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HomeMy WebLinkAbout08112008 City Council PacketSeward City Council Agenda Packet August 11, 2008 City Council Chambers Beginning at 7:00 p.m. A Wm. H. Seward descendant from Florida visits Seward recently. 1963 1965 2005 The City of Seward, Alaska . . ,d CITY COUNCIL MEETING AGENDA ~` + ~® {Please silenc ~"~~ e all cellular phones and pagers during the meeting} Note NE W time! August 11, 2008 7:00 .m. Council Chambers 1 • CALL TO ORDER Clark Corbridge 2. PLEDGE OF ALLEGIANCE Mayor 3. ROLL CALL Term Expires 2009 4• CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT Willard E. Dunham THOSE ITEMS SCHEDULED FOR Vice Mayor Those who have signed in will be iven PUBLIC HEARING. Term Expires 2008 speak. Time is limited to 2 minute ~ er s he first opportunity to total time for this agenda item.J p peaker and 30 minutes Robert Valdatta 5. APPROVAL OF AGENDA AND Council Member CONSENT AGENDA Term Expires 2009 ~Approva* of Consent Agenda passes all routine items indicated b asterisk (). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a Tom Smith request, the item is returned to the Re ular A Council Member g gendaJ Term Expires 2009 6. SPECIAL ORDERS, PRESENTATION S AND REPORTS Betsy Kellar A. Proclamations and Awards Council Member B. Borough Assembly Report Term Expires 2009 C. City Manager's Report D. City Attorney Report Jean Bardarson E. Other Reports, Special Presentations Council Member 1. Presentation by Beth Klein for Bi Brothers Term Expires 2008 g Big Sisters. ~• PUBLIC HEARINGS -None Linda Amberg Council Member 8. NEW BUSINESS Term Expires 2008 A. Ordinances for Introduction Phillip Oates * 1. Non-code Ordinance 2008-0 l 7, A ro ri City Manager Expenditures Which Could Influence The Outating Funds To Make Concerning A Ballot Proposition Addressing Exempti0on Of C t tlOf Jean Lewis Seward Municipal Elected And A ointed y City Clerk Requirements Of Chapter 39.50 Of The Alask fficials From The Alaska Public Official Financial Disclosure Law) nt An Amount N f Cheryl Brooking To Exceed $1,500.. of City Attorney ..................................................Pg 4 Caty of Seward, Alaska August 11, 2008 Council Agenda Page 1 8002 `II ~sn~n~ Z a~tid na~sti1~ `p.~nMaS~o ~1?,~ tipua~~ 1?~uno,~ < aaax~-oZ-~oN ~unouzd u~ X03 80i ~d"'sPun3 ~uT~.~T.zdo.zdd~1 puH Z~'t~~Z S0~$ P A oZ uTa~s~S auoT[d ~uazzn0 aqZ ap~.T~dn pub as~T[a.Tnd oZ pa~~.TOd.TOauj Xgd/dI0 u ~uauzaa.z~~1 saatn~aS ~xs~tHia.L u~TtY1 ~uauTaa.T~~ uoT~~[[~~sul pu usaT~S ~ P ~ uoT~n osa~ 'Ot aau~ua~urey~ ~ o~ul ~a~u~ oZ .za~~u~y~ ~~t0 a Z ~utzt~oTl~nd Z80-8002 [ ............................................p•~maS 30 ~~TO au.L uI ~aafo.zd .zreda~ £Oi ~d' sT duTOaa~ oZ 000`O~t$ 30 spun3 ~ut~~i~do~dd~I P~o~ Pub' ~utn~d ~aua~.Tauz~ u .[ T ~a~.T~.uoO ~ ds ao uoT~anz~suo0 ~ ~uin~d xe~sTt~.TON u~.t1c1 Pub' .Treda~ ~[ u `~ 3 y~ ~ u ~utzt.TO ~n uot~n osa~ '( aa.TnoS a[oS ~ o~uI .Ta~ug oZ .Ta~~u~ ~~t a Z u ~ `t80'800Z [ ................................. pun3 ~ui~~~.Tdo.Tdd~ pub `1aa fo.zd .............. i6 ~d"" • u saatn.zaS ~uT~[nsuo~ X03 `sa~~iaoss~ pub uos[aN ' f aana7 ~aa~~ asau~d~f aTtZ O u ~uTZT.zo ~n 080-800Z uot~n[osa~ 'g ~TiittYl u~TtY1 ~a~.z~uo~ au.L o.L 8# .zap.zO a~u~ ~ ~[ ~ ............................................. 00.000` S £ $ ~O ~unouzFl .......... i8 ~d......... ~uT sTUT a u ~reda~ .zo3 •auI `~TZ.uo~.Tad aT[Z uj s.TOOi3 ~C~g sn~~.z~dd~I a.Ti3 aT[Z ~O .u . ~ 2i P `~ uoT~n osa~ 'L* T[~itY1 ~a~z~uo~ ~I o~uI .za~u~ oZ ~a~~u~y~ ~~i0 aus ~utzt.TOTt~n~ 6L0-800Z i ................................................... 00• ~99`6L$ ........................ 8S ~d..... `s un ~u~.Tr.~ ~~tznaaS pue[auzoH paaaxg os ~oN sPun3 ~uT~~t.Tdo~dd~ puF1 P 3 uoi~~ ~~su u ~uTS~~[aznd ~uTZT[i~n ~uauzdmb~ uoT~~aTUnuTTUOO a[q~zado.za~ui ~O [[ ~utzp o n `~ s~ .TO3 ~[o.TO~oY~I/~~is~iH tuoao~d u~irn ~a~.T~uoO aa.TnoS a[oS FI u H ~ i~ Tauno ~~t a uoi~n osa~ ~ `gL0-800Z uoi~n[osa~ '9* p.z~maS ~O ~~10 aus 30 L O ~ uZ 30 [ .......................................00'OOS`L99$ paaax~ oZ ~oN ............ Zb ~d......... m a asp a.zn o suTa~s~S .zannod ~a[i~A u~iM ~unouz~ u~ .TO3 s~o~~~aua0 Qy~a ~i. a 2i Z u d ~' uoT~n osa~ ' S ~uauTaa~~~ u~ o~ul .Ta~u~ oZ aa~~uey~ ~~i~ auZ ~utzt.TOTt~n~ `LLO-800Z [ ~ """"'Q iO i .rJ P ~ g P Sus Z 000`SZ$~O ~unouT~ L£ d• ............... n s .TT u s~io ~~nna a ° uot~n osa~ 'b* au.L uI spTTn3 a~~T~do~dd~ oZ .za~~u~y~ ~~i~ aus ~uizi.zoT[~.n~l `9L0'800Z [ $d• • • • • • spun3 ~uT~~T.Tdo.Tdd~ pug ~~~~5 pub' .Ta~[aT[S a.znaaS-uoN paal~i ~.z~zoduzaZ 0£ ~a luauz~T~daQ ~xs~I~ ~inf ~O Tt~.Tno3 8002 •~03 saaTnzas [~taoS puH u~i H 30 uoT~n osa~ '£* aTtZ uzoz3 00'000`S$ ~O ~unouz~ aT[Z uI }u~.TO ~1 ~ut~daaa~ SLO'800Z [ O 0 t OZ aus ~ui~anpuoO uI n~a.zng snsuaO ...............snsua £Z ~d ...................... u~, ~TOddnS s~~~i~ aTtZ ~uTUUT~3~ t~L0-800Z uoi~njosa~ 'Z* ' S ' ll aus u~itY1 dtT[szau~.T~d p • (tipua~ti 8002 `8Z ~t1nr a~~ u~o.~palTnd) 'spun3 bi ~d• ............... `.................. MaN ~uT~.uauTa[dcul ~O ~so~ aTtZ ~aa~a~ ~uT~~i~do.zdd~ pu~I sp.T~pu~}S ~ui~ipn~ uoT~n osa~ ' i oZ '00 ~8 [ta~~~°O `~p~xT~ u~im ~a~.T~uo~ aTtZ ~utpuauz~ `£LO-800Z i suol~niosag 'g B. Other New Business Items * 1. Approval of the July 22, 2008 special city council meeting minutes and the July 28, 2008 city council meeting minutes ....................... . ..................Pg 149 9. INFORMATIONAL ITEMS AND REPORTS (No action required) A. B. Providence Financials for June, 2008. (Pulled from the July 28, 2008 agenda) ..............................:.............................................................Pg 159 10. COUNCIL COMMENTS 11. CITIZENS' COMMENTS ~S minutes per individual -Each individual has one opportunity to speak. J 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 13. EXECUTIVE SESSIONS A. Discuss matters related to possible litigation concerning the extension of the lease with Seward Ships Drydock. B. Discuss matters related to negotiation strategy for property acquisition, easements, rights-of--way which the immediate knowledge would clearly have an adverse effect upon the finances of the city. 14. ADJOURNMENT City of Seward, Alaska Council Agenda August 11, 2008 Page 3 ~1 •uot~aaia att~ ~o autoa~no at~~ aauan~ui o} i~i~ua~od ati~ trim `m~~ a~nsolastQ j~iaueut3 j~iat,~~p atlgnd ~xs~I~~o a~E~S ati~~o }no ~ut~duzaxa ~o suoa pue sozd ati~ ~nogn aijgnd ati~ ~ut~~anpa ~o sasodtnd att~ ~o~ 0 £LS-0 t t t - t 0 t .zaqumu ~unoaa~ iiaunoa ~~ia pug OZLS-0£ t t - t 0 t tagtunu ~unoaa~ uot~aala xzala ~~ia uzo~~ OOS` t $ paaaxa o~ you ~unouz~ aq~ ui sazn~tpuadxa sazi~ot~~n~ pug sa~~i.zdo.tdd~ ~gazatt Itauno~ ~~i~ attZ 'I uoi~aaS :~~u~ ~IS~"I~ `Q2i~AA~S 30 1LZI~ ~H.L 30 'II~I~IRO~ AZI~ ~H.L AS Q~ArIOS~2i ,LI ~g `~2I03~2I~H.L `AAOI~I •~ipoq pa~aaja att~ ~q asod~nd ~~u} ~o~ pa~~i~dotdd~ ~Il~at~taads uaaq an~u spunk att~ ssaiun uot~tsodo~d }oll~q ~ ~ututaauoa uot~aata u~ ~o autoa~no att~ aauan~ui o~ ~auoux asn ~.ou ~~uz ~~tl~dtatunuz ~ `S ~ t ' £ t ' S t S~ .tapun `S~~2I~IIAA pug `.uot~aaia u~ ~o autoa~no aq~ aauan~ut ~inuz ssaao.td uot~~anpa auk aauis spunk a~~tado~dd~ ~snuz Itauno~ ~~t~ att~ `(Q)09£'OS ~HHZ ~o suoistno.zd att~ trim aau~ptoaa~ ui atignd aq~ a~~anpa o~ .zap~o ui `S~~2I~HAA P~ `•OSO'£t'SIS~ Puy Ot~O'£I'~i S~ .zapun ~ui~zoda~ pug ~uua}st~az a~mba~ pug uot~aata uu ~o auzoa~no ati~ aauan~ut o~ spunk I~dtaiunut pa~a~pnq Baas o~ sat~ii~dtaiunuz ~o~ molly 09£'OS ~H~ Z Puy 9S£'OS ~~'~ Z `S~~2I~HAA Puu `•800Z `L aago~a0 Ptau uot~aaia i~dtatunuz ati~ ~~ t# uoi~tsodo~d ~o a~~ss~d uodn ,~Ia~~ipauzuzt ~aa~~a ax~~ o~ si~iat,~~o pa~utodd~ pug pa~aaia ski ~o Its ~o~ utto~ a~nsolasiQ I~tau~ui,~ p~~maS ~o ~~t~ mau ~ pa~dop~ pug pano.zdd~ gaium 8002 `Z t ~~y~ uo Zfi0-800Z uot~nlosa~ passed Iiaunoa ~~ia p.t~maS aq} `S~~2I~HAA pug `•OS'6£ ~a}d~u~ ~o s~uautaamba.z m~I aansolastQ I~tau~ut3 I~iat~~p atlgnd ~~s~I~~o a~~~S att~ uzo~ sl~Iat~~o pa~uiodd~ pug pa~aala I~dtatunuz pt~maS ~o ~~t~ att~ ~dutaxa o~ uoi~aa a ~dtatunuz ~ n~a.t as ova a ~ ~~ s.ta~on at t ~nb a ~ o~ t# uoi~isodo.td ~iutgns t i i 8002 L q O u P .3I u o~ 800Z `8Z I?~d~ uo aau~utp~o apoa-uou ~ passed Iiaunoa ~i~ta p~~maS ati~ `S~~2i~HAA OOS`i$ Q~~aX~ OZ ,LORI 1,I~r10I~I~ u~ III (AA~ri ~2If1S0'I~SIQ 'I~I~I~I~l~tI3 'I~I~I.~dO ~I'IgRd ~IS~'I~ 30 ~Z~,LS) `S~,LR,L~',LS ~IS~'I~ NHS. 30 OS'6£ 2I~,Ld~Ha 30 SZI~I~L~I~2IIR~~2I ~H.L I~I02I3 SrI~'I~I330 Q~1,I~iIOdd~' QI~i~ Q~,L~~'I~ 'I~dI~II~IRL~t (I2I~AA~S 30 1iZI~ 30 1~i0I,LdI~i~X~ OI~tISS~2IQQ~ I~iOIZISOd02id .LO'I'I~'g `v' OI~III~I2I~~l~i0~ I~tOIZ~~'I~ l~i~' 30 ~I~IO~,LRO ~H.L ~~1~I~R73I~II QrIROa H~IHAA S~2IR,LIQI~I~dX~ ~I~I~I Os. SQ1~IR3 OI~II,I,~RId02Idd~' `~IS~'rI~ `Q2I~Ac1~S 30 A,LI~ ~H.L 30 'II~I~iRO~ A,LIa ~H.L 30 ~~1~i~I~iI(RIO ~QO~'I~iOI~I ~ LTO-8002 ~~l~i~'I~IIQ2i0 ~QO~-I~IOI~I ~IS~Z~ `(I2I~AA~S 30 AZI~ 8002 `SZ ~sn~n~ :~uaui~aeu~ 8002 `SZ ;sn~n~ :~ui.~eag aiignd 8002 `ii ~sn~n~ :uoi;anpoa~ul sa~e0 :~q paaosuodS CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2008-017 Section 2. The City Council further directs and authorizes the city manager and other City officers, officials, and employees, as may be appropriate, to register and to complete and file all necessary reports, forms, and notices relating to election-related expenditures under AS 15.13, or as may otherwise be required by law. Section 3. This ordinance shall take effect ten (10) days following enactment. ENACTED by the City Council of the City of Seward, Alaska, this day of August, 2008. THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jean Lewis City Clerk (City Seal) 5 ~ ~~.LON'I~'~SI3 :.zaTt~O •saznpaaozd ~o saint itauno~ ~i~ pug u~id ai~a~~.z~.S `su~id asn pu~Z `su~id anisuaciazdu~o~ `.za~y~ `apoa ~~i~ p.z~maS aTi~ Ti~tm ~ua~sisuoa st aau~uipao sTu~ `aiquaiidd~ a~aum :.LSI'I?IO~HO ~ON3,LSISNO~ •uoT~aaia aq~~o auzoa~no aTi~ aauan~ui pinoa pug m~~ amsoiasiQ i~jaT.~3O aTiand ~~s~i~3o a~~~S aq~ uzo.T~ si~iaT~~o pa~uiodd~ pug pa~aaia premaS~o ~~T~ aq~ s}duzaxa TiaiTtm t # uot~TSOdo.zd o~ pa~~ia~ sanssi ~T~uzuznS ~oii~q u~sT~d-uou ~o~ spunk aiignd puadxa os ~,LN~,LI~II • S S i -0~ t ' £ I ' S t S~ pug 09 £ • 0 S ~~F~ Z ui pa~~~s s~ s}uauza~mbaz ~uT~TOda~ aq~ moiio~ pug spunk i~dTaTUnu~ pa~a~pnq asn o~ papaau sT aau~uTp~o apoa-uou sTq~ `.za~~~uz sTTi~ uo aTignd aTI~ a~~anpa o~ tisim ~~uz ~~t~ aTt~ pug `~auouz ~soa pinom a~~~sod pug uoT~~uTtuasstp aau1S •~poq pa~aaia aq~ ~q asod~nd ~~u~ .zoo pa~~udo.Tdd~ ~ii~aT.~iaads uaaq an~q spunk aTt~. ssaiun uoi~aaia u~ ~o auzoa~no aTt~ aauan~ui o~ ~iauouz asn SOU ~~uz ~ii~dTaiunuz L' `S~ t' £ t • S t Sid .zapun `.zanamoH •uzau~ a.zo~aq uoi~TSOdo.zd aq~ uo aTignd aTt~ a~~anpa o~ si~i.za~~uz i~~~nau a~ngi.z~sip pug az~daad off. parnoii~ si ~~1~ atiZ •uot~aaia u~~o auzoa}no aTi~ aauan~ui o~ uoT~ua}uT u~ s~ uaas aq pinoa .za~~uz siTi~ uo pa~ngi.z~sip uoT~~uuo~ut pa~~uiuzassip ~u~ •~~.tunuTUZOa aTi~~o s.za~on pa~ti~nb aq~ o~ nano uoT~sanb aq~ ~utu.Tn~ snq~ `sm~i ~sa.za~uT~o ~at~uoa pug a.znsoiasip i~~au~uT~ ~o has umo sit ~dop~ pug m~Z a~nsoiasTQ i~iau~uT3 i~ia~3O aTlQnd ~xs~i~1 ~o a~~~S auk `•OS'6£ SH~o s~uauza~mba.T aTt~~o ono ~duzaxa o~ sauslm ~i ~~u~ pa~on sou iiaunoa ~~ia aq~ `g00Z `Zt ~~Y~i uo Zfi0-800Z uot~niosa~ pug g00Z `8Z ti~dd uo S00-800Z aaueuip~O apoa-uou~o i~nozdd~ ~g •suoTSTno~d ~TO~n~~~s asoq~ ~o s~uauza.zmbaz aTi~ uTO~~ ~duzaxa o~ aeon `uoi~aaia i~.zaua~ ~ ~~ saa~on paT~ti~nb ~o ~t.zof~uz ~ ssaiun aiq~aTidd~ az~ suoTSTnozd ~.zo~n~~~s asoTlZ •saauoissTUZUZO~ ~uTUOZ ~ ~utuu~id p.z~maS pug s.zaquzauz itauno~ ~~T~ pug .zo~~y~ pa~~as pug sa~~pipuuo `~a~~u~uz ~~ia aTI~ s~ pauT~ap a.z~ si~iaT~~o pa~uTOdd~ pug pa~aai~ •si~ta~~o pa~uTOdd~ pug pa~aaia i~dtaTUnuz sapniaui TtaiTim `si~taT~~o aiignd3o s~sa.za~uT ssauTSnq pug i~tau~uT~ ~o ~ui~zodaz pug a~nsoiasTp auk o~ ~uT~~ia~ suoisTno~d ~TO~n~.~~s sou a.zn~~ist~aZ ~xs~iH aTtZ ~NOI.I,F~~I3IZSflf ~ QNf1O2ItJ~I~~g s~uauza.zmba~ ~uT~TOda~ pOd~ :~ uoT}aaia u~ ~o au~oa~no aauan~ui o~ spunk puadx~ :uTa~I ~pua~~ ~ai~ ~~i~ `sima"I u~a f :uzoz,~ s.zaquza~ iiauno~ ~~i~ `a~pi.zgzo~ .zo~~y~ :o,L 8002 `t t ~sn~n~ :a~~Q ~ui~aay~ ~uau~a~~~.s ~pua~~ jtaunoa The amount of $1,500 is an estimate. Funding for this appropriation is available between the city council promotion and election budget. Approved by Finance Department: ~n RECOMMENDATION: City Council introduce and enact Non-Code Ordinance 2008-017 appropriating funds for the purpose of possible expenditures to educate the public which could influence the outcome of an election concerning ballot proposition # 1, which exempts the City of Seward from the State of Alaska Public Officials Disclosure Law and adopts its own form and guidelines upon passage. 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' , , ? zm a ~ s ~.I -tpu~a ~o ~s~t ~ uotss?uzuzoa aq~ Ltd. t~ tt ~t ~.. ; ,~ a `a~n~~~s ~q pa.z?nToaa a.z~ Sa~q;~ ssatun ao uo?~aata aq~ ~ ` z~ a~s~a.i ~snuz ~E' ~, u 4 _t ao ~o .za~. u .p aouan u~ ~o saoz~ou ~Stuo a.z~ ~'a~q;. ssatun uo?~aata u~ ,~o auzoaan~o as a.~~ tt~iitm © ~ t a a r 1 ~ ,~ o uot~~t~oss~ ' ~ P o~ papua~ui aq a~ pa.zap?suoa a.z~ uo?~~ata u~ ~aLUnuzuzoa tt~ (q) m suo~c~ .` _ i . pug ~~.?t~dtaiunuz ~ ,sq ao~ p?~d aa~ cta?gy un t-snp;n~Ip~.~€? ue su ~aodaa It~~ts ~T T aa ~ ' ' a~ ~oII~"q -~ .~1 p ~~ SS •{a) pu~ {p)OIiO 8T a~pnq ~uxsn `uo?~aata u~ ,~o auzoo~no auk. aouan~u? °: a~ uz - d ~tattos .io `toy . p IUn ta `s un~ t~ P ~ •sag a ~d~a~~~~ °~~~°®~ ~~ ~~ { ) ~'•~ aas t~~Lt~dialunul ~ 'LL~ ~zru~ ~ s uot , . o~ s~ ~ . ~ a ' o a Sao as sum L~~ 0 ~ '89ti'09 ~~ ~ ~ P ~ t i, :a~ou s6.zoaaP~ sgns a~ o aati~~ o~~}no ~u~ aau , , ~yy ~ 3 . x ~~~ . a ~adaa `.Lg aa~.s?.~a~ `98/~/T '.~~) 'pat~ad,~ (9~I .za~.s-c~a~j `Z00~/Z/L '~ t ° P~ ~l?1a~0'~ ~ ~~ ,~~tz~ %i~?qua O~a ~~ ~ -ag °.~ax~~®~.a~ ~~ a~zz~~x aa~~ ua szz~i~~c~~a~~~a€~~ °L~a~ ~ ~;za ~`iiot~.~taos `` t3't0'ST'~I S~v =~~azo~an~ Oi~I'~:I"9T S~ 0~0'~T'~I S~ ~o`, has s~~ `zap (99t ,,; uotaaata u~ pto~q o~ ~o uot~.aata u~: ~.o ao~td p~ aa~.si~a~ ~OO~I~/I '.I3~) uz s~ aan~~puadxa A y auz~~. auk. ~,noq~ uot~.~uzzo,~ut a~~u€uzass~p off. ~~~uo ap~ s +zn sa~n~zpuadxa ~uapuadapuj . ` ~ • ,` ~i ~ k Sq P " c a d P ~I S L auk ssatun (a) pug (P)0~0'£ asotas~p aq ~.snuz a uo ~~ d - ~ ~I S p .zo suot~nq?a~.uoa ~o ~aodaa ~ pauouz sash ,` -ca `aan~tpuadxa pa~~ta.z-uoz~.aata use a~~uz o~ ~~.?~.ua a~~ ~q P~ it u~ (P) ~~ o~~rio at~~ a .II (~)-(Z)(~)~~I'8I'~ t Sj1 u? PaL,I~.~.uap? t-snp?~.?p~.~~ .zo ~~.?qua ~ ~~ ~. -a~.e~s .zo `uoz~.~uz.zo,?ut ~.a-s~uoo `sauz~u ~sa~.~p?pupa a~t~ `aa~ I ~ t~ a?~~d < . z-~uzuFns ~Q ~ ~,z~nau' ' `~ ~~ f: a~zt `tzos.zacI ;, ~ . ~ ~LZ-E~aas sa~~p?pupa tt~ ao,~ pap?no.zd ~? ao ~ ~ o a~~n~u~t t~ta~;o a~~ sapntaut uaL~.~uzzo~u~` :" sanb Cott q ` ~ ' , . uo?~ ~ • u~st~.z-eduoN ~uoi~aata u~ u uoz~~?sod ~ a~~aohp~ ~.©u saop ~i ~? ues znd auk ~o~ (a) sasod ' ~ ' i . o -I~.IL'duoil SI LIOI~~LU10~TIZ {~}{o;~e~j'8T ~I S~ ~ T o a~u~uz.zo .zad~:, za~ ~o auk ~ •I zo s d ' ~ ~~ . ~6 ~. uza . • sa?~.np s4aa~ot ~ uo? sanb < unuxu~oa a~q~ 3 ~ ~o i L Pai~a~~a~ . l ~.z~LUO~.sna pug t~nsn auk u? ap~uz s? uo?~ ~o?unuzuzoa o~ f~?qua ~~u~ ~q Ptau ', ~ a~ no - ti?ada~ •; y. ~` . ~ e ~. .zo uoi~zsodoad ~ott~q NaI,L~"~I.LSINIIniC'i p L,~'~G' OS' %}~ ~~ ?'~, ~~ (' jam/ Z9~, OS' ~~ Zi 2 AAC 50.35I AL>.~SKA ADNIINISTRATIti~ CODE AAC 50 ~5E 2 AAC 5®.351. Independent e~pendatures. Repealed: (Eff 5/14/80, Register 74; am 6/29/84; Register 90; repealed 1/1/20fl~ Register 156) Editor's note: The substance of 2 AAC 50.351 was relocated to 2 _~AC 50.270. 2 AAC 5®.35~. ~ai~~t ~n.easure activity (a) A person, ineludingi corporation or labor union, may make contributions to influence t ~~" outcome of a ballot proposition. f :~;.: (b) A person who makes contributions to influence the outcome ~~f~a; ballot proposition (I) must report those contributions as required by AS X5.13 0~4; and ``K (2) may not make ;~_ (A) anonymous contributions; or '; (B) contributir~ns using the name of another, as set out ink 2 AAC 50.258. `~~' (c) Acorporation, company, partnership, firm, association; organiza- tion, business trust, labor union, or publicly funded entity may rel-joi-~: its contributions and expenditures under AS 15.13.040(d) and (e ~ a5~ ~- ,, an individual if ~ (1) all contributions and expenditures to influence the outcome ~f a ballot measure election are made from the organization's gener<~ day-to-day operating' account; and (2) the organization does not assess., collect, pool, or solicit monPti ~> or anything of value for the purpose of influencing a ballot mea, uz~e :~' election. (d) A corporation, company, partnership, firm, association;' organi zation, business trust, labor union, or publicly funded entity .that does not meet the requirements in (c) of this section moat register arch .. ~.;¢ report as a group. (ej A.n individual ~~ho makes expenditures to influence theoutcome Y= of a ballot proposition election need not report those expenditures if the ;' individual makes them in accordance with AS 15.13.040(h}. (off ~' I17!20®I, Register 157) Aut]l~ority: AS 15.13.010 AS 15.13.040 AS 15.13:065 AS 15.13.030 2 AAC 5®.3 a5. ~::~~ans. Repealed 1/4/86. 2 ABC 5®.356. ~Tse ~f public ~n®ney (a) Funds are specificalh~ appropriated for tree purposes of AS 15.13.I45(b) if the appropriating body provides notice on the public record that the funds will be used to influence the outcome of an election. (b) In the absence of a specific appropriation, an officer or employE,~ of an entity who is identified in AS I5.13.145(a)(4) may use monE~~- 338 T naao _ ao `.uotssa~o.zd ~ uz s~.stj~taads dq pa~.z~tjo ~Il~.zaua.~ atlaq sa~~a .za~j~tij aij~ ~.unoaa~ out .~ut~j~~ pa.zapua.z saai~.zas aij~. ij~.zn~ a~~.znsuauzuzoo ~.ou ;q) ~~.: a,z"e ~~u~ s~.uauz~S~d sanjonut ~pu~ saotn.zas I~uosxad .zo,I tzot~.~stzaduzoo ~daoa~ .zo ~jaas (I) I9 0~ ~ ~.ou s~~uz `aat~o aij~. ao~ aT~pEpu~a ut-a~.t.z~~ ~ s~e .~utu~t~duzeo aua~ IenpTetput u~ ~utpnjaut `aouaano~ ~.u~ua~.natl .zo,~ ao `.zou~ano~ .zoo `a.zn~.~Isr~al a~~~s atj~ .zo,~ :ztjap ", :a~~ptpueo ~ (~) °t,xa~aouo~g pug auioaua pauz~ea uo suoF~aY.z~.sa~ °~'~'I°~T°~'I 'aa...~"' e alr~ - ,s.zad ~ (966I i-~'IS 8~ uo ~~ §) a~.~p - , ~aoi~o a~Inal~.a~d -s .zoo ~utuut~..z sa~~ptpu~a III ~o snlaz~ atj~. ,~o uot~eutuzasstp atj~ (g) aS ~.J: `uoz~.tsod I~at~.tlod .zo `~~,.z~d I~oz~tlod `a~.~pzpu~a .z~Inoi~a~d e .roa~~ ~.ou op ~~u~ sant.zp tzot~~a~st~aa .za~on .zo a~.on~ail~.-~.no-~.a.~ ut uotl~dtot~..z~ed (~) o~ `fiT `.suznao,~ a~~gap a~.~pjptz~o uado ~o dtusaosuods at~~. (8) u~tu~ ,~~ `suot~.aaja pug ~ut~.on ~noq~ s~uapn~s ~o uoT~.~onpa atj~ (~) - `.uot~.oaja u~ ~o uot~~eool pug a~~p aij~. ~o uot~~atjgnd a~j~ (I) 3dSIIt .°stItpnl~Ltt `Sai~.int~~L pLIL' (~) suot~~otunuzuzoo pa~~Ia.z-uot~oala I~uot~.~onpa ut ~u~~~tza uzo.z~ uosaad ~ ~.tgttlo.zd ~.ou saop ;g) za~.d~tjo sztjl, °pa~icla~o.~cI ~.ou saa~IntTa~ I~uoi~.~aupa uoa~aal~ °®~'T°~T'~T °aaS zosap a. ;~) r ;' (9661 F~ZS 8i~ ~~~~p ~ ~.' uo ~~ §) '0~0'8I'~I S~ .zapun ~aoda.z off. pa.zmbaa st I~nptntput u~ s~ aauu~uz auz~s aq~ ut ~~~p uoisstuzuzoo aij~ off. pa~..zodax aq It~us sa.zn~.ipuadxa alj~ `ut~t~.aaja u-e ~o auzoa~no aij~ aauanput (8) ,~~ o~ pasn st pug uot~aas stcj~ ,~o (a) .zo (q) ~q paztaotj~.n~ st ~auouz ~o a.zn~iptzadxa uau,~ (p) 'znp~ ao 0 of nd a~e not .zed ~ o not as a ~u. aas sa ~ z u~o a I-~ no ~ .zo not sanb (~) ~ ~ .Iq I .~ ~ .~ I ~I ~ P.P u~ ~t ~ q .~ .zo uot~.zsodoad ~oll~q ~ ~noq~ uot~.~uz.zo~ut u~est~.z~duou ~~.tnh otjgnd atj~. aptno~d o~ (~) (I) `uot~aala .~x~ ~ ~` u~ plod off. pine uot~aaja u~ ~o ao~Id pug auzt~ atj~. ~.noq~ ttot~~uz.zo~ut a~~utuzasstp o~ (I) (a) pasn aq ~f~uz uot~aas stir ~o (8) - (I)(~) ut par~t~:uapl ~~t~.ua u~ ~q plat] ~auo~j (o} salon ~ - ' •aau~utp.zo I~dtotunuz ~uzauz ~ . (p) ~ .zo nn~I a~.~~.s ~ ~q asod.znd ~.-stj~ ao~ pa~.~tado.zdd-e ~`Ilt;optoads uaaq an~tj spunk atj~ ~j ~tutdo ~Iuo: ~nq `uot~.sanb .zo uot~tsodoad ~.oll~q ~ ~utuaaouoa uot~.oaja u~ ~o autoa~no atj~. aouanj~ut ~t~.oas s ` o~ pasn aq ~S~uz uot~aas sttj~ ,~o (8) - (I)(~) ut par~t~.uapt ~fTt~.ua u~ ~Sq ptazj ~fauo~j (q) A (o) •uot~.oasgns stij~. ~o (8) - (I) ut pa~t~uapi ~~.t~tza u~ zo aa~ojduza .zo aaor~o up (~) pug `.a~.t;~s atl~,~o uotstntpgns I~ot~zlod aatj~ou-e (~) ' ~ ;~ ao : `s~a.z~ aou~ ua ~ ~uot ion a ~uo~at u~ `s ot.z Ct oo -os `sat t ~dtatunuz 1 arbaa r~ P ~~ I .~ P I p ~ ~~.p I u .~.I (8, (8) `s~.ua.~a~ ~o p.zeog s~.t p~x~ ~~js~j~ ~o ~f~ts.zantun arl~. (~) asaad `suot~~aoaaoo s~j pug `sataua~~ sit `a~.~~s atj~ (I) (~} :aa~o I~dtotunuz ao a~~~.s ~ o~ a~.~ptptz~o ~~o uot~oaja atj~.~o auzoo~.no atj~. aauangut off. ~f~t~ua (I) aq~.dq pjatj ~fauouz asn ~.ou ~S~uz .~utrnollo,I atj~.,Io tja~a `uouoas sttl~ ,~o (o) pug (q} ut papino.zd (q) s~ ~daox~ (~) °suotsznlpgns I~~a~.ilod sit pug a~.~~s auk ~o fiauop~ °~~T°~I•c~g °aaS 0~'6E E uzoz,I (9661 ,aS ~'IS 8~ u3 ~Z §) '~~I'8I'~I S~~q pa~tgitjoad st aanfzpuadxa aq~.~t ap~uz aq ~.ou ~~uz (~) . pug `.za~d~tjo stLlt ~o s~uauza.ztnbaa .zaq~o ,uE~ ~ ~ p?~ OII"8I'~I - OOI'8I'~I pTZ~ Oi~O'8I'~I SF~ Ll:~zn~ aoc~p.zooo~ ut pa~aodat aq Il~us (I) eadd~ uot~.sanb ao uot~tsodo.zd ~.oll~q ~ ~sut~~~ ao ao,I aan~tpuadxa ~uapuadaput u~r (q) npu~a •uot~sanb .zo uot~.tsodo ~d ~.ojj~q ~ o~ uot~.tsoddo ut .zo ~o ~aoddns ut sa.zn~.tp,.zadxa ~.zano~ ~uapuadaput ~u7~j~uz uxoa,I uosaad e ~.tgttjaad ~.ou saop .za~d~tla sttl~ (~} °uoxTsan~ (q) .zo uoi~isodoad ~oll~q ~sut~e,~~ ao .zoo saan~ipuacT_xa ~uapua~iapuI °Oi~I°E€°~T °a~ ~tu.zou } pIL'd _ -uza .zia~{~ off, s~.uauzasaopua a:au~ a~eoiunuiuioa ~f~ui '(OOOti) 690T P~ 'P~ 'Z 9i~T `99TT '~~ ~S OZT `£~TT 'S'fl sat~t~ua dnar.~-uou `aau~n3 `spunk F..zns~a.z~ uo ~uu~ia.z Ian~.z~. ~ gig `paiuap "~zao `(666T BxsEt`d) L69 Pfd SL6 `uotujl ~.nou~tnn s.raquzaLU aauTo uzoz~ suot~ngta~uoo tsnptn (~) sat~aagi7 tints ~~sE~ 'n a~s~S ~saaquiauz ao saa~oid -Lput ~uz~tottos ao `sa.zn~tpuadxa a~euz pine suot~ngt.z~ 669 869 SNQIZQ~'I~ O~I'8I'9I § - S ~~~FS ~ s~-~d- I. General Consideration. II. Regulations. I. GENEEAL CONSII3ERA'I`ION. First amendment rights held not violated. - Alaska's campaign finance law does root violate pro- life association's First Amendment rights because AS 15.13.400(15)'s definition of "electioneering communi- cation" is not unconstitutionally vague or overbroad either facially or as applied, and the reporting and disclosure provisions are reasonable and serve a sig- nificant state interest_ Alaska Right to Life Comm. v. 11iIiles, 441 F.3d 773 (9th Cir. 2006). Duty-to-notify requirement onl~r applies to Pub. Offices Comm'n; '753 P.2d` 703 (Alaska{ 14 appeal dismissed, 488 U.S. 919, 109 $.'Ct. 29h, 1[ Ed. 2d 317 (1988). Applied in llilesserli v. State, 626 P2d 81 (.~1~ 1980). II. REGULATIONS: No regulations were necessary to imple~i the mandatory provisions for filing; an appo went of campaign treasurer established b groups which have registered with commission 15.13.060(c). Silides v. Thomas, 559 P.2d 80 (A~as pursuant to AS 15.13.050. VECO Intl, Inc. v. Alaska 1977). -~=y n. . Sec. 15.13.040. Contributions, expenditures, and supplying of services to;;e reported. (a) Except as provided in (g) and (l) of this section, each candidate shall make ;x,~ a full report, upon a form prescribed by the commission, -P.. (1) listing ~. (A) the date and amount of all expenditures made by the candidate;u -~ (F3) the total amount of all contributions, including all funds contributed by .,~, candidate; (C) the name, address, date, and amount contributed by each contributor; 'and (D) for contributions in excess of $250 in the aggregate during a calendar. year, ~~1 principal occupation and employer of the contributor; and ~ 3, F~ (2) filed in accordance with AS 15.13.110 and certified correct by the candidate or campaign treasurer. 4 (b) Each group shall make a full report upon a form prescribed by the commissan~ listing (1) the name and address of each officer and director; (2) the aggregate amount of all contributions made to it; and, for all contributions excess of $100 in the aggreg~ite a year, the name, address, principal occupation, ab employer of the contributor, and. the date and amount contributed by each contributor;fo purposes of this paragraph, "contributor" means the true source of the funds, property, or services being contributed; and (3) the date and amount of all contributions made by it and all expenditures made, incurred, or authorized by it. (c) The report required under (b) of this section shall be filed in accordance with' 15.13.ll0 and shall be certified as correct by the group's treasurer.- (d) Every individual, person, nongroup entity, or group making an expenditure sh-~ll make a full report of expenditures, upon a form prescribed by the commission, unless: exempt from reporting. (e) The report required under (d) of this section must contain the name, addrF~s, principal occupation, and employer of the individual filing the report, and an itemized list-` of expenditures. The report shall be filed with the commission no later than 10 days after: the expenditure is made. (f) During each year in which an election occurs all businesses ,persons, or groups that, furnish any of the following services, facilities, or supplies to a candidate or group shall; maintain a record of each transaction: newspapers, radio, television, advertising; advertising agency services, accounting, billboards, printing, secretarial, public ,opinion polls, or research and professional campaign consultation or management, ,media; production or preparation, or computer services. Records of provision of service,,. facilities, or supplies shall be available for inspection by the commission. atj~ `uosaad ~ Og$ paaoxa you op ~uij~. sant~n .zo s~unouz~ ui a.zu suoi~nq?a~uoa t~oii~n~ ui ~f~.IAI~~L ~uisiua-punk puu .z0~ `u0i~.oas sitj~ ~o (~ puu `(c{) `(~) .~uipuE~sit~?m~ol~t (11 • •.z~a~f aupuatuo aij~ ~uiznp dnoz~ .zo `~~?qua dnox~uou `uos.zad `t~np?niput ~~u~ ~q dno.z~ ~u~t~ o~ apuuz suoi~nq?a~uoo ,jo ~.unouz~ tu~o~ a~j~ s~ ttan~ su `uoi~nq?:z~uoo aij~ ,~ ~o ~unouzu a~j~. pizu ~.zoda.z atj~ .~uiti~ tunptnipui a~j~ ~o .za~otduia puu `uoi~udnooo tudiouzad `ssaappu `aui~u atj~ apntaui ~snuz ~.zodaa atjZ •apuui si uoi~oasgns siij~ .zapun ,~aoda.i r o~ ao~nq?a~uoo ai~~ sa:zmbaa ~~u~ uoi~.ngta~.uoo ait~ .za~~u scup 0~ u~ctj~. aa~ut you uoissiuiuzo.~ ~; atj~ ~q paq?aosa.zd ui.zoj ~ uo suoi~nq?a~uoo .zo uoi~.nq?a~uoa aij~ ~aoda.z tt~tts uoi~?sodoad V u ,~o auzoo~.no a~j~ ~uiouangui ~o asod.znd tudiauiad aij~ ao~ paziuu~ao dno.z~ u o~ a.zou~ ;, ao 009$ .?o tub°~ u ~ui~ngia~uoo dno.z~ ao `~~?qua dno.z~uou `uosaad `tune?nipui ~.zan~ (~j) • '00~$ ttoua.z i~du.z~u.zpd r. siij~ aapun pa~.zodaa uaaq you anuij ~uu~ uoi~oata uu ,jo auzoo~no a~j~ ~uiauanj~ui ~o asod.znd aij~ .zoj ~~?qua dno.x~uou ~uu~ off. saan~?puadxa puu suoi~nq?a~.uoo t~~o~ aij~ aanauazjnn a~a~f ~ ui ~~.?qua dno.z~uou ~uu~ o~ sa.zn~?puadxa puu suoi~nq?.z~uo~ ~.uanbasgns ttu ao~ puu .zua<~ ~~ ui OOe$ Ijouaa uoi~oata u~ ~o auioa~.no aij~ ~u?ouanj~ui ~o asodanc aij~ ao~ ~~?~:ua dno.z~uau ~uu~ off. saan~.?puadxa puu suoi~.nq?.z~uoa tu~o~ aij~ su uoos s~ uoi~.oata uu ~o auzoo~nu aq~ ~uiouangui ~o asodand atj~ ao~ ~~?~.ua dno.z~uou ~ua.za,~?p ~ ,~o ~tuijaq uo apuuz saa~~~ -Ipuadxa pug uoi~oata u~ ~o auioo~no aij~ ~uiouanjjui ,~o asodand a~j~. ao~ ~~I~ua dno.z~u~u ,~ ~ua.za~?p ~ o~ apuuz suoi~nq?a~.uoa ~aodaz It~us ~~?~.ua dnoa~uou ~ `.uoi~oata u~ ,jo auzoo~.nn ; aij~ .~uiouanj~ui ~o asodand aij~ ao,? `~f~?qua dno.z~uou ait~ ~Sq pazi.zoij~nu ao `pa.z.znoui `ap~ui ~, saan~?puadxa ttu `(u)~gI'~T'~I S~ ui sa.zn~?puadxa ~.uapuadapui uiu~.zao .zo,~ pap?noad ~~~ ~daoxa `puu `~f~?qua dno.z~uou aij~ ~q ap~ui suoi~nq?a~uoo Itu~o ~unouze pug a~up aij~ (~, puu :.zo~nq?a~uoo aij~ ~o .za~otduza puu uoi~udna~o .. t~diauiad aq~ `aua~f .zupuatuo ~ ,~ui.znp a~u~a.z~~u aij~ ui Og~$ ~o ssaoxa ui uoi~oasgns .; siij~ ~o (~) ui paq?aosap suoi~ngta~uoo ttu ao,? `pizu ao~ngz.z~uoo ijo~a ~q pa~.nq?.z~uoo ~~.unou~~. pug `a~~p `ssaapp~ `auzuu att~ `uoi~oasgns siij~~o (~) ui paq?.zosap suoi~nq?a~uoo ttu .zoo (~) `.uoi~aata u~ ~o auzoa~no aij~ ~uiouanj~izi ~o asod.tnd ait~ ao,? ~~.?~.ua dno.z~uou aij~. o~ apuuz suoi~nq?.z~uoo ttu ~o ~unouzu a~u~a.z~~u a~j~ (~ ~ ~~~?~.ua dno.z.~uou atj~ ,jo ao~.oa.zip puu aaoi~o Ijoua ~o ssaappu puu auz~eu aij~ (j ~ ~ui~s?t `aa.znsuaa~ s~~~?qua dnoa~uou ai~~. ~Sq paT~?~~~ ~; puu uoissiuztuoo aij~ ~q pagjz3saad uzao~ u uodn OTT'£T'9I S`d ~~?~ aoiz~paooau u? ~.zodaa- Iin.? ~ a~uz ttuus ~~?qua dno.z~uou tjo~a `uoi~.oas siij~ ~o (1) ui pap?no.zd s~ ~daox~ (f • .su~15~ t~oi~.?tod ao~ os saop ~t?auuio~sno aaunno aij~ aaij~atjm,?o ani~uuiuz.za~ap you si suds tuoi~.?jocl" you aa~ ~~ij~ suds ~ui~.sod ao~ ~uauzd~d saniaoaa ao aa,~ u sa~auijo ~j?.zuuio~.sno aaunno at~~; ~utt~ ~o~~ aqy •~~Ini~ou ~uu~ ao~ ~uaui~fud saniaoaa .zo aaj u sa~aui~a ~ftjzuuzo~sno aaunno a~~:~;-: ssatun .za~duijo sitj~ .zapun a~up?puuo ~ o~ uoi~nq?z~uoo u aq o~ pa.~ap?suoa you si stuj.za~~~ai:.. pa~utaa-iz~i~duzuo aao~s o~ .zo ~.uana uu ao~ aouds asn o~ .zo `saa~jo?~s aaduznq ~uipntaut' `suds tuoi~?tod sod o~ ~S~aadoad tuuosaad .zo tuaa ~o aaunno atj~, ,jo uoissiuzaad aijy (?l '(0)~90'~I'~T Sid ~q Paur~ap si uz.za~ ~uij~ su uoi~?sodo.zd~ ~ottuq ~ ~u?u.zaouoo t~jza~uuz pa~uiad .zo `suds `sp.zuogit?q ~~?,? ~fluo apuuz a.zu (~) puu `.aua~ aupuatuo ~ ~uianp 00~$ paaoxa you op ~ftani~utnuino (T) sa.zn~.?puadxa aij~ .?? tunp?nipui aaiT~o dui ~' ~ft~uapuadapui puu ~~.?qua dno.z~uou ao dno.z~ ~u~ ,jo ~ft~.uapuadaput ~ui~o~ t~np?nipui u~ ~q< ap~uz saan~?puadxa aaouz ao auo o~ ~ftddu you op uoi~oas sitj~ ~o (p) ,?o suo?sinoad atj1, (ij) ` -' •suoi~.oata t~.zaua~ pub ~fai~uzixd atj~ u~oq ~uipntaut_ `aoi~o o~ uoi~oata ~ui~jaas ui 000`x$ u~u~ a.zouz ~.ou ~uit~~.o~ sa.xn~ipuadxa sa~j~uz (~) • ~ puu `.suoi~oata tu.zaua~ puu ~.z~uziad azj~ ij~oq ~uipntour , `aoi~o o~ uoi~aata ~ut~jaas ui 000`x$ uuu~ a.zoui you ~uitu~.o~. sua~~nq?a~uoa s~daoou (~) ;: `.suoi~oata tuaaua~; pii~ ~S.zuuziad aij~ itToq ~uipntaui `aoi~o o~ uoi~oata ~ui~jaas ui 400`g$ uuij~ azoui puadxa o~ you pug asiu.z o~ you ~ua~ui uu~ `uoissiuzuzoo ai~~. ~q paq?aosa.zd ui.zoj u uo `sa~uoipui (T) 4 a~up?puso u 3i ~tddu you op uoi~aas siij~ ~o (1) pug' (~;)`,?o;suoistno.zd ait,L' (~) F::. 'iIOiSSID wain zas ,~o uoisino.zc ~~auz `~uauia~uu~ui ~autdo oitgnd `tui.z~~s ~u1st~;zanpu `uoisinat. pis dno.z~ ao a~up?pt ~~? sdno:z~ .zo `suos.zai '~ ,'` ... ~~,~p "nip OT u~ij~ aa~a ~T paziuza~.? uu puu" ;a:zpp~ `auzuu aq~ iz x~ju~. `uoissiuzuioa az ,~~ a.~n~?puacixa u~. ~ u~i~' aouupaooo~`Ir ,~ "~tu saan~?puadxa tt~ ~'~~ Y~i~.~ado:zd `spunk a~j ~`..zo~ngta~uoo ijoua ~c ~`" `' uoi~~dnaoo t~diaz suai~ngt.z~uoo ttu .zoo ~; ._ ~' F" tssiuzuiod aij~ ~q pe ~~,ptpu~o aij~ ~q ~. k' `'.iEa~ a~puat~~ ~ .~. pug ~.xo~ngTx~uo~ ~~ eq, pe~nq?a~uoo s~ ,. a~~pr t ,~ f ' ti~'ijs a~~p?pu~~ ~Q~ saa;inias ~o dui ~'~~` `sEU[o ~ ,o~ pia sss u '; pa;.~sijq~~sa aaansea '°• cis ue~~uijg .xb~~ suoi aidust a3 ~ssaaau < ~: 'S1~IOI,L~d'IIl ~:. ~.~~~ F~ j T 8 PZ d 9Z9 `a~~~S '~ sQT ~86~ '~~ 'S 60i `6I6 'S ~~I~~Iy) EOL Pfd 'EG ~~ s~, e~ ' § 15.13.040 ELECTIONS candidate, group, or nongroup entity shall report contributions and expenditures aii supplying of services under this subsectian as follows: (1) a report under this subsection must - (A} describe the fund-raising activity; ' (B) include the number of persons making contributions and the total proceeds froir the activity; (C) report all contributions made for the fund-raising activity that do not exceed ~5 a person in amount or value; if a contribution for the fund-raising activity exceeds $5~~', the contribution shall be reported under (a), (b), and (j) of this section; (2) for purposes of this subsection, ,. F (A} "contribution" means a cash donation, a purchase such as the purchase of a, ticltiet the purchase of goods or services offered for sale at afund-raising activity, or a donation of goods or services for the fund-raising activity; (B) "fund-raising activity" means an activity, event, or sale of goods undertaken b~ ~a candidate, group, or nongroup entity in which contributions are $50 a person or;less iri amount or value. ``;y (m) The commission may :request that the information required under this chapter 13ie submitted electronically but shall accept any information required under this chapt`' that is typed in clear and legible black typeface or hand- rinted in dark ink on a er i% P P:,P a format approved by the commission or on forms provided by the commission and: tliat; is filed with the commission. (n) The commission shall print the forms to be provided under this chapter so that. tl~ front and back of each page have the same orientation when the page is rotated on tl vertical axis of the page. (o) For purposes of (b) and (j) of this section, "contributor" means the true source of t}~e funds, property, or services being contributed. (§ 1 ch 76 SLA 1974; am § 13 ch 139 S 1975; am § 33 ch 50 SLA 1989; am § 4 ch 126 SLA 1994; am §§ 5 - 7 ch 48 SLA 199Y~, am §§ 6, 7 ch 6 SLA 1998; am § 1 ch 74 SLA 1998; am §§ 3 - 6 ch 1 SLA 2002; am §§s~ - 4 ch 1 TSSLA 2002; am §§ 2 - 7 ch 108 SLA 2003; am § 9 ch 99 SLA 2004; am §§ 1 2 ch 155 SLA 2004; am § 3, 2006 Primary Election Ballot Measure No. 1) Revisor's notes. -Subsection (n) was enacted as subsection (o). Relettered in ^~~04, at which time former subsection (n) was relettered as subsection (o). Effect of amendments. -The 1996 amendment, effective January 1, 1997, in subsection (a), added the exception at the beginning of the first sentence and made a related stylistic change; in subsection (d), in paragraph (2), added "unless exempted from reporting by (h) of this section," and inserted "or other periodi- cals" and made minor stylistic changes and added subsections (g) and (h). The first 1998 amendment, effective June 28, 1998, rewrote paragraph (d)(1) and the second and third sentences in subsection (f). The second 1998 amendment, effective June 4, 1998, added subsection (i). The first 2002 amendment, effective April I6, 2002, in subsection (b) added the language beginning "for purposes of this paragraph" to the end of paragraph (2); in the introductory language of subsections (d) and (h) inserted references to nongroup entities; added subsection (j); and made a minor stylistic Chang€. The second 2002 amendment, effective June 26, 2002, rewrote subsection (d); in subsection (e) deleted "by the. contributor" following "commission" and "con- tribution or" preceding "expenditure" in the second sentence and deleted the former third sentence, which read "A copy of the report shall be furnished to-the candidate, campaign treasurer, or deputy campaign treasurer at the time the contribution is made"; dated an internal reference in subsection ~7~ added subsection (k). The 2003 amendment, effective Septeml,er 2003, rewrote subsections (a) and (b); in subsectioi inserted "and (Z)" in the introductory language.: substituted "$5,000" for "$2;500" in three.; places paragraph (h)(1) substituted "$500" for "$250"; subsection (j) added "Except as provided in (l) of section," at the beginning, added the paragraph and (4) designations, and rewrote paragraph ! 3);,*, added subsections (l), (m), and (o) [formerly. tn)]=; The first 2004 amendment, effective June 26,`2( deleted "and principal occupation of the contrib"p and the" following address in paragraph (j)(3) inserted "principal occupation and" in that paragra The second 2004 amendment, effective Octo6e: 2004, rewrote subsection (m), and added sub=ect (o) (now (n)J. The 2006 amendment, effective December 17, 2E rewrote subsection (b). Editor's notes. -From April 16, 2002, rliro June 25, 2002, the reference in subsection (h) to "(d this section" reads "to (d)(2) of this secti~~n":: subsection (d) reads as follows: "(d) Every inda7d person, nongroup entity, or group making a contri tion or expenditure shall make a full report, upo form prescribed by the commission, of "(1) contributions made to a candidate or gruup!I expenditures made on behalf of a candidate or gri ~~ F ' 8002 `~sn~n~ ~o ~np ~; t t situ `n~isnt~ `pxernas ~o ~~ia a~I~ ~o jiauno~ ~~t~ a~I~ ~q Q~AO2Idd~ QI~I~' Q~SS~'d •uoi~dopn uodn ~ta~nipauzuzi ~aa~~a a~~ Itnus uoi~niosa~ stuZ •£ uoi;aaS ' 0 t t S-0 t t t - t 0 t ' ou ~unoaan ~ipnd a~i~ o~ 0 SO £-0000- t 0 I ' ou ~.unoaan aauninq punk pun, In~auaO a~i~ uzo.~~ pa~ni.zdo~ddn ~gaza~i axe 000` t t $ 30 ~unouzn aria ui spun, •Z uoi~aaS 'OOt~`6S$ o~ OOS`6b$ uzo~~ saa~ ~ipnn g00Z auk ~uisna.zaui ~q Pun `000`LS$ o~ OOS`L~$ uzo~~ saa~ ~ipnn LOOZ auk ~utsna.zaui ~q •o~ ~ ila.z~o~ `npun~Ity~ u~im ~an~~uoa a~i~ puauzn o~ .za~nueuz ~~ia a~i~ sazi~o~I~nn ~iga~a~i Iiauno~ ~~t~ auZ • i uoi~aaS ~~nu~ `~IS~'I~ `Q2i~'AA~S ,~O 1~ZI~ ~HZ 30 'II~I~IIlO~ A,LI~ ~HZ ~g Q~AZOS~2I .LI ~g `~2IO3~2I~H,L `AAOI~I '00~`6S$ o~ OOS`6fi$ u~o~~ ~iPnn 8002 aq~ ~o~ pun `000`LS$ o~ OOS`L~$ ~o~~ ~iPnn LOOZ auk ~o ~soa auk ~uisna.zaui `p.znrnas ~o ~~i~ a~I~ o~ %OZ ~o s~soa ~ipnn innuun Inuoi~ippn ui ~Insaa sp~pue~s rnau asa~i~ `S~'~2I~HAA pun `.~uauiuozinua pun ~izornauzn.z~ io.z~uoa Inu~a~ui s ~~~t~ua un ~ui~nnlnna ~~ pauzre ~o~~a ~ui~ipnn Inuoi~ippn ~unat~iu~is ~uiamba~ `sai~t~ua In~uauzLUano~ pun s~~o~d-uou ~o~ sp.znpun~s ~ui~~pnn ~o uotsina~ ~ofnuz ~ pa~uauzaiduzi `s~ipnn ~uapuadapui ~anpuoa s.zo~ipnn gai~irn ~q niaa~iaa a~I~ saut~ap pun uoissa~o.zd ~ui~ipnn auk saasaano uaiurn (p~cnog sp~rnputi~S ~uz~zpn~ s~ub~uno~~~ ~z1gnd pa~i~~ra,~ ~o a~n~i~sul ub~z.~aut~ a~i~) p.znoq ~ut~~as-p~pun~s aq~ `S~'~2I~HAA Pun `•OOS`6fi$ 30 ~ipnn 8002 au~ ao~ Pun OOS`Lt~$ ~o }tPnn LOOZ auk ao~ saa~ ~o~ srnojjn ~an~~uoa aq~ `S~~2I~HAA Pun `0 t 0-LOOZ uoi~nlosa~ ui LOOZ `9Z ~.znruga,~ uo •o~ ~ ila~~~o~ `npun~iiy~I ~o uz.zg ~ui~ipnn ~uapuadaput a~i~ q~trn ~an~~uoa .zna~-aaz~I~ n panozddn Itauno~ ~~i~ p~nrnas a~I~ `S~'~2I~HAc1 SQI~il13 OI~iI,L~RidO2Idd`v' QI~I~ `S(I2I~Ql~i~1,S OI~iI,LIQIl~ AA~I~I OI~II.LI~I~I~t~'IdI~I 30 1.5O~ ~H.L Z~~73~ OZ 'O~ ~ '~I7~2I,LZ0~ `~QI~IIl?III~[ H,LIAc1 Z~~2IZl~iO~ ~HZ OI~IIQ1~t~I~t~ `~IS~"I~ `(I2I~'AA~S d0 A,LI~ ~H,L ,~O ZI~l~t11O~ 1~1.I~ ~H.L d0 I~IOI,LR'IOS~2I ~ £LO-SOOZ I~i0ISr1'IOS~2I ~'?IS~'I~ `Q2I~AA~S 3O1~.LI~ sa~~O :~q paaosuodS Council Agenda Statement Meeting Date: July 28, 2008 ' Through: Phillip Oates, City Managei~~,/~~' From: Kristin Erchinger, Finance Director ~i Agenda Item: Increase in audit fees to reflect new federal auditing standards BACKGROUND & JUSTIFICATION: The City of Seward contracts with Mikunda, Cottrell & Co. ("Mikunda") to provide independent audit services on behalf of the City. The current contract with Mikunda was approved by Resolution 2007-010 on February 27, 2007, for the audit years ended 2006, 2007, and 2008. The contract reflects fees of $47,500 for 2007, and $49,500 2008. In December, 2007, Mikunda sent a letter to the City Council to explain new Statement of Auditing Standards which auditors are now required to implement when conducting an audit of a governmental agency, and the impact that those new standards were expected to have on upcoming audit fees. Some CPA firms were using these changes in auditing standards to increase costs by 40% to 50%. The letter to the Council explained that it would be difficult to estimate the magnitude of additional costs related to the new internal control standards, because each City maintains different systems, personnel, and controls. Upon completion of the audit, it was determined that the additional costs of auditing internal controls for the first year of the new standards is $9,500, representing an increase over the current contract of 20%. This results in a total charge of $57,000 for the audit for the period ended December 31, 2007. Given the magnitude of the increase, the audit fees for the 2008 audit are expected to be $59,400. The modified auditing standards did have a significant impact on the scope of the audit this year, requiring auditors to focus specific attention on reviewing all internal controls of the fmance department, the accounting system, the human resources function, computerized accounting systems, inventory systems, banking and investment controls, payroll and accounts payable controls, personnel qualifications, etc. These new standards required more than 200 hours of additional audit prep time by the City staff, as well as a material increase in the scope of the audit for the audit field team. I have attached a copy of the letter that was distributed to the City Council in December, 2007, justifying the additional work required by the audit, and the corresponding need to increase fees. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: This resolution results in total annual audit costs of $57,000 for 2007, requiring an appropriation of $11,000. The 2008 Budget included an estimated charge for the audit of $46,000, and the original approved contract reflected a fee of $47,500. It will also am nd the 2008 contract amount to $59,400, up 20% from the previously approved amount of $49,500. RECOMMENDATION: , V Approve Resolution 2008-'~ authorizing an increase in the contract with Mikunda, Cottrell & Co. for audit fees for 2007 and 2008, and appropriating funds. ~, .~ J [~ '~ pasnq-xsig •~ui}sai stoz~uoa tnu~a~ut aui ~o r~anuz painuiu~ija pun siipnn iuauzainis iniau~u3 ~o adoas aui pamounu inui spxepun~s ~uiiipnn pa~dopn uoissa~o.zd ~d~ aui `xatduzoa azouz atunaaq pun mazy suoiin~odzoa zofnuz ono sn saain.zas ~ui~ipnn apino.~d ~t~uaiai,~~a oZ •uoi~aa~ip a~isoddo auk ut papnau pt~om a~n.zodzoa auk ui ~ui~tpnn tniaunut~ `s066 t aril u~noz~i sOL6 t auk uzo~3 •satitszaniun pun `stn~idsou `sii,~o~d-uou ~utpntaut `spunk jnzapa~ ~o s~unouxe a~ret ~uiniaaaz satii~ua ttn of paitddn pun papundxa a.zam sidaauoa asau~ `s086 t aui uI 'ui?m pattduzoa ~uiaq a.zam suot~ntn~a~ pun stunt ~att~aum auiuua~ap pun sto~uoa tnuaa~ui mama z ostn o~ s.zoiipnn ~uauza~n~s tntaunuid pa~mbaz ~nu~ paidopn a.zam spxspun~s ~ut~ipnn tniuauz~uano~ •toz~uoa ~o ono more of un~aq s096I au; ~o suzn.z~o~d tntaos aq~ uaum sOL6i aui ut iuapina auznaaq s~ipnn anisuar~a.zduzoa a.zouz ~o~ paau aqi `sataua~n ~uauzuzano~ u~t~1 ~asod~nd .zapno~q ~ a~aui si .zo `siuauza~nis jniaunui~ ~o has ~ uo uoiuido un .zapuaz o~ ~Ctajos pauuo~.~ad xsn~ ~ ~ipnn ~uauzain~s tniaunui,~ ~ sI ~~ipnn un st ~~~ - uoi~sanb atduzis auo o~ umop stioq sprepueis ~utiipnn ui sa~unua auk ~utpun~s~apun •atgissod sn uanux sn saa~ ui asnaaaut auk ~iuzit o~ st tno~ .znp •sisnq ~uaita-~q-}uaita ~ uo sasna.zaut gaud autuua~ap pna~sut ttim pun sasna.~aui pznoq-aui-sso~an asaui of pasoddo a~n a~ •apn~tu~nuz siu~ ~o sasna~aui aaud ~uumba.z inou~im saatn~as ~ipnn ~o ~~itnnb aq~ anozduzt ttim uano~ddn ~ipnn iuazma .ono u~im spxepun~s mau asaq~~o uoiin~aiui .~adozd auk anaitaq am `tja~~~o~ npunxiy~ i~1 '%OS of %0~ o~ dn~o sasna.zaui ~soa ~o~ sisnq auk sn spxepun~s ~ipnn ~ut~unua asau~ pasn annu suui~ ~'d~ auxos •suot~n.zado ssauisnq~o matna.z anisuaua.zduzoa a.~ouz ~ pantonui ~ui~.ipnn uaum au~ii ~aijxea un o~ xanq jtn sn axni ttim sp~npunis mau asags •s086i auk aauis ~utiipnn ut a~unua ~sa~~iq auk iuasa.zda~ ~nu~ sp.znpunis mau ~apun s~ipnn ~utu~zo~~ad ui~aq jttm s.zoiipnn `LOOZ uI •saa~ ~ipnn .zno uo annu ttim ~i ~andu~i auk pun spznpun}s ~ui~ipnn mau aq~ ssnasip o~ si .za~~ai sags :uauzat}ua~ pun saipn7 b9966 ~ `P~~~aS L9t xog 'O •d p.znmas ~o ~ii~ tiauno~ ~ii~ pun ~o~ny~ atgnzouoH LOOZ `fiZ .zaquxaaaQ Honorable Mayor and City Council City of Seward Page two audit approaches were developed under which account balances and transactions could be analyzed and audited for the sole purpose of rendering a financial statement opinion. The collapse of Enron and WorldCom shortly after the new millennium brought increased demands for expanded auditing of our publicly-traded companies. In 2002, Sarbanes-Oxley was adopted and required that audits of our publicly-traded companies be expanded to include a review of the internal control systems that feed information into the financial reporting process. Beginning in 2007, new auditing standards establish similar requirements for privately- held corporations and other small businesses, including nonprofit organizations and governmental entities. The audits performed by Mikunda, Cottrell & Co. for 2007 will include expanded testing of our client's internal control systems. Under the analytical audit approach in place for the last 25 years, audit hours often remained unchanged from year to year and CPA firms were able to enter into long-term audit contracts that assumed a stable level of audit hours. The new internal controls approach will fundamentally change these assumptions beginning in 2007. The cost to review and evaluate internal controls, and the impact of this work on other audit procedures, will vary from audit to audit (and from year to year). Stability in the control environment will become a critical factor in determining audit costs. As a business experiences significant change, the cost to audit these evolving operations should be expected to increase. A significant level of change will not only require additional audit hours, but could necessitate increased involvement from the more experienced members of the audit team. If you have any questions regarding the content of this letter, please give me a call. We are very much looking forward to working with everyone at the City again. Sincerely, John M. Bost, Audit Director Mikunda, Cottrell, & Co. .¢. ~~ ,. •;unowe paaaxa-~ai-op a aye slesodad ~so~ - sasod~nd s!s~tleue ~o~ sl moy gad e~ea 00'OOL $ ES'9k E $ k!PnH 9002 ao} mOH gad e~ea , 05~ 69£ 31PnV 9002 ~o~ smoH Pa1~As3 000'Zly k $ 000`5£ k $ lalol 005`6b $ 000'Lb $ e00Z OOS`Li~ $ 000'Sb $ LOOZ 000'Sb $ 000'£b $ 9002 :~ssodoad sed b5'£5t 00'8t+k 09k ~~d101 b0'LB 00'09 09 tesodad ae~ 'S 05'96 00'SS 00k 51'£Z 05'ZZ 5Z lll~s ~ pau6isse slenpu~pu! }p •plenb 9 suo!~gilenb }eo!uyoa~ s,uul~ •~, 51'~Z 05' LZ 5Z s~uewa6eBua ~eltwls ~ aaua!.iadxs s,u~l~ -g 00'~Z 91'tZ 5Z Pa~!nbai sinoy-Fogel;b aouaprn8 pue ezls sut~r~ •Z 00'~Z 5Z'ZZ 9Z ._...~ adoos ~o Su!pue;s~apun suu!~ • k _ 'oJ'S '0~'8 s~ulod u8~o'J saasoa alq-ssod 'epun~l!pN ugwllld ewwng slesodad ilPn`d lewa~3 a~IdM3S ~O Jlll~ Sponsored by: Yoder Motion to Reconsider 2/13/2007 Reconsidered, Amended and Approved 2/26/07 CITY OF SEWARD, ALASKA RESOLUTION 2007-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A CONTRACT FOR EXTERNAL AUDIT SERVICES FOR THE YEARS 2006, 2007, AND 2008 WHEREAS, the City of Seward issued a request for proposals for external audit services in accordance with standard City bid procedures; and WHEREAS, two qualified and responsive proposals were received in response to the request for proposals; and WHEREAS, proposals were scored on the basis of four basic criteria (worth 100 points) and price (worth 60 points) for a total of 160 available points, where basic criteria included: 1) understanding the scope of work; 2) firm's size and evidence of adequate planning and labor hours required to complete the work; 3) firm's experience with similar engagements; and 4) firm's and audit staff's technical qualifications; and ~"" WHEREAS, Mikunda, Cottrell & Co. ("Mikunda") received the hi hest overall scoring 153.54 points out of 160 total points available, with Altman, Roger~& Co. ("Altman' ) receiving 148 total points, with Mikunda scoring the highest on each of the four basic criteria and Altman scoring the highest on the price criteria; and WHEREAS, cost is not the sole factor in the selection of the City's external audit firm, which is the reason that the four basic criteria listed above are assigned 100 of the 160 available points. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized and directed to execute an agreement with Mikunda, Cottrell & Co. in substantially the form as attached hereto, to provide external audit services to the City of Seward for 2006, 2007 and 2008, with two one-year options to extend at the sole discretion of the city council. Section 2. This resolution shall take effect immediately upon its adoption. i.. ~. 9 -r ~_~ ~~t1t~lEl~~~r~ e~^ ~ Ra e•. • ~ ! ..j ~? •. ~ • ~ • • ra t• • ~ ~' ._~ • ~ q •• ~ ~ m ~ ! ~y^T~ `stnna~~~rear ~.~{~.~ "~ _ .V auoN auoN .za3~gaS `S~aqu~ `ureuunQ uos~~p.~g `.~a3EtiS `s~uzous `~I~EPi~A ~. ao~ey~ `.~a3BgS ~3aeA d}ISd'I~' `Q2IdM~S 30 A1,I~ ~HZ ~,LS~Z.L~' I~IId.LSSd ~,LN~Sfld ~S~ON S~1~d 'LOOZ `~~n~ga3~o ~C~p,~9Z s~ ~x~id `P~nnaS3o ~i0 aq~3o itauno~ ~i~ aq~ ~q Q~A02Iddd QNd Q~SSdd OIO-LOOZ I~tOI,LfI'IOS~2I d~ISd'Id `Q?I~'M~S 30 A,LI~ Council Agenda Statement Meeting Date: February 12, 2007 From: Kristin Erchinger, Finance Director Through: Marvin Yoder, Interim City Manager Agenda Item: External Audit Proposals BACKGROUND & JUSTIFICATION: The City of Seward received two proposals for external audit services for years 2006, 2007, and 2008, with two one-year options to renew. Proposals were received from Altman, Rogers & Co. ("Altman") and Mikunda, Cottrell & Co. ("Mikunda"), and both proposals were found to be responsive and qualified. One additional firm, KPMG LLP, declined to submit a proposal based on insufficient resources to assume additional client workloads at this time. The proposals were reviewed by a committee of four, including: Marvin Yoder, Interim City Manager; David Squires, Fire Chief; Christy Terry, Executive Liaison; and Scott Ransom, Harbormaster. The review committee reviewed and scored the proposals on four basic criteria: 1) understanding of the scope of work; 2) firm's size and evidence of adequate planning regarding labor-hours required to complete the work; 3) firm's experience with similar engagements; 4) firm's technical qualifications and qualifications of individuals assigned to the audit. The reviewers awarded up to 25 points for each ofthe four criteria, for a total possible "criteria" points of 100. After scoring the proposals, the fee proposals were opened separately. There were a total of 60 "fee" points available, with the lowest-bidding firm receiving a1160 points. The other firm's score was based on a ratio of their fee to the lowest fee, multiplied by 60. This methodology was used in order to score the more subjective portion of the proposals without knowledge of the bid price, to provide a more fair scoring process. There were 160 total points available in the scoring process. Mikunda received the highest overall score with 153.54 points, while Altman received 148 points out of a total possible 160 points. Attached is a spreadsheet summarizing the analysis of each firm's proposal. The score sheet indicates that Mikunda received the highest overall score, rating highest on the four basic criteria and lowest on the fee rating. Altman received the highest fee rating (coming in $2,000 to $2,500 lower cost per year) but scored lower on each of the other four criteria. The primary difference in the cost proposals appears to be the number of hours estimated to perform the audit. Altman's proposal estimates 369 total hours to complete the audit, reflecting an hourly rate of $116.53. Mikunda's proposal estimates 450 total hours, reflecting an hourly rate of $100.00. Given Mikunda's recent experience with the City's audit, it would appear that they have a better understanding of the time required to complete the audit, thus resulting in a higher estimate of hours. Following is an analysis of each firm's proposal: . ~' ~~a~~eu~ux ~~ia aq~ ~o uoi~aiosip aios aq~ ~~ pua~xa o~ suoiido .~ea~ auo om~ u~im `siipne i~nuu~e g00Z pug `LOOZ `9002 au} -~o~ ~o uutd auk o~ saain.zas ~tpne i~eu.za~xa ion ~a~e~~uoo u ~uip.z~em~e -LOOZ uoi~niosa~ ano.~dd~ :~uauz~edaQ aou~eut3 ~q pano.~dd~ ~~a~pnq .~apun u~ au~oo si~esodo.~d asaq~~o u~oq pine `i~pn~e a~{i .~o~ 000`8b$ sapniaui }a~png LOOZ auZ ~,LOI~I '~I~~SI3 :.~aq~O ~salnpaaold ~o saing Iiauno~ ~~tO pine u~eid atSa~~e~~S `su~eid asn pu~eZ `su~eid anisuaua.zduzoO `.za~~eq~ `apo~ ~~t~ pxemaS at~~ u~im ~ua~sisuoa si ~uauza~~e~s epua~~e siu~ `alq~eaijdd~e a.za~ :,LSI'I}IO~-I~ ~~N~ZSISl~iO~ ~uz.zg laq~ia q~im jiam ~.zom u~eo am ~~u~ sanaijaq ~uau~a~~eu~ey~ ~suui~ paauauadxa .zau~o uzo.~~ ani~aads.zad ~ Suinetj o~ sa~~e~uenpe pug `aauai.zadxa p.~~maS ~u~eagiu~is q~im uug ~ ~uiure}a.~ o~ sa~~e~u~enp~e a.z~e a.~auZ ~ ~uauza~~eu~eu~ u~eq~ .zaq~.~e.z iiaunoo ~~ia aye .zoo xlom s.zo~ipn~e auZ ~~ipne aq~ aiajduxoa o~ 000`8$ sapnjaui ~a~png LOOZ aq~ pug `000`S~$ si LOOZ .~o~ piq s~~epunxiy~ ~s~u~eu~~pd nano s~noq ~ipne i~euoi~ippe tg sapniaui piq .ziac~~ `snuZ ~~~i~ auk ~uiiipn~e aauauadxa ieauo~siu uo paseq a.~~e saieu~i~sa ~soa .ziau~ pine «aaua.~a~a.zd I~eaol„ o~ ~aafgns uz.zg ieaoj ~ si epunxiy~ `s~u~euzi~ ueq~.zaq~iq ~i~u~ijs si piq ~,ipn~e j~enuu~e s~epunxiy~ ajiym ~.~anou.zn~~e~s j~eai~ua pa~~ediai~u~e ~o .z~ea~ ~ ui ~ijj~etaadsa `~ipn~e auk o~ ~tuzuzoa o~ pa.zmba.z auzi~ ~~e~s ~o ~unouze aq~ aanpa.z of pa~aadxa s1 ~~i~ aq~ q~im aauauadxa s~uzig siu,I, ~pl~emaS~o ~~i~ auk. y~im ~o~siu antiisod pug ~~il~tjiure~ ~iaq~ pine `siuaija i~eiuauzuianoS ~aSiej ~o ~sij anisua~xa .ziaq~ `ssaaoid d,~ aq~ ~o auzoaino au~ uo pas~eq itprre s~~iO aqi uuo~ad o~ uz.~i~ pat~ij~nb ~souz aq~ si ~o~ a8 jia.zi~oO `~pun~iy~ i~eq~ uoiuido .ono si ~I ~(800Z X03 OOS`6~$ pug `LOOZ ion OOS`Lt~$ `9002 ~o~ 000`Sfi$) 000`Zt~t$ si aa3 ~~ea~-aalu~ s~epurujty~ ~~tpn~e s~~}i~ auk uuo~ad o~ paidij~enb a.~e pug `saa~~tu~uzoa matna.z ~0,~~ i~euoi~~eu uo an.zas `s~uauzu.zano~ ~ui~ipn~e aauai.zadxa aneq sjedtauud s ~~epun~iy~ ~sa~~~S pa~iun auk ui uui~ ~utiinsuoa pine ~uiiunoaa~e ~sa~.~~ei q~i~ aui~o ~~d ~uiuzoaaq `L66 i ui x.zom~aN ~a.zp~ei~oL~I au~ pauio f ~punxty~ ~aidoad OS u~eu~. a~ou~ s~ojdu~a pine s.~au~~ed ~u~ia s~eu uui~ aqs ~~.ai~~siQ Ioou°S g~ pine q~no.~og ~ejnsuiuad i~euax auk ~ipn~e osi~e ~aqs ~~Iiis~ern pine `lauzoH `angaz~o}I `t~eua}I `~u~opjoS se Bans sai~lunuzuzoa pine `sat~ilt~n `s~auisip joouas a.~~e s~uaija ~iau~~o xjnq aqs ~aai~o p.remaS i~eaoi ~ giim uuid ~ui~unoaa~e ~'d~ ~tuo auk st ~purujiy~ .(~~i~ airu au~ou ~ si p.~~emaS) sai~ia airu auzoq Zt aq~~o 6 ~uipnjaui ~exs~e~ ui sai~tiua ~iii~n pine i~e~uauzu.zano~ 00 t ~Ia~~eu~ixo.zdd~e s~ipn~e gatgm uug ~'d~ pas~eq u~e~s~epd u~e si uz~t~ siys ~o~ a8 iia~~~o~ ~Pun~IiY~I ~800Z -~03 000`Lb$ pug `LOOZ ~o~ 000`Sti$ `~jpn~ 9002 X03 000`£x$ 8ut~uasa.zda.z `000`S£i$ si aa~ .~~ea~-aa.zq~ s~u~eux~~ ~~ipne s~~~i~ aq~ u~.zo~ad o~ pagijenb a~~e pine `saa~~iuzu~oa maina.~ («~Od~„) uoi~~eiaoss~ s ~iaai~O aau~eui3 }uauzu.~anorJ j~euoi~~eu auk uo an.~as `sat~.i~ua i~e~uauzu.zano~ Sui~ipn~e aauauadxa an~eq uug aq~ u1 stediaut.zd aqZ ~~eu~opjoS pine `n~eaunr `x~ipo}I `aSe.zogau~ ui saa~o uaue.zq s~eu pine a1doad S£ u~u~ a.~ouz s~olduza uug aqs ~exs~ei~eun pine `u~euooH `u~eaijad `Iaq~ag `~~ipo}I s~e t{ans sac~iunu~uzoa pine s~ai.~~sip joogos .zaji~eu~s a.~~e s~uaija ~iuauzu.~ano~ .ziagi~o ~inq ays ~aai~a~e.zd .ziaq~~o %69 ~ui~uasa.zda.~ `s~ipn~e ~i~o.zd-uou pine te~uauzu.zano~ 06 Dui a.zouz suz.zo~ad goium uug (~d~) ~ui~unoaa~ otjgnd pagi~a~ pas~eq u~exs~e~ u~e si uug sigZ ~o~ ~ s.~a og u~euzi~y omZ a~~ed -LOOZ NOI.Lfl'IOS~2I Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AFFIRMING THE CITY'S SUPPORT AND PARTNERSHIP WITH THE U. S. CENSUS BUREAU IN CONDUCTING THE ZO10 CENSUS WHEREAS, the U.S. Census Bureau is required by the Constitution of the United States of America to conduct a count of the population and provide a historic opportunity to help shape the foundation of our society and play an active role in American democracy; and WHEREAS, the City Of Seward is committed to ensuring every resident is counted; and WHEREAS, more than $300 billion per year in federal and state funding is allocated to communities, and decisions are made on matters of national and local importance based on census data, including healthcare, community development, housing, education, transportation, social services, employment, and much more; and WHEREAS, census data determine how many seats each state will have in the U.S. House of Representatives as well as the redistricting of state legislatures, borough and city councils, and voting districts; and WHEREAS, the 2010 Census creates hundreds of thousands of jobs across the nation; and WHEREAS, every Census Bureau worker takes a lifetime oath to protect confidentiality and ensure that data identifying respondents or their household not be released or shared for 72 years; and WHEREAS, a united voice from businesses, government, community-based and faith-based organizations, educators, media and others will allow the 2010 Census message to reach a broader audience, providing trusted advocates who can spark positive conversations about the 2010 Census. f,; ~~ ,~ ~I~aS ~~t~) ~y~O `simaZ u~ar ~ZS~,L,L~' ~I~II~.LSSH ~,LN~Sg~ SOON S~~~ ao~fey~ a~piagao~ ~-~~I~ ~IS~"I~ `(RI~'AA~S 30 AZI~ ~HZ • 8002 `~sn~n~ ~o ~~p y~ T I siu~ `~~s~T~ `p~~maS ~o ~~t~ auk ~o jiauno~ ~~i~ auk ~q Q~A02idd~' Ql~i`v' Q~SS~d •uoi~dop~ ski uodn ~Ta~~ipauzuzt ~aa~~a a~~ TI~cTs uoi~njosa~ siuZ •~ not;aaS •snsua~ 0 t OZ auk ~o ssaua~~m~ Tj~.zano auk asre~ Tjim ~~u~ sani~~i~tut ~oddns pug s~uana T~uoi~ouzozd snsua~ ui a~~diai~z~d o~ s~uapisa.z sa~~~noaua p.~~maS ~o ~~i~ auZ •£ uoi;aaS •~~i~ auk uiq~tm ~unoa a~ajdu~oa pug a~~.znaa~ u~ anaiua~ o~ zaq~a~o~ .zau~~d o~ sdno~~ pug suoi~EZiu~~.zo T~aoi o~ sT~add~ p~~maS ~o ~~10 auZ •Z uoi;aaS •uoi~~diai~~d ~~iunuzuzoa j~~o~ a~~~noaua o~ uoi~~uzzo~ui snsua~ 0 t OZ a~~uiuxassip jTim pug snsua~ 0 i OZ auk .zoo sl~api pug sT~o~ auk s~oddns ~ii~uo.~~s p.z~rnaS ~o ~~i~ aqZ • i uoi~aaS ~~~u~ `~IS~'I~ `(I2I~'AA~S ~O AZI~ ~H,L ,~O 'II~I~IIlO~ ~i,LI~ Q2I~AA~S ~H,L AS Q~A'IOS~2I ,LI ~S `~2I03~2I~H,L `AAOI~t Z ~o Z a~~d t~L0-800Z uot~njosa~ TtaunoO ~~ZO pz~maS Council Agenda Statement Meeting Date: August 11, 2008 To: Phillip Oates, City Manager~''~~ From: Donna Glenz, Associate Planner Agenda Item: Supporting the 2010 Census BACKGROUND & JUSTIFICATION: Attached for the City Council's review and approval is Resolution 2008-_ supporting the 2010 Census. The U.S. Census Bureau is required by the Constitution of the United States of America to conduct a count of the population. Census date directly affect how more than $300 billion er year in federal and state funding is allocated to communities for neighborhood improvements public health, education, transportation and much more. Mandated by the U.S. Constitution the census is also used to apportion seats in the U.S. House of Representatives and to redistrict state legislatures. The U.S. Census Bureau will soon be opening new offices to begin operations for conductin the 2010 Census. Office jobs will be available starting in 2008. Every Census Bureau worker takes a lifetime oath to protect confidentiality and ensure that data identifying respondents or their household not be released or shared for 72 years. CONSISTENCY CHECKLIST Where applicable, this resolution is consistent with the Seward City Code, Charter Comprehensive Plan, Land Use Plan, Strategic Plan and the City Council Rules of Procedures. FISCAL NOTE: Approved by Finance Department ~~~~ RECOMMENDATION: The City Council approves Resolution 2008-0~4affirming support and partnership with the US Census Bureau in conducting the 2010 census. F-~ ~° ~. J ... Gtia •8u!pun} leuo!ssaa8uo~ uo paseq a8uey~ Aew 8u!w!} pue sa!~!n!~~e Ile }o ado~S* . Ila~ed pue `8ul}s!i ssaappe ao} pasfl saa~ndwo~ playpueH (~lan~ns ~(~iunwwo~ ue~iaawd ay} y8noay~ pa~aalloa nnou a}ep ua~o} ~uo~) Alup wao~ ~oyS snsua~ pZpZ aye o~ sa u~~~ a~ ~uawuol~oddeaa ao} ~uaplsaad aye off. s~unoa uoi~elndod }o.ilianilaa OtOZ,~tE aagwa~aa sui8aq dn-nnollo} asuodsaa-uoN OtOZ I!add a~e~ lea snsua~ ~ ~ OtOZ `t I!ad`d sployasnoy o} paliew saaleuuoi~sanb sa~e~s pa~iu~ ui pa}uno0 }s~i~ - ~unoa ui8aq sa8elli~ e~lsely leant sao~eaawnu3 snsua~,ao}-8ui~ina~aa ui8ag uado sa~i},}p snsua~ leao~ ~u!ulewaa }}ens ~uawaBeueW aai}}p.snsua0 leao~ ~uiuiewaa ao} 8ui~inaaaa ul~ag sui;~aq (8ui~sil) Bulssenue0 ssaappy }}ens plai} snsua0 ao} 8ui~inaaaa ui8ag peog a8e~uoa~ ~odaiy OOOZ - suado saai}}p snsua0 leao~ a~eaoyauy suo!}!sod }uawa8euetnl aai}}p snsua0 leao~ ao} 8ul~ln~aaa ui~ag neaang snsua~ o~ sa}epdn uan~a~ s~uediai~ed yam (pa~sa8~ns) pawao~ saa}~iwwo0 ~uno0 a~aldwo' le~o-I suado yM'llay~og ui aa~ua~ snsua0 leuoi~aa OtOZ y~aeW P!W OTOZ ~enue~ OtOZ-600Z aa~u!M 6002 a~el 6002 8u!adS 6002 I!add 600Z-800Z as}u!M 8002 a}el 8002 ~u!adS 8002 8u!adS 8002 ~lae3 8002 /Venue ~anans. uol~exauuy, pue tiepunog ~(laea~ OtOZ-800Z ~Venue~ neaang snsua0 aye ~q papinoad ;~uiuieal le~iuyaal yam LOOZ Iles uol~ediai~ed y0~~ ao} ~uas suoi~e~lnui lewao~ LOOZ aawwnS *sa~~a a~ OTOZ snsua~ ~;;;'; 201 O CENSUS: IT'S I N OUR HANDS r_ Complete Count Committees Key to a Successful Census in 2010 Every 10 years, as mandated by the U.S. Constitution, our nation conducts acensus - an effort to count every person living in the United States. This multibillion-dollar operation requires years of planning and more than a half million temporary workers. The key to this endeavor is having every household fill out and mail back a completed census form. Participation is critical, as the results determine how Congress is apportioned and how more than $300 billion in federal funds are distributed annually to state, local and tribal areas. One way to help ensure that everyone is counted is to form Complete Count Committees in communities, municipalities, cities, counties, states and tribal governments across the country. Complete Count Committees are volunteer teams consisting of community leaders, faith- based groups, schools, businesses, media outlets and others who are appointed by elected officials and work together to make sure entire communities are counted. "We want the 2010 Census to be the most accurate yet, and we are again calling upon Complete Count Committees to help us achieve that goal," said Steve Murdock, director of the U.S. Census Bureau. "To ensure an accurate count and distribution of funds for schools, roads and elderly services, the support of local Complete Count Committees is vital." A variety of state, county, municipal, tribal and community-based organizations formed 11,800 Complete Count Committees during Census 2000. These committees developed targeted outreach plans specific to their communities to supplement what the Census Bureau was akeady doing through paid advertising and partnership efforts. As a result, these committees helped USCENSUSBU~EAU CR SUS `='~2~~~ 0~07~ snsua~ n~3~nssns~~~sn aa~.;~uo~ ~uno~ a~alduzo~ n pue `sa~~ni~ae pa~sa~~rts `sau~Iaun; `sTnua~ui ~unnnza. i~incl nod apinozd una .s •.~aquzaut s digsiau~.xed n ~~ xnads off. xsn pue aa~o Inuor.~a.~ nnamg snsuaa mod ~an;uoa `aa~.iuzuzo~ ~uno~ a~.aldu~o~ n ~urauo~ ~nogn uopnuz~o~ azou~ .~03 •In~uap~uoa ~il~au~.s pun n~nl ~q pa~aa~.oid ain szannsue pue `a~.atduzoa o~ a~nzann uo sa~.nurtu O T ~nogn ~Iuo ate. III uuo~ snsuaa ate, •auzou .ua~ s~uai .zo sumo zaplogasnoq a~ .za~~.agnn pun digsuot~nlaz `~ta~.a `aan~ `a3n `~apua~ `auznu }snf xsn III snsuaa OiOZ a~I.L •06LT u~ snsuaa ~s~~ aq~. o~ xanq ~ui~.np `sa~.~s pagan aq~ ~o ~o~s~q aqa. ur sa~nuaor~sanb snsuaa ~sa~ous a~ ~o auo ann~ IAA snsuaa 0 T OZ auj, •~nQ snsuaa o~..~asolo ~.a~ any s~ s~uana puaxaan~ pun s~sn~na,zq ~in~a~:ui pun `saoagounl nipauz `sapn.~nd .~o satllnz snsuaa ~anpuoa uea ~a~, -s~ap~:al Inaol uzoa~ s~.uauzas.zopua ure~go pun s~o~a ~u~}rruoa~ azTa~Ignd `s.zax~o~n snsuaa ~.inzoduza~ ~uiuin.~. pun ~ui~.sa~. ~o~ sands a~nuop u~a ~aq,L •snsaa~ O T OZ ~utuzoodn a~{~ ~nogn sai~.rununuoa .nab ur[p~nn ssaua~nnnn a~.naza o~ mou ~.rea.s una saa~razuzo~ ~.uno~ a~aidu~o~ •uoi~.nu as.~anip ~il~uisna.~aut mo uuo~ pue a~nanpa diau off. saa~nuiuoa asap. ~o a.~ouz uana paau am `0 T OZ uI • OOOZ snsuaa ~o ~~nmyJn pun ~.1lnnb a~ ui ~uauzano.~duz~ a~nu n apnuz `uznz~o.~d dr~Is.~au~.nd pun ~utsi~zanpn prod s~nnamg snsuaa a~ ~~ pautquzoa uagn~ `saa~.ruzuio~ ~uno~ a~aldu~o~ Inaol 000`Zt ~I~nau~o s~o~a aq} `~zogs uj •paanpaz snnn snsuaa Inruuaaap ~ ~uunp passnu ~Ilnot.~o~snl asoq~~o ~unoa~apun a~ pun s.~na~ 0£ u~ auzp ~.sn~ aga..~o~ pasna~aut OOOZ snsuaa .~o~ a~n~ asuodsa~ a~ `s~.zo~a asau~. ~o asnnoaq end ui •snsuao aq~ ox ~u~puodsa.~ ~o aau~oduz~ a~~o - s~unoa snsuaa ui uanaa o~ pznu ~Ilnauo~stu asou~ ~uipnlauT - s~uapisa~ Inaol uuo~ut Sa !~ldH ?.~ fl O N I S=l I ~snsN3~ o ~oz } ' iy 2o~ocENSUS: IT'S IN QUR HANDS handbook to make your committee a success. Visit the Census Bureau's Web site at <http://www.census.gov> and click on "Regional Off ces" for contact information. Contact: Eric Morrison Partnership Specialist -Alaska Seattle Regional Census Center 1-575-418-5092 Eric.J.Morrison(a,Census.Gov or Chuck McGee Partnership Specialist -Alaska Seattle Regional Census Center 1-907-783-0108 Charles.D.McGee(a~Census.gov USCENSUSBUREAU ~O~OS uoi;dope s;i uodn ~ila~nipauzuzi ~aa~~a axn~ sinus uoi;niosaa siu.L •£ uoi;aaS 0~~ S-0 I Z I- t 0 i' ou `~unoaan asuadxa ~ui~n.zado pun O t 0 S-0 i Z i- i 0 i •ou `;unoaan aunt; anin~a~ s ~~uauz~.zndaQ aaitod p~nnnaS auk o~ pa;ni~do~ddn pun OOZO-089t~-0000- i O i •ou ~unoaan anuanaz ~un~~ o; pa~daaan si 00'000`S$ ~o ~unouzn auk ut ~uipun,~ •Z not;aaS •;uau~aa~~n ~un.z~ ~ o~ui ~a~ua P~ 00'000`S$~o ~unou~n auk ui;unz~ saainaaS intaoS pun u~inaH~o ~.uau~~ndaQ nxsni~ `aa;taus amaaS-uoN paaN ~ZnzoduzaZ auk;daaan o; pazi~ou~nn ~ga~au sT aa~nunp~ ~;i~ au.L • T uoi;aaS ~~nu~ `~}IS~'I~' `Q2I~M~S dO A.LI~ ~H.L 30 'II~l~iRO~ A.LI~ ~H.L ~g Q~A'IOS~2I ,LI ~g `~2IO3~2I~H,L `MOI~i •saatn~as asau~ ~uipino.zd~o aaunuuo~.zad au; ui;uauz~ndaQ aaitod p.znmaS auk o~ aaun~sissn inl~uassa~o aq itirn spunk asau~ `S~~~HM pun `.puaxaann ~iinr ~o u~no3 8002 au; ~ui.znp ~itian~ uoi~ua~ap atiuannf zo ini~uapisa~ ~ o~ pa~a~sunz; .zo `unipx~n~~;ua~nd ~ o~ pa~naota~ ~ta~ns aq una ~iau~ it~un ~po~sna ani~aa;o~d o~u1 paanid u;nod pun u~no~f pa~sazin ~o }uauzaanid a~ns ~o asod~nd auk .zoo ~uauz~.redaQ aaitod pannnaS auk ~q satiddns pun ~ui~~n;s apniaut o~ ~a~taus amaas-uou n ~uiptno.zd~o asodmd auk ~o~ aq ~snuz spunk asau;~o asn auk `S~'~2I~HM pun `ua~nuz pui~ ut ~o usna dun apino~d o~ pazmba.z you si ~~i~ au; `S~'~2i~HM P~ `•00'000`S$3o ~unouzn auk u1 `saain~aS iniaoS P~ u~inaH~o ~uauz~.zndaQ nxsni~ auk uzo~~ ;un~rJ n papzmm~ uaaq snu ~uauz~.zndaQ aatiod pznnnaS auk `S~'~2i~HM SQl~if13 OI~IIZ~RIdO2idd~ Ql~t~'3d~'.LS Ql~i~ 2I~,L'I~HS ~2II1~~S-I~iOl~i Q~~l~i A2I~'2IOdL~I~.L ~'II11' 30 HZ2I11O3 8002 2103 S~~IA2I~S'I~I~OS Ql~i~' H,L'I~'~H 30 ,LI~I~L~I,L2I~'d~Q ~IS~"I~ NHS, L~iO2Id 00.000`S$ 30 ,LI~iROI~i~' ~H.L III .LI~i~'2I0 ~' OI~II,Ld~~~~' `~IS~'I~ `Q2I~M~S 30 A,LI~ ~H.L 30 'II~l~t11O~ ~i,LI~ ~H.L 30 1~IOI,L11'IOS~2I ~' SLO-800Z 1~IOI.L11'IOS~2I ~IS~Z~' `Q2i~M~S 30 A.LI~ sa~np :~q paaosuodS Council Agenda Statement Meeting Date: August 11, 2008 To: Phillip Oates, City Managers~~~~~ From: Tom Clemons, Chief of Police Agenda Item: Alaska Health and Social Services Grant (Temporary Need Non-Secure Shelter) BACKGROUND & JUSTIFICATION: The City of Seward, Seward Police Department, historically has had issues with handling the mass influx of status offender juveniles over the Fourth of July weekend. With this year's celebration starting on a Thursday night and no door watchers available through Kenai Peninsula Cares Center the City of Seward is in need of assistance from the Alaska Department on Health and Social Services (DHSS) in providing for the funding of Non-Secure Shelter Security Officers. The Seward Police Department will supervise the program from setting up facilities; room, food, bedding etc., hiring security officers, scheduling officers, and time accounting for officers. The DHSS has awarded the City of Seward a grant in the amount of $5,000.00 for non-secure attendant care services over the Fourth of July weekend, 2008. This program is a 100% grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. TNTF.NT~ The intent of this grant is to provide safe placement for arrested youth and youth placed into protective custody until they can be safely relocated to a parent /guardian, or transferred to a residential or juvenile detention facility. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: There is no local funding required to match -these grant funds. Approved by Finance Department: ,~~~ f- J ~. !~ •spun~ ~ut~~udozdd~ pue `00.000`S$ ~o ~unouz~ auk ut saotnaaS IETOOS P~ u~i~aH ~o ~uau~~daQ ~xs~jH auk uzo~~ ~u~~ ~ ~ui~da~o~ ` ~ Lo -8002 uoi~nlosa~ anoadd~ jt~uno~ ~i~ 1~i0I,L~'QI~t~L1Ili1T0~~2i '' °F T"~ w~~~\I%i S~ STATE OF ALASKA ~ ~ F " ~ '~ DEPARTMENT OF HEALTH & SOCIAL SERVICES _ _~. _:~=_~ GRANTS & CONTRACTS ~F µP GRANT AGREEMENT ALAS y~PtE uF q`q~k 9 s f .t' °f h..~.~ ... Program Name Grant Number 609-09-027 Temporary Need Non-Secure Shelter State Fiscal Year 2009 Approved Grant Project Budget Period Beginnning 07/03/2008 Issue Date 07/03/2008 Ending 07/07/2008 Amount $5,000 Grant Duration Year 1 of 1 Grant Administrator Amy O'Mara Name and Mailing Address of Grantee Facility/Project Location Seward, City of PO Box 167 Seward, AK 99664-0167 Seward Phone Number (907) 224-3338 Grantee Project Director Thomas Clemens Fax Number (907) 224-8480 Email Address tclemens@cityofseward.net APPROVED GRANT PROJECT BUDGET Grant Award Match Total Cost Category Primary Award Secondary Award Required Match Additional Match /Project Support Project Cost Personal Services $1,800 $0 $0 $0 $1,800 Travel $0 $0 $0 $0 $0 Facility $0 $0 $0 $0 $0 Supplies $200 $0 $0 $0 $200 Equipment $0 $0 $0 $0 $0 .Other $3,000 $0 $0 $0 $3,000 Total Direct Costs $5,000 $0 $0 $0 $5,000 Indirect $0 $0 $0 $0 $0 Total Costs $5,000 $0 $0 $0 $5,000 Agencies expending $500,000 or more total federal financial assistance in a fiscal year may be required to comply with the Federal Single Audit Act. This grant contains $5,000 in federal funds, identified by CFDA number below. I certify that 1 am authorized to negotiate, execute, and administer this agreement on behalf of the agency named above, and hereby consent to the Perms and conditions of this agreement including all articles listed on all pages, and all appendices and attachments. Authorized Grantee Representative: Phillip E. Oates, City Manager Date X Authorized DHSS Representative: Darla Madden, Chief Grants and Contracts Support Team Date X ~3 Page 1 of 4 ~ ~o Z aged ~a 9L ALL uoi}uanaad ~(~uanbui~aa ~ a~i;snp a~iuann~ Ot~S'96 000`5$ EZ£E999 s;doh pad (~~~d) (;uauodwo~~~ab) # da~~ ;unowy apo~ o~~o~ a~anog punk (~(~up ash •;daa) 6uipun~ ~o i(aewwng `,.gas 4 ~~gtl 7 V ,~0 ~~Nf~~•N' 1N3W33~IJ~/ 1Nb~IJ s. b ~ _ _,_ ~ ..: Sl~b~I1N0~ ~ S1Nb2~J =_=~~ == •~. y• S3~1/~a3S lb~I~OS ~ Hl~b~3H ~O 1N3Wl~lb~d34 ~~-,-;~ ,~sy ~~"'d -° ~1~'~ b~ISd"Ib~ ~O 31b~1S ~s 3~~i~~~~^ y.t 30 V OF T~ F~ w~~~~~ ~%~ s7~ STATE OF ALASKA y~PgE of q~qs DEPARTMENT OF HEALTH & SOCIAL SERVICES ~' _ _ _ __ __ -~== GRANTS & CONTRACTS a of ALAS~P GRANT AGREEMENT `°~ V1.6 1. The Department of Health & Social Services (grantor) and the grantee agree to comply with all applicable laws, as well as the terms and conditions pertaining to the grant and services identified herein and incorporated into this Agreement by reference, including, 7 AAC 78, the Request for Proposals, the approved grant application, and the appendices and attachments listed below: APPENDICES A. Special Conditions to this Grant Agreement B Alaska Department of Health and Social Services Grant Assurances C. Privacy and Security Procedures for Grantees D. Fiscal Reporting Forms to be submitted through the online eGrants system I. Cumulative Fiscal Report II. Line Item Budget Revision E. All other applicable appendices as required by the terms and conditions of the documents incorporated into this Agreement, which may include but are not limited to: Federal Certifications, Waiver of Sovereign Immunity, and Program specific reporting forms. 2. Subject to the availability of spending authority to the grantor to fund this grant and provided such spending authority is not revoked, rescinded, reduced or withheld, $5,000 will be the total amount of this award for the grant project included in the grantee's application approved by the grantor for this award. The grantor will promptly provide the grantee written notice if funding under this award is revoked, rescinded, reduced, or withheld and the effective date of such action. 3. The grantor's share of a grant project cost is eamed only when the cost is incurred and the grantee's share of the cost has been contributed to the grant project. Receipt of funds from the grantor (either through advance or reimbursement) does not constitute earning of these funds. 4. Unless otherwise allocated in the approved grant project budget, or as approved by grantor, grantor funds shall be expended on a prorated basis with any required match or additional support funds according to their percentage of the total approved grant project budget. 5. The minimum required match is 0.00%. As detailed on page 1 of this agreement, the grantee is agreeing to provide a minimum matching contribution of $0. 6. Grant Income, as defined in 7 AAC 78.950 (17), that is earned by a grantee must be used in accordance with 7 AAC 78.210. Grant Income revenue and expenditures must be reported to the Grantor if identified as match to this grant; and where other state and federal laws apply. 7. Audits shall be conducted in accordance with 7 AAC 78.230 and submitted to the following addresses. a. State Single Audit Coordinator, Dept. of Administration, Division of Finance, P.O. Box 110204, Juneau, AK 99811-0204. b. Audit Section, Dept. of Health & Social Services, Finance ~ Management Services, P.O. Box 110650, Juneau, AK 99811- 0650. 8. The grantee shall indemnify, hold harmless, and defend the grantor from and against any claim of, of liability for error, omission or negligent or intentional act of the grantee under this Agreement. The grantee shall not be required to indemnify the grantor for a claim of, or liability for, the independent negligence of the grantor. If there is a claim of, or liability for, the joint negligent error or omission of the grantee and the independent negligence of the grantor, fault shall be apportioned on a comparative fault basis. The terms 'grantee' and 'grantor', as used within this article, include the employees, agents, and other contractors, or grantees who are directly responsible, respectively, for each. The term 'independent negligence' is negligence other than in the grantor's selection, administration, monitoring, or controlling of the grantee and in approving or accepting the grantee's work. 9. Funds awarded through this grant may be reduced, withheld, or terminated by written notice from the grantor to the grantee at any time for violation by the grantee of any terms and conditions of this Agreement, or when such action is deemed by the grantor to be in the best interest of the state. ~ v~ .~ J Page 3 of 4 ~ }o }, abed '08Z'8L ~b~b~ L y}!nn aouep~o~e u! }sanbaa uodn ~o}ue~6 ay} o} a{ge{{ene sp~ooa~ asoy} anew pue `(g L)056'8L ebb L w pau~ap se `~(auo{N }ue~~ y}!nn paseya~nd ~adad pe ao} sp~ooa~ ~adad }ua.~no pue a}emcee u{e}wew {{eys as}uea6 ayl 'Z~ no6•e~{se{e~n e~ewo•~(we :{!ewe `gL98-59~ (L06) =Xed `60L~ -59~ (L06) :auoyd '0990- 6 6 866 ~d `neaun f `05901. ~ xo8 •p•d `weal }~oddns s}oe.~uo~ pue s}ue~~ `saowas }uawa6euew '8 aoueu{~ `sao!n~as le!ooS'8 y}{eaF.{ }o }uaw}~edad `~o}e.~s{u!wpd s}ue~~ `e~e{~{,p ~(u,iy :o} pa}}!wgns aq pays `s}uea~a `wa}s~(s 6u{}~oda~ au!{uo ay} y6nay} uo!ss!wgns ~o} a{ge{{ene }ou aye }ey} s}~oda~ {ie `y x!puaddd u! pa}ou as!nn~ay}o ssa{un '6 -}sanba~ uo{s{na~ }a6pn8 wa}{ au!~ a se s}ue~~a `wa}s~(s 6u!}~oda~ au!{uo ay} y6nay} pa}}!wgns aq i{eys `(})09Z'8L ~~ L o} }oafgns sa6ueyo }a6pnq ~o~ s}sanba~{ '09Z'8L ~b~f L }o s}uawa~!nba~ ay} o} }oafgns aye }oafad }ue~6 panoadde ay} o} sa6ueyo pasodad Ild '} -sa{npyos pue s}uawa~!nba~ 6u!~oda~{ we~6ad ao} `}uawaa~6y }ue~~ s{y} o}suo{}{puo~ {er~ads `d x{puaddd aas •a •anp s! pun}a~ a }ey} uo!}eu!uLa}ap ~a}ei uodn ~({a}e!paww! ~o `}!pne ~o~pue s~{~~ pa}oauoo }o uo!ss!wgns uodn ~o}ue~6 ay} o}spun} ssaoxa yons {{e urn}a~ {{!nn as}ue~6 ayl •uo!s!nad s!y} ~(q pa}oa}}e s! `(o) pue (q) 0£Z'8L ~~d L u! paa!nba~ se `papuadxa ~({~adoadw{ uaaq aney o} }{pne ~(q pau!uLa}ap spun} ~o spun} ssaoxa wn}a~ o} i(}np s,aa}ue~6 ay} }o fed oN -aa}uea6 ay} o} anp s}uaw~(ed }o {e!uap u! }{nsa~ ~(ew anoge pa}e}s sau!{peap ay} ago}aq ~o uo s~d~ }oaLOO }!wgns o} a~n{!e~ -p •panno{{es!p aq {{!nn s}soo asoy} ~o (£ 6)OS6'8L ~`d~d L u! pau~ap pue `(p)06 6'8L ~yd L u! pannba~ se `~{d~ pua-~ea~( ay} w sa~n}!puadxa ~ea~( }ua~no se papn{ou! uaaq aney }ey} saoue~gwnoua }o }s!{ pa{!e}ap e `nno{aq '6 ' 6 6 wa}! u! pa{}{}uap! }oe}uoo ay} o} ap!noad osie }snw saa}ue~~ }~oda~ {eos!d an!}e{nwn~ pua-~ea~( ieu~ ay} y}!nn ana -o sainpapyos pue s}uawa~!nba~ 6u~oda~ {eos{~ an!}e{nwn~ ~o} `}uawaa~6y }ue~~ s{y} o} suo!}!puo~ {e!oads `d xipuaddy aas •q -sa{npayos }uaw~(ed ~o} `}uawaa~6d }ue~~ s!y} o} suo!}!puo~ {e!oads `y x!puaddy aas -e :uo!}e~}s!u!wpy {e~aua~ ' 6 6 -e~{seiy }o a}e}s ay} }o s}saga}w }saq ay} pue panJas s}uai~~ ay} ~o s}saga}w }saq ay} }~a}ad o}tiessaoau s! uo!}oe angoa~oo Cana}eynn ale} ~(ew }uaw},edap ay} `nne{ {eaapa~ ~o a}e}s gay}!a ~apun }uea6 a an!aoa~ o}tiessaoau s{e{}uapaao ay} saso{ asuuuay}o as}ue~~ a ~o `pai{aoueo ~o papu!osa~ `pa~{ona~ uaaq aney ao `uosea~ due ~o~ ~(p~edoaf u! aye suo{}eo~.!}~ao ~o s}{u~ad `sasuaoy pa~{nba~ ay} `}uawaa~6y s!y} }o u~a} ay} 6uunp aw!} ~tue }e }! `}uawaa~6y s!y} ~apun sao!naas ap!na,d o} as}ue~6 a ~o} pannba~ suo{}eo{}!}aao ~o s}!u.uad `sasuao!{ ~(ue ~o~ '06 -; d5°~~~"'°~., 1N3W332~J~o-1N~J ,~,SV~dyo s' `'o S1~~1N0~ ~ S1N~lJ =-~~= == ^M •6~sd dyy' S3~IA~3S ~d1~OS ~ H1~br3H ~O 1N3W12Jb~d3a ~~s ~~~ii\\~a y~ ~b ~~ ~1 ~ISd"I~d ~O 311~1S ~~.~ ~o Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO APPROPRIATE FUNDS IN THE AMOUNT OF $25,000 TO THE SEWARD BOYS AND GIRLS CLUB WHEREAS, Boys and Girls Clubs offer programs and services that promote and enhance the development of boys and girls by instilling a sense of competence, usefulness, belonging and influence; and WHEREAS, the Boys and Girls Club board has requested financial support from the City of Seward in the form of $25,000.00 now and an additional $50,000 for their next fiscal year; and WHEREAS, the goal of the funding is to avoid having the Kenai Peninsula Boys and Girls Club close their doors in Seward; and WHEREAS, the Kenai Peninsula Boys & Girls Club has agreed and assured the City that all of the City funds provided will directly benefit the community of Seward; and WHEREAS, the Boys and Girls Club will not use this funding to duplicate any program offered by the City of Seward's Teen and Youth Center (TYC); and WHEREAS, this funding will ensure the Boys & Girls Club of the Kenai Peninsula will keep their Seward programs active until they are more successful obtaining corporate/ business sponsorship for their long term sustainability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. One time funding in the amount of $25,000 is appropriated as follows: $1,000 from the city council contingency fund account number 101-1110-5690 and $24,000 from the general fund balance no. 101-0000-3050 to the Boys and Girls Clubs of the Kenai Peninsula for use in Seward. Section 2. All of the City's funding of the Boys and Girls Club shall be restricted to the community of Seward's Boys and Girls Club and will directly benefit the community of Seward. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this l lth day of August, 2008. ~~ ~~ •qnj~ si.~irJ pug slog pxennas auk o~ 069S-0 I i i - t 0 t .zaquznu ~.unoaa~ punk ~aua~ui~uoa Itaunoa ~~ia auk uzo~ 000`SZ$ a~~~doadd~ -8002 uot~niosa~ ano~dd~ 1~ i 0 I. L~ Q lei ~ 1i I ~ 1i 0~~ 2i :~uauz~.redaQ aauuutd ~q panoadd~ •px~nnas ut asn ~o~ ~Insuiuad reuax auk ~o sgnj~ sjai~ pug slog auk o~ OSO£-0000-tOt 'ou aau~j~q punk j~.~aua~ auk uzoz~ 000`t~Z$ p~ 069S-0I I i - i O I .zaquznu ~.unoaa~ punk ~iaua~ut~.uoa Itaunoa ~~ta auk uzo~ OOOI$ :snnoiio~ s~ pa~~tzdozdd~ st 000`SZ$ ~o ~unouzn auk ui ~utpun~ auzi~ aup ~~.LOI~i 'I~'aSI3 •sampaao.~d ~o saint Iiauno~ ~i~ pug u~id at~a~n.~S `su~id asn pu~7 `su~id anisuaua~duio~ `.za~u~ `apo~ ~I~ pxennas auk ~tnn ~ua~sisuoa si uot~niosa.~ situ `aiq~aiidd~ aaa~ ~.LSI'I~I~~H~ A~l~i~.LSISI~O~ «•aauandut pug ~ut~uoiaq `ssauln3asn `aaua~aduzoa ~o asuas ~ ~uiiii~sut ~q si~t~ pug s~oq ~o ~uauxdoianap a~ aau~tiua pug a~ouxozd ~.~~ saainaas pug suz~.~~ozd .za~o sgni~ si.~t~ pug slog„ sa~~~s a~tsgann .ztags •Ioouas ~re~uauzaig pz~nnas auk. uio.~~ ~uiuzu~.z~ozd `apnaap ~ ~0 3I~u-auo .nano ~o~ pz~nnas ui ant~a~ uaaq snu qni~ slzirJ pug slog aqZ •~.sanbaz ~s.z~ sniff punk o~ uoi~niosa.~ ~ xa~q ~uuq o~ pa~aaup s~nn aa~~u~y~ ~~t~ au} `~ut~aau~ Itaunoa ~i~ px~nnaS 8002 `8Z ~iinr au} ~uunQ •.z~a~ I~as~ ~xau ~tau~ ui ux~.z~ozd .ztau~ punk o~ pz~nnas ~o ~i~ auk uzoa~ 000`OS$ I~uot~ipp~ u~ }sanba.~ jitnn ~iau~ Itaunoa ~i~ auk pauuo~ui ~au~ sou px~og qni~ si~iO ~ slog auZ •uxe.z~ozd qni~ sl.~irJ ~ slog pz~nnas au} ~ut~~aado anut~uoa o~ 000`SZ$ ~o ~unouxe auk ut ~uipun~ a~~ipaunut pa~sanba~ s~ti ninsuiuad t~uax a~ ~o qni~ si~O pun slog ati~ ~o px~oq auZ ~l~IOIZ~~I3I,LS111' ~ Ql~If1O2IO~I~~g uot~nqu~.uo~ qni~ siatr~ ~ slog :uza~I ~pua~~ ~~~~~aa~~uEy~ ~i~ `sa~~p diii?~id :uzoz3 8002 i i ~sn~n~ :a~~Q ~ui~.aay~ ~uaiua~~~s ~pua~~ Itaunoa 8 July 2008 Mayor, Seward City Council Members & Mr. Phillip Oates, City Manager City of Seward PO Box 167 Seward, AK 99664 Subject: Boys & Girls Club of Seward Dear Esteemed City Representatives: U Jilt, 1 5 2~}8 GITY QF SEVdARD CITY MANAGER On behalf of our young members at the Seward Clubhouse, we are formally requesting funding in the amount of $75,000 from the City of Seward. This funding request is critical for two budgetary needs: (1) $25,000 -This 2008 City of Seward appropriation will allow the Club to reopen its doors for the school year beginning August 2008. (2) $50,000 -This 2009 City of Seward budget allocation will allow the Club to meet projected shortfalls beginning January 2009. The above requests are critical to the Club's sustainability and without the City's financial support the Board will almost certainly be forced to close the Seward Club for lack of resources. The decision will be difficult and we recognize that there will be significant impacts to the Seward community. We are not asking the City to fund the entire program as the budget for the Seward Club is approximately $90,000 per school year. We have, unfortunately, experienced significant reductions in our federal grant funding with additional reductions expected this year. Unless we ale able to secure alternative revenue sources closing programs will be the inevitable result. Please note that the organization has successfully provided over $600,000 to Seward's youth since 2002 through federal, state and local funding sources. At this critical juncture, the requested City funding will not only sustain the Club but also allow the Seward resource development committee to continue to leverage additional funding. In closing, we would like to thank Council for allowing us to present the Club's program and the Club's funding requests at the October 30, 2007, the March 10, 2008 and the Apri128, 2008 council meetings. Thank you for supporting the Club as one Seward's preventative-based, after school programs for youth and for families in the City of Seward. Respectfully Submitted, Electro~zically Submitted, for Distribution Mike Navarre, Margaret Anderson BGCKP Board President BGCKP Seward Board Member CC: BGCKP Board of Directors and Brenda Pilgrim Ahlberg, Executive Director BOYS & GIT~LS CLUBS OF THE KENAI PENINSULA Programs Office 705 Frontage Road Suite 8 Kenai, Alaska 99611 907.283.2682 907.283.8190 Fax positiveplaceforkid s.com Club Locations Homer Kenai Kenai Teen Center Nikiski Seldovia Seward Soldotna Cornerstone Contributors ConocoPhiltips by The POS%fIVE Place For Kids n~ -~ `' ~. ~~ '9 m ~o m 0 ~e ~ ca --i -i -a -1 ~ y~ v v v g v rn m v n m ao Co a~ D D o~ m m' w ~° ~. v o o ce A a 3 c o g o m m c a ~~ s~ s g a a o d m "^~ °~ c 9 H° 'o ~ x x o~ o m ufDi ~ a ~o °: 'a u~'i ~ ~ a m 3 „o~ !tom d n ~ ~ m ~ A ~ ~" ~ R~ o Qe ~ rn ~ y •^• o ng ~ ~ ~ y m 'o ~ m p ~ v c sri 3 3 n p, ~~ ~ ~ ~ ~ A C ,t ' Oa ? 3 N V yy~ <, ~ ~D 3 A ~ b ~ 3 A 1p~~p ~ N ~ ~ 4i ~ (~ w .~i .+ ~( O 3 3 ~ H ~ H ~ O N ~ N O ffl ~ _ th s W 00 UOi ~ W ~ W j ~I to .P Ut N W W -• W N Q~ ~I O W W W -~ O A AU7 O OU1~1000 CTOOpON tT0 O O O N ~JO O OOCfl000 000000 00 O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 O O O O t0 A -+ -+ N W ~ O CNT1 .PA C~Ji cDCA71-N+O QWi0~cO0WDOncO N0001-+ OD Q) W OD O W -+ CT W W CJt O C7t A O V J~ O 00 W 00 N Ut CO OD O -+ O O 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O '-' N W ~ W A -+ W A (fl O) A (T N N W O) -+ s U7 N~ V O i -+ v N 1 CTf 00 O 0000000 U~000000 CTi 00 Ut O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O D O ~ 3 s a m o 3 a ~ ~ ~O g s d c~ ~ o ~ n > i ~ ~' n ,~ m F $ ~ N a m m ~ 3 m '°W m a ~ ~ ~ ~ y ~ 7 ~ m j ~ ~ A -n ~ Q m ~ f} N 3i ~ 4 a ~ i ~ ~ ~ ~ 3 f s ! o 'o u ~ n < 3 ~ m ~ y ~a' ELi °~~' ~ ~ 3 a~~~ ~ ~ a m Q 3 3 {, m a 0 ~ ffi a ~ m ~ o ' ~ e y, n ~ 3 0 ~ ~ 3 g~ ~ o ~ ~ w ~ ~z m ~ ~ ~ ~ m ~. ~ -E o m ~ m E ~ ~ $ m ~ ~ Y ~a D ~ ~ ~ m O ® m m H ~ y b ~ O~ ~ 3 ~ s N Ut O, a v, F ~_ m 8 3, a A ~' w y n Z a r m EA N O N O O f~A j O O fR <D W Vi O O O v n n rn ~ ~ ~ p ~ _' ~ D ~ ~ c o c w D 3 0 '~ H ~[ ~ ~ ~ m 3 ~ ~ a n O N e > > ~ m ~ n x (D i T 00 O U1 -+ { m O O N O 0 0 0 0 J ~ .1 v OD Ut OD -~ y p O p W W m O Ti C N O O O O 1 O Q~ W -~ < O O 0 0 m 0 O 0 0 0 0 O o ~ ~' v ~ r 3 D ~ m ~. 3 '~ ~ w 7C o ~ C $ ~ O ~ ~ a c y. . ~. a ~ a z~ o g Q ~ > ~ m~ $ 3 Z 5 w $ ~ ® °: a x a' ~ o ° ~ $~ m ~ s a ~ 6 ~. O o ° s a ~ R ~ cD -t Q O t0 v Margaret Anderson From: "Margaret Anderson" <maand cLDarctic.net> To• <Bob Hicks bhidcs~cityofseward.net> Sent: Thursday, June 12, 2008 9:51 AM Subject: Seward Boys & Girls Club Hi Bob -Didn't get a chance to talk to you about requested funding from the City for our program 2008= 09 fiscal year and a possible summer program next summer. Clubs through out Alaska are working on some form of State funding to fill the gap of expected reductions in OJP Grants. To be assured of continuing our program herein Seward we would ask the City to sponsor us for a supplemental appropriation of $25,000. Then during the budget process for calendar year 2009 we will be asking for the $50,000. You mentioned you were finalizing your report to the City Council on both of our programs - TYC and Seward's B&G Club. Over the past 6 years, at least $600,000. has been invested in our club. Our program is not FEE BASED, therefore we are dependent on various forms of fund raising activiiies as well as individual, business, and corporate donations. Our program continues to grow and it is based in the schools. We had hoped to expand an after school program into the middle school which would focus just on middle school students. A summer program is really needed and TYC has a great program for the younger kids, however as you mentioned there are kids out there who could not partiapate because of tack of space. There are others who simply can't afford the fees. 1 really think there are areas where the two programs could work closer together and compliment each other. I will be out of state until the 24th of July, however, Brenda Ahlberg will be contacting you. We are looking at July 14th Council meefing to have a Resolution on the table for a supplemental appropriation of $25,000. Take Care -Margaret Anderson 6/12/2008 {w •uoi~dopn ski uodn ~Ia~ntpauzu~i ~.aa~~n a~n~ sinus uoi~nlosa.~ sius •Z not;aaS •06£S-OSOS-SOS ~unoaan uxo.~~ (pied ~ipna.zin s~isodap 00.OOS`Z£I$ auk snutu~ 00.000`008$) •00'OOS`L99$ paaaxa o~ you aai.~d n .~03 s.zo~n~aua~ Qy~g ~imgaz Z asnua~nd o~ suza}sus ~annod ~allnn u~irn ~uauzaa~~n un o~ui .~a~ua o~ pazt.~ou~nn si .za~nunp~ ~~t~ au.L •j uoi~aaS 1i.LIa NHS, d0 ZI~l~i11O~ 1~.LI~ ~H,L Ag Q~A'IOS~2I .LI ~S `~2IO3~2I~H.L `AAOI~i •xung puog auk ~q ~aafo.zd stuff ~o~ pa.znaas uaaq annu spunk `SV~2I~HAA Pun `•S~b0-800Z uoi~niosa~ o~ ~unnsand pied ~utaq OOS`Zi i$~o ~unouzn auk u~iM s~o~n.~aua~ asau~ ~o asnua~nd auk p.~nnno~ s~isodap ui 00.OOS`Z£ I $ 3o in~o~ ~ prnd snu ~i~ auk `S~~2I~HAA pun `~iun uoi~n~aua~ g# s~~~t~ auk o~ stun ~a~sis n sT ~iun puoaas au.L '000.000`OS~$~o ~soa n ~n tY1~iS98Z ~Imga~ n si stun ~au~o auk Pun `00.000`OS£$ ~o ~soa n ~n nnau aauts s~nou 000`0£ unu~ ssal u~iM .zo~n~aua~ M~IOOSZ Pa~n~an~nunu~az n si ~iun aup •s~as .zo~n.~aua~ ~Imga.~ Qy~g pasn onn~ pa~naol snu suza~s~s .~annod ~aiinA `S~~~HAc1 pun `.~aafo~d auk ~o ~soa auk aanpaz diau o~ pasn ~uiaq s~zo~~a auk ~o auo sn spas .~o~n.zaua~ auk a~naas o~ •auI `suza~s~s .zannod ~alinn u~1nn ~uix.~om uaaq snu ~~i~ auk `S~'~2I~HAA pun `II asnud sn asnoua.~nnn auk pun I asnud ~uiaq ~uipimq uoi~n.zaua~ auk u}inn `sasngd onn~ out papinip uaaq snu ~aafo.zd sius •aands aa~~o u~In~ asnoua~nnn n pun ~utpimq ao~n.zaua~ puouz~n~ X03 .zoo sinsodo~d plmq/u~isap pun s~uauoduzoa pa~ntaossn pun s.~o~n~aua~ aT~~aaia auk .zoo ~utpun~ ans~nd o~ .za~nuny~ ~i~ auk pazi.zou~nn uaiunn S80-LOOZ uot~niosa~ pano~ddn iiauno~ `S~'~2I~HAA pun `axis puouz~in~ ~o,~ auk n aands aa~~o u~tnn asnouax~nn n pun s~o~n~aua~ auk asnou o~ 8utpimq n ~anz~suoa o~ pun s.~o~nzaua~ onn~ aanida.z o~ ~uix.~om ui~aq o~ uot~na~siuiuzpn auk o~ uot~aa.zip ann~ Itauno~ ~i~ auk uotssas x~onn LOOZ `£ I ~sn~n~ auk ~a~n `S~'~2I~HAA 00'OOS`L99$ Q~~~X~ OZ .LORI .LI~IIlOL~I~' I~I~' 2iOd S2IO.L~2I~I~I~O QI~i~ ,L'IIf1g~2i Z ~S~H~2ifld OZ SL~I~,LSILS 2I~AAOd A~'I'I~'A H1.IAc1 .LI~I~L~I~~2I0~' u~ O.LI~II 2I~,LI~i~ OZ 2I~O~'I~I~L~i A.LI~ ~H.L OI~IIZRiOH,LII~' `~IS~"IV `(I2I~'Ac1~S dO ~i.LI~ ~H.L 30 rII~I~IIlO~ 1L.LI~ ~H.L dO 1~I0I,Lf17OS~2i ~ LLO-800Z l~I0LLf1'IOS~2I ~IS~"I~ `Q2I~'Ac1~S 30 A.LI~ sa~np :~fq pa.~osuodS Council Agenda Statement Meeting Date: August 11, 2008 To: Phillip Oates, City Manage~'/~~' From: Tim Barnum, Manager Electric Utility ~~,~~,n ~ Sa ~ Agenda Item: Authorizing the City Manager to purchase 2 rebuilt EMD Generator sets from Valley Power Systems, Inc. for an amount not to exceed $667,500.00. BACKGROUND & JUSTIFICATION: After the August 13, 2007 work session, the City Council gave direction to the administration to begin working to replace two generators, and to construct a building to house the generators and a warehouse with office space at the Fort Raymond site Council approved Resolution 2007-085 which authorized the City Manager to pursue funding for the electric generators and associated components and design/build proposals for Fort Raymond generator building and a warehouse with office space. This project has been divided into two phases, with the generation building being Phase I and the warehouse as Phase II. The City has been working with Valley Power Systems, Inc. to secure the generator sets as one of the efforts being used to help reduce the cost of the project. The City has located two used EMD generator sets. One unit is a remanufactured 2500kW EMD with less than 30,000 hours since new at a cost of $350,000.00, and the other unit is a rebuilt 2865kW EMD at a cost of $450,000.00. The second unit is a sister unit to the City's #6 generation unit. Our #6 unit has proven to be a very good, reliable and dependable unit. The City has paid a total of $132,500.00 in deposits to hold these two units. 2 $10,000.00 deposits were paid in 2006 and $112,500 was approved by Council Resolution 2008-045 on May 27, 2008. On July 14, 2008 Council approved purchase of radiators and exhaust silencers for these units on Resolution 2008-066. The City has been approved for funding for this project by the Bond Bank. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: ~'~~~ Funding for this purchase will come from the bond proceeds. ~G RECOMMENDATION: City Council approve Resolution 2008 ~~ uthorizing the City Manager to purchase 2 EMD rebuilt generators from Valley Power Systems for an amount not to exceed $675,500.00 ($800,000.00 minus the $132,500.00 deposits already paid) from account 505-5050-5390. !~ m ~ Z m 3 ~ ~ ~ o o ~ 0 v C ~ D ~ ~ o ~~ ~ ~ 3 0 ~ X ~ 't3 al . ~D <D < fA t7 0 a _ ~ ~ m Q r* c ~~ ~ o c o z 3 O ~ ~ ~~ W~ n m m ~ ~ ~ ~' ~ < ~ ~ c~ ' ~ ° D 3 ~ D ~ o ~ ' o ~ ~ O ~ = O ~ rt ~ ~ <D W Z Z ~ ~ ~ ~ c •< o ~ -~ m{~ O -h ~ ?~ ~ ~ ~ C _ ~ ~ '~ + ~ y ~~Z ~ ~ ~ cD _ C ~ ~ N' C ~ Z O ~ 7 ~ O y ~~o ~ O N ~ ~ O D m~ D y Ul ~D C ~ O O O Q. 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CD o ~ O ~ AUTHORIZED DISTRIBUTOR :. POWER SYSTEMS, INC. 425 South Hacienda Blvd., Industry, CA 91745 Ph: (626) 333-1243 or (800) 924-4265, Fax: (626) 369-7096 May 31, 2008 CITY OF SEWARD P.O. Box 167 Seward, Alaska 99664 Attention: Mr. Tim Barnum Reference: Remanufactured 2500 kW EMD Generator Set Valley Power Systems Inc. is pleased to offer One (1) Remanufactured, Electro-Motive Diesel Engine Generator set rated at 2500 kWe, 3125 KVA, .8 P.F., continuous duty, 2750 kWe, 3438 KVA for peak shaving/standbyservke, 4160 volts, 3 phase, 6 wire, 60 HZ, 900 RPM. The set will utilize a Remanufactured Electro-Motive, Division of General Motors Diesel Engine, model number 20-645E48, series 645, 20 cylinders, having a continuous duty rating of 3600 BHP @ 900 RPM, 3960 BHP for peak/standby service. This generator set includes a heavy block, 1979 Serial Number engine and a 1979 Serial Number, EMD AB 20-24 generator. This unit has less than 30,000 original hours since new and is offered as a completely, remanufactured unit. The unit will be supplied and equipped per the attached Scope of Supply. Many new items have been used in the reassembly of the unit and are noted as such. *''`* TOTAL COST, FOB CITY OF INDUSTRY, CA ............................................ $350,000.00 USD Plus Applicable Taxes OPTIONAL EQUIPMENT ADDITIONAL COST ITEMS 1. Remote Radiator One (1) NEW, Young Touchstone Model HBC1 NX1 281 50M remote mount type, electric motor driven engine cooling radiator designed to properly cool the while operating at 110% of rated load in an ambient temperature of 90° F at sea level. The radiator includes 50 HP 480 VAC fan drive motor, fan and core guards. The core will be epoxy ester coated and the complete structure will be hot dipped galvanized to prevent rust and corrosion. Cost FOB Port of Seatt-e, WA ............................................................... $80,662.00 USD Plus Applicable Taxes Mira Loma Branch San Diego Branch 113001n1and Ave. Mira Loma, CA. 91752 vuwu~•tsaiEeyalda•c®rn 5725 Eastgate Orive San Diego, CA. 92121 Ph: (951) 681-9283 Fax: (951) 360-4637 - _ Ph: (858) 567-8524 Fax. (858) 587-4664 Distributor for. Detroit Diesel • Deutz Corporation • Allison Transmission • EleCtro-Motive • Volvo Penta • Northern Lights/lugger • GE Jenbacher ~~ ~4 ~~uawd!ys }o a;ep woa} sy;uow g 6 6u!paaoxa ;ou `a;ep do }~e~S aye wa} sy~uow Z ~ }o po!aad a ~o} ~}ueaaenn;uawd!nba an!;oUN-oa~oala paepue;s ay; 6u!~a}}o aae aid/` ueaaeM ;uawd!ys ~o} swa;! tiep!oue aye aaedaad pue a~n;oe}nuew o~ s~aann g ~-g ~ Ala;ew!xadde a~le~ ~anannoy illM;l -;uawd!ys a;e!paww! pue uo!;oadsu! ao} l~pea~ pue pa;aldwoo I(I;uaa~no s! ~(igwasse;as ~o;e~aua6 au!6ua ayl ::;uawci!yS ;soo len}oe;e pall!q aq II!nn pue leuo!}!ppe aae s;soo wa!p aad pue lane; lit/ ~~noy gad 00'506$ ~ pa~!nbaa awi~ len;oe ay; ao} pa6aeyo aq lllM aw!; lapel 'la ~y/00'06Z$ pue 10 ~y/OS'L56$ `1S ay/00'506$ }o sa;e Fogel play lewaou ono ;e pail!q aq illN- ao!n~as s!y; ~o} sa6.~ey~ -safe 6u!nnoilo} aye ~e algel!ene aye ~(ay; `pa~!nba~ aq sao!n~as asay; pinoyS ~lesodoad s!y; u! Q3afll~Nl 1®N 321d 6u!uo!ss!wwoo ;uawd!nba pue do-fie;s ao} sao!naas ~oddns pla!~ sao!n~aS ~o nS pla!~ '£ saxel algeolldd y snld OSI? 00"OSti`b$ ....................................................dM `al~teaS ~o mod 90~ ~laS --ad lso~ ~(lddns ~e}s ~!e ~o} ~o;oauuoo 1dN 6uol «~6 x e1P «Z/ti 6 aup . um~a~ pue ~(lddns lap} ~o} sao;oauuoo 1dN 6uol „Z6 x e!p „6 `onnl . s;!~l ;a~lse6 pue ~loq `;nu y;!a- a~aldwoo awfiua ay} }o ;no pue u! aa~enn ;aloe( ~o} sao;oauuoo pa6uel} 6uol „Z 6 x e!p „g onnl . 6u!nnollo} aye }o s;s!suoo ;as s!yl 's;as ~o;e~aua6 au!6ua ay; o; swa;s~(s 6u!did }o uo!~elle~su! ~o} sao}oauuoo alq!xal} pap!eq `laa;s ssalwe~s }o }aS M3N (6) au0 sao;oauuoo u! !d aiq!xal~ •Z saxel a/geal/ddy snld oSl100'008`~Z$ ...............................................................b'M `al~leaS ~o mod 80~ }SOS s;!~i ~a~ise6 pue ~loq gnu `onn; pue ~o;oauuoo alq!xal~ laa;s ssalu!e;s 6uoi „g 6 x ~a}awe!p «1~Z a `~o~depe ;sneyxa ;y6!e;s aWa ay; sapnlou! uo!~do s!y; `aaoual!s aye o; uo!}!ppe ul ~6u!pl!nq o~ }~oddns leaa;el ao} s~a~loeaq y;!nn pap!nad s! pue lanai puna6 ;e uo!;epuno} aye o; /~i;oa~!p uo!~elie}su! leo!~an ~o} pau6!sap s! ~aoual!s ayl ~;al;no pue ;alu! ~a;awe!p „~Z a sey pue }aa} 06 }o aoue~s!p a;e eqa Og /~la;ew!xadde }o lanai as!ou tai}no ue ap!noad o; pau6!sap ad/~} tip s! aaoual!s s!yl -au!fiua pa6aeyooq~n~ aW~ ay; y;!nn asp ~o} pau6!sap aaoual!s;sneyxa apea6 le!~uap!sa~l `M3N (6) aup wa;s S ;sneyxa L do z a~6ed 8002 `L£ ~eW las ~o;e~aua~ pW3 aM~ 005Z plennas ~o ~(;l~ ~a~ ~~~ Valley City of Seward 2500 kWe EMD Generator Set May 39, 2008 Page 3 of 7 Terms: A progress payment schedule for the purchase of the equipment would be requested. Suggested amounts and milestones would be as follows; 40% contract amount upon confirmation of order 50% contract amount upon shipment of the unit 10% contract amount upon completion of jobsite start up It is the customer and/or end users responsibility to file far and secure all permits and licenses and to pay all fees, duties, charges and taxes pertaining to the importation of/and for the installation and operation of this equipment in its proposed location. By acceptance of this quotation, the cus#omer and/or end user certifies that equipment quoted herein is not intended for sale, use or re-exportation in/or to any country restricted by the U. S. Department of Commerce_ Mike Stevens Manager, EMD Power Products Group Valley Power Systems Inc. 4~ ~~ yo~lnns wnnoen ~alw ne yllN- a~aldwoo s~uawala as}II} ~uawala algeaoeldaa add /Up `QUN~ p~epue}s aye 6ulzgi~n pau6lsap ~(lgwasse aa~ly. a~le~ui ale aw6u~ • plo~iuew aie }~e;s QUV~ paepue~s y~lM sao}ow ~e}s pie lenp paepue~s • ~a~l!~ (~loeq oleos) agnl sod/6uiwud ~a6aeyooq~n1 • 6u~did ~sneyxa aye o} ~al~no ~a6aeyoogm~ aye woad uol~lsuea~ ao} ~a~depe ~sneyxa aul6ua o08 6 • uaa~os ~alui ~a6aeyoogml wa~s/~s log}uoo aw6ua;o }uapuadapui unnop~nys paads~ano aw6ua IeoiueyoaW • unnop~nys pue w~ele ~o~ ao}oa~ap a~nssaad aseo~lue~~ • ~saldnooow~ay~ ~sneyxa ~daooe o~ padded pue palli~p piaiys }eay y~inn plo~iuew ~sneyx~ • sdwnd lio land pue lio agnl `~a~enn 6uflooo uanup aui6u~ • s~o~oafw ~iun lenpinlpui aW~ • sanlen ~alla~ uoissaadwoo ~apuil~o lenpinipul • amen pool}-i~ue y~inn plo~luew lio land • pa~unow aul6ua `aa~l!~ lio land xaldna • sayo~el pue saanoo ~loap do} y~inn s~anoo aloy puey ~agaa a~nssa~d • uoi~eoildde ao~e~aua6 ~o; laaynnl~l~ ~y6iann paepue~s ~o}en~oe ~ouaano6 p~ennpoo/~/~ pam~oe~nuewa~{ • annoilo} se paddinba pue pailddns aq Minn aul6ua ayl aaennp~ey oslw pue sleas `s~a~ise~ MAN Ilb' s6uueaq weo pue poi `uiew /NON ~a6~eyooganl dwnd lip aqn~ uieVV s~o~oaful saggwassy way ~a~loo~l sdwnd ~a}e/~/~ ysa~~ dwnd lip 6ui6uaneog saygwassy ~annod wniwa~d `s~uauodwoo „X31n„ 6uinnopo~ aye y~inn aul6ua ay} ~.o ~(igwassea~ • -asna~ pue uoi~eo~ilenba~ ~o~. pa~inba~ se ~}eys~lue~o pue ued lio `aseo~lue~o ayl` ~.o a~n}oe;nuewa~l /~ieda~J • s./uauodwoo ~Gessaaau //e ~o u%/aadsu- pue 6u/uea/a `~(/gcuassesip a;a/druo~ • :6wnnolio~ aye sapnloui aul6ua aye ~o a~n}oe}nuewa~ ayl ~ineyaano aye ui s}uauodwoo „X~1fl„ l~if18~2i A2iOl~b'd ao MAN ~NIf1N3J ~(luo 6ulzlil~n -b~ `ti~snpui ~o ~l~ ay} ul sagyloe~ ono }e swa~s~(g ~annod ~(allen ~(q palgwasse pue pawn}oe~nuewaa uaaq sey aul6ua ayl '0'06 X 5Z90'6 ~o a~lo,~~s pue a~oq `ulw/~} OOg 6 paads uo~sld `-ul -no 5tr9 aapwl~(o gad }uawaoeldsip `'l'S'd 5tr6 ~o d~WB a 6wney palooo~a~}e pue pa6aeyoogan~ `Wd~! 006 @~ 'd'H 009£ pa}ea `saapull~o OZ `5trg sauas `Btr~Str9 -OZ aagwnu lapow `aul6ua lasalp sao}olN leaaua~;o uoisin14 `anl~oW-oa~oald parn;oe~nuewad e azlll~n il1M has ayl 'Wd2l 006 `ZH 09 `aa~M g `aseyd £ `s;/on pg~~ `a~-n.ras ~gpue;s~6uineys ~/eadao~ t~/U! g£f~£ `M~l OSLZ `~np snonu/;uoo `~•d 8' `b~/1~ SZ~E `yea Mil OOSZ ;e pa;ea;as ao;eaaua~ au~6u3 lasaiQ `pawn;oe~nuewab `•ou~ swa;sus aaMOd ~[a;~e~ (;) aup ;ag ao;eraua~ auf u3 aW3 MCI OOSZ Paan;~e~nuewab ~ ~ddns ~0 3do~s L }o ~, abed 8002 `L £ ~eW ;as ~o~e.-aua~ pW3 aM~l 0052 p~ennaS ~o ~~-~ ~a~~~~ Valley City of Seward 2500 kWe EMD Generator Set May 31, 2008 Page 5 of 7 The engine will also include the standard Electro-Motive engine Accessory Rack for mounting directly in front of the engine. This rack has also been remanufactured using only genuine New or UTEX parts and will including the following: • Lube oil filter, 7 element • Lube oil cooler • Engine water expansion tank with sight glass • Amot, engine cooling water thermostatic control valve • Fuel duplex suction strainer • Dial thermometers for fresh water and tube oil inlet and outlet temperatures • Alarm sensors for high fresh water and high tube oil temperature to be used for alarm/shutdown signals to Engine Control Panel • Complete tube oil, fuel oil and water piping between all devices and the engine The engine will drive via the EMD flexible drive plate arrangement, a remanutactured EMD Model AB20-24 A/C synchronous generator nominally rated at 2600 kW, 3250 KVA, 4,160 VAC, 3 phase, 0.8 P.F. for 60 HZ operation at 900 RPM. The generator is a single bearing design using sealed, roller bearing. It is Class H insulation for 80 Deg C rise over a 40 Deg C ambient and is capable of 10% overload operation for standby/peak shaving service. The generator is open dripproof design with shaft mounted, fan cooling. The generator is provided with the following accessories; • 120 VAC, single phase space heaters • Imbedded Resistance Temperature Detectors (RTD's), Platinum, 100 ohm, two per phase • Resistance Temperature Detectors (RTD's), Platinum, 100 ohm, one at each bearing • NEW Basler automatic voltage regulator for switchboard mounting. In addition to the above engine, generator and accessories, the following equipment will be skid mounted to support the operation of the engine generator set; • One, Type J thermocouple will be installed in the outlet of each cylinder, one in the inlet to the turbocharger and one in the outlet from the turbocharger. All wiring from the thermocouples will be routed in conduit to the pyrometer installed at the Engine Control Panel • 480 VAC, 3 phase, 60 HZ, turbocharger pre/post tube (soak back) system including filter, pump and controls for normal system operation • Flywheel and coupling guards between the engine and generator • 275 Gallon fuel day tank for a ready supply of fuel at the unit. The tank is furnished with a sight level gauge, fill, drain, overflow, vent and engine supply and return connections. • NEW Local Engine Control Panel is installed and interconnected to the engine accessory rack. The panel is completely interconnected and wired to the engine and accessory rack. All instrument connections to the panel will be via stainless steel tubing with flexible sections and all wiring interconnects will be in liquid tight conduit. ~~ ~~ ::.~ J ~~}i~igei~ ~oi~~s ~o aoua6i~6au uodn aseq sai~gige~~ ~onpoad 6uipn~oui sai~i~igei~ ~en~oe~~uoo-uou ~(ue ~o pue `asodand ~e~noi}~ed a ao~ ssau~~ ao ~}i~ige;ueyoaaw ~o ~}uea~enn pa~~dwi /(ue 6uipn~oui `pagdwi ~o passaadxa `sai~.ue~aenn ~~e ~o nail ui si t(~ue~~en-- siyl •~a~~as aye o~ swa~i yons ~ue~~enn sai~~eioads yons ~o s~ai~ddng aye ~ua~xa aye o~ u6isap ao uoi}eo~}ioads unno ski ~o you sai}~eiaads s~ueaaenn ~a~~aS •s~uauodwoo }uawaoe~daa paaiedaa ~o nnau ~o }uawdiys ao~pue shed ani~oa~ap ~o um~a~ ~o~ aouemsui pue ~y6iaa~ ao} sa6aey~ • •s}~ed pa~ieda~ ~o nnau y}inn shed an~~oa~ap ~o ~uawaoe~da~ pue ~enowa~ `sisou6eip am~ie~ ~o~ sa6aeyo Fogel • •sa6ewep ~ei~uanbasuoo 10 ~e}uap~oui `~eioads aay~o ~o ~uawdinba ay} ~o asn }o sso~ `aouaiuanuooui `aw~~ ~o sso~ ~o~ swie~~ • •saoin~as aoueua~uiew tiessaoau ~o aouewao}~ad }o ~oe~ ~o ~uapiooe `uoi~e~a~~e `aoua6i~6au `6uipeo~~ano `asnsiw woad asrae `~a~~ag ~o }uaw6pnf a~geuosea~ aye ui `yoiynn suoi~ipuo~ :ao} i~igisuo saa ou aney ~~eys aa~~as pue .,anoo you saop ueaaenn siyl •~awo~sno aye o~ tiani~ap ~o a~ep aye wo~~. sy~uow Z ~ 6uipaaoxa you `aoin~as ui paoe~d si ~uawdinba aye aa~e sy~uow xis ~o~ aq ~~eys poi~ad i(a.ue~~enn ayl •~oa~ap pawie~o aye Juan o~ aapao ui ~y~oe} pa~eu6isap /(a~~en e o~ ani~oa~ap pawie~o fed aye ~o tiani~ap 6ui~inbaa ~o uoi~do aye aney ~~eys ~a~~as •}oa~ap pawie~o aye ~o uoi~euiwexa ao~ ani~e~uasa~da~ pa~eubisap ski ~o ~a~~aS o~ a~ge~iene apew 6uiaq ani}oa~ap pawie~o fed aye uodn pauoi~ipuoo si ~uea~enn siyl •s~eiaa}ew ~o diysuew~aonn ui ~oa~ap e woa} s}~nsaa aan~ie~ yons aaaynn poi~ad ~ueaaenn aye 6uimp s~ie~. ~ey~ ~uawdinba aye ~o }red ~(ue aoe~daa ao aieda~ ~~inn ~i ~ey~ }uawdmba ~o wadi nnau yoea ~.o ~asn ~eui6i~o aye o~ s}uea~enn ~a~~ag il1Nb2l2l b'M 3NlJN3 sql 005'~b sql 000`8 6uol ~A££ x eta «81~ H«£66xMu66bxl„t~~l. ~aoua~is ~sneyx~ ~o~eipe~ sql 000`88 H «0~0 ~ x M ,A~L x 1 ~,'b,0£ has ~o~e.aaua~ aui6u~ M~f 005Z S1HJl3M 8 SNOISN3WIO JNIdd/HS 1N3Wdlnb3 31 b'WIXO21dd d L ~o L abed SOOZ `L£ ~eW ;aS to;e~aua~ oW3 aM~l OO~Z p.~ennas ~o ~1;~~ ~a~~~A AUTHORItED DISTRIBUTOR a e L~ POWER SYSTEIUIS, INC. 425 South Hacienda Blvd., Industry, CA 91745 Ph: (626) 333-1243 or (800) 924-4265, Fax: (626) 369-7096 May 31, 2008 CITY OF SEWARD P.O. Box 167 Seward, Alaska 99664 Attention: Mr. Tim Barnum Reference: Remanufactured 2865 kW EMD Generator Set Valley Power Systems Inc. is pleased to offer One (1) Rebuilt, Electro-Motive Diesel Engine Generator set rated at 2865 kWe, 3581 KVA, .8 P.F., continuous duty, 3150 kWe, 3938 KVA for peak shaving/standby service, 4160 volts, 3 phase, 6 wire, 6D HZ, 900 RPM. The set will utilize a Rebuilf Electro-Motive, Division of General Motors Diese! Engine, model number 20-645F4B, series 645, 20 cylinders, having a continuous duty rating of 4000 BHP @ 900 RPM, 4400 BHP for peak/standby service. This generator set includes a, 1988 Serial Number engine and a 1988 Serial Number, EMD AB 21-24 generator. This unit has less than 30,000 original hours since new and is offered as a rebuilt unit. This unit is equipped the same as Seward's current Unit #6 as it came from the same site and previous owner. The unit will be supplied and equipped per the attached Scope of Supply. Many new items have been used in the reassembly of the unit and are noted as such. *~` TOTAL COST, FOB Winnipeg, Manitoba, Canada ................................... $450,000.00 USD Pius Applicable Taxes OPTIONAL EQUIPMENT ADDITIONAL COST ITEMS 1. Remote Radiator One (1) NEW, Young Touchstone Model HBC1 NX1 281 50M remote mount type, electric motor driven engine cooling radiator designed to properly cool the while operating at 110% of rated load in an ambient temperature of 90° F at sea level. The radiator includes 50 HP 480 VAC fan drive motor, fan and core guards. The core will be epoxy ester coated and the complete structure will be hot dipped galvanized to prevent rush and corrosion. Cost FOB Porf of Seattle, WA ............................................................... $80, 662.00 USD Plus Applicable Taxes Mira Loma Branch San Diego Branch 11300 Inland Ave. Mira Loma, CA. 91752 taww.va6-ets~cia.~.©r~a 5725 Eastgate Drive San Diego, CA. 92121 Ph: (951)661-9283 Fax (951) 360637 ~ Ph: (858) 587-8524 Fax: (858) 587-4664 Distributor for. Detroit Diesel • Deutz Corporation • Allison Transmission •Electro-Motive • Volvo Penta • Northern LightslLugger • GE Jenbacher ~' ~ ~ "}uawdiys ~o a}ep wad sy}uow g ~ fiuipaaoxa }ou `a}ep do ~e}g ay} wa} sy}uow Z ~ ~o poiaad a ao} l~}uea~enn }uawdinba ani}oW-oa}oal~ p~epue}s ay} fiuua~.o aye a/N ueaaeM }uawdiys ~o~ swa}i tiepioue ay} a~eda~d pue a~n}oe~nuew o} s~aann 8 L-9 ~ ~(la}ewixo~dde axle} ~anannoy Minn }I "}uawdiys a}eipawwi pue uoi}oadsui ~o~ /(peas pue pa}aldwoo ~l}ua~mo si ~(igwasse }as ~o}e~auafi auifiua ayl ::;uawcf~yS }soo len}oe }e palliq aq Minn pue leuoi}ippe aye s}soo waip gad pue lane} Ild -~noy gad 00'50 ~$ ~ paainba~ awi} len}oe ay} ~o~ pafi~eyo aq Minn awl} lapel 'ld ay/00'OI.Z$ PUe 10 ay/05'Lg ~$ `1S ~y/00'g0 ~$ ~o sa}ea angel plal} lew~ou ono }e palliq aq Minn aowas siy} ~o} sa6aey~ "sa}e 6wnnollo~ ay} }e algeliene aye I(ay} `paainba~ aq saolnaas asay} plnoys "~esodoad siy} ui a3af1'1~N1 lON Sad fiuluoissiwwoo }uawdinba pue dn-~.te}s ao~ saolnaas ~oddns play saolnaaS }ao nS Pla!~ '£ saxel a~geoi~ddy sn~d ®Sl100.OSt~'`t$ • ...................................................~M `al#eaS.~o ~+od 80~ ~aS aad ~SO~ ~(lddns }~e}s pie ~o} ao}oauuoo 1dN fiuol „~~ x eip „z/~~ aup . uan}aa pue ~iddns land ~o} sao}oauuoo 1dN 6uol «Z~ x eip „~ `onnl . s}i~l }a~isefi pue }loq `}nu y}inn a}aldwoo ausfiua ay} }o }no pue ul ~a}enn }a~loef ~o~. sao}oauuoo pafiuel} fiuol „ZI, x eip „g onnl . fiuinnollo} ay} ~o s}sisuoo }as siyl 's}as ~o}eaaua6 aw6ua ay} o} swa}s~(s fiwdrd }o ua}ells}sui ~o} sao}oauuoo algixai} papieaq `laa}s ssaluie}s }o }ag /IAN (~} aup sao}oauuo~ ui ~d alq~xal~ -Z saxel a~geo~/dd y sn~d QSl100'008`6Z$ ...............................................................~M `a1~eaS~o mod 80,E ~SO~ s}i~l }a~lsefi pue }loq }nu `oiv-} pue ao}aauuoo aigixal} laa}s ssalule}s fiuol „g ~ x ~a}aweip «~Z a `ao}depe }sneyxa }yfile}s aW3 ay} sapnloui uol}do sly} `~aoualis ay} o} uol}lppe ul -fiulplinq o} ~oddns leaa}el ~o~ s}a~loe~q y}inn paplno~d si pue lanai punafi }e uoi}epuno~ ay} o} ~l}oa~lp uol}ells}sui leoi}~an ~o}. pau6isap si ~aouails ayl -}al}no pue }alui ~a}awelp «~Z a sey pue }aa~ 0 4 }o anus}sip a }e eqa Og ~(la}ewlxo~dde }o lanai asiou }al}no ue apino~d o} paufiisap ads(} ~(ap si .aaoualis siyl -aui6ua pafi~eyoogm} aW~ ay} y}inn asp ao~ paufilsap aaoualis }sneyxa ape~6 lei}uaplsa~l `M3N (L) au0 wa}s g }sneyx3 L ~o Z abed 8002 `L£ ~eW has fo~e~aua~ OW3 aM~f 5982 pleMag ~o ~~i~ ~a~ ~~A va~~ey City of Seward 2865 kWe EMD Generator Set May 31, 2008 Page 3 of 7 Terms: A progress payment schedule for the purchase of the equipment would be requested. Suggested amounts and milestones would be as follows; 50% contract amount upon confirmation of order 40% contract amount upon shipment of the unit 10% contract amount upon completion of jobsite start up It is the customer and/or end users responsibility to file for and secure all permits and licenses and to pay all fees, duties, charges and taxes pertaining to the importation ofland for the installation and operation of this equipment in its proposed location. By acceptance of this quotation, the customer and/or end user certifies that equipment quoted herein is not intended for sale, use or re-exportation inlor to any country restricted by the U. S. Department of Commerce. Mike Stevens Manager, EMD Power Products Group Valley Power Systems Inc. ~~ yo}inns wnnoen }alul ale y}inn a}aldwoo s}uawala ~a}I~ }uawala aigeaoelda~ adi(} tip `aW~ p~epue}s ay} 6ulzlil}n pau6lsap ~(Igwasse ~a}II} axle}ul ale aw6u~ • plo~luew ale }~e}s aW~ paepue}s y}lnn s~o}ow }~e}s ne lenp p~epue}S • as}I~ (~loeq oleos) agnl }sodJ6ulwud ~a6~eyooq~nl 6uldld }sneyxa ay} o} }al}no ~a6aeyoogm} ay} wog} uol}lsuea} ao~ ~a}daps }sneyxa aw6ua o08 ~ uaaaos }alul ~a6aeyoogml . wa}s~(s log}uoo aul6ua;o }uapuadapul unnop}nys paadsaano aul6ua leolueyoaVll • unnop}nys pue w~ele ao; .~o}oa}ap a~nssaad aseo~lue~~ -saldnooow~ay} }sneyxa }daooe o} padde} pue pallup platys }say y}lnn plo;luew }sneyx~ . sdwnd ilo Ian; pue Ito agnl `aa}enn 6ullooo uanlap aul6ua • sao}oaful }tun lenplnlpul aW~ • sanlen ~alla~ uolssaadwoo ~apull~o lenplnlpul • amen pool}-l}ue y}lnn plo~luew llo land • pa}unow aul6ua `aa}I~ I!o Ian} xaidno • sago}el pue saanoo ~loap do} y}lnn s~anoo aloy puey !allay aanssa~d • uol}eolidde .~o}e~aua6 ao~ laay~vu(l} }y6lann p~epue}S e ~o}en}oe ~owano6 d£ ~-8J~ p~ennpoo/~ a :snnollo~ se paddlnba pue pallddns aq illM aul6ua ayl a~ennp~ey oslw pue slays `s}a~ise~ MAN s6ulaeaq poi MAN aa6~eyooganl dwnd I!p aqn~ uleVll s~o}oaful saligwassy way aa~loo~l sdwnd ~a}eM ysaa~ dwnd I!O 6ul6uaneoS sa~igwassy aannod wnlwaad :s}uauodwoo „X~1~„ 6ulnnopo~ ay} y}lnn aul6ua ay} ~o /~lgwassea~l s -asna~ pue uol}eol!llenbaa ~o~ paalnba~ se }}eys~lueao pue ued Ito `aseo~lueao ay}~o aleda~IJ uol}oadsui • piingaa ao; s}uauodwoo tiessaoau Ile }.o uol}oadsul pue 6uluealo `~Cigwassesla • :6wnnopo~ ay} apnlou! IIIM aul6ua ay};o piinga~ ayl -Iney~ano ay} ul s}uauodwoo „X~1f1„ l~if18~~1 Jl2iOl~y.~ ~o MAN ~NIf1N~J ~luo 6ulzlll}n palgwasse pue }Iingaa aq II!nn aul6ua ayl '0'0 ~ X 5Z90'6 }.o a~lo,~}s pue a~oq `wwJ}} OOCI, paads uo}std `-ul -no Cog ~apull~o aad }uawaoelds!p `'I'S'd 5t~6 ~o d~WB a 6ulney paloooaa}}e pue pa6~eyooq~n} `Wd2~ 006 Co ~d'H OOO~b pa}e~ `s~apull~o OZ `5t~9 salsas `8~d5~9-OZ aagwnu lapow `aul6ua lasald s~o}oIN le~aua~ }.o uolslnla `ant}oW -o~}oal~ ;;mga~J a azlil}n Illnn }as ayl "Wd2! OD6 `ZH 09 `a.~!M g `aseyd g `s;;on pg~~, `aoJn.~as ~(gpue;s~fiu~neys dead ao~ }yam gE6£ `MX 05b£ `~~np snonu~;uo~ `~•d 8' `d/1)l ~8S£ `yoea M~1 S98Z;e pa;ea;as ao;eaaua~ au~fiu31asa~p `;~rngaa `•~u! stay;s~is aa~v-od ~fa~~en (~) aup ;as ao;eaaua~ au! u3 ~W3 Mil S98Z ~l!nga~ ~ ~ddns ~0 3do~s L ~o ~, abed 8002 `L£ ~eW ;as to;e~aua~ OW3 aM~l 5982 paemaS ~o ~(~~~ tai IAA Valley City of Seward 2865 kWe EMD Generator Set May 31, 2008 Page 5 of 7 The engine will also include the standard Electro-Motive engine Accessory Rack for mounting directly in front of the engine. This rack will also be rebuilt using only genuine New or UTEX parts and will include the following: • Lube oil filter, 7 element • Lube oil cooler • Engine water expansion tank with sight glass • Amot, engine cooling water thermostatic control valve • Fuel duplex suction strainer • Dial thermometers for fresh water and tube oil inlet and outlet temperatures • Alarm sensors for high fresh water and high tube oil temperature to be used for alarm/shutdown signals to Engine Control Panel • Complete tube oil, fuel oil and water piping between all devices and the engine The engine will drive via the EMD flexible drive plate arrangement, an EMD Model AB21-24 A/C synchronous generator nominally rated at 2865 kW, 3581 KVA, 4,160 VAC, 3 phase, 0.8 P.F. for 60 HZ operation at 900 RPM. The generator is a single bearing design using sealed, roller bearing. It is Class H insulation for 105 Deg C rise over a 40 Deg C ambient and is capable of 10°10 overload operation for standby/peak shaving service. The generator is open dripproof design with shaft mounted, fan cooling. The generator is provided with the following accessories; • 120 VAC, single phase space heaters • Imbedded Resistance Temperature Detectors (RTD's), Platinum, 100 ohm, two per phase • Resistance Temperature Detectors (RTD's), Platinum, 100 ohm, one at each bearing • Basler automatic voltage regulator for switchboard mounting. In addition to the above engine, generator and accessories, the following equipment will be skid mounted to support the operation of the engine generator set; • One, Type J thermocouple will be installed in the outlet of each cylinder, one in the inlet to the turbocharger and one in the outlet from the turbocharger. All wiring from the thermocouples will be routed in conduit to the pyrometer installed at the Engine Control Panel • 480 VAC, 3 phase, 60 HZ, turbocharger pre/post tube (soak back) system including filter, pump and controls for normal system operation Flywheel and coupling guards between the engine and generator • 275 Gallon fuel day tank for a ready supply of fuel at the unit. The tank is furnished with a sight level gauge, fill, drain, overflow, vent and engine supply and return connections. • NEW Local Engine Control Panel is installed and interconnected to the engine accessory rack. The panel is completely interconnected and wired to the engine and accessory rack. All instrument connections to the panel will be via stainless steel tubing with flexible sections and all wiring interconnects will be in liquid tight conduit. :1J c~ ~ <1 .~ -s~enuew aoueua}uiew pue uoi~e~ado ~o spas aa~y; pue a6e~oed 6uinne~p y~inn a~a~dwoo 6uuaaui6ua wa~s~(g peo~~ano pue peon pa;e~ pn~ `sda~s peon ~ei~ed }e s~iun aye ~.0 6ui~sa~ peon `spa}uoo ~~e ~0 6ui~sa} ~euoi}oun~ 6uipn~oui spas ao~eaaua6 ~asaip aye ~0 6ui~sa~ ~(ao~oe~ a}a~dwo~ -s~auie~uoo 6wddiys p~epue~s o~ui papeo~ 6uiaq swa~i aa~~ews aye y~inn ~uawdinba tiossaooe ~a6ae~ pue ~iun aye ~o 6uid~e~ pue de~nn ~uiays sapn~oui siyl ~~uawdiys aoe~ns ~o} ~uawdinba aye ~.0 6ui6e~oed o :~uawdmba aye ~o~ saoin~as pue sai~ddns 6uinno~~o~ aye sapn~oui os~e ~esodo,~d ~nO -uo~~epuno~ aye o~ ~(~~oa~ip pa~unow ~i p~~s aye 6ui~ana~ ~o~ s~~oq 6uiFana~ pue 6ui~oef y}inn paddmba si pigs ayl -sao~e~osi uoi~e~gin add} 6wads uo ~o uoi~epuno~ a~a~ouoo a o~ /(~~oa~ip 6ui}unow ~o~ o~ pau6isap aq ~~inn pue ~(~gwasse ~o~eaaua6 pa}a~dwoo aye ~0 6ugpuey (sea aye ao~ sat(a 6ui}~i~ y~inn paddmba si ~~ -ao~e~aua6 pue aui6ua ay} }o ~uawu6i~e aye ~o} ~uawa6uea~e ~~oq 6w~oe~ a y~inn papinad si pue }uawdinba aye 6ui~unow ~o~ sped pauiyoew sapn~aui pigs ayl -suo~~epuawwooa~ aW~ gad pau6isap pigs 6ui~unow ~aa~s ~ean~ona~s a uo pa~unow aq Binn ao~e~aua6 pue ~oe~ tiossaooe `aui6ua ayl }a~}no ~sneyxa aa6aeyooq~n~ pue ~apui~~(o yoea 6uiao~iuow ~o~ yo~inns ~o~oa~as y~inn ~a}awoa~(d aan~e~adwa} ~sneyx~ amssa~d Rio ~an~ amssa~d .pie 6ui~e~S a~nssa~d Rio aqn~ aui6u~ :6uinno~~o~. aye ~o~ san~en saaggnus y~inn paps pinbi~ `sa6ne6 amssa~d aui6u~ sw~e~e anoge aye pe ~.o uoi~eoipw a~owa~ ~o~ suoi~oauuoo paeoq ~ewwaal (par} unnop~nys a~n~eaadwa~ Rio y6iH (pay) unnop~nys paads~ano aui6u~ (paa) unnop~nys dwa~ aa~enn aui6ua y6iH (pay) unnop~nys ssa~d aseo~ue~o iH (pay) unnop~nys aanssaad Rio nno~ :ao~ s~y6i~ w~ely a.an~eaadwa~ Rio aui6ua y6iH paadslano au~6u~ aan~eaadwa~ aa~enn aui6ua y6iH alnssa~d aseo~ue~o y6iH amssa~d Rio aqn~ nno~ :~o }uana aye ui aui6ua aye unnop}nys o~ pa6ue~~e s~a~uo~ ~e~i6ip `aa~awoyoe} aui6u~ suo~nq ysnd ~asa~ pue aoua~is uue~y suo~}nq ysnd }sad wae~e pue dwe~ yo~inns aanno~/asie~ ~owanoO uo}}ngysnd dOlS Jl~N~O~13W3 pue dOlS `l?~`d1S aui6ua ~eoo~ ~y6i~ ~o~eoipw uo ~annod y~inn yo~inns ~~O-NO aannod boa}uo~ :6uinnopo~ aye sapn~oui ~aued siyl L }o g abed SOOZ `LS ~eW fag ao;e~aua~ oW3 aMN 5982 p~ennas ~o ~[~r~ ~a"~~ Valley City of Seward 2865 kWe EMD Generator Set May 31, 2008 Page 7 of 7 APPROXIMATE EQUIPMENT SHIPPING DIMENSIONS & WEIGHTS 2500 kW Engine Generator Set 33'6" L x 7'0" W x 10'3" H 85,000 Lbs Radiator Exhaust Silencer 114"Lx119"Wx113"H 48" Dia x 330" Long 8,000 Lbs 4,500 Lbs ENGINE WARRANTY Seller warrants to the original user of each new item of equipment that it will repair or replace any part of the equipment that fails during the warranty period where such failure results from a defect in workmanship or materials. This warranty is conditioned upon the part claimed defective being made available to Seller or its designated representative for examination of the claimed defect. Seller shall have the option of requiring delivery of the part claimed defective to a Valley designated facility in order to verify the claimed defect. The warranty period shall be for six months after the equipment is placed in service, not exceeding 12 months from the date of delivery to the customer. This warranty does not cover and Seller shall have no responsibility for: • Conditions which, in the reasonable judgment of Seller, arise from misuse, overloading, negligence, alteration, accident or lack of performance of necessary maintenance services. • Claims for loss of time, inconvenience, loss of use of the equipment or other special, incidental or consequential damages. • Labor charges for failure diagnosis, removal and replacement of defective parts with new or repaired parts. • Charges for freight and insurance for return of defective parts and/or shipment of new or repaired replacement components. Seller warrants specialties not of its own specification or design to the extent the Suppliers of such specialties warrant such items to the seller. This warranty is in lieu of all warranties, expressed or implied, including any implied warranty of merchantability or fitness for a particular purpose, and of any non-contractual liabilities including product liabilities base upon negligence or strict liability. J r~ pug `prenn~ siu~ ui ~uauzdmba ~o ~tligi~~duzoa pauoi~sanbun apino.zd osI~ IItM ~i pug `sai~iunuzuzoa pauoi~uauzaao~~ auk iI~ ~zo~ ~naao pinogs s~Insa~ ani~aa~~a ~soa uztuo~o.zd u~tm ~uix.zonn are sai~tunuzuzoa iI~ asn~aaq pug `p~nnas o~ pa.za~~o aq Iltnn ~au.z~uoa .z~Iiuzis ~ ~~u~ pug `~u~opios `reua}i `.~auzoH ~o sai~iunuzuzoa auk .~o~ s}a~~~uoa aau~ua~ui~ux a~ ~.rea iiinn pug pali~~sui `pau~isap ~~s~I~' uzuxo~o~d `S~'~2I~HAA pug `sotp~~ alq~~od .zoo uoi~aun~ uo~~nq ssa.z~sip pa~sanba.z ono ~o~ axenn~os ~~~ai~do~d sou ~Io~o~oy~ ~nq~ ~a~~ uo pas~q s~nn p.z~nn~ siu~ `S~~2I~HAc1 pug `suoi~.~aiunuzuioa ~iaua~~au~a alq~aado~a~ui apinna~~~s .~o~ uza~.s~s xy~z~ aq~ .zoo ~an.z~uoa aaanos alos auk ~io~o~oy~ papxern~ asua~aQ ~o ~uau~~~daQ pug nxsEl~ ~o a~~~S auk `S~~2I~HAA pug `spaau I~~in aau~o puE ua~~dsiQ prennas .zoo ~int~aauuoa 2IY~I'I~' apino~d iiinn as~yd stuff `SV~~HAc1 pug `..za~uaa ua~ndsip s ~paunnas ~o ~~i~ o~ sap~.z~dn ~o uot~od stuff using pore Z as~ud a~alduzoa o~ papaau mou a~ spunk ~uiureuza.z aq~ `S~~2I~HAc1 Puy `•9i-800Z uol~niosa~ ~q panozdd~ uaaq p~u pug ~aafo~d siq~ ~o auo as~ud ~uiznp papuadxa a~atlnn spunk auk `S~'~2I~HAA pun `.uoi}~aiidd~ ~u~~~ auk ui pagi~uapi s~ ~uauzdmba suoi~~aiununuo~ alq~~ado~a~uI u~ ~o ~uis~ua~nd ~o~ pasn aq ~snuz ~u~~~ stuff u~o.g spunk auk `S~2I~HAc1 P~ `• S I I -LOOZ uoi~nlosa~ ~q pa~~iado~dd~ azann 00'0~~'~OZ$ ,io ~unouz~ aq~ ui spunk pug pa~daaa~ s~nn ~u~~~ aq~ `S~'~2I~HAA pug `.ga~~uz putx ui .zo qs~a ~u~ apinozd o~ pa.zmbaa you st ~~i~ auk `S~'~2i~HAc1 P~ `•00'Ofit~'t~OZ$ ~o ~unoure aq~ ut `~~i~naas pu~~ auzoH ~o ~uauz~~daQ auk uzo~~ ~u~a~ dd.L~'I ?8 dJSHS ~ Papr~nn~ s~nn pug .zoo paiidd~ ~uauz~~daQ a.~1,~ pug aaijod p~~nnaS auk `S~~2I~HAA 00'£99`6L~ Q~~aX~ OZ .LORI SQI~iR3 OI~tI.L~RId02idd~ Ql~i~ `SQ1~If1,~ .I.I~I~'2i0 A.LRiIla~S Ql~t~'I~I~iOH OI~IIZI'II.LfI ,LI~i~L~Idifl~~ I~tOIZ~~I1~tI1L~iI~iO~ ~'Ig~2I~d02I~,Ll~tI 30 1~IOI,L~'I'I~.LSI~II QI~I~ OI~IIS~'H~2ifld 2103 ~"I02IO.LOL~I/~IS~'I~ I~1I0~02Id H,LIAA .La~2lsi~i0~ ~~2ItlOS ~'IOS ~' OI~tIZI2IOH1.I1~ `~IS~"I~ (I2IVAA~S ,~O 1i.LI~ ~HZ 30 'II~I~if10~ X.LI~ ~H.L 30 l~iOI.Lfl'IOS~2I d 8L0-800Z 1~IOI,LI1'IOS~2I ~IS~"I~' `Q2i~'AA~S 301i,LIa sa~~p :,fq pa.~osuodS CITY OF SEWARD, ALASKA RESOLUTION 2008-078 WHEREAS, the grant from the Office of Homeland Security was based on specific Motorola equipment, and that office has approved sole sourcing to Procom/Motorola; and WHEREAS, the equipment in this award meets future ALMR needs due to cooperative planning by the City of Seward, the Borough, Soldotna, Homer and Kenai, and local and State E-911 Boards; and WHEREAS, SCC§6.10.115 provides exemptions from competitive procurement procedures for supplies, materials, equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price; and WHEREAS, SCC§6.10.115 also provides exemptions from competitive procurement procedures for and the purchase of professional services- professional services are those that require special knowledge and judgment that includes analysis, evaluation, prediction, planning or recommendations and which results in the production of a report or the completion of a task. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Authorize the City Manager to enter into a contract with Procom Alaska/Motorola for the purchase and installation of the aforementioned radio equipment for an amount not-to-exceed the available grant funds of $79,642.62. A total amount of $79,642.62 is the remaining balance from accounts 651-6515-5150 (LETPP). The total cost of the project is $79,663.00 which leaves a balance of $20.37 to complete the project. The remaining balance of $20.37 and will be taken from the Police Departments operating budget. Section 2. This is phase 2 of this project the total for this phase is $79,663.00. Section 3. Authorize the City Manager to utilize Procom Alaska/Motorola as asole source vender due the fact that they are the existing supplier of our existing equipment, they installed our mobile radios. ProComm is Motorola's only authorized distributor, installer and maintainer in Alaska, and they are the primary public safety communications equipment vendor in Alaska Section 4. This Resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 11th day of August, 2008. ~~ V~ 'SOIpEI alq~od ~o~ uoi~aun~ uo~nq ssa~~sip pa~sanba.~ mo ~o~ ax~nn~os ~x~.audoad sou ~Iozo~oy~ •S •saiaua~~ I~.~apa~a~~~.S puE u~nozog `.zauzoH `~u~.opioS `i~uax `pz~nnaS a~ uaann~aq ~uauadmba suoi~.~aTUnuzuzoa ~o ~iltgi~~duzoa pauot~sanbun apinoad plnon~ uz~uo~o.~d •~ •~uauzdmba~o ~.tltgi~~duzoa aiq~uot~sanbun apinozd Iltnc~ puE `s~uin~s ~soa autos ui ~Insaz plnous ua~M .zauioH pug ~u~opioS `tEUa}i ui asou~ ao~ pug `apuz~dn suoi~~atunuzuzoa ~I~ a~ ~o~ ~a~~~uoa aau~ua~uiEUZ auk ~a II?~ P~ paI~sut `pau~tsap unuo~ozd ' £ •E~s~Iy ui .zopuan ~uauzdmba suoi}~atunuztuoa ~j.a~es ailgnd ~uzt~d auk az~ ~au~. pue `~xs~I~ ui ~aui~~.ui~uz pug .zall~~sui `.~o~ngiz~sip pazuou~n~ ~Iuo s~~Ioao~oy~ si tuLUO~o~d 'Z 'a~~S aai~ua a~ ao~ s~a~s~sip pug sataua~.zau~a I~aaua~ ~o~ suoi~uaiununuoa aiq~.zado.~a~ui apinna~~s ~u~silq~~sa `uza~s~s (~~~) oipu~ altgoy~ pu~Z ~xs~I~ auk .zoo ~a~.uuoa aamos aios atl~ ~Ioao~oy~ papxenn~ asua~aQ ~o ~uauz~daQ pug ~~s~t~ ~o a~~~S a~ • i :~ua~ua ~uinnollo~ auk uo pas~q ~Ioao~oy~xs~I~ uioao~d uzoa~ soip~~ altgouz pue alq~~zod I~t~ip 2IY~i'I~ ~o asEuamd aril .zoo pue `.~a~ua~ suoi~~~adp ~iaua~.zauz~ pa~nnaS ~o ~i~ atl~ ui uza~s~s suoi~,~aiununuoa auk pima pug u~isap off. uot~t~aduzoa uado pug aaz~ ~urtuaauoa alna I~~aua~ a~ o~ uoi~daaxa uu ~sanbaa aailod p~nnaS auZ l~IOI.L~~I3I.LSIIf ~~2I110S ~'IOS •~d s~~ia atl~. uo ua~EU~ purx ui .~o us~a ou u~inn pap.~nn~ si }u~.z~ sue, 00'£99`6L$ si ~aafozd sitp~o ~unouz~ I~~o~ auk •sa~~tia uoi~~Ilu~.sut snid uza~.s~s ~uua~u~ pug sa~.aiosuo~ OOOS'IZX onn~ `sasuaail ~tnn ax~n~px~H alosuo~ uzoa~.z}ua~ i ~o as~ua~nd auk aq iijnn onn~. asnud •~aafo.~d au~~o onna. as~ud ui~aq o~ ~ip~aa a.~ ann pug pa~alduzoa uaaq sou auo as~ud •06.9S8`Lb$ ~ soip~~ atq~.zod OOSZ S.LX ~bt P~ `dJSHS auk ~aP~ 99•L00`L$ ~ ITaoL~t o~~sH OOOS S.LX I `$uiP~ dd.L~'I auk ~aP~ 88'Z8fi`S$ C~ oiP~2I aitaoL~I OOOS'I.LX I `(80•ZZ£`OI$~o Iu~o~ ~ ~o~ ddZ~7 att~..~apun Z P~ `Ob'OI9`I S$~o I~~o~ ~ ~o~ dtJSHS auk ~aP~ Ot) soip~~ aiq~~od ~~t~iQ oa~s~ Zi ~o asuuamd auk st auo as~ud •sas~ud on~~o s~sisuoa ~.aafoad aus '00.O~fi't~OZ$ o~ pa~unouz~ s~u~.~ u~oq ao~ ~.unouz~ I~~o~ auZ •~unaaS pu~Z auzoH~o ~uau~.redaQ auk uzo.~ 00'Ot~8•S6$~o ~.unou~ auk ut ~uuz~ dd.L~"I ~ 00.009'80I$~o ~unouz~ auk ui ~u~.z~ dOSHS ~ PaP~M~ s~M P~ .zoo paildd~ ~uauz~daQ a ti3 pug aailod p~nnaS ari,I, =1~tOIS~'~I3I.LSI1[' 28 Ql~iI102IO~I~~g aamos aloS pug ~uauz in ~ otp~~ ~o as~gamd :uza~I ~pua ~ aailod ~o ~a~~ `suouzal~ s~uzouZ :uzo.z3 ,p~~~a~~u~y~ ~i~ `sa~~p diiiiud :u~noatl.L 8002 ` I i ~sn~n~ : a~~Q ~ui~.aa~ ~.uaLUa~~~s ~pua~~ jtaunoa 6. Specifications were developed based on current interoperable communications needs for emergencies and disasters for multi-agency response and coordination, and for future tie- in to the ALMR system per the Federal government. 7. Other contractors cannot provide unquestioned compatibility with communications equipment local and State emergency providers have in place or are installing now. 8. ProComm has a local office that reduces mobilization time and cost. Seward Municipal Code references: 6.10.115 Exemptions from Competitive procurement procedures. 5. supplies, materials, equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price. 8. the purchase of professional services. Professional services are those that require special knowledge and judgment that includes analysis, evaluation, prediction, planning or recommendations and which results in the production of a report or the completion of a task 6.10.130 Where competitive bid proposals are not in the public interest. Restrictions and provisions of this title shall not apply where the city council determines and makes written findings that the public interest would be best served by not requiring competitive bids/proposals. Supporting Justification: ProComm is Motorola's authorized distributor, installer and maintainer in Alaska. The contract includes professional services (engineering). The federal funds grant was awarded through the Office of Homeland Security based on grant request as specified, award contains specified equipment. ProComm Alaska is a state contractor with a local office, and the City of Seward would benefit from the State discount price schedule. Management of this project is the responsibility of the City of Seward and not the contractor. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: ~~~,~v~~'' Payment will be ma a using funds in 651-6516-5930 ($79.642.62 LETPP). The total project cost is $79,663.00 which leaves a balance of $20.37. The remaining balance will be taken from the Police Departments operating budget. '00'£99`6L$$ paaaxa o~ you spunk ~ui~~udozdd~ pug `spun, ~u~.~rJ ~.i.maas pu~iauzoH ~uiztit~n ~.uauzdtnba uoi~.Eatununuoa aiq~aadoaa~ui ~o uoi~~jl~~sui pug ~uis~ua.md .zoo ~io.~o~.o~xs~i~ uzoao~d u~im ~a~.~~uoa aamos ajos ~ out ~a~.ua pug ~uau~i~d ano.~dd~ o~ ~a~~u~y~ ~i~ auk ~utz~o~n~ -g00Z uot~niosaz anozdd~ itauno~ ~~,C3 ~I~tOI.L~QI~I~I~1II~1t0~~2i Spaasnred by: Uatt~s 0 f:TTV H1~' SEV4~.~RI~, A~.A~-T~A RF,S~L~U'i'l~lN ZO~~-4l ~ ~ RES(3T.i1TXt~l~' 131' THE CITY IrCTi7]Y~1L OF TiI~ ~YT'Y HF S~V~'ARD AL~SI~A, ~[7~'HH1itL•ll+,i~ 11 ~{~LE ~~URI~~; ~aNTR1~~T V4~TH FRt~C'l~I ,t~i,~~"I'~~~LA ~'i~-1~ Pi1R+C'1'i~-~ifi1G SIT Ii~i~TA~i,ATi~I~ HT~ 1NTE~~PI!,RA~ITLT t„Ci1VI1V~UNI~A7'rl]]wT i:~U1PME11TT t]TTT.YZIIyG II~ELA~iII SF,CUiil'I ~ GI~t1~NT FUNDS, ANI~ APpXt~FRI~TIIV+C F[7NDS VVII~iIEAS, the Seward Felice turd Fire 1~epartment a~wplied far and was awarded a ~HS~p &, T.1; TP'~ ,rant fcc~m tt~e I?e.~pa~tniectt of ~la~r~~;l S~.u~ty, In the ~-n~o~nt t~f ~~~4.44{}.Qt~, anr~ ~H~:R.EAS, ibe t;ity is not t~egitircd to provide any cash car in kind tYiatch; and ~+YHF1~S, llie meant was Accepttid ~n~i funds in the anSount cf ~~0~,44~.Q{} were apfrop~-iatod ~y R.c;sr~lution 20[~~- I i ~; And HL:IIA$3 lun~is from this ~r1nt must be used for purchasing of an Interr~p~rable ~'ommunic~.tioiis ~:q uipment as identified i1~ the grant application; and . iFREA4S, ct~an~es tc~ appra~Te the equipnlcii~ were necessary anti were submitted to Hoinel and Securi ty a~i~ appro wcjd by them; and 1~fT~F.REAS, the c}ianges will he the purcllasc of {1 XTL X400 mobile ~IHF radio, 1 XTS ~(~~~ 1~stro Tyigisal portable ra~lira, l2 Astro l:tigit~l `l'S 51}UU ti portable radios, i 4 STS 2~Ut7 NiDL II portable radios.; aid V4~IIERF A, these purchases will better equip tl~e ~~rYCrgt~ncy Ivianagernent, Sew~ud P4li4c I3ep;artme~t, ~ewarti Fire I~eparttnctit and the Seward ~alunteer Arribule I1orp. its maintAin~n~ it$ goal a1 prcrvidiing maxintiu~~ prot+~ctiot~ pc~sible to the lives and ptAc}pcrty cif the citizens ofS~vard; and WII~REAfi, the State of Alas>tia and Departrner~t of I'~efcnse awarded Motorola the sole sour~`c tc~ntract for tl~e 14I.IVlT~ Systctti C+cr statewide interc~pet`Able enlcr~,cr<cy cornmnnications; and ~'IrII~REAS, this awA~tl was basv~i can fact that ]1~lc~tetola has proprietary software fc~r our requested di$trc;ss button function for partablc raciitrs; and ~'H~I~:AS, PrvC~mm Alaska desigiied~ il~stall~+ci and will carry the inai~~tct1ar~ce cor~traets for tl~e communities o~ Hotnc;r, Kenai, Soldotna ~ nd similar Contracts will be ~affered to Scwattl, and bt~cause all cntnmun.ities arc working with Pro~:nu~ttti Cost cfI'ccti~~e results should occur for a!l the ~.. aforcmeniioned cmm~~linitics, and it will also provide u~tquestiortC~l compatibility of equipment iry this award; and ~- '8{l€1Z `~1~1~~~o~C~p tt~t}t si~~ `ra~s~3~'~ `pa~n~afi.T~ ~#« ~ql~o ji~un4~,Czt~ atl~ ~~ ~'3A+(121dd~' QIt11P' iT~SS~~d •~tax~ipatUU~~ ~:~,~a a~ lt~us uQt~niosa~ stc~, -~ avT}aa~, '~~ts~~'d ~~i aopua~ xttauzdmb~ ~ucstl~atuntuuic~a ~xa3~s at~gnd ~utud a~~ ~,r~ f~t{~ }tti~ `B~s~j~r ur .~ut~~u~t~tu pug aaiTs}stri `.rolt~qu~sip pazuot;~n~ ~juo s ~~T~iolvyy s~ tuulu~oa~ •eotpea aTtgaui aria F$ll~sut ~at~T `Tuatuciinb~ ~Ui~stx~ sne,io Jatiddns ~3a~lsTxa at(~ ase ~at{~ l~yi ~~~,~ aul anp a~pu~n ~~x11c~s a~t+s ~ s~ B~aaa~aY1Tls~I~~[~ uinacud aazi~n ~~ paauvu~nt; s} aa~t;u~y~ dTt~ a~tTT, '£ aoi~~~s •ai.uc} a~~u~daadde ayl z~ ~~naadd~ ~ttT ~;;~unoa ~ asstla~nd l~cil ~ti~q ItI~ uat~:~stuuupn ~u~ ~ a~-~~d uo itiads aq Tli~ S~'Q9 t `ZS$.d~ a~upl~q ~utuieuiai a~.L ~~~`~iLZ'ZZi$ si as~ud st~{~ ion l~~~r} $~y 'Taa[osd sr~~ ~o Z a~~tTd s~ s~r~y •~ Qor}aa~ ' {dd,.L~'I 96' bt~~3' ~ l $~~0 Z~-{~$~#-~? t S+~- t ~9 i-nv ~d'JSH S 9~'~L~'9U 1 ~}UiTZU -f1S~~-~IS9-i~9 s~tznoaat; uro.~} Z~i'fiL~`Z~T$ ,io spunk xu~x~ ~iq~jc~~,~: a~, paaaxa-a~-tau ~unc~uiti .- u~ ~c~~ ~ua~udint~a nip~a pauui}tratuaao,~~ au~ ~~ ut~r1~j~x~vr ~~ aspt{amti ar,~ lad ~~~io~o~strT~ rueac~ ~i~n ~ani~uo~ ~ cr~u~ a~Tua o.~ p~ztaotTT~is st aa~puvy~ ~~t~ a~ • i uo~~~2-y ~~~~ ~'~1~~'l~ `[1H1P'A~l:~~ r3i~ ~,1,I~'3H.L ~~'ll:~l~l7[3;~ J[ZT~ ~H.L AS Q~t1'IIaS~i ~.l ~ff `:~~1(~~'~Zi~H.i. `AAi~l~' •~,~uatudm~ suai~~~runtuuu~~ pug sui~~s~Gs a~~npasc~ puE a.~us ~utssa~oad ~a~~p ~ca~[a,T~ a~~:xmd ~~„ `ssa~cuc~.~ua~aaat~~o~zd :~~tr~tY:~duict:~ ail uz~.t,~ s~.tlutax~ CG~~.~)~~T'UT'9~ ~~o~} ~~i~ Tai a~ `51~:~M:~H~4t pug °.spun~ ~u~.~ ~~q+sEttan~ a~~ qtt~- E~oaa~~uuoaw,d a<Lz~.p as~aand a~ spu~cutueaai u~p~a~stuztiupV ay; `~~' ~~'~HM pits `,sp.~~~g I 1 ~r-~ a~~~S pue ~~r~oj pue `teua~ p~ a"~uieH `~:u~typj a~ ' ~noas~g a ~} i ~ rt~~n~ ~ ,~o ~f~~;~ ~t~~ ~q ~uttrupj d a~i~t:iadoo~ ~~ anp spa~u.~TTN'~I~d ~sn~n~ s~aaui psE~e sT~~ u~ iuatudinba ~~ji `S~'3tI~HA~ pug `.~~aro~oy~~uva+~a~ n~, ~utaanas alas pancudd~ s a~~v ietil p~ `tuatudtnba pjc~~oy~+~ a~taac[s uo pas~q sen~ ~C1xt~naa~ ~ttt:tatuo~~i~o aa~ a~~ tuaa~ ~~a~ au1 '~~~I~~I~1~4 r~ -- ~lU'$iTaZ ~t{II.LfI"It3S~ ~}l~~''l~+' `Ci~3~,'tiA~S 3C~ ~ZI~ Thraugl~; Phillip Uates, pity Mtgcr ~1Y11'r1: 7'11oCna3 t..%~erIyUll3, Ch1ef c~f.l"oli~ ~' ' t4gend~ Item: p'tirehase of dice ~ui~rn~t at~d mile ~auree ..r - ~ - 13~~~ItOYT~"~TI~ & JU~'TIFICAT~Q The S~wau~+~l Felice and Fire Uepa~rtn~nt ~~li~d f~ a was a~asd~ a S!'1SCig ~r in the earr~unt of $1~8.6t~U.0(! 8c LF.~'PP grant in the amount of ~~5.~4tt.04 from the I~cpa-rtment of Name Land Security. 'ire Wttd amount for both greats arr~olltlted tp $~U~.44(}.[t11. The project ~;ctrtsiste of two phases. Phase onr is the puree of l~ A.~+a Digital €'~rt~able di ~t4 ~nodcx the ~~'ISt',P for a tcstal of $51,~ I U.4~, xnd ~ under the L~'Tt'P fctr a total ~of $1 it,3~2. UB~, l ?CTI, ~U~U Nir~bile Radio ~a~, $5,48~.R~ under the LE`I'PP fundinl;,1.l~'1~ 50~ 1~stm ]t~tobil r ~7,U07.C~ under tho SHSGP, and 14 STS ~5!?0 Portat~lc l~adias a . $47,85ft.~t]. This grant r~ avd. w~i oa c~it ~r ~i ~in~3. matnh an the city's part. SALT; SDi ]RGI J U~'TtFt~ t~T[A~i 71tie Seward I'vlice request an execplic~n to the general rule c;c~nc:ernirig free acid open competition ~ design and build the communicati+~x~ system in the pity oi` Seward F.rnergeney (?per~Eia~ts ~:e~tte~, end fs~r the purchase of AL1VfR di~it~l portable and rnflbilc rachias fmm Proearr~ A2a~kalMotc~ratA based nn the fallt~~ving criteria: 1. T'he Mate of Alaska and L}epartuicnt uf' Defense awarded Nlot~arQla the sale svuroc contract for the Alaska Land Mobile llit~ (ALMR) system, establishing statcwi~ interope+"a.~ile camrnwaications for gxal emergencies aid disasters for the entire Stale. ~. I''roGornrn is ]Vlatorola's only authorized distributor, inserter aqC~ maintainer in Alaska, arLd they are the pr2mary public safety aornrnuuivatians equiptnet~t vendor in 1lla.~cl~o. 3. 1'ra{;•ormm designed, instai~er~ and wilt early the maintenance contract fQr the Pity cammunic~atioas upgrade, soft for those ir, K,~rmi, So1cla~a attd I~.ajuer which shaui~l ~nestilt in seine cost ~~iogs, arLd. will gravide an~uostionable co~n~ukibility ol`cyuipment. ~. Prc~C.'on~m would provide x~nqucationed compatibility of wrnrnuniGat'tons equipment between the ~cwa~, Kenai, Sc~l+dotna. Hamer, ~amugti and State~T'ederal agencies, 5. lVlc~tc~mla haS proprict software for our mquested distress butt~-t~ tunctian fr~r portable radios. 6. ~pvc~ili~:atian.~ wer~e+~eve7ogedbaseal ou cturent inter+operahle c~am~punicatians needs far emergeies and di~t.~ters for multi-~~cY response and coordi nation, and for future He- in to the ALIT system per the Fec~rat gnve~'nmcnt, '~. Dther eaetvr.~ canrtc~t pm~vide unq+~estion~d cotnpalibility with eo~rnunic~ions equipntierrt lacall end State e~tr~ergcncy pt+avidet:~ have in p1a~;e or are insta.iling now, ~~ U{~'~fi~#`~ Pia~~a-u~-aoa1 ~p~1 ~zii~ta~xciuac~d~ p~~a..sp~rat;~ ~~~~ ~~T.~xaa~; p~a~E~cu~,~~ ~trr~~~t~It iu~tudmh~-~ ar~Tlf3~tttnuaaztc~:~ a~c~~J7dc~x~~ua ~U u€~tt~~E~~~~ra p~ ~ax~sT?y~ual~ x~~ ~~a~.~c~~c~yV?~~~}~ tza~~aa~I t~T~tin. t~~~ur:~a a~m~~s ~~u~ a €~Xut l~~~tT~~ pug ltzatn,~'~d ~.h~.Iiltiav €~~ la~a~rxt*~,y ~t,~y ~~ ~altz~c~Ipa~a3r~?1`~t~t~~ axc~~~n~c~sL-~,r :~.~u.iclt~~ ~s~rmc~~ f~(~i.I.1~~I ~T:~1~1rVt,~;~i '~~ .~.dd,~~`19~`I?+~~' ~ I ~.~t~t~c:~f~-~}89~•~4 E ~9 - C cy Pte' ~.~I~4H`i {~Cti't~i.tr•5~{~t$}{~}~~-41$~)#~-~ I ~'~-t S~ fi~~Tnu~~a; ut sprmy ~ut~i1 ti~}~a3ui ~ ll~~ luattt~~-~~ •~~,rrrp~~~~-~,td ~~ ~;aLta~ ~t~cm4°~~''~r:~ pu>s'~[c~ :~T~~~t~.r~4 `~u~j~ ash pTr~-} •sttr3t~ ~:~~~tz~~:ti~c~tuc~~~ `a~~~'~,~ `'p~:~ ,~~~ _~ p.ra;:v~~a~, .aY~t ~xr:~~ iLt~ISIS't~t*:i ~I ~tt~cti~~cx~ EpQ~~~? ~~~ ka}~{~at~dtf~ ax~~};1(t ~t~'~txt.~ttL~~ ~yl i~tt ~r€tF. }r.tr~~~a~ _.Io ri~c~} ~u~ Jr, .a;aa~~q~stt[~~S~x aya ~t M,~r~`c~.ict Styx ~~ .~tl~ttt:~~uu~:~ •a~pttp~y,e aatld ~~~e~~F~,~ip~ a~a'~~ ~t(.t LtTC~~~ a~I.ataa{I I~It~t~~ ~.Ttt,~t~~.~~ r~t~.~tl~ ~rera `aat~+~ E~~[ >~ t{~~,~ .tux~t~~o~ ala:x~ ~ ::t ss~}~~a~~ cuuta.~~~t •liiittic}inba p~Ji:~.~t~ ~:u~tt~,uc~~ p.tTsttt: `}~+~Raad~ ~ ltxl~a.t ~rtttt~ i,cti pa~q ,'~ttraa~~ IYtrtr~~ttTC.fN,i~ ~ar~}a~ ='tla y 3ri~s~yx ~~~.tti,~t~ ~;-~nrk au~e.t~ spunk }F.tr3}~~} 't~.l. 't~c~oa:aaut~tt:,~} ~:,~i~ras }~uagssa~c~!.td s;t~nl~in racl~axo~ a~y~, .~~ti~l~~ iTt .iatU'£)t1Tt~[!1 ~rtre _l~fjirlsaat '.tc~llt~t.tlti~~ ~aztlc~[{~.tta± s,e}r}.t~XiN}~ ~t tua~~;~~~( :LIt~E~E~F~~$ttl" U~~ Pty •s~~~xd~~~~iq .~.,t~r~~~~~~~~ ~a~tt~n~ia.a ~~~ ;t~ p~~~~.i~~s x4ac{ pLrar~,~, ~~~.r~x~t~ at(gnd ~t~1 ~~~Tx ~~utpu~ ua~tc~:r, ~:~~,~~ei ~~ ~arlatztr~~~al., }~aun~~~ ,~1a:r ~~t~x ~z~t{,~h :~[cfda? ~~u }~a3~~s ~I~~i stT~~~~t~ ~tlcaTSrf~.~Jri },,u~ sate}t~~t.t1s~~~ •~t~a,x~~aix~ ;rRgnd at~~ in aautx axa~ s~a~snda.eJ P4~ anrxr~adanct~ ~,~~~~~ f~~:I'4 t `9 '~~~~ ~ ~~a utter{diuc~~ ?, x~ uuc~x ~ ~~ uc~~.~tt~x~i ~~ ui ~{t~~;r~.t t{arc~~,c+ pu>; suc~F~~~rtr:~cu~~~a,t i~- ~urenr~Id `ett~ri~t}~~.It} 4uc~i1t?n~x~,~;, 4~~s:{~c sapnl~ctt ~>~~ ~ua~u~pn~pvt~ ~~~~,al,,nvarta~ I~r.~~f~ts ~.t~~i~at 1a,y~ ~~~~t~# :~.,~ ~~a~:t,~~ (t?elc~rss~~~.t,~ •s~a~.~~.ra~ }~iro~s~a~ciaci •~~ ~~:t~~.rnd ~~}~ '43 •~~ud p:~u~;tJ~ttd eu.tc~~ttm ~ ~,~e~j F~~te{~~ Icy •la~a~~•~p ~~5cta~ :~~ patf~rtt.tat~ ~~ .~~uo ua~~ t~~tt~,~ ~~Vt.+~.e~s ~t?~~~t~.rzttu~ ,~~ iuaLUdm}~~ 's~ryr.tax~ut `sa~[c~di~s '~: °sa~~np~~a~d ~uawa~n~4aoa~ an~~~a3du~+~~ u~a~~~ Huaidu~~x3 SLR°t1~•~ .s~au~.t~~~ ~p~~ ~edratt~I~~ ~-a~~n~~ -t~o~ ~.~~~ ~urc~ erc~t~tlty~cu saanpa.~ 1Trtli •'~~~' la'~c~{ >j ;~T?t} txTClau;~c+.t~ 'S _ _ ~ -, _: -- - _ ~~I'.~RTi~i~'.~ ~-F '~1i1.11T't~t~' lli 1~JJI Vi 1'~ RJi~ /~~ii!~:lZ.i.L..:'ii'irL/.7~~ 1[.'!~[ L ./F '4~C_ 1"'~1111~t ~f~il~w• ~ t['~' ~+'~tl[E9,;~2` , 12)-: '-rTai_{{f? fps:zt~°}IrSl~~,it-~~:1<1t~ri~el ~(c°t~.:)u/ri~~~}~ ~1t~q:~;.a-~~1, ~i~4},,-~ai~°- E ~-#:itt~~t ; a..l ll{LL 11~f~t~! 11~},. ~!I ~~.Fr`{..T f''~, .~~"l ~f ~+°~ ~1.-~I ~1~~ S ~i.~tl ~. ~' t,.~ , ~.~`s?~~ ff.'s' ~.;~ f't. }ti~l~~~,t~:tr., .'~1~. °.'~ta51'f ~-~, r `1j f}hurL~~ f~}i f 1 j ~~'~?t)~.ii; ,~_~? .~I,~;kdi Cii~•isi~n {~~}° E-t~-r~i~l~and ~~'t'tarat~• and ~t3ier-~~•ti~:r ~~ar~v~~~i~~~i~t ~r~II~~.:Fl~~;t i~: ~~l~a~~Cl 1Ck ~~~;"~~ 1.1•i~ r-~"t1 i~l~`s~~r~~~i'4} tI}~' tt1't"lt)F.1:7~ ttt ~1S_f,~_tti()~},i.f#:i tlrrt+`l~i' t}~~' ~~,~~~^ ~t£lt-' HLt11i~1;3ii;~ ~ti~'Cllil~~ E'i~-ryirtn l~tt• i~~*: }~ertrsrr~tiiric~ pi~ri~-~.-1 s}~t ~~t~}t:~~i` I.:'i~ti`~ thr~tti.~~ ~~~~t~~r,hc~l- ~(~~. ~~~tat•t~~. _ ~l@tll~ltlr; f't-crlt~ this; [~~-s~t~rzlt~7 1 ~ t?z~-~~•cl~:tl 1~.~ ~t~~an~,i #1~~: ~~i~it~- ~~t ~t:~~c`~, lei-t'ii~ri~~..~z~il ui-hat~ ciT~~~;~ t-ti l~r~;~i~t~~r~° dUl', ~C~~~ei7t. ~tnd 1'c'~~tilll~'1 C~.s f.Lt7U2'i5t ~1:13C~S tnd i~i~ier r~la-litj~~tTi~, ~t~•~~~t~. 17~i ;~~ ~~, :~;r ~r~ar~i~~t-1 I~~t~~l t~ri~di~:tic,gi., l~isi,~ric:al F~r-~17t ~~.i•I~~t`rt~anc~~ t~•c~~ ~~ ~s~t`t ~~t tf~,~ ~~~i5i'1f3~. r..R~ri:;idcr~~l ~-iilr~iti~; the ?l}4`~1 ~i~.~~~t+:l~t~d ~~Lt~t'iF; ~;r~nt t`el-ir~~~ 17i~~1•~~:~. U}i~c~:L-'}~1 ;ia~f t~r~'t.f<~r-~r~c~41 vin ~~ir~l.~~i~ ~:~~~~i' a~~ } ~--~~~ial~t~i ~ne~-i~~t~ ~td'~r;~~~ ~~~~-t~ii~ltY~nc~~ in ~~~ ~~-~~`rl~. ~'~~~ ~C~i~,- kit `~~.~~.+,zt]-ci ~~~~r~d ~it~i ~:~t1# ud~.-t ~~~[~rilil } U~), it7 {~~~er,~l~ i;rtint r~~rF~ri~i.~~l~~~•- ~"t ~•ttl~ir~t4~r~; irtt~ra~.~~~~~,~ t-~>.•i4'.t~.~ ~c~1z~t31i~t~.:~: c.t~m~~is~c~ ~~f" }~ r~~~~'~sc~ntatiti~~.~ l~t~tl~ ~~srit~i~~ +li~c.'i}?lit~~:; ~t ~S~r~14~~tn~ lc~~:a! li'v~.:C~ ~~1~~~~ned tfQ~: ti~~:e ~# t"tta~u~t id~th }~~ re~'i~~~,~ 4~}i~;ihle ~r~~t~.c:~, ~~ti~:~il jtrtrisi}i~.ii~i~ ~r~:.t~i# ~~i~~?rnittnt~.°. at~d ~~t~t'lr~ir~~= a~~'a~~l ~ll~:F~~;~ti~,~n :~.t'i~c~ui~t~ l~h~ r~.~ti]t ~tif rlt~ a~~kr~: is t'}1e~t~:d ir1 iE7e 311i~~.~~t~::tl tun~'~ t~~nlttta,~:l iii the ~rt~~~ct R~~r~(~~t ~~tai~ :,ttt~he ~ i~•~r.171.1~~ ~7~ti'arcl dc~cl~r~i~~ta}. _~.Gi~i~l~~>~i ~~~~~ t~~•u ~r~ ~i~faj~ ~~r~tli-.~~~'ar~~3.•;. I'}~:tt~;~ c~~~i~~~.~ the ig~~ari~~~tini~ t-s-~r :~~~:>~:•~i~~;• and r~~~i;:~~ #l~w ~~~t~i~l ~ `.i,ttditi~~n. iii Ei~« 1r. `ii~n t11~' s.>Eili~;~~tt`~g ~t--~t1iZ~~:r~~, I:U~}°r s~~i~- ir~i~ii~;:tl ~~r ~`c?ur r~:~~s_rrit:~. r~i~d i's~i~.ri~i fil=~• ~~th~r in-i~~in.~l r~~t#h~~ ~1~ da~t~~ rit: ~t.ii~ :~idn~ii7i~.tr,rti~~~ :~eenc~' ~.`?.µ~..~,i I'~i.t~t f~f t.'~st~t~~4•# r~t~ F~i~:1~si~cl:~~t11..'i!-f~: ~-~:;4~~ ~j __~..~1r~~r_u^~-r+rt, .1.~£-.LG4..'-Ivc9•_d~: ~ltiNV.-. _'.t: ..•:LLIIf....'er~~rt~'..+'r.,,,,It: J~L:~j I~I`~r~. ~ sC;:u~,r.:sl='c:~fti ilt~:'C ~. `°-iy-',=<I:', is ~;',t.~. { ~ j~ i'tl~~::~~4.-~ i 1~~7~ ,~ `.1',k~''•~'~~'.:33~"t'~` iGyi',~.1t7t~:~3`, ~ i15jt;~ 4 i~ r~~r;;ri~~,t,~ ~'~{;~t-tcl ~~,},-,t~ ~la~?~ '~r.3~,ru~; 1 t:.tt)_l ~ 1, ~ "~) «t1L.~~~ ;k li't'. •7 =, ij 11:~ 'tc: 5..15..:^.. ? ± :J31~I.~:t•41 1+1;t tH. L'li i:1'( ;S~-.tY:-' `~fl.;ilt«:_Uk' (?.; :tiioa. tcfa~4~' !~1 Ur~~~ttj ~c? ~~[1c?~ ~rr.rif,{ z.it~t{~~j :~~;,a~t~.r~•1:-~~.ttr.r~E} Cza,tn 1 1;~~'l$ri ~. ~ _{ t~ k[Tt~~{~ :~ F~ ~~a=u3a~ t.s~l~~~C(~'~1i~:~~t ~~e1~CI ?~~~n~t ~ `; (T'LTI~ i1i? ~ ~ lI~~LLItl;'St?~~ ~t~ 1 ~L'i~ tj~i~} : ~•;7at14~ ~~.7C1' ( t~ ~:1.X: lj; ll.: ltl_'tt ~ ~li?~_'"~~1((~'"I L a~`~~~'~~~ ~'~1 r !• r`{ " k (,~,rJti"~T.I - :v ~,, ~u:tu~ .~ti~ lt? ~r.t.~G ~L~~i~ll;~ ~r ~~~~-~Ic,j `~t~d~i;`_'~~'~i,t_rt; ir7 ~.~;~l~rlfi(};~ ;~!~~ :4E:Lll ;,1'1,3 ~ ~II,,r,=..,i~:~54 •7zm.r; 4Tr.~i .~~,_~ ,~~~r~~r~-.tzr ~;~~(~.T~ ~~'~~t~~'~.~:~~.! ~~(~ '~,Er~~~r~,~:~t~ ~~t~~Jn.t E?;~~rr ,i,~ '~z~~~~~~,~ r~E~ ;~.'~z;~ ti~~? ~ ~ ~. ti .5`.#1..-'! if 7~. i L l:1'. (i d1)'f: R t'(J~ - ~ -- M _.. '~ - - ..__ - -_ ~- _._ ~ ~ `- - --__._ _ _ . t l~t?~ar' sou, Ail 4~y5i.~~_$? ~~~ I~~~.A~#'l:14~~]`tirt' ~'!!~' ~'II~.~`f.~Ft~ Yl•:~s,~. ~~~-~ ~ i ~'~~-?c:~+;~~-t l~f! 1Sl~71ti' ~I#~` 1!C?~tit~! ~1,~1~ .4'1~'f'~f `,RITE' 1 call t+rc~.:: { ~~ I;~`:~1?b-~3 ~ ;~ .~,"~~13 F`,41EXf;~~:~'t'C~`:~L~:'~`A~t~'ls:+)f,~'~°~~T ~~~t~tt~.~k-~~~:u~i.~;t~Fn3 -; n -~gr. i~]tiii]~ C.y~ie`ti, (_'i4~.1~Iarr~t~.t.~~ i-` ~~. L~~~ C ~~ ' t 5 i C,.: _'1~t1? L.;$~~ i •.1~1' ti~C'~'t]~Itl I ~:t'1`s,~T'~31i7 ~'f"4 1'~;i]iit7ll ~'1"i'~:rt'~]Il i ~! I(jy ~; ~ ~ .- I ~..{.I(1t i i ThE~ ~~~tt-=~~ L~i~`i,i~:~n ~yl'l lcm,~it~rt~l ~5~~.11fit~.taa~3 ~t"1~~5`~~n~.~~ !1~1itt~4~~~t~~~i~# i ~~l ]~:T;:4t~) i~ J'.I~::i~.~ t ttz ~1~°~t~~~ ~itc° ~C.'il~~ ~~t ~,~~.~~.:trd ll~~' ~ai~!_~t.ta~ t,~l''~'~.~~4d.i~~~ ~tn~]~yr tl~ae :'11(~I :' €:4~1~ ~.~{ts-±n:~°t~t~:r~l l`fR'L3t-]:*;Zi ~1"~~'t'•p111~t11 r~3'i~:~l'c'l11i ttSC t~lf: ~DC'1'tCEt'tllYir7~~G: ~?~Tlc'r~ i71 ~_~~ li~~~t' l _ '.~.1()~ l.I1Cl-1L1~?~1 ~"+~''~+t'11L~~T ~'tint-fitt~ fi'c~t~~ this ~}rt_t~T~t]1 ~~; Ear;.}}•it]~,~ fc~r ~r~~i~in~t~ 1~4 ~hi{it~' tai ~;tt~t;~s, terr~it4}rit.•~, ~rjd ~rl?:i~~ ;~~~~~ t~-- ~trl:~~tr~ ~~r, ~~rctivClt. Inc] r+'S~t}n~ ~~ t~rrnrt~~ {ttt~~tt:~~ ~=3 t-~Tir~:r ~:]f-]~3:7tr{-]L, t•~~~rti~. ~'C~ic ~t.:t3. ti~~ ~ra-r~rr~isa~, I~~c~i •jtar`i~tla~~i~at~ ~i~t~4~rit•til ~ran# ~~~r~f!~r'tryttti4~ ~~'as :~ ~~Rrt uf't]~e 5;:t',rir~;~, t~nsi~~r~~~~i ~lut~ne t]~a~ :~~9~i? ]Ionie[7,7t-] ~~.~:urit}~ ~r~tr~r r~~~ i~•l+; ~rcrce~:ti.. L~H~~~,~~ ,;tr3tf 17~r~1i.,rn.~c~ ~t~ •~ina~~'si:; ~~$~~~j ~n ]~- rnc~rt~tll p4•rs~3~ t~# ~r,~r71 ~rrl'~trmt:e ia7 ]tt t~r~;~~. T]i~ {.'it,. +.)(~~~x`~'.~a-d s~~~~~ai '1~.i ~~~~.rt tit ~ ~~4~t~~lati~] ~~~1;~. i:~ a:~~ cr~l[ ~~r~nt ~~urtr,~n~ta~:~'. s~ ~,°c~Ctttrt~~tr~,• inter~i~4stt~•~~ t'e~'i~t~,~ ~Cstatnlttt~:e ~c~mC3t-¢~~~:u v]' ~~ rL]~c~e~~rit:iti~ cJ i':rt~a~~ ~'~ria;~u. di~;~:.i~]it~~s Fit ~tsi~~ at~d I~7i•ttI ]~~'~I~ erft~~'~~n~°t~ ~~` ~~,~ee~; !~,~ ~lp~~[~t ~'(~il~ t.~, t'i~~~~~a' e13~i1~E ~~r't~jt_.~ts, lcrt;af ~t3ci~~3icii+~t~ ~ r'~trat p~~rf~rm~alcr.. ~itt~I dei~rrnrrl~ •~;~.~er~l ttllc~c~tic~aa flrttilt,u~~,:i. ~1'~]% ~e,uit t~t~t]ai~ ~~°t3ri; is rc~Ilti.~~ed it3 tl~~ ~tlEcat'.~tec~ ttitt{~i~ it.lL:nti(ie~3 in tt~e ~?rt~js:.t~ ~us3~e# ~~ct~til ~tl:~k~;}lid ',~~if ~l tlt~:. a'4°.•E'tt"t~ t$i7!'ut:lCTa~. .-`~~l~e~~Ld ~r~~° t~`t~ ~±r~ sica~~:~~1 ~~'~t~t ~r~'~~r~Is c~~?li_~ti~~ dc~cut~t~:talr~, I'1~~~e a-~~r~i~~~,' t]~~ jnf`s~a-n~~t~uti 1'r~t- ~1~•s~It`wC~' ~ai~~ r~::~ i~•.+,~' 1]yr: 4C~l~t:itt] ~:'~n~t#:c~i~.~ ux Lits4 1?. Si~a~ SE~3-. ~,bti~atir~~ ~~srk:raatt~'n~~. 1•,~`~ t+r~~ ~rak7r~~{ri I~~r t~Catli' I~La:}tl]w..~rl+~ r'~t»ttt t]t~a ~~]-r~r €?t-tE~rF3.'~] ~~tt]71i1 ,~} c~~t~'~ t~~. ~t~~}~'I't{t ~'~ET'r3~1 ~l.:~t~ ;'~~~tlltltt~Lt'~tl~'e i'~~~n~~' ~`~.~,='~l ~'~int !~# {=dttll~i;l ~-° ~ ~. ~~it3;ti ~ .7 `~ t l a~ ..J._. I~ dv~r~!tid. 4. .~?.].VE -w;.. :.iuo-_ru...... 5.s-.UI:•-1'.::i: ~i:.l ;an~.~f.r''.'~.~ ;y S': r . .. ... ~_ f{I,. '.5; h... Y. M,l.., C i ~ .I ::5: ... 1: r~l ~:i='~_tt. k f~ _~ .~~t.~ ~cre.t~~ ~.~:L~~`~IICI ~~;~1)~(~p ~~i'~;+llb`131,~i ~:'11~°.j ~~.'1y1:'a~~~ia51~ ~'ri~4;Sij'~:;~ Stij.~4.4 _t~~rrz~i,~ ~:!,'Stt1_I~.I TItIIl-ifr'~.1.{g~#. tirl~~[LT~j•Y} ti~r~:_l. _ ).) :v~',6ti~,";;_ti'~~:_- ~ !1G'~::tS~., ~C"t;.1~~.., 4K;;~ ;:~A~r{a.:,x. t~`tlq: 41tt11:1L~.iU2a t'1 IJJ!t~.~4~ l~^ »!'r•! 14~~~~a~- r~1lu~ltrj 1#' .~t~r~ ~cr.r+a:l ~.~4-~c~,~2i ~~ti~.,~r,_~tl lr:~a~rr~crt~ tfrtc,.{ z.~~cta~ ,~~~{i~~t .-~tr~~.Eai C~LI4?~ ~.~~?~tIt~. ~~~r ~t.Itlt~ ,1.,r~~?]~~`~Ir~t f,:=~rTII;~r.~ir wt zz.tat~rr;~r~~~ uz7~~;~t~d-~~ s~~_in~~e[:?trj .tsar ~'r~rj~ ,y aF'F'r,11~1 ':'~'4 cr ~ r ~ «~ jl? i[F?T:II:~' ~'~i~ _tir `1"" ; ~t "~~f'-~}~i~ ~l? :~~=~:r.~-~~il.~ (r,'~.'~.~_'~~~• ~f_}~, 7T' ~?;~j~i~j.lt{.i~ ~i.~ ,t~'[lr 'liil~l l ~~~'r~,;(`~. `jtt~1~ ~vs~~t5 S~;i.~ I;~~.4~tt~{.4T ~-3~~tt~~ ~t'~~~~~tl'S~~i ~g~1 ~:1:5(~t;j~I'`;~'T: i?T,~~.zz>.,j i~;~;':tT .;Cti "~'Ltt~t~'~~Ii~~ ;~_~F',Lt~ ~t~:'4 I~ ~~4,~4. tel. ~.ti~~~Ua$t~~~; `.ti'IL;t` ~ .iii DE~7` i~~ NI~L.~TARX ,~Nt~ V~T~R~1t~1~ A~'~A1~S ~1~-lSI~N ~~ H~MELAN~ SEGUR~T~Y' ~ll~;D E~IIfE~t+~EN~Y NIAN~t~~lVIEWT ~~ti~attirr~ ~-v~atrd '~t~m~nt fir ~~? La~rv Enforc~men~ ~'err~rii~m ,~r~v~n#ivn ~rc~~~a~rt N~rr~etan~ S~~urity grant ~'r~gram 1.1.5. [~~pT ~~ Ht~~lELANi~ SE~C~RI~`l' N~ti~rtal C're~iare+dness Diret~t4r~te ~NPD~ ZOQ7 t=ederai grant Nn >c~r~?.~:F_T~_nnn~ a"~`rtin ~., ~~ r-~., State Grant ~o ~. Recipt~ttt ?L~fwt'f'-}?34238 City C,f ,~exvard . 4~+t:~f,ptier~t ~. ~#ward ~i Arnen~dment t ~. E~iptoyer Tax jD # Amer~dment# _ ~ 9Z-6~~00086 irttr t~f 3~w~rrY ~~. t~r~x ?'ta 7 ~~°~v~{tS. ~~ ~!~f~64 . effective Date ccf Tt+iS ~#cticn E]+citaber 1, 201? ~__ _ . Method of i='eyrnent:' - ~ : ls~s~sut~ ~3##4ce ~~d A,tidr~~ - ~~p~rtm~nt cat ~ititary anal Vel~rraras r~ff~irs C-Iri~ie~~ of Hnrnefand Security ena~ Fmetgency 1'Adr~r~gwrrtenE P_~ t~ex 554 ___ _ _-_~.,~'+'. r~k t~r~n~red--~ tart R htrtt _ $. DMS&ENi Pf~aject Phc-ne: 9~7-428-7Q89 Mar-ager. ~P~ax; 9t17-428=?1t~g E-ttaia: _- El~~ctt`~n~~e I~i~~elte Hein rnichetle.heunrat~-ska.~c~v {?_ ~a~adlt A3ntard and Yerrns an+~ Cor?ditions. (see ~ttact~ad Gtarrt Terns ~~nd ~anditi~rts# "°~ iota! Awvercfed Arscot~nd: $9~.84(l.4tD f~'Iar~r3r't~g: ~ U.G~ Training; ~ ,~.~,~ Pxercis~: ~, ~.~U Pvtana~er~teni ar'~~i Arimirris4rativc: ~~ t~_Ga ~'r~s~e~.t ~t~dt ~e#~ti~s ~~~ ftiscxc~it~g adi!iarts, ~S~cC ~s~ ~a} tc3 ~,~ ccc~~#rrrc~r~# as ~~,p~~vti{tuc~ ~c~!'to{lz;~Ctrcn~ ~s ;r-~~4aco+tal~. ~rarst ~~o®raa~, ~uidetir-es anti ~ed~eraf, State, ~io-r1 lor..~l G~i~tracti-~G ar~c~ t~rv~curednertt ~o~~li~r~ce req~~iremer~i~ ;a~piy, P~+r State ttse Gftt ~~ # 8297211 Pine tVs~. # ~7 t.ETPP ~8.'t7G't1 '! ~ t'.ararlt Requtrerner~ts, Assurart~ces and Agreements: (see attached Grant J4equr'-aments, ,dasu~nc:e~ and A~r~aments~ 1"he art:e~t~rzc~ of ~ yra~at trt~m tyre tJni~~ci' St~dt~s c.re€~tes :~ .r~r3~i Duty c~ri :~'ae ,~br? rat ±h~ ~r3nte~ l;;' u~+~ the ~rrnt~T,c ~r ~r"~Gi~rty mar? .~4~3~lab~e i~~ ~~~;utdsnce Wrt~? the c~7JT~;ir;~r~S ~/ ftle Brant thrr~r~ch its Stale. ~~. Special Bondi#ion~: Ararat f~~~d~ c:annc~t be experacied urn#i these ~~~it#r`tit~r~a have tyeen met. _ At#er~~J ~a~~e cif tine 2U(37 tara~tt !{iek-off meetings: Ntartherra R~egiQn - Qcit~ber 3ra1 ia~ t-~rrbariks: S~ut~heas# R~+gion C~et~-L~:r ~~Ii, ira Juneau, pr &~uth~centrat Ftegi4n - CJr•tr~l.~er 1?'th ire t~ntiharag~ ~~ ~QCptenx is required to sigh aid return the crigirtai of tJ~is d~,c~,ment, as weft arc it7e signed and eccepte+d grant req~,irernenks, assurances an~f agreements tc- the ts~uireg Address trR block ~&, wothin 3~ dae~s #rcny th~+ date Ss~ ~tia~ck ~ ~. __ _ 14. Signs,#ut-e ~f ~uri~,dicti~n Project 14tanager _ ~~ate:~ :~ _~_ ~Ph4,ne: 9{?~'-224-3338 - ....- 'Fax: X07-224-$48t} - __, __ _ Printed Name; Torn ~ler'nons Emait: tciemot~s[~city€,fsewattt.net 1 ~_ aiatvre of ~lurisdictdon thief Piriar~ciat t~fficer _ Date: - - /h ~'~~~~ .~ ~ -~~~~' Phtcra6: 9it~-224-~4D£34 -~ try. Pax- 'B~~-Z24~t038 Printed ~ta~-ne: iSristin Erchi ~~r Ernail~ tcerchirager~cityofs+~ward.net 1ti Slgrtatu f Jurisdiction Si r<atory ~fi`iciai Dates _ ~~ ~~ '' Phone' 907-22A-AO~t~ -- - t^ax: 9~7-224-4fJ38 Printed Mamc and Titte F'hitip t~ate:~, Ci~ll~anager Emait: Dates cif Gfseward.net 17 [~HSREM Sigrtatc-~'y 13fficiat {Name: T'itte~~ 'D~te _ __- _ ~' 4 ~ p ~ ~~ `J~vhrt U~ 14~a4alo-err. Direefat' !!! G~--~-°- ~ S~~-tem,~~r~ 27, ~{?U~ °~ ,~ i~d i,1~~$I~AI ~ ;iC}t;?l~c,ItiltUP r ~iati' ~Uft+1Ja~~~iYE:'J+~ 4~ +JO!lil~~~~= tll :, 7I1P~ '~~rr~sEUe a ~ualalll+~Ju! i~uulla ir: riol.~eJ~u~.~;r ua t~1tlsJe a€~u ~..=,~,p lni,i ri.Jl '=~+!ai'+U I+~uc;l~~~ar~~, ar_.•i.+ 'au+~,~1~4rr~; :U~+.i~v*~~c;~~u u~ea~r;~+~t f4~ ~5..°t,i€st~r,~'as>v~?,ti~!i:14i3 Y>3~ a~t~w ~'~ ~~ ~~ ~~3'~t'Sit ~ '~,' ~ ~5+,.',l+t:~I_y Ut ~titt'Zt!1.3.a!>r':~+3.! 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JC}i Sanln~~s le'^~tJ3uG7 'ua~NS> ~u~'.if; ~yl u~ paR!;~ac.s siJC~S~a hail a}i S~6uey~ `~~~~~[! ~y~ #rt as~nr~f:itt~1 ar, `5d!~!,tl~a: ~r3~+,s}4t>aeJ[:~ft~ ~Wa ul s~f}u~y~ '~sani'rra} ?u~ ~at1~l~ ayl ~2 law ;,Q~ ah&'~} sup'=a~t.~~v;~ ~;~s~ su~Ja~ II Pale `~tJ~J1€33 dJ~ ~auawaJinh~} E"7ui~.iG++~~,~ aya;! ~,a~;u FaJat+!s~+f~~ ~d~ IIIhS sdvue+.~~ js}a ~i-,^rnl~,~'~ 'sit+«+~I~n~i ~~~c+.,~i ~:,ue ~~.:~f~J~ ~~l ~~.~ ~adr~us aye il;s,Ai ~u~~sSUgs 2q jszlw sa6uey~ ~lenr}lritir ~~;i~ M~+~s~I .J[y~ 'us?id Gu!Guacs,+~~IaWascl• FRuE an!~[?~sel} uc~~ia''~<;1isr+r e Aq paiur,~~.i~~;~e 'Ja~~ttS?ii+ 5~+~~~Jd W~'~SI#~] a,.za ~}i Alle~r}>:~JZ:.=rte ~~ ~Fuili},w, ell ~r,=+~7aaz~l++~ :~ lsn~i s~~dllL~a ac+~~yu ;1+~ and {Y~ ~S~,tit~~ ~~ ;:+~!~~~°Ilq^~_al~ ,k;`+;, 'l;a~!JUy.lne a~ 11i'~ 3u~ge~~clle uaa4,,arl ~j';i it1} du ~Ja~su€?J1 nN '~1=~u:~~ a~ ~~ u~!~E~!Iy~%-aka aanaaxa }tr~~n 1~,id'~SN[) ~~'~~ecti =~Q lii+~ s~a~~1t~ ~;a~~+4~.1 fi~oi~aae~ a~+~P~`4` dya ui ~a~^ai~!I.a~~x~; .~etl3 Ja}Jent~ ~t.esa.}~d~J ~~,.11~ ~+€~~ u,~=air.E, uc~!~eu.a~I~c:~'s_3 aJlntla~ £F~s~~rnr~ fl~ '~Inlarzu}6J~ .obi AJu~r a~y.~ca Aug ~~ ~.+s~~i~ 51y1 du •~r~t~ hur r0 Ile ~uk~JJ.~,',~ :~c~uue3 ~~J~~~~ ~n ,~?~ ~W.l ~7ti'31 ~l~a ,~,~ ~:~~,~;uus4ar ~ ~SS51:iS ~t.:,~t~~:+.ac~~s'~~`a~~c~ "~£~~5~ `c~>* ~a'uJ~;,d--~~ I~~„+~J~.~ ~.~ijr~? 1 lyd ~ $i p.~er~e ~eJE+ yIW1 ~u l:ae~uad ~~1+rc+u+!n~.1rd ~-''al "a~ua+~=' sp~rr_~'u'll~ Jdylu ~~E ~~iJe.ye 7~1.~»a~ ~:~ ~:I.ir,~i~;;~.} !~I~a :::ar.a.}~I ~_r:~ ,yr5r1-,.i~ a7~ SC~~Jf•' Ill?I'I}f1 l~4l~ 'S%1l~7ji,Jd~ 'Si3:ji?~ I{! h;Ia~P ~il~ i '^I'[1a~4'e; ~ ~i;'1:;j~.1~.t]:t!. .i'J+:'d°'S ;;1~ l;ls+~l'+ t3Cl i1aL',5 'y:.'I+.~M 'iJ(}'UY~'tf :~r„'i; ~;cli~J~hS~ U_r7~ ~+i<y #ar~,~aa~ fin, h~I~ at!! `i~Lt?`~5 -~k~C.~~~"+ "~.t1€~~3 ~.f'~:~°~:}~.tt ~ie~~ ~~'a~~3 ~=*~:un ;7[1`fi1'Ir1`fii~L'T~ ~' 'Sid3~3~M+7~ ~+J~tu.a~c~uel-~ h~u~t~~~wa ~~~~ i,~1ss~:'s~ i'~~5~;:~~u~b1`};C y54~s~y ~~5 •~; ;;3~~,+s?~.~ ;1;r=1t1r~1L~ +.i~}tz1:~}Ac?.l~I, a~~"rJ~.»a~~ ju3a~~~~.~#I~~ :~~'"~ l~~t~ ~~; ~~ ~~=`~~`'-'~` ~~~°~~ ~l~ I :R~l~.u~~;~y ~it~~" u: u .. a w~~y ~u~i t;v eh~ti~~.;er! frv.s~ L'IJr:!-il~ ,,~;- suLrruLlr~u a E,:~r~.~t:as~l rn r•~:•rratl?ta fry- t~:? :~,e_r~ ~~` su~~h ,r~rurvni:,•:~-, L~~~_~_ +:;ricier', ,-~f>~r•a±t~._? iS nrt ;c:~h~~~ f:~r f~ed~;;,~Ily' Frlildi~~.:' ~,'~,c;1~ryE"rpy~riLS. E'rJr_=~r~~~n, f-r~nc~„r.r~n~ s~3i1 5e t,~nbu4t;e~ r~~ ~:r~~:•r~~ r1i;;;irr1._~^- cpr3n r,n,^•'r~ ~~E~I~~t.1~n. Etch ~w~l+~-sour+ce procurl~rn~n#, sirt'gie vendor response t~ ~ competitive bid, and all purchases irr excess c~i $2t}fl,fl0~.flfl rewire prior apprn~ral ~f [~HS~E~NI. UM~~Et~~ 1~~-~'b W~u~~.de~: cl 5 r;~srt;;~y e:~l ~rac+.:rrle'^rat.~^n r~~,Il-r~d f,> l~v,_Is rr,' m n.r r ~• -5 C Y 7 ~n ~ j~i ~•~nr z~.« ~ 7! pra•r.rr~..-~; _ an:i $• ~rt't~ri it tr, he '. =:r-,rr•:~ n.. ~a'1 t;,~ ql l.~rterl'yr F~ ~ar~r.~, t 4, ~r_ ~~::c„ ~.... (G~ Cslnkr~Cksc Any cent!-,~.rt enter~_~i into du1;~t,~ ttris ;lranl princ:~ shop c:cm€~~y W+'ith Ins{~I~ ~,r~r~ ~,r~~~ rd~r-aI ~3u~,ri:rnr-t~tiC r:;.rrrlra~tinq ra=auatinTs. t_[;ntrar:ts fnr nrnfegsirrn~! anr-t ^~^~r.rftant swra~~:.c~ `lluSl I1P;.i•,rr14 ;,.rr~~, :~G~tu an~.l Fed!~ral q:s'u~rnr-'1*sr,t regui;-ed ~c7n;l~aul tarr~~ra'~e, a t.~rt;~e~ck ~~-c~tyeLr atxl require pre-ap•prr:•val t°r~r i'~N'~~+EM ~ri~r t~ imrtFm_.lt3ts4r1. 4~srlt~vWL ~~li•~rra~.~-s must malt tt`:e intsnt ~rf =s1=C ~l~ar1~ s1kt111~;~LIL3r7 Jt~4~ ;jlilrt~ ttiaUlt~[r'~nts. _`i cti~;t'r3t1:3n i~ r~?f~«lrerl F~' ~c?r11p?i`ir~ttt~n tr_`r irlt~iYlllU:~' lJri~+JltdtlR Sf"'JI~PS, 1A~11i.°_I'i mL.~`,,1; tll= re~scn•~bl;~ any ~;u;'.~•is[~17t ~~tCh tho at~7uurtl ~a,r~ tar simila- ti&±r'JiTi®r, n 1"h €? r."•arit~• t-'13r+~. ~i~~.all,t~ in;r:~iti~~, uttil lime anti rzFfn~ rr~p+~r; ~,rr~ rar~uir}d `~r...onsa?rar=,s. A summal-~ ~f ~~c;uril~rrr.aGcn r~ril.rrr~rl tsar I~~~+~I£ ;~rf rrnkrart~nr; i5 ~'!t3=ne~1 tv~ CFrr Ir?:,:ru~.:t~~r._~ :~n the gr~arr~riy ,1'ttt~l7it:31 Frti!~.~~e t~?~,~~C~. - (If~~ P~~: Publlcatit?ns created '~it''1 nift~inr, u~!der this grarC ;hilt ~3rv17-cl-lCiltly rrtsrtLau~i Ltle s~ll•rwira~i sr~tec°nent: ~1t~13 t?t>Ctimettt was prrred x~n~d~r a grant from tha U.S. t]epa~tmer~! ~f .IH'rame~and Securfty, any! tfie Alaska t~1vl-sivn flf tiotrtetalrtd Security aind finergl~ncy J-larr~ag~ement. P'olnfs of vlaw ar a~1nl+~ns expt'esS~d in this dacr;rmerrt arse t*hOSB {}iF ~f7~ atlt~hOrS ~trid dD at~t irr~e~s~r1't~r ,r•~epresent thce +~f~tial posit+r~n nr ~aiici$s of Efie t1.5. 1~~aar'tttter~t ~f ~rlomeland ~urlty or the State of Aiaska. {x) ~-u+tiit tteerylf~>ltl.!~.tlt.4: .its the Fed~d3t Grant rt:~:rtslerr., the ~t~iti' csf Alaska ra,~}iliri~s h si.ib_r~cipie•nk i:x;~;:~r1sJ-rly $`,l}ti,l?[}t? nr m>~rr= in Fe~iert3l funds in th$ nrganiza`:ion's f"rsr-r~t yQar to I_ondu~E an +~.y~ili~dlitrir- wttJe aurvt~t in acc~arrianr~P writh C~,M$ Crfr:ul~~ ~1-233. This ~Ify 0 ~eworr~ lntdll perrnrt the SWLe cif Alaska Pro~~t anti P~riram c?fFlCia;; any; ~udrtvra C[r huYt; iJLCes5 t~ tt-ie 5i_ib-rreClPi~nt`5 ~3nd tturrl-party 4:r~ntra~t~i ~` i~tc~r~s end firan{ial ~rc~Cel'r~wrtyL4 as r?ecess3ry !`r*1r the ~t~lte +?E lR,r~rka to inmpty with C.~,"4f# ~~rr°caJa~ .4~ t ~~. Copies Df ~rsa~lit findings mint Pie ~ubrtaer_tefi fo i~tl~t~E~1 '~'ithirl 30 ~avs after ttie pity ~nf ~r?avarrl r~r~ivres its audit r~P~r~., ttc '~,itirrrl ~ 9-~mnnth {~erar~d ~f t.lre grant ciaseflut rdate, tiuhir:h~ever is i4arli+3r•, It1 3r_cc,rd~nCi: K•rtl-1 ~,AAt: ~S.i73iJ, lrlc trade= thr~ E'~±r~er.~l 2r,~enr_y non--m~, prcls~Tam, grant nun-rt~u+. ~r~rd yevr; thu G~UA~ tittC arlct nrarr:`r~e~'; zinc? t-ts~ r-arne tr# the pass-thrt~r~~~h ~~~,:rsuy. ~~~ Retcrrdkele~g R uir+ements: r,ranC finortr isrt any! ar_Irninistrat~ve *~t~rrl.S sktAll b~ macn~ined ?sir a {~Gr:~ud ~f tf~*tr~ {~~ y~~rs ft~IlC~wcrly the date •at tt-e cl~s~ure of the grar.* aw'Arri, c-r audit if r~quir-c'1~_ lsr7it; Uli~ ~i~r~rt, personnel r3raP f•,ayr~,ll records fur ..rtl inr~iwil~ui~! reirnbur~sed un+ler C!~~ ~'vv.3t'd must (~~ r~lanlt,:irsetl. Prclparty and Pi~f1i(rmPnt recr~nys shall bf. n7a3:ituuttac: Par a perc~d t?t: t"tre~ {3i ye~r'S fnllc~~~;inq the fir77l :di~~n5ltlc-r~~, Ix+~tl~C~mertt +~rr [r~nsfo~ gat Ltre ~,~rclp~erty and egt~ipm~nt. ~Kj P9tlormance Measu~e~: ~~-~rttrly F'rr.~r}cess ~e~~r~~ Shill r!ernr~rt5trate pe,rfcrmanc~ ~n~ prul~ress retativ~ h:,- i. r'i,^r~~sr~i~simm parF~rm~rrra tier ~p~li~able r_ritr~~l t~asws In Ex~r~rses rlsin9 ?ppr~n~.r~!ri .~,_~narinS ,~. P:t~yress In achieving pra~ect hmelir5izs ;~nr_1 milpltcnes ~. Pei-cl~n*, rl~e~seu~abs~ prtare5s C~rwarct campletinn nP i7-~?~~'t ~. lira~u flin~d~ have? h~E'n ?xfs~e~cfed dur?ag rr<t,+,~!trlr~~ ~?nt~ci, and ~x;,ains ~xE,~rrr!~~,-r~s ralat~d Cr: Lhr~ p;rsle~L t'L~ ~~b-cetioielrYt M4gitorirtg Pldliic~r: perru;.iic m:~'ei°:'~r~l°.r7 i5 reglrirpd tcc ensurs~ t;'1~~ tarl~~r~rrn t~cials, ahjt~t~rlve•~, timeiinL,, Jur~ger~ ane.'• QthP- relAi~d Prr'~r~lrn criteria ark being m~#. t]FtSt<4EPt reserves the rit~k~r trl t~~•rlis+'iic~,lt•~ rFr+~nitur, r4u>e:'~ ~s^Frt cc:nd!~ni- anatyei~ ~f tn~ ~Ity ref ;~w':v~rrrl's FUlanci~,l~ pri~grammatlc anti ~sri:~intstr~ti~~e pai1~-v~s grid {a~t_suerlures suer as, acr:~unttrtrl f,~r receapti ~ci~;J ~~xper,ditur~s, r=~h manager~r~crt:, r!~6anit~r:crrrly ad~;i~;ai~tL t-n~tncral r,~•c~rYi~, r~se~n, ~f •sttccati~ j ar:d tr~ukaliy c,~~,Lsr ct~r.•tra:tinq net ~rt~r~urcmc~r,?~ ~;~Il;,,~s and re~crrr+:~~, p~iyrnll rpce:rrCit; anti rrl?~rr,5 Of atocat.ul~l StaPF oasts, pr~R$rtY/~iu~rm~nt m~,n~r~emenr sySkC-ti.s~, Prrrgress t~F pr~le•-t ~~_tiwities, ~Kc. a rtes may irr~vrJde r~rsst€ and treld nra~~!ts, 'f+~c'i~`iica! •~ss1L~r~~Gr;: -~ ~ivailatate Irt~rtl DHSt~Ef~1 ~t~+ff. i'he M+orritraring Policy !s avalrahle ~jM) P,,,~nait3r fir Non-~Gama lame: t=r~r the raasor:s h,l%~,i Uelaw, sf-iet_rai cnntiirr~ns rr,ay be i~lpulea, ralrnUursarrrr=nFs may h~ ~art,aliy ~.- v:~h~liy wltl'dl~fcl, the ,~:YVr~c.l rrrav be vrhoNy nr partly ruspet~dC~ or tisrrtull~zec:i, tar #uture s'.varxl~:, re,mbui~~,rrmerlts virci at+~arci ~tnriitr.~rr~Cna may be withhelef. C~~l~$rtM rrldy Institlirta the ftaU~~ving, buk is not fimitCt~ l[r, tiv-1~1 :aiding stgrft•S,>t'ity t~ proF~:wa~ Ltr the next phase taF a tarnj~t, r~-r;~rlr:q A[i~^ii#'isln~l c•r mere:: IJi~Lar=ed tinani'ii31 rr~Fsnr~~; ?It°iCiitir.,nc~l prr~jecC rstori-tir~~ina~ and~ar :~sfa~~t+~h additiGrl~l urrar aF~pr'erwats, P~H~t~EM shalt ricstrfy the CGty of .~_+ew.~rd c•` i',~ iirr~c;ksrrsn rn a~rriin~ stating the na°trra and tt•,~ r'euS+~a t~rr ir~pnslnG the ~'~nilti~r151~n?'S*r#ctr+~n,, Eh~ Ctrra,~,~ti~~ ~c,icr:r reauir~~i aid tYmeline r~ t~~rrt+~•r` Ch~:ra~, and Gee mpthrrd r~F r~quesr-in•q r~uuirs~cE~rr;ti^n ;•if *h~ =•--p~se~f crlnditi~n~~re5trr~trri'15, i'he Cit,+ Gf ~cwarci must r~~nr,n~ •~;~rhn ; drys ~,f it-cei~t ul tis~t.-flLatran. t. !Jn'~~rq't4;rgness r~r in~hdiar_y r,, atkarlr Isra~er::t y~als b. Unsvlllrrtyrress r~r inaE~ilitY try 3r1h?re Ct~ ~l~wGra) Con+Jiliorls s:=lid t~ E31rss~k f r. Failure or =nobility to cif=.ere to gra-,:• r;sir3?linp~ and t'ede:+-al >_~,~?-;~.~ll~r-rr:~e reJ.~uiram~nt~ ri. imF:rr±per Fsr"~:e~lurer rfl~ardtny c:antrar-F~s anti ern,°~Ir~rr7ent5 ~. lnab?JrLy }e submit rc~riahla ~,nd/ur C+r*rely rep~ris `. P~1oneg~:~rnent ;~ysttirri:= 4vhich :~ir~ net meet fede, v! e,~g~,-ruJ rliarlayeme~r Stanrarr;s [N~ Ietmin~~ion for ~aus~e: f perfrar.°-an r+ -S not ,,_~,~, r sr~r~ as agreai, khe a~~+.~irri m~•y~ hoe fe•duccd car leer*a;••,..'~d ar4'ithr_,rit c_•~rnp,~nS~rUVrl ra~r redut:tinn cyr terminatEtcr~ casts. E1M~#k.tM ~nrill prc~wirtrs ~ days rlu=t}GC ~c7 ~r1tr cif ~to~nrr~ stat~rrrg €h~ rea5~ns (C~r tii~ ~sr_l~cn, ~k~rs takan Cu rrlrrF;:~.'l lice prr~blem~, and tha c't~rnrmr~n•Lrmer •~:.eCt n! the Pr?tirir'tian r~r terminatiot'i~ UH~~E~1 tiwill -e~'~-turse t`its' of ~~v~~'Tct only ~nr ?,"'f_'+~~+t3F~i4' :•r~~f t4 ia~ ;:jei1V~'rcl3ii~S, f+~CP.SS~r~t' :~?'~t1 ~iiG'vk'sJL3t~ t:~F~t~ 'VC'-rrrf>tt ~'hrtl,.:, f1~ ~l1r_ ~,3h_- ~;f rfv'C1UC;krr.2n ~r tPrmin~t^br:. ~in4 i~fJ}~'rll+:?lt; rna~ h~ :aithhel~! ~,t Lht dis_r,~t-rar= Est L~F~~~Eh4 r,^_til rr~mpletlurl ~` ..~ tiljral EJH~~EM rP`v'IrSN' luny ec~ui;~rrl';•rit. p•.rcha5arl !,~j~~r a tr;:t'lltltt:3_~[i ;art rtrcty re~vt?rr e.~r C?It~PI`1 2-t t~!e tz~ri+~n vi L~h~f4lrt'1 {~D) T•er~nita~t~on for ~Casrtlveinience; Acr~t r,rr~ja~t trey ~If: te'rry?-tateti'i -s^rrtn r'~,r~~jenienr_, ~r: -vh~,i,~ Ur in part; Erie the cu~vv~>Encti a; ~,~, i~c•verirnent Tt+e 1_l.~, Ctep,3rtm~nt ~~ 1-k~arrle!anrt ~er_urity ~tr~tl~k5~ atilt the GBH ~~4EM, t~v' ~~ritten ngt:•Y, rrra5: terrr~ln~~8 ~~,,~; ~sranl, Irt 4Y t"+L'+IL' ur rr, Gdri, ~'#iFr, tP '~ tr1 tt'!P {3GV'tI'nnl~{II'~. t'ltkrr'•~;~ ,`~l{CW~~rI'~ ,~Jsr4 LYGIl~c3L@~1 ~3r'..~j°,~r -rtt r.lrr~~l the!;+;:4t1 ~i'r~,i: VdE 6t'~rYplt~~itCn ih~ll L}e ''ei'Ilbttrs~,~t :4ny equiFfm~t^t peer^h~s.er~ ~Ai~ur a t~rminarart grant m•3~~• rt ~~;rt t,r~ €~ti~~~t'=1~ at th±~ •~,~,F:rtn of C.t~~uEM, (~) Pr_criact Ymplem~rt3;o. ~l~it~ r~;, :tie t°:'i~s-:_~,~trr wenu;~;~, r.~t Ltre ~a~l~i tiarr•,~!t~n:~i fat,. ~'Y ~,,~an[, auurlr~.~E~3 p~r:•jr,rt~ finoll ~L, y :c,_ c1~. I'r;aler:t implam~rltAtinrl Thal' ~e~_~irl +t-thrrl Ltre Fir:r r~F;4.r*inq qu;,~t~.r, - ~/ . __ .. . ~a~~a~~~ ru~A~'e'tN "Nt t~u~~ a~~Q ~e'~!1-pue auaeN~ isru!}~ ~aa;eu~!~ 4V3'S~HCI ~ e ~e~u•pJ~ennae#_~~~~~~l~c~d _i!euu~ Sa ~~~~ X!~ 'sa;eC~ !tl4d ;~i~t,~ pl~e a+.ue~~ pa;u!ad . ~ _ ~.,a ~ :a;e47~ lel~l~#Q fiu~;~'u`E~~~ uo!~a~!psu`np n;+~uEi!~ ~I. ;au•paennas +~ 3!d ~a ui ~aa -•_~__..,~__ _ _. ___~_ __._ _ ~ .~ ~1 =i!ew36 ~a~iy,9~~ ~r;sub .3tueN pa~uEad 8£Qi~ZZ-146 :xe~~ ~,, 4 rr~~ „~" :a;e~ aa~r!##Q te!~ueu!~ !a!~~ uvi~~IR~!a~f ;a aan;eu~!~ °~ 4 #au•paennas~c~ ;!~ ra suowa~~~ :ilr~i~~ -_-____ seaQOU~I~ wca j :aweH p~ui.~ t~i~tg-t~~Z-~06 :x~~ 9££~°t~~Z-lEl6 :auvyd .a~e~ aa!'ieueyyi ;~afaa~ uQr~!psun~ ~~ ~~t~l~c~~!S 't~ ~ __ __ ____ 'LL ~avl~ u! a;ep acl; auva~ slEep d€ u!y;!nn,'9 ~ualq ui e~e,ppwl6uinssl a~3 0~ s~uawaa.~i3e pie se~ueansse'~~uewaa!nbaa #ue16 pe;deaae pue paufi~e a~; ee Ile'n~- $e °~uauanaap siy~ ~o ieu!~!~v aci; uar~;aa p~+e u6!s a; pa,!nEsa~ s! ;uatd!aa~ '~; ~ ~~. '2 ~aay~u~{ u! ~41~ l ,c~i~}c~~:~~ ~- uo! e~ !el;ua~y;nac~ Ica 'rteaur~~• u! ~l~ L aagc~~~p - uoli3a}~ }s~2ry~nog 's~u~c~~~-~ u~ pJ~ aac~Q}~~ - uv!~ra~ uae~4~aN :s~u!~r~~4"V !~a-~{a!~ au~~~ ~fl0~ a~~ ~~ aua puaa~tr 'Lain uaaq aney suo!{!p+ac~a asaty} f!l~,r~ ~u~p~,~dxa aq ~~~uur~~ ~pun~ ~uex~ ;suo!~!puo~ ieraaci~ ~ ~ ~1~'~Fj' ~l,,ff 1.1'~,1ti€~Jij J'..d4''Jd!j~~D aC10d~:fiP}f5.7 r'ifji f~~1A'I h}~L'[s',CDlGr;:;~~ tll *~(f~?,~lir3./YP ii~(1P.f!!' IFi~Jelf7~C?lf~ I~tJ S"f"1FJ11j x^~1#,1 ~SFI C'~ i3v}[1'S'!tJ 2iq'~I IC) #.1~h."f,~ +~",~r `1C~+11~1fiN ri~~hl! Q $`t~1~?:1.11 .~r.7JC'a~`• ~}i7A?21~~7i~f1 Il.it}.~1 (C1F~./~J 1-.'~+.~ vJ:1E~'~d~`>+~' V?~,s• ~~jtJ~PJJ'3~J8t{ FtP}e SaafJ~J7~SS~p' •s~U,~tlJairr~ba~{ jt1~e1~ R®r~~e~e ~sy ; 8;U3tiL~~~~{ puE sa~uEJnssbr 'S3U3tua~~r~b8~ ;uea~ L L i~b~Z@~'9i~ cld~.3~ L~ # 'vN a!!~ ~LZ~6Z6 # ~~ ~ lute eel a~g~~ ac~~ 'rt~dde syuawaa~n~aa ;a~ueiidtua~ ~uawaJr~a.,ri p~~r? t~ui~:J~J~u~~ ga~~~ pue 'az~~~ ''~erapa~ pue sauiiaia!rr~ ca,ea~aad 1ilE~dj 's!e~.~va~de Jt7 sual~e~l_laL~~ne sJn~ipreae_!xa ~+~ p~rtJ~'uu~ aq a: ~41t a.~e pue °~usiye~o!!e 5U!pun~ aae s!ie~ac.I ~a~pn~ ~~8t~3J~ nafi'a~eeieuneW~aila~~!ou :1!eeu~ 60t1~-8Z#~-L46 ~xej 680~-8Li~-Lt?f :evv4d '~~ (J 3 :Hr51~F:J~.51iJIW~3Ff ~}Bl~ ~1,~IJJe1~iBfJL'{!y~ ia0 [} '~~13J~74~ ~8'i~ S :3u~u~~:a.L 4[~ t}t~i~'Sh~ :~u~tucf!n~~ Jti'0 ~ -:iu~uueld ~]E1'Ot-9`S6~ r~taativu,~~{ p~pae"h~rf 1~7a.~ {su~~t~pus~~ pug su+fal. #~~+"J ~~4~exte easy ; S1.~4~ljlpuc~~ pue 8ui~81 ptae (?JR'M~f ~.i~L'~e~" ~' (, _ ,_ une a ac a ._ ~~UO.t~~813 H ii l !~ .. :.~ai3~ueW ~ato~~ il~~~SH~ -8 OS~CS ~ -C~'t.! rua4u~f~u~~y f~u~~aw~ pug f~un~ag puei~+,un~ ~n u~aa~t~i~J ~i~~b suwa}~3~; aue 1~~11o4N ~u luawl.+~d~r~ gsaJPPa pue ea~~ fiu!t~:ssl •~} ~~t}Otip~°~~ ~ #~uawpuaw~# # CII xe1. ~aeCoidux3 •,¢, ~ ;uawpuaui~r ~ p,e~n~r •~ .}t~atta.iied ~~" Pv4~aW ~(10~ `~ aaga~~. t~~~F~Fi ?~b~ 'F~a~A+i~7~ ~! xt~g -~'} -f-t ~J~r~ ~~ ~a rr~r~ $~a~pptf aua!d!~a~ ~~`~~16 'c~N ~~7~~ ~~~-Z.L=`~:Y~~)t~~ `c~(~ ~u~j~ oeaap~~,~ L~Q~Z ~C~~~I~ ~~~ar~~~~a~Q s~~up~~~l~da~d ~eua~.~~ ua~~a~~ ~u~a~ ,~~.~~n~a~ pr~~~au~~~ we~~v.~~ uo~i~uanaa~ uasi.~~.~,~a~ ~u~ita~a~.~o~u~ nn~~ L~~~ ~a} ~uau~n~v~ p~c~~ I~~a~~>s~tl~l~ ,LI~~IN~3~Ir1~ii-W JI~N~~~#~11113 O'N1~ J6,~Lt~lE1~3fi aN~~INt~H ~Q I~t~ISI~It~ '5~1~~~1if' Iwl~l3J.~1~ ~11~~' Jl2l~i-11'111i~1 ~t~ ld~t~ [.rant Terms and ~an+d~tia~~ (cs~fltinued fcarn Section iQaf At,vard Thy it~`c~i ~II~L3C1~7fi ~f th,g ;~r`~~ r ~r-4~ ~rtt~r~~rn~nt ?~rr~r~.,'n I},=w4rr -t, . c~•~,:,~m ~v4~r~~~ ?',.r th~~ ~i~~r, .i~~,r, r~r ?in,rr~?anJ rew;.~~~'y ~rri~t Eri~~rrJ°„L'Y M;~r,;~~em~nt ~Df-{Si~(`M;~ rs •:~,73U,~~~.r1J rrrn~~r r~,~;~~~t ~~,r~a ~U%~.~'-~~ t ~ •~it1J~, t F,Cl1i ' ~~ ~-~~~' Tht3 4:it'w ~~ reward has ~,_~_n ara.-daC ~~ r ;~t~.t~;.:,~ ,,;, ,,-~- ~h4; -, ,.r~=~ri *;~ ~r,r~,!,,~r~- ~t t.k•itre~ e:,~ir,trtll kc th? a~~ilit'v' ~f £r~,t~.,, °r°-rritnri~s, :~rii ~urLl~s~ urr~~~. t~ ltir~~:arA f-~rr Frav4~nt; ,;,rid r-~sw'Gnd t:~ r:~rr~r_t atl~r~ks driv +;•ttr~r ;~tl-ha~~re~ ~trant~._ fi;e p~rtu~rrJdrice p~rr~~J .~tf tl-rr5 ~c-ant 3war~ !G~'1,r~t3L~l ti'+ja~u~t° ~pr~n-r~~r ~{Jr ~i]r.~~, ltr~)r:•~t Ct~ridrtur+n~ m~rsi "~a t~~rnC:late.~ i:1y ttns c3~ttr. TI« ~`tY ~;f ~~,'rr3r~ ~?rrt;~%t cU~s~rlran- AIM r9r cr:t} ~a;~-t- r_,P tr±r5 ~~t~rrr itc ~r~~t,' trth4r ~ntit'v ~- or,~la:-ri?~t~~r iii= ~a+~~,r,-}s r~auirc ~~ ;'irr7i~t~~ t 'F~rr.hin Tf<,~4 sr5t rw~~r't n~ ~:::;2rrf~C ~h~k ~x~?rtct+trrJr~~ in The butty~:t c.U=:~arv tC:y?+rr. ~r,~j~r is mill ~,? r-~a:l~, r~r E~Hv~tht wiM! e~es~~re de-~~+..~~i~?Linr, ~?f trig Ft.*~~~~. hJrr transfr~r.~; of Pun~is rs~t'.'ic"'fy!! i3ltcl~:dEr4'rla wilt b~ ts,ttl;'Jr.~~:~, r,•nPyr :'~~-~chh•:~at,urr ~~' furr•d~ ,~p~ ~h~n9~ to ,qyy$~; Ail c.han,_F r?~rrPt`_t rr~:rtT hP =rJhn'~ ~te~ rrr aur-Crrry, er ~le~ tran,c~~"'y kra th? CjEi~t f4t ~,°rr~P:':' ::rt~Irlt~.~7Pr, acc:nmpanied b•~ a }~rsktficatrr_~, ',arr:+t+ul? anri i~;lriyet,,+spNrrrirn~r ttan, f~:rr rtvr~•-s~ ~rrri ~~~r~,ual. ~:~:an~~f mu~T t7 P_ CGn515~En~ ~~'itfl t„::e scr3p~ elf ti'Jrr :,arra~~r.t ccr?d grant raa=,'t'~IInQS. R~c~tlest~ t;~r :.a?arry;:; v4~,1! -,~y :~r_+nsid~rr~~°i r~n6~+ iF thr~ re~~rtir}y r~yurre.rren-.s ~r~ 4.;~urrrrrl, uiid rf t~rrns ~n;J ~en~itian~s h~4~+~ ~kP.Pn mE=t dt t~'=~ CIR~~ ~h~: l~<<«{~~at. L~~n~~~ in th? ~sre~~r~mnl~Crs: a~~ti~rt.r~~, ~r ~Ur'~?~~5~: of :h~; ~;'O)G~L, 4h~n~e, i~, key ~r?r~~n~ 1~~rfrpn r,n the {~r~IIL ~w_rLt, CC+klrfal=tL1-~I ~?r+diPPt f~5° r"~.C''.i`UItrPS {:erlLriJl t:U kh4' ~?;~`-~~`Jat-S rJR tI1C' ~!11i8r:j,. rF'~}L'E`~.t~ ;~t'er ~~i~ECi{ls'R.?It e'un~tfng, ci~anq~e in iaruJi:~t mite, cr rr~t?~S~ 11r ~~¢rial rnndrF t-~n~ wit! r~~dFk in an smenc~enz tt1 tni~ =~tiv'~n1. t~,~y Fr?~nsfPr~ of ',r`€c~s h~sw$en r~tr=yL}ry alt~~:atrur!~ will t+e ~i~th:~ri~~•rt, nra;y rim-oLlryalrui7 r:~t (ur;~~. {~~ I~~Gp!+Rl'#111g R~nulrem~ntra: The arty ~` ~r~ward s+~all ~t~~rrllt timely quarterly l+l~rr~3trr1:• ~Jrt~ ~,rr~rrrt,af !'rv~r~'~; .~epc~r7: Co th+: ~ra;~eci M?,n~~$r sJt QN5&EM. lrESCr~~~CtFanS 8rtd blank i`nr~rn5 arr~ atta;-r~.eJ ~trJrJ ~Jle f~~.~t~d rrt~ctronicalty ~[ ,rt+~rvtr,~k-~r~~~r~1.[t~rr=Jttr2,rtit~.htrrr. ant! may tie re}Jrtxluc.l~, JuriS~ltc•Titns must ctreWic the aveb site tlU~Jr ti;: ly fl}r mast ~_~.rrr~rtt fnrmr. t3~rQ +~f r,uttl~c+ari Fnrm~ will rlaf be accepted. t~Waat~rly reports ~t~ ~r-~r'' ~tltrllit',t r.,f $~~PeitllP_[~ ~~orts Due .lurisdretiuli Per#a~ra~ance Period 1 fits ~7;~~r3Ct7 1~t~9;~?iftlft? t;~pd~,; ~?•,~JVC EAR ') ^r 1!~iytl(.+. v{_I,~,jl ~~tiGUI?l'. ~i,}1.)i ~+~L [i •t rJ~:,m 1?, VOt3-4~~ j ~r ~11U~ * tl~ 2f1 ;'??frR f7 i.+ 1;'~'I r 2 Q~9-L~3t 31 fi Ul7'~ •#: ~ll~ ~G"v" r ~+• 4 t',.l ~ i ~ i+~~/~°6.~~~ •.~~r l.. ~r~~p s) L`li.G+..ly4 Invril~es with pragrsss repnrts will t9e submitted 1a DH$$EIM D+J the dur: daze as specif-i+ed ir', th~• ~aisvve s~hedulc. gliautd the grant Peritcl be Extended far any' reasort, $ modified report schedule viii accarrap~ny tttl' awrar~l arner,dr,a~n!_ ~littar~rat~wp p,+~P~:rr~.~.s Rt~T+~~rt_s s#.cJtl °,~i:'SCr'1~: kht~ ~C~ku~ ~f ;h:e ~rc+.~ect, ~~~m~ra-•~ 2,~trr~i ?~r.C,~mpirsl~mt~nts. to hhi? rhtl?r_tr~ia.~ ~S*ahlishec: tar the 'repc:~rting F~er~ts/.! i;+ t'r4: 4+CU,~6"T tim~iine, r~~~+*t re~s~an~ F-~sr ,i~~+rf~t{~ir, end ~u~t=Fs~atrtJr, ter t.imetm~ ai}u3!r~l~rik re~,~ucsts, end rr7ust ~u{~~~.4rt ti~~: ~-rt~rr~r,r;a~,r 1'rt~y~'zas Re,~-r,~^~r, Tnct~:lr1P any ~ignificartt ~+.~nts ^r activilre~. Pr~grsSz r1~U5~ be r~F+o=rtc:d rei~tr~.re tc~ the p~•c~ject k=~aliryp and -'?it~5snn~5 st~,rF~ in the i~rr~t~rctrt~±'~ upptr,;Utrtarr, t-,~rr~rrr4,~f f'r~:tc:r~r~ Rep~,.~~ ~t';,~ll efp®P~~t•~r~ 1'hts ~;rar,.,:~ of tt°,? €srrtrl~, r;t<n'~,' ant:!.rmhr~r'ca:,, nrt[1 r~Celpts iJr ~1Vui"~"'! intL,tTtE;~ Td~h ter in-kinCt C»r`rihlltt^ns t't? kh~ (}r~it'.Y_'fi, '1Y~"z±'ttter ~-~r nit a lo~~ar ma~ti~ is retlurred. T17~ f~~tt~rt fi'rur~t,,;~s5 r'2.'~r'~r~ i~ ~ =.umrr~~,ry' r~„~csr[. ~+~~tu~t`Iri~~ r:mjPr# act;-•,~ites any! -n~~surnr~ tst,ri:rrJrvrJti~; ~c~J~~1at {~ru~~:~:t ~~i~l~ 3n~ nh,~~i'~~s fnF the ~nrir~ p~rf~Armanr:~ Gersr~rJ, JJrrd rs r~yurreJ ,~F: ar,'u'~t;c:rl ttJ ;he• last ~~arterly '~pC+!i:. .~',!`+_'ar-14Ct~t~~'t R~~~~'t_ fir? rr9~tlir',~:~ within 3Q :ia~eS {~f the C{3n~4Ar,.t r;;+p ~n i'_xe'_r~+~~ _ ~~} ~~~fllb4llS~~.Cri~II#~: ~~'>:F.it sJrl she rr;l~~etaJ Fre~r~re§s Rectr,-t 1:l~~rt, lt~:!r~t,urytirti~Y:~: St,~'i ~~, b~s~;~ ~:~,~-, ~t~th~ri~~d and all~+~~,'aLIB +~xp~nriit;;r'e~ r_ar+siste~,r tart: ~tr:~ac~~; ,r~sr,-~.i~r~ •„,r~s] vr+arrt gu,~l,~;ar;~, ~~s3 s,.~rn~;~~nn r7f t~rrt~hr rrrartesly Iy_~rr~rziva ~~ri fijRarrr°..~t PF~~,+~!.~.5 lzc:'~;arts. ~':~Yr~'+Criks .~~a~v trF ~ntithh~iti ~ierl^lih•~ r~nrr~Ctict" r~F ts-ftr'i~n-~~~. R~ir*;tstJrserrt~ni' ~r ~xp~rldtt~rrP£ ma~• ha rl?nues,~~ of ~:?°y time ~,'ithrn kl~e ptifi~~rmance (`~¢rr,~rl_ [xrl~~ri•~rr.rr~~ r+mrr~t lam srl(t~^+'T~ri +~tith `curse i.Sc~r:rrrrrentut,r3n r"y, €:,:~p,es of irr~rur~~s, rLC~`f..~.~, trrrr~~'s; r~-st°3 v+tlth r,~a~^-~Jwa~~,,`hr~±Jrs, cost e`c~u~t~an; 'rrdrrants, r=te. r. PRrzn~!nai ~nck~, }t;;yr{,~+! r~~er:Y ~i~r1e%~ ~r,~ ,~vrter~:ra! ~y. '{:liY ,thief fin~:r~ial GFfrC~r .hit capure the L°'~f't.~iL?•~pe nyme, ~c+s[it~r~, co~~tt ', ~il~:.•s,can lG t:iry:: prej=ct, apr.runt p~i•~, ire acL•aptYtt',e. St3`f ma;~ nr~t ,alF-rprt-irw thr~lr Cr,~•R r;~:r3 ~-~~ '.~.~s~~ ZhP t"t`y n{ c€~'a:ar~# shalt r-~_=lain all su,~Gri:in~ pad'"r.11 r~r•;~rrt~,, ins lar,~ ~r Pi^~,P am F,t!'~'3E4r*r!~~P r~ccrris }~t~~;~c ~'y th1= °rm~il~~,r~~ ar;ri sub?rtir's~r ,~n.1 t"ftri€!~'. ,~s tJv~rrants .fir; nor the r~c~rt:~keei';IR~ "l??~Ulrr?mO1'S r^ ~r'~LIUn I..l. (,rrr',+;+..'t,: 1u ~.+ ~r_r[:~t3i teJr ~"r11t11~J'y~~4 cr:~~*ryrlc:J ~i} ~r{,~~arrt mana4~nr~~:t ~~-r~kr!srr~r r~r't` ~~:+er~trur;ai uutr~s. tir` :~r.~„r ~~w~ nek ~~~F'ly t~~ tv~nk+~~.t~rry ;~, .•,,<,:-ry ,i~,~:;i~~er,<<.: ~naly~l3, a~~l r~ rn ,a~:~~_t:urr t+v~ r~t~,n~:~~,ni.e~t and ~,~mini,trak:r~r: tihi&.~ii• >~~ Narrate+re .and Financial Progress RCPt-rt [ltJrs Ust~s () ,1 ~,ii+#'+~'s t~ 4~,•:, i,r:~i~y .rz.~il ~~a ;;~;:~: ttiti1J~ 11~ ~sUy.«~].ts~tS~ys~55.~5 ]~ai5~`sd .;y~ =t~.;-~.~td''s'~i lip=•4~ ~;~~L:~t~c1 pan~:~,tid~ ''au~.:~ R~I.~n~a -,+:~I:s~,.=,H ~i~rj~ ~'~u rc, 4-aii~,,, ]yLiu,~a~ a~1 :~1 ^,ric7 lc~u~~i ' ~ ~! {d~ `W~'$~Nix r~+ ~lc=!y~~1 ai!1 ~d:~ C~f3~5HU aJ a.ltil',2J ~rrJ.l 1i Ir i6 p-3j~u!UJ.1rs~ P l;~t`,L',-, ~aait?~.{~Jnd aUalla~ilrih; t ;~u'c' 'p,~~~naU!r~~ ;,.. 45~~,:~: ~~tf~ti~titStti~.4s~.j. ~+3 `::yP-,+ eitt~ ~5>vPl''~a'.~~ 4!'3S1!t,~iiS+ I,PI`~t!,>r± i+~lJt~~;~~,1's~~r~.~ ~ai~^.,!~t~.C~l'4 ~~~d1,4St `+,4~"'4+~Sts.4~"~lk~ ~1:57'eSl'S4 ~,t UYi.74{,l+'°~k1F_',~ ~J:. 1~J +zS~`1~:~~, UI r~llr'~.1~ slllj d~6U1iJJ.3~ 1i,n111 '~,„~°~iR %~v~.jlJhA ~.~ '~1~'~~~•I'7 ~`-{J y;,U>a' +~FIt~Sr']~ ti,111r~~+2~; ~Jrl~jnlilf3~ r: ~~~cwYs~'.'',~.~ J`fi ~'Ht ']'~I~.wul~f.u~,• f'{a ;a d_+uaiia;~nl.l~_, ~~;a J~~ `.H~e ~:, 1,^, di~ynn X11 'a_rua!ua,ni-n ~ ,r,~in ~:~].eul~:~~4 dpi ~rlU a~41=.~,+r; .+~:.~' :~il~~~'~~~~ ~4l `W!~~HQ !~ tl;}t]jo aid ]E' W.3'k~~;r•~tl ua 7JnA,~r ~t~ul tu~~»~. pa,~Gunl;}:~.~ ~ J~pUr, ~yas~?~~Jnri }.+J~r.u~~r,.~d dub •.4~:,a~.:r1 IrJ~~'S~-t~ I+~u!~ ~ ~;cr ua+;ai>~Ilun:~ Ilduli ~J3~ ~NCt ~.~1 ut~;]a_~as;!=' a~:] #~ ~IaUUiln+~ ;,c; ~,et! ~~:law~~ci eU!~ ~'.lt~aa&"!.1IuJJd~ Jt} ufli~3np~., !~~ aaep arai rl~in~l~lk ~~~.IJtatal 5ZSU} al~r'~+'+o~{= pU~ ~,.~essa~_~au 1~a,,~aq;~.Al~ ap J,7 st=~rn~ a;gea.ria:~°,r -~~,~ .4u~a t7Ji?"41.,~ ~S{} ,a~~i~ as.l~>t;tl{aJ s;~rn~, 4J~~~HC1 uu~!~?U!u~Ja] ~~ iic,]~:~~,a.; d~d~ ~a ali't+ yu~'w~.+M~twwa~ aUt p'la ~~tu?~c:=~ ay# a,~~.~a ~r] ~,~~~] _4~a~ `UGa:7~ alll 1,~3 suo~t~~+a a~~ 5ut]P]~ f].reRm~~ f~ ~1.U.3 ua ea:?t;a~l s~nl~ ~ ~p?r;l}J~ II!''~ 4Ja~~Wc7 ~]~+:::~ a,+U~a~dlw~a~ Ja -,;r;ll.np=~s ~4~ u~a°~GS~r.r~'~tfJ'i~ ~nQl~.~l,'fi ~37aL11•,.1.~s JrI Gi~:JI~I~1dJ ;j1~ .l^I1, {slk"N,>= ~~I~ '1=^2is.1~~ ~G ~3u`JJn'S°T: COL' ~l ~:}U2lJJC}~1:`?ti i~ :~-J~)~~~~ ~I~~ S,~JC+:a'°;~?1r 1v---uJ~lrBU'r'tal p~Jlnt~a: IP_J~~}~1l 1 +~tL! ]4"C+ +p +~JII~iM1 Sta.::3~.~",a ]Uc+4ud.:+.aU~ld i ~j,1~a~eJ Ala~ll] yr:~pd1~ ~Iy~; c-FJ ~!t>J>lns ,ti] ~;]lp~etl~ =fa•~lr:tititi~:mot~ ~tar6 as®i~s;t57'? ~ntiap~~~y as~atl~~e3:rey:~ S2s:t~Y~4S5; •f', ~auaa.a;a~llnbaJ ~~wBs;4u,J(3~ I~apal llllr5 ~r+tlll~parx~i ]u~,~b cs~ aaaat~+e n] h]!y+~~u+ aU ~JlilleJ ~, ~ ~!''~¢S~ ut py]s!l ~«+;}{iapU{J;,,~ {e!uad~ (}3 ~t~UpE~ ~,~ h~;ac~ui 1~ ~_~uCi,sll?mu~, •,~ ~l~u~ a.lattyJC! ,1,+?]1t r:3 A1111yeu+ ~a s'sa:,F•rnillnn+.l~ ~~ '+_tt~t1~?'~t;+x~+J ~~ :~t1,.~:~ ~~ sl~~p ~ i iu,~1{re puo~~a.~ :~nw ,pJr~x~1~ ~,~ X1;7 ~~{,~ aLulk'iJ~sa.+,fsucs-llPta~J~ p25~+~t,LJ( ~y1 }47 UU!~E+J~Plsc.a[?Z~p GC+J!~d111.~dJ J^ pCSll~,,i_U ~1~] i~UQ `u~~y} i"Ih~UJ~Jrs~ ;~af1~~LL1!~ pue pallnbaJ II'7a°jJfv vttl~,12_IJU7 dl~] °~~JS:I.~J,IJ~3vJ~~'ri1fS]I`~`,I,'fy] ~i~j butsadw! 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F~ertuirerl signatures c-n the Narrative Progress l~ep~art; F~raject ~'ianager • ~igrtatt~ry t7fficial ~equtised s~,natk~sFrs un ~ti~ Fyoarti~:i~t 4~r~g;+~ss 4~~pa~ Proje~:t l~ianager • thief Financial Officer Dele~ga Ifltl_~i~ S~nator~r ~uttiorl~t The thief Financial Officer, Signatpry t~ffcial, and fhb ~'roject Nlaraager may delegate signature authc~.rity to anc~th+er inr~vidt~al(sj (dei~~te~ for the f~arrative snd Financial F'rc~gress Reports only. The jurisdiction r~'rR.rst subrni# the Signatory authority Farm, u~cn eeceptance of the C3btit~atir~g sward D+ecument. Nc~ changes to this dr~c~rment will be accepted without prier written request and approval tr~rrt ~}~S&~1~. 1'ha j~jrisc~icti~r3 rnust be sn cernplian with the ft~il~wing: • Otte d€-~ate~(~~ f~f t~€~ ~t~y+~# r ir~~,~ci~6 ~~#ti~er cis tl~e ~i~~at~ry ~tfsrti~K ~~n~~5t b~ t1~ l~reject IVlaraac~er nor oan the d~-iec~ate~s) ~ subc~rdinatc~ to tl~e Prc~~ect l~rtanayer, • I~~I.S~~Cvt will r~,aintan. ~ copY c-f the c~el+~~;~tiQn ret~uest. ran file and ~t+ill apply it tc~ the appropriate grant report. If the delegation letter is riot on file, the report will h? returned to the jurisdictir~n, C~HS&~~M reserves the right tc:~ accept anct authorise the delegatiotl of signatory authority for all granters idantifiect for that jurisdiction. _ ~' ~'r`.i,.'c~F..TF~'e ti"~~t.Et' P~; C:~ ~- ---- aanleu~i5 fititarFlil .i~:ejuc:~a~y ,, dO,~Un II,,;1•"'. 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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PERFORMA, INC. FOR REPAIR AND REFINISHING OF THE FIRE APPARATUS BAY FLOORS IN THE AMOUNT OF $ 35,000.00 V~~HEREAS, the Seward Fire Station was originally constructed in 1963; and WHEREAS, the wear and tear on the cement floors through years of use and the increased operation of emergency vehicles going in and out of the station takes a huge toll on the integrity of the apparatus bay floor; and WHEREAS, only minor repairs and basic maintenance have been completed during the past years due to budget holds and capital project cut backs; and WHEREAS, during the 2008 budget approval process Council recognized the need for substantial repair work of the apparatus bay floors at the fire station by approving department funding for this work to be done; and WHEREAS, an RFP was posted for this project per Seward City Code and three proposals were receiived; and WHEREAS, time is a critical element in repair /refinish plans of the contractor to complete the project before weather conditions impair or halt the project; and WHEREAS, an evaluation process was used in determining the best value from each proposals received; and WHEREAS, Performa, Inc of Wasilla Alaska received the most points from the review evaluators and has quoted a price that is within the established budget for this project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. City Council authorizes the City Manager to enter into a contract with Performa, Inc. of Wa;silla Alaska for the repair and refinishing of the fire apparatus bay floor for an amount not to exceed'~35,000. Se~:tion 2. Funding in the amount of $35,000 is hereby appropriated from the Fire Department Building account 1 O l -1220-5920 for this project. ~i~aS ~~t~) ~y~~ `sima7 u~ar ~ZS~Z,L~' ~1~TIHZSg~' ~.LN~Sg~' ~S~ON ~5~~~' .~o~f~y~ ~a~piagao~ ~I~~i~ ~IS~'I~ `Q2I~Ac1~S 30 A,LIa ~H.L '8002 `~sn~n~ ~o ~~P u;i i stuff `~~s~i~ `p~~nnaS ~o ~~i~ au~~o itauno~ ~~t~ auk ~9 Q~A02Idd~' Ql~t~ Q~SS~d •uoi~dop~ ski uodn ~ia~~ipauzuzi ~aa~~a a~~ itinn uoi~niosa.z auZ £ uoilaas 6L0-800Z I~TOI,LIl'IOS~2I ~'?IS~"I~ `~I2I~AA~S 30 A1.I~ Council Agenda Statement Meeting Date: August 11, 2008 To: Honorable Mayor & City Council members Through: Phillip Oates, City Manage.~'.~~ From: David Squires, Fire Chief Agenda Item: Authorize the contract to repair and refinish the fire apparatus floor BACKGROLjND & JUSTIFICATION: The main fire station for the City of Seward was constructed in 1963.Over time and with hard use from the emergency response vehicles the cement flooring in the apparatus bays are in desperate need of major repair work. Maintenance has been performed many times since 1963, but professional repair work is long over due. During the 2008 budget process, Council recognized the need for substantial repair work for this critical infrastructure for the City of Seward. The fire department was allotted funds for the work to be included in our budget. A Request for Proposals (RFP) was sent out in July 2008 with the specifications and criteria for submitting a proposal. Three proposals were received for the project. Each of the proposals for the repair work had a variety of methods and material to be used to repair and refinish the floor. Proposals were received from Harmon Construction, Performa, Inc and Alaskan Industrial, Inc. Three evaluators graded each proposal on the following criteria; statement of qualifications, litigation history and references. The last piece of the evaluation was proposal amount. This part was held back until all the evaluators had turned in their reviews. All the points were averaged and then the points for the cost were added to the total. One hundred points were possible out of the four grading criteria. The proposal from Performa, Inc of Wasilla, Alaska received the highest points (83). Their proposal has a cost of $35,000.00 and meets the requirements set forth in the specifications. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Lase Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: ~? 3 •OZ6S-OZZ t - t 0 t ~ut10~~L ~utplmg ~uaux~.z~daQ aat,~ auk. uzoz~ spunk auk a~~udoadd~ pug 00.000`S£ $ paaaxa off. you }unou~ u~ ~o~ saoo~ sn~nz~dd~ uot~~s a~~ auk ~ur[Istu~az pug ~ui~i~daz .~o~ ~xsEiH ~Iiis~rn ~o auI `~u~o~ad u~inn ~an~.uoa ~ o~ui ~a~ua o~ .za~~u~y~ ~i~ auk ~uizuoq~n `~~ -g00Z uot~njosa~ sanozddE jiauno~ ~~tOIZ~QI~t~I^IL1iO~~2i :~uauxaxedaQ aau~u~,~ ~q ~no~dd~ a ~~~~ •~aafo~d srq~ punk o~ ~unoaa~ s~~. unt~inn spunk ~uaiai•~ns sou ~uauz~dap auk P~ OZ6S-OZZt -IOt ~.unoaa~ (re~id~~) ~utpjmg `~a~pnq g00Z s~~uaux~daQ aat,~ atp. uT panozdd~ s~nn ~aafozd sue, CONST'RITCTION COI~TTRAC'I' BETWEEN TIIE CITE OF SEV~A,RII AN~1 PEREORMA INC. BETV4~EN: CITY OF SEWARD, ALASKA THE ("CITY") Post Office Box lb7 Seward, Alaska 99664 Phone: 907.224.34#5 Fax: 907.224.$633 and Performs, Itic. PO Box 8701396 'ilVasilla, Alaska 99478 The City and Perfonna Inc. agree as follows: SCOPE OF' 'WORK Performs, Lnc. shah fumi.sh all materials, labor and equipment necessary for the purchase and instaliati4n of a Fire Station Apparatus Floor Repair as described in the Invitation For PropvsaLs and the specificatior.-spertsiningthereto. 1~:R1Vf Perforrna Inca agrees to commence the Scope of Work of this Agreement an September 3, 208_ Work shall be completed an September 17, 2008. DELI~'ERX Performs Iac. shall deliver all materials and perform all Iabor and services necessary to compleis the Scope of Work in Seward, Alaska, as specified in the Invitation for Proposals. Performs Inc. is expressly allocated the risk of any loss associated with the delivery of materials including injury to third parties until tli~e City takes possession. CO~i'I'R.ACT PRICE Following receipt of the final invoice from Performs Inc., the City agrees to pay Performs Inc., $35,OQ0 (Thirty five thousand dollars), the amount a;s set forth in the pr-oposal foF Rork actually delivered, completed, and accepted by the City. P~2IOIiITY OF CONTRACT 110CU1VIENTS The ciocam~evts belo~~ aze referred to as the "Contract Bocuments" and are lister in order of priority in the event of conflict, errors or discrepancies and by this reference made a part of tY~is Agreement: Fire Station Apparatus Floor Repair Construction Agreement Page I of 5 August 1 ], 2008 ~J 6'd 9L9~-£L£-L06 suiyc}nH Pae4c!2i aEt~06 80 90 Bny Aug 06 08 10:13a Richard Hutchins 907-373-5515 p.2 ~ %:~ 800Z`t~ ~~~ S ~4 Z aid ~uacuaa~ uot~sua~ lizdag looj~ sn~dd~r aoiaeag atz3 •sa~ed a~.;o I{aEa;a anT~E~nasaida~ pazuo~.nE ue ~Cq pa~naaxa paTT~ts `duns ni pa~B~a .IO pa~po~a `papvaTVe aq dTao TTY ~IIavzaa.~~ szq,L .I,1~I -~i1~Q~~il~ •s~uanmooQ 1.aE~gTZO~ aIp ITT suor~~zo~TOadS at[; uI paaEa.s IIEI~ ~T[Enb aa~aq ~o Tema;o }oB sTeua~em~ .TO ~tY~ aI9.ESnun so pa~EUnip ~iTre asn;ar o~ ~~q~u a~ sa~asas ~E~ ate, •~a~E~a SEjil~t;.TEd ttue III }oadsut o~ UOT~E~TTgO tIE COQ ~adstrt O~ IIOT~E~I~gO ~LE$ ~IdTTZT ~flII TjET,~S `gdpa~ered stq~ sapvn s~t~u s~.t;o `~~i~ act;o ~{aq IIo ~Crgoe ~.ua~e uE so ~jl~ aq~ ~q asTalaxa aqt •uosiad F~ ~Cu~ lo; you prnz ~.~~ aq~;o 1.~auaq aT~} io; ~taTos aye saolaaadsTn Dons •avaloaa.z$~ srq~ aaplm paptnQid saa~as pv~ ~.Ta~;o adoas a~ }aadsuT saor~E.Tado;o smog aeTri~az ~uTanp atu~q JCTTe xe `~iEmc saua~E s;i ao `~I~ at~,Y, ~OI~L73dS.t~TI 30 .LI~~I2~ S~~.LI~ ~I.L •a~ETZrep ,S~aado.Id io saTmClTi jeaos.~ad ao; }TnsmEi g are~.uierr~c o~ ~S~.Ied pazr~oz~ing v~ ~.ou auo~uE azraoq~ne ~uauiaa~a~ s~ saop soII `~IOI~aIIaq ~d pmp. ~ auo~IIS axeua you saop ;uatuaa.T~~' snp ~~~. sated a~ TTaa~.aq poo}s.Tapun .~TTea~ioads st ~I •lo~aE~IIOagns euE pue ~1T~ aIp uaat~slaq digsuo~e~au pnga~}uoa Avs a Tl~s ~uazuaa.T;i~ srq~ ut pauTa~aoo ~u~o~ •ou j Evuo~ad ~q pa~oTdvza ,Cpa-a.Tt~p s~zosiad;o suorssrrua ~a sere a~ .ro; sE ~aq~ ~q pa~ojdwa ~il~3aa~puF .zo ~~anp .raq}~a suosaad;.o pcTe siolae~uoogns ski;o suoTssTCUO io s~oE a~ io; aigisnodsai djTr~ se aq ~Eus •ouI Baaio;rad ~T.1.~a QUIZ r sxos~-~,~xo~gns -~Tn~~ TR aou~e.npe m o1 pac~T~e pge sar~zBd aTT~;o ;TetTaq IIo ~upunn uT pa}EU`~~sap uas.tad aaq}a zo paT~cs.Tapmi a~ ~Cq pa~npo~aQ aq iTe~Ts gaud ~aES~IIOO atl~. 01. `tae ~ `s~TTautlsnipy •xdtaoas uodn ~T~.dtuoad pannaltiaT aq ~c~s saap.Tp a~Teq~ xo~ s~sanba~ •(,,.Iap.Tp a~TTEq~„) saa;nbs pinBQ;a~~ azld ~Sq panosddE `.4~~ aq.~. ~q tzopE'zuoTpztie ua~lum soLld ~naTp~ns xio~;o adoos alp. ut apBTTi aq Tp,gs saot~n~I~sgns so sago oK S2i~Q2~0 ~~l~E~~~ •sasc~dmd papua}u.~ a~ .zo; ajgElms pue nnau aq lTegs -auj s~.IO~d ~Cq pagsnu~ s~ua~BTTr 1I~ dIHSI~I~fi1~Ri0AA Ql~ Sri~iZi~zi~ •SO/11Z/L p~~p ~sodfl.TCi •auI Eauo;aaa •~ suo~~~puo3 ~aaua~ •g s~asodoad o1. ao~EIIUO}~ •s nEda~ soot3 st~~.ieddy~ uage~s azT~ - ~xo~~ ~o adoag •~ t# ~pBaPF~ .T~Edag .wow slue~dd~ IIo~B~s aar,~ sjesodaid io; Bor~E~.~nTrr pzer~as;o ,S~Ia •£ iredag iooi3 snyezEddy uor~E~s and sTesoda.Ta aa; uoi~E~TnnI ptentias;o ~I~ :Z •~uaTaaai~~ s~qs: - I ~URISDI£TIOI~, CHOICE OF LAW The law of the State of Alaska shall govern the rights and obligations of the parties and interpretatifln of this Agreement. Venue for any legal actions arising from this Agreement shall be in Anchorage, Alaska. COMPLIANCE WITH LAWS Performs Inc. shall obtain, at its own expense, ail necessary permits, rights-of--way or other consents from all governFneatal agencies and shall comply with all applicable federal, State and local laws, statutes, Regulations and ordinances. Attached are a City business license, performance bond, insurance certificates; and contractor's license and bonding information. DEFAULT, REMEDIES, I,YQUIDATED DAMAGES Performs Inc.'s failure to comply with any representation or wrarranty made is this Agreement or the Fire Station Apparatus Floor Repair proposal dated July 11, 2008, shall be considered an event of default. In addition, :Performs Inc.'s failure to perform any other term, covenant ar agreement contained in any of the Contract Documents shall be considered an event of default An event of default by Performs lnc, and its refusal or inability- to cure or diligently pursue a cure wi#hin the time authorized by the City, shall give the City the right, but not the obligation, to procure services and materials from another source (with any difference in cost to be paid by Performs Inc.) or to terminate this Agreement upon ten (1 Oj days wrirten notice to Performs Inc. The City, upon tercnuiation of this Agreement, shall have the right but not the obligation to accept performance of the Scope of Work up to the date of termination. Upon termination as a insult of Perfoima Inn's breach, the City shall be entitled to a foil refund of all amounts paid under this Agreemen# provided that in the event that the City exercises its ability to accept the Work, as completed to the date of termination, the City shall pay Performs Inc. for the Scope of Work completed to such date to the extent that such Work conforms to this Agreement. Amounts owed to either party pursuant to this pazagraph may be offset. The City shall be entitled to liquidated damages in the amount of $2~0 per day for each day the Work is not completed after September 17, 2008. The parties agree that actual damages are impossible to calculate, and this amount is a reasonable estimate for damages tR~ the City caused by delay. Remedies described herein are not exclusive and the City retains all other rights and remedies at law or in equity. TINIELI11iESS 'l'ime is of the essence for this Agreement, REPAIR OF DAMAGES CAUSED BY PER.TORMA IlINC All damage; and injury to property that is caused by, or that results from performance of the Scope of Work by, or from any act, omission or neglect by Pei~forma Inc., its subcontractors or its employees, shall promptly be remedied by Performs Inc. either by repairing, rebuilding or replacing the property damaged or in some other manner- satisfactory to the City and to the owner of such property, In case of failure on the part of Perforrna Inc, to promptly sad satisfactorily remedy such damage or inj ury, the City may proceed to repair, rebuild or replace such property as required and the cost thereof will be deducted from any monies due or which may become due to Performs Inc. Fee Station Apparatus Floor Repair Construction Agreement Page 3 of 5 August 11, 2008 ~~ £~d 5699-EL8-L06 suiyolnH paeyoi~ e£t;06 80 90 6nb' Aug 06 08 10:14a Richard Hutchins 90773-5515 p.4 8002 `i i ~~~~ Sao ti a°ed ~uamaa~y uroc~n~suo~ .ttBdag ~ao13 sruv~eddy ~cot~3S an3 aausmsut aq.~ pan~oid sBq;t;Erb ~u~rauaprna sa;eo~t~ `~F~ aqa. o; ~sTr~ ~E~r,Is 'auI eu~o~ad '~ "~T~ aQ~ of a[gE;daa~ pae E~td ~a a;~~ aq~. ut ssauisnq op o; pasoaaiY io paz~oq;ne ~tje~aj satusdLUOO aatiemsur dq aa~unn aq j1Egs saTai~od ~~ -~ • -~.t~ aqr; o~ pa.~angap aogou ua~p~ loud s~£Ep {q£) ~ }t~~ii~i~i pa~ueq~ ~ljeiia}strt asu~agto io `pa~a~ua~uou `pa;nom `pajaav.8a aq;ov jtegs aavemsaT aq;. asnBja B IIr~noa jjvgs ;uaiuaaa`d~ s~ ~q pa.~tnbai sarotjad aaosrnsa~ j~ • £ • '3~TI souo~ad ~4q paprnard aatrnartsat `q;rnct a~nq~uoo ;ou pue ~o ssaaxa m ~jdd8 j~qs ~i~ aq~ ~Cq patm~ureuY aaaemsrn ~trd •~ • :~i;i~ aq; qit~ ~a~ino-~ .spun pa~o,~ad pamsa~ pauoiII aq~ ~o suogsrado ia,~ 1Pamsnt jeuouipp8 ss papps ate siaa;un[on p~ saa~Cojd~aa `szaa~a s~T `~t~ ate, ' i :sasrreja ~uiMO11o~ aq; ure;tzoa ~Eqs saia~jad aaQemsin s,•airj ~o~.tad •aaud;a~.aoa a~ ~Sq paiahoa are aauentsat iaq~o puE ~cnddigs 3o s~so~ -aoissassod s,-ouI Euuo~ad ui saruu tis ;e puE ;uaurdigs ~ounp sje~xa;eui oa a~smEp io ~a ssaj aq;l.sure~s azrtsur ~ja;~ettbapE ot. p~ amen ;vataaastdai flrq ion aauEntsut amaoid j~s -ate euuo~rad ;uaptaaE gad;~rrj pautqucoo uo?IiT.TAi t~ -sa~argan paw+no-IIOu P~ Pte[ `pa~o tiE ~Er[Pntaut `a~~p ~adosd PIIe ~tmrcci ,C~tpoq ~auano~ - ~q?gE~Z atrgotuo~ny a~e1s ~q pa~nUai s~ d}IjtgEl'I ~a.~Ojdu~OllESUadtuO~ s,.Ia]jlo~ aJII2SIit3~~a u'JEa ~.tLIIiI '~aIIigil149 IlUijjr~ Z$ ~j.[jjgsi'I jLIaQ2t} a111SUaT[ald~0~ s;tvnZ nmmrary~ ' aa~msuj :soot;B3ado s;t ~uuanoa `~t~ aqa, o; a~gs~.daaoE saigRvnpap q;rht `aoastnsuc ~o saTatjod ~urn~ojiot atj} ~tau~aaaBy siij~ ~o a~a~ia~o~lad ate. ~uunp `saurt; T[e ;e `aa~o~ crr ure}u~stu ITsRs •a'~ Eiuro~ad ;sq; paa.r~e sr ti `gde~eted srq; m anode pa;mss suot}E~~jgo s,•auI euao~ad ~uprnmj ;noq;t,y~ •~jt~ aye;o aaua~R~au ssor~' `ajos aq.~,~o;no ~szte ~gigEjt ~CTao but#daaxa `;uautaat~~ sn{~ ~o sur~a; a~ ~apu~ aatremio~rad s,•~ ~aro~rad gpnn pa;aavuoa iaa~o~t due ut io 3o;no ~u~srte ~v ~jnsa~ s ss ~adold o;. a9v~p so suos.~ad ~o q;Eap so o; ~n Cut so Bzagt. IIodn pasodrut aq ~Eru ua?LtM so amt 10 t~t~sns ,~~trr saa~a-jdu~a pare s;aa~E `siaat~a s;i `~I~ a~ ga~hn `~iiigeR ~uauiuonnua ~mpniam `aIR;EII so putt ~tue ~o ~q ~qsq is s;soa asIIaiap `sassoj `spus~aap `sLntElo jpr pas ~~ ;sme~ pine ~uoag saa~Cojdiua pus s;IIaSs `szao~ta s~~ `~t~ aq# ssa~q Ptoq P~ P~3aP `~raazapa-~ `assata~ o; saa.~s •auj Euuo~ad ~31~I~Il:2S.idI QlriF~ Ir[4I.L'~'3I3IAIb1i~QI~I `~5~'3'I~€ •aausisgns snop.rez~eq so ;ueu~tre;uoa e ~o aseaia~ E .nano tzogarpsunC ~~n~q ~oua~s tre 3o iapta ~o `uotp;En,'~az `.~nsj j~uaunrosrnua js~apa~ iv a;e1,s hus ~q pa~iboz ~a;xa aq~ a3. uo~Etpatuai `j~os io ia;.e~ pa;~m~.uoa ~o Pehoo3ai sapnlaut ~adoid ... pa~ECUep ~o uoi;~;io~sa~ =pagsRdtaoaaE st ~maEjdai io ~utptingas SuuTSdai parmbai aq; jpun aauias puztou uzE;IIietu o} papaau aq ~isur ;~ sa~~a~ ~odcaa; ~o ~urpznoid a~ apnj3ui o; poo~siapun aq ~qs ~adoid pa~Etuep ~o ~atae~da3 ao ~urpjcnga~ `~uup;dai aq; `suoiscnoid anoge aq~ ~ur~~ddg ui reslui~ced herein prior to commencement of the contract term. 6. All of the insurance policies described above shall provide that the insurers waive rights of subrogation against the City, its officers, agent$ ~d employees. ASSIGIV'11'g,11TT` PROHIBITED piny assigturient by Performs Inc. of its interest or resgonsibilities in any part of this Agreement or any delegation of duties under tUis Agreement shall be void and any attempt by Performs Inc. to assign any pact of its interest or delegate duties under this Agreement shall give the City ii~e right to terminate this Agreement v:nmediately. This Agreern~ent is eatered into and effec#ive when executed by both parties. CITY OF SF:WARD, ALASKA Phillip Oates, City 1Vfanager Performs Inc. y_ v n` B Its: DATE: ATTEST: Jean Lewis, +C1vfC, City Clerk Oate: {Cit}y Seal) Fire Station Apparatus Floor Repair Construction Agreement Page 5 of 5 August 11, 2008 ~' 9 5'd 5 699-EL£-L06 suiyotnH paeyci~ eg <,:0 L 80 90 Bny Aug 06 08 10:15a Richard Hutchins 90773-5515 p.6 ~~ , . C'I~13S) al~aS ~pZ `~, r ,~ ~o Asp ~ srq~ uor~szod~oo aq~3o Teas pn3~g,Io arp. Pare pnE pn~{ ~oQ 1as o~unaaaq ar~sq I `3a2i~-I~SS~N.LI~A ItiII •~oa~a pue aoio~ ~ uT naou st Qounjosai pis ~e~ as is I ~: uot~E.wdm~ srq~ ~o paap pue ~aE IeTO~o a~ aq Ijggs `pare Leas a~Eiadia3 ate. ~snn pue `IIOgESOdio~ aga.~o a~as a~ ~q pa~sa~e `~oaia~, uo~noaxa acp ~~ pus Uo~wdzoa P~ CRIXfId3S 30 ~,LI~ a~ ig~~ lnauraa.r~~ aq~ al.naaza o~ pazraoy~ns ~tgaiau si p~ae aq `ooi~.r~od=o~ ;aq~ ~° say ~ ^~~-f-l'1~-~ ~ ~E~ `Q~.A'IOS~i,~ :pa~~ope pus passsd ~~~np sane, uopniosai ~a~o~~o~ a~ `~UZ `--~~. ~~ rro pjaq ` ~~ ~o a~e~s aq~ ~o snhEl aq~. ~apun ~ugspta go~aciioo E ~'~ ~v ~~ ~~~o szo~oai~~o p~og aq~, ~o ~n~aa~ E isga. ~~~~ ~5~~ I ~~ f,.L~RLLSIQ 'I~v'I~IQflf Q2IIH.L -~ss( C ~IS;v''I~d 30 ~.LX..LS (uout~~odio~ ~) ~.L~~I3IZZi~ ,l~tO x1.~ZI2I0 HZll~v' Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING CHANGE ORDER #8 TO THE CONTRACT WITH WM. J. NELSON AND ASSOCIATES FOR ENGINEERING AND CONSULTING SERVICES ON THE JAPANESE CREEK LEVEE, AND APPROPRIATING FUNDS WHEREAS, the Seward City Council has authorized the city manager to pursue final permits to construct the North Forest Acres Japanese Creek levee project, and those project permits have been submitted to appropriate federal, state, and local government agencies for approval; and VVHEIZEAS, the administration is prepared to move forward with property appraisals and property negotiations as approved by the Seward City Council in Resolution 2007-041 on Apri123, 2007, with final approval of an;y property, easement and/or rights-of--way purchases to be approved by the City Council; and WHEREAS, the firm of William J. Nelson and Associates ("Nelson") manages the engineering and consulting services for this project on behalf of the City, and the project now requires property appraisals and acquisition services in order to proceed with the acquisition of property, easements, and/orrights-of--way; and WHEF~EAS, the levee footprint requires appraisals for approximately 24 parcels to be conducted by a third-party appraisal firm at an estimated cost of $75,000, plus property negotiations and acquisition services to be conducted by HDR, Inc. at an estimated costs of $95,000, for a total change to the contract with Nelson in an amount not to exceed $187,000, including a 10% contingency, with said fees to be paid from State grant funds available; for this project. NOW THERFCFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, than: Section, 1. The City Manager is hereby authorized to approve contract change order number 8 with William J. Nelson and Associates to reflect an increase of $187,000, including a contingency of $17,000, to cover additional consulting costs associated with the North Forest Acres levee project. Section 2. The amount of $187,000 is hereby appropriated from the NRCS Flood Mitigation Project grant account n.o. 666-6660-3050 to the contracted services account no. 666-6660-5390. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 `" day of August, 2008. . ,,: ~~ x e C~ •spun~ alEiado.Tdd~e pug `sa~niaoss~ pTTL' uoslaK •r uT~TjjTm q~TM ~a~aauoa aTp o~ g •ou 1ap.TO a~u~T~o azT.iogln~ tiauno~ ~T~ I~tOI,L~'QI~i~I~IL1iO~~2I ii ~-~ :aau~ui3 ~iq pano.Tddd •asod.Tnd sTTp ao~ s~ue.T~ ant~~isi~ai a~~s uzog aiq~IT~n~ spunk ~u~.T~ s~T~ ~CIT~ aT~,j, ~.LOI~t 'I~'~SI3 :.Taq~p •sa~znpaao~d~o saing iiauno~ ~.jT~ pug u~jd at~a~~us `su~id 2sn P~'I `su~jd antsuaga~~duTO~ `~a~TeT{~ `apo~ ~jT~ p18Mas aT~l T.piM ~ua~sisuoa si ~uau,Ta~~~s upua~~ sTq~ `ajq~oijdd~ a.TaT~ ,LSI'I~I~~H~ ~i~1~t~.LSISl~tO~ •Iaafo.Td siul .~o~ aiq~Ii~n~ spunk lu~.z~ aI~IS uio.~ pt~d aq of saa~ pros Minn `~aua~utluoa o~00 ~ ~ ~utpnjaut `000`L8 t $ paaaxa of lou lunouz~ u~ ui uosiaN Minn luoa aul of a~ueua col ~ .~o~ `000`S6$ ~o slsoa pal~u~ilsa u~ ~~ •auI `~QH ~q palanpuoa aq of saain~as uoilistnba~ pug suoil~tlo~au ~j.Zadoad snjd `000`SL$ ~o Isoa paluuzilsa u~ l~ uu~ j~st~.zdd~ ~d-pzir~l ~ ~q palanpuoa aq of sjaaa~d },Z ~ial~uTTxo~dd~ .zoo si~st~.zdd~ sazmbaz luudloo~ aanaj aus •saain.zas uoil~ilo~au ~adozd aul pue saaTnzas p/si~.~ddn aul aascano ijinn pug `~lt~ aul ~o ~inuaq uo laafo.zd sn~l zoo saatn~as ~uiljnsuoa pug ~uuaaui~ua aql sa~~u~uz («uosiaN„) sal~iaoss~ pug uosTaN 'f ~jIii~lcl ~o u~~ au,l, •sas~uaznd ~i~nn ~o-slu~u ~o/pu~ luauzas~a `~ado:id ~iu~ .~o~ ~IuoulnE j~noaddE ~u~ an~u Minn Iiauno~ a~ `papnTauoa axn suotlEtlo~au aul aaup •luauzu~ii~ aul ~q palaa~~~ aq pjnonn siaaz~d .z~inailxed ua~M nnou~ of ~apzo ui `sltuuad atjl~o j~noadd~ ~ulAiaaaz of ~asoia azaM ann Itlun Ii~M of papaau uoil~alsiutuzp~ atjl Inq `suoil~Tlo~au ~j.Zadoad uITM paaaozd of ~a~~u~uz ilia aul ~utzuotiln~ `LOOZ `£Z Iud~ uo t t~0-LOOZ uotln~osa~ passed jiauno~ ~It~ au,I, •suoil~ilo~au ~ado.~d ui aauauadxa tjlinn ~aua~~ u~ of Ino pala~.~luoa ~jj~auols~ sou ~i~ aul l~ul aatn.zas ~ si stuZ •uotlisinb~a~ pu~i ~o~ saaunno ~Cadozd Minn suoil~tlo~au oluT ~alua of paxedaad si uoil~.zlsiuiuxp~ aul a.~aunn lutod aul paua~aa nnou sou laafo.~d auZ •j~no~dd~ ao~ sataua~n luauztuano~ I~aol pug `al~ls `pJ~apa~ al~i~doadd~ of p~alliuzgns uaaq an~u sliu~zad laafozd asoc~l pug `laafo.~d aanaj ~aaa~ asau~d~r saaa~ Isaao3 tpzoN aul IanTlsuoa of sltuzzad j~u~ ansmd of aa~~u~uz ~ITa aul pazi.~ouln~ itauno~ ~i~ pz~nnas auZ ~l~tOIZ~~I3I.LSl1[' ~ Ql~if1O2IO~I~~g ~a~e.uuo~ sa~~Taossd ~ uostaN •f •uz~ of g •oN.Tap.Tp a~u~u~ :uza~I ~pua~y ~y~.Ta~~eu~y~ ~t~ `sa~~p dTliiud :uTO.T,~ 8002 `I I ~sn~nd :al~eQ ~ut~aay~ ~.uau~a~~~.s ~pua~~ Iiauno~ CONTRACT NO: AMENDMENT NUMBER: 008 Agreement Between the CITY OF SEWARD And WILLIAM J. NELSON AND ASSOCIATES SUBJECT: Amendment No. 8 to the Project Agreement between the City of Seward, Alaska and William J. Nelson and Associates, authorized by Resolution No. 1999-118, approved by the Seward City Council on August 23, 1999, and subsequently amended as follows: Amendment No. 1: By Resolution 2001-088 on July 23, 2001 Amendment No. 2: By Resolution 2002-026 on March 25, 2002 Amendment No. 3: By Resolution 2004-010 on January 26, 2004 Amendment No. 4: By Resolution 2004-100 on October 25, 2004 Amendment No. 5: By Resolution 2006-68 on June 12, 2006 Amendment No. 6: By Resolution 2007-040 on Apri123, 2007 Amendment No. 7: By Resolution 2008-047 on May 27, 2008 RELATIVE, TO: Japanese Creek Levee and Access Road Project -pursue alignment of Japanese Creek Levee/Road as approved by the Seward City Council at its meeting of May 27, 2008 (see attached map), and as discussed by agencies attending project meeting on April 16, 2008 at the offices of HDR, Inc. (see attached participant listing). FURTHER .AMENDED AS FOLLOWS: The purpose of this amendment is to move forward with property appraisals and property negotiations as approved by the Seward City Council in Resolution 2007-041 on April 23, 2007, with final approval of any property, easement and/or rights-of--way purchases to be approved by the City Council property appraisals and acquisition services in order to proceed with the acquisition of property, easements, and/or rights-of--way. Includes the following: 1. The leveE; footprint requires appraisals for approximately 24 parcels to be conducted by a third- party appraisal firm at an estimated. Cost: $75,000 2. Property :negotiations and acquisition services to be conducted by HDR, Inc. Cost: $95,000 c: ., ~~ a~~Q ~Y~I~ `~i~ai~ ~i~ `sinnaZ u~ar ~.LS~,L.LH a~~Q .za~~uuy~ ~j~ `sa~~p dtiinid (I2I~Ac1~S 30 ~i1.I~ a~~Q sa~uiaoss~ a8 uosiaN 'l ~itiTm ~ZU~~~'3~~~ SIHZ ~1,I1~~X~ Ag~2I~H S~IZ2I~'d ~H,L `30~2I~HAc1 SS~I~I,LIAc1 l~iI •pa~u~uaun axe pug ~aa~~a ut utuuzaa ~a~~~uoa auk ~o suoi}ipuoa pug su~a~ aau~o iii 000 L8I $ ~8 'oN ~uauzpuauz~ ui pazuou~n~ ~uauzpuauz~ ~a~png i~~o,I, onnZ a~~d sa~~taoss~ pug uosiaN • f ~ittim pug p~n~as ~o ~i~ auk uaann~ag ~uauzaa~~ auk o~ g •oN ~uauzpuauz~ Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING CHANGE ORDER #7 TO THE CONTRACT WITH WM. J. NELSON AND ASSOCIATES FOR ENGINEERING AND CONSULTING SERVICES ON THE JAPANESE CREEK LEVEE FOR AN AMOUNT NOT TO EXCEED $35,241, AND APPROPRIATING FUNDS WHEREAS, following the 1995 flood of Resurrection River and Japanese Creek, FEMA sponsored amulti-agency task force to develop a comprehensive flood mitigation plan for flood risks associated with the waterways on the north end of Seward, with said task force comprised of representative:> from the City of Seward, Kenai Peninsula Borough, Alaska Division of Emergency Services, Alasl~a Department of Transportation and Public Facilities, Alaska Railroad Corporation, FEMA, U.S. Army Corps of Engineers, ,National Resource Conservation Service, and the Alaska Department of Community and Regional Affairs; and WHEREAS, this FEMA task force released a final report in 1998, identifying five projects which, when implemented together, would protect Seward from future flooding in this area, with the construction of Japanese Creek levee being one of the critical components of a successful flood mitigation pla~i; and WHEREAS, William J. Nelson and Associates ("Nelson") has been the engineer on Seward's levee project since 1999, and facilitated the successful completion of Phase 1 of the levee project which flows from north to south along Japanese Creek, intersecting along the western boundary of Dimond Boulevard. The contract with Nelson has been modified six times to add envixonmental. assessment services, to account for re-engineering required as a result of multiple changes to the proposed alignment, to amend the project Environmental Assessment, to participate in ongoing negotiations with numerous permitting agencies and stakeholders in the project, and other material matters involved in project design and implementation; and WHE,E2EAS, the administration was unable to obtain support for permit applications on the alignment approved by the Seward City Council on April 23, 2007, and since that time, the administration has obtained Council approval to pursue new permit applications on the 2008 alignment as agreed to by the agencies at agency meetings held on Apri18 and April 16, 2008, with the understanding that failure to make substantial progress on this project by October, 2008, will result in loss of federal funds for the project; and WHEREAS, amendment no. 7 to the contract with Nelson covers the cost of attendance at recent agency meetings, finalizes engineering on the 2008 alignment, submits new permit applications, negotiates mitigation alternatives with agencies, pursues rights-of=way and property as ~~ ~~ v ~~ {i~aS ~~j~) ~L1I~ `X~at~ ~~i~ stnna7 uea~ ~is~ii~ .ro~feLli'a~pi.~q.~o,~ K~EIO ~}IS`E~'I~ `I~Ac1~S 30 ~.ZIO ~H,L ~~zsa~ =.r.N~sa~r s~oN ~s~~.~ '8042 `~~y1I3o ~~P ~,LZ siua `~exs~IH `1P-~maS ~o ~;t~ au; 3o Itatzno~ ~t~ au; ~Cq Q~AO?Iddd Qi~' Q~SS`Vd •uot~dop~ uodn ~Ia;~tpauzutY ;aa~a a~~ IIEus not;njosa.z s~Z •£•£ u'""'oi;aaS '06£5-0999-999 'ou ~tmoaa~ saatn~as pa;oEx.~uoa au; o; OSO£-0999-999 'ou;unoooE ~uE.t~;aaCo.~d not;~~i;ty~ pool3 r~~~ii~i auk uzo.~ pa;EUdoxddE ~ga.taq st IbZ`S£$,~o;tznotzre auZ •Z cr' or; S I ~Z` S £$ Paaaxa you saop L .zagtzmu ~ap~o a~uega 30 ;unout~e IEao; atl~ sE ~uol os `~a~~trel~ ~;i~ atl~~o uot~.a~asip ate;~ pano.zdde aq uEa %OZ,~o;unotzte au; ui ~aua~u~;uoa ~ 'ZS'L9£`6Z$ ~o ;tmotznz atl~ ut sa~~raoss~ pug uostaN •r ut~tltt~ Minn `o~a~aq paga~za~~ s~ L iagtztnu .zapto a~u~>qa ;a~.z;uoa anoaddE oa pazuot~nE r~ga~au st .za~Ett~y~ ~t~ auZ • T Qoi;aaS :;ECp `~'}IS~'I~ `Q2I~AA~S ~41I,LIa ~H.L .IO 'II~AIIlO~ AZI~ ~H.L ~f.g Q~A`IOS~2I .LI ~$ `~2IO3~2I~H.L AA-Oi~i •3dZOQ~ q~im,~~mt~iH pa~emas atp o~ u~-ai; aq; sa;~~;c-~au ptz~ `s~utmE.zp sa~~pdn `sj~no~dd~;itzuad sa;EUtp~ooa `;aat'old ark; ~q pa~mba.z Lti0-800Z 1sOLLl1'IOS~'2I Q2I~AA,~S ,30 AZI~ Council Agenda Statement Meeting Date: May 27, 2008 From: Phillip Oates, City Manager~~ Agenda Item: Council acceptance of levee alignment BACKGROI[3ND & JUSTIFICATION: On August 9, 2004, the Seward City Council directed the administration to pursue environmental permits,rights- of-way, and property acquisition for a northerly alignment of the Japanese Creek levee/road, which required a Supplemental. Environmental Assessment ("EA"). The City diligently pursued that alignment by completing the Supplemental EA, and applying for permit applications. However, there was significant opposition to the proposed alip~iment from the U.S. Fish & Wildlife Service and NOAA National Marine Fisheries, with representative;sthreatemng to elevate the matter to the federal level. Based on this opposition, the National Resource Conservation Service {"MRCS"} informed the City that unless the City was willing to revise its accepted alignment to the levee, the federal fitnding for the project would lapse. As a result, the City Council met in a work session on March 24, 2008, to discuss the issue, and agreed to a revised alignment. The city administration told Council that a resolution in support of the alignment would be brought before the Council for final approval. Following thE; Council work session, the city manager and staff met in Anchorage with numerous officials representing ~1I1 affected federal and state agencies, to ensure that the alignment would be acceptable to the permitting agencies. The agencies suggested a minor southward shift of the alignment at the intersection to the Seward Highway, in order to mitigate loss of wetlands and ensure a more safe approach of the levee to the highway, as well as a southward shift of the alignment on the western-most end of the levee, to eliminate some unnecessary meandering of the road-portion of the levee, and improve the safety of the road. The alignment adjustments are included on the attached map. The administration supports this alignment because of the importance of this project to enhancing flood protection, because of the likelihood of losing federa} funding for the project if an immediate solution is not forthcoming, ,and because the alignment is acceptable to the agencies responsible for finalizing the permits for the project. CONSL5TE1'JCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land tJse Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE The City has ,approximately $1.7 million remaining in federal grant funds from the National Resource Conservation Service, as well as approximately $900K in state funds. In addition, the State budget includes $2 rrtillion, but must pass the Governor's veto process in order to remain in the 2009 budget. The estimated total costs of the project at this time, is estimat,~ at $~ milliapri, includinu construction costs and property acquisition costs. Approved by Finance: RECOMMENDATION City Council authorize the Japanese Creek levee/road alignment as shown on the attached map, and rescind resolutions in conflict herewith. 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Pte' Q2i~h~~.S :IO lI,LI~ at~~ uaaMjag juatuaax~~ ~.oo -x~s~.n~ ir~a~~tcL~i~v~~ ors: s~d~st~o~ Amendment No. 7 to the A,~•eement Between the City of Seward and V4Filliam J. Nelson and associates Page Two Total Budget Amendment Authorized in Amendment N©. 7: ~ 29,367 52 All other terms and conditions of the contract remain in effect and are unchanged. IN ~VI`TNESS WHEREQF, TIE PAR`TIFS HEREBY EXECI7TE `TH'IS ~,CREEIVIFIYT'. ~ - '~ ~ami .T. Nelson & Associates CITY CAF SEWAR;p .Phillip C tes, City Manager A'TTEST`: r'"i .°,~ r :-e i Lewis, ity Ierk~ ~~~,~~ ~~s~~sF,~~,~~ r: ~::3~' , r~ -n ,~ f= _ , • '£ -? # . . ... S .... qi ~ ~~ ~ x ~~ :Date .Date Date ~~-~J -- ~9 -~- ~~ North .Forest Acres Levee/Road Agency Meeting Apri116, 2008 10:30 am HDR Conference Room b~ ~ hone Name ________ Agency Phone Ema7 Address `'~~,,~, ' (v4 y-ZOy 3 robi r, relcln@ hdl.~(hC ~ (ow- 1, , . 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WHEREAS, the Seward City Code §6.10.120(a)(5), §6.10.120(a)(8) and §6.10.120(a)(9) exempts specialized products and professional services from the competitive procurement process. NOVA', THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. It's in the public's interest to award a sole source contract to North Star Paving Construction., Inc. Section 2. The City Manager is hereby authorized to award a sole source contract to North Star Paving a.nd Construction, Inc. for an amount not-to-exceed $140,000. Section 3.The amount of $140,000. is hereby appropriated from the capital acquisition fund acct no. 103-000-3050 to contracted service account no 103-1030-5390 to pay for paving services. Section 4. This resolution shall take effect immediately upon it's adoption. e,. `~., ~~ :xatl~p •sampaaoa~d ~o saln2l liauno~ ~T~ puE weld at~a~E.t~S `suEld asn puE7 `suEld antsuatlaaduio~ `xa~xeq~ `apo~ ~i~ pxennaS atl~ tl~.~M ~ua~stsuoa st aau~utp.~o~uoi;niosa.~ snl~ `algEatlddE aaatl~ ~.LSI'~Ia~H~ A~I~I~.LSISl~tO~ •pxeMaS ~o ~i~ atl~ uitl~lM ~IxoM ~IE~IdsE paau ~Eq~ sEaxe snotxen .zoo •auI `uot~ana~suo~ ~ ~utntd xe~S u~.toN o~ alaoM uot~.Exedaxd pa~EtaossE puE ~utnEd aamos alos os ~.LIII~ZI~II •preMaS ~o ~i~ atp unl~inn spaau ~utnEd ~ua~m atla xo~ s~uautaxtnbat ~.uauzdmba pue suot~Eagtaads IIE ~aauz o~ ~j.tligElrenE puE ~tligEdEa atl~ pEil ~Eu~ ~iueduzoa ~luo atl~ st pa~E.todxoauI `uot~ant~suo~ ~ ~utnEd xe~S i~~ioN •aatx patlsilgn uuo~iun E anEtl tlatclM .to xaleap at ups E q pai~~sium~ aq luo uea tlaitlM saatnxas IEn~aEa~uoa ao ~uauz m a slEUa~.EUZ sail ns oZ (S)(E)OZI.Ot'9 .zapun sampaaoxd ~uautamaoad ant~t~.aduzoa uiox~ ~duzaxa st ~aE~~uoa / asEtlamd sigZ •aatxd ~E~ tttaA L st s1g1, •panEd st ~Eu~ a~E~oo3 •bS «IEn~aE„ xo~ •~,~ •bS xad 00•£$ BEd IITM ~i~ atla pue a~EUttxoxddE axe s~soa asatlZ •(000`Z t $) uot~EllE~sut autl xa~EM ~tltaE~ •an~ puoaaS ue xredax aut xa 8M• • • • • ` xe ~iuo ` ~fEd o~ xaunno • • • ` xoxddL ELM tB ~~ZA~' p (~ . .I ~ 000 S$) S Z ( OOS L$ • ) I. 2I p~ ~L `(000`0 I $) uoi~aasta~ut xeag-uEUi~aMS a~ `(000` £0 I $) panEdax aq antxQ xEag o~ uosuag utoz~ anuQ aaZ assay ~Eu~ spuautiztoaaxS •~Z~ atl~ tl~iM pa~EtaossE s~aafozd ~utnEd tl~iM uot~aunfuoa ut alaaM ~xau `spaau ~i~ atp xana~.EtIM anEd o~ ssau~utlltM E pa~Eatput sEq `(xa~so3 alaEr) ~uapua~utxadns .zE~S q~.toN atl,L •(•auI `uot~anx~suo~ ~ ~utnEd xe~S u~IO~ ~tliaE3 axed uuaZ ~uo7 atl~ xo~ ~utnEd atp ~utap xo~aEa~uoa-qns atp tpiM `~utnEd~o ~jijigtssod atl~ passnastp sEtl~~Eas salaom atlgnd '600Z~o xauziuns aip o~ xoud uot~ua~E spaau anlxQ aaZ assay ~Eu~ ~uaxeddE st ~t `auzt~uEauz atl~ uI •paTEt~.tut aq iiinn ~aafoxd atlT. axo~aq 6002 aq IiiM ~T ~Eu~ pa~Eatput sEtl `~E~S ~j~ ~q pa~iuzgns uEld ~uauianotduzt pEOx ally ~ut~EEUEUZ ~o a~xetla ut lauuostad •Z•p•Q atlZ •~aafoxd ~Eu~ ~ut~EUEUi aq Minn uoi~E~iodsuE~Z~o ~uauz~.redaQ EalsEl~'~o a~E~S atl~ puE spunk paalaEUZ.rea asotl~~o axn~tpuadxa ails xo~ alzoM ~o~ adoas E pa~iutgns puE paxedaxd sEtl ~~E~s ~t~ aTIZ •pantaaax ~i~ atl~ ~Eu~ alxeuzxeg IETaPa3 ~iioP ttoiiii~ Z• I atl~ ~o .red sE patlsigxn~az aq o~ palnpatlas sEM antxQ aaZ assay •}uauTanEd ~IEtIdsE Mau aatnba~ Minn pue `aunlaEUi ~IEtIdsE atp ipinn xreda~ puo~faq a~E ~Eu~ s~aax~s IExanas axe aza~l~ `~Ia~EUn~io~un •aunlaeut ~IEi,IdsE atl~ tl~iM a~EUdoxddE axatlM salotl~od patla~.Ed sEtl Maaa ~aax~s sal~om atlgnd ailZ •.ziEda~ a~.Etpautuit ~uE.treM ~Eu~ s~aax~s IExanas uo saxnliE~ ~IEtIdsE paauatzadxa sEq ~i~ atlZ •s:rea~i ~.uaaaa ui IEi~.uE~sgns uaaq sEtl s~aax~.s ~t~ uo ~uautanEd ~.IEtIdsE~o uot~.E.toua~aQ ~I~IOIS.~'~I~I,LS11f ~ QNI1O2IO~I~~g utAL'd .t0~ uot~LU ox ~ :uia~j Lpua ~ xo~aaxtQ salaom atlgnd `~iasE~ •~•m :uzot3 ,~~~a~EUey~ ~T~ `sa~Ep diti~td ~o.L 8002 ` I I ~sn~n~ : a~EQ ~ut~aay~l ~uau~a~~~s ~pua~~ Itauno~ FISCAL NOTE: The City Council authorize the City Manager to enter into a sole source paving contract with North Star Paving & Construction, Inc. and ap priate funds in the amount of $140,000. Approved by I~ finance Department: ..~ _ ~ `~ ~ i do i a6ed Wd ZS~Zt~~8 8002/b/8 ~~~ a r :lo;ewgs3 ~r~eu6ig paz~aoy~nb :aaue~da~ad ~o area ~ :a~n~eu6~s :~a~(n8 -pa~daaae ~(ga~ay aye pue tio~e~sges aye suogipuoa pue suogeaypads 'saaud anoge ayl =a31d3~~b '~ `~~ ~ wed a~S 4~oN ~43W2lIdN0~ ..~_ `'~;'~ ~q ape!u ~ }uaw~(ed uaym ,~o ssa~pae6a~ 'aaionw ~o a~ep ~o s~(ep p£ uiy~im anp ~uaw~(ed :sw~al ~uawAed 00'ZL8'£L$ :a~ud prg p=#ol 00'ZL8'£L$ sura~I anoge.~o~a~ud fe;ol 00'008'9$. 00'f:$ ~S 00'009'TZ (saay~0 ~f~ dad) ~y „Z 'peo2i ssaaay p~emaS aned £ 00'ZLO'6$ Z~'[I$ ~S 00'009'TZ peon ssaaay ~~eydsb 6ugsn~ azuan~nd Z a~~ad le;ol ao~ad ~!ufl ~!ufl ~~uenb pa~ewi~s3 uoi~dia~sad wa~I # wa~I SDOZ!T&'L ~ pig f P!9 ~3 6f~0~--bZZ-L06 ~uo4d t~9966 ~ `plennaS anuany yl{, {,£Z 'L9I Xo8 '0'd paennaS ~0 ~!~ :uov}eoo-~ ~aCoad I :aweN ~a[oad :ssa~ppb :ol 8Zi~T-Z9Z i~L06) xea 6£T6-Z9Z ~;L06) auoye ~~ ~~ ~~ uaq.~na;suo~ u~ a~ua~~a~x3 6uinsand ysn 69966 CIF/ 'eu~op~oS ~(emy6iH ~ndS ieua~ £f~LS£ •~uI 'uoi~~na~,suo~ ~g 6uinpd a~~,s ~~aoN Prepared August 6, 2008 By: W'.C. Casey, Public Works Director ~-~ - North Star Paving & Construction, Inc. Asphalt Repair Estimate Jesse Lee Drive......See Attached estimate from Jack Foster Estimate does not include $30,000 for driveway aprons and cu~lverts...aprons and culvert work is additional $30,000 for a tc-tal cost of $103,000 for grinding, paving, aprons, and culverts Tony's ]Bar.....Prep and pave parking area that was tore up when water service repairs were made...$3.00 per sq. ft...$5,000 Seventh and Railway.....Road way asphalt repairs from water service installation....$3.00 per sq. ft......$8,000 Bear & Swetman Intersection.......Paving of roadway and aprons... ,,3.00 per sq. ft.......$10,000 Conting;ency....12% Total Cost.....$140,000 w .L Q `~ y Puy `•9Z'IOL`SZ$.io ~unouz~ auk ut aau~i~q punk s ~pun,~ i~.zauar~, auk uzo.~~ uoi~~t~do.zdde ~utui~u~a.z ~ u~tm `Z i b`86 i $ 30 ~unout~ aq~ ui LOOZ ut pantaaa~ spurt ~ui.z~gs anuana~ a~~~S auzt~-auo snid `~uipjmq ~a~ua~ ~i~tunuzuzo0 auk ~utpis -a~ ~o sasod.~nd auk .~o~ pun3 sat~iita~,~ it~H ~i~ auk o~ pun, i~.zaua0 auk uzo~~ pa~~l.~do~dd~ ~iisnotnazd spUn~ ~uadsun ui 9 i' i £ i ` i 8 i $ ~uizlil~n `uza~s~s Xgd/dIOA ~ apinoad o~ ~~s~I~ia.I, u~iM ~.a~~~uoa ~~o i~nozdd~ aq~ spuauzuzoaa.z uoi~~~~stuiuzp~ `S~~2I~HAA pug `~iaua~.~auza u~ ~o as~a u1 ~iia~~ipau~uzi puodsaz o~ ,i~tiiq~ aq~ L~~iM uza~s,~s auk ~uiainzas pug ~uiure~ureuz `~.zonnauxez~ ~ua.una s~~~i~ auk uiq~tnn Xgd/dIOA au} ~ui~iddns ~o aiq~d~a ~opuan i~aoi ~ s1 `~~s~i~iaZ `S~~2I~HAA pug `.u~a~s~s auoudaia~ a~i~ua auk ~uta~ida~ u~u~ .zati~~~ Xgd/dIOA o~ u~a~s~is ~ua~na auk ~utpnz~dn spuauzuzoaaa pug uza~s~s ~uazma s~~~t~ auk pannaina~ snu («~~Is~i~ia.I.,»)1pa~~~od~oaul `~~s~i~ias ~u~du~oa auoudaia~ i~aoi aq~ `S~'~2I~HAA pug `.sai~iiia~~ ax~a uz~a~-~uoi pug i~~.idsou aq~ o~ osi~ s~uTn~s ~soa ut ~ui~insa~ `~iita~3 axed uauaZ ~uo~ auk pug `.za~ua~ i~aipa~ px~Mas aauapinozd `pz~Mas ~o ~~t~ auk ao~ sauoud pug ~uauzdmba iii apniaui pinoM uza~s~S Xgd/dIOA Mau auk `S~'~2I~HAc1 pug `.~no~ „z~a~ ui ~utuut~aq s~uin~s ~soa pazii~a.z ~u~ai~iu~is u~im `s~~a~ aa~~ ut ~ias~t ~o~ ~i~d o~ pa~aadxa st pug `s~soa aau~ua~ureuz pug i~uoi~~.zado ui ~ii~nuu~ ~uaa.zad ~~t~ o~ do ~o s8uin~s ~ aptno.zd pinom uza~s~s auoudaia~ ~uazma aq~~o ap~a~dn auk `S~~2I~HAA pug `.u~a~s~is pap~~~dn u~ u~u~ sis~q i~nuu~ u~ uo a~~.zado pug ure~ui~uz o~ aaouz s~soa pug pa~~p-ono si uza~s~s auorldaia~ ~uauna aq~ `S~~2I~Hr1A pug `.sa~~ssauz pap~oaa.run pug sii~a paddo~p ~utsn~a a~~~~~ auogd ~u~pua~~ pug ii~ux aaion~o ~unouz~ auk aipu~u you iiiM uza~s~s auoudaia~ ~uauna auk `S~~2I~HAc1 p~ `•OOOZ ui pap~a~dn pui~ b66 i a~~i ut pagsiiq~~sa s~M uza~s~s auoud ~uauna auk `S~'~~HAA SQl~t113 OI~iI.L~'I2Id02idd~' Ql~i~' `'Zb'bbZ`SOb~ Q~~~X~-OZ-,LOI~i .LI~If10L~t~' l~i~ 2I03 `Xgd/dIOA OZ L~I~.LSAS ~I~tOHd ,LI~i~2RIR~ ~H.L ~Q~2IOdf1 Ql~i~' ~S~H~2Ifld OZ Q~~.L~'2IOd2IO~l~iI ~IS~'I~"I~Z H.LIAA ,L1~I~L~i~~2i0~ l~iOI.L~"I'I~.LSI~iI Ql~i~' S~'I~'S ~' Ql~i~' ZI~t~I~i~~2I0~ S~~IA2I~S ~~I~i~'I~I~.LI~II~'I~i ~ O,Lr1I H~ZU~ OZ H~O~u~~ 1i.LI~ ~H,L O1~IIZRIOH,L11~ `~'~IS~'I~ `Q2I`v'Ac~~S d0 1i.LI~ ~HZ d0 'II~l~iRO~ A.LIa ~H,L d0 I~IOI,LIl'IOS~2I ~' Z80-800Z l~iOIZR'IOS~2i ~'~IS~"I~ `Q2I~'AA~S 301~.LI~ sa~~0 :~fq paaa-suodS CITY OF S]EWARD, ALASKA RESOLUTION 2008-082 WHEREAS, the administration supports the inclusion of a forty (40) percent contingency in conjunction with the current contract in light of the fluxuation in technology and fuel prices, shipping, transportation and equipment costs, with any unspent project funds to be ~°eturned to the General Fund; and WHEREAS, the administration will carefully manage the project with TelAlaska to assure; all efficiencies are considered and implemented to save on initial and long-term costs; and WHEREAS, the Seward City Code §6.10.120(a)(5), §6.10.120(a)(8) and §6.10.120(a)(9)exernpts specialized products and professional services from the competitive procurement process, including "the purchase of electronic data processing software and hardware systems and communication equipment". NOVA', THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The city manager is hereby authorized to enter into a Maintenance Services Agreement with TelAlaska, in substantially the form presented at this meeting, to maintain the V~OIP system for a monthly rate of $1,131.5 8. Section 1. The city manager is hereby authorized to enter into a Sales and Installation Agreement with TelAlaska, in substantially the form presented at this meeting, to purchase and upgrade the City's telephone system for a price of $289,460.30. Section 2. A contingency of forty (40) percent of the contract equal to $115,784.12 is hereby authorized, for a total price not-to-exceed $405,244.42 for the Sales and Installation Agreement with TelAlaska. Section 3. The City Council finds that this contract involves specialized equipment and professional services as described in SCC§ 6.10.120(a)(5), SCC§ 6.10.120(a)(8) and SCC§ 6.10.120(a)(9), and is therefore exempt from competitive procurement provisions. Section 4. The City Manager is authorized to utilize TelAlaska as a sole source vendor due to the; following: a) TelAlaska is the supplier of the City's existing equipment and provided the installation of the current telephone system and is the primary VOIP/PBX vendor in Seward, Alaska, b) TelAlaska has represented that the City's annual operational and maintenance costs following the upgrade will be reduced by approximately 50 percent, and c) TelAlaska has demonstrated experience and knowledge related to such specialized ~. (1 T ~" ~! .% 1r ~y~~ `sinna~ u~ar ~.LS~,L.L~' ~NI~'ZSgH ~.I.N~Sg~' ~S~ON ~S~~H ao~~y~ ~a~piagao~ ~-~~I~ ~'}IS`v"I~' `(RI`v'AA~S 30 A.LI~ ~HZ ' 8002 `~sn~n~ ~o ~~p ,~, I i siu~ `~~s~i~~ `p.z~maS ~o ~~ia auk ~o iiauno~ ~~i~ aq~ ~9 Q~A02Idd~' Ql~i~' Q~SS~'d •uoi~dop~ ski uodn ~iia~~ipauzuzi ~aa~~a a~~ ii~us uot~niosa~ siuZ •g uoi;aaS 'Z~'~~Z`S0~$ ~o uot~~i~doadd~e i~~o~ ~ .~o~ `0£65-0899-899 lunoaa~ o~ 6990- i LO£-0000- i 0 i 'ou ~unoaa~ aau~i~q punk s~pun,~ i~aauaO auk uzo~~ `9Z' £ I i `~ZZ$ ~o i~~o~ ~ ~o~ 9Z' i OL`SZ$ inuoi~ipp~ u~ snid Z i x`861: $ 30 ~unoux~ auk ui LOOZ ui paniaaa.~ spunk ~ui.z~us anuanaz a~~~S auzi~-auo ~Z p~ `•0£6S-0899-899 'ou ~unoaa~ ~uatudmb~ II~H ~~t~ aq~ o~ 8990-TLO£-0000-L99 Puna uzo.~~ pa}~i.zdo.zd:d~ ~ga~au a~~ ~utpimq .za~ua~ ~~tunuzuzo~ auk ~uipts-a.z ~o sasodznd auk ~o~ pun3 sai~ijia~,~ Ij~H ~i~ auk o~ pun3 i~.~auarJ auk uzoz~ pa~~i.zdo~dd~ ~isnoina~d spunk ~uadsun ui 9I' i £ i `i 8 i $ (i :snnoiio~ s~ pa~~i~do~dd~ ~gazaq siZb'~~Z`SOt~$ ~o ~unouz~ auZ •S uoi;aaS •~a~.~~uoa auk ui u~zo~ has s~ sat~iitgisuodsa~ ski ono ~a o~ ~ssaaau saain~as i~uoissa~ozd puu ~uau~dmba Council Agenda Statement Meeting; Date: August 1 1, 2008 To: Mayor and City Council From: Phillip Oates, City Manageo~~~°~ Agenda. Item: Upgrade The City's Phone System To A VOIP/PBX System and enter into an agreement with TelAlaska Incorporated BACKGROUND & JUSTIFICATION: The current city phone system was purchased and installed in late 1994 under the technology that was available at that time. In 2000, the current system had a major upgrade; that took us to the maximum allowable limits and cost the City of Seward over $30,0001. The City administration has realized over the past few years that the current system has reached its limits and has started to fail. Operational and maintenance costs have continued rising and the need for an immediate upgrade to save costs and become energy efficient is paramount. During the implementation of our planning and the budget of an upgrade of the current system to a VOIP/PBX System, the administration required a savings study of the current system verses an upgrade to a new system. The initial equipment and upgrade costs would be higher than our annual costs, but the administered annual operations efficiency at lower cost to the City, with an annual savings of up to fifty percent. Based upon TelAlaska's evaluation of the City's Phone and Network Systems, the City of Seward will realize a cost savings by installing a new VOIP/PBX Phone System on the following basis: (1) A reduction in the monthly recurring costs for local dial tone, (2) The almost total elimination of any adds, moves and changes charges (MAC's) from 75% to 100°~0, and (3) The efficiencies gained by using the Teleworker and Unified Messaging Software and Systems. Currently the City of Seward is spending approximately $7,000.00 per month for local dial tone to 18 city departments. With the install of the new VOIP phone system, those monthl`~ charges will drop to approximately $5,500.00 per month resulting in a $1,500.00 per month savings -not including the savings from other agencies. In addition, when Providence and the New Long Term Care Facility come on line, those savings should increasf: to approximately $2,000.00 per month or about $24,000.00 per year. This rep>olution also follows the guidelines of sole sourcing established by the City Code. w ~? ~? .i~ ~- ~: ~ ~" •uza~s~s auoud Xgd/dIOA auk .~o~ pa~~.~odzoaul ~xs~I~TaZ uitrn 0£•09~`68Z$ ~o~ ~uauzaaa~~ uoi~nll~sul pug sal~S ~ pug u~uouz .gad 8S•I£iI$ X03 ~uauzaa~;~~ saatnzaS aau~ua~ut~y~ pug aainaas ~ out ~a}ua pug ll~~sut `as~uamd `~utpun~ a~~aolln o~ s~aa~~u~y~l ~i~ auk ~utzuou}nE $© g00Z uoi~nlosa~ ano.~dd~ liauno~ ~t~ au.L ~ :I~tOI,L~QI~I~IAII~1i0~~2i ~'j~p - ~uau~~daQ aau~ut3 ~q pano~dd~ 'Zfi'fibZ`SO~b$~o I~o~ ~ ao~ 9Z•tOL`SZ$~o ~unouxs auk ut aau~l~q punk s~pun3 I~.zaua0 auk uzo.~~ uoi~~t.zdoadd~ ~uiuiLU.taz ~ u~irn `ZIfi`86I$ ~o ~unoux~ au~ ui LOOZ ui paniaaa~ spunk ~utz~us anuana~ a~.t~S auit~-auo snld `~uiplmq ~a~ua~ ~iunuzuzo~ aui ~utpts-az ~o sasodmd auk ao~ pun3 sal~itta~3 II~H ~i~ aui o} pun3 I~.~aua0 auk uio.~ pa~~udo.~dd~ ~ilsnotna,~zd spunk ~uadsun ui 9 t • t £ I `t 8 I $ aztli~n Ilinn as~uaznd siu~ ~o~ ~uipun3 ~~.LOI~i 'I~~SI3 •ampaao.~d ~o saIn2l Itauno~ ~j~ puE u~ld ai~a~~.z~S `su~ld asn pu~Z `su~ld anisuaua~duzo~ `~a~~u~ `apo~ ~i~ pa~rnaS auk u~irn ~ua~sisuoa st uot~.nlosaz sitl~ `algnaildd~ a.zautYl ~.LSI'I?I~~H~ XaI~I~ZSISl~iO~ •~iunuzuzoa auk o~ aatn,~as .za~naz~ ~utpino.zd alitlrn spaau s~~t~ auk ~aau~ ~flant~aa~3a pug ~il~uaiat~a a,~ouz llirn uaturn uza~s~S dIOA/Xgd ~ o~ apn~dn pug azna.ana~s~.z~ut auoud ~.ua~na auk ~utzili~n ~iq s~utnns ~soa papaau uanuz apinozd oZ ~.L1~i~1,l~tI •pxernas; ~o ~T~ auk ~q papaau dIOAJXgd ao~ s~uauia~mbaz ~uau~dmba pug suoi~~a~taads tip ~aaua~ o~ ~iltq~ed~a auk PEu ~~u~ ~iu~duzoa ~fluo auk si pa~~~odaoaul ~xs~~aZ pug .~uauz m a suot~~arununuoa pug suTa~s s a~rnp.z~u pug az~nn~os uissaao~ n~.np atuox~aala ~o as~uam au1 oZ (6) (~)OZI'Oi'9 pug .aau pausilgn uuo~iun ~ an~u uanTrn .~o ~al~ap al uis ~ q pausium~ aq luo ~~~ uaiurn saatnaas l~n~a~.z~uoa .~o ~uauz m a sl~ua~~uz sail ns os (S)(n)OZI'OI.9 .zapun sampaao~d ~uauzamao.~d ani~i~aduioa u~o.~ ~duzaxa st ~anr~uoa / asEuaand siu,L Telfll~asl~a NetW'orks SALES AND INSTALLATION AGREEMENT This Agreement (hereinafter "Agreement"), is made and entered into by and between TelAlaska Long Distance, Inc., an Alaska corporation doing business as TelAlaska Networks (hereinafter "Networks") and the City of Seward, (hereinafter "Customer"). WHEREAS,. Networks owns and operates Internet and network facilities within the state of Alaska (hereafter "Services'") which constitute a system within the State of Alaska, and WHEREAS, Networks is willing to make installation and service available to Customer, and WHEREAS,., the parties desire to define the terms and conditions under which installation and services will be made available and upon which payment for such services will occur; NOW, THEREFORE, the parties hereto, in consideration of mutual covenants herein expressed, covenant and agree with eacl-i other as follows: 1. Scope of thus Agreement Networks uvill provide access to Services to the Customer as described in the attached Addendum I, entitled "Services and Consideration," which is hereby incorporated into and made a part of this Agreement. 2. Term Customer agrees to use Services for Term from the effective date shown on this Agreement (the "Initial Term"), unless terminated earlier in accordance with Section 7 below. However, the representations, warranties and indemnification provisions contained in this Agreement shall survive the expiration or termination of this Agreement and shall not be impaired or rendered inoperative by any expiration or termination of this Agreement for whatever reason. Unless either party provides thirty (30) days written notice prior to the termination of the Initial Term, or the applicable Renewal Term, or the Agreement is otherwise tE~rminated pursuant to Section 7 below, the Agreement will automatically renew on a month to month basis; upon expiration of the Initial Term or the previous Renewal Term. 3. Cancellation Charges If the customer cancels this agreement for any reason, there will be a cancellation charge equal to the restocking fee charged by the manufacture, as noted below, plus any labor charges incurred up to that point. Customer shall give no less than thirty (30) days written notice of cancellation. An upgrade or addition to any or all of Customer's service will not be deemed a cancellation. a. Items to be returned must be done so within 30 days of receipt and in an unopened box. The restocking fee is 20% of the value plus freight. 4. Compensaition a. Payments Customer agrees to pay all non-recurring and recurring charges set forth in Addendum I hereto. b. Invoices Customer shall pay upon execution of the Agreement for all then existing non-recurring charges and the first month's recurring charges. Thereafter, Networks shall invoice Customer at the beginning of each month of service. Customer shall pay each undisputed invoice within twenty (20) days from the date of invoice. Networks may charge and Customer shall pay interest, at one and one-half percent (1.5%) per month or, at the maximum rate permitted by law, whichever is lower, on all amounts not paid after such twenty (20) day period. Customer shall also pay all reasonable TelAlaska Long Distance/I~1etWorks 1 ~ Master Service Agreement (MSA) ~ ~ ~J Rev. 2/23/06 L:\common\networks\contract temlplate\current contracts ~~ ~ -~ s~aEi~uoa ]ua.una~aaEidiwa~ ~aEl~uoa~sx.con~aau~uounuoa~:-~ 90/£Z/Z '^a2I (dsy~) auauzaas~y aa-n.ias .zaasey~ sxloMaawaaus~s-Q ~uo~ Exseldia,J, ~aawo~sn~ ~(q uo~!~eu!waa~ yons due ~o a}ep an!~oa~~a aye aa~~e aanaos~eynn s~aoM}aN o~ ~uaw~ted ~(ue ao~ ~(}!I!ge!I aay~an~ ou aney hays aawo~sn~ •sa6aayo uo!~ellaoueo ou fed hays aawo~sn~ `uo!~oas s!y} aapun aawo~sn~ ~(q pa~eu!waa~ s! ~uawaaa6y aye ~I •g uo!~oaS u! paq!aosap se a6aayo uo!~ellaoueo ~~ ~(ed hays aawo~sn~ `uo!~oas s!y~ aapun s~{aoM~aN ~(q pa}eu!waa~ s! ~uawaaa6y aye ~I •~uawaaa6y s!y~ a}eu!waa~ ~(ew ~(~ed aay~o aye uay} `a}ep 6u!I!~ s~! ~o step (pg) ~(}a!y} u!y~!nn pass!ws!p you s! pua ~t~ed yons o~ }oadsaa y~!nn pal! s! hod ~(o~dna~ue8 aye aapun uo!~!~ad ~(ae~unlonu! ue ~! ao `boy ~(o~dna~lues aye ~o aa~deyo ~(ue aapun ~a!laa 6u!~aas uo!~!~ad a sal! ao `suo!}e6!Igo s}! ~o Ile ~Ila!lua~sgns ao Ile ~o ~uaw~snfpeaa ao `uo!sua~xa `uo!~!sodwoo aye ao} ~uawaaa6e ue o~u! saa~ua `sao~!paao s}! ~o Ile ~Ile!~ue}sgns ao Ile ~o ~!~auaq aye ao} ~uawu6!sse ue sa~ew `~! ao~ aao!~~o ael!w!s ao aan!aoaa a ~o ~uaw~u!odde aye ao~ ao ~(ouan!osu! `uo!~ep!nb!I s~! o~ 6u!}elaa s6u!paaooad ~(ue ~o ~oafgns aye s! `~dna~ueq ao }uan!osu! paaeloap s! ao sawooaq ~(~aed aay}!a ~I ~(ouan!osul ao~ uo!~eu!waal •aawo}sn~ ~(q uo!~eu!waa~ yons ~(ue ~o a~ep an!~oa~~a aye aa~~e aanaos~eynn s~aoM~aN o} ~uaw~(ed ~(ue ao~ ~t~!I!ge!I aay~n~ ou aney hays aawo~sn~ •sa6aayo uo!}ellaoueo ou fed hays aawo}sn~ `aawo~sn~ ~(q uo!}oas s!y} aapun pa}eu!waa} s! }uawaaa6y ay} }I •anoge £ uol~oaS u! paq!aosap se a6aayo uo!~ellaoueo a ~(ed hays aawo~sn~ `s~aoM~aN ~(q uo!~oas s!y~ aapun pa~ewwaa~ s! ~uawaaa6y aye ~I •~uawaaa6y s!y~ a~eu!waa} ~(ew ~Ine~ap ul you ~(~aed aye uay~ `~(~aed aay}o aye o} uan!6 s! ~Ine~ap yons ~o ao!}ou ua~}!aiv- as}fie s~(ep (pE) ~(~!y} u!y~!nn paano you s! ~Ine~ap yo!ynn `}uawaaa6y s!y~ aapun suol~e6!Igo ao sa!~np s~! ~o aouewao~aad aye u! s~ine~ap ~(~ed aay~!a ~I asne~ ao} uo!~eu!waal •e uol~eulwaal 'L •sa6awep yons ~o ~~!I!q!ssod aye }o pas!npe ~! uana `ao!naas ao sa!~!I!oe~ `spaooaa s~aoM~aN o} ssaooe paz!aoy~neun ao `uo!~ona~sap `~~ay~ `aml!e~ suo!~eo!unwwoo `poO ~o shoe woad 6u!s!ae you ao aay~aynn `sa~ey!~~e s~! ao `s~ao/N~aN y6noay~ alq!ssaooe ao `uo ~ua~uoo ao uo!}ewao~u! uo aoue!laa ao aouewao~ad ~o aanl!e~ ~(ue `uo!ss!wsuea~ ao uo!~eaado u! ~(elap `sasna!n `s~oa~ap `saoaaa `sally ~o uo!~alap `suo!~dnaaa~u! `suoisslwo `sa~e~slw woa} 6ulslae sa6awep ~(ue `uoi~e~lwll }noy~lnn `sapnloul slyl •sa~elll~~e sll ao s~aoM~aN y6noay~ passaooe ao `woad papeolunnop `uo pa~ngla~slp `off papeoldn `~ual,uoo due ao saolnaaS aye `asn o~ ~~lllgeul ao `asn s,~,~aed paly~ ~(ue ao s~laoM~aN `y~lnn uol~oauuoo u! ao `~o ono 6ulslae e~ep ~o ssoi ao `aoaaa `~(elap `ol;aaay~ payoe}}e salaossaooe ao `}uawdlnba ao aaennl<~os ~o asn ~o ssol ay} ao `aaenn~}os ao ~uawdlnba ~o aouewao~ad ao asn aye woad 6ulslae sa6awap `s~l~oad ao ssaulsnq lisol ao ssol olwouooa `off pa~lwll you ~nq 6ulpnloul `saEiewep lel}uanbasuoo ao `le~uaploul `~oaalpul ao} ~(~aed aay}o aye o~ algeJ ao aiglsuodsaa aq ~(~ed aay~la hays `g uol}oaS w yl<ao} has se ~daoxa saouelswnoalo ou aapun •sa6awep ~oaalp o~ pailwll aq lleys `aslnnaay~o ao ~o~ `}oea~uoo u! aay~aynn `~~lllgey s~~(~aed yoea `g uol~oaS aapun swlelo ao~ }daox~ ~(}i~igei~ ~o uoi~e}iuai~ •g '~SOd~lfld s=ltl~fl~lls_Idd b >=1Od SS3Nlld HO ~111~18tJ1NdH~s:~3W d0 J~1Nd~I~IdM a~I~dWI JlNt/ NOllt/llWl~ 1f1OH11M JNlafl~~Nl `~ab'~il dO ~Jb'Sfl s~0 JNIld34 dO 3S»f1O~ d WO>rld X10 Md~ NI JNISI~ib' >:I~H13HM dNt1 `Q~I~dWI >_IO A~IOlf11d1S `S'S~~IdX~ `~b'aO a0 N3111»M >=1~Hl~HM `>:i~aNf13~13H d~dlnO~ld S~~In~13S aNb' S3111~I~b'd C-1 l~~dS~~i HliM aNl~i ~lNd d0 S~IlNd~ladM ON S~~1b'W S~I~iOM13N sai~ueaae/N ~o aawie~osla •g •salpawaa alga}lnba pua le6al algellene ale yllN- paaooad pua ~sa~oad ,aapun uol~od pal:ndslp aye ~ted lleys aawo~sn~ aye uay} `aol~ou ayl< ~o ~dlaoaa ~o s~(ep (pE) ~~a!y~ uly~llM uoll<nlosaa a uo aaa6e o~ lle~ sal~aed ay} dl •s~tep (pg) ~~ly} uly~lnn aolonul aye ~o uol~od pa~ndslp aye anlosaa o~ }aaw lleys sal~aed ay} `aol}ou aye }o }dlaoaa aa~~y ~ao!onul pa~ndslp ay} ~o }d!aoaa l<o step (pZ) ~(~uann} uly~!nn aolonul aye ~o uo!~od pa~ndslp ~tue ~0 6ull•laM u! s~lao/~}aN ~~l~ou lleys aawol<sn~ aye `aolonul ~(ue ~o uol~od ~(ue uo a~ndslp a ~o Juana aye ul sa~ndsla •o •aawo~sn~ ~(q pled }ou aae yolynn saolonul ~o uol~oalloo ay} u! s~lao/N~aN ~q paaanoul `saa~ s,~auao~}e 6ulpnloul `uol~oalloo ~o s~soo 8. Indemnification Networks shall indemnify, defend and hold harmless Customer from and against all costs, losses or damages (including reasonable attorney fees) arising out of or related to claims by a third party that Networks' provision of the Services violates the intellectual property rights of any third party. Customer shall indemnify, defend and hold harmless Networks from all costs, losses or damages (including reasonable attorney fees) arising out of or related to third party claims regarding Customer's use of the Services, including the content of any material transmitted by Customer by means of the Services, including witthout limitation. a. Claims for libel, slander, invasion of privacy or infringement of copyright arising from any corrimunication; b. Claims for patent infringement arising from combining or using Services in connection with facilities or equipment furnished by others; c. Any claims by any employee, agent, director, subsidiary or affiliate of Customer arising out of or relating to the Services; or d. All other claims arising out of any act or omission of any Person relating to Services. 9. Force Majeure Either party shall be excused from the performance of its obligations under this Agreement and from any damage arising therefrom, where failure to comply with any of the terms or conditions of this Agreement shall be caused by an act of God, strike, walk out, public enemy, war, civil commotion, riot, judicial or governmental order, other requirement of law, or other causes of any nature or kind whatsoever beyond the reasonable control of Networks. 10. Assignment Neither this Agreement, nor the duties to be performed hereunder, shall be subcontracted, assigned, delegated or otherwise disposed of by either party without the prior written consent of the other party, which consent shall not be unreasonably withheld, provided that any proposed assignee of Customer shall be at least as creditworthy as Customer. Any such attempted subcontract, assignment, delegation or disposal without such prior written consent shall be void and of no effect. This Agreement shall be binding upon and shall inure 'to the benefit of the parties and their permitted successors and assigns, who shall execute consent forrns indicating their acceptance of the terms and conditions herein contained. 11. Notices Unless a specific address or recipient is otherwise specified generally or for a particular instance, any notice required or permitted to be given under this Agreement shall be sufficient if in writing, and sent by certified mail, postage prepaid, return receipt requested, to the address shown below, or at such other address as imay in the future be furnished in accordance with this section: If to Networks: Contract Administrator TelAlaska Networks 201 E 56th Avenue Anchorage, AK 99518 e-mail: contracts@telalaska.com If to Customer: City Manager City of Seward PO Box 167 Seward, Alaska 99664 Notice is deemed given when such is mailed in accordance with the above. 12. Applicable State Law The rights, obligations and remedies of the parties as specified under this Agreement shall be interpreted and governed in all respects by the laws of the State of Alaska, without regard to the conflict of law TelAlaska Long Distance/I`fetWorks 3 Master Service Agreement (MSA) ~ Rev. 2/23/06 .,lt :i. L:\common\networks\contract temlplate\current contracts ~ yr -r ,~ ~ ~~ :a}ea :ali!1 :aan~eu6!g :aweN s~~E.c~uoa aua.una~aaeidiuial ~oeiauoa~sxiomaau\uounuoa~:-~ 90/£Z/Z '~a2I (~'SW) auauIaa.~~d aa-n.iaS ia~s¢y~ sxioM~aN/aouE~s-Q ~uoZ exselVla.I. .~ .f~! ~ :area r' -t~Yr'~~~ ~~ ~ e ;,~,~ :aweN :paennag ~o ~(~!~ :•ou! aoue~s!a fuo~ e~se!d!al '8002 `/(aanaga~ }o ~(ep y~~ s!y~ pa}noaxa aq o~ ~uawaaa6y sly} pasneo anay sa!~ed ay} `~O~»3HM SS3NlIM NI •uaano6 hays s}~!aa~ ay} `s~~!ae} yea aye pua ~uawaaa6y sly uaann~aq ~o!l~uoo a aq aaay~ plnoyS •sao!naas asay~ ao~ s~~laa~ panoadde a~seld ~o uolsslwwo~ ~(ao~~~ln6a~l aye o~ ~uansand pue nnolaq y~o~ has suo!~Ipuoo pua swaa~ aye aapun saolnaaS aawo~sn~ ay} o~ aplnoad ll!M _oul `aoua~sla 6uo~ a~seldlal pua s~aoM}aN a~saldlal }aye aaa6e sai~ad ayl ~passaadxa ulaaay asoy} uey~ aay}o s~uawaaa6e ao s~uawa~e~s `suol~e~uasaadaa ou ~(q paonpu! uaaq say pua ~oaaay as}dew }oafgns aye o~ ~oadsaa y~IN- ua~~unn ao leao aay~aynn s}uawaaa6e ~o suo!~e}uasaadaa `suol~eo!unwwoo snoaueaodwa}uoo ao ao!ad lle sapasaadns ~uawaaa6y s!yl •~oaaay as}dew ~oafgns aye o~ }oadsaa y~IN- aiawo~sn~ pua s~aoM~aN uaann~aq ~uawaaa6a aal}ua aye sa~n~!}suoo ~uawaaa6y slyl ~uawaaa6d aa!~u3 •g ~ ~~uawaaa6y sly aapun aouewao~aad ~(ue o~ ~oadsaa y~!nn sao~oea}uoo }uapuadapul pawaap aq hays salted aye pua aawo}sn~ pua s~aoM~aN uaann~aq dlysuol~elaa aellwls ao `aan~uan ~u!of `d!ysaau~aed `~oua6e ue ys!Ige}sa }ou saop ~uawaaa6y s!yl sao}oea~uo~ luapuadapul 'L L •~oaaay uo!slnoad aay}o ~tue }o ao uols!noad yons ~o aanlenn a se a~eaado ~oaaay uo!sinoad ~(ue aoao~u~a o~ aanl!e~ due lleys aou `aan!enn 6u!nu!~uoo ~(ue se ao uol~!puoo ao waa} yons aay~o ~(ue ~o aan!enn a se a~eaado you hays ~uawaaa6y sly ~o uo!~!puoo ao waa~ ~(ue ~o aanlenn ~(uy •~uawaaa6y s!y~ o~ sa!~ed y~oq ~(q pau6ls 6ul~lann u! ~uawaaa6e ue ~(q ~(luo ~nq `~(lleao pa6ueyo aq }ou ~(ew ~uawaaa6y s!yl aan!eM :s~uawpuawd •g ~ ~~uawna~su! awes aye pue auo }nq a~n~l~suoo aay~a6o~ lleys s~aedaa~unoo yons pue `leul~!ao ue aq o~ pawaap aq hays pa~noaxa os uaynn yolynn ~o yoea `s~edaa~unoo aaow ao auo ui pa~noaxa aq ~(ew ~uawaaa6y s!yl s~aedaa~uno~ •g ~ •o}away ~(~aed a }ou uosaad ~(ue u! uo!~oe ~o asneo ~(ue o} as!a an!6 as!nnaay}o ao `~oaaay swaa} aye ~o aaow ao auo ~(ue ~o ao ~uawaaa6y aye ~o ~(ae!ol~auaq ~(~ed pa!y~ a uosaad yons ~(ue a}n~l~suoo o~ se os (a6ael ~e oilgnd aye 6u!pnlou!) uosaad pa!y~ ~(ue ~o ~!~auaq aye o~ aanu! Mann ~(ue ui hays ~uawaaa6y sly ~o uo!s!noad oN s;y6!a ~(ae!a!;aua9 ~(~aed pa!41 oN 'til ~paa!edw! aq you hays suo!slnoad 6u!ulewaa ay} ~o ~(~!pllen ay} `e~{sely ~o a~e~S aye ~o nnel ~(ue y~lnn ~oll~uoo ul ao la6all! aq o~ s~anoo ay} ~q paulwaa~ap aq ~uawaaa6y sly} ~o uolslnoad ~(ue plnoyS ~(;!!!geaanaS 'E L ~e~lsely `a6eaoyouy ~e e~isely ~o ~o!a~sla lelo!pnf pa!yl aye ao~ ~noo a~audoadde aye u! pa}e6!~!! pue ~y6noaq aq lleys ~uawaaa6y s!y} ~o }no 6uls!ae uoi~oe I!nlo ~(uy '~oaaay~ suo!s!noad ADDENDUM I SERVICES AND CONSIDERATION Services will be provided to Customer as described below. 1. The scope of work for this project is described in Attachment B. Any deviation will be handled with a "Change Order" detailing the cost and impact to the agreed upon cost of the project. 2. Networks will provision, coordinate and install services or facilities described below. Services may be amendE~d by the parties from time to time. 2. Networks will provide support and service for all equipment through Networks' demarcation point. 3. Networks shall provide network support services 24 hours a day 365 days a year; see TelAlaska Networks Support Services described in Attachment A, TelAlaska Networks Support Services. 4. Customer is responsible for all equipment on the customer side of NetWorks'demarcation point. 5. Customer agrees to make non-recurring and monthly payments as set forth below. Services provided: Description Monthly Charge Non-Recurring VoIP Phorle System (See Attachment "C") Charge $117,169.00 Maintenance Agreement Voice (Effective 13th month) $1,131.58 Network Equipment (See Attachment "C") $114,650.00 Maintenance Agreement Network (Annual Fee) $12,641.30 Installation $45,000.00 Total $1,131.58 $289,460.30 Are these services (check one): Interstate X Intrastate ^ Equipment Costs: If equipment is purchased, the Customer will pay TelAlaska for any non-recurring equipment costs. Payment by Customer to TelAlaska for the equipment shall be made on the following schedule: Total Amount: 50% Duey upon acceptance of contact $ NA 40% Duey upon delivery of system to customer site $ NA 10% Due upon acceptance of installation $ NA TelAlaska Long Distance Inc.: City of Seward: Signature:~~ ~ /~L~~,_,~v Title: f/' i~ ,~' Date: ~ , ~ Name: Signature: Title: Date: TelAlaska Long Distance/NetWorks Master Service Agreement (MSA) 5 Rev. 2/23/06 L:\comrnon\networks\contract temlplate\current contracts a .~. s~aelluoa pua.una~a~Eidluzaa;ae.quoa~s~ion~~au~uounuoa~:-~ ~ ~ 90/£Z/Z 'nag w (ysy~);uauiaa.z~d aarn~as iaas~y~ 9 sx.zoM~aN/aaueasta ~uo-~ Exsgldla.I. wnwlulw anoy Z `anoy aad 00'SLL$ s~(eplloy pue `s6uluana `spua~aaM wnwlulw anoy ~ `anoy aad Op•5Z1$ wd 5 - we g `~(epla~ y6noay~ ~(epuow sa6ueyo pue sppe `sanow ao~pue `~d~ o~ pa~elaa sl algnoa~ aye ~i ~oddns sly ao~ ~(idde IIIM sa6aeyo 6ulnnollo~ ayl •aoueslnu a ~(Iduals ao oi~awsoo sl ~oa~aa •algesn aae suol~oun~ s~(ed Z- ~ ~(ea ssaulsn8 ~xaN •~sanbaa a6ueyo ao uaalgoad aouiw ~ lanai •pa~oa~}e saasn aaoua ao aup •algellene sl anl~euaa~le ao punoae~{aoM ~(ea ssaulsn8 ~xaN sanoH ~ •suol~ola~saa aoulua y~lM algesn aae suol~oun~ olse8 E lanai •pa~oa~~e saasn pua leaanag •algellene sl and}euaalle ao punoae~aonn oN sanoH ~ - ~ ~noH Z •suol~ola~saa aaanas y}lM algesn aae suol~oun~ auaos Z lanai •pa~aa~~e aae saasn pua ~(ueW •pa~dnaaoo sl e~ea •algellene sl anl~euaa~le ao punoae~aonn oN •algesn }ou suol~oun~ sanoH E - ~ sa3nulW g ~ •unnop sl uaa~s~(s leol~u~ ~ lanai quail uoia.n~osaa quail asuodsaa uoi;diaosaa ~~iaanag :sapoo 6ulnnollo~ aye ~o auo asn aseald •apoo anoy( y}lnn pa}eloosse auli-awls aye uly~lnn pa~oe~uoo aq o~ ~oadxa ueo nod •ueloluyoa} ~(~np-uo ay} o} ll ssed pue uol~ewao}ul ano~t a~e~ !!iM aolnaas 6ulaannsue sanoy-aa~~e ao sleuolssa~oad aaeo aawo~sno anp •awl~ algelllq ~(ue ao~ Illq ~(ly~uow anoy( uo paouaaa~aa aq II!nn aagwnu ~a~1ol~ algnoa} slyl •sn~e~s ao~ lleo o} paau nog( plnoys walgoad anoy aouaaa~aa o} aagwnu ~a~ioll algnoa~ a uan!6 aq II!nn nod •lanal ~(}laanas anoy( ~aodaa pue (~# uoi~dp `LZ LE-8Lti-888- L ao 6 L LZ-E95-LO6) cull ~oddns ano Ileo `aalnbaa nog( ~ey~ ~oddns ~o lanai ay} paysllge}sa aney nod aoup •algnoa~ ano,( 6ulpoo uaynn ~uaw6pnf }saq anoy( asn aseald •~aonn~au ano~t o~ }oedwl aye uodn paseq asuodsaa ~o slanal anoy aae aaayl •sa6e}no ~aonn~au anoy( o~ asuodsaa ~(lawl~ a aansua o~ sda~s 6ulnnollo~ aye paysllge}sa aney aM •aanpaooad 6ul~aoda~l algnoal aawo~sn~ ano asn o~ nog( a6eanooua o~ mill plnonn ann `~(I}ualol~~a aaow not anaas of aanpaooad 6ui~aodaa a~gnoal aauao~sn~ slelaa~ew pue `angel `awls ao~ pa6aeyo aq lllM saolnaas }aoddns aay}p (~ •anoge (o) pue (q) ul paul~ap se palilq aq lleys :~ulod sly puo~taq sa!~!I!oe~ ao} ~aoddng •~ulod uol~eoaewap ,s~ao/N}aN 6ulpnloul pue o~ do sa!~!I!oe;~ ,s~ao/~~aN ~o uol~eaado pue uol~eol~laan apnloul lleys asuodsaa siyl •s~(eplloy pue `spua~laann uo `sanoy aa~~e sanoy (Z) onn~ uly~lnn slleo ~aoddns o~ puodsaa lleys s~aoM}aN (a •anoge (o) pue (q) ul paul~ap se palllq aq lleys ~ulod sly puo~(aq sa!~!I!oe~ ao} ~aoddns •~ulod uol~eoaewap ~s~aoM~aN 6ulpnloul pue o} do sa!~!I!oe~ ,s~aoM~aN ~o uol~eaado pue uol~eol~laan apnloul ileys asuodsaa slyl •sanoy ssaulsnq lewaou 6ulanp anoy (~) auo uly~lnn slleo ~aoddns o~ puodsaa ileys s~laoM~aN (p •wnwlulw anoy (Z) onn~ a sl ~aoddns savoy aa~~y •s~(eplloy pue spua~aann `savoy aa~~e a}ea 6uiII!q ~(eplloy ano ~e algellene aq lleys }ulod uol}eoaewap aye puo~(aq sall!I!oe~ ao~ ~aoddns (o •wnwlulw anoy (~) auo a sl awls sly 6ulanp }aoddns lid •s~(epiiloy ao~ ~daoxa ~(epla~ y6noay~ ~(epuoW wd 5 pue we g ~o savoy aye uaann}aq area 6ulillq paepue:~s ano ~e algellene aq lleys ~ulod uol~eoaewap ay} puo~(aq sal}!I!oe~ ao~ ~aoddng (q •~ulod uol}eoaewap ,s~aoM}aN 6ulpnloul pue o} do sl ~uawaaa6y sly aapun papnloul ~aoddns (e :snnollo~ se aea~(e step 59S ~(ep a savoy ~Z slleo aolnaas aawo~sno o} puodsaa illN- s~aoi~}aN saoinaag }~oddnS s~aoM~aN s~lssidlal ~ ~uau[gae~~~ To Summarize: • Call the Customer Response Center at (907) 563-2119, Press #2. • Talk to a customer care professional and report the repair or outage situation with the appropriate severity level. I~Jote your trouble ticket reference number. • Wait patiently for a call back from a technician or the help desk to provide you with a time estimate for service to be repaired/restored. tf you would like a status on your trouble call, please reference your trouble ticket number when calling the help desk. TAKN Escalation List: Customer Service Manager - Rose Kuiper 550-1718 IT Director - Tam Korte 550-1636 Technical Sale:; Manager - AI Lynch 550-1657 These procedures are in effect immediately to ensure that your networking needs are met. If you have comments on our procedures, contact Tom Korte. TelAlaska Long Distance:/NetWorks Master Service Agreement (MSA) 7 Rev. 2/23/06 L:\comn-on\networks\coritract temlplate\current contracts s~a~.z~uoa;uauna~a~Eid~uiax aaEl;uoa~s~lom~au~uounuoa~:7 90/£Z/Z '^a~I (dsy~) luaLUaai~d aatnias .~a~s~y~ sxioMaaN/aaue~s-4 SuoZ Exsel`d[a.L •a~is z~inaT~ed ~ ~~ pu~uzap ui uoi~anpaa ~ uana .zo u~moa~ ~iu~ a~~pouzuzoaa~ o~ aigeai~as ~iisea si ~~u~ aatnzas pas~q ~auzau~g u~ si siuZ •aain~as S'I,L s~exs~i~iaZ ein pa~uii aq iiirn suoi~~aoi tip 'saua~irns ~s~i~~~~ oasis ~.zod g ~uiniaaa.z aq iiirn saris ~uiui~uza~ au.L •saua~trns ~s~i~~~~ oasis hod fiZ ~uiii~~sui aq iitrn am ~~~.zqt~ pug `dogs ~~i~ `~ui.zaaui~ug `.za~s~y~ .zogz~H `~uau~~~daQ azi3 auk ~~ •~uauz~.z~daQ aatiod auk ~~ ua~irns ~s~i~~~~ oasis ~.zod 17Z ~ PTA ii~H ~~i~ auk ~~ saua~lrns ~s~i~~~~ oasis ~zod g~ (Z) orn~ ~utiie~sui aq iiirn am saris asau~ ~aauuoa oZ •suoi~dn~stp x~orn ~ut~eutuziia-panaiua~ ilT~s s1 ~~ini~aauuoa aznii~~ ~.zorn~au ~ ~o Juana auk ut ~~u~ os au~~i i~aoi ~ o~ ssaaa~ an~u iiirn s~.za~~omaia,I, iii `sauoud dI ~ZZS ia~ty~t auk o~ pa~aauuoa ainpoy~ aae~aa~u][ ia~iy~ auk u~1m `osier •aai~~o ui~uz auk ~o sai~iitq~dea ~~~p pug anion auk o~ ssaaa~ s.za~~orn a~ouzaz sani~ ~~u~ uot~nios xzorn-pug-~nid ~ si uoi~nioS .za~.zornaiaZ ia~ty~ auZ 'ii~H ~~i~ ~~ gnu ui~ux auk yin uoi:~nioS .zaxzornaiaZ ~ ~uisn aq itirn II~H ~~1~ 3o apis~no saat~~o auk `anoq~ pauoi~uauz s~ •sauoud dI ~ZZS ia~iy~i Z .za~ua~ uaaZ auk pug auoud dI ~ZZS ia~iy~i I ~uipimg douS `auoud dI ~ZZS Ia~iy~I I ~utimg .zamaS ~uiod iiamo~ `auoud dI ~ZZS ia~iy~i I ~uipimg ~o~~.zaua~ `sauoud dI ~ZZS Ia~ty~i £ uoi~~azaa~ pug s~~~d `sauoud dI t~ZZS ia~Ty~i I, u~~i~ ~g,LA~' `sauoud dI ~ZZS ia~iY~i ~ ~i.ze.zgi-I `sauou,3 dI ~ZZS Ia~iy~i 6 douS ~~i~ `sauoud dI aPoY~i i~nQ ~ZZS ia~iy~i ~ ~ui.zaaui~ug `sauoud dI ~ZZS ia~Ty~i g aa~s~y~ ~ogxeH auk `uoi~tsod ~ui.zarnsu~ uTey~ auk zoo aiosuo~ ~ OSSS ta~iy~i I pue sauoud ~ apoy~ I~nQ t~ZZS ia~iy~t ~ an~u iiim ~uauz~~daQ az13 auZ •uot~isod ~ui.zarnsu~ ui~y~ auk .zoo aiosuo~ dI OSSS ta~iY~i i u~Trn Ii~H ~~t~ ~~ sauoud ~ apoy~ I~nQ fiZZS ta~Ty~i g~ u~irn paii~~sui aq iiim uza~s~s au,L •sa~~ssau~ .ziau~ ~o iii o~ ssaaae ~uaiai~~a pug aigixa~ s.zasn .zno~ ani~ suol~nioS ~ut~~ssay~ ia~iy~ auk `pub •sai~iiiq~d~a ~uauza~~u~uz uza~s~s pappaquza pas~q-gam yin pa~~eu~uz ~iiip~az a~~ ~~u~ saainap do~xsap stn aigtssaaa~ ~iis~a a~ iIV •sassaao~d ssautsnq ano.zduzi o~ pau~isap ~ui~essay~ pug `uoi~a~.za~ul .zauzo~sn~ `~uixzo~ uzeaZ `~i~iiigoy~ ~uipniaui suoi~~aiidd~ paau~np~ ~u~uz s~~oddns d[~I 00££ auk `uoi~lpp~ uI •sasi.zdza~ua a~.zei pue umipauz `ii~uzs u1 s~asn ~o spaau auk an.zas ~i~uaTai~~a u~a pug aiq~i~as ~iip~a.z st ~I •suoi~eaiunuzuzoa anion ui .zap~ai ~ s~ sapeaap aa.zu~ s~ia~iy~ uo ~imq ~utxzorn~~au pug sa.zn~~a~ ~uoudaia~ `~uiiPu~u-Ii~a uaT.z sa~~~~a~ui ~I •suoi~~aiunu~uzoa ssautsnq ~o sazis iii ~ui~odd[ns ~o ~i.zo~siu ~uoi ~ u~trn uza~s~is gai.z a.zn~~a~ pug ~ipuai.z~ .zasn ~.zan ~ st 00££ ia~iY~i aus (•a~ep .za~ei ~ ~~ pappe aq iitm ~nq au~i~ siu~ ~~ xzorn~au anion auk ~o ~.z~d aq you tiim ~uauz~.z~daQ aatiod auk ~~u~ ~utpu~~s.zapun ono s1 ~I :a~oN) 'ileH ~~t~ ~~ gnu ut~uz auk ~o ~~o uoi~nioS .zaxzornaiaZ ~ u~irn pan.zas aq iiim suoi~~aoi asauZ •aa~ua~ uaaZ pug `~uipiing douS `~uipimg .zarnaS ~uiod iiarno~ `~utpimg .zo~~.zaua~ `uoi~~a.zaa~ pine sx~~d `uz~~ aa~n~ `~z~.zg1Z `douS ~~t~ `~ui.zaaut~ug `.za~s~y~ .zogz~H `~uauz~z~ciaQ a~i,d auk ~o~ gnu ut~uz auk s~ an.zas iiirn stuZ •IIeH ~~t~ ~~ ~ut~unoaa~ Ii~~ pine (lt~uz anion) ~ut~~~ssay~ ja~iy~ pappaquza u~im u~a~s~is auoud axy~ d~I 00££ ia~IY~I ~ ii~~sui iitnn ~~s~i~'ia,L :II~g ~ Iia ~ao~ ~o adoas g Iuau~gaell~ Providence Host ital: TelAlaska will irlstall a Mitel 3300 ICP Mxe phone system with embedded Mitel Messaging (voice mail) and a Call Accounting system which includes the same features and capabilities mentioned above. The system will be installed with 80 Mitel 5224 IP phones and 1 Mitel 5550 IP Console for the Main Answering Position. Long Term Care Facility: When the Long Term Care Facility comes on line TelAlaska will install 20 Mitel 5224 IP phones and 1 Mitel 5550 IP Console for the Main Answering position. The phones, voice mail and call accounting will be linked to the Providence 3300 ICP via a TLS connection and will have access to all features and capabilities. To connect these sites we will be installing two (2) 48 port Cisco Catalyst switches at Providence and one (1) 24 port Cisco Catalyst switch at the Long Term Care Facility. As with the other sites they will be linked via TelAlaska's TLS service. Customer Provided Components The City of Seward will provide the following: 1) Electrical <~nd phone station wiring. 2) Floor plans for the various departments showing the location of phone drops and extensions. 3) Assistance with the assembly and mounting of any new equipment racks that are needed. 4) Account codes for the various departments to program into the Call Accounting system. 5) A detailed listing of the voice mail "tree" for the main answering positions. Equipment Warranties Mitel Phone Eguii ment: All Mitel phone equipment (parts and software) detailed in Attachment C are covered by the manufactures wan-anty for the first year. Starting with the 13t1i month the Customer has the option to enter into a maintenance agreement to extend theses services. Also included in the cost of the equipment is The Mitel Softvvare Assurance Program. This program protects the life of a Mitel communications solution, providin:~ comprehensive availability of software updates, enhanced capabilities, operational efficiencies and lifie-cycle cost certainty. TelAlaska Long Distance/Ne:tWorks 9 Master Service Agreement (MSA) ~ ~ ,, Rev. 2/23/06 ~ ~.. L:\common\networks\contract temlplate\current contracts ~ -. -~- s~a~l~uoa ~ua.una~a~Eidiuia~ ~a~.~;uoa~s~aonnaau~uounuoa~:Z ~.~ ' -= ~' 90/£Z/Z 'nag (dsyv) auauiaat~d aaTnias .zaasey~ Oi sxioM~aN/aaueasTQ ~uo-i e~se1`d[a.L autoH tt~~ ~.zeuzS u~im saainap ~aaias uo sa.zai~ auii~-iea.~ pue sai~sou~~ip ani~a~o.zd ~C~ii-q~.zado.za~ui ia~~a.z~ puE `~.zoddns ioao~o.zd mau `~uauia~eueuz u~pimpu~q `aau~uz.zo~.zad pas~a~au~ `~i~t~naas panoidu~i u~im saatnap oasis ~o a~ii auk pua~xa o~ ~.zoddns a.rem~3os Sp oasis sapei~dn pug sa~epdn a.z~m~~os uza~s~Cs ~ui~e.~ado ~uto~up •s~ep Z ~o uznuziuiuz ~ axed sauit~ ~iu~ui ~xs~id o~ ~uiuioa s~.z~d ~uauzaa~ida.~ :a~oN •~uauiaa~ida.z a.zemp.~eq aau~np~ ~Cnp-ssauisnq-ixaN . sioo~ pine as~ga~palmoux uzoa•oasi~ anisua~xa auk o~ ssaaad . (~d,I,) za~ua~ aau~~sissd IEaiuuaaZ oasis auk o~ ssaaa~ I~goi~ `xaoja-auk-puno.~ . :~uinnojjo~ auk saptno.zd ~auZ~dy~s oas1~ •~iauaiai~~a j~uoi~~.zado aziuztx>?uz djaq o~ suot~do aainzas uzntuza.zd pue `a~~.zanoa aainap-~iq-aainap aigixa~ `uoi~njosaz anssi pid~.z s~anijap ~auZ~~y~s •saa~nosa~ Ieaiugaa~ ~o a~u~.z anisua~xa ue pu>? s.zaaui~ua oasis o~ ssaaa~ auzt~iu~ `~aazip s.za~~o aatn~as ~oddns i~aiuuaa~ siuZ •aainzas ~au,I,~~y~s ~utuuinn-p.z~rnl? s~oasi~ ~apun pazanoa aq jjirn ~uau~dmba oasis its' :~uaw in 3 o~s~~ Attachment C List of Equipment for: City Hall, Police Department, Fire Department, Harbor Master, Engineering, City Shop, Library, AVTEC Gym, Parks and Recreation, Generator Building, Lowell Point Building, Shop, Teen Center DESCRIPTION -Hardware QTY 3300 MXe II Controller 1 INCLUDES - 3300 MXe Controller (Qt 1 - 3300 MXe Hard disk drive Qt 1 - 3300 MXe iButton Qt 1 - 3300 MXe Analo main board 6 trunks and 4 extensions Qt 1 - MXe Processor Card fQt 1 MXe AC POWER SUPPLY 1 3300 2PK HARDDRIVE for Mxe 1 MXe RAID SUB-S`~STEM 1 Embedded Di ital 'T'runk Module 1 Power Cord Pack (Qt 3); NA 1 48 Port Cisco CataJ st Switch 3560G 2 24 Port Cisco CataJ st Switch 3560 5 8 Port Cisco Catal st Switch 6 DESCRIPTION -Software 3300 Gatewa s/w k (200 Devices 1 INCLUDES 54000540 - 3300 IP Networkin License Qt 1 3300 IP Phone License 129 INCLUDES 54000291 3300 IP User' License Qt 1) 54000294 - 3300 IP Device License Qt 1 3300 -Mailbox License 120 3300 -Network Lirlk License 2 3300 - ACD A ent License 10 3300 -Advanced \/oicemail O tion 1 3300 TENANTING OPTION 1 DESCRIPTION - Deskto Devices 5224 IP Phone, Dual Mode gg Line Interface Module NA 69 48VDC Ethernet Power Ad tr Universal, 100-240V 69 Power Cord C7) w NA Plu for Universal Power Ada ter 69 5550 IP Console Dark Gre North American 2 DESCRIPTION -Teleworker Server Re uired 6000 MAS Release 6.1 S/W Install CD 1 Teleworker Solution - 5-client access licenses 1 Teleworker Solution - 5-client access licenses 3 Teleworker Solution - 50 user upgrade package 1 TelAlaska Long Distance/NetWorks 11 Master Service Agreement (MSA) ,~ ~ , Rev. 2/23/06 ~ ~, L:\common\networks\contract temlplate\current contracts ... ~- i :~ ., 6~ y s~aE.~xuoa 1uauna~al~idiuia~ 1aEiauoa~sxion~~au~uounuoa~:'I 90/£Z/Z '^a2I (dSW) 7uauzaai~d aa[n.zaS la~s~y~ sxioMaaN/aauelsid ~uo-i ExselHla~L Zi L suolsua~x~ 05Z o} ~ - u!}unoooy Iles 'Alb ul~unoood Iles - NOI1dId~S3a L ueolaawy y~oN) (aa0 ~aed alosuo~ dl 0555 00 L apolN lend `auoyd dl ~ZZS saolnaa o~saa - NOIldIa~S3a ~ NOIldO JNI1Nb'N~l OOEE l uol~d0 llewaolon paouenpy - OOEE 0 L asuaol~ qua y alb - OOE£ ~ asuaol~ ~ful~ ~aoN-~aN - OOEE OOl asuaol~ xogl1eW - OOEE ~ lO asuaol~ aolnaa dl OOE£ - b6Z000~9 (~ ;p asuaol~ aasn dl 00£E L6Z000bS S 34n~oNl OO L asuaol~ auoyd dl OOEE ~ ~O asuaol~ ul~laonn~aN dl OOEE - O~b5000~b5 s 3amoNl L saolnaa OOZ) ~{ nn~s anna~e0 OOEE aaeN-~~oS - NOIldIaOS30 ~ yo~IMS ~S le~e~ OoSI~ ~.IOd ~Z Z yo~IMS ~S lele~ OoSI~ ~JOd $~ l alnpoW ~lunal lei! !d pappagw~ ~ W31SJlS-8f1S ald~i axW l axl~l ao~ ~nl~lda>`lyH ~IdZ OOEE ~ Jl~dd(1S »3MOd Ot/ axW G O pae~ aossaooad axW - ~ ip (suolsua}xa ~ pue s~unai g) paeoq ulew oleuy axW OOEE - G 3O uo~n81 axW OOEB - l lO anlap ~{slp paeH axW 00£E - (~ i~j aapoaiuo~ axW OOES; - S 34n~~Nl ~ aalloa~uo~ ll axW OOEE 'J110 aaeN-paeH - NOIldIaOS3a ~sl~ ;uawdlnb3 aae~ waal f uo~ ~g aouaplnoad L suolsua~x~ 05Z o~ ~ - w~unoooy IleO ul~unoaod Iles - NOIldIaOS3a l aped ~ paoueyu3 - paepu>?~S as i?ueW Sd0 pappagw3 l as euaV~l asladaa~u~ ao~ aouaol~ swabs Spa eueW 5 ~ M/S 3Sb'9 a~lt/aNb'1S 9'L Sd0 M 0'~ EIJW 1N~ as euelN asla aa3u3 - NOI1dIa~S3Q Of Course You Can! TELALASKA AGREEMENT FOR MAINTENANCE SERVICES This Agreement for Maintenance Services ("Agreement") is entered into by and between TelAlaska Long Distance, Inc., ar.~ Alaskan corporation doing business as TelAlaska Networks (hereinafter "TelAlaska"), with a place of business at 201 E. 56 Ave., Anchorage, Alaska 99518, and The City of Seward (hereinafter "Customer"), with a place of business at 410 Adams Street, and with a mailing address at PO Box 167 Seward, AK 99664. Customer and TelAlaska may hereinafter be referred to singularly as "Party" and collectively as "Parties". WHEREAS, TelAlaska is in the business of providing maintenance services (the "Services") for telecommunications equipment (the "Equipment") Exhibit B, which Services are more fully described on Exhibit A hereto; WHEREAS, Customer desires to purchase from TelAlaska, and TelAlaska desires to provide to Customer, these Services; NOW, TI~REFORE, TelAlaska and Customer hereby agree as follows: Customer Information. Customer's account number with respect to this Agreement shall be I'CCBUS - 0102057. Customer is a (check one) corporation, limited liability company, __ partnership, sole proprietorship, individual. 2. Effective Date and Term. This Agreement shall become effective on (the "Effective Date") and shall remain in effect unless terminated under Section 7 of this Agreement. Each party reserves the right to terminate the agreement by giving thirty (30) days written notice without penalty. 3. Purchase and Sale of Services. TelAlaska agrees to provide the Services for Customer's Equipment a specific description of which and the location of which is contained in Exhibit B hf;reto. 4. Payment: Customer shall pay a monthly rate ($1,131.58) for the term of the Services. Payments of~ $1,131.58 shall be included in Customer's monthly billing statement for telecommunications services unless Customer does not purchase telecommunications services from a TelAlaska, in which case TelAlaska shall invoice the Customer on a separate monthly billing statement. Customer shall pay each invoice within twenty (20) days from the date of the invoice. TelAlaska may charge and Customer shall pay interest, at one and one-half (1.5%) per month or at the maximum rate permitted by law, on all amounts not paid after such twenty (20) day period. TelAlaska may suspend this Agreement with 30 days prior written notice if payment by Customer is in arrears. 5. Hours and Terms of Repair Service: Customer may report a maintenance problem and request Services 7 days a week, 24 hours a day by dialing 907-563-2119or 1-888-478-3127, Press #5 for Cl?E/PBX Maintenance Support. (a) All Services will be performed during normal business hours (8:00 a.m. to 5:00 p.m.), Monday through Friday, excluding TelAlaska holidays, unless otherwise requested pursuant to subsection (c) below. ,~ --; ~~~ Confidential Page 1 of 10 6/21 /2006 TelAlaska, Inc. All Data Contained Herein are Proprietary iGe~aiadoad aae uiaaa~.~ pauie~uo~ e~ea Ilt/ 'aul `e~lSelt/lal 900Z/ L Z/9 O L ~o Z abed ~e~;uap~~uo~ ~.~.- -~. t•,+ _, •poi.zad ~eP (0£) ~~Iu~ acid 30 uoi~e~tdxa auk o~ aoi.zd pa~na you si ~ine3ap cans papino.~d pue ~uawaa.z~~ stuff ui azagmasia pa~e~s sa~ewep uo suoi~e~~~wii auk o~ ~aafgns `met ajgeaiidde ~iq pamoiie aQ Iieus se sa~ewep ~o~ saipawa.z cans xaas pue ~uawaa.~~~ stuff a~euiw.za~ o~ `aai~ou ua~~iam seep (p£) ~~Iu~ uodn `au~i.z auk anew iieus ~~zed ~au~o aq~ `~uawaa.z~~ siu~ .zapun suoi~e~iigo sit ui ~ine3aP Iieus ~~~ed .zau~ia ~ :;In~3aQ •uoi~euiw.za~ cans ~o a~ep ani~aa3~a au~ o~ ~oiad step (p£) ~~lqa ~seai ~e `(P) I i uoi~aa;5 q~tm aauep.zoaae ui `~C~ed .~au~o aq~ o~ uoiaeutw.za~ ~o aai~ou ua~~i.zm ~uini~ ~q `~~ieuad ao asnea ~noy~im .zo q~im `awi~ due ~e ~uawaa.z~~ siu~ a~euiw.za~ dew ~~~ed .~aq~ig (e) :~uawaa.z~~ siq~ 3o g uoi~aas o~ ~uens.-nd pa~euiw.za~ asim.zau~o ssaiun :uo~nuiui~aZ •.zawo~sn~ aq~ ~iq ~ui~i.zm ut asim~au~o pat~i~ou Ii~un saain.~as ~sanba.~ o~ sienpinipui paweu aq~ ~o ~~i.zou~ne auk uodn ~ia.~ ,i~w exsel~dla,I. (a) siei~iuI .~awo~sn~ •(~.~essaaau 3i ~aaus Ieuoi~ippe ppe) ~uawaa.z~d siq~ .zapun aaueuaauiew ~sanba.z o~ pazi.zou~m~ a.ze uoi~eziue~.zo s~.zawo~sn~ auk uiu~im Iauuos.~ad ~uinnoiio3 aq~ ~iu0 (Q) slei~iuI .~awolsn~ •~uawaa.z~~ siu~ .zapun aaueua~uiew ~sanba.z o~ pazi.zoq~ne si uoi~eziue~.zo s ~.zawo~sn~ aq~ uiu~im uos.~ad ~fu~ (e) (auo ~iuo a~eaipuI) :aainaas ~o uo~ezt~oq~n~ 'e~ISeldla,L ~o ~i~zado.zd auk awoaaq iiim s~anpo.zd pine steed paaeidag •siseq a~ueuaxa ue uo pagsiu.~n~ aq Ilim s~anpo.~d pue shed ~uawaaeidag •exsei~iaZ ~q pauiw.~a~ap se `aaueuuo~.Zad ui mau-o~-~uaienmba .zo `pausigzn~a.z `mau aq iiim saatn.zas auk ui pasn s~anpo.zd pue seed ~uawaaeidag (p) •~sanba.~ uodn .zawo~sn~ o~ papinoad aq iiim sa~~.z iei.za~ew pug awt~ ~uaun~ •sa~~.z ieiaa~~w (pa~mba.z ~i) pue awi~ ~ua~.zna ~~{seidias auk ~~ Paliia aq ii~us saaTn.~as cans X03 .zogei auk `anoge (~) uoi~aasgns ui sanou pausijge~sa auk apts~no paw~o~.Zad aq o~ aaueua~uiew ~sanba.z ~awo~sn~ pinous (a) •sa~e.~ iei.~a~ew pue awi~ ~uauna exSeldia,I, auk 1e PaltiQ 2q itim `~uawaa.z~e aaueua~utew ie~uawaiddns a .~o `g ~igigxg ut pa~sii you st uatum ~uawd~mba `~q ~~essaaau apew .zo `uo paw.zo~.zad .zau~ia a.ze ~eu~ saaTn~as ~iu~ (q) 9 9. Rf~sponse Time: (a) Routine maintenance requests will receive a remote poll (if so equipped), return phone call or on-site visit within twenty-four (24) hours (at staffed locations), during the normal business day, after customer notification to TelAlaska's Customer Service Representative. (b;) Emergency or Major Failure situations, defined as 50°Io or more of a system's trunks or stations out of service, will receive a remote poll (if so equipped), return phone call or on-site response within four (4) hours (at staffed locations), after customer notification TelAlaska's Customer Service Representative. 10. General Terms: (a) It is TelAlaska's objective to commence repair service for major or minor malfunctions within the time frame specified in this agreement. TelAlaska will exercise caution in the service and repair of Equipment at the Customer's location in an effort to minimize risk to Customer personnel, property, and equipment (b;l Customer agrees to provide TelAlaska free and easy access to the Equipment in order to perform Services. (c) TelAlaska is responsible for the cost of labor to install warrantied parts supplied by TelAlaska or the Manufacturer, or unwarrantied replacement parts supplied by the customer. TelAlaska will, at the request of the customer, recommend unwarrantied replacement parts that could be kept on hand to prevent unnecessary interruption in service. Defective parts replaced by TelAlaska become the property of TelAlaska. Maintenance agreements do not cover repair and replacement of parts and systems no longer supported by the manufacturer. TelAlaska, Inc. will make a "best effort" to stay current on manufacturer support and will review support no less than annually. Other services not covered by the agreement include, but are not limited to: • moves or changes, either in part or whole, and • additions, enhancements or removals of accessories, attachments, or devices to the system. If such services are requested, customer agrees to compensate TelAlaska at TelAlaska's prevailing time and materials schedules. • TelAlaska is not responsible for damage or inability to render Services to Equipment due to acts of God, war, civil strife, or any cause beyond the reasonable control of TelAlaska. • TelAlaska will not assume responsibility for the reliability of non-covered equipment that interfaces with the Equipment. • Except in the case of gross negligence or willful misconduct, TelAlaska's liability under this Agreement is limited to service, repair, or replacement of the Equipment, at the option of TelAlaska. • Under no circumstances will TelAlaska be either liable or responsible for: loss of profit; or indirect, special, consequential, or other damages, arising out of any breach of this Agreement or the performance of its obligations under this Agreement. (d) In order to ensure all Equipment is in good operating condition and repair as of the effective Date of this Agreement, TelAlaska may, at its discretion, require all equipment to be Confidential Page 3 of 10 6/21 /2006 TelAlaska, Inc. All Data Contained Herein are Proprietary `" ~'~ x.:, a ~`~•' ~ ~ ~ ~ iGu~aiadoad aae uiaaaHl pauieluo~ a}t?Q Ilb' 'oul `a~isaldial 900Z/ 1Z/9 O L do ~ a6>?d /e~~uap~~uo~ :suoilipuo~ puu sut~aZ i~uoilipp~ ' i i •sat~z~d auk uaam~aq `ua~~i~m .to it;.zo .tau~ia `s~uautaa.t~t; .to `suot~t?~uasa.zda.t `suot~~aiunuzuzoa snotna.td Iii apas.tadns Ii~us ~uawaa.t~~ stgs, •uia.taq pauie~uoa asou~ ut;u~ ~ati~o suoi~ipuoa ~o `suot~~~iigo `stu~a~ `sasituotd ou a~~ a.zau,I, •~uatudtnbg auk put; saain.taS aq~ o~ ~utu-t?~zad sai~.tt;d aq~ uaam~aq ~uatuaa~~>; att~ua atj~ ~uasaada.z `o~a.tat:i s~uautya>?~~~ pug `sauauzpuatu~ `saatpuadd~ iii pug `auatuaa.z~~ sins, (x) •su~tsse put; s.tossaaans ant~aadsa~ .ttaq~ put; o~atati sat~ted auk ~o ~t~auaq aq~ o~ a.tnui pu>? uodn ~utpuiq aq tiuus ~uawaa~~d sins, (~ •~xst;i~ `a~t;.totjau~ fit; >;xst;I~' 30 ~ai.t~siQ Iuiaipnf P~iu.L auk .toy ~znoa a~~i.tdo.tdd~ ati~ ut pa~>;~i~il pu>; ~q~no~q aq Il~us ~uauzaaa~~ siq~ ~o ano ~uisiz~ uot~a~ Iinia ~iu~ •t;xs~id ~o a~~~S aq~ .Io sm>?i auk ~q pau.tano~ put; .tapun apetu ~a>?.z~uoa t; si ~uatuaa.t~~ siuZ (i) •pion aq iit?gs suuaut paziaoq~nuun .zo ant~~~uasa.zda~ pazi.tou~n~un u>; .taq~ia ~q ~uatuaa~~~ site a~ut;tja .to `~C~ipotu `puatu>v o~ ~dtua~~>; ~iu~ •~uatuaa~~~ situ o~ sat~zed u~oQ ~o sani~~~uasatda.t pazi~oq~n~ aq~ ~iq pau~-s si ~t;u~ auatuaaz~t? ua~~i.tm >; ~iq pa~u>?tja .to `pat~ipotu `papuatu~ aq ~Iuo ~t?tu ~uatuaat~~ siu~ 3o suot~ipuoa pu>? suz.ta~ atjZ (u) •~Cpauza.t .to `.tamod `~u~u ~atiao ~Su~ ~o asia.taxa auk ~o ~oa.taq~ asta.zaxa .taq~zn3 ~o .zaq~o apniaa.zd ~patua~ .to `.tamod `~q~i.t hut; ~o sat~zt:d auk ~q asia.taxa j~i~t>;d .to ai~uis ~u~ Ii~us .zou `.zant>?m ~ st; a~>;.zado Il~us ~ipatua.t ~o ~u~t.t ~iu~ ~o astazaxa aq~ ui sat~>vd auk ~o ~zud aqa uo ~C>?jap oN (~) •~I.NdL~i~~2II~V SIH.L 2I~QNI12I~iO,LSf1~ ~g ~~'d ZN11OY~id ~I,L OZ Q~ZIWI'I SI ~.LI"IIgdI"I "IF~2I~N~J S~~'~ISV"Id'I~Z S~Y~II,L "I'II' .I.F~ •S~J~'Y~I~'Q'IH,LN~QI~NI 2I0 "I~~I,LN~Ila~SNO~ 2IO3 ~"Ig~1I'I Q"I~I ~g d~IS~''I~'"Id.L Z"I~'HS ~L~II.I. ON Z~ '.LN~Y~i~:i2IrJV SIH~I, 2I~QNI1 Q~~AO2Id S~~IA2I~S ~I,L O,L ,L~ddS~ H,LItY1 ~Q~'L~i ~2Id `~SOd2IIld 2I~''II1~I,L2IHd d 2IO3 SS~N,LId 2I0 ~.LI"IIgF~.LNF~H~2I~ 30 Sd1.LNd2i~t1c1 ~NF~ JNIQf1'I~NI `Q~'IdY~iI 2I0 Q~SS~2IdX~ `A.LN~'2I2IH~1A 2I0 NOI,LF~,LN~S~2Id~ ON s.F~HS S~~rJ~' QNF~ SQN~'.LS2I~QNI1 2I~i~iO,LSf1~ `,LN~~~2IJd SIH,L 30 L~i2I~,L ~I.L JNI2IIIQ Zd~~X~ (3) -sa~t;.t it;i.ta~uuz pug atui~ ~uaztna uau~ s ~~xs>?i~jas, ~~ .tatuo~sn0 aq~ ~iq pi>;d aq liim s.ti~da.t tisiidu~oaat? o~ siui.ta~~tu puu .toq~i ~o sasoa ati~ put? `t;xst?j~iaZ ~q ap~tu aq jitm sasnt;a ~t;jttuis .to papniaxa asaq~ Io ~u>' ~q pa~t;~issaaau s.tt~dag '>'xst;j~ias, ~u~u~ .taq~o auo~ut; ~iq uoi~t;.ta~i~ .to `.ti~da~ `uot~~ii~~sui `~ut.ttm .tado~dtut `•a•t `jo.z~uoa s ~~xseiylaZ puo~Caq sasnt?a .tau~o .tol .to 'suoi~ipuoa ~ui~t?.tado it?tu.zou .tapun ~utsi.tt; you s~uana ~o `sat~.tt;d p~iu~ Io suoi~a>? 'suz.to~s `pooh :a.zi3 °a~t;~ion .to ~ua.ztna .tado.tdwt .tau~o .zo ~aattp o~ uoiaaauuoa 'uot~ipuoa i~~uatuuo.zinua .taq~o ~o `~i~tpiumu `atn~~.tadtua~ ~ado.tdtut :sso1 pauit?idxaun .to `tusti>?pu~n `~Iau~ `asn ui aaua~tl~au .to `~uapiaa>; `asnq>; `asnsiuz `sa~.tns .to atnlit;I .tamod °o~ pa~ituii you ~nq `~uipnlaut `.t~a~ pug Guam i~tu.zou ut?q~ .taq~o aauazznaao u>? ~Cq pa~~~issaaau sum .ttt?da~ auk .zo ~q pasn~a st?m a~t?tut;p atj~ sasolasip ~uautdmbg ati~ Io uoi~>?utuzt;xa u>? uatjm sa~~tu~p .zo `s~soa `s.zt~da.t ~u~ .zoo aiq~il you st ~~s~I~'ias. (a) •sa~~.t it;i~a~t;tu puu auti~ ~uauna uatj~ s ~t?xs>;idiaZ ~uizijt~n .tatuo~sn~ auk o~ pa~~~ga aq ijtm x.~om ant~aauoa pattnba;d •~uauzaa~~~ siq~ o~ ~uapaaa.td suot~ipuoa a.tu uot~aadsui siu~ ~iq ~a>?ssaaau pauzaap suoi~aa.uoa ~uautdrttbg ~Cu~ •~sanba.t uodn s.tnou ssauisnq It?tu.tou s ~.tauzo~sn0 ~utmp sani~~~uasatdat exs~IHlas ~q uoi~aadsut ~uatuaa.t~~-a.td t? o~ saa.t~t? .tauto~sn~ `pua scuff os, •~uawaa.t:~~ siu~ .tapun uoisniaui ski o~ ~oi~d ant~t;~uasa.tdat exs~i~Ia,L >? ~iq pa~aadsui (a) TelAlaska, through its employees, may have access to (a) certain confidential information and materials in which Customer has a proprietary interest, (b) proprietary materials of third parties ("Third Parties") in Customer's possession, and/or (c) competition sensitive business information (collectively, "Confidential Information"). All information and materials disclosed by Customer or its agents, whether oral, written, or in machine-readable form, shall, prima facie, be deemed to constitute Confidential Information and shall be the property of Customer and/or Third Parties subject to the covenants herein set forth. TelAlaska shall treat as Confidential viformation and not disclose to anyone (i) the existence and terms of this Agreement or (ii) any information disclosed by any means to TelAlaska by Customer; except that TelAlaska may disclose such information to its officers and employees to the extent such disclosure is necessary and provided that such officers and employees have agreed to comply with TelAlaska's obligations hereunder, except for: (A) information which now is or hereinafter becomes part of the public domain without breach by TelAlaska of its obligations hereunder; or (B) information which TelAlaska acquired or acquires without obligation of confidentiality from a third party; or (C) information specifically disclosed by Customer to TelAlaska under a separate agreement between the parties which requires or permits use of such information in a manner other than as provided herein, or (D) information independently developed by TelAlaska without reference to the confidential information. TelAlaska shall in all cases have the burden of establishing that any item of information comes within one of the foregoing exceptions. No item of information shall be deemed to fall within such exceptions solely because it may be contained non-specifically within broad disclosures or derived from combinations of publications disclosed by Customer. (li) TelAlaska shall perform its obligations hereunder as an independent contractor of Customer. Nothing herein is intended to create an employer-employee relationship, a partnership, or a joint venture between the parties. (c;) This Agreement may not be assigned directly or by operation of law without the written consent of the non-assigning party, which consent shall not be unreasonably withheld, except that TelAlaska may assign this Agreement to (i) a subsidiary, parent, affiliate, division or corporation o:F TelAlaska, (ii) a successor corporation related to TelAlaska by merger, consolidation, non- b;ankruptcy reorganization or governmental action, or (iii) a purchaser or substantially all of the TelAlaska's assets. Any attempt to assign this Agreement in contravention of the preceding sentence is void. (ci) Any notice that is required to be given hereunder shall be in writing and shall be deemed giiven (1) three (3) business days following its deposit in the U.S. mail, postage prepaid, and addressed to the address set forth above, (2) upon receipt if delivered by courier, and (3) upon confirmation of successful transmission, if sent by facsimile or a-mail. The addresses provided hf°rein may be changed at any time on prior written notice. IN WITNESS WF~REOF, the parties hereto have caused this Agreement to be executed by the following authorized representatives. TelAlaska Long lDistance Inc.: Name: ~/.~;~nr~/~ ~~~~~h~,~r.~ Signature: ~'~ t,~ ,~.~~ /h)_.,~ Title: ~ ~Lr~-~l~~~~,-_, Date: /~5~ Confidential Page 5 of 10 TelAlaska, Inc. City of Seward: Name: Signature: Title: Date: 6/21 /2006 All Data Contained Herein are Proprietary ~ 1 .L ~'` 1 ~ 'a' ' ~'' " iGe~aiadoad aaa uiaaaµ~ pauie~uo~ egad ~~b' 'oul `a~lSalb'lal 9002/LZ/9 Ol ~0 9 abed /ei;uap~~uo~ •~awoasna auk ~q awi~ paa.~~~~ u~ ~~ .to smou .za~~e auop si pug .zawolsna auk u~im paa~uip.zooa aq iiim ~sa~ siu,I, •~awo~sna auk ~o s~uawa.zmba.z auk s~aaw awil un.~ auk ~~ul a.znsua o~ (suoi~an~~sui s~a~n~a~~nuew auk se .zo) ~i.~~a~i sal peoi ~ w~o~.zad iiim ~xs~iyiaZ ~ueid .zamod Shcl ~~ ~o ~i~a~~~q ~Q ~ .zau~ia asn ~~ul swaas~s .~o,d :~utlsay Shcl ~ ~f~all~g •papaau se uoiloauuoa ~adoad aznsua o~ sieuiw.za~ ~.za~I~q aril ueaia Iltm exseidia,I, ~u~id .zamod ~Q ~ asn I~u~ swa~s~Ss .zo3 :~uiuuai~ IuuiutaaZ ~f.~a;I~g •suot~~ai3iaads .za.zn~a~~nu~w auk .gad s.za~ii~ .zip auk aa~ida~ .~o pug `u~aia `~aac[sut iiim ~xs~idia,I, s.~a~ii3 ~1~ an~q ~~u~ swals~s .zo,d :Iuaucaauidag ~ ~uiu~ai~ aalli3 ~~~ '~Ii~nuu~ ~oddns .zazn~o~~nu~w matna~ iiim •auI `~~isei~'ia.I, •.zawolsna auk o~ «u~no.ztil passed„ aq Iiim .za.zn~ae~nuew auk ~iq sa~.~~ua `.zanamoH •a~.z~ua ou z~ •auI `~xs~i~dias ~fq Paii~~sui pug papino.~d a.z~ a~.z~ua ou I~ .za.~n~a~~nuew auI ~q paiiddns saua~ed a.~em13os •.za~n~a~~nuew auk ~q papino.zd sa~~pdn pug saua~~~d a.z~m~~os mau ~o ~awo~sna auk ~~i~ou iiim •auI `exs~i~ia1, :sal~pdn ~ sagal~d a~~n~I3os •~sanba.z s~.zawo~sna auk ~~ aigeit~n~ aq dew ~ui.zo~iuoy~ w~~i~' alowa2l L/t~Z a~.zeua i~uoi~ipp~ ue .~03 •pa~sanba.z se `~iiu~uow `~i~iaam `~iii~p :(auo xaaua) lanai ~oddns ~uiiiod a~eaipui as~aid 'Paiie~sui sa.zn~ea~ ~utiiod <<a~owa~„ aneu oI ~awo~sna auk sa.zmba.~ ~utiiod •auI `~~isei~'ias, pug .zawolsna auk uaam~aq o~ paa.z~~ ~.zoddns ,Io lanai auk uo ~uipuadap sis~q ~iu~uow ~o `~ii~iaam `~iiep ~ uo auop aq dew ~ainpa~ siuZ •s~o.ua wa~s~s .zofew .zoo xaaua o~ aii~ ~.zo~siu s~wa~s~s auk shod ~~isel~'ia~I. :$uillud Pue aaueualuiey~i a;ouiag •aau~~sisse ~uinios-waigo.zd pine ~uawssasse `maina.z aau~-of-aa~3 u~im .~awo~sna auk apino.zd iiim ~isin aaueualui~w i~enuue u~ ii~wa pug auoud yin suoil~aiunwwoa .zein~a.z o~ uogippe uI :aaueualuiey~i alis-up :pa~sa~ ~o~pue pauiw~xa a.z~ ~~u~ swa~i ~o ~sii pasuapuoa ~ si ~uimoiio3 auk •aau~w.zo~ad i~wi~do panuiluoa a.~nsua o~ wa~s~s uot~eatunwwoa ~ uo pauiw~xa a.z~ ~~ul swa~i ~o ~ie.u~ a~.z~i e s~anoa aain.zas aau~uaaui~I,~ •sis~q ~I.z~a~ .zo ~I.za~~na `~iu~uoY~I `~I~Iaatlcl `~ii~Q ~ uo pau.~o~.~ad aq ~~uz saainaas asauZ •~uauzdmba suoi~~atunuzuzoaaja~ Maul .zoo s~auzolsna oI saainn.~as aau~ualui~uz auilno.z ~uimojio~ auI apino.~d Ii~us •auI `~xs~I~iay `Iuauzaaz~~ slip ulim aau~p.zoaa~ uI S~~IA2I~S ~~l~I~I~I~ZI~II~ ~l~iI,Lf1021 ~' ZIgIHX -~ EXHIBIT B Maintenance Service Equipment Detail List of Equipment for: City Hall, Police Department, Fire Department, Harbor Master, Engineering, City Shop, Library, AVTEC Gym, Parks and Recreation, Generator Building, Lowell Point Building, Shop, Teen Center nFSr_RiaT~nN . H~rrlw~rn ATv 3300 MXe II Controller 1 INCLUDES - 3300 MXe Controller (Q 1 - 3300 MXe Hard dis{c drive Qt 1 - 3300 MXe iButton ((fit 1) - 3300 MXe Analo rriain board 6 trunks and 4 extensions Qt 1 - MXe Processor Card Q 1 MXe AC POWEFI SUPPLY 1 3300 2PK HARDIDRIVE for Mxe 1 MXe RAID SUB-SYSTEM 1 Embedded Di ital Trunk Module 1 Power Cord Pack; Qt 3 ; NA 1 48 Port Cisco Cairal st Switch 3560G 2 24 Port Cisco Catal st Switch 3560 5 8 Port Cisco Cat,al st Switch 6 DESCRIPTION -Software 3300 Gatewa s/w k 200 Devices 1 INCLUDES 54000540 - 3300 IP Networkin License (Qt 1) 3300 IP Phone License 129 INCLUDES 54000291 3300 IP User License Qt 1 54000294 - 3300 IP Device License Qt 1 3300 -Mailbox License 120 3300 -Network Link License 2 3300 - ACD A erit License 10 3300 -Advanced Voicemail O tion 1 3300 TENANTIN(a OPTION 1 DESCRIPTION - Deskto Devices 5224 IP Phone, Dual Mode g8 Line Interface Module NA 6g 48VDC Ethernet Power Adptr Universal, 100-240V 69 Power Cord C7 w NA Plu for Universal Power Ada ter 69 5550 IP Console (Dark Gre North American 2 DESCRIPTION -Teleworker Server Re uired 6000 MAS Release 6.1 S/W Install CD 1 Teleworker Solution - 5-client access licenses 1 Confidential Page 7 of 10 6/21 /2006 TelAlaska, Inc. All Data Contained Herein are Proprietary ,~ ~., ~, ~~~ z~ '~' ~~' ~ /Ge~aladoad aae uiaaaH pauie~uo~ e~ea Ilb' 900Z/ L Z/9 O L ~o g abed 'oul `~~Is~lb'lal /e~;uapr~uo~ L NOIldO JNI1NbN~l OOE£ l uo!~ O I!ewao!on paouenpy - OOEE O L asuao!~ }ua y QOy - OOE£ L asuao!~ ~{u!~ ~aoM~aN - OOEE OO L asuao!~ xogl1eW - OOE£ ~ ~p asuaol~ aolnaa dl OOEE - ~6Z000ti9 ~ 3O asuaol~ aasn dl OOEE L6Z000bS S 3an~~Nl OO L asuaa!~ auo4d dl OOEE L ~O asuao!~ w~aoM}aN dl 00£E - 0~5000~5 ~(s)3am~Nl L sao!nad OOZ ~ Mks enna~e0 00£E aaeN-~loS - NOI1dIa~S3Q L t.~~~IMS ~S le~e~ O~SI~ ~.lOd ~Z Z u~~IMS ~S le~e~ OOSI~ ~aod $~ L alnpoW ~{unal lei! !0 pappagw~ L W~1S1~S-8f1S dl`d~l axW L axW ao~ ~nl~ida~IdH ~IdZ OOEE L A~ddf1S ~13MOd ~d axW t l ip paa0 aossaooad axW - ~ ~p suoisua~xa ~ pue s~{un~~ g paaoq ulew oleuy axW OOEE - (~ ib uo~n81 axW OOEE - L lO anup ~{slp paeH axW OOEE - G ~p aapoaluo~ axW OOEE - ~tS)34n~~Nl L aalloa~uo~ II axW OOE£ 'A10 aaeN-paeH - NOIldIa~S3a ~si~ }uauadinb3 aae~ uaaal Guo~ '8 a~uapinoad L suo!sua~x~ 05Z o} L - u!~unoooy Iles ul}unooab Ilan - NOIldIa~S3a L apex ~ paoueyu3 - paepue~S as eueW Sd0 pappagw~ L as eueW as!a aa~uS ao~ aauao!~ swabs Spa eueW g L M/S 3Sb'8 d~Idt7Nd1S 9'L Sd0 M 0'ti ~JJW 1N~ as eueW asla as;u3 - NOIldI~I~S3a l a e~aed apex n aasn 05 - uo!~nloS aa~aonnalal £ sasuao!I ssaooe ~ua!la-5 - uo!~nloS aa~aonnalal DESCRIPTION -Desktop Devices 5224 IP Phone, Dual Mode 100 5550 IP Console Dark Gre North American 1 DESCRIPTION -Call Accountin QTY. Call Accounting -~ 1 to 250 Extensions 1 Any supplemental services performed on equipment not listed above shall be billed at the TelAlaska current time and material rates. Current Rates: (as of 2/26/06) Monday -Friday 8:00 am to 5:00 pm current rate $125.00 (half hour min) Overtime (weekends and holidays) rate is $187.50. TelAlaska Holiday Schedule: Christmas Day, Thanksgiving and day after, Veterans Day, Independence Day, Memorial Day, Presidents Day and New Years Day. Confidential Page 9 of 10 6/21 /2006 TelAlaska, Inc. All Data Contained Herein are Proprietary .~ JL v ~.~on~~a~ ~~~Q pug anion pa~~anuoa s ~p.z~mas ~o ~i~i~ I. INTRODUCTION Although. voice over IP (VoIP) has been in existence for many years, it has only recentl begun to take off as a viable alternative to traditional public switched telephone networks (PSTN). Interest and acceptance has in large part been driven by the promise of a reduction in cost that an organization can achieve by leveraging a single IP network to support both voice and data. But, savings alone has not been enough to entice businesses to take the plunge. Service and reliability is also a main requirement. Studies hav shown that businesses will not accept voice quality or service that is less than what thee are currently receiving from the PSTN and early on VoIP fell short in delivery, y Today advanced Internet protocol based IP platforms have evolved to the point that highly reliable and fully featured converged communication systems are now available and affordable to organizations of all sizes. By using a single packet switched network, as opposed to having to manage both a packet and circuit switched network, organizations can realize; reduced maintenance and management costs. Technical personnel are able to operate both voice and data systems instead of requiring resources with different expertise This convergence of voice and data networks onto a single IP network also provides added flexiibility in terms of being able to easily add, change, or remove nodes (phones) ~.., on the network. As a result you will now have the abilit to Basil redeploy equipment to maximize your investment, without having t doea ltruck roll or require special expertise on site. But, contrary to what many have been boasting the current converged communications technology is not fully plug and play. Most organizations that have adopted IP Telephony systems and applications have enlisted some external support during the planning, implementation, and management phase of this technology. And, research has shown that the factor having the greatest impact on customer's satisfaction with that support is riot a cheaper price but the combination of integrity, expertise, the ability to respond quickly, and a genuine desire to see the customers business thrive. Finally, Vo1P promises to deliver many nice new features, such as advanced call routing, computer integration, unified messaging, integrated information services, long distance toll bypass, and encryption. Because of the common network infrastructure, it is also possible to integrate other media services, like video conferencing or electronic white boards. An example of such a feature would be the "follow-me" feature where a person is always reachable at the same extension, whether telecommuting from his or her home, staying in a hotel in the lower 48, or sitting at his desk in the office. In summary, a well thought out converged network design should help make the city staff more efficient and enhance your communications with the public. .~ . , w- .~~J ^~ C? ~ ... r ~~u~ aznsua iTim stanzas asatp ~o aau~ua~uteuz pug ~uauza~~uey~ •saatntas SNQ j~euza~xa pug j~euza~ui aptnozd ~tl~uot~ipp~e jlim stanzas asagZ •stanzas Ii~euza a~u~uoxa o~ ssaaa~ ~unoao~ pine saoinzas ~uizd s~e jjam s~ a~~to~s ajt~ pine sanup zasn ~o ~uauza~~ueuz ~otlod aato~ua pug jot~uoa djau jltm stanzas asau,I, •stanzas ut~euzoQ ~zo~aattQ ant~a~ pas~q -smopuirn ~u:~zajo~.-~In~~ ~ojdap pumas ~o ~~t~ atp, ~~~ papuauzuzoaat st ~I •s~unoaa~ zasn pun auk ~ui~~eu~euz zaljox~uoa ut~euzop ~ ~nou~im ~zom~au ~ sasn ~T~ua.zzna ~~i~ auZ •zanzas sai~st~~~s JO'IS~S/dY~II~IS ~ ~utsn puauzuzooat pjnom a~ •~~ttnoas pug ~~tjiq~tjat u~ju amsua o~ uoi~~eat~x~ou ~Ine~ pue s~ipn~e `sa~~pdn ~toddns jitm aou~ua~ui~uz pine ~uauza~~u~ux ~torn~aN •autl auk umop auzoa ~ieuz ~~u~ sai~ojouuaa~ mau pine u~mox~ toy xzom~au mo~i ~ootd atn~n~ djau Ijtm uatum riut~~augns I~ai~oi 9ndj ~zoddns ~ui~zom~aN ~ puauzuzooaz osj~ pjnom am •s~sij joz~uoa ssaaa~ zo `(~~s) aoueildd~ ~~imaas an~~d~ep~ oasts `saotnap pas~eq (~~N) joz~uo~ ssaaa~ xzom~aN ~o asn ~azt~s ~q paui~~ui~ux aq jjTm ~~tt~a~ut ~~~p j~uza~ut tno~ •xtom~au auk o~ ~.aauuoa u~ea o~ ssaaae uant~ sou ~uauz~.x~daQ ,LI znor~ ~er~ saatnap asoq~ ~ijuo ~etp saznsua dais sigZ •su~jn ant~aadsat zia~ o~ ssaaae uani~ ~uiaq ato~aq ut~uzoQ ~zo~oattQ ant~aFT ~sui~~~~ (xi'ZOS) Pa~~ot~uar~n~e-atd aq plnous sauogd pug suot~~~s~zom IIFT _, •(• • •o~a `stanzas ~uauzaxedap aatjod toy pZ u~~n `stanzas ~uauz~z~edap azt~ toy pi u~eln `at) atnaas ~~~ep mod daax o~ ~z~ssaoau s~ su~jn j~euoi~ippe uotsinozd o~ ~~ijiq~ aq~ aneu osl~ plnous nod •at~~~z~, aoion ~zx~a o~ pauotsinotd aq pjnom Z u~ejn pug ai~~~z~ ~~~p zno~ ~tz~o o~ paU:otsinozd aq pjnom i u~jA •s~inotto (aa~nzas l~jV7 ~uaz~dsu~tZ) SZZ ssota~ ~utuutu su~ejn ~uisn sa~1s jj~ o~ ~.aauuoata~ut jjjm ~utsodotd az~ am xtom~au e~~p auZ •sa~~e~no xtom~au to ~uauzdmba ~suie~~ ~oa~.oxd o~ tapto ut suaed ~u~punpat ~zoddns osj~ pjnogs ~uauzdmba xzom~au tno~ •zauueuz ~jauzt~ ~ ut anuz~ jjTm ~~u~ ~~~p pug `uoTSSas aaU:aza~uoa oapin ajge~daaae ue `uot~eszanuoa auoud t~aja ~ aznsua o~ zapto ut ai~~ez~ ~e~~ep pug `oaptn `anion a~ a~~u~uz o~ ajq~e aq ~snuz xzom~au xno~ joz~uoo o~ uasoua ~uauzdmba a~ sptom taq~o uI •tauu~euz ~jauz~~ ~ ui patanijap st at~~~z~ ~~izotzd axnsua o~ (aatnzas ,~o ~i~ijen(~) sod paou~np~e ~toddns o~ spaau xtom~au xno~ ~souzato~ pug ~stt3 •suot~~epuauzuzoaat ~uimojjo3 auk ~.zoddns pug ~aauz o~ ajge aq pjno~js zopuan ~ se asooua no~i zanaounci `~.ng •tj~irn z~ijtuz~~ ~souz axe am topuan ark st sitp ~~u~ ~snC s ~~i `spaau no~i ~aauz ~ ~uea sazn~a~~nu~izz ~uauzdmba zar~o ~~tj~ ueauz ~ ~usaop ~~uZ 'xtom~au tno~ pjmq o~ ~uauzdmba oasts ~utsn puaunzzoaaz pjnom am paauaizadxa anew am ~zoddns pine ~i~ijigetjaz auk pug aouaitadxa sitj~ uo pas~g 'g66i aauis puo~Saq pug ~xs~i~ ~nou~no.nj~ s~jzom~au a~~nitd ~ut~toddns pine `~ut~~ueuz `~utu~isap ssaujsnq sit ~jmq seq s~tom~aN ~xs~j~dja.I, ~IaOM13N dlbr(] - SNOllbraN3WW0~3a 'III the domain is kept up-to-date. The servers should be audited b an compromise. y MCSE for security It is recommended that Internet access take place via an Internet o p p (point-of-presence) at the City Hall Building at a capacity of 1.5 mbps with room to increase t DMZ access, filtering, fire-walling should be done via a secure firew he bandwidth. (Cisco ASA 5510 with annual subscription for filtering and anti-virus/filtering solution connectivity will also be maintained via this access device and will resu ireare). VPN AES encrypted IPSEC Tunnels. (Cisco VPN Client Software on remot q the use of e machines). If the city is required to store communications and messa in for Te1AIas~ka can make some additional recommendations. f this is a y period of time suggested that this archival system be capable of replicating off-site ustoment it is collocation facility -preferably outside of Seward. age at a ,~. ,;t pi -. ~' ~.. y :papnjaui aq plnous anaijaq am s~uauoduzoa fax uo uoi~~uzzo~TTt jeuot~tpp~ autos sT ~uTmojlo3 •s~.as azn~~a~ auz~es aTp o~ ssaaa~ an~eu TtTm `Pa~~aoi az~ ,SaTp a_~is uaiT~m ~~ za~.~~euz Ou `szasn iI~ •~~.Tiiq~d~a za~su~z~ jteuzaaton u~.tm suejd j~eip ~i~tp-~, ~IOddns jjtm suza~s~fs ~~ta aTp pug ~uauz~i~da(T aatiod aT~~ Tpoq uaam~aq ~uixzom~au dI 'TZTa~s~s II6 ~ut~sixa aTp u~tm aae~za~ut jtim T~atTlm `uza~s~s Xgd dIoA umo zzaT~~ T~~im do has aq ~uauz~.T~daQ aatjod aT~~ ~~tl~ puauzTZoaaz osj~ am •~Tnauaza~uoaoapin aq pjnom ajduTexa algissod ~ •~~ia aTp ~o spaau azn~Tt~ pue T~~moz~ ~u~e ~aauz pue pu~dxa o~ uzooz an~eT:~ se jjam s~e spaau ~uazzno znor~ tI~ ~aauz Q~ zoo ~~.ta~dea an~u pinous uza~s~s au,I, •uos~eaz autos zoo zossaaozd uT~uz aTp uzoz~ ~~o ~.na aq ~i plnous umo sit uo pu~~s o~ ~~tjige aTp aneT~ jltm alts Tla~ea `~jT~uot~ipp~ •aaTnzas ~o janaj aTI~ ~ui~a~duzi ~noiT~im s~uauoduzoa ~u~punpaz ~uisn o~ zano ~.~it~s pjnom xzom~au aTp a~e~no ~inazia zo ~uauzdmba u~e sum azaTT~ ~i `pauzaauoa sT xzom~au aaTOn aTp azagm `sp.TOm zau~o uI •zanojte~ axis pug ~inazta zoo uoT~~ezn~t~TZOa s ~~i ui (II uoi~aas aas) ~auaTjisaz / ~au~punpaz u~im pauotsTnozd aq plnoT~s puauzuzoaaz am ~uauzdmba dIoA at~Z •sl[I~a Y~iQZ Pue dI uaam~aq pazmbaz ~fjuo sT (~~Tl~uoi~aun~ zadaaxa~~e~/~~ma~~~ zo) uoTSZanuoa ~L'T.~~ sueauT sanbTUuaa~ ~utT~a~Tms ~uaza~~tp om~ asn o~ ~~tjiq~ aT~Z •snq (y~QS,) paga~irns-:~mazta I~uoi~uanuoa ~ ~eTn palpu~u aq ~snuz ~uiT~a~tms `uot~~aildd~ Ii~euz aaTOn auoj~-pue~s ~ pue N,LSd aTp uaam~aq zo `NZSd aTp pine auoud ~oTeu~ u~e uaam~aq II~a ~ `suoT~~ea~unuzuzoa ~mozla y~Qi zo3 •xzorn~au dI s4asizdza~ua atp etn papznozd aq ~snuz ~uIT~~~TMS `sauoud dj ~auzau~g uaam~aq sjjea `suoT~~aTUnuruzOa aaTnap-dj-o~-aaTnap-dj zo3 'LIOI~L'ZT~T.TOIZd aaTOn zoo dT •Z08 Pzepue~S aT~~ pue papaau Sod ~o Ianat aTp ~TOddns ~snuz uza~s~s aq~ `~jj~euoi~.ipp~ •~~olouT~aa~ y~QZ ~uisn NZSd aTp o~ ssaaa~e ~uTpinozd osi~ ajiT~m - dI ~ut~~,zanat ~IIn3 - tOZ~uoo ti~a pug ~uT~noz `~uTT~a~tms ~.sngoz `ajq~eijaz zanilap u~ea pine ajq~Ieas si ~~tp. azo~ d1 paua~tms ~ asn ~snuT uza~s~is aT~Z •(sN~rn) sxzom~au ~az~ apim pug (sN~Z) s~xzom~au eaz~ i~eaoj nano pa~~tuzsuez~ aq o~ aaton aTp mojj~ o~ `(dI/d~Z) ~auza~uI aT~~ s~ ~~olouT~oa~ ~ui~ilzapun auz~s aTp asn ~snuz ~zorn~au anion auk ~o azn~aa~TtTaz~e auZ •~uauzdmba xzom~au ~ui~sTxa zno~ Tpim aa~~za~ui off. ~~ijiq~ auk s~eu IuauTdtnba colon auI ~~~ aznsua o~ uaxe~ aq ~snu~ az~a `xzom~au pa~zanuoa due u~im s~ `~ng •pan,atua~e aq u~o ~zom~au e~.ep pug anion pa~.~anuoa ~ ~uT~uauzaiduzt palj~e~suT uaaq s~eT~ aT~~ex~ ~uTZT~izoizd ~o alq~dea ~uauzdmba pine pa~eaza uaaq seu ~zom~.au ~e~~p aT~~ aaup ~I2IOA1,L~l~t ~~IOA - S1~tOI1,~'QI~I~L~I~I0~~2I 'AI Call Accounting: In order to control your telecommunication costs we recommend a comprehensive call accounting solution be included. A Call Accounting system will help you to use your resources more efficiently. It will enable you to monitor and control telecommunication costs and gives you a true picture of how much is being spent and who is spending it. A Call Accounting system will also track and provide reports on telephone system costs so you c.an manage your telephone expenses and activity effectively. Call Accounting enables the system administrator to: • Monitor usage and establish call patterns for departments and work groups • Track, report and control telecommunication costs • Perform cost recovery and carrier bill reconciliation • Know if costs are excessive due to employees sharing toll free lines, calling restricted numbers or making unauthorized long distance calls • Incorporate data from multiple sites to get the "big picture" • Manage call flow and schedule reports for when they are needed • Know the distribution of telecommunication costs across departments and work groups and verify carrier bills • Resolve misuse of the telephone system • Identify trunks that are experiencing technical difficulties and are not hanging up properly ~. ~,; .~ V' ~' ~:1 s •I~nza~ut aq~ ~ulznp pasn aa~ds a~~zo~s uznuzix~y~ . 'aa~ds a~~zo~s a~~ssay~ `.saxogli~uz uoi~~uzzo~rzi zo ~uauzaaunouu~ zoo pasn aa~ds a~~zo~S . :~uTmollo~ atp uo ~zodaz plnous ~aU~ uznuztuTUZ ~ ~~ •~Ixaam pug ~Irep zo sauz~z~ auzT~ xnoTl auo zo ~I~u `za~.renb ~o sTS~q paunu~z~ozd-azd ~ uo ~Il~at~~uzo~n~ zo pu~uzap uo aiq~Iren~ aq ~snuz s~.zodag ai~~~zZ `I~IQSI (It~a ~q ti~a) Paga~ims ~utsn uaum ~faua.z~dsu~zZ azn~~a3 ~utxzom~aN . °(~uTl~eu~IS pa~~taoss~ ~~tlia~3-uo~I) SF13N • :S~I~SOLi~LTQ xClnz,I, • `.uoT~atz~sag Ilos paatuzt~ . `.uoT~aajaS aainzaS II~~ zad • :(pazmbaz ~ooq-az ou) xEy~/ut~ o~n~ :Ioz~uo~ at~~~zZ x~y~TZiy~ . °(~uTpzoaa~ Ii~~aQ a~~ssay~ uot~~e~S) 2IQY~IS • `(~ui~no~ ~so~ ~s~aZ/uoi~aajaS a~no~ at~~uzo~n~) 2I~rI/S2Pd • :s~.zoda~ alduz~S •I~g zo Ind ~uisn ~iq (stanzas pug `~uauzdmba ~utauaza~rzoa oapin `sza~noz s~ trans) saatnap ~~~p pug xzom~au aTlgnd NQSI auk o~ ~aauuoa o~ atq~ aq ~snuz uzals~s a~ ~~u~ su~atu stuZ '~~.jni~aauuoa NQSI aptnozd pug sloao~ozd (NQSI) ~uTxzomaaN I~~i~iQ saainzaS pa~~z~a~uI aldt~Inuz azoddns ~snuz ~T saaznosaz xzom~au aunt auT~ pue `spoTZad ~~ad az~I~u~e `s~soa Ioz~uoa pug azn~d~a o~ uza~s~s aTp zoo zapzo uI ~~inuuaauuo~ 1~IQSI Voice MaiUUnified Messaging: We suggf;st that the system be capable of providing Unified Messaging using one of the following methods: • MSS (Message Synchronization Service): Provides redundancy by duplicating messages in various storage locations. MSS tracks all changes in message status, and provides full synchronization of all message types. • TSE (,Transport Storage Engine): Allows for UM deployment in any IMAP4- compl:iant e-mail environment, such as Exchange 2000 or Lotus Notes. The following features should be available to you: • Voice :Mail Only. • Integrated voice, email and fax messages by allowing users to manage all message types from one email inbox using one of the following options. • SMTP (Simple Mail Transfer Protocol) forwarding: All of the three types of messages must be forwarded and stored on the email server. • IMAP (Integrated Messaging): The different types of messages are stored in different places, but a single view of all messages is provided to the user. The Integrated Messaging server must keep the messages synchronized, and provide message indications. • User administration of their own services. • Text to Speech E-mail reading for remote access. • System :networking via AMIS/VPIM. 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V file://C:\Documents and Settings\a_lynch\Loca1 Settings\Temp\notes96280E\City of Sewar... 3/12/2008 ~vuc,i < uc. aem:d5 ,}u n~i~\~OSZ96sa~ou\duzaZ\s~ui~~aS I~~O'I\u~u~l ~\s~Tn~~aS Pue s~uauzn~OQ\:~//:aIi~ ~- ~' ~' ~ ~~~a~2~~ ~~ ~~ b£ZS IaY.W uaN? b£ZS IaAW i } of h aoloh alo6uoJ wePUa1N _ bL.Zpg___ isFlsleJ msJ r ~-- -.a ~'~ VBV~2JIan I?JdI Ll 'i ti ~Z09 SdflNealS Jdtr' 4 Sd9b~`J095 \VV/ ~~cla oos1J ,..µ J7ZDZL ~DMB ~anaaS iauoJf7 ox1J . pLZ03--.; ~-- y } ~ LSS HSH oosl J 'S_`~ ---v aWawl~so tc 1} ~. ~ ~... $ TIOTargY..7 VII. RECOMMENDED NETWORK EQUIPMENT City Hall 48 Pc-rt Cisco Catalyst 3560G (PoE) Qty=2 Cisco. Access Point Qty=3 Cisco ASA 5510 with Security Plus UPS Police 24 port Cisco Catalyst 3560 (PoE) Qty-1 Cisco Access Point Qty=1 UPS Providence 48 Port Cisco Catalyst 3560G (PoE) Qty=2 Cisco Access Point Qty=3 Cisco ASA 5510 with Security Plus UPS Long Term Care Facility 24 port Cisco Catalyst 3560 (PoE) Qty=1 Cisco A.,ccess Point Qty=1 UPS Fire Department 24 port Cisco Catalyst 3560 (PoE) Qty=1 Cisco Access Point Qty.1 UPS Harbor Master 24 port Cisco Catalyst 3560 (PoE) Qty=1 Cisco Access Qty=1 UPS Engineering 24 port Cisco Catalyst 3560 (PoE) Qty=1 Cisco Access Point Qty=1 UPS City Shop 24 port Crisco Catalyst 3560 (PoE) Qty=1 Cisco Access Point Qty-1 UPS .r.sJ ~' r _,~ t san T=~~b (hod) 09S£ ~s~I~~~~ oasT~ ~.zod ~bZ ~a~ua~ uaaZ san i=~~b (hod) 09S£ ~s~I~~~~ oasts ~zod fiZ ~utpiing douS Sdn I=~~b (hod) 09S£ ~s~I~~~~ oasis ~.zod ~bZ ~uipimg .~an~aS ~utod IiaMOZ Sdn i=~~b (hod) 09S£ ~s~I~~~~ oasts ~zod ~bZ ~uipiing ao~Eaaua~ san I=~~b ~u?od ssaoa~ oosi~ I=~~b (hod) 09S£ ~s~I~~~~ oasis ~.zod ~bZ •aag pug s~a~d Sdn T=~~b (hod) 09S£ ~s~I~~~~ oasis ~.zod t~Z tu~~ ~~ZA~ Sdn I=~~b ~uiod ssaoa~ oasis I=~~b (hod) 09S£ ~s~t~~~~ oasts ~.zod ~bZ ~.~n.~gj7 VI. RECOMMENDED VOICE EQUIPMENT City Hall Mitel 3300 with ACD/Multi Tenant/Call Accounting Mites Attendant IP Console 5500 -Qty=1 Mite152.34 Qty=48 Mitel Spectralink Wifi Handsets Qty=10 Police Mite13300 with ACD/Call Accounting Mitel Attendant IP Console 5500 -Qty=1 Mitel 5234 w/LIM Qty=13 Providence Mitel 3300 with ACD/Call Accounting Mitel Attendant IP Console 5500 -Qty=1 Mite15234 Qty=80 Mitel Spectralink Wifi Handsets Qty=10 Long Term Care Facility Mitel 52:34 w/LIM Qty=20 Fire Department Mitel 52:34 w/LIM Qty=6 Harbor :Master Mitel 52:34 w/LIM Qty=8 Engineering Mitel 52:34 w/LIM Qty=7 City Shop Mite152:34 w/LIM Qty=9 Library Mitel 5234 w/LIM Qty=7 AVTEC Gym Mitel 5234 w/LIM Qty=4 Parks and Rec. Mitel 5234 w/LIM Qty=3 ~j ~,~ C ~, -r Z=~~~ ~~~ ~£ZS ja~T~ .~a~ua~ uaas, I=~~~ L~IIrI/m t~£ZS Ia~IL~i ~uipiing douS I=~~a I~II'Um ~b£ZS Ia~jL~I ~uipiing .~annaS ~utod tian~o-I I=~~a Ti~tIrI/M fi£ZS tai?Ii~I '~ ~uipling .~o~~~aua~ j City of Seward, Alaska City Council Minutes July 22, 2008 Volume 37, Page CALL TO ORDER The July 22, 2008 special meeting of the Seward City Council was called to order at 7:00 p.m. by Vice-Mayor Willard Dunham. OPENING CEREMONY Council member Tom Smith led the pledge of allegiance to the flag. ROLL CALL There; were present: Vice Mayor Willard Dunham presiding and Linda Amberg Bob Valdatta Tam Smith Jean Bardarson Betsy Kellar comprising a quorum of the Council; and Kristen Erchinger, Finance Director Jean Lewis, City Clerk ABSENT -Mayor Clark Corbridge CITIZENS' COMMENTS ON ANY SiTBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING -None APPROVAI.OF AGENDA Motion (Bardarson/Smith) Motion Passed NEW BUSIl'JESS Approval of Agenda Unanimous Resolutioin 2008-068, Authorizing A Change Order To The Contract With Architects Alaska, For The Purpose Of Value Engineering The Long-Term Care Facility Project To Reduce Project Costs By More Than 2.2 Million And Modifying Project Plans To Confirm With V/E Changes, In An Aitiount Not To Exceed $125,000 And Appropriating Funds. Motion (Bardarson/Smith) Approve Resolution 2008-068 Finance Director Kristin Erchinger introduced Mike Gillen Project Manager for the Long Term Care Facility. Erchinger stated this resolution amended the contract with Architects Alaska. She stated original plans and specs went out to RFP and when the bids came back, the scope of project was too big and had to be scaled back. After two months, staff, Architects Alaska and LTNET had shaved $2.2 million from the original UNET bid. Erchinger praised Architects Alaska and LTNET for their cooperation and stated they were helpful and had done a good job. Now, engineers ~. 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Motion Passed Unanimous The clerk read the following approved consent agenda items: The July 14, 2008 regular city council meeting minutes were approved. Council approved to continue to fund Resolution 2008-006, which- gave a $5,000 donation to the Seward Community Foundation. Resolution 2008-069, Accepting The FY 2008 Rural AED Training Grant. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards Sister City Coordinator Debbie Bond introduced the 2008 Obihiro and Seward Exchange Students Chisaki Kodama, Hirona Nakaya, -Suzuka Horii, Nana Muratsu, and Obihiro City Official Junzo Kashiwagi. Gifts were presented to the Japanese visitors by Mayor Corbridge. City Manager's Report. City Manager Phillip Oates stated he met with Obihiro City Official Junzo Kashiwagi this morning.. He announced Obihiro would have its 130' anniversary in 2012 and Seward had received aninvitation to-.have a delegation travel to Japan and also, he was interested in doing the-same for Obihiro the following year when Seward will celebrate it's 110' anniversary. A farewell` party for Junzo and the exchange students would be Saturday, August 2, 2008 at the Il~~IS Rae Building. Oates participated in a teleconference with state lobbyists regarding the special session in Juneau regarding. the. gas pipeline proposal. He would be sending a letter to Seward's representatives asking for their support of the state's initiative to support the funding of the gas pipeline. The Harbor was gearing up for the Seward Silver Salmon Derby. The extension to the 50 - ton travelift was completed on July 22, 2008. The I & T construction project was nearing completion and the department was working with Public Works to install a year round water system on T-dock to be operational by this fall. The Electric Department was getting back to normal operations across the bay with the only exception being the ship lift. Seward Ships was connected to a stand alone generator so that if they needed to operate it, they would not be subjecting the rest of the community to problems. The source of the problem was not completely known, but it appeared that it was a combination of small ~~~ ~- ~a !r '00'09S`££$ Paaax~-oy-~oN ~unoui~ tu~oy ~ ao3 's.~auiao~sue.~y ~A~I OOS oMZ .~03 ~uauiaaa~~ as~ua.~nd ~ o~ul .~a~u~ os ~a~~u~y~ ~f~ta auZ ~uizr,~ou~n~r OLO-800Z uoi~niosag SS~I~IISflg Ac~~I~I •a~n~n~ anau auk ui p~nrnaS o~ atdoad aai~ua o~ qam auk uo s~snapod ~o sarzas ~ annu o~ snm Ino~ ~ •p.znrnaS ui a~tt~o ~~itnnb uo ~aafozd oapin ~ .~o~ s~ur~aauz ~utpua~~n snnn auS •~uau~numo~ In~ssaaans ~ .~o~ padou auS •.zna~f siu~ sazud .zoo suot~nuop ~a~ o~ ~Inai~~ip snnn ~i pa~ou panrnot~ •s~a~tai~ azud auk o~ ~auouz aaouz pappn pun saa~ .uau~ paanpaa .zaqu~nua auy •.~na~ s~u~ ~gzap s ~.zauzoH u~iM ~it~aa.up ~ut~adu~oa snnn .zaqur~ua auy •~iq.~ap auk u~irn ~oddns .zoo uot~n~stuiuzpn pa~tunu~ auS 'IIaM op o~ ~umut~uoa snnn a~isgann auy •s~u~ ui ao~an~ ~ snm ~iu~ouoaa auk ~u~nou~ arts pun `~iq ~ do.~p o~ ~ur~n~s aaam s~sanba.~ apm~ uoi~nui~saQ •rno.z~ o~ ~umur~uoa snnn dtus.~aquza~ •at~3nx~ ur-xt~nn ~o ~ta~j pauot~.uauza.~o~ auk ~o uoi~daaxa auk u~irn `un~o~ ut do a.~am tti~s s~aqurnN •~urod siu~ ~n sdp~ .rrau~ ~uiuuntd ~pnaun a.~am ~sou~ ~nu~ ~an~ auk o~ anp snnn ~nu~ ~u~noua auS •at~~.u ut-~ttnnn .~o~TSin ~o asna~aap ~ aas o~ ~ut~.zn~s snrn .zaquznua auk pa~n~s p.~nn~oi~ ean~-I •~~odag aa~auruioa 30 .~aqu~eu~, ~~ta~m srtt~ pa~~tuzgns aq ptnom ~t.~onn ~o adoas pun .za~~at auy •~una~ .za~snsiQ-aad ani~t~aduzo~ ~Iinua~~I~I 6002 s~~YtI~3 auk .zoo ~ua~ut ~o .za~~at auk a~atdu~oa o~ panog nark aain.zaS pooT3 xaaza anag~pznnnaS auk q~inn ~u~.~orn snm ~~t~ auy •a~i.330 s~~I~at~ aye pug ~.r~.~gtZ auk ~~ atgntrenn aaam pun saidoa attgnd u~iM ~~la auk papno.~d aain.~aS xa~d auy •s~u~dtai~znd s~ .nano u~im papua~~n IIaM snnn ~t •u~isaQ .za~ua~ IlamoZ ~.zny~ auy ~utpa~~az gppZ `trZ ~iinr ~ut~aauz aitgnd ~ snnn azauy •Ii~~ano uzna~ aantd ~sn~ auk uzau~ pauana saroas pautquzoa s~n~atno2i pun .zauzssay~ •a~n~s un~~ous auo pun sa~~s io~sid o~n~ a.~arn aaau.L '8002 `6i ~ftnr uo s~tunqun,d ut ua~nu~ ~ur~oous Int.~ouzay~ utgoy end ~rp~ Innuun auk papua~~n nnatnoZt .raai~p pun .~auzssay~t Inaodao~ `~uaux~.zndaQ aattod auk ut 'MOIIO~ o~ ~ui~~tuz~ad u~Tm `asnud ~uuaaui~ua auy ut a~zann (ttn~a~nm auy fin) s.zreda.z a~ptzg ~taaz~ ttamo~ auk pun ~aafo.zd ~anin~ iiiH ~Q auk pun ssaao.~d ~ut~~tuuad auk ut snnn x.~orn .nnda.~ ua~ip usi.~ auk `~utnns ttn~ ui a.zann s.~inda.z ~un.~p~u au,I, ~pa.unda.~ snm ~n~ n.zoQ ~o ~~uofnuz auk pun `pa~~iuz~ad .~au~narn uaurn ~u~tzonn snm auiuanut ~Inudsn arty •ttnu ~~ta pug ~.~n.zgtt auk uo ~tzorn ~ttnrnapis op o~ ~umut~uoa snnn ~uaux~.zndaQ au,l •sxaann aa.ru~ o~ om~ ui atgntinnn aq ptnonn ~.~oda.~ Intai~~o auk pun pai~t~uapt a.~am suzatgo.zd.~ofnuz oN •uza~s~s ~a~nm au~~o ~fanms n ~uiop snnn ~uauz~andaQ s~tzo~ aitgnd auy •rnatna.z .zoo .~aquza~daS ui Itaunoa auk oz untd ~utpun~ n pun untd ssauisnq auk `~daauoa nnau auy ~ui~uuq aq ptnom aa~~iunuo~ ~uuaa~s auy •uznasnu~ ~.zn.zgit nnau auk ao~ saatnias pun su~n.z~ozd auk ~uiuuntd ~np auk ~o ~soui pa~onap s.zaquzauz aa~~tuzuzo~ ~uT.~aa~S pug ~~n~s uznasnu~ pun ~.zn.zgti auk `8002 `~bZ ~Inr u0 •s.~auzo~sna Inaix~aata s~p.innnas o~ aatn~as .~a~~aq apino.~d o~ uoi~rsod .~a~nuny~ suoi~nzadp pug ~uuaaui~ug un ~ui~naza ~n ~u~toot snm sa~np •su~atgo.~d a bd °~£ aurn1on 8002 `8Z 1nf sa~nu?yy p?auno~ ~?~ ~a?snpy °pcr~naaS~o ~?,~ City of Seward, Alaska City Council Minutes July 28, 2008 Volume 37, Pa e Motion (Kellar/Dunham) Approve Resolution 2008-070 Oates stated the City of Seward needed to purchase a transformer to replace a failed transformer at Seward Ship's Drydock. It had been paid for by Seward Ship's and the city had received two quotes and they were before the council for review. The reason for purchasing two transformers was to obtain a back up before prices went up and the time it took to obtain a generator. He recommended approval. Amberg noted the quotes were not attached as stated. Valdatta stated the backup could be used if a community needed'an emergency replacement, as a humanitarian effort. Kellar asked if the generator at the LTCF was. a back up. Dunham thought purchasing a back up generator was a smart idea. Kellar wanted to know how much money the city had in this fund to purchase thesf; generators. She would like to see a break' down in the expenditures thus far for this fund. Motion Passed Unanimous Resolution 2008-071, Authorizing Pacific Power Products To Facilitate Repairs Of The 1994 Autocar Plow/Sander Truck For And Amount Not-To-Exceed $32,200, And Appropriating Funds. Motion (Smith/Kellar) Approve Resolution 2008-071 Oates. explained the need for these repairs to the transmission and differentials of this piece of equipment. This was requested from the general fund. Valdatta asked if it was worth repairing. He thought while it was up in Anchorage it should be cleaned and coated to avoid salt water damage. Public Works Director W.C. Casey said it was a mechanical failure and he believed it was worth repairing. The frame had been coated about 4 years ago to avoid salt water damage. This was the second transmission in 13 years for this machine. Dunham thought we would be getting our money's worth by doing this and doing this soon. He congratulated Casey for getting this done now. Kellar thought these repairs were essential. Motion Passed Unanimous Resolution _2008-072, Approving A +Contract With RBC Capital Markets To Provide Underwriter Services For The Sale Of Bonds For The Prison Expansion Project, And Appropriating Funds From Bond Proceeds. r. ~ ,~ "'~ ~. ~~ ..~- ~% ~' ~ ~ ~ .; ~ -. ~ aq pinous aaa~~~ pun ~Ilnai~ol ~n paxool aq pinous sins •s~t~o.~d-uou ~uidiau .~o~ ~atiod/unid u~za~ ~uol n doianap o~ papaau ~fau~ ~ia~ ~nq `000`SZ$ aq~ ~aoddns pinoa au ~Ia~ ~i~S •siu~ .~o~ paau n seen aza~ ~Ia~ pun uoi~niosa.~ ~ ~ut~~n.zp ~o aonn~ ui seen a~Ilax •aina papaau oqm ua.~pirga ut asna.~aui un seen azau~ ~ia~ auS •uoi~nuz~o~ui a.zouz pnu aqs pagsinn .znIia~I •aign~ auk uo uoi~sanb siu~ end o~ ~uipiaap a~o~aq uot~nuzzo~ut a.zouz ~aq~n~ o~ snrn aauaza~aad stH •gnla a~ .zoo dtus~osuods a~naod.~oa ~nogn pa.~apuom aH •sru~ azuo~nn o~ mou ~u~u a~n~anx~s Iniaunui~ s~gnl~ sl~iJ pun slog a~ ~nogn u~noua pa~nanpa Iaa~ ~~upip a~puq.~o~ •s~uapisa.~ ~~ta asnf you `iiann sn anssi sr~ jinn diaq pinous s~tuzli ~~ia apis~no aiignd a~ ~ia~ aH •~~,L auk a~naiidnp you pip ur~x~oad aq~ ~ta~`~~~nPinA •uosnas ~a~pnq ~utuzoadn a~ ~uunp pun ~pn~s ~auaiai~~a auk aa~~n stuff ssa~ppn o~ aiq~~a~azd aaouz snm ~t ~Ia~ aH •~uipun~ ~i~ozd-uou o~ ~ui~ngix~uoa papuauzuzoaaz ~~n~s uanur nnou moos pTnonn ~pn~s a~ ~o ~,rnd ~ia~ aH •.~aqu~a~daS ui Iiaunoa a~ o~ auzoa pinonn ~ipn~s ~~uata~i~~a aqZ •suzn.z~o.zd xa~o ~iM paddni.zano ~nu~ suzn.~~ozd punk you o~ seen uoi~npuauzuroaa.r a~ •~xoda.~ ~gian ~ sum ~i pa~n~s sa~np •~uipun~ autos putt pinous ~iacp `~~usnnn a.~aq~ ~ •~~,I, a~ pun qni~ slq~ pun s~fog auk uaann~aq su~.z~oad ~o uoi~~~~dnp ~ s~nn azatp ~i pa~apuonn aqS •.~adnd uo aigniinnn snm pauot~uauz uos.rapu~ ~~u~ t.zodaz s~xaiH 3i n~oux o~ pa~unm ~~aquz~ •uosnas ~a~pnq ~uunp uoi~~uop 000`OS$ atp ~n ~urxool pun mou 000`SZ$ a~ do ~ui~~as ~o .zonn~ ui aq pinom uzniiunQ •qni~ sjz~ pun slog a~ ~noq~ ~u~~auzos op pinoa ~au~ ~nq `sioogas auk ~o uoT~ipuoa a~ u~irn xan~s a.zam ~auZ ~uano~ s ~panmaS .zoo aaun~sissn pa.~a~~o qni~ sI•TiJ pun s~fog auk `ut a.~am sioouas a~ uot~nn~is auk ~i~n,pun u~n.~~o.~d pooh ~ seen ~i ~ia~ uinuunQ •ansst siu~ ao~ ~.~oddns passa.zdxa pnu Iiaunoa ~u~no~ aH •npua~n a~ uo end aq sib pa~sanbaa pnu uznqunQ •.~ea~f ~xau ao~ uoi~nuop 000`OS$ n pue a~a~ s~q~ 000`SZ$ ,~o ~sanba.~ gnia siai~ pue slog aq~ ~o uoissnasiQ snou.~tueun suia~I ssauisng n~aj~ aaq~p passed uoi~oy~ •si~ axis ~~ini~an ui pa~sa.~a~u aq pinonn suot~n.~odzo~ an1~nN~i pa~apuonn aH •aa~~tu~uzoa ~utnnainaz a~ uo padiaq sau~u~ uoQ aas o~ pasnaid seen pun siu~ ~o~ ~~n~s pa~nin~n.z~uoa uznuunQ •~aafo.zd a~ ~o uot~aidu~oa pun uoi~an.~suoa a~ uodn aigns.znquzta.z aq pinom ~ur~unn.xapun .zoo ~soa In~o~ aus •~anx~uoa std ~o inno.~ddn papuaur~uoaaa sa~np pun Iinaano aappiq ~saq a~ seen s~axzny~ in~idn~ ~g~ •aa.r~ ~o aa~~iunuoa n ~q pamaTna.~ pun anisuodsaz aq o~ puno~ a.~ann sinsodoad III •~aafo.~d siu~ .~o~ sinsodozd .~no~ pantaaa.~ pnu ~~1a auk pa~n~s sa~np ZLO-800Z uopniosag anoadd~ (8aagw~/~ueuunQ) uoi~oy~ a vd '~~ aurn1on 8002 `8Z 1nL' sa~nuzy~ 1iauno~ ~1?~ tia~sv1y~ ~pcnnaas~o ~C11~ City of Seward, Alaska City Council Minutes July 28, 2008 Volume 37, Page procedure in :place for the future. Smith was concerned with the problem in Seward's schools. They needed to scream and holler at the borough and the state to solve the education problems. Amberg felt the $50,000 for next year needed to be a part of the budgeting process. She felt it was a good program, but didn't feel her question was being answered if the programs were duplicated or not with the TYC. She would like to see something in writing. She would like to see some funding if the need was present. Council suspended the rules by unanimous consent to allow Mike Navarre to speak to the council. Mike Navarre stated the Boys and Girls Club was applying for grants, in which they hoped they would get. Most funds raised were outside of the City. o~ Seward. They were going to apply to the Office of Justice Programs for funding. The Boys and Girls _ Club were putting together their budget now, ~md they would be too far into their budget before they would hear back from OJP. If OJP came through, Seward could have its money back, even. If the city and OJP both didn't come through, the program would likely close. In response to Oates, Navarre agreed there was no duplication of'programs with the TYC and he didn't know if a one for one match would work at this point. Council directed staff to put a resolution on thee-August 11, 2008 agenda to authorize $25,000 to the Boys and Girls Club. Discussed the financial disclosure and conflict of interest draft ordinance. Council gave changes to the acting. clerk and gave direction to bring forth anon-code ordinance to authorize expending funds to educate the public about this proposition. INFORMATIONAL ITEMS AND REPORTS (No action required City of Seward financials for May of 2008. Much discussion ensued about the turn around time to bring forth encumbered balances to council. Draft Financial Disclosure and Conflict of Interest Ordinance for usage if ballot proposition #1 is approved by voters October 7, 2008. COUNCIL COMMENTS Kellar congratulated Chief Clemons on his staff winning the shooting awards. She noted there were a lot of people in town, and it was good to see familiar faces back in Alaska. Dunham thanked the exchange students and the people who worked with this program. It was a wonderful exchange between our two cities. He thanked all who turned out for the energy work session, there were a lot of good ideas and since that time he was able to speak with our legislators and staff. Dunham would be speaking with legislators again tomorrow, and he couldn't emphasize enough that the public needed to contact its legislators about HB Res 2005. The city was ~~ ..a_ .r Y -tl ~InaS ~~j~) .zo~~y~ xzai~ ~~i~ ~uz~a~ a~pt.~q.~o~ ~I~I~ ~L~I~ `apTuaalioQ ~uu~uor '~•d L i ~ 6 ~~ pau.~no fps s~rn ~ut~aauz aqZ ~u~I~~xnorQ~ auoN - SZI~i~:[~iL~iO~ ~SI~i~ZIZI~ OZ ~SI~IOdS~2i l~i0IZ~2IZSII~tII~IQ~ Ql~i~'II~l~If10~ •~u~iuo~ uoistaap .zia~ .col ttaunoa a~ pa~tp azz~n~N axiy~ •~ogaEu ~ZOU a.~raua aq~ ustui~ o~ do ~u~no.~q sum ~i o~~ s.z~a~ O i itaunoa uo sum aus uagm `anssi .~ogx~u ~~aq auk uo pauoi~uauz uosaapu~ •suot~npuno~ aau~o s~ ttam s~ uz~.z~o.~d auk ~o .zosuods a.zn~nl ~ aq pjnonn uot~~punod ~i~iunuzu.~o~ pz~maS a~ ~~~ padoq aus pug ninsuiuad aqa ~o apis aa~o a~ uo snm dtus.zosuods a~~.~odaoa a~ ~o ~souz pa~ou auS •qnt~ si.~~ pug slog auk ~uidTau ui uott~.zapisuoa s ~~~ia ar~~ ao~ pa~u~ uosaapu~ ~aae~aey~ SZI~I~I~tL~tO~ ~SI~i~ZIZI~ umo~ uT x,~~q s~nn au ~~~ n~ou paxi~ uns a~ ~a~ pinous aa~~uny~ ~~t~ a~ pT~s q~RUS •aaqur~u~ aq~ ~~ ~~s aT~tua~ p~;u pug qof in~apuom ~ pip p.~moi~ pa~ou pug x.~om ~uallaaxa .eau .~o~ p.z~moi~ ~.~n~~ pa~~ auS •s~uauzanatga~ ~ui~oous .uau~ uo nnatno~ pug aau~ssay~ pa~~in~~.z~uoa ~.~aqu~~ •s~sanba.~ ~t~o.zd-uou .~o~ ~fauouz Io tood has ~ aq ~~snf pinous aza~ ~Ia~ aH •xaop ~IY~IS auk ~~ siassan a~.~t paaT~ou ~3npinA •xaop auk ~o aa~~ tp.~ou a.~t~ua au~ asn o~ atq~ aq o~ a~~~~nls aua ~o pu ~a~ o~ ~~o ~t ~uT~aaus pug .zoga~q a~ ~o pua q~.~ou auk ~~o ~uiustut~ ~~ xoot p.~maS aas o~ axit pjnam aH •~uauz~daQ aattod a~ o~ suor~Etn~~.~~uoa stu paza~~o uz~uunQ •p.~m.zo~ ~uinouz ~i ~a~ o~~ umo~ ut auo~ana a~~ pinom ~t ~nq ~panouza.~ a~a~uazns a~ ~a~ o~ p.~q ~u~aom a ~d °L8 aurnl~A 8002 `8Z 1nf saznuly~ plauno~ ~T~ n~1s~16' `pc~naas~o ~1~ A; ~ ~ D ; D N ~i ..- a ~ ~ ~ ~ ~ ~ ~ ~ ~ W O ~ W r~NW V OV Utv Ora-+O) -p W N~_.N W V .a ~p ~N ~ ~ ~tWG!VJOO W ~~O'~ ~ O V ~ ~ ~ ' V ' ' ' ~ ~ WC nc D6) ~ N W O ~ C O N r ~ O O .~ ~ ~ N~~ V W O-+NUtVt O(r ~ ~ O~ ..a ~ O N ~ ~ W ~ ~ W _ U1 ~ Ut .~ C .O. ~ CO Ul N ' NOD 00 O) W OWON OtD ~ i OUt pf W O DO~ - P 00 (DO~OOD ~ ~ ~ i t D \° 0 W ~ W --. 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