mitigation plan to reduce flood risks in Seward. The flood mitigation task force released a final report in 1998, identifying construction of a levee along north and west Forest Acres, as the most significant mitigation effort. Bill Nelson of William J. Nelson and Associates has been the engineer on the levee projects since 1999. His contract with the City has been modified six times to add environmental assessment ("EA") services, permit acquisition, public information workshops, agency negotiations, and re-engineering and staking as a result of multiple changes to the proposed alignment. Mr. Nelson has more longevity on this project than any other single individual, and his knowledge and expertise relative to the project is invaluable to the City's successful completion of this project. Mr. Nelson attended the City Council work session on March 24, 2008 to discuss the challenges we have faced in achieving progress on the alignment which Council endorsed in Resolution 2007-041 passed on Apri123, 2007. In addition, he attended meetings in Anchorage on Apri18 and April 16, with officials representing the City, US Army Corps, DNR, US Fish & Wildlife, Fish & Game, FEMA, the Kenai Peninsula Borough, the state's floodplain manager, DOTPF, NRCS, NOAA NMFS, and Office of Habitat & Permitting. In these meetings, all parties discussed the exact alignment parameters, and the process for re-submitting permit applications. As a result, Mr. Nelson and his team must finalize engineering on this alignment, update drawings, prepare new permit applications, coordinate permit approval, pursue property acquisition, address mitigation measures, etc. In addition, Mr. Nelson and Ms. Reich participated in the above meetings which were not within the scope of previously approved change orders. The estimated cost of this work, including contingency, is $35,241. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE The City has approximately $1.7 million in grant funds from the National Resource Conservation Service to pay the remaining costs of the levee project, plus State funds of approximately $900K, as well as potential funding in the preliminary State budget which maybe subject to veto by the Governor. Total project costs are estimated at $ , ill'on, intc~uding construction costs and property acquisition costs. Approved by Finance: ~;~~~~, ;~a~'~: '~h RECOMll~NDATION City Council authorize change order no. 7 to the contract with William J. Nelson and Associates, and appropriate funds in the amount of $35,241. ~~ CONTRACT NO: AMENDMENT NUMBER: 007 Agreement Between the CITY OF SEWARD And WILLIAM J. NELSON AND ASSOCIATES SUBJECT: Amendment No. 7 to the Project Agreement between the City of Seward, Alaska and William J. Nelson and Associates, authorized by Resolution No. 1999-118, approved by the Seward City Council on August 23, 1999, and subsequently amended as follows: Amendment No. 1: By Resolution 2001-088 on July 23, 2001 Amendment No. 2: By Resolution 2002-026 on March 25, 2002 Amendment No. 3: By Resolution 2004-010 on January 26, 2004 Amendment No. 4: By Resolution 2004-100 on October 25, 2004 Amendment No. 5: By Resolution 2006-68 on June 12, 2006 Amendment No. 6: By Resolution 2007-040 on April 23, 2007 RELATIVE TO: Japanese Creek Levee and Access Road Project -pursue alignment of Japanese Creek Levee/Road as approved by the Seward City Council at its meeting of May 27, 2008 (see attached map), and as discussed by agencies attending project meeting on April 16, 2008 at the offices of HDR, Inc. (see attached participant listing). FURTHER AMENDED AS FOLLOWS: The purpose of this amendment is to complete additional design work to complete the 2008 alignment as shown on the attached map, submit new permit applications, address project mitigation alternatives requested by agencies, participate in agency and Council meetings as necessary, work with ADOTPF to address tie-in of the levee/road to the Seward Highway, and facilitate property and right-of--way acquisition. Includes the following: 1. Prepare new project permits and approvals, including property and right-of--way acquisition, mitigation measures, habitat impact descriptions, etc. Cost: $16,116 2. Permit meetings and council meetings. Cost: $7,280 3. Engineering to finalize alignment, coordinate tie-in on Seward Highway with ADOT, administrative work, responding to permit application questions, etc.. Cost: $5,972 ~~ Amendment No. 7 to the Agreement Between the City of Seward and William J. Nelson and Associates Page Two Total Budget Amendment Authorized in Amendment No. 7: $ 29,367.52 All other terms and conditions of the contract remain in effect and are unchanged. IN WITNESS WHEREOF, THE PARTIES HEREBY EXECUTE THIS AGREEMENT: William J. Nelson & Associates CITY OF SEWARD Date Phillip Oates, City Manager Date ATTEST: Jean Lewis, City Clerk Date ~~ Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO MAKE THE FOLLOWING PERSONNEL ADJUSTMENTS: RECLASSIFY THE PLANNING EXECUTIVE ASSISTANT FROM A RANGE (12-14) TO A RANGE (17-19) AND CHANGE THE TITLE TO ASSOCIATE PLANNER; ELIMINATE THE ENGINEERING EXECUTIVE ASSISTANT (RANGE 13- 15) AND ESTABLISH A NEW POSITION TITLED CONTRACT ADMINISTRATOR (RANGE 18-20); AND ESTABLISH A NEW POSITION TITLED BUILDING AND COMMUNITY DEVELOPMENT ADMINISTRATIVE ASSISTANT (RANGE 8-10) WHEREAS, the 2008 budget included the reorganization of the Community Development Department establishing a Community Development Director, not funding the Project Manager position and assuming half of the Proj ect Manager's duties to the Community Development Director; and WHEREAS, the full-time planner on military active duty in Iraq did not return in early 2008 as planned and budgeted, and that budgeted position will not be a cost to the City with this reorganization; and WHEREAS, the Community Development Director will also assume duties that were originally part of the Planner's responsibilities and the Planner position will remain unfunded; and WHEREAS, the Planning Executive Assistant will be promoted to Associate Planner with a pay increase to a range 17-19 and will assume some of the Planner's responsibilities; and WHEREAS, the Engineering Executive Assistant no longer reports to the Project Manager, this position will be eliminated and some of the duties of this position will be assumed in a new position within the Community Development Department titled Contract Administrator (range 18- 20); and WHEREAS, the Contract Administrator will assume responsibilities of all contracts and leases within the city, including contracts from the Harbor Department and will report to the Community Development Director; and WHEREAS, the position of Building and Community Development Administrative Assistant (range 8-10) will be established to help assume the administrative work load of the two positions eliminated, Engineering Executive Assistant and the Planning Executive Assistant positions; and y~ CITY OF SEWARD, ALASKA RESOLUTION 2008-048 WHEREAS, the Building and Community Development Administrative Assistant will assist the Community Development Department and the City Manager's Department as needed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to reclassify the Planning Executive Assistant position from a (range 12-14), and change the title to Associate Planner (range 17-19). Section 2. The City Manager is authorized to eliminate the Engineering Executive Assistant position (range 13-15), and add a new position titled Contract Administrator (range 18-20). Section 3. The City Manager is authorized to establish a new position titled Building and Community Development Administrative Assistant (range 8-10). Section 4. This resolution shall take effect immediately upon its adoption, per SCC § 3.15.100 (c). PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27tH day of May, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk, CMC (City Seal) ~~ Council Agenda Statement Meeting Date: May 27, 2008 To: Mayor and City Council From: Phillip Oates, City Manager Agenda Item: Reclassifying, Eliminating and Establishing Positions in Community Development and the Building Department BACKGROUND & JUSTIFICATION: The 2008 budget included the reorganization of the community development department to fund a community development director and to not fund the prior project manager. The City administration anticipated that the Planner position would continue to exist with the return of our planner from Iraq early in 2008. However, he did not return to his position. During the implementation of the planned and budgeted reorganization of the community development department, the administration determined that all planning functions in this department can be administered efficiently at lower cost to the City, by replacing that full planner position with a less costly half-time administrative assistant. The other half of the time of this new administrative assistant would be devoted to building code/permit administration, which is presently performed by the engineering executive assistant. The present engineering assistant would become the City's new contracts administrator, consolidating and streamlining all contracts and leases from among various departments. This contracts administrator would work under the training and supervision of the community development director. In short, ~ the prior functions of the planner and the planning executive assistant would now be carried by a planning associate and half of the time of an administrative assistant, with the director of the department assuming some of the most complicated issues pertaining to land use regulation, and • half of the prior functions of the engineering assistant (building permitting/code administration) would now be carried by the other half of the time of that new administrative assistant, and • the remaining half of the work-time of the engineering assistant would become incorporated into the position of contract administrator. The two positive consequences of that reorganization are that: ~~ :._ • The planner's salary is replaced with an administrative assistant's salary, and • the engineering assistant becomes the new contracts administrator for the City, consolidating and streamlining an important function that to date has been administered in varying degrees and differing fashion by several employees on an ad hoc basis with far less proficiency than city contracting and city leasing should receive. INTENT: To utilize current building and community development administration more efficiently and effectively to meet the City's needs while providing greater service to the community. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedure. This resolution also implements the No 1 priority of the Planning and Zoning Commission in Resolution 2007-OS, to achieve "proper staffing of the planning department." FISCAL NOTE: r n Approved by Finance Department. This reclsification will not require an appropriation and will save the City money. RECOMMENDATION: Council adopt Resolution 2008-048, approving the City Manager's decision to reclassify, eliminate and establish positions in the Community Development and Building Departments effective May 27, 2008. ~3 City of Seward, Alaska City Council Minutes April 28, 2008 Volume 37, Page CALL TO ORDER The April 28, 2008 regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Clark Corbridge. OPENING CEREMONY Lieutenant Louis Tiner led the pledge of allegiance to the flag ROLL CALL There were present: Clark Corbridge presiding and Willard Dunham Bob Valdatta Betsy Kellar comprising a quorum of the Council; and Phillip Oates, City Manager THOSE ITEMS SCHEDULED o save the Jesse Lee Home for I4 d it must be stabilized soon and he for an architectural and engineering e Jesse Lee Home was important was important for the history and Dan Oliver, ~ ~~ ed everyone in the community for hosting the National Ocean Sciences Bowl this past wee d. Many businesses supported this with food, money, boat trips, train rides, and use of the Railroad terminal. He also thanked the Alaska Sealife Center for their support, and the principal for the use of the high school. Most of this was done by volunteers and noted another outstanding example of support from the community. He thought it was excellent and heard it was the most generous hospitality by any community. Maya Moriarty, speaking on behalf of Parents Advocating Recreational Kids Stuff (PARKS), stated they had reached the goal of $222,000. In the end, they had received a Rasmuson grant, corporate donations, and an Alaska Airlines grant donation to reach their goal. The money ~~ City of Seward, Alaska City Council Minutes April 28, 2008 volume 37, Page was there and shifts covered for the build were now needed. She directed the community to the website to find out what tools were needed and invited everyone to the grand opening potluck on May 18, 2008 at 6:00 p.m. Randall Stauffer, representing the Seward/Bear Creek Flood Service Area Board, asked for the support and passage of the flood mitigation plan. This plan had been approved by FEMA, the Kenai Peninsula Borough Assembly and the Flood Service Area Board. Stauffer brought attention to three areas the administration took exception to in the plan. 1), the redline route to Japp Creek levee-it was just out of date and needed updating with the next plan; 2), t ement the Long- Term Care Facility(LTCF) was in a risk area-they thought the LTCF ein built in an area protected by a levee, therefore should be a risk area based on patio oodplain management _ ,, policies; and 3}, inspecting the levee systems in the Spring Creek arenee tore maintenance and inspections. Stauffer requested the city council adopt this plan. Marianna Keil, stated there was a citizens petition "` initiative to roll back the sales tax eap increase, and she wanted the public to come out for th rk sessi to lower taxes. Ron Lon wanted Resolution 2008-033 ado 4 tin IC Develo ment Plan su orted g~ ~ p g P pp and passed. This was a 15 year review. PACAB had adop ~ Planning & Zoning Commission recommendations and included those chanes and urged the col to adopt. . ', ~.~. APPROVAL OF AGENDA AND CO S ,~A (No' ~3~iginal motion) Kellar wants discu n of Ja ary, February and March Financials be moved to Unanimous Unfinished Business. ~ cil p this from the agenda and would scheduled for a work session ~tw~ later date. Thy a reed to by unanimous consent. Motion (Kellar/Amberg) ,- Remove Resolution 2008-029 from the Unfinished Business portion of the agenda ~" and insert it before Resolution 2008-037 on the regular agenda. Motion to Amend Passed The discussion item of the railbelt talks were removed from the agenda by Dunham. Main Motion to Approve Agenda Passed Unanimous The clerk read the following approved consent agenda items: ~j City of Seward, Alaska City Council Minutes Apri128, 2008 volume 37, Page The March 24, 2008 regular city council meeting minutes were approved. Ordinance 2008-009, Amending City Zoning Map By Rezoning Lots 27, 28 And 29, Block 17, Original Townsite Of Seward From Multi-Family Residential (R3) To Central Business District (CBD) (Was introduced and set for public hearing and enactment May 12, 2008) Ordinance 2008-010, Amending The City Of Seward Code Section 12.05.011 International Building Code By Adopting The 2006 Edition Of The International g Code (IBC), Including Revisions. (Was introduced and set for public hearing and e tment May 12, 2008) ~,, Ordinance 2008-011, Amending Seward City Code, Chapter 9.1 alth d Safety, Adopting The 2006 Edition Of The International Fire Code (IFC), Inch ` Revisio .(Was introduced and set for public hearing and enactment May 12, 2008) Ordinance 2008-012, Amending The City Of Sewar de, Ch ter 12.05.021,:~idopting The 2006 Edition Of The International Residentia (I chiding Revisions. (Was introduced and set for public hearing and enactment May ..,, 08) Ordinance 2008-013, Amending The C'ty Of Seward Code, C er 12.05.031, Codes Of Technical Regulation, Adopting The F~~lition Of The Ir~ifiational Mechanical Code (IMC), Including Revisions. (Was introdu or ubli~ hearing and enactment May 12, 2008) ' `° ~ a!. i~.: ~ ~.: Ordinance 2048-014, Am i e City ~' ~ eward Code, Chapter 12.05.035, National Electrical Code Adopte doptin he 2005 ' ' n Of The National Electrical Code (NEC). (Was introduced and public h ring and ctment May 12, 2008) ~.-. $ ~~ Resolution 2008- . Autho g The City Manager To Pay Air Tek, Inc. $5,164.68 For Work Order Chan. lete L ~ . to ' n #1 Reconfi uration Pro'ect. r~ ~ ; g J SPECIORDERS, P N • IONS AND REPORTS Proclamations and -wards Proclamatio ` ere read for Terry's Tires Bike Rodeo, Super Saturday Clean-up Day, National Historic servation Month and the Alaska Sealife Center Ten Year Anniversary. Other Reports, Special Presentations ASLC. A Presentation And Introduction Was Given By Ned Smith, Interim Director Of The An Overview Of Life At The Jesse Lee Home Was Given By James Simpson, Friends Of The Jesse Lee Home. ~~ City of Seward, Alaska City Council Minutes April 28, 2008 volume 37, Page Borough Assembly Report. Borough Assembly Representative Ron Long stated the Assembly met and passed a resolution establishing a tax force for optional methods of property tax assessment and applicants were being sought. The Budget had been introduced and the general mill rate may lower from 5.5 to 4.7 mils. There would be several public hearings and the budget maybe completed in June. Long stated $100,000 was defeated, reconsidered, and ultimatelypassed 8-1 and was appropriated for the Kenai Watershed Forum for restoration projects. City Manager's Report. City Manager Phillip Oates. A contract was signed for construction of the Long-Term Ca ~ ?dcility not to exceed 22 million, and he was sure the community would be pleased. Oates stated the nuclear presentation by Marvin Yod, e~~t -aver well, aitd over ?0 people participated. Oates thought he would continue the effort froh` he nuclear industry to see if there was anything to meet the city's needs. He would contin o put issues on the table to see if this approach would be appropriate for Seward. Oates g bac~c`'`i~are information in the future. Oates stated staff had met with Department of Natural` . `~ ~rn~rces to discuss the North Forest Acres road and individuals from the Department Of Corrections t© co:tiiiue efforts to finalize the memorandum of understanding and oper Bement for expansia~ cif Spring Creek Correctional Center. He accompanied a group fro t . ,: of Commerce to meet with cruise ship companies and TOTE shipping. There was`h' pub ' ~garding the Mary Lowell Center because the design process was beginning agar' ^ The State Supre ourt issu a jud vacate Washin Street. They affirmed< ; did not err in ' nyi the only appeal left ^ Ha- ~~~• A forklit~ I dick construction 1 result cif damages. overail~ s~pe of the AMLIJIA. rq ~ ~ ion. case. i the referendum petition which attempted to uperior Court decision which stated the clerk The platting litigation in Superior Court was ;d cle Seafoods damaged a section of the dock adjacent to the ;t o one was injured and the City was working on a solution as a area was missed in a 2006 survey and was not included in the dock construction project. The city would be filing a claim with ^ Finance. The city would go out to bid for banking services next May of 2009 as required by the city code. The city had received very good banking services from both local banks in the past. ^ Other. Public Works was prioritizing road repairs for patching and earmark. Phase I of the fish ditch repair would start in a week or so and the PARKS site was being prepped for build. Paid parking would begin May 1, 2008. /~ ~1 City of Seward, Alaska City Council Minutes April 28, 2008 Volume 37, Page City Attorney's Report. City Attorney Cheryl Brool~ing stated they continued their usual advise on a111eases, environmental matters, contracts, RFP's, etc. She notified that the Coast Guard had proposed to amend Commercial Fishing vessel regulations and the comment deadline was July 29, 2009. She thought this important because it affected commercial fishing vessels nationally. Brooking gave a brief summary of the Supreme Court case. She stated the clerk had rejected the referendum petition on two grounds. First, there was no action taken t a referendum on since the city's failure to veto the Kenai Peninsula Borough action w eem d to be consent. Second, if that was deemed "action" by the court, the clerk stated the ac ' o'would still have been an appropriation, thus not an issue that could be referred under the a C'o~stitution. Brooking further explained that the Supreme Court judgment found the re ~` dum prod rejected, stated only the city council could make appropriations, and that W n's Army ~ of ave legal standing to sue or be a defendant because they were not tity In a parallel cas ~ e plat was approved and that decision by the platting board was ch ged anelpending in Superior Court with a six month stay. In response to questions by council on how to recove i~ sts, Brooking stated they had tried to claim costs, but it was found each side was to bear their own gists fees. The court ruled that since some appellees were individually . ,they were allowed to ' ue. e~ Chamber of Commerce Report by L `~ ra C a ~he Chamber had seen a leveling off of activity, but still many contacts on the webs gasrices, she thought RV travel would be down and retail and restaur ~ ~ take a hi`~~ e asked if the city council could do anything to lower gas prices to shifts ing hab .Clow t ed a couple of film crews would be in Seward this summer and two a ships wou; be in portiext week. She stated military appreciation day events would be exte4. ed.=' '";:~ . Sewa and 'ng ommission Report. Marianna Keil stated they were still School Board Report. Lynn Hohl stated April was a busy month. She attended a conference in Juneau, PTA in Fairbanks and the Ocean Sciences Bowl in Seward, which she thought was totally amazing. She thanked council for their support requesting the school board meeting in the fall move, so the community could see the new school board members. They did vote in favor to move the Seward meeting until after the election in November. in need of t< members. Com n passed a CUP for the old portion of Murphy's motel, and four co nits on Railwa d sine were passed. Setbacks to the industrial zone passed 5-0, which i~ ou t non-eonfo g structures incompliance. They only wanted this change for Leirer subdivision an ~ e AVTE ea. Other setbacks could'` ` ` oked at a later date. Many businesses in the area wanted setbacks reduced in the area. The Cosa fission would continue to meet at 7:30 instead of the proposed 7:00 pm, and Chair Keil and Vice-Chair Anderson asked the city to look at temporary structures via an administrative permit process. ~3 City of Seward, Alaska City Council Minutes April 28, 2008 Volume 37, Page The Board agreed on a report on how schools would be staffed. Afield trip policy passed. More family parallel trips would occur. She thoughts there was a technological divide without every student having the availability of a laptop computer. PERS, TRS and municipal sharing were topics in Juneau. Oates stated a design proposal was in the works with Department of Transportation for a welcome to Seward sign with advertisement for school activities. PUBLIC HEARINGS Ordinances Requiring A Public Hearing Ordinance 2008-006, Amending Seward City Code b 15.10.220.,..... Development Requirements, To Decrease The Front Setbacks In Th dus~rial Zoning Dis~#rictt From 20 Feet To 10 Feet. (Laydown version produced) .~ Motion (Bardarson/Dunham) t na '~~ance 2008-006 Oates referred to the laydown version of the ordinance ark, fate ecause of the urgency of a business request that was impacted, this,a ~ _ ~n ce had run parall~b with the Seward Planning & Zoning Commission actions and he recornm royal. Community Development Director the setback 20 feet. This 10 ck wou P&Z wanted the staff to k at th comps ,~~~~° °~ irks n ~~ d a typo on the laydown which made put some non-conforming structures into code. e plan and consider a new category of light industrial because oft ide varietpf uses in t ndustrial zone. Hicks stated staff would look into this. ~ ~ w ~~ Notice of the blue hey i~g bein osted and published as required by law was noted and the public hearing was opened. ,, "~ ~ ''n I?J ~V~itman suppo this but thought it should be looked at as harbor commercial. He did not even think ~t awns light in strial with the retail businesses in that area. For now this was a good start and would corrects ills. Kellar liste~t~ to the Seward Planning & Zoning meeting and thought the concerns of Commissioner Heinrich were not being listened to. With Title 15 being looked at, these things should be discussed then and done at one time. She wanted to know if a variance would be more in line. Motion (Kellar) Table this discussion for a later time. Motion died for lack of a second. City of Seward Alaska City Council Minutes April 28, 2008 volume 37, Page Hicks stated there could not be a variance because it was created by the owner himself. If deferred they could not open the greenhouse in that location this year. He agreed to address this in the comprehensive plan at a later date. passed. Amberg thought if fire safety and plowing issues were addressed, this ordinance should be Corbridge thought it was a worthwhile goal to strive toward compliance. Motion Passed Yes: Bardarson, V atta, Dunham, Amberg, ridge No: Kellar ~.:: Ordinance 2008-007, Amending Seward City Code Secti .030 and ~ 03To Start City Council Meetings At 7:00 P.M. And Set Adjourn s No Later Than 10:30M. Notice of the public hearing being posted and published as requ'_ by la«~ ; as noted and the public hearing was opened. No one appeared to address the Counc' = the pubs `=hearing was closed. Motion (Bardarson/Amberg) Enact Hance 2008-007 Bardarson and Amberg suppo 'sso the public coil stay awake long enough to participate. ~.~ a Dunham and Valdatta disagreed and '°osed`'They thought council should go until midnight or until business w ted. Motion (V Motion Failed &' R Motion '(D nn t~am/Valdatt Motion Failed Main Motion Passed e. ° ~~ Change the hours to begin at 7:00 .m. and P end at midnight or until business completed. Yes: Valdatta, Dunham No: Bardarson, Kellar, Amberg, Corbridge Change the hours to begin at 7:00 p.m. and end at 11:00 p.m. Yes: Valdatta, Dunham No: Bardarson, Kellar Amberg, Corbridge Yes: Amberg, Bardarson, Kellar, Corbridge No: Dunham, Valdatta Ordinance 2008-008, Amending Seward City Code Title 2, Section 2.30.325, Powers And Duties Of The Port And Commerce Advisory Board. Notice of the public hearing being posted :9~ City of Seward Alaska City Council Minutes April 28, 2008 i~olume 37, Page and published as required by law was noted and the public hearing was opened. Ron Long, said the make up of the Board had changed since this city code was written and the Board wished to address quality of life issues and requested council support in the re-write. Motion (Bardarson/Amberg) Enact Ordinance 2008-008 Kellar supported the new mission statement and appreciated all the Board volunteers. In response to questions by Valdatta, point of order was raised by B,r~arsoi~ to stay on task with this ordinance. Motion Passed Unanimous UNFINISHED BUSINESS a ~~ .~ Ordinance Postponed From The Previous Agenda Non-Code Ordinance 2008-005, Submitting A Propositio `~ o The Qualified Voters At The October 7, 2008 Regular Municipal Election To Exempt Ci ; Qf ' and Municipal Elected And Appointed Officials From The a eats Of Chapter_ .50 Of The Alaska Statutes (State Of Alaska Public Official Finan ial w) Relating To Disclosure Statements And Conflicts Of Interest, And Establishin oca es. Notice of the public hearing being posted and p 1' ~ d as uired by law was noted and occurred on April 14, 2008. - ~ ~. e~ Oates remindedctiuncil they uld still h~ y ~to follow the state campaign laws if this was passed. If passed, tli~° cle oul~ , and resolution at the next meeting which would basically adopt the 2UU7 APO form. Oates stated it was not possible to have lengthy wording in the ballot lan~~a~. PreviouYlotion (Bardars /S Motion Passed NEW BUSINESS Enact Non-Code Ordinance 2008-005 Unanimous Resolutions Resolution 2008-033, Repealing Resolution 1995-007 And Adopting The Updated Seward Marine Industrial Center Development Plan. Motion (Bardarson/Dunham) Motion (Kellar) Approve Resolution 2008-033 Postpone Resolution 2008-033 City of Seward, Alaska City Council Minutes aril 28, 2008 Volume 37, Page Motion died for lack of a second. In response by a question from Bardarson, Oates stated it was assumed there would be public parking designated for the public docks. A request to change a typographic error on page 165 by taking out the words, "If required" was agreed to by unanimous consent. Motion Passed Unanimous Resolution 2008-034, Authorizing The City Manager To Acc A $ illion Dollar State Grant For The Immediate Stabilization Of The Jesse Lee Ho '`` d Adm ering A Phase II Structural Engineering Report For The Friends Of The Lee Home. Motion (Bardarson/Amberg) A~rove Res+~lution 2008-03 Oates stated the Friends of Jesse Lee Home neede '~y's~expertise to staff and assist in obtaining and preparing an engineering report to decide how t bilize the home. He thought it was important to assist because if it couldn't be restored, there wo ~ e reason for the leadership school in Seward. Without the historic ~ tion of the projec ax credits could not be sold which were a major component for fundi g. ff would a` minister the funds and draft the RFP. °a~ ~~ Amberg had always the Jess ~ Home, but the city had been careful not to get involved with the project °~t~elf. S was cork ed about city staff taking on this additional workload burden. Sh ught a 5 \ (c) took working days to a week. She supported the project, but not the c be . invr~l`, ` ~ cess. She did not know why the Friends of Jesse ~. Lee Home could not obtain t '`'- S(l l (c). City Attorney Ch ~ Brool~ig ated setting up a 501 (c) under the federal law took months. In gen.. "- usually one cre s a . ~ e entity, then apply so grants could be accepted. Brooking reminded t ~t~-the city owne e Jesse Lee Home. Oates said this p~+~jct could not succeed without it being a City of Seward priority. He assured it did not hurt tl city's efforts on other projects. The city would assist in jump starting the project and their i~~olvement would carry the project until the 501(c) 3 was completed. He estimated this process would take three months to a year. Oates said this was an enormously important project to retaining the school for the future in Seward. Motion Passed Yes: Kellar, Valdatta, Dunham, Bardarson, Corbridge No: Amberg Resolution 2008-036, Approve And Adopt The Seward/Bear Creek Flood Service Area Flood ~~ City of Seward, Alaska City Council Minutes Apri128, 2008 volume 37, Page Hazard Mitigation Plan Motion (Dunham/Bardarson) Approve Resolution 2008-036 Oates added "in principle" to Section 1 of the plan, because he thought it allowed the city to take exception to the plan, but still pass the plan because it was important for emergency management purposes and it had been vetted through all other agencies. Oates mentioned how politics played a role, but the administration found areas the city wanted documented to protect the city in the future. The City found insufficient evidence to conclude that the erm Care Facility (LTCF) was being built in a flood area and disagreed with that conclusio thi ° plan. Community Director Bob Hicks thought it was irresponsiblz t~ build the LTCF in a flood zone, and the building was moved for those very reasons. Even tho ~ staff disagreed with some of the recommendations, they commended the Seward/Bear k , ~ od Service Area Board for composing this plan. Corbridge thought this resolution was eloquefly ~~ephrased~td~protect the city's position. Kellar was embarrassed the city made alterations to~tl~is plan. She stated FEMA and the Borough both approved it and thought mention of floodplain came from. somewhere. She thought the council should support the Board an flan. ~,. Mayor Corbridge ruled Kellar's subseque corn of order. de . Oates and Hicks wer f~~ndc by Kel ~ statements as they were factually incorrect and the city had every right to agree. ~- Kellar wanted` t~~ if it ~ sf cient evidence that the LTCF was not in danger from the levee. ~. Oates stated the ar> j ust ha ` d to have a levee in back of it, had never had a flood, there was no record_ of a flood occun-ing, , that area, nor was it on the FIRM map or any other maps. Oates armed the SprirLg Creek area needed to be inspected and more diligence paid towards maintenance. Motion Passed Unanimous Resolution Postponed From The Previous Agenda Resolution 2008-029, Authorizing The City Manager To Make Repairs To A 1999 F-250 Service Truck, For An Amount Not-To-Exceed $20,000.00 Motion (Bardarson/Valdatta) Approve Resolution 2008-029 (Previously made on 4/14/08} J~ City of Seward Alaska City Council Minutes April 28, 2008 volume 37, Page Oates argued the necessity for an overloaded vehicle. He stated he was frankly in the position that if he couldn't give his employees their needed equipment, the city could lose power and he thought that was taking too much risk. Oates said the vehicle must be towed to be repaired, and he could not continue power to the residents unless this vehicle was repaired or replaced. Electric Utility Manager Tim Barnum stated this vehicle, if repaired, was over its legal weight and preferred to replace the vehicle than repair it. Amberg produced a quote from Stanley Ford. The estimate was the price if it went to Soldotna. She thought an in-town business could give an estimate was tired of ball park figures on repairs. If it could be repaired for under $10,000, she th tit` uld just be repaired. Valdatta did not think the lineman should have to dri ~ecod hand junk.: Dunham couldn't vote for $20,000 repairs. A ~ ~ truck wad more in line. Bardarson wasn't willing to put $20,000 in repair wanted the expert to complete the vehicle inventory. Kellar wanted equitable uses of hieles. ,~ ~' Amendment (Kellar) ~ e Dollar Amount To Say; "Not To xce 8,000" Motion Died For Lack Of Oates stated th icle study;ould not b.~~~~mpleted in time. This was a service truck that could be used for on on o `_ ` ed replacing this vehicle and thought if it wasn't replaced the city w.as being p "wise and pound foolish. Postpone Resolution 2008-029 To The Next Meeting Yes: Kellar, Amberg No: Valdatta, Bardarson, Dunham, Corbridge Main Motion Failed Unanimous Resolution 2008-037, Authorizing The City Manager To Enter Into An Agreement With Worthington Ford For The Purchase Of A 2008 F-550 4x4 Service Truck, For An Amount Not-To-Exceed $56,502.00. Motion (Valdatta/Dunham) Approve Resolution 2008-037 '~ City of Seward, Alaska City Council Minutes April 28, 2008 Volume 37, Page Discussion ensued that tomorrow was the last day for the quote on the new truck. Amberg did not believe it would be off the lot tomorrow. Valdatta did not want to leave the lineman hanging. Mayor Corbridge Asked If Adjourning Until Tomorrow Morning Would Work. Kellar Objected. The Clerk Requested Recess vs. Adjourn To Not Readvertise. Time Ran Out. Mayor Corbridge Called A Recess Unti18:00 A.M. Tuesday, Apri129, 2008. The Meeting Was Recessed At 11:00 P.M. .~ ~~ City of Seward, Alaska City Council Minutes April 29, 2008 (continued) volume 37, Page CALL TO ORDER The Apri128, 2008 regular meeting of the Seward City Council was recessed at 11:00 p.m. and called back to order at 8:00 a.m. on Tuesday, Apri129, 2008 by Mayor Clark Corbridge. ROLL CALL There were present: Clark Corbridge presiding and Willard Dunham Bob Valdatta comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk Cheryl Brooking, City Attorney ABSENT -Tom Smith Betsy Kellar Resolution 2008-037, Authorizing Tl Worthington Ford For The Purchase Not-To-Exceed $Sb,502.00. -, Linda Amber ~ ` ` ~ =s Jean Bard ~. a er To Ear V Into An Agreement With 0 ~x4 Service Truck, For An Amount ~.~ ~~: Motion (Valdatta/Du Approve Resolution 2008-037 Oates stated n Bir d .b thing his efficiency study later this summer. A better comprehensive motaro~,~, a as n e ed. Bird agreed that the electric truck vehicle was needed and pu a ~~~ro vehicle was not efficient. Oates thought the electric department was not a pl o perm ch. Oaf this was one of the most important resolutions the council would v ~~~' con. _ '~;% ?{~ ~~z ~~~ ~~ Ambe eminded " inistration that council members must make decisions based on information pre ed. S elt the estimate was inflated. She would have liked an independent person to look at th confident of information presented. It was her job as a council person to question. Bardarson wanted the expert to do his j ob, and was happily awaiting his study. Obviously the old vehicle did not meet the requirements needed for the lineman. Dunham stated if this was critical equipment it wouldn't have been down for three months. He understood perfectly why this was needed. He didn't feel it was needed for safety purposes. Electric Utilities Manager Tim Barnum said the vehicle could not be driven in its current condition and he did not know the full extent of the airbag issue. ~~ JJ City of Seward, Alaska City Council Minutes April 29, 2008 (continued) Volume 37, Page Valdatta understood the problems and why this was needed. Oates stated this was the third council meeting this was being addressed. He thought part of the problem was the purchasing process itself. Point was well taken on asking locally but the city process made him ask for more money than the quotes so they didn't have to come back to the council for more money. Barnum stated he had not leased a vehicle, because staff had anticipate is approval. Then the purchase changed to a repair. He had hoped to eek by until purchase. C n this vehicle was estimated 3-4 weeks from receiving if purchased today. Barnum antici d a longer useful life of about seven years for this vehicle, and stated it was difficult to get a t ith exactly what was wanted. Certain accessories were required and needed, but ve es usu come with other accessories you didn't need. Initial estimates were low becau a sn't awa all repairs that needed to be done. 30% more jobs were completed last ye an `~ past years fro ~ ineman. Dunham thought when the city was looking for cialized ment, he thought it would be cheaper to buy one after long term planning was in ve Bardarson stated the city needed to be pro active instea '`of rea e. Motion Passed Unanimous A Work Session On The City Financials Se `r T , sday, May 8, 2008. INFORMATIONAL IT Providence Seward COUNCIL C' I`~dTS felt th c council to ~~erg wanted to l s should be cc ~ show to b Valdatta w~ the military and cut for March 2008. ussion on the agenda regarding reports and presentations. She Two hours of reports was too much. In the future she wanted Bird to approach his vehicle efficiency study addressed like they do in Dunham hoped the city would do a welcoming for the two Navy ships. He congratulated ASLC and UAF on the Ocean Sciences Bowl. Dunham wanted to know if there was anything he should know about being appointed on the Mary Lowell Center value analysis. He was hazy on what his role would be. Upon a question by Dunham, Corbridge answered he was not aware the old Mary Lowell Center Committee had ever been formally dissolved. (No action required J~ City of Seward, Alaska City Council Minutes April 29, 2008 (continued) Volume 37, Page Dunham also stated he had been contacted by the Charter Boat Association for bringing up a flat tax. The increase in fuel and upfront cost was having a serious cost to this industry. He stated the CEO of TOTE thought Seward would be a good place for a Conoco Phillips ship if we had a dock. Bardarson participated in the National Ocean Sciences Bowl. They appreciated the efforts by the city. The navy ships may help in the PARKS playground build. Oates took exception of being put on notice by council members. vocated the high quality of effort staff put into quotes and items brought forward to the coon , a bought this just made for an adversarial relationship. Dunham wanted the reports and presentations to continue.; ~~ CITIZENS COMMENTS ~ .;,. a=~~ ~~ Dale Hoogland, was glad to hear from exch tudents. .,st people were overburdened with financial responsibilities and he thought it was e '' r n for the lack of student interest this year. Obihiro was special with a big tax base. They kep 'ndependent contractor on staff full time. He said the cost to travel to Japan was expensive and , ught a City could support the program more financially. He asked that esentation to the Res ~ on Bay Lions Club and the City be put on the next agenda. ~~,_ . ~ ~3'{' .;~ F:,,. COUNCIL AND ADMINISTRATION RE O T 1v $ TIZENS' COMMENTS ~:. .:, ,; Dunham thanked gland appeari and he hoped others could participate in this great -., program. Bardarson reiterate~~~ , a win orfu pr~~ram. ~~ ADJOUF:1~°~NT ~-- ,, ~ ~ r~,;~ e meeting was adj `` eat 8:53 a.m. Jean Lewis, CMC City Clerk (City Seal) Clark Corbridge Mayor City of Seward, Alaska City Council Minutes May 8, 2008 Volume 37, Page CALL TO ORDER The May 8, 2008 special meeting of the Seward City Council was called to order at 8:00 a.m. by Vice-Mayor Willard Dunham. OPENING CEREMONY City Manager Phillip Oates led the pledge of allegiance to the flag. ;; ROLL CALL ~.;, Thcrc wcrc prescnt: a ; Willard Dunham, presiding and Lindy ~nberg Bob Valdatta S ' ~ th Jean Bardarson etsy°Kellar comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk Kari Anderson, Harborm ABSENT -Mayor Clark Corbridge CITIZENS' CO FOR PUBLIC H APPROVAL OF A Motion (Am Motion ' sed tI -None ~' .,e. NEW BU Motion (Smith/Ba n) Approval of Agenda Unanimous Consent Approve Resolution 2008-043 Oates thought this incident could be a blessing in disguise, and stated a forklift at Icicle Seafoods had fell through a section of I dock. Although the forklift was overweight, an assessment of the area found damage to the dock that the engineering assessment report of Tryck, Nyman & Hayes (TNH) had missed. Further inspection found the hangers were rusted completely, and would all need to be replaced. Oates stated Icicle Seafoods would replace all hangers, joists and labor by using a local business, and would go further on repairs than the actual damage. Since it was a city dock, it was J~ City of Seward, Alaska City Council Minutes May 8, 2008 Volume 37, Page agreed that 75% of repairs would be absorbed by the City and 25% to Icicle Seafoods. This emergency repair cost would be $20,600. Oates thought this estimate was a bit on the high side so they would avoid bringing this back to council. This cost included joists, hangers and labor, and allowed for Swalling Construction to leave the decking for the City to add. The insurance deductible was $25,000. These would be permanent repairs and would prevent further injury, therefore, Oates recommended passage of this resolution. In response to questions by council, Oates stated he arrived at the percentages because it was the city's dock, and it would have failed later. He thought a weight li ould have to be established for the dock. Oates agreed that both joists and bolts should ha ~~_ een alvanized. Joists would be shipped from Seattle and hangers would be built locally and c . He estimated the start date for repairs to be May 21, 2008. This emergency meeting was.cal` ed t impede Icicle and other dock users from conducting their business during our busy ~ ~" mer mo s ahead. Motion Passed Una ous COUNCIL COMMENTS ~ ~~' Kellar wanted the council to consider that the pubh ~ , uld not. attend meetings held this early. She wanted administration to hold them when all availab ar~rnl~~fs and public could attend. ~. . . ^pa . Bardarson mentioned the minutes wee the intet~et and people could look at those if they could not appear in person. Amberg joked that all wor sions scheduled within the next ten days while Oates stat oth ator Stevens and Representative Seaton would be in town Monday. He spoke of the transpo n RFP being drafted, and his recent talks with the Borough Mayor about the $1.4 million do s for a security dock. ADJOURNMENT The meeting was adjourned at 8:23 a.m. Jean Lewis Clark Corbridge City Clerk Mayor she was out of state. ~. ~:g -' Dunham was 't wi „ comments that stated city employees should take annual leave while sisting' '~' 'fhe Seward Playground Build. ,, ~.. r ~ d. CITIZENS' COMMEN - Non ;, COUNCIL D ADMINI TION RESPONSE TO CITIZENS' COMMENTS (City Seal) ~~ City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37, Pale CALL TO ORDER The May 12, 2008 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Clark Corbridge. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the flag ROLL CALL There were present: Vice Mayor Willard Dunham presiding and Jean Bardarson comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk Cheryl Brooking, City Attorney ABSENT -Linda Amberg, Tom Smith and Mayor Clark Corbridge Bob Vald~tta Betsy Kellar CITIZENS' COMMENTS C)N ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Patrick Messmer, invited the public; and the city council to the graduation of the DARE students. Dana Yaperman, complimented the council for keeping taxes under control while making Seward a lace place to live. The Seward Senior Center served 350 local seniors and provided transportatiun,services, over, X000 meals on wheels, home services, and points of contact for those living alone. She.. appreciated the continued financial and community support for the Center. Dave Paperman, past exalted ruler of the Elks Lodge was thrilled to be the primary sponsor of the PARKS playground. He thanked every entity and individuals who volunteered or funded this important project. He notified that construction started tomorrow and they were still seeking volunteers for the build and clean up. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Kellar) Approval of Agenda and Consent Agenda Resolution 2008-038, was added to the consent agenda by unanimous consent. City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37, Page The clerk read the following approved consent agenda items: Resolution 2008-038, Supporting The Alaska's Statehood Experience Grant Submission And Appropriating $1500 As A Cash Contribution To Activities And Events Of Seward Gateway To Alaska: Journey To Statehood And Beyond And Appropriating Funds. The Apri114, 2008 regular city council meeting minutes were approved. Resolution 2008-039, Amending The City Council Rules Of Procedure; To Amend Rule 2, Council Meeting Time. Resolution 2008-040, Amending The Introduction Of The City Council Riiles Of Procedure, Port And Commerce Advisory Board Responsibilities. SPECIAL ORDERS, PRESENTATIONS AND REPORTS - Proclamations and Awards An Appreciation Certificate was presented to the ~~laska. Railroad Corporation. The Annual Historic Preservation°;Award for 2008 was presented to Lee Poleske. An Appreciation Presentation was given to. he City: of Seward and Resurrection Bay Lions Club by Travis Hoogland. A Military Appreciation Proclamation was read and presented to Bob Candoupoulos. A Proclamation `'h'as Given To Tlie Seward Senior Citizen Program For Winning The 2008 Older Americans ;Yionth Program Award. The. Summary of Water Compliance Study was given by Loren Leman. Highlights were - Seward produced a very quality product and were meeting the requirements of the law. - Seward had unusual conditions with the quadrupling of visitors and water usage in the su,~auner that the Public Works Department had to respond to. - There was aging infrastructure, especially in the downtown area, that Seward would need to invest in on an on-going basis. Technology was over 30 years old and it was getting difficult finding parts. Efficiency issues needed to be addressed. - Alaska Wastewater Management selected Seward as the large system user of the year. Richard Adelmann was operator of the year. Leman thought this said a lot for the staff and how they maintained the system. - Flow and pressure testing was conducted. The three major water improvement projects recently had improved the hydraulics and reliability of the system. ~~ City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37, Page - Seward used more water than they should, suggesting leakage issues. It was time to do a leakage study again. City Manager's Report. City Manager Phillip Oates introduced Senator Stevens and Representative Seaton. He thought Seward was well represented in Juneau this session. With lobbyist Kent Dawson, they all worked well as a team. Some items included on the budget for Seward were: - 4.5 million for cruise ship dredging. - 15 million for freight dock extension - 2 million for the Forest Acres Levee Road - $190,000 for pavilion - $66,000 for the fish ditch - $2 million for electric generators - $400,000 for Long Term Care Facility infrastructur-e and exceptional relief - DOT maintenance shop - $15 million for AVTEC funding - SCCC expansion Seward was also successful in funding and grant opportunities for`libraries, museums, cruise ship head tax legislation and in designating Scward as the Mural Capifal of Alaska. Oates stated he was given good advice and couldn't be fetter represented. Oates thanked Bob Candopoulos and Keith!4lantemach for their veteran assistance and the sponsorship of the combat fishing'tournament. He congratulated the Seward Mural Society on their latest mural on the north wall of AVTEC which commemorated Exit Glacier. Oates thanked the crew of the two Navy, dzstroyers that visited SCward twice in the last week. They had offered separate tours and helped in the caminunity and he was honored for their visit. Oates had'met-with SteveHaagenson, State Energy Coordinator with the Alaska Industrial Developmentand Export~Authority (ATDEA), Kenai Peninsula Borough Mayor John Williams to discuss i:ity projects and the use of the cruise ship head tax, and Eileen Hileman, EPA Region 10, had visited and. assessed our wastewater treatment operations and progress in applying for storm water dischargz permits in the small boat harbor and upland boat area of SMIC. He also met with DOC and DOT to continue discussions concerning land ownership and bonding issues for the expansion of the Spring Creek Correctional Facility. John Bird was back for the summer to work on the efficiency Study and Floodplain ordinances. Initial study areas would include; attorney expenses, office equipment, open source software, hearing, lighting, travel policies, insurances, purchasing authority, contracts and leases, vehicle operations and motor pool, parking, etc., so he would be very busy. Oates hoped he would have some time to fish. - The Jesse Lee Home RFP was complete and had six criteria to meet. ~' 3 City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37, Page - Harbor. The City was moving forward in collaboration with Icicle Seafoods to repair the dock damage. - The Trustees of Alaska, Resurrection Bay Conservation Alliance and Alaska Community Action on Toxics appealed the judgment regarding attorney fees and costs to the 9~' circuit Court. - Long Term Care Facility. Mike Gillen had been hired as the project Manager - Electric Department. Bid openings for the Fort Raymond substation Generation was May 8, 2008 and evaluations were underway. The electric transformer for Lawing would be delivered from HAARP facility when weight restrictions on the hightivay; permitted. - Water. Water system feeding to T dock and the old life dock in the small boat harbor was completed and control systems at the Lowell Canyon Water Tank installed in 1952 were beginning to be replaced. City Attorney's Report. Cheryl Brooking City Attarne3~ did not ha~~e-much to report since last meeting, but continued working with administrationf~n their needs. She would: discuss the 9~' circuit appeal later in the executive session. Other Reports, Special Presentations A Legislative Report was given by Senator Gary Stevens A Legislative Report was given by Representative-Paul Seaton: A Seward Youth Program Report was given ~y Community Development Director Bob Hicks A Seward Community Foundation: Report was...-given by Margaret Anderson and Chellie Skoog. City Council recessed at 8 45p.m. City Council resumed at 8:SO~ pm. PUBLIC HEARINGS Ordinances Requiring A Public Hearing Ordinance 2008-001,. A.niending City Zoning Map By Rezoning Lots 27, 28 And 29, Block 17, Original Townsite; Of Seward From Multi-Family Residential (R3) To Central Business District (CBD). Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Oates stated this was consistent with all community plans and Planning 8i Zoning had recommended approval also. Motion (Bardarson/Valdatta) Enact Ordinance 2008-009 ~~ City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37, Page Motion Passed Unanimous Ordinance 2008-010, Amending The City Of Seward Code Section 12.05.011 International Building Code By Adopting The 2006 Edition Of The International Building Code (IBC), Including Revisions. Notice of the public hearing being posted and published as required bylaw was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Bardarson/Valdatta) Enact Ordinance 2008-010` Oates stated all of these new codes had a work session oast week. All changes were discussed. He received feedback from the business and building community-. No changes were made on this ordinance. Building Inspector Stefan Nilsson stated temp~irary structr~res were allowed for 180 days under this code. Oates stated the fees were not changed because the city ~~~as already in the building season and excel spreadsheets were all set up. He would bring forth a change ] ater. Motion Passed Unanimous Ordinance 2008-011. Amending Seward Cite :.Code, Chapter 9.15, Health And Safety, Adopting The 2006 Edition,~f The International Fire Code (IFC), Including Revisions. Notice of the public hearing being posted and Published as required by law was noted and the public hearing was opened. No one appeared to addr-ess the Council and the public hearing was closed. Motion (BardarsonlKellar) Enact Ordinance 2008-011 Oates stated the redline `~ersion`were the changes and reflected in the laydown. On page 4 of 13, item 28, city administrati~~t7 went with "shall" language per Valdatta's comments during the work session: In response to Kellar, Oates stated it was the city's intent to make it mandatory. Assistant Fire Chief Eddie Athey stated the fire department would work hand in hand with the permittee for emergency response. Discussion ensued over the words "shall" vs. "will". Motion Failed Yes: Bardarson, Valdatta, Dunham No: Kellar A parliamentary question was raised by the Vice-Mayor on reconsideration. Procedure to ~~ City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37, Page bring back the ordinance was clarified by the City Clerk. Ordinance 2008-012, Amending The City Of Seward Code, Chapter 12.05.021, Adopting The 2006 Edition Of The International Residential Code (IRC), Including Revisions. Motion (Bardarson/Kellar) Enact Ordinance 2008-012 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened Don Sutherland, spoke stating the same issue raised above under file IFC, house numbers being required before a certificate of occupancy was completed, was. itl this code also. Oates stated temporary structures were not allowed in this code. Kellar wanted temporary structures allowed for residents. Stefan Nilsson stated it was allowable to put up a 2OO lout building. A 10 x 20 foot structure was allowed in residential now. Bardarson also wanted temporary structures with a 150-day limit. Amendment (Kellar/Bardarson) Amendment Passed Main Motion Passed Remove Item 7 Page 4 That Referred To Temporary Structures In Its Entirety. Unanimous Unanimous Ordinance 20(18-013, Amending The City Of Seward Code, Chapter 12.05.031, Codes Of Technical. Regulation, Adapting The 2006 Edition Of The International Mechanical Code (IMC), Including Revisions. Notice of the public hearing being posted and published as required by law~~was t~otc:d and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Bardarson/Kellar) Enact Ordinance 2008-013 Oates stated this adopted the 2006 edition of the IMC and there were no changes to this ordinance since introduction. He recommended approval. Motion Passed Unanimous Ordinance 2008-014, Amending The City Of Seward Code, Chapter 12.05.035 National Electrical Code Adopted, Adopting The 2005 Edition Of The National Electrical Code (NEC). Notice of the public hearing being posted and published as required by law was noted and the public ~~ City of Seward, Alaska Ciry Council Minutes May 12, 2008 Volume 37, Page hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Bardarson/Kellar) Enact Ordinance 2008-014 Oates stated this adopted the 2005 edition of the NEC and he recommended approval. Motion Passed Unanimous UNFINISHED BUSINESS -None NEW BUSINESS Resolutions Resolution 2008-041 Awarding A Contract For Three Years To Save You Money Services For Custodial Services At The Harbormaster's Building ,end Public Restrooms Behind The National Park Service Building, The Northeast bunch Ramp, end The Upland Area. Motion (Bardarson/Kellar) Appro~~e Resolution 2008-041 Oates stated this was an annual sum and had a re-negotiable clause. Harbormaster Kari Anderson responded tc~ a question by Valdatta and stated the City had been cleaning the restrooms in the Park Service. building for years. Motion Passed Unanimous Resolution 2008-042, Establishing Lc-cal~F~n~:ncial Disclosure Guidelines For Appointed And Elected Officials And Approving The City Of Seward Financial Disclosure Form Upon Voter Approval And Passage Of Yropusition #1 At The October 7, 2008 Municipal Election. Motion (Bardarson/Kellar) Approve Resolution 2008-042 Oates stated this would be the form Seward would adopt if it went to the voters. This established the specific form -which would substitute the APOC form. Enforcement and compliance would have to be addressed by ordinance at a later date. He recommended the form be approved. Motion Passed Other New Business Items Unanimous The Work Sessions To Discuss January, February And March City Financials And The Sales Tax Cap Increase Were Both Set For Wednesday, May 28, 2008 At 7:00 P.M. INFORMATIONAL ITEMS AND REPORTS (No action required ~~ City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37; Page Providence Seward Medical Center Financial Report for March 2008. COUNCIL COMMENTS Kellar noticed graduation was scheduled for next Wednesday and wanted all to volunteer for the PARKS program. Bardarson congratulated the Senior Center on their 30 year anniversa~ and noted the PARKS program still needed help. She asked drivers to watch out for pedestrians, and bikers now that everyone was out for spring. Valdatta thanked the city staff for the work session on the building pei-n~its last week. He appreciated the opportunity to hash issues out and enjoyed having the contractors~there. He further complimented the staff for the cruise ship pictures that the clerk's staff had prepareel: Dunham reminded that May 19, 2008 at 5":00 pni was the Long-Term Care Facility groundbreaking. He was honored to have the Navy ships vstSeward and appreciated the military day appreciation events scheduled. CITIZENS' COMMENTS -None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Oates was impressed with the; two Navy captains and their crews that visited, and would be drafting a letter to their headquarters thanking them,for their great ambassadorship. EXECUTIVE SESSION Go Into Executive Session To Discuss Matters Pertaining To Pending Appeal Litigation In The Case Of Resurrection Bay Conservation Alliance Vs City Of Seward. Unanimous City Council went into executive session at 10:03 p.m. City Council came out of executive session at 10:27 p.m. ADJOURNMENT The meeting was adjourned at 10:28 p.m. .~ ~~ City of Seward, Alaska City Council Minutes May 12, 2008 Volume 37, Page Jean Lewis, CMC Clark Corbridge City Clerk Mayor (City Seal) ~~ Memorandum Date: May 27, 2008 To: Mayor Corbridge /City Council member\s~ From: Johanna Dollerhide Actin Cit Clerk ®U 9 Y . Subj: Historic Preservation Vacancies In May of each year, two historic preservation commission members' terms of service end. A notice of vacancy has been advertised in the local newspaper since May 1, 2008. For 2008, those two members whose terms are ending are John French and Jolund Luther. Both have reapplied. No other applications were received. Other than this reappointment, there are no current vacancies on this commission. t~ CITY OF SEWARD, ALASKA APPLICATION FOR THE SEWARD HISTORIC PRESERVATION COMMISSION '"~K ~° NAME: Jolund Luther STREET ADDRESS: 2003 La Touche Cir MAILING ADDRESS: P. O. Box 233 HOME TELEPHONE: 907-224-5596 LENGTH OF RESIDENCY IN THE SEWARD AREA: Since 1992 PRESENTLY EMPLOYED AS: Admin Mgr, Spring Creek Correctional Center List any special training, education or background such as grant writing, history, architecture, or archeology, which may help you as a member of the Commission. _I took numerous history classes while getting my Bachelor's degree. I have been on the commission since 2006 and have worked with the commission on many proiects during that time. Have you ever been involved in any aspect of historic preservation? If so, briefly describe your involvement: I have been on the commission since 2006 and would like to continue to work on the commission to preserve Seward's histoy. I am specifically interested in serving on the Historic Preservation Commission because: I believe I can make a contribution in preserving Seward's history for our children. Have you ever served on a similar commission elsewhere? ©e or No If so, where? Seward And when? 2006-2008 If appointed, are you willing to: • Do historic research? ES NO • Work on preparing grant applications? ES NO • Work on writing historic register nominations? ES NO • Attend historic preservation workshops? ES NO May 8, 2008 SIGN DATE ~~ r i CITY OF SEWARD, ALASKA APPLICATION FOR THE SEWARD HISTORIC PRESERVATION COMMISSION Name: John S. French Address: 506 4th Ave. Seward, AK ~~~~~~~~ PO Box 1470, Seward, AK 99664 MAY 1 2 2008 Telephone: 907-224-4429 or 907-491-0343 (cell) e-mail: pesa .aci.net OFFICE OF TFiE CiT~' CLERK Residency in Alaska: 28 years, in Seward: 10 years Present Employment: Retired, State of Alaska-TRS, sometimes self-employed as an environmental services consultant. See attached Resume for further details. Education: Oberlin College, BA (Chemistry), University of Michigan, PhD (Biological Chemistry); includes 12 credits anthropology/archeology, and four credits human ecology. I have written and administered over $2 million in grants and published 17 peer-reviewed papers. Interests and experience relevant to the Historic Preservation Commission: I have served on the Historic Preservation Commission since my appointment in late 2007. I have amulti-cultural, multi-disciplinary view of history, especially recent prehistoric and historic human history in North America, U. S. History, and the history of economic development of Alaska. The U. S. Department of the Interior considers me qualified as an Environmental Protection Specialist at the GS-12 level. This includes both natural and cultural resource compliance requirements. I look forward to continuing work with both the people of Seward and business owners to help find optimal solutions to preserving and interpreting the history and prehistory of the Seward area while enhancing the opportunities for growth of businesses. Service on governmental boards and committees: Near Island Development Authority (City of Kodiak), EVOS Trustee Council -Public Advisory Group (Science/Academic) Cook Inlet Aquaculture Board of Directors (City of Seward), Cook Inlet Regional Citizens' Advisory Council Board of Directors (Aquaculture) Prince William Sound Regional Citizens' Advisory Council (City of Seward) Seward Historic Preservation Commission This is the only Historic Preservation Commission I have served on. If appointed I am willing to: Do historic research, Work on preparing grant applications, Work on writing historic register nominations, and Attend historic preservation workshops. ignatur t.~ -~o.~ v'~- ~'b Date i~ . p SUMMARY RESUME Name: John Storrs French Mailing Address: P.O. Box 1470, Seward, AK 99664-1470 Telephone: (907) 224-4429 Cell phone: (907) 491-0343 E-Mail: pesa(a~ cq i._net Citizenship: USA EDUCATION Ann Arbor High School, Ann Arbor, MI, Diploma (University Prep), 1967 Oberlin College, Oberlin, OH, B.A. (Chemistry & Biology), 1971 University of Michigan, Ann Arbor, MI, Ph.D. (Biological Chemistry), 1979 Doctoral Dissertation: NADPH-Cytochrome P-450 Reductase: Properties and Interactions with Other Microsomal Components. (Adviser: M.J. Coon) University of California, Berkeley, CA, Postdoctoral Research (Biochemistry), 1979-1980 Postdoctoral Research: Structural studies on the tetrahydrofolate synthetase (combined) purified from Saccharomyces cerevisiae. (Adviser: J.C. Rabinowitz) Continuing Education Twenty-six certificate workshops & courses primarily in: 1. Leadership & Human Resources Management, 2. Marine Operations & Safety, 3. Oil Spill Prevention & Response, 4. Fisheries & Seafood Technology. CURRENT ACTIVITIES 1. Retired: 1998: State of Alaska Teachers' Retirement System (Retirement Incentive Program). 2. Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) Mission: Citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers. Position Titles: Board of Directors, City of Seward Representative, 2003-present Treasurer, 2007-present Oil Spill Prevention and Response Committee (OSPR), 2003-Present Chair 2005-present Scientific Advisory Committee (SAC), 2003-present Finance Committee, 2005-present Strategic Planning Committee, 2004-present, Chair 2006 Seward Historic Preservation Commission I Page 1 of 7 ~ May 2008 ~~ 3. Seward Historic Preservation Commission Position title: Commissioner (2007-present) Powers and duties of the Commission: • To survey and inventory community historic, architectural and archeological resources within the community. • To develop a local historic plan that includes provisions for identification, protection and interpretation of the area's significant resources. • To advise other officials and departments of local government regarding identification and protection of local historic and archeological resources. • to facilitate continuing education of citizens regarding local historic preservation and community history. • To support enforcement of the Alaska Historic Preservation Act and other State and Federal statutes requiring assessment of cultural resource assessment. • To review local projects and make recommendations regarding effects on local historical preservation issues. 4. Cook Inlet Regional Citizens' Advisory Council (CIRCAC) Mission: To represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil facility operations in Cook Inlet. Position titles: Board of Directors, Aquaculture Representative, 2002-2006 Aquaculture Representative (alternate) 2006-present Environmental Monitoring Committee (EMC), 2003-2006 Prevention, Response, Operations & Safety Committee (PROPS), 2004- 2006 5. Cook Inlet Regional Citizens' Advisory Council (CIRCAC) Mission: To represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil facility operations in Cook Inlet. Position titles: Board of Directors, Aquaculture Representative, 2002-2006 Aquaculture Representative (alternate) 2006-present Environmental Monitoring Committee (EMC), 2003-2006 Prevention, Response, Operations & Safety Committee (PROPS), 2004- 2006 6. Alaska SeaLife Center (ASLC) Mission: The Alaska SeaLife Center is dedicated to understanding and maintaining the integrity of the marine ecosystem of Alaska through research, rehabilitation and public education. Position titles: Founder Member (permanent) Rescue & Rehabilitation, Volunteer, 2000-present Pigeon Guillemot Restoration Project, Research Volunteer 1999-2002 Interpretation, Volunteer, 1999-2003 I Seward Historic Preservation Commission I Page 2 of 7 ' May 2008 rK.~ Recent Conference /Workshop Attendance & Presentations 1. SETAC Annual Meeting, 2008, Tampa, FL French, J.S. Session Chair "Citizen Science - A road to better environmental policy" 2. Arctic & Marine Oil Spill Program Technical Seminar (AMOP), 2008, Calgary, AB, Canada 3. EPA-International Oil Spill Conference (IOSC), 2008, Savannah, GA 4. Effects of Dispersed Oil with Emphasis on the Beaufort and .Chukchi Seas, 2008, facilitated by NewFields on behalf of Shell Oil Co. And API, Anchorage AK 5. SETAC Annual Meeting, 2007, Milwaukee, WI French, J.S. and Banta, J.W. "Regional Citizen's Advisory Councils: Advocates for stakeholder driven science" 6. International Oil in Ice Workshop &CRRC Dispersant Working Group meeting, 2007, Anchorage, AK 7. Aquatic Toxicity Workshop, 2007, Halifax, NS, Canada Green, R.H., Kennish, J.M., French, J.S. and Banta, J.W. "Below-MDL values: what they are & how should datasets including them be treated?" S. International Effects of Oil on Wildlife Conference, 2007, Monterey, CA 9. Chemical Dispersants Cold Water Testing (MMS Ohmsett facility) &CRRC Dispersants Working Group meeting, 2007, Red Bank, NJ 10. SETAC Annual Meeting, 2006, Montreal, QB, Canada 11. NATO-Committee on the Challenges of Modern Society, 2006, Halifax, NS, Canada French, J.S. and Robinson, L.R. "Regional Citizens' Advisory Councils: Ensuring Safe Transport of crude oil in Alaska" 12. Arctic & Marine Oil Spill Program (AMOP) Technical Seminar, 2006, Vancouver, BC, Canada 13. SETAC Annual Meeting, 2005, Baltimore, MD 14. NOAH/ Coastal Response Research Center (CRRC) Workshop: "Research 7 Development needs for Making Decisions Regarding Dispersing Oil", 2005, Durham, HN 15. EPA-International Oil Spill Conference (IOSC), 2005, Miami, FL PRIOR WORK EXPERIENCE 1. PEGASUS ENTERPRISES Job title: Consultant Employer: Self Description of duties & accomplishments: I was sole-proprietor of PEGASUS ENTERPRISES (Alaska Business License #108163, City of Seward Business License #2980), a professional scientific & technical services company. The consulting services undertaken by this company fell into three broad categories: a) regulatory compliance & permitting, b) environmental toxicology: including risk assessment, management, communication, mitigation, and rehabilitation, and c) food science & technology: including regulatory compliance, quality control & assurance, and technology transfer. Reason for Leaving: presently restructuring company Seward Historic Preservation Commission Page 3 of 7 May 2008 J 2. University of Alaska Job titles: Professor, 1990-1998 Director, Fishery Industrial Technology Center, 1991-1995 Associate Professor, 1985-1990 Assistant Professor, Description of duties & accomplishments: 1980 to 1985, Assistant Professor in the Chemistry Department at the University of Alaska Anchorage. Workload distribution was 55% teaching, 27% research and 18% Public service/technology transfer. Teaching included biochemical toxicology as well as chemistry and biochemistry. Research was mostly on responses of aquatic organisms to pollution. Director & Principal Investigator of the UAA-Minority Access to Research Careers-Honors Undergraduate Research Training Programs focusing on biomedical training for Alaska Native and American Indian students. This program was funded by the National Institutes of Health and the State of Alaska. Public service included review of NEPA compliance for Red Dog Mine, proposed petrochemical development, and Susitna River hydroelectric development. 1985 to 1995, at the University's Fishery Industrial Technology Center (FITC) in Kodiak. 1985-1990, Associate Professor, then as Professor and Director. Initially FITC was part of Community Colleges, Rural Education and Extension. In 1987 when the School of Fisheries and Ocean Sciences (SFOS) was established as part of University of Alaska Fairbanks, FITC became part of the new School. As Director, workload was equally split between faculty and administrative duties. As before, faculty duties included research, teaching and service but with the greatest responsibility in the areas of applied research and technology transfer. Activities included improvement of seafood product quality and recovery, enhanced utilization of the fish harvested, more selective targeting of harvest efforts, and minimizing adverse interactions between the fishing industry and environmentally sensitive species. From 1995 until retirement in 1998, Professor with appointment split between three programs within University of Alaska Fairbanks in Fairbanks. One principal role was enhancing cross-school programs between the three units. I continued developing the Food Science & Nutrition program jointly administered by SFOS and the School of Agriculture & Land Resources Management. A new role was the development of an Aquatic Toxicology emphasis shared by the Department of Chemistry & Biochemistry and SFOS. This was built upon earlier work done at UAA. This appointment averaged 40% Teaching, 40% Research and 20% Service. Reason for Leaving: Retirement Incentive Program 3. University of California Berkeley Job title: Postgraduate Research Scientist, 1979-1980 Description of duties & accomplishments: Postdoctoral research and mentoring graduate students. Primary project was Structural studies on the tetrahydrofolate synthetase (combined) purified from Saccharomyces cerevisiae. This is the central enzyme system in interconverting the forms of folic acid active in one carbon transfers. The job also entailed helping coordinate a research Seward Historic Preservation Commission Page 4 of 7 May 2008 team studying gene regulation in gram positive bacteria. Reason for Leaving: Hired by University of Alaska 4. United States Peace Corps Jab title: Peace Corps Volunteer, 1971-1973 Description of duties & accomplishments: Teaching chemistry, physics, and applied math at SMJK Gajah Berang in Melaka, Malaysia to students sitting for the Malaysian School Certificate and Higher School Certificate. Age-wise in the US system these would be grades 10-13. A class science project on contaminants in the Malacca River won a national science award. Reason for Leaving: End of Duty TEACHING EXPERIENCE Extensive teaching experience in both formal classes at the undergraduate and graduate levels, and public education courses. Formal teaching experience was primarily in the following areas: 1) Chemistry, biochemistry & toxicology, 2) Foos science & nutrition, 3) Fisheries and natural resource management. Public education classes taught are primarily in marine safety and small boat handling. Extension and technology transfer activities in fisheries and food science. Also many program management and curriculum development activities in these programs. GRANTS AND CONTRACTS Total of twenty-two Grants and Contracts administered as either Principal Investigator or Co-Principal Investigator with a total value of $2,005,364 ranging in size from $3,698 to $383, 000. PUBLICATIONS Seventeen peer reviewed publications and 12 scientifiic & technical reports. SCIENTIFIC/TECHNICAL PRESENTATIONS Twelve invited seminar presentations and 30 contributed oral & poster presentations ADMINISTRATIVE EXPERIENCE SciencelAcademic Fishery Industrial Technology Center, SFOS, UAF, Director, 1991-1995 Faculty Senate, UAF, Chair, Curriculum Review Committee, 1997-1998 Minority Access to Research Careers -Honors Undergraduate Research Training Program (MARC-HURTP), Director & Principal Investigator, 1983-1985 Labor Management United Academics-AAUP/AFT, Executive Vice President, 1997-1998 Seward Historic Preservation Commission ~ Page 5 of 7 ~ _ May 2008 r. 3 ~JI Governmental Southfork Community Council, Secretary, 1983-1984 Near Island Development Authority, City of Kodiak, Vice Chair, 1988 EVOS-Public Advisory Group, Science/Academic Representative, 1991-1996 Vice Chair, 1993-1995 Seward Historical Preservation Commission, Commissioner, 2007-present Non-Governmental (PNP) Kodiak Chamber of Commerce, Board of Directors, Elected Member, 1994-1995 Cook Inlet Aquaculture Association, Board of Directors, 1998-present Board of Directors, City of Seward Representative Cook Inlet Regional Citizens' Advisory Council, 2002-present Board of Directors, Aquaculture Representative Prince William Sound Regional Citizens' Advisory Council, 2002-present Board of Directors, City of Seward Representative U.S. Coast Guard Auxiliary Division 2 Captain 2003-2004, IPDCP2 2005 District Staff Officer-Member Training, 2001-2003 Flotilla Commander, 1987-1988, 1991-1992, 2000-2002 MULTI-DISCIPLINARY AGENCY & STAKEHOLDER PROJECT TEAMS 1. Industry Advisory Panel and Project member for National Food Processor Association project on "Hyperfiltration technology for recovery and utilization of protein materials in surimi process waters". 1987-1989. 2. Advisory Committee member for the DOE-funded Institute of Northern Engineering study on the feasibility of using irradiation technology to preserve food products produced in Alaska. 1989. 3. Toxicological Expert Committee for Evaluating Data related to the Consumption of Marine Subsistence Foods (Exxon Valdez Oil Spill) member appointed by the Oil Spill Health Task Force. 1989-1991 4. Member of Regional Project, NE-123, concerning collaborative research focusing on developing standardized methods for studying functional properties of food proteins. 1991-1995. 5. Science/Academic Representative on Exxon Valdez Oil Spill -Public Advisory Group. 1991-1996. 6. Dispersants Working Group, ARRT leading, 2005 Invasive Species Working Group, Multi-agency lead, 2004-2005 both as representative of PWSRCAC Board of Directors 7. Effects of Dispersed Oil with Emphasis on the Beaufort and Chukchi Seas, 2008, a multi-agency, multi-disciplinary work group facilitated by NewFields on behalf of Shell Oil Co. And API, Anchorage AK MEMBERSHIPS (date membership started) American Chemical Society (1980): Division of Biological Chemistry Division of Environmental Chemistry Seward Historic Preservation Commission Page 6 of 7 May 2008 r~ Division of Agricultural and Food Chemistry Pacific Fisheries Technologists (1984}, emeritus member Society of Environmental Toxicology and Chemistry (1989) Alaska SeaLife Center (1998) Founder Member AWARDS Oberlin College Varsity Track Letters, 1970 & 1971 University of Alaska President's Report, 1985 & 1986 University of Alaska-FITC Outstanding Employee, 1986 University of Alaska Meritorious Incentive Award, 1989 Kodiak Chamber of Commerce, Plaque of Appreciation, 1996 UAF Faculty Senate, Plaque of Appreciation, 1993 & 1998 United States Coast Guard Sustained Auxiliary Service Award, (awarded 6 times) United States Coast Guard Unit Commendation, (awarded 3 times) United States Coast Guard Meritorious Unit Commendation, 2003 United States Coast Guard Team Commendation, (awarded 6 times) USCG Auxiliary Membership Service Award, (awarded 3 times} USCG Auxiliary Flotilla Achievement Award, (awarded 3 times) USCG Auxiliary, District 17, Auxiliarist of the Year plaque, 2002 & 2003 USCG Auxiliary, District 17, Division 2, Plaque for completing the most Operational Specialty Courses, 2002 USCG Auxiliary, District 17, Division 2, Outstanding Auxiliarist of the Year, 2004 USCG Auxiliary, District 17, James W. Clement Award for Instruction the most Member Training hours, 2004 USCG Auxiliary, District 17, Division 2, Plaque for performing 76 hours of Member Training as Lead Instructor, 2004 USCG Auxiliary, District 17, Division 2, Plaque for completing 87 vessel examinations in 2004 Seward Historic Preservation Commission ~ Page 7 of 7 , May 2008 MEMORANDUM DATE: May 27, 2008 TO: Seward City Council THROUGH: Phillip Oates, City Manager FROM: Kristin Erchinger, Finance Director '~~"~~ RE: April, 2008 Financial Statements Please find attached, the budget-to-actual revenue and expenditure reports for April, 2008, as of May 16, 2008. The following information summarizes the highlights of the financial reports through April, with 33% of the fiscal year having expired. General Fund • Revenues are at 18.7% of budget, $351,227 higher than the same period last year, due primarily to higher charges for services revenues. • Expenditures are at 29.9% of budget, slightly lower than budget. Harbor Enterprise Fund • Revenues are at 28.9% of budget, $157,104 lower than the same period last year, with most accounts coming in lower than in the prior year. • Expenses are at 23.9% of budget • Personnel costs are at 29.2% of budget Electric Enterprise Fund • Revenues are at 30.9% of budget, at $65,9091ower than the same period last year • Expenses are at 26.8% of budget, with personnel costs at 29.8%. Water Enter,~rise Fund • Revenues are at 24.7%, at $21,678 lower than the same period last year • Expenses are at 20.9%, at $61,276 higher than the same period last year Wastewater Enterprise Fund • Revenues are at 30.6%, at $5,993 lower than the same period last year • Expenditures are at 26.2%, at $25,131 higher than the same period last year City of Seward, Alaska Monthly Budget Report For the Month ended Apri130, 2008 We are pleased to provide this Preliminary budget report for the month ended April, 2008. This report is intended to present information both graphically and in narrative form, to make it easier to understand. The report includes the following components: 1) the narrative report explains the highlights of financial results for the General Fund; 2) cash balances in all City funds; and 3) revenue and expenditure/expense data for the funds. This monthly report includes data for the City's General Fund and the Harbor, SMIC, Electric, Water, Wastewater, and Parking Enterprise Funds. We welcome comments from the City Council or the public as to how we may improve this document to make it more useful for timely decision making. This report contains information on the major sources of revenue for the General Fund, with a focus on providing historical perspective on the timing of revenues and the City's typical revenue cycle. Revenues are compared on a monthly basis over four years. Revenues are then compared according to major revenue category (taxes, licenses/permits, intergovernmental, charges for services, and miscellaneous) across years, to see whether major revenue sources are increasing or decreasing. And finally, year-to-date revenues are examined to predict whether we can expect to meet budgeted revenue goals. An analysis of expenditures demonstrates the typical pattern of spending during the year. For example, debt service payments are generally made semi-annually (June and October), snow removal costs are higher in the winter, and campgrounds gear up in the Spring. In this analysis, expenditures are compared on a monthly basis, and then by category, showing the trend in costs for each major category (salary, benefits, purchased services, supplies/maintenance, general and administrative, capital and debt, and other). Finally, a table is provided which shows the extent to which each General Fund department is tracking with budgetary projections. The City's annual financial audit concluded on April 4, 2008. The draft financial report is complete and the auditors will present a report on the annual financial report at a council work session prior to the regularly scheduled council meeting of May 27, 2008. If you have questions or require additional information, please feel free to contact finance director Kristin Erchinger at (907)224-4064, or by e-mail at kerchinger@cityofseward.net. 1 ~ ~. GENERAL FUND Analysis of All Revenue Sources Graph 1: Revenue Comparison by Month 10,000 9,000 8,000 ,b 7,000 6,000 5, 000 ~" 4,000 3,000 2,000 1,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec O 2004 ®2005 ®2006 ®2007 D 2008 This graph presents the monthly distribution of all revenues of the General Fund, which includes Taxes, Charges for Services, Intergovernmental, Licenses/Permits, and Miscellaneous. The graph highlights the revenue cycle of the General Fund and demonstrates that the majority of General Fund revenues are collected in the second half of the year. Through April, revenues are 23% higher than the same period in 2007. This graph below shows the amount of revenues collected through this same period over the past five years, compared to this year. At this point in 2008, revenues are higher than in prior year: Graph 2 -Collections through April as % of Annual Total 'Thousands 10,000 8,000 6,000 4,000 2,000 0 ^ Receipts thru April ~ Post-April Revenue ~ Remaining Budget O April as % of Annual total 2 ~~ 2003 2004 2005 2006 2007 2008 The following graph aggregates revenues into primary categories. This graph reflects revenues through April for the current year and five prior years. General Fund revenues come primarily from Taxes, Charges for Services, and Intergovernmental Revenues, in that order. This graph shows that through April, revenues are higher in 2008 than in the prior year for taxes, intergovernmental revenues, and charges for services, and lower for licenses/permits and miscellaneous. Graph 3 -Revenue Comparison by Category -Through April 900 S00 zs 700 600 ,~ 500 ~ 400 300 200 100 3 Taxes License/Permits Intergovernment Charges for Misc. Services ^ 2003 2004 ^ 2005 ^ 2006 ^ 2007 ®2008 GENERAL FUND Analysis of Expenditures The graph below depicts the typical spending pattern of the General Fund. Spending in the General Fund is fairly equally distributed across the year, although slightly less in the early months of the year. Expenditures tend to rise toward the summer with the ramping up of campground operations, and then again at year-end due to snow removal operations. Graph 4 shows that in comparison to the prior year, costs are higher in 2008 than over the same period in 2007: 12,000 10,000 s,ooo a 6,000 h 4,000 2,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ^ 2004 ^ 2005 ^ 2006 ®2007 ^ 2008 Graph 5 below shows that compared with 2007, costs are higher in nearly all categories through April, with the exception of debt service, and that has to do with the timing of debt service payments coming which have yet to be recorded for April. Graph 5 -Expenditure Comparison (by Category) Through April 1,400 1,200 ~ 1,000 ,~ 800 H 600 400 200 4 Graph 4: Expenditure Comparison (by Month) Through April Salaries Benefits Purchased Supplies & General & Capital & Debt Services Maint. Admin. ^ 2003 2004 ^ 2005 ^ 2006 ^ 2007 ®2008 l~ ALS4 ALS 19-May-08 09:37 PM FUND: 1 - Central Treasury Sub GL Acct Description ----- ----- -------------------- ASSETS: 1020 1030 10 1300 101 1300 102 1300 103 1300 1D4 1300 203 1300 208 1300 215 1300 220 1300 274 1300 276 1300 315 1300 401 1300 402 1300 403 1300 417 1300 501 1300 502 1300 600 1300 666 1300 667 1300 670 1300 700 1300 701 1300 702 1300 703 1300 704 1300 706 1300 708 1300 710 1300 713 1300 801 1300 804 1300 806 1300 610 1300 811 1300 866 Cash- Treasury Investments General Fund Motor Pool Fund Capital Acquistion Compensated Leave St. & Sidewalk Bond Lawing/Ft.Ray.T-Line ALPAR Two Lakes Park Sm Boat Harbor Exp B Street Dock SBH Repair/Renovate Harbor Fund Harbor MRRF Fund Parking Revenue Fund SMIC Operations Electric Fund Electric MRRF Fourth & Adams Park NCRS Flood Mitigate City Hall Facilities Hospital Grants Water MRRF Water Fund Wastewater MRRF Wastewater Ent. Fund Forest Acres/Gateway B/U Gen & Lift Sta#3 Fire Hydrant Phase 2 Water Source Study 3rd Ave water Main Hospital Debt Svc. Teen Council Fund Harbor Revenue Bond Hoben Park Parks Capital Projec Natural Disasters City of Seward Audit Lead Sheet as of Adj Entry Reclas Last Year This Year This Year Debit/ Adjusted Debit Balance Budget Balance Credit Balance Credi J,~ 1 j ] f ~' l 1 ~ 9giy~/c ~ ~ of ~ , ~ $ 2,959,404 $ - $ 648,641.76 ~ - $ - $ - 16,789,250 - 7,345,444 - - - (5,141,710) - (4,286,306.27) - - - (691,100) - (788,906.61) - - - (20,994) - (20,993.89) - - - (328,276) - (328,275.67) - - - (16,883) - (16,883.00) - - - (712,540) - (712,540.48) - - - (477) - (2,476.80) - - - (2,520) - (2,520.19) - - - (641,980) - (453,843.24) - - - (41,707) - (41,706.71) - - - (939,862) - (203,007.11) - - - (1,371,228) - (1,078,229.98) - - - (16,223) - (16,222.50) - - - (325,637) - (308,571.58) - - - (49,705) - 23,515.95 - - - (2,706,7D8) - (3,095,867.84) - - - (1,317,765) - (1,317,765.08) - - - (8,524) - (8,523.98) - - - 17,492 - - - - - (199,331) - (181,131.16) - - - 317,655 - 561,130.25 - - - (4,019) - (4,019.00) - - - (3,152,291) - (3,128,905.19) - - - (163,938) - (163,938.31) - - - (517,133) - (570,147.31) - - - (29,423) - (29,422.62) - - - (43,622) - (43,621.54) - - - (61,309) - (61,912.00) - - - (42,772) - 3,017.47 - - - (45,000) - (45,000.27) - - - (945,476) - (1,089,112.82) - - - (27,262) - (27,492.45) - - - (557,153) - (566,744.09) - - - (36,857) - (35,872.93) - - - (9,929) - (9,929.14) - - - 85,554 - ---------- --------- 60,328.07 ------------- - - - ------- --------- -- - - 2,167.76 ---- - - - ~~ City of Seward FUND: 101 - General Fund Revenue and Expenditures by Category Through April, 33.3 of ye ar has expired THROUGH APRIL Account ----------- --------------- ------------ 2007-08 --------------- YTD ----------- YTD Budget 2008 ~ of Name 2007 2008 Variance Budget Variance Budget Annual Bud REVENUES: Taxes 496,343 590,918 94,575 1,877,384 (1,266,466) 5,632,153 10.5 ~ Lic. & permits 58,180 39,688 (18,492) 63,650 (23,962) 190,950 20.8 Intergovrmm~tl Revnu 229,723 284,696 54,972 306,676 (21,980) 920,027 30.9 Charges for Services 564,941 787,995 223,054 820,467 (32,473) 2,461,401 32.0 Fines & bails 5,081 5,179 98 6,667 (1,488) 20,000 25.9 Penalties & Interest 61,689 62,589 899 84,000 (21,411) 252,000 24.8 Misc. 22,106 18,226 (3,880) 24,717 (6,491) 74,150 24.6 TOTAL REVENUES 1,438,063 --------- 1,789,290 --------- 351,227 ---------- 3,183,560 ---------- (1,394,271) ---------- 9,550,681 ---------- 18.7 ~ ------ EXPENSES: Personnel: Salaries 1,114,817 1,149,587 34,770 1,184,099 (34,512) 3,552,298 32.4 $ Employee benefits 679,396 749,526 70,130 731,150 18,376 2,193,449 34.2 Purchased Services 419,490 467,440 47,950 433,378 34,062 1,300,133 36.0 Supplies & Mainten. 154,578 202,279 47,701 236,778 (34,500) 710,335 28.5 General & Administ. 205,792 231,580 25,788 333,972 (102,393) 1,001,917 23.1 Interest Expense 21,866 (83,753) (105,619) 32,110 (115,863) 96,331 (86.9) Surplus sales - - - 1,667 (1,667) 5,000 - Capital Outlay 128,697 126,329 (2,368) 169,745 (43,416) 509,235 24.8 Debt Svc - Principal 112,838 - (112,838) 49,984 (49,984) 149,951 - TOTAL EXPENSES 2,837,474 2,842,987 5,513 3,169,550 (326,563) 9,508,649 29.9 ~ ~~ City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through April, 33.3% of year has expired THROUGH APRIL ANNUAL -------------- ---------- ----------------- Actual ----------- YTD ------------ Budget ------------- Annual -------- a of Account Name ----------------- 2007 ---------- 2008 ---------- Variance -- Budget Variance Budget Annual Bud General Property $ 15,826 $ 31,582 --- ---- $ 15,756 $ ---------- 311,179 --------- $ (279,597) $ ---------- 933,538 ------- 3.38 % Sales Tax Revenue 463,616 556,398 92,782 1,375,969 (819,571) 4,127,907 13.48 Other Taxes 13,159 - (13,159) 179,569 (179,569) 538,708 - Penalties and int 553 708 155 667 41 2,000 35.39 Licenses & Permit 58,180 39,688 (18,492) 63,650 (23,962) 190,950 20.78 P.I.L.T. 3,189 2,230 (959) 10,000 (7,770) 30,000 7.43 Intrgvrmm~tl Reve 228,880 269,201 40,321 306,676 (37,475) 920,027 29.26 GF Grant Revenue - 3,980 3,980 - 3,980 - - General Governmen 488,244 655,980 167,736 533,334 122,646 1,600,003 41.00 Public Safety 8,390 4,374 (4,016) 4,267 108 12,800 34.18 Public Works 17,904 - (17,904) 6,667 (6,667) 20,000 - Recreation 37,027 43,646 6,620 245,202 (201,555) 735,605 5.93 Library 1,852 3,069 1,217 2,733 336 8,200 37.43 Fines 5,081 5,179 98 6,667 (1,488) 20,000 25.89 GF Interest Reven 61,689 62,589 899 84,000 (21,411) 252,000 24.84 Rents and Royalti 11,525 80,925 69,400 28,264 52,660 84,793 95.44 Sales Fixed Asset - - - 1,667 (1,667) 5,000 - Spec Proj Revenue 843 11,515 10,672 - 11,515 - - Other Misc Revenu 22,099 18,223 (3,877) 23,883 (5,661) 71,650 25.43 Misc. Operating R 6 3 (3) 833 (830) 2,800 0.12 Total Revenue $ 1,436,063 $ 1,789,290 $ 351,227 $ 3,185,227 $(1,395,937) $ 9,555,681 18.72 % ~~ City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through April, 33.3% of year has expired THROUGH APRIL ANNUAL Actual YTD Budget Annual % of Account Name 2007 2008 Variance Budget Variance Budget Annual Bud ----------------- Salaries $ ---------- 1,046,812 $ ---------- 1,059,457 --------- $ 12,645 $ ---------- 1,143,532 $ --------- (84,074) $ ---------- 3,430,595 ------- 30.88 % Overtime 64,295 85,779 21,484 38,143 47,636 114,428 74.96 Standby Time 3,710 4,351 641 2,425 1,926 7,275 59.81 Unemployment Wage 3,134 - (3,134) 3,444 (3,444) 10,333 - Leave Time 116,332 103,439 (12,893) 111,976 (8,537) 335,928 30.79 in Lieu of FICA 7,574 7,266 (308) 2,305 4,961 6,914 105.09 Retirement Benefi 202,255 286,894 84,639 249,925 36,969 749,776 38.26 Health Insurance 287,623 300,483 12,860 307,396 (6,913) 922,188 32.58 Workers' Comp 40,044 29,502 (10,542) 32,054 (2,552) 96,161 30.68 Medicare 22,433 21,941 (492) 24,050 (2,109) 72,149 30.41 Total Persnl Serv 1,794,213 1,899,113 104,900 1,915,249 (16,136) 5,745,747 33.05 Audit 35,000 20,000 (15,000) 15,333 4,667 46,000 43.48 Advertising 7,581 5,083 (2,497) 12,511 (7,427) 37,532 13.54 Subscriptions/Due 7,009 5,519 (1,491) 9,873 (4,355) 29,620 18.63 Travel/Subsistenc 32,363 33,674 1,310 38,055 (4,381) 114,165 29.50 Communications 20,186 18,916 (1,270) 23,157 (4,241) 69,471 27.23 Education/Trainin 5,652 9,674 4,022 16,217 (6,543) 48,650 19.88 Legal 27,328 34,333 7,005 45,000 (10,667) 135,000 25.43 Other Spec Servic 1,348 1,430 82 87,467 (86,037) 262,400 0.54 Utilities 84,160 94,828 10,668 105,550 (10,722) 316,650 29.95 Heating Fuel 24,955 31,240 6,285 17,400 13,840 52,200 59.85 Rents & Leases 32,029 38,618 6,589 19,127 19,492 57,380 67.30 Insurance 91,561 122,497 30,937 76,220 46,278 228,659 53.57 Maintenance & Rep 49,395 73,916 24,520 73,206 709 219,619 33.66 Contracted Servic 59,453 65,281 5,826 94,427 (29,146) 283,280 23.04 Library Bks.& Mat 5,144 4,721 (424) 8,833 (4,113) 26,500 17.81 Vehicle Supplies 828 50 (778) 2,900 (2,850) 8,700 0.58 Uniform Allowance 151 38 (113) 2,433 (2,395) 7,300 0.52 Operating Supplie 49,578 58,348 8,770 87,027 (28,679) 261,081 22.35 Gas & Lube 27,265 47,581 20,317 21,733 25,848 65,200 72.98 Equip,Furn,Tools 20,214 14,814 (5,400) 29,192 (14,378) 87,575 16.92 Safety Equip/Supp 532 2,484 1,952 8,837 (6,353) 26,510 9.37 Janitorial Suppli 1,471 327 (1,144) 2,617 (2,290) 7,850 4.16 Inmate Meals 3,050 2,171 (879) 5,000 (2,829) 15,000 14.47 Postage/Misc.Frei 11,671 7,308 (4,363) 13,655 (6,346) 40,964 17.84 Equipment Rental 4,744 5,817 1,073 28,983 (23,166) 86,950 6.69 Motor Pool Rent 120,122 121,050 928 121,050 - 363,150 33.33 Sister City Progr - - - 1,167 (1,167) 3,500 - Municipal Lobby F 53,333 53,333 - 46,667 6,667 140,000 36.10 Contributions 85,000 94,443 9,443 57,695 36,748 173,085 54.56 Bad Debt Expense - 1,099 1,099 - 1,099 - - Genl Govt Admin F 24,811 24,033 (778) 24,033 - 72,100 33.33 Contingency 2,500 250 (2,250) 8,933 (8,683) 26,800 ~a ~ 0.93 City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through April, 33.3% of year has expired -------------- ----------- THROUGH APRIL ---------------- --------- ANNUAL Actual -- YTD ------------ Budget ------------- Annual -------- % of Account Name ----------------- 2007 ---------- 2008 ---------- Variance - Budget Variance Budget Annual Bud Elections $ - $ - -------- $ - $ ---------- 1,167 --------- $ (1,167) $ ---------- 3,500 - % Promotion - 235 235 1,701 (1,466) 5,104 4.60 Vol Fireman Stipe 5,333 5,667 333 5,667 - 17,000 33.33 Credit card fees 1,572 876 (696) 1,767 (891) 5,300 16.52 Misc. Expenses 2,623 20,562 17,940 8,413 12,149 25,240 81.47 Principal 112,838 - (112,838) 49,964 (49,984) 149,951 - Interest Expense 21,866 (83,753) (105,619) 32,110 (115,863) 96,331 (86.94) Buildings - - - 23,667 (23,667) 71,000 - Capital Equipment 8,575 5,279 (3,296) 25,028 (19,749) 75,085 7.03 Misc. Programs 2,020 2,131 111 2,167 (35) 6,500 32.79 Total Expenses $ 2,837,474 $ 2,842,987 $ 5,513 $ 3,171,216 $ (328,229) $ 9,513,649 29.88 ~~ City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through April, 33.3 of year has expired THROUGH APRIL ANNUAL - -------------- ---------- ----------------- Actual ------------- YTD --------- Budget -------------- Annual ------- ~ of Account Name 2007 2008 variance Budget variance Budget Annual Bud EF Interest Reven $ 36,693 $ 1,652 $ (35,041) $ 12,667 $ (11,015) $ 38,000 4.35 g Other Misc Revenu 4,768 (113) (4,881) 500 (613) 1,500 (7.50) Amortization of C 170,311 182,172 11,861 213,647 (31,476) 640,942 28.42 Transient Moorage 79,584 55,047 (24,537) 129,500 (74,453) 388,500 14.17 Moorage 472,045 382,967 (89,078) 307,300 75,667 921,900 41.54 Boat Lift Fees 12,263 78 (12,184) 29,750 (29,672) 89,250 0.09 Wharfage 2,610 1,143 (1,467) 7,000 (5,857) 21,000 5.44 Land Rents & Leas 73,171 85,752 12,581 114,776 (29,024) 344,329 24.90 Labor and Service 500 1,679 1,179 1,333 345 4,000 41.97 Land Lease Credit - (14,628) (14,628) (17,178) 2,550 (51,533) (28.39) Misc. Harbor Reve 4,870 4,789 (80) 28,550 (23,761) 85,650 5.59 Harbor Power Sale 86,271 85,444 (627) 76,667 8,777 230,000 37.15 - Total Revenue $ - --------- - 943,086 $ --------- - --------- 785,982 --------- --------- $ (157,104) $ --------- ---------- 904,513 $ ---------- --------- (118,531) $ --------- ---------- 2,713,538 ---------- ------- 28.97 °s ------- ~~ City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through April, 33.3% of year has expired THROUGH APRIL ANNUAL Actual YTD Budget Annual % of Account Name 2007 2008 variance Budget variance Budget Annual Bud Salaries $ 126,968 $ 135,719 $ 8,751 $ 147,193 $ (11,474) $ 441,579 30.73 ~ Overtime 6,268 9,118 2,850 13,140 (4,022) 39,420 23.13 Standby Time 3,920 4,021 101 3,594 427 10,783 37.29 Unemployment Wage 42 - (42) - - - - Leave Time 15,155 13,415 (1,740) 16,121 (2,706) 48,364 27.74 In Lieu of FICA 2,645 2,672 28 1,317 1,355 3,950 67.65 Retirement Benefi 26,360 39,981 13,622 56,760 (16,779) 170,280 23.48 Health Insurance 34,749 41,842 7,093 45,599 (3,757) 136,796 30.59 Workers' Comp 9,662 7,609 (2,053) 7,683 (74) 23,048 33.01 Medicare - 2,104 --------- - 2,875 ----- - - 771 2,107 768 6,320 45.49 Total Persnl Serv 227,873 - - 257,253 --------- 29,380 ---------- 293,513 --------- (36,260) ---------- - 880,540 ------ 29.22 Advertising - 1,156 1,156 1,833 (677) 5,500 21.03 Subscriptions/Due 94 - (94) 500 (500) 1,500 - Travel/Subsistenc 1,222 822 (400) 2,167 (1,345) 6,500 12.64 Communications 3,156 2,981 (175) 4,333 (1,353) 13,000 22.93 Education/Trainin 650 79 (571) 1,333 {1,254) 4,000 1.98 Legal 4,653 3,209 (1,444) 7,333 (4,124) 22,000 14.59 Utilities 10,409 27,358 16,949 22,167 5,191 66,500 41.14 Power for Resale 69,637 57,287 (12,349) 50,000 7,287 150,000 38.19 Heating Fuel 2,360 3,881 1,521 2,583 1,298 7,750 50.08 Insurance 44,897 51,192 6,295 32,833 18,358 98,500 51.97 Maintenance & Rep 4,939 16,389 11,449 10,900 5,489 32,700 50.12 Contracted Servic 9,838 8,793 (1,045) 23,467 (14,673) 70,400 12.49 Operating Supplie 5,411 8,813 3,402 10,483 (1,670) 31,450 28.02 Gas & Lube 6,199 6,853 654 5,500 1,353 16,500 41.53 Equip,Furn,Tools 4,198 2,509 (1,689) 8,000 (5,491) 24,000 10.46 Safety Equip/Supp 964 948 (15) 1,750 (802) 5,250 18.06 Janitorial Suppli 343 347 4 2,267 (1,920) 6,800 5.10 Postage/Misc.Frei 1,825 2,629 804 3,867 (1,237) 11,600 22.67 Equipment Rental - - - 667 (667) 2,000 - Motor Pool Rent 12,014 17,014 5,000 17,014 - 51,043 33.33 Bonding Expense (3,000) - 3,000 - - - - Depreciation Expe 328,294 337,393 9,099 418,000 (80,606) 1,253,999 26.91 Bad Debt Expense - - - 6,817 (6,817) 20,450 - Harbor Overhead 341,070 368,480 27,411 374,202 (5,722} 1,122,607 32.82 Harbor Allocation (297,443) (314,424) (16,981) (320,146) 5,722 (960,439) (32.74) P.I_L_T. 53,551 25,016 (28,535) 45,981 (20,966) 137,944 18.13 Reclass PILT to T (53,551) (25,016) 28,535 (45,981) 20,966 (137,944) (18.13} Credit card fees 5,253 2,095 (3,157) 4,667 (2,571) 14,000 14.97 Misc. Expenses 495 1,208 713 667 541 2,000 60.39 Principal 17,107 18,048 941 114,349 (96,302) 343,048 5.26 Interest Expense - 105,322 --------- - - --------- (105,322) --------- 128,459 ---------- (128,459) ---- 385,376 - Total Expenses $ 907,779 $ 882,315 $ (25,464) $ 1,229,525 $ ----- (347,210) $ ---------- - 3,688,574 ~'„ ------ 23.92 % ~ City of Seward FUND: 403 - Parking Enterprise Fund Line Item Revenue Summary by Fund Through April, 33.3 of year has expired THROUGH APRIL Actual YTD Budget Account Name 2007 2008 Variance - Budget --------- Variance --------- ----------------- ---------- - Parking Fees $ - $ --------- --------- - $ - $ 87,607 $ (87,607) $ EF Interest Reven 2,690 - (2,690) 2,000 (2,000) Total Revenue $ 2,690 $ - $ (2,690) $ 89,607 $ (89,607) $ ANNUAL Annual o of Budget Annual Bud ---------- ------- 262,820 - ~ 6, 000 - ---------- ------- 268,820 - ---------- ------- ~~ City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through April, 33. 3% of year has expired THROUGH APRIL ---- - ANNUAL ------------ -------- - --------------- --------- ----------------- Actual -------------- YTD ---- Budget Annual % of Account Name 2007 2008 Variance Budget --------- - Variance -------- - Budget ---- Annual Bud ---------- - ----- - Salaries $ --------- - 1,845 $ --------- 1,454 --------- - $ (391) $ 29,263 $ (27,809) $ 87,768 1.66 % Unemployment Wage 2,759 - (2,759) 2,167 (2,167) 6,500 - Workers' Comp 136 78 (58) 275 (197) 825 9.46 Medicare 141 111 (30) - 2,239 ---------- - {2,127) -------- - 6,716 --------- 1.66 -- - - - Total Persnl Serv --------- - 4,881 --------- 1,643 -------- {3,238) 33,943 (32,300) 101,829 1.61 Advertising - - - 500 (500} 1,500 - TraveliSubsistenc - - - 700 (700) 2,100 - Communications 73 51 (21) 400 (349) 1,200 4.27 Legal - - - 167 (167) 500 - Other Spec Servic - - - 500 (500) 1,500 - Utilities - - - 192 (192) 575 - Rents & Leases - - - 333 {333) 1,000 - Insurance 1,437 1,752 315 1,167 585 3,500 50.04 Maintenance & Rep - - - 1,667 (1,667) 5,000 - Vehicle Supplies - - - 167 (167) 500 - Operating Supplie 75 1,414 1,339 2,333 (920) 7,000 20.19 Gas & Lube - - - 367 (367) 1,100 - Equip,Furn,Tools - - - 75 (75) 225 Safety EquipJSupp - - - 167 (167) 500 - Postage/Misc.Frei - 46 46 333 (287) 1,000 4.60 Motor Pool Rent 4,333 4,333 - 4,333 - 13,000 33.33 Depreciation Expe 2,069 2,069 - - 2,069 - - Genl Gout Admin F 2,572 2,694 122 2,694 - 8,082 33.33 - - 342 4 (4,342) 13,025 - P.I.L.T. - , - - {4 342) 4,342 (13,025) - Reclass PILT to T - , - - 67 (67) 200 - Misc. Expenses - Infrastructure Co - - - 76,667 ---------- (76,667) --------- 230,000 ------ -- - - Total Expenses $ --------- - 15,440 $ --------- 14,002 ------- - $ (1,438) $ 126,770 $ (112,768) $ 380,311 3.68 % ~~3 City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Revenue Summary by Fund Through April, 33.3% of year has expired Account Name EF Interest Reven $ Amortization of C Moorage Boat Lift Fees Storage Fees Wharf age Land Rents & Leas Labor and Service Misc. Harbor Reve Harbor Power Sale Total Revenue $ THROUGH APRIL ------- --------------- ---------- ----------------- Actual ---------- YTD ----- Budget 2007 2008 Variance Budget Variance 27 $ - $ (27) $ - $ - $ 174,514 174,514 - 182,914 (8,400) 325 93 (232) 1,833 (1,740) 46,551 4,856 (41,694) 36,667 (31,810) 33,542 24,484 (9,058) 33,333 (8,850) 27 - (27) 2,167 (2,167) 17,926 17,926 - 23,262 (5,336) 75 - (75) 167 (167) - 854 854 - 854 5,581 8,292 2,711 3,333 4,958 278,567 $ 231,018 $ (47,549) $ 283,676 $ (52,658) $ ANNUAL ------------- Annual -------- ~ of Budget Annual Bud ---------- - ------- - 548,743 31.80 5,5D0 1.69 110,000 4.41 100,000 24.48 6,500 - 69,786 25.69 500 - 10,000 82.92 ---------- 851,029 ---------- ------- 27.15 ------- `iti City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through April, 33.3 of year has expired - -------------- ---------- THROUGH APRIL ---------------- -------- ANNUAL Actual ------ YTD --------- Budget ------------- Annual -------- ~ of Account Name 2007 2008 Variance Budget variance Budget Annual Bud Salaries $ 22,369 $ 21,242 $ (1,127) $ 17,382 $ 3,860 $ 52,146 40.74 Overtime 3,048 588 (2,460) 1,188 (600) 3,565 16.50 Standby Time - 35 35 - 35 - - Leave Time 2,231 2,090 (141) 1,733 357 5,200 40.19 Retirement Benefi -4,769 3,166 (1,603) 1,048 2,119 3,143 100.74 Health Insurance 6,757 6,930 172 4,869 2,061 14,607 47.44 Workers' Comp 2,546 1,744 (802) 1,426 318 4,278 40.77 Medicare - 366 --------- - 302 ------- (65) 270 32 810 37.24 Total Persnl Serv 42,086 -- 36,097 --------- - (5,989) --------- 27,916 --------- 8,181 ---------- 83,749 ------- 43.10 Communications 5 5 (1) - 5 _ Legal 1,350 323 (1,027) 3,333 (3,011) 10,000 3.23 Utilities 4,041 3,851 (190) 3,667 184 11,000 35.01 Power for Resale 7,296 11,930 4,634 5,000 6,930 15,000 79.53 Heating Fuel 3,669 2,826 (843) 2,667 159 8,000 35.33 Insurance 9,730 9,347 (383) 5,933 3,414 17,800 52.51 Maintenance & Rep 845 1,163 318 11,333 (10,170) 34,000 3.42 Contracted Servic 55 392 337 14,000 (13,608) 42,000 0.93 Operating Supplie 58 60 2 1,833 (1,773) 5,500 1.09 Gas & Lube 2,610 4,618 2,008 1,383 3,235 4,150 111.29 Equip, Furn,Tools - - - 833 (833) 2,500 - Postage/Misc.Frei - - - 1,500 (1,500) 4,500 - Depreciation Expe 214,212 214,212 - 214,212 - 642,635 33.33 Bad Debt Expense 7,842 - (7,842) - - - _ Harbor Overhead 87,791 107,816 20,025 107,817 - 323,450 33.33 Harbor Allocation (22,677) (41,239) (18,562) (41,239) - (123,717) (33.33) P.I.L.T. 6,888 2,004 (4,884) 6,200 (4,196) 18,600 10.77 Reclass PILT to T (6,888) (2,004) 4,884 (6,200) 4,196 (18,600) (10.77) Principal - - - 17,709 (17,709) 53,127 - Interest Expense - - - 2,233 (2,233) 6,700 - AmortDefLoss93Bon 38,425 - (38,425) - - - _ Amort.BondIssueCo 2,410 - (2,410) - - - - Total Expenses $ 399,749 $ 351,401 $ (48,348) $ 360,131 $ (28,730) $ 1,140,394 30.81 ~~ ..~ City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through April, 33.3 of year has expired THROUGH APRIL ANNUAL --- - - ----------- ------------- ----------------- Actual ----------- YTD ------------ Budget ------ --- - Annual ------ ~ of Account Name 2007 2008 variance Budget Variance Budget Annual Bud - ----------------- Assessment Revenu ---------- $ 605 ---------- $ 615 --------- $ 10 $ ---------- 1,392 --------- $ (777) $ ---------- 4,176 ---- --- 14.73 a EF Interest Reven 60,870 14,308 (46,562) 70,000 (55,692) 210,000 6.81 Amortization of C 269,984 279,063 9,079 271,514 7,549 814,543 34.26 Amort.Bond Premiu 7,227 - (7,227) - - - - Residential Sales 932,859 929,487 (3,372) 907,838 21,649 2,723,513 34.13 SG Service 451,741 449,659 (2,083) 505,435 (55,777) 1,516,306 29.65 LG Service Sales 1,075,782 1,036,480 (39,302) 1,170,607 (134,127) 3,511,821 29.51 Industrial Sales 204,668 226,142 21,474 216,667 9,475 650,000 34.79 Harbor Power Sale 76,538 82,609 6,070 63,600 19,009 190,800 43.30 Street & Yard Lig 26,195 23,425 (2,770) 24,667 (1,242) 74,000 31.66 Misc. Operating R 3,876 2,650 (1,226) 49,833 (47,183) 149,500 1.77 Total Revenue ---------- $ 3,110,345 ---------- $ 3,044,437 --------- $ (65,909) $ ---------- 3,281,553 --------- $ (237,116) $ ---------- 9,844,659 ------- 30.92 ~~ ~ ~~ City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through April, 33.38 of year has expired Account Name Salaries Overtime Standby Time Electric Meal All Unemployment Wage Leave Time Retirement Benefi Health Insurance Workers' Comp Medicare Union Benefits Sal.& Ben.w/o cre Total Persnl Serv Advertising Subscriptions/Due Travel/Subsistent Communications Education/Trainin Legal Other Spec Servic Utilities Power for Resale Heating Fuel Fuel for Generato Rents & Leases Insurance Maintenance & Rep Contracted Servic Vehicle Supplies Operating Supplie Oper.supp.w/o cre Gas & Lube Testing Equip,Furn,TOOls Safety Equip/Supp Postage/Misc.Frei Equipment Rental Motor Pool Rent Util. Deposit Int Depreciation Expe Bad Debt Expense Genl Govt Admin F P.I.L.T. THROUGH APRIL --------------- ---------- ---------------- Actual -------------- YTD --------- Budget 2007 2008 Variance Budget Variance $ 162,149 $ 202,746 $ 40,597 $ 236,982 $ (34,236) $ 68,544 9,937 (58,607) 15,606 (5,669) 25,504 26,580 1,076 25,610 970 2,807 - (2,807) 2,OOD (2,000) 3,839 - (3,839) 1,667 (1,667) 14,209 17,114 2,905 24,075 (6,961) 29,154 34,752 5,597 49,134 (14,382) 34,348 39,315 4,966 46,384 (7,069) 13,258 14,417 1,159 18,385 (3,967) 5,769 5,978 209 4,482 1,497 5,725 5,695 (30) 6,667 (971) (410) ---------- - - --------- 410 --------- - (33,333) ---- 33,333 364,896 356,535 (8,361) ----- 397,658 --------- (41,123) 291 18 , 512 19,243 2,863 3,754 35,974 3,333 19,321 1,174,745 2,780 21,234 7,152 30,806 33,844 10,419 l0 24,755 (4) 8,313 2,889 447 4,839 25,196 428 447,593 223,807 221,689 368 18,647 16, 966 3,527 1,250 15,876 8,333 21,373 1,147,576 4,014 20,429 14,353 35,813 4,404 16,884 20 19,233 8,244 5,979 701 4,159 25,667 438 463,972 12, 176 248,384 115,987 76 135 (2,277) 664 (2,504) (20, 099) 5,000 2,052 (27, 169) 1,234 (805) 7,200 5,007 (29,440) 6,464 10 (5,522) 4 (69) 3,090 255 (680) 471 10 16,379 12,176 24,577 (105,702) 1,667 9,341 24,167 3,383 6,750 16,667 3,333 18,233 1,364,380 1,575 21,667 23,850 22,987 51,250 48,100 500 139,508 (116,667) 8,077 1,717 7,150 6,583 2,667 25,667 400 446,792 11, 667 248,384 233,652 (1,299) 9,306 (7,201) 144 (5,500) (791) 5,000 3,140 (216,805) 2,439 (1,238) (9,497) 12,826 (46,846) (31,216) (480) (120,275) 116,667 167 (1,717) (1,171) 701 (2,425) (2,667) 38 17,180 509 (117,665) ANNUAL -------------- Annual ------- % of Budget Annual Bud 710,947 28.52 46,819 21.22 76,830 34.60 5,999 - 5,000 - 72,226 23.70 147,401 23.58 139,152 28.25 55,154 26.14 13,445 44.47 20,000 28.48 (100,000) - 1,192,973 29.89 5,000 7.36 28,023 66.54 72,500 23.40 10,150 34.75 20,250 6.18 50,000 31.75 10,000 83.33 54,700 39.07 4,093,141 28.04 4,725 84.96 65,000 31.43 71,550 20.06 68,960 51.93 153,750 2.86 144,300 11.70 1,500 1.33 418,523 4.60 (350,000) - 24,230 34.02 5,150 - 21,450 27.88 19,750 21.06 8,000 - 77,000 33.33 1,200 36.52 1,340,375 34.62 35,000 34.79 745,152 33.33 700,955 16.55 ~~ City of Seward FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through April, 33.3 of year has expired Account Name Reclass PILT to T Credit card fees Misc. Expenses Principal Interest Expense Amort.BondIssueCo Capital Equipment Total Expenses THROUGH APRIL ANNUAL Actual YTD Budget Annual ~ of 2007 2008 Variance Budget Variance Budget ---------- Annual Bud ------- ---------- $ (221,689) $ ---------- (115,987) --------- $ 105,702 $ ---------- (233,652) $ --------- 117,665 $ (700,955) (16.55) 7,735 5,769 (1,966) 14,000 (8,231) 42,000 13.73 850 1,554 704 2,833 (1,280) 8,500 18.28 - - - 121,145 (121,145) 363,434 - - - - 127,768 (127,768) 383,304 - 4,904 - (4,904) - - - - 17,150 - (17,150) 15,000 (15,000) 45,000 - $ 2,518,081 $ 2,482,643 $ (35,438} $ 3,078,197 $ (595,553) $ 9,234,590 26.88 ~ ~~ City of Seward FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through April, 33.3% of year has expired - -------------- --------- THROUGH APRIL -------- ANNUAL --------- Actual ----------- YTD ------------ Budget ------------- Annual -------- % of Account Name 2007 2008 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 31,745 $ 534 $ (31,212) $ 29,667 $ (29,133) $ 89,000 0.60 % Amortization of C 7,537 10,678 3,140 5,762 4,916 17,286 61.77 Residential Sales 120,251 118,066 (2,185) 123,333 (5,267) 370,000 31.91 SG Service 25,124 26,683 1,559 31,233 (4,551) 93,700 28.48 LG Service Sales 58,092 50,751 (7,341) 62,828 (12,077) 188,484 26.93 SMIC Sales 26,589 27,236 647 18,067 9,169 54,200 50.25 Industrial Sales 2,627 16,937 14,310 50,000 (33,063) 150,000 11.29 Ship Water 241 - (241) 22,667 (22,667) 68,OD0 - Misc. Operating R - 19,805 --------- - 19,449 --------- (356) - 20,533 (1,084) 61,600 31.57 Total Revenue $ 292,012 $ 270,334 -- ------ - $ (21,678) $ --------- 364,090 --------- $ (93,756) $ ---------- 1,092,270 ------- 24.75 ~~ City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through April, 33.3% of year has expired THROUGH APRIL ANNUAL Actual YTD Budget Annual % of Account Name 2007 2008 Variance Budget Variance Budget ---------- Annual Bud ------- ----------------- - Salaries $ --------- - 48,277 $ --------- 45,099 --------- $ (3,178) $ ---------- 50,390 $ --------- (5,291} $ 151,169 29.83 Overtime 7,809 12,035 4,225 1,245 10,789 3,736 322.13 Standby Time 2,178 2,217 39 3,015 (797) 9,044 24.52 Leave Time 5,692 5,043 (649) 5,963 (920) 17,889 28.19 In Lieu of FICA - - - 823 (823) 2,469 - Retirement Benefi 11,240 13,893 2,653 12,897 996 38,690 35.91 Health Insurance 10,410 9,973 (437) 13,764 (3,791) 41,292 24.15 Workers' Comp 3,004 2,304 (700) 2,988 (684) 8,963 25.70 Medicare 882 715 (167) 441 274 1,323 54.04 - Total Persnl Serv --------- - 89,492 --------- 91,277 --------- 1,786 ---------- 91,525 --------- (248) ---------- 274,575 ------- 33.24 Advertising 304 - (304) 333 (333) 1,000 - Subscriptions/Due - 250 250 500 (250) 1,500 16.67 Travel/Subsistenc 439 637 198 1,333 (697) 4,000 15.92 Communications 2,003 1,725 (276) 2,167 (441) 6,500 26.54 Education/Trainin 111 - (111) 1,500 (1,500) 4,500 - Legal - - - 1,667 (1,667) 5,000 - Utilities 41,490 43,422 1,932 51,667 (8,244) 155,000 28.01 Heating Fuel - - - 333 (333) 1,000 - Insurance 3,705 2,829 (876) 3,333 (504) 10,000 28.29 Maintenance & Rep 4,093 11,527 7,433 18,333 (6,807) 55,000 20.96 Contracted Servic 270 - (270) 53,333 (53,333) 160,000 - Operating Supplie 1,892 2,191 299 6,333 (4,142) 19,000 11.53 Gas & Lube 1,337 2,697 1,361 2,200 497 6,600 40.86 Testing 1,900 2,652 752 2,333 319 7,000 37.89 Equip,Furn,TOOls 2,570 1,383 (1,187) 2,667 (1,284} 8,000 17.28 Safety Equip/Supp - 348 348 833 (485) 2,500 13.92 Postage/Misc.Frei 910 1,106 197 1,667 (561) 5,000 22.12 Equipment Rental - - - 333 (333} 1,000 - Motor Pool Rent 1,274 1,333 60 1,333 - 4,000 33.33 Depreciation Expe 32,849 74,769 41,921 57,797 16,972 173,392 43.12 Bad Debt Expense - 785 785 667 119 2,000 39.27 Genl Govt Admin F 61,475 68,522 7,047 68,522 - 205,567 33.33 P.I.L.T. 20,218 9,895 (10,323) 26,293 (16,398) 78,879 12.54 Reclass PILT to T (20,218) (9,895) 10,323 (26,293) 16,398 (78,879) (12.54} Credit card fees 733 626 (107) 1,OOD (374) 3,000 20.88 Misc. Expenses 198 239 41 500 (261) 1,500 15.93 Principal - - - 43,296 (43,296) 129,889 - Interest Expense - - - 31,340 (31,340) 94,020 - Capital Equipment - - - 43,333 (43,333) 130,000 - Total Expenses $ 247,044 $ 308,320 $ 61,276 $ 490,181 $ (181,861) $ 1,470,543 20.97 % -~K.}i City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through April, 33.3% of year has expired THROUGH APRIL ANNUAL Actual YTD Budget Annual % of Account Name ----------------- - 2007 --------- - 2008 --------- variance --- Budget Variance Budget Annual Bud EF Interest Reven $ 7,782 $ 8D2 ------ - $ (6,980) $ --------- 4,700 --------- $ (3,898) $ ---------- 14,100 ------- 5.69 % Amortization of C 71,626 71,934 306 71,626 308 214,878 33.48 Residential Sales 141,030 144,363 3,333 149,217 (4,854) 447,651 32.25 SG Service 28,346 27,739 (607) 36,000 (8,261) 108,000 25.68 LG Service Sales 57,751 56,077 (1,674) 66,150 (10,073) 198,451 28.26 SMIC Sales 19,355 18,981 (374) 20,000 (1,019) 60,000 31.64 Misc. Operating R - - - 1,167 (1,167) 3,500 - Total Revenue $ 325,890 $ 319,896 $ (5,993) $ 348,860 $ (28,964) $ 1,D46,580 30.57 i ~ 1 City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Expenditure Summary by Fund Through April, 33.3% of year has expired THROUGH APRIL ANNUAL Actual YTD Budget Annual ~ of Account Name 2007 2008 Variance Budget Variance - - Budget --------- Annual Bud ------- ----------------- - Salaries $ --------- - 26,949 $ --------- 37,189 --------- - $ 10,240 $ --------- 35,751 $ ------- - 1,438 $ 107,253 34.67 % Overtime 1,754 3,072 1,318 883 2,189 2,649 115.96 Standby Time 2,178 2,217 39 1,808 409 5,425 40.87 Leave Time 3,756 4,318 562 4,189 128 12,568 34.36 In Lieu of FICA - - - 165 (165) 494 - Retirement Benefi 6,275 12,628 6,353 8,754 3,874 26,263 48.08 Health Insurance 7,138 9,243 2,105 9,176 67 27,528 33.58 Workers Comp 1,256 1,571 315 3,423 (1,853) 10,270 15.30 Medicare 378 556 178 477 79 1,431 38.87 - Total Persnl Serv --------- - 49,683 --------- 70,794 --------- - 21,111 --------- 64,627 --------- - 6,167 --------- 193,881 ------- 36.51 Advertising - - - 167 (167) 500 - Subscriptions/Due - 17 17 400 (383) 1,200 1.39 Travel/Subsistenc 45 251 206 833 (583) 2,500 10.02 Communications 1,535 1,243 (292) 1,500 (257) 4,500 27.62 Education/Trainin - - - 1,000 (1,000) 3,000 - Legal - - - 1,667 (1,667) 5,000 - Utilities 26,350 24,305 (2,045) 35,000 (10,695) 105,000 23.15 Heating Fuel 466 - (466) 500 (500) 1,500 - Rents & Leases 50 - (50) 167 (167) 500 - Insurance 3,335 3,471 136 2,833 638 8,500 40.84 Maintenance & Rep 1,724 9,522 7,799 26,500 (16,978) 79,500 11.98 Contracted Servic 9,958 - (9,958) 9,333 (9,333) 28,000 - Operating Supplie 2,936 1,951 (985) 6,333 (4,383) 19,000 10.27 Gas & Lube 1,337 2,697 1,361 2,250 447 6,750 39.96 Testing 2,120 2,365 245 5,667 (3,302) 17,000 13.91 Equip,FUrn,TOOls 107 1,027 921 2,000 (973) 6,000 17.12 Safety Equip/Supp - 323 323 333 (10) 1,000 32.29 Postage/Misc.Frei 528 1,012 484 1,833 (821) 5,500 18.40 Equipment Rental - - - 1,333 (1,333) 4,000 - Motor Pool Rent 1,333 1,333 - 1,333 - 4,000 33.33 Depreciation Expe 93,056 91,915 (1,141) 91,552 363 274,656 33.47 Sad Debt Expense - 1,307 1,307 433 873 1,300 100.50 Genl Govt Admin F 37,588 41,846 4,258 41,846 - 125,538 33.33 P.I.L.T. 19,719 9,747 (9,972) 21,803 (12,056) 65,408 14.90 Reclass PILT to T (19,719) (9,747) 9,972 (21,803) 12,056 (65,408) (14.90) Credit card fees 944 735 (208) 1,000 (265) 3,000 24.51 Misc. Expenses - 2,110 2,110 333 1,777 1,000 211.00 Principal - - - 18,914 (18,914) 56,743 - Interest Expense - - - 1,773 (1,773) 5,318 - Infrastructure Co - - - 6,667 (6,667) 20,000 - - Total Expenses $ --------- - 233,093 $ --------- 258,224 --------- $ 25,131 $ ---------- 328,129 $ --------- (69,905) $ ---------- 984,386 ------- 26.23 ~ Cam` \03 Nanci Richey i 5/21/2008 11:57 AM ~~ ,O . e_ ~