HomeMy WebLinkAbout07142008 City Council PacketSeward City Council
Agenda Packet
The age of the Great State of Alaska and your City Clerk!
July 14, 2008
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
bcft" CITY COUNCIL MEETING AGENDA
i I-ameica cell
{Please silence all cellular phones and pagers during the meeting}
Note NEW time!
July 14, 2008 7:00 p.m. Council Chambers
1.
CALL TO ORDER
Clark Corbridge
2.
PLEDGE OF ALLEGIANCE
Mayor
3.
ROLL CALL
Term Expires 2009
4.
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
Willard E. Dunham
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING.
Vice Mayor
[Those who have signed in will be given the first opportunity to
Term Expires 2008
speak. Time is limited to 2 minutes per speaker and 30 minutes
total time for this agenda item.]
Robert Valdatta
5.
APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member
[Approval of Consent Agenda passes all routine items indicated by
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asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a
Tom Smith
request, the item is returned to the Regular Agenda]
Council Member
Term Expires 2009
6.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Betsy Kellar
A. Proclamations and Awards
Council Member
Term Expires 2009
1. Introduction of Mary Daniel and Marci Treadwell as the 2008
Adult Exchange Citizens going to Sister City Obihiro Japan.
Jean Bardarson
Council Member
B. Borough Assembly Report
Term Expires 2008
C. City Manager's Report
D. Seward Bear Creek Flood Service Board Report
Linda Amberg
E. Other Reports, Special Presentations
Council Member
Term Expires 2008
1. Big Brothers/Big Sisters presentation by Beth Klein.
7.
PUBLIC HEARINGS
Phillip Oates
City Manager
A. Ordinance 2008-016, Rescinding Ordinance 2008-001 And
Retaining A Sales Tax Cap Of $500.................................Pg. 4
Jean Lewis
City Clerk
Cheryl Brooking
City Attorney
City of Seward, Alaska Council Agenda
July 14, 2008 Page I
8. NEW BUSINESS
A. Resolutions
* 1. Resolution 2008-059, Clarifying Monthly And Quarterly Financial Reporting
Requirements........................................................................... Pg. 7
*2. Resolution 2008-060, Accepting A Grant From The State Of Alaska DCCED In
The Amount Of $1,750,000 For The Purpose Of Constructing The Japanese
CreekLevee/Road.....................................................................Pg. 9
*3. Resolution 2008-061, Accepting A Grant From The State Of Alaska DCCED In
The Amount Of $61,250 For The Purpose Of Fish Ditch Restoration. ......Pg. 13
*4. Resolution 2008-062, Accepting A Grant From The State Of Alaska DCCED In
The Amount Of $195,000 For The Purpose Of Constructing A Waterfront
Pavilion.................................................................................Pg. 17
*5. Resolution 2008-0635 Accepting The 2008 Volunteer Fire Assistance Grant
(VFA) In The Amount Of $5,212, Authorizing The 10% Matching Funds From
The Existing Volunteer Budget, And Appropriating Funds . ..................Pg. 21
*6. Resolution 2008-064, Authorizing The City Manager To Execute A Grant
Agreement Between The State Of Alaska And The City Of Seward For The
Purpose Of Providing Public Access To The Seward Historical Site Inventory On
The Seward Historic Preservation Commission Website And Appropriating
Funds..............................................................................Pg. 29
*7. Resolution 2008-061, Authorizing The City Manager To Execute A Grant
Agreement Between The Alaska Humanities Forum And The City Of Seward In
The Amount Of $20,500 With A Required City Match Of $1,500, For The
Purpose Of Celebrating Alaska's 50 Years Of Statehood, And Appropriating
Funds................................................................................... Pg. 47
*8. Resolution 2008-066, Authorizing The City Manager To Enter Into A Purchase
Agreement With Valley Power Systems For The Purchase Of Radiators And
Exhaust Silencers, For A Total Amount Not -To -Exceed $507,813.00 And
Appropriating Funds..................................................................Pg. 59
9. Resolution 2008-067, Authorizing The Purchase Of Two 75 Horsepower Engines
For The City's 21' Boston Whaler In The Amount Of $17,030, And
Appropriating Funds..................................................................Pg. 66
B. Other New Business Items
* 1. Approval of the June 23, 2008 Regular and Special City Council Meeting Minutes.
....................................................................................................Pg. 88
City of Seward, Alaska Council Agenda
July 14, 2008 Page 2
*2. Re -appoint Ron Long and Paul Tougas to serve on the Port and Commerce
Advisory Board for a term to expire in July 2011................................Pg. 96
3. Schedule a work session around September 2nd for the Bird Efficiency Study.
4. Discussion and setting of a work session on how best to address community
economic issues.
9. INFORMATIONAL ITEMS AND REPORTS (No action required)
A. Providence Seward Medical Center May 2008 Financials .........................Pg. 98
10. COUNCIL COMMENTS
11. CITIZENS' COMMENTS [S minutes per individual - Each individual has one
opportunity to speak.]
12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENTS
13. ADJOURNMENT
City of Seward, Alaska Council Agenda
July 14, 2008 Page 3
Sponsored by: Oates
Introduction: June 23, 2008
Public Hearing: July 14, 2008
Enactment: July 14, 2008
CITY OF SEWARD, ALASKA
ORDINANCE 2008-016
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RESCINDING ORDINANCE 2008-001 AND RETAINING A
SALES TAX CAP OF $500
WHEREAS, the Seward City Council approved Ordinance 2007-10 on December 10, 2007,
increasing the sales tax cap from $500 to $1,000, effective April 1, 2008; and
WHEREAS, Ordinance 2008-001 approved on January 28, 2008 subsequently repealed
Ordinance 2007-010 in order to extend the effective date of the tax cap increase from April 1, 2008 to
January 1, 2009; and
WHEREAS, a subsequent motion for reconsideration of Ordinance 2008-001 failed, but the
City Council requested a substitute Ordinance be brought back for consideration which would repeal
the increase in the sales tax cap in its entirety, effectively reverting back to the tax cap of $500; and
WHEREAS, substitute Ordinance 2008-002 was brought forward, which would have rescinded
the above ordinances and eliminated the $1000 sales tax cap increase, bringing the cap back to $500;
and
WHEREAS, Ordinance 2008-002 failed on March 10, 2008, keeping the sales tax cap increase
to $1000 effective January 1, 2009; and
WHEREAS, after further consideration and a work session, the City Council wishes to rescind
the prior actions eliminating the proposed increase in the sales tax cap, and retain the sales tax cap at
the original $500 amount; and
WHEREAS, Seward City Code 5.35.035 provides authority for the imposition of sales tax and
requires that sales taxes be collected and remitted to the Kenai Peninsula Borough in accordance with
AS 29.35.170 and Chapter 5.18 of the Kenai Peninsula Borough Code; and
WHEREAS, Seward City Code 5.35.045, as amended to be effective January 1, 2009, specifies
the amount of tax to be applied on the first $500 of each separate sale, rent, or service transaction, with
said amount being generally identified as the "sales tax cap" and this ordinance would decrease that
sales tax cap from $1000 back to $500.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
HEREBY ORDAINS that:
CITY OF SEWARD, ALASKA
ORDINANCE 2008-016
Section 1. Seward City Code Section 5.35.045 is amended as follows:
Str-ikeaut = Delete Bold = New
The tax shall be applied only to the first $1,000 $500 of each separate sale, rent or
service transaction. The payment of rent, whether for real or personal property, in
excess of $1,000 $500 and for more than one month shall be treated as several separate
transactions covering the rental for one month each. A transaction involving payment
for services or personal property to be rendered or delivered over a period of more than
one month for a consideration in excess of $1,000 $500 shall be treated as several
separate transactions occurring one each month over the period of time that the service
or property is rendered or delivered.
Section 2. Ordinance 2008-001 is hereby repealed.
Section 3. This ordinance shall take effect 10 days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 14`h day of July, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
5
Council Agenda Statement
Meeting Date: June 11, 2008
Through: Phillip Oates, City Manager
From: Jean Lewis, City Cler
RE: Rescinding the sales tax cap increase from $1000 to $500
BACKGROUND & JUSTIFICATION:
The Seward City Council approved Ordinance 2007-10 on December 10, 2007, with an effective date of April
1, 2008. This ordinance authorized an increase in the sales tax cap from $500 to $1,000. Subsequently, the
City Council approved Ordinance 2008-01, repealing Ordinance 2007-10 and setting a new effective date for
the sales tax cap increase to January 1, 2009.
At its meeting of February 11, 2008, a motion to reconsider Ordinance 2008-01 failed since this would not
repeal the tax cap increase, but would only roll the effective date of the increase forward from January 1, 2009
to April 1, 2008 - which could have an adverse effect on businesses in the city. The City Council requested
Administration forward a substitute ordinance at the next meeting which would roll back the sales tax cap
increase and revert back to the $500 tax cap, but on March 10, 2008, that Ordinance 2008-002 failed.
After further considerations and a work session held on the subject, the city council asked administration to
bring this ordinance rescinding the sales tax cap increase from $1000 back to the original $500 amount.
The intent of Ordinance 2008-016 is to eliminate the increase in the sales tax cap, which would result in the tax
cap remaining at $500, where it has been since it was implemented in 1965.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans,
Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
The 2008 Budget was approved with the expectation that approximately $70,000 would be generated by an
increase in the sales tax cap. Elimination of the sales tax cap increase results in an adverse budgetary impact of
$70,000.
RECOMMENDATION:
Introduce, and after public hearing, approve Ordinance 2008-016 which would rescind ordinance 2008-001 and
eliminate the sales tax cap increase to $1000, thus retaining the sales tax cap at $500.
14
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, CLARIFYING MONTHLY AND QUARTERLY FINANCIAL
REPORTING REQUIREMENTS
WHEREAS, the Seward City Charter requires that "the city manager shall submit
periodically to the council information comparing estimated and actual revenues and expenditures to
the end of the preceding month" (Section 6.4b), and the Seward City Code requires that "the finance
department shall prepare... annual and quarterly reports reflecting revenues and expenditures of the
individual departments, current monthly statements reflecting unencumbered balances for all city
accounts;" and
WHEREAS, the Seward City Council met in a work session on May 28, 2008, and provided
clarification to the administration as to the type and frequency of financial reports to be provided,
and have requested a financial summary each month limited to one page, with said page listing the
budget versus actual expenditures for each department within the General Fund, as well as the total
revenues and expenses for enterprise funds, compared against the annual budget; and
WHEREAS, in place of the single -page monthly summary report, the Council would like a
quarterly report for March, June, September, and December, providing a greater level of detail,
showing individual revenues and expenditures for the General Fund compared with the annual
budget, and eliminating the written narrative and graphical explanations currently being provided;
and
WHEREAS, the Council requests that reports be provided two months following month -end
(at the second Council meeting of each month); for example, May financial reports will be presented
at the second meeting in July, to provide sufficient time for month -end close, and to ensure the
usefulness of financial information.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is directed to provide monthly and quarterly financial reports as
defined herein (two months following month -end, at the second Council meeting of each month).
Section 2. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 141" day of
July, 2008.
9
Council Agenda Statement
Meeting Date: July 14, 2008
From: Phillip Oates, City Manager.
RE: Monthly and Quarterly Financial Report Requirements
BACKGROUND & JUSTIFICATION:
At the Seward City Council meeting of May 28, 2008, the City Council clarified the type and frequency of
financial information they would like to see from the administration. The purpose of this resolution is to
document the direction Council provided, to ensure that financial information is consistent and timely.
The City Charter provides that "the city manager shall submit periodically to the council information comparing
estimated and actual revenues and expenditures to the end of the preceding month." (6.4b). The City Code
provides that "the finance department shall prepare ....annual and quarterly reports reflecting revenues and
expenditures of the individual departments, current monthly statements reflecting unencumbered balances for
all city accounts." The direction given by the Council at its meeting of May 28 is consistent with this guidance.
The City Council requested that the administration provide a financial summary each month, limited to one
page, listing the budget versus actual expenditures for each department within the General Fund and listing the
total revenues and expenses for the enterprise funds, compared against the annual budget. It was agreed that
monthly reports should be presented to the Council at the second Council meeting of the second month
following month -end (for example, May financial reports will be presented at the second meeting in July), to
provide sufficient time for month -end close, and to ensure the usefulness of information.
Instead of the regular monthly report listed above, a quarterly report will be provided for March, June,
September, and December, with said report providing a greater level of detail showing individual revenues and
expenditures compared with the annual budget, to provide Council with a more complete picture of the City's
current budgetary status. The Council express their desire to eliminate the written narrative explanation of the
budget status and the accompanying graphical representation of the budget status, which was provided in the
past.
Since the City Council has received financial reports for April, this new format will be effective with May's
report, which will be presented at the second meeting in July.
CONSISTENCY CHECK: Where applicable, this agenda statement is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures. Other:
FISCAL NOTE:
There is no cost associated with this change. However, the reduction in financial reporting requirements will
save preparation time by the finance department.
RECOMMENDATION:
City Council approve the format of required monthly and quarterly financial reports.
0
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A GRANT FROM THE STATE OF ALASKA
DCCED IN THE AMOUNT OF $197509000 FOR THE PURPOSE OF
CONSTRUCTING THE JAPANESE CREEK LEVEE/ROAD
WHEREAS, the City of Seward submitted its legislative priorities to the State of Alaska and
requested funding to assist in constructing the Japanese Creek Levee/Road; and
WHEREAS, the State of Alaska Department of Commerce, Community & Economic
Development ("DCCED") has awarded the City a grant in the amount of $1,750,000 for the purpose
of constructing the Japanese Creek Levee/Road, and these funds will be combined with previous
state and federal funding in order to complete the project in the winter of 2008, assuming permits are
received for the project; and
WHEREAS, the grant does not require a local match, and grant funds must be spent by June
30, 2013; and
WHEREAS, an appropriation request will come before the Seward City Council at the time
of contract award.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager and/or Mayor is authorized to enter into a Grant Agreement
with DCCED for the construction of the Japanese Creek Levee/Road, and to accept grant funds in
the amount of $1350,000 to the Japanese Creek Levee/Road fund number 666-6664-4680-0200.
Section 2. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 14th day of
July, 2008.
Council Agenda Statement
Meeting Date: July 14, 2008
Through: Phillip Oates, City Manager
From: Kristin Erchinger, Finance Director
Agenda Item: Accepting $1,750,000 Road/Levee Construction grant
BACKGROUND & JUSTIFICATION
The State of Alaska Department of Commerce, Community & Economic Development has
awarded the City of Seward a Designated Legislative Grant in the amount of $1,750,000 for the
purpose of constructing the Japanese Creek levee/road.
Funds for this project must be spent by June 30, 2013. There are no matching funds required by
this grant, although the City has spent its own funds, and will continue to spend state and federal
funds to complete this project. The City has submitted final permit applications for the levee/road
project, and will begin the process of rights -of -way negotiations in the near future. Assuming the
necessary project permits are received, the administration expects to go out to bid on construction
of this project in October, 2008.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE
This grant does not require any matching funds. The City expects to have sufficient funds to
complete this project, based on current state and federal funding. This is contingent on the
outcome of rights -of -way negotiations and property purchase negotiations for the project. This
project will come back to Council to appropriate funds at the time of contract award.
Approved by Finance: Aw'�
RECOMMENDATION
City Council approve Resolution 2008-W, authorizing the City Manager and/or Mayor to execute
the Grant Agreement, accepting $1,750,000 from the State of Alaska DCCED for the Japanese
Creek Levee/Road construction project.
W
COMMERCE, COMMUNITY & ECONOMIC DEVELOPMENT
DEPARTMENT OF
' DIVISION OF COMMUNITY & REGIONAL AFFAIRS
Designated Legislative Grant Program
i
Grant Agreement
Grant Agreement Number
Amount of State Funds
09-DC-527
$1,750,000
Collocation Code(s)
Encumbrance Number/AR/Lapse Date
Project Title
21753833
/ 5256 / 6/30/2013
Road/Levee Construction
Grantee
Department Contact Person
Name
Name
City of Seward
Jolene Julian
Street/PO Box
Title
P.O. Box 167
Grants Administrator
City/State/Zip
Street/PO Box
Seward AK, 99664
PO Box 110809
Contact Person
City/State/Zip
Kristen Erchin er, Finanace Director
Juneau, AK 99811-0809
Phone
Fax Email
Phone
Fax
907-224-3138
907-224-4038
907-465-4758
907-465-5867
kerchin er@cityofseward.net
AGREEMENT
The Alaska Department of Commerce, Community and Economic Development, Division of Community & Regional Affairs
(hereinafter `Department') and City of Seward (hereinafter `Grantee') agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this Agreement.
In no event shall the payment exceed $1,750,000.
Section II. The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreement begins 7/1/08 and shall be completed no later than 6/30/13.
Section IV. The agreement consists of this page and the following:
ATTACHMENTS APPENDICES
Attachment A: Scope of Work Appendix A: Audit Regulations
1. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix B2: Indemnity and Insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects (if applicable)
Attachment B: Payment Method Appendix E: Site Control
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
AMENDMENTS: Any fully executed amendments to this
Agreement
Grantee
Department
Signature
Signature
Printed Name and Title
Printed Name and Title
Clark Corbrid e, Mayor
Gail Dabaluz, Grants Administrator III
Date ! � �
Date
Reviewed by:
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A GRANT FROM THE STATE OF ALASKA
DCCED IN THE AMOUNT OF $619250 FOR THE PURPOSE OF FISH
DITCH RESTORATION
WHEREAS, the City of Seward submitted its legislative priorities to the State of Alaska and
requested funding to repair the failed culverts and road at the fish ditch; and
WHEREAS, the State of Alaska Department of Commerce, Community & Economic
Development ("DCCED") has awarded the City a grant in the amount of $61,250 for the purpose of
designing an open fish ditch concept, removing and disposing of failed culverts, excavating and
placing rip -rap for bank stabilization, landscaping of upland vehicle turnarounds, and signage; and
WHEREAS, the grant does not require a local match, and grant funds must be spent by June
30, 2013; and
WHEREAS, an appropriation request will come before the Seward City Council at the time
of contract award.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager and/or Mayor is authorized to enter into a Grant Agreement
with DCCED for the restoration of the fish ditch, and to accept grant funds in the amount of $61,250
to the Fish Ditch fund number 306-3061-4680-0200.
Section 2. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 14th day of
July, 2008.
Council Agenda Statement
Meeting Date: July 14, 2008
Through: Phillip Oates, City Manage
From: Kristin Erchinger, Finance Director Ob
Agenda Item:
Accepting $61,250 Fish Ditch Restoration grar__
BACKGROUND & JUSTIFICATION
The State of Alaska Department of Commerce, Community & Economic Development has
awarded the City of Seward a Designated Legislative Grant in the amount of $61,250 for the
purpose of restoring the fish ditch located at the south end of the harbor. The culverts and the road
on top of the fish ditch collapsed at the end of last summer, making it necessary to reassess the use
of culverts and the road at the fish ditch.
These grant funds may be used for designing an open ditch fish passage where the existing 8 ft.
diameter corrugated metal pipe has failed. The project will likely involve removal and disposal of
failed culverts, engineering of an `open ditch concept', excavation and placing of rip -rap for bank
stabilization, landscaping of upland vehicle turnarounds, and signage. Funds for this project must
be spent by June 30, 2013. There are no matching funds required by this grant, although the total
costs of the project are unknown at this time, so additional City funds may be required.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE
This grant does not require any matching funds. However, the total costs of the project are
unknown at this time. This project will come back to Council to appropriate funds at the time of
contract award.
Approved by Finance: Xu�&o 4�z
RECOMMENDATION
City Council approve Resolution 2008-,, authorizing the City Manager and/or Mayor to
execute the Grant Agreement, accepting $61,250 from the State of Alaska DCCED for the Fish
Ditch Restoration Project.
A
DEPARTMENT OF COMMERCE, COMMUNITY & ECONOMIC DEVELOPMENT
DIVISION OF COMMUNITY & REGIONAL AFFAIRS
Designated Legislative Grant Program
Grant Agreement
Grant Agreement Number
Amount of State Funds
09-DC-261
$61,250
Collocation Code(s)
Encumbrance Number/AR/Lapse Date
Project Title
21753569
/ 4956 / 6/30/2013
Fish Ditch Restoration
` Grantee :
r
Department on Person
Name
Name ,
Seward
Jolene Julian
Street/PO Box
Title
P.O. Box 167
Grants Administrator
City/State/Zip
Street/PO Box
Seward AK, 99664
PO Box 110809
Contact Person
City/State/Zip
Kristen Erchin er
Juneau, AK 99811-0809
Phone
Fax Email
Phone
Fax
907-224-3138
907-224-4038
907-465-4758
907-465-5867
kerchin er cityofseward.net
AGREEMENT
The Alaska Department of Commerce, Community and Economic Development, Division of Community & Regional Affairs
(hereinafter `Department') and Seward (hereinafter `Grantee') agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this Agreement.
In no event shall the payment exceed $61,250.
Section II. The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreement begins 04/13/08 and shall be completed no later than 06/30/13.
Section IV. The agreement consists of this page and the following:
ATTACHMENTS APPENDICES
Attachment A: Scope of Work Appendix A: Audit Regulations
1. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix 132: Indemnity and Insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects (if applicable)
Attachment B: Payment Method Appendix E: Site Control
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
AMENDMENTS: Any fully executed amendments to this
Agreement
Grantee
Department
Signature
Signature
Printed Name and Title
Printed Name and Title
Clark Corbrid e, Mayor
Gail Dabaluz, Grants Administrator III
Date �
, L r D
Date
Reviewed by:
V�
Attachment A
Scope of Work
1. Project Description
The purpose of this FY 2009 Designated Legislative Grant in the amount of $61,250 [pursuant to the
provisions of AS 37.06.315, SLA 2008, Chapter 29, Section 10, Page 61, and Line 20-21] is to provide
funding to the Seward for use towards the Fish Ditch Restoration. This project may include, but is not
limited to, designing an open ditch fish passage where the existing 8 ft. diameter CMP (Corrugated Metal
Pipe) has failed. Removal and disposal of failed culverts, engineering of "open ditch concept", excavation
and placing of rip -rap for bank stabilization, landscaping of upland vehicle turnarounds and signage.
No more than five percent (5%) of the total grant award may be reimbursed for Administrative expenses
for projects involving equipment purchase or repairs and no more than ten percent (10%) of the total grant
award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible
administrative costs, expenses must be reported on the Designated Legislative Grant Financial/Progress
Report form.
2. Project Budget
Cost Category
Grant Funds
Total Project Cost
Program Funds
$61,250
$61,250
3. Budget Narrative
The Grant Funds identified above will be used to complete the project described in the above Project
Description.
Rev. 412006 Designated Legislative Grant Agreement Attachment A Page 1 of 2
Sponsored by: Oates
CITY OF SEWARD.) ALASKA
RESOLUTION 2008-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A GRANT FROM THE STATE OF ALASKA
DCCED IN THE AMOUNT OF $1959000 FOR THE PURPOSE OF
CONSTRUCTING A WATERFRONT PAVILION
WHEREAS, the City of Seward submitted its legislative priorities to the State of Alaska and
requested funding to replace one of Seward's popular waterfront pavilions which was demolished for
safety reasons a number of years ago; and
WHEREAS, the State of Alaska Department of Commerce, Community & Economic
Development ("DCCED") has awarded the City a grant in the amount of $195,000 for the purpose of
constructing a waterfront pavilion, and the Council has rejected previous bids to construct a new
pavilion for approximately $397,000, likely necessitating further discussions regarding pavilion
concepts and design in order to complete construction of a new pavilion; and
WHEREAS, the grant does not require a local match, and grant funds must be spent by June
30, 2013; and
WHEREAS, an appropriation request will come before the Seward City Council at the time
of contract award.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager and/or Mayor is authorized to enter into a Grant Agreement
with DCCED for the construction of a new waterfront pavilion, and to accept grant funds in the
amount of $195,000 to the Waterfront Pavilion fund number 811-8110-4680-0200.
Section 2. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 14th day of
July, 2008.
ti
Council Agenda Statement
Meeting Date: July 14, 2008
Through: Phillip Oates, City Manager��
From: Kristin Erchinger, Finance Director Ox/u
Agenda Item: Accepting $195,000 Waterfront Pavilion grant
BACKGROUND & JUSTIFICATION
The State of Alaska Department of Commerce, Community & Economic Development has
awarded the City of Seward a Designated Legislative Grant in the amount of $195,000 for the
purpose of constructing a waterfront pavilion.
Funds for this project must be spent by June 30, 2013. There are no matching funds required by
this grant, although the total costs of the project were previously estimated at $397,000 based on
2006 bids. It is possible that the scope of the project could be modified to reduce the total costs of
the project, and it is highly likely that additional City funds will be required for the project.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE
This grant does not require any matching funds. However, the total costs of the project were
previously estimated at $397,000, so it is highly likely that additional City funds will be required
for the construction of the pavilion. This project will come back to Council to appropriate funds at
the time of contract award.
Approved by Finance: Aat�p
RECOMMENDATION
City Council approve Resolution 2008-(r,) authorizing the City Manager and/or Mayor to
execute the Grant Agreement, accepting $195,000 from the State of Alaska DCCED for the
Waterfront Pavilion Project.
t�
0 71
DEPARTMENT OF COMMERCE, COMMUNITY & ECONOMIC DEVELOPMENT
DIVISION OF COMMUNITY & REGIONAL AFFAIRS
Designated Legislative Grant Program
Grant Agreement
Grant Agreement Number
Amount of State Funds
09-DC-104
$195,000
Collocation Code(s)
Encumbrance Number/AR/Lapse Date
Project Title
21754028
/ 4037 / 6/30/2013
Waterfront Pavilion
Grantee
Depant Contact Person
Name
Name
City of Seward
Jolene Julian
Street/PO Box
Title
P.O. Box 167
Grants Administrator
City/State/Zip
Street/PO Box
Seward AK, 99664
PO Box 110809
Contact Person
City/State/Zip
Kristen Erchin er, Finance Director
Juneau, AK 99811-0809
Phone
Fax Email
Phone
Fax
907-224-3138
907-224-4038
907-465-4758
907-465-5867
kerchinger@cityofseward.net
AGREEMENT
The Alaska Department of Commerce, Community and Economic Development, Division of Community & Regional Affairs
(hereinafter `Department') and City of Seward (hereinafter `Grantee') agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this Agreement.
In no event shall the payment exceed $195,000.
Section II. The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreement begins 04/13/08 and shall be completed no later than 06/30/13.
Section IV. The agreement consists of this page and the following:
ATTACHMENTS APPENDICES
Attachment A: Scope of Work Appendix A: Audit Regulations
1. Project Description Appendix B: Audit Compliance Supplement
2. Project Budget Appendix B2: Indemnity and Insurance
3. Project Narrative Appendix C: State Laws and Regulations
4. Project Management/Reporting Appendix D: Special Requirements and Assurances for
5. Forms Packet Federally Funded Projects (if applicable)
Attachment B: Payment Method Appendix E: Site Control
Attachment C: Standard Provisions Appendix F: State Fire Marshal Review
AMENDMENTS: Any fully executed amendments to this
A eement
Grantee
Department
Signature
Signature
Printed Name and Title LollPrinted
Name and Title
Clark Corbrid e, Mayor
Gail Dabaluz, Grants Administrator III
Date (, , Z _ n
Date
Reviewed by:
1 'A
Attachment A
Scope of Work
1. Project Description
The purpose of this FY 2009 Designated Legislative Grant in the amount of $195,000 [pursuant to the
provisions of AS 37.06.315, SLA 2008, Chapter 29, Section 7, Page 26, and Line 6-7] is to provide
funding to the City of Seward for use towards the Waterfront Pavilion. This project may include, but is
not limited to construction of the new Waterfront Pavilion.
No more than five percent (5%) of the total grant award may be reimbursed for Administrative expenses
for projects involving equipment purchase or repairs and no more than ten percent (10%) of the total grant
award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible
administrative costs, expenses must be reported on the Designated Legislative Grant Financial/Progress
Report form.
2. Project Budget
Cost Category
Grant Funds
Total Project Cost
Program Funds
$195,000
$19500
3. Budget Narrative
The Grant Funds identified above will be used to complete the project described in the above Project
Description.
Rev. 412006 Designated Legislative Grant Agreement Attachment A Page 1 of 2
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION-2008-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING THE 2008 VOLUNTEER FIRE ASSISTANCE
GRANT (VFA) IN THE AMOUNT OF $5,212, AUTHORIZING THE 10%
MATCHING FUNDS FROM THE EXISTING VOLUNTEER BUDGET, AND
APPROPRIATING FUNDS
WHEREAS, The Seward Fire Department applied for and was awarded a Volunteer Fire
Assistance (VFA) grant from the Department of Natural Resources in the amount of $5,212.00; and
WHEREAS, the City is required to provide a ten percent cash match, which means the City
will spend $521.20 in local funds as a condition of the grant and these funds have been identified
within the current Fire Department 2008 budget; and
WHEREAS, the grant must be used for purchasing equipment as identified in the grant
application (wild land fire fighting tools, hose and NOMEX fire pants and shirts); and
WHEREAS, these purchases will better equip the Seward Fire Department in continuing it's
goal of providing the firefighter's maximum protection and interoperability while protecting the lives
and property of the citizens of Seward, and to fulfill our commitment to the Department of Natural
Resources through our mutual aid agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The 2008 Volunteer Fire Assistance Grant award in the amount of $5,212.00 is
hereby accepted and appropriated to the Volunteer account 101-1221-5460, and the City is
authorized to contribute the required cash match of $521.20.
Section 2. The purchase will consist of NOMEX wild land fire fighting shirts and pants, wild
land fire hose and adaptors and assorted tools for fire fighting as stated on the grant request.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 141h day of
July, 2008.
a\
Council Agenda Statement
Meeting Date: July 14, 2008
To: City Manager, Phillip Oates
From: David Squires, Fire Chief
Agenda Item: 2008 Volunteer Fire Assistance Grant Award
BACKGROUND & JUSTIFICATION:
The Seward Fire Department applied for and was awarded a Volunteer Fire Assistance (AFG) grant
from the Department of Natural Resources, in the amount of $5,212.00. The City is required to
provide a 10 percent cash match, in the amount of $ 521.20 in local funds as a condition of the grant.
The grant funds must be used for purchasing equipment identified in the grant application. This year
grant items will include NOMEX wild land fire fighting pants and shirts, wild land fire hose,
assorted wild land fire fighting tools and hose adaptors. These purchases will better equip the Seward
Fire Department in our continuing goal of providing maximum protection possible to the protection
of the lives and property of the citizens of Seward, and to fulfill our commitment to the Department
of Natural Resources through our mutual aid agreement.
With the high cost of new wildland fire fighting equipment, the Seward Fire Department continues to
seek funding for equipment. The US Forest Service grants are an annual grant, pending legislative
funding. We are fortunate to have these grants to help the rural fire departments, and intend to apply
as they are available.
Upgrading our equipment will be an ongoing process for many years to come.
INTENT:
The Seward Fire Department will purchase wild land fire fighting equipment for better
interoperability between our firefighters and forest service agencies.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The 2008 Volunteer Fire Assistance Grant award in the amount of $5,212.00 will be appropriated to
the Volunteer Account 101-1221 along with the required cash match of $521.20 to be expended for
the Volunteer Fire Assistance Grant r ject code of 101-1221-5460-0000.
Approved by Finance Department:
mv
RECOMMENDATION:
City Council approves Resolution 2008 ' accepting and appropriating the Volunteer Fire Assistance
(VFA) grant in the amount of $ 5,212.00 to 101-1221-5460 Fire Department Small Tools and
Equipment for purchase of wildland firefighting equipment.
Al
R �.� — s-7
-' r [_ { co,SARAH PALIN, GOVERNOR
j�} �1JA
DEPARTMENT OF NATURAL RESOURCES 550 WEST 7T" AVENUE, SUITE 1450
ANCHORAGE, ALASKA 99501-3650
DIVISION OF FORESTRY PHONE. (907) 269-8463
FAX (907) 269-8931
June 9, 20080 JUR.1 9 2008
Dear Volunteer Fire Department,
0_______
Thank you for applying for the 2008 Volunteer Fire Assistance / Rural Fire Assistance
grant program. A total of forty-one fire departments applied for the Volunteer Fire
Assistance (VFA) grant program and twenty-four fire departments applied for the Rural
Fire Assistance (RFA) & Ready Reserve (RRP) grant program.
On March 25, 2008 an interagency committee met to allocate available funds for the
VFA/RFA/RRP programs. Twenty-four of the forty-one applicants will receive some level of
VFA funding. Five of the twenty-four applicants for RFA/RRP programs will receive some
level of funding. A total of $198,612.13 was awarded for all programs.
The enclosed spreadsheet lists all applicants and amount requested. If a fire department
was awarded a grant, the amount awarded will be listed in the column titled "Amount
Awarded". If no funding was awarded, $0.00 will be reflected in the column.
Successful applicants should expect to receive a check within 90 days. When funds are
available for disbursement a representative from your local Alaska Division of Forestry or
Department of Interior agency will contact you.
If your application was unsuccessful do not be discouraged and continue to apply every
year.
Sincerely,
Arlene Weber Sword
Grants Coordinator
Enclosure
"Develop, Conserve, and Enhance Natural Resources for Present and Future Alaskans."
2008 VFA/RFA/RRP Grant Allocations
U. M
o
°y Q
r
s
a
L
�z
oo^�
E�
,0azLLF cL
uoa
Bear Creek Fire Service
Fire Chief
224-3345
92-0064612
Po Box 1565
Seward
99664
$17,897.00
$0.00
RFA
Bear Creek Fire Service
Fire Chief
224-3345
92-0064612
Po Box 1565
Seward
99664
$10,000.00
$0.00
RRP
Bear Creek Fire Service
Fire Chief
224-3345
92-0664612
PO Box 1565
Seward
99664
$9,693.00
$9,693.00
VFA
Big Lake VFD
Fire Chief
892-7750
92-0030816
9 4.5 Big Lake Rd Big Lake
Big Lake
99652
$10,000.00
$10,000.00
VFA
Butte VFD
Fire Chief
753-5717
92-0030816
HCO2 Box 7574
Palmer
99645
$10,000.00
$6,000.00
VFA
Central Emergency Services
Fire Chief
262-4792
92-0030894
231 S Binkley
Soldotna
99669
$14,600.00
$7,000.0F
RFA
Chalk itsik
Fire Chief
848-8119
92-0067411
PO Box 57
Chalk itsik
99788
$10,000.00
$2,000.00
VFA
Chena Goldstream F&R
Fire Chief
479-5672
92-0063999
PO Box 80487
Fairbanks
99708
$10,000.00
$10,000.00
VFA
GirdwoodVFD
Fire Chief
783-2511
92-0164627
PO Box 915
Girdwood
99587
$8,863.00
$0.00
VFA
Chistochina VFD
Fire Chief
822-3435
92-0060677
PO Box 241
Chistochina
99586
$10,000.00
$6,500.00
VFA
Chistochina VFD
Fire Chief
822-3435
92-0060677
PO Box 241
Chistochina
99586
$20,000.00
$3,500.00
RFA
Chu iak VFD
Assistant Chi
267-2269
92-007503
PO Box 670363
Chu iak
99567
$4,867.85
$0.00
VFA
Craig
Fire Chief
530-7033
92-3045383
PO Box 706
Craig
99921
$1,451.68
$0.00
VFA
Dillingham VFD
Asst Fire Chi
842-2288
92-0030674
PO Box 1049
Dillingham
99576
$10,000.00
$0.00
VFA
Ester VFD
Fire Chief
479-6858
92-0111226
PO Box 229
Ester
99725
$7,146.00
$7,146.00
jVFA
Gakona
Fire Chief
822-3935
92-0149018
PO Box 337
Gakona
99586
$10,000.00
$2,500.00
VFA
Gakona
Fire Chief
822-3935
92-0149018
PO Box 337
Gakona
99586
$20,000.00
$7,500.00
RFA
Gulkana Village VFD
Fire chief
822-3172
92-0037705
PO Box 254
Gakona
99586
$15,220.00
$0.00
RFA
Gulkana Village VFD
Fire chief
822-3172
92-0037705
PO Box 254
Gakona
99586
$10,000. 00
$10,000.00
VFA
Gustavus
Fire chief
723-1984
27-008577
PO Box 1
Gustavus
998261
$7,350.00
$0.00
RRP
Gustavus
Fire chief
723-1984
27-008577
-PO 1
Gustavus
99826
$10,000.00
$0.00
RFA
Gustavus
Fire chief
723-1984
27-008577
PO Box 1
Gustavus
99826
$10,000.00
$1,400.00
VFA
Hollis VFD
Fire Chief
530-7033
94-3045383
PO Box 706
Craig
99921
$10,000.00
$0.00
VFA
Hollis VFD
Fire Chief
530-7033
94-3045383
PO Box 706
Craig
99921
$20,000.00
$0.00
RFA
Homer VFD
Fire Chief
235-3155
92-0030963
604 E Pioneer Ave
Homer
99603
$7,500.00
$5,000.00
VFA
Houston, City of
Fire Chief
892-6457
92-0049711
PO Box 940027
Houston
99694
$10,000.00
$0.00
VFA
Kenai, City of
Fire Chief
283-7666
92-6001599
501 S Willow
Kenai
99611
$19,123.00
$0.00
RFA
Manley Hot Springs VFD
Fire Chief
672-3003
31250FDID
PO Box 107
Manley Hot Springs
99756
$9,754.70
$0.00
VFA
Manley Hot Springs VFD
Fire Chief
672-3003
31250FDID
PO Box 107
Manley Hot Springs
99756
$12,528.32
$9,000.00
RFA
Manley Hot Springs VFD
Fire Chief
672-3003
31250FDID
PO Box 107
Manley Hot Springs
99756
$9,600.00
$0.00
RRP
McKinley VFD
Fire Chief
683-2360
051-730-5561
Box 71
Denali Park
99755
$750.00
$0.00
VFA
Meadow Lakes
Fire Chief
376-9790
92-0030816
PO Box 298389
Wasilla
99629
$10,OOW
$10,000.00
VFA
Naukati
Fire Chief
629-4260
92-01471007
PO BoxNKI 17
Naukati
99950
$10,000.00
$8,907.00
VFA
Naukati
Fire Chief
629-4260
92-01471007
PO BoxNKI 17
Naukati
99950
$10,000.00
$0.00
RRP
Naukati
Fire Chief
629-4260
92-01471007
PO BoxNKI 17
Naukati
99950
$8,184.00
$0.00
RFA
Nikiski FD
Fire Chief
283-4202
92-0060894
Box 8508
Nikiski
99635
$6,375.00
$6,375.00
VFA
Ninilchick VFD
Fire Chief
567-3342
92-0101230
PO Box 39446
Ninilchick
99639
$4,603.50
$4,603.50
VFA
Nondalton
Fire Chief
294-2235
92-0055092
PO Box 089
Nondlaton
99640
$16,811.25
$5,000.00
VFA
Nondalton
Fire Chief
294-2235
92-0055092
PO Box 089
Nondlaton
99640
$16,811.25
$7,500.00
RFA
North Pole VFD
Fire chief
488-0444
92-6001585
125 Snowman
North Pole
99705
$10,000.00
$0.00
VFA
Palmer, Emergency Services
Fire Chief
745-3535
92-6000194
231 W Evergreen Avenue
Palmer
99645
$10,000.00
$10,000.00
VFA
Petersburg
Fire Chief
772-4685
92-6000142
PO Box 329
Petersburg
99633
$6,000.00
$6,000.00
VFA
Rural Deltna
Fire Chief
873-4671
92-0158017
PO Box 524
Delta Jct.
99737
$9,090.00
$0.00
RFA
Rural Deltna
Fire Chief
873-4671
92-0158017
PO Box 524
Delta Jct.
99737
$9,090.00
$0.00
RRP
Rural Deltna
Fire Chief
873-4671
92-0158017
PO Box 524
Delta Jct.
99737
$8,640.00
$0.00
VFA
Seldovia Fire & Rescue
Fire Chief
234-7812
92-0119048
PO Box 252
Seldovia
99663
$2,334.95
$0.00
RFA
Seward FD
Fire Chief
224-3445
92-6000086
PO Box 167
Seward
99664
$18,630.00
$0.00
RFA
Seward FD
Fire Chief
224-3445
92-6000086
PO Box 167
Seward
99664
$9,882.00
$5,212.00
VFA
South Ton ass
Fire Chief
225-1322
92-0081996
5591 S Ton ass Hwy
Ketchikan
99901
$6,941.001
$0.00
RFA
Steese Area VFD
Fire Chief
457-1508
92-0118544
PO Box 10571
Fairbanks
99710
$10,000.00
$0.00
VFA
Strelna VFD
Fire Chief
672-0095
02-08025471
PO Box 1049
Chitna
99566
$7,055.20
$7,055.20
VFA
Sutton VFD
Fire Chief
376-2835
92-0030816
PO Box 92
Sutton
99674
$4,028.48
$4,028.48
VFA
SVT Barabara Heights VFD
Fire Chief
234-7898
92-0134463
PO Drawer L
Seldovia
99663
$4,999.00
$0.00
VFA
SVT Barabara Heights VFD
Fire Chief
234-7898
92-0134463
PO Drawer L
Seldovia
99663
$16,045.52
$0.00
RFA
Tolson VFD
Fire Chief
822-4057
92-01223063
PO Box 124
Glennallen
99588
$9,993.25
$9,993.25
jVFA
Tolson VFD
Fire Chief
822-4057
92-01223063
PO Box 124
Glennallen
99588
$19,998.76
$0.00
IRFA
Tolsona VFD
Fire Chief
822-4057
92-01223063
PO Box 124
Glennallen
99588
$10,000.00
$0.00
RRP
Tok VFD
Fire Chief
883-5312
92-0067738
PO Box 76
Tok
99780
$10,000.00
$10,000.00
VFA
Valdez VFD
Fire Chief
834-3463
92-6000143
PO Box 307
Valdez
99686
$6,698.70
$6,698.70
VFA
Valdez VFD
Fire Chief
834-3463
92-6000143
PO Box 307
Valdez
99686
$3,510.00
$0.00
RFA
Willow
Fire chief
715-6834
92-0030816
PO Box 177
Willow,
996881
$10,000.00
$0.00
VFA
Wrangel
Fire Chief
874-3223
92-6000144
PO Box 794
Wran ell
99929
$4,600.00
$0.00
VFA
Grand Total I
I 1
$626,666.41
1 $198,612.13
Date Rev'd.:
For DOF Use Only
Volunteer Fire Assistance, Rural Fire Assistance, & Ready
Reserve Program Grant Application
Application Period: December 15, 2007 — March 15, 2008
Late, incomplete or illegible applications will not be considered
Applicants must attach matching share documentation & Assurances- Non
Construction Programs & Certifications Regarding Lobbying; Debarment,
Suspension and Other Responsibility Matters; and Drug -Free Workplace
Requirements; if not attached application will be considered incomplete.
Use a separate application for VFA, RFA and RRP Funding Requests
Fire Departments
A. Volunteer Fire Assistance (VFA) Application YesNo
B. Rural Fire Assistance (RFA) Application Yes Now_
C. Ready Reserve Program (RRP) Application Yes Now_
D. Dates of Last 5 VFA,RFA,RRP Grants 9002 , 2003 9nn— K.
E. Are you In Compliance with Past Grants Yeses _ No
F. Are You Registered With Fire Marshall Yes X No Date registered
G. Is Your Service Area Population Less Than 10,000? Yeses_ No
H. Is Your Department Newly Organized Since January 1, 2007? Yes Now_
I. Amount Requested: $ 9,882.00 ($10,000 max VFA; $20,000 max
RFA:$10,000 max RRP)
Applicant
Business (Legal Name) of Fire Department:city of Seward Fire Department
Address: Po Box 167 (316 Fourth Avenue)
City: Seward Zip: 99664
Contact Person: -Pi rP Chi of Davi d1 squi ras
Phone Number: Work (9o7,j 224-3445 Home:(g_n7) 994-1260
Fax: CelLrn7-) 32-30Q9 email:ward.ne
Federal Tax ID 2-5000086 DUNS# 03-799-6634
If Applying for RFA P - Has the department registered at the Central Contractor
Registration Site? es No
Departments that want to receive RFA or RRP money from DOI agencies must register at the
Central Contractor Registration at: http://www.ccr.gov/vendor.asp before the grant is awarded. A
DUNS number is required to register and can be requested from Dun & Bradstreet at
http•//fedgov.dnb.com/webform. At this site you may search to see if you already have a DUNS
number or request a new one.
ab
List below in order of priority, how you plan to spend the VFA, RFA or RRP grant and
your matching dollars (or in -kind efforts). The total -for VFA/RFA/RRP funds must
inr+il trio nt loaf 1 not mntrhinrr riollars or in kind efforts
111VIL1MV N•.
Priority
IVMv• w ♦v •
Type of Assistance
- - -
Item
Total
Matching
Requested
Cost
Share
(Organizing Fire Protection,
(10%
Training, Fire Equipment, Fire
minimum)
Prevention, Wlldland PPE
1
6 rolls of 100 feet of
Fire Equipment
$_
2
12 sets wildland fire
Wild land Fire
pants & shirts $280.00ea
$3360.00
3
Fire Equipment
6 ea Polaski Tools $80e
$ 480.00
4
6 ea Spade shovels $50ea
$ 300.00
Fire Equipment
5
6 ea 5 gallon water pack
Fire Equipment
like FEDCO pack $200i0e
1200.00
6
Fire Equipment
2 ea floating pumps, lik
Hale
w 8 HP motor 22
7
1" to 3/411, 1 1/2" to 1"
Fire Equipment
Adapters 1" pipt to
-
8
this is 12 ea between
$2-8
418 and
each
10
10,980.00
- $1,098.0
Total
A-JA .. A.i:+i..r..�l
cheo+e if noeAeei
Grant Funding Requested (Total Cost — Match Share) $
/'�114 04�J11I V•IG• V••..
$9,882.00
matching funds or appropriate matching activ' ' available as of this date?
e No Match documentation attached? Yes No FY 2008 Budget
Assurances -Non Construction & Certifications attached?
N&%
The funding amounts available through the VFA, RFA and RRP programs are limited. There are
often more requests than funding available. Due to this limitation some requests may go unfilled,
others may receive an amount less than requested, and some will get the full amount requested.
VFA, RFA, RRP funding is dependant on receipt of federal funds and is not guaranteed.
I AM A DULY APPOINTED OFFICAL OF THE NAMED DEPARTMENT AND CERTIFY THAT
THE ABOVE STATEMENTS ARE TRUE AND ACCURATE TO THE BEST OF MY
OW LEDGE.
y d
Sig ature Date
PaFire Department
Name &Title P
a_1
Department Information
Does your fire department have a cooperative agreement with the Alaska Division of
Forestry, the BLM Alaska Fire Service or the USDA Forest ice or another Federal
agency to attack wildland fires within your service area? es No
Agreement number 07FI-11100400-080
Your Cooperative Agreement is with: DOI Agency (BLM, FWS, BIA, NIPS),
State Division of Forestry or =XUSDA Forest Service
Are fire reports submitted to the Alaska Division of Forestry, BLM-Alaska Fire Service,
or the U.S. est Service or other federal agency for all forest and grassland fires
attacked? Yes No
Does your department respond to fires outside your service area? es No
Do you ,prQvide protection to any Federal -State owned lands other that highway right-of-
way? es No
Is fire protection available to all residences, bus' sses and lands with in your primary
fire protection area without additional charge? es No
If no, describe how additional charge assessed:
Do you have a mutual aid agreement with surrounding fire departments? s No
No surrounding departments
What is your present ISO rating? 4/9
Will this project improve your rating? Yes No
Average annual number of fire calls over the last three years? Wildland 4
Other 25
How many hours of fire training do you average per person per month? 7 hours.
What percent is related to wildland fire training? i %
How many paid members does your fire department have? 9 How many volunteer
members?
Does your department haveaaykderal excess equipment acquired through the Alaska
Division of Forestry? Yes No
If yes, please list:
M
Sponsored by: Historic Preservation Commission
CITY OF SEWARD, ALASKA
RESOLUTION 2008-064
A RESOLUTION OF THE CITY COUNCIL OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE
A GRANT AGREEMENT BETWEEN THE STATE OF ALASKA
AND THE CITY OF SEWARD FOR THE PURPOSE OF
PROVIDING PUBLIC ACCESS TO THE SEWARD HISTORICAL
SITE INVENTORY ON THE SEWARD HISTORIC
PRESERVATION COMMISSION WEBSITE AND
APPROPRIATING FUNDS
WHEREAS, on September 27, 2007 the Seward Historic Preservation
Commission approved Resolution 2007-04 recommending the City apply for the Historic
Preservation Fund grant to provide access to the historical site inventory; and
WHEREAS, on October 8, 2007 City Council approved Resolution 2007-095
authorizing the City Manager to submit the Historic Preservation Commission FY' 08
grant application to the Alaska Historic Preservation Office; and
WHEREAS, the Alaska Historic Preservation Office has awarded a Historic
Preservation Fund Grant to the City of Seward for the purpose of providing public
website access to the Seward Historical Site Inventory; and
WHEREAS, the community will benefit from having public access to the Seward
Historical Site Inventory; and
WHEREAS, the total project cost is estimated at $6,955.00 with a federal share
of $4,173.00 and a local match of $2,782.00; and
WHEREAS, the City's match for this project will be provided through in -kind
services from the individual commissioners of the Historic Preservation Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE SEWARD CITY
COUNCIL CITY OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to execute the Historic
Preservation Fund grant from the Alaska Historic Preservation Office for the purpose of
providing public website access to the Seward Historical Site Inventory.
Seward City Council
Resolution 2008-064
Page 2 of 2
Section 2. The City of Seward's local match of $2,782.00.00 will be satisfied
by in -kind services of commissioners on the Historic Preservation Commission.
Section 3. Funding in the amount of $6,955 is appropriated as follows:
$4,173 from the State Historic Preservation grant, account no. 826-8261-4680-0200, and
$2,782 from the General Fund fund balance account no. 101-0000-3072-0826, for a total
appropriation of $6,955 to contracted services account no. 826-8261-5390.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
141h day of July, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge
Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
30
Council Agenda Statement
Meeting Date: July 14, 2008
Through: City Manager Phillip Oates
From: Executive Liaison Anne Bailey
Agenda Item: Authorizing the City Manager to Execute a
Grant Agreement between the State of Alaska and the City
of Seward for the Purpose of Providing Public Access to
the Seward Historical Site Inventory on the Seward
Historic Preservation Commission Website
BACKGROUND & JUSTIFICATION:
The State of Alaska, Department of Natural Resources Office of Historic Preservation has
awarded a grant to the City of Seward to provide public access to the Seward Historical Site
Inventory through the Seward Historic Preservation Website.
The Seward Historic Preservation Commission received a Certified Local Government Grant in
2004 to develop the Historic Preservation Website. It is currently available to the public. This
new grant allows the Commission to update the information in the Seward historic inventory,
photograph the properties, and prepare the information for placement on the Seward Historic
Preservation Commission website.
This project will continue to enhance public awareness of Seward historic properties listed on
local, state and national registers by increasing the amount of information available to the public,
and by making the information easily accessible to the public on a website. It will also increase
public appreciation of the benefits of placing properties on these registers.
The total project cost is anticipated to be $6,955.00 with a grant -share of $ 4,173.00 and a local
match of $2,782.00. The local portion will be matched by the in -kind services of the Historic
Preservation commissioners. All work must comply with The Secretary of the Interior's
Standards for the Treatment of Historic Properties, 1995. The grant also includes the following
timeline:
Each July, October, January, and April until
Submit to OHA a quarterly progress report for
required completion documents are approved
the previous 3 months, describing project
by OHA
activities and referencing dates and items in
this Scope of Work.
June -December 2008
Update information and photograph the
properties in the Seward Register of historic
Places and the Seward Historical Site
Inventory.
3�
October -December 2008
Prepare request for proposals, advertise, and
select database and website designer for the
project. Provide the PHA with a copy of the
RFP and resume(s) of the contractor.
January -June 2009
Design the database and website. Provide the
database and photographs in web compatible
format to the City of Seward to add to the
Seward Historic Preservation Commission
web a e.
July -August 2009
Add information and photographs to Seward
Historic Preservation Commission web age.
September 30, 2009
Submit final products to OHA:
1) 5 copies of the database information.
2) a narrative project report that
describes project activities (who,
what, where, when, why) and includes
website address.
3) minutes of the Seward Historic
Preservation Commission meetings
showing its awareness and
participation in the project.
4) final billing.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
The total cost of the project is $6,955.00. The Federal share of the project is $4,173.00; the local
share is $2,782.00. This local share will be provided by in -kind services of the individual citizens
who serve on the Historic Preservation Commission.
Approved by Finance Department: A-&3 jA&k�
RECOMMENDATION: 64
Council approve Resolution 2008-XX authorizing the City Manager to execute a grant
agreement between the State of Alaska and the City of Seward, accepting grant funds in the
amount of $6,955.00 and contributing $2,782.00 as in -kind services to the Project, No.
qZ.0- M(_ 5390.
3a
Sponsored by: Oates
bm CITY OF SEWAR% ALASKA
RESOLUTION 2007-095
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SEWARD,
ALASKA AUTHORIZING THE CITY MANAGER TO SUBMIT THE
HISTORIC PRESERVATION COMMISSION FY'08 GRANT
APPLICATION TO THE OFFICE OF HISTORY AND ARCHAEOLOGY,
ALASKA DIVISION OF PARKS AND OUTDOOR RECREATION
WHEREAS, each year the State of Alaska, Department of Natural Resources, Historic
Preservation Office offers a Historic Preservation Fund Grant to Certified Local Governments;
and
WHEREAS, the City of Seward, Historic Preservation Commission has applied for and
has been awarded several of the annual Historic Preservation Fund Grants in the past; and
WHEREAS, "Providing Public Access to the Seward Historical Site Inventory" has been
a priority of the Commission; and
WHEREAS, the Commission supports the need for a database of the Seward Register of
Historic Places and the Seward Historical Site Inventory and the web pages to display this
,.., information on; and
WHEREAS, a website/database designer shall be contracted to develop the database for
the Seward Register of Historic Places and the Seward Historical Site Inventory and develop the
web pages to display the database information; and
WHEREAS, at the September 27, 2007 meeting the Seward Historic Preservation
Commission approved Resolution 2007-04 selecting "Providing Public Access To The Seward
Historical Site Inventory" as the FY-08 grant project and recommending the Council authorize
the City Manager submit the grant application; and
WHEREAS, the total project cost is estimated at $6,500.00, with a federal share of
$4,173.00, and a local match of $2,782.00; and
WHEREAS, the City's match for this project will be provided through in -kind services
from the Historic Preservation Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
CITY OF SEWARD
RESOLUTION 2007-095
Section 1. The City Council hereby authorizes the City Manager to submit to the State of
Alaska, Department of Natural Resources, Office of History and Archaeology the FY'08 grant
application to develop the "Provide Public Access to the Seward Historical Site Inventory"
websiteldatabase project.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward this 8th day of October,
2007.
THE CITY OF SEWARD, ALASKA
-4� J"=
Vanta Shafer, Mayo
AYES:
Dunham, Valdatta, Bardarson, Thomas, Amberg, Shafer
NOES:
None
ABSENT:
Schafer
ABSTAIN:
None
ATTEST:
...,�
Lewis, -off ♦��,,#
City Clerk , f�?,..014 «.,1;;'�4,Q si
(City Seal) •
'o
ot
s
•
♦ 10 .,.....%•• NOF
3'�
Council Agenda Statement
Meeting Date: October 8, 2007
Through: Phillip Oates, City Manager.*
From: Donna Glenz, Planning Assistant
Agenda Item: Authorizing the City Manager to submit to
the State of Alaska, Department of Natural Resources an
application for a Historic Preservation fund grant FY'08 grant
application to develop the "Provide Public Access to the Seward
Historical Site Inventory" website/database project
BACKGROUND & JUSTIFICATION:
The Alaska State Historic Preservation Office of Department of Natural Resources (DNR) has
grant funds available. The grant money is available in a pass -through status from the Federal
Historic Preservation Fund. This funding can be used to develop historic inventories, historical
preservation planning and preservation education for the public. In order to apply for this grant
funding, DNR recommends that the request be endorsed by the highest level of local
government. The City of Seward and the Seward Historic Preservation Commission have
applied for and been awarded several of the Historic Preservation Certified Local Government
grants in the past.
At the September 6, 2007 Historic Preservation Regular Meeting the Commission decided to
apply for the FY'08 Department of Natural Resources Certified Local Grant. Two work sessions
to discuss and complete the grant application were scheduled for September 18, 2007 at 12:00
p.m. and September 20, 2007 at 6:30 p.m. The Commission selected and developed the grant
application for the "Providing Public Access to the Seward Historical Site Inventory" project.
The total cost of the project is $6,500.00. The Federal share of the project is $4,173.00; the local
share is $2,782.00. This local share shall be provided by in -kind services of the Historic
Preservation Commission.
A Special Meeting was scheduled for September 27, 2007 at 6:30 p.m. to approve the project and
forward a recommendation to City Council to authorize the City Manager to submit the FY'08
Certified Local Government Historic Preservation Fund Grant application to the Office of the
History and Archaeology.
This project will raise awareness of Seward's history and the need to preserve it and will be
beneficial to the visitor industry.
3S
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
The total cost of the project is $6,500.00. The Federal share of the project is $4,173.00; the local
share is $2,792.00. This local share shall be provided by in -kind services of the Historic
Preservation Commission.
Approved by Finance Department:
_ Ajat;2 _ 4QAk2,vA
RECOM MNDATION: 095
Council approve Resolution 20074M, authorizing the City Manager to submit to the State of
Alaska, Department of Natural Resources, Office of History and Archaeology the FY'08 grant
application to develop the "Provide Public Access to the Seward Historical Site Inventory"
websiteldatabase project.
76 3b
.`..� I�:I4 / i ` lei •\ 1 •\ \ 4 f I/ :A,•
SARAHPALIN, Governor
DEPARTMENT OF NATURAL RESOURCE 550 w. 76 AVENUE, SUITE 1380
ANCHORAGE, ALASKA 99501-3561
DIVISION OF PAm AND OUTDOOR RECREATION PHONE. (907) 269-8700
FAX: (907) 269-8907
May 16, 2008
Re: 08492 — Providing Public Access to the Seward Historical Site Inventory
FY'08 Historic Preservation Fund Grant Program
Phillip Oats, City Manager
City of Seward
PO Box 167
Seward, Alaska 99664-0167
Dear Mr. Oats:
Enclosed are two (2) copies of the State/Local Agreement for the referenced Historic
Preservation Fund (HPF) grant project.
Provided you find the agreement acceptable as written, both copies should be signed,
notarized and returned to our office. Appendix E of the agreement contains a number of
certification forms. Be sure these forms are signed, dated and returned as well. Upon
full execution, a copy of the agreement will be returned to you for your file.
We would like to take this opportunity to thank you for your interest in and support of the
Historic Preservation Fund grant program. If you have any questions regarding this
letter or the agreement, feel free to contact me at (907)269-8694 or e-mail at
carole. arav(@alaska.aov.
Sincerely,
Carole "Kristy' Gray
Grants Administrator II
Enclosures
3`'\
. P, Gov nnor
D "ARTNmNT of NATURAL {i 5AW 76Av ,�1M
AA MONAD AI�A 9MI 1561
DiyLuoNo.FPARIi. AmD oun)o i)R�ItL�'C1�ATi'ON PMONE-M7j269-s7lll►
AJIG Jamm Ilan-VeAly
May 16, 2008
Re: 08492 — Providing Public Access to the Seward Historical Site Inventory
FY'08 Historic Preservation Fund Grant Program
Phillip Oats, City Manager
City of Seward
PO Box 167
Seward, Alaska 99664-0167
Dear Mr. Oats:
Enclosed are two (2) copies of the State/Local Agreement for the referenced Historic
Preservation Fund (HPF) grant project.
Provided you find the agreement acceptable as written, both copies should be signed,
notarized and returned to our office. Appendix E of the agreement contains a number of
certification forms. Be sure these forms are signed, dated and returned as well. Upon
full execution, a copy of the agreement will be returned to you for your file.
We would like to take this opportunity to thank you for your interest in and support of the
Historic Preservation Fund grant program. If you have any questions regarding this
letter or the agreement, feel free to contact me at (907)269-8694 or e-mail at
carole.aray0alaska.yov.
Sincerely,
Z'�� 'c /"z1-" ,
Carole "Kristy" Gray
Grants Administrator II
Enclosures
HISTORIC PRESERVATION FUND
STATE/LOCAL GRANT AGREEMENT
Project #08492
us grant agreement is between the State of Alaska, by and through the State Historic
eservation Officer for purposes of the National Historic Preservation Act of 1966, as amended,
.L. 96-515) HEREAFTER, THE STATE, AND,
,Aly of Seward L N# 92-6000U86 HEREAFTER, THE GRANTEE,
PO Box 196650, Anchorage, AK 99519-6650 Mailing Address [Street or P.O. Box], City, State, Zip Code)
Article 1. Grant Project Title: Providing Public Access to the Seward Historical Site Inventory
2. Appendices: Appendices referred to in this agreement and attached to it are
considered part of it.
3. Performance of Services
3.1 Appendix A sets forth the services to be performed by the Grantee.
3.2 Appendix B sets forth the project budget.
3.3 Appendix C sets forth the project progress and final reports which must be
supplied to the State, and special conditions of the grant.
3.4 Appendix D sets forth the financial reports that must be supplied to the State,
the payment schedule for the disbursement of funds to the Grantee, and
audit requirements.
3.5 Appendix E sets forth required amendment procedures.
3.6 Appendix F - Assurances Non -Construction Programs or Assurances
Construction Programs (as applicable); DI-2010 Certifications Regarding
Debarment, Suspension and Other Responsibility Matters, Drug -Free
Workplace Requirements and Lobbying; Statement of Willingness to Comply;
and any other applicable Federal or State statutes, and the requirements of the
National Park Service govern the performance of services under this grant.
3.7 Appendix G — project proposal as submitted by the Grantee is made a part of
this agreement by this reference.
4. Period of Performance: The period of performance of the grant agreement begins
and ends 9/30/09 There
can be no extensions of time.
5. Consideration
5.1 The estimated total cost of the project is $ 6,955.00
The Federal share of the project is $ 4,171-00
The estimated non-federal share of the project is $ 2178211U
5.2 In full consideration of the Grantee's performance under this grant agree-
ment, the State shall apply to the National Park Service for sixty percent
(60%) of the estimated total cost of the project or sixty percent (60%) of the
actual total cost of the project, whichever is less, in accordance with Appen-
dix B and Appendix D of this agreement.
5.3 An administrative surcharge in the amount of 7 % of the total direct
costs shall be assessed and retained by the State.
5.4 Twenty percent (20%) of the total payment to Grantee will be withheld
until final products and completion reports have been submitted and approved.
04/08 HFP State/Local Agreement (planning) Page 1 3 1
5.5 When billing the State, the Grantee shall refer to the State Grant Number and send
the billing to mailing address:
Department of Natural Resources
Division of Parks and Outdoor Recreation
Office of History and Archaeology
550 West 7th Avenue, Suite 1310
Anchorage, AK 99501-3561
SIGNATURE BLOCKS
FOR DNR USE ONLY
GRANTEE
GRANT TRACKING DATA
Name of Entity
AWD
LOC
Signature
UWA
GRT
Typed or Printed Name and Title
Authority
ADMINISTERING AGENCY
Source RD
Department of Natural Resources
Encumbrance No.
Division of Parks and Outdoor Recreation
Financial Coding
Office of History and Archaeology
Vendor No.
Signature
Project Name
Typed or Printed Name and Title
Purpose of Grant
Judith E. Bittner, State Historic Preservation Officer
NOTARY STATEMENT
This certifies that on the day of 9 2008, before me a
Notary public in and for the State of Alaska, duly commissioned and sworn, personally
appeared , to me known and known to me to be the person
described in and who executed and acknowledged the foregoing instrument on behalf of the
. The said , after being duly
sworn according to law, stated to me under oath that he is the
for the and that he executed and acknowledged the same
freely and voluntarily as the free and voluntary act and deed of the
WITNESS my hand and official seal the day and year in this certificate first above written.
Notary Public in and for the State of Alaska
Commission expires:
04/08 HFP State/Local Agreement (planning) Page 2 1b
SCOPE OF WORK
Grant Project Name: Providing Public Access to the Seward Historical Site Inventory
Grant Project Number: 08492
Grant Period: / /2008 to 9/30/2009 Federal share: $4,173.00
Recipient agrees to: update the information in the Seward historic inventory, photograph
the properties, and prepare and place the information on the Seward Historic Preservation
Commission website.
July, Oct, Jan, Apr, July Submit to the Office of History and Archaeology (OHA) a
quarterly progress report for the previous three months,
describing project activities and referencing dates and items
in this Scope of Work.
June -December 2008 Update information and photograph the properties in the
Seward Register of Historic Places and the Seward Historical
Site Inventory.
October -December 2008 Prepare request for proposals, advertise, and select database
and website designer for the project. Provide the OHA with
a copy of the RFP and resume(s) of the contractor.
January -June 2009 Design the database and website. Provide the database and
photographs in web compatible format to the City of Seward
to add to the Seward Historic Preservation Commission
webpage.
July -August 2009
September 30, 2009
Add information and photographs to Seward Historic
Preservation Commission webpage.
Submit to OHA:
1) 5 paper copies of the database information.
2) a narrative project report that describes project activities
(who, what, where, when, why) and includes website
address.
3) minutes of the Seward Historic Preservation Commission
meeting(s) showing its awareness and participation in the
project.
4) final billing.
04/08 HFP State/Local Agreement (planning) Page 3
APPENDIX B - BUDGET
Grant Project Name: Providing Public Access to the Seward Historical Site Inventory
Grant Project Number: 08491
COST CATEGORIES:
Personal Services* 2800.00
Travel/Per Diem 400.00
Materials/Supplies 500.00
Contractual 2800.00
Other
Direct Costs 6500.00
X 7% State admin surcharge 455.00
Total Project Costs 6955.00
40% Grantee Match 2782.00
60% Federal share 4173.00
less surcharge (455.00)
Maximum Grantee Payment 3718.00
* Services shall be valued at the employee's regular rate of pay provided these services are for the
same skill for which the employee is normally paid. If the services are not for the same skill for
which the employee is normally paid the person must be professionally skilled in the work being
performed. When this is the case, the wage rate used will be consistent with those paid for similar
work in the labor market in which the grantee competes.
If a volunteer performs services outside his profession or trade, volunteer time must be valued at
the Federal minimum wage rate unless a higher rate can be documented as applicable and is
approved by the SHPO.
In no case may an employee or consultant services be charged at a rate of more than $80.37 per
hour to the grant. If employee or consultant services exceed this rate, only the amount up to and
including $80.37 may be charged to the HPF grant or used as matching expenses.
04/08 HFP State/Local Agreement (planning) Page 4 �A
APPENDIX C - SPECIAL CONDITIONS
Grant Project Name: Providing Public Access to the Seward Historical Site Inventory
Grant Project Number: 08492
1. Quarterly progress reports detailing project activity to date will be due on or before
October 31, 2008, January 31, 2009, April 30, 2009, and July 31, 2009 or until a
final narrative project report, financial reports, and final products as identified in
Appendix A - Scope of Work are submitted to and accepted by the State Historic
Preservation Officer. The final narrative report is distinct from the final products.
It details the methodology, activities and timeline over the life of the grant — See
Appendix D.
2. All project products must comply with the Secretary of the Interior's "Standards
and Guidelines for History and Archaeology". The final products must detail how
the work complied.
3. All publications using information gathered under this grant must
acknowledge support by the National Park Service and the Alaska Division
of Parks and Outdoor Recreation, Office of History and Archaeology in the
following manner:
The research for this publication has been financed in part with Federal
funds from the National Park Service, Department of the Interior, and
through the assistance of the Office of History and Archaeology,
Department of Natural Resources. However, the contents and opinions
expressed do not necessarily reflect the views or policies of the Department
of the Interior or the Department of Natural Resources, nor does the mention
of trade names or commercial products constitute endorsement or
recommendation by the Department of the Interior or the Department of
Natural Resources.
Appendix D - Reporting Requirements, Payment Schedule and Audit
Requirements, Appendix E - Amendment Procedures, Appendix F - Assurances
and Certifications, and Appendix G — Project Proposal as submitted by Grantee are
made a part of this Agreement by reference.
5. In addition to the terms detailed in this Subgrant Agreement, all Federal
requirements governing grants (Office of Management and Budget Circulars A-87
or A-122, A-102 or A-110, and A-128) are applicable.
6. This Subgrant Agreement provides for the voluntary and involuntary suspension or
termination of said Agreement consistent with all Federal requirements governing
grants.
04/08 HFP State/Local Agreement (planning) Page 5 41
APPENDIX D - FINANCIAL REPORTING REQUIREMENTS,
PAYMENT SCHEDULE AND AUDIT REQUIREMENT
Grant Project Name: Providing Public Access to the Seward Historical Site Inventory
Grant Project Number: 08492
Section I: FINANCIAL REPORTING REQUIREMENTS
Financial progress shall be monitored by the State. Project billings may be submitted as often as
quarterly. Each billing request must be accompanied by a narrative progress report for the
corresponding period.
A careful financial accounting of the grant project will be maintained by the Grantee, copies of
which must be submitted to the State Historic Preservation Officer to document reimbursement
requests. Failure by the Grantee to provide adequate financial reports or required documentation
will provide cause for withholding reimbursement.
Appendix B of this agreement lists eligible work items for the project. Use this itemization as a
basis for reporting. The following items must be included with all requests for reimbursement:
A. A signed, completed Summary of Documentation with attached source documentation for
federal and non-federal costs must be submitted to request cost reimbursement and to
document matching share. Source documentation consists of paid bills, payrolls,
invoices with canceled check copies, receipts of payment by vendor/contractor,
donated service documentation forms signed by person donating and a supervisor,
equipment use forms, etc.
B. Where required, justification for charges should accompany the invoices. For example,
payment of salaries should be supported by time sheets and justification of rate of pay.
Rental equipment must be supported by time or use statements with appraisal letter. Where
work has been done under contract, include a copy of the contract with statement for choice
of contractor and fee for consultant service.
Section II: PAYMENT SCHEDULE
Payment requests will be generated by the State Historic Preservation Office on a quarterly basis.
So that federal billing deadlines may be met, reimbursement requests from the grantee must reach
this office by July 31, October 31, January 31, and April30. Reimbursement will be forwarded to
the grantee approximately thirty (30) days following the quarterly deadline dates. Quarterl
payments will not be made if acceptable narrative progress reports are not received for the
correspondingg period. (See Appendix D, Section I).
Payments are made on a cost reimbursement basis. Twenty percent (20) of the total payment to
Grantee will be withheld as a retainer until completion of the project and acceptance of the final
project documentation by the State Historic Preservation Officer. Final reimbursement will be
made upon receipt of acceptable final products, acceptable performance and completion reports,
financial reports, expenditure documentation, plus any special conditions of the grant.
The Office of History and Archaeology must be notified at least three (3) months prior to the
project completion date should the grantee anticipate any unexpended funds.
04/08 BFP State/Local Agreement (planning) Page 6 �LL
Section III: FINAL NARRATIVE PROJECT REPORT
The final narrative project report is required as part of the grant closure documents. Use
the following format:
1) Project title/name
2) Grant number
3) National Register property name/address (if applicable)
4) Detail the work (by whom, when, what) accomplished with the grant. All items in
APPENDIX A - Scope of Work must be discussed.
5) Describe how project work complied with the Secretary of the Interior's "Standards
and Guidelines for History and Archaeology".
6) Describe how the local historic preservation commission was kept advised of the project.
7) Describe differences between planned and actual major work items and explain.
8) Provide dates, list of participants and minutes of all public meetings.
9) Provide any other data required by special conditions or instructions applicable to this
grant.
Section IV: AUDIT REQUIREMENTS
Grantee must make all records relevant to this grant available for audit for a period of three (3)
years after the term of the project.
In addition, governmental entities are required to comply with the State of Alaska, Single Audit
Regulations 2 AAC 45.010 and the Federal Single Audit Act of 1984 P.L. 98-502.
04/08 HFP State/Local Agreement (planning) Page 7 1 5
APPENDIX E - AMENDMENT PROCEDURES
Grant Project Name: Providing Public Access to the Seward Historical Site Inventory
Grant Project Number: 08492
Any modification of the project work, budget or time period, problems or adverse conditions
must immediately be brought to the attention of the State Historic Preservation Officer, in
writing. It may be necessary to receive prior National Park Service approval before the
changes may take place. The Office of History and Archaeology will notify the grant
recipient in writing when the approval has been obtained in the form of an amendment to the
grant award. Failure to obtain such approval prior to implementation of changes will
jeopardize reimbursement.
04/08 HFP State/Local Agreement (planning) Page 8 �b
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-065
A RESOLUTION OF THE CITY COUNCIL OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE
A GRANT AGREEMENT BETWEEN THE ALASKA
HUMANITIES FORUM AND THE CITY OF SEWARD IN THE
AMOUNT OF $20,500 WITH A REQUIRED CITY MATCH OF
$1,5009 FOR THE PURPOSE OF CELEBRATING ALASKA'S 50
YEARS OF STATEHOOD, AND APPROPRIATING FUNDS
WHEREAS, Alaska will celebrate the 501h Anniversary of Statehood during
2009; and
WHEREAS, on April 30, 2008 the Historic Preservation Commission passed
Resolution 2008-04 supporting the Alaska Statehood Experience Grant Application; and
WHEREAS, on May 12, 2008 City Council approved Resolution 2008-038
supporting the Alaska's Statehood Experience Grant and authorizing $1500 as a cash
contribution to activities and events of the celebration; and
WHEREAS, on May 15, 2008 the Seward Mural Society, Port City Players, the
Resurrection Bay Historical Society, the Seward Community Library Museum and the
City of Seward submitted a grant celebrating statehood through visual and performing
arts entitled Seward home of Alaska's flag; and
WHEREAS, the Rasmuson Foundation in partnership with the Alaska
Humanities Forum has awarded an Alaska Statehood Experience Grant to the City of
Seward; and
WHEREAS, the grant award is $20,500 with a cash cost share of $1,500
appropriated by the City for a project total of $22,000.
NOW, THEREFORE, BE IT RESOLVED BY THE SEWARD CITY
COUNCIL CITY OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to accept a grant in the amount of
$20,500, and to execute the grant from the Alaska Humanities Forum for the purpose of
celebrating Alaska's 50 Years of Statehood.
Section 2. Funding in the amount of $22,000 is hereby appropriated as
follows: $20,500 from State grant funds no. 826-8260-4680-0200, and $1,500 from the
1-0
Seward City Council
Resolution 2008-065
Page 2 of 2
General Fund fund balance account no. 101-0000-3071-0826, to the Alaska Statehood
project account no. 826-8260-5390.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
14th day of July, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
Council Agenda Statement
Meeting Date: July 14, 2008
To: City Manager, Phillip Oates
Through: Executive Liaison, Anne Bailey
Agenda Item:
Resolution 2008-X�&, Authorizing the City
Manager to Execute a Grant Agreement between
the Alaska Humanities Forum and the City of Seward for a Total
Amount of $20,500.00 and the City Appropriating Funds in the
Amount of $1,500.00 For the Purpose of Celebrating Alaska's 50
Years of Statehood
BACKGROUND & JUSTIFICATION:
The City of Seward has applied for and been awarded an Alaska Statehood Experience Grant. A
community group had met in March and April of 2008 to develop the plan for the grant proposal
entitled Seward Home of Alaska's Flag. The project seeks to tell the story behind the flag and the 32
year race to statehood through visual, performing arts and public discussion.
The Historic Preservation Commission and City Council supported the Alaska Statehood Experience
Grant Application. The City Council also appropriated $1500 as a cash contribution to activities and
events of the statehood celebration.
The Celebration of Statehood will consist of a mural and a lecture series. This project will be a
collaborative effort of the Seward Mural Society, the Resurrection Bay Historical Society, the
Seward Community Library Museum, the City of Seward and others.
The grant award is $20,500.00 and a cash cost share of $1,500.00 appropriated by the City for a
project total of $22,000.00.
CONSISTENCY:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funding in the amount of $22,000 is hereby appropriated as follows: $20,500 from State grant funds
no. 826-8260-4680-0200, and $1,500 from the General Fund fund balance account no. 101-0000-
3071-0826, to the Alaska Statehood p o.ect account no. 826-8260-5390.
Approved by Finance Department h&Ai�
1-0
RECOMMENDATION: 106
Council approve Resolution 2008-XXX, authorizing the City Manager to execute a grant agreement
between the Alaska Humanities Forum and the City of Seward, accepting grant funds in the amount
of $20,500.00 with a cash cost share of $1,500.00.
'5D
Sponsored by: Oates
f.. CITY OF SEWARD, ALASKA
RESOLUTION 2008-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD
SUPPORTING THE ALASKA'S STATEHOOD EXPERIENCE GRANT
SUBMISSION AND APPROPRIATING $1500 AS A CASH CONTRIBUTION
TO ACTIVITIES AND EVENTS OF SEWARD GATEWAY TO ALASKA:
JOURNEY TO STATEHOOD AND BEYOND
WHEREAS, Alaska will celebrate the 501h Anniversary of Statehood during 2009; and
WHEREAS, the Rasmuson Foundation in partnership with the Alaska Humanities Forum is
seeking proposals for projects and programming to reflect Alaska's Statehood Experience; and
WHEREAS, the Seward Mural Society, Port City Players, the Resurrection Bay Historical
Society, the Seward Community Library Museum and the City of Seward are working together to
create a statehood celebration that showcases Seward's place in Alaska's journey to statehood
through visual and performing arts entitled Seward, Gateway to Alaska: Journey to Statehood and
Beyond;and
WHEREAS, the Seward Mural Society proposes to create a community mural as their
contribution to the celebration; and
WHEREAS, the Resurrection Bay Historical Society proposes to create an interactive
walking tour as their contribution to the celebration; and
WHEREAS, the Seward Port City Players proposes to commission and produce a one -act
play as their contribution to the celebration; and
WHEREAS, the Seward Community Library Museum proposes to plan and host the Seward
Statehood Symposium to showcase the mural, the walking tour and the play and present expert
discussions of local history as their contribution to the celebration; and
WHEREAS, the Seward Community Library Museum proposes to evaluate and archive the
Projects as their contribution to the celebration; and
WHEREAS, the grant applicants request $1500 from the City of Seward as a cash donation
to the events and activities of the grant, payable upon acceptance of the grant proposal by the Alaska
Humanities Forum.
r..
5�
CITY OF SEWARD, ALASKA
RESOLUTION 2008-038
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council of the City of Seward supports submission of the grant
application entitled Seward Gateway to Alaska: Journey to Statehood and Beyond to the Alaska
Humanities Forum.
Section 2. The City Council of the City of Seward will contribute $ l 500 to the activities and
programs outlined in the Alaska's Statehood Experience Grant Application, payable upon the grant
proposal's acceptance.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 12" day of
May 2008.
THE CITY OF SEWARD, ALASKA
A4
Willard Dunham, Vice Mayor
AYES:
Valdatta, Bardarson, Kellar, Dunham
NOES:
None
ABSENT:
Amberg, Smith, Corbridge
ABSTAIN:
None
ATTEST:
.••''Of S�'%''••.
iyv Lewis
,�.0 CCps ,:•�,i�sr��;:., •.
•.
lerk a " t
s
(City Seal) .• --o— I ..�
Council Agenda Statement
Meeting Date: May 12, 2008
To: Phillip Oates, City Manager
From: Patricia Linville, Library Director
Agenda Item: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SEWARD SUPPORTING
THE ALASKA'S STATEHOOD EXPERIENCE GRANT
SUBMISSION AND APPROPRIATING $1500 AS A CASH
CONTRIBUTION TO ACTIVITIES AND EVENTS OF SEWARD
GATEWAY TO ALASKA: JOURNEY TO STATEHOOD AND
BEYOND GRANT PROPOSAL.
BACKGROUND & JUSTIFICATION:
The Rasmuson Foundation in partnership with the Alaska Humanities Forum is seeking proposals
from Alaskan communities to develop projects and programs in celebration of Alaska's Statehood
Experience. A community group has met to develop a plan for the grant proposal and seeks the City
Council's official and financial support of the grant application. $1500 is requested as the City of
Seward's cash contribution and an additional $1800 in -kind through Seward Community Library
Museum participation.
This proposal seeks to tell Seward's story as the Gateway to Alaska through visual and performing
arts and public presentations. The physical projects that are detailed in the proposal will harness the
history of our town for future Alaskans as a reminder of the road traveled to statehood and beyond.
This proposal is a collaboration of Seward's arts and historical groups who wish to combine their
passions. The Seward Mural Society, the Port City Players, the Resurrection Bay Historical Society,
the Seward Community Library Museum and the City of Seward are working together to create a
statehood celebration that showcases Seward's place in Alaska's journey to statehood.
The proposal includes a community mural project, development of a self -guided walking tour, and
production of a one -act play. These activities will all be showcased and presented at the Seward
Statehood Symposium in May 2009 should the proposal be successful.
INTENT:
Seek support, both officially and financially, for submission of a proposal to Alaska Humanities
Forum -Alaska's Statehood Experience Grant Program 2008
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
83 S
Approved by Finance Department:
RECOMMENDATION:
City Council of the City of Seward support submission of a grant proposal to the Alaska Humanities
Forum -Alaska's Statehood Experience Grant Program 2008.
89 s4
Sponsored by: Staff
CITY OF SEWARD, ALASKA
HISTORIC PRESERVATION COMMISSION
RESOLUTION 2008-04
A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION, SUPPORTING THE ALASKA STATEHOOD EXPERIENCE
GRANT APPLICATION ENTITLED SEWARD, GATEWAY TO ALASKA:
JOURNEY TO STATEHOOD AND BEYOND
WHEREAS, Alaska will celebrate the 50'b Anniversary of Statehood during 2009; and
WHEREAS, Rasmuson Foundation in partnership with the Alaska Humanities Forum is
seeking proposals for projects and programming to reflect Alaska's Statehood Experience; and
WHEREAS, the Seward Mural Society, the Resurrection Bay Historical Society, the Seward
Community Library, the City of Seward and members of the public are working together to create a
statehood celebration that showcases Seward's place in Alaska's journey to statehood through visual
and performing arts entitled Seward, Gateway to Alaska: Journey to Statehood and Beyond.
NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission
that:
Section 1. The Seward Historic Preservation Commission supports the Alaska Statehood
Experience Grant application entitled Seward, Gateway to Alaska: Journey to Statehood and Beyond.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Historic Preservation Commission this 3& day of
April 2008.
THE CITY OF SEWARD, ALASKA
Shannon Kovac, Chair
AYES: Carpenter, Kovac, Lasota, Luther, Swann
NOES: None
ABSENT: Capra, French
Seward Historic Preservation Commission
Resolution 2008-04
Page 2 of 2
ABSTAIN: None
ATTEST:
Jean Lewis, CMC
City Clerk,
(City Seal)
Sb
Historic Preservation
Agenda Statement
Meeting Date: April 30, 2008
From: Executive Liaison Anne Bailey
Through: Community Development Director Bob Hicks
Agenda Item: Resolution 2008-04, Supporting the Alaska
Statehood Experience Grant Application Entitled
Seward, Gateway to Alaska: Journey to Statehood
and Beyond
BACKGROUND & JUSTIFICATION:
The Rasmuson Foundation in partnership with the Alaska Humanities Forum is seeking
proposals from Alaskan communities to develop projects and programs in celebration of Alaska's
Statehood Experience. A community group has met to develop a plan for the grant proposal and
seeks the Historic Preservation Commission's support of the grant application.
The group has created a grant proposal and entitled the proposal Seward, Gateway to Alaska:
Journey to Statehood and Beyond. This proposal seeks to tell Seward's story as the Gateway to
Alaska through visual and performing arts public presentations and create products that can be
archived for historical purposes. This proposal is a collaborative effort of the Seward Mural Society,
the Resurrection Bay Historical Society, the Seward Community Library, the City of Seward and
members of the public.
The proposal includes a community mural project, development of a self -guided walking tour
and production of a one -act play. These activities will be showcased and presented at the Seward
Statehood Symposium in May 2009 should the proposal by successful.
The Seward Statehood Symposium will also consist of a lecture series, similar to the Fireside
Chats, that the Seward Historic Preservation Commission may be interested in hosting.
INTENT:
Seek support for submission of a proposal to Alaska Humanities Forum -Alaska's Statehood
Experience Grant Program 2008.
CONSISTENCY:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
S'I�A
FISCAL NOTE: Not applicable
RECOMMENDATION:
Approve Resolution 2008-04 Supporting the Alaska Statehood Experience Grant Application
Entitled Seward, Gateway to Seward: Journey to Statehood and Beyond.
M.
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO A PURCHASE AGREEMENT WITH VALLEY
POWER SYSTEMS FOR THE PURCHASE OF RADIATORS AND
EXHAUST SILENCERS, FOR A TOTAL AMOUNT NOT -TO -
EXCEED $507,813.00, AND APPROPRIATING FUNDS
WHEREAS, the generator replacement project will require the purchase of four (4)
radiators and exhaust silencers, which were quoted along with the rebuilt generator units; and
WHEREAS, preventive maintenance at the Fort Raymond generation facility required the
replacement of one (1) exhaust silencer that is currently installed on the roof and needs to be
relocated; and
WHEREAS, the cost of the radiators ($80,662.00/ch) and exhaust silencers ($21,800.00/ch)
continues to increase on an almost daily basis along with shipping cost ($30,000.00) and a
contingency of 10% ($46,165.00) for any increases in material or shipping cost; and
WHEREAS, the purchase of these items now will save money now versus purchasing them
at a later date and assures that the items will be on site so as to not cause a delay in the project; and
WHEREAS, the City Council hereby finds that the public interest is best served by
purchasing these radiators and from the vendor supplying the used generators for the generator
replacement project, to ensure compatibility for proper cooling and noise reduction of the
generators.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA THAT:
Section 1. The City Manager is authorized to enter into an agreement with Valley Power
Systems for the purchase of radiators and exhaust silencers for a price not -to -exceed $507,813.00
from Account 501-5400-5930.
Section 2. Funding in the amount of $507,813 is appropriated from the Electric MRRF Fund
account no. 502-0000-3075-0501 to the equipment account no. 501-5400-5930.
Section 3. The City Council finds that it is in the best interest of the public to purchase the
radiators and exhaust silencers quoted and recommended by the supplier of the generator units.
Section 4. This resolution shall take affect immediately upon its adoption.
CITYOFSEWARD, ALASKA
RESOLUTION 2008-066
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 14th
day of July 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis
City Clerk, CMC
(City Seal)
Council Agenda Statement
Meeting Date: July 14, 2008
Through: Phillip Oates, City Manager
From: Tim Barnum, Electric Utility Manager
Agenda Item: Purchase radiators and exhaust silencers for
Fort Raymond from Valley Power Systems for
$507,813.00
BACKGROUND & JUSTIFICATION:
As part of the generator replacement project, we will need to purchase two (2) radiators
and two (2) exhaust silencers for the new generator units and we will also need to replace
the existing support systems when units #4 & #5 are relocated.
The costs of materials continue to increase on a daily basis and we know that these items
will be needed, regardless of the degree of completion of the project. The degree of
completion is being impacted by increases in material cost. The sooner some of the large
ticket items are purchased, the more cost savings we realize in the project. Purchase of
the items that we know are required for completion of the project also prevents delays
due to long lead times for delivery. We should also receive a better shipping rate for
multiple items in one shipment verses multiple shipments of one or two items.
We are asking to purchase one (1) additional exhaust silencer as part of our preventative
maintenance program at Fort Raymond to be replacing the exhaust silencer on unit #3.
Currently, the exhaust silencer is located on the roof of the building. This has always
been a problem from the aspects of building design and the ability to seal the opening.
The building is not designed to support the weight of the silencer and due to the
temperature of the exhaust during operations, we are not able to seal the opening and rain
and snow melt leak on to the turbo -charger. We are concerned that it will lead to
premature failure of the turbo -charger, making the unit inoperable.
Radiators cost $80,662.00/each, Exhaust silencers cost $21,800.00/each, flexible piping
connectors cost $1,450.00/each set, shipping charges $30,000.00 plus a contingency of
10% for increases in material cost and fuel surcharges for a total cost of $507,813.00.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
FISCAL NOTE:
Funding in the amount of $507,813 is appropriated from the Electric MRRF Fund
account no. 502-0000-3075-0501 to tt�q equipment account no. 501-5400-5930.
Approved by Finance Department:
RECOMMENDATION:
City Council approve Resolution 2008-b(o authorizing to purchase four (4) radiators and
five (5) exhaust silencers from Valley Power Systems for $507,813.00.
CITY OF SEWARD
P.O. BOX 167
SEWARD, ALASKA 99664.0167
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June 11,2008
UTILITIES & FINANCE
• Main Office (907) 224-4050
• Police (907) 224-3338
• Harbor (907) 224-3138
• Fire (907) 224-3445
• City Clerk (907) 224-4046
• Engineering (907) 224-4049
• Utilities (907) 224-4050
• Fax (907) 224-4038
The City of Seward would like prices on the following items. I need to
know price and availability as soon as possible, with all prices FOB
Seward. If you have any questions, please give me a call. My direct line
is (907) 224-4073. Thank you for your prompt response. Our fax number is
(907) 224-4085.
Sincerely
Kat y S ipe
Seward Electric
Quantity
Department
Item
1 500 KVA Padmount Transformer, Stainless Steel,
7.2/12.5, 277/480, Loop Feed, Dead Front, Bushing
Wells w/inserts, Taps, Bayonet Fusing, Stud Secondary,
Paddles, Secondary Lug Supports, T Switch
(0-�
Page 1 of 2
Kathy Shipe
From: Roys, Robert [RRoys@wescodist.com]
Sent: Tuesday, June 17, 2008 8:57 AM
To: Kathy Shipe
Subject: RE: 500kva padmount transformer
Goodness me. Did you need that information? Your cost is 167;)n the 500kva transformer.
I believe I had Aaron fax over the pricing on the bolts & fuses. I'll just add it below here:
100/E
J8706 $0.85/E
ANC STK
100/E
J8806 $0.96/E
10 WKS
20/E
ELASTIMOLD # 166LR-B-5240 $35.95/E 12-14 WKS
10/E
CU GROUND STRAP
NO QUOTE
101E
40E-SMD-50
NO QUOTE
5/E
50E-SMD-50
NO QUOTE
Sorry about that! I can't believe I do things like that some times.
Rob Roys
Senior Account Representative
5760 Silverado Way
Anchorage, AK 99501
WESCO P. (907) 865-7410 F: (907) 563-3134
ills3XIE11-rION Cell: (907) 306-8909
rroys@wesco.com
Be sure to check Wesco's Utility Website!
From: Kathy Shipe [mailto:kshipe@cityofseward.net]
Sent: Monday, June 16, 2008 4:03 PM
To: Roys, Robert
Subject: RE: 500kva padmount transformer
Hi Rob,
The attachment had terms and conditions, but didn't have any price on it.
Also, did you send me a quote for the bolts and fuses from the request dated 6-6-08.
Thanks, have a great day.
Katt
From: Roys, Robert [mailto: RRoys@wescodist.com]
Sent: Monday, June 16, 2008 10:49 AM
To: Kathy Shipe
Subject: 500kva padmount transformer
Morning Katt —
ey
6/17/2008
06/30/08 10:27 FAX 907 276 1939
Jun 11 08 01;27p City of Sawatd
POTELCON SUPPLY
907-2Z4-Q87
0001/001
R2
CITY OF SEWARD
P0_ BOX 167
SEWARD, AtASKA 99664-01 L7
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June 11,2008
U71VTIES & FINANCE
-Man Office; (907) 224-4000
• Po Mto (907) 224-=J8
H.i or (907) 224-31M
■ !-7r " (907) 224.344.
G Clerk (W7) a?a-4046
■ En InMr(nq (007) ?,24-4049
■ Utj4MCS (90t) 224-4050
Fait (907) 27a-4038
I
The Cityof Seward would 'like prices on the iollowinq items. t weed to
know price and ava:i,lability as soon as possible,, with all pr. i_ces FOCI
Seward. If you have any queations, please give me a call. MV direct line
is (907) 224-4073. Thank you for your prompt response. Our !fax number is
(907) 224-4085. ,
Sincerely
Kat y S ipe
Seward Elect.,, is
Quantity
Department
Item
1 500 KVA PadmounL Tra.nsformor, Stainless Steil,
7.2/12.51 277/48OF Loop Fcaodr bead Front, E shiing
Wells w/inserts, Taps, Bayonet Fusinq, Stud Secondary,
Paddle, Secondary Luca SuppOrtN, T Switch
loweelzS
POTELCOM SMOMAW,AX
a+aW oo?.zu.ens • FAX aar717
Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE PURCHASE OF TWO
75 HORSEPOWER ENGINES FOR THE CITY'S 21' BOSTON
WHALER IN THE AMOUNT OF $17,030, AND APPROPRIATING
FUNDS
WHEREAS, the City (Harbor Department) operates a 21-foot Boston Whaler for
the purposes of providing safety and security services, including emergency response,
vessel -assistance towing, fish waste disposal operations, etc.; and
WHEREAS, the current power supply for this vessel includes one aging re -built
engine and a second engine from 2001, both which have had repeated mechanical
problems; and
WHEREAS, it is of the Harbormaster's opinion that these engines do not provide
adequate power to safely carry out the tasks required by the City Code and harbor tariff
including removing, transferring, or rearranging vessels and/or cargo; and
WHEREAS, it is in the interest of the City to facilitate immediate repairs to this
vessel in order to prevent potential liability and to be prepared for emergencies during the
busy summer season which may include adverse weather conditions (high winds); and
WHEREAS, the City Council finds that it is in public interest to waive the
normal bid process per SCC 6.10.130 to pursue an alternate procurement procedure and
that such procedure will best serve the needs of the City and accomplish the objective of
SCC 6.10.310; and
WHEREAS, The Harbor Department administered a request for proposal per
SCC 6.10.325 for competitive sealed proposals for the replacement of the 75 HP Honda
Outboard Motors; and
WHEREAS, the City Council finds that it is in the best interest of the City to
authorize procurement and select a local vendor (Storm Chasers Marine Services Inc.)
which has provided one of the lowest quotes and includes a 5 year warranty plan; and
WHEREAS, due to the need to expedite repairs on this vessel and facilitate
harbor services the administration recommends purchasing these two 75 HP Honda
outboard motors as soon as possible.
A 2
CITY OF SEWARD, ALASKA
RESOLUTION 2008-067
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is to purchase two 75 HP Honda outboard motors
from Storm Chasers Marine Services, Inc for a total price of $17,030, including
installation.
Section 2. City Council authorizes an appropriation in an amount not -to -exceed
$17,030 from the Cruise Ship Head Tax fund account no. 402-0000-3075-0401 to the
Harbor Enterprise Fund equipment account no. 401-4110-5925.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
14th day of July 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Jean Lewis, CMC
City Clerk
(City Seal)
(0-1
Council Agenda Statement
Meeting Date: July 14, 2008
From: Kari Anderson, Harbormaster
Through: Phillip Oates, City Manager,
Agenda Item: 21' Boston Whaler Engines
BACKGROUND & JUSTIFICATION:
The City's Harbor Department currently operates a 21' Boston Whaler utilized as a multi -purpose
vessel for boat towing, vessel assistance, and emptying the fish waste receptacles at each of the fish
cleaning stations in the harbor. Currently this vessel is powered by two 50 horsepower Mercury
outboard motors that are having mechanical problems including regular overheating, burned wiring
harnesses, casting failure, and are consistently dying when going into gear at idle.
These motors have been sent to several repair shops over the past seven years. The warranties are
expired, and one unit was originally purchased as a rebuilt unit. The harbor department is seeking to
upgrade these motors not only because of mechanical failures, but also increase the horsepower
(from 50 to 75 HP) to safely complete towing responsibilities. As the harbor expands and fills with
new boats and slips, there is less space to safely maneuver while towing boats or (fish scrap) barges,
especially in windy conditions. It is imperative to have dependable gear in these situations for safety
and liability reasons.
The harbor department proposes purchasing two Honda 75 HP outboards to remain consistent with
our parts for other vessels the city operates (including the 25' Boston Whaler and the city's fire boat
John Foster). This will result in more efficient maintenance because all units would require the same
oil, spark plugs, fuel and oil filters, gear Tube, etc.
We received one response to our RFP from the local vendor Storm Chasers Marine Services. The
Harbor department has found this proposal to be acceptable and well within the range of other
solicited quotes from vendors across the state. Therefore we recommend purchasing two Honda 75
HP outboards and accessories (including control cables, propellers, control box and side mount
package) from Storm Chasers for a total extended price of $17,030.00.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
City Council authorizes an appropriation in an amount not -to -exceed $17,030 from the Cruise Ship
Head Tax fund account no. 402-0000-3075-0401 to the Harbor Enterprise Fund equipment account
no. 401-4110-5925.
Approved by Finance Department 9,-&, &.�/ -
RECOMMENDATION:
The City Council approves Resolution No. O67=- authorizing the City Manager purchase two
Honda 75 Horsepower outboards and accessories from Storm Chasers Marine Services for an
amount not to exceed $17,030.00
LEM
CITY OF SEWARD
TWO HONDA 75 HORSEPOWER OUTBOARDS AND ACCESSORIES
PROPOSAL FORM
Page I of 2
In submitting this proposal, I certify (1) that I have thoroughly examined the Invitation to Submit
Proposals, the Instructions to Proposers and Conditions of Proposals, and the Agreement for Equipment
Purchase, and (2) that I have received and thoroughly examined Addenda Nos. and
have included their provisions in my proposal. I understand that I must insert unit and extended lump
sum prices in the appropriate spaces below, and that the total extended lump sum price shall be
written in both Arabic numerals and in words. In the case of discrepancy between the numeric and
verbal amount, the verbal statement of the amount prevails.
If awarded a contract under this Proposal, I hereby agree to the terms set forth in all of the documents
described in the preceding paragraph..
ITEM#
I QTY
DESCRIPTION
UNIT PRICE
EXTENDED PRICE
1
12
HONDA 75EIP BF75DKLRT, 20" shaft,
Model 2008, Fuel Injected
$
$ 15 2cA4
2
2
Tach/Trim/Hour Meter Gauge Kit
$ I -I —
$ 3LAO --
3
2 {
Control Cable
$
$ —
4
2
Aluminum Propeller
$ —
$ —
2
Remote Control Boxp,�miompLeA
I5
2
Side Mount Packagel emits 2wire
$ 2--10 -
$ (3 -
TOTAL EXTENDED PRICE F.O.B Seward hcu-y%e`�=�-
Total Extended Price F.O.B. Seward Harbormaster Office in words;
Se�ert :c:�nd.� c�u'tta,�►s Cnc no/ ic�G
10
CITY OF SEWARD
TWO HONDA 75 HORSEPOWER OUTBOARDS AND ACCESSORIES
PROPOSAL FORM
Page 2 of 2
Delivery in calendar days (after Notice to Proceed): 1 y (ja
Vendor Name "71- U 0 `' 'ems r� 1'(c s1 ' i C QS , l n1 C
Address PC e(>c -1(5-1 city/state Se.4._oas-d Zip q (c (4y
Telephone Q0-1 - 2_2LA'See�,G Fax (cc
Representative i of (u-\ DA . f y_ Title Tmsl "Qss
I certify t
(30) days
Signature
and available for at least thirty
proposals:
Date (U 123108
It
CITY OF SEWARD, ALASKA
INVITATION TO SUBMIT PROPOSALS
TWO HONDA 75 HORSEPOWER
City of Seward
PO Bog 167
Seward, AK 99664
City Manager Phillip Oates
Harbormaster Kari Anderson
Release Date: June 12, 2008
Due Date: June 26, 2008
Building and Engineering Department
234 Fourth Avenue
Seward, Alaska 99664
(907) 224-4049
PUBLIC NOTICE
OF
INVITATION TO SUBMIT PROPOSALS
Two Honda 75 Horsepower Outboards
City of Seward, Alaska
The City of Seward invites qualified persons or firms to submit proposals for two Honda
75 horsepower outboards with side mount control packages, tach/trim/hour meter gauge
kits, control cables and 2 aluminum propellers.
Proposal requirements and contract documents will be available beginning June 12, 2008
at 234 Fourth Avenue, Seward, AK, or by calling (907) 224-4049, or by emailing
cterryAcityo fseward.net.
Complete Proposals must be submitted to the City Clerk, City of Seward, PO Box 167,
410 Adams Street, Seward, Alaska, 99664, in a sealed envelope clearly marked "Harbor
Outboards 2008".
Proposals must be received no later than 1:30 P.M., Thursday, June 26, 2008, except that
the Harbormaster may extend this deadline at any time by written addendum sent only to
the Plan Holders. The City Clerk's time stamp is conclusive evidence of the date and
time of receipt of a Proposal. Proposals received after the deadline shall be rejected
summarily and returned to the proposer unopened. A facsimile transmission of a
Proposal will not be accepted.
The City of Seward reserves to itself sole discretion to select the winning Proposer, sole
discretion to reject any and all proposals, and sole discretion to not award a contract to
any Proposer. By submitting a Proposal, Proposers agree to release the City of Seward
from all liability for any costs incurred in the preparation of the Proposal, and to waive all
claims for alleged irregularities in the invitation, evaluation and award processes.
Kari Anderson, Harbormaster
Publish: June 12, 2008 Seward Phoenix Log
Posted: June 12, 2008 City Hall, Harbormaster's office, U.S. Post Office
INSTRUCTIONS TO PROPOSERS
Cam[ 7
CONDITIONS OF PROPOSALS
1. COMPLIANCE WITH SPECIFICATIONS
By submitting a proposal, the proposer represents and warrants that s/he or it has examined the
Proposal Documents thoroughly, that all known and discoverable errors, omissions, ambiguities
or inconsistencies were reported to the Contract Administrator before the deadline for
submitting interpretation or clarification, and that the goods and services in the proposal
constitute a binding offer to meet all of the requirements of the specifications in this solicitation
and addenda.
2. REQUESTS FOR EXCEPTIONS
A request for exceptions or alternatives may be submitted only during the question and answer
period of this Invitation to Submit Proposals. Requests must include specific identification of
each item proposed for exception or alternative, and a detailed explanation of the reasons for
requesting each exception or alternative. The City of Seward will be the sole judge of whether
an exception or alternative is acceptable to the listed product, and none of the requirements of
these specifications are modified unless and until the City issues a written addendum accepting
part or all of a request for exceptions or alternatives.
3. PRICING
All unit prices and extended prices quoted for goods and services solicited by the City shall extend
to a single lump sum total, F.O.B. Seward Harbormaster Office, 1300 Fourth Avenue, Seward,
Alaska, 99664.
4. FEDERAL EXCISE TAXES
The City of Seward is exempt from Federal Excise Taxes.
5. DELIVERY AND PERFORMANCE
By submitting a proposal, the successful proposer agrees to complete full delivery and full
performance no later than thirty (30) calendar days immediately following the date of the City's
Notice to Proceed. Goods must be delivered F.O.B. Seward Harbormaster Office, 1300 Fourth
Avenue, Seward, Alaska, 99664 between the hours of 8:00 a.m. and 5:00 p.m. on Monday
through Friday.
6. LIQUIDATED DAMAGES
By submitting a proposal, the successful proposer further agrees that actual damages caused to
the City by late delivery or performance cannot be determined with any measure of certainty,
and that seventy-five dollars ($75.00) per day is a reasonable amount to assess as liquidated
damages. The successful proposer therefore agrees to pay to the City liquidated damages of
seventy-five dollars ($75.00) for each calendar day from the delivery date until full delivery and
Iq
full performance is completed. In its sole discretion, the City may waive some or all liquidated
damages if the successful proposer establishes by clear and convincing evidence in writing that
the delay is beyond the proposer's control and that the proposer has exercised every reasonable
effort to achieve timely delivery.
7. WARRANTY TERMS
All materials shall be delivered new with full manufacturers' warranties of not less than twenty-
four (24) months.
8. INTERPRETATION OR CLARIFICATION OF PROPOSAL DOCUMENTS
All requests for interpretation or clarification of the Proposal Documents shall be delivered in
writing to the Contract Administrator no later than 5:00 PM on June 19, 2008. Requests may be
faxed to 907-224-4085 or emailed to cterry@cityofseward.net. The subject line of the facsimilie
transmission or email must read, "Questions: Harbor Outboards 2008. Oral questions will be
accepted and addressed only at a pre -proposal conference, and only if a pre -proposal conference
has been scheduled by the City_ Only written interpretations or amendments published as
formal addenda to this solicitation shall be binding on the City, and no proposer may reasonably
rely on any other form of communiqud as binding the City.
Addenda may be issued electronically or by facsimile or by delivery of hard copy. It is the proposer's
sole responsibility to ascertain that s/he or it has received all addenda issued by the Contract
Administrator. Receipt of all addenda must be acknowledged in the space provided on the Proposal
Form. The Contract Administer must declare a proposal unresponsive if all addenda are not
acknowledged in writing.
9. PREPARATION AND SUBMISSION OF PROPOSALS
• Proposals must be received no later than the time and at the place stated in the invitation
to Submit Proposals.
Proposals must be submitted on the Proposal form furnished. Proposals must be
completed in ink or by typewriter, and must be manually signed by an authorized person.
If erasures or other changes appear on any form, the person signing the Proposal must
initial each erasure or change in ink.
• Proposals shall specify a unit and lump sum price, typed or written in ink in figures, for
each proposed item. In case of error in the extensions of prices, the unit prices will govern.
In the sole discretion of the City, a proposal may be rejected if it contains irregularities of
any kind.
• One (1) complete set of the Proposal package (which shall include the Proposal Form,
State of Alaska Business License, and non -collusion affidavit) shall be delivered in a
securely sealed envelope labeled clearly on the outside with the proposer's name and the
following information:
Proposal for: Harbor Outboards 2008
Due Date: Thursday, June 26, 2008, no later than 1:30 pm
�5
• By submitting a proposal, each proposer agrees that, if a proposal is not properly packaged,
properly addressed and properly identified, the City is not responsible for premature
opening, for a failure to open that proposal, or for any other irregularity in the
administration of proposals.
• Proposals received without all of the required documents duly completed with all of the
required information may be considered non -responsive. Proposals received after the
closing time will be considered non -responsive and will be returned unopened.
10. MODIFICATION FOLLOWING SUBMITTAL OF PROPOSAL
Modifications of a submitted proposal will be accepted by the City, and shall become binding
offers from proposer if the modification:
• Is received prior to the deadline by the City at the place designated for submission of
proposals.
• Is sealed in an envelope clearly stating "Proposal Modification," the name of the project,
and the proposer's name.
• Is signed by the same individual who signed the original proposal.
The modification documents shall include a photocopy of each page of the original proposal
which the proposer intends to modify, together with the modification itself and the proposer's
signature clearly set out in ink on each page. Facsimile pages are acceptable among the
modification documents if the modification package is submitted to the City in a securely sealed
envelope labeled clearly on the outside with the information required above
The last of two or more modification received from a proposer prior to the deadline shall be
opened and applied to the proposal. All earlier modifications shall be returned to the proposer
unopened.
11. WITHDRAWAL OF PROPOSAL
At any time prior to deadline for receipt of proposals, any proposer may withdraw a proposal,
either personally or by written request.
After the scheduled closing time for receipt of proposals, no proposer may withdraw a proposal
without the written consent of the City in its sole discretion, unless the Notice of Award is delayed
for a period exceeding thirty (30) days from the deadline for receipt of proposals.
12. ACCEPTANCE OR REJECTION OF PROPOSALS
By submitting a proposal, the proposer agrees that the City reserves the right, in its sole
discretion, to reject any or all proposals, to waive minor irregularities in any proposals or in the
administration of proposal procedures, and to accept any proposal which meets or exceeds the
specifications. However, the requirements for timeliness in submittal and inclusion of manual
signature shall not be waived. By submitting a proposal, the proposer also agrees that the City is
not obligated to accept the proposal with the lowest price and that the City is not responsible for
any proposer's proposal preparation costs.
rl (0
13. AWARD OF CONTRACT
The City will either reject all proposals or award the contract to the proposer submitting the
lowest total lump sum price in a qualified, responsive and responsible proposal.
Notice of Intent to Award or rejection will be sent to all proposers within thirty (30) days of the
deadline. Each notice will be in writing and signed by the Contract Administrator. Only a written
Notice of Intent to Award constitutes acceptance of a proposal. That acceptance of a proposal
shall bind the successful proposer to execute the contract.
14. BUSINESS LICENSE REQUIREMENTS
Prior to the City issuing a Notice to Proceed, the successful proposer shall provide evidence of a
valid city business license.
F�
CITY OF SEWARD
AGREEMENT FOR EQUIPMENT PURCHASE
This agreement is executed this day of , 2008 by and between the City of Seward,
an Alaska municipal corporation ("City") and
("Vendor"). This agreement consists of the following documents:
i . The following documents are incorporated into this Agreement
• City of Seward Invitation to Submit Proposals for Two Honda 75 Horsepower Outboards
and Accessories with the release date of June 12, 2008
• Instructions to Proposers and Conditions of Proposals
• Addenda Nos.
• Vendor's completed Proposal Form submitted on
2. Goods Purchased. Vendor agrees to provide and the City agrees to purchase the equipment
described in the Proposal Form.
3. Compensation. The City shall pay to the Vendor the extended lump sum total amount in the
completed Proposal Form within 30 days of receipt of all goods purchased.
4. Modifications. (a) Except as otherwise provided in subsection (b) below, this Agreement may
be modified only in a written document signed by both parties. Oral or unilateral writings are
not binding on either party.
(b) The City may unilaterally require in writing reasonable changes in scope or quantities,
provided however unit pricing in the Vendor's Proposal shall remain unchanged.
5. Inspections, Acceptance, and Testing. Prior to final acceptance of the goods, a
representative of the City shall perform an inspection and testing of the goods installed in situ.
6. Liquidated Damages. The parties agree that actual damages caused to the City by a breach of
this Agreement cannot be determined with any measure of certainty, and that seventy-five
($75.00) dollars per calendar day is a reasonable amount to assess as liquidated damages. In
its sole discretion, the City may waive some or all liquidated damages if the Vendor
establishes in writing by clear and convincing evidence that the delay is beyond the Vendor's
control and that the Vendor has exercised every reasonable effort to achieve timely delivery
and full performance of this Agreement.
7. Termination. If the Vendor violates or fails to fulfill any obligation under this Agreement, the
City may, in its sole discretion, terminate this Agreement by giving written notice of
termination to the Vendor.
Page 1 of 2
11B
8. _Delivery Date and Location. No later than thirty (30) days from the date of the Notice to Proceed,
Vendor shall deliver all good F.O.B. Harbormasters Office, 1300 Fourth Avenue, Seward, Alaska
99664.
9. Warranty and Repair Services. All materials shall be delivered new with full
manufacturers' warranties of not less than twenty-four (24) months.
CITY OF SEWARD Vendor:
By: By:
Title:
Signature:
Dated:
Title:
Signature:
Dated:
Page 2 of 2
CITY OF SEWARD
TWO HONDA 75 HORSEPOWER OUTBOARDS
AND ACCESSORIES
PROPOSAL SPECIFICATIONS
TWO HONDA 75HP BF75DKLRT, 20" shaft, Model 2008, Fuel Injected
TWO ENGINES
44Stroke. SOHC: 4. Cylirideis::
Displacement
1496 cc (91.4 cubic inches)
Bore &Stroke'::
73: x 8g:4'mrri: .
Full Throttle RPM
5000-6000 RPM
Range
HP Ratting Pcopslafti`
: 75I1F @ -_550Q RPN; :
Induction Scavenging
SOHC
Valves perCy
Fuel Delivery
PGM- FI
I non S stem'::
L y
Microcomputer Prog,.ammeo
Starting System
Electric
Lubsicateon
Wet: Sump
Cooling System
Water Cooled
Alternator
4 Amps {35 Amps Battery Cia7rging)
Trim Range
_.
-4° to +16'
TO Ran'
68°
DRIVE
Gear Ratio 2.33: i (12 l 28)
Gear Shift F-N-R
DIMENSIONS
Transom Hey ht: L 508 iiun�20 inches
635 mrn/25: inches
Dry Weight Tiller (L) 163 kg - 359 lbs.
Dry: Weight(RC) (X).166 kg' 36S IN
Page 1 of 2
CITY OF SEWARD
TWO HONDA 75 HORSEPOWER OUTBOARDS
AND ACCESSORIES
PROPOSAL SPECIFICATIONS
ACCESSORIES — 2 of each
Tac' h/TAfiiMbur Meter' ;
.'All iii oiie
Gauge
Control Cables
Minimum length 18 feet
Aluminum Propellers;: ` :
: 13" diameter;x. pitch
Remote Control Boxes
Side Mount Package
S onntPa+cka'e::
Page 2 of 2
to
Department of Commerce, Community, and Economic Development
Division of Corporations, Business, and Professional Licensing
-: Business Licensing Section
PO Box 110806
Juneau AK 99811-0806
BUSINESS LICENSE APPLICATION
Alaska Statutes require a business to obtain a business license before engaging in business in the State of Alaska. Sole proprietorships,
partnerships, corporations, LLPs, LLCs and other types of businesses must hold an Alaska Business License in addition to any other permits or
professional licenses that may be required.
All business licenses expire on December 31st. An annual license expires on December 31st of the year it was purchased. A biennial license expires
on Decerter 31 st of the year after it was purchased. Check the applicable box(s) below:
❑ Biennial License $200 ❑ Sole Proprietor 65 Years or Older Biennial License $100
❑ Annual License $100 ❑ Sole Proprietor 65 Years or Older Annual License $60
❑ Tobacco Endorsement $100 each location
Number of Tobacco Endorsement Locations: Data of Births is required to receive discount:
Please read the additional instructions for important license information.
Business Name: List the name you will be doing business as (DBA):
License Renewals Only - Professional License #
Business License #: if Required
!. The mailing address of the principal place of business:
City: TState: ZIP Code:
Physical address of the principal place of business:
City: State: ZIP Code:
4. Comolete the ownershiu information below:
Sole Proprietor
Name of Owner
First
MI
Last
PartnershipName
of Partner
First
MI
Last
To1Mlaa stoas@jmwM Pz'hw
adaab t ,
Name of Partner
First
MI
Last
Corporation
Name of
Alaska
Corporation
Entity #
Limited Liability
Name of LLQ
Alaska
Company
Entity #
Limited Liability
Name of LLP
Alaska
Partnership
Entity #
101181 apmumm parmem, amen a MPUB 8 snBBL
5. The line of business that will be conducted. Enter the 6 digit NAICS codes that best describe the activities of the business
nd the secondary activity code if any: See Additional Instructions
Primary NAICS Secondary NAICS Code:
Code:
By signing this application 1 declare, under penalty of perjury, that this application is true and
complete, including any information provided in the tobacco endorsement section.
Tinted name and title of the person completing the application on behalf of the business:
Name Title:
Signature TTelep one P
08-4181 (Rev 12/07) 1
6
TOBACCO ENDORSEMENT
Complete the section below if the business will sell tobacco products as a retailer. You must obtain a tobacco endorsement for each
location or outlet where tobacco products are sold. The fee is b1 QQ for each endorsement in addition to the business license
fee. The tobacco endorsement(s) will expire on the same date as the business license expires and are renewable.
A certificate will be issued for each tobacco endorsement. A sign that reads: "The sale of tobacco products to persons under the age
19 is illegal" will be mailed and must be displayed at each location where the tobacco is sold. This sign must be displayed in a
conspicuous location to a person purchasing or consuming tobacco products. There are significant penalties for improper sales of
tobacco products. A list of these penalties will be mailed to the mailing address of the business within 5 business days of when the
business license is filed for record. It is the licensee's responsibility to be familiar with the proper sales of tobacco.
List the physical address of each location tobacco products will be sold:
Business Name Must be the same as listed on Business License Application):
License Renewals Only - Business License #.
1. Physical address where tobacco will be sold:
City: State: AK ZIP Code:
2. Physical address where tobacco will be sold:
City: State: AK ZIP Code:
3. Physical address where tobacco will be sold:
City: State: AK ZIP Code:
4. Physical address where tobacco will be sold:
City: I State: AK ZIP Code:
5. Physical address where tobacco will be sold:
City: State: AK ZIP Code:
fi. Physical address where tobacco will be sold:
City: State: AK ZIP Code:
Copy this form or attach additional pages to purchase more tobacco endorsements.
08-4181 (Rev 12107)
`A
Additional Instructions
Any individual, company, or partnership, which regularly engages in business activity in Alaska, must have a business license for that
activity. Business activity includes both nonprofit and for profit operations. You do not have to purchase a business license if your
business activity is an Investment Club or if you hold one of the following licenses:
1. Fisheries business licenses issued by Alaska Department of Revenue or Alaska Department of Fish and Game.
2. Liquor licenses issued by Alaska Department of Revenue for alcohol sales only.
3. Insurance licenses issued by Alaska Department of Commerce, Community and Economic Development, Division of
Insurance.
4. Mining licenses issued by Alaska Department of Revenue.
A separate business license is required for each line of business. The first two digits of the NAICS Code indicate
the line of business. A list of NAICS codes is available at the website listed below. NAICS codes may also be searched online from
our website.
Exception: Codes beginning with 31, 32 and 33 will be grouped under line of business 31 (Manufacturing). Codes beginning with
42, 44 and 45 will be grouped under line of business 42 (Trade). Codes beginning with 48 and 49 will be grouped under line of
business 48 (Transportation and Warehousing).
One license will cover branch offices of the same business as long as all of the branches engage in the same activity or fine of
business and under the same name. On the other hand a business, which engages in several different activities in a single location,
will require more than one business license.
A business license is not transferable. If a business is sold the new owner must purchase a new license. A new license must be
purchased if a business changes its Line of Business.
Select your business name carefully. Once a business license is issued, the business name cannot be changed without
purchasing a new license. Do not use "dba" in your business name. You must operate and advertise in the exact name listed on the
Business Name section of your application.
Before choosing your business name it is recommended that you check the Corporations database at www.cornorations.alaska.00v.
The name you choose must be distinguishable from other business names registered with the Division. If you do not have Internet
access, you may call our office to check the name availability.
To protect your business name you must register the name. When incorporated, organized, or certified in Alaska, the names of
the following entity types are registered automatically: corporations, limited liability companies, limited liability partnerships, limited
partnerships, cooperatives, nonprofit corporations, Alaska religious corporations, and professional corporations. Online business
name registration Is available at www.corporations.alalka.gov. You can also visit the same website to download the necessary form
to register the name.
Even if a name is not registered or reserved, people who have used a business name for a long period of time may have created a
common law right to the use of the name. Therefore, you are strongly advised to conduct a thorough search BEFORE registering or
reserving a name, even though that name may be available for registration. Places to look include, but are not limited to, business
license records, telephone directories, trade magazines, trademark records, catalogs, and so on.
Additional licenses may be required in addition to the business license. Some activities require a professional license or other
federal, state or local permits. Contact your local government for municipal license information. The NAICS code list with codes in
bold may require a professional license. If a state professional license is required you must provide the professional license number
on the application.
Internet Address: www.businesslicense.alaska.00v
Email Address: license@commerce.state.ak.us
Mailing Address: State of Alaska
Division of Corporations, Business and Professional Licensing
PO Box 110806
Juneau, AK 99811-0806
Phone: 907-465-2550
Fax: 907465-2974
08-4181 (Rev 12/07) 3
�2�
NON -COLLUSION AFFIDAVIT
UNITED STATES OF AMERICA)
) ss
STATE OF ALASKA
I, , of
being duly sworn, do depose and state:
That I, of the firm, association or corporation of which I am a member, a bidder on the agreement
to be awarded by the City of Seward, Alaska to provide all materials, labor, equipment and deliver
equipment to the City of Seward in the State of Alaska, have not, either directly or indirectly,
entered into any agreement, participated in any collusion, or otherwise taken any action in
restraint of free competitive bidding in connection with such agreement.
Signature
Subscribed and sworn to me this day of , 20 .
Notary Public
My Commission Expires
Non -Collusion Affidavit
CITY OF SEWARD
TWO HONDA 75 HORSEPOWER OUTBOARDS AND ACCESSORIES
PROPOSAL FORM
Page 1 of 2
In submitting this proposal, I certify (1) that I have thoroughly examined the Invitation to Submit
Proposals, the Instructions to Proposers and Conditions of Proposals, and the Agreement for Equipment
Purchase, and (2) that I have received and thoroughly examined Addenda Nos. and
have included their provisions in my proposal. I understand that I must insert unit and extended lump
sum prices in the appropriate spaces below, and that the total extended lump sum price shall be
written in both Arabic numerals and in words. In the case of discrepancy between the numeric and
verbal amount, the verbal statement of the amount prevails.
If awarded a contract under this Proposal, I hereby agree to the terms set forth in all of the documents
described in the preceding paragraph..
ITEM#
QTY
DESCRIPTION
UNIT PRICE
EXTENDED PRICE
1
2
HONDA 751HP BF75DKLRT, 20" shaft,
Model 2008, Fuel injected
$
$
2
2
Tach/Trim/Hour Meter Gauge Kit
$
$
3
2
Control Cable
$
$
4
2
Aluminum Propeller
$
$
5
2
Remote Control Box
$
$
6
2
Side Mount Package
$
$
TOTAL EXTENDED PRICE F.O.B Seward
$
Total Extended Price F.O.B. Seward Harbormaster Office in words:
Map
CITY OF SEWARD
TWO HONDA 75 HORSEPOWER OUTBOARDS AND ACCESSORIES
PROPOSAL FORM
Page 2 of 2
Delivery in calendar days (after Notice to Proceed):
Vendor Name
Address
Telephone
Representative
City/State Zip
Fax
Title
I certify that this offer and price quote remains open and available for at least thirty
(30) days from the City's deadline for submission of proposals:
Signature
Date
M16
City of Seward, Alaska City Council Minutes
June 23, 2008 Volume 37, Page
CALL TO ORDER
The June 23, 2008 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Clark Corbridge.
OPENING CEREMONY
Lieutenant Louis Tiner led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Clark Corbridae nresidine and
Jaldatt
�F
Bardarsor
ITEMS SCHEDULED
a and Consent Agenda
The clerk read the following approved consent agenda items:
The June 9, 2008 regular city council meeting minutes were approved.
There was no objection to the renewal of liquor licenses for BPO Elks #1773, The Peking
Chinese Restaurant and The Wheelhouse.
Ordinance 2008-016, Rescinding Ordinance 2008-001, And Retaining A Sales Tax Cap Of
Ri
City of Seward, Alaska City Council Minutes
June 23, 2008 Volume 37, Page
$500. (This ordinance was introduced and set for public hearing on July 14, 2008.)
Resolution 2008-053, Supporting The Upgrade Of A Piece Of The Sterling Highway (Mile 45-
60) And Creating A Cooperative Effort With The Kenai Peninsula Cities To Provide
Additional Support For This Upgrade And Requesting The State Make This A High Safety
Priority For ADOT&PF.
Resolution 2008-054, Authorizing The Discharge Of Fireworks By The Chamber Of
Commerce During The 2008 Independence Day Celebration. �A_
Resolution 2008-055, Authorizing A 74-Day Extension Of The Mat ��ement And Operating
Agreement Between The City Of Seward And Providence Hea�fli� Sysfi Washington, dba
Providence Health And Services, Alaska..
Resolution 2008-056, Authorizing A One Year ContractkFor $449,472.00 With �lte State Of
fM
Alaska, Department Of Corrections, To Provide For# eratinl& he Seward Community And
'22Housing Prisoners Charged And/Or Sentenced Uuf.�e:£AlaskaYfatutes.
SPECIAL ORDERS, PRESENTATIONS AND REPO
City Manager's Report. City Managery Phillip Oates,;suited the city should receive
$367,430 from the state for cruise ship passepg8r,th pxoceeds in the near future. He attended the
change in command for Lt. Stoffer, the captain(of the 0.6a01card Cutter Mustang. Oates had also
met with Department of Transportation & Pubf i=FaOffi3ties officials along with Vice -Mayor Dunham
and Borough Mayor William f discuss items such as; the DOT maintenance shop locations,
possible exchanges of prolM.rty with the borou& urgency of state maintenance on the Seward
Highway at mile 18 to,2 ". and DOT'S, request for support on their Dalton Highway maintenance
project in anticipatioffb tli %as pa l ne f
➢ Harb : `The c ty was to ng into a policy change for the SMIC upland vessel storage and
ma fit aredqto reduce 1 bility and comply with requirements of a Storm Water
0 'charge Permit. '`The U6"Army had used the SMIC facilities to offload 480 tons of
con fiction equipment from a landing craft last week. Oates stated the I and T dock
consti ton was nearing completion and the 50- ton travelift was scheduled to be re -fitted
July 14 1 to accommodate wider vessels in the small boat harbor.
➢ Electric. Thy replacement transformer for Lawing was on site. The city was starting to get
requests from customers to interconnect for wind turbines and solar power. Before any
power purchase agreement would be entered into, the individuals would have to get
certification from the Federal Energy Regulatory Commission. Any power produced would
be purchased at "avoided cost."
➢ Long Term Care Facility. This facility continued to be under construction with structural
work beginning in a couple of weeks. The contractor hoped to have the five buildings
enclosed by September or October. The value -engineering to reduce the cost to within
sl�
City of Seward, Alaska City Council Minutes
June 23, 2008 Volume 37, Page
budget was nearly completed and he thanked both Architects Alaska and UNIT Company for
working so diligently with the city to shave $2 million in costs to achieve this project to
within budget.
➢ Community Development. This department had received two inquiries from different
companies wanting to stage scrap steel in Seward for shipments to Pacific Rim countries.
With steel prices rising so high internationally, the scrap metal industry was becoming
active.
➢ Public Works. The $1.1 million scope of work for the federal earmark for Seward roads had
been submitted to DOT. The work would probably not begin uttl,the end of next winter.
Ffl
In response to questions, Oates stated the passenger fee of $30 went to"rds payment of the
AZI,revenue bonds in the harbor, therefore it was linked to other ca dib bons. He also sesscd that the
Long Term Care Facility construction was being monitored and documented daily nth logs and
pictures by the Project Manager, Mike Gillen. z 7
City Attorneys Report. City Attorney Cheryl`Bro
period beginning April 22 through June 21, 2008. Some of the
providing assistance on; taxes, fees, contracts, resolutions, on
Term Care Facility, employment issue$ court cases, land
impoundment in the harbor, and utility easerenf' r%ghlA in the
�.
briefed the council on a recent case, Frank Uz`swold�s
Seward's Washington Street case., t3 y
Chamber Of Cod
M.
agreeing to do the openg` cl
grand marshal for the parac'
stated the Princess port of c,,
�k
She reported tZ`Priic`ess T
invited thexw' uncil for an
�C16� ft informed
still impacting Tupcharter
and charters doiA��?vell ,
destination guide was yt�
ng stated her report was for the
Stance during this period entailed
mcesi consultation on the Long
s" flood management, vessel
Raymond area. Brooking also
Homer, that had similarities on
ort. Ditec erce I�p tar Laura Cloward thanked the Mayor for
emony l r the Fourt, July. Congressman Don Young would be the
Twq�� 91,of 3200 passengers would be in town that day. Cloward
would be in town on July 3, 2008 with about of 800 passengers.
irs Eq their passengers were very pleased with the itinerary so far, and
ft
ironmWtour of a ship on July 11, 2008.
*the halibut tournament sales were going well, but the price of gas was
is. Group tour business numbers were up with some sightseeing boats
he Chamber had 28 new members. Although dissemination of the
6%, website usage was still high.
In response to questions by Councilmember Dunham, Cloward said the Alaska Sealife Center
and Cook Inlet Aquaculture were competing for the same grants for fish stocking, and neither
received them. These groups would continue to rear the smolts they currently had, but did not have
anymore funding. The Department of Fish & Game would be the only agency stocking smolt after
that. The Chamber was paying $7100 for fireworks this year.
PUBLIC HEARINGS - None
�o
City of Seward, Alaska City Council Minutes
June 23, 2008 Volume 37, Page
UNFINISHED BUSINESS - None
NEW BUSINESS
Resolution 2008-052, Authorizing The City Manager To Enter Into A Sole Source Agreement
With Emerald Alaska To Facilitate Clean Up Of The Contamination Site At Mile 3.3 Nash
Road For An Amount Not -To -Exceed $65,781.00 and Appropriating Funds.
(A laydown clarifying account codes was presented) u
Motion (Bardarson/Dunham)
Approve
Oates stated this was for recovery of the contaminated
illegally disposed of on Nash road. An investigation was
environmental agencies. Others firms that would bid for clean
Emerald anyway. He stated there was a considerable amount cif c
it completed the work and provided the ability to analyze the sub
future court action. A 25% contingency was included atzd he ho
less than $52,000, by committing city employees and the loader
52
u.'s than were dropped off and
itnuing 4% city police and
2 3, N`a;
>a d they wout U. aveo contact
.head built into thx ;Nntract and
. �;>
We to establish t gerprint for
tb' complete this duty for much
do more of the clean-up.
In response to questions by Dunham, Oates informed that the tte would not pay for this
since it was on city land, therefore the city�sp4nsibility. The moiwould have to come from the
general fund. The only chance for reimljiurse�' v oW.d be through civil action of the individuals
responsible.
h'
Harbormaster Ka
rig,stated the contaminated materials appeared to be contained
in a pond depression areg- d should;have been poWained in the surrounding moss, but disposal
pricing would be determ, d on wh* vas found."_
Oates statedthe state andfederal government had been involved all along the way and was
.. Q4 ds.[ - Lwy
assisting witbgte'oigoixg investi`gtion. He thought there were some good leads with the reward
money off ,d being helpf ( r Y`
MotioWPaUnanimous
Resolution 200; � ' Ah44horizing The City Manager To Enter Into A Memorandum Of
Understanding Wit li'
State Of Alaska For Planning, Financing, Design, And Construction
a :
Of The Spring Creed orrectional Center Expansion Project, And Appropriating $100,000 To
Be Reimbursed From Future Bond Proceeds.
Motion (Dunham/Bardarson) Approve Resolution 2008-057
Oates started by welcoming Department of Corrections Commissioner Joe Schmidt to
Seward and requested a brief recess for a signing ceremony if this resolution passed. He noted this
resolution committed the council to assist in the process and contributed $100,000 which would be
reimbursed from future bond proceeds. Oates stated this would be a medium security addition
K
City of Seward, Alaska City Council Minutes
June 23, 2008 volume 37, Page
expansion that would bring an additional 15 to 20 staff. This agreement would allow the pursuit of
revenue bonding.
Department of Corrections Commissioner Joe Schmidt was pleased to work with the Vice
Mayor and City Manager on this project. He clarified that Senate bill 65 had put this resource in
Seward. He explained that the valley project was scaled down and all fiscal notes were lumped into
this one senate bill. Schmidt stated this was a lighter version than maximum security, but would
have a very tight perimeter and be a transition for re-entry. Groundbreaking would occur next spring
and the facility would be operational by 2010.
Motion Passed
Unanimous
A brief break was taken for the public signing ceremony and pi
the Memorandum of Understanding with the Department of
Other New Business Items
Council schedule a work session to discuss economic i
Kellar had asked for this since the
prices impacting their businesses. The 1
this.
It was suggested to wait until mid -A
and figures before this discusoR' Oates sty
council at the September 8 ' 8 council rr
This topic would
INFORMA
with the""I 0yor to document
)ns.
boat industry w*"."%, in such a hard time with fuel
panted the council lave a work session to discuss
ieptber for further statistical information
Efficiency Study would be presented to the
the July 14, 2008 city council meeting.
RTS (No action required)
Re-certA ion of Certified"Municipal Clerk rating for Jean Lewis through August 31, 2012 by the
InternafiioAMptitute of Mun%ipal Clerks.
COUNCIL CO
Amber cor�`��'atulated the city clerk on her recertification and hoped for four more ears.
g ,,�" Y P Y
Valdatta wanted to have an automatic tariff that would pay for infrastructure needs to all
communities affected by the proposed influx due to gaslines. He thought Representative Paul Seaton
should be contacted.
Dunham thanked the clerk for the resolution on the support for the Sterling Highway. He
thought their meeting had made an impression on the DOT Commissioner and his staff and urged all
5a
City of Seward, Alaska City Council Minutes
June 23, 2008 volume 37, Page
to keep pushing. He stated Alaska did not have a transportation trust established and thought this
was worth looking into.
Bardarson thanked the city of Obihiro Japan for the race trophies that they sent every year to
be presented for the 41h of July runners.
Kellar wished good luck to the Chamber on putting on the 41h of July celebration this year.
Valdatta thought there would be a better working relationship with
supervision of the crews was in Hope or Girdwood instead of Soldotn,-
consolidated and there would be better communication.
CITIZENS' COMMENTS
Theresa Butts, wanted council meetings
website to improve access for the local citizenry.
COUNCIL AND ADMINISTRATION RESPON
ADJOURNMENT
The meeting was adjourned at 8:
Jean Lewis, CMC
City Clerk
oand digitally
Clark Corbridge
�i)
City of Seward, Alaska City Council Minutes
June 23, 2008 Volume 37, Page
CALL TO ORDER
The June 23, 2008 special meeting of the Seward City Council was called to order at 8:25
p.m. by Mayor Clark Corbridge.
OPENING CEREMONY
City Manager Phillip Oates led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Clark Corbridge presiding and
Motion (Bardarson/Kellar)
JaldattaN
Bardarson
ITEMS SCHEDULED
riate Funds From The
rchase Of A Honda 225
Fire Vessel John Foster
Approve Resolution 2008-058
Oates stated one of the motors in the fire vessel John Foster had ingested saltwater. After
investigation it was determined it needed a new motor for the cost. Three quotes came in and the
city wished to offer the contract to Stormchasers for installation. A huge crowd was anticipated for
the 4th of July and the authorization of this purchase would put the vessel ready for the 41h. Oates
stated the cruise ship head tax money of $17,000 received to enhance the safety of cruise ships would
94
City of Seward, Alaska City Council Minutes
June 23, 2008 Volume 37, Page
be used and that this was an appropriate use of that money. With this purchase the motor would
have a one year warranty and approval of the purchase was recommended.
In response to questions, Fire Chief Dave Squires stated the right engine needed to be
replaced. The old motor would be kept for rebuild, but the exact cause of why the motor ingested
saltwater could not be determined. This motor was outside the original warranty because the city had
had this vessel for three years now. He stated it was last used for the Lifeguard search outside of
Whittier
City Clerk
(City Seal)
Mayor
2612008
Florida.
a5 and he
RECEIVED
JUL 0 7 2008
CITY OF SEWARD, ALASKA
APPLICATION FOR THE OFFICE OF THE
FOR THE PORT & COMMERCE ADVISORY BOA"y CLERIC
NAME: Ron Long
STREETADDRESS: 32531 Wizard Ave.
MAILING ADDRESS: P.O. Box 2464 Sewrrd, AK 99664
HOME TELEPHONE: 2 2 4- 7 0 6 8 BUSINESS PHONE: 2 2 4- 5 3 91
FAX NUMBER: 224-5707
LENGTH OF RESIDENCY IN THE SEWARD AREA: 19 years
PRESENLY EMPLOYED AS: GPs. Mgr. Seward Wildlife Cruises;
Proprieter R. Long Marine Surveys
List any special training, education or background you have which may help you as a
member of the Board. 35 years all aspects marine industry,
20 years policy development various boards and commissions.
Have you ever been involved in port operations? If so, briefly describe your
involvement: Logistics, regulatory compliance assessments and
reporting, marina development (CA 1970's)
I am specifically interested in serving on the Port and Commerce Advisory Board
because: It is a great opportunity to join public policy and
_private enterprise in a way that can benefit both.
Have you ever served on a similar board elsewhere? Yes
If so, where? Seward And when? Off and on ' 93 to present
Are you available for meetings at noon (second Wednesday of each month)? Yes
If appointed, are you willing to travel occasionally? Yes
July 5, 2008
SIGNATIL&E DATE
CITY OF SEWARD, ALASKA
APPLICATION FOR THE
FOR THE PORT & COMMERCE ADVISORY BOARD
NAME: { . i c 11(1c :s' —
V
STREET ADDRESS: ) 6i6,l e -
MAILING ADDRESS: t'x' Z7C)
HOME TELEPHONE: 107 ZZq 75'U BUSINESS PHONE: 44t � cne' r-
FAX NUMBER:
LENGTH OF RESIDENCY IN THE SEWARD AREA: / f,
PRESENLY EMPLOYED AS:
List any special training, education or background you have which may help you as a
member of the Board. -Vic' alit ,G 5 t �=. %'' ;
Have you ever been involved in port operations? If so, briefly describe your
involvement: ,r >u/'6�"'t-
I am specifically interested in serving on the Port and Commerce Advisory Board
because:
i / tr h:j R tEt 1' -elf i d FL'jl G�1 - -
:i
Have
Have you ever served on a similar board elsewhere? Yes or No
If so. where?
And when?
Are you available for meetings at noon (second Wednesday of each month)?
If appointed, are you willing to travel occasionally?.
S IGNKTURF
DATE
91
6/18/2008
Run Date - 6/18/08 @ 2:12 PM Providence Health & Services
110 - MGD - PROV SEWARD MED CTR
Detail Statement of Operations (in Thousands)
Reported as of May 2008
% Variance
% Variance
Last Year % Variance
Actual MTD
Budget MTD
MTD
Actual YTD
Budget YTD
YTD
Actual YTD YTD
Gross Service Revenues:
55
112
(50.9%)
Acute Care -Inpatient
248
569
(56.4%)
571
(56.6%)
484
538
(10.0%)
Acute Care -Outpatient
2,056
2,137
(3.8%)
2,131
(3.5%)
101
125
(19.2%)
Primary Care
544
615
(11.5%)
567
(4.1%)
539
547
(1.5%)
Long-term Care
2,487
2,669
(6.8%)
2,504
(0.7%)
13
19
(31.6%)
Homecare & Hospice
73
91
(19.8%)
68
7.4%
-
-
-
Housing & Assist. Living
1,192
1,341
(11.1%)
Total Gross Service Revenues
5,408
6,081
(11.1%)
6,841
(7.4%)
Revenue Deductions:
20
25
20.0%
Charity Care
122
119
(2.5%)
79
(54.4%)
-
-
-
Medicaid Charity
-
-
-
-
-
171
194
11.9%
Medicare & Medicaid
715
881
18.8%
742
3.6%
7
4
(75.0%)
Negotiated Contracts
22
18
(22.2%)
16
(37.5%)
45
50
10.0%
Other
210
216
2.8%
219
4.1 %
243
273
11.0%
Total Deductions
1,069
1,234
13.4%
1,066 (1.2%)
949
1,068
(11.1%)
Net Service Revenue
4,339
4,847
(10.5%)
4,785
(9.3%)
-
-
-
Premium Revenue
-
-
-
-
_
-
-
-
Rental and Education Revenue
-
-
-
-
-
13
15
(13.3%)
Other Operating Revenue
81
77
5.2%
80
1.3%
962
1,083
(11.2%)
Total Net Operating Revenues
4,420
4,924 (10.2%)
4,865 (9.1%)
Expenses from Operations:
-
-
-
Purchased and Healthcare Expenses
Other Expenses from Operations:
586
571
(2.6%)
Salaries & Wages
2,700
2,813
4.0%
2,643
(2.2%)
205
170
(20.6%)
Employee Benefits
857
847
(1.2%)
737
(16.3%)
-
-
-
Professional Fees
34
64
50
(28.0%)
Supplies
272
243
(11.9%)
240
(13.3%)
208
159
(30.8%)
Purchased Service
975
792
(23.1 %)
872
(11.8%)
2
28
92.9%
Depreciation
9
144
93.8%
167
94.6%
2
10
80.0%
Interest and Amortization
5
51
90.2%
-
-
88
63
(39.7%)
Bad Debts
329
291
(13.1 %)
338
2.7%
-
-
-
Healthcare Taxes
40
36
(11.1 %)
Other Expenses
217
181
(19.9%)
174
(24.7%)
1,195
1,087
(9.9%)
Total Other Exp from Operations
5,398
5,362
(0.7%)
5,171
(4.4%)
1,196
1,087
(9.9%)
Total Operating Expenses
5,398
6,362
(0.7%)
5,171
(4.4%)
(233) (4)
(5,725.0%)
Excess of Rev Over Exp from OPS
(978) (438) (123.3%)
(306)
(219.6%)
1
-
Non -Operating Gain (Loss)
1
1
0.0%
2
(50.0%)
(233)
(3)
(7,666.7%)
Excess of Revenues Over Expenses
(977)
(437) (123.6%)
(304)
(221.4%)
Other Activity -Unrestricted
-
5,340
-
Increase (Decrease) in UR Net Assets
(977)
5,036
(119.4%)%)
2:12 PM
DET OPS
IV
•
6/18/2008 Run Date - 6t18/08 @ 2:12 PM
PRELiM -
ASSETS
Current Assets: uivalents
Cash and Cash EG
System Pooled Cash
Temporary investments
Assets sell Un er Secule, Net
Lending
Accoun
Affiliate Receivable e
Premiums R
eceiVabi
Other Receivables at Cost
Supplies Inventory
Other Curren Assets
Assets-Use is LTD
current Port.
Total Current Assets
Assets VNhose Use is Limited:
Board Designated Cash and urposes ents
Funds Held for Longterm
Gift Annuity and Trust Funds
Funds Held by Trustees
sets Limited as to Use
Non -Current As
ui ment:
Pro a plant & Eq.3?— u ment
Gross Property, Plant & Eed quipment
Less: Accumul Plantt & Equipment
Net Property,
OtherCost
Unamortized Financing
interaffrliate Notes oe Investments)
vable
Other (Ind. Long -
Total Other Assets
Total Assets
Providence Neaith & Services
110 - MGD - PROV
SEWARD MED CTR
Thousands)
Balance Sheet (in
Reported as of May 2008
May 2008 December 2007
Actual Last Year
287
43
1,449
1,730
128
131 _
53
42
' 1,917
q,946
LIABILITIES & NET ASSETS
Cu— nt Liabilities
Accounts Compensation
Accrued
Affiliates payableencies
payable to contractual Ag
DjUneamed Pi
eferred Revena d Medical C aimsiums
Liability for UnP
Liability for Risk -Sharing
Liabilities Under Securities Lending
Other urreDebibilrties
Short Term Debt
Current Portion of Long -Tenn
Total Current Liabilities
38
163 -
38
163
107
107 11
20 96
87
Lon Term Debt:
Master Trust Debt
Loans from Affiliates
Other Long -
Term Debt
Other Long -Term Liabilities
Total Liabilities
Net.._- As--- se-t_'
Unrestricted orarily Restricted
Temp
Permanently Restricted
Total Net Assets
Total Liabilities and Net Assets
2:12 PM
BAL_SHT
May 2008 December 2007
Last Year
Actual
213
161
656
703
_
-
269
251
-
826
1,853 -
' 1,964
2,968
137
255
2,101
3,223
(50)
-
50)
1,027
19SL
JulJuly
2008
August 2008
SM':TW'T F S
SM:TW'T IF S
1 2 3 4 5
1 2
6 7`8 9101112
3 4i 5 6'7 8 '9
13,1448 16 ATM 19
10 1112 13;14 15 16
20 21 22 23 24 25 26
17 18 "19 20 21 22.23
27 28 29 30 31
1.
: 24 25:26 27 28 29 30
31
Monda Tuesda
Wednesda
Thursday
Friday,
. <. ; aT ^mac s ���
i �:+• st£ ,� t�, 3 3
f �
i,tpt:,2,i}Q:PACAB
Meeting
z
3Qprn=P&Z Meeting
F
S i
F
1
6<ti0pr CC WS PACAB
6 30piri;
1
9 OOim Social Security
7}QOPmCitY Council.
....._�...
Rep
Meeting
6.3{iO.M, Historic
Preservation
Meeting
e,-
2
6 30pm P&Z Appeal
�Wity Council
Meeting
Nand Richey
1
7/9/2008 8:49 AM
1�1�J
Q
August 2008
September 2008
,-O ust
4-� (7
S M T W T F S
S M T W T i= 'S
1 2
1 2 3'4 5 6
3+ :51 6 '7 8 9
7 8 9 101112 13
10 11 12 13 14 15 16
14 15 16 17 18 19 20
17 18 19 20 21 22 23
21 22.23 24,25 26 27
MIS 26 27 28 29 30
28 29' 30
31
Monda
Tuesday
Wednesday
Thursda
Friday
_.
August'
4
5
<
7
--
7:30pm P&Z Meeting
12:000m PACAB Meeting
1
12
13"`
14
1
7:OOpm`"City Council
Meeting
1
19
`
20'
21
2
6:30pm
12:OOpm
9:00am Social Security
Rep
6:300m Historic
Preservation
Meeting
26
27
28
2
7:00pm'City Council
Primary Elections
Meeting
Nand Richey
2
7/9/2008 8:49 AM
I'D\