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Home My WebLink About06232008 City Council Special Meeting PacketSeward City Council Agenda Packet Special City Council Meeting June 23, 2008 City Council Chambers Beginning at 8: 00 p. m. The City of Seward, Alaska Special City Council Meeting June 23, 2008 8:00 p.m. Council Chambers Clark Corbridge Mayor Term Expires 2009 Willard Dunham Council Member Term Expires 2008 Robert Valdatta Council Member Term Expires 2009 Tom Smith Council Member Term Expires 2009 Betsy Kellar Council Member Term Expires 2009 Jean Bardarson Council Member Term Expires 2008 Linda Amberg Council Member Term Expires 2008 Phillip Oates City Manager Jean Lewis City Clerk Cheryl Brooking City Attorney 1. Call to order 2. Pledge of allegiance 3. Roll call 4. Citizens' comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] 5. Approval of agenda 6. New Business A. Resolution 2008-058, Authorizing The City Manager To Appropriate Funds From The General Fund In The Amount Of $12,770.00 For The Emergency Purchase Of A Honda 225 Hp Outboard Motor From Storm Chasers For The Fire Vessel John Foster 7. Council comment 8. Citizens' comments 9. Council and administration response to citizens' comments 10. Adjournment City of Seward, Alaska Council Agenda June 23, 2008 SEWARD CITY COUNCIL NOTICE OF SPECIAL MEETING June 23, 2008 NOTICE IS HEREBY GIVEN that the Seward City Council will conduct a special meeting on the following items of business on Monday, June 23, 2008. Resolution 2008-058, Authorizing The City Manager To Appropriate Funds From The General Fund In The Amount Of $12,770.00 For The Emergency Purchase Of A Honda 225 Hp Outboard Motor From Storm Chasers For The Fire Vessel John Foster The special meeting will commence at 8:00 p.m., or as soon after the regular city council meeting on this same day is adjourned, in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meeting and participate in the discussion; or, written comments may be sent to the City of Seward, c/o City Clerk, PO Box 167, Seward, AK 99664, or e-mailed to clerk@cityofseward.net. POSTED: Friday, June 20, 2008 at 5:00 pm City Hall Bulletin Board U.S. Post Office Harbormaster's Office SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Council Meeting for the purpose of: Resolution 2008-058, Authorizing The City Manager To Appropriate Funds From The General Fund In The Amount Of $12,770.00 For The Emergency Purchase Of A Honda 225 Hp Outboard Motor From Storm Chasers For The Fire Vessel John Foster Signed this 20th day of June, 2008. Mayor ~N~' !~ ~ City Manager 2 Council Members Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) Sponsored by: City Manager CITY OF SEWARD, ALASKA. RESOLUTION 2008-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO APPROPRIATE FUNDS FROM THE GENERAL FUND IN THE AMOUNT OF $12,770.00 FOR THE EMERGENCY PURCHASE OF A HONDA 225 HP OUTBOARD MOTOR FROM STORM CHASERS MARINE SERVICES IN FOR THE FIRE VESSEL JOHN FOSTER WHEREAS, the fire vessel John Foster sustained critical damage to one of its Honda 225 HP outboard motors due to salt water ingestion; and WHEREAS, the estimated repair costs of the damage to the existing motor will exceed an economically feasible solution; and WHEREAS, the cost of a new motor will provide a new warranty and immediate replacement; and WHEREAS, it is in the best interest of the community and our visitors to have the fire boat John Foster available as soon as possible as the boat has proven its importance for emergency response. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward Fire Department obtained price quotes for replacement of the Honda 225 HP outboard motors from 3 Alaska vendors and Storm Chasers Marine Services Inc. was the lowest at $12,770.00. Section 2. City Council is authorizing the City Manager to transfer funds from the Harbor MRFF Fund 402-0000-3071 to the General Fund 101-0000-3070 and appropriate the funds to the Fire Department Capital Equipment Fund 101-1220-5930. Section 3. City Council authorizes the City Manager to purchase the 2008 Honda 225 HP outboard motor and install the outboard on the John Foster per quote #13503 by Storm Chasers Marine Services Inc. Section 4. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd day of June, 2008. Council Agenda Statement Meeting Date: June 23, 2008 From: David Squires, Fire Chief Thru Phillip Oates, City Manager ~/°~'~ Agenda Item: Authorizing the City Manager to appropriate fund from the General Fund in the amount of $12,770 for the emergency purchase of a 2008 Honda 22S HP outboard motor from Storm Chasers Marine Services, Inc for the fire boat John Foster. BACKGROUND & NSTIFICATION: During routine maintenance on the fire boat John Foster it was discovered that one of the Honda 22S HP outboard motors had ingested salt water. Attempts were made to determine how badly the motor was damaged and what repairs would be needed. After initial investigation, it was determined that a complete tear down of the motor would be necessary. It was discovered that both cylinder heads, throttle valve assembly, choke plate, oil pump, pistons, rings and the pulley assembly would all have to be replaced. The estimated cost for the parts without labor was $10,000. The delivery of the parts would be a one week minimum delay, and reassembly of the motor after receipt of parts would be at least two weeks longer depending on the availability of the certified mechanic. The Fire Department staff contacted three of the nearest Alaska Honda vendors to get a quote on the purchase of a new Honda 22S HP outboard motor with a ZS inch tail shaft. Attached to this agenda statement are the three quotes. Only one quote shows the shipping charges and another shows complete labor to install the motor back on the John Foster. We estimate the shipping charges from the vendor in Soldotna will be $ 100 and the travel/ labor charges to install the motor are estimated at $500. We are recommending purchasing the outboard with installation from Storm Chasers Marine Services Inc. They have the lowest price quote; the 2008 Honda 22S HP outboard motor is in stock and will they install the motor on the John Foster. The fire boat John Foster has proven its worth to our community and for our visitors. The vessel is credited with saving at least 2 lives, rescuing 6 people and has responded to two fires. The John Faster has been used in Search and Rescue missions. It has been integrated into our emergency response system and it is a vital asset to complete our mission. We anticipate a large crowd for the upcoming 4th of July holiday and want to be prepared for anything that may arise. INTENT: The intent of this resolution is to authorize the City Manager to appropriate the necessary funds to the General Fund, to purchase a 2008 Honda 225 HP outboard from Storm Chasers Marine Services Inc. and to put the fire boat John Foster back into service as soon as possible. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Other: Ciity of Seward Emer~enc~Plan FISCAL NOTE: Administration desires to use the Cruise Ship Head Tax Funds for this emergency purchase. The Cruise Ship Head Tax Funds were put into the Harbor MRRF account and it will be necessary to transfer $12,770 from the Harbor MRRF 402-0000-3071 to the General Fund 1 O l -0000-3070 and appropriate these funds to 101-1220-5930 Fire Department Capital Equipment. Approved by Finance Department: ~ f RECOMMENDATION: City Council approve Resolution 2008- authorizing the City Manager to transfer funds from the Harbor MRRF fund (402-0000-3071) in the amount of $12,770 to the General Fund (101-0000-3 070 and appropriate to the Fire Department Capital Equipment fund (201-1220-5930) and authorizing the City Manager to purchase a 2008 Honda 225 HP outboard motor with installation per quote #13509 from Storm Chasers Marine Services Inc. Storm Chasers Marine Services, irac. 13552 Lowell Port Road Fp Box 757 Sewalyd, A~ 9966a Bill To Ciiy of Seward- Fire Department PO Boy 167 Seward, AK 946b4 Invoice Date Invoice # 6/20/2008 13503 P.Q. No. Terms Due on receipt Description Date Quantify Rate Amount HONDA 225XA STANDARD ROTAT>;ON 2008 MODEL 1 14,500.00 14,SOO.Ot) C%REDIT FOR Lpw~R UNIT -1 2,T50.00 -2,750.00 L;~bor to In~~tail Handa 22~ I7 85.00 1,020.00 ~~° Phpne # E-mail Web Site T t o al gla »o.oo (907) 224-3536 mica@stonnchasersmarinc.com vvww.stormcha~ersmarine_cvm , Td Wd9S:b0 8002 0Z 'unl 0809bZZL06: 'ON Xt1~ WQ~I~ Ron's HOnCa Canter 35770 Spear hlwy 3flldotne. AK 9Afi5~ cu~rrnn~rs order nc. phony:. d~l:c ~ ~t - -- -............ - l acldrCSs ciY.y. sta.i:~, zip ~~ (~.. s~,l~l by c~ch ^ ch~rpe C_-I =;fiip~im; ~n~pr•ma:fion <~r,,(J. ^ nn ~icct. ^ ~.._....~. ~.r~~inaln.. Write amaltnt _... /~, ~~ _ ._ . _ _ \/\~' _, , (~ .., .. ~ 1 1 7 r r A ~ 9 ~ in 1 _ li .... .,- ; I ~, ,_ ... ~3 .~. I~ ._ _ ~ ;L{~~ 1 ~ ; received by ~.adRma keep thls slip for reference ac5eoauv _ _ _ _ _ _~_ _ _..- ... ~/J ~L~~~ 1,v~„t,lV ~V aid ~! V~V ~ C.J ~~L~ Inc. _ 3222 Coz:azx~.ezcia~ l7rive A.NCI~pRA.GE, ALASIf.A 99501 k'hoz~e 907-277-1741 • ~ FA 3~' 907-279-6398 Ait Phone 9Q7-277-6113 amds~akmining.ctam PRUPUSAL/SALES AGrREEMENT 1 Ml7C CJG! C!L HONDA ~i1f-#Rii1C Name; 1 DATA / 1 ~ SaZes Aeat ~o. , L--~~ ~"~" ~,`~-~ dfferGood'Fkurou ~ ~ / Sales ~CSOT~ Address 1 _ ~'~ ~'z~ade:.Make Model Year Address 2: +~ ~ Trade: Matte Model ear Cii State ,Z~~' ~ Trade; Make Mod . Year Phone: Da 4 ~~~ ~ Evexaixt TRADE in Va] -) Payoff (-) I2epaa~rs (=) Tzade Ecluiry En iz~s SN.= $= $ $ Engine SN:__ ~z~ 'rye SN: $: ~ Trade SN: Motor 1 ~l'~~' Model r3~ ~-~ ~_ ttY .._ Motor 1 Model _-- _ HP Motor 1 Model _ __ HP INSTA.LLrE>i]- U~'T~ONS ntv. __ _ --Item Part Number Cost Con€rois (Trim - wlo trim----) ~ .,~,._.,,,~.., $ ~-..w,..._,_ Wiring HarnBSS 12' 15' 2D' 28' $ ,,,~,., System GhecKrM Gauge $ Throttle/Shift Cal?les Length $ Oil Inject Tank (Size ) $ Trim and Tilt Gauge (inst. O Y ^ N) _ _ $ _~ Tachometer (lust. o Y ^ N) $ ,_,,.,,-, Wire Harness Extension (Honda) $ Hourmeter (lnsc. ^ Y ^ N) $ Prop®lter - AI Stn $ Jet Impeder-~ AI Stn $ Centrals (Trim ____ w/o trims $ ~,,,~ Wiring Harness 'l2' i 5' 20' 2i3' $ System CheckTM Gauge $ .,~..~ Throttle/Shin Cables Length $ Oil Inject Tank (Site ) $ Trim and Tilt Gauge (inst. o ~ ^ N) $ Tachometer (Inst. ~ v O N) - $ Wire Harness Extension (Honda) $ Haurmeter {inst. O Y ~ Nj ~ $ Propeller -~ Af ,~ Stn $ Jat impeller- AI Stn .~„_._ $ Column #1 options $ x ear~~ Year Xeas SUBTOTAL ~,,;t~ ; ~c.~ $ C~nt~. ,Item Part Number Cost Steering System (length ____~ $ Console (side _ ctr___,) $ Tie Bar (For Twin Engines) $ Transom Riser (Height __~ $ WaterlFuei Separator Filter $ Extra Filter Elements $ 8attery(s) wlBox(es) $ dual Battery Switch $ ~,,,-.,. Voltmeter prat. ^ ~ ^ N) $ .,~,,,,~„ Fuss Panel (installed) -Switch $ Bilge Pump(s) Size ~ $ _T~_._ Fuel System (size ___,) $ Fuel Hose w/primer bulb $ O/B KiCker Bracket (Inst. ^ Y D N) ~ ~ Tiller Extension $ Spark Plug(s) ~~ $ Gear I-ubricant (size ) $ Outboard Oil {size ) $ Flushing Attachment $ _._. $ Destination ~~~L~.~~-~ ,~ FREIGHT WELLS C ,A.I,; US.A. C QT~E1Z ,_:. ^ wcLLCALL ~'~NA.NCE AMOI3NT S ApR % MCINTHS ~P>~P,~zD MONT~-TI~X ~'.A,XMEN~'S ~ d COLLECT { Loan appzoval or ba~aztee due within days. 1 CUSTOM Ol?.DE12S ,ARC NON-CA2~C~I.At3I.~ st~~zzJo Column ~2 Options $ ~R``t Options Total P.igg%,ng, ,A.ssernbly & Installation Submtsa Package 1?~ice (Deposits arc not refux-dabte) Deposit Docuzxaent Eees) Extended ServicE _ Fear(s) Balance Due ~' (~ We are not responsible for delays by the fsccozy/~re~g~c cosa~.pa~nies. u ed Delivery DAte / / Salesperson '~"` ~ Custonae~r Manager .,. _ .. PAR R,,,.,, ~ AhtDS will ttitake every effozc co naeec cequesced delkYery date. T'"1V `~ Deliv dste cannot be sranteed. $ ~t~ rr~ $~ ~ - a g .~~ ~_ ~ la9.ao ~~ Nanci Richey 6/23/2008 8:16 AM